HomeMy WebLinkAboutMins 03/04/13 - 11/18/13CROANOKE CITY COUNCIL - REGULAR SESSION
March 4, 2013
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday, March 4,
2013, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Chapter 2, Administration, Article 11, City Council, Section
2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke
(1979), as amended, Resolution No. 39429 - 070212 adopted by the Council on Monday,
July 2, 2012.
PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D.
Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, and Mayor David A.
Bowers -7.
ABSENT: None.
The Mayor declared the existence of a quorum.
C OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; Stephanie M. Moon,
City Clerk, and Jonathan E. Craft, Deputy City Clerk.
COUNCIL: A communication from Mayor Bowers requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2 -3711
(A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Council
Member Bestpitch and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers -7.
NAYS: None -0.
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COUNCIL: A communication from Council Member Anita J. Price, Chair, City J
Council Personnel Committee, requesting that the Council convene in a Closed Meeting
to discuss the performance of the Director of Finance, pursuant to Section 2.2 -3711
(A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Price moved that Council concur in her request as abovestated.
The motion was seconded by Vice-Mayor Rosen and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers -7.
NAYS: None -0.
SALE AND PURCHASE OF PROPERTY - RECREATION: A communication from
the City Manager requesting that the Council convene in a Closed Meeting to discuss
disposition of publicly -owned property, to develop recreational uses on portions of 2100
Countryside Road, N. W., and 0 Ben Street, N. W., where discussion in an open
meeting would adversely affect the bargaining position or negotiating strategy of the
public body, pursuant to Section 2.2- 3711(A)(3), Code of Virginia (1950), as amended,
was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovestated. The motion was seconded by Council Member Ferris and
adopted by the following vote:
AYES: Council Members Rosen, Tdnkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers -7.
NAYS: None -0.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
City Seal Discussion
The City Manager gave the following presentation regarding the City Seal:
1906 City Seal
ROANOKE VIRGINIA
1975 Contest Winner
1884 City Seal with color
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Appearance of the current City Seal is set out
in the Code of the City of Roanoke:
Chapter z, Administration, Art. i, In General:
Sec. z -z. - Design and use ofcity seal.
Except as otherwise specifically provided, no other seal shall be
used forthe city, and no paper issued by municipal authority,
which requiresthe seal of the city, shall be valid, unless the seal
described herein shall be duly affxedthereto.
(Cade 1956, Trc ll, Ch ; f A
cnarterry...ar. —nWronry lnb wrtnreJnaxerocarpaaresol,f
Digitalized 1884 City Seal
1906 - present 1884 -1906
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The City Manager noted that the corporate City Seal had been created in 1884
when the City of Roanoke was chartered, based on the following description as set forth
in the City Code:
"The corporate seal of the City of Roanoke shall be a design within a circle
one and 718 inches in diameter representing a female figure with scales in
one hand and a sword in the other and a railway."
He added that the City Seal was redefined in 1906 in order to identify with a large
industrial city.
The City Manager indicated that while doing research on the City Seal, the City
Clerk had been able to find the actual original hand -drawn seal created by Kennedy
Palmer who once owned a print shop in 1883 on Commerce Street. He added that
although the 1884 City Seal had been damaged, a local business was able to recreate a
version that maintained the integrity of the original City Seal.
Referencing the new digitized, color -added version of the original City Seal, Mr.
Morrill commented that the Goddess of Justice was present as in the current Seal, but
was once again standing rather than sitting and the Scales of Justice were above the
sword, with the Blue Ridge Mountains prominently framing the community in the
background, the sun rising in the east and the train heading west as a symbol of the
new future.
It was not his intent to diminish the manufacturing industry by removing the
smokestacks, the City Manager pointed out that smokestacks were no longer being
used as an icon.
As an interesting side note, the City Manager said that the original seal was more
classic in form and while pointing to the letter "A" at the end of Virginia, he advised that
the font used could not be located which likely indicated that it had been hand
developed by hand printing.
In closing, the City Manager recommended that following citizen comments
regarding reversion to the original City Seal, City Council consider readopting the
original City Seal of 1884.
Council Member Lea questioned the portrayal of urban Roanoke in the 1884 City
Seal, being that he saw land, a train and a mountain, but no city; and his view of
Roanoke was one of an urban mecca, which he did not feel was represented in the
corporate City Seal. 3
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C Council Member Trinkle agreed that the 1884 City Seal represented the very
beginning of the City and maybe did not need anything symbolic other than the natural
amenities and the beauty of the area; and preferred the original City Seal. He was
interested in hearing the comments from the public, but was not in favor of a total
recreation of the City Seal.
In response to question raised by Council Member Price as to how much time
would be given for public comments and how comments would be facilitated, the City
Manager responded that citizens could submit comments by email or in writing. He had
already received several emails over the previous weekend which would be compiled
and presented to Council; and at least 30 days would be given for comments. If any
changes were to be made, he suggested they be finalized prior to the next meeting of
the General Assembly in order for the newly re- adopted City Seal may be posted on the
City representatives' doors.
Council Member Price also questioned the costs associated with changing the
City Seal; whereupon, the City Manager said that costs would be minimal because most
of the City's flags had been changed to the City Logo.
Council Member Bestpitch commented that the original City Seal appeared to be
C more symbolic of the Blue Ridge Mountains and would help emphasize the idea of
regionalism in conjunction with efforts of the Roanoke Valley Convention and Visitor's
Bureau; it was more in tune with the other localities in the Roanoke Valley Allegheny
Regional Commission; and the train appeared to continue which is symbolic of future
continuity. He added that passenger rail service will eventually be available in Roanoke
and the original City seal will communicate to passengers that Roanoke is the place to
come and board the train, which is a great message to send.
Council Member Ferris said that he had also compared the current City Seal to
those of surrounding jurisdictions and the City's appeared to stick out like a sore thumb,
and he was of the opinion it did not project the image that Roanoke City was moving
forward. He applauded the City Manager's efforts to address the issue and he liked the
original City Seal and did not think it was necessary to reflect Roanoke as city by
depicting buildings in the Seal. He added that Roanoke was touting itself as the hub of
the Blue Ridge behind the leadership of the Executive Director and the Roanoke Valley
Convention and Visitors Bureau.
Vice -Mayor Rosen agreed that reverting to the 1884 City Seal would be less
controversial and more in keeping with the history of Roanoke; and that the original
corporate Seal was much cleaner and projected the image Roanoke is currently
seeking, and he too looked forward to receiving citizen comments over the next 30
C days.
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Mayor Bowers was not supportive of the initiative to change the City Seal and
thought the 1884 City Seal was very plain and unimaginative. In connection with the
depiction of the 1884 City Seal, he agreed with Council Member Lea's remarks that it
did not portray Roanoke as an urban city. He stated that the current City Seal seemed
to represent a bucolic antebellum Virginia, just as the current "Magic City' seal has been
a part of the City for 125 years. Although he supported comments from the public, his
preference would be to keep the current City Seal.
Following additional comments regarding the briefing about changing the current
City Seal, the Mayor stated that the presentation and comments would be received and
filed.
Star City Reads: Action Steps and Updates
Sheila Umberger, Director of Libraries, gave an update on the Star City Reads
Program that focuses on ensuring every child in the community reads at or above grade
level by the third grade.
She shared the following facts:
Current fads about Roanoke's children
•
About 1,500 babies are born each year
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•
About 55 percent are born to single mothers on Medicaid
•
About 1,000 are in 3rtl grade in public schools
•
Opportunities for summer learning, building home libraries, and
daily reading habits need to reach all children and families
Our Plan
•
Put books in the hands of children
•
Develop collaborations with the Commonwealth of Virginia, United
Way and Carilion Research Institute to collect and share data
•
Parental engagement
Early
Literacy
•
Success in learning to read (K -3) is universally recognized and
proven to be essential to doing well in school
•
Early literacy specifically refers to the skills and competencies that
come before children learn to read independently and that are
considered the early building blocks essential to becoming capable
readers
•
The key early literacy are print awareness, alphabet knowledge,
language competency, and pre - writing skills
•
Children's preparation for reading begins at birth (or earlier)
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(See copy of presentation on file in the City Clerk's Office.)
In response to an inquiry from Council Member Ferris as to whether she was
familiar with the Barrister Book Program that is coordinated through the Roanoke Bar
Association whereby lawyers and staff volunteer to read and present books to students
during the holiday season and on other occasions, Ms. Umberger answered that she
C was aware of the Program and other organizations who were assisting younger citizens
to learn how to read.
• Community collaboration
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• Partnerships with local community groups and businesses to get
books into the hands of our children
• Summer enrichment opportunities
• Volunteer opportunities
• Star City Reads branded events
• Principles guiding data collection
• Data will always protect the privacy of our children and families
• Data will be shared and available for use by all programs, schools,
agencies, and groups
• Data about children's individual progress will provide the strongest
evidence about which programs and activities are the most helpful
• Data collection and analysis should go hand -in -hand with decisions
and prioritization of Roanoke's activities and investments in children
• Parental engagement
• Review of current parent classes/learning opportunities
• Work within academic partners to create training opportunities for
parents and caregivers
• Learning topics: PALS testing, readiness for kindergarten, why
taking your child to school is important, how to read to your
children, summer learning tips, etc.
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• Star City Reads Events
March 1, 2012: Read Across America story time
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• March 28, 2013: Star Reads Business Breakfast featuring Ron
Haskins
• April 9, 2013: Tom Teasely, world percussionist
• April 16, 2013: Mallory Lewis and Lamp Chop
• June 6 — 16, 2013: Roanoke Children's Theatre presents Stuart
Little
• What you can do now to help
• Volunteer to read
• Donate a book off our reading list
• Pledge to work towards a community database
• Help sponsor or teach a parenting class on a select topic
(See copy of presentation on file in the City Clerk's Office.)
In response to an inquiry from Council Member Ferris as to whether she was
familiar with the Barrister Book Program that is coordinated through the Roanoke Bar
Association whereby lawyers and staff volunteer to read and present books to students
during the holiday season and on other occasions, Ms. Umberger answered that she
C was aware of the Program and other organizations who were assisting younger citizens
to learn how to read.
Council Member Ferris suggested that he and the City Attorney work together to
encourage the Roanoke Bar Association to consider participating in the Star City Reads
Program. He also thought the involvement of retired teachers could be woven into the
Star City Reads Program effort; whereupon, Ms. Umberger agreed.
Council Member Price stressed the importance of building community
relationships and said that reading was everybody's business. She also acknowledged
that the Star City Reads Program would be an excellent opportunity for retired teachers
to participate, and she encouraged parental involvement.
In connection with information with regard to becoming a volunteer, Ms.
Umberger responded that information could be accessed from the Library's web page.
She pointed out that staff works with the School Administration prior to admitting any
volunteers in the schools or the TAP Head Start Program.
Council Member Bestpitch was sure there were many areas wherein volunteers
could make a difference, adding he was glad that staff was trying to provide flexibility for
volunteers in terms of location, interest and abilities. He suggested that bookstores, in
addition to libraries, also be targeted as a means of advertising the need for volunteers
and donations since budgets were very limited.
He continued by stating that it would be prudent to target areas where individuals
already have a passion for reading and would want to instill said passion in others. Ms.
Umberger acknowledged that his suggestion was a great idea and one that had not
been explored. She added that Cox Communications and the Roanoke Times were two
of the Reading Program's partners and they had agreed to run a series of public service
announcements.
With regard to the Start City Reads events, Ms. Umberger announced that Lamb
Chop would hold a public performance at the Gainsboro Library on April 16 at 10:30
a.m., a performance at a 21" Century School during the afternoon, and would be
emphasizing the importance of music in childhood learning at a 21� Century Training
Workshop later on the same day,
Council Member Bestpitch was pleased that there was a focus on parents'
involvement in preparing children for school. Although books were a necessary
element, he indicated that there were several other things that should be done in the
home in order to prepare children for school; and commented about the members of his
church who recently started looking for ways to support reading efforts and support the
Star City Reads Program.
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C The City Manager thanked Ms. Umberger for her leadership in the Star City
Reads Program and her collaborative partnership efforts with community organizations.
It was mentioned that he and Ms. Umberger had participated in a leadership book club
that examined ways to bring in sustainable changes to a community and was designed
around a goal that everyone rallied around.
He stated it was critical that children were able to read at or above grade level by
the third grade since some states planned future prison expansions based on third
grade reading scores. He thought it would be an awesome achievement to be known
nationally as the City that was able to ensure all children were reading at or above level
by the third grade.
Mayor Bowers found it interesting that President Barack Obama had mentioned
the need for universal kindergarten in his State of the Union Address and he had also
noted Georgia's long -time reading program.
Having concluded his comments and there being no additional discussion
regarding the briefing, the Mayor stated that the presentation and comments of the
Council would be received and filed.
Central Business District Sealed Compactor
In connection with the briefing on the downtown sealed compactor, the City
Manager said that the downtown sealed trash compactor was one of those difficult
projects that would be necessary to move the community forward and to clean up
downtown. He introduced Skip Decker, Solid Waste Manager, for a presentation
regarding the matter:
• Current Collection Program
• CBD Boundary
• North by Norfolk Southern Railroad tracks
• East by Third Street, S. E.
• South by Elm Avenue
• West by 5" Street, S. W.
• Core Boundary
• Norfolk Avenue to Church Avenue, Williamson Road to
Jefferson Street
• Schedule (Monday— Friday)
• 3:00 p.m. for trash collection (begin in "Core ")
• 6:00 p.m. for recycling collection (begin in "Core ")
• 8:00 p.m. for trash collection (begin in CBD- outside of
"Core ")
r • 10:00 p.m. for trash collection (transition into "Core" area)
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Schedule (Saturday)
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• Same as above excluding 3:00 p.m. collection
•
Schedule (Sunday)
• 7:00 a.m. "Core" trash collection
Existing
Conditions
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Trash set out on sidewalks
• Not visually appealing
• Impedes pedestrians
Trash Compactor
•
Goal —Sealed trash compactor for the CBD area
•
Coordinated with DRI and other
Trash Compactor (Proposed Service Area)
•
Sealed compactor Zone 1
•
"Core area' of the CBD
• Jefferson Street to Williamson Road
• Norfolk Avenue to Church Avenue
•
24/7 option for restaurants to dispose trash
•
Eliminates need for placement on sidewalk
•
Identified a location
•
Entered in to a property lease
•
Site: Rear of 121 Campbell Avenue, S. E.
•
Access: Kirk Avenue, S. E.
•
Need to prepare site
•
Construction plans underway to make sure site is ready
•
Extend electricity to the site
•
Lease the compactor
•
Project Costs:
• Site Preparation: $150,000.00 (one -time fee)
• Total Operating Costs: $65,000.00 (annual) is already
budgeted (includes leasing, labor and disposal fees)
•
Site Maintenance
• Upkeep by City staff
• Compactor serviced under contract
• Recycling is available
Trash Compactor (Cost to Customers)
•
Current cost structure (class -of- trade)
• $70.00 month — small business
• $120.00 month — restaurants and large businesses
•
Proposed cost structure —July 1, 2013
• No charge for first two uses each week
• $1.00 for each subsequent use of compactor
• Maximum charge capped at current rate
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p • Trash Compactor (Customer Option)
o Current customers within compactor zone have option not to use
compactor until January 1, 2014
c Current fees would be doubled to $140.00 and $240.00
o Collection changes to once daily at 6:00 a.m. (set out between 2:00
a.m. and 6:00 a.m.)
• Trash Compactor (Recommended City Council Actions)
o Code Amendments
• Needed to address use of compactor, instead of placement
on sidewalks
o Fee Compendium
• Needed to add compactor use fee
o Transfer Funding
• Needed to fund one -time implementation costs
• Trash Compactor (Implementation Schedule)
• April 2013 — begin construction and customer registration
• July 2013 —available for customer use
• Trash Compactor (Commercial Grease Issues)
• Collection of grease from restaurants handled by private service
• Compactor site will not offer grease collection facilities
• Outdoor storage, cleanliness and maintenance requirements
C should be clarified and strengthened
• Trash Compactor (Commercial Grease Responsibilities)
o Updated Code Amendments
• Proper and secure outdoor storage requirements
• Duty to report if spill occurs
• Responsibility for cleanliness and maintenance
(See copy of presentation on file in the City Clerk's Office.)
In his description of the sealed compactor, Mr. Decker said that it was a sealed
device that would not allow liquid to escape and included a fumigator.
In explaining expenses related to the sealed trash compactor project, Mr. Decker
reported that site preparation would be a one -time fee of $150,000.00, including
construction of a pad, creating an Architectural Review Board (ARB) approved wrap,
installation of lighting and a card/fob operated security system for access control.
He noted that the total operating cost of $65,000.00 per year had already been
budgeted and included the lease, labor and disposal fees; and the site would be
cleaned six days per week starting at 6:30 a.m., with recycling being encouraged at the
location.
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Explaining that staff would like for construction to begin in April 2013, Mr. Decker
said that the sealed trash compactor site would be available for use on July 1, 2013,
and it would be staffed seven days per week until customers became familiar with the
process.
Mr. Decker stated that customer concerns for security and safety had been
addressed during the planning process which consisted of a team of 10 — 12 people
representing police officers, Engineering staff, DR] staff, business owners and Solid
Waste Management staff; and that staff would be onsite every day for the first two
weeks of operation, but wanted to make certain the area would continue to be safe six
weeks down the road.
Council Member Ferris questioned if the one -time fee of $150,000.00 would be
transferred out of the capital improvements budget; whereupon, Mr. Decker answered in
the affirmative.
Council Member Bestpitch inquired as to how much it currently costs to collect
solid waste from the Central Business District; whereupon, Mr. Decker advised that
labor, equipment, fuel and tipping fees relating to refuse collection in the core area was
currently $125,000.00 per year. w
Council Member Bestpitch then asked if the people and equipment associated J
with the $60,000.00 per year savings would be eliminated. Mr. Decker advised that
those resources would be re- assigned to other areas in the Central Business District.
Council Member Bestpitch questioned how much of the $125,000.00 for trash
collection in the core district was covered by the current fees. Mr. Decker responded
that $93,000.00 in trash collection fees were collected per year, for the entire business
district which included more than the core area.
Council Member Bestpitch inquired as to when the limitation of setting out trash
from 2:00 a.m. to 6:00 a.m. would go into effect; whereupon, Mr. Decker responded that
the requirement would begin July 1, 2013.
With regard to a previous statement made by Mr. Decker that between July 1,
2013, and January 1, 2014, any business that opted out of using the compactor would
have to set out their trash between the hours of 2:00 a.m. and 6:00 a.m., Council
Member Bestpitch asked what the penalty would be if the trash was set out at some
other time. Mr. Decker responded that the procedures for any other illegal set -out would
be followed and violations would be noticed through the Police Department as well as
the Department of Transportation's downtown crew at 6:00 a.m.
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ElCouncil Member Bestpitch questioned how much dialogue had been held with
L the downtown businesses about the proposed changes; whereupon, Mr. Decker said
that DRI had spearheaded the entire process, having one-on -one discussions with all of
the businesses in the core area on several occasions, adding that changes in the
process should not come as a shock to anyone.
Mayor Bowers questioned if the core area included the businesses fronting South
Jefferson Street on the right side or if South Jefferson Street was the dividing line. Mr.
Decker responded that Jefferson Street would be the dividing line with only the right
side being included in the core area, but that the left side could be included if the
businesses wanted to work with DRI.
Mayor Bowers questioned if the proposed restaurant at the Old Number 1 Fire
House Garage on Church Avenue would be included; whereupon, Mr. Decker replied
that Church Avenue would not be included in the core area and that particular
restaurant would have a compactor similar to the one at the Market Building.
Council Member Trinkle asked about the rules relating to carting trash. Mr.
Decker said that everyone currently receives a 96 gallon cart and some businesses had
six or seven carts. He envisioned that some of those carts would be returned to allow
C more room for their clientele, and in turn, the carts would be cleaned up and
redistributed to other businesses.
Following additional comments by the Council, Mayor Bowers advised that the
briefing and comments would be received and filed.
Budget/Financial Plannina Work Session: FY 2013.2014
In connection with the FY2014 Budget and CIP Update, Amelia Merchant,
Director of Management and Budget, gave an update on the Budgeting for Outcomes
progress, and outlining rankings by priority and the capital planning process, as follows:
• BFO Process Update
• Where We Are Now
• Next Steps
• Price of GovemmenURevenue Estimate by Major Category — Fiscal Year
2014
o Growth of 2.0 percent when comparing to FY2013 Adopted Budget
$1.2 Million Increase in FY2014 School Funding over FY2013 Adopted
Budget
$5.1 Million Increase in FY2014 Revenues over FY2013 Adopted Budget
C • Summary — February 4, 2013
• Reserved Allocations
• Budget Committee Review
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City of Roanoke Priorities
• Education
• Safety
• Human Services
• Infrastructure
• Good Government
• Livability
• Economy
• Out Agencies
•Summary
• BFO Next Steps
• Priority Teams
• Citizen Budget Academy
• Budget Committee
• Capital Project Planning
• Maintain Current Capital Assets
• Infrastructure Investment for Livability and Economic Development
• Targeted Livability Investments
• Investments made with parameters of debt policy
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(For full text, see copy of presentation on file in the City Clerk's Office.) /1
Ms. Merchant noted that the budget contained a two percent performance J
increase for employees; and that on average the City was five percent behind the
salaries of comparable positions.
She indicated that the first part of the Citizen Budget Academy had been
completed, with the second part scheduled at the Higher Education Center on Saturday,
March 9 in Room 408 at 8:30 a.m.
Stating that the Budget Committee had been meeting on the FY 2014 budget
activities and would continue in the coming weeks, Ms. Merchant continued that even
though the teams had prioritized all of their offers, a great deal of work still laid ahead
because they would still have to make funding recommendations.
She explained that the teams were going back and looking at the funding
requests, past costs for services and would make recommendations on supplemental
requests as well; and the Budget Committee would move forward making
recommendations on how to balance the budget in April 2013 based on the work of the
priority teams and feedback from the Citizen Budget Academy participants.
hl
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C Ms. Merchant pointed out that there had be one change in the Fiscal Year 2014
budget development which included leaving a fixed amount for the price of government
in each priority as opposed to realigning the allocations as revenue estimates
increased. She said that any overages in revenue estimates would be held in a
Budgeting for Outcomes Contingency, adding that the change had been made in
response to the budgeting teams' expressions of frustration related to trying to hit a
moving target.
The Director of Finance presented information pertaining to the City's source of
revenue, stating that the revenue estimate was currently a little more than $258 million,
which was an approximate increase of two percent from the Fiscal Year 2013 Budget of
$253 million.
Mayor Bowers asked about the $50,000.00 payment from the Maple Leaf Bakery
performance agreement and the projected fall off for Fiscal Year 2014. Ms. Shawver
explained that the end of the five year performance payments would come in Fiscal
Year 2013 and there would not be a payment in 2014.
He then questioned where the $1.2 million increase in school funding had
originated. Ms. Shawver answered that the $1.2 million was roughly the percentage
difference between the $72 million of the previous year and the $74 million of the
current year, which result from increases in various local tax revenues; and the School
Division is expected to deliver its budget by April 15 and then submit it for review.
The City Manager reminded everyone that school funding was based on 40
percent of the local taxes so when the collected amounts increase, the schools benefit.
Ms. Shawver pointed out that the sales tax was a large contributor to local tax revenues
as was personal property, prepared food and beverage, and lodging taxes.
Council Member Lea questioned if the expenses shown on Slide 12 were for the
operations of the jail facility itself; whereupon, Ms. Shawver explained that the expenses
were for all personnel (including the deputies), utilities, medical, food, and all other
operational costs.
Council Member Lea inquired if the costs were just for the Roanoke City Jail;
whereupon, she replied in the affirmative.
Council Member Lea then questioned if Federal prisoners were still being housed
in the Roanoke City Jail; whereupon, Ms. Merchant responded in the affirmative.
Ms. Shawver elaborated that the number of Federal inmates housed in the
' Roanoke City Jail was on an upward trend with an increase expected in the following
year.
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Mayor
Bowers questioned if the increase was based on the number of inmates
being housed or in federal dollars. Ms. Shawver cited Federal dollars which amount was
likely to increase due to an increase in the number of inmates. It was her understanding
that staff did not anticipate negative impact from the opening of the new state facility
and she was not expecting revenue declines from the Federal or State bureaus of
prisons.
Due to sequestration and the costs associated with transportation, Council
Member Ferris understood that federal inmates would be moved from areas like
Roanoke and housed in areas such as Orange County, adding that lawyers would be
paid to drive to those jurisdictions for interviews, but the funding would come from
another source. In addition, he had heard that as an incentive to promote regional jails,
state funding for regional jail reimbursement was twice the amount for maintaining a
local jail; and asked Ms. Shawver if she was familiar with those funding figures;
whereupon, she responded that she was not familiar with the funding amounts.
Vice -Mayor Rosen said it was thought - provoking that $13 million of the City's
budget was for operations and five percent of the City's annual budget was for jail
operations. He was interested in seeing how much the City of Roanoke was spending
per prisoner versus the cost to house an inmate at the Regional jail, and further
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commented that the specific numbers should be examined because five percent of the
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total City budget was a lot of money.
Council Member Ferris explained that logistically it would have been very difficult
to have included the City as part of the regional facility because of the Public Defender
system, the local lawyers' travel time, and the elaborate system that would be needed to
determine where inmates would be housed pre- and post- sentencing, adding that there
was not a way to eliminate local housing in Roanoke.
Vice -Mayor Rosen understood the explanation, but he did not think it was
necessary to have a facility that cost $13 million per year to operate and understood
that the logistics would be difficult, but he would like to know how much was being
expended per capita.
Following ongoing remarks about funding for the City Jail, the City Manager
commented that staff would present additional information at a future Council briefing.
Council Member Bestpitch inquired as to the use of the training wall; whereupon,
R. Brian Townsend, Assistant City Manager for Community Development, said that the
training wall was a term used by the Corps of Engineers in conjunction with bench cuts
and other means of flood reduction.
3
17
Council Member Ferris inquired if the item related to bike accommodations,
which had not been funded in the previous year would be in addition to normal street
maintenance and upgrades; whereupon, Ms. Merchant answered in the affirmative.
Council Member Ferris stated that money was already being budgeted for the
improvements and questioned if an additional $100,000.00 was being requested. Ms.
Merchant explained that provisions for bike and pedestrian lanes were taken care of
within the street paving budget itself and the request was to set aside additional funding
for bike and pedestrian lanes on existing streets.
Council Member Ferris questioned what the $100,000.00 would be used for;
whereupon, Ms. Merchant said the funds would be used for additional bike and
pedestrian lanes on the streets. He further questioned if the work would include new
construction on existing streets. Again Ms. Merchant answered in the affirmative and
clarified that it would be for projects that were not currently under the Street Paving
Program.
Council Member Ferris inquired if the funds also included sidewalks; whereupon,
it was advised that the funds did not include sidewalks, but did include crosswalks.
' Sherman M. Stovall, Assistant City Manager for Operations, clarified that making
accommodations for bicycle lanes was already in the Street Paving budget, but as the
cost of paving escalated each year, the City did less street paving which included bike
lanes; and based on the City's Complete Streets Policy, anytime the City repaves a new
street, accommodations must be made for pedestrian crosswalks and bike lanes,
adding that the budget item was intended to be a source of funding for those projects as
opposed to taking funds from the Street Paving Budget.
Council Member Bestpitch asked how many street miles $100,000.00 would
fund. Unable to respond accurately, Mr. Stovall said that the information was not
available, but would be provided.
Council Member Lea asked how $28,000.00 was derived to provide additional
systems for local, state and federal elections; whereupon, Ms. Merchant stated that the
amount was based on a request from the City Registrar, which was for a full -time
position to assist with the duties in the Registrar's Office.
Council Member Trinkle asked if there had been a request for additional laptops
to be used in some of the polling places. Ms. Merchant noted that a request had been
submitted by the City Registrar for one -time funding for additional poll books, carrying
cases, batteries and similar items.
i
Council Member Lea questioned who would be responsible for implementing the
proposed Voter ID law should it become law. Ms. Merchant answered that it would be
the responsibility of the locality.
Vice -Mayor Rosen asked for additional details regarding the asset promotion for
economic development ($62,863.00) and asset promotion for the economy and
education ($309,103.00) because they appeared to be big categories without a lot of
resources being dedicated to them. Ms. Merchant advised that most of the funding for
asset promotion for economic development was for staff time dedicated to work with
local businesses and partner agencies in the community. The City Manager added that
the amount for asset promotion for the economy and education was the cost associated
with the Roanoke Arts Commission.
The City Manager commented that the funding for the Roanoke Valley
Convention and Visitors Bureau ($164,474.00) represented 3/8 of the recently adopted
additional incentive for marketing Roanoke, that the City of Salem would be allocating
3/8 of its funding, while Roanoke County would be providing 3/7 of its funds toward
marketing the Roanoke Valley.
Council Member Ferris inquired as to the origin of the supplemental request for
Center in the Square ($159,967.00). Ms. Merchant explained that $52,500.00 of the
supplemental funding request represented the City's second portion of its commitment
to support the relocation of the Harrison Museum of African American Culture to the
Center in the Square facility, that in Fiscal Year 2013 the allocation had been increased
by $52,500.00 which was half of the agreed amount, with the final portion of the City's
commitment of $160,000.00 to support the relocation of the Museum. She added that
the additional component was a request for supplemental funding for operations. The
City Manager interjected that the Budgeting for Outcomes teams had not yet ranked the
offers or made recommendations for reductions; and the requests were being presented
in alphabetical order without modification.
Council Member Lea inquired if the Roanoke Regional Partnership's request
($201,216.00) was an increase from prior years; whereupon, Ms. Merchant confirmed
that the request represented an increase of less than $2,000.00, which amount was
based on population.
Council Member Trinkle questioned if the Mill Mountain Zoo's request
($33,120.00) was the same as the previous year; whereupon, Ms. Merchant replied that
it was.
In response to an inquiry as to why the Zoo had not requested additional funding,
Ms. Merchant said that the Zoo had elected not to submit an application because of the
complexity of the application and the documentation that would have been required.
19
r Council Member Trinkle suggested that there be a presentation about ongoing,
L sustainable funding of non - profits; and he thought the requests for the Harrison
Museum of African American Culture, Center in the Square, Virginia Transportation
Museum and the Jefferson Center were usually under capital requests. Ms. Shawver
advised that said requests were under the outside agencies section since they were for
operating costs; and capital requests would be discussed later in the presentation.
Mr. Stovall said that several years ago the City had committed to an increase of
$105,000.00 in funding to the Harrison Museum of African American Culture to facilitate
the transition from its prior location on Harrison Avenue, N. W., and the amount equaled
the revenue that would have been lost due to the lack of rent. He added that the
funding was related to operating expenses and the total capital contribution funding of
$500,000.00 was allocated in four installments, with the last installment being in Fiscal
Year 2014. He called attention to the fact that the City had made a similar capital
contribution commitment to the Science Museum of Western Virginia — five of five
installments - $100,000.00 as well as a capital contribution of $1.5 million to Center in
the Square.
Although said list reflects the amount of money the City contributes to nonprofits,
Council Member Trinkle pointed out that every year there were organizations/ nonprofits
C that did not receive funding. He then inquired if the Community Garden Association
would have to apply every year for funding; whereupon, Mr. Townsend responded in the
affirmative.
Council Member Bestpitch did not recall seeing a request from the Virginia
Museum of Transportation on the list. Ms. Merchant advised that the Transportation
Museum's request ($175,000.00 annually for five years) had been made as an
additional agency capital request and additional funds for operational costs may have
been requested through the Roanoke Art Commission's process for allocations to
nonprofits.
Council Member Rosen asked for a clarification regarding the Mountain View
Humane Society ($48,866.00); whereupon, Ms. Merchant informed that the Mountain
View Humane Society was a spay and neuter facility that has operations in
Christiansburg and Roanoke that provides clinics and educational resources to
Roanoke. The City Manager added that the organization is located on Peter's Creek
Road and is operated by the S. P.C.A.
Council Member Rosen inquired about funds to the Tri- County Lake
Administration Commission ($1,000.00); whereupon, Ms. Merchant indicated that the
organization operated out of Franklin County and the request was related to debris
C cleanup on Smith Mountain Lake, that the organization had requested $10,000.00
several years ago, but had not requested any funding in the past couple of years).
20
OR
Council Member Rosen wondered why the City of Roanoke spent money on lake J
clean up. Mr. Townsend commented that the Roanoke River traveled to the lake.
In connection with funding to the Taubman Museum (new), Council Member
Ferris thought the City of Roanoke was paying $100,000.00 per year to the Taubman
Museum of Art for Roanoke City Public School educational access, and asked if the
$100,000.00 was an additional amount. The City Manager advised that the referenced
funding for the Roanoke City Public Schools had been made on an off cycle request
and the new request for funding was being made to bring the Museum into the
budgeting process.
Council Member Trinkle thought there should be a better way to fund outside
agencies without regard as to operation or capital. He then asked if an application was
required each year for the Roanoke Valley Horse Shows request of $3,600.00.
Ms. Merchant advised that applications were not required for programs and services for
which the City of Roanoke was a sponsor.
As she began reviewing capital requests, Ms. Merchant reminded everyone that
the budgeting teams were still working to prioritize the outside agency list that
eventually would fold into the appropriate priority. r�
Council Member Bestpitch stated that some of the positions had been identified J
as new ones and others as supplemental, but not specifically as a new position, and
questioned if all of those positions were supplemental. Ms. Merchant answered that all
of the positions that were noted as supplemental were new positions.
Council Member Bestpitch questioned if there was a summary of all new
positions; whereupon, Ms. Merchant responded that a summary of new positions had
not been included, but the information could be provided.
Council Member Ferris wondered if the sequester and the potential for a
recession were to cause a contraction in the City's economy similar to the one four
years prior, could the debt ratio possibly bump up over 10 percent. Ms. Shawver
acknowledged that the previous recession caused the City to scale back on capital
improvement projects, that one of the duties of the City's financial advisory firm was to
advise staff of debt sensitivity and the need for a decline in expenditures; and while the
City was not expecting a five percent reduction in its revenues in 2014, five percent
would be the sensitivity level.
a
r The City Manager explained that the City takes a long term approach in capital
L planning with a five year plan in place, with the hope that after the first year, a new fifth
year would be added to the end. He pointed out that in 2018, the Capital Improvement
Plan would be at the $20 million mark and that would be good unless there was a huge
growth. He said that new projects sometimes come in and there should be a capacity to
absorb them.
Council Member Tdnkle asked if $5 million had been the City's contribution goal
for school capital improvement projects. The City Manager said that the School Division
had wanted the $5 million contribution to begin in Fiscal Year 2012, but due to the City's
limit on debt capacity, the City was attempting to reach that level in Fiscal Year 2014.
Council Member Ferris questioned if the City had been informed as to which
school capital projects would be funded; whereupon, the City Manager advised that the
School Division adopts their own capital improvement plan.
Council Member Ferris inquired if the School Division had indicated what the $5
million would be used for in FY14 and FY15. Ms. Merchant said that beginning in FY14,
the funds would be used to support renovations and expansion of Round Hill
Elementary School, and if additional information was desired, documents would be
C provided.
The City Manager said that by providing a consistent amount of funding to the
Roanoke City Public Schools, the Schools would be able to plan and avoid having to
make hard decisions that could become controversial.
Council Member Trinkle questioned whether or not the total amount of requested
funds would be used towards improvements at Round Hill Elementary School;
whereupon, Curtis D. Baker, Assistant Superintendent of Schools, answered that only a
small amount of the requested funding would be used for the Round Hill Project. In
addition Mr. Baker stated that the initial $1.8 million would be for Phase I and the next
two phases would be $3.5 million, each, for a total amount of $8.8 million.
Vice -Mayor Rosen remarked that a few months ago there had been extensive
dialogue about refinancing school debt to reduce the cash needed per year for debt
service, and asked how adding $3.5 million would affect the current debt service, and
what had changed in the past couple of months. Mr. Baker did not believe the two
issues were overlapping and that part of the plan was to make certain there would be
adequate funds available to service the debt.
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01
Vice -Mayor Rosen asked if additional debt was being acquired; whereupon, .i
Mr. Baker confirmed that additional debt was being acquired. Mr. Baker advised that
the incurring of debt from building two major high schools had created a payment spike
and the debt service conversation had been centered on addressing the mountain that
had been created; and that restructuring had been considered as a means of flattening
the spike and creating a more predictable debt service schedule.
Vice -Mayor Rosen commented that while he had not reviewed the data within the
previous six months, he recalled that the School Debt Service payments dropped fairly
significantly around 2015. Mr. Baker responded that there would be a decline and the
numbers could be presented to the Council, if necessary.
Vice -Mayor Rosen said that he had not been in favor of refinancing the School's
debt because the School system was getting to a point where cash related to debt
service would be freed up. He indicated that it had been a struggle for the City to get to
the $5 million, yearly, school contribution; and questioned if it would be better to pay
down the existing debt and then take on new debt of $3.5 million as opposed to
restructuring the existing debt and thereafter take on more debt. He asked that the
Schools provide information on the debt structuring; whereupon, Mr. Baker agreed to
present the materials.
Council Member Ferris said that he was not going to revisit the City's $5 million
contribution to the schools capital plan but he was guessing the plan included items that
were not related to upgrades at Round Hill. Mr. Baker answered in the affirmative.
Council Member Ferris recalled that the anticipated cost of the Round Hill project
would be approximately $8.5 million. Mr. Baker reported that the total cost consisted of
$8.8 million, which was comprised of $1.8 million for Phase I for the cafeteria and the
gymnasium; $3.5 million for Phase II to build out the classrooms; and $3.5 million for
interior renovations to an existing building.
Council Member Ferris inquired if there had been any discussions about cash
funding the $7 million that was needed for the Round Hill improvements. Mr. Baker
replied that the school system was not in a position to cash fund the project given the
Schools' operating budget over the next several years.
Council Member Ferris asked if that meant that the fund balance had already
been allocated; whereupon, Mr. Baker's response was in the affirmative.
Council Member Ferris then asked if details of those allocations would be
presented to Council; whereupon, Mr. Baker answered that said details would be
presented. 3
23
C Council Member Ferris asked if consideration had been given to what would
happen if the $3.5 million contribution was not made; whereupon. Mr. Baker advised
that the Round Hill School project would be at risk.
Council Member Ferris questioned if Mr. Baker meant there was no funds for the
Round Hill project in the FY15 or FY16 budgets beyond the $1 million that the School
District would realize from the sale of the Huff Lane property.
Council Member Trinkle questioned if any of the $5 million was for the Round Hill
project; whereupon, Mr. Baker answered that the Round Hill project was to be funded
from the sale of Huff Lane.
Council Member Ferris inquired as to how the $7 million would impact the
Schools debt service given there would not be a short term refinance of the School's
debt; and then asked if the Schools would be able to afford the debt service. Mr. Baker
confirmed that the School Administration had laid out the cash flow for the school
system and the implications would clearly be delineated in the budgetary materials
transmitted to the Council.
In connection with capital project planning, the City Manager explained that the
C decision had been made to not build a $13 million super branch library on Peters Creek
Road, N. W., but instead invest in the City's Main branch. Upon examination of
improvement plans developed by a consultant, it was determined that the work would
have to be done in phases.
The City Manager commented that the Parks and Recreation Master Plan had
been impacted by the recession which had caused all of the City's capital improvements
to be eliminated in order that items such as bridges could be funded. He further
commented that the City was finally ramping back up to the $1.5 million a year that staff
wanted to achieve; and while specific projects had not been identified, the Master Plan
was being updated to depict more realistic goals based on the funding opportunities. He
added that upgrades to the aquatic centers would be considered.
Even though specific parks and recreation projects had not been listed, Vice -
Mayor Rosen asked the City Manager to share some insight regarding improvements to
Huff Lane Park. Mr. Morrill said that Huff Lane Park had been identified in the priority
plan for improvements prior to the School Board's decision to close the school, that the
playground would be moved and other improvements would be made; and since the
vacant school building had been sold, any improvements would have to be done
sooner. He added that staff would be having discussions with the area residents
regarding various improvements they would like to see occur in the neighborhood.
10
MAI
Vice -Mayor Rosen if
asked citizens could be assured that the improvements to
the Huff Lane Park would be completed within the upcoming fiscal year through the
parks and recreation capital money. The City Manager responded that funding had
been included in the current year budget for said improvements, and if necessary,
additional money would be added in the 2014 fiscal year budget. He also noted that a
list of park projects that focused on maintenance, improving park restrooms,
constructing picnic shelters and playgrounds had been created.
Council Member Bestpitch asked if major improvements to the swimming pools
were not planned prior to FY17, would there be significant effects on the condition of the
pools, their availability and operation in the meantime. The City Manager indicated that
in prior years, funds had been used to bring the pools up to a safe level until such time
major renovations could be performed. He noted that approximately $150,000.00 had
been invested in the Fallon Park pool and tens of thousands had been invested in the
Washington Park pool. He continued that the focus of the major renovations had been
on water play areas for families and children.
Council Member Bestpitch questioned if the pools would be opened on a limited
schedule over the next several years; whereupon, the City Manager confirmed that the
pools would operate on a limited schedule at least for the upcoming season.
Relating to the swimming pools, Council Member Bestpitch expressed concern
that there would be a pool full of water not available for use by the public three days a
week. He preferred to see the pools as more of a priority. The City Manager commented
that at one point, there had been consideration for closing the pools completely until
there was a realization that the public pools were the only opportunity some children
have to learn to swim. He further commented that each of the two pools would be open
three days, per week, on different days so the opportunity to swim would still be
available six days per week. Council Member Bestpitch pointed out there was a
difference between availability and accessibility.
The City Manager reported that pool usage was not as high as it had been in the
past; and indicated the question was if the $100,000.00 could be better utilized in a
summer reading program or something that would provide more outcomes. He thought
pools should be available and kids should learn how to swim and be provided an
opportunity to get outdoors and the numbers would be provided to the Council so that a
decision could be made as to how the outcomes could best be achieved. He informed
the Council that any new parks and recreation programs would have to be self -
supporting through fees.
Mr. Townsend reminded the Council that numerous linear feet of greenways had
been brought online along with a new park at Countryside, of which have maintenance
obligations, and most capital projects have an operating expense associated with them.
25
Q Council Member Price agreed that pools were the main focus for some children
as a recreational opportunity and she questioned if swimming lessons were still
available. Mr. Townsend answered that swimming lessons were available at the Gator
Pool as well as the two City pools, and he would provide additional information relative
to those activities.
Council Member Price requested information on the utilization of the pools. Mr.
Townsend remarked that during the previous year, Fallon Park was opened two to three
weeks later than normal; and therefore, he was uncertain if a real baseline could be
established, but the trends could be examined. He also pointed out that over the past
several years usage at both pools had declined proportionately, adding that the Fallon
Park pool had more patrons due to its size and use by some of the swim clubs.
Council Member Trinkle asked if plans for a new aquatic center would include a
consolidated new pool or renovations to the existing pools. Mr. Townsend explained
that City staff would brief the Council with an update on the Parks and Recreation
Master Plan at its April 1 informal work session; and revisions to the Master Plan had
been based on a scientific survey of the citizens, adding that the briefing would set the
framework for how funds would be allocated.
In connection with the Passenger Rail Infrastructure, the City Manager said that
staff had heard from the Department of Rail and Public Transit (DRPT) and progress
was being made with Norfolk Southern Corporation to make the necessary track
improvements.
Council Member Ferris asked the City Manager to elaborate on Norfolk
Southern's involvement in the track design. The City Manager said that Norfolk
Southern had used the same firm as the City for the track design and the cost estimate
was $6.1 million.
Council Member Ferris said that it was important to note that improvements
would not only increase capacity for passenger rail service, but also intermodal
transportation, which was part of one appropriation by the Governor and the General
Assembly.
Council Member Ferris wondered where the passenger rail station would be
located. The City Manager said that a temporary solution would be utilized initially,
suggesting Campbell Court as an option or the Greyhound Bus Station. Council
Member Ferris encouraged a public/private solution.
Council Member Bestpitch mentioned the use of the old passenger station at the
e O. Winston Link Museum or the Old Virginia Railway passenger station. Unfortunately,
both options had been thoroughly explored and neither was conducive.
26
Vice -Mayor Rosen questioned if it would be worth seeking proposals for a
passenger station to gauge whether there was an interest by a private party. The City
Manager agreed, but pointed out that the culvert was the critical path item, adding that
there could be temporary solutions for the passenger station.
With regard to the Fire Facility Master Plan, the City Manager pointed out that
there was a need for a new fire station at the Memorial Avenue location because it was
in poor condition, inadequate, not designed as a coed facility, and the equipment does
not fit well there; and the fire station in southwest also needed to be replaced, adding
that it was not located appropriately to serve the area and needed to be moved. In an
effort to save money, he recommended the stations be designed at the same time, but
construction be moved out five years.
Council Member Trinkle questioned if the requested funds was to study the need
to upgrade /move or if the funds were for the architectural and engineering designs for
the fires stations. The City Manager responded that the funds would be for the
architectural services of both stations and for land acquisition for the fire station in
southwest.
Vice -Mayor Rosen stated that both stations were in historic areas and there may
be resistance from the public to closing them. He then questioned if there were
numbers available to indicate response times and how much time would be saved by
constructing a $5 million facility. The City Manager indicated that a study had been
done when consolidation of the other facilities had been considered, and if desired, he
would provide the findings of the study. Vice -Mayor Rosen said that one could not put a
number on the value of a human life, and therefore, believed it would be important to
study relocating an historic fire station.
Council Member Trinkle said that it made sense to have modern stations;
unfortunately, it was a trade -off because the use of an historic building would be lost.
He indicated that he too would like to see the numbers on response times so that if a
new station was built, there would be significant benefits to its citizens.
Council Member Ferris echoed Vice -Mayor Rosen and Council Member Trinkle's
comments, adding that the City was facing $7 million in expenses for school capital
projects over the next two years and $6 million for a culvert that no one had any idea
was needed six months prior. The City Manager indicated that his reason for moving the
project out five years was so dialogue could take place regarding the necessity of the
expenses.
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MA
In connection with Broadband, the City Manager said that broadband had been
x`11 placed on the list as a "place holder" because staff was working on forming an authority
in order to take a regional approach. He continued by saying that it would be
determined if public/private funds would be utilized.
Council Member Ferris inquired if the cost for broadband would be approximately
$8 or $9 million. The City Manager confirmed that the range would be in the area of $8
or $9 million with the first phase costing approximately $6 million with a good portion of
the amount being in downtown Roanoke and Salem.
Council Member Bestpitch stated that since the City was well short of its
additional debt capacity for FY14; and over the additional debt capacity for the outlying
years, he wondered if it would be beneficial to split the $7 million contribution dedicated
to the School District and move a portion of it to FY2014 while splitting the difference
over the next several years. Ms. Shawver advised that generally the City did not want to
issue debt any sooner than proceeds were needed because interest would be incurred
sooner. She commented that if the debt capacity was not used in the first year, it would
be carried forward.
Ms. Merchant advised that the Department of Management and Budget was
r seeking Council's direction as to how to proceed with capital projects. The City Manager
said that he was hearing that passenger rail service was a priority. Mayor Bowers said
L that passenger rail service was at the top of his list, along with improvements to the
Roanoke Civic Center.
Ms. Shawver said that it was difficult to hold discussions and prioritize items
when figures were not available. She gave the broadband project as an example saying
that it would be good for the tax base, Roanoke economics and competition for
attracting businesses; and encouraged Council to give the matter serious consideration.
Council Member Ferris advised that his recommendation would be to move the
Fire Facility Master Plan over a year or two; and budget for the broadband project
because improving broadband access was not a matter of getting ahead of anyone, but
rather a matter of catching up. He continued that the School District had indicated
Round Hill Elementary School would not receive improvements if the City Schools did
not receive the $7 million from the City. He felt like a commitment had been made to
passenger rail service since the Council had pushed local delegates and the General
Assembly in said direction.
Vice -Mayor Rosen was also in favor of pushing the fire facility projects out as
suggested by Council Member Ferris, while stressing that the passenger rail station and
C broadband were big game changers. He noted that while broadband was available in
the City, it was ten times more expensive than it should be. He said that passenger rail
and broadband service would allow for the generation of future revenue. Since he was
woo,
about prioritizing capital, he thought the Director of Finance and budgeting teams had
placed the City in a good position, however, just because the City had gained more
capacity, he wanted to make certain it did not end up going down the path that other
jurisdictions were trying to recoverfrom.
Council Member Bestpitch questioned if the Virginia Transportation Museum was
requesting a different amount because he had been under the impression that their
request was for $100,000.00 per year for ten years. Ms. Merchant would confirm
whether the figure was correct.
Council Member Trinkle questioned if debt funding, rebates or other funds were
not available, where the money for one -time commitments would come from. Ms.
Merchant advised that funding sources would have to be located in the General Fund.
Council Member Ferris advised that the Virginia Museum of Transportation was
interested in the requested funds not only because they needed them, but because if
they could raise $1 million from localities, Norfolk Southern would match said amount
through a challenge grant. Therefore, he questioned whether there had to be a
commitment or if Norfolk Southern would match the first $100,000.00 and if the
Transportation Museum would be able to take advantage of the grant based on the
portion of the money it received. The City Manager replied that staff would find out the
details of the grant and report its findings to the Council.
Vice -Mayor Rosen asked the value, including train engines, of the City's prior
year contributions to the Virginia Museum of Transportation. Mr. Stovall said that
unfortunately no one had been able to place a value on the train engines that had been
donated to the Museum; and that external auditors had been advised by Norfolk
Southern that they did not have a record.
Following additional remarks regarding capital improvement planning, Ms.
Merchant reminded the Council that the next budget related briefing would be on April 1,
with the recommended budget presentation on April 15, a public hearing on April 25, a
budget study session on May 6 and the budget adoption on May 13.
There being no further discussion regarding the briefing, the Mayor stated that
the briefing and comments would be received and filed.
11
29
' Infrastructure Update
The City Manager advised that the update on infrastructure would be held during
the 2:00 p.m. Session. (See page 37)
At 1:15 p. m., the Mayor declared the meeting in recess for a Closed Meeting to
be held in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor
Municipal Building.
Council Member Price offered the following Confirmatory Statement of Conflict of
Interest:
"I, Anita J. Price, state that I have a personal interest in an agenda item regarding
a Closed Meeting to discuss disposition of publicly -owned property to develop
recreational uses of portions of 2100 Countryside Road, N. W., and 0 Ben Street, N. W.,
because my husband, Charles Price, is involved with an organization which may be
involved in this matter.
Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from
participation in this matter. I ask the City Clerk to accept this statement and ask that it
be made part of the minutes of the meeting on March 4, 2013:'
' (For full text, see Statement of Conflict of Interest on file in the City Clerk's Office.)
Mayor Bowers relinquished the Chair to the Vice -Mayor during the Closed
Meeting at 1:38 p.m.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with Mayor Bowers presiding.
PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D.
Bestpitch, Raphael E. Ferris (arrived late), Sherman P. Lea (arrived late), Anita J. Price,
and Mayor David A. Bowers -7.
ABSENT: None.
The Mayor declared the existence of a quorum.
(At this point, Council Members Ferris and Lea entered the meeting (2:01 p.m.)
The Invocation was delivered by The Reverend Kenneth P. Lane, Pastor, Trinity
' Lutheran Church.
c
Mayor Bowers called for a Moment of Silence in memory of the late Honorable
Clifton "Chip" Woodrum, former member of the House of Delegates and a citizen of the
City of Roanoke.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT: The Mayor recognized students from Holy
Cross College of Worcester, Massachusetts; and Boston College of Boston,
Massachusetts, which were participants of the Southeast Rural Community Assistance
Project (RCAP) Volunteers for Communities Program.
Mayor Bowers presented each student with a Certificate of Appreciation in
recognition of their volunteered services.
HEARING OF CITIZENS UPON PUBLIC MATTER: The Mayor advised that City
Council sets this time as a priority for citizens to be heard. All matters would be referred
to the City Manager for response, recommendation or report to Council, as he may
deem appropriate. a
Robert Gravely appeared before Council to express his concern for Roanoke
communities.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately. He called attention to a request of the City Manager for a public hearing to
grant a 20 -foot sanitary sewer easement to the Western Virginia Water Authority.
WESTERN VIRGIINIA WATHER AUTHORITY -CITY -OWNED PROPERTY -
EASEMENTS- SEWERS AND STORM DRAINS: A communication from the City
Manager requesting that Council schedule a public hearing for Monday, March 18,
2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider
granting a 20 foot sanitary sewer easement across City -owned property designated as
Tax Map No. 2170128, to the Western Virginia Water Authority; was before the body.
(See communication on file in the City Clerk's Office.)
31
C Vice-Mayor Rosen moved that Council concur in the request of the City Manager
as above described. The motion was seconded by Council Member Ferris and adopted
by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers -7.
NAYS: None -0.
AUDITING: A report from the Commonwealth of Virginia, Auditor of Public
Accounts, on collections of Commonwealth Revenues by Local Constitutional Officers
for the Fiscal Year ending June 30, 2012; was before the body.
(See report on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that the report be received and filed. The motion was
seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers -7.
NAYS: None -0.
OATHS OF OFFICE -LOCAL OFFICE ON AGING —MILL MOUNTAIN ADVISORY
COMMITTEE: Reports of qualification of Melida McKee as the City of Roanoke's
representative to the Local Office on Aging Advisory Council for a one -year term of
office ending February 28, 2014; and Tom G. Roller as a member of the Mill Mountain
Advisory Committee for a term of office ending June 30, 2015; was before the Council..
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that the reports of qualification be received and filed.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers -7.
NAYS: None -0
1 '
32
REGULAR AGENDA 3
ZONING: Inasmuch as there were several citizens registered to speak on
Agenda Item No.10, being the second reading of Ordinance No. 39600, as amended,
being the rezoning of a portion of the property located at 4412 Huff Lane, N. W., from
Institutional District, to Commercial —Large Site District, with conditions. Without
objection by the Council, the matter was heard at this point.
The following persons appeared before the Council and spoke regarding the
proposed rezoning of the Huff Lane property: Paul Scott, Bryan McConnell, Robert
Lynch, Celia Collins, Mary Baugh, Chris Miller, Annie Woodford, and Patrick Corp
appeared before the Council in connection with the Huff Lane rezoning.
Council Member Ferris offered the following ordinance, as amended, being the
rezoning of a portion of the property located at 4412 Huff Lane, N. W., from Institutional
District, to Commercial —Large Site District, with conditions, subject to certain conditions
proffered by the applicant as set forth in the Zoning Amended Application No. 4 dated
February 6, 2013.
( #39600 - 030413) AN ORDINANCE to amend §36.2 -100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain property within the City.
(For full text of ordinance, see Ordinance Book No. 76, page 145.)
Council Member Ferris moved the adoption of Ordinance No. 39600- 030413, as
amended. The motion was seconded by Vice -Mayor Rosen adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, and Ferris -4.
NAYS: Council Members Lea, Price, and Mayor Bowers -3.
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
BUDGET - CIRCUIT COURT: The Clerk of Circuit Court submitted a written
communication recommending acceptance of technology trust funds from the State
Compensation Board for reimbursement of charges incurred for back scanning and
digital conversion of land records; and the City Manager submitted a written
communication concurring in the recommendation.
(For full text, see communications on file in the City Clerk's Office.)
33
C Council Member Trinkle offered the following budget ordinance:
( #39602- 030413) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia Compensation Board Technology Trust Fund for Supreme
Court of Virginia fees for the digital conversion of land records in the Office of Circuit
Court Clerk, amending and reordaining certain sections of the 2012 - 2013 General
Fund Appropriations, and dispensing with the second reading by fitle of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 149.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 39602-
030413. The motion was seconded by Vice -Mayor Rosen and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers -7.
NAYS: None -0.
STRAIGHT STREET - YOUTH: Keith Farmer, Director of Straight Street, provided
an update on its programs and future plans, and shared remarks from several
supporters of the program.
C(See copy of remarks on file in the City Clerk's Office.)
Following accolades by several Members of the Council, the Mayor advised that
all remarks would be received and filed.
37)
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS:
Infrastructure Update was held at the end of the 2:00 p.m. Session. (See page
ITEMS RECOMMENDED FOR ACTION:
HOUSING - ZONING: The City Manager submitted a written communication
recommending adoption of a resolution to designate a portion of the Wasena
neighborhood zoned Urban Flex (UF) as a revitalization area and; to make appropriate
determinations as required by the Virginia Housing Development Authority (VHDA), in
C connection with the River House Project.
(For full text, see communication on file in the City Clerk's Office.)
34
Council Member Trinkle offered the following resolution:
( #39601 - 030413) A RESOLUTION making certain determinations in accordance
with the regulations of the Virginia Housing Development Authority (VHDA) and Section
36- 55.30:2A of the Code of Virginia, as amended; designating the Urban Flex (UF)
Zoning District portion of the Wasena Neighborhood (the "Area') as a Revitalization
Area for the sole purposes as allowed by such Code Section; and authorizing the City
Manager to execute necessary documents, provide additional information, and to take
any necessary actions to advise VHDA of Council's determinations and designation.
(For full text of resolution, see Resolution Book No. 76, page 146.)
Council Member Trinkle moved the adoption of Resolution No. 39601 - 030413.
The motion was seconded by Vice -Mayor Rosen and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers -7.
NAYS: None -0.
COMMENTS BY CITY MANAGER: The City Manager shared the following
comments: r7
Roanoke Public Library Main Branch to Close Temporarily J
• As a result of work related to the Elmwood Park Improvement Project,
the Roanoke Public Library Main Branch will be closed temporarily
from March 11 to March 13.
• This closure will allow work to be done on the water functions for
Elmwood Park and the Main Branch, and will prepare those
connections for future renovation.
Market Square Improvement Project
• For the past several months, we have been working with Downtown
Roanoke, Inc. and other stakeholders on improvements to Market
Square.
• It is important to note that this project was not on our project plan. We
supported the project based on the investment that DRI planned to
make in replacing the market awnings and other vendor table
improvements using grant funds secured by Congressman Goodlatte.
• Project was bid and unfortunately only one bid was received, which
was from S. C. Rossi. The bid cost exceeded the project budget.
• The City has made the decision to not award a contract for the project
at this time.
35
C We remain committed to the project and our plan is to re -bid in late fall,
with construction starting in December 2013, after the Dickens of a
Christmas event.
• While there is no guarantee that re- bidding the project will improve the
bid cost, it is our hope that it will:
• Facilitate additional contractors submitting bids, as there will be
more time to develop bids and more time to complete the work.
• Mitigate impact on Market Vendors.
Vice -Mayor Rosen asked about the Federal Grant that Downtown Roanoke,
Inc. (DRI), had secured and how it would be used. The City Manager explained that
DRI would be using Community Development Block Grants that had specifically been
secured for improvements to the City Market area and their intention was to upgrade the
space to match the rest of the downtown improvements. He further explained that the
City would focus on the square itself and that DRI would provide the tables and awnings
to support the farmers. He advised that the block grants would have to be expended by
September 2013 so the decision had been made to purchase the tables and awnings
and put them in storage until they could be installed.
Council Member Lea said that he had spoken with some disgruntled vendors and
he inquired if it would be possible for some of the Council Members to meet with the
C vendors and allow them to share their thoughts. The City Manger answered in the
affirmative and added that the City would look to DRI to organize such a meeting. He
assured the Council that during the design process there had been numerous meetings
with the retail, restaurant and market vendors; and commented that each of the 85
vendors had a variety of interests.
Council Member Trinkle said that there had been a great collaboration among the
City of Roanoke and DRI and as big a fan as he had been of moving forward, he
thought that it made the most sense to delay the project until winter. He then asked if
any decisions had been made with regard to the final design of the tables and awnings
and that the decision process should be as public as the rest of the process.
The City Manager responded that because of the timeframe and because the
farmers had been waiting for years now, awnings expected to last 10 years had been
ordered. He said the City would be cleaning up the existing tables and painting while
DRI would be putting in awnings and updating the lighting infrastructure. He then
indicated that the awnings and tables to be used at market square on Campbell Avenue
could be of a different design.
Mr. Townsend advised that everything along Market Street is in the downtown
local historic district which had required approval by the Architectural Review Board
(ARB) for the awnings and the two squares. He further advised that he was not saying
n that Council did not have a role, but the ARB had already acted because the Market
L area was located in the H -1 Historic District.
36
Council Member Trinkle
inquired as to when the existing awnings had been
installed. Mr. Townsend responded that the existing awnings had been installed in
2005 or 2006. Council Member Trinkle stated that the existing awnings had been
installed after 2006 and he remembered receiving volumes of phone calls regarding
their replacement. He further stated that it would be nice to know what the awnings
would look like, but it appeared as though the cart was already down the path.
Mr. Townsend asked Phillip Schirmer, the City Engineer, if the color choice had
gone back to the ARB; whereupon, Mr. Schirmer responded that as far as he knew the
color choice for the awnings had not been sent back to the ARB, and that the table
design, color and fabric choices were still pending before the ARB and had not been
acted upon.
Council Member Trinkle pointed out that it had been amazing how many calls he
had received relating to the color of the awnings; and pointed out that it would be a
good idea to talk about the colors publically because the right colors should be used
with the right foods. Mr. Schirmer said that he would do his best to keep Council
informed.
Council Member Bestpitch agreed that input should be received, but it was more
important to receive input from the vendors, farmers and shop owners because they
were the ones that would be there for the majority of the time. The City Manager
assured that DRI had received a great deal of input and not everyone would be happy;
however, he would ask staff to put together some information for the Council.
DIRECTOR OF FINANCE:
The Director of Finance submitted a written report recommending appropriation
of 2012 Qualified Zone Academy Bond proceeds.
(For full text, see report on file in the City Clerk's Office.)
Council Member Lea offered the following budget ordinance:
( #39603 - 030413) AN ORDINANCE to appropriate funding from the Series 2012
Qualified Zone Academy Board Bonds to various school capital projects, amending and
reordaining certain sections of the 2012 - 2013 School Capital Projects Fund
Appropriations and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 149.)
37
Q Council Member Lea moved the adoption of Budget Ordinance No. 39603-
030413. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers -7.
NAYS: None -0.
FINANCIAL REPORTS: The Director of Finance submitted financial reports for
January FY 2013 for the City of Roanoke and December FY 2013 for Roanoke City
Public Schools.
(See Financial Reports on file in the City Clerk's Office.)
The Director of Finance advised that the reports were being closely monitored
and staff would continue to do so throughout the year.
Without objection by the Council, the Mayor advised that the financial reports be
received and filed.
7 REPORTS OF COMMITTEES: NONE.
L, UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS: NONE.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL: NONE.
Infrastructure Update
Sherman Stovall, Assistant City Manager for Operations, introduced Mr. Jay Witt,
Civil Engineer, who provided an update on the Bridge Program pertaining to
inspections, maintenance and replacement:
• Structure Inventory
0 131 transportation structures
o Asset valued at $300 million
0 4' largest municipal inventory in Virginia
1
• Asset Management
• Bridge Inspection Program (FHWA Mandate)
• Regular and Preventive Maintenance
• Structure rehabilitation and replacement
• Bridge'Inspection Program
• Maintain public safety and confidence
• Protect and manage City's $300 million asset
• Ensure compliance with Federal and State regulations
• 2012 State of the Structures Report
• What do we own?
• What's it worth?
• What's the condition?
• What should be done?
• What are our priorities?
• Priority Index (PI)
• Almost one third of structures are more than 60 years old
• Regular and Preventative Maintenance
• City invests $500,000 annually for regular and preventative maintenance
• Staff utilizes VDOT Revenue Sharing Match
• Advertise first system -wide PM contract this spring ($750,000.00 - $1
million)
• Structure Rehabilitation and replacement
o Old Mountain Road Bridge Replacement (Summer 2013
0 9'^ Street over Norfolk Southern Railway Rehabilitation (Summer 2014)
0 9" Street over Roanoke River Rehabilitation (Summer 2015)
o Franklin Road over Norfolk Southern Railway Rehabilitation (Summer
2016)
• Bridge Program Summary
• City owns the 0largest municipal bridge inventory in Virginia
• Valued at $300 million
• Implementing sound asset management techniques to forward- manage
the inventory
• Using PM and RM techniques to extend services life of inventory and save
lifecycle cost and replacement monies
• Prioritizing and targeting specific structures for rehab and replacement
• Leveraging VDOT Revenue Sharing monies to maximize Program
effectiveness
(For full text, see copy of presentation on file in the City Clerk's Office.)
I]
39
Mark Jamison, Manager, Streets and Traffic, Transportation Division, gave the
following presentation on the Paving Program:
• Scope of Responsibilities
0 1,200 lane -miles of streets
o -1,850 individual street segments
o Value of $132 million in paving
• Paving Frequency
• 20 -year cycle (desired)
• 8 -10 years for arterial streets
• 10 — 13 years for collector streets
• 20 years for residential streets
• Requires paving 79 -lane -miles annually
• Annual budget of $9 million required
• Budget is $3.2 million +/-
• 2008 — 35 lane -miles
• 2009 -41 lane -miles
• 2010 -41 lane -miles
• 2011 —19 lane -miles
• 2012 -25 lane -miles
• Pavement Condition Ratings
• Newly paved street = 0
• More pavement distress — score goes up
o Distresses
• Cracks
• Potholes
• Poor utility cut repairs
• Rutting
• As score approaches 90 —100 paving needed
• Current conditions
0 550 of 1850 segments (29 %) rated at 90+
• Should be paved in next three years
• Valued at $47 million (vs. budget of <$10 million)
o Significant need exists
• Current resources don't address needs
• Current conditions don't permit a delay in paving through preventive
maintenance or rehabilitation
• Addressing the issue
o Preventive Maintenance
• Crack Sealing
• Infrared Pavement Repairs
• Re -Play
• Surface Treatment
EN
•
Pavement Rehabilitation
• Hot -in -place Recycling
• Re -Heat
• Improved surface at lower cost
• Appropriate for lower volume streets
•
Repaving Reconstruction
• Preparing to use in Villa Heights
• Goal is to improve every street in neighborhood
• Paving
• Preservation
• rehabilitation
• More visible difference
• Model would be to do two neighborhoods annually
• 40 +/- neighborhoods
• Two per year= 20 -year cycle
• Prioritization
•
Allocate funds to preventive maintenance, rehabilitation and
paving /reconstruction
•
Fixing the worst first isn't recommended
•
Highest cost
•
Ignores other needs — conditions worsen
•
More miles added to the list of "worst"
•
Deeper financial hole
• Moving forward ..
•
Asset inventory and assessment
• Automated process
• Scan pavement and identify distresses
• Recommendations
• Establish priorities
•
Continue coordinated efforts
• City of Salem
• Southwest Virginia Pavement Sustainability Group
• Communication
• Vendor demos
• Create larger market
• Coordinated specifications
• Summary
•
Continue Preventive Maintenance efforts
• Reallocate alley crews to street maintenance
•
Asset Inventory
•
Begin Rehabilitation efforts
•
Recognize resource needs based on desired paving cycle
For
• Reconstruction needed I many cases
full teM, see copy of presentation on file in the City Clerk's Office.)
6�
C Referring to the available technology for mapping and assessing road conditions,
Council Member Price questioned how the vendor would be utilized. Mr. Jamison
responded that the vendor would help validate the data the City had visually collected
and would help prioritize and develop remedies for the problems that had been
identified. He said that a plan could be developed to determine if it would be more
effective to spend money on preventative maintenance or rehabilitation and the overall
outcome of a combination of the methods in an attempt to improve the overall street
ratings.
Council Member Price inquired if there was a place citizens could to obtain more
information about individual streets. Mr. Jamison referenced the utility coordination
committee that works with the City to develop a three year candidate list that is available
on the Department of Transportation's homepage. He advised that streets are assessed
in a two to three year window because of the continuing changes in their conditions.
In closing, Council Member Price said that she thought it was important for
citizens to understand that a process is in place.
Council Member Bestpitch stated that approximately 10 years prior new
requirements had been put in place to address issues with utility cut repairs; and asked
if the requirements had positively impacted the conditions of those repairs. Mr. Jamison
C responded that the program had worked out very well and the City was in the process of
making the third revision to the earlier requirements. He mentioned that infrared
technology was being implemented to help the pavement seal and eliminate standing
water. Council Member Bestpitch agreed that utility cut repairs seemed to be holding
up better.
Vice -Mayor Rosen said that the City could not continue paving only one third of
what was necessary; and asked if there were suggestions for funding pavement
projects in the City. The City Manager suggested that a ramped up approach similar to
the bridge replacement program be used, that while a 20 year replacement cycle may
never be realized, marginal benefits could be possible. He continued that it was
important for the City to continue to rate road conditions and plan for their maintenance
as a multi -year project.
Vice -Mayor Rosen questioned if $9 million was needed; whereupon, Mr. Jamison
said that was the amount that was needed at the present time. The City Manager said
that VDOT matching funds was an important point and the hope was to take advantage
of more matching funds.
Mark Jamison, Manager of Transportation, gave the following update on the
Curb, Gutter and Sidewalk program:
C
42
Overview
• Curb and Gutter — Water is the number one reason pavement
deteriorates. Constructing curb and gutter facilitates the movement
of storm water away from streets and homes and into the proper
drainage infrastructure
• Sidewalks — facilitates safer pedestrian movement and encourages
a healthier, more eco- friendly mode of transportation
• Complete Streets Policy adopted March 2008
• Promotes the design, construction and maintenance of user -
friendly and attractive streets throughout the City in
accordance with the City's "Street Design Guidelines:
Program Resources
o CG &S Program Resources
New Construction
• Resource allocation
• Contracts have ranged from $500,000.00 to $1.0 million
• Current contract includes 17 high priority sites citywide
• Staff seeks to leverage VDOT Revenue Sharing funds with
City funds
• Initiation and pdoritization
• Requests are initiated by:
• Citizen requests through the CG &S Program
J
• Currently 302 requests with a construction cost of $14.2
million
• Requests date back to 1980s
• Current rate of annual construction (12 to 18 sites) roughly
equals the rate of new requests; thus the volume of projects
remain unchanged at current funding levels
• Project Prioritization
• Citizens submit a CG &S request by paper or electronically via
the intemet
• Requests are evaluated by staff using specific criteria
• Site drainage
• Safety/property damage
• Extension of infill of existing infrastructure
• Proximity to existing schools
• Inclusion of neighborhood plans
• Sufficient right -of -way
• Requests are classified as "high" or "normal" priority
• High priority projects are constructed first
• Normal priority projects are constructed on a first - come -first —
serve basis
n
43
C o CG &S Request Review
• Team members review and prioritize each request
• Team is comprised of staff from:
• Engineering
• Transportation
• Planning
• Neighborhood services
• Urban forestry
o
Response to requests
• City responds to each citizen via letter
• Letter denotes priority of request and current ranking on
existing list
• Maintenance and repair
•
Significant programmatic changes since 2008
• All work is performed by contract
• Rating system used to evaluate requests
• Only severe trip hazards are accepted
• Work order management system implemented
•
Backlog
• -800 work requests currently in system
• -$1.4 million in value
•
C
Current efforts
• Precision saw cut contract ($100,000.00) — recently
completed
• Maintenance contract in award process ($330,000.00)
• - 123 work requests
•
Funding
• Current efforts funded through general and capital funds
• FY13 through FY17 — expect to receive 20% of new
sidewalk funds ($100,000.00 - $200,000.00)
• FY14 — applied to VDOT for Revenue Sharing funds
($200,000.00)
•
Program remains reactive
• Citizen requests
• Most significant hazards and oldest work completed first
• - some requests not accepted
• Multiple repairs of varying priority, but in close proximity to
one another, may be completed together
•
Supplemental funding
• Needed to eliminate backlog
• 2011 citizen survey
�"
• 59% felt "quality of city sidewalks' was good or
Lexcellent
E
• Shift program to proactive approach
• Including VDOT and capital funding
• Estimated $350,000.00 shortfall over next five years
(See copy of presentation on file in the City Clerk's Office.)
Council Member Bestpitch questioned if the Sidewalk Saw Cut Contract had
been utilized in all possible places in the City. Mr. Jamison explained that there is a
break point of approximately 2 inches in which the sidewalk saw cut process could be
used and most sidewalks were about 4 inches thick; and deflections greater than 2
inches could not be ground off and the effort was mainly focused on inch to inch and a
half deflections.
There being no additional questions and /or remarks by the Council, the Mayor
advised that the briefing would be received and filed.
At 4:38 p.m., the Council meeting was declared in recessed for continuation a
Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C.
Taylor Municipal Building.
At 6:34 p.m., the meeting was reconvened, in the Council Chamber, with Mayor
Bowers
I�
J
presiding and all Members of the Council in attendance.
COUNCIL: With respect to the Closed Meeting just concluded Council Member
Trinkle moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Bestpitch.
Having recused herself from all discussions regarding the development of
recreational use on portions of 2100 Countryside, Council Member Price advised that
she would abstain from voting on this particular Closed Meeting.
Mayor Bowers advised that since he was not present in the Closed Meeting
during discussion regarding recreational use on portions of 2100 Countryside, he too
would abstain from voting.
45
The following vote was taken on the Closed Meeting pertaining to disposition of
publicly -owned property to develop recreational uses on portions of 2100 Countryside
Road, N. W., and 0 Ben Street, N. W:
AYES: Council Members Lea, Trinkle, Bestpitch, Ferris, and Vice -Mayor
Rosen -5.
NAYS: None -0.
(Council Member Price and Mayor Bowers abstained from voting).
The following vote was recorded regarding discussion of vacancies on various
authorities, boards, commissions and committees; and a personnel matter:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and
Mayor Bowers -7.
NAYS: None -0.
OATHS OF OFFICE -FAIR HOUSING BOARD: The Mayor called attention to the
expiration of the three -year terms of office of Valerie N. Hale and Demond Hammond,
r+ Anthony Reed, and Marc Davis as members of the Fair Housing Board ending
LMarch 31, 2013; whereupon, he opened the floor for nominations.
Council Member Trinkle placed in nomination the names of Valerie N. Hale and
Demond Hammond.
There being no further nominations, Ms. Hale and Mr. Hammond were
reappointed as members of the Fair Housing Board for three -year terms of office ending
March 31, 2016, by the following vote
FOR MS. HALE AND MR. HAMMOND: Council Members Rosen, Trinkle,
Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7.
OATHS OF OFFICE -PARKS AND RECREATION ADVISORY BOARD: The
Mayor called attention to expiration of the three -year terms of office of Pete Eshelman,
William Modica, Sonya Echols and Steven Stinson as members of the Parks and
Recreation Advisory Board ending March 31, 2013; whereupon, he opened the floor for
nominations.
Council Member Trinkle placed in nomination the names of Pete Eshelman,
William Modica, Sonya Echols and Steven Stinson.
L =1
ie
There being no further nominations, Messrs. Eshelman, Modica, and Stinson and
Ms. Echols were reappointed as members of the Parks and Recreations Advisory Board
for three -year terms of office ending March 31, 2016, by the following vote
FOR MESSRS ESHELMAN, MODICA AND STINSON, AND MS. ECHOLS:
Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7.
Council Member Lea moved that the City residency requirements for Messrs.
Eshelman and Modica be waived in this instance. The motion was seconded by
Council Member Ferris and unanimously adopted
OATHS OF OFFICE - DEFINED COMPENSATION BOARD: Council Member
Lea moved that the City residency requirement for Carolyn Glover as an ex- officio
member of the Defined Compensation Board, which appointment was made at the
January 7, 2013 Council Meeting. The motion was seconded by Council Member Ferris
and unanimously adopted
There being no further business before the Council, the Mayor declared the
Council meeting adjourned at 6:36 p.m.
APPROVED
ATTEST:
Stephanie M. Moon, MMC David A. Bowers
City Clerk Mayor
CVl
^ ROANOKE CITY COUNCIL — REGULAR SESSION
March 18, 2013
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, March 18,
2013, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section
2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke
(1979), as amended, and pursuant to Resolution No. 39429 - 070212 adopted by the
Council on Monday, July 2, 2012.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E.
Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen and Mayor David A. Bowers -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Jonathan E. Craft,
Deputy City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
The Mayor commented on the success of the St. Patrick's Day Parade and
celebration held on Saturday, March 16, 2013.
PRESENTATIONS AND ACKNOWLEDGMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
CONSENTAGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
CF
MINUTES: Minutes of the regular meeting of Council held on Monday,
December 3, 2012, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Ferris moved that Council dispense with the reading of the
minutes and approve as recorded. The motion was seconded by Council Member
Bestpitch and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor
Bowers -7.
NAYS: None -0.
PURCHASE /SALE OF PROPERTY - RECREATION: A communication from the
City Manager requesting that Council convene in a Closed Meeting to discuss the
disposition of publicly -owned property located at 2750 Hoover Street, N. W., (former
Villa Heights Community Center), where discussion in an open meeting would adversely
affect the bargaining position or negotiating strategy of the public body, pursuant to
Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request as above
described. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor
Bowers -7.
NAYS: None -0.
OATHS OF OFFICE - ROANOKE REGIONAL AIRPORT COMMISSION: Report
of qualification of Bittle W. Porterfield, III, as a City representative of the Roanoke
Regional Airport Commission for a four -year term of office ending March 31, 2017, was
before the Council:
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
C10.7
I Council Member Ferris moved that the report of qualification be received and
�i filed. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
LJ
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor
Bowers -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
SCIENCE MUSEUM OF WESTERN VIRGINIA: Michael Hemphill, Director of
Development and Marketing, Science Museum of Western Virginia, appeared before
the Council to provide an update on its reinvention and to seek funding for upgrades
prior to reopening. He presented the following information:
50
[_1
[I
(See copy presentation on file in the City Clerk's Office.)
Council Member Bestpitch thanked Mr. Hemphill for the presentation and pointed
out that the Hopkins Planetarium had been named in honor of the late Honorable
William Hopkins, Sr., former Senator of the Virginia General Assembly, who had help
secure a significant amount of State funding to help establish the Planetarium. He said
that the late Senator had recently passed away and thought that contributions in his
memory would be appropriate. He commented that the equipment being used in the
Planetarium was outdated and should be replaced with digital equipment.
Vice -Mayor Rosen also appreciated the presentation but commented that a
request for funding may have come too late in the budgeting process. He said
discussions have been held regarding the creation an endowment fund for capital
contributions to similar organizations. He pointed out that recently the City had made
significant contributions to the Center in the Square and while the Planetarium should
go digital, he thought the cost of the conversion should be funded through an
endowment and encouraged Mr. Hemphill to join the dialogue regarding the creation of
an endowment.
51
C Council Member Trinkle agreed that the conversion to digital projection would be
great for the Planetarium and he hoped Council would discuss arts and cultural funding
during the budgeting process so that a sustainable source could be identified. He
encouraged Mr. Hemphill to remain proactive about the upgrade.
In response to information regarding attendance to the Science Museum and the
Planetarium over the past several years, James R. Rollings, Executive Director,
Science Museum of Western Virginia, responded that he would provide Council with the
numbers.
Following additional remarks from the Council and City Manager, the Mayor
thanked Mr. Rollings and Mr. Hemphill for the update and advised that the information
and remarks would be received and filed.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
C BUDGET - GRANTS -HUMAN SERVICES - HOSPITALS -HUMAN RESOURCES -
CITY EMPLOYEES: The City Manager submitted a written communication
recommending appropriation of funds for an Outstationed Medicaid Eligibility Worker
position through the Department of Social Services to be placed at Carillon Medical
Center, for an initial period of two years.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #39604 - 031813) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia and Carilion Medical Center for an outstationed eligibility
worker, amending and reordaining certain sections of the 2012 - 2013 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 151.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 39604-
031813. The motion was seconded by Council Member Price.
11
52
Council Member Trinkle advised that inasmuch as he has a personal interest in
agenda item 7.a.1, he would like for the following statement to be included in the record:
"STATEMENT OF CONFLICT OF INTEREST
"I, David B. Trinkle, state that I have a personal interest in agenda item 7.a.1, regarding
appropriation of funds for outstationed medical eligibility worker position because I am
an employee of Carillon Medical Center. Therefore, pursuant to Virginia Code Section
2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept
this statement and ask that it be made a part of the minutes of this meeting."
(See copy of Statement of Conflict of Interest on file in the City Clerk's Office.)
There being no additional comments by the Council Members, Budget Ordinance
No. 39604 -031813 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Mayor
Bowers-6.
NAYS: None -0.
(Council Member Trinkle abstained from voting due to conflict of interest).
BUDGET - YOUTH - RECREATION: The City Manager submitted a written
communication recommending authorization to submit an application to the Virginia
Department of Health to request funds for the Summer Nutrition Program.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
( #39605 - 031813) A RESOLUTION authorizing the City Manager to execute an
application with the Virginia Department of Health, requesting funds for the Summer
Nutrition Program, and authorizing the execution of any such documents as necessary
for such application on behalf of the City.
(For full text of resolution, see Resolution Book No. 76, page 152.)
Council Member Price moved the adoption of Resolution No. 39605 - 031813.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor
Bowers-7.
NAYS: None -0.
53
C BRIDGES - SALE /PURCHASE OF PROPERTY: The City Manager submitted a
written communication recommending authorization to acquire real property rights for
the Route 605 (Old Mountain Road) over Tinker Creek Bridge Replacement Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #39606 - 031813) An ORDINANCE providing for the acquisition of additional real
property rights needed by the City in connection with a certain bridge replacement and
intersection improvement project; authorizing City staff to acquire such additional
property rights by negotiation; authorizing the City Manager to execute appropriate
acquisition documents; and dispensing with the second reading by title of this
Ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 153.)
Council Member Bestpitch moved the adoption of Ordinance No. 39606 - 031813.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
C AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor
Bowers -7.
NAYS: None -0.
COMMENTS BY CITY MANAGER.
The City Manager offered the following comments:
St Patrick's Day Festivities on Saturday. March 16
• Downtown Roanoke Inc. reports that an estimated 22,000 people attended
entire celebration
There were 106 parade entries
• Largest area the event has ever covered in downtown, with two stages and
additional vendors.
• Incredibly solid reports from the farmers and vendors who participated. They
confirmed it was a great sales day for them, better than in years past
because people came downtown and stayed after the parade.
• The festivities provided more for participants to do, and it was spread out
throughout downtown.
Around 20 vendors set up downtown, selling festival food and a mix of St.
C Patrick's Day themed items, as well as general wares to the public.
The city's Main Branch library held several activities as part of the St.
Patrick's Day festivities:
54
• Traditional Irish band Last Trip Home performed a special concert on the
Library's front porch, with an attendance of 365 people.
• The library held an Arts and Crafts hour with 84 participants,
• Maggie Moo's ice cream was served to 290 patrons
March is Women's History Month
• This is a celebration of women's contributions to history, culture and society.
• Our Diversity Advisory Council recognized City of Roanoke employees who
were the first women to hold positions commonly held by men:
• Couquez "Coco" Schrader, first female Solid Waste Management driver
(1997 - present);
• Diana Likens, first female engineer;
• Darlene L. Burcham, first female City Manager (2000- 2010);
• Rolanda Russell, first female Assistant City Manager (2001- 2006);
• Hazel Garst and Rosa L. Smith, first female police officers. In 1944, when
Ms. Garst and Smith became police officers, there were fewer than 200
female police officers in the entire country.
• Mary Grogan, the first female matron or deputy sheriff for the City of
Roanoke in the early 1970s.
Groundbreaking Ceremony for the West End Project
• Freedom First and the West End Partnership will kick -off the beginning of
construction of Freedom First's new branch:
• 10 :00 a.m., on Thursday, March 21
• 1210 Patterson Ave at the West End Center for Youth.
• This is part of the West End Revitalization Project which began on July 1,
2012.
• Roanoke has identified this area as the next target for the use of Housing
and Urban Development (HUD) funds received by the City.
• Plans include an urban mix of commercial and meeting space.
• Anyone who wants to attend the ground breaking ceremony should RSVP
via email at munez(cbfreedomfirst.com.
DIRECTOR OF FINANCE:
TAXES: The Director of Finance submitted a written report recommending
authorization to establish the percentage reduction for personal property tax relief for
the 2013 tax year.
(For full text, see report on file in the City Clerk's Office.)
3
55
C I Council Member Trinkle offered the following resolution:
( #39607- 031813) A RESOLUTION setting the allocation percentage for personal
property tax relief in the City of Roanoke for the 2013 tax year.
(For full text of resolution, see Resolution Book No. 74, page 154.)
Council Member Trinkle moved the adoption of Resolution No. 39607 - 031813.
The motion was seconded by Vice -Mayor Rosen.
Council Member Bestpitch questioned if the reduction in personal property tax
had been as high as 70 percent of the first $20,000.00 in value. Ms. Shawver said she
would have to check to make sure, but the intent had been to totally phase out the
personal property tax. Unfortunately, it was halted and a fixed amount was allocated to
localities from the State, which amount is in turn passed on to the citizens.
Council Member Bestpitch inquired if the original idea was to completely
eliminate the car tax; whereupon, Ms. Shawver answered in the affirmative.
Council Member Bestpitch said that he knew at one point the tax relief had been
at 70 percent and for the 2012 tax year it had been at approximately 65 percent with the
amount in the current year being at not quite 60 percent.; and questioned if the amount
C of the relief would continue to decline. Ms. Shawver replied that the amount of the relief
would likely continue to decline and citizens could expect to pay a higher percentage of
car tax.
Council Member Bestpitch stated that there were two methods of granting car tax
relief to citizens and asked as to the details of the other method; whereupon, Ms.
Shawver indicated that the current method of relief had been in place since 1999 and
that she could not recall the specifics of the other method, but would be happy to follow -
up and report back to the Council.
Council Member Bestpitch said he would appreciate a follow -up because during
gubernatorial campaigns he remembered promises that there being no car tax on
vehicles based on a threshold of their value beginning with $5,000.00 in the first year,
$8,000.00 the second year, and maybe $10,000.00 the third year. He thought it would
be better to base the personal property tax on the amount that exceeded the threshold
because it would benefit those who really needed the relief.
Following additional comments from the Council regarding the car tax, Resolution
No. 39607 - 031813, was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor
Bowers -7.
NAYS: None -0.
56
BUDGET - BONDS: The Director of Finance submitted a written report
recommending appropriation of proceeds from the sale of Series 2013 General
Obligation Public Improvement Bonds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
( #39608 - 031813) AN ORDINANCE to appropriate funding from the Series 2013
Bonds to various capital projects, amending and reordaining certain sections of the
2012 - 2013 Civic Facilities, Capital Projects, Department of Technology and School
Capital Projects Funds Appropriations and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 155.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 39608-
031813. The motion was seconded by Vice -Mayor Rosen and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor
Bowers -7.
NAYS: None -0.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
BUDGET - LEGISLATION; Council Member Ferris offered the following resolution
requesting the Governor of Virginia fund one of the two retired judges' positions in the
next Commonwealth budget:
( #39609 - 031813) A RESOLUTION urging Governor Bob McDonnell to amend
the Budget Bill and restore and /or continue the funding for the three vacated judgeships
in the Twenty -Third Judicial Circuit.
(For full text of resolution, see Resolution Book No. 76, page 157.)
Council Member Ferris moved the adoption of Resolution No. 39609 - 031813.
The motion was seconded by Council Member Bestpitch.
57
C Council Member Ferris commented that the City of Roanoke's legislative
package had great success in Richmond, noting passage of the Governor's
Transportation Bill, which includes funding for passenger rail service to Roanoke and a
funding mechanism for the entire Commonwealth. He advised that another key issue in
the legislative package had been a request for continued funding for Circuit Court and
Juvenile and Domestic Relations judgeships.
He explained that the Judges of the 23rd Judicial Circuit, which includes the Cities
of Roanoke and Salem and Roanoke County, are among the five busiest judicial circuits
in the Commonwealth. He pointed out that the request was not for additional funding,
but simply to maintain funding that had already been in place.
Council Member Lea asked if the matter had been shared with the local
legislators; whereupon, Council Member Ferris answered in the affirmative, adding that
the matter had not been shared with Delegate Chris Head.
There being no further questions and /or comments by the Council Members,
Resolution No. 39609 - 031813, was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor
Bowers -7.
NAYS: None -0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
Council Member Bestpitch made reference to the FY 2014 Budget Working
Document that had been distributed at the March 4, 2013, City Council Briefing. He
commented that he had been surprised to see a budget document that had not
contained numbers. He said that even though the new budget reflected only a slight
increase, he thought it was important for Council Members to make certain that
additional funds were going to the priorities that had been established by Council. The
City Manager explained that the purpose of the document had been to provide an
explanation for the expenses and it had been the duty of the budgeting for outcome
teams to go through the offers and understand the requests. He reminded that
emphasis had been placed on collaboration and impact on service. The City Manager
said that it was staffs goal to show Council the whole budget process and that all
figures would be provided.
(See copy of the FY2014 Budget Working Document distributed at the March 4 City
Council Meeting on file in the City Clerk's Office.)
58
Council Member Price stated that great things were happening in the area of
student performances at both Patrick Henry (PH) and William Fleming (WF) High
Schools. She said that the Les Miserables performance at P.H. had received great
reviews and The Wiz production at W.F. had just ended.
She pointed out that several hundred students had been involved in the
productions which included performers, technical crews and elementary school
students. She further pointed out that some of the same performers from The Wiz would
be competing in an NAACP competition in Orlando, Florida.
Council Member Trinkle reported that he had attended a performance of Les
Miserables at P.H. and he had hoped to attend The Wiz at W.F. but was not able to
make it. He also pointed out that several middle school students had been involved in
the productions.
Council Member Lea reminded that a Senior Sweetheart Banquet would be held
on Saturday, March 23 from 1:30 p.m. to 3:30 p.m., at 2381 Roanoke Boulevard to
recognize many of the more senior veterans from the area.
In connection with the selection process to fill the two upcoming vacancies on the
School Board, being effective July 1, 2013, Mayor Bowers announced that a public
hearing to receive citizen comments was required prior to the appointment of the
Trustees. Although public interviews were not a requirement; however, typically City
Council did interview the candidates in an open forum. He suggested that the
interviews be held immediately following the 2:00 p.m., Council Meeting on April 15,
with a public hearing to receive citizen comments at the 7:00 p.m. session.
Council Member Lea offered a motion that the candidates for School Board
Trustee to be interviewed at a time following the 2:00 p.m., Council Meeting on April 15,
with a public hearing scheduled to consider the candidates at the 7:00 p.m., public
hearing session. The motion was seconded by Council Member Bestpitch and
unanimously adopted.
At 3:13 p.m., the Mayor declared the Council meeting in recess for discussion of
Closed meeting matters in the Council's Conference Room, Room 451, fourth floor,
Noel C. Taylor Municipal Building.
Mayor Bowers advising of a prior commitment relinquished the Chair to the Vice -
Mayor and left the meeting.
At 4:19 p.m., the Council meeting reconvened in the Council Chamber, Vice -
Mayor Rosen presiding and all Members of Council in attendance, with the exception of
Council Member Bestpitch and Mayor Bowers.
I
C Vice -Mayor Rosen called attention a written communication from him for a
Closed Meeting to discuss vacancies, being applications for School Board trustees,
pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that the Council concur in the request of the Vice -
Mayor as abovedescribed. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Trinkle, Ferris, Lea, Price and Vice -Mayor Rosen -5.
NAYS: None -0.
(Council Member Bestpitch was not present when the vote was recorded. Mayor
Bowers was absent)
At 4:20 p.m., the Council meeting was declared in recess for continuation of
Closed Meeting in the Council's Conference Room.
(In order for the Mayor to participate in the discussion, the Closed Meeting was
recessed at 5:45 p.m., and reconvened at 6:30 p.m.)
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Bowers presiding.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E.
Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen and Mayor David A. Bowers -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
•1
PUBLIC HEARINGS: J
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, March 18,
2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
an application by Pheasant Ridge Apartments, LLC to amend the Planned Unit
Development Plan as it pertains to 4414 Pheasant Ridge Road, S.W., bearing Official
Tax No. 5460124; 4345 Griffin Road, S.W., bearing Official Tax No. 5470302; four
unaddressed lots on Griffin Road, S.W., bearing Official Tax Nos. 5470301, 5470303,
5470304, 5470305; and three unaddressed lots on Van Winkle Road, S.W., bearing
Official Tax Nos. 5470306, 5470307, 5470308, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, Wednesday, February 27 and Wednesday, March 6, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding the Amended Application No.2 dated
February 28, 2013, to be consistent with the City's Comprehensive Plan, Southern Hills
Neighborhood Plan, and Zoning Ordinance as a MXPUD development in order to be
able to alter their development plan in a manner appropriate to the surrounding
neighborhood. J
(For full text, see report on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following ordinance:
( #39610 - 031813) AN ORDINANCE to amend §36.2 -100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to amend the Mixed Use Planned Unit
Development Plan, as it pertains to 4414 Pheasant Ridge Road, S. W., bearing Official
Tax No. 5460124; 4345 Griffin Road, S. W., bearing Official Tax No. 5470302; and four
unaddressed lots on Griffin Road, bearing Official Tax Nos. 5470301, 5470303,
5470304, 5470305; and three unaddressed lots on Van Winkle Road, bearing Official
Tax Nos. 5470306, 5470307 and 5470308; and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 158.)
61
C Vice -Mayor Rosen moved the adoption of Ordinance No. 39610- 031813. The
motion was seconded by Council Member Trinkle.
C. Cooper Youell, IV, Agent, appeared in support of the petitioner.
The Mayor inquired if there were persons present who wished to speak on the
matter.
David Beard appeared before the Council and spoke in favor of the rezoning.
There being no additional speakers, the Mayor declared the public hearing
closed.
Vice -Mayor Rosen questioned the impact the project would have on the Roanoke
City Public School system; whereupon, Mr. Youell responded that it would be hard to
anticipate exactly who would be occupying the apartments, but consideration had been
given to creating a bus stop in the cul -de -sac at the end of the public road. Otherwise,
he had no further details on the impact to the schools.
There being no additional questions by the Members of Council, Ordinance No.
39610 - 031813 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor
Bowers -7.
NAYS: None -0.
EASEMENTS- SEWERS AND STORM DRAINS- WATER: Pursuant to
instructions by the Council, the City Clerk having advertised a public hearing for
Monday, March 18, 2013 at 7:00 p.m., or as soon thereafter as the matter may be
heard, on a proposal to grant a sanitary sewer easement, with an approximate width of
20 feet, across City -owned property identified by Official Tax Map No. 2170128, located
at 4803 Williamson Road, N. W., to the Western Virginia Water Authority ( "Authority'), at
the Authority's request, in order to relocate an existing sanitary sewer line, the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, March 8, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
I
62
The City Manager submitted a written report recommending execution of
appropriate documents granting a new approximate 20' sanitary sewer easement, as
described above to Western Virginia Water Authority, subject to approval as to form by
the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #39611 - 031813) AN ORDINANCE authorizing the conveyance of a new
sanitary sewer easement, with an approximate width of twenty (20) feet across City -
owned property, located at 4803 Williamson Road, N. W., designated as Roanoke
Official Tax Map No. 2170128, to the Western Virginia Water Authority ( "Authority'),
upon certain terms and conditions; and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 159.)
Council Member Bestpitch moved the adoption of Ordinance No. 39611 - 031813.
The motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present who wished to speak on the '
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Members of Council,
Ordinance No. 39611 - 031813 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor
Bowers -7.
NAYS: None -0
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
Theresa Gill - Walker appeared before the Members of Council and spoke in
regards to the Evans Spring project.
OTHER BUSINESS:
Council Member Bestpitch said that he should have commented on Council '
Member Price's remarks regarding some wonderful young people during the 2:00 p.m.
session earlier in the day; however, he also wanted to mention a couple of students
63
himself. He stated that several of the Council Members had the opportunity to attend the
Roanoke Technical Education Center Dinner on Thursday, March 7 where they had
seen many amazing young people and he had been privileged to sit with 011ie Howie, a
senior at William Fleming High School, who was ranked first in a Class of 305 students
and would be attending Harvard University with plans to go to law school. Additionally,
he pointed out that Mr. Howie had started an organization called "My Brother's Keeper'
after the events of 9/11 which had a purpose of getting young people involved in
community activities.
Having attended the Snarky Puppy Concert at the Jefferson Center on Saturday,
March 9, he said the event had featured eight performances by former Roanoke City
Public School and Music Lab students. He stated that Judy Jackson sang a couple of
numbers and another performer had written his own music and was accompanied by
three backup singers with two being his sisters and the other being his cousin. Council
Member Bestpitch commented that eleven year old Janea Brown, a new resident in the
City of Roanoke, had been accompanied by a blues guitarist and she had blown the
crowd away.
Council Member Bestpitch advised that an Election Precincts Task Force had
been formed to examine the restructuring and redefining the City voting precincts and
public hearings will be held on Thursday, March 28 and Tuesday, April 9 at 7:00 p.m., in
C the Council Chamber; and he encouraged all interested citizens to attend and provide
suggestions for improvement to the voting process on one of those nights.
COUNCIL: With respect to the Closed Meeting concluded during the 2:00 p.m.,
session of Council with regard to former Villa Heights Community Center, Council
Member Price moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Vice -Mayor Rosen and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Vice -Mayor
Rosen -6.
NAYS: None -0
(Mayor Bowers abstained from voting inasmuch as he was not in attendance during the
above Closed Meeting)
HI
M
COUNCIL: With respect to the Closed Meeting regarding upcoming vacancies
on the School Board, by the following vote: was taken
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor
Bowers -7.
NAYS: None -0
There being no further business, Mayor Bowers declared the Council meeting
adjourned at 7:21 p.m.
APPROVED
ATTEST: y�
Stephanie M. Moon, MMC �David A. Bower
City Clerk Mayor
65
CROANOKE CITY COUNCIL - REGULAR SESSION
April 1, 2013
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday, April 1,
2013, at 9:00 a.m., in the Council Chamber Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2,
Administration, Article Il, City Council, Section 2 -15, Rules of Procedure, Rule 1,
Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to
Resolution No. 39429- 070212 adopted by the Council on Monday, July 2, 2012, with
Mayor David A. Bowers presiding.
PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris,
Sherman P. Lea, Anita J. Price, Court G. Rosen, and Mayor David A. Bowers -6.
ABSENT: Council Member David B. Trinkle -1.
The Mayor declared the existence of a quorum.
C OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
COUNCIL: A communication from Mayor David A. Bowers requesting that
Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
as above described. The motion was seconded by Council Member Lea and adopted
by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
C 1 (Council Member Trinkle was absent.)
WWI
•.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
Parks and Recreation Master Plan Update
Leon Younger and Neelay Bahtt, Consultants, PROS Consulting, LLC, briefed
the Council on potential updates to the Parks and Recreation Master Plan and reported
citizen feedback as to how the Parks and Recreation programs and facilities have
improved over the last 5 years.
Agenda
❑ Plan Background
❑ Outcomes /Process
• Key Findings
• Next Steps
• TEST
Outcomes
❑ 2007 Master Plan Recommendations
• Identify future trends
• Prioritize needs
• Provide clear direction for next steps
2007 Master Plan Recommendations
❑ Top Facility Needs
0 Greenway & Multi- purpose Trails
13 Amphitheatre
• Picnic Areas & Shelters
• Indoor Multi- Purpose Recreation Center
• New Playground Equipment
• Nature Trails & Nature Center
17 River Access for Outdoor Recreation Opportunities
Mr. Younger advised that in 2007 access to greenways, multipurpose trails and
an amphitheater topped the list of amenities within the community. He added that he
was pleased to see the construction of an amphitheater underway.
C Procx
C
67
rss
Community /Stakeholder Input
Statistically Valid Survey
Trends Analysis
Update Existing Levels of Service
Prioritize Facility and Program Priorities
Review Vision / Mission
Demographics Analysis
❑ Mild population growth
❑ Projecting a rapid aging trend with the 55+ population growing from 24.9% in
2000 to 35.1 % by 2025
❑ Growing racial diversity
O African American population expected to grow the most — 30% of the
population by 2025
❑ Continued growth projected in the future; however, income levels are
comparatively lower than State and National Averages
20%
30%
0%
Mr. Bahtt advised that age and race impacts the pro
Alone
■White Alone
2000 2010 2015 2020 2025
Census Census Projection Projection Projection
grams and facilities needed.
He was pleased with the addition of Cricket to Parks and Recreation summer camps.
City of Roanoke: Population by Race
l00%
■ Two or More Races
■Some Other Race
■ Pacific Islander
■Asian
111 American Indian
■ Black
90%
SO%
70%
60%
50%
40%
30%
Alone
■White Alone
2000 2010 2015 2020 2025
Census Census Projection Projection Projection
grams and facilities needed.
He was pleased with the addition of Cricket to Parks and Recreation summer camps.
City of Roanoke: Population by Race
l00%
■ Two or More Races
■Some Other Race
■ Pacific Islander
■Asian
111 American Indian
■ Black
MO
Community Input
8 stakeholder meetings/1 public meeting /September 2012
Strengths
❑
Staff (responsive and collaborative)
❑
Variety of offerings
❑
Trails and Greenways
•
Outdoor Facilities
•
Operations and Maintenance (within available resources)
❑
Communication and Outreach
Opportunities
❑
River Access and Additional Water -based recreation
❑
Facility Needs including sports fields and courts /picnic facilities and
Skateboard /BMX space
❑
Parks, Trails and Greenways (wider, interconnected with more staff support)
❑
Upkeep and Maintenance (update and maintain what exists)
❑
Collaboration (Schools, Local Groups and Regional Jurisdictions)
•
Communication (Increased Awareness and Better Customer Service)
•
Operations (Prioritized resource allocation)
Most Important
Thing
❑
Greater River Access
❑
Additional Sports Fields
❑
Expand and connect trails and greenways into neighborhoods
❑
Upgrade and maintain what exists
.J
•
A need for better Advertising and Marketing
•
Provide opportunities for year -round recreation
•
Greater Local and Regional Cooperation
•
Additional resources for Parks and Recreation offerings
Overview of Methodology
❑ City of Roanoke conducted a statistically -valid Community Interest and Opinion
Survey using a combination of mail and phone
❑ The purpose of the survey was to help establish priorities for the future
improvement of parks and recreation facilities, programs and services within the
community
❑ 298 completed surveys and results of the random sample have a 95% level of
confidence with a precision of at least +/ -5.7%
13
0
Visitation and Physical Condition
i Of the 69% of
households that have
visited parks,
recreation facilities, or
sports fields during the
past year, 80% rated
the level of
maintenance as good
or excellent.
W. wY.. XeuWaM n.ww.�tlwClgNMW.Y
Matl lb`a.aW.f.[W WM1YU.MYW
Participation and Overall Quality
❑ Of the 150A of
households that have
participated in
program s /activities,
88% rated the overall
quality as either
excellent or above
average
Higher than national
averages around 800/a
` m
V A
�r �wsfirig
no...oKE mrsu,uing
••
70
Unmet Facility Needs
❑ From a list of 28 parks and recreation facilities, the top 5 highest UNMET needs
in the community are:
17 Indoor fitness and exercise facilities
• Indoor walking and running tracks
• Indoor swimming pools
• Outdoor amphitheater
• Small neighborhood parks
Most Important Parks and Recreation Facilities
❑ Based on the sum of their top four choices, the parks/facilities that households
rated as the most important are:
• Paved greenway trails
• Walking and hiking trails
• Small neighborhood parks
• Nature areas wildlife habitats
• Large community parks (10 -100 acres)
Unmet Program Needs
❑ From a list of 21 recreation programs, the top 5 highest UNMET needs in the
community are:
• Adult fitness and wellness programs J
• Outdoor and nature programs
• Special Events
• Water fitness programs
• Adult day trips
Most Important Recreation Programs
❑ Based on the sum of their top four choices, the programs that households rated
as the most important are
O Adult fitness and wellness programs
O Special events
• Outdoor and nature program
• Youth sports programs
• Canoeing, kayaking and paddle sports
d
Reasons Preventing the Use of Parks,
_ Facilities. Proarams More Often
❑ Top reason: ado not know o r .TM . r— •.- a•.,a.
lhedrenG.N[rrWOn rxMl•r wJPWm W. don
what Is being offered"
(27 %)r
n Directly ties in to a __
awareness and marketing _
issues that need to be
addressed
Ts fg�",Wt
Support for Actions to Improve /Expand
�+ Parks and Recreation System
o There are four actions that over75% of oh�rw•ar+PA.e�rsw.hr..rur
espandenh are very supportive of M •Yeew•ew rer�rawY.Mr�
improve and expand parks and
redeation facilities: _
• Upgrade existing neighborhood and
c s
Y park
• Upgrade existng trails )lo expand
into neighborhoods) �,•�'� --
a Acquire open space for passive _ --
activities -- --
o Develop additional trails
conneCWgr of trails
�_ ��sWtiRg
11
71
72
Allocation of $100 among Various Parks
_ nnrl Rarrantinn.Categories
r Respondents
allocated the highest
amount ($31) to
maintain existing
neighborhood parks.
j �.
it 1 �WS,
Ways Respondents Learn About
Proarams and Activities
o The most frequently
mentioned ways that
respondents learn about
recreation programs and
activities are newspaper
(48 0/6), from friends and
neighbors (43 %) and City
of Roanoke Website
(31 %)
�
I
�i^O Pca�wstirrg
7
Demographics of Survey Respondents
_ Households
❑ Race / Ethnicity a+ "wa"n r«.Nns uwro Nxow.naa
❑ Gender
YM WN
• Income Levels
• Age Segments
�� pro
� m��sus lbrl
Facility and Program Priority Rankings
n.O�F � n0U5 nati.e� .x Pon ixy
Ss' cSrg
C
73
74
I
Facility / Amenity Priority Rankings
Program Priority Rankings
s �=rj,
wa Pros,
Next Steps
•
April 4'
Parks & Recreation Advisory Board Briefing
•
April 26'
Planning Commission Briefing
❑
May 14"
Planning Commission Vote for Public Hearing
❑
June 11"
Planning Commission Vote for Adoption into Comprehensive Plan
❑
June 17'"
City Council Vote for Adoption into Comprehensive Plan
(See copy of presentation on file in the City Clerk's Office.)
u
3
75
CCouncil Member Bestpitch raised the question as to the most effective form of
communication to reach the entire community; whereupon, Mr. Bahtt advised that the
community should be asked what was best and added that interest in social media was
growing, but word of mouth would always be a strong and effective form of
communication.
Vice -Mayor Rosen asked how to filter through the priorities and identify the
feasible items to include in the Comprehensive Plan; whereupon, Mr. Bahtt responded
that it was not one facility that would meet the needs of the community, but it would be a
combination of step by step upgrading of existing facilities. He added that programs
should drive the facility design.
The City Manager added that more partnerships with the private sector should be
explored like the partnership with Northwest Recreation for the Countryside area.
Council Member Ferris advised that many programs offered by the City's Parks
and Recreation Department involved the schools and asked if citizens perceived that
some of those programs were efforts of Parks and Recreation; whereupon, Mr. Bahtt
advised that the citizens were aware of that to some extent.
Council Member Price commented that it was an opportunity to review the
utilization of school facilities and better collaborate to mesh programs with community
needs.
Mayor Bowers inquired about the public hearings needed to adopt the
Comprehensive Plan; whereupon, R. Brian Townsend, Assistant City Manager for
Community Development, advised that the City Planning Commission and City Council
must hold two public hearings to adopt the updated Comprehensive Plan.
At the conclusion of the briefing, the Council thanked the gentlemen for an
informative presentation; and the Mayor advised that the presentation would be
received and filed.
Legislative Wrao U
Council Member Ferris congratulated the delegation for bringing passenger rail to
the City of Roanoke and welcomed Senators John S. Edwards and Ralph W. Smith and
Tristan MacDonald, assistant to Delegate Onzlee Ware to the meeting. He introduced
Robert Catron, Legislative Liaison, to highlight the following presentation:
C
76
2013 General Assembly
Transportation Accomplishments from the City's Legislative Agenda:
✓ Extend Passenger Rail Service to Roanoke: Dedicated Passenger Rail
Funding is included in HB 2313, Governor McDonnell's Transportation
Funding Plan; Senator John Edwards and Delegates Onzlee Ware and
Chris Head voted for the legislation.
The funding mechanism is .05 of the three - tenths of a cent increase in the
state sales tax, which will rise from 5% to 5.3% (except for groceries) on
July 1, 2013. (In Northern Virginia and Hampton Roads the state sales tax
will rise to 6 %. The extra .7 cent increase in these regions is dedicated for
local and regional transportation needs).
This funding mechanism will generate about $50 Million annually per year
for passenger rail service and climbs over time because of inflation and
economic growth.
When enacted, HB 2313 will enable the Virginia Department of Rail and
Public Transportation to extend passenger rail service from Lynchburg to
Roanoke. Passenger rail service to Roanoke is DRPT's highest passenger
rail priority. In order to fast track this project, DRPT is already expending
existing funds now on this project rather than wait until July 1 when the
new law will take effect and the new funds will come in.
HB 2313 increases funding for mass transit by .075 of the three - tenths of
a cent increase; about $75 Million annually. It is unknown at this time how
much additional funding GRTC/Valley Metro can expect.
SB 1140 (Peterson) establishes that performance measures shall be part
of the transit funding formula for "new" money generated for transit; this
will be an issue that demands ongoing attention because the performance
measures results could lead to a reduced share of new funding in some
circumstances.
Other Items on the City's Legislative Agenda:
✓ Fully Fund Aid to Localities: $45 Million included in the General
Assembly's State Budget Conference Report.
❑x Maintain Current Number of Circuit Court Judges: Funding was included in
State Budget for one of the two Circuit Court judgeships and one JDR
judgeship.
❑x Provide Authority to Regulate Plastic Bags: HB 1591 (Ware) was left in
House Agriculture, Chesapeake and Natural Resources Committee;
excellent discussion in subcommittee; the bill gained significant support
from other interest groups.
✓ Maintain Ban on Uranium Mining: SB 1353 (Watkins) was stricken at the
request of the patron. No recorded vote was taken on uranium mining this
year because the proponents did not have the votes.
✓ Vacant Building Registration (HB 1583, Dance and HB 1621, Ware):
Increases from $25.00 to $100.00 the maximum annual registration fee
that a local ordinance may impose on the owner of a vacant building that
77
C amended to eliminate or reduce legislation that mandates actions of local
governments.
✓ Meet obligation of Funding K -12 Education: State Funding to Roanoke for
K -12 is projected to increase by $1.8 Million.
[R] Allow School Board to Select School Start Date: SB 1099 (R. Smith)
would have allowed local school boards to set the school start date. This
legislation and all other legislation like it, was defeated in committee.
Going Forward
Bimonthly conference calls with DRPT to complete Roanoke passenger
rail project.
For next Session, identify laws, rules and mandates that are antiquated or
stand in the way of the efficient administration of government.
The Commonwealth's 6 Year Transportation Plan is being developed; are
there projects benefitting Roanoke that we should fight to get included in
the Plan?
The City's legislative item relating to advertising public notices is
important; we need more allies, including strong support from VML and
VACO.
Circuit Court redistricting is on the agenda for consideration.
Otherlssues?
C (See copy 2013 Post- Session Legislative Program Report on file in the City Clerk's
Office.)
meets the definition of "derelict building" under §15.2- 907.1. The bill
increases the civil penalty for failing to register a building from $50.00 to
$200.00 and raises from $250.00 to $400.00 the maximum civil penalty for
failing to register a building that is located in a designated conservation
and rehabilitation district or in an area designated as blighted.
❑x
Alternate Means of Legal Advertising: HB 1373 (Head) was left in
Committee despite a valiant effort by Delegate Head, who will continue to
push this legislation.
✓
Update List of Schedule 1 Substances: SB 1218 (Herring) and HB 1941
(Garrett) amends provisions added to the Code in previous years
regarding the criminalization of synthetic cannabinoids and chemicals
known as "research chemicals" (previously referred to as "bath salts ") to
add newly identified chemical compounds and structural classes. In
addition to adding new chemical compounds as synthetic cannabinoids,
the bill adds newly identified structural classes of synthetic cannabinoids
so that new chemical compounds that fit within the structural class will
nevertheless be considered synthetic cannabinoids without the precise
chemical compound having to be added to the Code.
❑Amend
Juvenile Delinquency and Street Gangs Law: No patron for this
item.
✓
Oppose Unfunded Mandates: Numerous pieces of legislation were
C amended to eliminate or reduce legislation that mandates actions of local
governments.
✓ Meet obligation of Funding K -12 Education: State Funding to Roanoke for
K -12 is projected to increase by $1.8 Million.
[R] Allow School Board to Select School Start Date: SB 1099 (R. Smith)
would have allowed local school boards to set the school start date. This
legislation and all other legislation like it, was defeated in committee.
Going Forward
Bimonthly conference calls with DRPT to complete Roanoke passenger
rail project.
For next Session, identify laws, rules and mandates that are antiquated or
stand in the way of the efficient administration of government.
The Commonwealth's 6 Year Transportation Plan is being developed; are
there projects benefitting Roanoke that we should fight to get included in
the Plan?
The City's legislative item relating to advertising public notices is
important; we need more allies, including strong support from VML and
VACO.
Circuit Court redistricting is on the agenda for consideration.
Otherlssues?
C (See copy 2013 Post- Session Legislative Program Report on file in the City Clerk's
Office.)
0
In connection with selecting the school start date, Vice -Mayor Rosen inquired as
to why the bill was defeated; whereupon, Mr. Catron advised that many feel that tourism
business and economic development would be lost if children attended school the last
two weeks of August.
Dr. Rita D. Bishop, School Superintendent, pointed out that the $1.8 Million
increase in school funding from the state incorporates a 2 percent increase for
employees covered in the Standards of Quality (SOQ), but not all Roanoke City Public
Schools employees. She added that the School Board felt that it was wrong to include
some and not all employees. She thanked the Senators for their support of the school
start date bill.
For clarification purposes, Council Member Bestpitch restated Dr. Bishop's
pervious comment that the State felt that out of the $1.8 Million, $.8 million should be
used for pay raises for (SOQ) employees and the remaining $1 million spent however
the school system sees fit, but it would only take a little more than the $1.8 million to
provide an equitable pay raise to all school employees; whereupon, Dr. Bishop replied
that the statement was correct.
Council Member Bestpitch continued stating that the City establishes a funding
formula for education and every budget cycle those funds are taken first and if budget
surplus remains, schools are allowed that as well; and unfortunately, the General
Assembly may not ever have a similar funding mechanism for public education in
Virginia and expressed concern for the changes in taxes and funding in order to find
more money for items —thus less will be available for health, public safety and public
education. He asked the Senators to look at funding in terms of redefining the positions
the State may deem necessary for public education to be successful.
Vice -Mayor Rosen asked if Salem and Roanoke County was considering the pay
raises; whereupon, Dr. Bishop explained that they opted not to because of the recurring
expense and the costs exceeding the allocated amount.
Vice -Mayor Rosen continued stating that although the schools control their own
finances, he felt that was a fiscally prudent decision.
Mr. Catron concluded stating that in the next meeting of the General Assembly
focus would be on unfunded mandates, sections of the State Code that could be
removed, court redistricting, re- benchmarking for all schools, and developing a six year
plan for transportation. He urged the Council to submit any projects because urban
cities such as Roanoke will have to fight together to protect their current level of State
funding.
J
79
Council Member Lea thanked the Senators for their position to support the ban of
uranium mining in Virginia and asked about the issue of voter identification because the
instances of voter fraud were very low; whereupon, Mr. Catron replied that it would be
easier to move the long lines along if only one or two forms of identification were
allowed to vote versus the many forms that can be presented. Perhaps a voter card with
a photo on it, driver's license or official photo ID card would be sufficient.
Mayor Bowers asked for an update regarding the Governor's amendment to
allow other parts of Virginia, beyond the Hampton roads and Northern Virginia areas, to
raise their sales tax to funds transportation and rail needs; whereupon, Mr. Catron
explained that it was complicated because the Constitution calls for equal taxation as
much as possible, but the Governor's amendment changed that to say if the locality is in
a planning district with a population above one million the sales tax could increase.
Council Member Bestpitch commented that last year Virginia taxpayers spent
about $2 Million to issue free ID cards to all voters and although in terms of the State
budget that may be chump change, but many programs could have benefited from that
kind of funding.
Council Member Ferris thanked Mr. Catron for the informative presentation and
all his efforts as Legislative Liaison.
Senator Smith commented that although he does not formally represent the City,
as a part of Southwest Virginia he hoped to make a success story of the City of
Roanoke for many people's livelihood was linked to the City of Roanoke.
Senator Edwards commented that it was historic to receive $50 Million annually
for passenger rail and $75 Million annually for transit especially when the City of
Roanoke was so close to hosting passenger rail. He added that he hoped for a raise in
the gas tax to increase funding versus the increase in the sales tax and that the
Lynchburg Amtrak system was very successful, exceeding preliminary estimate of first
year riders to Boston by 50,000 riders.
Council Member Lea asked Senator Edwards to elaborate on the Governor's
grading system for Virginia schools; whereupon, Senator Edwards advised that six
schools in the Commonwealth received an F grade and 40 others received a D. He
further advised that he opposed giving grades to the schools, but hoped that it would
yield positive results unlike other attempts at bettering the schools.
0
80
Council Member Lea also voiced his opinion on the right to vote and stated that
many Americans feel their rights have been challenged by creating the voter ID which
negatively affects participation of minorities and the elderly. Senator Smith replied that
there have been many prosecutions for voter fraud, but it was difficult to trace after an
election and rare that an election was so close that the voting outcome changed
because of a conviction. He pointed out that the parties do not agree on the issue, but
hopefully after it was constituted, having the identification will be a benefit in more areas
of life.
Mayor Bowers suggested placing the constitutional amendments on the
gubernatorial ballot versus the presidential ballots; whereupon, Senator Edwards
commended the City of Roanoke for endeavoring to make the voting experience more
efficient.
Senator Smith commented that he sponsored an antilittering bill which offenders
would have to complete
ten hours of public service for getting caught littering versus
paying a $500.00 fine. Vioe -Mayor Rosen commented that the Police may feel that
other crimes were more serious in nature to spend time and resources arresting people
for littering offenses.
In conclusion, Senator Edwards stated that a voter ID card law would be effective
July 1, 2014 and he agreed with Council Member Lea that the law suppresses
participation of the elderly, minorities and the poor and felt that it may discourage
citizens from voting instead of encouraging them to vote. He further stated that he wrote
a letter to the Governor requesting that he fill both the Circuit Court and Juvenile and
Domestic Relations District Court positions and fortunately the Governor issued a
budget amendment to allow for one Circuit Court and one Juvenile Court position.
In response to an inquiry from Senator Smith regarding the $61 Million culvert
needed in connection with the passenger rail service, the City Manager advised that
train tracks have to be moved and a culvert must be constructed over Lick Run not to
disrupt coal cargo train service.
Following additional comments regarding the passenger rail service, the Mayor
declared the Council meeting in recess at 10:51 a.m.
At 11:00 a.m., the meeting reconvened with Mayor Bowers presiding and all
Members of Council in attendance with the exception of Council Member Trinkle. The
Council received the following briefing:
CFY 2014 Budget and CIP Update
Amelia Merchant, Director of Management and Budget, and Ann H. Shawver,
Director of Finance, highlighted the following information regarding the FY 2014 Budget
Development and Capital Project Planning:
BFO Process
• Where We Are Now
- Priority Teams have completed recommendations to Budget Committee
- Citizen Budget Academy participants preparing for April 6, 2013 - Part 3
- Budget Committee is engaged in balancing deliberations
• Next Steps
- Council feedback
- Budget Committee balancing activities
- April 15" - Presentation of Recommended Budget to City Council
Revenue Assumptions
• No tax rate increases
• Elimination of Aid to Commonwealth
Price of Government
Revenue
Estimate by
Major Category
Fiscal Year
2014
(In Millions)
Real Estate Talc
$ 76.5
Intergovernmental
65.5
Other Local Taxes
543
+w
Other PmpeAy Taxes 28.3
Sales Tax
28.1
Other Revenue
14.3
TOTAL
$ 259.0
oy,,, r ° °•
vw xw
FO
$949,000 Increase in FY14 Revenues
over March 4, 2013 Estimate
$6.1 Million or 2.4% Increase in FY14
Revenues over FY13 Adopted Budget
Latemry
W14
$ Glv h
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Revenues over FY13 Adopted Budget
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61%
512®
TCDIGUeml fYd Reue YeS
$ 2U==
$ 5pffimp
2,1%
$ Z DM=
$1.4 Million Increase in FY14 School Funding
over FY13 Adopted Budget
,vwin.<'iw«. ¢• � rum { �y °� � � . <+
Revenue Adjustments /Enhancements
$32,200
F. T
CIY,e,e
Pgpo FeelRS
h...al
De nption
FeeRtre
Revenue
oo,ncmtestp➢rt
A
F
<�e
can ®t
Iv9 CnY10 JSh
e,
s[WNn DI
P®tn'!
.1.1.
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,
{gYtVe traAF
aEIYYaI Elage
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yE
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<¢Ep
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ivmlrt.s�min�mn.....
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a
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�.,imm¢¢
npm
,wpm
Impm)
. "4em
,vwin.<'iw«. ¢• � rum { �y °� � � . <+
Revenue Adjustments /Enhancements
$32,200
F. T
CIY,e,e
Pgpo FeelRS
h...al
De nption
FeeRtre
Revenue
oo,ncmtestp➢rt
A
F
PR)m
can ®t
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yE
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Ff AI WqI
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wmtG I-
a
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Lelm
84
Ms. Merchant indicated that the proposed fee changes/increases included court
costs to support the Local Criminal Justice Academy of $3.00 for each conviction on an
applicable traffic or criminal charge; an additional $2.00 to offset Police Academy
equipment and programming needs; copy fee for color prints of $0.50; recordation fee
for list of heirs and Real Estate Affidavit in the Circuit Court Clerk's Office, State Code
allows for collection of $25.00 for recordings; and moving to 24 hour deck operation at
the Market Garage when the hotel opens, and implementing an evening rate of $3.00.
In response to an inquiry from Vice -Mayor Rosen about the evening parking rate,
R. Brian Townsend, Assistant City Manager for Community Development, explained
that it was a one of a kind necessary fee to support the hotel parkers. He pointed out
that the system would be integrated with the hotel so the parker would not pay multiple
fees.
Council Member Bestpitch suggested charging the hotel an estimated base fee
for parking services and in turn the hotel would charge customers an individual fee for
parking.
Mr. Townsend advised that the hotel prefers to implement the evening rate in
order to pay for utilization only because hotel occupancy may vary from month to
month. w
City of Roanoke
waert mnmuq met aee peam, ale Priorities ammo anlnag o//uen
4anal meae am mnok mullclmetl a,q malty
a iaR a,G @ /113,k Rgb,, me"me wrama, m' 1/!e
Safety rm co me pmeperry arouom Ip
ell a,oe Rw,ck'[
pm,a mllya a/ , Fo[nra ewlmlmut Dr
amsne, acne, Imb�lg kanng o1E1
mmly acm m, uomu l,LivabilRy Etlucetioeu mkn
met aak cry q u1 ti mreu glr�ala nm,gi
I4. wt a,a pre1 shred [e MY I ala
molt' nwrmut
Goa
Infrastructure Government
uanol, me onG glally Vw@ eseplblal, yet ®t
ktramcare sar,, ry alnpevgR ggmnmut
nasy ml4eml fllmen /ervlxe natare mWimm0.
=.a .ome, ..ed ervices muperelp re[plll /m, mn
azeasok p1me wllms ma
me, ne
reatla(alllg WGmury oat lolma attgblal
ap 011®lRnl dQI�CI VICI IIWI!]j!i
Ya[INEkIW p0'am pll9 iree6lo lkt IO
kt clmen alu ne(art mwtuel,erAk.
5
Reconciliation
Ms. Merchant advised that on March 4 the budget was $9 Million out of balance
and currently it was $1.1 Million out of balance adding that $7 Million of adjustments had
been made and $949,000.00 of revenue growth had been secured.
Reserved Allocations
Transferto Ded Service
$13,225,490
OHar f
($2,078,633)
Budget Contingency
March 4O0er
Reyenue
April 19Offer
Salary Adjustments
Total
Adjustments
Total
Education
$75,638,915
$55.028
$75.693,943
Safety
$64,301,819
($1,385,947)
$52,915,872
Human Services
$34,764,577
($107,333)
$34,557,244
Intastructure
$24,292,629
($3,797,429)
$20,495,200
Good Governm art
$16,141,593
($411,289)
$15,730,304
Livability
$15,356,190
8629.8411
$14.726.349
Economy
$2,130.638
($109,256)
$2,021,382
Outside Agendes
$4,821,518
($432,323)
$4,389,195
Reserved
$26.701.596
($194,929)
$26,506.667
Budget Committee
Review
$2,956,956
$0
$2.956,956
TOTAL
$27,108,431
(47,013,319)
$2110.023,112
Revenue Protection
$258,058,000
$949,000
$259,007,000
Out Of Balance
($9,048,431)
($1,086,112)
Ms. Merchant advised that on March 4 the budget was $9 Million out of balance
and currently it was $1.1 Million out of balance adding that $7 Million of adjustments had
been made and $949,000.00 of revenue growth had been secured.
Reserved Allocations
Transferto Ded Service
$13,225,490
Personnel Lapse(Salary,PICA, Retirement)
($2,078,633)
Budget Contingency
$1,175,627
Other (Medical, Denial, Civic Carter Subsidy, WK. M$sc
Contingencies, Budget Reserves, Line of Duty, Memberstws,
Capital Cantributions)
$12,184,183
Salary Adjustments
$2,000,000
Total
$26,506,667
EMS
The City Manager interjected stating that it seemed as if services had been
reduced, but at this point only funding had been reduced.
Ms. Merchant added that what was shown was not the base 2013 offer with
incrementals, but the offer had been increased to include higher costs for medical and
dental for staff associated with the request.
Budget Committee Review
Fleet Capital
$1,913,250
Radio Capital
$493,706
Technology Capital
$550,000
Total
$2.956.956
Education Team
• Carolyn Glover — Human Resources
• Dr. Vella Wright — Roanoke City Public Schools
• Jody Lawson — Finance
• Katherine Gray — Planning
• Joseph Klein — Libraries
• Ian Shaw— Planning
• Cecelia Webb — City Clerk
• R. B. Lawhorn — Management & Budget
M
Education
Mitten Price at oovernmert
$751393.3a
R Mw C$VpW Sd 15
374211.200
LibraryCom tf hIm.w mCa m
41088.881
S. R.&' Camp
$41.000
LibnryEadVLiersV$enices
$198.880
Lib.ryS"Hc K -12
$125.}]8
"Star CLVReads 4lpe a UyMatir(SVpphm N21)
$48.888
Litim Lea g
$80.28
Eaceeds Pm d GwerrcneH
10
Nd Recommenced to Remain V Pdoe al 0overnmeit
$80.025
UW&ri E�aMirg ACCessb rbamMe's H9ay-
(S"Ieow n
$80A28
"Notes incrennertal Increase In Service level
Council Member Bestpitch inquired if the desired program outcomes could be
achieved by spending $109,000.00 less than what was offered; whereupon, Ms.
Merchant advised that was correct and fortunately the offers were related to Library
programs and the priority team met with the Director of Libraries and she was able to
indicate what could be reduced and not impact the service provided.
Mayor Bowers asked the School Superintendent if there were any education
programs that should be under the exceeds price of government category or not
recommended to remain within the price of government; whereupon, Dr. Bishop replied
that what was recommended was sufficient and fortunately the collaboration between
Roanoke City Public Schools and the library benefited many, many students and
provided major efficiencies for the school system.
MC
There being no further questions and /or comments, Ms. Merchant continued with
the presentation:
Safety Team
• Roy Mentkow — Department of Technology
• Bob Clement — Neighborhood Support
• Angela Amold — Real Estate Valuation
• David Wells — J & D Court Clerk's Office
• Bane Compton — Building Inspections
• Daniel Rakes — Fire /EMS
• Eddye Edwards - Talbot— Magistrate's Office
• Greg Staples — Police Department
• David Bell — Sheriff s Office
• Hong Liu — Traffic Engineering
• R. B. Lawhorn — Management & Budget
Safety
Whin Pricenr G,,e, rued
Police Parol
162,915,872
$10.223.165
Police Iruestigation
$3.404.890
Traffic Sigmis
$639.490
eulding SafetyAnspections
$614.206
Police Administrative Services
$1.958.689
"Crime AnalyS(formedyWad forded)
$46.429
Police Spp od a id Record s
$1.522.491
Police Academy
$645.379
Emergency MaregemeH
$100,742
Jail Operdions
$13,117,823
Fire P reverdiorN rspectiorNmesWition
$528.640
••Adminslialve Assistart III (Supplemerda)
$17,653
Ska. aid Pevemert MaM s
$638.393
Steel LiMtinq
$1.135,989
Fire FMS Traninq DiNdon
$522.304
P olice School Resovce Officers
$511.107
DARE Program
$201.951
3
•
Safety (continued)
Wthm Price d Gwernmerd Icenlinuedl
811 Operations
$2 S98.W3
Fin and Bnemenevhkdical Sermces Operations
;15387,804
Sherii6s OKCe operations
$3789,231
Roanoke City Mcfim Wness Pmgram(Commomea8h
Aomev)
$31.835
Office oiNe Magistram
$5.985
Omg Prosecuior(COmmonweahh FOOmeo
$34.057
ChyPmsecumm(COmmonweahh P6omey)
$1535,352
Residential U.N. 0elemion
$1 D89.70I
Firs BAS - SUP DOR and Pd mssoauon 5ences
$60g.770
° Fire- EMSMmAenCOOdinmr(Supplemenol)
$23$15
Almini"w Supportof Juanih800r AcRelaSOns0is d
Court
$35,905
Police Aural COmml B Protection
$453,308
Regional Cernerfor Animal Con of and Protection
$136,000
Almini"ue Support of Roanoke City General G ncl murt
$32690
Roanoke BnergencyMedical Services(REMS)
$100800
Ehanced COmrrunRy Seances (lJCCC)
$69879
Support Circuit Court Judges
$483.782
Omreach 0ecenf.nIBedmnic Wnd.ng
$253,904
Safety (continued)
Exceeds Priotty Allocalim $0
$49l 000
T.Ac Sk4nals- COrlmaer3Cabherd LEO Rephcemert $42 DUO
•o
Oan
Human Services Team
• Steve Buschor— Parks & Recreation
• Connie Carter— Human Services
• B.T. Fitzpatrick — Planning, Building and Development
• Hilary Kennard - Libraries
• Jim O'Hare — Youth Haven
• Sonya Roman — E911
• Carol Tuning — Human Services Support
• Cookie Wall — Real Estate Valuation
• Dan Webb — Neighborhood Services
• Paul Workman — Management & Budget
Human Services
Benefit Pm¢rams
SeMCe Support
$111.M3
§iAwl
Iv
jsNICYL P1091111L
row"
f1.m'i.U3
Social emi
Social Services - Services
j14,221,C13
CoROlebeMNe SINIEee AM
510.759M1
Probation. Parole and IrA ke Services
§34,590
YorM Haven
$54!.190
Substance Abme C.elor
$51.1V 1
Homeless Assistance Team HUD W.MMalob
60.320
Social ServicesA in'stra§en
f1,9S1,903
Foster Parent Trmninn
$1@,»7
G�aule P.—M Ir" M,
Hunan Services Comm ee $,lMR52
n�
u.al
Infrastructure Team
• Chris Perkins — Police
• Danielle Bishop — Planning, Building and Development
• WendyAllen — Libraries
• Nicole Ashby — Parks & Recreation
• Dave Champagne — Fleet Management
• Doug Danco — Department of Technology
• Eugene File — Solid Waste Management
• Mark Jamison — Transportation
• John McGhee — Facilities Management MR
• JayWitt — Engineering .%f
• Paul Workman — Management & Budget
Infrastructure
Mhie Pr re M nnu.rmmenn
Patin, Pm, ran
170 A M
$3.181,375
°Pao. Program (Supplamental)
$281,000
Saeakhmanance
$3.10,20
Maea.13,afinemofTnerepataion -1pcel FUndrp
$195,100
Bnd9a $afatvlrepectbn Program
$227,978
5rormw=rlaaane h menmee&Po1N6pn Prerentlon
$2,417,727
(7aneynazapn "em)
$827,252
°3rormwaberinaarucid" hbimenanQ(Supplemeazl)
85.285
°Pnanole River Project Bench Gard Traning Will hbimename (New
$49.515
Oiler)
$131,833
Median and Remade f Wavlardsca ehbirmname
$1.321,07
F»hiaashhniegamant W/
$558,75$
Faciffiec Nlarmemea Rdecfanical Maaerenre
$531.885
IibarvTechrob,vad hnowei
$31,800
0erelopoerd Ikuew & InV enon
$153,50
F Jronrreaa hfiaauwre 1u11ana9emem
$18,830
Sldewa8 Repaba,d h,haenace
$372.888
Infrastructure (continued)
Within Price of Government Iconteruedl
Fnaroorrental Compliance and Bev Marmemem Radice
$158,924
Bridge Rehabi$aion and Reneteion
$022.381
Snow Remoral
$110,507
Technology Iof wor.i ure Support
$1,870,825
Flee Maintenance and Repair
$2,417,727
Radio Technology Support
$00,707
Cidc Center W!cC Prererdire Maintenance
$142,90
Mapand Graphics Production(agineeang)
$49.515
Fleet Motor Fuel
&8.815
Aleybtaiaenanre
$429,159
Faalhies Management contracts and Sauce A@MemewU
$322,644
Faalhies Management - Municipal rumple . Maintenance
$599.855
Fadlhies Management Amcheral Maintenance
$163 ,931
Faalhies Manage.. CUapdial Services
$359.306
Facilities Managemerd- Cray Qilhiesand WOa Order Mnagernem
$1,413,709
Geographical Inmmaion SWenp
$318,710
SSWM Containers and OiviiMnion
$115,416
Capital Prplea Managemea Services (Eo,orweang)
$256.04
Flee �ldcle Wash Program
$33.047
9omwaarand Flood Plain Management
$160,280
OR
24
91
92
Infrastructure (continued)
Median and Right of Way lanftoape Mdirtenance Additional Terryorary
Seasonal labor
$?2263
Major HVACEguipnert Replaoi, eM
$300,DDD
3lor.ater ManapemeM(NPDES)
$50000
Sid.ak Repair nM MainOtnanoa Supplem rtal
$20D,Dp0
EnvironmerRal Management Covplianoe. AdminstraEVe lust III
(Supple eMal)
$352@
1% for BikeRed AC mdations
$10],00
Cty Jail Floorina(SUDDle.,A.P
$125,mD
Computer Room UplQade(SUpPI.m rA A
$156.00
Good Government
• Ken Cronin — General Services /Sustainability
• Debbie Moses - Parking
• Mason Cambell — Department of Technology
• Katie Davis- Finance
• Greg Emerson - Commissioner of the Revenue
• Mark Hartman - Clerk of Circuit Court
• Evelyn Powers - City Treasurer
• Simone Knowles - Purchasing
• Michele Vineyard — Human Resources
• Tami Landis — Fire -EMS
• Susan Lower— Real Estate Valuation
• Steve Elliott - Management & Budget
Good Government
Mh n Pnee nf G— erranerd
Rea l@ fe Taxation
41 z RBS mn
$1,604,832
other meal Tml Taxes
$144,188
Pemv Cemer
$197,258
Busres /opliadon, Support
$1]22.46
S.Nny Trainin,&e,S Pmvernion and Coraml
$55,404
Taxation Proerars Conrnon ... M ofM,nia
$174,170
Rsk Marexment and W r$o.rs Cnrcereabon M.nilation
$730,324
A4o and General Gabil6v Gain, Pomnistration
$58,060
leadenhip, W.,nen and 0ueni9H
$758,091
Rpourrcs Receivable 6111, and Cdkne,n SerJms
$281,702
Pmcumnent Sendces
$393.503
Peun&red Phre Alninination
$376,537
Hr1mn Resouaes SalaraAlmnstmion
$194520
legal counsel
W17,098
Busres license Taaation
$305.801
Personal Pm ae nv Tax Pdrinistrrtion
$898,538
Msoellam ous Rene we Coleehons and Amn,mation
$110,269
Set off Be Collecd on
$77.922
Qsh Wna—fttand bve 174 Se rams
$710,217
Good Government (continued)
With in Price of Govern m ent(cord i nu ed
(Spioland Rnantial Planning
$157p97
ProudeWnagemet, Gen end AlmniAndue and Oepanmenal Suppon
$188$323
Cndun of eadons- t.roaysr :iPederal
W07b97
°hcreaeein Hpudp Ratebr P.H Waders
$13,835
AN'n of Shenffs OHne Manal Co n ols
$3.100
Ha., Remumes Talea Monagenern
$393.148
°Hjq Resources - Talent 6Qnagenard Trdnine SpewAi9
(ReaIlocadon)
MOM
Exceeds Price M Go nment
34> 4
Tavel PoHi Mmnin.
$28.84
Parking Conlon
$3400
Not RecommerMed to Remain vithin Price of Government
$238,128
Pumhashg- Aldiional Staffrecufl(Supplem.nal)
$38.972
fLmn Reeourets- Addamal HRPnallat Stall Request (SWplememal)
$5],722
fanmunicbons- Additional Staff RRIUeft (SUpplemeMaq
$44429
RegiAar- A1dNond Staff Request (Supplemental)
$28,833
regular -One -Time lens
$18,172
29
93
N'1
Livability Team
• Bob Bengtson — Public Works
• Chris Chittum — Planning, Building and Development
• Nell Boyle — General Services /Sustainability
• Michael Clark — Parks & Recreation
• Rebecca Grenoble — Real Estate Valuation
• Chris Parker — Human Resources
• MaryLouPuritz — Libraries
• Jennifer Reeves — Solid Waste Management
• Melvin Sanders — Fire -EMS
• R. B. Lawhorn — Management & Budget
Livability
Planning 8 urban Design Berv..
$805.968
Traffic EngineemB. TnnsponAon Phnning, and Project Mgnd
$996.32
Code 5ibmemem
$1,079.166
P.M Managemem
$790.214
""Pmk Manapemene ( .0 pleme,vl)
$14,816
Lad..... MamgemnX
$885,848
"Landscape Managenerd (Supplemental)
88.833
t an FomanN
$847.846
"4Man Forestry- (Supplememal)
$12966
LEndes Books and MaleNls
$M3,T50
"Book.and Maeenals - (Supplemental)
$30.000
Goad— Eel -adon
$641.860
Communny Reommon
$835.033
Ha,nbornood Llbmry Sepioes
$1,118,147
phiano —nd Aqualice
$857,673
-- AnlNicsand Auadns.(Suppkmental)
WO.Q4
SWM Cara.18u.iness 0iatla TnzbRiec¢Iing Code.-
$301,003
SWM Recachno Colle Cicn
$534296
95
Livability (continued)
Heoflunoad9�roon
aes wa
n m dSmm n- Panilne A 0 ak P f1 11PO[bl 6mome,tp
%1¢
MU'rem C
$
-MMA 0 L.1IS1.1 1 R DURme $ OP! me 1bp
W511M
SUUULOIl M1HIPeCDV
j186.W1
nUO Ce Ie RIMmHnkaWl mdlR naNCbea40lm Ukd PlC9rdnr
45150
sNU6nalLOlptlbULealCOkc1bk
$'I I'M
C.M.1 kS.IUM111k Pmgmmmkq
$191=
9 U01h COkcE1
9066M
SNUo'M. OKl xkp
43,7E
Exceeds Price of Government
$22230
9mUPM000kkUmdii..
W230
Not Fecommendedto fkmainwihin Price of Governmerd
1212,575
0mroa.mi- sloowbul
92950
Cmam!llkm MMI- Sm-0nme 141
$],A6
HUt1C7aaCadUAm11®6m Nrnblte
A01m
32
In response to an inquiry from Council Member Ferris regarding the Solid Waste
Management Physically Challenged Program, Ms. Merchant indicated that the program
exceeded the price of government and without the funds to support the program would
be terminated.
The City Manager commented that the goal was to include the program in the
budget which entailed the collection of garbage from enrolled residents with a valid
doctor's certificate stating they were not able to physically place their garbage on the
curb.
Economy Team
• David Hoback — Fire /EMS
• Frederick Gusler - Planning, Building, and Development
• Dwayne Hall — Real Estate Valuation
• Marc Nelson — Economic Development
• Mary Ratcliffe - Finance
• Tom Schaaf — Building Maintenance
• Keith Holland — HUD Team
• Steve Elliott - Management & Budget
10
M
Economy
W n Pnce a Gwerrm.rt
6 nomc De,ebomm WaneaBWodd Deumpmem
a }97 WI 382
$1,174,704
Emnom Dewmpmem- Arse) Psaconkr Emnomc De%elomen
¢2,712
Bilimsam Coledom -on #reel Pamm Enbmerren,Atlmns on.
and Wllembns
$195053
SLnonlC Delebgmem Aset D:ieloomem ar Emnomv
W7.500
Emnome Deiebpmed Pemen brM Arts and Ms Comnsion flab
aid Dgemdnq swoon
$47,994
Pakm Find Palo, S.w.e
$9803
%amle Am Wmnszlon -A el De opmemar Emnommd
6lmmon
$26$210
Plaiim, Bwdlm, am Nwlopmen. Bmwndeld �de�lopm Pmoam
$m,177
E.cee %Priced fnr ,,N
uj
W 1, Rema'n WM n PM d
M
Outside Agencies Team
• Shelia Umberger — Libraries
• Jane Conlin — Human Services
• Samuel Roman — Police
• Ralph Tartaglia — Fire -EMS
• Mike Goens — Sheriff
• Jillian Papa— Planning
• Dwayne D'Ardenne — Transportation
• Mike Shockley — Management & Budget
• Amelia Merchant — Management & Budget
Outside Agencies
Wth'n Fri ce of Govem nest $3.969566
Hearn Deparknerd
$1.473915
Blue Ridge Behavioral Hean
$443880
DRI. Special Exra Permitling
$136A00
°Taubmankkseian(part.l0.nded)
smicoo
Gree.,Comneeimn
$38.700
Will Zoo
$33.120
MrginiaWCternCommnry Corepe
$10.062
hrss Viigiria Pa$eM
$12.000
Roanoke Valley Horse Si4uu
$3.600
NCA Championship
&.690
Roanoke ReuionalPartnere hip
$201210
TotalAclion bi Prull(padlakfuMed)
$121A00
CorenrNpn and VHBaa BWeju
$1255051
°C onverdien and VkHom Bureau(abcabo %3 %)
$19.414
-Roanoke Small BUiness Devebpmeid Center
$10.000
Outside Agencies (continued)
Exceeds Price of Government
$419.92
Virginia Amateur Sports
$56,000
Center in th a Square
$233,260
"Center in the Square /Harrison Museum
$52,500
Roanoke Valley Sister Cities
$10,800
YeRoanoke Community Garden Association
$10,000
Virginia Cooperative Extension (basereuuction)
$57,267
37
97
Vice -Mayor Rosen commented that many programs on the list could leverage
funding from grants or other entities besides the City, but Total Action for Progress was
facing significant problems due to sequestration and $160,000.00 from the City was
used to leverage millions and the reduction could be cutting 25 percent of that
leveraged funding. He continued stating that many relevant programs could be affected
such as Head Start in which hundreds of area children participate. He encouraged the
budget staff to revisit the funding to TAP.
Council Member Bestpitch mentioned the $30,000.00 reduction in funds to the
Taubman Museum of Art and the art programs it provides for City students and inquired
if the reduction meant fewer students could participate in the program.
Dr. Bishop agreed with the Vice -Mayor that the City's funding to TAP leveraged
approximately $5 Million in funds and the Head Start program was critical, saying many
parents depended on it. She further stated that the funds for the Taubman Museum of
Art have provided services for students and catapulted the quality of art projects in the
City schools.
Outside Agencies (continued)
Not Rec.milleci to Remain within Price of Goaernn ent
$414,523
Mourtain View Humane Society
548,866
Td -County Lake Commission
$1,000
Total Actionfor Progress(base reduction)
$40,000
Virginia Cooperative Extension (base reduction /no increase)
$17,695
Virginia Amateur Sports (no increase)
$4,000
Roanoke Community Garden Association (partially funded)
$10,000
Roanoke Valley Sister Cities(no increase)
$1,200
Centerinthe Square (no additional increase)
$107,467
Blue Ridge Behavioral Health (no increase)
$184,295
Taubman Museum(Partialk' funded)
$90,000
I
Priority Summary
Total $2596NT,000 $1,006,112 $266,09$,112
peyerare $250,007,000
39
e
ttlm
Ms. Merchant reiterated that $259 Million was the price of government and
currently $186,112.00 exceeded that price of government along with the $40,000.00
adjustment for TAP that per instruction needed to be added. She pointed out that the
budget was $1.1 Million out of balance and balancing it would be the challenge for the
budget staff during the next 2 weeks.
Potential Balancing Strategies
Potential Revenue Growth
Milan Price of
Exceeds Price
- Each 1 %generates $188,000- shared 40% with Schools
Pdentid Exoenraure Adiustments
Goaanamet
afGow....
Total
Education
$75.63,943
$0
$75,631,943
Safety
$62,915872
$3
$62,915,872
Human Sermces
$34,248,192
$609.052
$34,657.244
Infrastructure
$20,65,210
$0
$20,495,200
Good Government
$15,895,420
$34,881
$15,730.304
Livability
$44,SD4,000
$222,349
$14,726,349
Economy
$2.021.382
$3
$2,021.382
Outside Agendas
$3,969,368
$419,827
$4,389.195
Reserved
$26,SD6,667
$0
$26,505.667
Budget Comm Oee
Review
$2, 956,956
$3
$2,956,956
Total $2596NT,000 $1,006,112 $266,09$,112
peyerare $250,007,000
39
e
ttlm
Ms. Merchant reiterated that $259 Million was the price of government and
currently $186,112.00 exceeded that price of government along with the $40,000.00
adjustment for TAP that per instruction needed to be added. She pointed out that the
budget was $1.1 Million out of balance and balancing it would be the challenge for the
budget staff during the next 2 weeks.
Potential Balancing Strategies
Potential Revenue Growth
• Personal Property Tex
• Current assumption at 2% growth in FYI and 3 % growth n FYI4
- Each 1 %generates $188,000- shared 40% with Schools
Pdentid Exoenraure Adiustments
Low
High
Reduce Service Entancements7
$0
$450,000
Supplemental Furling
Delay Pay Raise
$63,000
$190,000
Fndng of Reserves (growth)
$125,000
$250,000
Operating Capital (Feel Replacement,
$0
$400,000
Capital Bunting Mairtenance base)
TOTAL
$188,000
$1,290,000
L
4
100
Council Member Bestpitch commented that proposals had been received from
the Commissioner of the Revenue and City Treasurer to change the method of tax
collection to eliminate duplication, and inefficiency and although it may increase savings
it would not produce the $1 million needed to balance the budget. He indicated that at
some point the proposals should be discussed along with the proper recommendation
from the City Attorney to amend the City Code.
Mayor Bowers inquired when that decision would have to be made; whereupon,
the City Manager indicated that recommendations could be made on April 15'" when the
budget was presented.
Capital Project Planning
Maintain Current Capital Assets
• Infrastructure Investment for Livability and Economic Development
• Bridge RenovationfReplacement
• Curb, Gutterand Sidewalk
• Streetscape Projects
• Storm Drains
• Civic Center
• School Maintenance
Targeted Livability Investments
• Parks and Recreation Master Plan
• Libraries
Investments made within parameters of debt policy.
Original FY1 4 -18
Debt Issuance
101
Pi
Ms. Merchant advised that the highlighted area indicated changes from the
gym' original plan and pointed out that in Fiscal Year 2018 Roanoke City Public Schools
would be allocated an additional $5 Million increment; the Bridge Renovation Project
would be allocated $3.1 Million; and the Library Master Plan would be allocated
$2.2 Million.
Preliminary Planned Debt Issuance
Option 1
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Ms. Merchant indicated that the first new project to the Capital Improvement Plan
was the Fire Facility Master Plan with $750,000.00 as an allocation in Fiscal 2015 and
$5 Million in Fiscal 2018 for planning dollars in Fiscal 2015 and the first opportunity for
actual construction or renovation of a fire station in Fiscal 2018.
She further mentioned that the $6.1 Million for passenger rail infrastructure would
be funded over three years and $250,000.00 for the Roanoke Police Academy
expansion in Fiscal Year 2014 to support parking lot improvements and then $1 Million
in Fiscal Year 2014 and $1 Million in Fiscal 2015 to support broadband infrastructure.
She pointed out that Option 1 did not include the request of an additional $7
Million from Roanoke City Public Schools, but Option 2 included the request.
C
102
Debt Service as a % of Total
Expenditures Option 1
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2018
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2018
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Ms. Merchant advised that in Fiscal Year 2016 the debt service would be at 9.82
percent which was high, but still within the 10 percent limit.
Preliminary Planned Debt Issuance
Option 2
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Achieves addition aI$3.5M for RCPS try delaying fire station
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103
eMs. Merchant advised that the highlighted portions of Option 2 were the changes
between the two options and noted that in order to fund the request for the additional
$3.5 Million for the schools in Fiscal 2016, the increment would be $8.5 Million as
opposed to $5 Million. Although by doing that, it would necessitate moving the fire
construction out of the Five —Year Plan into a subsequent year.
Council Member Bestpitch raised the question if the $1.5 Million left could remain
to be used towards fire construction; whereupon, Ms. Merchant advised that the amount
would not be sufficient for the construction of a fire station.
Debt Service as a % of Total
Expenditures Option 2
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104
Ms. Merchant advised that the debt service amount was adjusted to $1.7 Million
based on updates to the debt service and the Market Building Project was to close out
at $630,533.00, with the Roanoke River Project closing at $853,000.00 for a total of
$3.16 Million for one -time cash uses. She further advised that the capital requests
typically paid from one -time funds included the Science Museum of Western Virginia,
the Harrison Museum of African American Culture and the YMCA of Roanoke Valley at
$100,000.00 each; and requests from the Virginia Museum of Transportation and the
Jefferson Center for $1 Million and $875,000.00, respectively, were not included in the
total.
Council Member Bestpitch commented that the Jefferson Center presented a
thorough analysis of its financial situation and the original assumption that the Center
could raise the funds to cover all the building maintenance costs going forward was not
realistic. He pointed out that the City owned the building as a capital asset and like other
leased properties the landlord was expected to maintain major items like heating
systems and roofs.
Vice -Mayor Rosen interjected that major repairs were not expected within that
type of lease agreement with the Jefferson Center; whereupon, Mr. Bestpitch advised
that he would like the increment included in the one -time cash funding category. Council
Member Ferris concurred in the comments of Mr. Bestpitch.
Sherman Stovall, Assistant City Manager for Operations reminded the Council
that the decisions on capital contributions were difficult and the City made a significant
investment in renovating the Jefferson Center building as well as Fitzpatrick and
Shaftman Halls. He stated that should be considered when giving direction in how to
move forward.
Cyrus Pace, Executive Director, Jefferson Center, advised that the analysis
performed determined what it would take to keep the building operating and did not
include any new costs or initiatives from the Jefferson Center. He clarified that the
request was for $150,000.00 for five years not $175,000.00.
Following in -depth dialogue with regard to the request of the Jefferson Center,
Council Member Bestpitch questioned the fairness of the City of Roanoke providing the
entire $1 Million request of the Virginia Museum of Transportation when other local
governments should also contribute.
Mayor Bowers expressed support of the requests of the Jefferson Center and
Virginia Museum of Transportation and stated that both were good economic
development investments that perhaps the City could stretch to fulfill.
105
F1
Next Steps
• Budgeting for Outcomes:
- Citizen Budget Academy -Part 3 - April 6, 2013
— Budget Committee deliberations to balance
recommended budget
• Capital Planning:
— Final capital plan recommendation
• Recommended Budget Presentation - April 15,
2013
• Public Hearing -April 25, 2013
• Council Briefing /Budget Study -May 6, 2013
• Budget Adoption -May 13, 2013
' BFO Scorecard
• Priority Alignment:
— Description /Justification and Impact to Main Priority
(32)
— Impact to Other Priorities (18)
• Basic Program Attributes:
— New Innovations, Collaborations, Efficiencies (6)
— Mandated Program or Service (15)
— Cost Recovery of Program (8)
— Change in Demand For Service (5)
• Accountability Attributes
— Relevant Performance Measures (16)
l '1
106
BFO Scorecard —
OutsideAgencies
Priority Alignment:
- DescriptiordJustification and Impact to Main Priority
(32)
— Impact to Other Priorities (18)
Basic Program Attributes:
— Percent of Funding Provided by City (12)
— Dependency on Outside Agency to Provide Service
(10)
— Percent of Program Participants that are City
Residents (12)
Accountability Attributes
— Relevant Performance Measures (16)
Due to the lateness of the hour, the Mayor advised that the briefing /discussion
would be continued at the 2:00 p.m. session. (See page 130)
At 1:36 p.m., the Council meeting was recessed to be reconvened at 2:00 p.m.,
in the Council Chamber, Room 450, Noel C. Taylor Municipal Building.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor David A. Bowers presiding.
PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris,
Sherman P. Lea, Anita J. Price, Court G. Rosen, and Mayor David A. Bowers -6.
ABSENT: Council Member David B. Trinkle -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by The Reverend Tina R. Cox, Pastor, Three Oaks
United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
3
107
PRESENTATIONS AND ACKNOWLEDGMENTS: Mayor Bowers declared April
2013 as a Fair Housing Month and presented a ceremonial copy of the proclamation to
Karl Kleinhenz, Secretary, to the Board and recognized Members of the Board in
attendance. The Mayor also presented a Certificate of Appreciation and a City Bencil to
Shelby Fiddler, Grandin Court Elementary, Fair Housing Board Poster Contest Winner.
PROCLAMATION: The Mayor declared April 1, 2013 as the Mayors Recognition
for National Service Day. The Mayor presented proclamations to Kendall Closter,
Project Coordinator, Rebuilding Together- Roanoke; and Sheila S. Umberger, Director of
Libraries and recognized AmeriCorp volunteers in attendance.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
The Reverend Owaiian Jones, President, American Christian Association
appeared before the Council and spoke with regard to the lack of youth programs in the
City.
' Blake Barnes, Youth President, American Christian Association appeared before
the Council and advised that the Association promoted programs to enhance the
educational and social skills of youth such as tutoring, chess, basketball, and football.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meeting of Council held on Monday,
December 17, 2012; was before the body.
(See Minutes on file in the City Clerk's Office.)
I
1:
Council Member Ferris moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Lea and
adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
EASEMENT: A communication from the City Manager requesting that Council
schedule a public hearing for Monday, April 15, 2013, at 7:00 p.m., or as soon thereafter
as the matter may be heard, to consider the vacation of a public utility easement located
at 3132 Stoneridge Road, S. W., in order for a future owner to obtain a clear title, was
before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the City
Manager as above stated. The motion was seconded by Council Member Lea and r1
adopted by the following vote: J
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
CITY -OWNED PROPERTY: A communication from the City Manager requesting
that Council schedule a public hearing for Monday, April 15, 2013, at 7:00 p.m., or as
soon thereafter as the matter may be heard, to consider the conveyance of City -owned
property located at 1530 Courtland Road, N. E., and a 1.5 acre portion of property
located at 1684 Courtland Road, N. E., to 360 Toyota L.L.C., for a proposed use as a
full service automobile sales and repair facility, was before the body.
(See communication on file in the City Clerk's Office.)
11•
CCouncil Member Ferris moved that Council concur in the request of the City
Manager as above stated. The motion was seconded by Council Member Lea and
adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
PARKS AND RECREATION ASVISORY BOARD: A communication from the
City Clerk advising of the resignation of Adam Boitnott as a member of the Parks and
Recreation Advisory Board, effective February 28, 2013, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council accept the resignation and receive
and file the communication. The motion was seconded by Council Member Lea and
adopted by the following vote:
C AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
MINUTES AUDIT COMMITTEE: Minutes of the Audit Committee held on
Wednesday, March 6, 2013, was before the Council.
(See Audit Committee Minutes on file in the City Clerk's Office.)
Council Member Ferris moved that the minutes of the Audit Committee be
received and filed. The motion was seconded by Council Member Lea and adopted by
the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
C(Council Member Trinkle was absent.)
110
OATHS OF OFFICE -PARKS AND RECREATION ADVISORY BOARD: Reports 3
of qualification Sonya Echols and William Modica as members of the Parks and
Recreation Advisory Board for three -year terms of office, each, ending March 31, 2016,
were before the Council.
(See Oaths or Aff rmations of Office on file in the City Clerk's Office.)
Council Member Ferris moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Lea and adopted by the following
vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
REGULAR AGENDA
PUBLIC HEARINGS:
STREETS AND ALLEYS: Pursuant to instructions by the Council, the City Clerk J
having advertised a public hearing for Monday, April 1, 2013, at 2:00 p.m., or as soon
thereafter as the matter may be heard, on the request of F. W. Webb Properties, LLC,
to amend and reordain Ordinance No. 39241 - 1 01 71 1 adopted by City Council on
October 17, 2011, to allow an additional six months to complete the plat recordation
process in connection with the vacation of a portion of right -of -way along Hillview
Avenue, S. E., between the intersection of Moran and Hillview Avenues, S. E., and east
to the City limit, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Thursday, March 14, 2013 and Thursday, March 21, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending amendment and re-
ordaining Ordinance No. 39241 - 101711 to extend the deadline for six (6) months from
the date of the request from F. W. Webb Properties, LLC, to allow additional time within
which to satisfy all conditions for the closure to become effective.
3
111
Council Member Lea offered the following ordinance:
( #39612- 040113) AN ORDINANCE amending and reordaining Ordinance No.
39241- 101711, permanently vacating, discontinuing and closing, a portion of right -of-
way along Hillview Avenue, S. E., under certain conditions, to extend the time period in
which to satisfy the conditions of Ordinance No. 39241 -01711 to August 28, 2013; and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 161.)
Council Member Lea moved the adoption of Ordinance No. 39612- 020413. The
motion was seconded by Vice -Mayor Rosen.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members,
Ordinance No. 39612- 040113 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
PETITIONS AND COMMUNICATIONS:
REGIONAL AIRPORT COMMISSION: Jacqueline L. Shuck, Executive Director,
Roanoke Regional Airport appeared before the Council and presented the Roanoke
Regional Airport Commission's proposed 2013 - 2014 Operating Budget and Proposed
Capital Expenditures.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #39613 - 040113) A RESOLUTION approving the Roanoke Regional Airport
Commission's 2013 - 2014 proposed operating and capital budget upon certain terms
and conditions.
(For full text of resolution, see Resolution Book No. 76, page 162.)
112
Council Member Bestpitch moved the adoption of Resolution No. 39613- 040113.
The motion was seconded by Council Member Ferris.
In response to an inquiry from Vice -Mayor Rosen about issues with flight control,
Ms. Shuck advised that service had improved mainly due to data collected and
presented to the airlines about the issues passengers were facing.
There being no additional questions and /or comments by the Council Members,
Resolution No. 39613 - 040113 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS:
Wayne Strickland, representing the Partnership for Livable Roanoke Valley
Initiative provided an overview of the initiative and survey conducted by Virginia Tech.
He highlighted the following information:
Partnership for a
LIVABLE ROANOKE VALLEY
Survey Results, Goals of the
Partnership, and 2013 Plan
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3
113
Who's Leading the Partnership
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Mr. Strickland advised that the partnership was a regional effort to promote
economic opportunity and a greater quality of life by tying together transportation,
housing, economic development, land use, energy in the environment, health and
education into a focus area for the future of the region.
Organizations Participating
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114
Partnership Timeline
Sample Results of Virginia Tech Livability Survey
Virginia Tech Livability Survey
Survey - Broad Area Priorities
Roanoke MSA
115
Survey - Broad Area Priorities
. for the City of Roanoke
Percentage of Respondents that Identified
Housing Areas as a "Top Priority'
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116
Percentage of Respondents that Identified
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Percentage of Respondents that Identified
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City of Roanoke
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117
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Percentage of Respondents that Identified Arts &
Cuftural Issues as a `Top Priority"
City of Roanoke
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Percentage of Respondents that Identified Fire
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Percentage of Respondents that Identified Sense
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Survey —What do you like best
about living in the Roanoke Valley
Survey — What do you think is the
greatest challenge for the Roanoke
Valley?
119
120
Working Vision, Goals, and 2013 Plan
Mission and Vision of
Livable Roanoke Valley
Mission
Promote Economic Opportunity and Quality of Life
in the Roanoke Valley
Vision
A livable Roanoke Valley is a place of natural
beauty and caring citizens who work togetherto
achieve a balance between preservation and
opportunity, While striving to create vibrant, healthy,
and prosperous communities.
Working Goal Areas of
Livable Roanoke Valley
Economic Opportunity. Creatingjobs,increasingincomes
and growing businesses to Improve the quality of life for all
residents of the Roanoke Regan.
Workforce Developmenb Provl ding access toloh training
and educational advancement by fosteringa culture of lifelong
learning for people of all ages and abilities.
Healthy - Vibrant Communities Working collaborativelyto
preserve the historic and natural assets of the region while
leveraging our resources to advance a healthy population and
environment
11
' Planning Proces
O .,m.tGe..
000
Yuplic maYOUen • Getl]
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• 6e6RXq CouaM.albn eW Gotl.
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Development of Indicators &
Implementation Framework
121
122
Public Outreach
• Key informant interviews
• Local government work
sessions
• Multiday public input
meetings
• Continuous outreach at
livableroanoke.org.
LET THE IDEAS BEGIN!
p OPEN SUSM IS SION
C
pMNNO
Additional Information
Visit www.livableroanoke.org
• Project Director — Wayne Strickland
wstrickland t& rvarc.o rg
• Project Manager —lake Gilmer
igilme rcm rvarc.org
• Public Involvement —Dan Merenda
danm(ocouncilofcommun hvservices.o ra
(See copy of presentation on file on the City Clerk's Office.)
Discussion:
Council Member Ferris thanked Mr. Strickland for the presentation and
commented that the amount of cooperation on the committee was phenomenal among
the different jurisdictions. He noted that there was a spirit of cooperation and
collaboration among the members of the Livable Roanoke Committee and commended
the Commission for initiating the program and propelling it forward and he was sure the
collaboration would result in some fruitful projects.
Council Member Lea echoed the sentiments of Council Member Ferris and
commented that it was interesting that Arts and Culture was rated last in the survey.
123
CMr. Strickland replied that it equated to one out of every 8 persons in the area
that view Arts and Culture as important to the region which was a pretty good number.
The City Manager commented on the correlation between the survey and the
Parks and Recreation survey the Council was briefed on earlier and stated that it was
great that the surveys reinforced each other and that clean rivers, water access and
connection to the outdoors were community priorities.
Without objection from the Members of Council, the Mayor advised that the
presentation would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
GRANTS- HOMELAND SECURITY: The City Manager submitted a written
communication recommending acceptance and appropriation of funds for the FY 2012
State Homeland Security Program Grant from Virginia Department of Emergency
Management for purchase of HAZMAT Team equipment and training by the Fire /EMS
Department.
C (For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following resolution:
( #39614 - 040113) A RESOLUTION accepting the FY 2012 State Homeland
Security Program Grant from the Virginia Department of Emergency Management
(VDEM), to the City and authorizing execution of any required documentation on behalf
of the City.
(For full text of resolution, see Resolution Book No. 76, page 163.)
Vice -Mayor Rosen moved the adoption of Resolution No. 39614 - 040113. The
motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
C
124
Vice -Mayor Rosen offered the following budget ordinance:
( #39615- 040113) AN ORDINANCE appropriating funding from the United States
Department of Homeland Security (DHS) through the Commonwealth of Virginia
Department of Emergency Management (VDEM) for the purchase of Haz -Mat Team
equipment, amending and reordaining certain sections of the 2012 - 2013 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 164.)
Vice -Mayor Rosen moved the adoption of Ordinance No. 39615 - 040113. The
motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY: The City
Manager submitted a written communication recommending adoption of a resolution
expressing City Council's support of Roanoke Redevelopment and Housing Authority's
Choice Neighborhood Planning Grant process and the Housing Authority's action to
provide a framework for the future revitalization of the Loudon - Melrose /Shenandoah
West neighborhoods.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #39616 - 040113) A RESOLUTION supporting the Roanoke Redevelopment and
Housing Authority's Choice Neighborhoods Planning Grant Process in the Loudon
Melrose /Shenandoah West neighborhoods.
(For full text of resolution, see Resolution Book No. 76, page 165.)
Council Member Bestpitch moved the adoption of Resolution No. 39616 - 040113.
The motion was seconded by Council Member Price and Vice -Mayor Rosen.
Council Member Price asked how community input would be gathered with
regard to the grant program; whereupon, Glenda Edwards, Executive Director, Roanoke
Redevelopment and Housing Authority explained that input would be obtained through
community outreach, going door -to -door, various taskforces would be formed comprised
of members of neighborhood organizations, local non - profits, and residents of the
Melrose Towers and Lansdowne Park housing complexes.
125
CThere being no additional questions /comments by the Members of Council,
Resolution No. 39616 - 040113 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
POLICE- AGREEMENTS: The City Manager submitted a written communication
recommending execution of the Extra- Territorial Arrest Agreement between the County
of Roanoke and City of Roanoke to include the Town of Vinton and City of Salem.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #39617- 040113) AN ORDINANCE authorizing the City Manager to execute an
C Extra- Territorial Arrest Agreement ( "Agreement ") among the City of Roanoke, County of
Roanoke, Town of Vinton, and City of Salem, in order for police officers among the four
(4) jurisdictions to enhance public safety within the Roanoke Valley when they are
outside of their corporate boundaries of the political subdivision which employs them;
authorizing the City Manager to execute any and all documents necessary; and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 76, page 166.)
Council Member Ferris moved the adoption of Ordinance No. 39617 - 040113.
The motion was seconded by Council Member Lea.
Council Member Lea asked Chief Perkins for clarification of the matter;
whereupon, Chief Perkins advised that there was tremendous synergy in the valley and
when Police Chiefs worked together jurisdictional barriers must be knocked down to
succeed.
Council Member Ferris commented that the program was an example of regional
cooperation in action to decrease crime overall.
Council Member Lea further stated that since 2010 the City has had 10 domestic
violence related homicides and 1 out of 3 women would be involved in a domestic
violence offense and that was a significant statistic.
126 r�
Chief Perkins replied that education and community awareness of the issue was J
crucial to the fight of domestic violence and positively there had been a 15 percent J
reduction in aggravated assaults that created serious injury.
Mr. Lea suggested that he work with the City Manager to create a proposal to
further address the issue of domestic violence.
Without objection, Mayor Bowers referred the comments to the City Manager for
recommendation and report back to Council.
There being no further discussion by the Members of Council, Ordinance No.
39616- 040113 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
STREETS: The City Manager submitted a written communication recommendinq�
execution of an Urban Project Construction Agreement in connection with the 13'
Street and Hollins Road Street improvements. J
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #39618 - 040113) A RESOLUTION authorizing the appropriate City officials to
execute a standard Virginia Department of Transportation (VDOT) Urban Project
Construction Agreement for the 13'" Street/Hollins Road VDOT Project and providing for
City matching funds; and authorizing the City Manager to take any actions as may be
necessary to provide the funds needed for the City's local match, and to take any
actions necessary, including execution of further documents, to obtain and implement
such VDOT Agreement.
(For full text of resolution, see Resolution Book No. 76, page 167.)
Council Member Ferris moved the adoption of Resolution No. 39618- 040113.
The motion was seconded by Council Member Lea and Vice -Mayor Rosen and adopted
by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
127
' VIRGINIA DEPARTMENT OF TRANSPORTATION: The City Manager submitted
a written communication recommending reallocation of revenue sharing funds from the
Virginia Department of Transportation that were used for improvements to the Walnut
Avenue Bridge and for traffic signal improvements.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #39619 - 040113) A RESOLUTION authorizing the transfer of Virginia
Department of Transportation (VDOT) Revenue Sharing Funds to the City's Traffic
Signal Improvements Project and providing for City matching funds; and authorizing the
City Manager to provide any additional information, take any necessary actions, and to
execute any additional documents to obtain, accept, receive, implement, use and
administer all such VDOT Revenue Sharing funds and to provide for matching funds
from the City.
(For full text of resolution, see Resolution Book No. 76, page 168.)
Council Member Ferris moved the adoption of Resolution No. 39619- 040113.
The motion was seconded by Council Member Lea.
Mayor Bowers asked if the matter referred to leftover funds from the Walnut
Bridge Renovation Project; whereupon, the City Manager answered in the affirmative.
There being no additional comments by the Members of Council, Resolution No.
39619- 040113 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
Council Member Ferris offered the following budget ordinance:
( #39620- 040113) AN ORDINANCE to transfer funding from the Walnut Avenue
Bridge, Traffic Signals, and Event Traffic Management projects to the Traffic Signal
Systems project, amending and reordaining certain sections of the 2012 - 2013 Capital
Projects Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
' (For full text of ordinance, see Ordinance Book No. 76, page 169.)
128
Council Member Ferris moved the adoption of Ordinance No. 39620- 040113.
The motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
CITY CODE: The City Manager submitted a written communication
recommending an amendment of the City Code and Fee Compendium to establish
requirements related to the placement of refuse and recycling service in a sealed
compactor zone and proper grease management disposal; and transfer of funds in
connection therewith.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #39621 - 040113) AN ORDINANCE amending Section 14.1 -1, Definitions, .�
Section 14.1 -18, Time of Placement of Automated Collection Containers and
Recyclable Containers For Collection, and Section 14.1 -19, Collection in Central .�
Business District, and adding new Section 14.1 -54.1, Storage of Fats. Oils and Grease,
to Chapter 14.1, Solid Waste Management, of the Code of the City of Roanoke (1979),
as amended, to address collection of solid waste using a sealed trash compactor, and
the storage of fats, oils and grease, in the Central Business District; providing for an
effective date; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 170.)
Council Member Ferris moved the adoption of Ordinance No. 39621 - 040113.
The motion was seconded by Council Members Bestpitch, Lea and Vice -Mayor Rosen
and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
129
CCouncil Member Lea offered the following resolution:
( #39622- 040113) A RESOLUTION amending the Fee Compendium to increase
fees for refuse collection in the Central Business District, as set out below; and
establishing an effective date.
(For full text of resolution, see Resolution Book No. 76, page173.)
Council Member Lea moved the adoption of Resolution No. 39622- 040113. The
motion was seconded by Vice-Mayor Rosen and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
Council Member Ferris offered the following budget ordinance:
C ( #39623 - 040113) AN ORDINANCE to appropriate funding from the Capital
Projects Fund Contingency to the Sealed Trash Compactor project, amending and
reordaining certain sections of the 2012 - 2013 Capital Projects Fund Appropriations
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 175.)
Council Member Ferris moved the adoption of Budget Ordinance No. 39623-
040113. The motion was seconded by Council Members Bestpitch, Lea, and Vice -
Mayor Rosen and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
CI
130
COMMENTS BY CITY MANAGER.
The City Manager offered the following comments:
Upcomina Events
• April 13 is Clean Valley Day and anyone interested in registering can
register at www.cleanvalley.org.
• April 27 is Prescription Drug Take Back Day. The Roanoke City Police
Department along with the Counties of Roanoke and Botetourt, the City of
Salem and the Town of Vinton will sponsor the event.
City Seal update
• A survey was conducted to get citizen views on the changing of the City
Seal back to the historic seal of 1906. Less than 10 percent responded not
to change the City Seal and over 90 percent responded to change the City
Seal.
• The cost involved to change the City Seal was approximately $1,300.00.
Following comments with regard to the City Seal, the Council instructed the City
Attorney to prepare the appropriate measure to amend the City Code and thereafter the
City Manager implement the City Seal of 1906.
At this point, discussion of the FY 2014 Budget and CIP Update was continued
from the 9:00 a.m. session. (See page 106)
Ms. Merchant advised that earlier the Council was briefed on two options
available to address projects in the Capital Improvement Plan and reminded the Council
that Option 2 included $3.5 Million of the $7 Million requested from the schools by
moving the construction of a fire station to a subsequent year.
The Mayor commented added that he would like to study the reduction in funds
to the Civic Center for capital improvements.
David Carson, Chairman, Roanoke City School Board appeared before the
Council and advised that the school system was faced with a decision to close Huff
Lane Elementary School and move all operations over to Round Hill Montessori School
at a cost of $6.3 Million, for construction of a cafeteria, gymnasium and a 20 classroom
addition. Since 2010 the number has decreased from $6.3 Million to about $5 Million for
the gymnasium, cafeteria and a 26 classroom addition to account for the increase in
enrollment.
He concluded stating that was the basis for the request which was advanced
because of the increase in enrollment and recognized that the City's budget included
more than Roanoke City Public Schools.
131
CCouncil Member Ferris inquired as to what needed to be prioritized because an
abundance of budget funds was unavailable; whereupon, Mr. Carson advised that the
equity plan stated that within reason the same resources, quality educators and physical
attributes be devoted to all schools. The goal would be to receive $7 Million, but if $5
Million was received the trailers at Round Hill would be removed, a gymnasium
constructed to provide a safe place to play and a cafeteria for the children to eat
together.
Mr. Ferris continued stating that it would have been good to have the costs of the
goals previously indicated in an effort to justify the need for the entire $7 Million. Mr.
Carson responded stating that it was the obligation of the School Board to continuously
inform of the needs of the children of Roanoke City Public Schools.
Vice -Mayor Rosen commented that a few months ago the discussion was to
restructure the school system debt because of a cash flow problem by reducing annual
debt service payments and increasing the amount of available cash and then the new
request was in two of the five years to go from $5 Million in capital requiring repayment
to $8.5 Million in capital requiring repayment which seemed to go against what was
discussed a few months ago.
The City Manager added that the school debt and City cannot be managed
separately so the overall debt was viewed by the bond rating agencies and noted that it
could be better explained in a workshop format.
Mr. Carson advised that the hope was to restructure and lower the debt to about
$4 Million per year and use the short term funds for the projects, but that was not
feasible so plan B was to submit the request to the City for additional funds.
Vice -Mayor Rosen inquired why it took three years to add the Round Hill
Elementary School improvements to the capital plan if the need for improvements were
discussed in 2010; whereupon, Mr. Carson indicated that the improvements were
discussed by the Council at the February 4 informal session.
Vice -Mayor Rosen expressed his opinion stating that the mentality of the Council
was to turn the capital debt over to the schools and allow them to spend it, but it does
have a larger impact and added that he was trying to be a responsible steward of the
funds.
In response to an inquiry from Vice -Mayor Rosen with regard to when the matter
of additional funds was initially discussed, the City Manager advised that the February
�.. minutes could be reviewed, although he did not recall discussing the increase from $5
Million per year to $8 Million in February.
132
Council Member Lea thanked Mr. Carson for his presentation and passion for the
issue. He added that a decision needed to be made in order to move forward.
The City Manager advised that the matter would not be adopted as part of the FY
2013 — 2014 Budget, but as a part of the capital plan which could be changed as
circumstances change.
Council Member Bestpitch moved that Council endorse Option 2 and adopt the
Fiscal Year 2014 budget with the clear understanding that the matter may have to be
revisited each subsequent year. The motion was seconded by Council Member Price.
Council Member Ferris expressed that he needed answers from Mr. Carson in
order to move forward and establish a pecking order and asked if the initial work on the
school would be completed using funds from the sale of Huff Lane Elementary School;
whereupon, Dr. Rita Bishop, School Superintendent advised that the summer work such
as installing the gymnasium would use the Huff Lane funds, but the cafeteria may have
a problem with connectivity. She further advised that the schools had a capital plan
including explanations that they would submit to the Council for review and discuss any
issues that may arise.
Without objection from the Council, the motion to endorse Option 2 was 01
unanimously adopted on voice vote. WJ
Mayor Bowers addressed revenue enhancement by raising taxes and advised
that it should be an option especially when $1.1 Million must be cut from the budget in
order to balance it. He further advised that pay raises for City Council should be
reviewed and considered.
Council Member Lea added that in 2009 City Council chose to freeze their
salaries due to the economy and that Council's pay was behind compared to Roanoke
County and other localities of similar size.
Council Member Bestpitch advised that the General Assembly sets the maximum
for City Council salaries based upon population for example: Portsmouth's City Council
receives $27,000 for the Mayor and $25,000 per Council Member and the City of
Roanoke was still substantially lower than what the General Assembly had deemed
appropriate.
DIRECTOR OF FINANCE:
FINANCIAL REPORT: The Director of Finance submitted financial report for the
month of February 2013.
(See Financial Report on file in the City Clerk's Office.)
133
C The Director of Finance summarized the Financial Report stating that there was
2 percent growth in the business license tax and the Pension Plan was performing well
and exceeding the index. She further advised that expenditure controls have been
implemented in terms of advertising for vacant positions and spending flexible funds in
the budget.
Without objection by the Council, the Mayor advised that the Financial Report
would be received and filed.
SCHOOLS: The Director of Finance submitted a written report recommended a
transfer of funding for FY 2014 School capital projects; and adoption of a resolution of
intent to reimburse the City with General Obligation Bond issuance.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #39624 - 040113) AN ORDINANCE to transfer funding from the Roanoke City
Public Schools Buildings and Maintenance department to the School Capital Projects
Fund for the Crystal Springs improvements, the Virginia Heights and Round Hill
expansions and the Lighting Replacement — Phase II, amending and reordaining certain
C sections of the 2012 - 2013 School General and the School Capital Projects Funds
Appropriations and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 175.)
Council Member Bestpitch moved the adoption of Ordinance No. 39624 - 040113.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
Council Member Bestpitch offered the following resolution:
( #39625- 040113) A RESOLUTION of the Council of the City of Roanoke,
Virginia, declaring its official intent to reimburse itself from the proceeds of one or more
issues of tax - exempt General Obligation Public Improvement Bonds and /or General
Obligation School Bonds for expenditures made or to be made in connection with the
acquisition, construction, reconstruction, improving, extending, enlarging and equipping
of various capital school improvement projects.
(For full text of resolution, see Resolution Book No. 76, page 177.)
134
Council Member Bestpitch moved the adoption of Resolution No. 39625 - 040113.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
REPORTS OF COMMITTEES:
ECONOMIC DEVELOPMENT AUTHORITY: Harwell M. Darby, Jr., Counsel to
the Economic Development Authority submitted a written report recommending
issuance of revenue bonds, not to exceed $12 Million, for Kissito Healthcare, Inc., to
construct a Program of All-inclusive Care for the Elderly (PACE).
Jennifer Bell, Business Development Manager, Kissito Healthcare, Inc.,
appeared before the Council in support of the recommendation of the Economic
Development Authority.
Vice -Mayor Rosen inquired as to why the bonds were sought out versus private
financing; whereupon, Brian Townsend, Assistant City Manager for Community
Development advised that historically the cost of issuance and interest rate on tax
exempt bonds generally were more competitive than private placement financing.
Vice -Mayor Rosen explained that upon reviewing the application he found it
interesting that Kissito Healthcare, Inc., owned the construction company contracted to
do the work on the facility and expressed concern that although it was a nonprofit
organization the construction would presumably be for profit. He asked if the
construction was competitively bid for; whereupon, Ms. Bell replied no.
Mr. Townsend further advised that in his experience the Economic Development
Authority did not delve into if the sources and uses of funds were qualified under the
IRS regulation and who the applicant would hire, etc.
Following in -depth dialogue regarding the applicant and proposed project,
Council Member Bestpitch moved to table the matter until the April 15, 2013 meeting for
further discussion. The motion was seconded by Vice -Mayor Rosen and unanimously
adopted. Mayor Bowers asked the City Attorney to forward the inquiries to Harwell
Darby, Counsel to the Economic Development Authority.
UNFINISHED BUSINESS: NONE. I
135
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS: NONE.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
Council Member Bestpitch congratulated the Patrick Henry High School Swim
Team
At 5:19 p.m., the Council meeting was declared in recess for Closed Meeting in
the Council's Conference Room.
At 6:18 p.m., the meeting reconvened in the Council Chamber, with Mayor
Bowers presiding, and all Members of the Council in attendance.
COUNCIL: With respect to the Closed Meeting just concluded Council Member
Price moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
OATHS OF OFFICE -FAIR HOUSING: The Mayor called attention to a vacancy
on the Fair Housing Board created by the expiration of the three -year term of office of
Marc Davis ending March 31, 2013; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Helen M.
Muddiman.
136
There being no further nominations, Ms. Muddiman was appointed to replace
Marc Davis as a member of the Fair Housing Board for a three -year term of office
ending March 31, 2016, by the following vote:
FOR MS. MUDDIMAN: Council Members Bestpitch, Ferris, Lea, Price, Rosen,
and Mayor Bowers -6.
(Council Member Trinkle was absent.)
OATHS OF OFFICE - VIRGINIA MUNICIPAL LEAGUE POLICY COMMITTEES:
The Mayor announced the following appointments to the 2013 - 2014 Virginia Municipal
League Policy Committee for one -year terms of office:
Finance - Ann Shawver /Court Rosen
Human Development and Education - Anita Price /Stephanie Moon
Economic Development - Court Rosen/Wayne Bowers
General Laws — Dan Callaghan
Environmental Quality - Chris Blakeman
Transportation - Mark Jamison
There being no further business, the Mayor declared the Council meeting
adjourned at 6:22 p.m.
APPROVED
ATTEST:
Stephanie M. Moon, MMC David A. Bowers
City Clerk Mayor
137
(� ROANOKE CITY COUNCIL — REGULAR SESSION
L April 15, 2013
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, April 15,
2013, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section
2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke
(1979), as amended, and pursuant to Resolution No. 39429 - 070212 adopted by the
Council on Monday, July 2, 2012.
PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price,
Court G. Rosen, David B. Trinkle, and Mayor David A. Bowers -6.
ABSENT: William D. Bestpitch -1.
The Mayor declared the existence of a quorum.
C OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by The Reverend Gary L. Robbins, Pastor, Greene
Memorial United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT- DECEASED PERSONS: Council Member
Ferris offered the following resolution memorializing Clifton A. (Chip) Woodrum, III,
former member of the House of Delegates:
( #39626- 041513) A RESOLUTION memorializing the late Clifton Alexander
(Chip) Woodrum III, who represented Roanoke in the House of Delegates for nearly a
quarter century.
(For full text of resolution, see Resolution Book No. 76, page 179.)
C
138
Council Member Ferris moved the adoption of Resolution No. 39626 - 041513.
The motion was seconded by Council Members Lea, Price and Trinkle and adopted by
the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent).
The Mayor presented a ceremonial copy of Resolution No. 39626- 041513 to
Emily Woodrum, widow; and family.
ACTS OF ACKNOWLEDGMENT - DECEASED PERSONS: Council Member Lea
offered the following resolution memorializing Kit B. Kiser, former Assistant City
Manager for Operations for the City of Roanoke:
( #39627 - 041513) A RESOLUTION memorializing the late Kit B. Kiser, former
Assistant City Manager for Operations for the City of Roanoke.
(For full text of resolution, see Resolution Book No. 76, page 181.)
Council Member Lea moved the adoption of Resolution No. 39627 - 041513. The
motion was seconded by Vice -Mayor Rosen and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent).
The Mayor presented a ceremonial copy of Resolution No. 39627 - 041513 to
Tammie Kiser, widow; and family.
ACTS OF ACKNOWLEDGMENT -CITY ATTORNEY: The Mayor recognized
Heather Ferguson, Assistant City Attorney and presented a City gift.
ACTS OF ACKNOWLEDGMENT - LIBRARIES: The Mayor recognized Mallory
Lewis and Lamb Chop and presented a City gift.
We
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meetings of Council held on Monday,
January 7, 2013; Tuesday, January 22, 2013; and Monday, February 4, 2013, was
before the body.
(See Minutes on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that Council dispense with the reading of the minutes
and approve as recorded. The motion was seconded by Council Member Ferris and
adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
CITY COUNCIL - ROANOKE CITY SCHOOL BOARD: A communication from
Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss
a personnel matter, being an upcoming vacancy on the Roanoke City School Board,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before
the body.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that Council concur in the request of the Mayor as
above described. The motion was seconded by Council Member Ferris and adopted by
the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
140
CITY -OWNED PROPERTY: A communication from the City Manager requesting
that Council convene in a Closed Meeting to discuss the disposition of publicly -owned
property located at 2750 Hoover Street, N. W., (former Villa Heights Community
Center), where discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3),
Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that Council concur in the request of the City Manager
as above described. The motion was seconded by Council Member Ferris and adopted
by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
ROANOKE CITY SCHOOL BOARD: A communication from the City Clerk
advising of the resignation of David B. Carson as a Trustee of the Roanoke City School
Board, effective June 12, 2013, was before the body.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that the communication be received and filed. The
motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
OATHS OF OFFICE -PARKS AND RECREATION ADVISORY BOARD: Report
of qualification of Pete Eshelman as a member of the Parks and Recreations Advisory
Board for a three -year term of office ending March 31, 2016, was before the Council.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
141
Vice -Mayor Rosen moved that the report of qualification be received and filed.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: BUDGET - ROANOKE VALLEY
RESOURCE AUTHORITY: Daniel D. Miles, Chief Executive, Roanoke Valley Resource
Authority, appeared before the Council and presented its proposed 2013 - 2014 Annual
Budget.
(For full text, see copies of the report and proposed FY 2013 - 2014 Budget on file in the
City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #39628 - 041513) A RESOLUTION approving the annual budget of the Roanoke
Valley Resource Authority for Fiscal Year 2013 - 2014, upon certain terms and
conditions.
(For full text of resolution, see Resolution Book No. 76, page 182.)
Council Member Trinkle moved the adoption of Resolution No. 39628 - 041513.
The motion was seconded by Vice -Mayor Rosen.
Mr. Miles advised that for the first time in 10 years the budget included a rate
increase in the amount of $2.00 per ton equivalent to $.20 cents per household, per
month.
He further advised that budget projections in about four to five years, the
Authority faced an increase of approximately $5.00 to $6.00 dollars per ton and felt that
it would be better to implement a smaller increase for the upcoming fiscal year. He
added that hopefully with the turnaround of the economy it would help mitigate the
larger increase in four to five years down the line.
142
The City Manager thanked Mr. Milles and the Authority for their hard work with
partnering with the neighboring jurisdictions to provide a great service to the community.
There being no further questions and /or comments by the Council, Resolution
No. 39628- 041513 was adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
Susan Jennings, Arts and Culture Coordinator, Council Member David B. Trinkle
and David Wine, Retired Businessman provided an overview of research conducted
with regard to the Arts and Cultural Plan for the City of Roanoke. The following
information was highlighted:
Arts and Cultural Plan
in Approved by City Council in August
201 $.a pad of Compiahanai. Plan
• Ads and Cuhural Plan is also tied to the
BFC priorities
• Plan Implementation Committee of
Roanoke Ads Commission working with
City Planning Department
in 0113 action steps we have Implemerded or
begun implementalicn o131 so. are on
Wild! as this is a33 year plan
Key Action Step
"Study and recommend funding
strategies to sustain arts and cultural
C organizations including dedicated
funding sources, united arts fund drive,
assets district, funder collaboration ".
Progress to Date
DMeclgrs of Me And and
tlrca In Febmery 301
, agreed to detrelop o aueay
presented to Minor ACT group on Mama 15,
SIMUNOii.U* both WNd WIOe add C.U111l MliniberTH Me h.
met MMdY.Yttl MMNwldae to begin dlseuseons
143
144
Key Components of RVARC
Research
• National, state and local trends in arts and
cultural funding
• Research national funding models
United Arts Funds
Assets Districts
Cultural Districts
• What model might work in Roanoke Valley at
this point in time? Hybrid of the Above?
Endowment?
Nationally - Giving To Arts and Culture
Has Declined
a ^
1�
Where Virginia Stands
• State and federal support for arts has
declined over the last decade. Virginia ranks
about 30th in funding for arts and cultural
programs. About 20 states have more than
double the per capita investment in arts and
cultural initiatives.
145
VIRGINIAf�1S
• EORTHE ARTS
State of Virginia Funding
• Long term goal of VFTA is to reach one dollar per
capita funding
• State funding rose to $.69 per capita in 2002
• By 2004, after a series of cut, funding dropped to
$ 34 per capita
• Since 2004, there were small funding increases until
2010 when there was another cut in funding
• That amount of funding has remained level for the
past 3 funding years
RVARC Capacity Study Gave
Local Picture
• Conducted in 2011
• Analysis of arts and culture capacity for the Roanoke
C Valley.
• Compared the Roanoke Metropolitan Statistical Area
(MSA) to several peer MSA's.
• The following table is a summary which shows a key
finding, that the Roanoke MSA fias a high per capita
revenue value for arts and cultural funding.
• it is like that the high capita revenue is not
sustains le. especially in an economy with flat
growth.
l ompanson5 — ins thole below shows Taal the noanke
region M1as been sesry suppMna of the anshN Is skewed W a large
time N revenue to the Twhown Museum. This high copga reseshe
N not whoolnable
MrllaNntN(uXUleAedemeAN WhTeet lw GNa
146
RVARC Research on
United Arts Funds
• Originated in 1949
• Similarto the United Way model
• A regionally combined campaign to generate
funding for multiple arts, culture or science
organizations, conducted annually
• Often initiated by local business leaders to
minimize the number of individual funding requests
they receive and ensure that arts organizations
meet standards of quality and financial stability.
• Primarily raise unrestricted operating support for
the organizations they fund
• Most have a workplace giving component
Mayor Bowers asked what the communities were compared to Roanoke;
whereupon, Ms. Jennings advised that they looked at the united funds of Orlando,
Florida; Hartford, Connecticut; Chattanooga, Tennessee; Charlotte, North Carolina;
Charleston, West Virginia; and Binghamton, New York. She added that they also
looked at a regional asset district which involved the addition of .5 to 1 percent to
existing sales tax to help support improvements, but it would apply to more than arts
and culture including libraries, sports facilities, recreation facilities, etc.
I
s 112
VA
Mayor Bowers asked what the communities were compared to Roanoke;
whereupon, Ms. Jennings advised that they looked at the united funds of Orlando,
Florida; Hartford, Connecticut; Chattanooga, Tennessee; Charlotte, North Carolina;
Charleston, West Virginia; and Binghamton, New York. She added that they also
looked at a regional asset district which involved the addition of .5 to 1 percent to
existing sales tax to help support improvements, but it would apply to more than arts
and culture including libraries, sports facilities, recreation facilities, etc.
I
C
Regional Assets Districts Research
• Mechanism ft raising revenue to pay for desired programs and
races xithin a community or region.
• Generally press adding oneheg to one percent onto an
existing sates tax to generate additional revenue.
• Concept is that the beneficiaries of regional projects and
programs (I. e., the dicers of a community) pay an additional
amount of taaesto help supped ani msments to the economic
heads and quality of IHe of a community or region.
• Has socked In other areas because the increased rerenue was
lied to taxes paid by Wsftots to the region.
National Models
• Assets district is used in about fourteen (14)
communities throughout the county
• Can support numerous public initiatves, such as
parksfrecraabon facilities, economic development
projects he g., stadiums), library facilites, cultural
allracdons, and tourism programs.
• Additionally, Mere are 90 communities in the US that
have planned or implemented cultural districts that
utilize a taxng mechanism for me Arts.
Asset District Examples
• Scierrahc and Cultural Facilities Di strict in 6 counbas
around Demrer, supports cultural and scientfic orgs.,
1% sales tax
• Missouri Cultural and Performing Arts District, St.
Louis City and County, supports arts and culture, up
to 3.75% hotel tax
• Allegheny Regional Assets District, Pittsburgh and
County, supports civic, cubural, recreational.
librones, parks, sports facilities; 1% sales tax
14
147
M10
Projections
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0del e0 0e(ry Alvin
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140
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Executive Summary-RVARC Study
Funding radaao0 culwralulanlnhonVl,tQ c110atlrgoa the
Roane Nevalley,aswellasna , lon Ily duet, Me ansomr, changing
9Mng and[OIIQU(nptlon paVQ(IIQ,aOd reduced g,remmerleuppla
Serreral indicatotaalaoshoydratMe OBintes pr area Mtegb
Mgh inthe RawrialVall", but may not be seatalnahY( In Me long
A earyi of eprtaaclues is raguiredto ensure the success ofMe arts
andca uremsNhours In the Valley
A OYtad M6FIIId WLUId bB BaaIQ(fJ t(BaN, WihtOppeR40nhom
Padltlp..ng Mupongh, 9rOeNndingsteamwouldbe
dies II France based On Our research of MShngrunds In other
MAN1"W000ldprn4e,aatDaI nueebeam,bONces
oolifical handles in Implmcnhllm intotlay's economy It alsorepuires
Gaannshil A55ambh'auplor¢adenn.
Nnding s�nJ tldav�el,mpp�raatlud t, ralalonabnnt al�s lvnd�[utlurel easels
M 8ohantatha OUalla' o(Ilte mthe ROaOo"Valle/.
Recommendation of Arts Commission
and Funding Committee
al this timawauld be a tirbdd
ae local goremmeM wnud
community eeculd match.
• We yqud need to demonstrate that neWelOdinlie0renrpe sea
raahed t0 gal arts and oubuol orRibrations, oon o Nm
dollars consistent I cet of thellassets In the More should all contribute
tp their dud, S.
• assthreshold t o e �inabshould agrowth can IInd that an quality these
ass gr qua eY
u
0
Sustainability Survey � ib iu•in and are being
FMemdgaR9lw PeRUNeG
• GRIM4e GoFY Revev,e
Fl NMMM
Fyl. ]015 -VS.b �SMM
n p6Mim
Funding by City of Roanoke - Ten
Year History
• Capital Funding —Total of $ 8,898,400
C •
over last ten years
High of $2,837,200 in 2007 (included
$2,500,000 to Taubman) to low of $199,667
in 2009
• Operational Funding— Total of $3,894,505
over last ten years
High of $637,817 in 2008 to low of
$240,050 in 2005
Funding by City of Roanoke — Ten Year
History Continued
• Program Funding through RAC
application process— Total of $3,194,667
over last ten years
High of $403,436 in 2005 to low of
$269,220 in 2013
• Total funding from the City of Roanoke
over last ten years in all 3 categories
$15,987,572
C
149
150
Why Now
• Operational Funding is needed new more than funds for new
facilhies
• New funds have been ideated in the Roanoke Valley
Conrentio id
n and Visited, Bureau so we need to eal in the
collateral they are marketing
• We need to foster greater collaboration among the arts and
cultural groups
• With the loss of The Arcs Council of me Blue Ridge there is no
longer a central cnnr@nstil force and the endowment
organization could fuMll mat need
• Ms and culture is losing its market share of pphilanthropy to
other chardies such as human indices and health. This decline
started before the economic slowdown and the rate is new
about 4.5 %of all going Nationally, this slight decline of d%
equate to St billion in funding over the past decade.
Suggested Hybrid Structure
• Cession a public private endowment which could then fund
capital, operational or programming
• Hore averted application process as the Ads Commission now
uses for program funding.
• City could withhold a portion of operating and capital funding for
X number of year. to place In an endowment
• Maintain the program funding through the Me Commission
process until the endowment is running
• Admissions tax collected by the a and corganizations could go
back into the endowment (except for that collected at the
Roanoke Chic Center which goes to the facility for
maintenance)
Council Member Trinkle advised that Roanoke would probably need a hybrid
funding model and an endowment that created sustainability and predictability for the
arts and cultural organizations and that capital funding of arts and cultural organizations
had been enormous totaling $9 million over the last 10 years. He stated that there was
not a central coordinating group that strategically planned for the organizations and
perhaps the endowment and hybrid could fulfill that need. He further stated that
nationally there was a slight decline of .4 percent that equated to $1 billion of funding
lost over the past decade which presented an opportunity for City Council to plan to
consider this in the next budget cycle.
J
151
li
L
Private Side of Partnership
• Afford everyone the opportunity to support
the overall arts and cultural community.
• Insure sustainability ofthe impact the arts
and cultural organizations have on the
regional economy, quality of life and
education
• Increasethe pool ofdonors through use of
new and innovative technologies
• Greater opportunity for planned giving
Mr. Wine advised that the private sector gives a lot of money, but a funding
model must be created; such as new technologies that allow for payments to be made
over the phone and through the internet. He pointed out that people must understand
that every amount made a difference.
I
1i = Questions To Be Answered
• Can we redirect the portion of the admissions tax
collected by these agencies?
• Would payroll deduction or another mechanism be
acceptable to businesses?
• Could we increase a local tax for Xyears to build the
endowment faster?
• Who would administer a publidprivate endowment?
• Hon would the goveming body be chosen?
• Do we understand the economic, educational and
quality of life benefits of our arts and cultural
industry?
L J
152
Next Steps
Halt day session with local and national speakers to
discuss the concept
Period of public input
Continue analysis with executive directors and their
boards
RVARC and RAC continue to gather data needed on
educational and economic impact of arts and culture
Proposal back to City Council in fall of 2013
(See copy of presentation on file in the City Clerk's Office.)
In conclusion, Dr. Trinkle advised that although the presentation was just a
proposal to begin the discussion process with Council and the public, the next steps
were to host a half -day session with a national speaker to talk about the concepts and
how the models can be adapted to the City of Roanoke, host a period of public input,
work with the Roanoke Valley - Alleghany Regional Commission and the Roanoke Arts Jl
Commission to compile data on educational and economic impact, and report back to
Council with a firm proposal in the fall of 2013.
Council Member Price asked about the timeframe for the project and
implementation of a model; whereupon, Dr. Trinkle replied that the timeframe was
actually up to the Council and when the endowment could be implemented.
Council Member Ferris inquired if the regional partners had been contacted to
expand the plan beyond the City of Roanoke, because the arts and cultural community
spreads throughout South Western Virginia with Roanoke as the hub.
Dr. Trinkle replied that would be tricky because the regional partners had been
contacted and the district model was a regional model as some of the slides showed,
but that can get very political not just locally but at the State level as well because how
public money was divided up across regions and in turn given out to certain
organizations. He added that a regional approach may be a hard hurdle to begin with,
but perhaps grow towards in the future.
Council Member Ferris raised the question if there was a goal for the endowment
and if the number of recipients would be rapped not to have to grow the endowment
exponentially; whereupon, Dr. Trinkle explained that there were many models for
endowments to study in the process to implement an endowment that can spin off dose
to the amount collected currently.
153
C Mayor Bowers asked if a participating organization joined the process if it
excluded them from raising their own funds and exploring other means of support;
whereupon, Mr. Wine replied that every organization would to have to raise as much
money as possible each year, the endowment was a concept of sustainability and
keeping what was already in place.
Following additional comments about the proposed endowment, Mayor Bowers
thanked the team for an informative presentation.
Recommended Fiscal Year 2013 - 2014 Budget
Amelia Merchant, Director of Management and Budget and the Director of
Finance, summarized the following proposed Fiscal Year 2013 - 2014 Recommended
Budget:
FY 2013 -2014 Budget
• Recommended budget is balanced and meets the priorities established by
Council
• Budget Totals- $260,033,000
• Increase of $7,113,000 or 2.8%
• No increase in real estate or other local tax rates
• Maintain current levels of core services with limited service enhancements
C o Includes 2% base pay increase for employees
• Behind in the market by 5%
• Includes market adjustment for Maintenance Worker III, sworn Police
personnel and uniformed Fire -EMS personnel and compression mitigation
• Includes 1% salary increase with off - setting 1% employee contribution to
Retirement Health Savings Account (RHSA) for all employees
participating in City of Roanoke Pension Plan
Balancina Challenges
Non - Discretionary
• Affordable Care Act requirements
• Medical, Dental Employer Contributions
• Retirement Health Saving Account (RHSA) establishment
Focus Areas
• Maintaining Current Levels of Core Services with Limited Service Enhancements
• Employee Compensation
I
154
Management of Budget Balancina
• Focus on achieving outcomes
• Limited growth in Technology Capital
• No growth in other Capital areas:
o Fleet Replacement
o Capital Building Maintenance
• Continuation of restrictive managed hiring process
Price of Government
Revenue Estimate by Major Category
Fiscal Year 2014
an.r
The Director of Finance indicated that the elimination of the Local Aid to the
Commonwealth would return $1.2 million in revenue back to the City.
(In Millions)
Real Estate Tarr
It 78.7
lnter0 oven mental
65.7
Other Local Taxes
54.5
Other Properly Taxes
26.7
Sales Tax
20.0
Other Revenue
14.4
TOTAL
$ 260.0
an.r
The Director of Finance indicated that the elimination of the Local Aid to the
Commonwealth would return $1.2 million in revenue back to the City.
155
$1.0 Million Increase in FY14 Revenues
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156
$1.7 Million Increase in FY14 School Funding
over FY13 Adopted Budget
Recommended Fee" Adjustments
*No recommended increase in arty local taxes
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Recommended Fee" Adjustments
*No recommended increase in arty local taxes
Fee Tale
Burma
Pmposed ree/Rme
kmrmlerRal
Oescaptlon
feelRaN
Revknge
cal n C.V bSN rt
w
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w=
co1RMt
I�ICrm NaIJUVe
ssatmeit 4r
pmliH
mmbmr m
aQlk13)k bdlM1.
ote. nave
Copt h. -Rlllt
Az
yy
��
f
P1,11,
pflla
Peel C@ MTI]bN aM
y
$
Wm
Remltlbg Ile
Met we, He
I•Met GagN-
V
A
NH
flmlbl
IRenglt Ra
omnglt RM
0
P-11e
Reserved & Non - Ranked Allocations
Tmnsferto OeM Service
$13,225,00
Personnel L p e(Salary. FICA Raimmem)
($1.078.633)
Budget Cmingmcy
$1.301.611
Mher(Medical. Oadal. Mw Cener Subsidy. WIC, MSC Coircinpencies.
Budge Rezervez. IM o10uy. M beahips, Owhal ComnbWons
$11 780.868
Salary Adjutlmeas
$2,300 NO
TOTAL
$N.229.136
r Budget Committee Review
Flee) Capital $1,913,250
Radio Capita $450,341
Technology Capital $600,000
Total $2,963,591
C
157
158
Priority Allocations
Education
W)thin Pnce N Governer{
375998315
Roamla CrtYPUblic SdnWa
$!4506,400
LBraryCommpnryh0anaeon Ceram
$1968.681
S.— r@adi�a Camp
$41.000
Library Easy Libxacy9ertice5
$14,986
Lib.,S. aK .12
$125,]98
Sdr CrtyReadz- Al an.aca eYyhn ati.(SUPP h. nal)
$56,071
Liklonp Leaman,
$50.429
N d Rmem mended to Rem an umbra Pn ce d Governme n
10,029
Libre nee Egard in$ httzzm %.n.k.'z Haory-
(Supplemenmp
$60,029
°NGtes in creme rtaI increase in service level
n
C
t�
159
Safety
P olive Pawl
$10,223,165
P olive Ineaigaion
$3.404,890
Traffic Si orals
$639.490
Buldi, Safct Anspedions
$614,206
Police Adminiaiatiee SerNras
$1.95a.689
"Crime Anelyd(f0nneryorad hndc)
$46,429
Police Swpo6 end Records
$1,522,491
P olce Academy
$645.379
Emergency Marmgemert
$100,742
Jai Opera,..
$13,117,823
Fire P reeentiorA rspectiorAn aftation
35215,640
"Adminstraw ASSisrort III (Supplemerdal)
$17,653
Siam and Pa,emert Markings
$638,393
Street Lialnq
$1.135,969
Fire {MS Traninq DiNaon
$522,304
Police School Recouce Officers
$511 ,107
DARE Proaram
$201,951
Ms. Merchant advised that the Crime Analyst position which was formerly grant
funded was included as well as the full -time Administrative Assistant III, position for the
Fire Department.
Safety (continued)
1Vthin Price d Gov ernmerd Icadinued I
911 Operations
$2999,803
Fie and Emem envy Medical Ser:as Operations
$15)87,804
Shenlfs OMCe Operations
$3294,331
Roa,ola City Motim Witness Pmgran(Commoweahh
Ramey)
$31,935
OMce M. Ma0isaae
m,985
3mg Prvsec=r(Commonweahhpmmg)
$34A57
City P mseclom(Commo nweaM Aaomey)
$1536,362
Resid M,$al Jgtenile Dererar.n
$1090,701
FireIB,AS. Swig and /tlminisrawnServices
$$$9.779
^ Fire-EMS Rtomson COONinamr(SU Iemerm0
$23 ,215
Rlminiseadw SWpo001.manila 9 Comm Relatons Dim of
Court
$36.05
Police Animal Control & PR4ection
$463,309
Regional Cerarlpr Rinal Control and Prmection
$730,001)
fdmrlsradw Support of Roanoke City General Dislnd Court
$32.49D
RcanoW Emeryencyl4edica Sennoea(REMS)
$100.000
Enhanced COmrtunrty Simaces(WCCCA)
$69,878
Sup P rt 6irouh Court Judo es
$483.782
OUreach DehrNOnfBearoMC MlnDprino
$253904
160
Safety (continued)
nal non
intAe Signals- Lortmller'ghee &LED Reohcemert $402 PD0
Human Services
Vr{inn Hiry oI C•ownncn!
BerM$ Peop�ama Dvisipn
$M RS) JL
13
Hrrnen $eryee $ices
$111,]23
$11i'
EnploymeM Services Proprane
p
j1,aD4,Op1
Social Services- Ser, i..
$14.M.673
Cormiehers've Servioes Oct
$10]N.CS1
P,.b*ion. Perole and Iniaee Services
j3 .w
YO WI Haven
$5W,140
Suhetance Ahise Courselor
xi.m
Homeless ASZishnce Team HUD GUM Match
" .320
Social Sel cez Aeminstra$on
$1 At=
Fester Parent Trai nino
$182 BD]
HVINn Sewices ComrrMee
$q .052
$fl
161
Infrastructure
NMhm Pr ce tit Bnu.mmertl
Pawn Progra i
9zn 4a5 zoo
$3.181,375
e Pawwf Progrsn (Supplemena l)
$281,000
Speer Mantenance
$1.187.248
Mminia@patnerd of Tneapoalion- Ioal Fundan
$195100
Bndp. Sakti IrapeGbn program
$227,978
Skmwakr IMra4�tunt MAMevice & PdluMon Prevention
$2.417.727
CTanepodation Division)
$827,252
°Smmrwaerin5arb cMre Mairr4enarra (SBPPIementaG
$15.285
° Roanoke River Projea Bench Cut and Training Wall Maideinaroe (New
$79.518
Offer)
$131,833
Median and Rip MO M, landscm a Maintenance
$1.321,437
Facilities Management- Wd
$058.788
FacilitiesMwn ... nerd - Mechanical Mardeana
$031,055
GbrayTechrobpyacd hnowabn
$31,800
Oe elopr,n Renew S Inspection
$103.548
&gn,nmenta hfre... Aaiapemenl
W.830
Side. Al, Re,ir as Warn enarce
$372.880
Infrastructure (continued)
W thin Priced Government fcort nuedl
Evmnmenal Carpliance and Be4Marapemem wa dine
$158.924
Bridge Rehab55aion and Flenowtion
$022.381
Snow Rerrowl
$110.57
Technology Inbnmcwre Support
$1,875.825
Fleet Maintenance and Repair
$2.417.727
Radio Technology Suppon
$049.797
Civic Center WJ Pmwmiw Maintenance
$142.75
Map and Graphics Production (Bnglneenng)
$79.518
Fee MOtor Fuel
859.815
AleyMaiM.rcw.
5129,159
FadlBies Management Comans and Serace Agreements
$322.544
Fidlhiea Manapemere Municipal Complex Maintenance
$50905
Fadlnies Managenere Semnnnl Maintenance
$!83931
Fadllies Managenent - C.9odie1 Sendces
$059.308
Fadlaies Management City Whiles and Wodn Order Management
$1,013.759
Geographical InbrtnEion Scia.
$318.710
SWM Condanem and Girtnbution
$115.415
Capital Project M ... generd Senices(Egineenng)
$755.434
Fleet Vkhicle Wash Program
$33.047
Sronrewerand Flood Plain Management
$180,280
162
Infrastructure (continued)
,.�.. RaommantlN In Remdm hin F io of C-wnmm:
Median and Right of Mlay lapdapdpe Maintenance Addelonal Temporary
Seronal labor
§22253
Maio, HW EeuiD.M ReplaceneM
$300.000
Sormxato Manapenent(NPDES)
$.M33'
Sdemak Repair and Mairdenance Supplemental
§204000
Emuimonmental ManagemoR Compliance- Adminstutiue lost III
Seean, Toinine,Aoss Prevention and Gntml
(SUnpemeMap
§36202
1 %for BIN4Ned PCCommd.ti.na
Rsk Mar9gemem and )ftro &.es Compereatfon ldmininradan
Coy Jall Flooring (SUpWemen ap
$125.'0
Com,s er Room Upgrade (SUDDleme Map
$lM,'0
Good Government
Mhn Pr inn d fnuemmenr
RealF .Taxation
$15606 59a
$1594,930
Ober 'cal TN9 Tails
$124,152
Pemd Cenrer
$197.258
..are. A1pllpaa0m $.Won
$1,122.448
Seean, Toinine,Aoss Prevention and Gntml
$55.404
Taxation Pmgrame CommonweaM Ol Mr$inia
$174.170
Rsk Mar9gemem and )ftro &.es Compereatfon ldmininradan
$730.324
Ado and 0eneral liability Oaime Almininration
$58.060
taadenMp. W re W mart and Ou raigh
$756.091
A...MRectlwble Billp and Collection Seruoes
$228044
Pppunemem Sernioes
$]93,503
%perert Phut MMninration
$3]6,53]
le. Ru.umes- S21aNAdm.9,ffion
$186,520
legal Counsel
W17.008
Bus rem license Tannion
$295794
Personal Pm W M Tax Adrinietralion
9898.531
Miscellaneous Rempe Colenions and Arninisaaaon
$110188
Sea ON Rh Collecean
$57.907
Cash MnagemeM and hire9ment Se,voes
$210.217
Good Government (continued)
ArtlanM ml¢onhmem
s Pav�le m
5108,577
Budget Oeneloorrent
Iud.st
$281,274
Conduct af8eci.,: tdavStaarFed,ral
$153,324
Budae[Pomniaraion
,ud
$107.310
Fund haoaRnq 8 Financial Reporting
$674175
Cooke ae annual Independent&do of QN Cf R
$182,308
Handle Cnlleu1. of CUM Cosa and/or Fines for Ae Roark Ctv GoMS
$11.844
Teonnica Suppon and AdmmlRlali* Simces to Cm at tueras
$122.238
Beek of Fqualieadon
$11.546
Flaud. Wfae and 14use Holm.
$90,9m
Haman Resoumes- Bnefns M.niaadon
$147,577
fomtana Cry taws aocessible and Parmathe Cry of
Public h e : Ak
886.972
%an&e
$187,125
Jed, of Orout Cwn - Peramanre re of So RAindated Cates
$1,553,484
Peformance au
$337.0@
rnntrect AAnI.. Snvces
$13,411
Rd Females +allev Teleason
$110,144
Qty Canal
$14.810
Hamm Resource Ehpioomart S...
8382,998
Wta Ragistadon Seniees
$113,2]5
Horan iamurces Fimlovee Heyde Srices
8031.425
Good Government (continued)
Within Price of Government fcordinuedl
Capital an d Financial Planning
$157,397
Proud•nagemert, General Poranistriew and Oepadmental Suppon
M
$188¢23
Conduct af8eci.,: tdavStaarFed,ral
$107¢07
-Increase in Houdv Rate for Poll Wodaers
$13,635
audit of Shares Oape Internal Controls
$1,190
human Resources Talent Aknagenent
$393.140
'Human Resources - Talent management Training Specalia
(Reallocation)
$22.001
Tavel P Olive Mrnnispsdmn
$1Bp84
Parkins Contract
$1,400
Not Recommended to Remain Main Prceof Goeernment
38128
Pumhasina- additional San Ree uest(Bup plemenap
886.972
1Aanen Remu nas Add Moral HR anal let Sal Request (Sup plemeMal)
$57,722
CommunicaCons Motional Sal Reaue3(Sup Plementa)
$48429
Popi9araddiuonal Staff Reguest(Supplemend)
$]8,833
Registrar One Time terra
$18,172
22
23
163
164
Livability
Price of GoeernmeM $14]26.349
Planning & Udian Design Ser.ice
$905,958
Traffic Engineenng, Tmnsponnoon Planning. and Pmjea Mgmt
$48$,432
Code Entememe[d
$I,09g,118
Park Manage mend
$780,214
"Park Management (9UPplemental)
$14,816
laldscape Managemem
$885,848
`landsoape MZnagenen4- (SWple[nental)
$28.833
Man Forestry
$847,845
"Uban forestry -(d
$12,955
and Moramnmal)
$553,]50
"Books dMai s (9uppkmenop
(Supp5
$40.000
Outdoor
0uldoority
$541,858
Relon
Communky Recreation
$825,023
1igkEmandd Library Sertices
$1,118,147
sand Aquatics
$857.593
"Ahletics and Aquxic (Supplemeripl)
$20,984
SWN1 Cenral Business 0irtdat TMsM1Rieetling Collection
$201,003
SWM Recycling Cageatim
$524,285
Livability (continued)
WIFh Priee M [ eemmeM fcorAn .dl
re 41W40 W $emDll
e86.'
11- PaI1TIne Man b[111POgb16 Wlme1AB
91921
I0056W
9AINM T. l C.kolbu
- .VimaldCOfloIN peCemeat$ApemelCO
USX
ASJfT
iGS
AI57M
HUD G,. dil
MUOOeIenl.MMA bI nalVmmeO H)snOPm[m[
]p".
olloo
IC01! @He'.aelbl
893=
.—nn.. Wmmp4
w 111Nee[taft,
of
Am6A5
So":M M. C
9NUpre 11N[ La¢end
X230
p
9Np P F(Ye NCkklRd P W pn
$2JN
0111M1Fegibe- Snaenute
Q1115].5
929 @0
IXmm11NRlClaNl- g1[pkmeltl
A356
all 9rced R9m1maJ1 NaYw
9o®
24
25
Ms. Merchant added that the Solid Waste Management Physically Challenged Program
was fully restored.
C
C
Economy
vn P— ,d
H nomc 0elebomen- Weme4 &Wodd Oevebpmen
11 D11 376
$1174704
6nnonic Oe�bpmen � Asset Pmmdonbr 6 ramc 0e,elomnert
$02712
BiliNsam Coledors OnRreel Pakig Enbrcemen,ftlmnstrmon,
$135000
aid Culleabns
$235445
5onomc0evebomef t Pee0@telopmembr6vnomv
901,408
Pmnomc Oewbpmert hrcertbM.Pnsaid Ms C4mm.,ic Stan
$33,120
and OpeMna S.mom
$41,444
Pak. Find- Pak. Senipes
9o8U83
Pba.k: h5 Comm'a9on fs et Oedopmembr Emnomyantl
$3000
Edicmon
$2$8220
PI... auldl..arrd 0etelpomen Bmanteld %developnem Pmpmm 926177
34
Outside Agencies
He alh D ep artment
$1,473,975
Blue Ridge Behavioral Health
$448090
D RI - Special Event Permitting
$135000
"Taubman Museum(padialyfunded)
$70 P00
Greenway Commission
$39700
Mill Mourda in Zoo
$33,120
Virginia Western C omnunty Co lie ge
$10 P62
Miss Virginia Pa gent
$12 P00
Roanoke Valley Horse Show
$3000
NCAA C ha nv ionship
$2 P80
Roanoke Regional Partnership
$201 ,216
0
27
165
166
Outside Agencies (continued)
Not Recormcnded to Remain within Price of Gwermcnt $414,523
Mourtain V iew Humane Society
$48,666
Tn -County Lake Commission
$1,D00
Virginia Cooperative Extension (base reduction/no increase)
$17,695
Virginia Amateur Sports (no increase)
$4,000
Roanoke Community Garden Association (partially funded)
$10,000
Roanoke Valley Sister Cities (no increase)
$1,200
Center in the Square (no additional increase)
$107,467
Blue Ridge 8ehavi oral Health (no increase(
$184,295
Taubman Museurn(partialH funded)
$30,000
She pointed out that Total Action for Progress was fully funded at $160,000.00
and the Taubman Museum of Art was partially funded at $70,000.00.
Pension Plan
Cost of Living Adjustment (COLA)
• Effective this year. Cost of Living increase for retirees is
formula based
• 213 of Consumer Price Index -Urban
• not to exceed active employee pay raise
• capped at 4%
• Retiree COLAwill be 1.4% for eligible members effective
July 1, 2013
• Funding provided via annual Pension Plan contribution
rate
30
The Director of Finance advised that the cost of living increase was based upon
a formula that retirees could count on.
167
Capital Project Planning
Maintain Current Capital Assets
Infrastructure Investment for Livability and Economic Development
• Bridge RenovationrReplacemerlt
• Curb, Gutter and Sidewalk
• Streetscape Projects
• Storm Drains
• Civic Center
• School Maintenance
Targeted Livability Investments
• Parks and Recreation Master Plan
• Libraries
Investments made within parameters of debt policy.
31
Recommended Debt Issuance
FY 2014 -2018
fowl 3o to 911 I.II uV 2011 MW
PoaeUe CNP101C5d[Ot
$IIDPm
Y.Am1AO
semorm
16MIM
35omnm
W35001D
Ilgx fleeoebe
1A➢Am
3mamo
somom
65mmo
3.1m ➢m
II1barm
LEmryttlL Ilu
2MOMO
25MMO
3,140AD
3M3MO
12CAM
A3.180AL
Pat Mtm '111
1 ®Am
IAmIDII
25M BM
25MDM
WMOMO
cotamr
t ®OM
mOMAM
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I M=
1AMM0
IROOL
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2MOMO
-
-
-
-
RAMMO
cmQC @Imasa.m
FW.
impm
mpmm0
mMe=
tAA®
1MOOm
$13MIM
metSSes
MOoM
m0®
SmOm
$imam
rl•Iallyl9NPm
-
Immo
-
-
-
WMAM
1Ot Pauea mLlftlmCOre
emam
3Ammo
2xo=
-
-
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ZMAA
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lnmmo
-
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-
WMOMO
Plan Includes additional S3.5M for RCPS in FY 1616. 32
Ms. Merchant advised that the additional $3.5 million for Roanoke City Public
CSchools had been added to the Capital Improvement Plan for Fiscal Year 2016.
•:
Debt Service as a % of Total
Expenditures
m.ow
ue1
ronor
LIMIt
Fiscal Year
2013
2014
2015
2016
2017
2018
19
C k,y Be - ml
155
149
1 $1451
516 .1
15]
17B
78
School . mY
15
156
14.8
15.
148
194
T Service mil
I
0.4
.3
1.
p]
IB
2
The Director of Finance indicated that $28 million had been removed from the
budget between 2007 and 2013, and it had been a challenge to work with the projects
and the needs of the community to ensure adherence to the policy.
Capital Contribution
Recommendations
• Jefferson Center- $500,000
—$100,000 annually for 5 years
— Disbursement contingent upon raising equal
amount of funding
• Virginia Museum of Transportation -
$500,000
—$100,000 annually for 5 years
— Contingent upon securing funding amounts
from other local governments
34
Ms. Merchant reiterated that the $100,000.00 annual payment to the Virginia
Museum of Transportation was contingent upon securing funding from other local
governments.
FY 2014 Cash Funding
for One -Time Expenses
b. I hMS.0 "WIN p MI Ae
W keL Unua P MeM Mmdol P Oka Den tpa mcm SLL,SO
=a31a nRnok KCVeOrt SSl®
101Rl FINDING Mwx'
%MMD Seim mmslem VIM" M 05 IMMeln
Im®
I ... Kl 00AIm NAMCmN 6100 litelmun
Im®
wa Nroavke VeW RODS Mmmeln
Imp
V"b Mee lm TnuponaMl p e.a eeme mele Oylmpm
ImJm
JIV'.. CIA 101105 Mum, ee O IM
Imp
GR41=alOTalk
ZG®
Amxetokeclmooamela
m�
2rtoallalR P lgen
F �
caK::M
M.Ime
1111W
C*ee
DM
.1mt lalrt, iAe1MpBRm! KTICIIaEq/Capml,SleefPalNg.
C.ONIANmg 16
09V0q otq -13
- 9peMl6
LIAIJd
TpTpl
5,16e,ASI
35
169
Vice -Mayor Rosen inquired as to funding at a ratio of 67 percent, 33 percent and
contingent upon securing funding in the amount of $50,000.00 in which the city provided
two- thirds funding; whereupon, Ms. Merchant advised that the 70/30 ratio was arbitrarily
based on population and size of budget. She noted that a recommendation would be
submitted prior to the finalization of the budget.
She continued stating that $3.2 million was available for one -time expenses such
as the final of five installments for capital support for the Science Museum of Western
Virginia; the fifth and final installment of $100,000.00 for the Harrison Museum of
African American Culture; the second of five installments of $100,000.00 for the YMCA
of Roanoke Valley; the Virginia Museum of Transportation and Jefferson Center for
$100,000.00 each annually for five years; $200,000.00 for greenways and trails to
support match requirements for projects; the Market District improvements and RCIT
drainage project; $200,000.00 for the grant match contingency account to support grant
opportunities throughout the fiscal year, $500,000.00 for capital project contingency and
the remaining funding to support the one -time items which had been removed from
operating budget that did not need to be built in.
170
Budget Calendar
-Budget Public Hearing
• April 25, 2013
• 7:00 p.m. (Council Chamber)
• General Fund and HUD
-Council Briefing /Budget Study
• May 6, 2013
9:00 a.m. (Council Chamber)
-Budget Adoption
• May 13, 2013
• 2:00 p.m. (Council Chamber)
Ms. Merchant reviewed the budget calendar and thanked City Council, staff and
citizens for their efforts and support on the completion of the 2013 - 2014 balanced
budget. She further advised that that the budget document would be available for review
on the City's website, at the Main Library reference desk and in the City Clerk's Office.
In closing, Council Members Ferris and Trinkle thanked the staff and Dr. Trinkle
inquired about the $74 million line item on slide 13 and the amount allocated to
stormwater management; whereupon, the Director of Finance indicated that the $74
million was the 40 percent of adjusted local taxes and Ms. Merchant indicated that
approximately $3.3 million was allocated for stormwater management.
Council Member Lea inquired about the operation of the local pools; whereupon,
the City Manager indicated that the pools would be operational three days per week
throughout the summer months.
There being no additional comments by the Council, Mayor Bowers advised that
the budget public hearing would be held on Thursday, April 25 at 7:00 p.m., budget
study would be held on Monday, May 6 during the informal session of Council at
9:00 a.m., and the budget would be adopted on Monday, May 13 at 2:00 p.m.
ITEMS RECOMMENDED FOR ACTION:
HOUSING: The City Manager submitted a written communication recommending
approval and execution of an amendment to the 2010 - 2015 Consolidated Plan for the
2012 plan year to provide for an early payoff of the Hotel Roanoke Section 108; and
appropriation of funds. I�
(For full text, see communication on file in the City Clerk's Office.) J
171
Council Member Lea offered the following resolution:
( #39629 - 041513) A RESOLUTION authorizing the City Manager to amend the
2010 - 2015 Consolidated Plan for the 2012 plan year and to execute payment of
$450,626.00 to provide early payoff to a Hotel Roanoke Section 108 HUD Loan.
(For full text of resolution, see Resolution Book No. 76, page 183.)
Council Member Lea moved the adoption of Resolution No. 39629 - 041513. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
Council Member Lea offered the following budget ordinance:
( #39630 - 041513) AN ORDINANCE to appropriate Program Income funding from
G the Department of Housing and Urban Development (HUD) Community Development
Block Grant Program (CDBG), amending and reordaining certain sections of the 2012 -
2013 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 184.)
Council Member Lea moved the adoption of Budget Ordinance No. 39630-
041513. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
CITY -OWNED PROPERTY: The City Manager submitted a written
communication recommending approval and execution of a Grant Performance
Agreement among South Commonwealth Partners, LLC, the Economic Development
Authority of the City of Roanoke and the City of Roanoke to construct a hotel above the
Market Garage, and appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
172
Council Member Ferris offered the following ordinance:
( #39631- 041513) AN ORDINANCE authorizing the proper City officials to
execute a Grant Performance Agreement among the City of Roanoke (City), the
Economic Development Authority of the City of Roanoke, Virginia, (EDA), and South
Commonwealth Partners, LLC, that provides for a grant not to exceed $350,000.00 and
for certain undertakings by the parties in connection with the development of certain
portions of property located at 25 Church Avenue, S. E., Roanoke, Virginia 24011 for a
hotel; and dispensing with the second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 185.)
Council Member Ferris moved the adoption of Ordinance No. 39631- 041513.
The motion was seconded by Vice -Mayor Rosen and Council Member Lea.
Council Member Ferris asked the City Manager to report on the status of the
hotel project; whereupon, the City Manager advised that they were working diligently
with the corporation to address all the agreements necessary and with the Economic
Development Authority as a key partner in the project; and the goal was to have all the
agreements in place by the end of May.
There being no additional comments and /or questions from the Members of
Council, Ordinance No. 39631 - 041513 was adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
Council Member Ferris offered the following budget ordinance:
( #39632 - 041513) AN ORDINANCE to appropriate funding from the Economic
and Community Development Reserve for the Market Garage Hotel Development —
South Commonwealth Partners project, amending and reordaining certain sections of
the 2012 - 2013 Capital Projects Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 187.)
I
173
Council Member Ferris moved the adoption of Budget Ordinance No. 39632-
" 041513. The motion was seconded by Vice -Mayor Rosen and Council Member Lea
and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
COMMENTS BY CITY MANAGER.
The City Manager offered the following comments:
May is Neighborhood Month
• During the month of May, neighborhood groups will sponsor events
to come together as one community to emphasize unity and
neighborhood pride.
• Details about specific events are posted on the city's website
www.roanokeva.gov/neighborhoodmonth.
Police Department to Hosts Cinco de Mayo event
• Roanoke Police Department will coordinate its annual Cinco de Mayo
event in Thrasher Park.
• May 5, 2013 from 2:00 p.m. — 5:00 p.m.
• This event is one of the important ways our police department
reaches out to engage the community.
• Includes music, sports, games, food, and activities for the entire
family.
• The Commonwealth's Secretary of Public Safety, Marie Decker, will
be in attendance this year as part of the Governor's cultural outreach
initiative.
Results of Clean Valley Day
• City neighborhoods collected 25 tons of trash and debris.
• 532 tires collected in the City.
• Thanks to the Solid Waste Management crews for their collection
services in connection with this event.
Volunteer efforts are important to keep the environment in the city
clean.
174
REPORTS OF COMMITTEES: I
BUDGET- SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of funds for two educational programs; and a report of
the Director of Finance recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
( #39633 - 041513) AN ORDINANCE to appropriate funding from the
Commonwealth governments for various educational programs, amending and
reordaining certain sections of the 2012 - 2013 School Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 187.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 39633-
041513. The motion was seconded by Vice -Mayor Rosen and adopted by the following
vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
UNFINISHED BUSINESS:
ECONOMIC DEVELOPMENT - BONDS: Having tabled the matter with regard to
a report of the Economic Development Authority recommending issuance of revenue
bonds, not to exceed $12 million, for Kissito Healthcare, Inc., to construct a program of
All- Inclusive Care for the Elderly (PACE), at its regular meeting on Monday, April 1,
2013, Vice -Mayor Rosen moved that the matter be removed from the table. The motion
was seconded by Council Member Lea and adopted.
Inasmuch as the title paragraph of the proposed ordinance having been read into
the record at the April 1, 2013, Council meeting, the Mayor opened the floor for
discussion.
Council Member Trinkle read the following statement and advised that he would
be abstaining from discussion and the vote on the matter:
175
CSTATEMENT OF CONFLICT OF INTEREST
"I, David Trinkle, state that I have a personal interest in agenda item 9.a. regarding
issuance of bonds by the Economic Development Authority to Kissito Health Care Inc.,
because I have business with them. Therefore, pursuant to Virginia Code Section
2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept
this statement and ask that it be made a part of the minutes of this meeting."
(See copy of Statement of Conflict of Interest on file in the City Clerk's Office.)
Sam Darby, Counsel to the Economic Development Authority advised that the
bond issuance was routine, but he understood that the Council was unfamiliar with
Kissito Healthcare, Inc., but the Authority did due diligence and did not identify any
issues.
In response to inquiry from Vice -Mayor Rosen about the Authority's process, Mr.
Darby explained that the EDA made a threshold determination for compliance with the
Federal and State bond requirements and relied on Bond Council to take care of the
technicalities to make sure the project qualifies for bond financing.
C Following comments from Council Member Lea and Mr. Darby, the Mayor
commented that fortunately the project would improve housing conditions on Gilmer
Avenue and at Hawthorne Towers.
There being no additional comments, Resolution No. 39634 - 041513 was adopted
by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen and Mayor Bowers -5.
NAYS: None -0.
(Council Member Bestpitch was absent.) (Council Member Trinkle abstained from the
vote.)
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
CITY CODE -CITY SEAL: Vice -Mayor Rosen offered the following ordinance
amending the City Code to reflect changes to the City Seal:
( #39635 - 041513) AN ORDINANCE amending §2 -1 Design and use of City Seal,
Article I, In General, of Chapter 2, Administration, of the Code of the City of Roanoke,
C(1979) as amended; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 190.)
176
Vice -Mayor Rosen moved the adoption of Ordinance No. 39635 - 041513. The
motion was seconded by Council Member Price and Ferris and adopted by the following
vote:
AYES: Council Members Ferris, Lea, Price, Rosen and Trinkle -5.
NAYS: Mayor Bowers -1.
(Council Member Bestpitch was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
Council Member Ferris inquired if the 10 percent late tax payment penalty was
considered as a budgetary line item or end of year excess funds; whereupon, the
Director of Finance indicated that penalties and interests were included in the
recommended budget under the General Property Tax category based upon typical
trends from collected business license and real estate property taxes.
VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 5:20 p.m., the Mayor declared the Council meeting in recess.
Prior to conducting the public interviews, the Mayor announced that due to the
resignation of David Carson serving a Trustee of the Roanoke City School Board,
effective June 12, the Council recently took action to continue to receive
applications for the two upcoming vacancies for three -year terms of office,
commencing July 1, 2013 and ending June 30, 2016; and to accept applications
to fill the unexpired term of David Carson ending June 30, 2014. Deadline for
receipt of applications will be May 3; the Council will review all applications at its
May 6 Council meeting and select those applicants to be accorded a public
interview on Monday, May 20, with a public hearing at 7:00 p.m., to receive
citizen comments on the applicants accorded said public interview.
Mayor Bowers stated that the four applicants currently scheduled to be interview
this evening could either be considered for a three year term or the unexpired
term, if they so desired; and could also be interviewed during the May 20 Council
meeting rather than this afternoon. Annette Lewis and Mary Nash declined to be
interviewed on May 20; and Charles Meidlinger opted to be interviewed on
May 20. Inasmuch as Suzanne Moore was out of the City in attendance at a
conference in San Diego, Ms. Moore decided to be interviewed at the May 20
Council meeting also.
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At 5:30 p.m., the Council conducted two public interviews - -- Annette Lewis and
Mary B. Nash for the two upcoming vacancies for three -year terms of office
commencing July 1, 2013; and ending June 30, 2016.
At 6:45 p.m., the Council meeting was declared in recess until 7:00 p.m., in the
Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Bowers presiding.
PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price,
Court G. Rosen, David B. Trinkle, and Mayor David A. Bowers -6.
ABSENT: William D. Bestpitch -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
Mayor Bowers called attention to the terrible tragedy that occurred in Boston,
Massachusetts this afternoon during the Boston Marathon whereby three persons were
killed and 176 persons injured.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT- SCHOOLS: The Mayor recognized the winner
of the Fair Housing Poster Contest, Couron Crockett, First Grader, Roanoke Academy
for Math and Science and presented a Certificate of Appreciation.
ACTS OF ACKNOWLEDGMENT- SCHOOLS: The Mayor recognized the 2013
NAACP ACT -SO Winners and presented Certificates of Appreciation.
178
PUBLIC HEARINGS:
SCHOOLS: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, April 15, 2013 at 7:00 p.m., or as soon
thereafter as the matter may be heard, to receive the views of citizens regarding
appointment of two Roanoke City School Board Trustees for three -year terms
commencing July 1, 2013. The candidates are Annette Lewis, Charles J. Meidlinger,
Suzanne P. Moore and Mary B. Nash, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Thursday, April 4 and Friday, April 5, 2013.
(See publishers affidavit on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who wished to speak on the
matter; whereupon, the following persons spoke in support of Annette Lewis, Charles
Meidlinger and Suzanne Moore:
Annette Lewis Charles Meidlinger Suzanne Moore
Tyler Ambrose Sam McGhee Todd Putney
Brenda Hale
Keith Wheaton
Todd Putney
Cassandra Williams
There being no additional speakers, the Mayor declared the public hearing
closed.
The Mayor advised that due to the recent resignation of School Board Chairman
David B. Carson, the application process would reopen to include the unexpired term of
office with a deadline of May 3 at 5:00 p.m. Candidates would be considered at the
May 6 Council meeting; and interviews and another public hearing to receive the views
of citizens would be held on Monday, May 20.
EASEMENTS -CITY PROPERTY: Pursuant to instructions by the Council, the
City Clerk having advertised a public hearing for Monday, April 15, 2013 at 7:00 p.m., or
as soon thereafter as the matter may be heard, on a proposal to vacate a portion of a
public utility easement, across property owned by Philomena A. Smith ( "Smith "),
identified by Roanoke Official Tax Map No. 1080733, located at 3132 Stoneridge
Road, S. W., at Smith's request, in order for Smith to obtain clear title, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, April 5, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
179
The City Manager submitted a written report recommending execution of
appropriate documents to vacate a portion of the existing public utility easement in order
to allow for clear title on the property known as 3132 Stoneridge Road, S. W.
(For full text, see report on file in the City Clerk's Office.)
Council Member Lea offered the following ordinance:
( #39636 - 041513)
AN ORDINANCE authorizing the vacation
of a portion of a
public utility easement
across
property owned by Philomena A.
Smith ( "Smith "),
designated as Roanoke
Official
Tax Map No. 1080733, located at
3132 Stoneridge
Road, S. W., Roanoke,
Virginia,
at Smith's request; and dispensing
with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 191.)
Council Member Lea moved the adoption of Ordinance No. 39636 - 041513. The
motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
C There being no questions and /or comments by the Council Members,
Ordinance No. 39636- 041513 was adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
PURCHASE /SALE OF PROPERTY: Pursuant to instructions by the Council, the
City Clerk having advertised a public hearing for Monday, April 15, 2013 at 7:00 p.m., or
as soon thereafter as the matter may be heard, on a proposal to sell City -Owned
property located at 1530 Courtland Road, N. E., Roanoke, Virginia 24012, Official Tax
Map No. 3070316, together with an approximate 1.5 acre portion of the adjacent tax
parcel located at 1684 Courtland Road, N. E., Roanoke, Virginia, 24012, being a portion
of Official Tax Map No. 3070322, to 360 Toyota L.L.C., pursuant to a proposed
agreement between the City and 360 Toyota, L.L.C., the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, April 5, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
180
The City Manager submitted a written report recommending execution of the
contract for the sale of the property, including the execution of a Deed of Conveyance,
and to complete the sale of the property to 360 Toyota, L.L.C., and to implement,
administer, and enforce the Contract.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #39637 - 041513) AN ORDINANCE authorizing proper City Officials to execute a
contract and the necessary documents to sell to 360 Toyota, L.L.C., certain City-Owned
Property designated as Official Tax Map No. 3070316, located at 1530 Courtland Road,
N. E., Roanoke, Virginia 24012, together with an approximate 1.5 acre portion of the
adjacent tax parcel located at 1684 Courtland Road, N. E., Roanoke, Virginia, 24012,
being a portion of Official Tax Map No. 3070322, upon certain terms and conditions;
authorizing the City Manager to execute such further documents and take such further
actions as may be necessary to accomplish the above matters; dispensing with the
second reading by title of this Ordinance; and providing for an effective date.
(For full text of ordinance, see Ordinance Book No. 76, page 192.)
Council Member Ferris moved the adoption of Ordinance No. 39637- 041513.
The motion was seconded by Vice -Mayor Rosen.
The Mayor inquired if there were persons present who wished to speak on the
matter.
Several members of the Council expressed appreciation and excitement with
regard to the conveyance of property to 360 Toyota, L.L.C.
There being no further questions and /or comments by the Council Members,
Ordinance No. 39637 - 041513 was adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
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181
C ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday
April 6, 1981, the City Clerk having advertised a public hearing for Monday, April 15,
2013 at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider an
amendment to Vision 2001 - 2020, the City's Comprehensive Plan, to include the Evans
Spring Area Plan as a component. The Evans Spring Area comprises approximately
130 acres of vacant land along the southern side of Interstate 581, bounded by
Hershberger Road to the northwest, the Valley View Boulevard interchange to the
southeast, and the Melrose -Rugby Neighborhood to the south and southeast. Nineteen
acres of noncontiguous land lies between the rear of several Aspen Street homes and
the Hershberger Road interchange from Interstate 581. The plan establishes guiding
principles and policies for future development; design principles for buildings, streets,
storm water management facilities, and conservation; land use patterns, development
process, and implementation actions. The plan calls for mixed use development with a
diversity of housing types, with no specific housing densities being specified, the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, March 29, 2013 and Friday, April 5, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
C The City Planning Commission submitted a written report recommending
adoption of the Evans Spring Area Plan as a component of Vision 2001 - 2020, the
City's Comprehensive Plan.
(For full text, see report on file in the City Clerk's Office.)
Council Member Lea offered the following ordinance:
( #39638- 041513) AN ORDINANCE approving the Evans Spring Area Plan dated
January 17, 2013, as amended by the Planning Commission, and amending Vision
2001 - 2020, the City's Comprehensive Plan, to include the Evans Spring Area Plan
dated January 17, 2013, as amended by the Planning Commission; and dispensing with
the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 194.)
Council Member Lea moved the adoption of Ordinance No. 39638- 041513. The
motion was seconded by Council Member Trinkle.
Fredrick Gusler, Senior City Planner gave a brief overview of the Evans Spring
Area Plan, stating that some of the land in the plan was not currently listed in any
neighborhood plan and there must be a neighborhood plan for every neighborhood in
Cthe City.
(See copy of presentation on file in the City Clerk's Office.)
182
The Mayor then inquired if there were persons present who wished to speak on 3
the matter; whereupon, the following individuals appeared before the Council:
Pete Johnson, Jr., appeared before the Council and advised that the Evans
Spring planning process could be a strong a beginning for finding additional ways to
improve the lives of the City's residents.
Brenda Hale, President, Roanoke Chapter NAACP appeared before the Council
and expressed concern with the potential commercial development in the Evans Spring
area.
Tom Cain representing the Lick Run Watershed Association, Inc., appeared
before the Council and advised of an alternative way of developing the Evans Spring
area that would build community wealth while preserving and enhancing environmental
function.
Carroll Carter, Pastor, Saint Paul Methodist Church appeared before the Council
in opposition of the Plan and urged the Council to reevaluate the Plan prior to adoption.
Cheryl Ramsey representing Cheryl Hilton appeared before the Council in
opposition of the Plan.
Stephen Niamke appeared before the Council in opposition of the Plan and
advised that it was inconsistent with both Vision 2001 -2020 and the current
neighborhood plan.
Estelle McCadden appeared before the Council in opposition of the Plan and
expressed distaste in the efforts of the City Planning Commission.
(See copies of some of the citizen comments on file in the City Clerk's Office.)
Following extensive discussion regarding the proposed Plan, Ordinance No.
39638- 041513 was adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
01
183
CHEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
COUNCIL: With respect to the Closed Meeting concluded prior to the 7:00 p.m.
session of Council, Council Member Price moved that each Member of City Council
certify to the best of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Council Member Lea and Vice -Mayor Rosen
and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Ferris was absent.)
At 7:59 p.m., the Mayor declared the Council meeting in recess until Thursday,
April 25, 2013, at 7:00 p.m., in the Council Chamber, Noel C. Taylor Municipal Building,
C 215 Church Avenue, S. W., for the purpose of holding public hearings on the proposed
Fiscal Year 2013 - 2014 budget for the City of Roanoke and HUD funding.
The recessed meeting of Roanoke City Council was reconvened on Thursday,
April 25, 2013 at 7:00 p.m., in the City Council Chamber, Room 450, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., with Mayor David A. Bowers presiding.
PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price,
Court G. Rosen (arrived late), David B. Trinkle, William D. Bestpitch, and Mayor David
A. Bowers -7.
ABSENT: NONE.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J.
Callaghan, City Attorney, Ann H. Shawver, Director of Finance, and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Council Member Sherman P. Lea.
The Pledge of Allegiance to the Flag of the United States of America was led by
rMayor Bowers.
Ir
184
The Mayor advised that tonight's public hearings will be televised live and
replayed on RVTV Channel 3 on Friday, April 26 at 7:00 p.m., and Saturday, April 28 at
4:00 p.m.
He further advised that the purpose of the recessed meeting tonight was to
conduct two public hearings: (1) the Proposed Recommended Budget for the City for
Fiscal Year 2013 - 2014; and (2) the 2013 - 2014 HUD fund. The Proposed
Recommended Budget for FY2013 - 2014 will be adopted at a special meeting of the
Council on Monday, May 13 at 2:00 p.m., in the Council Chamber. There would not be
any discussion or action taken by the Council tonight.
BUDGET: Pursuant to the instructions of the Council, the City Clerk having
advertised a public hearing for Thursday, April 25, 2013, at 7:00 p.m., or as soon
thereafter as the matter may be heard, for the purpose of holding a public hearing on
the Recommended Fiscal Year 2013 - 2014 City Budget, in the amount of
$260,033,000.00, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Thursday, April 18, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who wished to speak on the
j
proposed budget; whereupon, the following individuals appeared before the Council:
. d
Jack Frankel, Mary Souder, The Reverend Stan Wright, Daniel Sell, Don
Bradley, Daniel Brown, Danny Peek, Bert Boyd, Jordan Watts, Keith Spencer, Raekwon
Moore and Duane Howard spoke about the importance of the Virginia Cooperative
Extension to the City of Roanoke.
John Kepley, Andy Stowasser, Dan Cullather, John Ginn and Roger Malouf,
representing Real Estate Investors of Virginia, appeared before the Council and spoke
about valuable insights needed for the City's finances, rental properties, solid waste
management and code enforcement.
Jack Tompkins appeared before the Council and spoke about the Sister Cities
program.
Sharon Burnham and Anna Sachs appeared before the Council and spoke about
the proposed budget.
Charles Nave appeared before the Council and spoke about the funding formula
for pay raises.
full text, the file in City Clerk's Office.)
(For see copy of some of remarks on the
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185
There being no further speakers, the Mayor declared the public hearing dosed;
and advised that the following items shared by the speakers for funding would be
referred to Budget Study and the City Manager.
Virginia Cooperative Extension
Real Estate Investors of Virginia
Sister Cities
BUDGET - GRANTS- HOUSING: The City Clerk having advertised a public
hearing for Thursday, April 25, 2013, at 7:00 p.m., or as soon thereafter as the matter
may be heard, for the purpose of holding a public hearing on the recommended 2013 -
2014 HUD Funds Budget, in the amount of $2,923,381.00, the matter was before the
Council.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, April 12, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
A summary of the recommended fiscal year 2013 - 2014 HUD Funds Budget is
as follows:
REVENUE ESTIMATES
CDBG 2013 -2014 Entitlement Grant
$1,249,381
CDBG 2013 -2014 Program Income
450,000
CDBG Prior Year Carry-over and Excess Program Income
300,743
CDBG Local Funds
750
HOME 2013 -2014 Entitlement Grant
352,500
HOME 2013 -2014 Program Income
0
HOME Prior Year Carry-over and Excess Program Income
414,750
HOME Local Funds
25,000
ESG 2013 -2014 Entitlement Grant
130.257
TOTAL HUD ESTIMATED REVENUE
$2,923,381
RECOMMENDED EXPENDITURES
Housing Development
$2,082,250
Neighborhood Development
83,997
Economic Development
0
Human Services (including Homeless assistance)
375,650
Planning and Administration
381.484
TOTAL RECOMMENDED EXPENDITURES
$2,923,381
we
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no further business, Mayor Bowers declared the Council meeting
adjourned at 8:32 p.m.
:•:• D-
ATT{ESST/::
Stephanie M. Moon, MMC
City Clerk
David A. Bowers
Mayor
I:
CROANOKE CITY COUNCIL - REGULAR SESSION
May 6, 2013
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday, May 6,
2013, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section
2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke
(1979), as amended, Resolution No. 39429 - 070212 adopted by the Council on Monday,
July 2, 2012.
PRESENT: Council Members Sherman P. Lea, Anita J. Price, Court G. Rosen,
David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, and Mayor David A. Bowers -7.
ABSENT: NONE.
The Mayor declared the existence of a quorum.
C OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
COUNCIL: A communication from Mayor David A. Bowers requesting that
Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
to convene in Closed Meeting as above described. The motion was seconded by
Council Member Trinkle and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and
Mayor Bowers -7.
NAYS: None -0.
C
.e
ULWJ
RECREATION -CITY -OWNED PROPERTY: A communication from the City
Manager requesting that the Council convene in a Closed Meeting to discuss
disposition of publicly -owned property located at 2750 Hoover Street, N. W., (former
Villa Heights Community Center), where discussion in an open meeting would adversely
affect the bargaining position or negotiating strategy of the public body, pursuant to
Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Manager to convene in Closed Meeting as above described. The motion was seconded
by Council Member Lea.
Council Member Trinkle read the following statement of conflict of Interest:
"I, David Trinkle, stated that I have a personal interest in agenda item regarding a
Closed meeting to discuss disposition of former Villa Heights Community Center
because I have business dealings with an entity which is interested in this property.
Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation
in this matter. I ask the City clerk to accept this statement and ask that it be made a
part of the minutes of this meeting."
(See statement of conflict of Interest on file in the City Clerk's Office.) J
There being no additional comments, the following vote was recorded:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle abstained from voting.)
HEALTH -CITY -OWNED PROPERTY: A communication from the City Manager
requesting that the Council convene in a Closed Meeting to discuss disposition of
publicly -owned property, located at 515 6"' Street, S. W., (former Public Health
Building), where discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3),
Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
I
`FOOD]
Council Member Bestpitch moved that Council concur in the request of the City
Manager to convene in Closed Meeting as above described. The motion was seconded
by Council Member Price and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and
Mayor Bowers -7.
NAYS: None -0.
CITY ATTORNEY: A communication from the City Attorney requesting that the
Council convene in a Closed Meeting to consult with legal counsel on a specific legal
matter relating to possible litigation requiring the provision of legal advice, pursuant to
Section 2.2 -3711 (A)(7), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the City
Manager to convene in Closed Meeting as above described. The motion was seconded
by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and
Mayor Bowers -7.
NAYS: None -0.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
Fiscal Year 2014 Budget Studv:
The City Manager introduced Amelia Merchant, Director of Management and
Budget, who gave the following presentation:
City Council Budget Study FY 2013 -2014
Agenda
• Recommended Budget Summary
190
Budget Study Items:
- Virginia Cooperative Extension
- Virginia Museum of Transportation
Information:
- Pension Plan Code Changes - Retirement Health Savings Plan
- Retirement Benefits Changes
- School Funding Policy
- Insurance Review
• Measures to be Adopted
• FY 2013 -14 Recommended Budget is balanced and meets the
priorities established by Council
• Recommended Budget Totals - $260,033,000.00
• Increase of $7,113,000.00 or 2.81%
• Includes no increase in real estate or other local tax rates
Budget Study Items
Adopted Budget Levels:
- FY 2009: $79,827.00
- FY 2010: $79,827.00
- FY 2011: $68,300.00
- FY 2012:$68,300.00
- FY 2013: $67,267.00
FY 2014 Recommended Funding Level: $57,267.00
- Reduction of $10,000 from FY 2012 -2013 level
- Funding reallocated to partially fund Roanoke Community Garden
request
FY 2012 -2013 Focus Areas: $58,867.00 **
- Family and Consumer Sciences (FCS) - $11,206.00 (0.50 FTE)
Educational programs in the areas of Health, Economic Stability, Food
Safety, Family Nutrition
- 4 -H Youth Development - $34,214.00 (1.00 FTE)
In- School Enrichment Program, Horticulture Workshop for Teachers,
Residential and Day Camps, Other Miscellaneous Programs
- Agriculture and Natural Resources (ANR) - $13,447.00 (0.35 FTE)
I
I
191
CCommercial — Program focusing on production and consumption of
local food; education of producers on sustainable agriculture practices,
pesticide training, grower meetings and one production short course
Residential — Answering citizen questions, "Water -Wise landscaping ",
seasonal gardening workshops, 4 -H garden project, master gardener
program:
— Community Viability - $0.00 (0.00 FTE)*
Creating innovative programs that allow citizens and local government
to respond to local issues. Programs deal with leadership,
entrepreneurship and small business development, land use and
community planning, and economic opportunity development.
Additional Staffing:
— Administrative Assistant, two Family Nutrition Program Assistants
(Adult), Family Nutrition Program Assistant (Youth), Nutrition
Outreach Instructor (Franklin County)
C Memorandum of Understanding in place:
*Agent(s) providing Community Viability programming charged to
other localities
**Focus Areas do not include $8,400.00 paid to Roanoke County
for custodial services
• Score of 20 out of a possible 100 points based on:
— Description /Justification and Impact to Main Priority
— Impact to Other Priorities
— Percent of Funding Provided by City
— Dependency on Outside Agency to Provide Service
— Percent of Program Participants that are City Residents
— Performance Measures
• Ranked 91" of 9 scored Outside Agency offers
• Ranked last of all offers across the 7 priorities and Outside Agencies
• Education Priority Outcomes:
— Agriculture and Natural Resources
Lifelong Learning Opportunities
— Family and Consumer Sciences:
192
Lifelong Learning Opportunities
- 4 -H Youth Development:
Successful Students
Families and Community Value and Support Learning
Performance Measures
- Identify the number and percentage of Roanoke City residents who
participate in the 4 -H programs
- At least 50% of surveyed participants will report that the program
attended increased their knowledge in a particular topic
- At least 50% of extended learners indicate that they plan to make
or have made positive changes based on what they learned
Jurisdiction Funding Levels
Funding Option and Parameters
Mechanism to Fund: Reduce Budget Contingency
Strengthen planned outcomes
Develop Memorandum of Understanding
Virginia Museum of Transportation
Recommendation: $500,000.00
- $100,000 annually for 5 years
- Contingent upon certification of securing equal funding from
combination of other local governments, corporate or
private /individual donations excluding Norfolk Southern
3
11
FY2011
FY 2012
FY 2013
FY MAI
Roanoke Cowry
$91,182
$88,748
81,882
87,097
City of Roanoke
88,300
68,300
67,287
57,267
Butetuukt County
10,195
10,195
10,195
18,702
Salem
17,000
17,000
17,000
17,000
Craig County
15,566
15,586
15,586
18,821
TOTALLOCAL
$202,263
198,828
$199,829
198,828
$192,030
198,828
$198,887
210,013
State Funding
Federal Funding
88,207
89,207
89,207
88,207
TOTAL FUNDING
$490,298
$487,862
8080,063
$496,107
Funding Option and Parameters
Mechanism to Fund: Reduce Budget Contingency
Strengthen planned outcomes
Develop Memorandum of Understanding
Virginia Museum of Transportation
Recommendation: $500,000.00
- $100,000 annually for 5 years
- Contingent upon certification of securing equal funding from
combination of other local governments, corporate or
private /individual donations excluding Norfolk Southern
3
11
193
Pension Plan Code Changes Retirement Health Savings Plan
Establishes Defined Contribution Board authority
Requires affirmative election by participating employers
Requires election by supplement - eligible member upon rehire
Establishes term lengths for designated Defined Contribution Board
members
Retirement Benefits Changes
• Retirement Health Savings Account (7/1/13)
1 % member contribution with equal salary increase as offset
Pension Plan Member Contributions (7/1/14)
5% member contribution with equal salary increase as offset
City Council pay impact — 7/1/14
Tax implications result in net pay decrease
School Funding Policy
• Last revision May 2011
• May 2013 update:
Incorporates 1 /S`" Lodging Tax devoted to Convention and Visitors
C Bureau
• Removes reference to Meals Tax component sunset June 30, 2012
Insurance Review
Annual review of insurance provisions
Self- insured for auto, general liability and workers' compensation
Risk Management: all auto and general liability claims administration
and loss control
Third Party Administrator (TPA): workers' compensation program with
Risk Management oversight
Property and Boiler Coverage:
— Virginia Municipal League
— $25,000.00 deductible per occurrence
Excess Liability:
— States Risk Retention Group
— $10 million policy; Self- Insured Retention (SIR): $1 million
Pollution Remediation Coverage:
— XL Insurance Company
C— $5 million limit; SIR: $100,000.00
194
Excess Workers' Compensation:
— Safety National Insurance Company
— Statutory coverage— policy pays full settlement
— Stop loss coverage: amounts that exceed SIR of $1 million per
occurrence
EmNovee Dishonesty Coverage:
— Travelers Insurance Company
— $1 million coverage; SIR= $10,000.00
Volunteers
— CIMA Companies
— Liability: $1 million per occurrence; Accident: $50,000.00 per
occurrence; Accidental Death: $2,500.00
• Court- Ordered Community Service Program
— Mutual of Omaha
— Maximum of 60 participants
— Liability: $25,000.00; Accidental Death: $10,000.00; no deductible
• Budget Adoption
— Monday, May 13 1
— 2:00 p.m. J
— Special Session
— City Council Chamber
Measures to be Adopted
— Certification of Funding
— Amendments of the City's Fee Compendium
— Adoption of annual fund appropriations
— Adoption of Pay Plan Ordinance
— Approval of Capital Improvement Program
— Appropriation for Enterprise Zone
— Approval of Annual Update to HUD Consolidated Plan
— Approval of CDBG /HOME/ESG Funding Recommendations
— Amendment to School Funding Policy
• Code Amendments:
— Ordinance to transfer delinquent collection responsibility to City
Treasurer
— Pension Plan —Retirement Health Savings Account (RHSA)
— Real Estate Affidavit and List of Heirs
(See copy of Budget Study FY2013 -2014 presentation on file in the City Clerk's Office.)
195
CWith regard to budget study item regarding recommending funding for Virginia
Cooperative Extension, Council Member Bestpitch questioned if cuts to the funding
were in line with cuts to other programs; whereupon, Ms. Merchant answered in the
affirmative.
In response to an inquiry from Council Member Trinkle about the average funding
for the Roanoke Community Garden and Roanoke Arts Commission, Ms. Merchant
stated that the 2013 average allocation for outside agencies under the Roanoke Arts
Commission was $14,169.00 and the average for human services was $11,055.00.
Extensive dialogue was held concerning the FY2014 recommended funding
level, in the amount of $57,267.00, for Virginia Cooperative Extension, and the FY2013-
2014 Budget for Outcomes process used to determine such funding. As part of the
discussion, Council Member Price requested that a copy of the Memorandum of
Understanding (MOU) between the City of Roanoke and Virginia Cooperative Extension
be furnished to the Council.
(See copy of the Memorandum of Understanding between Virginia Cooperative
Extension and the City of Roanoke on file in the City Clerk's Office.)
C Following in -depth discussion, Council Member Trinkle noted his support of the
funding to VCE, but hoped next year's conversation would be based on the parameters
of the MOU, with the decision being based on facts.
Council Member Ferris also supported the funding recommendation, and pointed
out that the reduction of $10,000.00 from FY2012 -2013 level was reallocated to partially
fund Roanoke Community Garden's request, which was a new request.
In connection with recommended funding in the amount of $500,000.00 for the
Virginia Museum of Transportation, Council Member Ferris questioned if securing other
funding from combination of other governments, privateAndividual or corporation
donations would satisfy requirements as set forth by the Norfolk Southern Corporation
to qualify for its Challenge Grant; whereupon, the City Manager indicated that it was his
understanding that Norfolk Southern would provide $1.00 for every $2.00 that the
Transportation Museum was able to raise, that of the $2.00 raised, $1.00 had to be
government funding and the other $1.00 had to be from private donations.
Council Member Bestpitch questioned if the expectation was for the City to
contribute $500,000.00 over five years with an additional $500,000.00 being expected
from other local governments and corporate sponsors. The City Manager responded
that the amount could be $1.5 million over a period of five years. Council Member
Bestpitch stated that his concern was that if the Museum received $500,000.00 from the
City, there may not be an incentive for other local governments to contribute.
196
Mayor Bowers noted that he would prefer that the term other governments be
used and not local governments. He further noted that such a change would allow for
other state or federal contributions to be received. The City Manager agreed and
advised that the language would be changed.
There being no further discussion regarding funding for the Virginia
Transportation Museum, Mayor Bowers asked that the term other governments be used
instead of local governments, which would allow other state or federal contributions to
be received; whereupon, the City Manager agreed to revise the language.
Regarding the Pension Code Changes Retirement Health Savings Plan, Council
Member Bestpitch wanted to be certain that the Council could approve a one percent
increase for City employees to become effective July 1, and in 2014, approve a five
percent pension increase, but if Council waited until 2014 to implement any changes
relevant to Council salaries, the change would not go into effect until 20161; whereupon,
Ms. Shawver answered in the affirmative.
During the dialogue concerning Council salaries, Council Member Bestpitch said
that it was difficult to have a reasonable, logical, rational discussion about an
appropriate level of compensation based on the time commitment and other factors that
encompass serving as a member of City Council. He called attention to the salaries
provided to Council members serving in other jurisdiction throughout the
Commonwealth that were established by the General Assembly, such as Cities of
Norfolk, Richmond, Newport News, and Portsmouth. He questioned why the Mayor and
City Council Members did not deserve the same consideration as the aforementioned
localities, adding that there would be critics regardless of any action taken by the
Council concerning an increase its compensation. He also did not believe the Council
needed to support increment increases since action by future Councils would be
necessary.
In response to Council Member Bestpitch's request concerning Council salary
increases versus the City employees', Ms. Shawver replied that salaries for the Mayor,
Vice Mayor and Council Members have fluctuated somewhat, but their most recent
salary increase had been 5% in Fiscal Year 2008; and there was a 2% salary increase
granted City employees in Fiscal Year 2009, a 3% in the previous year, and a proposed
3% salary increase effective July 1, with 1% of the increase being applied towards the
Retirement Health Savings Account.
- ■
197
C Council Member Lea inquired as to what year Council had refused the five
percent increase; whereupon, Ms. Shawver advised that the 5% increase had been
given to the Members of Council in Fiscal Year 2008, adding that during the same time
the Vice - Mayors salary was set; and effective 2010, the Council reduced its salary by
five percent. Council Member Lea pointed out that even though the amount was
restored in Fiscal Year 2012 -2013, that restoration was not a salary increase. The City
Manager indicated that when comparing Council's salary from Fiscal Year 2004 to its
current salary, there was a 5% increase in ten years.
Council Member Trinkle questioned if increases for the Council could be granted
in two year intervals; whereupon, the City Attorney explained that under State law, an
increase could only be made effective on July 1 following an election and there could
not be a vote to increase Council salaries within four months of an election. In addition,
he stated that if the Council wanted to act to allow a salary increase, such action would
have to take place by December 2013 or early January 2014; and if there were no
action taken, the next time Council pay could be impacted would be July 2016.
Council Member Trinkle then questioned what the percentage increases would
be if the entire Council's salaries were raised to the levels set by the General Assembly.
Ms. Shawver responded that there would be two changes in benefits that would total
E approximately 6 9/6; and while an increase to the level set by the General Assembly
would equal roughly 48 %, it would be reduced to approximately 35% due to the
changes to the benefits.
Vice -Mayor Rosen was of the opinion that the cost of living in other jurisdictions
should be considered, but did not believe there should be a discussion regarding a 35
percent increase for Council Members when the City was struggling to grant its
employees a two percent increase. He pointed out that Council Members have
meetings twice per month and City employees are on the job every week day; and
reiterated that he did not think it was elitism to not ask for a raise when serving in a part-
time capacity.
Council Member Lea said that there would be different views on the matter and
that as representatives of an urban city of 97,000 people there should be a
consideration for what is competitive for the demands of the position. He stated that
$23,000.00 may or may not be the amount but a part of the position is to examine such
issues and come to an agreement as to what is appropriate.
Council Member Ferris did not feel it was appropriate to discuss the
competitiveness of salaries in other jurisdictions because he had never been recruited
to serve in any of those localities, adding that the Council is essentially the Board of
C Directors for a municipal corporation and a decision should be made with regard to what
is right for the City of Roanoke; and the shareholders of the corporation (citizens) would
ultimately hold each member accountable for the decisions they make.
m
Council Member Price asked for an explanation on the impact of the proposed
Council salary increases on the City's budget; whereupon, the City Manager responded
that there would be an additional $30,000.00 per year impact on the City's budget if the
Mayor's salary was increased to $23,000.00, the Vice - Mayor's salary increased to
$21,000.00, with the Council Members' salary increased to $20,000.00. She then
inquired about the percentage increases if each salary was raised to the
aforementioned amounts. The City Manager answered that the Mayor's increase would
represent approximately 15 %, the Vice - Mayor's would be 27 %, with 28% for the
remaining Members of Council.
Even though the conversation was a tough one, Council Member Trinkle thought
it was worth having so that future Councils would not be faced with similar discussions.
He urged the Council to continue to move forward to find the best solution possible. He
reiterated that such an increase in salaries would be a 48.3% increase, which would be
reduced to 35% after the new changes to the benefit contributions and taxes were
considered. Even though a 6% increase would still result in a net loss for the Council,
he believed a raise of closer to 10 %- 13% would be more appropriated.
The Director of Finance interjected that the increase would be about 30 %, but
probably closer to 20% once all the accounting figures have been completed. The City
Manager again stated that the total impact of the raises would be an additional
$50,000.00, if the Council was to consider the maximum amounts of $25,000.00 for the
Mayor and $23,000.00 for the Vice -Mayor and Council Members as approved by the
General Assembly. The Director of Finance remarked that a 6% increase would be
about $7,000.00. Council Member Trinkle then asked about a timetable to continue the
discussion regarding salary increases for the Council, noting he did not think the
Council should wait until the deadline.
For clarification purposes, the Director of Finance pointed out that regardless of
its decision, the Council would still end up with a 1 % net pay decrease throughout the
next year due to the mandatory 1% contribution to the Retirement Health Savings
Account effective July 1. She explained that any decisions about pay increases for the
Council should be made prior to the end of the calendar year in order for the four month
requirements to be met, with any decision not being effective until July 1, 2016.
As the discussion ensued, Vice -Mayor Rosen suggested that any increase in the
Council's salaries be addressed in a separate ordinance rather than being included in
the pay plan ordinance because he did not wish to delay approval of the pay increases
for City employees.
Mayor Bowers preferred that any action regarding an increase in the Council's
salaries be considered during this fiscal year. 3
A
MON
After having a comprehensive discussion regarding the Council's salaries, Vice -
Mayor Rosen offered a motion to table the matter. The motion was seconded by
Council Member Ferris.
There being no primary motion, the subsidiary motion to table was considered
out of order.
Council Member Bestpitch then offered a motion requesting that the City Attorney
draft a separate ordinance to increase the Mayor's salary from $20,000.00 to
$23,000.00, and the Vice - Mayor's salary of $16,560.00 and the remaining Council
Members' of $15,560.00 to $20,000.00 for action by the Council at the recessed
meeting on Monday, May 13 at 2:00 p.m. The motion was seconded by Council
Member Lea.
Council Member Trinkle wondered whether there was going to be a discussion
regarding the basic 6% salary increase for the Council in order to determine if there was
any opposition to the increase, noting that the amount would still leave a slight net
decrease.
C In response to Council Member Trinkle's question about the basic 6% increase,
Council Member Ferris commented that the 6% percent increase which had been
proposed by City staff would keep the Council Members' salaries whole; however,
Council Member Bestpitch's motion did not address the 6 %. He indicated his support of
a 6% increase that would allow the Council salaries to remain neutral, but not the
current motion. He continued that the Council should not rush to make a decision that
the public should be allowed to comment on the matter.
Vice -Mayor Rosen thought that voting on the matter at the recessed meeting on
May 13 would be hasty due to many variables having to be taken into account, adding
that simply comparing salary of other localities would not be an accurate comparison.
For clarification purposes, Council Member Bestpitch stated that his motion
would not do anything to increase the Mayor and Council Members' salaries since
another ordinance would be needed, which would be subject to debate and comments
prior to approval. He added that his intent was to avoid spending too much time
discussing the issue.
There being no other questions and /or comments by the Council regarding the
abovestated motion offered by Council Member Bestpitch and seconded by Council
Member Lea, the motion passed by the following vote:
AYES: Council Members Lea, Price, Bestpitch, and Mayor Bowers -4.
NAYS: Council Members Rosen, Trinkle and Ferris -3.
200
In connection with the Retirement Benefit Changes, Council Member Ferris
asked for clarification, including the 7% increase for City Council Members identified in
Item 3 — City Council pay impact — 7/1/14, and if, that item would be a part of the
proposed ordinance or a separate ordinance. Council Member Trinkle replied that he
thought it would be an either /or decision, but not both. He explained that he would be in
favor of the 7% or 8% increase and if the 7% increase would be an additional amount,
he hoped it would be in a separate ordinance so there would be an option to choose.
Council Member Ferris said that they seemed to be in agreement with Items 1
and 2 regarding the Retirement Benefit Changes, but there would need to be a decision
made as to Item 3; whereupon, Council Member Trinkle responded that he didn't think
anyone would be asking for an additional 7% or 8% increase on top of what they had
just requested.
Mayor Bowers stated that there were no objections to the Retirement Health
Savings Account and the Pension Plan Member Contributions, but the paid impact on
the Council would be considered as a separate issue.
In connection with the School Funding Policy, the Director of Finance mentioned
that the joint services committee had reviewed the current School Funding Policy that
was adopted in the spring of 2011. She noted the goal had been to keep the process
transparent and up to date. She wanted to point out that there were two minor
adjustments to the Policy that would need action by the Council at its meeting on May
13, the first being to incorporate the increase from 7% to 8% on the lodging tax which is
devoted just to the Roanoke Valley Convention and Visitors Bureau for tourism rather
than share the 40% contribution with the Roanoke City Schools; and removal of any
language referring to the Meals Tax for the Eat for Education Program that sunset on
June 30, 2012.
Council Member Trinkle reported that he and School Board Trustee Putney were
supportive of the abovementioned changes.
With regard to the Insurance Review, Council Member Lea asked about the
Court Ordered Community Service Program and if it was being administered through
the Roanoke City Jail; whereupon, the Director of Management and Budget answered
that the Program was being administered through the court system for court ordered
community services.
Mayor Bowers questioned if the number 60 represented the number of
participants or represented any one time of total active participants for the year;
whereupon, Ms. Merchant confirmed that the number represented the number of active
participants at any one time.
201
f^ Ms. Shawver called attention to the Measures to be Adopted, the Code
Amendments portion, noting that Real Estate Affidavit and List of Heirs had been
added.
Noticing that the proposed Fiscal Year 2013 -2014 Budget did not include any
increases in local taxes, Council Member Bestpitch asked the Director of Finance to
give an overview of the history of the real estate tax; whereupon, Ms. Shawver stated
that over the past 10 years, the Real Estate Tax rate had steadily declined, adding that
in the late 70's, the rate had once been $1.64.
The City Manager followed up with an additional comment that many major
localities were increasing their real estate taxes while the City of Roanoke had been
making target cuts using the Budgeting for Outcomes process; and at the same time,
having reworked the Capital Improvements Plan reserves to maintain its bond rating
and to focus on major capital maintenance and infrastructure in an effort to be
sustainable for future years.
The Mayor concluded the briefing by congratulating the Citizen Budget Academy
for its service to citizens.
(See copy of a communication dated May 2, 2013, from the Director of Management
and Budget on a summary of the Citizen Budget Academy.)
At 10:55 a. m., the Mayor declared the Council meeting in recess for a Closed
Meeting to be held in the Council's Conference Room, Room 451, fourth floor, Noel C.
Taylor Municipal Building.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with Mayor Bowers presiding.
PRESENT: Council Members Sherman P. Lea, Court G. Rosen, David B. Trinkle,
William D. Bestpitch, Raphael E. Ferris, and Mayor David A. Bowers -6.
ABSENT: Council Member Anita J. Price.
The Mayor declared the existence of a quorum.
The Invocation was delivered by The Reverend Elizabeth N. Howell, Associate
Pastor of Christian Education, Second Presbyterian Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
DMayor Bowers.
202
Mayor Bowers announced that six additional applications had been received for
consideration by the Council for interviews for the two School Board Trustee positions
for three -year terms of office commencing July 1, 2012 and ending June 30, 2016; and
the unexpired term of David B. Carson ending June 30, 2014.
Mayor Bowers further stated that applicants to be granted an interview on
May 20, immediately following the 2:00 p.m., session are: Stewart Barnes, Reverend
Timothy Harvey, William Hopkins, Jr., Gloria Manns, Charles Meidlinger, and Suzanne
Moore, adding that the two applicants having been interviewed on Monday, April 15
were also being considered. In closing, he noted that a public hearing to receive
comments from citizens regarding the abovementioned applicants would be held on
Monday, May 20 at 7:00 p.m., in the Council Chamber.
PRESENTATIONS AND ACKNOWLEDGMENTS
ACTS OF ACKNOWLEDGMENT -ART: The Mayor welcomed Cornelia Merin
from Saint -Lo in Normandy, France.
PROCLAMATIONS: The Mayor declared the month of May 2013 as National
Asthma Awareness Month.
He presented a ceremonial copy of the proclamation to Stuart Tousman, Chair,
Virginia Asthma Coalition. J
(See copy of proclamation on file in the City Clerk's Office.)
HISTORIC PRESERVATION - PROCLAMATIONS: The Mayor declared the
month of May 2013 as National Preservation Month.
He presented ceremonial copies of the proclamation to Jillian Papa, Preservation
Planner, and Alison Blanton, representing the Roanoke Valley Preservation Foundation.
(See copy of proclamation on file in the City clerk's Office.)
BICYCLES - PROCLAMATIONS: The Mayor declared the month of May 2013 as
Bike Month.
He presented a ceremonial copy of proclamation to Jeremy Holmes,
Sustainability Programs Coordinator, Roanoke Valley - Alleghany Regional Commission.
(See copy of proclamation on file in the City clerk's Office.)
203
CACTS OF ACKNOWLEDGMENT: The Mayor announced that the Local Colors
Festival of 2013 will be held on Saturday, May 18 from 11:00 a.m. to 5:00 p.m.,
beginning at the comer of Elm Avenue and South Jefferson Street.
HEARING OF CITIZENS UPON PUBLIC MATTER: The Mayor advised that City
Council sets this time as a priority for citizens to be heard. All matters would be referred
to the City Manager for response, recommendation or report to Council, as he may
deem appropriate.
Phillip Skiles appeared before Council t and spoke about vehicles parking in fire
lanes. He added that there had been an increase in violations over the past several
months and asked that offenders be issues a citation.
Without objection by the Council, the Mayor referred the matter to the City
Manager for response to Mr. Skiles and the Council.
Robert Gravely appeared before Council to encourage the City Administration to
find ways to create jobs whereby individuals could be fairly compensated.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
SALE/PURCHASE OF PROPERTY- CITY -OWNED PROPERTY: A
communication from the City Manager requesting that Council schedule a public
hearing for Monday, May 20, 2013, at 7:00 p.m., or as soon thereafter as the matter
may be heard, to consider conveyance of City -owned property located at 425 Church
Avenue, S. W., to Fifth & Church LLC.; was before the body.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that the Council concur in the request of the City
Manager as above described. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -6.
CNAYS: None -0.
(Council Member Price was absent.)
204
SALE /PURCHASE OF PROPERTY -CITY -OWNED PROPERTY: A
communication from the City Manager requesting that Council schedule a public
hearing for Monday, May 20, 2013 at 7:00 p.m., or as soon thereafter as the matter may
be heard, to consider the conveyance of an approximately 6.92 acre parcel of City -
owned property located in the Coyner Springs Road area of Botetourt County (former
Crisis Intervention Center) to Intercept Youth Services, Inc.; was before the body.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that the Council concur in the request of the City
Manager as above described. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
CITY -OWNED PROPERTY- SCHOOLS - UTILITIES- APPLALACHIAN POWER
COMPANY: A communication from the City Manager requesting that Council schedule r'
a public hearing for Monday, May 20, 2013, at 7:00 p.m., or as soon thereafter as the
matter may be heard, to consider a request of Appalachian Power Company for an
utility easement across City -owned property known as Tax Map No. 1380101, to
provide a new electrical service for the James Madison Middle School Food for Thought
School Yard Project; was before the body.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that Council concur in the request of the City Manager
as above described. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferns, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
CITY PLANNING COMMISSION - ANNUAL REPORTS: A communication from
Lora, Chair Katz City Planning Commission transmitted the annual report for 2012 -2013
Fiscal Year, was before the Council.
I
(See copy of Annual Report on file in the City Clerk's Office.)
205
CVice -Mayor Rosen moved that the Annual Report of the City Planning
Commission be received and filed. The motion was seconded by Council Member
Trinkle and adopted by the following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
BOARD OF ZONING APPPEALS- REPORT: A communication from Drew
Kepley, Chair, Board of Zoning Appeals, transmitted the Annual Report of the Board of
Zoning Appeals submitted for the 2012 -2013 fiscal year, was before the Council.
(See Financial Report on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that the Annual Report of the Board of Zoning Appeals
be received and filed. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
C AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
CELEBRATIONS: A communication from John Rosenow, Chief Executive, Arbor
Day Foundation, congratulating the City of Roanoke on its recognition as a 2012 Tree
City USA, was before the Council.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that the communication be received and filed. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -6.
NAYS: None -0.
C(Council Member Price was absent.)
206
ECONOMIC DEVELOPMENT: A written communication from Wayne Flippen,
Director, Roanoke Regional Small Business Development Center, expressing
appreciation to the City of Roanoke for its past support, was before the Council.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that the communication be received and filed. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
OATHS OF OFFICE -FAIR HOUSING BOARD: Reports of qualification of
Valerie N. Hale and Helen M. Muddiman as members of the Fair Housing Board for
three -year terms of office, ending March 31, 2016, were before the Council.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that the reports of qualification be received and filed. J
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
BUDGET -CABLE TELEVISION: Elaine Bays- Murphy, Cable Access Director,
Roanoke Valley Regional Cable Television, submitted a written communication
transmitting the RVTV Fiscal Year 2013 -2014 Budget.
(For full text, see communication on file in the City Clerk's Office.)
207
Ms. Bays recapped those services provided to the City and requested approval
of the FY 2013 -2014 budget.
As Council's representative Council Member Trinkle spoke in support of the
request, and thereafter, offered the following resolution:
( #39639- 050613) A RESOLUTION approving the recommendation of the
Roanoke Valley Regional Cable Television Committee to approve the annual operating
budget for Fiscal Year 2013 - 2014 for the operation of the regional government and
educational access station, Roanoke Valley Television (RVTV, Channel 3), and for the
City to provide partial funding.
(For full text of resolution, see Resolution Book No. 76, page 196.)
Council Member Trinkle moved the adoption of Resolution No. 39639 - 050613.
The motion was seconded by Vice -Mayor Rosen and adopted by the following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS:
LEAN ReoortIVirainia Tech
Mayor Bowers asked Dr. Eileen VanAken, Professor of Industrial Systems
Technology at Virginia Tech, and Greg Tise, Daniel Savo, Brian Keith and Tim Bolger
all of which worked together on applying Lean Principles to the Department of Social
Services. The team shared the following information:
KIM*
o t mdT� h Tse d services to Roanoke citizens
raze h
Applying Lean Principles to the y
Department of Social Services
ROANOKE
Virginia Tech Senior Design Team
craeo ceaamr,erarwr�vamaianesrTr�mE ymedxg
SWMrrt Temil aT've,panel Savo, Bran team, Tim Boli
Fi Anions Dr. claim Van Akan
SPanal C,. Crane Carter
••.rye l
Summary of the current state
intake process
� WAITING AREA j
I I L I
Caseworker detennines eligibilityMhat else needed
a
A "lean approach" was used
Lean production has its roots in manufacturing (Toyota
Production System) but has been applied to service
organizations, including healthcare and go mmmenl in
recent years
17iJ111 .o•.•••. ••
5[nwtured cantonal used with trvRyto
arromaecrea'.
• Idemi and eliminate non -value addedaGMhes(i. e, '..ter)
• Impmvefl. In a process
Remove Dames In the wonrplace
Understand customer requirements
i rea.In.,in red aced costs, lowm leatl5mes, immovetl
cuati mersaasmceon, improved a mployee mom le
• Disburses federal and state benefits
- Supplementary Nutntcn Assistance PrNom (SNAP)
- Tempamryfiaomm ncalorNeatly Families(TANF)
• Located in the City of Roanoke
• Population of 98,641
• 213 total employees, with about
80 in benefit programs
m2
QIVITgIIddlYCh
The department targeted the
intake process for improvement
•
Eligibility determination can take longer than
desired
• Clients spend mom time at the Department of
Social Services than necessary
• Employees were frustrated with the process
- -�
CZ -Li
These measures were used to
evaluate the intake process
• Leadtime from application date to
eligibility determination
• Client time spent in the Department
of Social Services
• Employee perceptions
• Perceived client satisfaction
1J
"' ® �4ViryjnialFcL
Results from this collaborative
project
• The leadtime will be reduced by about 60% for
SNAP and 63% for TANF
• The time a client spends in the Department of
Social Services will be reduced by about 28
• Employee perceptions improved
11
• Peroeived client satisfaction improveI
Process analysis showed deadlines
were not met for some applications
uo
b
Me
x
P
wai rood sea n Audo'
TANF ApIbMn timed kn. of Monti
B
alVhglma'Ibch
Excerpt from cause -and - effect
diagram
rwM
Ger m
Y
yp eaw
•tats Efficient Intake Procee
411601
® �VltglnlaTech
Analyzing the current state process
exposed improvement opportunities
Intake process data analysis
Direct observations
Employee survey, questionnaire
Cause - and-effect diagram _
Parelo chart of top causes '
Swim lane chart
I
laVi�inialirh
Cause- and - effect diagram identified
and organized causes
'FMilMeelEqulgneM People
li ellloW
Lees Efficient Intake Process
Materials
Ober Information
® l A X59!
Pareto chart identified top causes
is
t No A,lioants in office at >glven lose
1 Getting required verreavore
3 Lrdnl desk umware of .1k., acMdule
a Ame knefor Intakes and appointments
inoke no
p
6 U n,eallrod dies eepMitiom oa time
4wghbd
,cane
] Amoum of papervak
g Peak,lnterNptlms
o,
,ae.ss
Cause Number vnmv nmxo 11
210
WW&,n, .i,2n wUtrgi°ni TT
Swim lane chart shows the intake Improvement solutions were
process visually identified based on multiple inputs
IIJ�ugnial2ch
Nominal group technique identified
top solutions
IOJ 1 Mlet, rw /,eosins pros :nnggmw
a
Benchmarking study
@61
Nominal group technique
Future state swim lane chart
Short- and long -term changes
were identified
3 EmW IMpaging
�w wa, ng e,Ppr
,{)
. loebv�eee.e. J °"w°b0L11tl1 .a...
'ra.lpm"aa xw s P.ame.Jmlekes J breY�eP rxa 9
s sNednlne=<enbreverviner wylg
x mllae :.naeele.m.ng.,9 ✓ CwMYgbYS aau
)� a: :goes WnTem.k rwlu.am
9 Selwle
1W ]e WLE- ..MNaryesameanmmpulern
0
Il l�lllug. .a.Ca
13l i 56 I6V I01930313x }33n ✓= Already lmplemenW
ba'Nkn NUmbr 1. is
Future state illustrates changes Employees think
the process has
O.
improved
Current State `e S rtbink @e xam 'he
e b anges m
bhandof(s o Ydd -Lo�� 'nmkepmass bove improved me
shavn L process
rzFi,e The i,Wkep.oressrrcedsW ., m
^ be lmPtoved (reverse orten(a(bnf' , e •�I
e• . -..�_ . -_. with the the a'llenn vremtis/@d �'�
with Meinmkepmresse �-
Future State
3 hando((s td )AeJrontdesk knows when
shown avarbble)ot on lnterv1W 1--- -+
dalem....t..pm
L
The department is working toward
full implementation
• Three changes have been implemented
1. Aa9g�lunch Meaks
2. Inrte meeaengerpaging
3. Computer Dlacks
211
Acknowledgements
Connie Carter
Steve Martin
Four changes are being further developed by Department of Social
the Department of Social Services Services Work Group
4. Sterdadi .h.klls[
s. call cemer Dc Eileen Van Akan
e. Tnege systeem
z Loeer redeagn mm
�- 1B
(See copy of presentation on file in the City Clerk's Office.)
Mayor Bowers questioned the meaning of the LEAN acronym; whereupon,
Dr. VanAken responded that LEAN was not an acronym but was meant to imply the
connotation of being able to deliver services or produce products more efficiently with
less cost and waste.
C Council Member Lea questioned how Henry, Martinsville, Fairfax and Roanoke
Counties had been chosen as a comparison for the social services project. It was
advised that Roanoke County had been chosen because they thought the clientele
would be similar in terms of location. It was further advised that Fairfax County had
been chosen because they performed very well and the team hoped to discovery any
strategies that may be helpful. Henry County and Martinsville had been chosen because
it had a similar population and was known to have some problems that were still being
worked out. Dr. VanAken pointed out that Martinsville had implemented a unique
process called the bubble structure and the team was looking for insight on their
particular solution.
Council Member Lea then asked if the survey on how well the process worked
was sent to supervisors or the actual staff that performed the day to day functions;
whereupon, Dr. VanAken responded that approximately 80 employees had been
surveyed and they included supervisors, case workers, front desk staff and screeners.
Council Member Ferris mentioned he had read about the Toyota Manufacturing
process and there had been many corporations that had gone to a great amount of
effort to duplicate their efforts. He questioned what other applications in which the
LEAN process could be applied. Dr. VanAken explained that the LEAN process was a
broad concept and could be applied to many different government offices, adding that
�r other teams from Virginia Tech had worked with the City's Police Department and
LBuilding Inspections Division on different projects.
212
Council Member Ferris questioned if the process could be applied to the financial
or revenue collection processes; whereupon, Dr. VanAken explained that LEAN could
be used in any area that had a process.
Council Member Ferris also inquired as to how an external organization could
find more efficiencies than an organization doing a self - exam.; whereupon, Dr. VanAken
explained that many organizations have benefited from the use of external consultants,
but others have been able to streamline their processes using internal resources. She
noted that her goal was to help build internal capacity on every project.
The City Manager commented that the Social Services Department project was
all within one department and was controlled by that same department. He further
commented that in many instances processes cross many departments and outside
expertise can often help in those instances because someone from the outside is not so
entrenched in a functional silo and may have a fresh perspective.
Dr. VanAken explained that outside groups such as universities often have the
time and ability to collect and analyze data which is very difficult for organizations to do
when they are in the trenches day to day. She said that is one of the niches of industrial
engineering.
Council Member Bestpitch inquired about the reduction of lead time for the Snap
applicants and the total amount of time Department of Social Services clients spend in
the office and how long it would take for the reduction goals to be met. Dr. VanAken
replied that sometimes reductions in time are immediate, but in the case of Social
Services, it would likely take six to nine months for the process to realize the time
reduction goal.
Council Member Bestpitch questioned if there were methods in place to measure
the success and track the progress. The City Manager indicated that a unique
characteristic of the LEAN process is that adjustments can be implemented immediately
and if they do not work as expected they can be changed again. He further indicated
that the process is a continuous look and it is about changing culture and really
involving employees. He said that it was a great way to improve employee morale,
have satisfied customers and work efficiently.
Mayor Bowers questioned if other groups would be working with the City of
Roanoke in the future; whereupon, Dr. VanAken said that she hoped so.
Council Member Bestpitch questioned how much the project had cost the City of
Roanoke; whereupon, the City Manager informed that there were zero expenses for the
City of Roanoke and the project provided Virginia Tech students real life experiences. w
213
r There being no questions and /or comments, the Mayor advised that the Lean
LReport from Virginia Tech would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
BUDGET - GRANT - HOUSING — SHELTER: The City Manager submitted a written
communication recommending acceptance and appropriation of funds in connection
with the Shelter Plus Care Renewal Grant Award from the U. S. Department of Housing
and Urban Development
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #39640 - 050613) A RESOLUTION authorizing acceptance of the Shelter Plus
Care Renewal Grant Award to the City of Roanoke from the U. S. Department of
Housing and Urban Development, in the amount of $203,575.00.00; authorizing the City
of Roanoke to serve as fiscal agent for the distribution of such funds; and authorizing
the execution of the necessary documents.
(For full text of resolution, see Resolution Book No. 76, page 197.)
Council Member Trinkle moved the adoption of Resolution No. 39640- 050613.
The motion was seconded by Vice -Mayor Rosen and Council Member Bestpitch and
adopted by the following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
Council Member Trinkle offered the following budget ordinance:
( #39641 - 050613) AN ORDINANCE to appropriate funding from the United States
Department of Housing and Urban Development for the Shelter Plus Care Grant,
amending and reordaining certain sections of the 2012 -2013 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 198.)
�I
214
Council Member Trinkle moved the adoption of Budget Ordinance No. 39641-
050613. The motion was seconded by Vice -Mayor Rosen and Council Member
Bestpitch and adopted by the following vote:
AYES: Council Members, Lea, Rosen, Trinkle, Bestpitch, Ferris and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
GRANT- HOUSING - BUDGET: The City Manager submitted a written
communication recommending acceptance and appropriation of funds in connection
with the renewal of the Homeless Assistance Team Grant from the Department of
Housing and Urban Development.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Lea offered the following resolution:
( #39642 - 050613) A RESOLUTION authorizing acceptance of a grant by the U. S.
Department of Housing and Urban Development to the City of Roanoke Homeless
Assistance Team, and authorizing execution of any required documentation on behalf of
the City.
(For full text of resolution, see Resolution Book No. 76, page 199.)
Council Member Lea moved the adoption of Resolution No. 39642- 050613. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
Council Member Lea offered the following budget ordinance:
( #39643. 050613) AN ORDINANCE to appropriate funding from the United States
Department of Housing and Urban Development for the Homeless Assistance Team
Grant, amending and reordaining certain sections of the 2012 -2013 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 200.)
215
C Council Member Lea moved the adoption of Budget Ordinance No. 39643-
050613. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members, Lea, Rosen, Trinkle, Bestpitch, Ferris and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
EQUUIPMENT— BUDGET - POLICE: The City Manager submitted a written
communication recommending appropriation of funds from the Federal Asset Forfeiture
Sharing Program for enhancing law enforcement operations.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following budget ordinance:
( #39644- 050613) AN ORDINANCE to appropriate funding from the Department
of Justice Federal Asset Sharing Program and the Department of Treasury Federal
C Asset Sharing Program for enhancing law enforcement operations, amending and
reordaining certain sections of the 2012 -2013 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 201.)
Vice -Mayor Rosen moved the adoption of Budget Ordinance No. 39644- 050613.
The motion was seconded by Council Members Lea and Trinkle and adopted by the
following vote:
AYES: Council Members, Lea, Rosen, Trinkle, Bestpitch, Ferris and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
EQUIPMENT- BUDGET - POLICE: The City Manager submitted a written
communication recommending appropriation of funds from the State Asset Forfeiture
Sharing Program for enhancing law enforcement operations.
(For full text, see communication on file in the City Clerk's Office.)
C
216
Council Member Ferris offered the following budget ordinance:
( #39645 - 050613) AN ORDINANCE to appropriate funding from the State Asset
Sharing Program for enhancing law enforcement operations, amending and reordaining
certain sections of the 2012 - 2013 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 202.)
Council Member Ferris moved the adoption of Budget Ordinance No. 39645-
050613. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members, Lea, Rosen, Trinkle, Bestpitch, Ferris and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
BUDGET- ECOMOMIC DEVELOPMENT - INDUSTRIES: The City Manager
submitted a written communication recommending authorization to draw a draft on the
National Bank Letter of Credit for right -of -way improvements in connection with the Blue J
Hills Village Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Lea offered the following resolution:
( #39646- 050613) A RESOLUTION authorizing the City Manager to execute any
and all appropriate documents and take any such actions necessary to draw on the
National Bank letter of credit associated with the Blue Hills Village Project, in the
amount of $37,435.00.
(For full text of resolution, see Resolution Book No. 76, page 203.)
Council Member Lea moved the adoption of Resolution No. 39646 - 050613. The
motion was seconded by Vioe -Mayor Rosen.
Vice -Mayor Rosen stated that it was very rare to see a request to draw on a
Letter of Credit and he asked for an explanation; whereupon, R. Brian Townsend,
Assistant City Manager for Community Development, explained that if the City requires
public improvements by a developer as a condition for a subdivision plan or a land
development plan, a Letter of Credit showing the developers ability to install those
improvements is required. He pointed out that the Letter of Credit for the particular
project began at approximately $240,000.00 and is located at the corner of Blue Hills
217
r Drive and Route 460 East of Challenger Avenue. He noted that at the beginning of the
Lproject, the public street, sidewalks and other improvements had been installed and the
City had released certain amounts of the Surety or Letter of Credit down to the amount
of $37,000.00, with a few small parts of the project still remaining. However, the
developer, who had become inactive in the last six to nine months, had not completed
those items.
Mr. Townsend advised that the National Bank contacted the Planning
Department and indicated they were going to release the Letter of Credit due to some
financial problems the developer had experienced. Therefore, staff determined it would
be prudent to call in the remaining balance of the Letter of Credit so that the remaining
portion of the work could be put out to bid and thereafter completed.
There being no further discussion or comments /questions by the Council,
Resolution No. 39646 - 050613 was adopted by the following vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferns, and Mayor
Bowers -6.
NAYS: None -0.
C(Council Member Price was absent.)
Council Member Trinkle offered the following budget ordinance:
( #39647 - 050613) AN ORDINANCE to appropriate funding from the National
Bank Letter of Credit to the Blue Hills Village Infrastructure Completion project,
amending and reordaining certain sections of the 2012 - 2013 Capital Projects Fund
Appropriations and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 204.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 39647-
050613. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members, Lea, Rosen, Trinkle, Bestpitch, Ferris and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
C
COMMENTS BY THE CITY MANAGER:
The City Manager called attention to the following items:
• May is Neighborhood Month and there were too many
neighborhood activities taking place to mention.
• The City of Roanoke is pleased to announce the Career,
Lifestyle and Financial Fitness Fair to be held on Thursday, May
16, 2013 from 8:30 a.m. until 1:00 p.m. in the Roanoke Civic
Center Special Events Hall.
DIRECTOR OF FINANCE:
FINANCIAL REPORTS: The Director of Finance submitted the Financial Report
for the month of March 2013.
(See copy of the Financial Report on file in the City Clerk's Office.)
The Director of Finance provided commentary on the City's financial results for
the nine months ended March 31, 2013.
Without objection by the Council, the Mayor advised that the Financial Report
would be received and filed.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS:
ELECTIONS: Council Member Bestpitch offered the following resolution
amending Resolution No. 39564-010713 changing the date to June 3, 2013, within
which the Election Precincts Task Force is to present its recommendation to the
Council:
( #39648- 050613) A RESOLUTION changing the time within which the election
task force is requested to present its recommendation to Council.
(For full text of resolution, see Resolution Book No. 76, page 205.)
I
219
r - Council Member Bestpitch moved the adoption of Resolution No. 39648- 050613.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
MOTION AND MISCELLANEOUS BUSINESS:
Council Member Lea announced that he would be meeting with the Chief of
Police on Thursday, May 9, 2013, at 9:00 a.m., in the Council's Conference Room to
discuss forming a Domestic Violence Task Force and encouraged all interested parties
to attend.
Council Member Ferris announced that even though there had recently been a
lot of construction in the area, downtown was still open for business. He commented
that it had taken his breathe away to see all of the crowds that had attended the many
C festivals that had taken place over the previous weekend and he noted there was plenty
of parking downtown. He also announced the Annual Lebanese Festival scheduled to
be held May 31- June 2 at St. Elias Catholic Church, 4730 Cove Road, N. W.
Mayor Bowers announced that the Annual Kiwanis Pancake Breakfast was
scheduled to be held on Saturday, May 11 at 7:00 a.m., at the Roanoke Civic Center in
the Exhibit Hall.
OATHS OF OFFICE -PARKS AND RECREATION ADVISORY BOARD: The
Mayor called attention to a vacancy created by the resignation of Adam Boitnott as a
member of the Parks and Recreation Advisory Board for a term of office ending
March 31, 2014; whereupon, he opened the floor for nominations.
Vice -Mayor Rosen placed in nomination the name of Chris Bryant.
There being no further nominations, Ms. Bryant was appointed as a member of
the Parks and Recreation Advisory Board to fill the unexpired term of Adam Boitnott
March 31, 2014, by the following vote:
FOR MS. BRYANT: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris,
and Mayor Bowers -6.
C(Council Member Price was absent.)
220
OATHS OF OFFICE -FAIR HOUSING BOARD: The Mayor called attention to the
expiration of the term of office of Anthony M. Reed as a member of the Fair Housing
Board on March 31, 2013; whereupon, he opened the floor for nominations.
Council Member Lea placed in nomination the name of Matthew Hogan.
There being no further nominations, Mr. Hogan was appointed as a member of
the Fair Housing Board for a term ending March 31, 2016, by the following vote.
FOR MR. HOGAN: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and
Mayor Bowers -6
(Council Member Price was absent.)
COUNCIL: With respect to the Closed Meeting just concluded Vice -Mayor
Rosen moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Trinkle and adopted by the following vote:
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AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
J
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
There being no further business in recess at 3:54 p.m., until Monday, May 13,
2013, at 2:00 p.m., in the Council Chamber for adoption of the City of Roanoke
Recommended Fiscal Year 2013 -2014 Budget and a Closed Meeting discuss a
personnel matter, being the annual performance evaluations of five Council- appointed
officers.
The recessed meeting of Roanoke City Council, was called to order on, May 13,
2013 at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding.
PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle,
William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea and Mayor David A. Bowers -7.
ABSENT: None -0. 3
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The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
BUDGET: The Mayor advised that the purpose of the meeting was to adopt
measures in connection with the City's Recommended 2013 -2014 Fiscal Year Budget.
BUDGET: The Director of Finance submitted a certificate of funding certifying
that funds required for the 2013 -2014 General Fund, Civic Facilities Fund, Parking
Fund, Department of Technology Fund, Fleet Management Fund, Risk Management
Fund, School Fund, School Food Services Fund, School Athletics Fund and Grant Fund
budgets were available for appropriation.
(See Certification on file in the City Clerk's Office.)
Council Member Lea moved that the Certificate of funding be received and filed.
The motion was seconded by Council Member Trinkle and unanimously adopted.
GRANTS-BUDGET-TECHNOLOGY-EQUIPMENT-SCHOOLS-INSURANCE-
GARAGES: Council Member Bestpitch offered the following budget ordinance in
connection with adoption of the Annual General, Civic Facilities, Parking, Department of
Technology, Fleet Management, Risk Management, School General, School Food
Services, School Athletics and Grant Funding appropriations of the City of Roanoke:
( #39649 - 051313) AN ORDINANCE adopting the annual General, Civic Facilities,
Parking, Department of Technology, Fleet Management, Risk Management, School
General, School Food Services, School Athletics and Grant Funds Appropriations of the
City of Roanoke for the fiscal year beginning July 1, 2013, and ending June 30, 2014;
and dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 76, page 206.)
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Council Member Bestpitch moved the adoption of Budget Ordinance No. 39649- 3
051313. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -7.
NAYS: None -0.
CITY EMPLOYEES -PAY PLAN: Council Member Ferris offered the following
ordinance with regards to adoption of a classification Plan for officers and employees
and merit increase s and monthly stipends for certain boards and commission
members, effective July 1, 2013:
( #39650- 051313) AN ORDINANCE to adopt and establish a Pay Plan for
officers, employees and Constitutional Officers of the City effective July 1, 2013;
providing for certain salary adjustments, merit increases; authorizing various annual
salary increments and supplements for certain officers and employees; providing for an
effective date; and dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 76, page 213.)
Council Member Ferris moved the adoption of Ordinance No. 39650 - 051313.
The motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -7.
NAYS: None -0.
CITY MANAGER -CITY CLERK- MUNICIPAL AUDITOR -CITY ATTORNEY -
FINANCE: Council Member Lea offered the following ordinance with regard to approval
of compensation for Council appointed officials, effective July 1, 2013:
( #39651- 051313) AN ORDINANCE establishing compensation for the City
Manager, City Attorney, Director of Finance, Municipal Auditor, and City Clerk, for the
fiscal year beginning July 1, 2013; and dispensing with the second reading by title of
this ordinance.
(For full text of Ordinance, see Ordinance Book No. 76, page 220.)
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CCouncil Member Lea moved the adoption of Resolution No. 39651- 051313. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -7.
NAYS: None -0.
CITY COUCIL: Mayor announced that action regarding an increase and
establishment of annual compensation for the Mayor and Members of City Council
would be taken at end of agenda. Since there were citizens wishing to be heard on the
matter. (See Pages 229 -232)
SCHOOLS: The City Manager and Director of Finance submitted a joint
communication recommending revisions to Resolution No. 39108 - 050911 to the
Roanoke City School Funding Policy.
(For full text, see copy of joint communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
( #39652 - 051313) A RESOLUTION amending the School Funding Policy for
funding the City's School Division dated May 9, 2011 and approving and adopting the
School Funding Policy for funding the City's School Division, as revised.
(For full text of Resolution, see Resolution Book No. 76, page 221.)
Council Member Price moved the adoption of Resolution No. 39652 - 051313.
The motion was seconded by Vice-Mayor Rosen and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -7.
NAYS: None -0.
FEE COMPENDIUM -CITY CODE - MARKET GARAGE- POLICE- CIRCUIT
COURT: The City Manager submitted a written communication recommending
amendments to the City's Fee Compendium (fee and rate schedule) in connection with
proposed fee and rate changes court costs to support the Local Criminal Justice
Academy, copy fees, real estate affidavit, list of heirs' fee, and Market Garage overnight
rate, effective July 1, 2013.
(For full text, see communication on file in the City Clerk's Office.)
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Vice -Mayor Rosen offered the following ordinance:
( #39653 - 051313) AN ORDINANCE amending and reordaining Section 1 -23,
Assessment of court costs to support local criminal justice academv, Chapter 1, General
Provisions, of the Code of the City of Roanoke (1979), as amended, to increase the
court cost fee to support the local criminal justice academy; providing for an effective
date; and dispensing with the second reading of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 76, page 222.)
Vice -Mayor Rosen moved the adoption of Ordinance No. 39653- 051313. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -7.
NAYS: None -0.
Vice -Mayor Rosen offered the following resolution:
( #39654 - 051313) A RESOLUTION amending the City's Fee Compendium
imposing fees for copy charges within all City Departments; and providing for an
effective date.
(For full text of Resolution, see Resolution Book No. 76, page 222.)
Vice -Mayor Rosen moved the adoption of Resolution No. 39654- 051313. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -7.
NAYS: None -0.
(For full text of Resolution, see Resolution Book No. 76, page 223.)
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CVice -Mayor Rosen offered the following ordinance:
( #39655 - 051313) AN ORDINANCE amending Section 32 -273 Imposed, amount.
Article XII, Tax on Probate of Will or Grant of Administration, Chapter 32, Taxation,
Code of the City of Roanoke (1979) as amended; adding a new subsection 32 -273.1
Tax in lieu of probate tax, to allow charging a fee for recordation of a list of heirs or
affidavit and to make technical corrections; amending Section 32 -274 Collection, Article
XII, Tax on Probate of Will or Grant of Administration, Chapter 32 Taxation, Code of the
City of Roanoke (1979) as amended; providing for an effective date; and dispensing
with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 76, page 224.)
Vice -Mayor Rosen moved the adoption of Ordinance No. 39655- 051313. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -7.
NAYS: None -0.
CVice -Mayor Rosen offered the following resolution:
( #39656 - 051313) A RESOLUTION amending and reordaining Resolution No.
39104 - 050911 in order to amend the parking fees charged at Market Garage and the
hours of operation; authorizing the City Manager to determine an appropriate date and
time such amended parking fees and amended hours at Market Garage shall be
effective; authorizing the City Manager to direct amendment of the Fee Compendium to
reflect such new parking rates and hours at Market Garage; and authorizing the City
Manager to take such further actions and execute such further documents as may be
necessary to accomplish all such matters.
(For full text of Resolution, see Resolution Book No. 76, page 226.)
Vice -Mayor Rosen moved the adoption of Resolution No. 39656- 051313. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -7.
NAYS: None -0.
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CITY CODE -CITY EMPLOYEES - PENSION: The City Manager submitted a
written communication recommending an amendment of the City Code in connection
with retirement benefits for Roanoke City employees, effective May 13, 2013.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
( #39657 - 051313) AN ORDINANCE amending and reordaining Section 22.3 -24,
Custodian of assets: payments from funds, Article III, Trust Fund and Investments,
Chapter 22.3, Pensions and Retirement. Code of the City of Roanoke (1979) as
amended, Section 22.3 -26.1, Establishment of 401(h) account, contributions
investment and use, Article III, Trust Fund and Investments, Chapter 22.3, Pensions
and Retirement: Code of the City of Roanoke (1979) as amended, Section 22.3 -61,
Retirement suoolement, Division 1, General, of Article IX, Payment of Benefits, Chapter
22.3, Pensions and Retirement, Code of the City of Roanoke (1979) as amended, and
Section 22.3 -78, Administration and Investment, Article XIV, Defined Contribution Plan,
Chapter 22.3 Pensions and Retirement, Code of the City of Roanoke (1979) as
amended, for the purpose of making technical corrections to Chapter 22.3; providing for
an effective date ; and dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 76, page 228.)
Council Member Trinkle moved the adoption of Ordinance No. 39657- 051313.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -7.
NAYS: None -0.
CITY CODE - BILLINGS AND COLLECTIONS - TREASURER - FINANCE: The City
Manager submitted a written communication recommending an amendment of the City
Code in order to eliminate the Department of Billings and Collections as a separate
department under the Director of Finance, effective July 1, 2013.
(For full text, see communication on file in the City Clerk's Office.)
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ICouncil Member Bestpitch offered the following ordinance:
( #39658- 051313) AN ORDINANCE amending and reordaining Section 2- 178.2,
Deferred Payment proaram, Article VIII, Finance Generally, Chapter 2, Administration,
Section 4 -7, Same - Parking Violations, Article I, In General, Chapter 4, Airport, Section
19 -20, When application due when tax payable: extensions: penalty and interest for
late Davment: report and collection of delinquencies, Article I, In General, Chapter 19,
License Tax Code, Section 19 -22, Assessment of tax: issuance, form and contents of
license, Article I, In General, Chapter 19, License Tax Code, Section 19 -25, Refund of
tax when business discontinued, Article I, In General, Chapter 19, License Tax Code,
Section 19 -30, Taxpayer's records and audits, Article I, In General, Chapter 19, License
Tax Code, Section 19 -31, Commissioner's records and report s, Article I, In General,
Chapter 19, License Tax Code, Section 19.32.1, Apoeals and rulings, Article I, In
General, Chapter 19, License Tax Code, Section 20 -33.1, Reauirements: payment of
tax a condition precedent to discharge of violations, Article II, Vehicle Licenses, Chapter
20, Motor Vehicles and Traffic, Section 20 -33.2, Requirements for operation: payment
Licenses, Chapter 20, Motor Vehicles and Traffic, Section 20 -89, Penalties for unlawful
parking, Division 3, Duties of Police Officers: Penalties for Unlawful Parking, Article IV,
Stopping Standing, and Parking, Chapter 20, Motor Vehicles and Traffic, Section 32-
r 25, Duty to collect, Division 1, Generally, Article II, Real Estate Taxes Generally,
Chapter 32, Taxation, Section 32 -111, Duty to collect, Article III, Tax on Tangible
Personal Property Generally, Chapter 32, Taxation, Section 33-22, Accounting for
abatement costs, Article ll, Weed and Trash Abatement, Chapter 33, Vegetation and
Trash, Section 33-23, Notice to owner on abatement costs, Article II, Weed and Trash
Abatement, Chapter 33, Vegetation and Trash, Code of the City of Roanoke (1979) as
amended, such amendments to provide for the transfer of certain duties, including the
collection of delinquent real estate, personal property, and business license taxes to
the City Treasurer, because the City of Roanoke's Department of Billings and
Collections is being eliminated as a separate department under the City's Director of
Finance; providing for an effective date; and dispensing with the second reading by title
of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 76, page 234.)
Council Member Bestpitch moved the adoption of Ordinance No. 39658 - 051313.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -7.
NAYS: None -0.
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BUDGET - CAPITAL IMPROVEMENTS PROGRAM: The City Manager submitted
a written communication recommending endorsement of the Capital Improvement
Program for fiscal years 2014 - 2018, in the total amount of $124,050,332.00.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following Resolution:
( #39659 - 051313) A RESOLUTION endorsing the update to the Capital
Improvement Program submitted by the City Manager by letter of May 13, 2013.
(For full text of Resolution, see Resolution Book No. 76, page 243.)
Council Member Ferris moved the adoption of Resolution No. 39659 - 051313.
The motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -7.
NAYS: None -0.
Council Member Ferris offered the following budget ordinance: 3
( #39660 - 051313) AN ORDINANCE to appropriate funding for the FY 2014 -2018
Update to the Capital Improvement Program, amending and reordaining certain
sections of the 2013 -2014 General, Capital Projects, Department of Technology, Fleet
Management and Grant Funds Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of Resolution, see Resolution Book No. 76, page 244.)
Council Member Ferris moved the adoption of Budget Ordinance No. 39660-
051313. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -7.
NAYS: None -0.
BUDGET - GRANTS- ECONOMIC DEVELOPMENT: The City Manager submitted
a written communication recommending appropriation of FY2014 funds for Enterprise
Zone.
(For full text, see communication on file in the City Clerk's Office.)
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CCouncil Member Lea offered the following budget ordinance:
( #39661- 051313) AN ORDINANCE to appropriate funding from the Economic
and Community Development Reserve for the Fagade Grant Program project,
amending and reordaining certain sections of the 2013 - 2014 Capital Projects Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 76, page 247.)
Council
Member Lea moved the
adoption of Budget Ordinance No.
39661-
051313. The
motion was seconded by
Council Member Price and adopted
by the
following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -7.
NAYS: None -0.
HOUSING - GRANTS: The City Manager submitted a written communication
recommending approval of the 2013 -2014 Annual Update to the 2010 -2015 HUD
Consolidated Plan; and authorization to submit the complete Annual Update to the
f` United States Department of Housing and Urban Development (HUD) for final review
and approval.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following Resolution:
( #39662 - 051313) A RESOLUTION approving the 2013 -2014 Annual Update
( "Annual Update ") to the 2010 - 2015 Consolidated Plan and authorizing the City
Manager, or the City Manager's designee, to submit the approved Annual Update to the
United States Department of Housing and Urban Development ( "HUD ") for final review
and approval, and authorizing the execution of all necessary documents pertaining to
such Annual Update.
(For full text of Ordinance, see Ordinance Book No. 76, page 246.)
Council Member Price moved the adoption of Resolution No. 39662- 051313.
The motion was seconded by Vice -Mayor Rosen and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -7.
NAYS: None -0.
230
COUNCIL: A communication from Council Member Anita J. Price, Chair, City
Council Personnel Committee, requesting that Council convene in a Closed Meeting to
discuss a personnel matter, being the annual performance evaluations of five Council -
Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as
amended, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price concurred that the above mentioned request. The motion
was seconded by Vice -Mayor Rosen and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers -7.
NAYS: None -0.
COUNCIL -PAY PLAN: Council Member Lea offered the following ordinance
recommending an increase and establishment of annual compensation for the Mayor
and Members of City Council effective July1, 2014:
"AN ORDINANCE increasing and establishing the annual salaries of the Mayor,
Vice - Mayor, and Council members for fiscal year beginning July 1, 2014; and providing
for an effective date."
Council Member Lea moved the adoption of the ordinance. The motion was
seconded by Council Member Bestpitch.
Larry Black appeared before the Council regarding the increase in salaries for
the Mayor and Members of Council. He noted that such a proposal should come from
the City Administration not the Council itself.
Council Member Lea Moved to postpone the vote on the measure until June 3 or
the first Monday in June stating that the vote at the meeting on May 6 had resulted in a
4 to 3 vote and it would likely have the same outcome if the vote were taken again. The
motion was seconded by Council Member Price.
Council Member Trinkle questioned if there would be discussion on the matter
even it were going to be postponed; whereupon, the Mayor advised that according to
parliamentary procedure, the motion to postpone could be discussed.
Council Member Trinkle agreed with Council Member Lea that discussions
should take place but maybe not for the same reasons. He said as a psychiatrist he was
O.K. with having difficult conversations but he believed that there should be more public
input and more discussions on the matter and by postponing the vote until June, it
would allow for more public comment. He noted that he was glad that Judge Black had
231
C been allowed to speak and he further noted concern that others had inquired about
speaking and had been informed they would not be allowed, therefore, he thought it
would be best to postpone the vote and allow everyone an opportunity to provide input.
He added that he had asked the City Attorney to prepare different ordinance to increase
Council pay at 8% and 10% in addition to the current proposal of 28.5 %. He said that he
had missed an earlier meeting when a discussion had been held regarding trying to
keep the salaries for Council Members even or at a less significant loss due to the
mandatory payroll deductions for benefits. He advised that Council should have some
incremental increase in pay and the point of the discussion should be about the range
for that increase but he believed that the current Council should honor previous councils
that had made decisions to not jump right up to the State max at any time in the past.
He reiterated that he thought 28% was too high and that 8% or 10% would be adequate
and he was in favor of postponement.
Council Member Ferris questioned if there would be public input during future
discussions because he felt like he was on the same page as Council Member Trinkle
as far allowing the public to have the opportunity to have interaction with Council. He
said that he would be in favor of postponing the matter as well.
Vice -Mayor Rosen suggested that the matter be discussed at a 7:00 p.m.
C session since it would likely be hard for some citizens to appear at the 2:00 p.m.
session. While he was not thrilled with having to postpone for a month because he
would have to hear about it from friends and coworkers, he would support
postponement for the same reasons that Council Members Trinkle and Ferris had
already stated and that was to allow adequate public input.
Council Member Price pointed out that the public could come to the next meeting
on Monday, May 20 at 7:00 p.m. and be heard on the matter. Mayor Bowers reminded
that the Motion was to set the vote for the June 3 meeting at 2:00 p.m.
Council Member Lea said that there had been public input regarding the pay
increase and while he could not control the media, he thought that it was inappropriate
for them to use terms like abuse of power. He said even if the amount of the salary
increase was set at 28 %, the final amount would be less than the maximum that had
been set by the State. He questioned how Council could be accused of abuse when
they were asking for less than the amount that is allowed by the General Assembly. He
reminded that Council had made many critical decisions over the past nine years that
he had served but to be accused of abuse was not appropriate and he equated abuse
to fraud. He said that there could always be a discussion on what a person was worth
but the amount of increase that was being sought was reasonable in terms of inflation.
He added that he knew the hearts of the Members of Council and no one had abused or
P. was abusing anything.
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Council Member Ferris said that it pained him to kick the can down the road
because that was not what he was trying to do by concurring in the motion to postpone
and it was also troubling to see how individuals had been criticized during the process.
He echoed the comments of Council Member Trinkle in regard to an incremental
approach that would not be disproportionate to the increase for City employees and he
thought that staff should be allowed the courtesy and respect to complete their thoughts
on how the matter should be approached. He said that it pained him to pick up the
Roanoke Magazine and see that the best place to get a good laugh was at a Roanoke
City Council meeting because the staff had worked very hard to bring credibility to this
City and have done a great job of doing it. He commented that he was also saddened
to see a picture of our Mayor with a shoe on his plate as being the most likely person to
put his foot in his mouth. He said that he felt like the matter should be looked at
rationally and taking all of the circumstances and facts into consideration while looking
at the public perception. He said that he was also in favor of continuing the matter.
Council Member Bestpitch said that he appreciated Council Member Ferris'
remarks but if the facts and figures were to be considered, the General Assembly had
decided in 1996 that given the requirements of the position, the salary for the Mayor
should be $25,000.00 and $23,000.00 for the rest of the Members of Council. He said if
the same figures were adjusted for inflation, they would be $36,000.00 for the Mayor
and $33,000.00 for the other Members of Council. He said if the proposed salaries of
$23,000.00 and $20,000.00 for the other Members of Council are approved, they would
represent approximately 60% to 65% below the inflation adjusted dollars of what the
General Assembly had proposed in 1996. He commented that many of the comments
had not been based on facts and figures but primarily on gut level emotion and the pure
politics of the situation. He agreed that City employees should be taken seriously and
their compensation should be taken into consideration so the most qualified candidates
could be recruited and retained. He pointed out that Council had been criticized for only
giving employees a 1 % raise and that was not the case because in actuality they had
been given an additional 1% raise to help keep them whole due to mandatory benefit
deductions. He further pointed out that he would appreciate future discussion that were
based on facts and figures and not based on emotion and politics.
Vice -Mayor Rosen said that Council Member Bestpitch had made a great point
and that was that discussions should be in the context of the salaries for City
employees. He said the discussion had been rushed a week before the vote and
employee compensation had been discussed several months before and that would
have been the appropriate time to discuss Council salaries. He said he thought the
timing was poor and he thought the citizens expected Council Members to lead by
example and the past councils should not be criticized for not incrementally increasing
pay. He said that putting off the decision should be about allowing the public to discuss
the facts and figures. He said that he also hoped that future discussions would revolve
around the facts and figures related to the matter.
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At 2:46 p.m., the Mayor declared the Council meeting in recess for a continuation
of Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C.
Taylor Municipal Building.
At 5:36 p.m. the Council meeting was reconvened in the Council Chamber,
Mayor Bowers presiding and the Council Members in attendance, with the exception of
Vice -Mayor Rosen (left following the City Attorney's performance evaluation) and
Council Member Bestpitch left following the City Clerk's performance evaluation.)
COUNCIL: With respect to the Closed Meeting just concluded Council With
respect to the Closed Meeting just concluded Council Member Price moved that each
Member of City Council certify to the best of his or her knowledge that: (1) only public
business matters lawfully exempted from open meeting requirements under the Virginia
Freedom of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened were heard,
discussed or considered by City Council. The motion was seconded by Council
Member Trinkle and adopted by the following vote:
AYES: Council Members Lea, Price, Trinkle, Ferris, and Mayor Bowers -5.
NAYS: None -0.
(Vice -Mayor Rosen and Council Member Bestpitch were absent.)
There being no further business, the Mayor declared the recessed meeting
adjourned at 5:37 p.m.
APPROVED
ATTEST:
Stephanie M. Moon, MM C David A. Bowers
City Clerk Mayor
234
ROANOKE CITY COUNCIL — REGULAR SESSION
May 20, 2013
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, May 20,
2013, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section
2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke
(1979), as amended, and pursuant to Resolution No. 39429- 070212 adopted by the
Council on Monday, July 2, 2012.
PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle,
Raphael E. Ferris, Sherman P. Lea, and Mayor David A. Bowers -6.
ABSENT: Council Member William D. Bestpitch -1
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Jonathan E. Craft,
Deputy City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
Ben Bazak appeared before the Council and spoke on behalf of Suzanne Moore,
Candidate for reappointment as School Board Trustee.
Robert Gravely appeared before the Council to discuss his prior employment with
the City of Roanoke.
235
Chris Craft appeared before the Council and spoke in support of the appointment
of Stewart Barnes and reappointments of Annette Lewis and Suzanne Moore as School
Board Trustees. He also expressed concern regarding proposed salary increases and
noted that he was not in support of said increases.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
CITY PROPERTY- PURCHASE/SALE OF PROPERTY- PARKING GARAGES: A
communication from the City Manager requesting authorization to schedule public
hearings as may be needed for certain agreements, contracts, sales documents, and
other necessary documents in order to complete the transfer and /or conveyances of
City -owned property, easements, and /or certain property rights to South Commonwealth
Partners, LLC, in connection with the hotel project at the City's Market Garage, located
at 25 Church Avenue, S. E., Roanoke, Virginia, and other adjacent city property, was
C before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager as above described. The motion was seconded by Vice -Mayor Rosen and
adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
BONDS - BUDGETS - SCHOOLS - CAPITAL IMPROVEMENTS: A communication
from the Director of Finance requesting that Council schedule a public hearing for
Monday, June 17, 2013 at 7:00 p.m., or as soon thereafter as the matter may be heard,
to authorize the issuance of General Obligation Bonds not to exceed $15,000,000.00 for
City and School capital projects, was before the body.
C(See communication on file in the City Clerk's Office.)
236
Council Member Trinkle moved that Council concur in the request of the Director
of Finance as above described. The motion was seconded by Vice -Mayor Rosen and
adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
OATHS OF OFFICE -FAIR HOUSING BOARD: Report of qualification of
Matthew Hogan as a member of the Fair Housing Board for a three -year term of office
ending March 31, 2016, was before the Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Council Member Trinkle moved that the report of qualification be received and
filed. The motion was seconded by Vice -Mayor Rosen and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
I
237
r
ITEMS RECOMMENDED FOR ACTION:
WESTERN VIRGINIA WORKFORCE- BUDGET -HUMAN SERVICES - GRANTS:
The City Manager submitted a written communication recommending recognition of
funding for the Western Virginia Workforce Development Board Workforce Investment
Act programs for 2012.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
( #39663 - 052013) A RESOLUTION acknowledging and recognizing the
Workforce Investment Act funding of $1,540,156.00 to be administered by the Western
Virginia Workforce Development Board for Program Year 2012.
(For full text of resolution, see Resolution Book No. 76, page 249.)
Council Member Price moved the adoption of Resolution No. 39663 - 052013.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
C AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
TRAFFIC - EASEMENTS: The City Manager submitted a written communication
recommending execution of document(s) granting approval of an encroachment on an
existing wall and fence located at 215 10th Street, S. W.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Lea offered the following ordinance:
( #39664- 052013) AN ORDINANCE authorizing the continuance of an existing
encroachment caused by the property located at 215 10`" Street, S. W., designated as
Roanoke Tax Map No. 1111419, extending into a portion of the City's right -of -way of
Rorer Avenue, S. W., upon certain terms and conditions, and dispensing with the
second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 76, page 250.)
238
Council Member Lea moved the adoption of Ordinance No. 39664052013. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
BUDGET - LIBRARIES: The City Manager submitted a written communication
recommending appropriation of funds for the Main Library First Floor Improvement
Project.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following resolution:
( #39665- 052013) A RESOLUTION of the Council of the City of Roanoke,
Virginia, declaring its official intent to reimburse itself from the proceeds of one or more
issues of tax - exempt General Obligation Public Improvement Bonds for expenditures
made or to be made in connection with the renovations of the main library.
(For full text of resolution, see Resolution Book No. 76, page 253.)
Vice -Mayor Rosen moved the adoption of Resolution No. 39665 - 052013. The
motion was seconded by Council Member Price.
In response for clarification of funding for Library Master Plan, the City Manager
advised that several years prior City Council had reduced the Capital Plan budget and
redirected it towards maintenance, said changes involved using $13 million that had
previously been designated for a proposed super branch library towards the Main
Library and neighborhood branches. He indicated that $500,000.00 was used to
construct a deck on the back of the Main Library, which will coincide with the Elmwood
Park project that will literally connect the Library to the park.
There being no further questions and /or comments by the Council Members,
Resolution No. 39665- 052013 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
3
239
Vice -Mayor Rosen offered the following budget ordinance:
( #39666 - 052013) AN ORDINANCE to appropriate funding from the Economic
and Community Development Reserve for the Main Library First Floor Improvements
project, amending and reordaining certain sections of the 2012 - 2013 Capital Projects
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 254.)
Vice -Mayor Rosen moved the adoption of Budget Ordinance No. 39666 - 052013.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
COMMENTS BY CITY MANAGER.
The City Manager offered the following comments:
City Launches Parks and Arts Pronram
• The City has launched Parks and Arts, a new program developed
to bring art into city neighborhoods via selected parks:
• Washington Park
• Jackson Park
• Kennedy Park
• Mill Mountain Park
• Eureka Park
• Highland Park
• Elmwood Park
• Partially funded by an Our Town Grant from the National
Endowment for the Arts, which the Roanoke Arts Commission
received in partnership with the Roanoke Symphony Orchestra.
• Parks and Arts events will provide venues for local and regional
artists, dancers, and musicians to showcase their talents in a
community setting.
r • Events will be held June 8 through September 15.
t • A schedule of events is available at
Lr www.roanokeva.gov /oarksandarts.
240
Update on Spring Career. Lifestyle and Financial Fitness Fair
• Event held Thursday, May 16 at Roanoke Civic Center Special
Events Center.
• Very successful, approximately 500 people in attendance.
• 93 vendors participated.
• Representatives from Simmons Bedding traveled the furthest from
Atlanta showcasing opportunities in the region.
• The next Career, Lifestyle & Financial Fitness Fair is scheduled for
mid - January 2014.
"Kids to Parks Day"
• Roanoke Parks and Recreation held this event on Saturday,
May 18 at River's Edge Sports Complex.
• Admission was free.
• Additional sponsors included Subway, Kirk Family YMCA, and
Virginia Cooperative Extension.
• This event was provided as the City's focus on youth.
• In spite of the rain, approximately 100 to 150 families were in
attendance.
• From 11:00 a.m. until 1:00 p.m., staff provided a "Kids to Parks"
activity time with a balloon artist, a caricature artist, a four station
climbing wall, an extreme obstacle course, a Moon walk, airbrush
tattoos, and a face painter.
• The City provided healthy lunches for all attendees that were
partially paid for by Subway and Kroger.
REPORTS OF COMMITTEES:
BUDGET - SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of funds for various educational programs; and the
Director of Finance submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
( #39667- 052013) AN ORDINANCE to appropriate funding from the Federal
governments grants for various educational programs, amending and reordaining
certain sections of the 2012 -2013 School Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 255.)
241
CCouncil Member Trinkle moved the adoption of Budget Ordinance No. 39667-
052013. The motion was seconded by Council Member Lea and Vice -Mayor Rosen
and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
BUDGET - SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of additional Qualified School Construction Bond funds
for energy improvement projects at Preston Park, Morningside, Westside and Monterey
Elementary Schools; and the Director of Finance submitted a written report
recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
( #39668 - 052013) AN ORDINANCE to appropriate funding from the 2010 QSCB
Bonds to the Morningside Building Improvement, amending and reordaining certain
sections of the 2012 - 2013 School Capital Projects Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 256.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 39668-
052013. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
242
MOTIONS AND MISCELLANEOUS BUSINESS: 3
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
Council Member Price echoed the City Manager's comments regarding all of the
abundant, wonderful activities of the previous weekend; and she encouraged citizens to
support the Center in the Square, especially the Harrison Museum for African American
Culture at its new location in the Center in the Square facility.
VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 2:31 p.m., the Mayor declared the Council meeting in recess.
At 2:43 p.m., the meeting was reconvened at which time the Council held public
interviews to consider appointments to fill two upcoming vacancies on the Roanoke City
School Board for three -year terms, each, commencing July 1, 2013 and ending June
30, 2016; and an unexpired term of office of David B. Carson, resigned, ending June 30,
2014. Inasmuch as Annette Lewis and Mary Nash previously were interviewed by the
Council at its meeting on April 15, the following candidates were interviewed: Stewart r7
Barnes, The Reverend Timothy Harvey, William Hopkins, Jr., Gloria Manns, Charles ` J{
Meidlinger and Suzanne Moore.
Mayor Bowers announced that the appointments of School Board Trustees will
be made at the June 3 Council Meeting during the 2:00 p.m. session.
At 4:31 p.m., the Council meeting was declared in recess until 7:00 p.m.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Bowers presiding.
PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle,
Raphael E. Ferris, Sherman P. Lea, and Mayor David A. Bowers -6.
ABSENT: Council Member William D. Bestpitch -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Jonathan E. Craft,
Deputy City Clerk. 3
243
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Cadette Gid Scout Troop 138 of Botetourt County /City of Roanoke.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT: The Mayor recognized Dee Stewart, Troop
Leader and Cadette Gid Scout Troop 138 of Botetourt County /City of Roanoke on their
volunteer efforts to restore the Old Lick Cemetery as their Silver Award Project, along
with First Baptist Church - Gainsboro.
ACTS OF ACKNOWLEDGMENT: The Mayor announced that the request of the
Roanoke Valley Preservation Foundation (RVPF) in celebration of National Historic
Preservation Month presentation was withdrawn.
PUBLIC HEARINGS:
ROANOKE CITY SCHOOL BOARD: Pursuant to instructions by the Council, the
City Clerk having advertised a public hearing for Monday, May 20, 2013 at 7:00 p.m., or
as soon thereafter as the matter may be heard, to receive views of citizens regarding
C appointments of Roanoke City School Board Trustees. The candidates are Stewart
Barnes, The Reverend Timothy Harvey, William Hopkins, Jr., Annette Lewis, Gloria
Manus, Charles Meidlinger, Suzanne Moore and Mary Nash, the matter was before the
body.
Legal advertisement of the public hearing was published in The Roanoke Times
once on Friday, May 10, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The Mayor inquired whether there were persons present who wished to speak in
support of the candidates; whereupon, the following citizens appeared:
Walt Peake spoke in support of William Hopkins, Jr.
Duke Baldridge spoke in support of Stewart Barnes.
Crystal Pruett spoke in support of The Reverend Timothy Harvey.
Patricia White -Boyd and Eulah Price spoke in support of Gloria Manns.
r! There being no further speakers, the Mayor declared the public hearing closed.
244
Mayor Bowers reminded the public that the Council would select two candidates
to serve as School Board Trustees for three -year terms of office, each, ending June 30,
2016; and to fill the unexpired term of David B. Carson, resigned, ending June 30, 2014,
at its next regular scheduled meeting on Monday, June 3, 2013 at 2:00 p.m.
Without objection by the Council, the Mayor advised that all comments would be
received and filed.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, May 20,
2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
an application by Smith and Associates, LLC to rezone property located at 2502
Broadway, S.W. (also known as Broad Way, S.W., and Broadway Avenue, S.W.),
bearing Official Tax No. 1160109, from MX, Mixed Use District, to Commercial
Neighborhood District, with a condition (CN (c)), the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Wednesday, May 1, 2013, and Wednesday, May 8, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding the Amended Application No.1, dated April
22, 2013, to be consistent with the City's Comprehensive Plan, South Roanoke
Neighborhood Plan, and Zoning Ordinance as an existing building will reused for an
active use appropriate to the surrounding neighborhood.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #39669 - 052013) AN ORDINANCE to amend Section 36.2 -100, Code of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain property within the City, and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 76, page 257.)
Council Member Ferris moved the adoption of Ordinance No. 39669 - 052013.
The motion was seconded by Council Member Lea.
245
CThe Mayor inquired if there were persons present who wished to speak on the
rezoning matter.
James F. Douthat, an Attorney for the petitioner, explained that the property in
question was located at the intersection of Franklin Road, S. W., Broadway, S. W., and
Stephenson Avenue, S. W.; the property had been constructed in the early 1970's, and
is currently zoned MX District without conditions. The petitioner wishes to continue the
use of the building as office /professional space on the lower level fronting on Franklin
Road, S. W., and seeks to zone the property so that it is not a non - conforming use, but
is properly zoned to continue the historic use on both levels.
Council Member Ferris questioned if any of the dissenting members of the
Planning Commission had articulated their concerns in the 4 -2 vote; whereupon.
Katharine Gray, City Planner, recalled that dissenting votes revolved around the
Comprehensive and Neighborhood Plans.
Council Member Ferris questioned if the traffic pattern would be affected by the
changes in the zoning designations; whereupon, Ms. Gray advised that staff did not
believe that traffic would be affected by the zoning changes.
C Vice -Mayor Rosen asked why the rezoning was being requested if there would
be no changes to the usage of the property; whereupon, Ms. Gray replied that although
there had been retail in the building, it had been as an accessory use and the applicant
wanted to change usage from a medical clinic to a retail establishment.
In response to the question as to the type of retail that would be established at
the location, the Assistant City Manager for Community Development stated that the
location would be under a category called retail sales and services, similar to Grandin
Village and Crystal Springs, which are neighborhood based commercial areas where
square footage is relatively small.
Council Member Trinkle inquired if the remaining properties on Franklin Road
were zoned as CN; whereupon, Ms. Gray advised that most of the adjacent properties
were zoned CG which is General Commercial.
The Mayor inquired if there were persons present who wished to speak on the
matter; whereupon, Lyn Meyers, Member, Board of the Neighbors of South Roanoke,
appeared before the Council and stated that the neighborhood considered the current
zoning of the property, which is a gateway to their community, as an appropriate
transition from commercial to residential use, adding that studies have indicated that
changes in zoning districts could have an influence on the amount of crime in an area.
She further stated that neighborhoods have less crime than commercial areas, and
asked that changes in the zoning districts be addressed with such influences in mind.
She asked that the request be reconsidered or remain unchanged.
246
There being no further speakers, the Mayor declared the public hearing closed.
There being no additional questions and /or comments by the Council Members,
Ordinance No. 39669 - 052013 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
APPALACHIAN POWER COMPANY - EASEMENTS - SCHOOLS: Pursuant to
instructions by the Council, the City Clerk having advertised a public hearing for
Monday, May 20, 2013 at 7:00 p.m., or as soon thereafter as the matter may be heard,
on a proposal to grant an above ground and underground utility easement, across City -
owned property, identified as Official Tax Map No.1380101, known as 3057 Colonial
Avenue, S.W., to Appalachian Power Company, in order to install new electrical service
for the James Madison Middle School Food for Thought School Yard Project, upon
certain terms and conditions, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, May 10, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending execution of
appropriate documents granting an above and below ground utility easement to
Appalachian Power Company subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following ordinance:
( #39670- 052013) AN ORDINANCE authorizing the conveyance of an above
ground and underground utility easement across City -owned property located at 3057
Colonial Avenue, S. W., designated as Tax Map No. 1380101, to Appalachian Power
Company, upon certain terms and conditions; and dispensing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 258.)
"1
6
.i
247
Vice -Mayor Rosen moved the adoption of Ordinance No. 39670 - 052013. The
motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members,
Ordinance No. 39670- 052013 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
CITY PROPERTY- PURCHASE/SALE OF PROPERTY: Pursuant to instructions
by the Council, the City Clerk having advertised a public hearing for Monday, May 20,
2013 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal to
enter into a contract to sell three City-owned parcels located at 425 Church Avenue,
C S. W., designated as Official Tax Map Numbers 1011206, 1011209, 1011210, the
former YMCA facility, to Fifth & Church LLC, in order to renovate the existing building
resulting in approximately 6,000 square feet of commercial space and approximately 47
to 53 rental apartments, subject to certain terms and conditions, the matter was before
the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, May 10, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending execution of a
contract to sell to Fifth & Church, LLC, certain City -owned property located at 425
Church Avenue, S. W., subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
C
M:
Council Member Ferris offered the following ordinance:
( #39671- 052013) An ORDINANCE authorizing the proper City officials to
execute a contract to sell to Fifth & Church LLC certain City owned property located at
425 Church Avenue, S. W., Roanoke, Virginia, 24016, and identified as Tax Map Nos.
1011206, 1011209, and 1011210, upon certain terms and conditions; authorizing the
City Manager to execute such further documents and take such further actions as may
be necessary to accomplish the above matters; and dispensing with the second reading
by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 259.)
Council Member Ferris moved the adoption of Ordinance No. 39671 - 052013.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak on the
matter.
Roger Malouf, representing Real Estate Investment Group(REI), appeared
before the Council and made an alternative offer on the property in question, stating that
he knew real estate negotiations were complicated and requested that Council convene
in a closed meeting to discuss the offer that was being proposed by REI. He also
acknowledged that REI was not able to accept the contract conditions that had been J
agreed upon between Fifth and Church, LLC and the City.
Dan Culther, CEO, Real Estate Investment, appeared before the Council and
spoke in support of Mr. Maloufs request to consider an alternative offer on the property.
Mayor Bowers advised that the property had been on the market for several
years and that Council had considered three - four other offers, adding that the offer
submitted by Fifth & Church, LLC, was a good offer with a good plan.
In response for an explanation regarding the sale of the former YMCA, Mr.
Townsend shared the history surrounding the City's negotiations to swap land with the
Kirk Family YMCA in which the City provided them with land on the west side of Fifth
Street; between 2002 -2004, and the City took ownership of the three parcels in
February 2006. He stated that the City had certain conditions on accepting the deed to
the property, which the YMCA completed after moving to the new site; and thereafter,
the City made the property available for development between February 2006 and the
summer of 2008. Since the objective of the swap was to compliment the new YMCA
and the efforts of the investment agreement at the Jefferson Center Foundation a few
years prior, he pointed out that between 2008 and 2009, the City received its first offer
on the YMCA property from Anthony Smith, the only person to come forward with an
offer to develop the property; unfortunately, Mr. Smith was unable to complete the terms
of the contract.
249
C Mr. Townsend further stated that the City had again advertised that the property
was available for development and in the spring 2011; and thereafter had received four
expressions of interest and eventually executed a contract with a developer from
Richmond, Virginia, and once more, the contract lapsed in December 2012. Mr.
Townsend pointed out that the City was six years into the process with two failed
contracts and due diligence periods; in early 2013, the City had again made known that
the property was available for development.
Having posted the property on the City's website and the Department of
Economic Development's website, the latest proposal had been received and
negotiations began with Faisal Khan, d /b /a 425 Church, LLC, which has led to the
contract now before Council.
Council Member Ferris inquired if any other offers were submitted prior to the
deadline; whereupon, Mr. Townsend responded not to his knowledge.
During discussion of the matter, Mr. Malouf stated that what Mr. Townsend had
just described was not an offer to the public, but a notice to the public that the property
was available
There being no additional speakers, the Mayor declared the public hearing
Cclosed.
In connection with Mr. Maloufs comments, Council Member Trinkle agreed that
the Council was present to receive any final offers or additional information related to
the proposal, mainly that the process had been very transparent and had involved more
than contacting a few developers, but notice had also been published in the paper and
the City's website.
Vice -Mayor Rosen went on record saying that the process had been very
transparent and one of the important parts of the procurement process when dealing
with projects of said nature was the ability to meet timelines and commitments; and that
the project had been out for bid three separate times. In closing, he noted that the
project was something that needed to move forward, and he was confident that Fifth &
Church, LLC, would be able to complete the project.
There being no additional questions and /or comments by the Council Members,
Ordinance No. 39671 - 052013 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers -6.
CNAYS: None -0.
(Council Member Bestpitch was absent.)
250
CITY PROPERTY- PURCHASE/SALE OF PROPERTY: Pursuant to instructions
3
by the Council, the City Clerk having advertised a public hearing for Monday, May 20,
2013 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal to
convey approximately 6.928 acres of City -owned property to Intercept Youth Services,
Inc. ( "Intercept "), located in the Coyner Springs Road area of Botetourt County, and
designated as a portion of Botetourt County Official Tax No. 108(9)1A, commonly
known as the "Former Crisis Intervention Center", to be used by Intercept as a
treatment center for youth; and convey to Intercept a 20 foot permanent, non - exclusive,
ingress /egress easement across City -owned property to allow Intercept access to
Coyner Springs Road, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, May 10, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending execution of a Sales
Contract to sell to Intercept approximately 6.928 acres of City -owned property located in
the Coyner Springs Road area of Botetourt County for a purchase price of $420,000.00,
subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
( #39672 - 052013) AN ORDINANCE authorizing the proper City officials to
execute a Sales Contract and the necessary documents between the City and Intercept
Youth Services, Inc. ( "Intercept "), to sell to Intercept approximately 6.928 acres of City -
owned property, located in the Coyner Springs Road area of Botetourt County,
designated as a portion of Botetourt County Official Tax No. 108(9)1A, commonly
known as the former Crisis Intervention Center, upon certain terms and conditions;
conveying to Intercept a 20 foot permanent, non - exclusive ingress /egress easement
across the remaining portion of such City -owned property; authorizing the City Manager
to execute such further documents and take such further actions as may be necessary
to accomplish the above matters; and dispensing with the second reading by title of this
Ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 261.)
Council Member Trinkle moved the adoption of Ordinance No. 39672 - 052013.
The motion was seconded by Vice-Mayor Rosen.
u
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CCouncil Member Lea asked the City Manager to explain the services that would
be provided by Intercept Youth Services, LLC; whereupon, Mark Bogert, Executive
Director, Intercept Youth Services, LLC, explained that the his company already
provides many services in the area such as counseling, but would additionally provide a
new service to the area called "Fresh Start" whereby assessments and diagnostics
would be used to determine the needs of clients. He further explained that treatment
services would be provided for youth that would normally have to travel to Richmond or
the Tidewater area to receive such treatment; thus, allowing the youth to reintegrate
back into their families.
Council Member Price asked the age range of the youth for which services would
be provided; whereupon, Mr. Bogert responded that the focus would be on individuals
between the ages of 11 and 17 years old. Council Member Price questioned how many
individuals would be served at the facility and Mr. Bogert responded that a number had
not yet been determined.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing dosed.
There being no additional questions and /or comments by the Council Members,
C Ordinance No. 39672- 052013 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
OTHER BUSINESS:
COUNCIL -PAY PLAN: The Mayor announced that the Council instructed the City
Clerk to advertise a notice to hear public comments on the matter of pay increase for
the Mayor, Vice -Mayor and Members of Council at its regular meeting on May 20, 2013
and June 3, 2013; whereupon, he inquired if there were persons present who wished to
be heard on the matter.
Dr. M. Rupert Cutler appeared before the Council and spoke in favor of the
proposed salary increases for the Mayor and Members of Council.
(See copy of comments on file in the City Clerk's Office.)
C William Drewery, Robert Lynch, Ralph Hayes and Victoria Thomas appeared
before the Council and spoke in opposition of the proposed salary increases for the
Mayor and Members of Council.
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HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
Mark Grant appeared before the Council and urged them to request Amtrak to
use a local crew to operate the passenger rail service that will soon be coming to
Roanoke. He also suggested that the Virginia Transportation Museum be considered
as a possible location for the passenger rail station.
There being no further business, Mayor Bowers declared the Council meeting
adjourned at 8:32 p.m.
APPROVED
ATTEST:
/nathan E. Cra , CMC David A. Bowers
eputy ty Clerk - - - - -_ — Mayor
I
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FROANOKE CITY COUNCIL — REGULAR SESSION
June 3, 2013
9:00 a.m.
The Council of the City of Roanoke met in joint session with the Roanoke City
School Board on Monday, June 3, 2013, at 9:00 a.m., in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, pursuant to Chapter 2, Administration, Article ll, City Council, Section 2 -15,
Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as
amended, and pursuant to Resolution No. 39429- 070212 adopted by the Council on
Monday, July 2, 2012, with Mayor David A. Bowers and Chairman David B. Carson
presiding.
PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle,
William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea (arrived late), and Mayor
David A. Bowers -7.
ABSENT: None -0.
CThe Mayor declared the existence of a quorum.
OFFICERS PRESENT: Sherman M. Stovall, Assistant City Manager for
Operations (representing the City Manager); Ann H. Shawver, Director of Finance;
Daniel J. Callaghan, City Attorney; and Stephanie M. Moon, City Clerk.
SCHOOL TRUSTEES PRESENT: Mae G. Huff, Annette Lewis, Suzanne P.
Moore, Todd A. Putney, Lori E. Vaught, Richard Willis, Jr., and Chairman David B.
Carson -7.
SCHOOL TRUSTEES ABSENT: None -0.
OTHERS PRESENT: Representing the City of Roanoke: R. Brian Townsend,
Assistant City Manager for Community Development.
Representing Roanoke City Public Schools: Dr. Rita D. Bishop, Superintendent;
Curt Baker, Deputy Superintendent; and Cindy Poulton, Clerk to the Board; and
Timothy R. Spencer, Legal Counsel for Roanoke City School Board.
At this point, Council Member Lea entered the meeting. (9:05 a.m.)
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SCHOOLS: Mayor Bowers
welcomed everyone to the meeting and recognized
Dr. Bishop as Virginia's Superintendent of the Year, and Patrick Henry High School in
ranking 33rtl in Virginia and 397th in the Nation; and congratulated Chairman Carson on
his recent appointment to the 23rd Judicial Circuit Court Bench, adding that he was
presented a "Key to the City" during the Patrick Henry High School graduation on
Friday, May 31, 2013, in the Roanoke Civic Center Coliseum.
Chairman Carson also gave brief remarks stating that he was most appreciative
to receive the "Key to the City" and that the school system had made significant gains
over the last decade, adding that the graduation rate would begin with the number 8 for
the first time since 2005 for those students not pursuing traditional high school
education; and he respected Council's decision on the additional funds for Round Hill
Elementary School improvements and the relationship between Council and the School
Board.
Items for Discussion:
School Reserves and Impact on FY 2013 -14 and 2014-15 Budgets
Chairman Carson advised that because of one -time funds from the State and
Federal governments and Meal Tax previous funds were in the Fund Balance, but that
amount was decreasing and essentially would be at zero in about two years. The
School Board recognized that the City /School model was not sustainable, and the only
way to remain sustainable would be through additional funding sources, primarily if not
exclusively through the State.
The Deputy School Superintendent advised that in terms of the draw down,
Fiscal Year 2012 - 2013 was the first year in a deficit spending position of approximately
$4.5 million from the Fund Balance, and were expecting to see a drawdown of about
$12.1 million in Fiscal Year 2013 - 2014 followed by $13.6 million in Fiscal Year 2014 —
2015in the categorical budget that would exhaust the uncommitted portion of the Fund
Balance, however, but the School Board specifically set funds aside a committed
portion for items.
Council Member Ferris inquired about the $4.5 million deficit of 2013 and
whether it would be offset by the anticipated $800,000.00 the School Division would
receive as a result of the strong performance of local taxes; whereupon, Mr. Baker
advised that those additional funds would be factored in to lower said deficit to perhaps
$4.2 million. He added that if the schools were able to reduce the budget spending
below what the expenditure forecast was that would also benefit the Fund Balance.
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CHe further inquired how much of the deficit was directly attributable to the RCPS
Plus Program; whereupon, Mr. Baker replied that only a small portion of the deficit could
be attributed to the Program, adding that it was known going into the fiscal year that
there would be a deficit; adding that fortunately, funds for the Program have been
budgeted for next summer.
Dr. Bishop emphasized that RCPS Plus was not a remedial program, but a way
to enhance and enrich reading skills and make learning fun. She added that the
Program was approximately $1 million and well spent, but the school system would
have to find funds for the Program each year.
Council Member Ferris asked if State funds were provided for the Program or if it
was fully funded by the City; whereupon, Dr. Bishop indicated that the State was aware
of Program and she was actively seeking grant assistance.
He also asked if the funding formula was sufficient and if more social service
agencies should be involved in the discussion of RCPS Plus. Dr. Bishop replied that the
schools collaborated with all parties and RCPS Plus was a heavy instructional program,
not a social program.
Council Member Bestpitch asked about the impact of the late change in the
Standards of Learning process for the reading test on other school divisions;
whereupon, Dr. Bishop advised that it hurt urban districts the most; and with every
change, the curriculum had to be retaught which was often difficult.
Council Member Bestpitch further commented that the school system would have
to work with other localities around Virginia in a coordinated fashion to apply the
necessary pressure in order for the State to realize the real impact of their decisions.
Following additional comments with regard to the Standards of Learning, Council
Member Trinkle commented that it was benchmarked a few years ago to develop this
funding formula and he would not want a really good program to cease due to no action
taken by the Council.
At this point, Chairman Carson relinquished the Chair and left the meeting.
(10:24 a.m.)
School Recycling
Mr. Baker pointed out that the School Division has a very active Recycling
Program in which collection takes place twice per week at the schools and
school - related facilities, and the School Administration was pleased with the status of
the program.
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Mayor Bowers inquired about student and teacher involvement with regard to the
recycling effort; whereupon, Mr. Baker advised that environmental stewardship was
incorporated in all schools and all biodegradable waste was composted. He added that
among the schools the focus was moving toward a zero waste environment and the
intent was to take away paper, biodegradables, plastic and aluminum to reduce landfill
waste to a minimum.
Comments by Council Members /School Trustees:
Council Member Trinkle asked how much of an impact the wind turbines have on
the William Fleming High School's energy bills; whereupon, Mr. Baker advised that the
turbines were completely maintenance free and the power generated essentially turned
the meter backwards; and prior to the opening of the field house, the stadium had zero
power bills as a result of the turbines.
He further inquired about the school calendar and how spring breaks were
determined; whereupon, Dr. Bishop advised that she attended the Regional
Superintendent's meeting and suggested that spring break be held on the first week of
April every year and several colleagues were not interested in such a discussion, that it
would be difficult to schedule as long as spring break was bound to the Easter Holiday.
Council Member Bestpitch commented on the importance of financial
responsibility and efficiency and pointed out that he recently attended the Chamber of
Commerce Economic Summit, stating that the economy was moving in the right
direction, but much more slowly than it had traditionally, and therefore efforts to be more
efficient and partner in any financial aspect to help save money must be explored.
There being no further business, Vice - Chairman Putney declared the School
Board meeting adjourned at 10:39 a.m.
There being no additional comments, nor any further business, Mayor Bowers
declared the Council meeting in recess at 10:40 a.m.
At 10:53 a.m., the Council meeting reconvened in the Council Chamber, Room
450, with Mayor Bowers presiding and all Members of the Council in attendance; with
action being taken on the following items:
COUNCIL: A communication from Mayor Bowers requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.) I
257
CCouncil Member Trinkle moved that Council concur in the request of the Mayor to
convene in a Closed Meeting as above described. The motion was seconded by
Vice -Mayor Rosen and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
COUNCIL: A communication from Council Member Anita J. Price, Chair, City
Council Personnel Committee, requesting that Council convene in a Closed Meeting to
discuss a personnel matter, being the annual performance evaluation of a Council -
Appointed Officer, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as
amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Price moved that Council concur in the request to convene in a
Closed Meeting as above described. The motion was seconded by Vice -Mayor Rosen
and adopted by the following vote:
C AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferns, Lea, and
Mayor Bowers -7.
NAYS: None -0.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. It was advised that the briefings regarding the Hurt Park Bus Shelter Design
and Roanoke Prevention Alliance Safety /DUI Grant Briefings will be deferred until the
2:00 p.m. session, under the regular agenda.
Mayor Bowers declared the existence of a quorum and welcomed everyone to
the joint meeting of City Council and the Elections Precincts Task Force.
ELECTIONS PRECINCT TASK FORCE MEMBERS PRESENT: William C.
Dudley, JoAnn Edmunds, Herbert R. Moore, William "Rob" Roberts, Jane M. Smith,
Charles G. Steele, III, Keith Wheaton and Chairman Braxton G. Naff-8.
ABSENT: Committee Member Delvis "Mac" McCadden -1
11
258
OTHERS PRESENT: Melvin Williams, Secretary, Roanoke City Electoral Board;
and Lavern Grigsby, City Registrar.
Vice -Chair Wheaton introduced the Task Force Members and provided
background information about the process and charge of the Task Force.
Chairman Naff summarized the Task Force report by stating that the City of
Roanoke currently has 32 voting precincts and one absentee precinct, with 1,300 to
4,100 active registered voters and noted that the number of actual voters on Election
Day was always lower than the number of actual registered voters within any precinct.
He continued by stating that each voting precinct must be contiguous, have
clearly defined boundaries and a minimum of five officers on Election Day. He noted
that the City was provided 64 electronic poll books, two per location regardless of the
number of voters; however, additional poll books were on order, as well as 135 voting
machines distributed between all polling places; and currently the General Assembly
would not allow localities to acquire additional voting machines.
He also extended gratitude to Council Member Bestpitch and Commonwealth
Attorney Donald Caldwell for their work; and advised that their plans were included in
the deliberations since the first Task Force meeting. He added that the Caldwell -
Bestpitch plans used existing precincts boundaries to combine and reduce the overall
number of precincts to 27 or 23 precincts. Unfortunately, some of the boundaries were
out of line with the State Code and very similar to the original plan that was submitted
by the Electoral Board to City Council in 2011. The Board's initial plan also proposed a
combination of precincts, with a reduction from 32 to 26 precincts; however, at a Council
work session in 2011, concerns were expressed that the Electoral Board's original
realignment plan appeared to adjust lines, but did not seek to make fundamental
changes to the existing precinct alignment. He concluded that the Task Force highly
valued the time, expertise, research and concern by City staff, City Registrar,
Department of Technology and Electoral Board; and that the Electoral Board's proposal
reduced wait times and increased efficiency more than any other plan considered; and
therefore was the basis for the 20 precinct proposal that the Task Force voted for as
individuals, not representing any nominating organizations, and unanimously adopted to
recommend to City Council.
(See copy of report and written remarks on file in the City Clerk's Office.)
r1ol 7
Council Member Bestpitch inquired if there were an optimum number of
resources needed, given the limitation of voting machines allowed to be purchased by
the State; whereupon, Melvin Williams, Secretary, Roanoke City Electoral Board,
replied that the optimum number would be 8 to 10 machines per precinct, but in terms of
the primary next week a large voter turnout was not anticipated, so two or three
machines per precinct, would be adequate for the volume.
He further inquired if the rate of pay for poll workers was sufficient whereupon,
Lavern Shepherd, City Registrar, advised that the pay increase was beneficial to recruit
and retain poll workers.
Following extensive dialogue with regard to the proposed precincts, Council
Member Trinkle raised the question about the process going forward; whereupon, the
City Attorney recommended that the Task Force be disbanded, an ordinance be drafted,
public hearings be held with regard to the matter, staff work with the Registrar's Office
and Electoral Board in identifying polling places and send all documents to the
Department of Justice, which could be completed by December 2013 to be effective by
next year for the next election.
C Council Member Lea inquired as to the reasoning surrounding the NAACP's
opposition of the proposal; whereupon, Mr. Wheaton advised that the NAACP President
Brenda Hale was concerned with transportation, access to polling places for those who
did not have adequate resources, as well as polling place location. He added that many
of the concerns were addressed during the public hearings held by the Task Force and
the dialogue process.
Following additional comments by the Members of Council, Vice -Mayor Rosen
concluded that accessibility, transportation, education and awareness should always be
the focus regardless of the number of precincts. He added that the process should be
reviewed after each election to determine which precincts suffered from low voter
turnout.
There being no further discussion, Council Member Trinkle moved to disband the
committee, to receive and file the report, and to instruct the City Attorney to prepare the
necessary ordinance for adoption following a public hearing. The motion was seconded
by Council Member Ferris.
After many questions being raised regarding the previously stated motion, Mayor
Bowers clarified that the motion was only to begin the process that the Council was not
endorsing nor voting on a specific plan at the current time.
C There being no additional questions, the motion was unanimously adopted by the
Council.
260
At 12:06 p.m., the Council meeting was declared in recess until 2:00 p.m., for a
tour of Elmwood Park which is adjacent to the Main Library on South Jefferson Street.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Bowers presiding.
PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle,
William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, and Mayor David A.
Bowers -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: R. Brian Townsend, Assistant City Manager for
Community Development, Daniel J. Callaghan, City Attorney; Ann H. Shawver, Director
of Finance; and Stephanie M. Moon, City Clerk.
The Invocation was delivered by The Reverend Stephen R. Lamb, Pastor, Grace
and Truth Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
Mayor Bowers commented on the Elmwood Park Amphitheater Project, noting
that it was on schedule and on budget.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT: The Mayor recognized Susan Jennings on
being recognized by Hollins University for her tremendous contribution to the arts and
culture in the Roanoke Valley.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
Robert Gravely appeared before the Council and alleged that he had been
unlawfully terminated from employment with the City of Roanoke.
261
CThe Mayor instructed the City Attorney to forward to Mr. Gravely the documents
as previously submitted by the Administration with regard to his termination of
employment.
(See copy of documents transmitted by the City Attorney to Mr. Gravely on file in the
City Clerk's Office dated June 4, 2013.)
Judge Larry Black appeared before the Council and advised that the pay
increase being recommended for the Mayor and Members of City Council should have
been initiated by City staff based upon policy and not suggested by the Mayor.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meetings of Council held on Tuesday,
C February 19, 2013, recessed until Thursday, February 28, 2013; Monday, March 4,
2013; and Monday, March 18, 2013; were before the body.
(See Minutes on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that the reading of the minutes be dispensed with and
approved as recorded. The motion was seconded by Council Member Price and
adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
TECHNOLOGY - EQUIPMENT: A communication from the City Manager
requesting that Council schedule a public hearing for Monday, July 15, 2013, at 7:00
p.m., or as soon thereafter as the matter may be heard, to consider the adoption of a
resolution authorizing the participation of the City of Roanoke in the creation of the
Roanoke Valley Broadband Authority, was before the body.
(See communication on file in the City Clerk's Office.)
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Vice -Mayor Rosen moved that Council concur in the request of the City Manager
as above stated. The motion was seconded by Council Member Price and adopted by
the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
OATHS OF OFFICE -PARKS AND RECREATION ADVISORY BOARD: Report
of qualification of Chris Bryant as a member of the Parks and Recreation Advisory
Board to fill the unexpired term of Adam Boitnott ending March 31, 2014, was before the
Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that the report of qualification be received and filed.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS:
Hurt Park Bus Shelter
Susan Jennings, Arts and Culture Coordinator briefed the Council on the final
bus shelter design to be installed in the Hurt Park Neighborhood as recommended by
the Roanoke Arts Commission. She highlighted the following information:
I
Background
Scope of Project approved by City Council as part of 2012-
2013 Public Art Work Plan
This is a partnership project with the Greater Roanoke
Transit Co. (GRTC), Ride Solutions and the Hurt Park
Neighborhood Association (HPNA). The HPNA is working
with the Roanoke Redevelopment and Housing Authority
(RRHA) to develop an empty lot at the corner of Salem Ave
and 13th Street. Valley Metro has agreed to move the bus
stop at 12th street to this location.
Budget
• Percent for Art Funds $3,000.00
Use of funds approved by City Council as part of work plan
• GRTC — Federal Grant $12,000.00
Process
• Ride Solutions Grant $3,000.00
• Total $18,000.00
City of Roanoke received four responses to a Request for
Qualifications
Citizen Selection Panel narrowed that down to two finalists
Julia Burr — Black Mountain, North Carolina
John Wilson — Roanoke, Virginia
• The finalists completed a Request for Proposals and came
for interviews on May 16, 2013.
• The panel recommended the proposal by Julia Burr
The Roanoke Arts Commission unanimously approved their
recommendation on May 21, 2013.
263
264
Selection Panel
Jimmy Cook — President, Hurt Park Neighborhood
Association
• Ralph Eaton —Artist
• Jeremy Holmes — Coordinator of Sustainability Programs,
Ride Solutions
• Amy Moorefield — Chair, Roanoke Arts Commission
• Kevin Price — Assistant General Manager, Greater Roanoke
Transit Company (Valley Metro)
About the Artist Julia Burr
• MFA in sculpture from California Institute of the Arts
• BFA from University of Tennessee
• Commissions in North Carolina including Pack Square in
Asheville
• Designed and fabricated a bus shelter for Greensboro, North
Carolina . .
Drawings
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Artist's Alterations in Response to
Panel Suggestions
07
#
Photos of Maquette
FA-01 �J
Will include 3 glass panels with up to four colors
of marbles
Materials
• Roof is aluminum with cedar cladding
• Shelter fabricated from steel with powder coating
Bench also Powder Coated
• Sits on a concrete pad
Next Step
Seeking City Council's concurrence with the
recommendation of the Roanoke Arts Commission
(See copy of presentation on file in the City Clerk's Office.)
Council Member Bestpitch asked if the Hurt Park Bus Shelter was the third the
City designed by the Arts Commission; whereupon, Ms. Jennings replied in the
affirmative, adding that the first two were designed for the two high schools with
assistance by the students.
Council Member Price commented that the design was fabulous and asked if the
residents of the neighborhood had the opportunity to view it. Ms. Jennings advised that
due to policy she was unable to disclose the information; however Jimmy Cook,?
President, Hurt Park Neighborhood Association, played a major role in the selection
process.
267
CCouncil Member Trinkle offered a motion for the Council to concur in the
recommendation of the Roanoke Arts Commission to hire the artist and complete the
installation. The motion was seconded by Council Member Bestpitch and unanimously
adopted.
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11
Roanoke Prevention Alliance Safety /DUI Grant
Susan Rieves- Austin, MS BRBH, Manager Prevention Planning /Evaluation and
Strategic Prevention Framework State Incentive Grant Project Director; Ray Bemis, III,
CPP, MSW BRBH, Roanoke Prevention Alliance and Strategic Prevention Framework
State Incentive Grant Project Coordinator; and Sergeant Will Drake, Roanoke Police
Department, briefed the Council on the Strategic Prevention Framework State Incentive
Grant (SPF -SIG).
Ms. Rieves- Austin advised that the Roanoke Prevention Alliance received the
Strategic Prevention Framework State Incentive Grant funding in February 2012 in
order to reduce alcohol related motor vehicle crashes by 15 — 24 year olds. She added
that the City of Roanoke qualified for the funding because of its higher than state rates
of alcohol- related motor vehicle crashes for that age group.
She further advised that the City was required to follow the Strategic Prevention
Framework process using all five steps, as set forth: assessment, capacity building,
strategic planning, and implementation and evaluation.
Roanoke Prevention Alliance Membership
•
23 YOIrttlRCourt Servlres
• Blue Ridge Behamoral
Healthcare
Cannon Olnlc
• (rill dren,7i
•Faml l y Servlre of Roanoke Valley
-Jefferson Colleg.+of Health
Seeress
• NtAOo
Roanoke Area YOutbsubstance
Abuse Coalition (RASYAC)
Roanoke City Council
-Roanoke City Parks &Recreation
• Roanoke Oty Schools
• Roanoke City Youp Servlres
•Roanoke Polloa0aparm Ort
• Raanoke Pcbllcubrarles
•TylerF Clark Graphic Oezlgn
• VAABC Bureau of Law
Enforcement
• Virginia Employment Commission
• Virpola Western Community
College
• VA National Guard Countendrug
Program
• Western VA Workforce
Oerel opm ant Board
•W heeler Broadtesa n& Inc
•YMCA of Roanoke Valley
•Youth of Vlrgl of a Speak out
(YOVA50)
Strategic
Prevention
Framework
)SPF)
NU Ilia
269
CMs. Rieves- Austin pointed out that the above - related map indicated alcohol -
related motor vehicle crashes from 2009 and 2010 of drivers from ages 15 to 24 and
listed the Virginia Alcoholic Beverage Control licensed restaurants in yellow in which
many of the crashed were clustered around downtown and Williamson Road.
r
270
Mr. Bemis advised that the Roanoke Police Department plan to implement two
sobriety checkpoints and four saturation patrols to enforce impaired driving laws and
that one of each has been completed. He added that for each of the enforcement
events there would also be a media campaign implemented. The Roanoke Prevention
Alliance was partnering with Wheeler Broadcasting, Fox 21/27, Regal Cinemas, WSLS
digital media and Roanoke Fire -EMS's billboard.
3
10
10
271
Mr. Bemis pointed out that currently the Media Campaign theme was "What's
Your Plan and How Will You Get Home Safely Once You Have Been Drinking ?," as well
as educating people about the mandatory consequences of obtaining a DUI (a minimum
$250.00 fine, revoke or restrict license and the ignition interlock system).
Mr. Bemis shared a video produced by Fox 21/27 that would be used for the ad
campaign throughout the summer at the Regal Cinema at Valley View Mall. He added
that Sergeant Drake was in the video and had coordinated the activities for the
saturation patrols and sobriety checkpoints as well as assisted with collecting evaluation
data.
272
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Mr. Bemis concluded that during the first quarter of 2013, there were 19 DUIs by
21 — 24 year olds compared to 24 in the first quarter of 2012. He noted that they were
anticipating a ten percent increase in total DUIs in 2013 or to go from 71 to 78, but the
implementation phase of the grant began March 1 and in the first quarter there was only
one saturation patrol and media campaign implemented.
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273
CMs. Rieves - Austin concluded that 121 letters, in English and Spanish were
mailed to Roanoke City restaurants and 18 restaurant websites were monitored as of
April 30, 2013. She added that of those 18 websites, Roanoke Prevention Alliance
members observed and reported four potential violations to the Virginia Department of
Alcoholic Beverage Control. The ABC Board contacted the restaurants, pointed out any
potential violations and reiterated the regulations for alcohol use. Ultimately, the
Roanoke Prevention Alliance members will check back on restaurant websites to
observe and report further potential violations to ABC.
(See copy of presentation on file in the City Clerk's Office.)
Discussion:
Council Member asked for explanation of a saturation patrol; whereupon,
Sergeant Drake advised that it was a data driven focus of an area experiencing more
arrests and crashes and saturating the area with officers to stop vehicles and detect
impaired drivers.
Council Member Lea also asked where the checkpoints and patrols were located
on St. Patrick's and Memorial Holidays; whereupon, Sergeant Drake indicated that on
St. Patrick's Day the saturation patrol focused on Williamson Road, Tenth Street to
Orange Avenue and the Downtown area; and on Memorial Day the focus was on
Williamson Road in front of the Roanoke Civic Center.
Council Member Trinkle thanked the presenters for the informative report and
advised that as a restaurant owner he has heard about the program as having a sense
of fairness and consistency; whereupon, Mr. Bemis advised that the kick -off event was
held downtown where volunteers handed out brochures and offered free rides to
patrons.
Dr. Trinkle commented that many inconsistencies existed among restaurants and
asked if the restaurants would be educated on the rules with regard to serving alcoholic
beverages; whereupon, Mr. Bemis advised that letters were sent out to the ABC
licensed restaurants informing that their websites and Facebook pages would be
monitored. He further advised that results would be sent to the ABC Board and the
Board would be providing the education.
Council Member Price inquired about the monitoring of the Facebook pages and
how that would be implemented. Mr. Bemis stated that WSLS Channel 10 conducted an
interview of a downtown restaurant employee who stated that they did not want the
patrons to over consume and supported the alcohol regulations and monitoring. He also
stated that the program ran through June 2014 and he would return to share the results
with the Council.
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Council Member Bestpitch suggested that restaurant personnel be given a card
to extend the on- street parking time by three hours for patrons who may have
consumed too much alcohol and need additional time to return and pick up their vehicle
in order to avoid receiving a parking violation; whereupon, Police Chief Chris Perkins
advised that such an idea had been discussed with the City Manager, and is in the
process of being implemented. Council Member Bestpitch added that perhaps the
Roanoke Prevention Alliance could support the initiative and distribute the parking cards
to the establishments.
Council Member Lea commented that he is an advocate of strong law
enforcement due to the deaths caused by DUI's; he was concerned about data
reflecting deaths between ages 15 — 21, very dangerous and supportive regardless of
age.
Vice -Mayor Rosen inquired if restaurant personnel were educated on the alcohol -
related regulations prior to monitoring the sites; whereupon, Mr. Bemis advised that 121
letters were distributed to restaurants in English and Spanish stating that the Roanoke
Prevention Alliance would be looking at their websites and Facebook pages, but the
alcohol use regulations were not included in the letter.
Ms. Rieves- Austin interjected that fortunately 78 percent of the restaurants were
in compliance; and at this point only, eight restaurants would need to have on -site
monitoring.
There being no additional comments, Mayor Bowers thanked the presenters and
advised that the briefing would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
BUDGET- YOUTH - RECREATION: The Assistant City Manager for Community
Development submitted a written communication, on behalf of the City Manager,
recommending acceptance of funds to provide nutritional needs for children and youth
during the summer months through a Parks and Recreation supervised Summer
Nutrition Program from the Virginia Department of Health.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #39673 - 060313) A RESOLUTION authorizing the acceptance of a Summer
Food Program Grant from the Virginia Department of Health, and authorizing execution
of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 76, page 259.) ►i1
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CCouncil Member Bestpitch moved the adoption of Resolution No. 39673 - 060313.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #39674- 060313) AN ORDINANCE to appropriate funding from the Federal
government, through the Virginia Department of Health, for the Summer Food Program,
amending and reordaining certain sections of the 2012 - 2013 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 260.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 39674-
060313. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
BUDGET -HUMAN SERVICES ADVISORY BOARD: The Assistant City Manager
for Community Development submitted a written communication, on behalf of the City
Manager, recommending approval of Human Services Advisory Board allocation for
funding to various non -profit agencies for Fiscal Year 2013 — 2014.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
( #39675 - 060313) A RESOLUTION concurring in the recommendations of the
Human Services Advisory Board ( "Board ") for allocation of City funds to various
qualified agencies to assist such agencies in the performance of their programs for
Fiscal Year 2013 - 2014, and authorizing the City Manager or his designee to execute a
contract with the Council of Community Services to perform the necessary performance
audits to evaluate the effectiveness and efficiency of all the programs by such agencies.
(For full text of resolution, see Resolution Book No. 76, page 261.)
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Council Member Price moved the adoption of Resolution No. 39675- 060313. The n
motion was seconded by Vice-Mayor Rosen and adopted by the following vote: u
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
Council Member Price offered the following budget ordinance:
( #39676- 060313) AN ORDINANCE to transfer funding to specific Human
Services Committee agencies, amending and reordaining certain sections of the 2013 -
2014 General Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 262.)
Council Member Price moved the adoption of Budget Ordinance No. 39676-
060313. The motion was seconded by Vice -Mayor Rosen and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferns, Lea, and
Mayor Bowers -7.
NAYS: None -0.
BIDGET- ROANOKE ARTS COMMISSION: The Assistant City Manager for
Community Development submitted a written communication, on behalf of the City
Manager, recommending approval of Roanoke Arts Commission allocation for funding
to various non -profit agencies for Fiscal Year 2013 — 2014.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following resolution:
( #39677 - 060313) A RESOLUTION concurring in and approving the
recommendations of the Roanoke Arts Commission's ( "Arts Commission ") allocation of
City funds to various nonprofit agencies for Fiscal Year 2013 - 2014.
(For full text of resolution, see Resolution Book No. 76, page 264.)
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CVice-Mayor Rosen moved the adoption of Resolution No. 39677- 060313. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
Vice -Mayor Rosen offered the following budget ordinance:
( #39678- 060313) AN ORDINANCE to transfer funding to specific Art
Commission agencies, amending and reordaining certain sections of the 2013 - 2014
General Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 265.)
Vice -Mayor Rosen moved the adoption of Budget Ordinance No. 39678- 060313.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
C AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
EMERGENCY SERVICES - BUDGET: The Assistant City Manager for
Community Development submitted a written communication, on behalf of the City
Manager, recommending appropriation of reimbursement funds from the Federal
Emergency Management Agency (FEMA) in connection with the Derecho storm.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #39679- 060313) AN ORDINANCE to appropriate funding from the Federal
Emergency Management Agency (FEMA) for reimbursement of Derecho expenditures,
amending and reordaining certain sections of the 2012 - 2013 General Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 266.)
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Council Member Bestpitch moved the adoption of Ordinance No. 39679- 060313.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
COMMENTS BY ASSISTANT CITY MANAGER: NONE.
Mayor Bowers recognized Marcus Huffman, student, University of Phoenix,
serving as a summer intern in the City Manager's Office.
DIRECTOR OF FINANCE:
FINANCIAL REPORTS: The Director of Finance submitted Financial Report for
the month of April 2013 and the Roanoke City Public Schools for the month of March
2013.
(See copies of Financial Reports on file in the City Clerk's Office.)
The Director of Finance summarized the Financial Report stating that three
percent growth was expected in the Personal Property Tax Category; and inasmuch as
June 1 was the date the City updated the School system about tax performance and
additional funding, which should be a little more than $800,000.00 above the adopted
budget amount, would be the amount provided to the School Division. She added that
the amount was driven by strong performances in the real estate, lodging and meals
taxes.
Without objection by the Council, the Mayor advised that the Financial Reports
would be received and filed.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS:
CITY COUNCIL -PAY PLAN: The Mayor advised that the matter with regard to
approval of compensation for the Mayor and Members of City Council effective July 1,
2014, as set forth: Mayor - $23,000.00Nice -Mayor and Council Members - $20,000.00,
was postponed from the May 13, 2013, Recessed Council meeting; whereupon, he
opened the floor for discussion and reconsideration.
Robert Gravely appeared before the Council and commented about the t
unfairness of City Council on awarding themselves a raise of 28.5 percent, whereby the J
City workforce was to receive only a two percent increase for insurance purposes.
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CWilliam Drewery appeared before the Council and expressed concern that City
employees were being slighted and City Council should receive the same increase so
as to be in alignment with what was being given to City employees.
Council Member Trinkle reminded the Council that he would like to offer an
alternative, adding that the City Attorney had prepared an ordinance awarding the
Council a ten percent increase, which would be more in alignment with the pay increase
for City employees. He continued to support increases for future Council's in
increments.
There being no additional questions and /or comments by the Members of
Council, Ordinance No. 39680 was adopted on its first reading by the following vote:
AYES: Council Members Price, Bestpitch, Lea, and Mayor Bowers -4.
NAYS: Council Members Rosen, Trinkle, and Ferds -3.
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS: NONE.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL: NONE.
At 3:14 p.m., the Council meeting was declared in recess for a Closed Meeting to
be held in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor
Municipal Building.
At 4:16 p.m., the meeting reconvened in the Council Chamber, with Mayor
Bowers presiding, and all Members of the Council in attendance.
OATHS OF OFFICE - SCHOOLS: Council Member Lea offered the following
resolution reappointing Annette Lewis and Suzanne Moore as School Board Trustees
for terms of three - years, each, commencing July 1, 2013 and ending June 30, 2016:
( #39681- 060313) A RESOLUTION appointing Annette Lewis and Suzanne
Moore, as School Board Trustees on the Roanoke City School Board for terms
commencing July 1, 2013, and ending June 30, 2016.
(For full text of resolution, see Resolution Book No. 76, page 267.)
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Council Member Lea moved the adoption of Resolution No. 39681- 060313. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
OATHS OF OFFICE- SCHOOLS: Council Member Ferris offered the following
resolution appointing William B. Hopkins, Jr., as a School Board Trustee to fill the
unexpired term of David B. Carson commencing June 13, 2013 and ending June 30,
2014:
( #39682 - 060313) A RESOLUTION appointing William B. Hopkins, Jr., as School
Board Trustee on the Roanoke City School Board to fill the unexpired term of David B.
Carson, commencing June 13, 2013, and ending June 30, 2014.
(For full text of resolution, see Resolution Book No. 76, page 268.)
Council Member Ferris moved the adoption of Resolution No. 39682- 060313.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
OATHS OF OFFICE - BUILDING CODE AND FIRE APPEALS BOARD: The
Mayor called attention to the upcoming expiration of the three -year terms of office of
Justina Megginson (Property Manager), Jeffry Parkhill (Architect) and Kirk Bates
(Citizen at Large) as members of the Building Code and Fire Appeals Board ending
June 30, 2013; whereupon, he opened the floor for nominations.
Council Member Lea placed in nomination the names of Justine Megginson,
Jeffry Parkhill and Kirk Bates.
There being no further nominations, Ms. Megginson, Mr. Parkhill and Mr. Bates
were reappointed as members of the Building Code and Fire Appeals Board for three -
year terms of office ending June 30, 2016, by the following vote:
FOR MS. MEGGINSON AND MESSRS. PARKHILL AND BATES: Council
Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7.
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OATHS OF OFFICE -CITY OF ROANOKE PENSION PLAN, BOARD OF
TRUSTEES: The Mayor called attention to the upcoming expiration of the three -year
term of office of Gregory Feldmann as a City representative of the City of Roanoke
Pension Plan, Board of Trustees, ending June 30, 2013; whereupon, he opened the
floor for nominations.
Council Member Lea placed in nomination the name of Gregory Feldmann.
There being no further nominations, Mr. Feldmann was reappointed as a City
representative of the City of Roanoke Pension Plan, Board of Trustees, for a three -year
term of office ending June 30, 2016, by the following vote:
FOR MR. FELDMANN: Council Members Price, Rosen, Trinkle, Bestpitch, Ferns,
Lea, and Mayor Bowers -7.
OATHS OF OFFICE -MILL MOUNTAIN ADVISORY COMMITTEE: The Mayor
called attention to the upcoming expiration of the three -year terms of office of Betty
Field, Thomas Turner (Mill Mountain Zoo representative), and Nancy Dye as members
of the Mill Mountain Advisory Committee ending June 30, 2013; whereupon, he opened
the floor for nominations.
r
Council Member Lea placed in nomination the names of Betty Field, Thomas
L Turner and Nancy Dye.
There being no further nominations, Ms. Field, Mr. Turner and Ms. Dye were
reappointed as members of the Mill Mountain Advisory Committee for three -year terms
of office ending June 30, 2016, by the following vote:
FOR MS. FIELD, MR. TURNER, AND MS. DYE: Council Members Price, Rosen,
Trinkle, Bestpitch, Ferns, Lea, and Mayor Bowers -7.
OATHS OF OFFICE - PERSONNEL AND EMPLOYMENT PRACTICES
COMMISSION: The Mayor called attention to the upcoming expiration of the three -year
terms of office of Donald Dillard (City), Greg Staples (City), and Stephen Willis as
members of the Personnel and Employment Practices Commission ending June 30,
2013; whereupon, he opened the floor for nominations.
Council Member Lea placed in nomination the names of Donald Dillard, Greg
Staples and Stephen Willis.
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There being no further nominations, Messrs. Dillard, Staples, and Willis were
reappointed as members of the Personnel and Employment Practices Commission for
three -year terms of office ending June 30, 2016, by the following vote:
FOR MESSRS. DILLARD, STAPLES AND WILLIS: Council Members Price,
Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7.
Council Member Lea moved that the City residency requirements for Mr. Staples
be waived in this instance. The motion was seconded by Council Member Bestpitch and
unanimously adopted.
OATHS OF OFFICE- ROANOKE ARTS COMMISSION: The Mayor called
attention to the upcoming expiration of the three -year terms of office of M. Rupert
Cutler, David Mickenberg, Nathan Harper, Patice Holland and Thomas McKeon as
members of the Roanoke Arts Commission ending June 30, 2013; whereupon, he
opened the Floor for nominations.
Council Member Lea placed in nomination the names of M. Rupert Cutler,
Nathan Harper, Patice Holland, Cad Gates and Thomas McKeon.
There being no further nominations, Dr. Cutler, Mr. Harper, Ms. Holland and Mr.
McKeon were reappointed; and Ms. Gates was appointed to replace David Mickenberg
as members of the Roanoke Arts Commission for three -year terms of office ending
June 30, 2016, by the following vote:
FOR DR. CUTLER, MR. HARPER, MR. MCKEON, MS. HOLLAND AND
MS. GATES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor
Bowers -7.
OATHS OF OFFICE - ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor
called attention to the upcoming expiration of the three -year terms of office of Braxton
Naff, Anthony Tate and Rena Cromer ending June 30, 2013 and the unexpired term of
office of Hollis Young ending June 30, 2014, as members of the Roanoke
Neighborhood Advocates; whereupon, he opened the floor for nominations.
Council Member Lea placed in nomination the names of Anthony Tate, Braxton
Naff, and Philip Clements.
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There being no further nominations, Mr. Tate was reappointed and Mr. Clement
was appointed to replace Rena Cromer for three -year terms of office ending June 30,
2016; and Braxton Naff was appointed to fill the unexpired term of Hollis Young ending
June 30, 2014, as members of the Roanoke Neighborhood Advocates by the following
vote:
FOR MESSRS. TATE, NAFF, AND CLEMENT: Council Members Price, Rosen,
Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7.
OATHS OF OFFICE- ROANOKE PUBLIC LIBRARY BOARD: The Mayor called
attention to the upcoming expiration of the three -year terms of office of Marianne
Gandee, Owen Shultz and Linda Strelka as members of the Roanoke Public Library
Board ending June 30, 2013; whereupon, he opened the floor for nominations.
Council Member Lea placed in nomination the names of Marianne Gandee,
Owen Shultz and Benjamin Bazak.
There being no further nominations, Ms. Gandee and Mr. Shultz were
reappointed and Mr. Bazak was appointed to replace Linda Strelka as members of the
Roanoke Public Library Board for three -year terms of office ending June 30, 2016, by
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FOR MS. GANDEE, MESSRS. SHULTZ AND BAZAK: Council Members Price,
Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7.
OATHS OF OFFICE- ROANOKE VALLEY GREENWAY COMMISSION: The
Mayor called attention to the upcoming expiration of the three -year term of office of
James Ritchie as a City representative of the Roanoke Valley Greenway Commission
ending June 30, 2013; whereupon, he opened the floor for nominations.
Council Member Lea placed in nomination the name of James Ritchie.
There being no further nominations, Mr. Ritchie was reappointed as a City
representative of the Roanoke Valley Greenway Commission for a three -year term of
office ending June 30, 2016, by the following vote:
FOR MR. RITCHIE: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris,
Lea, and Mayor Bowers -7.
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OATHS OF OFFICE - ROANOKE VALLEY CONVENTION AND VISITORS
BUREAU: The Mayor called attention to the upcoming expiration of the three -year terms
of office of Jeffrey Marks, Gary Walton, Ssunny Shah and Lee Wilhelm, III, as City
representatives of Roanoke Valley Convention and Visitor Bureau ending June 30,
2013; whereupon, he opened the floor for nominations.
Council Member Lea placed in nomination the name of Jeffrey Marks, Gary
Walton, Renee "Butch" Craft and Douglas Robison.
There being no further nominations, Messer Marks and Walton were
reappointed, and Ms. Craft and Mr. Robinson were appointed to replace Lee Wilhelm,
III, and Ssunny Shah, respectively, as City representatives of the of Roanoke Valley
Convention and Visitors Bureau for one —year terms of office ending June 30, 2014, by
the following vote:
FOR MESSRS. MARKS, WALTON, ROBISON AND MS. CRAFT: Council
Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7.
OATHS OF OFFICE -COURT COMMUNTIY CORRECTIONS REGIONAL
CRIMINAL JUSTICE BOARD: The Mayor called attention to the upcoming expiration of
the three -year term of office of Deputy Chief Tim Jones as the Chief of Police Designee
to the Court Community Corrections Regional Criminal Justice Board ending June 30,
2013; whereupon, he opened the floor for nominations.
Council Member Lea placed in nomination the name of Captain Samuel Roman.
There being no further nominations, Captain Samuel Roman was appointed to
replace Deputy Tim Jones as the Chief of Police designee to the Court Community
Corrections Regional Criminal Justice Board for a three -year term of office ending
June 30, 2016; by the following vote:
FOR CAPTAIN ROMAN: Council Members Price, Rosen, Trinkle, Bestpitch,
Ferris, Lea, and Mayor Bowers -7.
At 4:22 p.m., the Council meeting was declared in recess for continuation of a
Closed Meeting in the Council's Conference Room.
At 5:18 p.m., the Council meeting reconvened in the Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Bowers presiding
and all members of Council in attendance.
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LCOUNCIL: With respect to the Closed Meeting just concluded Council Member
Bestpitch moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
There being no further business, the Mayor declared the Council meeting
adjourned at 5:19 p.m.
APPROVED
ATTEST:
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Stephanie M. Moon, MMC
City Clerk
David A. Bower
Mayor
02::
ROANOKE CITY COUNCIL — REGULAR SESSION
June 17. 2013
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, June 17,
2013, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section
2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke
(1979), as amended, and pursuant to Resolution No. 39429- 070212 adopted by the
Council on Monday, July 2, 2012.
PRESENT:
Council Members Court G.
Rosen,
David B. Trinkle, William D.
Bestpitch, Raphael
E. Ferris, Sherman P. Lea,
Anita J.
Price, and Mayor David A.
Bowers -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT - VETERANS: Council Member Bestpitch
presented a Certificate of Recognition from the Department of Defense Vietnam War
Commemoration to the City of Roanoke in recognition as a Commemorative Partner in
connection with the 501" Anniversary of the Vietnam War.
(See copy of Certificate of Recognition on file in the City Clerk's Office.)
MIN
ACTS OF ACKNOWLEDGMENT- FIRE/EMS: Council Member Trinkle offered
the following resolution recognizing Fire /EMS Deputy Chief Ralph Tartaglia upon his
retirement:
( #39683 - 061713) A RESOLUTION recognizing City of Roanoke Fire -EMS
Deputy Chief Ralph Tartaglia.
(For full text of resolution, see Resolution Book No. 76, page 269.)
Council Member Trinkle moved the adoption of Resolution No. 39683 - 061713.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers -7.
NAYS: None -0.
The Mayor presented a ceremonial copy of Resolution No. 39683 - 061713 and a
City gift to Deputy Chief Tartaglia. Several Council Members also shared outstanding
accolades to Deputy Chief Tartaglia.
ACTS OF ACKNOWLEDGMENT -SOLID WASTE MANAGEMENT: The Mayor
recognized employees of the Solid Waste Management Division for outstanding service
in the community and declared June 17 as National Solid Waste Day.
ACTS OF ACKNOWLEDGMENT- FINANCE: The Mayor presented a plaque to
the Director of Finance and recognized staff on receiving the 2013 Government Finance
Officers Association Award for Excellence in the Pensions and Benefits Category to the
Department of Finance.
ACTS OF ACKNOWLEDGMENT -CITY OF ROANOKE: The Mayor presented a
plaque to the City Manager from the Roanoke Natural Foods Co -op.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
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Minutes of the regular meetings of Council held on Monday, April 1,
2013 and Monday, April 15, 2013, were before the body.
(See Minutes on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that Council dispense with the reading of the minutes
and approve as recorded. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers -7.
NAYS: None -0.
CITY COUNCIL - PERSONNEL COMMITTEE: A communication from Council
Member Anita J. Price, Chair, City Council Personnel Committee, requesting that
Council convene in a Closed Meeting to discuss personnel matters being the annual
performance evaluation of a Council- appointed officer, and performance of a Council -
appointed officer, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as
amended, was before the body.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that Council concur in the request as above described.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers -7.
NAYS: None -0.
AUDIT COMMITTEE: Minutes of the Audit Committee held on June 5, 2013,
were before the Council.
(See Minutes on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that the minutes be received and filed. The motion
was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers -7.
NAYS: None -0. 1
MUG
OATHS OF OFFICE - DEFINED CONTRIBUTION BOARD- ROANOKE ARTS
COMMISSION -MILL MOUNTAIN ADVISORY COMMITTEE: Reports of qualification of
the following individuals were before the Council:
Andrea Trent as the Director of Finance designee of the Defined
Contribution Board for a four -year term of office ending June 30,
2017;
M. Rupert Cutler as a member of the Roanoke Arts Commission for
a three -year term of office ending June 30, 2016; and
Betty Field as a member of the Mill Mountain Advisory Committee
for a three -year term of office ending June 30, 2016.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that the reports of qualification be received and filed.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
HUMAN SERVICES - GRANTS: The City Manager submitted a written
communication recommending recognition of funding for the Western Virginia
Workforce Development Board Workforce Investment Act Dislocated Worker /Rapid
Response and Incentive Award programs for periods February 2013 to June 2014 and
July 2012 to June 2013, respectively.
(For full text, see communication on file in the City Clerk's Office.)
W1
Council Member Price offered the following resolution:
( #39684 - 061713) A RESOLUTION acknowledging and recognizing the
Workforce Investment Act funding of $249,993.00 to be administered by the Western
Virginia Workforce Development Board for the award period of February 1, 2013 —
June 30, 2014, and the Workforce Investment Act Incentive Award of $1,500.00 to be
administered by the Western Virginia Workforce Development Board for the award
period of July 1, 2012 — June 30, 2013.
(For full text of resolution, see Resolution Book No. 76, page 270.)
Council Member Price moved the adoption of Resolution No. 39684- 061713.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers -7.
NAYS: None -0.
BUDGET - GRANTS- POLICE: The City Manager submitted a written
communication recommending acceptance and appropriation of funds in connection
with a United States Marshals Service (USMS) Capital Area Regional Fugitive Task
Force (CARFTF) Vehicle Purchase Grant for the City of Roanoke Police Department.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #39685 - 061713) A RESOLUTION authorizing acceptance of a donation of
vehicles awarded the Roanoke City Police Department by the United States Marshals
Service, and authorizing execution of any and all necessary documents to accept the
funds.
(For full text of resolution, see Resolution Book No. 76, page 272.)
Council Member Trinkle moved the adoption of Resolution No. 39685- 061713.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers -7.
NAYS: None -0.
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Council Member Trinkle offered the following budget ordinance:
( #39686 - 061713) AN ORDINANCE to appropriate funding from the United
States Marshals Service for the U.S. Marshals Capital Area Regional Fugitive Task
Force (CARFTF), amending and reordaining certain sections of the 2012 - 2013 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 273.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 39686-
061713. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers -7.
NAYS: None -0.
BUDGET - SCHOOLS - TAXES: The City Manager submitted a written
communication recommending appropriation of funds in connection with the Fiscal Year
2013 Real Estate Tax revenue and the Roanoke City Public Schools expense
adjustment.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following budget ordinance:
( #39687- 061713) AN ORDINANCE to increase the Roanoke City Public Schools
transfer and Contingency expenditures, and Real Estate and Sales Tax revenue budget
estimates, amending and reordaining certain sections of the 2012 - 2013 General Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 273.)
Vice -Mayor Rosen moved the adoption of Budget Ordinance No. 39687- 061713.
The motion was seconded by Council Members Lea and Trinkle.
Council Member Ferris requested an explanation of the increase for additional
funding to be allocated to the schools; whereupon, the Director of Finance reminded the
Council that the adopted school funding formula designates that 40 percent of the
adjusted local revenue of the City be provided in support of Roanoke City Public
Schools. In addition, she reported that an updated computation of the local shares of tax
revenue for the School Division as of June 1, 2013 provided that additional funding in
the amount of $820,000.00 or 1.1 percent would need to be allocated to the School
Division.
292
Ms. Shawver indicated that the resulting total funding provided to the Schools
would be $73,590,400.00, with residual funding in the amount of $284,000.00, being - -
appropriated to the Budget Contingency. She continued that based on the performance
of both Real Estate and Sales taxes revenue adjustments will be made to enable the
City to provide the additional funding to the School Division.
There being no further questions and /or comments by the Council, Budget
Ordinance No. 39687- 061713 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers -7.
NAYS: None -0.
BUDGET - POLICE DEPARTMENT: The City Manager submitted a written
communication recommending appropriation of funds in connection with a budget
adjustment in billing for off -duty security services provided by the Roanoke City Police
Department.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following budget ordinance:
( #39688 - 061713) AN ORDINANCE to increase Police Off -Duty Earnings
expenditure and revenue budget estimates, amending and reordaining certain sections
of the 2012 - 2013 General Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 274.)
Council Member Ferris moved the adoption of Budget Ordinance No. 39688-
061713. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers -7.
NAYS: None -0.
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COMMENTS BY CITY MANAGER.
The City Manager offered the following comments:
Response to June 13 Storm
• Commended city departments for their response to the
massive accident on 1 -581 last Wednesday. Fire -EMS and
Police worked well together to assist victims of the accident,
conduct traffic, and address other concerns.
• E -911 received over 478 calls for service related to the wind
event between 2:00 p.m. and 6:45 p.m. the afternoon of the
storm (Thursday).
• As of this morning, Appalachian Power reports power has
been restored to all City of Roanoke customers.
• DoT GIS staff developed outage maps for use with relevant
city agencies. This was an area for improvement identified
with the Derecho response.
• Crews from across city departments responded to the storm,
including Fire -EMS, Police, Transportation, and Parks and
Recreation to clear downed trees and other situations that
resulted from the storm.
• Solid Waste crews began working the northwest area of the
city for brush collection from the storm on Saturday.
• For the week of June 17 -21, bulk collection has been
suspended so that crews can conduct a full sweep to collect
debris from the storm in all neighborhoods.
• Solid Waste crews have caught up on trash collection from
last week, and are on schedule for the week of June 17 -21.
• Parks and Recreation temporarily closed several parks and
pools but have since re- opened.
• Urban Forestry has actively worked to address several
downed trees and has been coordinating with AEP for safety
reasons.
• City Schools started summer school today and several of
those were without power with the event. Schools worked
with AEP and the City to ensure those identified with critical
infrastructure were restored in timely fashion.
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Management and Budget
• The FY 2013 - 2014 budget document is being released
today.
• The budget document will be available on the City's website
through a link on the home page as well as a copy at the
Main Library.
Parks and Arts
• The Parks and Arts Program held its second event in
Jackson Park from 11:00 a.m. to 2:00 p.m., with "Art is
Happening."
• Neighborhood residents enjoyed performances from Opera
Roanoke, Mill Mountain Theatre, the Southwest Virginia
Ballet, as well as interactive exercises to engage attendees.
• Taubman Museum of Art provided hands -on activities for
including making masks.
Juneteenth
• The event was held in Washington Park on Saturday from
11:00 a.m. to 4:00 p.m. and was well attended.
• Representatives from city departments were invited to attend and -�
reach out to the community to educate them about government
services.
Color Run
• The Roanoke Times reported that more than 4,000 people
attended Saturday's Color Run, which started at 9:00 a.m. at
Roanoke Civic Center.
• Organizers of the run and volunteers pelt participants with
little packets of dyed powder as they make their way around
the course. Along with the run, there were dancing and free
prizes at the Civic Center.
• The Color Run partners with various charities in each city to
promote awareness and recognize important issues. In
Roanoke, the run teamed up with the American Cancer
Society and the Blue Ridge Autism and Achievement Center.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION
RESOLUTIONS:
295
OF ORDINANCES AND
CITY COUNCIL: Ordinance No. 39680, increasing and establishing the annual
salaries of the Mayor for the fiscal year beginning July 1, 2014 and ending June 30,
2015, and for succeeding fiscal years, unless subsequently modified by ordinance duly
adopted by Council as follows:
Mayor - $23,000.00; and Vice -Mayor and Council Members - $20,000.00; having
previously been before the Council for its reading on Monday, June 3, 2013, read and
adopted on its first reading and laid over, was again before the Council for its second
and final reading.
Council Member Bestpitch offering the following Ordinance for its second reading
and final adoption:
( #39680) AN ORDINANCE increasing and establishing the annual salaries of the
Mayor, Vice - Mayor, and Council Members for fiscal year beginning July 1, 2014, and
providing for an effective date.
Council Member Bestpitch moved the adoption of Ordinance No. 39680. The
motion was seconded by Council Member Price.
William Drewery appeared before the Council and spoke in connection with the
proposed increase in salaries for Council that their positions were part-time and to
consider the City employees prior to making a decision.
(See copy of remarks on file in the City Clerk's Office.)
Leon Ferrance appeared before the Council and spoke in opposition of the
proposed pay increase for the Mayor, Vice - Mayor, and Council Members. He urged the
Council to reconsider the matter and vote for a pay raise that would be in line with what
current City employees would receive.
Robert Gravely appeared before the Council and spoke in opposition of the
proposed pay increase for the Mayor, Vice - Mayor, and Council Members and urged the
Council to reconsider the matter.
296
In response to comments an concerns raised by the speakers, Council Member
Bestpitch stated that the limits for Council salaries were set by the Virginia General
Assembly. He also mentioned the various pay increases received by the Council over
the past several years totaling about 20 percent from 1997 - 2014. He pointed out that
the increases would be after the municipal election; this would bring the Council pay
increases to 54% in 19 years; and during this time, City employees have received 15
raises compounding more than 66% with two $1,000.00 stipends in consideration of
three years with no increases.
Council Member Trinkle adamantly opposed the 28 percent increase stating that
process could be better, and was not supportive of salary limits set by the Virginia
General Assembly for the Mayor, Vice -Mayor and Council Members. He then offered an
option of 10 %, stating that the pay decrease would keep the Council whole and would
also tie in with proposed increases for City employees.
Council Member Trinkle remarked that although it was a difficult matter to
discuss; however, it was worthy of discussion.
Not in support of the 28% pay increase, Council Member Ferris asked the
Director of Finance what would be an appropriate increase for City Council to align with
City employees; whereupon, Ms. Shawver indicated that an 8% increase would include .-.
the required 1% contribution to the Health savings account; 5% for the anticipated
required contribution by all into the Pension Plan; and 2% to offset the increases in
insurance premiums which would keep net pay neutral.
Following in -depth discussion regarding the proposed salary increases, Council
Member Bestpitch offered an amended motion to table the matter until the July 1
Informal Session at 9:00 a.m., for further dialogue. The amended motion was seconded
by Council Member Price and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, and Price -5.
NAYS: Council Member Lea and Mayor Bowers -2.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL: NONE.
297
VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND
` COMMITTEES APPOINTED BY COUNCIL: NONE.
At 3:28 p.m., the Mayor declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal
Building.
At 6:09 p.m., the meeting reconvened in the Council Chamber.
COUNCIL: With respect to the Closed Meeting concluded prior to the 7:00 p.m.
session of Council, Council Member Ferris moved that each Member of City Council
certify to the best of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and
Mayor Bowers -7.
NAYS: None -0.
At 6:10 p.m., the Council meeting was declared in recess until 7:00 p.m., in the
Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Bowers presiding.
PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D.
Bestpitch, Raphael E. Ferris, Anita J. Price, and Mayor David A. Bowers -6.
ABSENT: Council Member Sherman P. Lea -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
••
The City Manager introduced Aisha Johnson, Assistant to the City Manager. He
mentioned that Ms. Johnson had been the Public Information Officer for the Police
Department for several years and brings a wealth of knowledge to the City Manager's
Office. Mr. Morrill also introduced Olivier Maene, intern working in the Planning, Building
and Development Department.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, June 17,
2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
HomeTown Bank to amend the Planned Unit Development Plan as it pertains to 3209
Southwood Manor Court, S. W., containing approximately 0.6110 acres, bearing Official
Tax No. 1290107, to permit construction of two single - family dwelling units instead of
one single - family dwelling unit previously permitted by the Mixed Use Planned Unit
Development Plan (MXPUD) permitted by City Council when it adopted Ordinance
38318 - 121508 on December 15, 2008, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Wednesday, May 29, 2013 and Wednesday, June 5, 2013. 1
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding the Amended Application No. 1, dated May 2,
2013, to be consistent with the City's Comprehensive Plan, Franklin Road /Colonial
Avenue Area Plan, and Zoning Ordinance.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #39689- 061713) AN ORDINANCE to amend §36.2 -100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to amend the Mixed Use Planned Unit
Development Plan, as it pertains to 3209 Southwood Manor Court, S. W., bearing
Official Tax Map No. 1290107; and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 275.)
Council Member Bestpitch moved the adoption of Ordinance No. 39689- 061713. ^+
The motion was seconded by Council Member Ferris.
299
Vice -Mayor Rosen advised that inasmuch as he has a personal interest in the
matter, he would like for the following statement to be included in the record:
"STATEMENT OF CONFLICT OF INTEREST
"I, Court G. Rosen, state that I have a personal interest in agenda item A.1. regarding
the request of HomeTown Bank because my wife is a partner in the law firm which
represents the applicant. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must
refrain from participation in this matter. I ask that the City Clerk accept this statement
and ask that it be made a part of the minutes of this meeting."
(See copy of Statement of Conflict of Interest on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
John Stone, Vice - President, HomeTown Bank, and Maxwell H. Wiegard,
Attorney, representing the petitioner appeared in support of the request.
Council Member Price inquired about the community green space that would be
removed; whereupon, Mr. Wiegard, explained that the 7,244 square foot two story,
Colonial style house located on the "Manor Lot" in the Manor Homes of Southwood
Subdivision, would be razed and subdivided into two separate tax parcels for the
purpose of building two single family dwelling units similar in configuration and area to
the 12 other lots in the MXPUD District. He also referenced the prior amendment that
was adopted by the Council on December 15, 2008, pursuant to Ordinance No. 38818-
121508 permitting construction of a maximum of 13 single family dwelling units,
removing a community green area, and constructing a landscaped cul -de -sac street,
and the "Manor Lot" was one of the 13 single family dwelling units, previously
designated as a community center.
There being no additional questions and /or comments by the Council Members,
Ordinance No. 39689- 061713 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -5.
NAYS: None -0.
(Vice -Mayor Rosen abstained from voting.) (Council Member Lea was absent.)
300
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, June 17,
2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
Gary L. Deane to rezone property located at 803 Patterson Avenue., S. W., bearing
Official Tax No. 1112219, from Mixed Use District (MX) to Downtown District (D), the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Wednesday, May 29, 2013 and Wednesday, June 5, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding the Original Application fled on April 24,
2013, to be consistent with the City's Comprehensive Plan, Hurt Park/Mountain
View/West End Neighborhood Plan, and Zoning Ordinance which will enable an
existing building to be reused for an active use appropriate to the surrounding
neighborhood.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #39690 - 061713) AN ORDINANCE to amend § 36.2 -100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain property within the City, and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 76, page 276.)
Council Member Ferris moved the adoption of Ordinance No. 39690 - 061713.
The motion was seconded by Council Member Trinkle.
Gary L. Deane appeared before the Council in support of his request.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
301
There being no questions and /or comments by the Council Members,
Ordinance No. 39690- 061713 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Price, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Lea was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, June 17,
2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
Mincon, Inc., to rezone property located at 619 Centre Avenue, N. W., bearing Official
Tax No. 2112216; and four unaddressed lots on Centre Avenue, N. W., bearing Official
Tax Nos. 2112213, 2112214, 2112215, 2112217, from Residential Mixed Density
District (RM -1) and Light Industrial District (1 -1) to Urban Flex District (UF), the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Wednesday, May 29, 2013 and Wednesday, June 5, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding the Amended Application No. 1 filed May 30,
2013, to be consistent with the City's Comprehensive Plan, Gilmer Neighborhood
Plan, and Zoning Ordinance, as vacant lots will be redeveloped with the expansion of
an existing business in a manner appropriate to the surrounding neighborhood.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
( #39691 - 061713) AN ORDINANCE to amend § 36.2 -100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain property within the City, and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 76, page 278.)
Council Member Trinkle moved the adoption of Ordinance No. 39691 - 061713.
The motion was seconded by Vice -Mayor Rosen.
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Cecil Kelley, Chief Financial Officer, Mincon, Inc., appeared before the Council in
support of the petitioner.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no additional questions and /or comments by the Members of
Council, Ordinance No. 39691 - 061713 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Price, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Lea was absent.)
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, June 17, 2013, at 7:00 p.m., or as soon thereafter as the matter may be heard,
on the request of Charles and Jennifer Basham, to permanently vacate a dead -end cul-
de -sac on 6'/z Street, S. E., adjoining property located at 661 and 663 Morrill Avenue,
S. E., bearing Official Tax Map Nos. 4141409 and 4141530, the matter was before the
body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Wednesday, May 29, 2013 and Wednesday, June 5, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
vacation of said portion of the right -of -way, which is northwest of an extension of the
rear property line of Official Tax Map No. 4141530 to an intersection with the existing
property line of Official Tax Map No. 4141409, adding that the applicant will not gain
benefit of further developing the property, and thus should not be charged for the right -
of -way. It was further recommended that the vacation be subject to certain proffered
conditions.
(For full text, see report on file in the City Clerk's Office.)
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Council Member Trinkle offered the following ordinance:
( #39692- 061713) AN ORDINANCE permanently vacating, discontinuing and
closing a certain public right -of -way in the City of Roanoke, as more particularly
described hereinafter; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 279.)
Council Member Trinkle moved the adoption of Ordinance No. 39692- 061713.
The motion was seconded by Vice -Mayor Rosen.
Billy Basham appeared before the Council in support of his request.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members,
Ordinance No. 39692- 061713 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Price, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Lea was absent.)
BONDS - BUDGET- CAPITAL IMPROVEMENTS: Pursuant to instructions by the
Council, the City Clerk having advertised a public hearing for Monday, June 17, 2013 at
7:00 p.m., or as soon thereafter as the matter may be heard, on the adoption of a
resolution authorizing the City to contract a debt and issue General Obligation Public
Improvement Bonds of the City, in the principal amount of not to exceed $15,000,000.00
for certain capital projects, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, June 3, 2013 and Monday, June 10, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
304
The City Manager submitted a written report recommending authorization of the
issuance of bonds up to $15 million for the projects as referenced below:
Pur ose
Amount
Public Schools
$3,000,000.00
Public Libraries
2,800,000.00
Parks and Recreation
1,000,000.00
Bridge Renovation Projects
1,800,000.00
Stormwater Management Projects
1,120,000.00
Civic Center Improvements
1,000,000.00
Curbs, Gutter and Sidewalk Improvements
750,000.00
Streetscape Improvements
500,000.00
Rail Passenger Infrastructure Improvements
600,000.00
Roanoke Police Academy Expansion Project
250,000.00
Broadband Improvement Project
1,000,000.00
Total
$13,820,000.00
Mr. Morrill also reported that in order to provide sufficient flexibility to support
bond issuance in the event of a premium on the sale of bonds, authorization of issuance
of up to $15 million was being recommended by the City's Financial Advisor, Public
Financial Management (PFM).
The City Manager recommended adoption of a resolution authorizing the
issuance of bonds up to the $15 million for the projects as above referenced; and that
the resolution include language declaring the City's intent to reimburse itself from the
proceeds of said bonds; and appropriate, in advance of issuance Series 2014 bond
funding, in the amount of $13,320,000.00 to project accounts in the capital projects
fund, as established by the Director of Finance, and appropriate $500,000.00 back to
the Economic and Community Development Reserve.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #39693 - 061713) A RESOLUTION authorizing the issuance of not to exceed
fifteen million dollars ($15,000,000.00) principal amount of general obligations of the city
of Roanoke, Virginia, in the form of General Obligation Public Improvement Bonds of
such city, for the purpose of providing funds to pay the costs of the acquisition,
construction, reconstruction, improvement, extension, enlargement and equipping of
various Public Improvement Projects of and for such city (including related design and
architectural and engineering services) and the acquisition and installation of various
capital equipment projects of and for the city; fixing the form, denomination and certain
other details of such bonds; providing for the sale of such bonds, together with other
General Obligation Public Improvement Bonds of the City; authorizing the preparation of
305
a preliminary official statement and an official statement relating to such bonds and the
distribution thereof and the execution of a certificate relating to such official statement;
authorizing the execution and delivery of a continuing disclosure certificate relating to
such bonds; authorizing and providing for the issuance and sale of a like principal
amount of General Obligation Public Improvement Bond anticipation notes in
anticipation of the issuance and sale of such bonds; delegating to the city manager and
the director of finance certain powers with respect to the sale and determination of the
details of such bonds and notes; and otherwise providing with respect to the issuance,
sale and delivery of such bonds and notes.
(For full text of resolution, see Resolution Book No. 76, page 281.)
Council Member Bestpitch moved the adoption of Resolution No. 39693 - 061713.
The motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Vice -Mayor Rosen inquired as to the projects associated with the issuance of
$15 million in bond funds; whereupon, the Director of Finance advised that bridge,
infrastructure projects, Library Master Plan projects, Parks and Recreation projects,
Civic Center improvements, Elmwood Park project, Passenger Rail service, Roanoke
Police Academy, in order to take advantage of a good partnership with Roanoke
County, and Broadband was how the $15 million was conceived in order to make
adequate room depending on the condition of the sale of the bonds.
There being no additional questions and /or comments by the Council Members,
Resolution No. 39693 - 061713 was adapted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Price, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Lea was absent.)
Council Member Bestpitch offered the following budget ordinance:
( #39694 - 061713) AN ORDINANCE to appropriate funding to be provided by the
issuance of general obligation Bonds to the Civic Center Building Upgrades, Broadband
Infrastructure, City -wide Curb /Gutter /Sidewalk FY14, Passenger Rail Infrastructure,
Franklin Road over Norfolk Southern Rail Way - Bridge Replacement, Main Library
1st Floor Improvements, Parks & Rec Master Plan - Phase II, Neighborhood Storm
Drains, Streetscape Improvements, Roanoke Police Academy Expansion, Virginia
Heights Improvement & Expansion, and Round Hill Expansion — Phase I projects, and
to appropriate funds from the Main Library 1st Floor Improvements to be placed back
X161
into the Economic and Community Development Reserve, amending and reordaining ^
certain sections of the 2012 - 2013 Civic Facilities, Capital Projects and School Capital
Projects Funds, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 279.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 39694-
061713. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Price, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Lea was absent.)
OTHER BUSINESS:
ARCHITECTURAL REVIEW BOARD: A Petition for Appeal fled by John D.
Hodgkin, appealing the decision of the Architectural Review Board in connection with
the denial of a Certificate of Appropriateness for repairs at 925 First Street, S. W., the
matter was before the Council.
(See Petition for Appeal on file in the City Clerk's Office.)
Mayor Bowers advised that inasmuch as he has a personal interest in the matter,
he would like for the following statement to be included in the record;
"STATEMENT OF CONFLICT OF INTEREST
"I, David A. Bowers, state that I have a personal interest in agenda item B.1. regarding
the petition for appeal filed by John D. Hodgkin because I have a personal relationship
with Mr. Hodgkin. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain
from participation in this matter. I ask that the City Clerk accept this statement and ask
that it be made a part of the minutes of this meeting."
(See copy of Statement of Conflict of Interest on file in the City Clerk's Office.)
At this point, the Mayor relinquished the Chair.
307
Mr. Hodgkin, petitioner, shared background information about the history of the
property, adding that he was unaware of Section 36.2 -530, Code of Virginia (1950) as
amended, stating "within the H -1 or H -2 Overlay District, no structure or historic
landmark shall be erected, reconstructed, altered, demolished, moved, or restored until
a Certificate of Appropriateness has been issued by the Architectural review Board" and
that permission from the Architectural Review Board had to be granted in order to
remove the wall and reinstall it, along the driveway. Therefore, he would respectfully
request that the Council reverse the decision of the Board and grant a Certificate of
Appropriateness for the property.
Mr. Hodgkin shared photos of a similar nature pertaining to the driveway in
question.
The Architectural Review Board submitted a written report recommending that
the Council affirm its decision to deny issuance of a Certificate of Appropriateness for
repairs at 925 First Street, S. W., due to the application was not consistent with the
following H -2 guidelines.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle asked Mr. Hodgkin to explain the difference in the
previous structure and the structure he hoped to build; whereupon, Mr. Hodgkin advised
that the driveway would remain the same, but plantings would be added to soften the
edge and so that patrons using the driveway would not have to negotiate a stone
barrier.
Council Member Bestpitch inquired if the driveway would remain the same width
and if the concrete opening would be wider; and if the height of the previous wall would
remain or be tapered; whereupon, Mr. Hodgkin replied in the affirmative adding that the
previous wall tapered off into the bank at about three - quarters of the way up. He added
that the driveway currently was at a steep angle.
Derek Cundiff, Chair, Architectural Review Board, advised that members of the
Architectural Review Board appreciated Mr. Hodgkin's previous work on the property
and understood his position with respect to the wall; however, it was determined that the
removal and relocation of the stonewall historic feature at the front of the property was
inconsistent with the H -2 Architectural Design Guidelines for walls and fences; and
therefore, the Architectural Review Board recommended that Council affirm its decision
to deny the issuance of a Certificate of Appropriateness to demolish the stone wall and
rebuild it 2 feet to the south to accommodate an expanded parking area.
M
Council Member Trinkle asked if the front wall was discussed when permission
was granted for repairs to the rear wall; whereupon, Mr. Cundiff advised that because of
its location towards the side and back of the property which was not as visible as the
front stonewall and in a more deteriorated state, the work that was done at the rear wall
was an easier issue for the Architectural Review Board to grant a Certificate of
Appropriateness. He further advised that the issue with the wall that had been removed
was the location of the comer column at the sidewall and whether it defined the width of
the driveway, the curb cut would remain the same width and functionally it would not
work as well, even with the wider driveway street access would still be restricted by the
curb cut.
Vice -Mayor Rosen asked would it make a difference if the curb cut was widened
and the column was built back in a place that looked appropriate based on the widened
curb cut.
Mr. Cundiff replied that the guidelines were very specific with respect to the
removal of a wall or fence and most of the time recommended that it be repaired or
rebuilt in the same place where it previously existed; therefore, if a wider curb cut was
made it would not necessarily impact the Architectural Review Board guidelines.
Mr. Hodgkin commented that the problem his clients faced was maneuvering a ..,
vehicle through the nine foot wide columns and that he previously scraped the side of
his vehicle trying to get into the driveway. He pointed out that most of the residents in . .
the neighborhood moved the columns back, but as owner and occupant of the property,
he would be willing to open the curb cut to match the column as well as discuss any
other reasonable solutions.
Joel Richert, representing Old Southwest Neighborhood, Inc., appeared before
the Council and spoke in opposition of the demolition of the stone wall and commented
that stone walls were defining features in the neighborhood as important historical
structures. She urged the Council to remand the matter back to the Architectural
Review Board to negotiate a concise and clearly defined plan for the property. She
referenced a photograph illustrating another option for the driveway.
Council Member Ferris asked Ms. Richert what features to look for in the
photograph; whereupon, she explained that the photographed referenced a curve that
allowed an advantage to enter the driveway which still looked very appropriate and
would also be attractive.
309
Council Member Bestpitch commented that he had an issue with reversing the
decision of the Architectural Review Board and granting the request for a Certificate of
Appropriateness as requested in the Petition for Appeal. He stated that the Petition for
Appeal also requested approval to rebuild a disassembled stone wall, 18 inches to the
north, so it was unclear where the wall had previously existed. Furthermore, he had
problems with voting on a matter in which the information was not clearly defined. He
added that after driving by the property and reviewing the information provided to the
Council, he felt the wall should be projected out from the side of the house and offset at
an angle.
Following in -depth discussion of the issue and all evidence, testimony and
documents presented, Council Member Bestpitch moved to remand the matter back to
the Architectural Review Board for further negotiations. The motion was seconded by
Council Member Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Price and Vice -Mayor
Rosen -5.
NAYS: None -0.
(Mayor Bowers abstained from the vote.) (Council Member Lea was absent.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
There being no further business, Mayor Bowers declared the Council meeting
adjourned at 7:51 p.m.
APPROVED
ATTEST:
Stephanie M. Moon, MMC Davi A. Bower^
City Clerk Mayor
310
ROANOKE CITY COUNCIL - REGULAR SESSION ^
July 1, 2013
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
July 1, 2013, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia,
pursuant to Chapter 2, Administration, Article ll, City Council, Section 2 -15, Rules of
Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as
amended, and pursuant to Resolution No. 39429- 070212 adopted by the Council on
Monday, July 2, 2012, with Mayor David A. Bowers presiding.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E.
Ferris, Sherman P. Lea (arrived late), Anita J. Price, Court G. Rosen, and Mayor
David A. Bowers -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
Mayor Bowers introduced Matthew Buckner, Summer Intern from Liberty
University, adding that Mr. Buckner will be working through the summer in the City
Manager's Office.
COUNCIL: A communication from Mayor David A. Bowers requesting that
Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
as above described. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
311
At this point, Council Member Lea arrived (9:03 a.m.)
COUNCIL: A communication from Council Member Anita J. Price, Chairman,
Roanoke City Council Personnel Committee, requesting that Council convene in a
Closed Meeting to discuss a personnel matter, being the performances of a Council
Appointed Officer, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as
amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Price moved that Council concur in the request as abovestated.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferns, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
ROANOKE CITY SCHOOL BOARD TO BE HELD ON MONDAY, AUGUST 5, 2013, AT
9:00 AM., AT VIRGINIA WESTERN COMMUNITY COLLEGE IN THE NATURAL
SCIENCE BUILDING CONFERENCE ROOM, 3094 COLONIAL AVENUE, S. W.
AGENDA ITEMS SHOULD BE FORWARDED TO THE CITY CLERK.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
The Mayor advised that Council's Annual Financial Workshop is scheduled to be held
on Friday, October 25 at 8:30 a.m. — Location to be determined.
BRIEFINGS:
Stormwater Utility
The City Manager gave an update on the Stormwater Utility and presented
information demonstrating the need for the utility.
(See copy of presentation on file in the City Clerk's Office.)
Philip C. Schirmer, City Engineer, said that the goal of the Stormwater Utility is to
incentivize businesses and citizens to install proper controls for stormwater quantity and
quality; and staff proposes that credits be doubled for property owners that retrofit with
` ' the proper stormwater controls as long as the controls can be quantified.
0N
Council Member Trinkle questioned if doubling the credits for those businesses ^
and citizens that install stormwater controls would be limited to 50 percent of the fee
and if the credits would be applied one time or yearly; whereupon, Mr. Schirmer
answered in the affirmative, adding that the credits would be applied yearly and would
continue whether it's water quantity or water quality controls; that a 10 percent credit
would apply to entities that currently hold a Virginia Discharge Elimination System
permit, such as the Roanoke Regional Airport and Norfolk Southern Corporation.
In response to comments by Council Member Rosen as to the availability of the
ordinance for public inspection, Mr. Schirmer advised that a draft version of the
proposed Stormwater Utility ordinance will be accessible within 30 days, adding that
staff was close to publishing the Stormwater Utility Manual needed to achieve the
credits. Vice -Mayor Rosen mentioned the importance of having the documents available
for public inspection prior to a public hearing to receive citizen comments and action to
be taken by the Council.
Following up on the comments of the Vice - Mayor, Council Member Ferris said
that the major criticism he has heard is that the Stormwater Utility Fee will be
implemented without public input. He was not comfortable with staff sharing the details
of the utility fee with the Council in August, and recommending adoption of the
ordinance in September. Consequently, he encouraged the staff to afford stakeholders
more than 30 days to review the document(s) and to offer comments.
There was extensive discussion surrounding the availability of the documents for
public inspection and comment prior to scheduling a public hearing for the matter to be
heard by the Council for appropriate action. The City Engineer insinuated that
the documents will be available for review in early fall, with the City anticipating to
collect the utility fee in July 2014, which timeframe should allow adequate time for the
public to comment on the assessment and the City administration to budget for the fee.
Council Member Trinkle thought the fee was fair, equitable and measureable,
with a process in place for anyone who desires to contest, mitigate or receive credit for
the fee; and felt that the question should be whether there will be a phase -in for large
commercial properties or a cap on a certain amount of the fee for a couple of years.
The City Manager reiterated history surrounding the process for the Stormwater
Utility fee, pointing out that even though the fee could be phased in, $4.1 million will be
needed. He suggested that a cap on the fee be avoided because it will eliminate any
incentives for businesses and citizens to take to control stormwater runoff. He alluded
that staff will work with the large corporations as necessary so that they might take
advantage of any options available.
313
Council Member Ferris was not in favor of capping the fee, but was supportive of
phasing in the utility fee, and indicated that a three year time period was not
unreasonable given the amount of information already disseminated. After having
discussed the issue with neighboring localities; he thought the City of Roanoke was way
ahead of the curve on data and implementation.
Council Member Bestpitch thought staff had presented a more equitable
approach than prior proposals that had suggested a flat monthly fee of $3.00 for all
residential properties without regard to the amount of impervious surface. He
questioned if the estimated average residential fee had been calculated based on the
newly proposed plan and a rate of $.30; whereupon, Mr. Schirmer answered that the
average residential fee would still be in the $30.00 to $50.00 per year range for
residential properties, which was within a few pennies of the 2010 proposal. In regard to
whether the fee would be equitable for all property owners, Mr. Schirmer responded that
the proposed fee will depend on the size of the home, the driveway(s), and other
impervious surfaces.
Council Member Bestpitch also was supportive of phasing in the Stormwater
Utility fee by 1/3 increments until the total amount has been reached in the third year.
He did note his concern about the method that was being proposed to apply credits for
those property owners who may have taken action to reduce stormwater runoff prior to
the implementation of the utility fee, adding that they will only receive a credit of up to 25
percent, while those property owners who might take action after the implementation of
the fee could receive up to a 50 percent credit even though they have mitigated exactly
the same amount of runoff.
Continuing to express his concerns for an equitable assessment of credits,
Council Member Bestpitch suggested that a cap be placed at 35 or 40 percent for
credits that could be assessed equally for systems already in place and for those
systems to be installed in response to the new standards.
In terms of collecting the Stormwater Utility fee, Council Member Bestpitch
inquired as to how bills would be issued; whereupon, the City Manager responded that
the Stormwater Utility fee will appear on the Real Estate Tax invoices two times per
year for residential properties and commercial properties will be billed monthly or bi-
monthly. He emphasized that the Utility fee will not be an increase in the Real Estate
Tax, but rather an additional fee, adding that unfortunately, those citizens who are
currently exempted from the Real Estate Tax will receive a Stormwater Utility fee
invoice.
As discussion ensured, Council Member Bestpitch wanted citizens to have
flexible payment options, with the opportunity to make monthly or quarterly payments as
well as having the two payments per year option.
314
Council Member Lea spoke in favor of a three year phase in of the fee with no
cap on the credits for anyone who took action to mitigate run -off; and he expressed
concern for senior citizens who were affected by the rise in the cost of living and have
fixed incomes.
Council Member Price was also in favor of phasing in the Utility fee and stressed
the need to continue to educate public.
Council Member Trinkle said that he was proud of the City for exhibiting good
leadership in stormwater management as they have set a good example by
incorporating stormwater mitigation methods as part of the Elmwood Park renovations
and other major City projects. He questioned how the $4.1 million annually was derived
for stormwater management; whereupon, the City Manager advised that the entire
stormwater infrastructure and the amount of the impervious surfaces had been
examined to determine the amount.
In response to a question as to whether the money will be used for capital
maintenance, water quality or a combination thereof, Mr. Schirmer indicated that initially
the capital needs will be addressed, but most likely there be a need to address both
maintenance and water quality issues.
As dialogue continued, Council Member Bestpitch wanted to make certain a 60
to 90 day public comment period was available for citizens to review the Stormwater
Utility fee documents prior to consideration by the Council.
Concurring in the comments of his colleagues, Council Member Ferris with
regard to allowing public input, he was of the opinion that the effective date should
remain as of July 1, 2014.
After having an in -depth discussion regarding a Stormwater Utility fee and its
process, the Mayor advised the briefing would be received and filed.
CDBG /HOME/ESG Funding
R. Brian Townsend, Assistant City Manager for Community Development,
explained that approval of the 2013 -2014 Annual Update to the 2010 -2015
Consolidated Plan had been adopted at a recessed Council Meeting on Monday,
May 13, 2013, pursuant to Resolution No. 39662 - 051313. Based on projected Housing
and Urban Development (HUD) figures and approval, the Assistant City Manager for
Community Development explained that with regard to the Community Development
Block Grant (CDBG) and Home funding, the City had been allocated more money than
had been anticipated, but unfortunately, the City would not receive any Emergency
Solutions grant funds since it was no longer considered an entitlement community. '�
315
Keith Holland, Budget Team Leader, Neighborhood Services, gave the following
presentation:
FY 2013 -14 Program Impacts:
Overview of Entitlement Funds
May Projected /Adopted Actual /Confirmed
CDBG $1,249,381.00 $ 1,578,101.00
HOME $ 352,500.00 $ 474,954.00
ESG $ 130,257.00 $ 0.00
Emergency Solutions Grant (ESG)
• Regain stability in permanent housing after housing crisis or
homelessness.
Five program components:
— street outreach,
— emergency shelter,
— homelessness prevention,
— rapid re- housing assistance, and
— data collection
2013 Action Plan estimated $130,257.00 ESG funds.
• Approved Allocation:
— Administration: $6,357.00
— TAP Transitional Living Center: $19,100.00
— Family Promise of Greater Roanoke: $22,400.00
— Council of Community Services (Planning): $0.00
— TRUST House: $27,400.00.00
— Community Housing Resource Center: $55,000.00
Reduced funding factors:
— Shortfall in Homeless Assistance Grants appropriation
— Sequestration cuts
— Funding formula now based on American Community Survey (ACS)
data rather than decennial census.
— National allocation reduced by $71 million
— Only five Virginia localities funded under new formula
o Norfolk
• Virginia Beach
• Richmond
• Fairfax County
• Prince William County
O�
ESG Next Steps
— Agencies serving Roanoke that had applied for entitlement funds
through the HUD program are not eligible for the State non - entitlement
funds for 2013 for shelter services;
— If Roanoke does not become eligible in 2014 for ESG entitlements,
these agencies may be able to apply through the Blue Ridge
Continuum of Care for State non - entitlement funds (HUD has yet to
make a determination);
— The Blue Ridge Continuum of Care (CoC) has submitted a request for
State non - entitlement funds for homeless prevention services that
some agencies may use, but it is limited to prevention and rapid
rehousing;
— The Blue Ridge CoC and Blue Ridge Interagency Council on
Homelessness will work with these agencies to look for additional
resources and partnerships to fill the gaps in service.
ESG Impact on Agencies
May ESG
Agency
Allocation
Use ofFunds
Program Response
TRUST House
$27,400.00
Shelter Prevention
Not CDBG eligible
Assist through CoC
TAP Transitional
$19,100.00
Shelter
Not CDBG eligible
Living Center
Assist through CoC
Family Promise of
$22,400.00
Shelter Prevention
CDBG funds for
Greater Roanoke
housing security
deposits
Community
$55,000.00
Shelter Prevention
CDBG funds to support
Housing
sub - sistence payments
Resource Center
Council of
$ 0.00
Planning
CDBG funds for
Community
strategic planning
Services
HUD ESG
$ 6,357.00
Administration
Eliminate
Administration
317
2013 REVISED ANNUAL PLAN CDBG /HOME:
FY 2013 -14 Impact to Agencies and Programs
Revised CDBG /HOME Plan
• Distribution of additional funds based upon various factors
- Attempt to fully fund high performing programs
- Able to partially fund lower ranked proposals that met eligibility
- Emphasize programs in West End Target Area
- Lessen impact of lost ESG funding where eligible
• Increases CDBG /HOME funding of 12 activities
• Provides CDBG /HOME funding to seven activities that were not initially
proposed for funding
2013 Revised Annual Plan
Program[Pro ia"
CDBG Orlainal
CDBG Revised
Change
Community Based Prevention Services
$ 98,500
$103,543
$
5,043 li
Demolition
$ 32,250
$ 75,000
$
42,750
'Energy Efficient Affordable Home Rehab
$ 250,000
$ 75,000
$(175,000)
HUD Administration
$334,409
$372,263
$
37,854
'Residential Fagade Program
$100,000
$149,700
$
49,700
'West End Financial Services Center
$ 0
$ 150,000
$
150,000
Family Promise of Greater Roanoke
$ 0
$ 22,129
$
22,129
Council of Community Services
$ 0
$ 5,000
$
5,000
Housing Stabilization for Families in Need
$ 47,000
$ 63,600
$
16,600
'Rebuilding Together Roanoke
$ 85,000
$ 88,000
$
3,000
*West End New Homeownership (Rehab)
$ 267,750
$ 272,400
$
4,650,
Empowering Individuals with Disabilities
$ 81,250
$ 106,185
$
24,935
'Roanoke Single Family Rehab Program
$ 0
$ 75,000
$
75,000
"Rental Rehab Loan Program
$ 90,000
$ 140,000
$
50,000,
'Targeted Housing Preservation /Beautification
$ 0
$ 50,000
$
50,000
ivfelrose=RugbYCornmrmity Can he Imp. ___.
__$. 0
$ 51000..
$__S,BO�____,
-wm[ iaga area
318
2013 Revised Annual Plan
pmarsm /Pm ad
HOME Oral 1
HOME Rwised
Change
"Down Payment Assistance
$257,000
$259,935
$ 2,935
HUD Administration
$ 35,250
$ 45,121
$ 9,871
"West End New Homeownership (Rehab)
$ 500,000
$ 500,000
$ 0
•Roanola• Single Family Rehab Program
$ 0
$ 364,000
$ 364,000
e.wawn
as 1. wm E.e.Me
Revised Plan
• Adjusts funding of administration within mandated caps
• Adjusts funding of human development activities within HUD - mandated
caps
• Funds a total of 32 community development activities
Next Steps
• 15 -day public comment period in progress
• No public hearing needed
• City Council approve revised plan and appropriate funds July 15
• Send revised Annual Plan to HUD
• No delays in contracting anticipated
(See copy of presentation on file in the City Clerk's Office.)
Referring to the slides titled "ESG Impact on Agencies" as referenced above,
Council Member Bestpitch questioned if the slides were indicative of the TRUST House
being budgeted $27,400.00 in the Annual Update that was approved on May 13, 2013,
but will no longer receive funding due to a state -wide non - entitlement pool of ESG
funding of approximately $2.4 million, adding that nevertheless Blue Ridge Continuum
of Care (CDC) will work with TRUST to seek additional resources and partnerships;
whereupon, Mr. Holland answered in the affirmative.
319
In response to an explanation of Continuum of Care (CoC), Mr. Holland stated
that CoC was a requirement of the Emergency Solution Grant that serves as a pass
through for funding. The City Manger added that CoC was a regional effort that had
been created to assist with homelessness and to manage all of the agencies that
provide homeless services in an effort to reduce overlap and duplication in such
services.
Mr. Townsend also explained that CoC was eligible to receive funds directly from
the Federal government and that the issue, in terms of allocations, was to try and
identify an alternative funding source during the 2013 -2014 Fiscal Year which began on
July 1. He pointed out that the Federal fiscal year was different than the City's and
there was uncertainty as to whether funding would be available to the City, and whether
CoC or other agencies would be able to apply directly for State non - entitlement ocality
funds which Mr. Holland had indicated was approximately $2.2 million. He further
remarked that the City's local agencies would be competing at the State level with other
non - entitlement communities and organizations that have previously applied for ESG
funds.
As a matter of clarification, Council Member Bestpitch inquired if the $27,400.00
for the TRUST House and the $19,100.00 for the Total Action for Progress (TAP)
Transitional Learning Center would be available through the Continuum of Care (CoC);
whereupon, Mr. Townsend remarked that since the City was not able to offer CDBG
funding to these agencies, staff is trying to determine if there are other options to fund
those programs through CoC.
In response to question regarding the use of the $22,400.00 allocated to Family
Promise of Greater Roanoke, Mr. Townsend answered that the funding would be used
for housing stabilization for families in need and that the program was operated by the
Community Housing Resource Center at the Council of Community Services' office.
Asking if Family Promise of Greater Roanoke would be able to refer individuals to
the Council of Community Services for similar services that had been previously offered
by other agencies, Council Member Bestpitch was informed that individuals would be
able to apply for such services through the Council of Community Services.
Council Member Bestpitch stated that even though CoC was in a position to keep
tabs on the impact of the lack of funding and services for individuals, he questioned
what the impact would be on the team itself. Mr. Townsend advised that in some cases
application for funding could be made directly to other arms of HUD for funding,
however, the Homeless Assistance Team (HAT) had already been secured for the
2013 - 2014 Fiscal Year.
320
Following questions and responses regarding the Homeless Assistance Team
(HAT) and Continuum of Care tracking the impact of loss funds for the TRUST House
and Total Action for Progress (TAP), Council Member Price asked for an explanation in
the difference of the change amount of the Energy Efficient Affordable Home Rehab
Program reallocation referenced in Slide #10 - 2013 Revised Annual Plan; whereupon,
Mr. Holland insinuated that bids had come in much higher than had been anticipated,
that the West End target area was an important project, adding that in FY2012,
$250,000.00 had been set aside for energy efficient affordable home rehabilitations,
which were performed in- house, and all of the FY2012 funding had not been expended.
He continued that when combined with the $75,000.00 of the current fiscal year, it
allowed for $225,000.00 of energy efficient affordable home rehabilitations, which
appeared to be adequate for the year and would cause the least amount of impact on
outside agencies.
There being no further questions and /or comments regarding the matter, the
Mayor advised that the briefing would be received and fled.
City Council Compensation
For discussion purposes, Council Member Trinkle offered a 10 percent raise in
lieu of the current proposal on the table. He continued that one of the goals should be
to tie raises for the Mayor and Members of Council to incremental raises for City
employees. He also was open to discussions of an eight percent raise which would be '
a zero percent net increase for the Council and comments as to why it would be
necessary to keep the Council's salary whole in a year or two.
Council Member Trinkle reminded everyone that a ten percent raise would
equate to a two percent increase, which would be less than the amount of an increase
given to City employees when said raise eventually became effective. He added that a
two percent increase was reasonable, a small incremental, fair and would not burden
future City Councils with an ever growing gap that could create another discussion such
as the recent one. He reiterated his reasons regarding a 28 percent raise which would
be a 20 percent increase, too high for all of the reasons he had stated on previous
occasions. He suggested that pay increases for the Council Members be tied to City
employee increases and he encouraged discussions that centered on such.
As a point of record, the Mayor reminded everyone that an ordinance regarding
an increase in the Mayor and Council Members' salaries had been laid over for a
second reading from the previous meeting, but was tabled for further discussion during
the 9:00 a.m. informal session of the Council. He thought it was appropriate to discuss
the matter during the briefing session and for the Council to take any other action it
deemed necessary.
321
In response to a question of whether it would be possible to pass one ordinance
that would allow future salary increases for the Mayor and Members of City Council
based on future increases for City employees, Mayor Bowers stated that anytime
Council acted on a salary increase for themselves, it would not be effective until July 1
following the next Councilmanic election.
The City Attorney cited that State Code requires Council to adopt such an
ordinance with regard to salary increases; and it would be permissible to adopt an
ordinance with staggered increases in the future. However, if such an ordinance was
not adopted, he continued that the Council would have to adopt a separate ordinance
for the Mayor, Vice -Mayor and Council Members' salaries, which would not become
effective until July 1, 2016, at the earliest.
Council Member Lea pointed out that initially he had agreed to a much larger
increase, but after having reviewed the data and listened to public comments, he has
changed his mind. He thought that a raise for the Council should be in line with the pay
increase for City employees. He then asked the consequences of not approving a pay
increase for the Council; whereupon, Ms. Shawver reported that the Council Members'
net salaries would decrease by approximately $1,244.00 annually.
Council Member Ferris inquired if the extra two percent would be approximately
$306.00 gross per year for Council Members' salaries; whereupon, Ms. Shawver
agreed.
Vice -Mayor Rosen said that he thought the issue of a pay increase for Council
Members had occurred at the wrong time and reminded that the discussion had started
approximately one week prior to the adoption of the Fiscal Year 2013 -2014 budget that
received no attention due to the discussion related to Council raises. He too agreed
that any salary increases for the Council should be tied to City employee raises. He
concluded that he thought excessive percentages had been discussed and he was in
favor of going on to more important business.
As the discussion ensued, the Director of Finance pointed out that as of July 1, the
Council's net pay would be decreasing by one percent and that was a done deal; and if
the goal was to match City employees pay as of July 1, 2013, a ten percent increase
would be required, but it would not take effect until July 1, 2014.
Following extensive discussion regarding a salary increase for the Council,
Council Member Trinkle offered a motion to instruct the City Attorney to prepare an
ordinance offering a ten percent increase for the Mayor, Vice -Mayor and Council
Members. He asked that such action to be taken by the Council during its 2:00 p.m.
session in connection with the matter under Item 9.a. — Unfinished Business. The
motion was seconded by Council Member Price.
322
Council Member Trinkle remarked that as part of his motion, if appropriate, staff
could be instructed to prepare an additional ordinance to increase salaries for the
Members of Council by the same percentage as City employees even though such a
measure would not be effective until 2014, which would allow the Members of Council to
vote on said raises at that time.
In response to the motion, the City Attorney questioned if the distinction between
the Mayor, Vice -Mayor and Council Members salaries were to continue; whereupon,
Council Member Trinkle agreed that the motion was to leave the distinctions in place.
The City Attorney reminded the Council that Ordinance No. 39680 was laid over
for its second and final reading on June 17, but was tabled for further discussion, and
the Council would have to vote to reject the measure and then vote again to consider a
new ordinance. He noted that staff had drafted ordinances for eight and ten percent
increases, respectively, for consideration by the Council.
Council Member Price wanted to be certain that the proposed measure only
addressed a percentage increase for the current salaries and not future adjustments or
procedures as to how Council viewed its pay; whereupon, the City Attorney answered in
the affirmative.
Following a comprehensive debate of the matter, the motion offered by Council
Member Trinkle for the City Attorney to prepare an appropriate measure to increase the
annual salaries of the Mayor, Vice -Mayor and Council Members by 10 percent, effective
July 1, 2014, seconded by Council Member Price was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor
Bowers -6.
NAYS: Council Member Lea -1
Downtown On- Street Parkin
It was advised that the Downtown On- Street Parking Briefing would be held
during the 2:00 p.m. session of Council under Reports of Officers — City Manager
section (See page 326 -331)
At 11:43 a.m., the Mayor declared the Council meeting in recess until 2:00 p.m.
for a Closed Meeting in the Council's Conference Room, Room 451, fourth Floor, Noel
C. Taylor Municipal Building.
(Mayor Bowers left during the Closed meeting regarding a personnel matter being the
performance of a Council- appointed officer.)
'Mc
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor David A. Bowers presiding.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E.
Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, and Mayor David A. Bowers -7.
ABSENT: None -0.
OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by The Reverend Maurita Wiggins, Pastor, Valley
Community church of Divine Science.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
ORGANIZATIONAL MEETING:
CITY COUNCIL: The Mayor advised that the first meeting of Council in the
month of July is considered to be the organizational meeting at which time the Council
will adopt a resolution establishing the days, times and places of regular meetings to be
held by the Council during the ensuing months; whereupon, Vice -Mayor Rosen offered
the following Resolution:
( #39695 - 070113) A RESOLUTION establishing a meeting schedule for City
Council for the Fiscal Year commencing July 1, 2013, and terminating June 30, 2014.
(For full text of Resolution, see Resolution Book 76, Page 298.)
Vice -Mayor Rosen moved the adoption of Resolution No. 39695- 070113. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
(NOTE: The Mayor called attention to the 9:00 a.m. session of the Council on August 5,
noting that the Council and Roanoke City School Board will meet in joint session at
Virginia Western Community College, with the Informal session of the Council
commencing around 10:30 a.m., or as soon thereafter.
324
PRESNETATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
William Drewery appeared before the Council and spoke in opposition of a salary
increase for the Mayor, Vice-Mayor and Members of Council.
Larry T. Black appeared before the Council and spoke about the fee schedule for
the proposed Stormwater Utility; and distributed copies of newspaper articles written by
himself and the late Colonel Robert Russ Craig.
(See copies of newspaper editorials on file in the City Clerk's office.)
Raymond Frazer appeared before Council and expressed concern about the
excessive speeding by motorists on Sherwood Road, S. W. He urged the City to
enforce the speed limit or create speed bumps to encourage motorists to abide by the
speed limit.
Without objection, Mr. Frazer's remarks were referred to the City Manager for ..
review and follow -up.
Edward Stone appeared before Council and spoke in support of the return of
AMTRAK to the City of Roanoke.
(See copy of comments in file in the City Clerk's Office.)
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meeting of Council held on Monday,
May 6, 2013 and recessed until Monday, May 13, 2013; was before the body.
(See Minutes on file in the City Clerk's Office.)
325
Vice -Mayor Rosen moved that the reading of the minutes be dispensed with and
approved as recorded. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
SCHOOL- BUDGET: A communication from the Director of Finance requesting
that Council schedule a public hearing for Monday, July 15, 2013, at 7:00 p.m., or as
soon thereafter as the matter may be heard, to consider an amendment to the Roanoke
City Public Schools Fiscal Year 2012 - 2013 Categorical Budget, was before the body.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that Council concur in the request of the Director of
Finance as above stated. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
OATHS OF OFFICE- DEFINED CONTRIBUTION BOARD - BUILDING AND FIRE
CODE BAORD APPEALS -MILL MOUNTAIN ADVISORY COMMITTEE- PERSONNEL
AND EMPLOYMENT PRACTICES COMMISSION— ROANOKE NEIGHBORHOOD
ADVOCATES — ROANOKE ARTS COMMISSION— RAANOKE VALLEY CONVENTION
AND VISITORS BUREAU: Reports of qualification of the following individuals were
before the Council.
Sherman Stovall as the City Manager designee of the Defined
Contribution Board for a four -year term of office ending June 30, 2017;
Justine Megginson and Jeffry Parkhill as members of the Building and Fire
Code Board of Appeals for three -year term of office, each, ending
June 30, 2016;
Nancy Dye as a member of the Mill Mountain Advisory Committee for a
three -year term of office ending June 30, 2016;
Donald Dillard as a member of the Personnel and Employment Practices
Commission for a three -year term of office ending June 30, 2016;
M
Philip Clements as a member of the Roanoke Neighborhood Advocates
for a three -year term of office ending June 30, 2016;
Thomas McKeon as a member of the Roanoke Arts Commission for a
three -year term of office ending June 30, 2016;
Renee "Butch" Craft, Jeffrey Marks and Gary Walton as City
representatives of the Roanoke Valley Convention and Visitors Bureau for
one -year terms of office, each, ending June 30, 2014; and
Annette Lewis, Suzanne P. Moore and William B. Hopkins, Jr., as School
Board Trustees for terms of office commencing July 1, 2013 and ending
June 30, 2016 and June 30, 2014, respectively.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that the reports of qualification be received and filed.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERWS AND COMMENTS OF CITY MANAGER:
BRIEFINGS:
Downtown On- Street Parking
R. Brian Townsend, Assistant City Manager for Community Development, who
stated the briefing on downtown on- street parking would provide a six month update
from the December 2012 report regarding improvements and managing parking as a
system while creating parking opportunities to support offices, retail, restaurants and
residents in the downtown area. He noted that the City of Roanoke, in conjunction with
Nelson and Associates and the Roanoke Valley Allegheny Regional Commission, had
commissioned a parking study to evaluate on- street parking in downtown Roanoke. The
following information was provided:
I
327
Background
• December 2012 City Council Briefing
• Parking Study Findings
— On- Street Supply Sufficient
— Opportunities for Improvement
• Create New Spaces Where Possible
• Time Limits: Lengthen and Standardize
• Establish New Loading Zone Approach
• Operate Parking as Integrated System
➢ Explore On- Street Pricing Strategies
➢ Improve Communication /Information
Implementation Status
On Street Parking
— Geographic Approach
— Perimeter to Core
Mi •1
• On Street Parking
— Establishment of General Parameters
• Monday — Friday 8am -5pm
• Two Hour Parking Limit
• Loading Zone Modifications
• Unrestricted Where Warranted
— Process: Inventory/ Evaluate/ Implement
— Phase One - Complete
o Time Zones Adjusted /Standardized
0 32 New Spaces Created
— Phase Two - Complete
0 Time Zones Adjusted /Standardized
— Next Steps
• Phase Three - Inventory Complete
➢ Evaluation / Implementation — Summer 2013
• Phase Four - Inventory Summer 2013
➢ Evaluation / Implementation — Fall 2013
• Phase Five - Inventory Fall 2013
➢ Evaluation / Implementation — Spring 2014
• Undertake Reconnaissance of Parking Utilization during 2013 -2014 in all
Areas
Exploration of On- Street Pricing Strategies
— Request for Information (RFI) — July
0 Three Types To Explore
➢ Pay by Display
➢ Pay by Space
➢ Pay by Plate
— Identification of Pilot Area
• Core Area of Highest Demand
• Coordinated With On- Street Parking Review
Exploration of On- Street Pricing Strategies
Additional Steps
— Identify Preferred Technology
• Identify Pilot Location
• RFP to Vendors
329
• City Code Amendment to Support Pilot
• Implementation Timeline Target
➢ Late 2014
Parking as Integrated System
- Management of Supply /Operations/Enforcement /Pricing
o On- Street and Off - Street
- Required State and City Code Changes
• Legislative Initiative in 2014
• Continued Outreach /Collaboration
➢ Parners /General Public
➢ Downtown Partners
➢ Regional Partners
➢ Departmental Partners
Parking as Integrated System
Communications Strategy
• Framework Plan Complete
➢ Proactive Approach
➢ Broad Based Approach
➢ Integrated with Partners
• Recent Examples
➢ RVTV Program in May
➢ Web Site Updates and Integration
(See copy of presentation on file in the City Clerk's Office.)
Debbie Moses, Parking Administrator, said that the major recommendation of the
parking study was for the City of Roanoke to approach parking as a business and
integrate on and off - street parking to create efficiencies and improve management. She
indicated that the City was ahead of its time in that an enterprise fund was already in
existence but the next step would be to bring parking into one management unit. In
connection with the Management of Supply /Operations /Enforcement/Pricing, Vice -
Mayor Rosen said that currently an entity manages the garages and the City manages
the Parking Fund. He inquired if consideration had been given to going to one vendor
for parking; whereupon, Mr. Townsend informed that revisions to the State Code would
be necessary before for an outside vendor could operate the system.
Vice -Mayor Rosen questioned if a vendor's profit would be based on the number of
tickets that were issued and he cited an instance in another locality where a vehicle had
been ticketed twice in a 55 minute time span. He said he would like for citizens to be
assured that would not be the type of system that would be instituted. Mr. Townsend
assured that 100 percent of revenue from parking tickets would be deposited in the City
of Roanoke's account, and any contract would not be incentivized by the number of
tickets issued and ticketing would not be a source of profit.
330
The City Manager advised that parking spaces would remain under the control of
the City and would not be sold for 40 or 50 years as had been done in cities such as
Chicago and others. He further advised that the goal was to simply provide seamless
management of garage and on street parking spaces so that citizens could enjoy a
pleasant downtown experience.
Council Member Trinkle inquired if there was an idea of what the contract or
privatization would look like in the fall and if the City was jumping into such an
agreement right away. Mr. Townsend advised that more would be known about the
arrangement in the fall but the real answer would come after the General Assembly
Session in January and February and an effective date for any changes would be on
July 1, 2014.
Inquiring if enough details, models and a definite route existed, Council Member
Trinkle asked if it would be a matter of reviewing the individual contracts and
determining how they would work in the City of Roanoke; whereupon, Mr. Townsend
said in terms of overall management and based on the City's experience with the terms
of the current vendor and the experiences of other localities in Virginia, staff was
confident that overall management and privatization would provide a consistency of
message and operation. He indicated that more information would need to be obtained
regarding pricing strategies and how the mechanism would fit with downtown.
Council Member Trinkle questioned if a vendor would provide meters as part of
the contract; whereupon, Ms. Moses answered that the City would have to purchase
meters.
Council Member Bestpitch questioned if the Request for Information (RFI) for
downtown parking management would be issued in July and if the core focus area
would be in the Central Business District in the downtown area; whereupon, Mr.
Townsend answered in the affirmative.
Referring to the map of On Street Parking, Council Member Bestpitch wondered
why Phase 5 would not be implemented sooner in the plan to make parking more
efficient since it was an area of the highest demand. Mr. Townsend explained that
changes in signage in Phase 5 may take longer to implement based on changes to the
regulations and the Department of Transportation's staff wanted to make certain that
regulations adjacent to Phase 5 made sense and that all of the signage in Phase 5 was
not locked in until a decision had been made on which phase would be used for a pilot.
He further explained that the changes would be completed before a recommendation for
a pilot was brought before Council. Following up, the City Manager said there had been
an intentional effort to work on the outskirts first to determine how the core would be
affected, if the project should move forward and if so, which area would be next.
331
Council Member Bestpitch asked if the type of meters the City was considering
would allow an individual who had paid for two hours' worth of parking to come back in
one hour and fifty -five minutes and pay for an additional two hours of parking in the
same spot on the same meter; whereupon, Mr. Townsend said that it would depend on
the results of the study as a policy matter and whether the individual should be allowed
to stay in the same space with elevated an charge. In response, Council Member
Bestpitch questioned if the second two hours was going to cost more and Mr. Townsend
replied that it would be part of the consideration and would be based on how well it
would work and public response. The City Manager reminded that the goal was turnover
and it would likely be better for someone to park in a garage for four hours rather than
on the street. Mr. Townsend informed that users may not have to go back to the meter;
they may be able to dial up on their cell phone and use a credit card to extend the time.
Council Member Bestpitch advised that the cost for the first hour should be low
enough that people did not feel like they were being gouged. Mr. Townsend commented
that the inner play between when it was important for someone to be on- street or be
encouraged to be off - street was one area that would support the integration of the two
systems.
Council Member Bestpitch stated that talk of being able to renew a parking meter
by telephone had reminded him of the frustration he experiences when he sees the
signs in the parking garages that say they do not accept credit cards. He said that he
still did not understand what was taking so long to accommodate the use of credit/debit
cards at the City -owned garages. Mr. Townsend informed that there was a plan for a
pilot at the Center in the Square garage with the goal of accepting credit/debit cards
throughout the entire system.
ITEMS RECOMMENDED FOR ACTION:
HUMAN SERVICES — BUDGET: The City Manager submitted a written
communication recommending acceptance and appropriation of funds from the Virginia
Department of Social Services for the Southwest Virginia Regional Employment
Coalition to maintain existing services for Temporary Assistance to Needy Families
(TANF) benefits or Supplemental Social Security population, when appropriate.
(For full text, see communication on file in the City Clerk's Office.)
332
Council Member Trinkle offered the following resolution:
( #39696 - 070113) A RESOLUTION authorizing the acceptance of an Employment
Advancement for Temporary Assistance to Needy Families (TANF) Participants grant
from the Virginia Department of Social Services; authorizing the City of Roanoke to
serve as the primary fiscal agent for the distribution of such funds to the provider
agencies for services provided to the local departments of social services (DSS) in
Roanoke City, Roanoke County, Franklin County, Botetourt County, and Craig County;
and authorizing execution of any and all necessary documents to comply with the terms
and conditions of the grant.
(For full text of resolution, see Resolution Book No. 76, page 299.)
Council Member Trinkle moved the adoption of Resolution No. 39696 - 070113.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor
Bowers -7.
NAYS: None -0.
Council Member Trinkle offered the following budget ordinance:
( #39697- 070113) AN ORDINANCE to appropriate funding from the Federal
Government through the Commonwealth of Virginia Department of Social Services for
the Southwest Virginia Regional Employment Coalition Grant, amending and
reordaining certain sections of the 2013 - 2014 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 300.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 39697-
070113. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members, Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and
Mayor Bowers -7.
NAYS: None -0.
TRAFFIC- BRIDGES: The City Manager submitted a written communication
recommending execution of separate amendments for consulting services in connection
with the Transportation Structure Inspection Program. --�
(For full text, see communication on file in the City Clerk's Office.)
333
Council Member Bestpitch offered the following resolution:
( #39698 - 070113) A RESOLUTION authorizing the City Manager's issuance and
execution of additional Amendments to the City's Contract with AECOM USA, Inc., for
additional professional services for the third year of the City's Transportation Structures
Inspection Program (2011 - 2013); and authorizing the City Manager to take such
actions and execute such documents as may be necessary to provide for the
implementation, administration, and enforcement of such Amendments to the above
mentioned Contract, as well as the Contract itself.
(For full text of resolution, see Resolution Book No. 76, page 301.)
Council Member Bestpitch moved the adoption of Resolution No. 39698 - 070113.
The motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferns, Lea, Price, Rosen and Mayor
Bowers -7.
NAYS: None -0.
Council Member Bestpitch offered the following Resolution:
( #39699- 070113) AN RESOLUTION authorizing the City Manager's issuance
and execution of additional Amendments to the City's Contract with Mattern & Craig,
Inc., for additional professional services for the third year of the City's Transportation
Structures Inspection Program (2011 - 2013); and authorizing the City Manager to take
such actions and execute such documents as may be necessary to provide for the
implementation, administration, and enforcement of such Amendments to the above
mentioned Contract, as well as the Contract itself.
(For full text of resolution, see Resolution Book No. 76, page 302.)
Council Member Bestpitch moved the adoption of Resolution 39699- 070113.
The motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members, Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and
Mayor Bowers -7.
334
�1
RAI LWAY-G REENWAY-EASEMENT: The City Manager submitted a written
communication recommending an execution of a Temporary Right -of -Entry document
with Norfolk Southern Railway Company; and authorization for the City Manager to
obtain permission to access Norfolk Southern property in connection with the "Bridging
the Gap' Greenway Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #39700 - 070113) A RESOLUTION authorizing the City Manager to execute a
Temporary Right -of -Entry Agreement between Norfolk Southern Railway Company
( "Norfolk Southern ") and the City of Roanoke ( "City') in connection with the Roanoke
River "Bridge the Gap" Greenway from Bridge Street to Salem Project ( "Project"), upon
certain terms and conditions; and authorizing the City Manager to take such further
actions and execute further documents as needed to obtain access to the Norfolk
Southern Property.
(For full text of resolution, see Resolution Book No. 76, page 303.)
Council Member Trinkle moved the adoption of Resolution No. 39700 - 070113. .�
The motion was seconded by Council Members Ferris and Lea adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor
Bowers -7.
NAYS: None -0.
COMMENTS BY THE CITY MANAGER:
The City Manager offered the following comments:
• Summer Reading Program
o We are in the third week of the Roanoke Public Libraries' Summer
Reading Programs
Each day of the schools program our 5 literacy teachers and
librarians are reaching 1000 children in the RCPS Plus summer
program. In 6 weeks, we will have almost 300 programs.
o Last week we had over 125 children attend a program at the Main -
Library Branch. We are also doing a pilot program with the Library
of Virginia and the Virginia Department of Education to track data to
see the impact of summer learning for Star City Reads.
335
o Great way for students to keep learning during the summer.
o More information at www.roanokeva.gov /library
• Roanoke Valley Resource Authority
• Changes have been announced pertaining to the amount of debris
and waste that can be taken by Roanoke residents to this facility.
• As of today (July 1), homeowners hauling household waste are
permitted to drop off 12 free standard pickup truck -sized loads each
year. Formerly the limit was 20 loads per year.
• July 4 Event
• Citizens are reminded that Music for Americans will be held on July
4'" at River's Edge Sports Complex, from 5:00 p.m.to 10:00 p.m.
• Great way to see the fireworks and to celebrate the important day
in our country's history.
Animal Shelter Contract
o Roanoke City, Roanoke County, Botetourt County and the Town of
Vinton executed a contract to operate the Roanoke Animal Shelter,
adjacent to the SPCA on Baldwin Avenue, N.E. and introduced
David Flagger, the Executive Director. He also recognized the
efforts of Timothy R. Spencer, Assistant City Attorney, who had
taken the leading on drafting the contract and execution the
contract by the local governing bodies.
CITY ATTORNEY:
CITY CODE: The City Attorney submitted a written report recommending
readoption and reenactment of the Code of the City of Roanoke (1979), as amended.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #39701 - 070113) AN ORDINANCE to readopt and reenact the Code of the
City of Roanoke (1979), as amended; and dispensing with the second reading by title
of this ordinance.
(For full text of resolution, see Ordinance Book No. 76, page 305.)
336
Council Member Ferris moved the adoption of Ordinance No. 39701- 070113.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor
Bowers -7.
NAYS: None -0.
DIRECTOR OF FINANCE:
FINANCIAL REPORT: The Director of Finance submitted the Financial Report for
the eleven months ending May 31, 2013.
(See copy of Financial Report on file in the City Clerk's Office.)
The Director of Finance shared remarks pertaining to the City's financial activity
through the month of May which she noted as the 11 months of Fiscal Year 2013.
Council Member Trinkle questioned why the Admissions Tax revenue had
declined and if there was a correlation to the number of events that had taken place; ...,,
whereupon, Ms. Shawver reminded that the Admissions Tax was for non -Civic Center
related activities such as movie theaters, the Jefferson Center and similar venues and _
noted that said tax had a tendency to ebb and flow.
There being no additional inquires and /or comments by the Council, the Mayor
advised that the Financial Report would be received and fled.
UNFINISHED BUSINESS:
CITY COUNCIL -PAY PLAN: Having tabled Ordinance No. 39680, on its second
and final reading at its regular session held on Monday, June 17, 2013, at 2:00 p.m.,
increasing and establishing the annual salaries of the Mayor, Vice -Mayor and Council
Members for fiscal year beginning July 1, 2014, Council Member Bestpitch moved that
the matter be taken from the table for consideration. The motion was seconded by
Council Member Trinkle and unanimously adopted.
Council Member Bestpitch offered the following ordinance increasing the Mayor's
salary to $23,000.00 and the Vice -Mayor and Council Members' salaries to $20,000.00:
( #39680) AN ORDINANCE increasing and establishing the annual salaries of the
Mayor, Vice - Mayor, and Council Members for fiscal year beginning July 1, 2014, and
providing for an effective date.
337
Council Member Bestpitch moved the adoption of Ordinance No. 39680. The
motion was seconded by Council Member Trinkle and failed by the following vote:
AYES: None -0.
NAYS: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor
Bowers -7.
Council Member Trinkle offered the following ordinance increasing the annual
salaries of the Mayor, Vice -Mayor and Members of Council as follows: Mayor's salary to
$22,000.00, Vice- Mayor's salary to $18,216.00 and Council Members' salaries to
$17,116.00:
( #39702) AN ORDINANCE increasing and establishing the annual salaries of the
Mayor, Vice -Mayor and Council Members for fiscal year beginning July 1, 2014; and
providing for an effective date.
(For full text of ordinance, see Ordinance Book No. 76, page 307.)
Council Member Trinkle moved the adoption of Ordinance 39702. The motion
was seconded by Council Member Price.
Based on previous comments regarding Council salaries during the 9:00 a.m.
session, Council Ferris said that he had agreed with most of the comments given by
Council Member Trinkle regarding the ten percent pay increase, but after giving the
decision additional thought, he thought perception was a more important message than
reality and he would be voting no for the ten percent increase.
Following additional comments by several Members of the Council, Ordinance
No. 39702 was adopted on its first reading by the following vote:
AYES: Council Members Trinkle, Bestpitch, Price and Mayor Bowers -4.
NAYS: Council Members Ferris, Lea and Rosen -3.
MOTION AND MISCELLANEOUS BUSINESS:
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INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
Council Member Bestpitch inquired about the status of the measure regarding
the recommendation of the Election Precincts Task Force that was before the Council at
its regular meeting on June 3, 2013; whereupon, the City Attorney advised that a draft
measure would be presented to the Council in August or September 2013. He called
attention to the U. S. Supreme Court's recent ruling regarding pre - clearance by the
Justice Department, noting that the pre - clearance was no longer constitutional. Council
Member Bestpitch requested that a pre - clearance be reviewed by the Justice
Department and that a public hearing to receive citizen comments be held prior to the
adoption of the measure.
Mayor Bowers announced that the Annual State of the City Address would be
held on August 23 at 7:30 a.m. at the Patrick Henry Hotel.
VACANCIES ON CERTAIN AUTHRIES, BOARDS, COMMISSION AND
COMMITTEES APPOINTED BY COUNCIL:
OATHS OF OFFICE - ROANOKE REDEVELOPMENT AND HOUSING
AUTHORITY: The Mayor called attention to an upcoming vacancy on the Roanoke
Redevelopment and Housing Authority created by the expiration of the three year term
of office of Gilbert Butler ending August 31, 2013; whereupon, he opened the floor for
nominations.
Council Member Bestpitch placed in nomination the name of Gilbert Butler.
There being no further nominations, Mr. Butler was reappointed as a
Commissioner of the Roanoke Redevelopment and Housing Authority for a three -year
term of office ending August 31, 2016, by the following vote:
FOR MR. BUTLER: Council Members Trinkle, Bestpitch, Ferris, Lea, Price,
Rosen and Mayor Bowers -7.
OATHS OF OFFICE -FAIR HOUSING BOARD: The Mayor called attention to a
vacancy on the Fair Housing Board created by the unexpired term of office of Demond
Hammond ending March 31, 2016, whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Patricia A. Johnson.
There being no further nominations, Ms. Johnson was appointed to fill the
unexpired term of Demond Hammond as a member of the Fair Housing Board ending
March 31, 2016, by the following vote:
FOR MS. JOHNSON: Council Members Trinkle, Bestpitch, Ferris, Lea, Price,
Rosen and Mayor Bowers -7.
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COUNCIL: With respect to the Closed Meeting just concluded Council Member
Price moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor
Bowers -7.
NAYS: None -0.
Mayor Bowers noted that he did not participate in any discussion regarding the
personnel matter chaired by Council Member Price. He added that the record should
reflect his vote for the Closed Meeting pertaining to vacancies on various authorities,
boards, commissions and committees only.
There being no further business, the Mayor declared the Council meeting
adjourned at 6:22 p.m.
APPROVED
ATTEST:
a..a.Pl r / - v • 't)tTn/ �l ,F' l VICE.._
Stephanie M. Moon, MMC I David A. Blowers
City Clerk Mayor
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PERSONNEL COMMITTEE — ROANOKE CITY COUNCIL
July 15, 2013
12:00 Noon
A special meeting of the City Council Personnel Committee was called to order
on Monday, July 15, 2013, at 12:00 noon, in the Council's Conference Room, fourth
Room 451, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
with Chairman Anita J. Price presiding.
PRESENT: Council Member William D. Bestpitch, Raphael E. Ferris,
Sherman P. Lea, Court G. Rosen, David B. Trinkle, Mayor David A. Bowers and
Chairman Anita J. Price-7.
ABSENT: None.
OFFICERS PRESENT: Stephanie M. Moon, City Clerk.
Chairman Price declared the existence of a quorum.
Chairman Price advised that the purpose of the meeting was for the Committee
to convene in Closed Meeting to discuss a personnel matter, being the performance of J
a Council- appointed officer, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950),
as amended.
At 12:05 p.m., the meeting was declared in recess until 2:00 p.m.
At 3:52 p.m., the meeting reconvened in the Council Chamber, with Chairman
Price presiding and all Members of the City Council Personnel Committee in
attendance.
COUNCIL: With respect to the Closed Meeting just concluded Mayor Bowers
moved that each Member of the Roanoke City Council Personnel Committee certify to
the best of his or her knowledge that: (1) only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of Information Act; and (2)
only such public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by Personnel Committee.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Bestpitch, Ferris, Lea, Rosen, Trinkle, Mayor Bowers
and Chairman Price-7.
NAYS: None -0. ,�
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There being no further business, Chairman Price declared the meeting adjourned
at 3:53 p.m.
APPROVED
ATTEST: \
Stephanie M. Moon, MMC 4Xta J. Price
City Clerk Chairman
342
ROANOKE CITY COUNCIL — REGULAR SESSION
July 15, 2013
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, July 15,
2013, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section
2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke
(1979), as amended, and pursuant to Resolution No. 39695 - 070113 adopted by the
Council on Monday, July 1, 2013.
PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris,
Sherman P. Lea, Anita J. Price, Court G. Rosen, David B. Trinkle, and Mayor David A.
Bowers -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. r�
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. J
Moon, City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
Mayor Bowers expressed gratitude to the Swift Water Rescue Team, Police, Fire
and Street Departments and City employees who had heroically responded to the
recent flooding in the City. He called attention to the flooding concerns that were
expressed by City residents, particularly those residents living in the flood way area on
Meadowbrook Drive, N. W.
Mayor Bowers asked the City Manager to address solicitations for assistance
from citizens affected by the flooding; and announced that City Council would be
discussing a Stormwater Utility fee over the next several months that would help provide
the financial means to address stormwater needs in the City.
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Council Member Bestpitch also commended those citizens who assisted their
neighbors and strangers during a time of crisis, adding that efforts to reduce flooding
had actually worked very well and called upon the City Manager for comments
regarding the Roanoke River Flood Reduction Project, whether it was serving its
purpose. The City Manager responded in the affirmative, adding that the City had
noticed less flooding from the Roanoke River since completion of the project.
Council Member Bestpitch asked that City staff look at properties in the floodway,
not just the floodplain; review resource options and advise what type of resources are
available.
The City Manager commented that Federal funds were available for properties
that had a history of repetitive flooding; and City staff will continue to provide assistance
to those people in low lying areas.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT- FINANCE: Presentation of the 2013
Government Finance Officers Certificates of Achievement in Financial Reporting to the
Department of Finance.
The Mayor presented the plaque to the Director of Finance and recognized staff
for its achievement.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
OATHS OF OFFICE - ROANOKE PUBLIC LIBRARY BOARD- PERSONNEL AND
EMPLOYMENT PRACTICES COMMISSION - ROANOKE ARTS COMMISSION -CITY
OF ROANOKE PENSION PLAN - ROANOKE NEIGHBORHOOD ADVOCATES:
Reports of qualification of the following individuals were before the Council:
Marianne Gandee and Benjamin Bazak as members of the Roanoke
Public Library Board for three -year terms of office, each, ending June 30,
2016;
Stephen Willis as a member of the Personnel and Employment Practices
Commission for a three -year term of office ending June 30, 2016;
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Cari Gates as a member of the Roanoke Arts Commission for a three year
term of office ending June 30, 2016;
Gregory Feldmann as a City representative of the City of Roanoke
Pension Plan, Board of Trustees, for a four -year term of office ending
June 30, 2017; and
Braxton Naff as a member of the Roanoke Neighborhood Advocates to fill
the unexpired term of Hollis Young ending June 30, 2014.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Lea moved that the reports of qualification be received and filed.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
BUDGET - COMMONWEALTH ATTORNEY- GRANTS - DRUGS: The
Commonwealth's Attorney submitted a written communication recommending
acceptance and appropriation of funding for a Drug Prosecutor from the State
Compensation Board; and the City Manager submitted a written communication
concurring in the recommendation.
(For full text, see communications on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #39703 - 071513) A RESOLUTION authorizing the acceptance of funding for the
regional drug prosecutor's office from the Compensation Board of the Commonwealth of
Virginia and authorizing the acceptance, execution, and filing of appropriate documents
to obtain such funds.
(For full text of resolution, see Resolution Book No. 76, page 308.)
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Council Member Ferris moved the adoption of Resolution No. 39703- 071513.
The motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers -7.
NAYS: None -0.
Council Member Ferris offered the following budget ordinance:
( #39704 - 071513) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Regional Drug Prosecutor Grant, amending and
reordaining certain sections of the 2013 - 2014 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 309.)
Council Member Ferris moved the adoption of Budget Ordinance No. 39704-
071513. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers -7.
NAYS: None -0.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET - GRANTS - FIRE - EQUIPMENT: The City Manager submitted a written
communication recommending acceptance and appropriation of additional grant funds
from the Virginia Department of Fire Programs to purchase equipment and wearing
apparel for the Fire Department.
(For full text, see communication on file in the City Clerk's Office.)
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Vice -Mayor Rosen offered the following resolution:
( #39705 - 071513) A RESOLUTION authorizing acceptance of additional funding
for the FY2013 Fire Programs Funds Grant made to the City of Roanoke by the Virginia
Department of Fire Programs, and authorizing execution of any required documentation
on behalf of the City.
(For full text of resolution, see Resolution Book No. 76, page 310.)
Vice-Mayor Rosen moved the adoption of Resolution No. 39705- 071513. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers -7.
NAYS: None -0.
Vice -Mayor Rosen offered the following budget ordinance:
( #39706 - 071513) AN ORDINANCE appropriating additional funding from the
Commonwealth of Virginia Department of Fire Programs for the FY13 Fire Programs
Fund Grant, amending and reordaining certain sections of the 2013 - 2014 Grant Fund a�
Appropriations, and dispensing with the second reading by title of this ordinance. J
(For full text of ordinance, see Ordinance Book No. 76, page 311.)
Vice-Mayor Rosen moved the adoption of Budget Ordinance No. 39706 - 071513.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers -7.
NAYS: None -0.
BUDGET - GRANTS- FIRE - EQUIPMENT: The City Manager submitted a written
communication recommending acceptance and appropriation of the Rescue Squad
Assistance Fund Grant from the Virginia Department of Health, Office of Emergency
Medical Services, to purchase a heart monitor, computer software, a stretcher, and
other safety equipment consistent with the grant guidelines.
(For full text, see communication on file in the City Clerk's Office.)
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CCouncil Member Trinkle offered the following resolution:
( #39707 - 071513) A RESOLUTION accepting the Rescue Squad Assistance
Fund (RSAF) grant made to the City by the Virginia Department of Health, Office of
Emergency Medical Services, and authorizing execution of any required documentation
on behalf of the City.
(For full text of resolution, see Resolution Book No. 76, page 311.)
Council Member Trinkle moved the adoption of Resolution No. 39707 - 071513.
The motion was seconded by Vice-Mayor Rosen and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers -7.
NAYS: None -0.
Council Member Trinkle offered the following budget ordinance:
( #39708- 071513) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Rescue Squad Assistance Fund (RSAF) Grant,
amending and reordaining certain sections of the 2013 - 2014 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 312.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 39708-
071513. The motion was seconded by Vice-Mayor Rosen and adopted by the following
vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers -7.
NAYS: None -0.
CARILION CLINIC - DRUGS - GRANTS- YOUTH - BUDGET: The City Manager
submitted a written communication recommending acceptance and appropriation of
funds from the Virginia Department of Criminal Justice Services under the Juvenile
Justice and Delinquency Prevention Title II Grant Program; and authorization to execute
an agreement with Carillon Medical Center d /b /a Carilion Clinic (Psychiatry and
Behavioral Medicine) to replicate the Project Back on Track, an evidence-based
treatment program designed to reduce youth substance use and youth crime.
C(For full text, see communication on file in the City Clerk's Office.)
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Council Member Price offered the following resolution:
( #39709 - 071513) A RESOLUTION accepting the Juvenile Justice and
Delinquency Prevention Title II grant made to the City in collaboration with Carillon
Medical Center, d/b /a Carilion Clinic, from the Virginia Department of Criminal Justice
Services; authorizing the City of Roanoke to serve as the primary fiscal agent for the
distribution of such funds to the provider agencies for services provided under this
grant; and authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 76, page 313.)
Council Member Price moved the adoption of Resolution No. 39709 - 071513.
The motion was seconded by Vice-Mayor Rosen.
Council Member Trinkle advised that inasmuch as he has a personal interest in
the matter, he would like for the following statement to be included in the record:
"STATEMENT OF CONFLICT OF INTEREST"
"I, David Trinkle, state that I have a personal interest in agenda item 7.a.3.,
regarding Juvenile Justice and Delinquency Prevention (Back on Track) grant, because
I am an employee of Carillion Medical Center and a participant in the program.
Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation .i
in this matter. I ask that the City Clerk accept this statement and ask that it be made a
part of the minutes of this meeting."
(See copy of Statement of Conflict of Interest on file in the City Clerk's Office.)
Council Member Price asked the City Manager for a quick overview of the Back
on Track program; whereupon, he explained that the Program was targeted toward
youth and their families - an evidence -based program that uses counseling along with
individual, group and family therapy, psycho- education, life skills, case management
and service learning to reduce substance abuse related criminal behaviors of juveniles
referred by court professionals or schools -- a regional effort among the cities of
Roanoke and Salem and the counties of Botetourt and Roanoke. He concluded that the
anticipated impact is at least 25 youth and 25 parents /legal guardians and that the
program is administered through Carilion Clinic.
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There being no additional comments, Resolution No. 39709 - 071513 was adopted
by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle abstained from voting.)
Council Member Price offered the following budget ordinance:
( #39710- 071513) AN ORDINANCE to appropriate funding from the Federal
government through the Commonwealth of Virginia for the Juvenile Justice and
Delinquency Project Back on Track Grant, amending and reordaining certain sections of
the 2013 - 2014 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 314.)
Council Member Price moved the adoption of Budget Ordinance No. 39710-
071513. The motion was seconded by Vice -Mayor Rosen and adopted by the following
vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle abstained from voting.)
COMMENTS BY CITY MANAGER.
The City Manager offered the following comments:
Response to July 10 Storm
The July 10 storm was the biggest flooding event in sometime, with
isolated cells hitting the Peters Creek Road area the hardest, with
four inches of rain in one hour. These types of events could
become more frequent in the future. The response consisted of
coordinated efforts between the E -911 Center, Police and Fire -EMS
Departments as follows:
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Fire -EMS Department
• Between 3:00 p.m. and 6:00 p.m., crews ran 72 calls for
service, 21 being swift water rescue calls;
• Crews assisted with the voluntary evacuation of residents
in the Meadowbrook Road area of the City;
• Fire -EMS staffed a team of swift water rescue personnel;
• City of Salem Fire -EMS responded and assisted with
swift water rescues;
• Crews responded to numerous flooded and trapped
vehicles, rescuing some citizens from their cars; and
• Staff assisted E -911 dispatchers to send out emergency
information to media outlets and the public via Facebook,
Twitter, and the new notification "banner' on the City's
homepage.
Police Department
• Responded to 212 calls for service during the flooding
event;
• Electrical outages caused some traffic signals to be
affected;
• Department personnel were assigned to conduct traffic
direction and control at 37 intersections;
• The intersection at Gainsboro Road and Orange
Avenue, N. W., was manned for 24 hours;
• The intersection at Kimball Avenue and Orange
Avenue, N. E., was manned for 48 hours; and
• The intersection at Williamson Road and Wells
Avenue, N. E., was still being manned at 3:00 p.m. on
Friday, July 12, 2013.
• Police staff conducted a tour on foot of the
Meadowbrook Road, N. W., and the 1300 and 1400
blocks of Peters Creek Road, N. W., and the 101" Street
area of Syracuse Avenue, N. W., and
• Extra patrols were added in affected areas to ensure
safety.
Transportation Division
• Collected debris in the street, removed debris from storm drain
inlets and pipes, flushed streets to clear accumulated mud; and
• Completely reconstructed two traffic signal control cabinets -
Williamson Road and Wells Avenue, N. W., Gainsboro Road
and Orange Avenue, N. W. (cabinets underwater).
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Roanoke Parks and Recreation
• The park system is built along floodways and this helps to keep
water from flooding structures;
• Several parks and greenways were affected, such as areas of
Smith, Strauss, Wasena, and Washington Parks, as well as
sections of the Lick Run, Roanoke River, and Tinker Creek
Greenways which were at one point completely under water.
Damage was extensive in certain areas;
• The bridge connecting Norris Drive and Syracuse Avenue,
N. W., to the Lick Run Greenway was washed out and large
pieces of asphalt were washed out onto the Roanoke River
Greenway in Wasena Park;
• The baseball field at Strauss Park will require all new infield
material after the existing playing surface was washed away;
• Department staff successfully cleared mud and debris from
the Lick Run, Roanoke River, and Tinker Creek Greenways
and, with the exception of the bridge between Vic Thomas
and Wasena Parks. All parks are open for public use.
• The City's mowing schedule has been impacted by the
storm; and
r. • Thanks to Parks and Recreation staff who worked on July 4
to ensure the Music for Americans event went as scheduled.
Real Estate Valuation
• Responded to requests to assess structural damages to property
in commercial and residential areas; and
• In the Peters Creek corridor there were nine commercial
properties inspected, and a drive -by inspection of 60
residences.
Communications
• Police, Fire -EMS and Office of Communications staff worked
together to address media inquiries and provide information to
the public as quickly as possible during and after the storm.
July declared as National Parks and Recreation Month
• Ways Roanoke Parks and Recreation is celebrating:
• "Love My Park" promotion – citizens are encourage to
submit an entry telling us what they love about our parks and
recreation amenities. The promotion began at the beginning
of July and nearly 75 responses have been received; and
',• • "Water Bottle" gift- with - purchase promotion — first 50 people
to register for a program to receive a free Nalgene water
L bottle. The promotion was launched last week.
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Council Member Lea alluded to comments made at the beginning of the meeting
concerning flooding of homes on Meadowbrook Drive, N. W., and hoped City staff could
recognize those citizens who helped other residents for their efforts.
REPORTS OF COMMITTEES:
BUDGET - SCHOOLS: The Roanoke City School Board submitted a written
report requesting an amendment to the Roanoke City Public Schools Fiscal Year
2013 — 2014 Categorical Budget; and the Director of Finance submitted a written report
recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Ferris offered the following budget ordinance:
( #39711 - 071513) AN ORDINANCE to adopt an amendment to the 2013 - 2014
School Board Categorical Budget, amending and reordaining certain sections of the
School General Fund and School Food Service Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 315.)
Council Member Ferris moved the adoption of Budget Ordinance No. 39711-
071513. The motion was seconded by Council Member Trinkle. J
Vice-Mayor Rosen asked the Deputy Superintendent of Schools for an overview
of the amendment to the School Board budget; whereupon, he explained that the
amendment focused primarily on the Food Services Fund that was necessary because
of the new nutritional requirements and higher cost associated with food in general.
Revenue being a critical component, Vice -Mayor Rosen asked if the increased
revenue from the State allowed other funds to be used in lieu of reserve funds;
whereupon, Mr. Baker responded in the affirmative.
There being no additional remarks, Budget Ordinance No. 39711 - 071513 was
adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers -7.
NAYS: None -0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
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C CITY COUNCIL -PAY PLAN: Ordinance No. 39702 to increase the annual
salaries of the Mayor, Vice -Mayor and Council Members by ten percent, effective July 1,
2014, having previously been before the Council for its first reading on Monday, July 1,
2013, read and adopted on its first reading and laid over, was again before the Council
for its second and final reading.
Council Member Bestpitch offered the following ordinance:
( #39702 - 071513) AN ORDINANCE increasing and establishing the annual
salaries of the Mayor, Vice-Mayor and Council Members for fiscal year beginning July 1,
2014; and providing for an effective date.
(For full text of resolution, see Ordinance Book No. 76, page 307.)
Council Member Bestpitch moved the adoption of Ordinance No. 39702- 071513.
The motion was seconded by Council Member Trinkle.
William Drewery appeared before the Council again in opposition of the ten
percent increase; and noted his concern regarding the way in which the Members of
Council had approached the increase to their salary. Mr. Drewery questioned the
Council receiving a greater increase than City employees, adding that even if the
increase brought their salaries in -line with certain City pay grades, it was an unfair
comparison because City pay grades were based on full -time positions and City Council
positions were considered part-time.
(See copy of written remarks on file in the City Clerk's Office.)
Responding to Mr. Drewery's statement, Council Member Trinkle was glad the
Council was not at a 20 percent increase level, but that he was pleased with the eight to
ten percent increase range and thought most people were also agreeable with that
range. He pointed out that an open, transparent and lengthy discussion had taken place
over the past two months; and he supports the ten percent increase because the salary
gap continues to widen, and therefore the decision should not be delayed or placed on
a future Council. He continued that it would be inappropriate to make a giant leap and
increases should be incremental and suggested that the Council increases be
considered along with City employees, with staff leading discussions early about
Council salary increases during the budget process.
Following additional comments by Members of Council, Ordinance No. 39702-
071513 was adopted on second reading by the following vote:
AYES: Council Members Bestpitch, Price, Trinkle and Mayor Bowers -4.
CNAYS: Council Members Ferris and Lea and Vice -Mayor Rosen -3.
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LEGISLATION - TRANSPORTATION: Council Member Ferris offered the
following resolution in support of full -time staffing of Port of Entry #1412, and to request
that the U. S. Customs and Border Protection appoint a full -time staff person to Port of
Entry #1412 that will allow for continued smooth functioning of the freight transportation
system and future international development and commerce for the entire region:
(#39712- 071513) A RESOLUTION in support of full -time staffing of Port of Entry
#1412.
(For full text of resolution, see Resolution Book No. 76, page 316.)
Council Member Ferris moved the adoption of Resolution No. 39712 - 071513.
The motion was seconded by Council Member Trinkle.
The City Manager explained the need to support the full -time staffing of Port of
Entry #1412, adding that it had been brought to the Roanoke Valley Regional Planning
Commission by the New River Valley Economic Development Organization because of
the potential for economic impact on the entire region. He further explained that the port
of entry had been in existence since the creation of the Volvo plant in Dublin and the
port allowed for import and export items to be fast tracked which is important for some
companies.
The City Manager pointed out that Port of Entry #1412 had been staffed by an J
employee that would soon be retiring and would not be replaced possibly because of
sequestration; and therefore, there would effectively be a loss of service on an ongoing
basis. He insinuated that the Roanoke Valley Regional Planning Commission had
passed a resolution urging the U. S. Government to fully fund the full -time position at
Port of Entry #1412 and they had asked area governments to adopt a similar resolution.
Vice -Mayor Rosen stated that the James Hardy Plant, which produces building
products; along with Volvo and Ethan Allen were three businesses which likely depend
on Port of Entry #1412. He added that each of the businesses were significant to the
region because they provide high paying skilled jobs and even though the impact would
be directly to Dublin, Virginia, there would be ripples through Roanoke and the entire
region.
Council Member Ferris said that he had recently heard two presentations on the
importance of Port of Entry #1412, which also covers the Roanoke Regional and
Virginia Tech airports. As pointed out by Vice-Mayor Rosen, he noted that there were a
number of businesses that depend on the Port of Entry to bring parts directly in or out of
the region and losing the Port would not only impact Dublin, but also businesses in the
entire southwest area of Virginia extending up to the Shenandoah Valley.
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CFollowing comments, Resolution No. 39712 - 071513 was adopted by the
following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers -7.
NAYS: None -0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
Mayor Bowers called attention to correspondence from former Virginia Senator J.
Granger Macfarlane regarding the special intermodal task force and the delay in seeing
the project at the Montgomery County line proceed. He said that Council had previously
taken a public position on the intermodal facility, but with recent discussions being held
amongst Norfolk Southern Corporation and the Commonwealth of Virginia, he asked
that the matter be referred to the City Manager for an update and any proper response
or recommendation he may deem appropriate.
C Council Member Ferris advised that he had responded to the Senator and
thought his suggestion was a great idea; however, he wanted to make certain the
Council was aware that the Metropolitan Planning Organization (MPO) had appropriated
$200,000.00 for an economic study on the appropriateness of and demand for an
intermodal facility as a means for economic development. He was of the opinion that
Norfolk Southern would proceed with the project once it had been convinced there was
a demand for the facility. He stated that the feeling among the members of the MPO
was that a lot of business had been lost in the Roanoke and New River Valleys due to
the lack of an intermodal facility.
Wayne Bowers, Director of Economic Development, stated that the MPO had
appropriated $200,000.00 to update the economic feasibility study that had been done
in 2005 because there had been a lot of changes since that time and the MPO would
like to convince Norfolk Southern that the demand still exists and previous data was
more than five years old. He said that funding for the study would come directly from the
Commonwealth's Department of Transportation and not the MPO.
Mr. Bowers commented that an intermodal facility was important for attracting
international businesses to the area and would be supported by the Port of Entry. He
emphasized an updated study would be necessary to convince Norfolk Southern that an
intermodal facility would be feasible for the next five years and that was the purpose of
Cthe study.
356
Council Member Ferris stated that Senator Macfarlane had advised of the
appropriation of funding for the feasibility study and had asked that he be made aware
of any responses from elected officials that he may receive. He supports the City
Managers participation in any discussions.
The City Manager was in agreement with the Regional Partnership in that the
intermodal facility was the number one economic development priority; and suggested
that a task force, comprised of public and private sector individuals knowledgeable of
the issue be formed.
There being no additional questions and /or comments by the Council Members,
the matter was referred to the City Manager for handling as he deemed appropriate.
VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 3:01 p.m., the Mayor declared the Council meeting in recess until 7:00 p.m., in
the Council Chamber.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with
r•�
Vice -Mayor Rosen presiding.
J
PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris,
Sherman P. Lea, David B. Trinkle, and Vice -Mayor Court G. Rosen -5.
ABSENT: Council Member Anita J. Price and Mayor David A. Bowers -2.
The Vice -Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Council Member William D. Bestpitch.
The Pledge of Allegiance to the Flag of the United States of America was led by
Boy Scout Troop #50, sponsored by the Woodlawn United Methodist Church.
357
CPUBLIC HEARINGS:
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, July 15, 2013, at 7:00 p.m., or as soon thereafter as the matter may be heard,
on the request of the City of Roanoke to permanently vacate, discontinue and close an
approximately 894 square foot portion of the right -of -way on Church Avenue, S. E.
along its southern boundary and Luck Avenue, S. E., along its eastern boundary
adjacent to the Market Garage subject to certain proffered conditions, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Wednesday, June 26 and Wednesday, July 3, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
vacation of the right -of -way on Church Avenue, S. E., which will enable construction of a
hotel above the existing Market Garage, in order to eliminate potential encroachment of
proposed balconies on the north elevation of the proposed hotel, subject to certain
PM proffered conditions.
b„ (For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #39713 - 071513) AN ORDINANCE permanently vacating, discontinuing and
closing a certain public right -of -way in the City of Roanoke, as more particularly
described hereinafter; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 317.)
Council Member Ferris moved the adoption of Ordinance 39713 - 071513. The
motion was seconded by Council Member Trinkle.
R. Brian Townsend, Assistant City Manager for Community Development, spoke
in support of the right -of -way closure.
The Vice-Mayor inquired if there were persons present who wished to speak on
the matter. There being none, he declared the public hearing closed.
r
Ir
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There being no questions and /or comments by the Council Members,
Ordinance No. 39713- 071513 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Trinkle, and Vice -Mayor
Rosen -5.
NAYS: None -0.
(Council Member Price and Mayor Bowers were absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, July 15,
2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
the Roanoke City Public Schools to amend certain proffered conditions in connect with
the rezoning of 401 Gilmer Avenue, N. W., Official Tax No. 2011424, previously
accepted by City Council pursuant to Ordinance 38164 - 072108 adopted on July 21,
2008, in order to allow office, general or professional; museum, and dwelling units on all
floors, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Wednesday, June 26 and Wednesday, July 3, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the Original Application filed June 6, 2013,
to be consistent with the City's Comprehensive Plan, Gainsboro Neighborhood Plan,
and Zoning Ordinance as an existing occupant will be able to use the facility in a
manner appropriate to the surrounding neighborhood.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #39714- 071513) AN ORDINANCE to amend §36.2 -100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, by amending conditions presently binding upon
certain property conditionally zoned Mixed Use District, conditional (MX(c)); and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 320.)
Council Member Bestpitch moved the adoption of Ordinance No. 39714 - 071513.
The motion was seconded by Council Member Lea.
359
Curt Baker, Deputy Superintendent, Roanoke City Public Schools, appeared
before the Council in support of the amendment to the rezoning of 401 Gilmer Avenue,
N. W., advising that the amendment is to enable the mentoring programs in partnership
with Big Brothers and Big Sisters to have full use of the property, including the upstairs
that had previously not been allowed due to zoning constraints.
The Vice -Mayor inquired if there were persons present who wished to speak on
the matter. There being none, he declared the public hearing closed.
Council Member Lea was pleased to see a good partnership between Roanoke
City Public Schools and the Big Brothers and Big Sisters program, adding that the
Oliver Hill Foundation is probably delighted to see the property being put to good use.
Mr. Baker also expressed appreciation to the Oliver Hill Foundation for its assistance in
helping facilitate the project.
There being no additional comments by the Council Members, Ordinance No.
39714 - 071513 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Trinkle, and Vice -Mayor
Rosen -5.
' NAYS: None -0.
(Council Member Price and Mayor Bowers were absent.)
PARKS - RECREATION: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, July 15, 2013 at 7:00 p.m., or as soon
thereafter as the matter may be heard, on a proposed amendment to Vision 2001 -2020,
the City's Comprehensive Plan, to include the Park and Recreation Master Plan Update
as an amendment to the Parks and Recreation Master Plan adopted on July 16, 2007,
which established guiding principles and policies for future facility and program
development for Parks and Recreation, the matter was before the body:
Legal advertisement of the public hearing was published in The Roanoke Times
on June 26, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
adoption of the Parks and Recreation Update to the 2007 Master Plan dated July 9,
2013, as a component of the Vision 2001 -2020, the City's Comprehensive Plan.
C(For full text, see report on file in the City Clerk's Office.)
C
910111
Council Member Ferris offered the following ordinance:
( #39715 - 071513) AN ORDINANCE approving and adopting the City of Roanoke
Parks and Recreation Update to the 2007 Master Plan dated July 9, 2013, as a
component of Vision 2001 -2020, the City's Comprehensive Plan; and dispensing with
the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 321.)
Council Member Ferris moved the adoption of Budget Ordinance No. 39715-
071513. The motion was seconded by Council Member Bestpitch.
Steven C. Buschor, Director of Parks and Recreation, acknowledged the citizens
that had participated in the lengthy process of determining the wants, needs and desires
with regards to the parks and recreation areas. He introduced the partners of PROS
Consulting, LLC -- Leon Younger, President and CEO; and Neelay Bhatt, Vice -
President, who shared the final version of the Roanoke Parks and Recreation Update to
the 2007 Master Plan.
(See copy of document on file in the City Clerk's Office.)
Mr. Younger stated that part of the goal of the update to the Master Plan was to
identify future trends, prioritize needs in the community, provide clear direction and
produce the next steps for the future. He further stated that part of the 2007
recommendation had been to make the greenway and multipurpose trails a major
priority and Roanoke had done a terrific job in implementing the suggestion. He
commended the City for proceeding with the construction of the amphitheater and
implementing many of the other suggested improvements. Mr. Younger explained that
much input had been received from the community and the results were then
statistically evaluated in comparison to similar communities in the United States in order
to help prioritize improvements and define the mission.
Mr. Younger explained that 298 surveys had been completed out of a random
sample of 1,400 households and 88 percent of those responding rated the overall
quality of programs and activities to be excellent or above - average which exceeds the
national average of 80 percent. He indicated that citizens enjoy the programs and
services offered, but identified the highest unmet needs to be an indoor fitness and
exercise facility which follows a national trend.
�a
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He continued that while there would be no big moves in the Parks and
Recreation Update, citizens were looking for a balanced park system and when asked
how they would allocate $100.00, the responses were $31.00 to maintain existing
neighborhood parks, $15.00 to develop more multi -use trails, $14.00 to maintain/build
new indoor community centers, $11.00 to maintain /build new sports fields and $9.00 to
acquire new park lands /open space. He shared that 48 percent of citizens learn about
parks and recreation activities through the local newspaper, with 43 percent from friends
and neighbors and the City of Roanoke website at 31 percent, adding that the age
segments of those responding to the survey had been well balanced.
Mr. Bhatt shared that small neighborhood parks were the single highest ranking
priority which was followed by playground equipment and greenways and trails. He
alluded that even though certain items ranked higher than others in the survey, it did not
mean that those items were more important, stressing the need for balance. He
suggested that adult fitness and wellness; adventure programs, water; kayaking, and
paddle sports would help make the park offerings more complete.
Mr. Younger also commented on the vision for the future, highlighting ideas
related to neighborhood parks i.e., an off -leash area, a skate park, multipurpose field
space and indoor recreation space. He emphasized the importance of including
�. synthetic turf, multi - purpose fields to increase utilization and help to ensure availability
of playing surfaces after weather - related events, which are important for sports related
�. tourism.
The Vice -Mayor inquired if there were persons present who wished to speak on
the matter.
Jan Keister, Treasurer and Grant Writer for Old Southwest, Inc., and Ron
McCorkle appeared before the Council, respectively, and spoke in support of the Parks
and Recreation Update to the Master Plan.
There being no additional speakers, the Vice -Mayor declared the public hearing
closed.
Having continued the discussion regarding the Update of the Parks and
Recreation Master Plan, Council Member Trinkle agreed with the citizens' comments
and thought there had been good dedication of funding for capital and maintenance
funds for parks and recreation, which are important for vibrant neighborhoods. He called
attention to various changes in the trends; whereupon, Mr. Bhatt responded that the
economic crisis had tempered disposable income that would be needed for individual
resources such as kayaks and other equipment, and the most current results were
simply requesting access to a resource that is in the middle of the City. Mr. Younger
added that adventure sports are still very popular, but the most recent requests have
been merely for access.
362
Commenting on earlier references to sports tourism, Council Member Trinkle
agreed that adding synthetic turf athletic fields would help with the effort; noting that the
previous study had shown an oversupply of tennis courts, and questioned if that was
still the case; whereupon, Mr. Bhatt answered in the affirmative, adding that the
popularity of tennis was bouncing back especially for women, however, the single
fastest growing sport in the past 10 years has been lacrosse.
Mr. Bhatt continued that rugby would be introduced in the 2016 Olympics for the
first time, and considering the use of the City's resources, he thought that multi -use
synthetic turf surfaces would be the best investment.
Council Member Trinkle mentioned that the other concern amongst citizens was
the availability of indoor athletic facilities, such as basketball courts; and asked if it
would be advantageous to build new facilities or make better use of the existing ones
through agreements. Mr. Bhatt responded that the solution would be a combination of
all of the above, noting that existing facilities may need to be expanded; school facilities
used more, and perhaps, construction of a new facility.
Concerning aquatic facilities, Council Member Trinkle questioned if one of the
City's pools should be converted from a flat water pool to a family aquatic center;
whereupon, Mr. Younger confirmed that one flat water pool should be converted to
include zero depth entry, play water, fitness water, deep water and some combination of r�
a lazy river. Council Member Trinkle then questioned if trends indicated that a family J
aquatic center would be more important than an indoor competition pool; whereupon,
Mr. Younger responded in the affirmative, and then remarked that such a center would
get more people involved and provided as many experiences with water as possible.
Council Member Trinkle said that he agreed with the recommendations and
acknowledged the excellent job performed by the Parks and Recreation staff. In
conclusion, Council Member Trinkle indicated that he would like to see a consortium of
the Parks and Recreation Department partnered with other outdoor organizations to
create a presence in downtown that would highlight all of activities in the region which
could help with marketing and tourism.
Council Member Lea said that it was deflating to hear that there was such a
deficit in indoor recreation facilities but he was excited to hear about amateur sports
because they are good for the community. He underscored the importance of having an
agreement with the schools that would allow the use of the recreational facilities and the
positive economic impact for cities that host traveling sports events.
Council Member Bestpitch acknowledged the involvement of citizens during the
development of the Parks and Recreation Master Plan Update. He agreed with prior
comments given by Council Members. He mentioned an issue currently facing the City
is the need for large rectangular fields; and he was supportive of the recommendation
for two large, synthetic turf, rectangular fields with lighting.
363
F-
LWith regard to the suggestion that at least two parks be updated annually,
Council Member Bestpitch was in agreement that even if the parks could not be fully
upgraded, something should be done to help meet the overall goal.
As far as the need for indoor recreation space, Council Member Bestpitch was of
the opinion that the City was moving away from the recreation center concept and
questioned if the suggestion was to make additions to the Eureka and Norwich Centers
and if there had been a redirection in thinking; whereupon, the City Manager advised
that when the recession hit, tough decisions had to be made and those decisions
involved closing some of the recreation centers; however, citizens had indicated they
liked the neighborhood approach. He added that maintaining the existing assets was
one of the City's main goals.
As to whether or not a new center should be constructed, the City Manager
insinuated that staff would need to take a look at the existing centers before determining
if new neighborhood based centers would be added.
Mr. Bhatt commented that Roanoke citizens were attached to their
neighborhoods and maintaining those spaces were financially unsustainable, therefore
C increasing the square footage of the existing centers would help keep up with the trends
and recreation needs of the City without taking away from the essence of the culture
and the people.
Council Member Bestpitch noted that the challenge was not only being able to
provide the capital investment in the facility but also to provide the ongoing programing
that reaches across the age spectrum as the system is examined from a holistic
approach. He thought it was important to reemphasize the possibility of partnering with
the Roanoke City Schools not only in terms of athletic facilities, but also the use of
space within the schools.
Council Member Bestpitch commended PROS Consulting, LLC., on their efforts
and for laying out a strategy for financial viability and effective partnerships with public
agencies for amenities like an additional dog park, skate park, aquatics center and
community gardens. In closing, he suggested that a process be developed for naming
plazas in the downtown area according to Roanoke heritage so they would not be
consistently renamed as businesses change or are acquired.
Vice-Mayor Rosen liked the idea of turf fields and thought sports tourism was a
smart investment and then posed a question as to what a feasibility study for a skate
park would entail, whether it would be for usage or cost of the park; whereupon, Mr.
Buschor said that he had met with individuals who had come forward with suggestions
r" and staff was attempting to merge the ideas of the skateboard community and the BMX
1`r bike community.
!9 0E
He continued that the project would meet a wide and diverse need; that a community
assessment should be done to determine the need and what resources were available
in the private sector; and where the park should be located as well as what type of
construction would be possible.
Vice-Mayor Rosen indicated that he had heard more about the need for a
competition aquatic center rather than a lazy river type center, noting his concern about
the ongoing maintenance costs of such a facility. Mr. Younger remarked that flat -water
pools would always be popular with competitive or fitness swimmers; and the life cycle
of the pool would be approximately 40 years, with updates after 20 years. He added
that the less skilled swimmers tend to want to swim in shallower water and those types
of facilities have a wider segment of appeal, but it was hard to accommodate the
competitive swimmers and family aquatic people in the same swimming pool, which
were two different pool experiences, adding that the City would have to determine which
would provide more benefit to the community.
Being reminded of the need to be aware of overall long term costs, Vice -Mayor
Rosen cited that a couple of years prior a $165,000.00 repair was required at the Fallon
Park pool and the opening had been delayed one month, adding that funding for
recreation is often one of the first items to be eliminated during difficult financial times;
and therefore, he wanted to guard against building a facility that may not be maintained.
He suggested that the City had maintained a strong relationship with the Kirk
Family YMCA in the Roanoke Valley and inquired if it may be best to build a facility in J
partnership with the YMCA and provide funding for the benefit of the community. In
response, Mr. Buschor said that there would be a dialogue in the future as to whether
the City wanted to continue being in the pool business because the City's pools were
approximately 45 years old and would likely continue to need major repairs. Mr.
Buschor mentioned that by converting one swimming pool to a family aquatic center and
basing usage on 52,000 individuals, the City would be able to drive down operating
costs through the use of capital money.
Mr. Bhatt advised that in a group of 13 children, it was likely that only one would
participate in competitive swimming and if that swimmer paid $10.00, less than half as
much money would be received than if the remaining 12 children visited a family aquatic
center and paid $3.00 and less of the City's population would have been served.
Council Member Ferris questioned what percentage of the capital investment
should be reserved for maintenance and upgrades. Mr. Younger advised that typically
three to four percent of the value of an asset should be reserved for such expenses.
I
365
Council Member Trinkle stated that there would need to be a lot of analysis and
consideration given to renovating the aquatic facilities versus constructing new ones.
He suggested that the Council and administration have discussions on each of the
capital planning items; whereupon, Mr. Buschor stated that Parks and Recreation staff
would be presenting capital improvement recommendations to Council at a meeting in
August for projects that have designated funding. He noted that the list was currently
being refined and funding for the future master plan for swimming pools had been
identified for FY 2016 -2017.
Council Member Trinkle urged Mr. Buschor to bring an analysis of new versus
retrofitting and long -term maintenance costs for aquatics and basketball.
R. Brian Townsend, Assistant City Manager for Community Development,
reminded the Council that the Department of Parks and Recreation was being funded at
approximately $1 million to $1.5 million per year and there would be baby steps towards
addressing some of the deficits in the area of parks and recreation; and while it was not
a large amount of money, staff would walk the Council through a proposal to play catch
up.
Advocating for more cooperation within the City and regionally, the City Manager
C stated that it would be most cost effective to partner with other localities and a higher
level of service could be provided.
Following extensive dialogue regarding the update, Ordinance No. 39715-
071513 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Trinkle, and Vice -Mayor
Rosen -5.
NAYS: None -0.
(Council Member Price and Mayor Bowers were absent.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Vice-Mayor advised
that City Council sets this time as a priority for citizens to be heard. All matters would
be referred to the City Manager for response, recommendation or report to Council, as
he may deem appropriate.
Owaiian Jones appeared before the Council and expressed concern regarding
the overall effectiveness of law enforcement in the City.
E Without objection by the Council, Vice-Mayor Rosen referred the matter to the
City Manager for handling as he deemed appropriate.
366
Frank Smith, representing Neighbors in South Roanoke, appeared before the
Council and expressed concern about a pawn shop being established at 250 Broad
Way, S. W., which property was previously rezoned from MX to CN(c), subject to a
certain proffered condition, at a regular meeting of the Council on May 20, 2013.
(See copy of transcript of Mr. Smith's comments on file in the City Clerk's Office.)
Without objection by the Council, the matter was referred to the City Attorney to
study the issue and follow -up with Mr. Smith. (See copy of response from City
Attorney dated September 10, 2013 on file in the City Clerk's Office.)
Lloyd Long and Baraka Kasongo appeared before the Council with regard to
stormwater drainage issues affecting their properties at 3707 Laurel Ridge Road, N. W.
and 4477 Lewiston Street, N. W., respectively.
Mr. Long also shared various photos depicting the runoff onto the back of both
properties.
(See copy of photos on file in the City Clerk' Office.)
Without objection by the Council, the Vice -Mayor referred the remarks of Messrs.
Long and Kasongo to the City Manager for follow -up.
Joann Borzotra appeared before the Council and commented on the lack of early
childhood education in the Roanoke City Public schools for every preschooler.
Without objection by the Council, the City Clerk was instructed to refer a copy of
Ms. Borzotra's remarks to the Clerk of the Roanoke City School Board and
Superintendent of the Roanoke City Schools for follow up with Ms. Borzotra.
(See copy of transcript of remarks on file in the City Clerk's Office.)
Neal A. Frazier appeared before the Council regarding flood water runoff from
Peters Creek Road, N. W., onto his property at 1921 Meadowbrook Road, N. W.
There being no further business, Vice -Mayor Rosen declared the Council
meeting adjourned at 8:55 p.m.
APPROVED
ATTEST:
Stephanie M. Moon, MMC
City Clerk
Court G. Rosen
Vice -Mayor
367
CROANOKE CITY COUNCIL - REGULAR SESSION
August 5, 2013
9:00 a.m.
The Council of the City of Roanoke met in joint session with the Roanoke City
School Board on Monday, August 5, 2013, at 9:00 a.m., in the Virginia Western
Community College Natural Sciences Building Conference Room, 3094 Colonial
Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article ll, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 39695 - 070113
adopted by the Council on Monday, July 1, 2013, with Mayor David A. Bowers and
Vice - Chairman Suzanne P. Moore presiding.
PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price,
Court G. Rosen, David B. Trinkle, William D. Bestpitch and Mayor David A. Bowers -7.
ABSENT: NONE -0.
The Mayor declared the existence of a quorum.
C OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
SCHOOL TRUSTEES PRESENT: William B. Hopkins, Jr., Mae G. Huff, Annette
Lewis, and Vice - Chairman Suzanne P. Moore -4.
SCHOOL TRUSTEES ABSENT: Todd A. Putney, Lori E. Vaught, and Richard
Willis, Jr. -3.
OTHERS PRESENT: Representing Virginia Western Community College:
Dr. Robert Sandal, President; Dr. Elizabeth Wilmer, Interim Vice - President of Academic
and Student Affairs; Dr. Angela Falconetti, Vice - President of Institutional Advancement;
and Dr. Kathryn Beard, Dual Enrollment Coordinator.
Representing the City of Roanoke: R. Brian Townsend, Assistant City Manager
for Community Development; and Sherman M. Stovall, Assistant City Manager for
Operations.
Representing Roanoke City Public Schools: Dr. Rita D. Bishop, Superintendent;
C Curt Baker, Deputy Superintendent; Timothy R. Spencer, Legal Counsel; and Cindy
Poulton, Clerk to the Board.
Me
SCHOOLS: Mayor Bowers welcomed everyone to the meeting, thanked the
representatives of Virginia Western Community College hosting the joint meeting; and
introduced 011ie Howie, Valedictorian of William Fleming High School who planned to
attend Harvard University in the fall.
The Mayor also called attention to the passing of Gladys Cutler, spouse of former
Council Member M. Rupert Cutler; and Dr. Robert Bondurant, father -in -law of Council
Member David B. Trinkle.
Administrative Briefings:
Introduction of new staff
Dr. Bishop introduced the new Roanoke City Public Schools staff - -Dr. Matt Hurt,
Assistant Superintendent for Teaching and Learning; Greg Johnston, Executive Director
for K -5 Instruction; Steve Barnett, Director of Athletics and Supervisor of Health and
Physical Education; Joseph Jablonski, Principal at Patrick Henry High School; T.J.
Shephardson, William Fleming High School Athletic Director; Bobby Martin, William
Fleming High School Head Football Coach; Yolanda Calloway -Wood, Executive
Director for Student Support Services; and Deborah Wickham, Mathematics Supervisor
who served as the former Mathematics Supervisor for the Virginia Department of
Education.
Dual Enrollment Report
Dr. Elizabeth Wilmer, Interim Vice - President of Academic and Student Affairs
highlighted the following information with regard to the fall 2013 Virginia Western
Community College Dual Enrollment Program:
What is Dual Enrollment?
Dual Enrollment offers high school students the opportunity to take courses for
both high school and college credit while in high school.
Framework provided by the 2008 "Virginia Plan for Dual Enrollment between
Virginia Public Schools and Community Colleges."
htto: / /www. doe. virainia. govfinstruction / graduation /eadycollegescholars/vaof andual
enrollment.odf
Dual Enrollment FAQ's
What is the difference between Dual Enrollment and AP?
Who is eligible for Dual Enrollment? 0
369
o Age Requirements
o Placement Testing
Where are Dual Enrollment Classes Taught?
• High School Campuses
• VWCC Campus (Academy Classes)
o Online
•
Who teaches Dual Enrollment Classes?
o Faculty Credentials
•
What courses are available?
• Transfer
o CTE
C
.
What type of credit is given?
•
Are credits accredited?
•
Who accepts transfer credits?
•
How is the course quality evaluated?
• Student Evaluations
• Faculty Evaluations
• Course Outlines
•
What services are available for students?
•
What resources are available for faculty?
• Program head support
• Educational Aid for VWCC classes
C
370
Dual Enrollment FAQ's New for fall 2013 13
• What does Dual Enrollment cost?
• What new initiatives have been introduced to improve communications?
• May 2013 Workshop
• June 2013 Professional Development Course
• Updated Website ,
• New Dual Enrollment Handbook
• House Bill 1184
(hftp://www.virginiawestern.edu/admissions/dualenrollmenVhbl 184. p h p)
• Legislation put forth from the Governor's Office
• Game changer
• Requires agreements with each school district to provide:
• AS in General Studies
• Certificate in General Education
Dual Enrollment Statistics
• VWCC 2012 - 2013 Duplicated Headcount: 2,211
• RCPS 2012 - 2013 Data:
• Patrick Henry (also includes ROTECH):
• Headcount: 174 (21.1 % of students)
• Courses: 10
• William Fleming:
• Headcount: 29 (4:7% of students)
• Courses:3
• RCPS Fall 2013 Proposed Courses:
371
r o Patrick Henry and ROTECH Courses: 27
L o William Fleming Courses: 6
(See copy of presentation on file in the City Clerk's Office.)
Dr. Bishop advised that hundreds of students wanted to participate in the dual
enrollment program, but could not afford the courses and expressed appreciation to Dr.
Sandal who beginning with the fall 2013 school year, provided students an opportunity
to participate in the program, free of charge.
She further advised that although Patrick Henry High School has more students
in attendance, the majority of the students who could not pay for the courses attended
William Fleming High School; and it was unacceptable to have uneven numbers of
classes at the high schools.
Council Member Bestpitch inquired if there were problems incorporating the
college and high school academic calendars; whereupon, Dr. Wilmer advised that it
makes a difference; unfortunately, the high school do not follow the college calendar.
Mr. Bestpitch then stated the importance of the Division being able to set its own
calendar and continuing its efforts to work with the local colleges, the region as a whole
�. and a City with various groups. Dr. Wilmer concurred in the comments.
Council Member Price commented on the dual enrollment, adding that students
needed to be aware of opportunities and academic programs that are available;
whereupon, Dr. Wilmer advised that staff would be happy to attend parents' night or
conferences to educate parents and students on the available programs.
Council Member Lea echoed Ms. Price's comments and expressed his frustration
that intimidation extending beyond non - communication may be preventing students
from enrolling in the Dual Enrollment Program.
At this point, Council Member Ferris left the meeting. (9:42 a.m.)
CCAP Update
Dr. Bishop advised that students at both high schools were well aware of the
Community College Access Program (CCAP) and shared the following statistics with
the Council:
Wi
William Fleming High School
Eligible Students 87
Signed Contract 64
Need 1 Remedial Course 35
Need 2 Remedial Courses 4
Probable Attendees
31
Declined Offer
15
Pending
18
Pell Grant 3
Patrick Henry High School
Eligible Students 122
Signed Contract 104
Need 1 Remedial Course 46
Need 2 Remedial Courses 9
Probable Attendees
60
Declined Offer
15
Pending
29
Pell Grant 5
ROTEC Certificates by Year
(See copy of presentation on file in the City Clerk's Office.)
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Dr. Sandal pointed out that students enrolled in less than 12 credit hours were
not eligible for CCAP and that 70 percent of the student body at Virginia Western were
employed and did not enroll at Virginia Western immediately following graduation from
high school.
He explained that more than $300,000.00 would be spent for students
participating in the 2013 CCAP, adding that the monies were donated from various
sources, including businesses and industries. He also expressed appreciation for the
efforts focused on making the program better each year.
Dr. Bishop continued with the presentation, noting the following:
Enrollment/Graduation Rate of Minority Students
Ethnicity Information
White Black Other
Accepted
Patrick Henry
37
11
12
William Fleming
8
20
3
Declined:
Patrick Henry
9
3
3
William Fleming
2
11
2
Pending:
Patrick Henry
21
5
3
William Fleming
4
10
4
(See handout on file in the City Clerk's Office.)
Dr. Falconetti advised that a detailed report would be available in October 2013.
Council Member Bestpitch inquired about the decline of the 15 students from
each high school; whereupon, Dr. Bishop replied that it was mostly related to filing late
for financial aid and in recent years, more students had received scholarships or chose
another path such as the military or employment.
374
Council Member Price commented on the intimidation of parents and students
with regard to college and the importance of the Foundation and preparation for post-
secondary education. She asked Dr. Sandel about the status of the Alliance for
Excellence Program and the Renaissance Academy; whereupon, Dr. Sandal replied
that the Alliance for Excellence Program, which works with African American churches
and the community to help students attend college would continue under the helm of
retired professor Dr. Gloria Lindsey. Dr. Bishop advised that Jerrell Rhodes, Guidance
Counselor at Forest Park Academy heads the Renaissance Academy which works with
middle school students.
Dr. Sandal added that only one -third of students at Virginia Western transfer to
four -year colleges, while two- thirds enter the workforce, and all students in the health
professions program secure employment prior to graduation.
Council Member Trinkle inquired as to what small business owners could do to
provide scholarships and support employees who wished to return or attend college;
whereupon, Dr. Sandel advised that there were scholarships and financial aid
specifically for part-time students that were often untapped.
Council Member Bestpitch commented about a recent business roundtable
discussion which focused on the quality of the current workforce and stressed the
importance of necessary skills in obtaining and retaining a job.
RCPS+ Proaram Update
Dr. Bishop advised that the RCPS+ Program was offered to 2,100 kindergarten
through ninth grade students and was taught by teachers with proven track records
using the gifted program curriculum. She further advised that the hope for the program
next year was to include "soft" skills instruction for fifth graders and college readiness
instruction for ninth graders. She stated that Roanoke City Public Schools has partnered
with the Virginia Tech Research Institute to track the RCPS+ participants and monitor
their progress.
Furthermore, because of new online reading and writing tests, one focus for
elementary students during the summer was the use of computers to improve writing
skills through journaling and emphasized efforts to collect used laptops from the
community in order to provide technology for students who do not have access to
computers outside of school. She stated that unfortunately, the Division would have
several unaccredited schools because of those new tests and recognized the efforts of
Dr. Craig Ramey with the Virginia Tech Research Institute who developed a survey
which indicated the students without access to a computer outside of school and who
also failed the new tests.
N
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Board Update Regarding Legislative Efforts:
School Board Trustee Lewis, as a Member of the Legislative Committee, outlined
the schools three legislative priorities as 1) requesting increased funding from the State
to pay teachers fairly, 2) requesting control of the school calendar, and 3) requesting
advance notice of the changes in the Standards of Learning tests. She further advised
that efforts were underway to meet with the gubernatorial candidates and establish a
regional approach to the issues facing all Virginia school divisions.
Council Member Trinkle stated that City Council was in support of the school
priorities and that the legislative process would begin soon.
The City Attorney pointed out that a Legislative Meeting with Rob Catron,
Legislative Liaison, to review the upcoming agenda, will be held at the September 3
Informal Work Session of City Council.
Council Member Price commented that she was the Chair of the Virginia
Municipal League's Education and Human Development Committee and robust
discussion had been held with regard to education funding.
�- Vice -Mayor Rosen asked about the position of the Virginia Association of
Superintendents on the issue pertaining to the control of the school calendar;
�. whereupon, Dr. Bishop advised that there was a big discussion about the matter, adding
that the Association expressed its concern.
Council Member Lea stated that the November elections were critical due to the
different views on education and VML, Board of Education needed to make its views
known regarding education to ensure it is in the fore front.
Comments by Council /School Board Trustees:
Vice - Chairman Moore thanked Dr. Sandal for the Virginia Western students who
served as mentors at Fishburn Park Elementary School and recognized Dr. Sandel, Dr.
Falconetti and the City of Roanoke for their support of the Food for Thought Program.
She also announced the ribbon - cutting ceremony for the James Madison Middle School
Garden —Food for Process would be on October 15.
Council Member Trinkle thanked Roanoke City Public Schools and Virginia
Western Community College for hosting the joint meeting and suggested that the
scheduling of spring break be more logical and not necessarily in connection with the
Easter holiday as he had concerns with the 2014 spring break being scheduled so close
to the graduation date in May.
7W
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Council Member Bestpitch expressed appreciation for the candid discussion of J
the issues faced and reiterated the importance of the statewide elections in November.
Mayor Bowers recognized the efforts of the educational leaders in improving the
community.
There being no further business, Vice - Chairman Moore declared the School
Board meeting adjourned at 10:38 a.m.
There being no further business, Mayor Bowers declared the Council meeting in
recess at 10:38 a.m., to be reconvened in the Council Chamber.
At 11:15 a.m., the Council meeting was reconvened in the Council Chamber,
Room 450, with Mayor Bowers presiding and all Members of the Council in attendance,
with the exception of Council Member Ferris; and then he called attention to the
following items for action:
COUNCIL: A communication from Mayor Bowers requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.) 7
Vice -Mayor Rosen moved that Council concur in the request of the Mayor to
convene in a Closed Meeting as above described. The motion was seconded by
Council Member Trinkle and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Ferris was not present when the vote was recorded.)
COUNCIL — CITIZEN OF THE YEAR AWARD: A communication from Mayor
Bowers requesting that Council convene in a Closed Meeting to discuss the 2013
Citizen of the Year Award, pursuant to Section 2.2 -3711 (A)(10), Code of Virginia
(1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
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Vice -Mayor Rosen moved that Council concur in the request of the Mayor to
convene in a Closed Meeting as above described. The motion was seconded by
Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Ferris was not present when the vote was recorded.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
Percent for Arts Fundina Fiscal Year 2014
Susan Jennings, Arts and Culture Coordinator, briefed the Council on the Fiscal
Year 2014 Public Art Work Plan; and highlighted the following information:
Public Art Work Plan FY 2014
• Purchase art work to round out the Regional Art Collection.
• Update the Public Art Plan -Art for Everyone.
• Wasena Mural Project in Collaboration with Wasena Neighborhood
Forum.
• Painted Snow Plow Temporary Public Art Project in collaboration with
Roanoke City Schools.
• Conduct ongoing Maintenance of Public Art Collection
• Plan for Elmwood Park Public Art.
At this point, Council Member Ferris entered the meeting. (11:20 a.m.)
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Overview
• The Roanoke Arts Commission (RAC) approved several small projects for
FY 2014 to allow the Percent for Art Funds to accumulate.
• The renovations to Elmwood Park call for a larger scale project similar to
"In my Hands" at the Civic Center which was commissioned to
commemorate the City's 125th anniversary.
• The RAC has ongoing maintenance responsibilities following the
Conservation Study completed in 2012.
ie Collection Now Contains over
90 Works by Regional Artists
Purchase of Regional Art
• Since the annual City Art Show was discontinued the RAC has not been
able to purchase regional art from that show.
• The RAC will dedicate up to $7,500.00 with a goal of purchasing 3 works
in FY 2014.
379
Update of the Public Art Plan, Art for Everyone
• Art for Everyone was adopted by City Council in 2006 and has not been
updated since.
• The RAC plans to hold community workshops with national speakers on
the latest trends in public art.
• The goals are to share the latest news in public art, encourage more
regional artists to apply for projects, and gather citizen input in planning
the next goals and actions for the City's Percent for Art Program.
City of Roanoke Public Art Strategic Plan Key Goals & Strategies
• Assign professional staff.
• Adopt public art policy, guidelines and site plan and implement an art
selection /procurement process.
• Extend public art, throughout the community, beyond the initial priority
sites.
• Develop uniform interpretive signage for Roanoke's public art, along with a
self - guided tour brochure and other materials.
• Seek opportunities to introduce public art into other public projects and
private initiatives.
• Identify additional funding sources to supplement percent- for -art.
• Identify ongoing maintenance needs, and create a program and fund for
maintenance of future works.
• Seek opportunities to introduce public art in neighborhoods, parks, public
schools and at community gateways.
.I
Wasena Mural Project
• The Wasena Neighborhood Forum has received a Neighborhood Grant to
paint a mural under the Main Street Bridge.
• The RAC proposes matching the grant so they can commission art with a
greater impact.
• This will be the RAC's first public art project in this neighborhood.
Painted Snow Plow Temporary Public Art Project
The Public Works Department suggested this project they saw in another
community.
• City staff will paint the shovels of a dozen snow plows white and deliver
them to schools where the art teachers have volunteered to work with
students to paint designs on them.
• They will then be returned to public works to be clear coated.
ME
Total Percent for Art Budget for 2014
. Total in Percent for Art Account $132,407.82
' . FY 2014 Expenses
1
iri
Purchase Regional Art
$7,500.00
Update Public Art Plan
$5,000.00
Wasena Mural Project
$5,300.00
Painted
Snow Plows
$1,200.00
Total Expenses
$19,000.00
(See copy of presentation on file in the City Clerk's Office.)
Discussion:
Council Member Bestpitch inquired about the status of private initiatives;
whereupon, Ms. Jennings advised that so far the initiatives had been unsuccessful and
many communities require builders to incorporate public an into their projects, but the
City does not require that so it was often difficult to get the developers to incorporate
public art in the projects.
382
Mr. Bestpitch further commented that in many cities private entities would
sponsor public art and was impressed by Philadelphia's "Down by the River" art work
which was installed to commemorate immigration, but funded by contributions from
different ethnic groups. He encouraged the Roanoke Arts Commission to seek
sponsorships from various businesses and organizations in the community.
Ms. Jennings replied that the Hurt Park Bus Shelter was a good example of
private donations in use inasmuch as Ride Solutions and Valley Metro both contributed
toward the shelter. She added that the Commission planned to apply to the Foundation
for Roanoke Valley for a new grant for public art.
Council Member Trinkle asked of the level of difficulty to place an artistic mural in
the historic region; whereupon, Ms. Jennings advised that the Arts Commission had
been working with the Department of Planning and Building Development to develop a
policy on murals in the downtown area which was considered a step in the right
direction.
Council Member Price commended Ms. Jennings on her work with the Arts and
Cultural community and asked if the summer art projects were successful; whereupon,
Ms. Jennings thanked the Council for their attendance at the Arts in Parks events and
advised the events had been very successful noting the highest and lowest attendance
at the events of 250 and 85 persons, respectively.
Council Member Lea suggested the Commission look into civic art which could
connect citizens with a motif of the City and referenced the "gobblers" in various colors
scattered across Blacksburg in connection with Virginia Tech.
R. Brian Townsend, Assistant City Manager for Community Development
advised that each year the City applied to the Virginia Commission for the Arts for the
Local Government Challenge Grant for $5,000.00 to support governments who support
their local organizations.
Mayor Bowers thanked Ms. Jennings for the informative presentation and
received and fled the information.
At this point, Council Member Ferris entered the meeting. (11:20 a.m.)
Parks and Recreation Master Plan Implementation
R. Brian Townsend, Assistant City Manager for Community Development,
provided an overview of the previously adopted Parks and Recreation updated Master
Plan. Steve Buschor, Director, Department of Parks and Recreation updated the
Council on the plan implementation and highlighted the following presentation:
is
Master Plan Facility Recommendations
• Update existing and create new in underserved areas.
• Add one more off -leash area (Thrasher Park)
• Conduct feasibility study for Skate Park/BMX Park
• Add multi - purpose field space and lighting. Convert two fields at River's Edge to
synthetic turf
• Evaluate adding new indoor spaces to the existing centers
• Develop two new, neighborhood based centers
• Revise and execute the joint -use agreement with the Roanoke City Schools
• Convert at least one pool to Family Aquatic Facility
Current Projects
• Jackson Park Improvements $207,000.00
• Restroom /Shelter Upgrades
• New Basketball Court
• New ADA Compliant Access Trails
• New ADA Compliant Picnic Areas
• Estimated Completion September 2013
• Countryside Park and Greenway $1,500,000.00
• New Park Developed in Underserved Area
• Phase III of the Lick Run Greenway
• Fitness Trail
• Inclusive Children's Play Area
• Picnic Pavilion
• Estimated Completion November 2013
Park Improvements: FY 2014 $1,500,000.00
• Huff Lane Park: $350,000.00
• Fishburn Park: $230,000.00
• Highland Park: $121,000.00
• Rivers Edge: $489,000.00
• Restroom Improvements: $310,000.00
Huff Lane Park
• Improvements
• Basketball and Tennis Court Repurposing
• New Restroom and Concessions
• Picnic Shelter
• Improved Security Lighting
• New Playground
Fishburn Park
• ADA Improvements
o New Restroom and Picnic Shelter
o Parking Area
Highland Park
• Improvements
o Park Road Rehabilitation
o Off Leash Area Improvements
Rivers Edge Park (South)
• Athletic Field Lighting Upgrades
c Soccer /Football Fields
385
• Softball Fields
• Improved Sustainability
• Reduced Electrical Costs
• Improved lifecycle Performance
Restroom Improvements
Roanoke River Greenway (New: Piedmont Park and Norwich Area)
• Rivers Edge Park (Replacing Existing at Wiley Drive)
• Golden, Wasena, and Smith Upgrades
• Roofing
• Painting /Staining
• Upgrade Heating Systems
• Upgrade Fixtures
• Exterior Facade Improvements
Next Steps
• Initiate FY 2014 Park Improvement Planning
• Implement FY 2014 Project Milestones
o Scoping, Design, Procurement, Construction
• Begin Evaluation of Potential Projects for FY 2015 CIP and Out Years
• Review FY 2015 CIP with City Council in Spring of 2014
(See copy of presentation on file in the City Clerk's Office.)
In response to an inquiry with regard to the repurposing of facilities, Mr. Buschor
explained that the City of Roanoke has 66 tennis courts and in a community of its size
44 was the norm. He added that many of the tennis courts would be repurposed into
basketball or multiuse courts.
M
Council Member Bestpitch inquired if the pet owner organizations that raised the
funds for the dog park fence were still involved in supporting the ongoing maintenance
of the dog park; whereupon, Mr. Buschor advised that those groups moved on to
different projects, but still wished to be involved. He added that perhaps those
organizations could once again donate funds for the maintenance of the project.
Vice -Mayor Rosen commented that previously the neighborhood opposition of
the dog park was significant, but those organizations stepped up and provided the funds
and partnership to continue the project.
Mr. Buschor advised that the Department of Parks and Recreation informed
those organizations of the funding available for the dog park project and the
organizations raised the funding for the completion and that requesting future donations
was a good suggestion.
Council Member Bestpitch clarified that the neighborhood opposition of the dog
park was mainly about the design and location of the park.
Mayor Bowers asked if there were annual events for pets; whereupon, Mr.
Buschor advised there were several events and an opportunity to market the events to
raise money for the dog park.
In response to an inquiry from Council Member Trinkle with regard to the start
dates of the above mentioned projects, Mr. Buschor advised that many of the projects
have been packaged together and many would take longer such as the restroom
improvements because of the procurement process involved. He also pointed out that
there would be future discussion of the Fiscal Year 2015 projects.
Council Member Ferris inquired if the work at Countryside had begun;
whereupon, Mr. Buschor replied in the affirmative.
Council Member Bestpitch commented that when evaluating potential projects
could the area at the comer of Reserve Avenue and Jefferson Street be considered for
future park development; whereupon, Mr. Buschor explained that many projects would
take place in that area, and the addition of a connection from the hospital to the Virginia
Tech School of Medicine.
Council Member Lea inquired about the progress of the soccer fields in the
Countryside area.
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387
The Assistant City Manager for Community Development advised that the soccer
fields were in the final stages of negotiations for the lease of property and close to
presenting a contract related to the use of the tennis facility at Countryside.
Following further discussion of the soccer fields, the City Manager commented
that years ago the master plan was ambitious and because of the recession recreation
funding was eliminated for several years. Fortunately, the capital projects have been
reprioritized and focused on maintenance, but other projects such as funding the
passenger rail culvert, investing in broadband and school funding above the $5 million
previously requested reduced the $1.5 million to $1 million. He pointed out that
hopefully the funding for capital projects could be increased in the future.
Council Member Trinkle reiterated that funding for Parks and Recreation seemed
to be the first eliminated and that community involvement was important. He added that
lighting and synthetic turf went hand in hand in ensuring the longevity of the fields.
Mr. Buschor advised that he was aware of the rising interest in sports that
required smooth surfaces and with the limited budget in mind they were trying to place
many of those needs on the checklist.
In response to inquiry from Council Member Trinkle with regard to the
C replacement of the stone restroom at Rivers Edge, Mr. Buschor advised that it was in
dire need of repairs and due to its construction, it was not operable year -round because
the pipes could not be kept warm during the winter months, adding that the restrooms in
that area also needed to be expanded.
Council Member Price asked for information with regard to the conversion of one
of the City pools to an aquatic center; whereupon, Mr. Buschor advised that in 2008 an
analysis of both pools was completed and identified the options available, but no
decisions had been made and with both pools having the same size and footprint the
conversion could happen at either one. He pointed out that the goal was to provide
swimming all summer and as a result increase attendance.
The Assistant City Manager for Community Development interjected that until
funding to operate both pools could be secured, the discussion of capital improvements
was premature and perhaps in four to five years an aquatic center could be further
explored.
Council Member Price replied that was a fair statement, but she wanted to raise
concern in providing swimming in all quadrants of the City.
Mr. Buschor added that there were many moving pieces when evaluating the
entire swim program and hopefully capital funding could be allocated into a facility that
would also help on the operational side.
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388
In conclusion, the Mayor commended Mr. Buschor and the City administration on
a good plan and proposal and commented that the City must take care of what was
already in place. He added that there was manifestation to do right by the citizens and
raised the question about a veterans monument at Reserve Avenue and Jefferson
Street; and if the neighborhood surrounding the proposed Piedmont Park restroom was
consulted.
Mr. Buschor replied in the affirmative and clarified that the restrooms at those
locations would not be full service, but would consist of one unisex stall that patrons of
the greenway could use.
The Mayor announced that the Department of Parks and Recreation was once
again nationally accredited, that he had recently attended a session with the
accreditation team, City Manager and Director of Finance; and without objection by the
Council, the presentation would be received and filed.
At 12:19 p.m., the Mayor declared the Council meeting in recess until 2:00 p.m.,
for a Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor
Municipal Building.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Bowers presiding and all Members of the Council in attendance.
PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price,
Court G. Rosen, David B. Trinkle, William D. Bestpitch, and Mayor David A. Bowers -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocafion was delivered by Council Member Sherman P. Lea.
MOMENT OF SILENCE: The Mayor requested a moment of silence due to the
passing of Gladys Cutler, wife of former Council Member Dr. M. Rupert Cutler; and Dr.
Robert Bondurant, father -in -law of Council Member David B. Trinkle.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
:•
Mayor Bowers recognized 011ie Howie, rising freshman of Harvard University,
noting that Mr. Howie was a student of William Fleming High School and was
shadowing the Mayor for a day.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT: The Mayor and Council Member Lea
recognized the Roanoke City Swim Barracudas. It was announced that the purpose of
the team was so that children could become better swimmers and make new friends in
the process.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
Joel Kirby appeared before the Council and spoke with regard to the rainstorm
that occurred on July 3`tl and the severe flooding experienced by the residents of
Meadowbrook Road. He advised that it had been over one month since the flooding and
his home was still uninhabitable. In closing, he asked for assistance from the City for the
residents living on Meadowbrook Road, N. W.
The City Manager advised that City staff had been working since the
►� unprecedented rain of four inches per hour which could be categorized as a 200 -year
storm event. He further advised that City Engineers were in the process of reviewing the
hydrology and removal of debris on Peters Creek Road to increase flow. He pointed out
that a new grant program was available through the Commonwealth to provide for
improvements and the voluntarily purchase of structures that were in the floodway. He
concluded that letters were delivered to the residents to advise what the City was doing
and to help them understand the issues of flooding.
Council Member Ferris commented that it was sobering to view the damage and
clarified that the news broadcast was incorrect when stating that the City had not
applied for State and Federal aid and reiterated that the City was exploring every
avenue available to address the problem. He added that there was a big difference
between storm water management and floodwater.
Following additional comments by several Council Members, the Mayor
reiterated that the City was working diligently to assistant the residents impacted by the
recent flooding.
Anthony Peterson appeared before the Council and spoke with regard to a
r zoning violation pertaining to illegal parking of his RV and asked if the dimensions of
permitted RV's referenced in the City Code were arbitrary figures. He urged the Council
to change the statutes listed in the City Code to include larger RV's. He also referred to
the damaged trees on his property caused by the storm.
390
Without objection by the Council, Mayor Bowers advised that Mr. Peterson's
comments would be referred to the City Manager for review and response back to Mr.
Patterson.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meetings of the Council held on Monday,
May 20, 2013; and Monday, June 3, 2013, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Trinkle moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Vice -Mayor Rosen and
adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers -7.
NAYS: None -0.
CITY PROPERTY: A communication from the City Manager requesting that
Council schedule a public hearing for Monday, August 19, 2013, at 7:00 p.m., or as
soon thereafter as the matter may be heard, to consider the conveyance of City -owned
property located at 515 8th Street, S. W., to Edward B. Walker, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager as above described. The motion was seconded by Vice -Mayor Rosen and
adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers -7.
NAYS: None -0.
391
r
BUDGET- SCHOOLS: A communication from the Director of Finance requesting
that Council schedule a public hearing for Monday, August 19, 2013 at 7:00 p.m., or as
soon thereafter as the matter may be heard, on the adoption of an amendment to the
Roanoke City Public Schools FY 2012 - 2013 Budget, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the Director
of Finance as above described. The motion was seconded by Vice -Mayor Rosen and
adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers -7.
NAYS: None -0.
BUILDING AND FIRE CODE BOARD OF APPEALS: A communication from the
City Clerk advising of the resignation of Barry Baird as a member of the Building and
Fire Code Board of Appeals, effective immediately, was before the Council.
�. (See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council accept the resignation and receive
and file the communication. The motion was seconded by Vice -Mayor Rosen and
adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers -7.
NAYS: None -0.
PARKS AND RECREATION ADVISORY BOARD: A communication from the
City Clerk advising of the resignation of Christopher Walters as a member of the Parks
and Recreation Advisory Board, effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council accept the resignation and receive
and file the communication. The motion was seconded by Vice -Mayor Rosen and
adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers -7.
L. NAYS: None -0.
392
OATHS OF QUALIFICATIONS - ROANOKE VALLEY CONVENTION AND f
VISITORS BUREAU - ROANOKE ARTS COMMISSION — ROANOKE VALLEY
GREENWAY COMMISSION- ROANOKE NEIGHBORHOOD ADVOCATES - ROANOKE
REDVELOPMENT AND HOUSING AUTHORITY -MILL MOUNTIAN ADVISORY
COMMITTEE: Reports of qualification of the following individuals were before the
Council:
Douglas Robison as the City representative of the Roanoke Valley
Convention and Visitors Bureau, Board of Directors for a one -year term of office
ending June 30, 2014;
Patice Holland as a member of the Roanoke Arts Commission for a three -
year term of office ending June 30, 2016;
James Ritchie as a City representative of the Roanoke Valley Greenway
Commission for a three -year term of office ending June 30, 2016;
Anthony Tate as a member of the Roanoke Neighborhood Advocates for a
three -year term of office ending June 30, 2016;
Gilbert E. Butler, Jr., as a Commissioner of the Roanoke Redevelopment
and Housing Authority for a four -year term of office ending August 31, 2017; and
Thomas Turner (Zoo representative) as a member of the Mill Mountain
Advisory Committee for a three -year term of office ending June 30, 2016.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Trinkle moved that the reports of qualification be received and
filed. The motion was seconded by Vice -Mayor Rosen and adopted by the following
vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers -7.
NAYS: None -0.
393
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
BUDGET - GRANTS- VICTIM/WITNESS /PROGRAM: The Commonwealth's
Attorney submitted a written communication recommending acceptance and
transfer /appropriation of funds for the Victim/Witness Program Grant; and the City
Manager submitted a written communication concurring in the recommendation.
(For full text, see communications on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #39716- 080513) A RESOLUTION authorizing acceptance of a Victim/Witness
Assistance Program grant from the Commonwealth of Virginia Department of Criminal
Justice Services, and authorizing execution of any required documentation on behalf of
the City.
C (For full text of resolution, see Resolution Book No. 76, page 323.)
Council Member Ferris moved the adoption of Resolution No. 39716 - 080513.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers -7.
NAYS: None -0.
Council Member Ferris offered the following budget ordinance:
( #39717 - 080513) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Victim Witness Program Grant, amending and
reordaining certain sections of the 2013 - 2014 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 324.)
C
MOM
Council Member Ferris moved the adoption of Budget Ordinance No. 39717-
080513. The motion was seconded by Council Member Bestpitch and adopted by the J
following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and
Mayor Bowers -7.
NAYS: None -0.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
DRUGS - BUDGET- NEIGHBORHOODS — GRANTS: The City Manager submitted
a written communication recommending acceptance and appropriation of funds from the
Virginia Department of Criminal Justice Services for the 2013 Federal Edward Byrne
Justice Assistance Grant to support the Drug Market Initiative (DMI) in the Hurt Park
and Melrose neighborhoods. I
(For full text, see communication on file in the City Clerk's Office.)
Council Member Lea offered the following resolution:
( #39718- 080513) A RESOLUTION authorizing acceptance of the Edward Byrne
Justice Assistance Grant Program from the Virginia Department of Criminal Justice
Services, and authorizing execution of any required documentation on behalf of the
City.
(For full text of resolution, see Resolution Book No. 76, page 325.)
Council Member Lea moved the adoption of Resolution No. 39718- 080513. The
motion was seconded by Council Member Price.
In response to explanation regarding recommendation for grant funding, the City
Manager stated that the 2013 Federal Edward Byrne Justice Assistance Grant would be
used for Police services, equipment or special programs; and added that it required
Council action because it added funds to the budget.
3
395
CThere being no further questions and /or comments by the Members of Council,
Resolution No. 39718 - 080513 was adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers -7.
NAYS: None -0.
Council Member Lea offered the following budget ordinance:
( #39719- 080513) AN ORDINANCE to appropriate funding from the U.S.
Department of Justice through the Commonwealth of Virginia Department of Criminal
Justice Services for the Edward Byrne Justice Assistance grant, amending and
reordaining certain sections of the 2013 - 2014 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 326.)
Council Member Lea moved the adoption of Budget Ordinance No. 39719-
080513. The motion was seconded by Council Member Price and adopted by the
G following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and
Mayor Bowers -7.
NAYS: None -0.
DRUGS - BUDGET- YOUTH - GRANTS: The City Manager submitted a written
communication recommending acceptance and appropriation of funds from the
Department of Criminal Justice Services for the Edward Byrne Memorial Justice
Assistance Grant for the Intensive Supervision Juvenile Probation Program to provide
for one specialized probation officer to handle an intensive caseload of high risk youth
with drug trafficking offenses.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #39720- 080513) A RESOLUTION authorizing acceptance of the Edward Byrne
Memorial Justice Assistance Grant from the Virginia Department of Criminal Justice
Services, and authorizing execution of any required documentation on behalf of the
C City.
(For full text of resolution, see Resolution Book No. 76, page 327.)
396
Council Member Bestpitch moved the adoption of Resolution No. 39720 - 080513. J
The motion was seconded by Vice-Mayor Rosen.
Council Member Lea commented that the program was to enhance public safety
in the community and through intense supervision make young offenders who are high
risk to reoffend curtail their actions.
There being no additional questions and /or comments by the Members of
Council, Resolution No. 39720 - 080513 was adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance
( #39721 - 080513) AN ORDINANCE to appropriate funding from the Federal
government through the Commonwealth of Virginia for the Roanoke Intensive
Supervision Juvenile Probation Program, an Edward Byrne Memorial Justice Assistance
Grant, amending and reordaining certain sections of the 2013 - 2014 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 328.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 39721-
080513. The motion was seconded by Vice -Mayor Rosen and adopted by the following
vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and
Mayor Bowers -7.
NAYS: None -0.
SCHOOLS - BUDGET - GRANTS- YOUTH: The City Manager submitted a written
communication recommending acceptance and appropriation of funds from the Virginia
Department of Criminal Justice Services under the Juvenile Justice and Delinquency
Prevention Title II Grant Program; and authorization to execute an agreement with
Family Service of Roanoke Valley to replicate the Positive Action youth crime and
substance use avoidance model program by working with 150 City of Roanoke children
enrolled in four after school programs —Boys and Girls Club of Southwest Virginia
(Roanoke City's Ninth Street Site), the West End Center, Hurt Park's Community
Learning Center, and Lincoln Terrace Community Learning Center. r1
(For full text, see communication on file in the City Clerk's Office.) J
397
CCouncil Member Lea offered the following resolution:
( #39722- 080513) A RESOLUTION accepting the Juvenile Justice and
Delinquency Prevention Title II grant made to the City in collaboration with Family
Service of Roanoke Valley, from the Virginia Department of Criminal Justice Services,
and authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 76, page 329.)
Council Member Lea moved the adoption of Resolution No. 39722 - 080513. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers -7.
NAYS: None -0.
Council Member Lea offered the following budget ordinance:
C ( #39723 - 080513) AN ORDINANCE to appropriate funding from the Federal
government through the Commonwealth of Virginia Department of Criminal Justice
Services for the Juvenile Justice and Delinquency Positive Action Grant, amending and
reordaining certain sections of the 2013 - 2014 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 330.)
Council Member Lea moved the adoption of Budget Ordinance No. 39723-
080513. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and
Mayor Bowers -7.
NAYS: None -0.
TREES - BUDGET - GRANTS: The City Manager submitted a written
communication recommending acceptance and appropriation of funds from the Virginia
Department of Forestry for the Urban and Community Forestry Grants; and execution of
a Memorandum of Agreement in connection therewith.
r� (For full text, see communication on file in the City Clerk's Office.)
L
Council Member Lea offered the following resolution:
( #39724 - 080513) A RESOLUTION authorizing the acceptance of a FY 2014
Urban and Community Forestry Grant to fund a part-time Urban Forestry Planner to
work under the Urban Forester; and coordinate the Roanoke Tree Steward Program
and projects, and authorizing the execution of the necessary documents, upon certain
terms and conditions.
(For full text of resolution, see Resolution Book No. 76, page 331.)
Council Member Lea moved the adoption of Resolution No. 39724 - 080513. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers -7.
NAYS: None -0.
Council Member Lea offered the following budget ordinance:
( #39725- 080513) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Urban and Community Forestry Grant, amending and
reordaining certain sections of the 2013 - 2014 General and Grant Funds
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 332.)
Council Member Lea moved the adoption of Budget Ordinance No. 39725-
080513. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and
Mayor Bowers -7.
NAYS: None -0.
BUDGET - ROANOKE ARTS COMMISSION: The City Manager submitted a
written communication recommending acceptance and appropriation of funds from the
Commonwealth of Virginia Commission for the 2013 - 2014 Arts Local Government
Challenge Grant for various allocations to certain art organizations based on
recommendations developed by the Roanoke Arts Commission.
(For full text, see communication on file in the City Clerk's Office.)
I
Council Member Trinkle offered the following resolution:
399
C ( #39726- 080513) A RESOLUTION accepting a Local Government Challenge
Grant to the City from the Virginia Commission for the Arts; approving and confirming
the application process for such Grant; authorizing the City Manager to execute any
documents necessary to receive such Grant, including any Grant Agreement; and
authorizing the City Manager to take such further actions and execute such other
documents as may be necessary to obtain, accept, implement, administer, and use
such Grant funds.
(For full text of resolution, see Resolution Book No. 76, page 333.)
Council Member Trinkle moved the adoption of Resolution No. 39726- 080513.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers -7.
NAYS: None -0.
Council Member Trinkle offered the following budget ordinance:
( #39727 - 080513) AN ORDINANCE to appropriate funding from the
C Commonwealth of Virginia for the Local Government Challenge Grant, amending and
reordaining certain sections of the 2013 - 2014 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 334.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 39727-
080513. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and
Mayor Bowers -7.
NAYS: None -0.
BUDGET - GRANTS- HOUSING: The City Manager submitted a written
communication recommending acceptance and appropriationttransfer of funds from the
U.S. Department of Housing and Urban Development (HUD) 2013 - 2014 Community
Development Block Grant (CDBG) and Home Investment Partnerships Program
(HOME) to provide for a variety of activities ranging from housing and community
development to rapid re- housing and economic development.
C(For full text, see communication on file in the City Clerk's Office.)
400
Council Member Lea offered the following resolution:
( #39728 - 080513) A RESOLUTION accepting the Fiscal Year 2013 - 2014 funds
for the Community Development Block Grant and HOME Investment Partnerships
Program; authorizing the City Manager to execute the requisite Grant Agreements,
Funding Approval, and other documents, with the United States Department of Housing
and Urban Development ( "HUD "); and authorizing the City Manager to execute such
subgrant agreements, amendments, and other documents as may be required.
(For full text of resolution, see Resolution Book No. 76, page 335.)
Council Member Lea moved the adoption of Resolution No. 39728- 080513. The
motion was seconded by Vice -Mayor Rosen and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers -7.
NAYS: None -0.
Council Member Lea offered the following budget ordinance:
( #39729 - 080513) AN ORDINANCE to appropriate funding from the Department
of Housing and Urban Development (HUD) for the Community Development Block
Grant Program (CDBG), and HOME Investment Partnerships Program, amending and
reordaining certain sections of the 2013 - 2014 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 336.)
Council Member Lea moved the adoption of Budget Ordinance No. 39729-
080513. The motion was seconded by Vice -Mayor Rosen and adopted by the following
vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and
Mayor Bowers -7.
NAYS: None -0.
0 1
401
CHIGHWAYS- GREENWAYS- LEASES: The City Manager submitted a written
communication recommending acceptance and appropriation /transfer of the Fiscal Year
2014 Revenue Sharing Program Award and Regional Surface Transportation funds;
execution of a Standard Project Administration and Programmatic Project
Administration Agreements with the Virginia Department of Transportation for five
infrastructure improvement projects; and acceptance of a donation from Pathfinders for
Greenways and the Roanoke Valley Greenways Commission for further development of
the Roanoke River Greenway Trail.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #39730- 080513) A RESOLUTION accepting the Virginia Department of
Transportation's (VDOT) award of Transportation Revenue Sharing Program Funds
(Revenue Sharing Funds) to the City in the total amount of $5,438,451.00, to be
allocated among five Projects; accepting the VDOT award of Federal Aid Regional
Surface Transportation Program (RSTP) Funds in the amount of $2,863,800.00 for the
Roanoke River Greenway Project; authorizing the City Manager to execute a VDOT
Programmatic Project Administration Agreement for the Revenue Sharing Funds for the
C Projects set forth below, which will require the City to provide matching funds of
$5,438,451.00; authorizing the City Manager to execute a VDOT Standard Project
Administration Agreement for Federal — Aid Projects for the RSTP Funds, which do not
require any City matching funds, for the work on the Roanoke River Greenway Project;
and authorizing the City Manager to take certain other actions in connection with the
above matters and Projects.
(For full text of resolution, see Resolution Book No. 76, page 342.)
Council Member Bestpitch moved the adoption of Resolution No. 39730 - 080513.
The motion was seconded by Council Member Ferris.
The City Manager the following explanation for of the appropriations with regard
to the Revenue Sharing Program:
• The Franklin Road Bridge over Norfolk Southern Bridge replacement will
be matched $1.8 million of City funds with $1.8 million in VDOT funds;
Citywide Paving Program (Resurfacing) will receive $1,168,451.00 in
match funding from the City;
402
• Citywide Storm Drain Improvements will receive $1.12 million in match
funding from the City;
• Citywide street curb, gutter, and sidewalk will receive $750,000.00 in
match funding from the City;
• The Roanoke River Greenway construction for the connection between
Roanoke and Salem will receive City match funding of $600,000.00,
$200,000.00 from the Comprehensive Greenway Trail project,
$400,000.00 from the Roanoke Valley Greenway Commission and
Pathfinders for the Greenways, Inc., donations, and $2,863,800.00 in
Regional Surface Transportation which did not require a match.
He concluded that the total amount to be funded was $5,438,451.00 and the
same amount leveraged from State funds for capital projects.
There being no further questions and /or comments by the Council, Resolution
No. 39730 - 080513 was adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor
Bowers -6.
NAYS: None -0.
(Vice -Mayor Rosen was not present when the vote was recorded.)
Council Member Bestpitch offered the following resolution:
( #39731 - 080513) A RESOLUTION accepting donations of funds from the
Roanoke Valley Greenway Commission and the Pathfinders for Greenways, Inc., in the
total amount of $400,000.00 to be used for the City's Bridge the Gap section of the
Roanoke River Greenway Construction Project to be used as matching funds on behalf
of the City in connection with the Virginia Department of Transportation's ( "VDOT')
Transportation Revenue Sharing Program Funds; authorizing the City Manager to
execute any necessary documents, provide any information, and to take any necessary
actions in order to obtain, accept, receive, implement, administer, and use such funds;
and expressing the City's appreciation for such donations.
(For full text of resolution, see Resolution Book No. 76, page 345.)
I
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Council Member Bestpitch moved the adoption of Resolution No. 39731 - 080513.
The motion was seconded by Council Member Ferris.
Council Member Ferris expressed appreciation to the City Manager and staff for
establishing the need and submitting a recommendation for the funding.
There being no additional comments, Resolution No. 39731- 080513 was adopted
by the following vote:
AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor
Bowers -7.
NAYS: None -0.
(Vice -Mayor Rosen was not present when the vote was recorded.)
Council Member Bestpitch offered the following budget ordinance:
( #39732- 080513) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation Revenue Sharing Program, Federal -Aid Regional Surface
Transportation Program, Roanoke Valley Greenways Commission, and Pathfinders for
Greenways, Inc. to the Capital Street Paving, Neighborhood Storm Drains, City -Wide
Curb, Gutter, Sidewalk FY14, Franklin Rd Over NSRW Bridge Replacement, and
Roanoke River Greenway- Bridge the Gap projects, amending and reordaining certain
sections of the 2013 - 2014 Capital Projects and Grant Funds Appropriations and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 346.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 39732-
080513. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and
Mayor Bowers -7.
NAYS: None -0
. IA
HIGHWAYS - BUDGET- STREET IMPROVEMENTS: The City Manager submitted
a written communication recommending acceptance and appropriation of additional
funds from the Virginia Department of Transportation for the Orange Avenue and Blue
Hills Drive /Mexico Way Intersection Improvement Project; and execution of a revised
Appendix A to the Standard Project Administration Agreement for Federal -aid Projects
for said project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #39733 - 080513) A RESOLUTION accepting Safe Accountable Flexible Efficient
Transportation Equity Act — A Legacy for Users (SAFETEA -LU) Highway Safety
Improvement Program (HSIP) funds from the Virginia Department of Transportation
(VDOT) for the Orange Avenue and Blue Hills Drive /Mexico Way Intersection
Improvement Project; authorizing the City Manager to execute a Revised Appendix A
document in connection with such additional funds; and authorizing the City Manager to
take certain other actions in connection with such funds and such Project.
(For full text of resolution, see Resolution Book No. 76, page 348.)
Council Member Ferris moved the adoption of Resolution No. 39733 - 080513.
The motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Tdnkle, Bestpitch and Mayor
Bowers -7.
NAYS: None -0.
Council Member Ferris offered the following budget ordinance:
( #39734- 080513) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation to the Intersection Site Distance Improvement — Orange
Avenue /Blue Hills Drive project, amending and reordaining certain sections of the 2013
- 2014 Capital Projects Fund Appropriations and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 349.)
I
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CCouncil Member Ferris moved the adoption of Budget Ordinance No. 39734-
080513. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and
Mayor Bowers -7.
NAYS: None -0.
At this point the Mayor relinquished the Chair to the Vice -Mayor in order to
handle a business matter outside of the Council Chamber. (3:20 p.m.)
EQUIPMENT- DONATIONS- POLICE: The City Manager submitted a written
communication recommending acceptance of a donation of two LED display battery
powered radar signs from the Berglund - Farrell Organization for use by the Police
Department.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
t ( #39735- 080513) A RESOLUTION authorizing acceptance of a donation of two
L 12" LED display battery powered Radar Signs, along with the software and equipment,
to the Roanoke City Police Department by Berglund Chevrolet Inc., dba Berglund
Chevrolet Buick, and authorizing execution of any and all necessary documents to
accept the donation.
(For full text of resolution, see Resolution Book No. 76, page 350.)
Council Member Trinkle moved the adoption of Resolution No. 39735 - 080513.
The motion was seconded by Council Member Lea.
The City Manager advised that the corporate community was very supportive and
thanked Berglund Chevrolet for the donation of the radar equipment in an effort to
reduce speeding in the City.
There being no additional questions and /or comments by the Members of
Council, Resolution No. 39735 - 080513 was adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Vice -Mayor
Rosen -6.
C NAYS: None -0.
(Mayor Bowers was not present when the vote was taken.)
M
PUBLIC ARTS: The City Manager submitted a written communication
recommending approval of the Public Art Action Plan for Fiscal Year 2014.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #39736 - 080513) A RESOLUTION approving a Public Art Action Plan for FY
2014.
(For full text of resolution, see Resolution Book No. 76, page 351.)
Council Member Bestpitch moved the adoption of Resolution No. 39736- 080513.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Vice -Mayor
Rosen -6.
NAYS: None -0.
(Mayor Bowers was not present when the vote was taken.)
LIBRARIES- BUDGET: The City Manager submitted a written communication
recommending the execution of additional amendments to the City's contract with
SFCS, Inc., for additional professional services; and appropriation of funds in
connection therewith.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #39737 - 080513) A RESOLUTION authorizing the City Manager's issuance and
execution of additional Amendments to the City's Contract with SFCS, Inc. (SFCS) for
additional professional architectural and engineering services for the Renovation to the
First Floor and Terrace of the Main Library Project; and authorizing the City Manager to
take certain other actions in connection with such Project.
(For full text of resolution, see Resolution Book No. 76, page 351.)
Council Member Ferris moved the adoption of Resolution No. 39737 - 080513.
The motion was seconded by Council Member Bestpitch.
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CIn response to an inquiry for clarification, the City Manager advised that initially
the capital plan included $13 million for a super branch library; instead, City Council
decided to invest in the existing main and neighborhood branch libraries to focus more
on neighborhood services. He added that the project was the first of many and would
construct a terrace that interacts with Elmwood Park with the addition of a children's
area and overall the project would take about 12 months to complete.
Following explanation by the City Manager, Resolution No. 39737 - 080513 was
adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Vice -Mayor
Rosen -6.
NAYS: None -0.
(Mayor Bowers was not present when the vote was taken.)
Council Member Ferris offered the following budget ordinance:
( #39738- 080513) AN ORDINANCE to appropriate funding from the Economic
and Community Development Reserve for the Main Library First Floor Improvements
project, amending and reordaining certain sections of the 2013 - 2014 Capital Projects
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 352.)
Council Member Ferris moved the adoption of Budget Ordinance No. 39738-
080513. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Vice -Mayor
Rosen -6.
NAYS: None -0.
(Mayor Bowers was not present when the vote was taken.)
At this point, the Vice -Mayor relinquished the Chair back to the Mayor.
(3:27 p.m.)
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COMMENTS OF CITY MANAGER:
The City Manager called attention to the National Night Out events scheduled
throughout the neighborhoods on Tuesday, August 6. He pointed out that additional
information was available on the City's website. He mentioned an additional amenity to
the Rivers Edge Greenway — Healing Gardens located near the Pedestrian Bridge area
at Carillon Hospital.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: VIRGINIA MUNICIPAL LEAGUE -CITY TREASURER:
Having tabled the matter with regard to a communication from the City Treasurer
recommending creation of a VACoNML Virginia Investment Pool Trust Fund at its
regular session held on Tuesday, September 4, 2012, Council Member Bestpitch
moved that the matter be removed from the table for recommendation. The motion was
seconded by Council Member Ferris and unanimously adopted.
The City Clerk read the title paragraph of the tabled measure from September 4,
2012.
"AN ORDINANCE approving a Joint Exercise of Power Agreement between the
Counties of Arlington, the County of Chesterfield and the City of Roanoke, Virginia, for
creation of a VACoNML Investment Pool."
Council Member Bestpitch offered the following amended ordinance:
( #39739 - 080513) AN ORDINANCE authorizing the Treasurer of the City of
Roanoke to execute a Joint Exercise of Powers Agreement between the City of
Chesapeake and the City of Roanoke for creation of the VACo1VML Virginia Investment
Pool and to establish a Trust, Trusts, or equivalent arrangements for the purpose of
investing moneys determined to derive most benefit from this investment strategy,
belonging to or within the City's control, other than Sinking Funds, in certain authorized
investments in accordance with Section 2.2 -4501 of the Code of Virginia, 1950, as
amended; authorizing the Treasurer of the City of Roanoke to execute any and all
documents necessary; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 76, page 353.)
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CCouncil Member Bestpitch moved the adoption of Ordinance No. 39739- 080513.
The motion was seconded by Council Member Ferris.
Council Member Bestpitch expressed appreciation to the City Treasurer for her
persistence in bringing the matter forward after being tabled for eleven months to keep
the City of Roanoke a part of a ground- breaking effort to find better ways to invest cash
on hand in short term investments to maximize the return and keep taxes as low as
possible.
There being no additional comments by the Members of Council, Ordinance No.
39739- 080513, as amended, was adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor
Bowers -7.
NAYS: None -0.
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS: NONE.
C MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
Council Member Price extended an invitation to the public to attend the Blessings
of the School event scheduled to be held at Patrick Henry High School on Sunday,
August 11 at 4:00 p.m. She also called attention to the Convocation scheduled for
Monday, August 12 at the Roanoke Civic Center.
She further called attention to items that were discussed during the joint session
of the Roanoke City School Board and City Council at 9:00 a.m., at Virginia Western
Community College, specifically the Dual Enrollment Program that is being offered at no
cost to high school students. In closing, she encouraged parents and students to
investigate and consider taking advantage of said opportunity to advance in secondary
education.
C
410
VACANCIES ON AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
OATHS OF OFFICE- ROANOKE CIVIC CENTER COMMISSION: The Mayor
called attention to the upcoming expiration of the three -year term of office of Richard F.
Walters as a member of the Roanoke Civic Center Commission ending September 30,
2013; whereupon, he opened the floor for nominations.
Vice -Mayor Rosen placed in nomination the name of Richard F. Walters.
There being no further nominations, Mr. Walters was reappointed as a member
of the Roanoke Civic Center Commission for a three -year term of office ending
September 30, 2016, by the following vote:
FOR MR. WALTERS: Council Members Ferris, Lea, Price, Rosen, Trinkle,
Bestpitch and Mayor Bowers -7.
OATHS OF OFFICE -PARKS AND RECREATION ADVISORY BOARD: The
Mayor called attention to a vacancy on the Parks and Recreation Advisory Board
created by the resignation of Christopher Walters for a term of office ending March 31,
2014; whereupon, he opened the floor for nominations.
Vice -Mayor Rosen placed in nomination the name of Kimberly G. Parker.
There being no further nominations, Ms. Parker was appointed as a member of
the Parks and Recreation Advisory Board to fill the unexpired term of office of
Christopher Walters ending March 31, 2014, by the following vote:
FOR MS. PARKER: Council Members Ferris, Lea, Price, Rosen, Trinkle,
Bestpitch and Mayor Bowers -7.
COUNCIL: With respect to the Closed Meeting just concluded Council Member
Price moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Vice -Mayor Rosen and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and
Mayor Bowers -7.
NAYS: None -0. .1
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411
There being no further business, the Mayor declared the Council meeting
adjourned at 3:40 p.m.
APPROVED
ATTEST:
2 ho
Stephanie M. Moon, MMC /
City Clerk
David A. Bowers g
Mayor
EA NK
ROANOKE CITY COUNCIL — REGULAR SESSION
August 19, 2013
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
August 19, 2013, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, Citv
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 39695- 070113
adopted by the Council on Monday, July 1, 2013.
PRESENT: Council Members Sherman P. Lea, Anita J. Price, Court G. Rosen,
David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, and Mayor David A. Bowers -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Father Thomas D. Reeves, Pastor, The Church
of St. Peter and St. Paul.
The Mayor asked for a Moment of Silence due to the passing of The Reverend
Carl T. Tinsley, Sr., 2012 Citizen of the Year and lifelong activist of the City of Roanoke.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
The Mayor announced the 2013 State of the City Address would be held on
Friday, August 23 at 7:30 a.m., at the former Patrick Henry Hotel.
CITY ATTORNEY -CITY EMPLOYEES: The City Attorney introduced Laura M.
Carini, as an Assistant City Attorney, effective September 3, 2013.
413
PRESENTATIONS AND ACKNOWLEDGMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
Chris Craft appeared before the Council and shared his concern about the
replacement of the asphalt parking area in front of his home due to water repairs along
the City's right -of -way; and he remarked about the post -storm debris in Tinker Creek,
and commended the Council and City staff for their work on the storm water utility fee
initiative.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately. He called attention to a request of the City Manager for a Closed Meeting.
Minutes of regular meetings of Council held on Monday, June 17, 2013 and
Monday, July 1, 2013, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Trinkle moved that Council dispense with the reading of the
minutes and approve as recorded. The motion was seconded by Vice -Mayor Rosen
and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and
Mayor Bowers -7.
NAYS: None -0.
CITY COUNCIL: A communication from the City Manager requesting that the
Council convene in a Closed Meeting to discuss the disposition of publicly -owned
property located at 2750 Hoover Street, N. W. (former Villa Heights Community Center),
where discussion in an open meeting would adversely affect the bargaining position or
negotiating strategy of the public body, pursuant to Section 2.2- 3711(A)(3), Code of
Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
414
Council Member Trinkle moved that Council concur in the request of the City
Manager as above described. The motion was seconded by Vice -Mayor Rosen and
adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and
Mayor Bowers -7.
NAYS: None -0.
LEGISLATION - RAILROAD - AMTRAK: A Memorandum of Understanding from
the Commonwealth of Virginia, Office of the Governor, executed on August 9, 2013,
between the Commonwealth of Virginia, Norfolk Southern Railway Company, National
Railroad Passenger Corporation, and the City of Roanoke to conduct necessary studies
and to negotiate and enter into agreements for completion of rail infrastructure
improvements necessary to enhance passenger rail service in the Route 460 Corridor in
Virginia between Lynchburg and Roanoke, was before the Council.
(See Memorandum of Understanding on file in the City Clerk's Office.)
Council Member Trinkle moved that the Memorandum of Understanding be
received and filed. The motion was seconded by Vice -Mayor Rosen and adopted by
the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and
Mayor Bowers -7.
NAYS: None -0.
OATHS OF OFFICE - ROANOKE ARTS COMMISSION -COURT COMMUNITY
CORRECTIONS PROGRAM REGIONAL COMMUNITY CRIMINAL JUSTICE
BOARD - PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION:
Reports of qualification of the following individuals were before the Council:
Nathan Harper as a member of the Roanoke Arts Commission for a three -
year term of office ending June 30, 2016;
Samuel Roman as the Chief of Police designee of the Court Community
Corrections Program Regional Community Criminal Justice Board for a
three -year term of office ending June 30, 2016; and
Greg Staples as a member of the Personnel and Employment Practices
Commission for a three -year term of office ending June 30, 2016.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
415
F Council Member Trinkle moved that the reports of qualification be received and
filed. The motion was seconded by Vice -Mayor Rosen and adopted by the following
vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and
Mayor Bowers -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
Fair Housing Board Annual Report
Karl Kleinhenz, Secretary, Fair Housing Board, briefed the Council on the
activities of the Board and highlighted the following information:
Membership:
• During the past year, the Board worked diligently to secure a full
complement of members.
• This was accomplished by the appointment of three new members.
• The Board had a full membership of 7 active and involved citizens.
Outreach and Education Activities:
• The Fair Housing Board is pleased to report a significant increase in
activities and outreach compared to prior years. In line with the Board's
mission.
• Two Fair Housing seminars were held at the Jefferson Center.
• The first session held in December 2012, was led by Mally Dryden -
Mason of the Virginia Fair Housing Office, and was similar to
previous events, drawing 88 realtors and housing providers.
• The April 2013 session included a presentation by New York City
Attorney and author Ron Leshnower, in addition to Mally
Dryden- Mason, drawing 135 participants.
• The Board conducted quarterly presentations to Trust House residents,
with a total of 96 attending.
416
• To accompany the proclamation of April as Fair Housing Month, the Board
held a poster contest for elementary school children.
• There were 24 entries. All entries were displayed in the Main
Library.
• The two winning entries were displayed on billboard and bus ad
campaigns and on the cover of the Fair Housing Board's booklet
"Fair Housing: What You Need to Know. "
• In accordance with the recently completed Analysis of Impediments to Fair
Housing Choice, the Fair Housing Board is partnering with the Blue Ridge
Independent Living Center (BRILC) and Virginia Housing Development
Authority (VHDA) to identify and promote disabled - accessible rental units.
• The Board is also offering guidance to housing providers on fair housing
and tenant selection policy.
• In accordance with Title VIII of the Federal Civil Rights Act, the Board is
reviewing HUD - funded contracts the City engages in with sub - recipients to
ensure fair housing compliance.
Statistics:
• Given the Board's education and outreach focus, persons who contact the
City about possible fair housing issues are provided information and
referred to the Virginia Fair Housing Office for additional assistance and to
file complaints, if they desire to do so. The Board periodically obtains the
statistics on the complaints filed with the State.
• In addition, the Board also attempts to obtain data from local agencies
such as TAP, Legal Aid and the RRHA that are often contacted by
persons who believe a fair housing rights issue has occurred.
• This data helps the Board focus its education and outreach.
• For the July 2012 to June 2013 period, four incidents of alleged housing
discrimination were reported by the local agencies to the Fair Housing
Board.
• The protected classes affected were familial status (1), disability (1),
religion (1), and elderliness (1).
• These complaints were filed with the Virginia Fair Housing Office and /or
the U.S. Department of Housing and Urban Development (HUD).
• Of these, one (familial status) was successfully mediated by the State Fair
Housing Office, and 3 were closed due to failure of the complainant to
respond to State Fair Housing Office inquiries.
Budget:
• As stated earlier, to help support its activities, the Board receives an
annual CDBG allocation currently set at $15,000.00.
• Based on prior activities, the budgeted uses planned for the FY 2013 -
2014 period are shown in the table below.
• As recommended by the Analysis of Impediments, allocations to Fair
Housing Board activities were increased to 1% of total CDBG funding.
• The additional $10,000.00 will be allocated to staff costs.
417
Fair Housing Board 2013 -2014 Budget
Staff Salary and Benefits
$ 9,792.00
Fees for Professional Services
$ 500.00
Admin Supplies
$ 400.00
Training and Development
$ 4,308.00
Paired Testing Services
$12,000.00
What Lies Ahead:
For FY 2013 - 2014, the Fair Housing Board has several priorities:
• In response to recommendations of the latest Analysis of Impediments to
Fair Housing Choice, completed in the spring of 2012, the Fair Housing
Board will shift focus to concentrate its efforts more on active outreach
rather than on advertising.
• The Board will increase the number of seminars for realtors, property
managers, property owners and mortgage lenders from semi - annually to
three times per year.
• The Board will continue to schedule presentations to both resident groups
and staff of residential programs such as Trust House, and actively seek
out additional opportunities to present to other organizations such as the
Housing Authority and the Sheriffs Department.
• The Board has made overtures to both the Roanoke Valley Apartment
Association and the Roanoke Valley Association of Realtors, and will
begin offering educational presentations to those organizations, as well as
policy and advertising review services for adherence to fair housing
regulations.
• In response to recommendations of the latest Analysis of Impediments to
Fair Housing Choice, the Board will complete its database of disabled
accessible rental units within the City, using that data to promote the
construction and retrofitting of accessible units.
• The Board will continue its efforts to raise public awareness regarding fair
housing rights and responsibilities.
• The Board will contract with an agency to provide paired testing of rental
properties and using the results, tailor outreach programs to inform both
property owners and the public.
(See report on file in the City Clerk's Office.)
There being no questions and /or comments from the Council Members, Mayor
Bowers thanked the Board for its hard work and advised that the briefing would be
received and filed.
H i •
ITEMS RECOMMENDED FOR ACTION:
BUDGET - GRANTS- HOUSING: The City Manager submitted a written
communication recommending acceptance and appropriation of funds from the Virginia
Department of Housing and Community Development for the Homeless Solutions Grant
to support the City of Roanoke Central Intake, Community Housing Resource Center,
Family Promise of Greater Roanoke, Trust House and Total Action for Progress to
provide effective and efficient assistance to reduce the length of time households
experience homelessness and to reduce the number of households returning to
homelessness.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #39740 - 081913) A RESOLUTION authorizing acceptance of the Homeless
Solutions Grant Program by the Virginia Department of Housing and Community
Development; authorizing the City of Roanoke to be the fiscal agent for distribution of
the grant proceeds; and authorizing the City Manager to execute any documentation
required to accept the grant on behalf of the City.
(For full text of resolution, see Resolution Book No. 76, page 356.)
Council Member Ferris moved the adoption of Resolution No. 39740 - 081913.
The motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and
Mayor Bowers -7.
NAYS: None -0.
Council Member Ferris offered the following budget ordinance:
( #39741 - 081913) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia Department of Community Development for the Homeless
Solutions Grant, amending and reordaining certain sections of the 2013 - 2014 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 357.)
I
Council
081913. 08191 3. The
following vote:
419
Member Ferris moved the adoption of Budget Ordinance No. 39741 -
motion was seconded by Council Member Lea and adopted by the
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and
Mayor Bowers -7.
NAYS: None -0.
COMMENTS BY CITY MANAGER.
The City Manager offered the following comments:
National Recognition
• ConventionSouth Magazine editors have selected Roanoke as
Virginia's "Southern Hospitality City."
• They also named Roanoke to the Editors Hot Pick List of 15
"Southern Hospitality Cities"
• This list is comprised of one city from each state in the South (15
states total) and cities were selected based on in -depth research
that focused on the following categories:
• Historical /Quintessential Tourism Areas
o Service Standards, Politeness
• Visitor - Friendly Traditions
• Community Pride
• The August 2013 issue of ConventionSouth Magazine will spotlight
the 15 destinations selected, including detailed information on what
makes each a "Southern Hospitality City."
Stormwater Utility Ordinance
• The draft of the city's Stormwater Utility Ordinance is now posted
on our website at www.roanokeva.gov .
• Under "Read About," click on the link titled "Proposed Stormwater
Utility Fee."
• While City Council has not scheduled a date for a public hearing for
the adoption of the ordinance, the draft document is being made
available to allow time for interested citizens to review the proposal.
• The City also posted on same page a Stormwater Activities
Timeline and a PDF of the July 1 Stormwater Briefing presented to
City Council.
we
REPORTS OF COMMITTEES:
BUDGET - SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of funds for various educational programs; and the
Director of Finance submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
( #39742 - 081913) AN ORDINANCE to appropriate funding from the Federal and
Commonwealth governments and private grants for various educational programs,
amending and reordaining certain sections of the 2013 - 2014 School Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 358.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 39742-
081913. The motion was seconded by Vice -Mayor Rosen and adopted by the following
vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and
Mayor Bowers -7.
NAYS: None -0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL: NONE.
VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 2:22 p.m., the Council meeting was declared in recess for a Closed Meeting in
the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building.
421
At this point, Council Member Trinkle noted for the record that he had a Conflict
of Interest, due to a personal interest in publicly -owned property located at 2750 Hoover
Street, N. W. (former Villa Heights Community Center); and therefore would not be in
attendance during the Closed Meeting. (2:23 p.m.)
At 3:08 p.m., the meeting reconvened in the Council Chamber.
COUNCIL: With respect to the Closed Meeting concluded prior to the 7:00 p.m.
session of Council, Council Member Ferris moved that each Member of City Council
certify to the best of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.) (Copy of the Conflict of Interest Statement was
provided to the Clerk for inclusion as part of the minutes.)
"STATEMENT OF CONFLICT OF INTEREST
"I, David B. Trinkle, state that I have a personal interest in agenda item C -2 regarding
the closed session with regard to the contract for sale of Villa Heights property because
an interested party has business relations with Carilion. Therefore, pursuant to Virginia
Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City
Clerk accept this statement and ask that it be made a part of the minutes of this
meeting."
(See copy of Statement of Conflict of Interest on file in the City Clerk's Office.)
At 3:10 p.m., the Council meeting was declared in recess until 7:00 p.m., in the
Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Bowers presiding.
PRESENT: Council Members Sherman P. Lea, Anita J. Price (arrived late),
Court G. Rosen, William D. Bestpitch, Raphael E. Ferris, and Mayor David A. Bowers -6.
ABSENT: Council Member David B. Trinkle -1.
422
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Mayor asked for a Moment of Silence due to the passing of The Reverend
Carl T. Tinsley, Sr., 2012 Citizen of the Year and lifelong activist of the City of Roanoke.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
The Mayor announced the 2013 State of the City Address would be held on
Friday, August 23 at 7:30 a.m., at the former Patrick Henry Hotel.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, August 19,
2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
JMB Investment Company, LLC, to rezone property located at 1919 10th Street, N. W.,
from Light Industrial District (1 -1), with conditions, to Commercial- Neighborhood District
(CN), with conditions and repeal conditions proffered as part of a previous rezoning
adopted by Ordinance Nos. 27204 - 020596 and 32816- 020596, the matter was before
the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Wednesday, July 31, 2013 and Wednesday, August 7, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The Mayor advised that the petitioner had submitted correspondence dated
August 8, 2013, to the Planning Department requesting a continuance in order to
amend his application to address the signage easement that Lamar Advertising
currently possesses on the property, as well as to better respond to any issues that
have been developed in the course of the planning staff review of the application.
(See copy of communication from Richard White, LMW, PC, addressed to Katherine
Gray, Planner II, Planning Department dated August 8, 2013.)
Without objection by the Council, the Mayor advised that the matter would be
continued until a date certain.
423
BUDGET - SCHOOLS: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, August 19, 2013, at 7:00 p.m., or as
soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to
consider an amendment to the aggregate amount of its FY 2012 - 2013 annual budget,
in connection with appropriation of funds for the Roanoke City Public Schools' General
Fund, School Food Service Fund and School Athletics Fund, the matter was before
body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, August 9, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The Director of Finance submitted a written report recommending the adoption of
the amendment to the Roanoke City Public Schools 2012 - 2013 Categorical Budget.
(For full text, see report on file in the City Clerk's Office.)
Council Member Lea offered the following budget ordinance
( #39743 - 081913) AN ORDINANCE to adopt an amendment to the 2012 - 2013
School Board Categorical Budget, amending and reordaining certain sections of the
School General, School Food Service and School Athletics Funds Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 360.)
Council Member Lea moved the adoption of Budget Ordinance No. 39743-
081913. The motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Curt Baker, Deputy School Superintendent appeared in support of the
amendment.
There being no questions and /or comments by the Council Members, Budget
Ordinance No. 39743 - 081913 was adopted by the following vote:
AYES: Council Members Lea, Rosen, Bestpitch, Ferris, and Mayor Bowers -5.
NAYS: None -0.
(Council Member Price was not present when the vote was recorded.) (Council Member
Trinkle was absent).
424
At this point, Council Member Price entered the meeting. (7:10 p.m.)
PURCHASE /SALE OF PROPERTY: Pursuant to instructions by the Council, the
City Clerk having advertised a public hearing for Monday, August 19, 2013, at
7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of
Roanoke to sell City -owned property located at 515 8th Street, S. W., designated as
Official Tax Map No. 1113111, to Edward B. Walker, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, August 9, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending execution of a
contract for the sale of the property including execution of a deed of sale to Edward B.
Walker, subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Vice -Mayor Rosen offered the following ordinance:
( #39744 - 081913) AN ORDINANCE authorizing proper City Officials to execute a
contract and the necessary documents to sell to Edward B. Walker certain City Owned
Property designated as Official Tax Map No. 1113111, located at 515 8th Street, S. W.,
Roanoke, Virginia 24016, upon certain terms and conditions; authorizing the City
Manager to execute such further documents and take such further actions as may be
necessary to accomplish the above matters; dispensing with the second reading by title
of this Ordinance; and providing for an effective date.
(For full text of ordinance, see Ordinance Book No. 76, page 361.)
Vice -Mayor Rosen moved the adoption of Ordinance No. 39744 - 081913. The
motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present who wished to speak on the
matter; whereupon, the following individuals were called upon.
Dan Gulliver, representing Real Estate Investors of Virginia, Roger Malouf and
Dallas Powell appeared before the Council and spoke in opposition of the purchase /sale
of property, and expressed concern that the sale of the property was not conducted
fairly.
There being no additional speakers, the Mayor declared the public hearing
closed.
425
In response to comments by the abovementioned speakers, the Assistant City
Manager for Community Development explained that the City began its marketing
efforts on the property last summer, whereby the property was properly publicized in a
local newspaper, on the City's website, and a public meeting was held at the Kirk Family
YMCA on June 7, 2012.
He added that an open house was advertised on November 1, 2012, a sign was
placed on the building for two months and the information remained on the City's
website for two months. He pointed out that unfortunately after two months of
marketing the property, as well as a public meeting and an open house at the site, no
serious offers were received by the City.
Following comments by the Council Members, Ordinance No. 39744 - 081913 was
adopted by the following vote:
AYES: Council Members Lea, Rosen, Bestpitch, Ferris, Price and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
BROADBAND -CITY GOVERNMENT: Pursuant to instructions by the Council,
the City Clerk having advertised a public hearing for Monday, August 19, 2013, at
7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal to form the
Roanoke Valley Broadband Authority in order to acquire, finance, construct, operate,
manage, and maintain a broadband system and related facilities pursuant to the
Virginia Wireless Services Authorities Act, Chapter 54.1, Title 15.2 of the Code of
Virginia, (1950), as amended, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Thursday, July 18, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending the adoption of a
resolution authorizing the participation of the City of Roanoke in the Creation of the
Roanoke Valley Broadband Authority.
(For full text, see report on file in the City Clerk's Office.)
426
Vice -Mayor Rosen offered the following resolution:
( #39745 - 081913) A RESOLUTION creating the Roanoke Valley Broadband
Authority.
(For full text of resolution, see Resolution Book No. 76, page 362.)
Vice -Mayor Rosen moved the adoption of Resolution No. 39745 - 081913. The
motion was seconded by Council Member Price.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, the Mayor declared the public hearing closed.
William Fralin, former Member of the Virginia House of Delegates, appeared
before the Council in support of the initiative and commended the City of Roanoke staff
and the Economic Development Departments from the participating localities for their
efforts to ensure that the community was part of the information superhighway.
Mr. Fralin explained that broadband pertained to the amount of data to upload
and the capacity, such as in video conferencing and because that takes precedence,
speeds were decreased. He added that the local governments wanted to be in the
position to offer it and create some sort of open access in which businesses could
compete and help existing cable providers to deliver their product inexpensively.
Council Member Bestpitch also congratulated Mr. Fralin on his appointment to
the Regional Transportation Board and his willingness to serve.
The City Manager encapsulated the story again and advised that Mr. Fralin and
his business associates identified the need and brought it to the local governments to
explore. He added that the Authority planned to engage someone who could further
guide and educate on the matter of broadband.
There being no additional questions and /or comments, Resolution No. 39745-
081913 was adopted by the following vote:
AYES: Council Members Lea, Rosen, Bestpitch, Ferris, Price and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
(Inasmuch as the measure was adopted prematurely, Ordinance No. 39745 was
reconsidered by the Council at its September 3, 2013 regular meeting.)
427
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
Jordan Bell appeared before the Council and spoke about the lack of African
American culture in the downtown area with the exception of the Harrison Museum for
African American Culture; and he encouraged the Council to increase financial support
to the Museum for broadcasting and advertisement.
Without objection, Mayor Bowers referred the comments to Council Member
Price for referral on to the Director of the Harrison Museum of African American Culture.
Council Member Price expressed appreciation to Mr. Bell for speaking on behalf
of the museum and advised that City Council has demonstrated its financial support of
the museum and that the previous board of the museum felt that by moving to the
downtown area it would have more visibility and the opportunity to join together with the
other museums in the downtown area. She added that the move was a positive one and
that she was constantly amazed at the amount of patrons visiting the museum from
outside of the Roanoke area.
There being no further business, Mayor Bowers declared the Council meeting
adjourned at 7:56 p.m.
ATTEST:
Stephanie M. Moon, MMC
City Clerk
APPROVED
=T
D. . A Bowers
Mayor
•
ROANOKE CITY COUNCIL - REGULAR SESSION
September 3, 2013
•I1_u
The Council of the City of Roanoke met in joint session with the Roanoke Civic
Center Commission on Tuesday, September 3, 2013, at 9:00 a.m., with Mayor
David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 39695 - 070113
adopted by the Council on Monday, July 1, 2013.
PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle,
William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, and Mayor David A.
Bowers -7.
ABSENT: NONE.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
CIVIC CENTER COMMISSION MEMBERS PRESENT: Landon Howard,
Judy Jackson, Richard Walters, Stephen Willis, and Chairman Brownie Polly, -5.
COMMISSION MEMBERS ABSENT: Woody Deans and Tom Pettigrew -2.
Representing Roanoke Civic Center Commission: Robyn Schon, General
Manager, Global Spectrum; Joe Dolan, Assistant General Manager, Global Spectrum;
and June Woodward, Secretary to the Commission.
Mayor Bowers welcomed the Members of the Roanoke Civic Center Commission
and acknowledged Robyn Schon, General Manager, Roanoke Civic Center, a Global
Spectrum Managed facility, was in attendance and he recognized Brownie Polly,
Chairman, Roanoke Civic Center Commission, for opening remarks.
r.
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Mr. Polly thanked the Members of Council for the opportunity to meet in the joint
session and advised that the Roanoke Civic Center had completed another successful
year with five sold out concerts and three sold out Broadway shows. He commented
that the Performing Arts Theater had become the unofficial comedy club of Roanoke
with performances by Jerry Seinfeld and Ron White. He was excited about the
direction in which the Civic Center was moving and thanked the Global Spectrum staff
for their hard work. He then asked Ms. Schon to share an update on activities held
during the year.
Ms. Schon was pleased to highlight successes in terms of finance, number of
events, attendees and diversity of events. She showed a video that showcased some
of the events that had been held at the Civic Center during the previous year.
(See copy of DVD video on file in the City Clerk's Office.)
Ms. Schon then presented the following information:
Maior Events
• For the 1st time in RCC history, every Coliseum country concert sold
out!
- Eric Church
- Zac Brown Band
- Carrie Underwood
- Miranda Lambert with Dierks Bentley
- Brantley Gilbert
• Highest Broadway subscriptions in RCC history with 1,038, passing
1,000 for only the 2nd time
• WWE Raw returned for the first time in 16 years
- Televised live on Monday Night
- Largest grossing single event of Fiscal Year 2013
• We had a sense of humor at the RCC in FY 13 with 8 comedy shows!
- Daniel Tosh (two shows)
- Ron White
- Jerry Seinfeld
- Gabriel Iglesias
- Brian Regan
- Jim Gaffigan
- Mike Epps
• We offered a wide variety of family shows
- Disney Live! Mickey's Music Festival
- Disney on Ice Presents Treasure Trove
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- Monster Jam
- Ringling Brothers and Barnum & Bailey Circus
- Kazim Shrine Circus
- Harlem Globetrotters
- Veggie Tales
• Continued offering a diverse mix of events
- The return of a Rodeo event
- Alternative music was represented with The Avett Brothers in the
Coliseum and Grace Potter & The Nocturnals in the RPAT
- Dream Girls, Mike Epps, and Hinton Battle's "Love Lies' added
diversity to our event line up
- We brought classic rock to Southwest Virginia with REO
Speedwagon, Stx, and Ted Nugent in April and the legendary
Gordon Lightfoot in June
Community Events
• The Special Events Center continues to serve the community with an
eclectic mix of events
- 3rd annual PetEx
- Discover the Dinosaurs
- Hunt Fest
- The Log Home Show
- Our 1 st Camping World RV Show
- SWVA Boat Show
- PetEx Silent Auction Donation
- Fired Up for A Cure
- Pink Ribbon Luncheon
- Adopt -A- Street
- Adopt -A- Stream
- Feeding America Food Bank
- Big Brothers - Big Sisters Bowling Event
Growth of Social Mediums
• "Came From Code" Report for Fiscal Year 2013
• Cyber Club E- Blasts
• Pre -sale E- blasts generated $314,288.00 in ticket sales
• On -sale E- blasts generated $35,476.00 in ticket sales
• Website
• Calendar page generated $207,751.00 in ticket sales
• Event page generated $678,053.00 in ticket sales
• Splash pages generated $52,651.00 in ticket sales
431
• Social Media
• Facebook marketing generated $12,326.00 in ticket sales
• Twitter related marketing generated $111.00 in ticket sales
• Google Adwords generated $110.00 in ticket sales
Total Digital Media Generated Revenue
Cyber Club
$349,764.00
Emails
Website
$938,456.00
Generated
Social Media
$12,547.00
Generated
Total
$1,300,767.00
• Facebook
- 18,849 likes
o Compared to 14,017 in June of 2012
- 34,805 check -ins
- Advertising
o For Alton Brown we spent a total of $13.63 on Facebook
advertising and sold $701.00 in tickets for a ROI of $51.43 per
ticket.
• Twitter
- 3,965 followers
• Compared to 2,006 in June of 2012
- 1,591 tweets
- Portal signs in the Coliseum encourage guests to tweet
@RnkCivicCenter during events
• Cyber Club
- 50,132 members in the email database
- Signing up gains you access to all presales for upcoming shows,
pre -show event information, and the opportunity to share feedback
with post event surveys
• For the second year in a row, we are in Venues Today Magazine's
Social Media Power 100 - moving up to #17 from #91 last year among
mid -size venues throughout the world
Industry Publications
• The RCC is featured in a variety of advertisements in the most
prominent industry publications
5
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FoIIM, A, n, non, enl
Convention Center Advo,tisornant
Customer Service and Experience
• Ovations has expanded food & beverage variety for greater customer
satisfaction
- Buffalo Wild Wings stand
- Chick -Fil -A stand
- Introduced an extensive craft beer menu
- Installed new TV Menu Boards
- Action stations featuring a special meal unique to the show or artist
• Pre -show emails that include:
- When doors will open
- When the parking lots will open
- Where to park without a parking pass
- Which Box Office is in use
- Any food & beverage specials for the night
Financials
• Global Spectrum ended FY 2013 $57,594.00 better than budget
- Actual shortfall (before subsidy) of $576,813.00 vs. Budgeted
short fall (before subsidy) of $634,407.00
• Number of Events
- Actual 276 vs. Budgeted 266
• Paid Attendance
- Actual 251,056 vs. Budgeted 243,649
• Event Income
- 2013: 276 events generated $2,127,146.00
- 2012: 263 events generated $2,079,855.00
- 2011: 270 events generated $1,971,591.00
Capital Improvements FY 2013
• Plaza Repairs
- Waterproofing membrane installed to prevent Exhibit Hall leaks
• HVAC Preventive Maintenance
- Continued PM work and established fully functional chillers and
controls
• Coliseum Lighting Upgrades
- Expansive analysis completed by an electrical engineer
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• Handicapped Lift Replacement
— Installation scheduled for late August
Capital Improvements FY 2014
• Phase II Plaza Repairs
• Marquee Upgrades
• Exterior Coliseum & Theatre Door Replacement
• Exhibit Hall Upgrades
• Theatre Carpet Replacement
(See copy of presentation on file in the City Clerk's Office.)
Council Member Trinkle stated that during the recession the concentration had
been on the quality of events rather than quantity, but in the previous year there had
been an increase in events and questioned if the number would continue to increase.
Ms. Schon replied that the number of events would likely remain around 275 per year
because the Roanoke entertainment market could only support a limited number of
events and Civic Center staff tries to be price sensitive when considering events.
He commented on the increase in pre -event activities that were being held in the
beautiful plaza area, the Civic Center Calendar and on -line ticketing. He wondered if the
Civic Center could work with the Roanoke Valley Convention and Visitors Bureau to
develop a central calendar outlining all events in the Roanoke Valley; whereupon, Ms.
Schon indicated that there are modules for the Civic Center booking software that can
communicate with convention and visitor bureaus to help distribute information for
events, adding that the Civic Center would not be opposed to working with other
organizations to promote events, and that a central calendar for all events in the
Roanoke area was a great idea.
Council Member Trinkle inquired if there was an interest by Global Spectrum in
using the soon -to -be opening Elmwood Park amphitheater; whereupon, Ms. Schon
answered in the affirmative and elaborated that she had already met with Tina
Workman, President and CEO, Downtown Roanoke, Inc., to discuss how the Civic
Center and /or Global Spectrum could be of assistance. She further stated that the
amphitheater and other venues were not considered as competitors, but rather as a
niche market that compliments the Civic Center.
Council Member Lea again expressed concern for more amateur athletic events,
wherein, Ms. Schon alluded that the Civic Center continues to reach out to amateur
groups and had solicited the assistance of Woody Deans, former Basketball Coach at
Patrick Henry High School, because of his knowledge and network connections. She
[A ME
insinuated that there have been challenges in scheduling amateur events because their
tournaments often run several days concurrently, which requires specific dates that
often conflict with previously scheduled events. She mentioned that Global Spectrum
had contacted the Big South Conference which had unfortunately decided to utilize a
neutral venue that had offered its services for free; and since the Civic Center staff was
currently booking events into 2019, it is very difficult to schedule spontaneous events.
Noting his concern about the lack of diversity of events, Council Member Lea
asked whether if there had been any progress; whereupon, Ms. Schon responded that
Tyler Perry had brought events to the Civic Center over the past three years and that
there has been a concerted effort to bring comedy that tends to attract the African
American population and urban market.
As the discussion ensued, Council Member Lea encouraged the Civic Center
Commission to consider forming a group of young urban citizens to discuss performers
they would like to see come to Roanoke.
Referring to the pie chart on page 13 of the 2013 Greatest Hits - Roanoke Civic
Center Annual Report, Council Member Lea questioned if 17 percent of the Civic
Center's revenue was from trade /consumer shows and 19 percent was from meetings
and private rentals; whereupon, Ms. Schon answered in the affirmative, adding that
seven years prior, Civic Center staff had budgeted for 16 events in the Special Events
Center, however, 46 events were held. She noted that patrons continue to find unique
and diverse ways to utilize the facility.
Mayor Bowers commented that while there had been 276 ticketed events at the
Civic Center, there had been another 200 non - ticketed events for a total of
approximately 500 events in a year, and the Civic Center season typically runs from
October until May; wherein, Ms. Schon agreed, adding the summer had been a busy
one, with the Miss. Virginia Pageant, the Virginia Bar Exam, the Commonwealth Games
Opening Ceremony, and many other events.
Following additional comments, the Mayor thanked the Commission Members for
their services and the General Manager for the update.
At 10:10 a.m., Chairman Polly declared the Civic Center Commission meeting
adjourned.
At 10:10 a.m., Mayor Bowers declared the Council meeting in recess.
At 10:21 a.m., the Council meeting reconvened in the Council Chamber, with
Mayor Bower presiding and all Members of the Council in attendance.
435
YOUTH INITIATIVE: Council Member Price gave an overview of a Roanoke
Youth Services Initiative that would provide various services and future activities for
youth in Roanoke.
She called attention to the Prayer Walk and Family Day scheduled for
September 14 at 11:00 a.m., at Melrose Park, located at the corner of 12th Street and
Melrose Avenue, N. W.
Council Member Price stressed the importance of creating a Youth Leadership
Council. She highlighted the following attributes:
YOUTH SERVICES
• "Youth are the products of our expectations."
• "Kids want leadership onoortunities: to develop resoonsibilitv."
• "Education drives the needle of success."
• "Desperate need for positive role models and mentors!'
YOUTH COMPREHENSIVE PLAN DEVELOPMENTAL
• Assets identified by The Search Institute
Youth should have 31 -40 assets according to
The Search Institute
Roanoke City Schools administered survey in 2006
• 54% of youth in Roanoke City Schools reported having
fewer than half
YOUTH COMPREHENSIVE PLAN
Assets are broken down into the following categories:
External Assets
• Support
• Empowerment
• Boundaries & Expectations
o Constructive Use of Time
• Internal Assets
• Commitment to Learning
• Positive Values
• Social Competencies
• Positive Identity
YOUTH COMPREHENSIVE PLAN
Nine Focus Areas:
• Community values youth
C • Youth as resources
Youth programs
• Early childhood development
436
• Caring school climates
• Healthy young people
• Employment
• Places, spaces and transport
• Reading for pleasure
ROANOKE YOUTH SERVICES ADVISORY GROUP
• Council Member Anita Price
• Sergeant William Drake, Roanoke Police Department
• Gerry Jennings, Department of Human Services
• Melida McKee, Parks & Recreation
• Sergeant John Stephens, Roanoke Police Department
• Jim O'Hare, Youth Haven
• Amber Yopp, Roanoke Public Libraries
PARKS & ART
• Washington Park
• Jackson Park
• Kennedy Park
• Mill Mountain Park
• Eureka Park
• Highland Park
• Elmwood Park
YOUTH SERVICES
• Offered 848 youth recreational opportunities during FY 2012 -2013,
serving 14,163 youth
• Served as the local sponsor for the USDA Summer Nutrition Program
• During the summer of 2012, 20,244 meals were served
• Community partnership
ROANOKE GO OUTSIDE FESTIVAL " GOFEST"
• Annual event
• Encourages outdoor recreation
• Served approximately 8, 500 in 2012
CAPITAL IMPROVEMENT PROJECTS
• Jackson Park renovations
• Elmwood Park renovations
• Roanoke River Greenway expansion
• Lick Run Greenway expansion
437
i STAR CITY READS
L Summer reading program served more than 10,0000 youth in 2012
• Goal : Continuing education through the summer months
• Partnered with Roanoke City Schools
CAPITAL IMPROVEMENT PROJECTS WILLIAMSON ROAD LIBRARY
• Expanded youth area
• Added bilingual computer
• Added new shelving and books
[ N_ lWIr_1 Xh8i1�: ZNT/ :11J1:1►1aaYelp* "&IIVA Fill 011IQ:L'1:0
• Preschool, elementary and teen areas
• Multipurpose room
• Children's mezzanine
• Preschool and elementary computers
LEADERSHIP & DRUG AND GANG AWARENESS
• School Resource Officers teach drug and gang awareness in middle
and high schools
• Junior Leadership Academy open to high school students
COMMUNITY PROGRAM & EVENTS
• Woodrow Wilson Bicycle Club
• Cinco De Mayo
• Crime Prevention Day
• Autism Awareness Extravaganza
EXPLORER POST 616
• March 12, 1992
• Learn about the daily functions of the Police Department
• Participate in recreational and community service activities
EDUCATIONAL OPPORTUNITIES
• Fire and life safety information presented to more than 4,000 children
in 2012
• Fire station tours
• Fire truck tours
• Puppet shows
• School and summer camp presentation
FIRE SAFETY TRAILER
• Taken to elementary schools during Fire Prevention Week
• Displayed at community events
• Simulates fires and natural disasters
• Teaching tool
ART CONTEST
• 9th annual Fire Prevention Week Art Contest
• Elementary and middle school students
YOUTH HAVEN PROJECT PAY BACK
• Build birdhouses for sale
• Sale of items pays for restitution
JUVENILE DRUG OFFENDER PROGRAM
• Byrne Justice Assistant Grant(JAG)
• No juvenile offenders involved in the program have been re- arrested
for a drug offense
ADOPTION SERVICES
• Decease in children in foster care
• Increase in adoptions
• Redeployment of staff to adoption units
• Creation of a prevention unit
• Staff worker focuses only on domestic violence
LEAD SAFE ROANOKE
• Designed to reduce lead poisoning in children age 5 and under
• Funding available to repair 80 single family homes and rental units built prior
to 1978
• Sixty homes and rental units completed
FUTURE EVENTS
• Kidz Day at the Williamson Road Library, September 7
• Prayer Walk and Family Day, September 14
• Prayer walk, Melrose Park 9:00 a.m.
• Family Day, Eureka Park 11:00 a.m.
• Henry Street Heritage Festival, September 21
• Fired Up for a Cure, September 28
• Roanoke Go Outside Festival, October 18, 19 and 20
• Parks & Arts at Elmwood Park, October 19
r PF
•
IASE 2
Sufficiently assess service needs
Collectively enhance services and communication
Reinstate and restructure Citizens Youth Services Board
Identify a Youth Leadership Council
Promote four key priorities:
Opportunities to learn and grow
A safe neighborhood to call home
A healthy lifestyle and environment; and
A financially fit family in which to thrive
439
YOUTH SERVICES INITIATIVE WORKSHOP
• September 26, 2013
• Guest Speaker: Leon Andrews, Jr.
o Andrews works with the Institute for Youth, Education, and Families
under the National League of Cities
• For more information: roanokeva.gov
o Click on "Special Project: Youth Services"
AGENCY PARTNERSHIP
• United Way
(' Americorps
Appleridge Farms
• Big Brothers Big Sisters
• Boys and Girls Club
• Boy Scouts
• Children's Trust
• CHIP
• Family Violence Coordinating Council
• Family Service of the Roanoke Valley
• Foundation for Roanoke Valley Girls Scouts
• RAYSAC
• Smart Beginnings
• Straight Street
• S. W. Virginia Alliance for Safe Babies
• Total Action for Progress ( TAP)
• YMCA
(See copy of presentation on file in the City Clerk's Office.)
Council Member Price stated that the Roanoke Youth Services Advisory Group
had discovered that there were many services available, but said services were to no
avail if citizens were unaware of their availability; and the goal of the Board was to
continue to educate the public.
M
Council Member Bestpitch reiterated that having all partner agencies listed on a
website was great, but if individuals were not sure of where their skills and talents would
best fit, there should be a process to accommodate them.
Council Member Lea asked for the definition of the youth age category;
whereupon, Council Member Price advised that the youth age category encompasses
all citizens from the age of 18 and below. She elaborated that the Youth Services
Advisory Group identified the importance of categorizing resources by age and need.
Council Member Lea questioned the status of the Youth Services Citizen Board;
whereupon, the City Manager indicated that the Board had been under the auspices of
a Federal program and had been very prescriptive which made it unwieldy in nature,
and that by discovering the gaps in service, the correct people could be utilized so that
services move forward.
Council Member Lea asked for additional clarification regarding the Project Pay
Back and working for restitution; whereupon, James O'Hare, Youth Care Administrator,
explained that Project Pay Back had been created by one of the staff members that
allow juveniles to create a product that may be sold and all profits used to pay restitution
to the victim. Council Member Lea indicated that the project was an excellent tool for the
rehabilitation of young people and he supported the concept and hoped it could be
expanded upon.
Following up on comments about the rehabilitation process, Council Member
Bestpitch questioned if the young offenders actually had face to face contact with the
victims; whereupon, Mr. O'Hare responded not necessarily. Council Member Bestpitch
called attention to the Restorative Justice Program that was being utilized in various
communities, adding that a similar program could be established so that juvenile
offenders could have contact with their victims. Mr. O'Hare agreed with Council Member
Bestpitch's remarks and was pleased that Conflict Resolution and the Restorative
Justice Program have become a part of the State plan with the Virginia Juvenile
Community Crime Control Act (VJCCCA); and that the State was trying to make it a
permanent part to the approach of working with juveniles.
Following additional remarks, Mayor Bowers stated that the presentation would
be received and filed; and expressed appreciation to Council Member Price on an
informative presentation.
At 10:55 a.m., the Mayor declared the Council meeting in recess to continue a
meeting of the Legislative Committee.
At 12:07 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Bowers presiding, and all Members of the Council in attendance; for action on
the following items and a stormwater utility update:
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COUNCIL: A communication from Mayor David A. Bowers requesting that
Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included
with the agenda for this meeting, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
as above described. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was not present when the vote was taken.)
COUNCIL: A communication from Mayor David A. Bowers requesting that
Council convene in a Closed Meeting to discuss the 2013 Citizen of the Year Award,
pursuant to Section 2.2 -3711 (A)(10), Code of Virginia (1950), as amended, was before
the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
as above described. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was not present when the vote was taken.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
L
442
BRIEFINGS:
Stormwater Utility
The City Manager advised that staff has continued to address stormwater
challenges and made necessary revisions to a draft ordinance based on
recommendations by the Members of Council. He further advised that the Stormwater
Credit Manual was available online and that staff was prepared to receive feedback. He
then asked Phil Schirmer, City Engineer, to provide an update on the City's efforts to
address stormwater issues.
Mr. Schirmer recognized Jean Haggerty, Water Resources Program Manager,
AMEC Earth & Environmental, Inc., a consultant hired to work with City staff and has
also been retained by Roanoke County to assist with their stormwater utility process. He
shared the following:
Ordinance Summary:
• Published for review August 15, 2013
• Effective Date July 1, 2014
• All properties are assessed the fee based upon measured impervious
surface
• City owned properties will pay the fee
• Recommended fee is $0.90 per 500 square feet of impervious surface
Impervious Area:
• Every property is measured
• Impervious surface information will be available via GIS
• Non - residential properties available September 9, 2013
• Residential properties available October 8, 2013
Credits Summary:
• Quantity reduction 10%
• Water quality treatment 10%
• VPDES Permits 5%
• Retrofitting a property without controls doubles the credits
• Credits are capped at 50% of the fee
Examples of City Stormwater Controls:
• Station 3 porous concrete
• Pinnacle Ridge Detention Basin
• Station 5 pervious pavement
• Station 5 biofilter
• Thrasher Park
M
Schedule:
• Recommended effective date is July 1, 2014
• First invoices will be included in the Real Estate Tax invoice in
August 2014
• Payments are due by October 5, 2014
Next Steps:
• Publication of Impervious Surface information
• Publication of Credit Manual
• Schedule public hearing on the proposed ordinance
• Adoption of Ordinance and fee rate
(See copy of presentation on file in the City Clerk's Office.)
Council Member Rosen questioned if the Stormwater Utility Fee would be
assessed on State and Federal properties; whereupon, Mr. Schirmer said the fee would
be assessed on all properties in the City, tax exempt or not. He then inquired as to how
much the City of Roanoke would have to pay in fees; and Mr. Schirmer responded that
the City's portion had not yet been calculated; however, he will provide said information
upon completion. The City Manager interjected that the City of Roanoke would be
eligible for credits based on good environmental practices that had been implemented
r such as porous pavement and green roofs.
LIn connection with his explanation regarding the proposed $.90 assessment fee
per 500 square feet of impervious surface, Mayor Bowers suggested that per month be
added to the language so that it would read $.90 per 500 square feet per month. Mr.
Schirmer indicated that the results from all properties in the City were being measured —
non- residential and commercial — would be posted on the City's GIS site by the end of
the following week. He also informed everyone that work had been completed on
20,000 of the 35,000 residential properties in the City, with the remainder being
completed by the first week of October and calculations for those properties would also
be available on the City's GIS webpage.
Explaining the assessment of the Stormwater Utility Fee, Mr. Schirmer advised
that the Fee would only be assessed on the amount of impervious surfaces that were
actually contained within the property boundaries and would not be assessed on areas
such as the portion of a driveway that connects to the street. He referred to the slide
captioned "Impervious Area' and explained the rationale for three different stormwater
fee assessments for properties of similar size.
He stated that the draft manual for Stormwater Fee Credits had been posted on-
line and called attention to the areas that property owners would be eligible for credits,
i.e., water quantity reduction, water quality treatment, possession of an Industrial
Discharge Permit, reduction of stormwater above the minimum required level, and
retrofitting property that previously did not have controls.
iii
Council Member Bestpitch noticed that the Credit Manual noted approvals for
credits would only be good for one year and questioned if doubling of credits would only
apply for one year or indefinitely; whereupon, Mr. Schirmer acknowledged that
application for credits would be done on a yearly basis, but if approved, they could be
maintained indefinitely since the goal was to encourage ongoing water control.
Council Member Bestpitch wondered if someone purchasing real estate would
have to reapply for credits even if credits had recently been approved for the property;
Mr. Schirmer answered in the affirmative if the stormwater controls remained in place
and were still operational. He assured the Council that the renewal process would be
simple, adding that the annual inspection was a condition of the City's MS4 permit.
Vice -Mayor Rosen inquired if other localities had allowed private engineering
firms to certify properties. Mr. Schirmer responded that it would certainly be a possibility
that engineering firms could be involved in the certification process especially on large
commercial properties when experts were needed to determine the impact of controls.
He further responded that some inspections were not that complicated and individuals
from the Department of Code Enforcement and others could be trained to take note of
stormwater issues while inspecting properties for other purposes.
Mayor Bowers suggested that City staff contact commercial and residential
realtors to determine if the Stormwater Utility Fee and /or Stormwater Fee Credits should
be included in property listings as a possible selling point.
Council Member Trinkle said inasmuch as residential property owners could
potentially forget to re -apply for Storm Water Fee credits each year, he urged staff to
institute a customer - friendly notification mechanism.
In regard to retrofit credits, Council Member Trinkle said that the City may have
to re- examine zoning requirements in an effort to encourage real estate owners to do
the right thing in terms of what is good for the community. He hoped City staff would be
flexible and open to innovations as individuals presented new ideas.
Council Member Trinkle inquired as to why credits would be capped at 50
percent of the Stormwater fee assessment; whereupon, Mr. Schirmer explained that the
City of Roanoke was the holder of the MS4 permit which is a $300 million asset that
requires a lot of capital improvements, water quality improvement and maintenance;
furthermore, resources would be needed for that infrastructure.
Council Member Trinkle questioned if the Equivalent Residential Unit (ERU) of 50
square feet was the standard or if it varied from city to city; whereupon, Mr. Schirmer
replied that ERU's varied from city to city, and implied that when the City was
considering the ERU concept, $3.00 per 1920 square feet had been proposed, but the
latest approach would equal $.90 per 500 square feet.
445
L Council Member Ferris wondered about a phase -in approach to the tax;
whereupon, L pon, Mr. Schirmer responded that staff was recommending a utility rate,
however, a phase -in approach would be a call of the Members of Council.
In regard to the renewal of the MS4 permit, Council Member Ferris inquired if the
driving force to phase -in the Stormwater Utility Fee would be contingent upon the
regulating agencies approving the City's plan for action, which may include a phase -in
of the fee. Mr. Schirmer answered that the City was expecting a new permit in 2014,
inasmuch as many things had transpired related to stormwater regulations, most likely
more conditions might be placed on the water quality side in terms of monitoring and
reporting conditions, which would necessitate more resources. He called attention to the
large capital improvement program that currently totaled more than $70 million with over
200 projects adding that additional projects were being added daily.
Noting that the goal was to get the Stormwater Utility Fee in place, the City
Manager thought that such a utility and associated fee would incentivize the correct
behaviors and provide a dedicated funding source along with a whole range of others
reasons why it would be the best approach. He continued by saying that if phasing in
the fee would help get the utility implemented, then he would absolutely recommend the
phase -in, but given the current capital plan, he wished the phase -in plan had started
four years prior.
Council Member Bestpitch suggested that even though a three year phase -in had
been discussed, and based on the recent rain events and what some citizens had
experienced, he thought it would be best to consider collecting 50 percent of the fee in
the first year and moving to 100 percent of the fee in the second year because it would
put the City further along in the process of addressing the City's needs.
Council Member Trinkle agreed with comments made by Council Member
Bestpitch. He thought a two -year phase -in of the utility fee was reasonable and that
more retrofitting would likely occur once citizens realized the fee was being
implemented.
Vice -Mayor Rosen noted a concern for phasing in the fee over a two year period
rather than three years since most of the discussions had centered on a three -year
phase -in. He acknowledged the rationale for the two -year approach, but pointed out that
the problem had existed for decades and collecting $1.5 million less in one year to
address a $70 million issue was not nearly as significant as owners of large properties,
or those people who may be locked into leases would have to pay an additional
$60,000.00 or $70,000.00 of unbudgeted money for a fee they had not anticipated. He
supported a three year phase -in which would, from a practical standpoint, allow citizens
more of an opportunity to implement stormwater controls on their property and budget
for the expense.
iii
Council Member Ferris concurred in the rationale as stated by Vice -Mayor Rosen
regarding the three -year phase -in. Unfortunately, he was not sure if the phase -in was
going to be approved by the regulatory agencies and the fall back would be a two -year
or no phase -in if required as a condition for the issuance of the MS4 permit. He
questioned how much revenue the full $.90 per 500 square feet, per month, would
produce. Mr. Schirmer interjected that the full fee, as recommended, would produce
nearly $4.8 million per year.
Council Member Ferris questioned whether the $4.8 million would be the
maximum construction capacity for the Engineering Department's staff to manage in a
given year; whereupon, Mr. Schirmer answered in the affirmative, adding that capital
improvements of a larger magnitude would require a significant increase in engineering
staff.
Rounding the estimated Stormwater Utility Fee revenue to $5 million, Council
Member Ferris asked if it would take at least 14 years to complete the back log of
current project requests; whereupon, Mr. Schirmer confirmed that it would given the
limited capacity of contractors and resources in Roanoke. He continued that $5 million
per year would be an incentive for local contractors to take on the projects, but if $50
million per year were being spent, contractors throughout the country would likely
respond to the request; and unfortunately, it would not be good for the community,
adding he would prefer to have the dollars stay local.
Council Member Ferris pointed out that over the past three years Council has
been appropriating $1.2 million for stormwater management, with matching State funds
for a total of $2.4 million, and the most recent Capital Improvement Plan had also
allocated $1.2 million that would likely be matched by State funds, adding that if the
$.90 per 500 square feet Stormwater Utility Fee was immediately implemented, the
Engineering Department would not have the capacity to oversee the construction. Mr.
Schirmer indicated that there would be benefits from implementing a phase -in approach
to collecting the utility fee.
Following ongoing discussion regarding the assessed fee for impervious surfaces
for non - profits and commercial properties and the possibility of a phased -in approach,
Mr. Schirmer acknowledged that some neighboring localities may be behind in their
efforts and may see challenges with some of the water quality issues. He indicated that
a two or three -year phase -in would not likely cause the City to face unmanageable
challenges.
At this point, Council Member Price re- entered the meeting (12:56 p.m.).
Council Member Lea stated that the three -year phase -in of the Stormwater Utility
Fee made sense from a business standpoint and he was very supportive of businesses,
but he could not overcome concerns expressed by the citizens who had experienced
flooding from the heavy rainfall in July; and therefore, he was going to support a two -
year phase -in. y
447
rAs a matter of clarification, Mayor Bowers asked if the $.90 per 500 square feet,
L per month, would be in addition to the amount that had been allocated in the Capital
Improvement Plan for stormwater mitigation; and if so, would the amount increase from
$4.8 million to $6 million. The City Manager responded that the amount would be part of
the consideration for the capital planning budget, with reductions in capital planning
projects in order to provide funding for schools, broadband and passenger rail so that
money previously removed from the Parks and Recreation budget could be restored.
Mayor Bowers also inquired if a portion of the $4.8 million generated by the Utility
Fee would be matched by the State or the Environmental Protection Agency (EPA);
whereupon, the City Manager said that he was not aware of any matches at the Federal
level and that staff was always looking at the State level for opportunities to leverage
capital funding, adding that City staff would inquire if the Fee could be used in the
VDOT Revenue Sharing Funds.
With regard to the suggested phase -in of the Stormwater Utility Fee, Mayor
Bowers said that the message for everyone should be that the Stormwater Utility Fee is
coming due to a concern about flooding and water quality, that citizens would likely be
more interested in the amount they would have to pay whether it is phased -in or
implemented all at once.
As discussion ensued, Mr. Morrill indicated that information regarding the Utility
Fee would be available on GIS prior to a future public hearing to be held to receive
citizen comments.
Council Member Bestpitch asked if there was any reason why the public hearing
could not be scheduled for the second meeting in October; whereupon, Mr. Schirmer
answered that an October 21 public hearing was doable. Mayor Bowers suggested that
the City Attorney and City Clerk work together to ensure proper legal notice was given.
Following wrap -up comments by the City Manager, the update and remarks were
received and filed.
At 1:13 p.m., the Mayor declared the meeting in recess until 2:00 p.m., for a
Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C.
Taylor Municipal Building.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Bowers presiding and all Members of the Council in attendance.
PRESENT: Council Members, Anita J. Price, Court G. Rosen, David B. Trinkle,
William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, and Mayor David A.
Bowers -7,
ABSENT: None -0.
M ii 0
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The Mayor declared the existence of a quorum.
The Invocation was delivered by The Reverend Jim Foringer, Pastor, of Christ
Church at Northside.
DECEASED PERSONS -FAIR HOUSING BOARD: Mayor Bowers called for a
Moment of Silence in memory of the late Valerie Nichole (Nikki) Hale, Chairman of the
Fair Housing Board and citizen of the City of Roanoke.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
OATHS OF OFFICE - ROANOKE CIVIC CENTER COMMISSION -PARKS AND
RECREATION ADVISORY BOARD - ROANOKE PUBLIC LIBRARY BOARD: Reports of
qualification of the following individuals, were before the Council:
Richard F. Walters as a member of the Roanoke Civic Center Commission
for a three -year term of office ending September 30, 2016;
Kimberly G. Parker as a member of the Parks and Recreation Advisory
Board to fill the unexpired term of Christopher Walters ending March 31,
2014; and
Owen Schultz as a member of the Roanoke Public Library Board for a
three -year term of office ending June 30, 2016.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
ii•
MINELWWA
Council Member Price moved that the reports of qualification be received and
filed. The motion was seconded by Vice -Mayor Rosen and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
r- ITEMS RECOMMENDED FOR ACTION:
BUDGET - GRANTS- HOUSING: The City Manager submitted a written
communication recommending acceptance and appropriation of funds from the
Department of Housing and Urban Development (HUD) for the 2012 Continuum of Care
(CoC) Planning Grant to engage the Continuum of Care and the Blue Ridge Interagency
Council on Homelessness (BRICH) in strategic planning to increase the focus on
prevention of homelessness and rapid re- housing.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #39746- 090313) A RESOLUTION authorizing acceptance of the 2012
Continuum of Care Planning Grant Award to the City of Roanoke from the U. S.
Department of Housing and Urban Development, in the amount of $13,100.00; and
authorizing the execution of the necessary documents.
(For full text of resolution, see Resolution Book No. 76, page 369.)
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6.
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Council Member Trinkle moved the adoption of Resolution No. 39746 - 090313.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor
Bowers -7.
NAYS: None -0.
Council Member Trinkle offered the following budget ordinance:
( #39747 - 090313) AN ORDINANCE to appropriate funding from the United States
Department of Housing and Urban Development for the Continuum of Care (CoC)
Planning Grant, amending and reordaining certain sections of the 2013 - 2014 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 370.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 39747-
090313. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor
Bowers -7.
NAYS: None -0.
DONATIONS - PARKS: The City Manager submitted a written communication
recommending acceptance of a donation from Member One Federal Credit Union to the
Jackson Park revitalization project in order to enhance the playground.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #39748 - 090313) A RESOLUTION accepting a donation of funds from Member
One Federal Credit Union to the City to fund improvements to a playground at Jackson
Park, with the funds being donated over a four year period; authorizing the City
Manager to take any necessary actions pertaining to such donation; and expressing the
City's appreciation for such donation.
(For full text of resolution, see Resolution Book No. 76, page 371.)
Council Member Trinkle moved the adoption of Resolution No. 39748 - 090313.
The motion was seconded by Council Member Bestpitch.
451
The City Manager shared background information on the corporate donation from
Member One Federal Credit Union to the City of Roanoke, saying that Member One had
approached the City about an investment for $25,000.00 in one of the playgrounds as
part of their corporate contribution to the community. He advised that the $25,000.00
donation, to be provided over several years, would allow the City to construct a new
playground in Jackson Park which will enhance the ongoing project to improve the Park.
Mr. Morrill introduced Daniel Bailey, representative of Member One Federal
Credit Union, who was in attendance; and thereafter, expressed appreciation for the
generous donation to the City.
There being no further questions and /or comments by the Council, Resolution
No. 39748 - 090313 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor
Bowers -7.
NAYS: None -0.
Council Member Trinkle offered the following budget ordinance:
( #39749 - 090313) AN ORDINANCE to appropriate funding from Member One
r Federal Credit Union to the Jackson Park Revitalization project, amending and
reordaining certain sections of the 2013 - 2014 Capital Projects Fund Appropriations
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 372.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 39749-
090313. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor
Bowers -7.
NAYS: None -0.
FLOODING- EMERGENCY MANAGEMENT: The City Manager submitted a
written communication recommending adoption of the Updated Roanoke Valley -
Alleghany Regional Pre - Disaster Mitigation Plan.
(For full text, see communication on file in the City Clerk's Office.)
452
Council Member Bestpitch offered the following resolution:
( #39750 - 090313) A RESOLUTION adopting the Roanoke Valley - Alleghany
Regional Commission Regional Pre - Disaster Mitigation Plan for communities that are
members of the Roanoke Valley - Alleghany Regional Commission; and authorizing the
City Manager to take such action as may be needed to implement and administer such
Plan.
(For full text of resolution, see Resolution Book No. 76, page 373.)
Council Member Bestpitch moved the adoption of Resolution No. 39750 - 090313.
The motion was seconded by Vice -Mayor Rosen and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor
Bowers -7.
NAYS: None -0.
ECONOMIC DEVELOPMENT AUTHORITY: The City Manager submitted a
written communication recommending adoption of a resolution expressing the City of
Roanoke's concurrence with the Inducement Resolution adopted by the Economic
Development Authority of Montgomery County, Virginia, for issuance of up to
$45 million in industrial revenue bonds to the Virginia Tech Foundation, Inc.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following resolution:
( #39751 - 090313) A RESOLUTION concurring with an Inducement Resolution
with respect to the Economic Development Authority of Montgomery County, Virginia
revenue bond financing for Virginia Tech Foundation, Inc.
(For full text of resolution, see Resolution Book No. 76, page 374.)
Vice -Mayor Rosen moved the adoption of Resolution No. 39751 - 090313. The
motion was seconded by Council Member Bestpitch.
Council Member Trinkle advised that inasmuch as he has a personal interest in
the matter, he would like for the following statement to be included in the record:
453
"Statement of Conflict of Interest"
"I, David Trinkle, state that I have a personal interest in agenda item 7.a.4.,
regarding adoption of a resolution involving bonds to be issued by Montgomery County
because I have business relationships with Carilion Health which sold real estate to the
Virginia Tech Foundation, Inc. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1
must refrain from participation in this matter. I ask that the City Clerk accept this
statement and ask that it be made a part of the minutes of this meeting."
(See copy of Statement of Conflict of Interest on file in the City Clerk's Office.)
In response for an explanation requested by Vice -Mayor Rosen, the City
Manager explained that the proposed Resolution created no obligation on behalf of the
City of Roanoke and that all bond issuances were being made through the Montgomery
County Industrial Development Authority on behalf of the Virginia Tech Foundation for
several projects around the region including the City of Roanoke; and even though the
bonds were being issued through the Montgomery County Industrial Development
Authority, the host locality was also being asked to pass an Inducement Resolution.
There being no further questions and /or comments by the Council, Resolution
No. 39751 - 090313 was adopted by the following vote:
AYES: Council Members Price, Rosen, Bestpitch, Ferris, Lea and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle abstained from voting.)
CITY MANAGER COMMENTS:
The City Manager shared the following comments:
Downtown Roanoke Plan Update
• The City and Downtown Roanoke, Incorporated kicking off the process
for a new long -range plan for downtown Roanoke.
• Citizens invited to attend public meetings and provide input on the
future of downtown Roanoke:
• September 11, 11:30 a.m. - 2:30 p.m., Charter Hall, City Market
Building, drop in /open house format.
• September 25, from 6:00 p.m. - 7:30 p.m., Charter Hall, City Market
Building.
454
• October 17, from 6:00 p.m. - 7:30 p.m., Virginia Museum of
Transportation. In the October meeting, City staff will present a
summary of input gathered to -date and discuss future steps in the
process.
• Citizens also will be offered an additional opportunity to participate in
the process by taking an online survey. And the planning process will
be updated regularly, including additional public meeting schedules on
Facebook.
• Details are listed on the City's homepage under "News and Events"
Stormwater Utility Draft Credit Manual
• The City's Stormwater Utility Draft Credit Manual now available for
public review and comment on the City's website at
www.roanokeva.gov .
• Under Read About, click on the Proposed Stormwater Utility Fee link
and select "Stormwater Utility Draft Credit Manual."
• The draft document outlines the process and requirements for property
owners seeking credits toward the proposed Stormwater Utility Fee.
• Also posted under the Proposed Stormwater Utility Fee link is an
informative article titled, "Water: Complicated Issues Requires a
Comprehensive Response— Starting Now," from Virginia Town & City
magazine, July /August 2013 issue, which explains the environmental
challenges local governments face regarding water quality.
• Comments and questions are welcomed and should be directed to City
Engineer Phil Schirmer at 853 -2731 or email at
phil.schirmer(@roanokeva.gov .
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS:
BROADBAND AUTHORITY: Mayor Bowers explained that inasmuch as the
Council had adopted a Resolution creating a Broadband Authority following a public
hearing at its meeting held on August 19, 2013, the City Attorney advises that Section
15.2- 5431.3, Code of Virginia (1950), as amended, specifically provides that a locality
cannot adopt or approve a resolution creating a broadband authority until each
participating locality holds its public hearing.
(See copy of communication from the City Attorney dated August 28, 2013, on file in the
City Clerk's Office.)
455
Council Member Ferris moved for reconsideration of the vote to adopt the
resolution. The motion was seconded by Council Member Bestpitch and adopted, with
an abstention by Council Member Trinkle who was not present for the October 21 public
hearing.
Vice -Mayor Rosen again offered the following resolution:
( #39745 - 090313) A RESOLUTION creating the Roanoke Valley Broadband
Authority.
(For full text of Resolution, see Resolution Book No. 76, page 362.)
Vice -Mayor Rosen moved the adoption of Resolution No. 39745 - 090313. The
motion was again seconded by Council Member Bestpitch.
Since the State law requires postponement of the adoption of the resolution until
all other public hearings have been conducted, before formal action may be taken,
Council Member Bestpitch inquired if there were any concerns expressed at any of the
other public hearings that the Council should be aware of prior to voting on the adoption
of Resolution No. 39745 - 090313; whereupon, the City Attorney stated that the City of
Salem had one citizen speak in favor of the adoption of the Resolution, and the County
of Botetourt did not have anyone speakers. He pointed out that both attorneys for
Salem and Botetourt advised that the governing bodies in each of the localities have
held their public hearings, closed the public hearings, and continued adoption of the
resolution to their next sessions during the month of September, adding that Counsel for
Roanoke County advised that the County Board of Supervisors held its public hearing,
closed it and adopted its resolution since the other participating localities have held their
public hearings and it was the last of the four localities to have public hearings.
Mr. Callaghan alluded to the widespread support throughout the community for
moving forward with the creation of a Broadband Authority.
There being no additional questions and /or comments, Resolution No. 39745-
090313 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor
Bowers -7.
NAYS: None -0.
MOTION AND MISCELLANEOUS BUSINESS:
C INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
456
Council Member Lea announced that he will be hosting a "Strengthening
Families: A Community Conversation about Family and Intimate Partner Violence,"
event on September 19 from 6:00 p.m. to 8:00 p.m., in the Roanoke Civic Center Exhibit
Hall. He advised that John Turnipseed would serve as the guest speaker, the event
would include roundtable discussions regarding different aspects of domestic violence,
the admission would be free and refreshments would be served.
VACANCIES ON CERTAIN AUTHRIES, BOARDS, COMMISSION AND
COMMITTEES APPOINTED BY COUNCIL:
OATHS OF OFFICE -JOINT SERVICES BOARD: The Mayor advised that
Council Member Bestpitch had expressed an interest in replacing Council Member
Trinkle as the Council's representative on the Joint Services Board.
FOR COUNCIL MEMBER BESTPITCH: Council Members Price, Rosen, Trinkle,
Ferris, Lea, and Mayor Bowers -6.
(Council Member Bestpitch abstained from voting.)
COUNCIL: With respect to the Closed Meeting just concluded Council Member
Price moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Vice -Mayor Rosen and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor
Bowers -7.
NAYS: None -0.
There being no further business, the Mayor declared the Council meeting
adjourned at 2:28 p.m.
APPROVED
ATTEST:
Yom. Yr�o�J
Stephanie M. Moon, MMC
City Clerk
David A. Bowers
Mayor
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457
ROANOKE CITY COUNCIL — REGULAR SESSION
September 16, 2013
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
September 16, 2013, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article Il, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of
Roanoke (1979), as amended, and pursuant to Resolution No. 39695- 070113 adopted
by the Council on Monday, July 1, 2013.
PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D.
Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, and Mayor David A.
Bowers -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan,
City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk.
The Invocation was delivered by Father Thomas D. Reeves, Pastor, The Church
of St. Peter and St. Paul.
The Mayor asked for a Moment of Silence in memory of the late France S.
"Fannie" Boon, Edward Boley and Beverly Webb Conley.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
Council Member Lea announced that a workshop was scheduled to be held
regarding domestic violence on September 19, 2013 at 6:00 p.m., at the Roanoke Civic
Center.
Council Member Price announced that a youth initiative workshop was also being
held, spear headed by the City with department heads and civic leaders on
September 26 at 9:00 a.m., at the Roanoke Civic Center.
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PRESENTATIONS AND ACKNOWLEDGMENTS:
PROCLAMATIONS - CONSTITUTION WEEK: The Mayor declared the week of
September 17 - 23, 2013 as Constitution Week, and presented a ceremonial copy of the
proclamation to Mary Ann Johnson, Regent; Kay Young, Constitution Week Committee
Chair; and Nancy Christian Fleming Chapter, Daughters of the American Revolution.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
Larry Black appeared before the Council and spoke about the lack of
detoxification facilities in the City. Matter was referred to the City Manager.
Kim Kennedy appeared before the Council to call attention to the requirement for
all dog owners to obtain tags. Council Member Lea questioned how Ms. Kennedy's
email address had been obtained; whereupon, Ms. Kennedy indicated that she had been
informed that there was company seeking to become a vendor in the City; and asked
that the City Attorney interpret the law; whereupon the City Attorney agreed to discuss
the matter with the City Manager and City Treasurer.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of a special meeting of the Roanoke City Council Personnel
Committee held on Monday, July 15, 2013; and regular meetings of Council held on
Monday, July 15, 2013 and Monday August 5, 2013, were before the body.
(See Minutes on file in the City Clerk's Office.)
459
Council Member Trinkle moved that Council dispense with the reading of the
minutes and approve as recorded. The motion was seconded by Vice -Mayor Rosen and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor
Bowers -7.
NAYS: None -0.
STORMWATER UTILITY: A communication from the City Manager requesting
that Council schedule a public hearing for Monday, October 21, 2013 at 7:00 p.m., or as
soon thereafter as the matter may be heard, to receive citizen comments regarding the
adoption of Stormwater Utility Ordinance and the establishment of a Stormwater Utility
Fee for the City, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager as above described. The motion was seconded by Vice -Mayor Rosen and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor
Bowers -7.
NAYS: None -0.
ELECTIONS: A communication from the City Manager requesting that Council
schedule a public hearing for Monday, October 21, 2013 at 7:00 p.m., or as soon
thereafter as the matter may be heard, to receive citizen comments regarding the
adoption of a Voting Precinct Ordinance in connection with the realignment of the City's
voting precincts, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager as above described. The motion was seconded by Vice -Mayor Rosen and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor
Bowers -7.
NAYS: None -0.
Me]
ANIMALS: A communication from the Director of Finance requesting that Council
schedule a public hearing for Monday, October 21, 2013 at 7:00 p.m., or as soon
thereafter as the matter may be heard, in regard to debt issuance for the Regional
Center for Animal Control and Protection, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the Director
of Finance as above described. The motion was seconded by Vice -Mayor Rosen and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor
Bowers -7.
NAYS: None -0.
FAIR HOUSING BOARD: A communication from the City Clerk advising of the
vacancy on the Fair Housing Board for an unexpired term of office ending March 31,
2016, due to the passing of Valerie N. Hale was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council accept the vacancy and receive and
file the communication. The motion was seconded by Vice -Mayor Rosen and adopted
by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor
Bowers -7.
NAYS: None -0.
AUDIT COMMITTEE: Minutes of the Audit Committee held on Wednesday,
September 4, 2013, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Trinkle moved that the minutes be received and filed. The
motion was seconded by Vice -Mayor Rosen and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor
Bowers -7.
NAYS: None -0.
A
461
REGULAR AGENDA
16. PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET - POLICE DEPARTMENT - TRAFFIC - GRANTS: The City Manager
submitted a written communication recommending acceptance and appropriation of the
2014 Traffic Safety Grant from the Department of Motor Vehicles awarded to the Police
Department for traffic enforcement targeting drivers who are speeding.
(For full text, see communication on file in the City Clerk's Office.)
r Council Member Trinkle offered the following resolution:
( #39752 - 091613) A RESOLUTION accepting the 2014 Department of Motor
Vehicles Traffic Safety Speed Enforcement Grant to the City from the Virginia
Department of Motor Vehicles, and authorizing execution of any required documentation
on behalf of the City.
(For full text of resolution, see Resolution Book No. 76, page 377.)
Council Member Trinkle moved the adoption of Resolution No. 39752 - 091613.
The motion was seconded by Vice -Mayor Rosen and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor
Bowers -7.
NAYS: None -0.
Me
I
Council Member Trinkle offered the following budget ordinance:
( #39753 - 091613) AN ORDINANCE to appropriate funding from the U.S.
Department of Transportation through the Commonwealth of Virginia Department of
Motor Vehicles for a speed enforcement traffic safety grant, amending and reordaining
certain sections of the 2013 - 2014 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 378.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 39753-
091613. The motion was seconded by Vice -Mayor Rosen and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor
Bowers -7.
NAYS: None -0
BUDGET - POLICE DEPARTMENT - TRAFFIC - GRANTS: The City Manager
submitted a written communication recommending acceptance and appropriation of the
2014 Traffic Safety Grant from the Department of Motor Vehicles awarded to the Police
Department for traffic enforcement targeting alcohol impaired drivers.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following resolution:
( #39754 - 091613) A RESOLUTION accepting the 2014 Department of Motor
Vehicles Traffic Safety Alcohol Impaired Drivers Grant to the City from the Virginia
Department of Motor Vehicles, and authorizing execution of any required documentation
on behalf of the City.
(For full text of resolution, see Resolution Book No. 76, page 379.)
Vice -Mayor Rosen moved the adoption of Resolution No. 39754 - 091613. The
motion was seconded by Council Members Lea and Price and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor
Bowers -7.
NAYS: None -0.
[AM0 1
Vice -Mayor Rosen offered the following budget ordinance:
( #39755 - 091613) AN ORDINANCE to appropriate funding from the U.S.
Department of Transportation through the Commonwealth of Virginia Department of
Motor Vehicles for an alcohol enforcement traffic safety grant, amending and reordaining
certain sections of the 2013 - 2014 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 380.)
Vice -Mayor Rosen moved the adoption of Budget Ordinance No. 39755 - 091613.
The motion was seconded by Council Members Lea and Price and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor
Bowers -7.
NAYS: None -0.
BUDGET - POLICE DEPARTMENT - TRAFFIC - GRANTS: The City Manager
submitted a written communication recommending acceptance and appropriation of the
2014 Traffic Safety Grant from the Department of Motor Vehicles awarded to the Police
Department for traffic enforcement targeting occupant protection.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Lea offered the following resolution:
( #39756 - 091613) A RESOLUTION accepting the 2014 Department of Motor
Vehicles Traffic Safety Occupant Grant to the City from the Virginia Department of Motor
Vehicles, and authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 76, page 381.)
Council Member Lea moved the adoption of Resolution No. 39756 - 091613. The
motion was seconded by Vice -Mayor Rosen and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor
Bowers -7.
NAYS: None -0.
I
M
Council Member Lea offered the following budget ordinance:
( #39757 - 091613) AN ORDINANCE to appropriate funding from the U.S.
Department of Transportation through the Commonwealth of Virginia Department of
Motor Vehicles for an occupant protection traffic safety grant, amending and reordaining
certain sections of the 2013 - 2014 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 382.)
Council Member Lea moved the adoption of Budget Ordinance No. 39757-
091613. The motion was seconded by Vice -Mayor Rosen and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor
Bowers -7.
NAYS: None -0.
BUDGET - POLICE DEPARTMENT - BICYCLES: The City Manager submitted a
written communication recommending acceptance and appropriation of funds for the
Fiscal Year 2013 Edward Byrne Memorial Justice Assistance Grant Program from the
United States Department of Justice to support the Police Department's bicycle patrol
program; and surveillance and security improvements in the Sheriff's Department.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Lea offered the following resolution:
( #39758 - 091613) A RESOLUTION authorizing acceptance of the FY 2013
Edward Byrne Memorial Justice Assistance Grant (JAG) Program from the United States
Department of Justice, and authorizing execution of any required documentation on
behalf of the City.
(For full text of resolution, see Resolution Book No. 76, page 382.)
Council Member Lea moved the adoption of Resolution No. 39758 - 091613. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor
Bowers -7.
NAYS: None -0.
465
Council Member Lea offered the following budget ordinance
( #39759 - 091613) AN ORDINANCE to appropriate funding from the Federal
government, Department of Justice, for the Byrne Memorial Justice Assistance Grant
(JAG) Program, amending and reordaining certain sections of the 2013 - 2014 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 383.)
Council Member Lea moved the adoption of Budget Ordinance No. 39759-
091613. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor
Bowers -7.
NAYS: None -0.
EMERGENCY SERVICES -FLOOD PLAN - GRANTS: The City Manager submitted
a written communication recommending authorization to submit an application to the
U. S. Federal Emergency Management Agency (FEMA) for Floodplain Management
Assistance (FMA) and Pre - Disaster Mitigation (PDM) Grant funds to acquire and
demolish qualified flood prone properties in the City.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Lea offered the following resolution:
( #39760 - 091613) A RESOLUTION supporting applications and authorizing the
City Manager to submit such applications to the Federal Emergency Management
Agency (FEMA), through the Virginia Department of Emergency Management (VDEM),
for funds from the Floodplain Management Assistance (FMA) and Pre - Disaster Mitigation
(PDM) Programs to acquire and demolish qualified flood prone properties in the City; and
authorizing the City Manager to take certain actions in connection with such project.
(For full text of resolution, see Resolution Book No. 76, page 384.)
Council Member Lea moved the adoption of Resolution No. 39760 - 091613. The
motion was seconded by Council Member Price.
The City Manager commented that funds had become available to help mitigate
stormwater on properties affected by recent flooding and those applications for said
funding was due the following week. He further commented that the criteria for funding
was very strict, noting that the property must have flooded repetitively, and there was no
guarantee that funding would be received. He noted that certain flooded properties had
E••
not been listed as a candidate for funding because they had not met the criteria but
those properties would likely benefit from mitigation efforts on the qualifying properties.
He said staff was hopeful that the City would receive a large amount of funding because
it could have a big impact on reducing future flooding.
Joel Kirby appeared before the Council and stated that he was happy for the
property owners that may receive funding but that he was still displaced from his home
because of recent flood damage. He said that a representative from the City's
Engineering Department had visited the property and had explained the difference
between a flood way and a flood plain, and she had also explained the criteria for
funding but he and his wife still felt victimized. He was sympathetic for the owners of the
five houses that had been totally submerged and for those that had been rescued by the
Swift Water Response Team, but he reminded that his wife's car had been totaled and
he hoped that awareness for the situation was not lost. Understanding that FEMA has
guidelines and criteria that must be met to be eligible to receive funds, Mr. Kirby
encouraged City staff to pursue any available State, local or other assistance that may
be available because he and his wife were still not able to return home.
Council Member Lea questioned if the deadline for applying for assistance was
September 16; whereupon, Sherman M. Stovall, Assistant City Manager for Operations,
explained that City Staff had asked that applications be returned to the City by
September 8 to allow sufficient time to meet the Virginia Department of Emergency
Management's September 16 deadline. He said that staff had decided to accept any
application that had been received by September 13 and that City staff had made
arrangements with the Virginia Department of Emergency Management to file the City
grant applications electronically in order to meet the deadline.
Council Member Lea urged local businesses to help assist those citizens that had
been affected by the recent rain event because of the extreme difficulties from which
they were trying to recover. He said that applying for a grant provides hope for those that
have been devastated and he hoped that Congressman Goodlatte would be able to ask
FEMA for further assistance and that everyone would join in the effort to provide
assistance to those that had been affected by the unusual rain event.
Mayor Bowers pointed out that the City had been trying to assist citizens in
obtaining assistance from FEMA and State agencies, and it may be necessary for the
City to consider a method of assisting citizens who may be affected by catastrophes in
the future to bridge the gap that may be created by rulings of other organizations or
National procedures. He said that the City needs to be better prepared to assist citizens
in the future.
Council Member Lea questioned if staff would be meeting with the residents that
had been affected by the rain storms to advise them of the City's efforts to assist them;
whereupon, the City Manager answered that staff would be meeting with the residents
once all of the data had been collected. Mr. Stovall advised that staff was planning a
meeting with the residents affected by flooding in early October.
467
He explained that staff had concentrated earlier efforts on completing grant applications
for funding through the United States Department of Agriculture's Emergency Watershed
Protection Fund but the City had not reached the threshold to allow the application to be
considered. He further explained that staff had hoped to use funding from the Watershed
Protection Fund for debris clean up and since the application was not successful,
cleanup efforts along the creek channel would begin using funding from other sources.
Council Member Ferris inquired if all Federal and State funding mechanisms had
been explored; whereupon, Mr. Stovall answered in the affirmative stating that if the $10
million threshold had been met, the Federal government would have considered a
disaster declaration which would have opened the door for more direct assistance from
FEMA for things such as housing assistance, cleanup assistance and low interest loans.
Council Member Ferris questioned if the amount required to meet the threshold
could be citywide or if it were based on a per instance per neighborhood basis. Mr.
Stovall responded that the damage amounts were close to the threshold amounts at the
local level but they did not meet the threshold at the State level. The City Manager
commented that the rain event had been caused by a highly concentrated cell that
devastated a few blocks while other areas were virtually unaffected, and the overall
devastation did not rise to the level of a State emergency or declaration of a disaster
which would have opened up additional funding.
Council Member Ferris asked if the City's application for funds were for the same
funds the news media had reported the City had failed to apply; whereupon, the City
Manager confirmed the application was for the same funds.
Susan Bahorich, WDBJ Channel 7, Reporter, stated that she had spoken with
Robbie Coates with the Virginia Department of Emergency Management who had
informed her that the City of Salem had been the only locality that had contacted the
agency with questions regarding funding. She said that Mr. Coates had also informed
her that while the City did not qualify for some funding, there may be other sources
available. Mr. Stovall advised that he had spoken with Mr. Coates and pointed out that
the City had applied for such funding on several occasions and was familiar with the
process; therefore, the City had not required assistance with the application process.
Following ensued discussion, Resolution No. 39760 - 091613 was adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor
Bowers -7.
NAYS: None -0.
M • i
TRANSPORTATION - TRAFFIC: The City Manager submitted a written
communication recommending authorization to submit application for the Virginia
Department of Transportation's Revenue Sharing Program Funds, to be used in
connection with infrastructure improvement projects.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #39761 - 091613) A RESOLUTION supporting an application and authorizing the
City Manager to submit such application to the Virginia Department of Transportation
(VDOT) for funds from VDOT's Revenue Sharing Program in the amount of
$10,000,000.00 for FY 2015 for certain projects; and authorizing the City Manager to
take certain actions in connection with such projects.
(For full text of resolution, see Resolution Book No. 76, page 385.)
Council Member Bestpitch moved the adoption of Resolution No. 39761 - 091613.
The motion was seconded by Council Member Lea.
The City Manager stated that City staff had been able to apply for the maximum
amount of $10 million in matching funds from the Commonwealth of Virginia because of
Council's decision to redirect capital spending to maintaining infrastructure. He pointed
out that because the City had at least $10 million in projects, citizen's local tax dollars
were being leveraged to obtain funding for much needed capital improvements.
There being no further questions and /or comments by the Council Members,
Resolution No. 39761 - 091613 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor
Bowers -7.
NAYS: None -0.
COMMENTS BY CITY MANAGER.
The City Manager offered the following comments:
"Get Your Business Online" Program
• The City announced a year -long initiative to get Roanoke's
businesses online through Google's "Get Your Business Online"
program.
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• The program provides small business owners with a custom
domain name, web hosting, and access to educational
resources —all free for one year.
• Since its debut in July 2011, the program has helped over
135,000 businesses nationwide successfully get online and start
growing.
• Interested business owners can visit www.gybo.com for further
information on the program.
• Lisa Soltis, in the Department of Economic Development is the
City's contact for anyone interested in this program – phone:
540 - 853 -1694 or email: lisa.soltis @roanokeva.gov.
The 3rd Annual Fired Up for a Cure Run/Walk
• This event is a great partnership between Roanoke Fire -EMS
and the Roanoke Parks & Recreation Department.
• Saturday, September 28 from 9:00 a.m. to noon at Rivers Edge.
• There will be kids' activities, vendors, Zumba from Gold's Gym
North and lots of fun.
• The event raises funds for Every Woman's Life that gives free
mammograms to those in need and to the American Cancer
Society.
Fall Waterways Cleanup 2013
• Saturday, October 5 from 8:30 a.m. to 11:30 a.m.
• The City and our citizens have always had a strong commitment
to the environment, and to keeping our community clean.
• Citizens are invited to demonstrate this commitment by
registering to clean up sites throughout the Roanoke Valley.
• A picnic celebration will follow from 11:30 a.m. to 1:30 p.m.
• We encourage everyone to consider participating in this event.
To register, go to www.cleanvalley.org
REPORTS OF COMMITTEES:
BUDGET - SCHOOLS: The Roanoke City School Board submitted a written report
requesting appropriation of funds for various educational programs; and the Director of
Finance submitted a written report recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
470
Council Member Bestpitch offered the following budget ordinance:
( #39762 - 091613) AN ORDINANCE to appropriate funding from the
Commonwealth government grants for various educational programs, amending and
reordaining certain sections of the 2013 - 2014 School Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 386.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 39762-
091613. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor
Bowers -7.
NAYS: None -0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
Council Member Price informed the public that the 24th Henry Street Heritage
Festival would take place on Saturday, September 21, 2013, at the corner of Elm
Avenue and Jefferson Street, with the Heritage Festival from 10:30 a.m. to 4:00 p.m.,
and the Music Festival from 6:00 p.m. to 10:00 p.m.
Council Member Ferris announced that the Greek Festival would be held at the
Holy Trinity Greek Orthodox Church, 30 Huntington Boulevard, N. E., Roanoke, Virginia
24012, beginning Friday, September 20 and running through Sunday, September 22
during the following hours: Friday from 11:00 a.m. to 10:00 p.m.; Saturday from
11:00 a.m. to 10:00 p.m.; and Sunday from 12:00 noon to 7:00 p.m.
VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 3:08 p.m., the Mayor declared the Council meeting in recess until 7:00 p.m., in
the Council Chamber.
471
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with
�.- Vice -Mayor Rosen presiding.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E.
Ferris, Sherman P. Lea, and Vice -Mayor Court G. Rosen -5.
ABSENT: Council Member Anita J. Price and Mayor David A. Bowers -2.
The Vice -Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan,
City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk.
The Invocation was delivered by Council Member Sherman P. Lea.
The Pledge of Allegiance to the Flag of the United States of America was led by
Vice -Mayor Rosen.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
f April 6, 1981, the City Clerk having advertised a public hearing for Monday,
September 16, 2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of 360 Toyota, L.L.C., to rezone property located at 1530 Courtland Avenue,
N. E., from Downtown (D), with certain proffered conditions; and a portion of 1684
Courtland Avenue, N. E., from Light Industrial District (1 -1), to Commercial -Large Site
District (CLS), with certain proffered conditions; and repeal conditions proffered as part
of a previous rezoning adopted by Ordinance No. 36213- 012103, the matter was before
the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Wednesday, August 28 and Wednesday, September 4, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending approval
of the rezoning request, finding the Amended Application No. 2 being consistent with the
City's Comprehensive Plan, Williamson Road Area Plan, and Zoning Ordinance as an
existing underutilized vacant lot that will be redeveloped for an active use in a manner
appropriate to the surrounding neighborhood.
(For full text, see report on file in the City Clerk's Office.)
472
Council Member Trinkle offered the following ordinance:
( #39763 - 091613) AN ORDINANCE to amend §36.2 -100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, by repealing Ordinance No. 36213 - 012103,
adopted January 21, 2003, to the extent that it placed conditions on property bearing
Official Tax Map No. 3070316, and by rezoning such lot and a portion of Official Tax Map
No. 3070322 to Commercial -Large Site District (CLS), with conditions; and dispensing
with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 76, page 388.)
Council Member Trinkle moved the adoption of Ordinance 39763 - 091613. The
motion was seconded by Council Member Lea.
Brian R. Townsend, Assistant City Manager for Community Development, stated
that the property in question had been for sale for several months and that the owners of
the Toyota dealership had been proceeding with the due diligence and pre - closing
reviews of the property. He pointed out that part of the sales contract required the
rezoning of the property that had previously been rezoned by the City for use as an
amphitheater which was later determined to not be feasible. He advised that the property
had remained vacant while various development opportunities were being considered
before the owners of the Toyota dealership proposed relocating their business to the
site.
The Vice -Mayor inquired if there were persons present who wished to speak on
the matter.
There being no questions and /or comments by the Council Members,
Ordinance No. 39763 - 091613 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, and Vice -Mayor
Rosen -5.
NAYS: None -0.
(Council Member Price and Mayor Bowers were absent.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Vice -Mayor advised
that City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate. e '
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Nell Frazier and Roger Hoover appeared before the Council and shared concerns
about the City's process relating to the flooding of homes in the Meadow Brook
neighborhood.
(See copy of communication dated October 15, 2013 regarding Peters Creek Road
Flooding Public Meeting.)
The City Manager stated that the City had submitted an application to the Federal
government for funding to purchase 13 properties that are located in the floodway near
Meadowbrook Road N. W. He advised that the City was applying for $930,000.00 in
Federal funding and that an additional $158,000.00 in matching funds from the City's
Drainage Capital Account would be required, adding it would be necessary to gain
access to Peters Creek in order for debris cleanup to commence and staff will be
notifying homeowners in the affected area about a meeting in October. He noted that
purchasing structures located in a floodway is often the most cost effective and
sustainable solution to flooding issues due to the strict Federal laws regarding creeks,
streams and waterways.
Council Lea reiterated his comments from the 2:00 p.m., Council Meeting
regarding the efforts during the flooding event, and that the City was committed to doing
what was necessary, and that stormwater mitigation was a priority.
Council Member Bestpitch emphasized that it was important for City staff to gain
access to Peters Creek so that debris removal could begin and that City engineers were
giving thought as to what could be done to mitigate flooding upstream back to
Meadowbrook Road, N. W. He assured citizens of the opportunity to be heard on the
matter and that information would be provided as soon as it became available.
Council Member Lea also called attention to a Prayer Walk that was held on
Saturday, an effort coordinated by Straight Street with several churches that provided a
fantastic day at Eureka Park, adding that there had been a lot of interaction between
different churches, denominations and races and thanked the faith -based community for
its participation in the event.
There being no further business, Vice -Mayor Rosen declared the Council meeting
adjourned at 7:32 p.m.
APPROVED
ATTEST:
Stephanie M. Moon, MMC
City Clerk
David A. owers
Mayor
474
ROANOKE CITY COUNCIL - REGULAR SESSION
October 7, 2013
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
October 7, 2013, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia,
pursuant to Chapter 2, Administration, Article Il, City Council, Section 2 -15, Rules of
Procedure, Rule 1, Regular Meetings, Rule 1, Code of the City of Roanoke (1979), as
amended, and pursuant to Resolution No.39695- 070113 adopted by the Council on
Monday, July 1, 2013, with Mayor David A. Bowers presiding.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E.
Ferris, Sherman P. Lea (arrived late), Anita J. Price, Court G. Rosen, and Mayor
David A. Bowers -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Cecelia T. Webb,
Assistant Deputy City Clerk.
Mayor Bowers announced that he along with three Members of Council would be
in attendance at the Annual Virginia Municipal League Conference in Arlington, Virginia
on October 13 - 16, 2013.
At this point, Council Member Lea entered the meeting. (9:06 a.m.)
COUNCIL: A communication from Mayor David A. Bowers requesting that
Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
475
Council Member Trinkle moved that Council concur in the request of the Mayor
as above described. The motion was seconded by Council Member Ferris and adopted
by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
COUNCIL — CITIZEN OF THE YEAR AWARD: A communication from Mayor
Bowers requesting that Council convene in a Closed Meeting to discuss the 2013
Citizen of the Year Award, pursuant to Section 2.2 -3711 (A)(10), Code of Virginia
(1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the Mayor to
convene in a Closed Meeting as above described. The motion was seconded by
Vice -Mayor Rosen and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
COUNCIL: A communication from Council Member Anita J. Price, Chairman,
Roanoke City Council Personnel Committee, requesting that Council convene in a
Closed Meeting to discuss a personnel matter, being the performance of a
Council- Appointed Officer, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950),
as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Price moved that Council concur in the request as above
described. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
476
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
The Mayor asked the City Manager to provide information with regard to the
government shutdown; and he announced that City employees have donated 77% of
the City's goal and for contributing over $58,000.00 to the United Way program.
BRIEFINGS:
Market Building Foundation Annual Presentation
Michelle Dykstra, Sales and Marketing Manager, City Market Building provided
the Council with an update of the activities of past year and highlighted the following
information:
CITY ['� ARM
moil -sa i3
Preserving History
--- - - - - -- -- ----- - - - - --
I,]
477
Historic Tax Credits
Creation of the Market Building Foundation, Tnc
facilitated securing $4.4m in tax credits
Provided for furniture, fixtures and equipment
Build out of Charter Hall event space
Contribution to tenant
improvements
Operating and capital'
Interior Modifications
Wooden planters
and decorative
landscaping
Moveable stage
Provided for two
additional kitchens
0 0 •
•
Tenant Modifications
Habana Cafe
Added 2 bathrooms
Expanded guest seating area
Decorative bar
• Fork in the Market
Added 2 bathrooms
Wrap around bar
Brick pizza oven
• Azar's Jewelry
Combined 2 retail spaces
• New building hours started September
New tenant hours — actively working with tenants
* Marketing and advertising for both the City Market
Building and Charter Hall
AN
i
' Charter Hall
- - - --
Generates new revenue
Iconic downtown event
venue
Provides partnership
opportunities with
other downtown
institutions
Booked into 2015
Charter Hall Marketing
Charter Hall
Marketing the leasing ofCharter Hall for weekday business events
Conventions
Meetings
Revamped rental rates creating more all- inclusivepackages
CHARTER HALL
r
I'
tC' •2 ]
Operating Revenues
Revenuesin
s„® ... 2012 -2013
trending slightly
above budget
�® 8 restaurant
spaces leased in
11t operating
Kmm year
EM
Operating Expenses
Operating hours
have morethan
doubled following
renovation
Charter Hall
operating costs
m Working to
mitigate expenses
NeW 201�,TeI nits
Two "vestibule" spaces
rented to local companies
Azar's Jewelry returning
to the Market Building
Marco and Luca noodle &
dumpling shop
Currently at 92%
occupancy - r retail space
remaining
Community Partnerships
DRI -Party in Elmwood and Harvest Festival
The Taubman for wedding ceremony and reception package
Local schools for downtown field trip packages
CVE to create Information Kiosk
Taubman, Transportation Museum, Center in the Square,
DRI, Jefferson Center, First and Third Fridays
C
Thank you!
0-----
Douglas Waters
MBFI Chair
CjTj 8RT' UI KELDING and
Michelle Dykstra
City Market Building
Sales and Marketing Director
(See presentation on file in the City Clerk's Office.)
H i •
i 9 A
Discussion:
Ms. Dykstra advised that the subsidy could not be fixed, but it would be
evaluated on a year to year basis and hopefully the tenant rental rate would have a
positive effect on the subsidy.
Doug Waters, Chair, Market Building Foundation, added that the building was
operating at twice as many hours as it had been in its historical past and revenues were
up 33 percent. He pointed out that two big variables to reduce the subsidy to make the
building self- sustaining were to grow Charter Hall and control expenses.
Vice -Mayor Rosen commented that the building was a long term investment and
it was good that the building was being maintained because it would ultimately save
money in the long term.
At this point, Vice -Mayor Rosen left the meeting. (9:27 a.m.)
Council Member Ferris inquired if the $500,000.00 generated from tax credits
was in reserves and if those funds were being used to currently subsidize the operation;
whereupon, Ms. Dykstra replied in the affirmative, and further explained that they were
in the process of figuring out the burn rate per year for the building.
Council Member Bestpitch commended the Market Building Foundation for their
efforts and complimented them on the warmer look and feel of the City Market Building;
whereupon, Ms. Dykstra advised that a custom sign painter would be painting 1920s
signs for use when the restaurants were closed to further spruce up the space.
Following comments by several Members of Council, Council Member Price
added that the 2014 Annual Virginia Municipal League Conference is scheduled to be
held in Charter Hall.
At this point, Council Member Ferris left the meeting. (9:41 a.m.)
The Mayor thanked Ms. Dykstra for an informative presentation and stated that
the remarks would be received and filed.
At 10:00 a.m., the Mayor declared the Council meeting in recess for a Legislative
Committee Meeting.
At 10:30 a.m., the meeting reconvened in the Council Chamber, with Mayor
Bowers presiding and all Members of Council in attendance, with the exception of Vice -
Mayor Rosen and Council Member Ferris; and the following briefings were held:
•
2012 Municipal Carbon Emissions and Energy Summary
Dr. Sean McGinnis, Director, Virginia Tech's Green Engineering Program, shared
the results of the 2012 Municipal Carbon Emissions and Energy Summary. He
highlighted the following information:
ids
5 Step Process For GHG Reduction M ROANCKF
Qf,• �u0011 Re 10W60n Sept I8, 3006
STEP 3003 9u11ne Report Dec. 27,200r
1 Oh ('ouncll Re101u34n Sept 2.2008
12.5% munl01p31 nduct 1(Jon. 21031 DoO 20141
2 �
i
3
4
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
I�IVilgfslldTfc�h
Dr. McGinnis advised that the goal for the City was to reduce carbon emissions
by 12.5 percent from 2009 — 2014; and at 15 percent below the target of 2015, the City
was ahead of the goal.
City of Roanoke Municipal Buildings
ROANOKl
Tear
1 Area W
E134tJt4
Electric;
Gas Rra
Gas
2005
2,254 631
31 268132
51 319 251
580,556
1 $682,462
2012
1 2,390,032
27
088 90
2 022,293
526,718
385,739
Differs me
1 125,400
.4,179,28
1WAS4
702,942
-63,938
296,712
%Cha a
1 5.9%
- 13.4%
533%
-11.0%
-43.5%
c4k curer
04'00
6;143,441
210326
391
6,790A77
510,735
-011-4
Main fail
63,160
3,717,400
164,363
63,060
4,257J31D
241372
145-1
6luniipMuM
70p00
3,24 ;000
131,446
70,400
1A49J200
1WAS4
-43 J7R
Counhou whd
109,100
2,151,400
37,433
109,100
1,410'00
111'23
-34.4-1
City Merleet
q,400
1,259,700
36 ,460
24,400
1,406,700
123,754
11.7%
W`Axgt[NaTeCh
510orldi
� I
City of Roanoke Municipal Lights
ROANOM
I City of Roanoke Municipal Fleet
2005
WVVnfaTe5h
r
?(f)ANUhI
Vehicles
2005
1 2G32 .
Gasoline
Lighting
Electricity
kWh
Cost
5 30,360
Elec #rpigt � ..
678,360 $ 91,379
Ere rgy Lore
ideduction
74.9%
AthleticFielELigh[5
387,909
Street Lights
9,493,334
$ 907,551
9240119 $1102936
-2.7%
TraffcSi nab
17 276
5 99 433
365 321 $ 3M
-78.6%
Totals
1],584,49
$ 1,037,34[^
$453.786
-11.2%
I City of Roanoke Municipal Fleet
2005
WVVnfaTe5h
r
?(f)ANUhI
Vehicles
Vehicle Type
Gasoline
Gasoline
Diesel
DieselCost�
(p Ilona(
Cost
(gallons)
cost ($)
(gallons)
Heavy Truck 7
Fire /EIVS
Heavy Truck
.5 80752' i
5 638,913
37,888
-
226,743
5 51,24.9_ !
.. .j
5402,537 !
Vehicle Fleet
Passenger
369,885
369,885
$ 638,918
264,631
$453.786
$ 1.73
5 184
2012
Vehicles
Gasoline
Vehicle Type
Gasoline
Diesel
Diesel COST
(p Ilona(
Cost
[rpllo r¢)
Fire/ ENE
Heavy Truck 7
23962
.5 80752' i
Vehicle Fleet
Passenger 1 339,400
51 028,382
250,205
5893,191
339,400
$1,028,382
274,167
$923,943
5 3.03
5 3.37
�rl
°J
•
City of Roanoke GHG Emissions
ROAN/ IKI
WnIIglfliaTech
City of Roanoke Municipal Energy Costs
ROANOM
CtenS f5)
Vl.nikipsslSect.,
ONGeml5lors
1 2012
1 %Changse
20094
2012%
tore
5 1,3]925]
$ 2,022,193
+53338.2%
MunicirelSaccor
2005 1
2013
%DlfNrence
2009E
2012%
Buildings
29,480
24,590
-16.6%
64.4%
63.5%
LigM1t ing
9,661
8,186
-15.3%
21.]%
21.1%
Vehidas
6648
5,969
-10.2%
14.5%
15. Me
*Fleet
Electricft, kMh)
11,584519
10,283)300
- 1,300,719
0.11
TnbJ
45189
38145
-]5.4%
100.0%
100.0%
WnIIglfliaTech
City of Roanoke Municipal Energy Costs
ROANOM
CtenS f5)
Vl.nikipsslSect.,
1 2005
1 2012
1 %Changse
20094
2012%
ding
5 1,3]925]
$ 2,022,193
+53338.2%
tng
5 1,03)341
5 ]247373
+10.2%
301%
239%
t Ve hides
L
5 1092 704
5 ] 952 325
+77,7%
31.7%
37496
J __.
_$3449299
$52TS 89t
+51.4%
1 20aOXI
100.0%
WVlgi Tjch
FuelCoe
Fstirratsd
Murdcigal
($ /fuel
Cost
Sector
Fuel Source
2005
2012
Diffamme
unit
msenameCI
Building
Elenricgy(kWh)
31,283,132
27,088 )390
- 4,179,242
0.075
5 - 313,443
Building
NaturalGas(thenn)
580,656
526,7]8
- 63,938
0.75
5 - 47,954
Lighting
Electricft, kMh)
11,584519
10,283)300
- 1,300,719
0.11
$ - 156,086
Vehicle Flee
Gas alinelgallars)
369,885
339,400
- 30,485
3.03
5 - 92,370
Vehicle Fleet
Dies el Fuel allons
264631
2]4167
9536
3.37
$ 32,136
Total
S - 577,716
WVlgi Tjch
goo-lei
No I., ( .
Recognition of City Staff NO
ROANOKE
• Nell Boyle- Sustainability and Outreach Coordinator
• Dave Champagne- Fleet Maintenance Superintendent
• Mike Cosby- Fleet Manager
• Dwayne D'Ardenne- Street &Landscape Superintendent
P.J. Grubb- Mai ntenance Technician III
• John Hamilton- HVACSupervisor
• Mark Jamison- Transportation Manager
• Hong Liu- City Traffic Engneer
• John McGhee- F ad lities Manager
Tom Schaaff- Facilities Superintendent
WMrgintaTech
Ken Cronin, Director, General Services - Susatainability, advised that in 2005, the
City hired more staff with expertise in HVAC, plumbing, etc. and many City projects
were completed in- house; and as a result, time and money were saved. He recognized
the City staff who contributed to the project.
_r ,J
ay Future Sustainability Actions -i °=
n , I ROANOO
• Use of compressed natural gas(CNG), propane, hybrid, and all- electricvehicles
• Additional improvementsin ligttingefficiency
• Movementtoward renewable energy sources for examplewind energy atthe Public
Works Service Center and potential photovoltaic (solar) demonstration projects
• Increased emphasis on conservation and reuse of water
• I mprovingemployee behaviors related to driving habits, use of energy
• Increasedconsiderationof life cycle costs when purchasing new a sorts
WVOrda�ch
i •
Mr. Cronin continued that the City has changed all of the intersection lights to
LED lights; that the City owns approximately 438 of the street lights and about 9,700 are
owned by Appalachian Power Company, whereby the City pays a flat lease rate per
pole.
T J
�. NOANOK!
Questions?
Wmrg! Tn
Greenhouse Gas (GHG) Emissions Overview Wrq
AMNW
rr.i
Arna4rro CO,r Wwxlaoe.wroy
x,m.a ca:
12
Cveline
16
Gal
31
rr.i
roae�`.en. lx.l w.lmpoo eru
x,m.a ca:
12
Cveline
16
Gal
31
Wwogl Ted
(See presentation on file in the City Clerk's Office.)
Discussion:
In response to an inquiry from Council Member Trinkle with regard to
malfunctioning street lights, the City Manager replied that such matter should be
reported to AEP instead of the City.
•
Council Member Price commended the City staff for their efforts and the cost
savings to the City, and then she asked how someone could implement the saving
practices; whereupon, Mr. Cronin advised that citizens could obtain more information by
visiting the City's website at www.roanokeva.gov /cleanandgreen or by contacting Nell
Boyle, Sustainability Outreach Coordinator at (540) 853 -5430.
Council Member Bestpitch inquired if increased usage of the athletic fields
resulted in an increased cost for electricity. The Assistant City Manager for Community
Development replied that the lights operated on timers, but with the increase in usage
over the last seven years the frequency would continue to increase; therefore, the
efficiency of the lights would be best to alter.
Following additional comments, Mayor Bowers thanked Dr. McGinnis and Mr.
Cronin for an informative presentation and received and filed the briefing.
At this point (11:20 a.m.), the Mayor relinquished the Chair to the former Vice -
Mayor, Council Member Trinkle inasmuch as Vice -Mayor Rosen left the meeting at
9:27 a.m.
Dance Hall Permit Proposal
Police Chief Perkins briefed the Council on proposed changes to the dance hall
permit ordinance and highlighted the following information:
ROANOKE POLICE DEPARTMENT 1 R
Public Dance Halls
• What is a Dance Hall:
- Is arty place open to the genet aI pub hc where dancng is permitted, to
which an admission fee is charged, or for which compensation is in any
manner received, either directly or induecdy, by cover charge or
otherwise, or where refreshment or food or any form of merchandise is
served for compensation before, during or after dancing.
- Exempt Dances held for benevolent or charitable purposes and dances
conducted under the auspices of religious, educational, civic or military
organizations.
- Currently, approxi mate ly10 perredgent venues /businesses meet
definition
• The Goal of this Proposed Legislation:
- The Goal of this proposed legislation is to encourage better business
practices that will enhance public safety for residents and visitors to the
City of Roanoke.
ROANOKE POLICE DEPARTMENT I In bil, Plot, o11111" w, Per)
Virginia Localities and Roanoke
• What are other localities doing:
- Richmond and Norfolk have security requirements that are placed upon
entertammem focused businesses and public dance halls. Richmond
requires 3 uniformed security officers for any gathering of over 100
individuals. Norfolk requires 1 uniformed security guard for every 100
individuals and a minimum of S security guards for gatherings of over
300 mdrviduals.
• Local Support:
- Local businesses that will be affected by this proposed legislation
support this proposal as evident through personal visits.
Public Dance Hall Proposal
• Security Requirements:
— 49 or (ewer patrons. No Security Required
— 50 -99: Two DCJS Certified Security employees or contractors.
— 100 -149, Three DCJS Certified Security employees (at least one LEO).
— I SO -199. Four DCJS Certified Security employees (at least two LEDs).
— 200+ One DCJS Certified Security employee per 50 patrons (at least
two LEDs).
— No Intoxicated or Disorderly persons allowed on premises.
— Minors shall not be permitted on the property during business hours.
— Manager must be present during operation.
ROANOKE POLICE DEPARW -
Public Dance Hall Proposal
• Permitting Process:
— Application must be made to the Chief of Police,
Must be endorsed by fire Marshall ( reform with best practices and uniform fire prevention
code.
— Permits will be valid for one year.
— Permits will be issued at no cost to the business.
— Can be refused d.
Airy officer, daeator, mamaper or shareholder has been snorted of a hourly or came of
moral turpitude.
Has maintained a noisy, lewd, disorderly or unsanitary eslabluhment.
Has demonstrated by hisiher criminal history a lack of respetl for law urd order.
Is a person to whom alcoholic beverages may not be sold.
• Has rmsrepresented a matenal fact In the license application.
— Permits may be. renewed by the Chief of Police
— Permits may be suspended or revoked by the Chief of Police
• Appeals to suspension shall be made to Ory Manager.
491
(See presentation on file in the City Clerk's Office.)
Council Member Lea commented that it was a good public safety effort to review
and further train guards for tighter security measures.
Chief Perkins added that the positive aspect of guards trained by the Department
of Criminal Justice Services was so that arrests could be made on the premises they
were hired to secure.
Council Member Bestpitch inquired as to what would happen if more patrons
attended an event than expected and exceeded the requirement for on- premises
security; whereupon, Chief Perkins advised that first and foremost the Fire Marshal
regulations for the venue must be met and the on scene manager and police officer
would work together to rectify the problem and better prepare for next time.
Council Member Bestpitch further inquired if discretion would be used for permit
applicants who had been convicted of a felony or if the license would be refused. Chief
Perkins advised that since the ordinance was in draft form, it could be discussed with
the City Attorney and addressed in the final ordinance.
At this point, Mayor Bowers and Council Member Ferris entered the meeting.
(11:33 a.m.) The former Vice -Mayor relinquished the Chair to the Mayor.
492
Council Member Price asked if the ordinance would only apply to the ten
establishments categorized as dance halls and how would awareness be addressed;
whereupon, Chief Perkins advised that if an organization sponsored an event advertised
in the public and met the criteria they would have to obtain the permit. He added that
the City's website, social media and television would be used to publicize the permit
process.
Council Member Trinkle commented that it was a great project and the downtown
entertainment was vital to the success of the City of Roanoke. He asked if the definition
included additional detail, such as square footage, which was not included in the
presentation; whereupon, Chief Perkins indicated that the definition did include
additional detail and the square footage requirement was ten percent of the floor area,
but it remained to be decided if floor area would include area open to the public or the
floor area for the entire establishment in order to be interpreted consistently for each
establishment.
Following additional dialogue with regard to proposed permit regulations, the
Mayor asked when the final ordinance would come before Council for adoption and if a
public hearing would be held to receive the views of citizens; whereupon, the Chief
advised that the ordinance was being finalized and he planned to work with the City
Manager and City Attorney to ensure the proper procedures were followed.
The Mayor thanked Chief Perkins and received and filed the briefing.
At 11:46 a.m., the Mayor declared the Council Meeting in recess until 2:00 p.m.,
for a Closed Meeting in the Council's Conference Room, Room 451, fourth floor,
Noel C. Taylor Municipal Building.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor David A. Bowers presiding.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E.
Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen (arrived late), and Mayor
David A. Bowers -7.
ABSENT: None -0.
OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Cecelia T. Webb,
Assistant Deputy City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
493
At this point, Vice -Mayor Rosen entered the meeting (2:07 p.m.)
ANNOUNCEMENTS: The Mayor announced that the Taste of Cultures event,
sponsored by Local Colors would be held on October 11, 2013, at 11:00 a.m. —
1:30 p.m., in the Wells Fargo Plaza and would feature food from Germany.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
DOMESTIC VIOLENCE - PROCLAMATIONS: The Mayor declared October 2013
as Domestic Violence Awareness Month, and along with Council Member Lea
presented the proclamation to Sammi Rader, Chair, Family Violence Coordinating
Council.
(See copy of proclamation on file in the City Clerk's Office.)
CUSTOMER SERVICE - PROCLAMATIONS: The Mayor declared October 7 —
11, 2013 as National Customer Service Week and presented the proclamation to the
City Manager.
(See copy of proclamation on file in the City Clerk's Office.)
PROCLAMATIONS -CLEAN AND GREEN BUSINESS COALITION: The Mayor
declared Monday, October 7, 2013 as Clean & Green Business Coalition Day and
hL presented the proclamation to Nell Boyle, Sustainability Outreach Coordinator and local
business leaders involved in the project.
(See copy of proclamation on file in the City Clerk's Office.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
Owaiian Jones appeared before the Council and advised of homes in the City in
need of development.
(See written remarks on file in the City Clerk's Office.)
LLZ1
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately. Mayor Bowers called attention to one request for public hearing from the
City Manager.
ENTERPRISE ZONES: A communication from the City Manager requesting that
Council schedule a public hearing for Monday, November 18, 2013, at 7:00 p.m., or as
soon thereafter as the matter may be heard, to consider amendments to Enterprise
Zone One A and Enterprise Zone Two boundaries, was before the body.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that the Council concur in the request of the City
Manager as above described. The motion was seconded by Council Member Lea and
adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
ANNUAL REPORTS - ECONOMIC DEVELOPMENT: Annual report of the
Economic Development Authority for Fiscal Year ending June 30, 2013, was before the
Council.
(See copy of Annual Report on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that the Annual Report be received and filed. The
motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
ANNUAL REPORTS - PENSION PLAN: Annual report of the City of Roanoke
Pension Plan, Board of Trustees, for Fiscal Year ending June 30, 2013, was before the
Council.
(See copy of Annual Report on file in the City Clerk's Office.)
495
�.. Vice -Mayor Rosen moved that the Annual Report be received and filed. The
motion was seconded by Council Member Lea and adopted by the following vote:
16-
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
0 'IITAY0 ■► 6=@ _ I
ANNUAL REPORTS - FINANCE BOARD: Annual report of the City of Roanoke
Finance Board (OPEB) for Fiscal Year ending June 30, 2013, was before the Council.
(See copy of Annual Report on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that the Annual Report be received and filed. The
motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
ANNUAL REPORTS - FINANCE: Annual report of the Defined Contribution Board
for Fiscal Year ending June 30, 2013, was before the Council.
(See copy of Annual Report on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that the Annual Report be received and filed. The
motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
BRIEFINGS:
2012 Community Carbon Emissions and Energy Summary
Briefing was held following the City Manager comments (See page 33)
M
ITEMS RECOMMENDED FOR ACTION:
BUDGET - GRANTS- POLICE DEPARTMENT - DOMESTIC VIOLENCE: The City
Manager submitted a written communication recommending acceptance and
appropriation of an Office on Violence Against Women Safe Havens Supervised
Visitation and Safe Exchange Continuation Grant from the Department of Justice; and
authorization to execute the sub -grant agreement with Total Action for Progress (TAP)
to continue to provide the services required by the terms of the grant.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Lea offered the following resolution:
( #39764 - 100713) A RESOLUTION authorizing acceptance of the Safe Havens:
Supervised Visitation and Safe Exchange Grant Program grant from the United States
Department of Justice, Office on Violence Against Women, in the amount of
$350,000.00, and authorizing execution of the sub -grant agreement between the City
and Total Action Against Poverty in Roanoke Valley ( "TAP "), dba Total Action for
Progress, to continue the services the grant will enable, and any additional documents
required to accept the grant.
(For full text of resolution, see Resolution Book No. 76, page 391.)
Council Member Lea moved the adoption of Resolution No. 39764 - 100713. The
motion was seconded by Council Member Price.
Annette Lewis, Senior Vice - President of Programs, Total Action for Progress,
explained that TAP was in the process of developing a strategic plan for the future of
Sabrina's Place inasmuch as it would receive the last cycle of the Safe Havens Grant
allowing the program to operate until 2016. She further advised that Sabrina's Place
was a supervised visitation and safe exchange center for victims of domestic violence,
sexual assault, stalking and child abuse that had been in operation since 2007. She
pointed out that the Cnter was named after Sabrina Reed who was tragically killed by
her ex- husband during an exchange of her daughter and subsequently her stepfather
was also killed as a result of that incident.
Council Member Price commented that the limited resources presented an
opportunity for jurisdictions that utilize Sabrina's Place to step up and support the
program; whereupon, Ms. Lewis advised that the Cities of Roanoke and Salem and the
County of Roanoke had met to address the future needs of Sabrina's Place and that the
other jurisdictions that utilized the program would also be engaged in the discussion.
r.
497
There being no further discussion or comments /questions by the Council,
Resolution No. 39764 - 100713 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
Council Member Lea offered the following budget ordinance:
( #39765 - 100713) AN ORDINANCE to appropriate funding from the Federal
government for the Safe Havens Supervised Visitation and Safe Exchange Continuation
Grant, amending and reordaining certain sections of the 2013 - 2014 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 392.)
Council Member Lea moved the adoption of Budget Ordinance No. 39765-
100713. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
BUDGET - GRANTS -FIRE DEPARTMENT: The City Manager submitted a written
communication recommending acceptance and appropriation of the Fiscal Year 2014
Fire Programs grant to be used by the Roanoke Fire -EMS Department.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following resolution:
( #39766 - 100713) A RESOLUTION authorizing acceptance of the FY 2014 Fire
Programs Fund Grant made to the City of Roanoke by the Virginia Department of Fire
Programs, and authorizing execution of any required documentation on behalf of the
City.
(For full text of resolution, see Resolution Book No. 76, page 392.)
m e e.
Vice -Mayor Rosen moved the adoption of Resolution No. 39766 - 100713. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
Vice -Mayor Rosen offered the following budget ordinance:
( #39767 - 100713) AN ORDINANCE appropriating funding from the
Commonwealth of Virginia Department of Fire Programs, amending and reordaining
certain sections of the 2013 - 2014 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 393.)
Vice -Mayor Rosen moved the adoption of Budget Ordinance No. 39767 - 100713.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
DOWNTOWN ROANOKE - TRANSPORTATION: The City Manager submitted a
written communication recommending acceptance and appropriation of Regional
Surface Transportation Program (RSTP) funding to conduct the Downtown Roanoke
Intermodal Transportation Study; and execution of an agreement in connection
therewith.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #39768 - 100713) A RESOLUTION accepting an award of Regional Surface
Transportation Program funding from the Virginia Department of Transportation in an
amount of up to $300,000.00; and authorizing the City Manager to execute any
documents and take any actions in connection with such award.
(For full text of resolution, see Resolution Book No. 76, page 394.)
r••
Council Member Trinkle moved the adoption of Resolution No. 39768 - 100713.
The motion was seconded by Vice -Mayor Rosen.
The City Manager provided an overview of the matter stating that much of the
Roanoke Valley was designated as a transportation management area and made it
eligible for regional surface transportation program funding of approximately $28 million
over the next 6 years. He further stated that the study was for the possibility of an
intermodal transportation facility in downtown Roanoke and the $300,000.00 was to
work with a consulting firm specializing in such and explore options as the City prepares
to receive rail service.
In response to an inquiry from Council Member Price with regard to the
commencement of the study, the Assistant City Manager for Operations advised that
the study would begin in the next 30 to 60 days.
There being no further discussion or comments /questions by the Council,
Resolution No. 39768 - 100713 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
Council Member Trinkle offered the following budget ordinance:
( #39769 - 100713) AN ORDINANCE to appropriate funding from the Federal
government and the Commonwealth of Virginia for the Regional Surface Transportation
Program (RSTP), amending and reordaining certain sections of the 2013 - 2014 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 395.)
Council Member Trinkle moved the adoption of Budget Ordinance No.
39769 - 100713. The motion was seconded by Vice -Mayor Rosen and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
Without objection by the Council, the Mayor advised that the matter under
Reports of Committees would be heard at this time.
500
REPORTS OF COMMITTEES:
ECONOMIC DEVELOPMENT - BONDS: Harwell M. Darby, Jr., Counsel to the
Economic Development Authority, presented a report of the Economic Development
Authority recommending issuance of revenue bonds, not to exceed $8.6 million, for
Virginia Lutheran Homes, Inc., in connection with the expansion of Brandon Oaks
located at 3804 Brandon Avenue, S. W.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #39770 - 100713) A RESOLUTION approving the issuance of an amount not to
exceed $8,600,000.00 in revenue bonds to be issued by the Economic Development
Authority of the City of Roanoke, Virginia for the benefit of Virginia Lutheran Homes,
Inc., for the financing of certain improvements to its existing continuing care retirement
community known as Brandon Oaks, located at 3804 Brandon Avenue, S. W., in the
City of Roanoke, Virginia ( "Brandon Oaks "), including the renovation and expansion of
the nursing and rehabilitation center located at 3837 Brandon Avenue, S. W., in the City
of Roanoke, Virginia which is a part of Brandon Oaks.
(For full text of resolution, see Resolution Book No. 76, page 396.)
Council Member Ferris moved the adoption of Resolution No. 39770 - 100713.
The motion was seconded by Council Member Bestpitch.
Mr. Darby provided clarification with regard to the role of the City in the matter;
advising that the City would not incur additional debt, but Virginia Lutheran Homes, Inc.,
was using the Economic Development Authority to issue bonds to essentially refurbish
the nursing home.
There being no further discussion or comments /questions by the Council,
Resolution No. 39770 - 100713 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
Without objection by the Council, the Mayor continued with the City Manager's
items recommended for action as follows:
61111
TRANSPORTATION: The City Manager submitted a written communication
recommending authorization to request FY 2015 MAP -21, the Moving Ahead for
Progress in the 21St Century Act, Transportation Alternatives Program funds to expand
travel choices, strengthen the local economy, improve quality of life, and protect the
environment by improving transportation infrastructure.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following resolution:
( #39771 - 100713) A RESOLUTION supporting applications and authorizing the
City Manager to submit such applications to the Virginia Department of Transportation
(VDOT) for MAP - 21 Transportation Alternatives Grant Funds for the Melrose Avenue
Pedestrian and Bus Stop Improvements Project and for Phase II of the Garden City
Boulevard Greenway Trail Project; and authorizing the City Manager to take certain
actions in connection with such Projects.
(For full text of resolution, see Resolution Book No. 76, page 398.)
Vice -Mayor Rosen moved the adoption of Resolution No. 39771 - 100713. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
SEWERS AND STORM DRAINS- PURCHASE /SALE OF PROPERTIES: The
City Manager submitted a written communication recommending authorization to
acquire real property rights in connection with the Ohio Street Drainage Improvement
Project in the vicinity of Ohio Street, Bradford Street and Old Mountain Road.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #39772 - 100713) AN ORDINANCE providing for the acquisition of real property
rights needed by the City in connection with the Ohio Street Drainage Improvement
Project; authorizing City staff to acquire such property rights by negotiation; authorizing
the City Manager to execute appropriate acquisition documents; and dispensing with
the second reading by title of this Ordinance.
C(For full text of ordinance, see Ordinance Book No. 76, page 399.)
502
Council Member Ferris moved the adoption of Ordinance No. 39772 - 100713.
The motion was seconded by Vice -Mayor Rosen and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
SEWERS AND STORM DRAINS- PURCHASE /SALE OF PROPERTIES: The
City Manager submitted a written communication recommending authorization to
acquire real property rights in connection with the Salem Turnpike Drainage
Improvement Project in the general vicinity of Salem Turnpike between 29th Street and
31St Street, N. W.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #39773 - 100713) AN ORDINANCE providing for the acquisition of real property
rights needed by the City in connection with the Salem Turnpike Drainage Improvement
Project; authorizing City staff to acquire such property rights by negotiation; authorizing
the City Manager to execute appropriate acquisition documents; and dispensing with
the second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 400.)
Council Member Ferris moved the adoption of Ordinance No. 39773 - 100713.
The motion was seconded by Vice -Mayor Rosen and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
SEWERS AND STORM DRAINS- PURCHASE /SALE OF PROPERTIES: The
City Manager submitted a written communication recommending authorization to
acquire real property rights in connection with the Court Street Drainage Improvement
Project in the general vicinity of Court Street from Interstate 581 to Rockland Avenue in
northwest Roanoke.
(For full text, see communication on file in the City Clerk's Office.)
L
503
Council Member Ferris offered the following ordinance:
( #39774 - 100713) AN ORDINANCE providing for the acquisition of real property
rights needed by the City in connection with the Court Street Drainage Improvement
Project; authorizing City staff to acquire such property rights by negotiation; authorizing
the City Manager to execute appropriate acquisition documents; and dispensing with
the second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 401.)
Council Member Ferris moved the adoption Ordinance No. 39774 - 100713. The
motion was seconded by Vice -Mayor Rosen and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
PARKING GARAGES- HOSPITALS - LEASES — SPORTS COMPLEX -
INSURANCE: The City Manager submitted a written communication recommending
authorization for waiver of the City's sovereign immunity and execution of a Hold
Harmless agreement with Carilion Property Management relating to the City's use of the
6 Riverside Parking Garage, in connection with the Roanoke GO Outside Festival on
held October 18 - 20, 2013, at Rivers Edge Sports Complex North (Reserve Avenue),
an annual event sponsored by the City.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #39775 - 100713) A RESOLUTION waiving the City of Roanoke's sovereign
immunity and authorizing execution of a Hold Harmless Agreement with Carilion
Property Management in connection with the use of 6 Riverside Parking Garage during
the 2013 Roanoke GO Outside Festival.
(For full text of resolution, see Resolution Book No. 76, page 402.)
Council Member Bestpitch moved the adoption of Resolution No. 39775 - 100713.
The motion was seconded by Council Member Lea.
Council Member Trinkle advised that inasmuch as he has a business relationship
and is employed by Carilion, he would like for the following statement to be included in
the record:
o
"STATEMENT OF CONFLICT OF INTEREST"
"I, David Trinkle, state that I have a personal interest in agenda item 7.a.8.
regarding a resolution supporting the City of Roanoke's agreement to
indemnify and hold a harmless Carilion Health System and all its affiliated
companies, including Carilion Property Management from any and all
liabilities arising out of the use of the said parking garage, because I have
a business relationship with Carilion. Therefore, pursuant to Virginia Code
Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that
the City clerk accept this statement and ask that it be made a part of the
minutes of this meeting."
(See copy of Statement of Conflict of Interest on file in the City Clerk's Office.)
There being no further discussion or comments /questions by the Council,
Resolution No. 39775 - 100713 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle abstained from the vote.)
COMMENTS OF CITY MANAGER:
The City Manager called attention to the following items:
GO Outside Festival
• An annual event to encourage healthy, active outdoor recreation.
• October 18 — 20, at River's Edge Sports Complex
• Friday (5:00 p.m. - 10:00 p.m.), Saturday (10:00 a.m. - 10:00 p.m.),
Sunday (10:00 a.m. - 5:00 p.m.)
• Free admission
• Presented by Anthem Blue Cross and Blue Shield — GO Fest is a
celebration of everything outdoors.
• More info: http: / /www.roanokegofest.com/
P,
r—,
505
Elmwood Park Reopening /Parks and Arts Program
• Saturday, October 19
• Free admission and open to the public
• Ribbon - cutting ceremony begins at 1:30 p.m. in the new Amphitheatre,
followed by recognition of the volunteers serving on Council
authorities, boards, commissions and committees, and the Mayor's
announcement of the 2013 Citizen of the Year.
• Parks and Arts Program includes performances by the Roanoke
Symphony Orchestra — presenting "Peter and the Wolf' with the
Southwest Virginia Ballet; Randolph Walker (Green Eggs and Ham);
and Larnell Starkey & Spiritual 7.
Federal Government Shutdown -- Concerns Regarding Effects on City of
Roanoke Government Operations
• Police: Delay in the city receiving approximately $250,000.00 in
Federal Asset Forfeiture Funds (furloughed federal staff unable to
process payment). Also, government shutdown has limited the city's
ability to make timely quarterly grant reports, but should not have an
impact on city's grant compliance status.
• Social Services: No direct immediate effects. However, if impasse is
prolonged, some programs funded federally and passed through the
state will run out of money. These programs include TANF
(Temporary Assistance to Needy Families). SNAP (food stamp).
There will be no funding during the budget impasse for the WIC
program (Women Infants and Children); unless states have unspent
money prior fiscal year funds to carry over into October. Funding for
continued support to MEDICAID and CHIP is available to states. Head
Start programs that receive new funding October 1 have been affected
by the appropriations lapse, and therefore will receive no funding until
the budget impasse has been settled.
At this point, the briefing at 7.a. was heard by the Council.
2012 Community Carbon Emissions and Energy Summary
Dr. Sean McGinnis, Director, Virginia Tech's Green Engineering Program shared
with the Council the results of the 2012 Community Carbon Emissions and Energy
Summary. He highlighted the following information:
506
STEP
1
2
3
a
5
5 Step Process ForGHG Reduction BLOKE
Y dk• (bundl RnoluLOn f•pt 18. 10aR
2006 2007 2008 2008 2010 2011 2012 2013 2014 2015
IyVirginw'I�ch
Dr. McGinnis advised that above slide provided an overview of the ICLEI — Local
Governments for Sustainability process which Council signed in September 2006; the
baseline report was completed for 2005 in 2007 and emissions reduction targets were
approved by City Council in September 2008.
City Clean & Green Committee
RO NOKE
• Citizens for Clean 8 Green Committee formed in December 2008 to consider
options fm carbon and energyreduction inthe community
2013 Committee Members
1. Nell Boyle —City of R.an.keStair
2. Mark Ching— Robernan Marketing
3, Ken Cronin —City of Roanoke Stair
4. Tom Fitapatrick— Roanoke City PUblicShcools
S. Sean McGinnis —Vf Green Engineering Program
6. Cristina Siegel —Clean Valley Council
7. Katie Wallace —The Wallace Agency
S. Laura Was km —Better Building W4rlo
Wvig1 1iaT5ch
US"-
L
U, � Clean &Green Business Coalition q
2012 Participants:
AECOM
Orvis
Berglund
Roanoke Gas
Carillon
Steel Dynanvice
Coca Cola*
Sun Trust
Gentry Locke Rakes Moore
The Roanoke Times
Hotel Roanoke
Virginia Western CC
Lanford Brothers
'...a Loose in mu u m
This group committedto a20% average reduction per compary- doublethe
commitment ofthe community City Council goal.
I n 2012, the average reduction of these companieswas over30%with an
a b s of ute re ducti o n of 20 %.
WVI$,TLT5ch
I �
ROnm
IdlVirginia'Cech
507
AO
Roanoke Energy and GHG Inventory Analysis E ROANOKF
• Scope
1. City l i mits and physical boundaries
2. Residential, commercial, industrial, and municipal activities
3. El ectri dry, natural gas, transportadonfuel ; and wa3e
• Data Sources
1. Uti l ity billingrecordsfor electricity and natural gasuse by sector
2. VDOTVehiclemilestravelled (VMT)data
• Emission Analysis
1. I CLEI CI a anAir and Cl imate Protection (CACP) software estimates emissions of
- Greenhouse Gases(GHGs)mcludingcarbon dioxide, methane, nitrous oxides
- ERA Criteria Air Pollutants (CAPS) including nitrogen oxdes, sulfur oxdes,
carbon monobde, volatile organic compounds (VOCs) and 10 micron
particulate matter (PMrO)
ly[fi>ginaYlhch
Roanoke GHG Emissions— Scale of Reduction
ROANOO
• Greenhouse gas emissions are measured usingcarbon dioxide asthe
reference, though these emissions include other gases
• 10% Carbon Dioxide Reduction= 230,000tons
• City of Roanoke- 45,000 households
I
• 1 ton per household savings - "Save aTOrr Regional Campaign
9 9
py
;rte N7
t$00tuaes =75 mike WvirgrtdTih
Dr. McGinnis advised that the community wide reduction in 5 years was 10
percent or 230,000.00 tons of Cot and on the household level, 1 ton could achieve the
total community reduction. He added that most households emit over 20 tons per year
when electricity, heating fuels, and transportation fuels were compiled.
0
1
Cky of Roanoke Electricky usage R`
er.kfa6dal 302r1b66
302336,]R
r1p0,r3
sl2pl2a
3021ap3Y r]�ajl3
Cam�rchl 616360,103
620,738,676
60;960,132
6e2a36,170
603p10,E6 61Jp76362
Indntr'al r]X0.1p7)
423,)20X3]
3a.468,x5
26,a0dbx
463,0.52]12 666,699X22
Other 115 x 02
144533 IS
110 1] 1l
141967, 159
IO2 91 46 1171111'..
bak 1]520IDb46
1 ,691353¢93
1 58 Pp3l
1)01350,136
1,713980,226 1,64],448321
14erm -Veer CYe
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-).9Y
9.11
0.7X -3.91
Yeerm ibmellR- Cln 2005
-3.SY
It IX
-1.9X
l .22yrl 6091 1
Electricity Usage City of Roanoke
e1/1Y.4M
1gaY/a
aallewe
e
teaana Cnev6:M aesu ow xw
�I
ly Vi�n�ia lich
City of Roanoke Natural Gas Usage M POO
l4atwal Gas Ump- Gty OI Iban94e
•mrrvwa
swruwwa.
. nr�uru.
TWO
SOti bxWeIIYY lbw VYes
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Padenttll 1996),x3
1)$30390
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1BA669L5
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1354,190
Comnemtll 13¢e],IW
12223,116
12pl SAIB
1233236
121[66$)1 11,]61,122
13,115,102
12370,502
Intlustrel 15/351/1
15118465
14 WZ38
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Id 88 P
13 763
bbk 18x0 U
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46 61132
137a D9 46 96 15
16260 19
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Veneta -asliT [IerYe
2005
6EXd.2Y
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509
510
City of Roanoke VDOT Transportation Analysim ~
ROANOKE
r
• Whilemost ofthe road milesinthe
City of Roanoke are secondary, the
re ative percentage of milestradelied
on the primary and interstate roads is
much higher due to traffic volume.
Rwn Gty V
ey aead TYpe (2011)
Wviv'eTe b
City of Roanoke Community GHG ROANOKE
101d; of fA2, (CaFbW DiOdEeEgaiaMM)
Charms from
Year
VMT
Maelirc 5
2005
736,548,004
na
2008
744,824,259
+1.1%
2009
792675391
+7.6%
2020
816,696,761
+10.9%
2021
776822009
+5.5%
2012
751 636835
+2.0%
r
• Whilemost ofthe road milesinthe
City of Roanoke are secondary, the
re ative percentage of milestradelied
on the primary and interstate roads is
much higher due to traffic volume.
Rwn Gty V
ey aead TYpe (2011)
Wviv'eTe b
City of Roanoke Community GHG ROANOKE
Co. amlulane - CNY er �nnk.
tir �
101d; of fA2, (CaFbW DiOdEeEgaiaMM)
Sector
2005
2000
2009
2010
2011
2012
%Cta
Residential
536,056
541,154
551,805
548,538
525,190
464,656
-13.3
Commercial
711,951
736,540
748,963
729,503
69],822
660,4]2
-].2
Industrial
497,160
462,294
377,008
448,276
469,778
430,065
-13.5
Transportation
489,149
484,248
512,644
525,507
497,440
4]9,091
-2.1
Waste
42 027
44816
44.720
43.392
42.549
42,456
1.0
Totals
2 276 343
2 269 052
2 235 140
2 295 216
2 232 779
2 076 700
8.8
Co. amlulane - CNY er �nnk.
tir �
City of Roanoke Community GHG Emissions
ROANOKf
lta•IM, cbru0 Ci1fOr1[tlmb" UV
sli QOIi)
WMVnla1L
aTl►9+ Conclusions UZ
W— RpANOKE
• 2012 showed a decrease i n community greenhouse gasemissions ofalmost9 %. The
City is currently on track to meet its City Council Resolutiontarges, atthe end of 2019.
• Much of 2012 decrease i s are suit of miI der temperatures (15 %fewer hexing days in
the wi nter) and a reduction in the carbon emi sionsfactor (5% decrease) from APCO
el ectricity plants dueto fuel shifangfrom coal to natural gas
These GHG reductions also correspondto economic savi ngsfrom decreased fuel usage
(7% reducti on in energy) and reduced emironmemal and health effects related to air
andwaerquality
Sustainabilky requires leadership and i nitiaivestoday in orderto improve quality of I ife
forthe future. Thisis hard work in a word of competingshort-term perspectives. We
all still have work to do despitethe excellem resultsfrom 2012.
Ij MTVg iaTech
(See presentation on file in the City Clerk's Office.)
511
Mayor Bowers asked if using electricity in the home contributed to carbon
emission; whereupon, Dr. McGinnis replied no, but the burning of coal at a power plant
did contribute to the level of carbon emission.
Council Member Bestpitch inquired if using more natural gas affected the carbon
emission level; whereupon, Dr. McGinnis replied in the affirmative.
Council Member Ferris commented that if business and government worked
together to reduce carbon emissions it would be more beneficial.
512
Dr. McGinnis commented that reducing carbon dioxide reduced other pollutants
as well.
Mayor Bowers thanked Dr. McGinnis for the presentation and advised that the
briefing would be received and filed.
DIRECTOR OF FINANCE:
FINANCIAL REPORTS: The Director of Finance submitted the Fiscal Year 2013
Unaudited Financial Report for the City of Roanoke and Roanoke City Public Schools.
(For full text, see Financial Report on file in the City Clerk's Office.)
The Director of Finance provided commentary on the City's and Roanoke City
Public Schools financial results for the twelve months ended June 30, 2013, as follows:
Key Themes of Fiscal 2013
• Strong local tax performance
• Disciplined expenditure management
• Increased funding of Roanoke City
Public Schools
• Additional funding of reserves
• Roanoke Pension Plan performance
exceeded policy indices at 1, 3 and 5
year measurements
Real Estate Tax Revenues Remain Stable
r
3~
Total Local Taxes Increased for Third Year
(Includes General Property and Other Local Taxes)
—h— . rvl l..a I U— w< 19
�N %,•g uaw rrll.
6.v. [.ry of R.a•eae[frR M1 SLD9M1 xD12 <•E Y•a.aua ry i0x] r:•a•cal Sbene.0
Modest Sales Tax Growth in FY13
w.�a. onmRU••u«wRM1xomry xo¢••a u.•w:ua rvxou r:...wisu.�on
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FY13 the Third Year of
Personal Property Tax Growth
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Modest Business License Tax Growth
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Commonwealth Funding at FY 07 Level
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513
Meals Tax Continues Strong Growth Pattern
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Strong Lodging Tax Growth Indicative of
Roanoke Tourism Gains
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Total General Fund Revenues Relatively Stable;
Still Below FY08 Level
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514
Disciplined Expenditure Management
• Health and welfare expenditures contained;
Comprehensive Services Act (CSA) costs
reduced
• Motor fuel expenses below budget
• Detailed review of eligible derecho storm
expenses for reimbursement from FEMA
and VDEM
• Prudent management of contingency
funding
• Strong expenditure control enabled
additional funding of reserves and capital
Increase in City Funding of Schools
$1.1 M in Excess of FY13 Adopted Budget
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a
Total School General Fund
Revenues Relatively Stable
af..a:.g. <.q 2r •ryEDir
ry 2012's ary 2G1]T�Dn�Nl�aleab neaeDl ww l�aeDgbaab� a4ervw
.rae. . .ie mn .o:Ry u.��eye.•a�
$28M in Cumulative Budget Reductions
FY 2007 — FY 2014
.FY14 Re0u :
FY13 ReduRlon
�'. z - •FY12 AWwI nI
. FY11 Reductions
• FVDBRMUaims
'i.,. D .FYN Reducti Ms
0'`JP� VX O'sie%Xte 0'0� �FVD)RMU¢lons
Source. Depa mentof ManagementwdBudget
State Funding of Schools
Between FY06 and FY07 Levels
I:
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4
Schools General Fund Reserve
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e+�
/4.
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City Unassigned General Fund Balance
Exceeds Policy Target of 10%
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.u. CiY al ReawveCKRIV EDIOry iDf2.a Ynr.eua IY EDI](�r•cal SUUrv•u
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Roanoke Pension Plan
Volatile Investment Performance
15.7% Return in FY13
iam: N:.s—Caw.4.0 ra M...10.•aa• huvil Wlw, <v
ZD
Pension Plan Funded Status
Remains Above 80%
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515
Economic & Community Development
Reserve Remains Well Above Floor
,I Mlilan
4.w:Maaoua ml'q a. qe.e la ua.rv. C.wo q yaeaa nen xk el pow�ly r•a auua'am
F.u`CiY afPoe•elue ClR fYNID�M1RDIi rn JUw:ue YY 201l f:.r•calWUrunu 19
Pension Plan Performance Outperforms
Policy Index at All Measurement Intervals
Somcc Bedkn BUAe A..d.ez
In Conclusion
• FY13 another positive year
• Yet some revenues remain below pre -
recession levels
• Strong expenditure control essential
• Progress in reserve funding
• Excellent Pension Plan performance
• Economic climate necessitates
continued diligence, conservatism
L
(See full copy of the Fiscal Year 2013 Unaudited Financial Report on file in the City
Clerk's Office.)
516
Vice -Mayor Rosen commented that it was great that the City was stable and
Pension Plan was over 80 percent funded; and inquired of the status of the VRS
program; whereupon, Ms. Shawver advised that it was at approximately 60 percent and
that she would verify that information and get back to him.
Council Member Ferris pointed out that more retirees were drawing on the
system than active employees contributing to the system and that changed the dynamic
moving forward.
Ms. Shawver advised that the City undertook a long term financial planning
process over two years, which examined the pension system and explored what would
attract and retain employees and also ensured that the cost to the public was
manageable and that the plan would be sustainable over time. She further advised that
City Council adopted many changes enabling the contribution rate to be lower over the
course of the future.
Council Member Ferris inquired if the City contribution rate would change from
18 percent to 13 percent with the other five percent from employee contributions;
whereupon, Ms. Shawver replied in the affirmative and advised that as a trade off the
City increased base pay to employees, so overall it would not reduce the City's cost.
She further advised that over the longer period of time it would reduce the Pension Plan
contribution rate, but as new employees were hired they would not be impacted by the
exchange of a contribution for an increase in salary.
Without objection by the Council, The Mayor advised that the presentation would
be received and filed.
WAR MEMORIAL: The Director of Finance submitted a written report
recommending adoption of a resolution to repeal Resolution No. 26207 adopted on
September 7, 1982, and to authorize the closing of the Roanoke Valley War Memorial
Special Account onto the City's General Ledger and Consolidated Bank Account.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #39776 - 100713) A RESOLUTION transferring all funds in the Roanoke Valley
War Memorial Special Account into the City's general ledger and consolidated bank
account; repealing Resolution No. 26207- 090782, adopted September 7, 1982; and
closing the Roanoke Valley War Memorial Special Account.
(For full text of resolution, see Resolution Book No. 76, page 403.)
Council Member Ferris moved the adoption of Resolution No. 39776 - 100713.
The motion was seconded by Vice -Mayor Rosen.
aw
517
Council Member Bestpitch commented that repealing the resolution did not
change the use of the funds referenced and specified the funds would not be used for
normal maintenance, cleaning and upkeep or for flowers and shrubbery, but rather for
improvements or additions to the War Memorial in Lee Plaza, replacement of flags and
lights, unexpected repairs or replacement and expenses associated with War Memorial
programs. He added that the proposed resolution only allowed the closing of a
separate bank account, which would keep the accounting for the funds separate as it
was of great importance to recognize and honor the service of those who have given
their lives for the country.
There being no further discussion or comments /questions by the Council,
Resolution No. 39776 - 100713 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
Council Member Ferris offered the following budget ordinance:
( #39777 - 100713) AN ORDINANCE to appropriate funding from the War
Memorial Special Account to the War Memorial Preservation project, amending and
reordaining certain sections of the 2013 - 2014 Capital Projects Fund Appropriations
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 405.)
Council Member Ferris moved the adoption of Budget Ordinance No. 39777-
100713. The motion was seconded by Vice -Mayor Rosen and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
REPORTS OF COMMITTEES:
UNFINISHED BUSINESS: NONE.
518
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS:
VIRGINIA MUNICIPAL LEAGUE: Council Member Trinkle offered the following
resolution designating Council Member William D. Bestpitch as the Voting Delegate and
Council Member Anita J. Price as the Alternate Voting Delegate for the Business
Session, and Christopher P. Morrill, City Manager as Staff Assistant for the Annual
Virginia Municipal league Business Meeting to be held on Tuesday October 15, 2013, in
Arlington, Virginia:
( #39778 - 100713) A RESOLUTION designating a Voting Delegate and Alternate
Voting Delegate for the Annual Business Session and meetings of the Urban Section of
the Virginia Municipal League and designating a Staff Assistant for any meetings of the
Urban Section.
(For full text of resolution, see Resolution Book No. 76, page 406.)
Council Member Trinkle moved the adoption of Resolution No. 39778 - 100713.
The motion was seconded by Vice -Mayor Rosen and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL. NONE.
VACANCIES ON AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
OATHS OF OFFICE - ARCHITECTURAL REVIEW BOARD: The Mayor called
attention to the expiration of the four -year terms of office of Alison S. Blanton and
Aaron M. Copeland as members of the Architectural Review Board on October 1, 2013;
whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Aaron M. Copeland.
519
There being no further nominations, Mr. Copeland was reappointed as a member
of the Architectural Review Board for a four -year term of office ending October 1, 2017,
by the following vote:
FOR MR. COPELAND: Council Members Trinkle, Bestpitch, Ferris, Lea, Price,
Rosen, and Mayor Bowers -7.
OATHS OF OFFICE - ECONOMIC DEVELOPMENT AUTHORITY: The Mayor
called attention to the upcoming expiration of the four -year terms of office of Vickie
Bibee and Brian Redd as Directors of the Economic Development Authority ending
October 20, 2013; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the names of Vickie Bibee and
Brian Redd.
There being no further nominations, Ms. Bibee and Mr. Redd were reappointed
as Directors of the Economic Development Authority for four -year terms of office, each,
ending October 20, 2017, by the following vote:
FOR MS. BIBEE AND MR. REDD: Council Members Trinkle, Bestpitch, Ferris,
Lea, Price, Rosen, and Mayor Bowers -7.
OATHS OF OFFICE -HUMAN SERVICES ADVISORY BOARD: The Mayor called
attention to the upcoming expiration of the four -year term of office of Hollie Young as a
member of the Human Services Advisory Board ending November 30, 2013;
whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Hollie Young.
There being no further nominations, Ms. Young was reappointed as a member of
the Human Services Advisory Board for a four -year term of office ending November 30,
2017, by the following vote:
FOR MS. YOUNG: Council Members Trinkle, Bestpitch, Ferris, Lea, Price,
Rosen, and Mayor Bowers -7.
At 4:27 p.m., the Council meeting recessed for continuation of Closed Meeting in
the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building.
At 5:19 p.m. the meeting reconvened in the Council Chambers, with Mayor
Bowers presiding and all Members of Council in attendance.
r
L07
520
COUNCIL: With respect to the Closed Meeting just concluded Council Member
Trinkle moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and
Mayor Bowers -7.
NAYS: None -0.
There being no further business, the Mayor declared the Council meeting
adjourned at 5:20 p.m.
APPROVED
A ST
Cecelia T. Webb, CMC
Assistant Deputy City Clerk
David A. Bowers
Mayor
521
ROANOKE CITY COUNCIL — REGULAR SESSION
October 21, 2013
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
October 21, 2013, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 39695 - 070113
adopted by the Council on Monday, July 1, 2013.
PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris,
Sherman P. Lea, Anita J. Price, Court G. Rosen, and Mayor David A. Bowers -6.
ABSENT: Council Member David B. Trinkle -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by The Reverend Daniel L. Rudy, Pastor, Ninth
Street Church of the Brethren.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT: The Mayor recognized John Bello,
Mathematics Professor visiting from the Netherlands.
ACTS OF ACKNOWLEDGMENT- PUBLIC WORKS: The Mayor recognized the
Public Works Service Center and its staff as an "Exemplary Environmental Enterprise."
ACTS OF ACKNOWLEDGMENT -PARKS AND RECREATION: The Mayor
recognized the Department of Parks and Recreation and its staff on obtaining
Re- accreditation.
L°
522
PROCLAMATIONS - DIVERSITY AWARENESS MONTH: The Mayor declared
the month of October 2013 as Diversity Awareness Month
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
Mayor Bowers presented a ceremonial copy of the proclamation to Carolyn
Glover, Director, Human Resources and members of the Diversity Advisory Council.
PROCLAMATIONS -ARTS AND HUMANITIES MONTH: The Mayor declared the
month of October 2013 as Arts and Humanities Month.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
Mayor Bowers presented a ceremonial copy of the proclamation to Susan
Jennings, Arts and Culture Coordinator and members of the arts and cultural
community.
PROCLAMATIONS- DISABILITY EMPLOYMENT AWARENESS MONTH: The
Mayor declared the month of October 2013 as Disability Employment Awareness
Month.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
Mayor Bowers presented a ceremonial copy of the proclamation to Teresa Volk,
Member, VALUE Committee.
PROCLAMATIONS -RED RIBBON WEEK: The Mayor declared the week of
October 20 - 26, 2013 as Red Ribbon Week.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
Mayor Bowers, assisted by Council Member Price, presented a ceremonial copy
of the proclamation to Kathy Graham - Sullivan, Director, RAYSAC and Sheila Lythgoe,
RAYSAC Coordinator.
ACTS OF ACKNOWLEDGMENT- VIRGINIA AMATEUR SPORTS=
COMMONWEALTH GAMES: Peter Lampman, President, Virginia Amateur Sports,
Inc., presented a plaque to the City for its continued support of the Virginia
Commonwealth Games.
(See plaque displayed in the Noel C. Taylor Municipal Building.)
On behalf of the City, the Mayor and City Manager expressed appreciation,
respectively.
523
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
Wanda Bean appeared before the Council and expressed concern about the
Garden City southeast area of the City, and the increasing amount of stormwater run -off
eroding the homes. She urged the Council to look into the matter.
Without objection by the Council, Mayor Bowers advised that the matter would be
referred to the City Manager for review and response back to Ms. Bean.
Norvell Reed appeared before the Council and expressed concern about
stormwater run -off and proper maintenance of the storm drains located in the vicinity of
Forest Hill Avenue, N. W. He urged the Council to consider retirees and further review
the stormwater utility fee.
Without objection by the Council, Mayor Bowers advised that the matter would be
referred to the City Manager for review and response back to Mr. Reed.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meeting of Council held on Monday,
August 19, 2013, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council dispense with the reading of the
minutes and approve as recorded. The motion was seconded by Council Member
Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
524
CITY COUNCIL - PERSONNEL COMMITTEE: A communication from Council
Member Anita J. Price, Chair, City Council Personnel Committee, requesting that
Council convene in a Closed Meeting to discuss a personnel matter, being the
performance of a Council- Appointed Officer, pursuant to Section 2.2 -3711 (A)(1), Code
of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request as above
described. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
PARKS AND RECREATION ADVISORY BOARD: A communication from the
City Clerk advising of the resignation of Christopher M. Pohlad- Thomas as a member of
the Parks and Recreation Advisory Board, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council accept the resignation and
receive and file the communication. The motion was seconded by Council Member
Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
ANNUAL REPORTS -BOARD OF ZONING APPEALS: Annual report of the
Board of Zoning Appeals for the fiscal year ending June 30, 2013, was before the
Council.
(See Annual Report on file in the City Clerk's Office.)
I
525
Council Member Bestpitch moved that the Annual Report be received and filed.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
ANNUAL REPORTS -MILL MOUNTAIN ADVISORY BOARD: Annual report of
the Mill Mountain Advisory Board for the fiscal year ending June 30, 2013, was before
the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Bestpitch moved that the Annual Report be received and filed.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
REGULAR AGENDA
PUBLIC HEARINGS:
STREETS AND ALLEYS: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, October 21, 2013 at 7:00 p.m., or as
soon thereafter as the matter may be heard, on the request from Nathan Tuning, on
behalf of the Board of Trustees for Pilgrim Baptist Church, to amend conditions of
Ordinance No. 38708 - 011910 adopted by City Council on January 19, 2010, and to
amend and reordain Ordinance No. 38708 - 011910, to allow more time for the vacation
of an alley off of 8th Street, N. W., adjacent to parcels bearing Official Tax Map Nos.
2032001, 2030801 and 2030803, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, October 4, 2013 and Friday, October 11, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
526
Without objection by the Council, the Mayor advised that the matter would be
heard at the 7:00 p.m. session, inasmuch as the petitioner could not be present at the
2:00 p.m. session.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET - EQUIPMENT - GRANTS -CITY SHERIFF - POLICE: The City Manager
submitted a written communication recommending acceptance and appropriation of
funds received from U. S. Department of Justice in connection with the FY 2014
Bulletproof Vest Partnership Grant for use by the Police and Sheriffs Departments.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution: -
( #39779 - 102113) A RESOLUTION authorizing acceptance of the FY 2014
Bulletproof Vest Partnership Grant made to the City of Roanoke by the United States
Department of Justice, Office of Justice Programs, and authorizing execution of any
required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 76, page 408.)
Council Member Ferris moved the adoption of Resolution No. 39779 - 102113.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
I
527
Council Member Ferris offered the following budget ordinance:
( #39780 - 102113) AN ORDINANCE to appropriate funding from the Federal
government, Department of Justice, for the Bulletproof Vest Partnership Grant,
amending and reordaining certain sections of the 2013 - 2014 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 409.)
Council Member Ferris moved the adoption of Budget Ordinance No. 39780-
102113. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY: The
City Manager submitted a written communication recommending adoption of an
ordinance to create a Western Virginia Regional Industrial Facility Authority.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #39781 - 102113) AN ORDINANCE, authorizing the City Manager to execute the
Agreement Creating the Western Virginia Regional Industrial Facility Authority
( "Agreement "), between the Town of Vinton, Botetourt County, Franklin County,
Roanoke County, the City of Roanoke, and the City of Salem; authorizing the City
Manager to execute any and all documents necessary to establish the Western Virginia
Regional Industrial Facility Authority consistent with the terms and conditions of the
Agreement; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 410.)
Council Member Bestpitch moved the adoption of Ordinance No. 39781 - 102113.
The motion was seconded by Council Member Ferris.
528
Vice -Mayor Rosen asked the City Manager for a brief overview of the matter;
whereupon, he explained that the creation of the Western Virginia Regional Industrial
Facility Authority between the Town of Vinton, Botetourt County, City of Salem and City
of Roanoke was a milestone for the region to commit to work together on important
economic development projects and share in the revenue as well.
Council Members Ferris and Bestpitch commended the efforts for more regional
cooperation and engaging in regional projects.
There being no further questions and /or comments by the Council Members,
Ordinance No. 39781 - 102113 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
VIRGINIA LOCAL DISABILITY PROGRAM: The City Manager submitted a
written communication recommending adoption of a resolution making the irrevocable
election deeming the City a non - participating employer of the Virginia Local Disability
Program.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following resolution:
( #39782 - 102113) A RESOLUTION confirming the City of Roanoke's irrevocable
election not to participate in the Commonwealth of Virginia's Virginia Local Disability
Program.
(For full text of resolution, see Resolution Book No. 76, page 420.)
Vice -Mayor Rosen moved the adoption of Resolution No. 39782 - 102113. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
529
STREETS- FLOODS - EASEMENTS - SEWERS AND STORM DRAINS- WATER:
The City Manager submitted a written communication recommending authorization to
convey to the Western Virginia Water Authority a permanent sanitary sewer easement
over 3303 Garst Mill Road, S. W., to resolve a flood damaged sanitary sewer main and
permanent waterline easements along the east side of Garden City Boulevard to
support the relocation of the water treatment facility at 3303 Garst Mill Road.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following ordinance:
( #39783 - 102113) AN ORDINANCE authorizing the conveyance of a permanent
sanitary sewer easement over City -owned property located at 3303 Garst Mill Road, S.
W., designated as Roanoke Tax Map No. 5030214, to the Western Virginia Water
Authority, and the conveyance of permanent waterline easements across City -owned
properties located on the east side of Garden City Boulevard, designated as Roanoke
Tax Map Nos. 4360403, 4360404, 4360502, 4360504, 4360516 and 4360517, to the
Western Virginia Water Authority, all such easements subject to the prior approval of
the Federal Emergency Management Agency (FEMA) and the Virginia Department of
Emergency Management (VDEM), upon certain terms and conditions; and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 421.)
Vice -Mayor Rosen moved the adoption of Ordinance No. 39783 - 102113. The
motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
BUDGET - JEFFERSON CENTER - VIRGINIA TRANSPORTATION MUSEUM -
CAPITAL CONTRIBUTION: The City Manager submitted a written communication
recommending authorization to enter into capital contribution agreements with the
Virginia Museum of Transportation and Jefferson Center Foundation, respectively.
(For full text, see communication on file in the City Clerk's Office.)
530
Council Member Ferris offered the following ordinance:
( #39784 - 102113) AN ORDINANCE authorizing the City Manager to enter into an
Agreement between the City of Roanoke and Virginia Museum of Transportation, Inc.,
for distribution of funds for capital improvements at the Transportation Museum; and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 422.)
Council Member Ferris moved the adoption of Ordinance No. 39784 - 102113.
The motion was seconded by Council Member Bestpitch.
In response to a request from Council Member Ferris to provide an overview of
the budget items, the City Manager advised that the Jefferson Center was a City -owned
facility although it was managed by the Jefferson Center Foundation and a portion of
the funds would create an endowment to sustain funding to maintain the facility. He
also noted that the Virginia Museum of Transportation received a challenge from Norfolk
Southern Corporation to provide $1 million in funding if the local governments
committed to funding and through the budget process each would receive $100,000.00
when they have matching funds in place for the next 5 years.
. I
There being no further questions and /or comments by the Council Members,
Ordinance No. 39784 - 102113 was adopted by the following vote: 4
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
Council Member Ferris offered the following ordinance:
( #39785 - 102113) AN ORDINANCE authorizing the City Manager to enter into an
Agreement between the City of Roanoke and Jefferson Center Foundation, LTD., for
distribution of funds for capital improvements at the Jefferson Center; and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 423.)
531
Council Member Ferris moved the adoption of Ordinance No. 39785 - 102113.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
COMMENTS BY CITY MANAGER.
The City Manager offered the following comments:
Arts and Cultural Community
• Roanoke Summit Toward a Creative Healthy Sector will be held on
October 30 at the Virginia Tech Carilion School of Medicine. Admission
is free and speakers will be brought in from Missouri and Utah.
Main Library Renovation
• To begin on Monday October 28.
• The main library will be closed and the staff and resources will be
moved to the branch libraries.
• The first floor and mezzanine will be renovated and will have
self- checkout, flexible rooms, children's mezzanine with a slide down to
the main area, family restrooms, children's reading area, expanded
youth services department and a deck that opens up on to Elmwood
Park.
Past Weekend Events
• Saturday morning Heart Walk.
• 300 in attendance in pink at Zumba for a Cause.
• Crime Prevention Day with police and fire vehicles present for children
to explore.
• GO Outside Festival with 10,000 attendees and 20 percent more
vendors.
• Elmwood Park Ribbon Cutting with 1,500 in attendance.
"rA
REPORTS OF COMMITTEES:
BUDGET - SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of funds for various educational programs; and the
Director of Finance submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following budget ordinance:
( #39786 - 102113) AN ORDINANCE to appropriate funding from the Federal and
Commonwealth government grants for various educational programs, amending and
reordaining certain sections of the 2013 - 2014 School Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 424.)
Vice -Mayor Rosen moved the adoption of Budget Ordinance No. 39786 - 102113.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
OATHS OF OFFICE - ECONOMIC DEVELOPMENT AUTHORITY: Vice -Mayor
Rosen offered the following resolution reappointing Vickie H. Bibee as a Director of the
Economic Development Authority for a term of four years ending October 20, 2017:
( #39787 - 102113) A RESOLUTION reappointing a Director of the Economic
Development Authority of the City of Roanoke to fill a four (4) year term on the Board of
Directors.
(For full text of resolution, see Resolution Book No. 76, page 426.)
533
Vice -Mayor Rosen moved the adoption of Resolution No. 39787 - 102113. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
OATHS OF OFFICE - ECONOMIC DEVELOPMENT AUTHORITY: Council
Member Bestpitch offered the following resolution reappointing Brian K. Redd as a
Director of the Economic Development Authority for a term of four years ending
October 20, 2017:
( #39788 - 102113) A RESOLUTION appointing a Director of the Economic
Development Authority of the City of Roanoke.
(For full text of resolution, see Resolution Book No. 76, page 426.)
Council Member Bestpitch moved the adoption of Resolution No. 39788 - 102113.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
NATIONAL LEAGUE OF CITIES: Council Member Ferris offered the following
resolution designating Council Member Anita J. Price as the Voting Delegate for the
Annual Business Meeting of the National League of Cities on Saturday, November 16,
2013, in Seattle, Washington:
( #39789 - 102113) A RESOLUTION designating a Voting Delegate for the Annual
Business Meeting of the National League of Cities.
(For full text of resolution, see Resolution Book No. 76, page 427.)
534
Council Member Ferris moved the adoption of Resolution No. 39789 - 102113.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
Council Member Bestpitch commented on the success of the Super Hero Race
held over the weekend. Council Member Lea announced that on Saturday, October 26,
at 9:30 a.m., faith -based organizations would lead a Prayer Walk at Melrose Park.
VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE. � -
At 3:26 p.m., the Mayor declared the Council meeting in recess for a Closed
Meeting to be held in the Council's Conference Room, Room 451, Noel C. Taylor
Municipal Building; and to be reconvened at 7:00 p.m., in the Council Chamber.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Bowers presiding.
PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris,
Sherman P. Lea, Anita J. Price, Court G. Rosen, David B. Trinkle, and Mayor David A.
Bowers -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor Bowers.
535
The Pledge of Allegiance to the Flag of the United States of America was led by
Boy Scout Troop 17 and Cub Scout Wolf Den Pack 17, sponsored by St. John's
Episcopal Church.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT -BOY SCOUTS OF AMERICA: The Mayor
recognized members of Boy Scouts of America for achieving the Scout's highest
advancement honor and presented the Eagle Scouts with City lapel pins.
PUBLIC HEARINGS:
STREETS AND ALLEYS: Mayor Bowers advised that inasmuch as Nathan
Tuning, Chairman of the Board of Trustees, Pilgrim Baptist Church, was unable to be
present at the 2:00 p.m., session in connection with a public hearing on a request of the
Pilgrim Baptist Church Board of Trustees to amend Ordinance No. 38708 - 011910
adopted by City Council on January 19, 2010 in order to provide additional time to meet
all proffered conditions pertaining to vacation of an alley off of 8th Street, N. W., the
matter was again before the body.
The City Manager submitted a written report recommending amendment and
reordainment of Ordinance No. 38708 - 011910, permanently vacating, discontinuing and
closing an alley off of 8th Street, N. W., adjacent to parcels bearing Official Tax Map No.
2032001, 2030801 and 2030803 to provide additional time to meet all conditions for the
closure to become effective November 30, 2013.
(For full text, see report on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following ordinance:
( #39790 - 102113) AN ORDINANCE amending and reordaining Ordinance No.
38708- 011910, permanently vacating, discontinuing and closing, an alley off of 8th
Street, N. W., adjacent to parcels bearing Official Tax Map Nos. 2032001, 2030801 and
2030803, under certain conditions, to extend the time period to November 20, 2013, in
which to satisfy certain conditions of Ordinance No. 38708 - 011910; and dispensing with
the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 428.)
Vice -Mayor Rosen moved the adoption of Ordinance No. 39790 - 102113. The
motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, the Mayor declared the public hearing closed.
536
Nathan Tuning, Chairman, Board of Trustees, Pilgrim Baptist Church appeared in
support of the amendment.
There being no questions and /or comments by the Council Members,
Ordinance No. 39790 - 102113 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers -7.
NAYS: None -0.
BONDS - BUDGET - CAPITAL IMPROVEMENTS: Pursuant to instructions by the
Council, the City Clerk having advertised a public hearing for Monday, October 21, 2013
at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposed adoption
by the Council of a resolution authorizing the City to contract a debt and issue general
obligation public improvement bonds of the City in the principal amount of not to exceed
$1,900,000 for the purpose of financing the costs of the acquisition, construction,
reconstruction, improvement, extension, enlargement, equipping, rehabilitation and
repair of the Regional Center for Animal Control and Protection project (the " RCACP
Project ") on behalf of the City of Roanoke, the County of Botetourt, the County of
Roanoke and the Town of Vinton (including refinancing existing indebtedness incurred
with respect to the RCACP Project), the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, October 7, 2013 and Monday, October 14, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The Director of Finance submitted a written report recommending adoption of a
resolution to authorize issuance of the debt, not to exceed $1.9 million.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #39791 - 102113) A RESOLUTION authorizing the issuance of not to exceed
one million nine hundred thousand dollars ($1,900,000.00) principal amount of General
Obligations of the City of Roanoke, Virginia, in the form of General Obligation Public
Improvement Bonds of such city, for the purpose of financing the costs of the
acquisition, construction, reconstruction, improvement, extension, enlargement,
equipping, rehabilitation and repair of the Regional Center for Animal Control and
Protection project on behalf of the City of Roanoke, the County of Botetourt, the County
of Roanoke and the Town of Vinton (including refinancing existing indebtedness
incurred with respect to such project).
(For full text of resolution, see Resolution Book No. 76, page 430.)
537
Council Member Trinkle moved the adoption of Resolution No. 39791 - 102113.
The motion was seconded by Vice -Mayor Rosen.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, the Mayor declared the public hearing closed.
There being no questions and /or comments by the Council Members,
Resolution No. 39791 - 102113 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers -7.
NAYS: None -0.
CITY CODE - STORMWATER UTILITY FEE: Pursuant to instructions by the
Council, the City Clerk having advertised a public hearing for Monday, October 21, 2013
at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal to
consider an ordinance creating a stormwater utility, pursuant to the provisions of
Section 15.2 -2114, Code of Virginia (1950), as amended, the matter was before the
body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, October 4, 2013, and Friday, October 11, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Attorney submitted a written communication recommending adoption of
an ordinance regulating stormwater as a utility within the City of Roanoke.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
"AN ORDINANCE adding a new Chapter 11.5, Stormwater Utility, to the Code of
the City of Roanoke (1979), as amended; authorizing the City Manager to take
appropriate actions to facilitate an effective transition and implement the Ordinance;
providing for effective dates; and dispensing with the second reading by title of this
Ordinance."
Council Member Ferris moved the adoption of the Ordinance. The motion was
seconded by Vice -Mayor Rosen.
538
The City Manager advised that the process began in 2004 as the City was
looking at better ways to address stormwater and many cities around the country were
considering creating a utility. He noted that beginning in 2014 the City would be under
new regulations from the Environmental Protection Agency and by creating the utility it
would address both the $70 million backlog of flooding projects and the new regulations.
He further advised that 9 of 12 watersheds in the area were impaired and 6 to
such a degree that it must be actively shown how pollutants entering the watershed
were reduced. He pointed out that the goal was to remove all nine watersheds from the
impaired list by 2025; and that the City of Roanoke was the largest City in the
Commonwealth without a utility in place - -both Charlottesville and Lynchburg have
implemented utilities.
Mayor Bowers inquired as to the implementation date of the stormwater utility
program; whereupon, the City Manager replied that if the ordinance was adopted the
program would be implemented as July 1, 2014, but the fee would be adopted by a
separate ordinance.
In response to an inquiry from Council Member Trinkle regarding the utility fee,
the City Manager advised that the fee would be the lowest fee adopted in Virginia.
Council Member Trinkle further inquired if revenue from the utility could be used
solely for stormwater purposes; whereupon, the City Manager replied in the affirmative.
The Mayor then inquired if there were persons present wishing to speak on the
matter; whereupon, the following individuals appeared before the Council:
Tom Carr, Joyce Waugh, Susan Williams, M. Rupert Cutler, David Perry, Wendy
Jones, James Chambers, Roger Malouf, Dan Cullather, Mark Burton, Dan Crawford, Bill
Tanger and Ronald Poff.
(See copies of some of the citizen comments on file in the City Clerk's Office.)
There being no further speakers, the Mayor declared the public hearing closed.
Following in -depth discussion of the matter, the City Manager advised that every
property, including City -owned properties, with impervious surfaces were susceptible to
the fee based on 500 square foot units, for example, an undeveloped lot without an
impervious surface would not be subject to the fee. He explained that it was a federal
mandate to have a program or method in place to clean up the rivers and some
governments have been fined for ultimately taking no action.
Given the comments shared by the speakers, the Mayor suggested that the
q
mater be carried over r for further discussion at a future Council meeting in order for the
citizens' comments to be reviewed and considered by City staff.
�r�J
Following additional comments from the Members of Council, Council Member
Lea offered a motion to table adoption of the ordinance until a date certain. The motion
was seconded by Council Member Price and unanimously adopted.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
Theresa Gill - Walker appeared before the Council and thanked the Council for
their support of the Stop the Violence event which had over 100 attendees.
COUNCIL: With respect to the Closed Meeting concluded prior to the 7:00 p.m.
session of Council, Council Member Price moved that each Member of City Council
certify to the best of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers -7.
NAYS: None -0.
There being no further business, at 8:41 p.m., the Mayor declared the meeting in
recess to be reconvened on Friday, October 25, 2013, at 8:30 a.m., at the Higher
Education Center, Room 206 -B, 108 North Jefferson Street, S. W., for a Council
Strategic Planning Work Session.
The Council meeting reconvened on Friday, October 25, 2013, at 8:30 a.m., at
the Higher Education Center, Room 206 -B, 108 North Jefferson Street, S. W., for a
Council Strategic Planning Work Session, with Mayor David A. Bowers presiding.
PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris,
Sherman P. Lea, Anita J. Price, Court, G. Rosen, David B. Trinkle, and Mayor David A.
Bowers -7.
ABSENT: None -0.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
C Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
540
OTHERS PRESENT: R. Brian Townsend, Assistant City Manager for Community
Development; Sherman M. Stovall, Assistant City Manager for Operations; Amelia
Merchant, Director, Management and Budget; Michael Shockley, Budget Administrator;
Cecelia T. Webb, Assistant Deputy City Clerk; and Gwin Ellis, Organizational Learning
and Development Coordinator.
Mayor Bowers welcomed everyone to the Planning Work Session. He stated the
purpose for the session and called upon Amelia Merchant for presentation.
The following items were highlighted and discussed.
Aaenda
8:30 — 8:45
8:45 — 9:00
9:00 — 10:00
10:00 — 10:15
10:15 — 10:45
10:45 -11:15
11:15 — 11:30
11:30 — 12:00
12:00 — 12:30
12:30 — 1:15
1:15 -1:30
Call to Order /Comments
What We Hope to Accomplish
Priority Performance Indicator Results
Break
FY 2015 Services and Programs
5 Year Financial Plan
FY 2015 Priority Affirmation
Vision Statement
Lunch
FY 2015 Budget Development
• Strategic Issues
• Capital Planning
• Compensation /Affordable Care Act
• Citizen Engagement
• Timeline /Milestones
Wrap -Up
Amelia Merchant, Director, Management and Budget and Michael Shockley,
Budget Administrator, shared the following information:
We hope to accomplish....
• Priority Performance Indicator Results
• 5 Year Financial Plan
• FY 2015 Priority Affirmation
• Vision Statement
• FY 2015 Planning
— Strategic Issues
— Capital Planning
— Compensation /Affordable Care Act
— Citizen Engagement
— Timeline /Milestones
• FY 2014 Strategic Issues
• Next Steps
1
1
541
The Decade of Local Government - Robert J. O'Neill, Executive Director ICMA
• transparency
• engagement
• performance
• accountability
• trust
FY 2015 Budoet Development
• Strategic Planning Retreat
— October 25: Performance Indicator Results, 5 Year Financial Plan, FY
2015 Planning, FY 2014 Strategic Issues
Council Briefings:
— January 6: Local Tax Projection, Non - Discretionary Cost Increases,
Retirement, 5 Year Financial Plan
— February 3: Price of Government, Allocation to Priorities, Offers by
Priority, Capital Planning
— March 3: Ranked Offers by Priority, Capital Planning
— April 7: Balancing Strategies, Revenue Adjustments /Enhancements,
Capital Planning, Cash Funding for One -Time Expenses
— April 21: Presentation of FY 2015 Recommended Budget
— May 5: Budget Study
Priority Performance Indicator Results
Economy
Cuttrvate a thriving business environment and innovative worklorce opportamtusto
ensure the prosperity&our community.
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Development Promotion .ca7 RV
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Economy
• Annual Tax Base
— Assessed Value of Real Estate Property
— Sales Tax Receipts
— Business /Professional /Occupational Licenses (BPOL)
— Prepared Food and Beverage Tax
— Transient Occupancy Tax
542
Assessed Value of Real Property
Decreased ($69,603,440) or (1.0 %)
Billions
$682
$680
$678
$676
$674
$672
5670
S6Nt
FY 2011 FY 2012 FY 2013
Sales Tax Receipts Increased
$294,125 or 1.5%
Millions
$11169
$11140
$11120
$11100
$1680
$1669
$18.40
$162D
$1800
FY 2011 FY 2012 FY 2013
m
s
.. w1
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Business /Professional/
Occupational Licenses (BPOL)
Increased $339,056 or 2.7%
Millions
$IZ60
$1240
$1220
$1Z00
$11.80
$11.61)
$11.40
$11.211
FY 2011 FY 2012 FY 2013
Prepared Food and Beverage Tax
Increased $577,491 or 4.7%
Millions
$13.00
$1Z5D
$11Z00
$11.50
S11. 0D
$1050
12
FY 2011 FY 2012 FY 2013
Note: Excludes 2% Prepared Food Tax decticetedto Roanoke Cly Public
Schools
u
Transient Occupancy Tax
Increased $223,284 or 7.4%
Millions
$325
$320
$315
$310
$305
$300
$Z95
$Z90
$2115
$Z00
$Z75
�w FY 2011 FY 2012 FY 2013
r N.tt: [N�GEJ Ie...I a ne cs p Nll, Jar. t.Mu
14
543
544
Economy (continued)
• Marketing & Brand Awareness
• Roanoke was named Second Place in the Digital Cities Survey
(75,000 - 125,000 population class). The city has been recognized
in the top 10 for 13 straight years.
• Roanoke's Department of Public Works won the 2012 Safe and
Sustainable Snow- fighting Award from the Salt Institute for
excellence in environmental consciousness and effective
management in the storage of winter road salt.
• The National Complete Streets Coalition —an official program of
Smart Growth America — recognized the City of Roanoke's
Complete Street Policy as one of the nation's leading examples of
safe, smart transportation policy according to its recent nationwide
analysis.
Harvard's Ash Center for Democratic Governance and Innovation
recognized the City of Roanoke's initiative— to apply Quick
Response (QR) codes to permit placards for new building activity —
as one of 111 innovative government initiatives for its 2012 Bright
Ideas in Government cohort.
Education
Foiteran environnxmTOrfifelonglearning waicaencompassescradfe to career
and beyond tamagaraaredmrvices and commmrayinvokemeat.
�5
Education
• Percent of children who meet PALS benchmarks
• Graduation Rate
• Participants involved in programs that support post- secondary education
• Participants in Adult Learning Programs
Early
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Education
• Percent of children who meet PALS benchmarks
• Graduation Rate
• Participants involved in programs that support post- secondary education
• Participants in Adult Learning Programs
C
Percent of children who meet PALS
benchmarks increased by 9.5%
Fall 2010 to Fail 2011 to Fall 21112to
Spring 2011 Spring 2012 Spring 2013
Is
Graduation Rates increased
by 3.9%
2000 2010 2011 2012 2013
U
Participants involved in programs that
support post- secondary education
City students participating in CCAP Program
FY 211112 FY 2013
1 20
545
546
Participants involved in programs that
support post- secondary education
City residents taking courses through the Roanoke Higher
Education Center increased by 0.7%
2,000
4000
s,m0
4,000
3,000
z.m0
1,000
FY 2012 FY 2013
Participants in Adult Learning
Programs Increased by 36.8°
FY 2011 FY 2012 FY 2013
Good Gogernment
F nde eHechive government wbxcd maximizes reswroes to ensure open , responsive,
and mnovative service to the commonRy,
High 11MERCiert& .eRaxe411alagea
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23
Good Government
Internet based services available to the public
• Recognition for Financial Excellence
• Funding of Reserves
• Employee Turnover Rate
• Local /Regional Collaboration
Internet Based Services Available
to the Public Increased
FY2011 FY 2012 FY 2013
25
Recognition for Financial Excellence
• Excellent Bond Ratings
• Certificate for Achievement for Excellence in Financial Reporting
• Distinguished Budget Presentation Award
• Funding of Reserves
Employee Turnover Rate
10.40%%
10.20%
10.00%
9®%
A® %-
9.40%
&20%
9.00%
J
CY 2010 CY 2011 CY 2012
27
547
Local /Realonal Collaboration
• Radio system
• Transient Occupancy tax adjustment for CVB Marketing
• Police Academy
• Broadband Authority
• Economic Development Authority
Human Senwes
Faatera caring eomm�mRytRRatuh'ata regimalattl colhborativeapproacR
waieAOneonragbese f/sn0'leiweywAlN provietingameiafes /eynet to citAam
waen theyaro nnoatvalnerabk.
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Human Services
• Unemployment Rate
• Poverty Rate
• Homelessness Rate
• Supplemental Nutrition Assistance Program (SNAP) Recipients
• Temporary Assistance to Needy Families (TANF) Recipients
0 4%
02%
110%
7.8%
7.6%
7.4%
7.2%
7.0%
&0%
6.6%
Unemployment Rate
'.Ally 2011 'July 2012 'July 2013
I
C
Poverty Rate decreased by 2.9%
229%
220'%
21.5%
21.0%
269%
260%
169%
19.0%
CY 8100 CY 8H0 CY 2011
u
Homelessness Rate decreases by 6%
(Winter Point -in -Time Count and
Shelter Survey Report)
CY 2011 CY 2012 CY 2013
33
Supplemental Nutrition Assistance Program
(SNAP) Recipients Increased 5.9%
'May 2011 'May 2012 'May 2013
549
550
Temporary Assistance to Needy Families
(TANF) Recipients decreased 7.9%
'May 2011 'May 2012 'May 2013
35
6rtrastructure
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Infrastructure
• Improve environment for future generations
• Maintained /increased planned funding in 5 -Year Capital Improvement Program
for storm water, curb, gutter and sidewalks, bridges
Improve environment for future generations
• City team graduated from Virginia Tech's Environmental and Sustainability
Management system institute
• LED traffic signal replacements: reduced kWh by 79%
• Obtained rating of VEEP E3 from Department of Environmental Quality for the
Public Works Service Center
• Designated as Bicycle- Friendly Community
• 8.8% reduction in community greenhouse gas emissions
• 15.4% reduction in municipal greenhouse gas emissions
551
Maintained /increased planned funding in 5-
Year Capital Improvement Program
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• Code Violations
• Number of individuals participating in the Municipal Volunteer Program
• Number of individuals utilizing recreational and cultural programs and facilities
• Percentage of home ownership
• Parks & Recreation accreditation
552
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e.m0
2,000
O,mO
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4,000
3,000
$000
1,000
0
FY 2011 FY2012 FY 2013
42
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increased 2.1%
29111
2,000
1,910
1,000
500
0
FY 2011 FY 2012 FY 2013
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and cultural programs and facilities
200,000
180 ,000
160,000
140,900
120,000
100000
80,000
60,000
40,000
20,000
0
FY 2011 FY 2012 FY 2013
L
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facilities and
ro rams
44
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FY 2011 FY2012 FY 2013
42
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Municipal Volunteer Program
increased 2.1%
29111
2,000
1,910
1,000
500
0
FY 2011 FY 2012 FY 2013
Number ofindividuals utilizing recreational
and cultural programs and facilities
200,000
180 ,000
160,000
140,900
120,000
100000
80,000
60,000
40,000
20,000
0
FY 2011 FY 2012 FY 2013
L
❑Librnry progrnrrs
■Pads & Reveati0n
facilities and
ro rams
44
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decreases by 2.5%
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580%
57.0%
50.0%
550%
54.0%
53.0%
520%
51.0%
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46
Accreditation Achievement
• Parks & Recreation attained re- accreditation
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• Crime Rates
• Value of property lost from crime, fire and other events
• Accreditation achievement
553
554
Crime Rates decreased 26.4%
from peak year
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so
20
60
50
40
30
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10
0
CY 2005 CY 2112
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fire and other events
Millions
FY 2011 FY 2012 FY 2013
Accreditation Achievement
• Police
• Fire
• E -911
• Jail
• Building Inspections
FY 2014 Services and Proorams
• 911 Emergency Call Center
• Emergency Medical Services and Rescue
• Police Service
• Fire Protection Services
• Weekly Trash Collection
❑Fire Loss
■ Crime Loss
50
Q
11
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N
FY 2011 FY 2012 FY 2013
Accreditation Achievement
• Police
• Fire
• E -911
• Jail
• Building Inspections
FY 2014 Services and Proorams
• 911 Emergency Call Center
• Emergency Medical Services and Rescue
• Police Service
• Fire Protection Services
• Weekly Trash Collection
❑Fire Loss
■ Crime Loss
50
Q
555
• Removal of Snow and Ice from City Streets
• Public Library Services and Programs
• Street Lighting
• Street Paving, Maintenance and Repair
• Valley Metro Bus Transportation Services
• Bi- Weekly pick -up of large trash items and brush
• Efforts of the City to improve the quality of housing in the City
• Recycling
• Transportation planning for traffic
• Animal Control
FY 2015 Services and Programs
Service and Program Adjustments?
5 Year Financial Plan
• Strategic Planning Tool
• Advance discussion of revenue and expenditure issues
• Identifies a possible fiscal gap to be closed each year during budget
development
Example 5 Year Financial Chart
$300.0001000
$290.000.000
$260.000.000
$270.000.000
$260.000.000
$250.000.000
$240.000,DDD
FY 2014 FY 2015 FY 2016 FY 2017 FY 2016
Revenue
—Expense
57
The 5 Year Financial Plan Development Process
• Inputs:
— Determine assumptions on revenue growth and expenditure growth
— Manual exceptions
— External influences and opportunities
— Debt assumptions
— Capital goals
556
• Output:
— Framework for discussion and use as a planning tool
• Discussion
Timeframe
• FY 2015 budget development
• 5 Year Financial Plan Workshop — January 6th
• April 7th Briefing
• Inclusion in the FY 2015 budget document
City of Roanoke
Priorities
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Gwin Ellis, Organizational Learning and Development Coordinator, presented the
proposed Vision Statement to the Council and shared the following information:
Proposed Vision Statement
The City of Roanoke is a safe, caring and economically vibrant community in which to
live, learn, grow, work, and play.
Following discussion of the proposed Vision Statement, the Mayor advised that it
was the consensus of the Council to remove the word grow and replace it with the word
prosper to complete the Vision Statement.
The Director of Management and Budget continued with the presentation:
FY 2015 Strategic Issues
• Capital Improvement Program
• Commonwealth of Virginia — revenue impacts
• Employee Compensation
— 5% behind the local market in FY13
• FY 2015 Health Insurance costs (reform)
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Gwin Ellis, Organizational Learning and Development Coordinator, presented the
proposed Vision Statement to the Council and shared the following information:
Proposed Vision Statement
The City of Roanoke is a safe, caring and economically vibrant community in which to
live, learn, grow, work, and play.
Following discussion of the proposed Vision Statement, the Mayor advised that it
was the consensus of the Council to remove the word grow and replace it with the word
prosper to complete the Vision Statement.
The Director of Management and Budget continued with the presentation:
FY 2015 Strategic Issues
• Capital Improvement Program
• Commonwealth of Virginia — revenue impacts
• Employee Compensation
— 5% behind the local market in FY13
• FY 2015 Health Insurance costs (reform)
> y
I
557
— Potential impact of +$1.5 million in budgeted cost
— Employer share of insurance for employees currently not insured by any
carrier
• Operating Capital — Fleet Replacement, Technology, Capital Building
Maintenance, Street Paving
• Regionalism
• Stormwater
— 3 Year Phase -in
• Aging Population
• Other Strategic Issues?
Capital Improvement Program
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Capital Improvement Projects Discussed But Not Included
• Fire Facility Improvements - $16M
• Roanoke City Public Schools - $3.5M
• Civic Center - $2.5M
• Parks & Recreation Master Plan - $1.5M
• Streetscapes - $1.OM
• Passenger Rail Station
Federal & State Fundina Opportunities
• State revenues increasing overall
— Transportation bill - new revenues, over time
• Little impact on street maintenance funding
• Some transit operating funding
• Funding for passenger rail
— HB 599 funding should increase
• Federal Marketplace Fairness Act
— Sales tax from online transactions
89
558
Federal & State Funding Concerns . .
• Two important local taxes at risk of elimination:
— Business and Professional Occupational License Tax (BPOL)
• FY13 revenue $13M; 5% General Fund
• Virginia First Cities Study:
— 63% businesses pay < $100 BPOL (Roanoke 72% <$50)
— 2% businesses pay 53% BPOL (Roanoke 2% pay 52 %)
— Average per license $1,750 (Roanoke $1,400)
— Machinery & Tools Tax
• Component of Personal Property Tax
• FY13 revenues $3M; 1% General Fund
• Significant to some VA communities
Operating Capital
Employee Compensation
• Pay Raise History:
— FY 2014: 3% (includes 1 % RHSA)
— FY 2013: 3%
— FY 2012: 0%
— FY 2011: 0%
— FY 2010: 0%
— FY 2009: 2%
• Stipend:
— FY 2011: $1000 /employee paid in June 2011
— FY 2012: $1000 /employee paid in November 2011
• 193 positions eliminated since FY 2007
• Average pay is 5% behind the local market (FY 2014 planning figure)
• Cost of 1 % pay increase = $760,000 (FY 2014 planning figure)
• Retirement
— FY 2015: Employees contribute 5% to retirement
0
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Employee Compensation
• Pay Raise History:
— FY 2014: 3% (includes 1 % RHSA)
— FY 2013: 3%
— FY 2012: 0%
— FY 2011: 0%
— FY 2010: 0%
— FY 2009: 2%
• Stipend:
— FY 2011: $1000 /employee paid in June 2011
— FY 2012: $1000 /employee paid in November 2011
• 193 positions eliminated since FY 2007
• Average pay is 5% behind the local market (FY 2014 planning figure)
• Cost of 1 % pay increase = $760,000 (FY 2014 planning figure)
• Retirement
— FY 2015: Employees contribute 5% to retirement
0
559
Affordable Care Act
• Affordable Healthcare Act
- Medical Insurance coverage for Part -Time Employees
• Effective January 1, 2014
- Headcount Tax
• $3 for each covered individual
Reinsurance Program
• $63 per covered individual per year
• Effective January 1, 2014
• Effective for 3 calendar years (FY 2014, 2015, 2016, 2017)
Medical insurance coverage for employees currently not participating in City
health plan
Effective January 1, 2014
Citizen Engagement
• Prior Citizen Engagement Methods:
- Public Hearings
- Public Meetings
• City Hall Without Walls
- Focus Group
- Survey /Blog
- Citizen Budget Engagement Team
- Budget Academy
• FY 2014 -2015 Approach
- RNA
- Leadership College
FY 2015 Budget Development Timeline
• Council Briefings:
- January 6: Local Tax Projection, Non - Discretionary Cost Increases, 5 Year
Financial Plan
- February 3: Price of Government, Offers by Priority, Capital Planning
- March 3: Offer Status Update, Capital Planning
- April 7: Balancing Strategies, Revenue Adjustments/ Enhancements, Capital
Planning, Cash Funding for One -Time Expenses
- May 5: Budget Study
FY 2015 Budget Development Milestones
• April 21 - Presentation of FY 2015 Recommended Budget
• April 24 - Budget Public Hearing
• May 12 - FY 2015 Budget Adoption
Wrap -Up
• Accomplishments for the day
• Follow -Up Commitments
560
There being no additional questions and /or comments by the Council, Mayor
Bowers expressed appreciation to the City staff on their hard work.
There being no further business, the Mayor declared the recessed meeting
adjourned at 12:48 p.m.
APPROVED
ATTEST:
Stephanie M. Moon, MMC
City Clerk
David A. Bowers
Mayor
..
561
ROANOKE CITY COUNCIL - REGULAR SESSION
November 4, 2013
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
November 4, 2013, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia,
with Vice -Mayor Court G. Rosen presiding, pursuant to Chapter 2, Administration,
Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings,
Rule 1, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution
No.39695- 070113 adopted by the Council on Monday, July 1, 2013,.
PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price
(arrived late), David B. Trinkle, William D. Bestpitch, and Vice -Mayor Court G. Rosen -6.
ABSENT: Mayor David A. Bowers -1.
Vice -Mayor Rosen declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
' Moon, City Clerk.
ITEMS RECOMMENDED FOR ACTION:
COUNCIL: A communication from Mayor David A. Bowers requesting that
Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the Mayor
as above described. The motion was seconded by Council Member Lea and adopted
by the following vote:
AYES: Council Members Ferris, Lea, Trinkle, Bestpitch, and Vice -Mayor
Rosen -5.
NAYS: None -0.
(Mayor Bowers was absent and Council Member Price arrived late.)
6..
562
COUNCIL: A communication from Council Member Anita J. Price, Chairman,
Roanoke City Council Personnel Committee, requesting that Council convene in a
Closed Meeting to discuss a personnel matter, being the performance of a
Council- Appointed Officer, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950),
as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of Council
Member Price's as above described. The motion was seconded by Council Member
Trinkle and adopted by the following vote:
AYES: Council Members Ferris, Lea, Trinkle, Bestpitch, and Vice -Mayor
Rosen -5.
NAYS: None -0.
(Mayor Bowers was absent and Council Member Price arrived late.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
At 9:03 a.m., the Vice -Mayor declared the meeting in recess for a Legislative
Committee Meeting.
At 9:20 a.m., the meeting reconvened in the Council Chamber, Vice -Mayor
Rosen presiding and all Members of the Council in attendance, with the exception of
Mayor Bowers and Council Member Price.
Vice -Mayor Rosen called attention to the following briefings:
Franklin Road Bridge Replacement
Sherman M. Stovall, Assistant City Manager for Operations, explained that the
bridge program was the second largest expenditure category of the Capital
Improvement Program and was possible because of Council's proactive approach to
maintaining the City's infrastructure. He implied that replacement of the bridge spanning
the railroad tracks at Franklin Road was a significant challenge that was being led by
the City's Engineering Department, with the assistance of AECOM, a professional
management and technical support company hired by the City of Roanoke.
563
Owl
Mr. Stovall called on Rob Dean and Scott Hodge of AECOM, to provide an
update; whereupon, Mr. Dean indicated that the Franklin Road Bridge had been
identified as a high priority in the 2012 State of the Structures Report that overviews the
City's entire bridge inventory, adding that the morning's briefing was to provide the
vision for addressing the needs of the Franklin Road Bridge. He gave an overview of
the following PowerPoint:
Bridge Overview
• Fracture Critical Girders — No Redundancy
• Efficient use of material
• Minimal structure depth
• Maximum railroad clearance
i
564
Leaning of south abutment and wingwalls
Structural Steel Corrosion
Replacement Warranted
Service Life
Historical Perspective 7;iiIlllll"'11
_...._ R ANOKE
• Frar tin Road At -Grade Crossing of 15 Bridge Job
tracks
Begins Here
• Federal Program to eliminate crossings r N41. PwI
( WWAY B106E a. r�
• Franklin Road is Virginian 'c I w� y„�n.
Railmytoppdonty PIABSAPPRIIVED:
• Application made jointly by the
City and Virginian Railroad
Franklin Road Crossing To
• Construction began April 1936 Be Closed Monday MoRw g
(NewViaduel
Federal Fmula May Be Semed h Approved
For Bridge On Franklin Road : By Engineer
Scope: Complete Replacement
Current Planning Estimate:
$12,000,000
Schedule:
• Study Phase — Spring 2014
• Design Phase— Fall 2015
• Construction Phase -2016
t ;
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565
Study Phase
• Corridor Study
- Evaluate long -term needs
- Building on Neighborhood Pans
- Ensure Compatibility of Nev, Bridge
- Bridge width and configuration —
Corridor
• Bridge Replacement Study
- Evaluate Structure Alternatives
- Bridge width and configuration
- Traffic impacts
- Railroad Impacts y
- Recommended alternative _ ,
ROANOKE
Corridor Study Limits and Goals
Corridor Study Stakeholders
ROM,1400ji
N
• Between Elm Avenue and Brandon Avenue
• Consider All Users and Modes �� sir_
Stakeholder Engagement
- Interest in
-1
• Incorporate Previous Plans and Studies
corridor
- Interest In badge design
• Foster Stakeholder Engagement
- Interestincopstrucbonimpacts
ROANOKE
• Evaluate Long -term Needs
• C ty of Roanoke
• Ensure Compatibility of New Bridge
• Old Southwest Neighborhood
• Emergency Services C4IQILIl7N
• No construction planned at this time
t t '
• schools CLIN[C
• Parks and Recreation
• Norfolk Southern Rory
" :f
• Businesses
"'
• Commuters
NORFOLK
I -"`-
• Carillon wi
���
Corridor - North of Ex esswa .2010
Ix y ROANOKE
Old Southwest Neighborhood
ROANOKE
• Old Southwest Neighborhood
- Neighborhood Plan Goals
- OficesB Businesses
- Complete StreaLs Nat Accommodate NI
-
- Muhifamily Residential -
- Churches d Synagogue -
Modes
- Capadty Improvements Discouraged
- Many Hislonc Stiuclrres - _,._
- Preserve Store Curbs and Brick
- variable Tyd ®I Section 't
Sidewalks
Old Southwest
- Offset Intersections �aaa�
- Reduce Trarficspeed
_
- No Crosswalksor Bicycle Fadites
- Minimal Street Treas
- Pedesaian Saloy
- Improve Crossings
�—
ee
- Malor tnllities
- Penl Street Peas
- Minimal Storm Drainage
- Move Wailes Under ourul
- Galeweyto Oovwaown —'
��
•••
Corridor - South of Expressway
Corridor Study Goal : Typical Section win
R A
• Corridor Characteristics
- Bridge & Ramps
. ".
- Railroad
Vacant Lots & Empty Buildirgs
,
River
��r
ParksB Athletic Fields 'r
•y
•�s :a<.a 18Q1
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- Hotels
- Small Brsinesses
- Challenging Intersection Geometry
&Sight Distance ...
- Multiple Typical5ectll {
JA
_ •- _. ____.:. _ .^
- Transition Zone Lacking identity
� -_-
Corridor Study Update t
R ANOK
• Reviewed of previous studies, reports, and plans
• Surveyed and documentation of the corridor
• Coordination with City stakeholders
Bridge o Study
• Presentation to Old Southwest Neighborhood
• Develop design principles for corridor
• Define the streetscape components for new design
• Develop design alternatives for the streetscape
ROA N O KE
• Bridge width and configuration
Bridge Concept Study Goal=
Bridge Concept Study Goals
R
R AN K
Balance of competing objectives • Evaluate Alternative Bridge Cross Sections
• Hard Limits (RR Clearance, Pier Locations) • Evaluate Structure Alternatives
• Soft Limits (ROW Impacts, Highway Clearance) - Horizontal Alignments
• Project Aspirations (Character, Durability, Complete Streets) - Vertical Profiles
• Consideration for - Span configurations
- Ecorwmlrs
- Structure types
- TrafMimpaclsdudng Wmarttim - Materials
- ROW Impacts • Evaluate Traffic Impacts During Construction
- Gprlsvuaatley
- Publicsendmect
-FYWra malNalar¢e requirements � ���
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Norfolk Southern Railway
Old Southwest Neighborhood
NORFOLK
■w SOUTHERN
• Span Arrangement
• Structure Type and Depth
Cost
• Railroad impacts during construction
• Maintenance and Inspections
• Traffic impacts dunno construction
567
Bridge Concept Study • Stakeholders
City of Roanoke
- Replace Deficient Structure
- Minim¢e Dismplion to Us _
- Butlgetary LimllaUOns
- Low Mainterarrn and Durable
- Ae helics and Character
NS Railway
- Clearances to Tracks(tioc aVVticA)
-
Inn pacts to Operations n ConsWcllon
Properly Limits
- Stakeholders
Bridge Alternatives — Traffic Impacts
1. Construction in Two Stages on Existing Alignment
•i
Alternatives — Traffic Impacts
2. Build New Bridge on New Alignment
Alternatives — Traffic Impacts
2. Build New Bridge on New Alignment
Update
• Survey and mapping of site
• Coordination with City stakeholders and OSW Ino.
• Coordination with Norfolk Southern
• Coordination with utility owners
• Development and evaluation of bridge alternatives
• Preliminary bridge design for alternatives
2. Build New Bridge on Now Alignment
i. New Bridge on Existing Alignment
• DetourTrefgc
• Nelghborhood Streets
• Expressway Ramps
• Short-tens userimpact
• Lowest cost
(See copy of PowerPoint presentation on file in the City Clerk's Office.)
W"%
e
Discussion:
In reference to a comment that the Franklin Road Bridge was not posted, Council
Member Trinkle inquired as to its definition; whereupon, Mr. Dean explained that not
posted meant that the bridge could be used without weight or height restrictions, that
the bridge had once been rated as poor, but stabilization efforts had allowed the bridge
to be rated in the fair range and no immediate concerns for the safety of the public, and
that the bridge was rated on an annual basis.
Council Member Trinkle acknowledged that even though the pros and cons of all
options were being considered, he cautioned against encroachments on private
properties. He then inquired as to where funding for the bridge project would be
obtained; whereupon, Mr. Stovall advised that $21.25 million would come from a
combination of the City's Capital Improvement Program and State Revenue Sharing
over the next five years.
To address concerns as to public input regarding the project, the City Manager
remarked that there were plans to hold a public meeting to allow input from the
community, commuters, and all other stakeholders.
Council Member Lea acknowledged that it was important to plan for long -range
infrastructure maintenance and he was pleased that the City was encouraging a
proactive approach. Mr. Dean responded that a proactive approach would allow for a
controlled development instead of a reaction to an emergency collapse that would not
allow for adequate planning. The City Manager added that planned improvements
would provide an opportunity to accommodate bicycle and pedestrian traffic in a more
efficient manner.
As a resident of the Old Southwest Neighborhood and as a person who had
ridden a bicycle across the bridge on a number of occasions, Council Member Bestpitch
appreciated the fact that staff was seeking input from the neighborhood that was
sensitive to the historic nature of the design as well as pedestrians and others who
might utilize the bridge. He also expressed his long -time concern for the lack of regard
for the 25 mile per hour speed limit; and he inquired if there would be options to
implement traffic calming measures in the design. Mr. Dean advised that vehicular and
pedestrian safety were being well- thought -out, and traffic calming measures would
definitely be a part of the discussion.
W
570
Vice -Mayor Rosen inquired about the time frame for construction if the bridge
was built in the same alignment compared to building in a new alignment; whereupon,
Mr. Dean alluded that building on a different alignment would reduce the amount of time
that said portion of Franklin Road would be closed; however, the different alignment
would increase the overall length of time because of other factors. He explained that
building the bridge on the same alignment would offer a slight advantage with Norfolk
Southern Corporation inasmuch as the existing clearances would remain unchanged;
nonetheless, if a new alignment was to occur, Norfolk Southern would most likely
expect the bridge to span the entire distance, which would require taller beams that
would negatively affect clearances. He indicated that by doing work under the bridge
before the road is closed and using pre- fabricated materials, the build -in -place
alternative would be competitive with the other options.
Inquiring about the length of the span of the bridge, Vice -Mayor Rosen wondered
if there was a possibility of spanning all of the railroad tracks without using a pier in mid -
span; whereupon Mr. Dean replied that the technology did exist and that his company
had designed such structures in bigger cities. Unfortunately, the cost for such a
structure would likely be $6 to $8 million more than the current estimate and the
supports would be taller than neighboring structures.
Vice -Mayor Rosen asked if staff was confident in the $12 million budget estimate;
whereupon, Mr. Dean advised that if items such as right -of -way acquisitions and utility
relocations did not become exorbitant, the project should stay within the $12 million
budget.
Financial Policies Revisions:
The Director of Finance provided a brief background of the policies that had been
adopted in November 2010, with update in January 2012 to address terminology
changes. In addition, she noted that City staff and PSM Financial Management had
conducted a thorough review of the City's financial policies in the summer of 2013.
Kevin Roddy, Managing Director, PSM Financial Management, who works
closely with staff on various financial policies and assisted with the presentation, offered
the following:
Financial Policy Revisions — Reserve and Debt Management Policies:
• The Importance of Financial Policies
o Standard and Poor's ranks establishment of formalized financial
policies as one of the most important financial management best
practices
571
o Fitch Ratings includes policies on debt affordability and fund balances
as among the best financial management practices for government
issuers
o Moody's Investors Services cites fund balance policies and debt
planning that includes targets and maximum debt levels as two of six
critical components of strong municipal management
• Overview of Policy Changes
• Essential policy elements unchanged
• Reserve policies were updated to reflect passage of time and progress
on reaching the minimum funding levels for each reserve component
• Debt management policies were updated to address the use of
variable rate debt and derivatives products by the City of Roanoke
• Terms corresponding to updated policies were added to the Glossary
Unassigned General Fund Balance as a % of
General Fund Expenditures
The City met its ratio policy target of 10% in FY 2011,
5 years prior to goal of 2016.
•» 11.111% 14.1% +4.11
e�uVw�PSn.. us„nuf Ciev�a
�,NrPntsi�aFweees —eMLT
Debt Policy Targets
Net tax- suppodecl debt as a percentage 1.63 % 2.7]
of the total taxable assessed value will
not exceed 4%
Net tax- suppoded general obligation
debt service shall not exceed 10% of
General Fund expenditures
Not less than 60% of the outstanding tax -
supported debt will be re l within 10
years
:mIOYYW
9.90% 9.60%
(n Gumplu,r�e In COnrylian.e
79.6% 77.6%
m co.,,., oe 1. C na +.e
ROANO
ROANOI
Multi -Year Funding Plan
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(See copy of presentation on file in the City Clerk's Office.)
572
Referring to slide entitled "Multi -Year Funding Plan ", Council Member Bestpitch
questioned if the anticipated completion date for funding the Risk Management Reserve
had been adjusted due to the funding target for the Unassigned General Fund Reserve
being five years ahead of schedule; whereupon, Ms. Shawver answered that the target
date had been modified; but unfortunately the date had been extended due to an uptick
in self- insured liabilities that had occurred in 2012 that were tied to workers
compensation claims, and she hoped the City would reach its goal by FY2020.
He also inquired if five percent of each year's FY budget would be placed in the
Economic Downturn Reserve once funding had begun. Ms. Shawver advised that the
plan was to grow the Economic Downturn Reserve fund to five percent of the budget as
was done with the ten percent Unassigned Budget fund in order for the City to have an
additional five percent in reserve but it would take several years for the goal to be
accomplished.
In response for an explanation of the variable rate component and derivatives
policy by Vice -Mayor Rosen, Mr. Roddy commented that since there was never a policy
regarding the use of variable rates, one was added to address any future concerns.
Following -up on his request for an explanation, Vice -Mayor Rosen wondered how 20
percent had been determined as the ceiling for variable rate debt; whereupon, Mr.
Roddy said that financial rating agencies are uncomfortable when variable rate debt
start to exceed 20 percent; and therefore, the policy had been implemented so that
exposure in said area would be limited.
Vice -Mayor Rosen wondered if the thought process was the same for the policy
for limiting derivatives as the variable rate debt policy; whereupon, Mr. Roddy answered
in the affirmative. The City Manager noted that even though the City had not utilized a
variable rate debt or derivative strategy, staying silent as to their use was no longer
good enough and the City's Debt Policy would be strengthened by adding such a
statement to the policy.
Following comments regarding the briefings, the Vice -Mayor stated that all
remarks would be received and filed.
Stormwater Utility Update
Phil Schirmer, City Engineer, highlighted the following in connection with an
update on the Stormwater Utility Fee:
Summary of Public Hearing Comments
• Allocation of Revenue
• Revenue Estimates
• Fee Rate and Effective Date
• Credits - simplify for homeowners
• Appeal process
• Three year implementation schedule
• Where can I get assistance?
Education and Public Outreach
• Meetings with business and community groups
• My Roanoke
• RVTV
• Collaboration with neighboring jurisdictions
• Roanoke Valley Alleghany Regional Commission
• Publications
• Draft Ordinance — August 2013
• Impervious Surface - September 2013
• Credit Manual —August 2013
• City Council Briefings
•
October 2009
•
January 2010
•
April 2010
•
July 2011
•
September 2012
•
January 2013
•
July 2013
•
September 2013
MS
367 OuOalls
Asset value >
$300,000,000
Fa..
�s
573
574
Storm Drain Capital Proposed 5 Year Program
®
Projects •.
224 Projects
$76,091,000
Proposed Annual Stormwater Prooram
• Capital Projects - 75 %D
• Water Quality Compliance - 25%
• Increased Maintenance - 25%
• Proposed Fee Rate $0.90/500SF per month
• Proposed Effective Date July 1, 2014
Revenue Estimates
• Total Impervious Area 253,513,252
• Total Billing Units 507,027
Capital Projects
Water Quality
Compliance
Increase Maintenance
Administration and Billing
Total
Fee Rate Per 500 Square Feet
$.30
FY2015
$1,196,971.00
$ 228,162.00
$ 228,162.00
$ 172.000.00
$1,825,295.00
$.60
FY2016
$2,605,943.00
$ 456,324.00
$ 456,324.00
$ 132,000.00
$3,650,591.00
• Average Residential Fee - $5.76 per month
• Average Non - Residential Fee - $55.60 per month
$.90
FY2017
$3,974,914.00
$ 684,486.00
$ 684,486.00
$ 132.000.00
$5,475,886.00
Credits
• 10% for flood control and stream channel erosion
• 10% for Water Quality Benefits
• 5 %D additional for the above if it exceeds minimum requirements
• Credits for treating offsite runoff
• Retrofitting a property doubles credits
575
• Credits are capped at 50% of fee
• Residential
• Rain Garden $10Near Credit
• Rain Barrel $ 2Near Credit
o Cistern $10/Year Credit
• Vegetative Filter $10Near Credit
• Nutrient Management $10Near Credit
• Roof Drain to Vegetable areas $ 2Near Credit
• Porous Paving
• Commercial
Appeals
• Informal Process
• Formal Process
• Written request to the City Manager within 30 days of invoice is mailed
to property owner
• Error in measurement of impervious surface
• Parcel is exempt
o Mathematical errors
• Property owner identification is in error
• Approved credit incorrectly applied
• City Manager decision may be appealed to the Circuit Court
Questions
• Engineering Division 853 -2731
• engineerinq(airoanokeva.gov
(See copy of presentation on file in the City Clerk's Office.)
Discussion:
Council Member Bestpitch asked if the area covered by porous pavement would
be subtracted from the total square footage of impervious surface; whereupon, Mr.
Schirmer responded that porous pavement credits would be quantified in the final
version of the Stormwater Credit Manual, which credits would be dependent upon the
amount of square footage and method used.
Council Member Trinkle inquired if the residential credit for porous pavement
would be a fixed fee or a percentage; whereupon, Mr. Schirmer replied that the credit
would be a percentage of the total fee.
576
Referring to residential credits for porous pavement, Council Member Trinkle
questioned if it would be mathematically possible for residents to reach a 50 percent
reduction in the stormwater fee; whereupon, Mr. Schirmer responded in the affirmative,
and added that the goal was to populate a list of 50 things that homeowners could do to
reduce their stormwater fee assessment. He noted that the City wanted to include
information on how to best implement those suggestions.
Mr. Schirmer stated that as stormwater assessments were published, citizens
were welcome to contact the City's Engineering Department with questions and informal
requests for changes. He advised of the difficulties of calculating the square footage of
impervious surfaces from aerial photographs; however, miscalculations were being
corrected as soon as they were identified. He further advised that a formal process was
in place for use by citizens who were not satisfied with the Engineering Department's
assessment, adding that citizens would be able to file an appeal with the City Manager's
Office.. He said that if a resolution could not be reached through an appeal with the City
Manager, the matter could be appealed and heard in the Roanoke City Circuit Court. .
Council Member Bestpitch questioned how the funds generated by the Fee
would be distributed; whereupon, Mr. Schirmer indicated that 60 percent of the funds
would be designated for capital projects, 20 percent being designated for water quality
improvements, and the remaining 20 percent for maintenance.
Referring to residential credits for the stormwater assessment, Council Member
Bestpitch inquired if a citizen's fee would be reduced by $2.00 per year for each rain
barrel installed, whereby Mr. Schirmer responded in the affirmative.
Council Member Bestpitch stated that based on an average Stormwater Utility
Fee of approximately $70.00 per year, it should not be difficult for citizens to reach the
50 percent maximum relief amount; wherein, Mr. Schirmer replied that had been the
intention.
Noting that the appeals process made reference to appealing the Stormwater
Utility Fee for a parcel that was exempt, Council Member Bestpitch questioned who
would be exempt; whereupon, Mr. Schirmer explained that the only explicit exclusion
was the public street rights -of -way, and there would be limited exclusions for property
held by local and Federal agencies. He explained that the reason for the appeal
process for exempt property was if an owner believed he /she should be exempt, but
was not. Mr. Schirmer added that the Federal government would be required to pay the
Fee because they contribute to stormwater runoff.
Commenting that the Residential Stormwater Utility Fee credits would be capped
at 50 percent, Council Member Bestpitch thought that everyone should contribute since
the funds would be used to build and maintain the infrastructures, adding that a clean
environment and clean waterways benefit everyone.
577
Council Member Trinkle acknowledged there would be questions about the
administrative and billing costs of $172,000.00 the first year and he inquired how the
money would be allocated. Mr. Schirmer answered that certain software modifications
would be required in the first year causing the administrative costs to be higher than the
estimated cost of $132,000.00 in subsequent years. The City Manager pointed out that
the administrative fees would be approximately 4 percent of the total.
As extensive dialogue continued regarding the update on the Stormwater Utility
Fee, Council Member Price entered the meeting (11:00 a.m.).
Council Member Trinkle asked if the City greenways would be assessed a
Stormwater Utility Fee; whereupon, Mr. Schirmer advised that the physical location of
the greenway would determine whether a fee was assessed or not, noting that some
portions of the greenways are right -of -ways and some are easements.
Vice -Mayor Rosen asked how Stormwater Utility Fee would be collected if a
citizen paid the real estate portion of the billing statement but did not pay the
Stormwater Utility Fee and if a lien would be placed upon the property; whereupon, Ms.
Shawver responded that it was her understanding that application of the payment would
be first and the remaining portion would be applied to the Real Estate tax. She added
that the City Treasurer would have the usual means of collection available.
Referencing Council Member Lea's earlier comments regarding regional
cooperation, Vice -Mayor Rosen agreed that it was important for all of the neighboring
localities to work together and he had hoped Roanoke County would have implemented
a Stormwater Utility Fee at the same time as the City of Roanoke.. He also felt that it
was ironic for the Federal government to claim an exemption from the fee as the fee
was in response to Federal regulations.
Since real estate taxes were paid through mortgage escrows, Council Member
Bestpitch inquired how the Stormwater Utility Fee would be handled for those
individuals; whereupon, Ms. Shawver advised that the Stormwater Utility Fee would
become part of the escrow payment and that the City Treasurer had already contacted
many of the mortgage companies.
Following additional comments from the Council, Vice -Mayor Rosen mentioned
that the matter should move forward and be placed on the November 18 agenda for
consideration.
At 11:12 a.m., the Vice —Mayor declared the Council Meeting in recess for a
Closed Meeting to be held in the Council's Conference Room, Room 451, Noel C.
Taylor Municipal Building; and to be reconvened at 2:00 p.m., in the Council Chamber.
578
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Vice -
Mayor Court G. Rosen presiding.
PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price,
David B. Trinkle, William D. Bestpitch and Vice -Mayor Court G. Rosen -6.
ABSENT: Mayor David A. Bowers -1.
OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by The Reverend Maurita Wiggins, Pastor, Valley
Community Church Divine Science.
The Pledge of Allegiance to the Flag of the United States of America was led by
Vice -Mayor Rosen.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
POLICE DEPARTMENT: Rick Arrington, Department of Criminal Justice
Services, presented Police Chief Chris Perkins with a plaque in recognition of the Police
Department as a Certified Crime Prevention Community.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
CONSENT AGENDA
The Vice -Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately. He called attention to four requests for public hearings from the City
Manager.
CITY PROPERTY: A communication from the City Manager requesting that
Council schedule a public hearing for Monday, November 18, 2013, at 7:00 p.m., or as
soon thereafter as the matter may be heard, to consider a request from United
Methodist Community Outreach Program of Roanoke, a non - stock, not for profit
corporation, for tax exemption of personal property in the City located at 305 Mountain
Avenue, S. W., was before the body.
(See communication on file in the City Clerk's Office.)
579
Council Member Ferris moved that Council concur in the request of the City
Manager as above described. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch, and Vice -Mayor
Rosen -6.
NAYS: None -0.
(Mayor Bowers was absent.)
TAXES - ROANOKE GOSPEL OUTREACH: A communication from the City
Manager requesting that Council schedule a public hearing for Monday, November 18,
2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider a
request, from Roanoke Gospel Outreach Center, Inc., a non - stock, not for profit
corporation, for tax exemption of personal property in the City located at 9 Salem
Avenue, S. W., was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the City
r Manager as above described. The motion was seconded by Council Member Trinkle
L and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch, and Vice -Mayor
Rosen -6.
NAYS: None -0.
(Mayor Bowers was absent.)
CITY PROPERTY - PURCHASE /SALE OF PROPERTY: A communication from
the City Manager requesting that Council schedule a public hearing for Monday,
November 18, 2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, to
consider a request with regard to a proposed sale of City -owned property located at 802
Wiley Drive, S. W., identified as a portion of Official Tax Map No. 1130901, to conform
Council approval to the intent of the parties, was before the body.
(See communication on file in the City Clerk's Office.)
C
ME
Council Member Ferris moved that Council concur in the request of the City
Manager as above described. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch, and Vice -Mayor
Rosen -6.
NAYS: None -0.
(Mayor Bowers was absent.)
CIVIC CENTER - GLOBAL SPECTRUM: A communication from the City Manager
requesting that Council schedule a public hearing for Monday, November 18, 2013, at
7:00 p.m., or as soon thereafter as the matter may be heard, to consider the execution
of a Management Contract and Lease Agreement with Global Spectrum, was before the
body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the City
Manager as above described. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch, and Vice -Mayor
Rosen -6.
NAYS: None -0.
(Mayor Bowers was absent.)
OATHS OF OFFICE - TOWING ADVISORY BOARD: Report of qualification of
Joseph A. Wood as a member of the Towing Advisory Board for a one -year term of
office ending October 31, 2014.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Council Member Ferris moved that the report of qualification be received and
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch, and Vice -Mayor
Rosen -6.
NAYS: None -0.
(Mayor Bowers was absent.)
581
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
BUDGET - GRANTS- SHERIFF: The Honorable Octavia Johnson, City Sheriff,
submitted a written communication recommending acceptance and appropriation of
funds for the State Criminal Alien Assistance Program ( SCAAP) Reimbursement Grant
to be administered by the Bureau of Justice Assistance Office of Justice Programs in
conjunction with the U. S. Department of Homeland Security; and the City Manager
submitted a written communication concurring in the recommendation.
(For full text, see communications on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #39792 - 110413) A RESOLUTION authorizing acceptance of the State Criminal
Alien Assistance Program (SCARP) Grant made to the City of Roanoke Sheriff's
Department by the Bureau of Justice Assistance Office in conjunction with the U. S.
Department of Homeland Security, and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 76, page 434.)
Council Member Trinkle moved the adoption of Resolution No. 39792 - 110413.
The motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch, and Vice -Mayor
Rosen -6.
NAYS: None -0.
(Mayor Bowers was absent.)
Council Member Trinkle offered the following budget ordinance:
( #39793 - 110413) AN ORDINANCE to appropriate funding from the Federal
government for the State Criminal Alien Assistance Program ( SCAAP), amending and
reordaining certain sections of the 2013 - 2014 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 435.)
C
Le roarow ,A
Council Member Trinkle moved the adoption of Budget Ordinance No. 39793-
110413. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch, and Vice -Mayor
Rosen -6.
NAYS: None -0.
(Mayor Bowers was absent.)
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
GRANTS - ARCHITECTURAL REVIEW BOARD - HISTORIC PRESERVATION:
The City Manager submitted a written communication recommending acceptance and
appropriation of Certified Local Government Grant funds from the Virginia Department
of Historic Resources to host an Architectural Review Board educational pre- conference
workshop on Sunday, October 20, 2013, and to coincide with the Virginia Preservation
Conference scheduled in the City of Roanoke on October 20 — 22, 2013.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #39794- 110413)A RESOLUTION accepting an award of Certified Local
Government funding from the Virginia Department of Historic Resources in the amount
of $17,500.00; and authorizing the City Manager to execute any documents and take
any actions in connection with such award.
(For full text of resolution, see Resolution Book No. 76, page 435.)
Council Member Bestpitch moved the adoption of Resolution No. 39794 - 110413.
The motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch, and Vice -Mayor
Rosen -6.
NAYS: None -0.
(Mayor Bowers was absent.)
Council Member Bestpitch offered the following budget ordinance:
( #39795 - 110413) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia Department of Historic Resources Certified Local
Government Grant, amending and reordaining certain sections of the 2013 - 2014 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 436.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 39795-
110413. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch, and Vice -Mayor
Rosen -6.
NAYS: None -0.
(Mayor Bowers was absent.)
BUDGET - STREET PAVIING: The City Manager submitted a written
communication recommending authorization to execute an additional Change Order to
the City's contract with Adams Construction Company in connection with the Pheasant
Ridge Road Pavement Reconstruction Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
( #39796 - 110413) AN ORDINANCE authorizing the issuance and execution of a
Change Order by the City Manager to the City's Contract with Adams Construction
Company for additional work on the Pheasant Ridge Road Pavement Reconstruction
Project; authorizing the City Manager to take such actions and execute such documents
as may be necessary to provide for the implementation, administration, and
enforcement of such Change Order to the above mentioned Contract, as well as the
Contract itself; and dispensing with the second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 437.)
Council Member Trinkle moved the adoption of Ordinance No. 39796- 110413.
The motion was seconded by Council Member Lea.
AMA
Inasmuch as the road to the Pheasant Ridge Facility was not that old, Vice -
Mayor Rosen questioned the repaving; whereupon, Sherman M. Stovall, Assistant City
Manager for Operations, remarked that there have been failures due to the use of
subgrade materials even though the road was approximately 20 years old and had been
built to Virginia Department of Transportation residential specifications by private
developers, but should have been built to a higher standard.
Following response to inquiry, Ordinance No. 39796 - 110413 was adopted by the
following vote:
AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch, and Vice -Mayor
Rosen -6.
NAYS: None -0.
(Mayor Bowers was absent.)
EQUIPMENT- APPALACHIAN POWER COMPANY: The City Manager submitted
a written communication recommending authorization to execute an Energy Pulse
Agreement with Appalachian Power Company for installation of meters to capture
electric pulse data to monitor electricity reduction at seven facilities to ensure that
Roanoke receives maximum payment for each demand response event, with an
effective date of October 7, 2013.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Lea offered the following resolution:
( #39797 - 110413) A RESOLUTION authorizing the City Manager to execute an
Energy Pulse Agreement between Appalachian Power Company (APCo) and the City of
Roanoke; and authorizing the City Manager to take certain other actions in connection
with such Agreement.
(For full text of resolution, see Resolution Book No. 76, page 438.)
Council Member Lea moved the adoption of Resolution No. 39797 - 110413. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch, and Vice -Mayor
Rosen -6.
NAYS: None -0.
(Mayor Bowers was absent.)
585
STREETS-CARI LION SERVICES - NORFOLK SOUTHERN RAILWAYS: The
City Manager submitted a written communication recommending authorization to
execute of an Agreement among the City of Roanoke, Norfolk Southern Railway
Company and Carilion Services, Inc., to complete relocation of the railway grade
crossing and realignment of a portion of Reserve Avenue, S. W.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
( #39798 - 110413) A RESOLUTION authorizing the City Manager to execute an
Agreement among Norfolk Southern Railway Company, Carilion Services, Inc., and the
City of Roanoke that provides for the relocation of a Railway grade crossing and the
realignment of part of Reserve Avenue; and authorizing the City Manager to take certain
other actions relating to such Agreement.
(For full text of resolution, see Resolution Book No. 76, page 439.)
Council Member Price moved the adoption of Resolution No. 39798 - 110413.
The motion was seconded by Council Member Lea.
Council Member Trinkle advised that inasmuch as he has a business relationship
and is employed by Carilion, he would like for the following statement to be included in
the record:
"STATEMENT OF CONFLICT OF INTEREST"
"I, David Trinkle, state that I have a personal interest in agenda item 7.a.4.
regarding an agreement among the City, Norfolk Southern Railway
Company, and Carilion Services, Inc., because I am employed by an
affiliate of Carilion Services, Inc. Therefore, pursuant to Virginia Code
Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that
the City Clerk accept this statement and ask that it be made a part of the
minutes of this meeting."
(See copy of Statement of Conflict of Interest on file in the City Clerk's Office.)
In response for an explanation of the matter, the City Manager informed that the project
was an important step in the redevelopment on South Jefferson Street, specifically to
help correct the awkward movement of traffic and improve safety by creating a straight
connection at the railroad tracks.
W
There being no additional comments, Resolution No. 39798 - 110413 was adopted
by the following vote:
AYES: Council Members Ferris, Lea, Price, Bestpitch, and Vice -Mayor Rosen -5.
NAYS: None -0.
(Mayor Bowers was absent.)(Council Member Trinkle abstained from voting.)
LEASES - POLICE ACADEMY: The City Manager submitted a written
communication recommending authorization to execute a Ground Lease Agreement
between the City of Roanoke and Roanoke County to facilitate construction of a
Roanoke County Police Academy to provide a more efficient means of police academy
and in- service training programs for the police departments of both the City and the
County.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #39799 - 110413) AN ORDINANCE authorizing the City Manager to execute a
ground lease agreement with Roanoke County ( "County "), for the lease of a portion of
that certain City -owned property located at 5401 Barns Avenue, N. W., Roanoke,
Virginia, designated as a portion of Roanoke City Official Tax Map No. 6610101; and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 76, page 440.)
Council Member Ferris moved the adoption of Ordinance No. 39799 - 110413.
The motion was seconded by Council Members Price and Bestpitch.
Council Member Ferris pointed out that the project was an example of regional
cooperation between the City of Roanoke and Roanoke County. He asked for an
explanation as to what was being accomplished; whereas, the City Manager also
emphasized the importance of working together regionally in order to compete
nationally and provide better services, adding that the Fire Training Academy had been
used as a model to encourage the establishment of a joint Police Academy wherein the
City and County could share the use of high tech equipment such as driving simulators,
a water training facility, a gymnasium and computer equipment, as well as the cost of
maintenance or equipment replacement; and he pointed out that training with adjoining
localities was a benefit when providing backup or mutual aid during a time of need
because of relationships formed during non - emergency times.
587
Following additional accolades by Members of the Council, Ordinance No.
39799 - 110413 was adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch, and Vice -Mayor
Rosen -6.
NAYS: None -0.
(Mayor Bowers was absent.)
UTILITIES - POLICE ACADEMY: The City Manager submitted a written
communication recommending authorization to execute an Operating Agreement
between the City of Roanoke and Roanoke County, which will govern the method by
which shared /common facilities, utilities, and other expenses will be allocated upon
completion of the Roanoke County Police Academy building at the existing City of
Roanoke Police Academy site at 5401 Barns Avenue, N. W.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #39800 - 110413) AN ORDINANCE authorizing the City Manager to execute an
Operating Agreement ( "Agreement "), with Roanoke County ( "County ") concerning the
cooperative operation of the Police Academy for the City of Roanoke ( "City ") and the
Police Academy for the County at the same location, upon certain terms and conditions,
and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 76, page 441.)
Council Member Ferris moved the adoption of Ordinance No. 39800 - 110413.
The motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch, and Vice -Mayor
Rosen -6.
NAYS: None -0.
(Mayor Bowers was absent.)
CITY MANAGER COMMENTS:
The City Manager called attention to the following items:
Regional recognition
• Roanoke was voted BEST TRAIL TOWN by readers of Blue Ridge
Outdoors magazine
• Quote from magazine: "The ease with which visitors can locate
trailheads and navigate in -town trail systems sets Roanoke apart from
most other outdoor towns. On any given night, locals and out -of-
towners can be found shredding single -track in Carvins Cove or hiking
Mill Mountain."
Leaf Collection Program
• Solid Waste Management will begin collecting bagged leaves starting
the week of November 10.
• The City will only accept biodegradable paper leaf bags during leaf
collection weeks. These bags are available at local hardware stores,
home centers, and other retailers.
• Residents should put their bagged leaves at the curb on the same day
as their paper recycling is normally picked up.
• There is no limit to the number of paper leaf bags residents may place
at the curb for pickup.
• Additional collections of leaves in paper bags will take place the weeks
of November 24 and December 8.
• It is still possible to use plastic bags to gather up fall leaves. Residents
may set out up to six plastic bags of leaves on their bulk collection
week throughout the year.
2013 Veteran's Day Parade
• Saturday, November 9, in downtown Roanoke
• This parade one of the largest Veterans events in Virginia.
• The parade will begin at 11:00 a.m. and will run from Elm Avenue to
Jefferson Street and make a right onto Campbell Avenue, before
ending on Williamson Road.
• Parade participants will include military units from across Virginia,
military marching units, and individual veterans accompanied by
military, college and high school bands.
• For the third year in a row, City employees will participate in this event
to honor all veterans. Employees will sponsor a float and walk in the
parade to carry the city's banner.
•
DIRECTOR OF FINANCE:
FINANCIAL REPORTS: The Director of Finance presented a Financial Report
for the period ending September 30, 2013.
(For full text, see Financial Report on file in the City Clerk's Office.)
Ms. Shawver gave a commentary on the City's financial results for the first
quarter which ended September 30, 2014.
Council Member Ferris stated that the sales tax trend snapshot between July 1
and September 30 was hard to evaluate due to all of the variables, but it concerned him
to look back to FY2013 because it appeared that economic activity was falling off.
Ms. Shawver recalled that in July of the prior year, sales tax revenue was up
eight percent, which appeared to be related to the storm that occurred at the end of
June 2013. She indicated that two months into the prior fiscal year, the sales tax was up
by five percent but by the end of the fiscal year; the total amount had only increased by
one and a half percent from the prior year.
Again referring to the sales trend, Council Member Ferris questioned if the sales
tax was tapering off; whereupon, Ms. Shawver answered in the affirmative, adding that
monthly sales tax figures were monitored closely to determine overall trends.
In response to Vice -Mayor Rosen's inquiry if there was some elasticity at the end
of a recession as sales and discretionary spending increases; and thereafter levels off
leaving the appearance of a slowdown, Ms. Shawver acknowledged in the affirmative
again, and further indicated that Internet sales had also negatively impacted local sales
tax collection, while stressing the importance of the Marketplace Fairness Act.
The City Manager interjected that the Meals Tax and Lodging Tax have both
increased, but unfortunately, the Sales Tax had leveled off, which leaves room for
growth. He too was of the opinion that the cause was a lack of consumer confidence in
the wake of the Federal Government shutdown and the possibility of more budget cuts
due to the Sequestration.
Referring to the Marketplace Fairness Act, Vice -Mayor Rosen mentioned that the
City Manager had spoken with Congressman Bob Goodlatte to encourage him to
support the House's approval of the Act which would be of local benefit.
590
Following dialogue in connection with the Financial Report, Vice -Mayor Rosen
advised that the report would be received and filed.
REPORTS OF COMMITTEES:
LEGISLATION: As Chair of the Legislative Committee, Council Member Ferris
gave a summary of the 2014 Legislative Program, as provided in a briefing during the
9:00 a.m. session of the Council.
(See copy of the 2014 Legislative Program on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #39801 - 110413) A RESOLUTION adopting and endorsing a Legislative
Program for the City to be presented to the City's delegation to the 2014 Session of the
General Assembly.
(For full text of resolution, see Resolution Book No. 76, page 442.)
Council Member Ferris moved the adoption of Resolution No. 39801 - 110413.
The motion was seconded by Council Member Trinkle.
Council Member Ferris pointed out that the 2014 Legislative Program, approved
by the Legislative Committee, contained a recommendation on local funding and how
current proposals before the General Assembly could negatively affect the City beyond
the Sales Tax. He also referenced proposed changes to the Business, Professional
and Occupational License (BPOL) and Machine and Tool (M &T) taxes. The City
Manager gave an explanation of the effect of adjustments to said taxes since they were
a critical part of the City's Legislative Package and the VML Legislative Package, which
had been incorporated in the City's Legislative Package.
The City Manager continued that the BPOL Tax was a tax that local businesses
must pay and estimated that the elimination of the tax would negatively impact the City's
budget by approximately $13 million, adding that both of the abovementioned taxes
were reasonable and elimination of them would shift the tax burden to the homeowners.
In reference to a comment by the Director of Finance at the briefing earlier in the
day, Council Member Ferris noted that an elimination of the BPOL and M &T taxes
would shift an additional burden of $.20 per $100.00 of real estate valuation on property
owners, and the current Real Estate Tax rate of $1.19 per $100.00 would have to be
increased to $1.39 per $100.00 just to keep the City's budget revenue neutral.
591
Following the presentation of the Legislative Program, Resolution No. 39801-
110413 was adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch, and Vice -Mayor
Rosen -6.
NAYS: None -0.
(Mayor Bowers was absent.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE VICE -MAYOR AND MEMBERS OF
CITY COUNCIL:
Council Member Lea called attention to his concern about the concussion issue
that seemed to one of great debate across the Country regarding helmet to helmet
contact, mainly tackle football among youth, a matter that was discussed during
Council's Annual Financial Workshop on Friday, October 25, 2013. He requested that
the Director of Parks and Recreation consider structured flag football as an alternative
sport in the City for youth five - ten years of age. He referred to a newspaper article in
the Roanoke Times about a study at Virginia Tech insinuating that there was no
difference between head to head contact at a college or lower level. He continued that
it was an opportunity for the City of Roanoke to look study the matter and perhaps
develop a flag league that would provide youth an alternative.
In connection with the abovementioned request by Council Member Lea, Council
Member Price requested that the helmet issue be studied by Virginia Tech and the
results be shared with the Council.
Council Member Trinkle called attention to the Arts and Cultural Summit that was
held at the Virginia Tech Carilion School of Medicine on Tuesday, October 31, with over
150 people in attendance. He expressed appreciation to the Council for their
participation, along with Susan Jennings, Public Arts Coordinator.
592
At 2:55 p.m., Vice -Mayor Rosen declared the meeting in recess for continuation
of Closed Meeting in the Council's Conference Room, Room 461, fourth floor, Noel C.
Taylor Municipal Building.
At 4:19 p.m., the Council meeting reconvened in the Council Chamber, Vice -
Mayor Rosen presiding and all Members of the Council in attendance, with the
exception of Mayor Bowers.
COUNCIL: With respect to the Closed Meeting just concluded Council Member
Price moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and
Mayor Bowers -7.
NAYS: None -0.
For the record, Vice -Mayor Rosen advised that although Mayor Bowers was not
in attendance during the regular sessions of Council due to a minor injury over the
week -end, he was able to participate, by telephone, during a Closed Meeting regarding
a personnel matter, being the performance of a Council appointed officer, pursuant to
Section 2.2- 3708.1(B)(2), Participation in meetings in event of emergency or personal
matter: certain disabilities: distance from meeting location for certain public bodies,
Code of Virginia (1950) as amended,. Arrangements were made for the participation of
Mayor Bowers from his home and for his voice to be heard by all Members of the
Council in the Council's Conference Room. As noted above, Mayor Bowers' vote on the
certification on the personnel matter pertaining to the performance of a Council -
appointed officer was entered into the record.
OATHS OF OFFICE -HUMAN SERVICES ADVISORY BOARD: The Vice -Mayor
called attention to a vacancy created by the lack of attendance of The Reverend Amy
Ziglar as a member of the Human Services Advisory Board for a term of office ending
November 30, 2014; whereupon, he opened the floor for nominations.
e
Council Member Price placed in nomination the name of Victoria Cox.
593
There being no further nominations, Ms. Cox was appointed as a member of the
Human Services Advisory Board to fill the unexpired term of Reverend Ziglar ending
November 30, 2014, by the following vote:
FOR MS. COX: Council Members Ferris, Lea, Price, Trinkle, Bestpitch, and
Vice -Mayor Rosen -6.
(Mayor Bowers was absent.)
OATHS OF OFFICE - TOWING ADVISORY BOARD: The Vice -Mayor called
attention to the expiration of the three -year term of office of Timothy Meadows and
Jeffrey Robinson as members of the Towing Advisory Board ended October 31, 2013;
whereupon, he opened the floor for nominations.
Council Member Price placed in nomination the names of Timothy Meadows and
Jeffrey Robinson.
There being no further nominations, Mr. Meadows and Mr. Robinson were
reappointed as members of the Towing Advisory Board for three -year terms of office
ending October 31, 2016, by the following vote:
FOR MR. MEADOWS AND MR. ROBINSON: Council Members Ferris, Lea,
Price, Trinkle, Bestpitch, and Vice -Mayor Rosen -6.
(Mayor Bowers was absent.)
There being no further business, Vice -Mayor Rosen declared the Council
meeting adjourned at 4:22 p.m.
APPROVED
ATTEST:
Z___ �_h , ' 1�
Stephanie M. Moon, MMC /
City Clerk
Court G. Rosen
Vice -Mayor
594
ROANOKE CITY COUNCIL — REGULAR SESSION
November 18, 2013
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
November 18, 2013, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article Il, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 39695- 070113
adopted by the Council on Monday, July 1, 2013.
PRESENT: Council Members Sherman P. Lea, Anita J. Price, Court G. Rosen,
David B. Trinkle, Raphael E. Ferris, and Mayor David A. Bowers -6.
ABSENT: Council Member William D. Bestpitch -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk. , s
The Invocation was delivered by Council Member Sherman P. Lea.
The Mayor asked for a Moment of Silence due to the passing of the Director of
Finance Ann H. Shawver's father, H. Guthrie Allen, who passed away over the
weekend.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ECONOMIC DEVELOPMENT: Mayor Bowers declared Saturday, November 30,
2013 as Small Business Saturday.
(See copy of proclamation on file in the City Clerk's Office.)
He presented a ceremonial copy of the proclamation to Don Motley, Board Chair,
Roanoke Regional Chamber of Commerce.
595
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
Jim Leonard appeared before the Council to note his concerns about the
proposed Stormwater Utility Fee.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meetings of Council held on Tuesday,
September 3, 2013 and Monday, September 16, 2013, was before the Council.
(See copy of minutes on file in the City Clerk's Office.)
Council Member Ferris moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
CITY COUNCIL: A communication from Council Member Anita J. Price, Chair,
City Council Personnel Committee requesting that Council convene in a Closed Meeting
to discuss a personnel matter, being the performance of a Council- Appointed Officer,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before
the body.
(See copy of communication on file in the City Clerk's Office.)
C
596
Council Member Ferris moved that the Council concur in the request of Council
Member Price as above described. The motion was seconded by Council Member
Trinkle and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
ECONOMIC DEVELOPMENT: Report of qualification of Brian K. Redd as a
Director of the Economic Development Authority for a four -year term of office ending
October 20, 2017, was before the Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Council Member Ferris moved that the report of qualification be received and
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
597
CITEMS RECOMMENDED FOR ACTION:
BUDGET - POLICE - EQUIPMENT - GRANTS: The City Manager submitted a
written communication recommending acceptance and appropriation of funds in
connection with the FY 2013 State Homeland Security Program Grant from Virginia
Department of Emergency Management to allow eight local law enforcement agencies
to connect their records management systems with the Llnx system.
(For full text, see copy of report on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
(39802- 111813) A RESOLUTION accepting the FY 2013 State Homeland
Security Program Grant from the Virginia Department of Emergency Management
(VDEM), to the City; authorizing the City of Roanoke to be the fiscal agent for
distribution of the grant proceeds; and authorizing the City Manager to execute any
documentation required to accept the grant on behalf of the City.
(For full text of resolution, see Resolution Book No. 76, page 444.)
Council Member Ferris moved the adoption of Resolution No. 39802 - 111813.
The motion was seconded by Council Member Trinkle.
Mayor Bowers inquired about the status of the Emergency Management
Coordinator's position that had been vacated by Michael Guzzo; whereupon, Sherman
M. Stovall, Assistant City Manager for Operations, advised that Deputy Fire Chief Billy
Altman was currently the Acting Emergency Management Coordinator, with the intent of
filling the position as soon as possible,
Following response by the Assistant City Manager for Operations, Resolution No.
39802 - 111813 was adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
10
� o
•
Council Member Ferris offered the following budget ordinance: ..
( #39803 - 111813) AN ORDINANCE to appropriate funding from the Department
of Homeland Security through the Commonwealth of Virginia Department of Emergency
Management (VDEM) for the State Homeland Security Program Grant, amending and
reordaining certain sections of the 2013 -2014 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 445.)
Council Member Ferris moved the adoption of Budget Ordinance No. 39803-
111813. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
ENCROACHMENTS - ARTS - STREETS: The City Manager submitted a written
communication recommending approval of an encroachment in the right -of -way on
Market Street, S. E., in connection with the installation of a 5' X 8' sculpture.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following ordinance:
( #39804 - 111813) AN ORDINANCE allowing an encroachment requested by the
Virginia Museum of Transportation, Inc. ( "VMT "), to place and display a 5'x 8' sculpture
in the City's public right -of -way located at the intersection of Norfolk Avenue S. E. and
Market Street, S. E., in downtown Roanoke, at the entrance to the southern end of the
pedestrian bridge which connects the downtown market area to the Hotel Roanoke and
Conference Center, upon certain terms and conditions, and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 76, page 445.)
599
t Vice -Mayor Rosen moved the adoption of Ordinance No. 39804 - 111813. The
l motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
SALE /PURCHASE OF PROPERTY - STREETS - SEWERS AND STORM
DRAINS: The City Manager submitted a written communication recommending
authorization to acquire real property rights in connection with the Courtland Road
Drainage Project in the general vicinity of the 600, 700, and 800 blocks of Queen
Avenue, N. W., 2200 block of Lyndhurst Street, N. W., and 2700, 2800, 2900, and 3100
blocks of Courtland Road, N. W.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following ordinance:
( #39805 - 111813) AN ORDINANCE providing for the acquisition of real property
rights needed by the City in connection with the Queen Avenue — Courtland Road
Drainage Improvement Project; authorizing City staff to acquire such property rights by
negotiation; authorizing the City Manager to execute appropriate acquisition documents;
and dispensing with the second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 447.)
Council Member Price moved the adoption of Ordinance No. 39805 - 111813.
The motion was seconded by Vice -Mayor Rosen.
In response to Council Member Price's request for a brief explanation of the
above matter being considered, the City Manager explained that several years ago City
had begun appropriating $1.12 million, per year, in the City's Capital Plan for
stormwater improvements, which funds have been matched by a contribution from the
State. He added that although there is currently $2.24 million set aside for projects, the
City already has a list of projects totaling approximately $70 million. He indicated that
the projects were ranked by priority based on public safety and other factors; and the
recommended authorization would allow the City to negotiate with property owners
when acquiring right -of -ways for the purpose of stormwater mitigation.
•E$
The being no additional comments and /or questions by the Council Members,
Ordinance No. 39805 - 111813 was adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
EASEMENTS - SEWERS AND STORM DRAINS -MILL MOUNTAIN ZOO: The
City Manager submitted a written communication recommending authorization to
convey to the Western Virginia Water Authority a 33,600 square foot sewer easement
on Mill Mountain Crossing, to install new sewer pipe and connect Mill Mountain Zoo to
public gravity sewer.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
( #39806 - 111813) AN ORDINANCE authorizing the conveyance of a new 33,600
square foot permanent sanitary sewer easement, with an approximate width of thirty
(30) feet across City -owned property, located along Mill Mountain Spur Road,
designated as Roanoke Official Tax Map Nos. 4070507 and 4081201, to the Western
Virginia Water Authority ( "Authority "), upon certain terms and conditions; and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 448.)
Council Member Trinkle moved the adoption of Ordinance No. 39806 - 111813.
The motion was seconded by Vice -Mayor Rosen.
For clarification purposes, R. Brian Townsend, Assistant City Manager for
Community Development, explained that the Mill Mountain Zoo was not included in the
proposed project, however, eventually it will be able to connect and eliminate its current
septic system.
Having received sufficient information regarding the conveyance of the
permanent sanitary sewer easement, Ordinance No. 39806 - 111813 was adopted by the
following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
601
COMMENTS BY CITY MANAGER.
The City Manager offered the following comments:
Top Digital City Award
• For the 13th consecutive year, the Center for Digital Government's
Digital Cities Survey has named the City of Roanoke as a Top
Digital City.
• Roanoke ranked ninth in the nation for 2013 among the cities in the
75,000 to 124,999 population category.
• This year's ranking required cities to complete a survey focused on
results achieved by the use of technology in operating efficiencies,
realizing strategic objectives, innovative or creative solutions or
approaches, effective collaboration and transparency measures,
among others.
• The other first place award winners for their population size are
Boston, Massachusetts; Irving, Texas; and Palo Alto, California.
• The winners were recognized during the National league of Cities
annual conference in Seattle, Washington, on November 15.
2013 Summit Award
• On November 8, the Public Relations Society of America, Blue
Ridge Chapter honored the Roanoke Police Department and
Roanoke Valley Television with a Silver Summit Award for the
video "Choose Right! The Dangers of Synthetic Drugs."
• The objective of the project was to create an informative and
interesting video that would educate the public of the dangers of
using synthetic drugs.
• The video was designed to appeal to a broad audience, especially
young adults. In order to reach the largest audience possible, the
video utilized TV, Social Media, and DVD distributions.
U.S. Capitol Christmas Tree Coming to Roanoke
• The 2013 U.S. Capitol Christmas Tree, also known as "The
People's Tree," will be making its only stop in Virginia in Roanoke
this Friday, November 22, from 4:00 p.m. to 6:00 p.m., on its way
from Washington State to Washington, D.C.
• The community is invited to come see the U.S. Capitol Christmas
Tree at SunTrust Plaza in Downtown Roanoke and help celebrate
the season with performances from Southwest Virginia Ballet and
Mill Mountain Theatre.
• A different national forest is chosen each year to provide "The
People's Tree." This year the Colville National Forest in the
northeast corner of Washington State provided the top choice, an
88- foot -tall Engelmann spruce.
•1
Christmas Tree Lighting /Dickens of a Christmas ...
• Dickens of a Christmas, Roanoke's premiere holiday festival,
begins with the annual Christmas Tree Lighting on Friday,
December 6, 5:30 p.m. - 10:00 p.m., Wells Fargo Plaza in
Downtown Roanoke.
• This is a family - friendly event that features favorites like roasted
chestnuts, carriage rides, street performers, and more.
• More information is available at: www.downtownroanoke.org
DIRECTOR OF FINANCE:
DEBT POLICIES: The Director of Finance submitted a written report
recommending revision to the City's Reserve and Debt Management Policies.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #39807 - 111813) A RESOLUTION amending the Reserve and Debt
Management Policies of the City of Roanoke.
(For full text of resolution, see Resolution Book No. 76, page 449.)
Council Member Trinkle moved the adoption of Resolution No. 39807 - 111813.
The motion was seconded by Vice -Mayor Rosen and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS:
STORMWATER -CITY CODE: Having continued of the matter from the October
21 Council meeting with regard to a public hearing on the adoption of an ordinance
adding a new Chapter 11.5, Stormwater Utility, to the Code of City of Roanoke (1979),
as amended, Council Member Ferris moved that the ordinance be taken from the table
for consideration. The motion was seconded by Council Member Lea and adopted.
603
Council Member Lea offered the following ordinance:
( #39808 - 111813) AN ORDINANCE adding Chapter 11.5, Stormwater Utility, to
the Code of the City of Roanoke (1979), as amended; authorizing the City Manager to
take appropriate actions to facilitate an effective transition and implement the
Ordinance; providing for effective dates; and dispensing with the second reading by title
of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 450.)
Council Member Ferris moved the adoption of Ordinance No. 39808 - 111813.
The motion was seconded by Council Member Ferris.
Mayor Bowers asked whether the Ordinance before the body was the original
Ordinance that was read into the record during a public hearing conducted on October
21, 2013, or a substituted Ordinance; whereupon, the City Attorney advised that the
Ordinance was an amended Ordinance.
For clarification purposes, the City Attorney explained each of the changes line
by line, adding that with the exception of the phrase clarifying the definition of Section
11.5 -10, the changes as noted were in response to comments received from citizens
who had appeared before the Council at the public hearing on October 21 or had
submitted written testimony.
(See copy of the redlined ordinance on file in the City Clerk's Office.)
Having received clarification regarding the revisions, Council Member Lea then
offered an amendment to his motion to accept the revisions as stated by the City
Attorney. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
There being no additional comments by the Council Members, Ordinance No.
39808 - 111813, as amended, was adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6.
F NAYS: None -0.
(Council Member Bestpitch was absent.)
Been,
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
Council Member Lea thanked City staff for its participation in the Community
Conversation Regarding Domestic Violence held on September 19, 2013, at the
Roanoke Civic Center. He said there had been approximately 250 people in attendance
from areas as far as Goochland and Wytheville, Virginia. He also announced that a
smaller version of the Community Conversations would be held in a different section of
the City throughout the upcoming year.
Council Member Price highlighted various aspects of agenda items wherein she
was in attendance at the National League of Cities Conference which was held in
Seattle, Washington. She was encouraged by the opportunity to meet with leaders from
other parts of the United States and was excited to share information regarding the
great things happening in Roanoke.
Mayor Bowers pointed out that he had received information from the U. S.
Conference of Mayors that indicated that Roanoke was in the top 50 percent of all
categories; and the Roanoke television market was 66th in the Nation, and he felt that
other areas should also be ranked just as high.
VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 2:58 p.m., the Mayor declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal
Building; and to be reconvened at 7:00 p.m., in the Council Chamber.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Bowers presiding.
PRESENT: Council Members Sherman P. Lea, Anita J. Price, Court G. Rosen,
David B. Trinkle, Raphael E. Ferris, and Mayor David A. Bowers -6.
ABSENT: Council Member William D. Bestpitch -1.
605
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Bear Cub Pack 1 and Webelos Troop No. 1 sponsored by First Presbyterian Church.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT- CITIZEN OF THE YEAR - SCHOOLS: Council
Member Trinkle offered the following resolution naming Dr. Robert H. Sandel as the
2013 Citizen of the Year.
( #39809 - 111813) A RESOLUTION paying tribute to Dr. Robert H. Sandel,
President of Virginia Western Community College, on being selected as the City of
Roanoke's 2013 Citizen of the Year.
(For full text of resolution, see Resolution Book No. 76, page 462.)
Council Member Trinkle moved the adoption of Resolution No. 39809 - 111813.
The motion was seconded by Vice -Mayor Rosen and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent).
The Mayor presented a ceremonial copy of Resolution No. 39809 - 111813 to
Dr. Sandel.
ZOO
PUBLIC HEARINGS:
ZONING: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, November 18, 2013 at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Pegasus Tower Company,
LLC, to amend the Planned Unit Development Plan as it pertains to 1809 Franklin
Road, S. W., containing approximately 4.3610 acres, to permit construction of a
wireless telecommunications tower in Phase I and an office building in Phase II
previously rezoned to Institutional Planned Unit Development Plan (INPUD), during the
comprehensive rezoning, Ordinance 37269- 120505, on December 5, 2005, the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Wednesday, October 30, 2013 and Wednesday, November 6, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
Inasmuch as the matter was advertised to be heard by the Council at its 7:00
p.m. session, the Mayor advised that the petitioner has requested that the matter be
continued until such time as it may be heard by the Planning Commission on Tuesday,
December 10, 2013, at 1:30 p.m.
(See copy of communication on file in the City Clerk's Office.)
Without objection, Mayor Bowers stated that the matter would be withdrawn until
a date certain.
ZONING: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, November 18, 2013 at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Jasminka Traylor and Ahmed
Elsayed to amend conditions proffered as part of a rezoning at 902 Penmar
Avenue, S. E., previously accepted by City Council by Ordinance 35952 - 061702 and
allowing only certain uses on the property, and limiting signage for commercial uses,
pertaining to the portion of Official Tax No. 4130410, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Wednesday, October 30, 2013 and Wednesday, November 6, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
607
The City Planning Commission submitted a written report recommending that the
rezoning request not be approved, finding although the Original Application is consistent
with the land use in the City's Comprehensive Plan, Morningside/Kenwood /Riverdale
Neighborhood Plan, and Zoning Ordinance as it will allow an existing building to have all
uses of the designated zoning district in keeping with the surrounding commercial
neighborhood properties; not enough information has been provided to support the
removal of the restriction on the sale of alcohol that currently exists on the portion of the
subject property. Moreover, the removal of said condition could potentially have an
adverse impact on the surrounding neighborhood based on documented issues with off -
premise alcohol sales in the area.
(For full text, see report on file in the City Clerk's Office.)
For inclusion in the record, Mayor Bowers called attention to a communication
dated November 12, 2013, from Council Member Bestpitch in support of action taken by
the Planning Commission.
(See copy of correspondence on file in the City Clerk's Office.)
Mayor Bowers also noted correspondence from Jimmy Baldwin in support of
recommendation by the City Planning Commission, which he asked to be included in
the record.
(See copy of correspondence on file in the City Clerk's Office.)
Jasminka Traylor and Ahmed Elsayed appeared before the Council and spoke in
support of their application requesting removal of proffer restricting the sale of alcohol
that currently exists on the portion of the subject property.
As part of the record, Mr. Elsayed presented a signed petition in support of his
request. Said petition was distributed to the Council for review and comment as
deemed appropriate.
(See copy of petition on file in the City Clerk's Office.)
As discussion ensued regarding the petitioner's request to amend the proffered
conditions, Council Member Ferris inquired if Mr. Elsayed was aware of the proffered
conditions on the subject property prior to execution of the lease agreement with the
owner of the subject property; whereupon, he answered in the affirmative.
Mr. Elsayed insinuated that he signed the lease agreement prior to actions by the
Planning Commission and City Council because City staff had implied that they did not
foresee any problems with having the proffer condition regarding the sale of alcohol
removed since other establishments existed in the neighborhood.
LO / OO
Following up on Mr. Elsayed's response, Council Member Ferris questioned if
there were provisions to terminate the lease if the existing proffer condition was not
waived or removed; whereupon, Mr. Elsayed answered no.
There being no further questions for the petitioners at this time, Mayor Bowers
inquired if there were persons present wishing to be heard on the matter; whereupon,
the following persons appeared before the Council:
E. Duane Howard appeared before the Council and spoke in opposition of the
request to amend the proffers.
Matt Henry, representing the Starview Heights Neighborhood Watch group,
appeared before the Council and spoke in opposition of the request to amend the
proffers prohibiting sale of alcohol at the Epic Stop store located at Ninth Street and
Penmar Avenue. S. E.
Terry Huxhold, representing Waverly Place, also known as Kenwood and Fallon
Neighborhoods, spoke in opposition of the removal of the proffers, stating that the
establishment is in proximity of a middle school that is located in his neighborhood.
John McGonigal appeared before the Council and spoke in opposition of the sale
of alcohol at the Epic Stop store.
Gary Fitzsimmons appeared before the Council in support of the petitioners'
request to amend the proffers, stating that although he lives within ten blocks the Epic
Stop store, his business is across the street; and he believes it is unfair to not allow the
sale of alcohol at one business, while allowing other businesses to sell alcohol on the
same street.
Mark Powell, President, Southeast Action Forum, appeared before the Council
and spoke in opposition of the amendment, adding that many people had worked
diligently to improve the conditions in the southeast neighborhood and he was grateful
to the City — especially the Police and Planning Departments- and others who had come
forward in opposition of the sale of alcohol at the Epic Stop store.
Veronica Gobeyn appeared before the Council and spoke in support of the
petitioners' request, indicating that abandoned buildings would more likely promote
criminal activity than a store selling alcohol and grocery items.
Haitham Gaber appeared before the Council and spoke in support of the
petitioners' request to remove certain proffers, and stated that the Epic Stop store was
in walking distance from his residence, and he was of the opinion that it was unfair to
single out an owner desiring to sell alcohol at his establishment.
M
Scott Horchler, Treasurer, Southeast Action Forum, appeared before the Council
and spoke in opposition of the request, stating that as the owner of a historic home in
the southeast neighborhood, he was committed to helping the community succeed. He
also pointed out that the Southeast Action Forum had voted to not support the removal
of the proffer prohibiting the sale of alcohol on the property at Ninth Street and Penmar
Avenue, S. E.
There being no further speakers, the Mayor declared the public hearing closed.
Referring to earlier comments by Mr. Elsayed indicating that the signed petition in
favor of removing the proffered condition had been presented to the City Planning
Commission as part of the record, Council Member Ferris asked City staff if the petition
had been provided to the Planning Commission to be included as part of the application;
whereupon, Ian Shaw, Planning Administrator, stated that the petitioners did share the
petition with the Planning Commission members for review during their deliberation at
the public hearing.
As a follow -up to the Planning Administrator's remarks concerning the petition as
presented to the Planning Commission, Council Member Price inquired if the names on
the petition had been validated. The Assistant City Manager for Community
Development implied that such petitions were not normally placed under heavy scrutiny.
After lengthy dialogue with City staff and Mr. Elsayed, the motion to adopt the
abovementioned ordinance failed by the following vote:
AYES: None -0.
NAYS: Council Members Lea, Price, Rosen, Trinkle, Ferris, and Mayor
Bowers -6.
(Council Member Bestpitch was absent.)
CHURCHES - TAXES: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, November 18, 2013 at 7:00 p.m., or as
soon thereafter as the matter may be heard, on the request of Roanoke Gospel
Outreach, Inc., for exemption on personal property located at 7, 7A and 9 Salem
Avenue, S. W.; and for classification of any after acquired personal property to be
located at 7, 7A and 9 Salem Avenue, S. W., as exempt from taxation, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, November 8, 2013.
r
L(See publisher's affidavit on file in the City Clerk's Office.)
610
The City Manager submitted a written report authorizing Roanoke Gospel
Outreach Center, Inc.'s exemption from personal property taxation, effective January 1,
2014.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
( #39810 - 111813) AN ORDINANCE exempting from personal property taxation
certain personal property located in the City of Roanoke and owned by Roanoke Gospel
Outreach, Inc., an organization devoted exclusively to charitable or benevolent
purposes on a non - profit basis; providing for an effective date, and dispencing with the
second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 463.)
Council Member Trinkle moved the adoption of Ordinance No. 39810 - 111813.
The motion was seconded by Council Member Price.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members,
Ordinance No. 39810 - 111813 was adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
CHURCHES - TAXES: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, November 18, 2013 at 7:00 p.m., or as
soon thereafter as the matter may be heard, on the request of United Methodist
Community Outreach Program of Roanoke, for exemption on personal property located
at 305 Mountain Avenue, S. W.; and for classification of any after acquired personal
property to be located at 305 Mountain Avenue, S. W., the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, November 8, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
611
The City Manager submitted a written report authorizing United Methodist
Community Outreach Program's exemption from personal property, effective January 1,
2014.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #39811 - 111813) AN ORDINANCE exempting from personal property taxation
certain personal property located in the City of Roanoke and owned by United Methodist
Community Outreach Program of Roanoke, Virginia, an organization devoted
exclusively to charitable or benevolent purposes on a non - profit basis; providing for an
effective date, and dispensing with the second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 465.)
Council Member Ferris moved the adoption of Ordinance No. 39811 - 111813.
The motion was seconded by Council Member Price.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members,
Ordinance No. 39811 - 111813 was adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
CIVIC CENTER - GLOBAL SPECTRUM: Pursuant to instructions by the Council,
the City Clerk having advertised a public hearing for Monday, November 18, 2013 at
7:00 p.m., or as soon thereafter as the matter may be heard, on the proposal of the City
of Roanoke to lease approximately 7,484 square feet, more or less, of office space to
Global Spectrum, L.P., as part of a proposed management agreement for the operation
and management of the Roanoke Civic Center, located at 710 Williamson Road, N. E.,
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, November 8, 2013.
(See publishers affidavit on file in the City Clerk's Office.)
612
The City Manager submitted a written report recommending execution of a
contract with Global Spectrum, L.P., for the management and operation of the Roanoke
Civic Center, including the lease of certain portions of the Civic Center for office space,
upon certain terms and conditions; and subject to approval as to form by the City
Attorney.
(For full text, see report on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following ordinance:
( #39812 - 111813) AN ORDINANCE authorizing the City Manager to enter into a
management agreement with Global Spectrum, L.P., that includes a lease agreement,
for a term of five (5) years, subject to a renewal term not to exceed five (5) years upon
the mutual agreement of the parties, in connection with Global Spectrum, L.P.'s
proposed management of the Roanoke Civic Center; and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 76, page 466.)
Vice -Mayor Rosen moved the adoption of Ordinance No. 39812 - 111813. The
motion was seconded by Council Member Lea.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following accolades regarding the outstanding services provided by Global
Spectrum and the City having entered into a five year lease agreement,
Ordinance No. 39812 - 111813 was adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
613
BICYLCES- CITY -OWNED PROPERTY: Pursuant to instructions by the Council,
the City Clerk having advertised a public hearing for Monday, November 18, 2013 at
7:00 p.m., or as soon thereafter as the matter may be heard, on the proposal of the City
of Roanoke to convey a portion of City -owned property, located at 802 Wiley Drive,
S. W., to 5311 Holdings, LLC, which operates East Coasters Bicycle Shop, the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, November 8, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending approval of
Amendment One to the Agreement to include a portion of Tax Map No. 1130901 in the
proposed sale under the Agreement to confirm Council approval to the intent of the
parties, and authorization to execute Amendment One, subject to approval as to form by
the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
r Council Member Ferris offered the following ordinance:
I ( #39813 - 111813) AN ORDINANCE authorizing the City Manager to execute
LLL Amendment One to the agreement for the purchase and sale of real property, dated
September 18, 2012 ( "Agreement "), by and between the City of Roanoke, Virginia
( "City "), and 5311 Holdings, LLC ( "5311 Holdings'), which provides for the conveyance
of a portion of City -owned property designated as Official Tax Map No. 1130901, to
conform the Agreement with the intent of the parties; and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 467.)
Council Member Ferris moved the adoption of Ordinance No. 39813 - 111813.
The motion was seconded by Vice -Mayor Rosen.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
614
There being no questions and /or comments by the Council Members,
Ordinance No. 39813 - 111813 was adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
ECONOMIC DEVELOPMENT - ENTERPRISE ZONES: Pursuant to instructions
by the Council, the City Clerk having advertised a public hearing for Monday,
November 18, 2013 at 7:00 p.m., or as soon thereafter as the matter may be heard, on
a proposal of the City of Roanoke to amend the Enterprise Zone One A and Enterprise
Zone Two boundaries, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, November 4, 2013 and on Monday, November 11, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending adoption of
appropriate measures to amend and modify the boundaries of Enterprise Zone One A
and its Subzone B, and Enterprise Zone Two, and delete Enterprise Zone One A's
Subzone A, all subject to approval by the Virginia Department of Housing and
Community Development (VDHCD), with an effective date retroactive to a date
approved by VDHCD; and authorization to apply to the Virginia Department of Housing
and Community Development for approval of the abovementioned amendments and to
take such further action and /or to execute such additional documents as may be
needed to obtain or confirm such amendments and to meet the Program requirements
throughout the life of the Zones.
(For full text, see report on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following resolution
( #39814 - 111813) A RESOLUTION authorizing the proper City officials to make a
boundary amendment to the City's Enterprise Zone Two that will delete certain areas
within it; authorizing the City Manager to apply to the Virginia Department of Housing
and Community Development (VDHCD) for approval of such boundary amendment; and
authorizing the City Manager to take such further action as may be necessary to obtain
and implement such boundary amendment.
(For full text of resolution, see Resolution Book No. 76, page 469.)
615
7 Vice -Mayor Rosen moved the adoption of Resolution No.39814- 111813. The
6 motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, the Mayor declared that the public hearing would be
continued.
There being no questions and /or comments by the Council Members,
Resolution No. 39814 - 111813 was adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
Vice -Mayor Rosen offered the following resolution:
( #39815 - 111813) A RESOLUTION authorizing the proper City officials to make
boundary amendments to the City's Enterprise Zone One A and its Subzones A and B
that will delete certain areas currently within them; that will delete in its entirety Subzone
A to Enterprise Zone One A; that will add certain areas not currently within them to
Enterprise Zone One A and its Subzone B; authorizing the City Manager to apply to the
Virginia Department of Housing and Community Development (VDHCD) for approval of
such boundary amendments; and authorizing the City Manager to take such further
action as may be necessary to obtain and implement such boundary amendments.
(For full text of resolution, see Resolution Book No. 76, page 471.)
Vice -Mayor Rosen moved the adoption of Resolution No. 39815 - 111813. The
motion was seconded by Council Member Trinkle.
The Mayor again inquired if there were persons present who wished to speak on
the matter. There being none, he then declared the public hearing closed.
There being no questions and /or comments by the Council Members, Resolution
No. 39815 - 111813 was adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
616
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
Barbara Duerk appeared before the Council and expressed concern regarding
the design, location and construction of a barrier fence near the Piggly Wiggly Store on
Riverland Road, S. E.
Following remarks by the Mayor in connection with concerns noted by Ms. Duerk,
the matter was referred to the City Manager for investigation and follow -up with Ms.
Duerk.
COUNCIL: With respect to the Closed Meeting concluded prior to the 7:00 p.m.
session of Council, Council Member Price moved that each Member of City Council
certify to the best of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Vice -Mayor Rosen and adopted by the following
vote:
AYES: Council Members Lea, Price Rosen, Trinkle, Ferris, and Mayor Bowers -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
There being no further business, Vice -Mayor Rosen declared the Council
meeting adjourned at 8:43 p.m.
APPROVED
ATTEST:
Stephanie M. Moon, MMC
City Clerk
David A. Bowers
Mayor
617
ROANOKE CITY COUNCIL - REGULAR SESSION
December 2, 2013
•ol.n
The Council of the City of Roanoke met in joint session with the Roanoke School
Board and State Area Legislators on Monday, December 2, 2013, at 9:00 a.m., in the
Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, Virginia, pursuant to Chapter 2, Administration,
Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings,
Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No.
39695- 070113 adopted by the Council on Monday, July 1, 2013, with Mayor David A.
Bowers presiding.
PRESENT: Council Members Court G. Rosen (arrived late), David B. Trinkle,
William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea (arrived late), and Mayor
David A. Bowers -6.
ABSENT: Council Member Anita J. Price -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
SCHOOL TRUSTEES PRESENT: William B. Hopkins, Jr., Mae G. Huff, Annette
Lewis, Suzanne P. Moore, Lori E. Vaught, Richard Willis and Chairman Todd A.
Putney -7.
ABSENT: None -0.
STATE LEGISLATORS PRESENT: Senator John S. Edwards and Delegates
Christopher Head and Gregory Habeeb.
OTHERS PRESENT: Rob Catron, Legislative Aide; Dave Suderline, Aide to
Senator Ralph Smith; Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools;
Timothy R. Spencer, Assistant City Attorney and Legal Counsel to Roanoke City Public
Schools; and Cindy H. Poulton, Clerk to the Roanoke City School Board.
At this point, Council Member Lea entered the meeting (9:03 a.m.)
C
The Mayor welcomed the School Board Members and area legislators in
attendance; and acknowledged the presence of the candidates seeking the 11th District
United States House of Delegates Seat in attendance.
The Mayor also advised that due to a schedule conflict, he would have to leave
during the legislative presentation in order to appear in court.
At this point, Vice -Mayor Rosen entered the meeting (9:05 a.m.)
The following items were considered prior to the joint meeting:
COUNCIL: A communication from Mayor David A. Bowers requesting that
Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
to convene in Closed Meeting as above described. The motion was seconded by
Council Member Trinkle and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
COUNCIL: A communication from Council Member Anita J. Price, Chairman,
Roanoke City Council Personnel Committee, requesting that Council convene in a
Closed Meeting to discuss a personnel matter, being the mid -year performances of
Council- Appointed Officers, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950),
as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that Council concur in the request to convene in
Closed Meeting as above described. The motion was seconded by Council Member
Lea.
The City Clerk advised that the request should have been for the performance of
a Council- appointed Officer.
I
619
r Having noted the corrected requested, the following vote was recorded:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
ROANOKE CITY SCHOOL BOARD TO BE HELD ON MONDAY, JANUARY 6, 2014, at
9:00 A. M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL
BUILDING. Items to be submitted to the City Clerk.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE VICE -MAYOR AND MEMBERS OF
COUNCIL. NONE.
There being no additional items for actions, the Mayor recessed the Council
meeting in order to receive the presentation of the City /School 2014 legislative Program.
Council Member Ferris, Chair, Legislative Committee, thanked Senator Edwards;
and Delegates Head and Habeeb for their attendance; and he recognized Rob Catron,
Legislative Liaison, for presentation of the 2014 Legislative Program. Mr. Catron
highlighted the following items:
Passenger Rail Service
The City of Roanoke applauds the Governor and the General Assembly
for the historic enactment of the 2013 Transportation legislation which
made possible the extension of passenger rail service to Roanoke.
Roanoke City Council will continue its collaborative efforts with the Virginia
Department of Rail and Public Transportation, Norfolk Southern Railway
Corporation, and AMTRAK to develop, finance, and construct the
essential infrastructure improvements to make passenger rail service
operational in Roanoke as soon as practical. The City of Roanoke strongly
supports further extensions of passenger rail service to localities south
and west of Roanoke.
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620
Improvements to Interstate Hiahway Infrastructure
The City urges the Governor, the General Assembly, and the Virginia
Department of Transportation to take all steps necessary to pursue all
available funding for improvements to expand and improve Interstate 81
and commence construction of Interstate 73 from Interstate 81 to the
North Carolina border, including improvements to Interstate 581 and re-
designation of Interstate 581 to Interstate 73. These projects are critical
components in the improvement of transportation infrastructure in the
Roanoke Valley and Southwest Virginia. Improvements in transportation
infrastructure and facilities are essential to the maintenance and
expansion of economic development throughout our region.
Expand opportunities for public private on street parking agreements
State Code imposes restrictions on localities which limit the ability of
localities to create innovative relationships with private parties to
implement, operate, and enforce comprehensive on- street parking
facilities. As one example, current provisions of State Code allow cities
with populations in excess of 100,000 people to enter agreements with
private parking management companies. This limitation forces Roanoke to
maintain a myriad of parking regulations based solely on it current
population. Roanoke recommends three (3) changes to State code to
address parking issues:
Issuance and Collection of Parking Violations -
Amend Section 46.2 -1220 to allow any city with a population of at least
90,000 persons to enter into management contracts that will authorize
employees of the private management company to issue parking tickets
for violations.
Amend all applicable subsections of Section 46.2 -1225 to allow personnel
employed by a management company under contract with a locality to
collect unpaid parking tickets and citations.
Enforcement Actions (immobilization or towing) -
Amend Section 46.2 -1246 to allow private management companies, under
contract with localities, to immobilize or remove vehicles with more than
three (3) outstanding parking violations at on- street parking facilities.
621
Enforcement Actions (confiscation of windshield placards used in violation
of law -
Current State Code authorizes a law enforcement officer or private
security guard to confiscate windshield placards used in violation of law.
Amendments to Section 46.2 -1255 are needed to allow employees of a
private parking management company under agreement with a locality
similar authority.
These suggested amendments will provide Roanoke and other localities
with more options in the development of efficient, comprehensive, and
coordinated parking regulations for parking within the locality, whether
such parking is at a municipal off - street parking facility or on- street parking
facilities.
Plastic Bags
The City supports legislation that will enable the City to charge and collect
a fee for the use of plastic shopping bags provided by retailers to its
customer. The goal of such legislation is to provide the City with a revenue
source to fund clean -up actions associated with persistent littering. These
clean -up activities will assist the City in meeting its mandated MS4
stormwater permit requirements and enhance the livability and
attractiveness of The Star City.
T Streamlined Eviction Process
Current State Code includes no provisions that establish an expedited
eviction process available to landlords in circumstances in which a tenants
whose behavior breaches the peace and laws of a civil society. Presently,
local police must respond to such activities and landlords have few options
to address this problem.
The City recommends the enactment of an Exigent Eviction Process for
such situations. The Exigent Eviction Process would require the
submission of a written statement, made under oath, of the circumstances
that warrant such an eviction. A magistrate would determine whether the
circumstances establish, by a preponderance of the evidence, that the
eviction process should be initiated. If such a process is warranted, a law
enforcement officer will serve the tenant with notice of the proceeding and
the opportunity to appear at a hearing. The burden of proof to warrant the
eviction is upon the landlord.
The proposed legislation should include safeguards for the tenant to avoid
an untruthful, discriminatory or malicious landlord.
622
Methamphetamine laboratories
Localities confront significant costs associated with the illegal activity of
the operation of methamphetamine labs within their jurisdictions. In
addition to the social costs incurred from illegal drug manufacture, sale,
distribution, and use, localities face real economic cost for cleaning up
properties contaminated by the operation of methamphetamine
laboratories. The City recommends two pieces of legislation to assist
localities in the recovery of these expenses:
Clean -up fee -
Enact enabling legislation that will allow localities to impose a $2.00 fee on
all traffic and criminal convictions. This fee will be placed in a non -
reverting account dedicated solely to clean -up of methamphetamine labs.
The City estimates that this fee would produce approximately $30,000.00
annually. In FY 2015, the City's direct costs for clean -up exceeded
$16,800.00.
Methamphetamine byproduct as pollutant -
Courts have held that the byproducts of a methamphetamine laboratory do
not constitute a pollutant under current environmental pollution codes and
regulations. Inclusion of such byproducts as a pollutant will allow local law
enforcement to seek relief against property owners that allow others to
use the property for this illegal activity.
Unfunded Mandates
The City opposes any new state mandates that are not fully funded by the
Commonwealth. The City also opposes the continuation of state mandates
for which the Commonwealth proposes to shift the fiscal responsibility for
such programs to localities.
Protect local revenue sources
For several years, localities have confronted the threat that the General
Assembly will repeal local revenue sources, including Business
Professional and Occupational Tax (BPOL) and /or Machinery and Tool
Tax (M &T). Repeal of such revenue sources will create havoc in local
budgets. For example, repeal of BPOL and M &T will eliminate $15M in
annual revenue to Roanoke City. This reduction will penalize Roanoke
City Schools by eliminating $61M in annual revenue unless the General
Assembly provides another stable and assured revenue source, Roanoke
City would need to raise real estate taxes by $0.20 per $100.00 valuation.
The General Assembly cannot eliminate these local revenue sources
under the guise of tax reform unless the General Assembly enacts another
revenue source that is secure from further legislative threats. Proponents
for the elimination of BPOL and M &T argue the loss of these revenues will
be replaced by revenues generated through economic expansion. In
623
Roanoke City, the growth of the remaining local, performance -based taxes
would need to exceed 20% annual growth to simply replace the $15M lost
by the repeal of BPOL and M &T. Proponents also fail to acknowledge the
benefit of allowing localities to repeal these taxes on a local basis. In
recent years, some localities eliminated some local taxes based on the
particular local economics. Allowing localities to manage their budgets
through prudent application of appropriate local revenue sources creates
efficient, effective, and equitable local government.
Enabling legislation to authorize tax amnesty program
Current state law permits appropriate localities, to accept compromises for
the payment of local taxes, as well as interest and penalties assessed for
such taxes. See Section 58.1 -3994, Code of Virginia, (1950) as amended.
This authority appears limited to individual cases. Localities should have
the authority to develop tax amnesty programs that are tailored to the
unique circumstances confronting localities. These programs will provide
localities with the opportunity to create programs to encourage prompt
collection of overdue taxes and provide incentives that ensure
participation of taxpayers. Local tax amnesty programs will enhance local
central and local autonomy in establishing programs that are workable,
effective, and sensitive to local objections.
Public Service Centers to be located where citizens can access them by
Public Transportation
The City requests that the Commonwealth and Federal governments to
locate service centers that serve the citizens of the City of Roanoke, such
as social security offices and probation offices in areas that are accessible
to citizens in need of public transportation.
At this point, Mayor Bowers relinquished the Chair to the Vice -Mayor and left the
meeting (9:19 a.m.)
Advertisin�City Procurements Procurements
The City supports legislative proposals to allow procurements made by the
City and other Virginia localities to be advertised on the Commonwealth's
Internet procurement portal, known as "e -va ". The website address is
www.eva.virginia.gov. This legislation should be local option. Having local
and state procurements on the same website is both pro- business and
pro- taxpayer and is in keeping with Virginia's policy of open government in
the sunshine. Localities should continue to be allowed to publish and
archive procurements on their own websites as well.
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624
Uranium Mining
The City supports continuation of the moratorium on uranium mining and
milling in the Commonwealth for public safety and public health. Further,
the City opposes state funding being used to develop regulations for the
mining or milling of uranium and the City encourages the General
Assembly to include such provision in the State Budget.
Domestic Violence
The City urges the General Assembly to fund supervised visitation
programs for families confronting domestic violence. Presently, Total
Action for Progress (TAP) operates Sabrina's Place which is the only
comprehensive program in the Commonwealth that provides domestic
violence focused supervised parental visits and child exchanges. TAP
provides this service to Roanoke and the Roanoke Valley region.
Currently, the federal Department of Justice provides funding for Sabrina's
Place. However, the federal funding will be merged into other court related
programs and the designated funding for supervised visitation will be
eliminated. The City urges the General Assembly to establish funding of
supervised parental visitation and child exchange programs such as
Sabrina's Place because such programs are a critical component of efforts
to curb domestic violence.
With regard to the City of Roanoke Public Schools 2014 Legislative
Program, the following information was shared:
Finalize Revisions to State Mandated Accountability Tests Prior to School
Year of Administration
The City and Roanoke City Schools acknowledge the importance of
assessing student performance through the use of standardized tests.
However, staff development and student instruction is critical to student
preparedness. The implementation of more rigorous items in the same
year that the tests are to be administered assume that the students have
had more rigorous standards in prior grades, and even with good
instruction it is a challenge to adjust and catch up in such a short amount
of time. Additionally, the lack of proper notice presents an overwhelming
challenge for large groups of students with low parental involvement; lack
of availability of computers at home; and /or students in need of
individualized, specialized attention. The absence of timely notification
regarding longer tests and changes in item format, including technology
enhanced items results in significantly longer testing sessions. This
creates a stamina issue, especially for elementary students who are
unable to sustain hours of attention to testing. Any and all revisions to the
SOL or other state mandated accountability test(s), including but not
limited to policies, procedures, language and format should be completely
implemented by December 31 of the school year prior to the test
administration for the succeeding school year.
625
Allow Roanoke City School Board to select the School Start Date
- The City and the Schools support amendments to Virginia Code Section
22.1 -79.1 that would afford the Roanoke City School Board the discretion
to select the School Start Date that best suits the needs of its students
and those of the school division. The control of the public school calendar
by the local school board would provide local flexibility and control over
opening dates to allow the Roanoke City School Board to have time to
provide for required remediation and teacher training. Additionally, it would
allow the Roanoke City School Board to ensure its schedule does not
conflict with the articulation agreement with Virginia Western Community
College (ref. Virginia Code Section 23- 9.2:3.02) which allows dual
enrollment opportunities for its students. RCPS would be able to schedule
exams for dual enrollment classes based upon the Virginia Western
Community College exam schedule. Furthermore, RCPS believes that
additional instructional days prior to administering the Standards of
Learning (SOL) tests would result in improved student performance on the
SOL tests.
Funding for Education
The State has a constitutional duty to meet its education funding
r_ obligations. The Roanoke City Schools is operating with the same level of
state funds provided in 2009. The City and Schools support full funding of
State education programs including the Standards of Quality, incentive,
categorical, and school facilities programs. The City and Schools oppose
changes in methodology and changes in the division of financial
responsibility that result in a shift of funding responsibility from the State to
localities. As an example, the City and Schools oppose the elimination or
decrease of State funding for State mandated benefits for school
employees. The State should consider altematives to generate additional
funds to fulfill the constitutional commitment to education. Alternatives
could include raising the sales tax or decreasing the amount of funding for
the personal property tax exemption program.
The City and the Schools oppose policies that lower State contributions to
education under the Standards of Quality or other programs, but do
nothing to address the cost of meeting the requirements in the Standards
of Accreditation and Standards of Learning. The State should not continue
to maintain and increase educational requirements while at the same time
decreasing State funding.
(See copy 2014 Roanoke City Legislative Program on file in the City Clerk's Office.)
r�+
Yr..�
626
Discussion:
In connection with the parking issue, the City Manager provided additional
information stating that the City managed off - street parking garages and lots as well as
on street parking and 35 percent of land use downtown was dedicated to parking, but
people still express that they cannot find adequate parking downtown. He added that
the goal was to contract out on- street parking and manage enforcement as an economic
development tool.
Vice -Mayor Rosen inquired if the private entity would be paid based upon the
number of tickets issued; whereupon, Mr. Morrill replied no and that the goal was to
contract out the management of the system and be customer focused to create more
parking opportunities.
With regard to the selection of the school start date, School Board Trustee Willis
reiterated that it was valuable to control the instructional calendar to coordinate with the
programs of Virginia Western and complete the bulk of school work prior to winter
break.
Chairman Putney added that in the fall of 2012 there were 40 students dually
enrolled in William Fleming High School and Virginia Western Community College and
in 2013 there were 298 students dually enrolled, further supporting the importance of
the alignment of the school calendars.
. r
Chairman Ferris advised that he intended to introduce a resolution urging the
General Assembly to support a first day introduction requirement for bills with local fiscal
impact and believed it was extremely important to the budgetary process for localities
that may be developing their budgets simultaneously with the General Assembly
biannual budget.
Following additional comments regarding the Business, Professional,
Occupational License Tax (BPOL) and additional items set forth in the 2014 Legislative
Program, and brief remarks by the state legislators, the Vice -Mayor declared the
Council meeting in recess at 10:03 a.m.
At 10:27 a.m., the meeting reconvened with Vice -Mayor Rosen presiding and all
Members of Council in attendance, with the exception of Mayor Bowers and Council
Member Trinkle who was out of the Council Chamber.
627
BRIEFINGS:
Bank On Roanoke Valley Program
The City Manager provided an overview of the briefing stating that Bank On was
a national program connected to the main stream banking system to help promote the
use of banks in an effort to increase cash savings in low- income households. He
introduced Aisha Johnson, Assistant to the City Manager; and Abbey Verdillo, Vice -
President of Community Impact for United Way; and Ashley Reynolds - Marshall,
Program Manager, Bank On Roanoke Valley for a presentation. The following
information was provided:
The Financial State of Families in America
• More than one in 10 adults in America are currently disconnected from the
mainstream banking system and pay out extra dollars for costly alternative
financial products such as payday lenders and title loans.
• As many as 44 % of households in America lack the cash savings to
survive three months at the federal poverty line in the event of a loss of
income.
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Unbanked and Underbanked BANK N
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• i
Why is being a part of a financial institution important?
Without an account it is difficult for unbanked families to:
• Build savings and assets
• Respond to emergencies
• Keep their money safe
Unbanked families must rely on expensive alternative systems to manage their
money
• Check cashers
• Payday loan providers
• Pawn shops
• Auto title lenders
• Rent -to -own stores
What is Bank On?
• Provide "qualified" residents with the opportunity to open a low cost or free
"starter" checking and /or savings account.
• Provide a "second chance" for those with previous banking issues or a
positive first experience for those with no previous banking relationships.
• Raise awareness among consumers about the benefits of account
ownership.
• Provide increased access to financial services for those who've had
negative previous experiences in the past.
• Provide quality financial education to help residents:
• Start saving for the future
• Increase their assets
• Build /improve credit
• Improve their financial stability
Why is the City of Roanoke supporting Bank On Roanoke Valley?
Bank On is a key strategy in stabilizing and reducing the poverty rate for City of
Roanoke residents; and strengthening our local community!
• Without a bank account, families spend hundreds of dollars a year on
check cashing fees and money orders.
• The unbanked have no safe place to keep their money, and are more
likely to be victims of crime.
• In the event of a disaster, like a fire, families have no way to access
money remotely.
• Studies show that the unbanked are less likely to save and build assets.
I
629
History of Bank On
✓ Initially started by City of
San Francisco in 2006
Resultsof Bank On
San Francisco:
• Currently open & active
accounts: 25,000
• 80% of accounts active
BANK ON
RO NA OKE
V A L L F Y
posy ARo dablL B -g
EVEPDXE Orsemts A COMM
What we learned about the Unbanked
. , • 32% of survey respondents were unbanked
• If a respondent was unbanked it was due mainly to:
• Not having enough money - 33 respondents (14 %)
• Too many fees - 19 respondents (8 %)
• Do not like dealing with banks - 14 respondents (6 %)
• Another top reasons for being unbanked was fear of garnishment
What we learned about People's Financial and Lending Habits
• Based on survey results, it appears this population generally does not or
cannot borrow from non - regulated lenders.
0 192 responded - Do not borrow from non - regulated lenders
0 24 responded -Do borrow from non - regulated lenders
Out of those who were banked, 27 responded that they have a loan of some sort
from their financial institution.
• Out of those who use lending
0 3 use Payday Lending
0 11 use Title Loans
o Some also identified family, friends, and other lending companies
(CitiFinancial, Main Financial)
What we learned about the Unbanked
. , • 32% of survey respondents were unbanked
• If a respondent was unbanked it was due mainly to:
• Not having enough money - 33 respondents (14 %)
• Too many fees - 19 respondents (8 %)
• Do not like dealing with banks - 14 respondents (6 %)
• Another top reasons for being unbanked was fear of garnishment
What we learned about People's Financial and Lending Habits
• Based on survey results, it appears this population generally does not or
cannot borrow from non - regulated lenders.
0 192 responded - Do not borrow from non - regulated lenders
0 24 responded -Do borrow from non - regulated lenders
Out of those who were banked, 27 responded that they have a loan of some sort
from their financial institution.
• Out of those who use lending
0 3 use Payday Lending
0 11 use Title Loans
o Some also identified family, friends, and other lending companies
(CitiFinancial, Main Financial)
eJ
What we learned about Financial Education Needs
• Financial Education
0 61 respondents would like information on: Saving money on
expenses and getting their taxes done for free
0 59 respondents would like information on: Budgeting
0 55 respondents would like information on: Saving money on taxes
0 48 respondents would like information on: Understanding
credit/credit reports /credit scores
• Other requests included how to clean up credit reports; how to purchase a
home on their current income; retirement planning; college funding; and
how to manage their bills.
A Public- Private Partnership Approach
Shared goals and resources among financial institutions, local governments,
nonprofit and faith - community partners.
UWRV serves as the backbone for Bank On Roanoke Valley:
• United Way's focus on Education, Income and Health makes it a natural
partner for Bank On.
• Preventive efforts like financial education are high leverage opportunities
as more and more families rely on safety net services.
What is Bank On Planning to do?
Formally launch on January 16, 2013 at the Roanoke Valley Financial Fitness,
Lifestyle and Career Fair.
Over the next two years, through shared goals and resources, BORV partners
plan to:
• Open 1, 000 new accounts in the Roanoke Valley.
• Provide at least 200 hours of free adult financial education per year at
various locations in the Roanoke Valley.
• Conduct marketing and outreach efforts to the unbanked and under -
banked on the importance of being connected to a financial institution.
(See presentation on file in the City Clerk's Office.)
Discussion:
Council Member Lea commented that the program was an outstanding
opportunity for citizens who may be entrapped financially in loans and should impact the
community in many ways. He emphasized importance of the financial training aspect of
the program and asked what other cities in Virginia were participating in the initiative;
whereupon, the City Manager replied Virginia Beach and Charlottesville.
ft,.,
631
council Member bestpitch inquired as to the financial commitment of the City of
Roanoke; whereupon, Mr. Morrill indicated the City was to invest $5,000.00 into the
program and provide a part-time staff position.
Bestpitch further inquired who would provide the 200 hours of financial
education. Mr. Morrill advised that each banking institution was to provide hours of
financial education.
Council Member Trinkle added that as a small business owner, most of his
employees did not use banks because of fear of wage garnishment. The City Manager
advised that as a small business owner he would be encouraged to share a pamphlet
with his employees outlining the banking programs available in the community.
Vice -Mayor Rosen expressed appreciation to the team for an informative
presentation and advised that the briefing would be received and filed.
Stormwater Regulation Update
Danielle Bishop, Development Review Coordinator, offered the following
regarding pending changes in how localities regulated stormwater:
Current Stormwater Management Program
• Current Program Includes
o Quantity & Quality Control
o Inspections & Enforcement
• Stormwater Permit (VSMP)
o Issued by the state
New Regulations
• New Regulations set forth by the State
• Agency Shift
• Key Dates:
• 1 Year Extension Granted: April 2013
• Final Draft: December 15, 2013
• Council Adopts Ordinance: March 17, 2014
• Final Submittal: April 1, 2014
• Program Implementation: July 1, 2014
Program Changes Required
• Update Existing Ordinance
o Regional Collaboration
• State permit coverage
o DEQ permitting website
• City Issues local Stormwater Permit
o Only after State permit is issued
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• Permit Fees (new revenue)
• VSMP fee: City Receives 72 0/0 - State Receives 28 0/0
• Regional Normalization of local fees
• Stormwater Pollution Prevention Plan
o E &S Plan, SWM Plan, Pollution Prevention Plan, & TMDL's
• Design Criteria
• Threshold adjustment
• Runoff Reduction Method
• Design Manual Revisions
• Inspections & Enforcement
o New Inspection Requirements
• Maintenance & Inspections of SWM Facilities
o New Reporting Requirements
• Annual Reporting & Audits
o Every 5 years
Public Involvement
• Draft Ordinance posted on webpage
• My Roanoke distribution
• Public meeting /Homebuilders
Next Steps
• Review Public Comments
• Final Draft to DEQ: December 15, 2013
• Evaluate comments from DEQ
• Final Ordinance Adoption: March 17, 2014
• Final Submittal to DEQ: April 1, 2014
• Program Implementation: July 1, 2014
(See presentation on file in the City Clerk's Office.)
Discussion:
Council Member Bestpitch inquired if the VSMP permit issued by the State must
be obtained prior to the local permit; whereupon, Ms. Bishop advised that previously
local permits were issued by the City and then the contractor had to obtain the State
permit; however the new regulations, the contractor must obtain the State permit first.
He further asked if the Council could be keep abreast of any changes or
challenges concerning the matter; whereupon, Ms. Bishop replied in the affirmative.
a
r
633
Vice -Mayor Rosen suggested that the process be efficient and user friendly as
possible, keeping in mind the ultimate goal of cleaning the waterways; and he asked if
4� there were any large projects that needed to be completed prior to the pending
changes; whereupon, Ms. Bishop replied no.
C
Following additional comments from the Council Members, Vice -Mayor Rosen
thanked Ms. Bishop for the presentation and advised that the briefing would be received
and filed.
Parks and Recreation Project Updates
Steve Buschor, Director, Parks and Recreation, gave the following presentation
on the status of projects underway by the Department of Parks and Recreation:
Previous and Current Projects
• Jackson Park
• Roanoke River Greenway Healing Garden
• Countryside Park and Lick Run Greenway Phase III
Jackson Park
• HUD Funded Project Budget = $217,000.00
• Walking trail
• Restroom /Shelter Rehabilitation
• New Picnic Facilities
• New Basketball Court
Dr. Robert Keeley Healina Garden
• Project Budget = $30,000.00
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Countryside Park and Lick Run Greenway: Phase III
• Project Budget = $1,500,000.00
Inclusive Platy Area
M1�.
ilniw. Trail.& ExercisAtations
• 9 Senflnn,
a
Picnic Shelter: 54 Person Capacity
my
• e.
FY 2013 — 2014 Project Updates
• Highland Park Improvements
• Park Road Paving
• Off Leach Area Improvements
• Rivers Edge Park Athletic Light Replacement
• Procurement of Design and Materials
• Installations
• Huff Lane Park
• Restroom, Concessions, Playground, Shelter,
Basketball/Tennis Repurposing
• A &E Design Phase and Construction Bid by:
• Construction
• Fishburn Park
• Restroom, Concessions, Playground, Shelter,
Tennis Court Repurposing
• A &E Design Phase and Construction Bid by:
• Construction
April 2014
June 2014
December 2013
March 2014
March 2014
May — August 2014
March 2014
May — August 2014
• Roanoke River Greenway Restrooms
• Piedmont Park and Norwich Area
• A &E Design Phase and Construction Bid by: March 2014
• Construction May — August 2014
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Existing Park Restrooms /Shelter Improvements
o Wasena, Smith and Golden Parks
o Labor provided by Department of Facilities
Management
c Rehabilitation Winter 2013/2014
(See presentation on file in the City Clerk's Office.)
Discussion:
Council Member Lea inquired as to the opening date of Countryside Park;
whereupon, Mr. Buschor advised that the park would have a soft opening on the first
day of the 100 Miler event in January 2014 and a grand opening event was being
planned for April 2014.
The City Manager emphasized that the $1.5 million invested in the Countryside
area was a major step forward for the area; and once the portion of the Lick Run
Greenway connected to the existing greenway from downtown, residents in the
community can commute to work or come downtown for festivals on a protected
greenway.
Council Member Bestpitch inquired about the status of the Countryside Park
restrooms; whereupon, Mr. Buschor replied that the restrooms would be for future
consideration due to budget restraints and low citizen ranking.
The Assistant City Manager for Community Development interjected stating that
they did the best they could with the $1.5 million provided for the projects and Council
could incorporate the restrooms back into the master plan and that funding to the actual
facility needed to be identified. He further stated that the location had been identified
and utilities established.
Council Member Bestpitch replied that he understood that the line had to be
drawn, but hoped that it could be considered for the future.
Mr. Townsend advised that they would seek feedback from the park patrons to
identify the need for a restroom and take that into consideration for future capital
projects.
Council Member Bestpitch further inquired about the naming of such park;
whereupon, Mr. Townsend explained that funds have been allocated for signage at that
facility, but have held back in order to focus on the grand opening in April 2014. He
noted that feedback from the public and Members of Council had been broad in terms of
j" the appropriate name, but there was a process for naming public facilities that involves
1L. a recommendation to Council from the Administration and Council approval of a name
for the park.
MOO]
Council Member Ferris commented that he previously suggested that the plaza
at the intersection of Salem Avenue and Market Street, S. W., and the plaza at the north
entrance of Elmwood Park, not be named for Dominion Tower, now Wells Fargo
Building and inquired if there was a process to consider a name for plazas; whereupon,
Mr. Buschor advised that there was a project pending that would impact the plaza
known as Sun Trust Plaza and upon normal use, plans for name changes could move
forward and proposals thereafter brought to the Council for approval.
Council Member Trinkle asked about the status of the replacement lighting
fixtures at Rivers Edge Complex; whereupon, Mr. Buschor explained that currently 376
fixtures were to be replaced with 188 fixtures with a higher lighting capacity and those
lights will pay for themselves during the duration of their usage.
There being no additional comments, Vice -Mayor Rosen thanked Mr. Buschor for
an informative presentation.
At 11:59 a.m., Vice -Mayor Rosen declared the meeting in recess until 2:00 p.m.,
for a Closed Meeting in the Council's Conference Room, Room 451, fourth floor,
Noel C. Taylor Municipal Building.
At 2:00 p.m. the Council meeting reconvened in the Council Chamber, with
Mayor David A. Bowers presiding.
PRESENT: Council Members Court G. Rosen (arrived late), David B. Trinkle,
William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, and Mayor David A.
Bowers -6.
ABSENT: Council Member Anita J. Price -1.
OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by the Reverend James R. Foringer, Pastor, Christ
Church of Northside.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
At this point, Vice -Mayor Rosen entered the meeting. (7:03 p.m.)
639
ACTS OF ACKNOWLEDGEMENT: Lee Wilhelm, Chair, Board of Directors,
Roanoke Valley Convention and Visitors Bureau gave a presentation of the Southeast
Tourism Society Shining Example Award.
ACTS OF ACKNOWLEDGEMENT — SHERIFF'S OFFICE: The State Department
recognized Sheriff Octavia Johnson and staff on accreditation.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately. Mayor Bowers called attention to one request for public hearing from the
City Manager.
MINUTES: Minutes of the regular meetings of the Council held on Monday,
October 7, 2013; were before the body.
(See Minutes on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that the reading of the minutes be dispensed with and
approved as recorded. The motion was seconded by Council Member Lea and adopted
by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
EASEMENTS- STORMWATER: A communication from the City Manager
requesting that Council schedule a public hearing for Monday, December 16, 2013, at
7:00 p.m., or as soon thereafter as the matter may be heard, to consider vacation of a
stormwater drainage easement extending from Franklin Road, S. W., northwesterly to
Ore Branch Bridge, was before the body.
(See communication on file in the City Clerk's Office.)
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Vice -Mayor Rosen moved that Council concur in the request of the City Manager
as above described. The motion was seconded by Council Member Lea and adopted by
the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
BUDGET DEVELOPMENT: A communication from the City Manager
recommending adoption of the Calendar of Events for Budget Development Activities
for Fiscal Year 2014 — 2015, was before the Council.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that Council concur in the recommendation of the City
Manager as above described. The motion was seconded by Council Member Lea and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
AUDITS: A communication from Martha S. Mavredes, Auditor of Public Accounts,
Commonwealth of Virginia, with regard to the audits of the Treasurer, Commissioner of
the Revenue, Sheriff and Commonwealth's Attorney for the City of Roanoke for the year
ended June 30, 2013, was before the Council.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that the communication be received and filed. The
motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
641
BUILDING AND FIRE CODE BOARD OF APPEALS - ARCHITECTURAL
REVIEW BOARD AND TOWING ADVISORY BOARD: Reports of qualification of the
following individuals were before the Council:
Kirk Bates as a member of the Building and Fire Code Board of
Appeals for a three -year term of office ending June 30, 2016;
Aaron M. Copeland as a member of the Architectural Review Board
for a four -year term of office ending October 1, 2017; and
Timothy P. Meadows and Jeffrey A. Robertson as members of the
Towing Advisory Board ending October 31, 2016.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Vice -Mayor Rosen moved that the reports of qualification be received and filed.
The motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: A communication from Council Member
David B. Trinkle regarding a presentation on Sustainable Funding for Arts and Culture.
Presentation was considered at the end of 2:00 p.m. session agenda. (See page
648 -652.)
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
BRIEFINGS:
Roanoke Neighborhood Advocates Annual Report
Braxton Naff, Chair, Roanoke Neighborhood Advocates presented an annual
report of its activities for 2012 — 2013 and highlighted the following information:
• A
Mr. Naff advised that the RNA recently co- hosted the 10th Annual "Harvesting of
the Fruits" potluck dinner at the Jefferson Center. The event was attended by
approximately 120 residents and neighborhood leaders, representing over 20 different
city neighborhood organizations.
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Mr. Naff indicated that from February - June, 2013, the RNA had representation
on the Election Precincts Task Force and was proactive by getting the word out to the
representative neighborhoods about the various Election Precinct Proposals, including
all the related public hearings and the final recommendation of the Task Force.
Mii
(See copy of presentation on file in the City Clerk's Office.)
He further advised that the RNA helped advertise the summer's Parks and Arts
Program, which sought to bring arts and cultural events into City neighborhoods; and in
July the RNA was briefed by the City Engineer on the proposed Stormwater Utility Fee
and allowed ample time to get the word out to the neighborhood representatives to
inform the residents.
Mr. Naff indicated that the RNA introduced an inaugural Work Program for fiscal
year 2013 — 2014 as an updatable working document to remain on track, revise yearly
goals and initiatives while keeping in line with the By -Laws and Strategic Plan; hosted a
Neighborhood Grant Administration Workshop on November 14, to inform groups about
how to participate in the Community Development Block Grant Program; and plan to
institute an Annual Report and Review Process so that different neighborhoods can
learn from the successes and failures of past grant participation.
645
Mr. Naff recognized members of the Committee in attendance and noted the
recent passing of Gladys Clement, mother of Bob Clement, Neighborhood Services
- Coordinator.
Mayor Bowers thanked Mr. Naff for an informative presentation and commended
the RNA for their efforts and dedication.
ITEMS RECOMMENDED FOR ACTION:
CITY EMPLOYEES - HOLIDAY LEAVE: The City Manager submitted a written
communication recommending approval of additional holiday leave for all City
employees in recognition of outstanding service throughout the year.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #39816 - 120213) A RESOLUTION closing certain City offices Tuesday,
December 24, 2013, and providing for additional holiday leave for all City employees.
(For full text of resolution, see Resolution Book No. 76, page 473.)
Council Member Ferris moved the adoption of Resolution No. 39816- 120213.
The motion was seconded by Council Member Bestpitch.
Following accolades about the hard work of City employees for services to the
public all year long, Resolution No. 39816- 120213 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
Leaf Collection Update:
• Last week for collection beginning December 8.
• City only accepting biodegradable paper bags.
• Place leaf bags on curb same day as paper recycling pick -up.
• Residents may set out up to six plastic bags of leaves on their bulk collection
week throughout the year.
•� •
Uocomina Event:
Dickens of a Christmas — a Signature Event for Downtown Roanoke — will be
held on Fridays in December:
• Dec. 6 — the Annual Tree Lighting Ceremony takes place starting at 5:30 p.m.
Mayor Bowers will officiate.
• Dec. 13 — the Christmas Parade will begin at 6:00 p.m.
• Dec. 20 — the SPCA Pet Costume Contest will be held beginning at 6:00 p.m.
DIRECTOR OF FINANCE:
FINANCIAL REPORTS: The Director of Finance submitted the Financial Reports
of the City of Roanoke and Roanoke City Public Schools for the period ended
October 30, 2013.
(For full text, see Financial Report on file in the City Clerk's Office.)
The Director of Finance summarized the Financial Report for the period ended
October 30, 2013, stating that the real estate tax revenue was the largest revenue, but it
was expected to be down as a result of assessment declines. She advised that sales
tax provided approximately $20 million in revenue, but was down 3 percent and
concluded that the meals and lodging taxes were both performing well.
Following further discussion of the financial report, Council Member Lea inquired
about the 90 day hiring freeze; whereupon, Ms. Shawver advised that departments
were to manage hiring by waiting 90 days to advertise vacant positions.
There being no additional inquires and /or comments by the Council, the Mayor
advised that the Financial Report would be received and filed.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
TAXES: Council Member Ferris offered the following resolution to urge the U. S.
House of Representatives to adopt the Marketplace Fairness Act to level the playing
field for local retail businesses by allowing individuals States the authority to streamline
their sales tax laws and collect sales taxes directly from online retailers:
( #39817 - 120213) A RESOLUTION in Support of the Marketplace Fairness Act.
(For full text of resolution, see Resolution Book No. 76, page 474.)
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Council Member Ferris moved the adoption of Resolution No. 39817 - 120213.
The motion was seconded by Council Member Bestpitch.
The City Manager provided an overview of the matter, stating that based upon a
1992 Supreme Court ruling on catalog sales made it very difficult for state and local
governments to collect sales taxes generated by online sales and puts local merchants
at a competitive disadvantage. He further stated that for many years state and local
governments and the U. S. Chamber of Commerce have been urging Congress to pass
legislation that would make it possible for states and localities to collect the sales tax.
Software has been developed that would make it easy to collect the tax and not be a
burden on small businesses. He concluded that by asking local governments to pass
resolutions hopefully it would build momentum to pass legislation in Congress.
There being no inquires and /or comments by the Council Members, Resolution
No. 39817 - 120213 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
GENERAL ASSEMBLY: Council Member Ferris offered the following resolution
requesting that the General Assembly support a First Day Introduction requirement for
Bills with Local Fiscal Impacts:
( #39818- 120213) A RESOLUTION requesting that the General Assembly
support a First Day Introduction requirement for Bills with Local Fiscal Impacts.
(For full text of resolution, see Resolution Book No. 76, page 476.)
Council Member Ferris moved the adoption of Resolution No. 39818 - 120213.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
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DIRECTOR OF FINANCE: Council Member Lea offered the following resolution
accepting the resignation of Ann H. Shawver as Director of Finance for the City of
Roanoke on May 15, 2014:
( #39819 - 120213) A RESOLUTION accepting the resignation of Ann H. Shawver
as Director of Finance for the City of Roanoke on May 15, 2014, and authorizing,
ratifying and confirming the execution of any and all documents necessary to accept
and finalize such resignation by the Chair of the City's Personnel Committee, Anita
Price, and Council Member, Dr. David Trinkle.
(For full text of resolution, see Resolution Book No. 76, page 477.)
Council Member Lea moved the adoption of Resolution No. 39819 - 120213. The
motion was seconded by Vice -Mayor Rosen.
Several Members of the Council wished Ms. Shawver the best in her future
endeavors.
There being no additional comments by the Council, Resolution No. 39819-
120213 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor
Bowers -6.
NAYS: None -0.
(Council Member Price was absent.)
There being no additional items for action, a briefing with regard to Sustainable
Funding for Arts and Culture Presentation was presented.
Sustainable Funding for Arts and Culture
Council Member David B. Trinkle and David Wine, Retired Businessman
provided an overview of research conducted with regard to sustainable funding for the
Arts and Cultural Plan for the City of Roanoke. The following information was
highlighted:
City of Roanoke Commitment to the goal
• Council Member Trinkle began discussions about reshaping the way the
city funds arts and culture
MO A K
Arts and Cultural Plan approved by City Council in August 2011 as part of
Comprehensive Plan included this action:
"Study and recommend funding strategies to sustain arts and cultural
organizations including dedicated funding sources, united arts fund drive,
assets district, funder collaboration."
Mayor developed ACT (C= culture)
The City Manager asked the Roanoke Valley Alleghany Regional
Commission (RVARC) to conduct the funding research as part of their
2013 FY work plan and Roanoke Arts Commission researched other
models.
_;ess to Date
• David Trinkle was appointed as the Council Liaison and David Wine as the
private liaison to Mayor's ACT Committee.
• Survey to assess the sustainability needs of the organizations conducted
by Roanoke Arts Commission- showed a $2.7 million current operating
gap and $20 million in unmet capital needs over next two years.
• Presentation to City Council in April 2013 on research.
• David and David have met with individual stakeholders to begin
discussions.
• Six Focus Groups held in August 2013 with Staff and Board members of
the organizations.
• Economic Impact study of Arts and Culture completed by RVAC and
Roanoke Arts Commission - Presented at the Cultural Summit.
• Summit held on October 30 to present three funding models from different
communities.
Roanoke Summit: Toward a Healthy Creative Sector October 30, 2013
• Included presentation of 2013 Economic Impact study by Wayne
Strickland
• Carter Livingston of Strategies 360 Utah - ZAP (zoo, arts parks) in Salt
Lake County
• Scott Giffen, Springfield Mo. Arts Collaborative
• Dan Ross, Arts United of Fort Wayne
• Close to 150 in attendance
• Used interactive polling
Summary of Arts & Culture Economic Impact Study
• The size and impact of the local industry sector is $23,922,591.00. This is
a measure of the relative size and impact of the industry.
• The Arts and Cultural Industry of the City of Roanoke generates
$10,817,217.00 in new sales activity in the Region as a result of new
►° dollars attracted through visitation /tourism, and other funds from external
sources.
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• It is estimated that 116 jobs (full or part-time) are supported per year.
Indirect and induced impacts are responsible for the creation or retention
of an estimated 68 additional jobs for a total job impact of 184 jobs
supported through arts and cultural activities in the Region.
Summary of Consultant Input
• A cohesive and well - resourced cultural core is important for economic
development.
• Each decided to secure the future of their organizations locally.
• A "business umbrella," provides a sustainable business infrastructure.
• You can increase the willingness of new community donors that are more
interested in the macro effects (diversity development, young talent
retention, community pride, education, quality of life, etc.) of the arts and
less interested in specific missions (classical music, opera, ballet, musical
theatre, etc.).
• Where a tax was used the support grew for the initiative over time passing
by larger margins.
• Healthy nonprofits earn about 25% of their operating expenses from
guaranteed income /endowment.
Key Messages from the Summit
Guidance from Summit Participants
• Overwhelmingly, this is a good idea
• A 'hybrid' is suggested by the participants
• Keep the dialogue open
• Involve the organizations in the process
• Build momentum -- -move assertively
Expected Outcomes
• More people served
• Stronger balance sheets
• Improved governance
• More shared services
• Collaborative marketing
How Would Success Be Measured
• New audiences
• Open dialogue
• Joint marketing
• Alliances beyond the arts
• Moving from scarcity model to model that fosters creativity and
collaboration
Higher visibility
• Shared resources
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Poll Results from Summit
In terms of a local process of how arts and cultural organizations are funded, do
• you support a model primarily based on...
• 7% responded 'Public funding."
• 7% responded 'Private funding."
• 85% responded "Hybrid (public /private) funding."
Funding by City of Roanoke —Ten Year History
• Capital Funding -Total of$ 8,898,400.00 over last ten years
High of $2,837,200.00 in 2007 (included $2,500,000.00 to Taubman) to
low of $199,667.00 in 2009
• Operational Funding -Total of $3,894,505.00 over last ten years
High of $637,817.00 in 2008 to low of $240,050.00 in 2005
• Program Funding through RAC application process- Total of
$3,194,667.00 over last ten years
High of $403,436.00 in 2005 to low of $269,220.00 in 2013
• Total funding from the City of Roanoke over last ten years in all 3
categories - $15,987,572.00
Why Now
• Operational Funding is needed now more than funds for new facilities.
• New funds have been invested in the Roanoke Valley Convention and
Visitors Bureau so we need to invest in the collateral they are marketing.
• We need to foster greater collaboration among the arts and cultural
groups.
• With the loss of The Arts Council of the Blue Ridge there is no longer a
central coordinating force and the endowment organization could fulfill that
need.
• Arts and culture is losing its market share of philanthropy to other charities
such as human services and health.
Suggested Hybrid Structure
• Develop a public private endowment which could then fund capital,
operational or programming.
• Have a vetted application process as the Arts Commission now uses for
program funding.
• City could commit X number of dollars for X number of years to place in an
endowment.
• Maintain the program funding through the Arts Commission process until
the endowment is running.
• Admissions tax collected by the a and c organizations could go back into
the endowment or we could forgive admissions tax while the fund grows
(except for that collected at the Roanoke Civic Center which goes to the
facility for maintenance)
• Dedicate a mix of local taxes to grow the endowment faster.
652
Private Side of Partnership
• Afford everyone the opportunity to support the overall arts and cultural
community.
• Ensure sustainability of the impact the arts and cultural organizations have
on the regional economy, quality of life and education.
• Increase the pool of donors through use of new and innovative
technologies.
• Greater opportunity for planned giving.
Questions to Be Answered
• Could we increase a local tax, or combination of, for X years to build the
endowment faster?
• Who would administer a public /private endowment?
• How would the governing body be chosen?
• What is a vetted organization?
• Where should the fund be held?
• Should it include capital, operating and program funds?
• How do we identify the "Campaign Champion ?"
• Other questions?
Next Steps
• Propose an ordinance to set up the fund.
• Get feedback from Council on the ordinance.
• Hold a public hearing.
• Approve the ordinance.
• Engage the private side with the city to develop the process and the
campaign.
• Come to Council to recommend process.
(See copy of presentation on file in the City Clerk's Office.)
Discussion:
The City Attorney commented that the model used by the Market Building
Foundation in which private entity engaged participation from the locality seemed to be
the model that would work and the Arts Council of Fairfax County was a combination of
private sector and the county making contributions to the entity.
Council Member Trinkle advised that what was envisioned was a resolution
endorsing the proposal and a budget ordinance making a financial commitment. He
noted that another challenge was binding future Council's to the financial commitment
that would have to be reviewed on an annual basis. ' ""
653
Council Member Bestpitch commented that he attended the summit on
October 30 and pondered if it would be better for a fund to be set -up using an ordinance
M passed by City Council or follow a private foundation model similar to Foundation for
Roanoke Valley.
Following additional comments about the proposed endowment, Mayor Bowers
commented that Savannah, Georgia recently lost its symphony orchestra and museums
across the nation have had to either close or cut back on staff and hours. He pointed
out that the economic recession had impacted the arts and cultural organizations
throughout the country and yet in Roanoke the Symphony Orchestra celebrated 60
years.
He emphasized that the active initiatives were economic development and
tourism and thanked the citizens of Roanoke for making previous investments into the
City.
Mayor Bowers thanked the team for an informative presentation and advised that
the information would be received and filed.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
Council Member Bestpitch acknowledged receipt of a letter submitted by the City
Attorney regarding the voting precincts. He suggested that the ordinance be adopted in
2014, with a public hearing being held in the fall of 2014 and measure to effect in 2015.
Without objection by the Council, the Mayor authorized the City Manager to schedule a
public hearing on the matter in the fall of 2014.
Mayor Bowers advised of a traffic concern at the intersection of 13th Street and
Jamison Avenue, S. E., noting that elderly pedestrians were unable to cross the street
safely in motorized vehicles. Without objection, the matter was referred to the City
Manager for review and report to the Council.
VACANCIES ON AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
OATHS OF OFFICE -BOARD OF ZONING APPEALS: The Mayor called attention
to the upcoming expiration of the three -year terms of office of Terry W. Cundiff and
Drew H. Kepley as members of the Board of Zoning Appeals ending December 31,
2013; whereupon, he opened the floor for nominations.
Vice -Mayor Rosen placed in nomination the names of Terry W. Cundiff and
Drew H. Kepley.
654
There being no further nominations, Messrs. Cundiff and Kepley were "
reappointed as members of the Board of Zoning Appeals for three -year terms of office,
each, ending December 31, 2016, by the following vote:
FOR MESSRS. CUNDIFF AND KEPLEY: Council Members Rosen, Trinkle,
Bestpitch, Ferris, Lea, and Mayor Bowers -6.
(Council Member Price was absent.)
OATHS OF OFFICE - TOWING ADVISORY BOARD: The Mayor called attention
to the expiration of the three -year term of Michael P. Wright as a member of the Towing
Advisory Board on October 31, 2013; whereupon, he opened the floor for nominations.
Vice -Mayor Rosen placed in nomination the name of Michael P. Wright.
There being no further nominations, Mr. Wright was reappointed as a member of
the Towing Advisory Board for a three -year term of office ending October 31, 2016, by
the following vote:
FOR MR. WRIGHT: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -6.
(Council Member Price was absent.)
OATHS OF OFFICE -COURT COMMUNITY CORRECTIONS REGIONAL
CRIMINAL JUSTICE BOARD: The Mayor called attention to the expiration of the three -
year term of Octavia Johnson as a City Representative of Court Community Corrections
Regional Criminal Justice Board on June 30, 2013; whereupon, he opened the floor for
nominations.
Vice -Mayor Rosen placed in nomination the name of The Honorable Tim Allen,
newly - elected City Sheriff.
There being no further nominations, Newly- elected Sheriff Allen was appointed to
replace Ms. Johnson as a City Representative of Court Community Corrections
Regional Criminal Justice Board for a term of office commencing January 1, 2014 and
ending June 30, 2016, by the following vote:
FOR MR. ALLEN: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -6.
(Council Member Price was absent.)
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OATHS OF OFFICE - ARCHITECTURAL REVIEW BOARD: The Mayor called
attention to the expiration of the three -year term of office of Alison Blanton as a member
of the Architectural Review Board on October 1, 2013. Inasmuch as Ms. Blanton had
served three consecutive terms of office, she was ineligible for another term of office;
and therefore the Mayor opened the floor for nominations.
Vice -Mayor Rosen placed in nomination the name of Katie Coffield.
There being no further nominations, Ms. Coffield was appointed to replace Ms.
Blanton as a member of the Architectural Review Board for a three -year term of office
ending October 1, 2017, by the following vote:
FOR MS. COFFIELD: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea,
and Mayor Bowers -6.
(Council Member Price was absent.)
COUNCIL: With respect to the Closed Meeting just concluded Vice -Mayor
Rosen moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, and Vice -Mayor
Rosen -5.
NAYS: None -0.
(Council Member Price was absent.)(Mayor Bowers abstained from voting, inasmuch as
he was not present during the Closed Meeting.)
There being no further business, the Mayor declared the Council meeting
adjourned at 4:02 p.m.
ATTEST:
14 o flJ
Stephanie M. Moon, MMC
City Clerk
APPROVED
David A. Bowers
Mayor
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ROANOKE CITY COUNCIL — REGULAR SESSION
December 16, 2013
The Council of the City of Roanoke met in regular session on Monday,
December 16, 2013, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 39695- 070113
adopted by the Council on Monday, July 1, 2013.
PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle,
William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, and Mayor David A.
Bowers -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by The Reverend Charles R. Calloway, Pastor,
Maple Street Baptist Church.
The Mayor asked for a Moment of Silence in memory of Elizabeth T. Bowles,
Former Roanoke City Council Member and Vice - Mayor.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT -CITY REGISTRAR: Vice -Mayor Rosen offered
the following resolution recognizing Lavern Shepherd, City Registrar, upon her
retirement from the City of Roanoke:
( #39820 - 121613) A RESOLUTION paying tribute to Lavern L. Shepherd on the
occasion of her retirement upon 34 years of service with the City of Roanoke.
(For full text of resolution, see Resolution Book No. 76, page 478.)
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Vice -Mayor Rosen moved the adoption of Resolution No. 39820 - 121613. The
+► - motion was seconded by Council Members Price and Trinkle and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
Dr. M. Rupert Cutler appeared before the Council and commented that the
Livable Roanoke Valley report needed to be tweaked to include the greenways and arts
and culture.
(See written remarks on file in the City Clerk's Office.)
Without objection, Mayor Bowers noted that copy of Dr. Cutler's remarks would
be shared with the City Manager.
Melissa Miller appeared before the Council and expressed concern about
drainage issues relating to her property at 4501 Narrows Lane, S. W. She asked that
the necessary drainage improvements be made and that the City consider purchasing
her home.
Without objection by the Council, Mayor Bowers advised that the matter would be
referred to the City Manager for review and response back to Ms. Miller.
(See response dated January 2, 2014 on file in the City Clerk's Office.)
James Lynch appeared before the Council and advised that the Eureka Park
Recreation Center was no longer accessible to the community for use by the
neighborhood youth; and noted the lack of gym space throughout the City for youth
sports. He urged the City officials to investigate the matter.
Council Member Lea explained that the Eureka Park Recreation Center was a
busy center with many programs being administered simultaneously and youth not
participating in the programs are not allowed in the facility during the program time. He
requested that the Department of Parks and Recreation review the matter and report
back to Council.
• i
George Riles appeared before the Council and again advised that Inner City
Athletic Association, one of the oldest organizations in the City of Roanoke, the basis for
the Association being removed from the Youth Athletic Council.
Following additional comments to Messrs. Lynch and Riles and without objection
by the Council, Mayor Bowers advised that the matters would be referred to the City
Manager for review and response back to Messrs. Lynch and Riles.
Robert Gravely appeared before the Council and advised that the City lacked
recreation centers in the southwest and southeast quadrants of the City.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meeting of Council held on Monday,
November 18, 2013, was before the body.
(See copy of minutes on file in the City Clerk's Office.)
Council Member Trinkle moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Vice -Mayor Rosen and
adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
CITY COUNCIL: A communication from Council Member Anita J. Price, Chair,
City Council Personnel Committee, requesting that Council convene in a Closed
Meeting to discuss the mid -year performance of the Council- Appointed Officers,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before
the body.
(See copy of communication on file in the City Clerk's Office.)
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Council Member Trinkle moved that the Council concur in the request of Council
�- Member Price as above described. The motion was seconded by Vice -Mayor Rosen
and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
RECREATION - COUNTRYSIDE: A communication from the City Manager
requesting that Council schedule a public hearing for Monday, January 21, 2014, at
7:00 p.m., or as soon thereafter as the matter may be heard, to consider the leasing of
approximately 21.5 acres of City -owned property for an outdoor athletic facility in the
Countryside Master Plan area, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager as above described. The motion was seconded by Vice -Mayor Rosen and
adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
ECONOMIC DEVELOPMENT AUTHORITY: A communication from the City
Clerk advising of the resignation of F. Gordon Hancock as a Director of the Economic
Development Authority, effective December 31, 2013, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council accept the resignation and receive
and file the communication. The motion was seconded by Vice -Mayor Rosen and
adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
AUDIT COMMITTEE: Minutes of the Audit Committee held on Wednesday,
December 4, 2013, was before the body.
(See Minutes on file in the City Clerk's Office.)
••1
Council Member Trinkle moved that the minutes be received and filed. The
motion was seconded by Vice -Mayor Rosen and adopted by the following vote: a
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
ECONOMIC DEVELOPMENT: Report of qualification of Vickie H. Bibee as a
Director of the Economic Development Authority for a four -year term of office ending
October 20, 2017, was before the Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Council Member Trinkle moved that the report of qualification be received and
filed. The motion was seconded by Vice -Mayor Rosen and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
REGULAR AGENDA
BID OPENINGS:
CITY PROPERTY - PARKING GARAGES: Pursuant to notice of advertisement to
seek bids from qualified bidders for acquisition of easements in connection with Hotel
Project.
The Mayor inquired if there were any other bids to be offered. There being none,
he stated that the bidding was closed. Mayor Bowers instructed the City Clerk to
proceed with the opening of the bids; whereupon, Ms. Moon opened and read aloud the
sole bid received from South Commonwealth Partners, LLC.
(See copy of bid on file in the City Clerk's Office.)
Without objection from the Council, Mayor Bowers advised that the bid would be
referred to the City Manager for study, report and recommendation to the Council.
CITY PROPERTY - PARKING GARAGES: Pursuant to notice of advertisement to
seek bids from qualified bidders for Parking Agreement for Unreserved Parking Permits
for the City's Market Garage.
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The Mayor inquired if there were any other bids to be offered. There being none,
he stated that the bidding was closed. Mayor Bowers instructed the City Clerk to
proceed with the opening of the bids; whereupon, Ms. Moon opened and read aloud the
sole bid received from South Commonwealth Partners, LLC.
(See copy of bid on file in the City Clerk's Office.)
Council Member Lea inquired as to what the next steps were following the receipt
of bids; whereupon, the City Attorney advised that both bids would be referred to the
City Manager for review and report at the 7:00 p.m. session of Council.
Without objection from the Council, Mayor Bowers advised that the sole bid be
referred to the City Manager for study, report and recommendation to the Council.
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
PARTNERSHIP FOR A LIVABLE ROANOKE VALLEY INITIATIVE - ROANOKE
VALLEY - ALLEGHANY REGIONAL COMMISSION: Jake Gilmer, Senior Planner,
Roanoke Valley - Alleghany Regional Commission, appeared before the Council and
presented a report on the "Partnership for a Livable Roanoke Valley" Initiative and
outlined past activities of the Partnership:
Our Mission and Desired Outcomes
"Promote economic opportunity and quality of life in the Roanoke Valley."
• Invite and engage all citizens
• Identify issues and opportunities
• Identify priorities and goals
• Create scenarios
• Define strategies
• Develop a livability plan
Who's Leading the Partnership
Livable Roanoke Valley Steering Committee
• The Honorable Lisa Garst, City of Salem -Chair
• The Honorable Bobby Thompson, Franklin County- Vice -Chair
• The Honorable Stephen Clinton, Botetourt County
• Don Davis, Western Virginia Water Authority
• Lucy Ellett, Citizen Representative
• The Honorable Ed Elswick, Roanoke County
• Richard Flora, Craig County
• Mayor Bradley Grose, Roanoke Valley - Alleghany Regional Commission
• Shirley Holland, Carilion Clinic
• Dana Martin, VA Department of Transportation CTB
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• The Honorable Charlotte Moore, Roanoke Valley Area MPO
• Todd Putney, Roanoke Regional Chamber of Commerce
• Robert Sandel, Virginia Western Community College
• Henry Scholz, Council of Community Services
• The Honorable David Trinkle, City of Roanoke
• Todd Putney, Roanoke Regional Chamber of Commerce
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Livability Survey of 1,030 People in
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Livable Roanoke Valley Vision & Goals
Our Vision
We are living the dream. Beautiful mountains. Clean rivers and streams. People
who care. The Roanoke Valley is filled with promise. To make the most of these
opportunities, we will work to provide quality education, access to healthcare,
work and career opportunities, responsible stewardship of the environment, and
greater regional cooperation. As we strive to fulfill our promises, we will be the
destination for individuals, families and businesses who share the same dream
that we do.
Goals of Livable Roanoke Valley
• Economic Development: Creating jobs, increasing incomes and growing
businesses to improve the quality of life for all residents of the Roanoke
Region.
• Workforce Development: Providing access to job training and educational
advancement by fostering a culture of lifelong learning for people of all
ages and abilities.
• Healthy Roanoke: Mobilize community resources to improve access to
care, coordination of services, and promote a culture of wellness.
• Natural Assets: Working collaboratively to preserve the historic and
natural assets of the region.
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Livable Roanoke Valley Draft Strategies and Actions
Economic Development: Invest in Regional Infrastructure
We will make strategic public /private investments in regional infrastructure that
provide competitive advantages for businesses and institutions Regional
infrastructure investment decisions will be made to obtain the greatest public
benefit.
• Provide Large, Market -Ready Industrial Sites
• Redevelop Small Industrial Sites
• Provide High -Speed Broadband
• Improve the Mobility for Freight, Business Travelers, and the workforce
Economic Development: Innovate Through Higher Education
We will create an environment and culture in the Roanoke Valley that promotes
innovation and supports entrepreneurs. We will actively pursue partnerships with
local universities and colleges to create new business opportunities and a strong
workforce in the region.
• Host an Annual Regional Internship Fair
• Bring Alumni Back to Region
• Create Online Academic Clearinghouse
Economic Development: Cultivate and Market Outdoor Amenities
We will make the Roanoke Valley region the most desirable place in Virginia to-
live, work, and play. We will actively market our outdoor brand and invest in
quality of life assets, as they can be a catalyst for broader economic
development. Our unique outdoor assets will attract a talent stream for existing
industries and will encourage entrepreneurs to relocate their businesses here or
create new businesses.
• Enhance Sports Tournaments
• Package and Sell Current Outdoor Amenities
• Create Outdoor Ambassadors
• Create a Premier Outdoor Adventure Destination
• Provide More Unique Accommodations
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Workforce Development
Workforce Development: Match Training Opportunities to Employer Needs
We will monitor, continually evaluate, and identify needed improvements to the
workforce continuum of training opportunities in the region to ensure that it meets
the needs of citizens and employers.
• Develop and Maintain Data Exchange
• Create Relevant Career Paths
Workforce Development: Align Economic & Workforce Investments
We will work to align workforce investments with the needs of existing and
emerging industries in the Roanoke Valley. We will coordinate workforce and
economic development programs and investments in order to maximize
employment opportunities in the region.
• Form a Regional Workforce and Economic Development Network
• Create Industry Sector Partnerships
• Track Outcomes of Network and Partnerships
Workforce Development: Prepare Students for Careers in High Demand Fields
We will explore the development of a regional career and technical education
(CTE) program, including science, technology, engineering and mathematics
(STEM) Programs. We will offer courses not currently provided in local schools,
pool resources to allow divisions to hire more instructors, and purchase state -of-
the -art training equipment.
• Form Regional Task Force
• Develop Feasibility Analysis
• Engage Industry and Employers
Healthy Roanoke Valley
Healthy Roanoke Valley: Coordination of Care
We will develop a centralized coordination of care system that connects residents
to medical resources available in the community and helps these residents enter
and navigate through the system.
• Identify & Implement Coordination of Care Best Practices
• Enlist Local Partners
• Form Coordination of Care Forum
•••
Healthy Roanoke Valley: Improve Access to Healthcare Services
We will work to attract, recruit, and train healthcare providers (primary care,
behavioral health, and oral health) to achieve increased capacity in delivering
health care and other health related services to the uninsured, Medicaid - eligible,
and other vulnerable patients in the Roanoke Valley.
• Identify Provider Capacity Needs
• Increase Healthcare Providers
• Create Community Dental Clinic
Healthy Roanoke Valley: Broaden Wellness Support Services
We will support existing and new programs at schools, community- and faith -
based sites, and at the workplace that improve access to healthy foods; offer
physical activity and health promotion opportunities; and align with strategies to
decrease risky behaviors (alcohol, tobacco, and other drug use in youth and
young adults).
• Develop Obesity /Risky Behavior Forum
• Track Well ness Indicators
• Identify Well ness Funding and Other Resources
Natural Assets
Natural Assets: Preserve Scenic Land
We will support the redevelopment of smaller ( <100 acres), existing industrial,
warehouse, or office sites within the region. We will strive to provide additional
incentives and critical infrastructure improvements to increase the marketability
of these sites. We will also protect the most valued scenic views in the region,
especially those from the Blue Ridge Parkway and the Appalachian Trail.
Viewshed protection will occur through volunteer mechanisms, such as land
conservation and tree canopy improvements.
• Protect Ridgetops and Viewsheds
• Encourage Infill and Redevelopment
Natural Assets: Encourage Energy Efficiency & Renewable Energy
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LL We will support the adoption of energy efficient building code standards, the
removal of permitting barriers, and the development of incentives programs that
promote the installation of renewable energy systems. We will advocate
increasing the percentage of renewably- sourced energy serving the region.
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• Provide Energy Efficiency & Renewable Energy Incentives
• Encourage Utilities to Use Renewable Energy
Natural Assets: Improve Air and Water Quality
We will explore developing a regional stormwater banking program that allows
property owners an option of exercising stormwater credits or a pay a fee to meet
stormwater management requirements. We will improve air quality by expanding
mobility options by increasing access to bicycling, walking, public transportation,
ridesharing, van pooling, and carpooling.
• Develop a Stormwater Banking System
• Increase Alternative Transportation Options
Next Steps (2013 -2014)
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(See copy of presentation on file in the City Clerk's Office.)
Discussion:
Council Member Trinkle inquired about the completion of activity reports on
fulfilled goals in terms of a follow through process; whereupon, Mr. Gilmer advised that
it was structured similarly to the process of the City by developing annual partnership
boards on implementation of comprehensive plans, neighborhood plans, annually
review the 12 strategies, hold an annual livability submit to come together as a region
and report on progress. He also pointed out that high level indicators and short term
performance measures to determine community impact would be identified and
discussed at the January meeting.
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Council Member Lea asked if was surprising to see that local arts and culture
was last on the list of survey results; whereupon, Mr. Gilmer replied that it was
surprising and Virginia Tech administered the survey making 7,000 phone calls in order
to get feedback from 1,000 residents and have a representative sample of the area
counties.
Council Member Ferris urged Mr. Gilmer to take previous comments made by Dr.
M. Rupert Cutler earlier in the meeting regarding the initiative into consideration;
whereupon, Mr. Gilmer replied that the comments would be reviewed.
Council Member Bestpitch inquired where citizens might obtain additional
information regarding the initiative; whereupon, Mr. Gilmer advised that citizens may
view the survey and access resources at www.rvarc.org or at www.liveableroanoke.org.
Following comments, Mayor Bowers thanked Mr. Gilmer for the informative
presentation; and without objection from the Council, advised that the comments and
report from the Roanoke Valley- Alleghany Regional Commission on the Livable
Roanoke Valley Initiative would be referred to the City Manager for report and
recommendation back to the Council.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
WESTERN VIRGINIA WORKFORCE- BUDGET -HUMAN SERVICES - GRANTS:
The City Manager submitted a written report recommending recognition of funding for
Western Virginia Workforce Development Board Workforce Investment Act Programs.
(For full text, see copy of report on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #39821 - 121613) A RESOLUTION acknowledging and recognizing Workforce
Investment Act ( "WIA ") funding from the Virginia Community College System in the
amount of $1,487,685.00 for the Adult, Dislocated Worker and Youth program for the
award period of July 1, 2013 — June 30, 2015, the WIA Incentive Award in the amount
of $2,500.00 for the award period of July 1, 2013 — June 30, 2014, and additional WIA
funding in the amount of $30,000.00 for the Dislocated Worker program for the award
period of June 24, 2013 — June 30, 2014, the foregoing funding to be administered by
the Western Virginia Workforce Development Board ( "WDB ").
(For full text of resolution, see Resolution Book No. 76, page 479.)
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Council Member Trinkle moved the adoption of Resolution No. 39821 - 121613.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
BUDGET - GRANTS -ARTS: The City Manager submitted a written report
recommending acceptance and appropriation of funds for the Foundation for Roanoke
Valley Grant to support the 2014 Parks and Arts Program.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #39822 - 121613) A RESOLUTION accepting a Community Catalyst Funds of
Foundation for Roanoke Valley (FRV) Arts at Work Grant; approving and confirming the
application process for such FRV Grant; authorizing the City Manager to sign any
documents required by the FRV to accept such Grant; authorizing the City Manager to
sign any Subgrant Agreement with the Roanoke Symphony Orchestra ( "RSO "); and
authorizing the City Manager to provide additional information, to take any necessary
actions and to execute any additional documents needed to obtain, accept, receive,
implement, administer, and use such funds.
(For full text of resolution, see Resolution Book No. 76, page 481.)
Council Member Trinkle moved the adoption of Resolution No. 39822 - 121613.
The motion was seconded by Vice -Mayor Rosen.
Council Member Bestpitch commended staff for working with arts and cultural
organizations in the community to execute the Parks and Arts Program congratulated
Beth Pline on her upcoming retirement; whereupon, the City Manager explained that
Parks and Arts Program brought art into neighborhoods and by partnering with the
Roanoke Symphony and Orchestra, the City received a National Endowment for the
Arts Grant that funded specific art programs to Kennedy, Eureka, Jackson, Highland,
Washington and Mill Mountain Parks and coincided the reopening of Elmwood Park with
the last event.
There being no additional questions and /or comments by the Council Members,
Resolution No. 39822 - 121613 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
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Council Member Trinkle offered the following budget ordinance:
( #39823 - 121613) AN ORDINANCE to appropriate funding from the Foundation for
Roanoke Valley for the Arts at Work Grant, amending and reordaining certain sections
of the 2013 - 2014 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 482.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 39823-
121613. The motion was seconded by Vice -Mayor Rosen and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
COMMENTS BY CITY MANAGER.
The City Manager offered the following comments:
Roanoke 100 Miler Event
• The Roanoke 100 miler program will return for a third year. The
program, created by the Parks and Recreation Department, the
community active living campaign that promotes walking, biking,
pedaling 100 miles in 100 days.
• Program starts on January 7, 2014 and ends April 15, 2014.
• Register online at www.Roanoke100Miler.com
Dickens of a Christmas /SPCA Pet Costume Contest
• December 20 — the SPCA Pet Costume Contest will be held
beginning at 6:00 p.m. — 10:00 p.m.
• This is a family - friendly event that features favorites like roasted
chestnuts, carriage rides, street performers, and more.
• More information is available at: www.downtownroanoke.org
Career & Lifestyle Fitness Fair
• The City will hold a Career and Lifestyle Fitness Fair on Thursday,
January 16, from 8:30 a.m. - 1:00 p.m., at the Roanoke Civic
Center Special Events Center.
• Admission is free and over 50 organizations will be represented.
• Also, the event will kick -off the Bank on Roanoke Valley Initiative.
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REPORTS OF COMMITTEES:
BUDGET - SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of funds for various educational programs; and the
Director of Finance submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Ferris offered the following budget ordinance:
( #39824 - 121613) AN ORDINANCE to appropriate funding from the Federal
governments grants for various educational programs, amending and reordaining
certain sections of the 2013 - 2014 School Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 483.)
Council Member Ferris moved the adoption of Budget Ordinance No. 39824-
121613. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY:
Council Member Trinkle offered the following resolution recommending certain
appointments to the Western Virginia Regional Industrial Facility Authority:
( #39825 - 121613) A RESOLUTION appointing two (2) Board Members and two
(2) alternate Board Members to the Western Virginia Regional Industrial Facility
Authority, and fixing the term of the two (2) Board Members and two (2) alternate Board
Members.
(For full text of resolution, see Resolution Book No. 76, page 484.)
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Council Member Trinkle moved the adoption of Resolution No. 39825 - 121613.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
Council Member Trinkle commented about a Carilion doctor tragically killed in an
automobile accident at the intersection of Jefferson Street near Carilion Clinic and
Carilion Roanoke Memorial Hospital. He asked the City Manager to review the
intersection and make it safer for pedestrians.
Mayor Bowers pointed out that a longtime restaurant worker was also tragically
killed in an automobile accident along Franklin Road in the Townside Festival area and
that there must be tough intervention to promote pedestrian and crosswalk safety within
g the community.
Council Member Ferris suggested the use of rumble strips approaching the
pedestrian walkway to alert drivers and slow down vehicles.
VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 3:42 p.m., the Mayor declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal
Building; and to be reconvened at 7:00 p.m., in the Council Chamber.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Bowers presiding and all
Members of Council in attendance.
PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle,
William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, and Mayor David A.
Bowers -7.
ABSENT: None -0.
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The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Mayor asked for a Moment of Silence in memory of the Elizabeth T. Bowles,
Former City Council Member.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
COUNCIL: With respect to the Closed Meeting just concluded Council Member
Price moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT- FIRE /EMS: The Mayor recognized and
presented Certificates of Appreciation to the 9th Annual Fire Prevention Week Art
Contest winners.
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IPUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday,
December 16, 2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of SS Acquisition, LLC, to rezone a portion of property located at 1609
Hershberger Road, N. W., from Commercial -Large Site District (CLS), to
Commercial - General District (CG), for use as a bakery, confectionary, or similar food
production, retail; eating establishment and drive - through facility, the matter was before
the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Wednesday, November 27, 2013 and Wednesday, December 4, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding the Original Application is consistent with the
City's Comprehensive Plan, Williamson Road Area Plan, and Zoning Ordinance as a
portion of existing commercial property will be redeveloped for a use appropriate to the
surrounding area.
(For full text, see report on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following ordinance:
( #39826- 121613) AN ORDINANCE to amend § 36.2 -100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain property within the City, and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 76, page 486.)
Vice -Mayor Rosen moved the adoption of Ordinance No. 39826- 121613. The
motion was seconded by Council Member Ferris.
Michael Hicks, Agent, Commercial Site Design, PLLC, appeared in support of SS
Acquisition, LLC.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
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There being no questions and /or comments by the Council Members, Ordinance
No. 39826- 121613 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday,
December 16, 2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
request of Pegasus Tower Company, LLC, to amend the Planned Unit Development
Plan as it pertains to 1809 Franklin Road, S. W., to permit construction of a wireless
telecommunications tower in Phase I and an office building in Phase II having
previously been rezoned as Institutional Planned Unit Development Plan ( INPUD),
pursuant to Ordinance 37269 - 120505 adopted by the Roanoke City Council on
December 5, 2005, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Wednesday, November 27, 2013 and Wednesday, December 4, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending denial
of the request finding the Amended Application No. 1, dated December 2, 2013, and
subsequently amended at the Planning Commission Public Hearing to include a light at
the top of the tower, to not be consistent with the City's Comprehensive Plan, South
Jefferson Redevelopment Area Plan, and Zoning Ordinance due to the visual impact of
the wireless telecommunications facility to surrounding properties.
(For full text, see report on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following ordinance:
"AN ORDINANCE to amend § 36.2 -100, Code of the City of Roanoke (1979), as
amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5,
2005, as amended, to amend the INPUD Development Plan to permit construction of a
wireless telecommunications tower in Phase I and office building in Phase II on property
identified by Official Tax Map Number 1040102, located at 1809 Franklin Road, S. W."
Vice -Mayor Rosen moved the adoption of the Ordinance. The motion was
seconded by Council Member Trinkle.
y
677
Maxwell Wiegard, Agent, appeared before the Council and requested that the
matter be remanded to the City Planning Commission for further review.
(See copy of communication on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who wished to speak on the
matter.
Barbara Duerk, Jan Keister, John McGonigal and Dinah Ferrance appeared
before the Council in opposition of the proposal and urged the Council to remand the
matter to the City Planning Commission based on their opinions and research or lack
thereof.
There being no additional speakers to be heard on the matter, the Mayor
declared the public hearing closed.
In depth discussion was held regarding the recommendation of the City Planning
Commission and citizen comments.
Council Member Bestpitch was in favor of remanding the matter to the Planning
Commission and suggested that other aspects of the proposed plan for development be
reviewed prior to its recommendation to Council.
Vice -Mayor Rosen offered a motion to remand the matter to the City Planning
Commission, without the introduction of the ordinance, for further review and
consideration. The motion was seconded by Council Member Trinkle and adopted.
EASEMENTS- STORMWATER: Pursuant to instructions by the Council, the City
Clerk having advertised a public hearing for Monday, December 16, 2013 at 7:00 p.m.,
or as soon thereafter as the matter may be heard, on the proposal to vacate an existing
storm water drainage easement located north of the intersection of Wonju Street and
Franklin Road, S. W., (the former "Ukrops "), owned by Ivy View, LLC ( "Owner"), at the
Owner's request, to permit further development of such properties, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, December 6, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report authorizing execution of the
appropriate documents to vacate the above mentioned drainage easement extending
from Franklin Road, S. W. northwesterly to Ore Branch.
�. (For full text, see report on file in the City Clerk's Office.)
Wee
Vice -Mayor Rosen offered the following ordinance:
( #39827 - 121613) AN ORDINANCE authorizing the vacation of an existing storm
water drainage easement across property owned by Ivy View, LLC ( "Owner'),
designated as Roanoke Official Tax Map Nos. 1150106, 1150108 and 1150109, located
north of the intersection of Wonju Street, S. W. and Franklin Road, S. W., at the
Owner's request; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 487.)
Vice -Mayor Rosen moved the adoption of Ordinance No. 39827 - 121613. The
motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members,
Ordinance No. 39827 - 121613 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
CITY PROPERTY - PURCHASE /SALE OF PROPERTY - PARKING GARAGES:
Pursuant to instructions by the Council, the City Clerk having advertised a public
hearing for Monday, December 16, 2013 at 7:00 p.m., or as soon thereafter as the
matter may be heard, on the proposal of the City of Roanoke requesting authorization to
execute, deliver and perform a First Amended and Restated Contract for Sale of Real
Estate with South Commonwealth Partners, LLC, as it pertains to the sale of a portion of
City -owned property located at 25 Church Avenue, S. E. (Market Garage) and to the
grant of easements and other rights on portions of the Market Garage and other City -
owned properties abutting the Market Garage, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, December 2, 2013 and Monday, December 9, 2013.
(See publishers affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending execution
of an Amended Sale Contract between the City and South Commonwealth
Partners LLC, to be approved as to form by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
679
Council Member Ferris offered the following ordinance:
( #39828 - 121613) AN ORDINANCE authorizing the proper City officials to
execute a contract to amend, restate, and replace an existing contract with South
Commonwealth Partners, LLC, and the necessary documents to sell to South
Commonwealth Partners, LLC, a portion of the City -Owned Property known as Market
Garage, located at 25 Church Avenue, S. E., Roanoke, Virginia, and identified as an
approximately 11,500 square foot portion of a commercial /retail space within the Market
Garage building, a portion of Air Rights above the Market Garage, and certain
easements, all of which are a part of Official Tax Map No. 4015004 ( "Market Garage "),
together with certain other easements on City -owned parcels abutting the Market
Garage, such other parcels are situated at 106 Franklin Road, S. E., Official Tax Map
No. 4015003 ( "Adjacent Parcel'), and 13 Church Avenue, S. E., Official Tax Map No.
4011706 ( "Fire House Parcel'), upon certain conditions; authorizing the City Manager to
execute such further documents and take such further actions as may be necessary to
accomplish the above matters; reordaining Ordinance No. 39485 - 082012 adopted
August 20, 2012, only to the extent not inconsistent with this Ordinance; providing for an
effective date; and dispensing with the second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 489.)
Council Member Ferris moved the adoption of Ordinance No. 39828 - 121613.
The motion was seconded by Council Member Bestpitch and Vice -Mayor Rosen.
The Mayor inquired if there were persons present who wished to speak on the
matter; whereupon, the Mayor advised that the public would be accorded the
opportunity to be heard following comments by the City Manager.
The City Manager provided an overview of the project and highlighted the
following information:
Project Overview
• Build tourism base and support downtown retail and restaurants.
• Downtown Roanoke is the core of the region and a hotel is critical to
tourism.
• 127 room hotel which will not have a restaurant creating a great
opportunity for patrons to walk downtown to shop and visit restaurants.
• Helps support convention business.
• Garage a capital asset the City has invested millions to build at a higher
standard so it could support additional floors.
• Great return for taxpayers.
• Builder will purchase the first floor retail space and air rights equal to three
' floors at the top for $800,000.00.
• City avoids $500,000.00 in up fit charges for the first floor retail space.
Me]
• Provide a grant of $700,000.00 and once the hotel opens the City and the
builder will share up to 50 percent of the real estate and lodging taxes for
six years or until they reach $1.5 million, whichever comes first.
• Parking garage has a separate enterprise fund and has no impact on the
City's General Obligation Bond levels.
• Project will not impact any current projects in CIP or in operating costs.
• The City will net about $1.4 million after five years; after the sixth year all
the revenue comes to the City; and after 10 years will net about
$3.8 million in new revenue.
The City Manager referenced the following visuals:
N10061
(See photographs on file in the City Clerk's Office.)
Council Member Lea inquired if the project would hurt taxpayers; whereupon, the
City Manager advised that the project would not hurt taxpayers, but increase revenue
and expand the tax base.
Council Member Ferris inquired of the history of the project and why the City of
Roanoke was investing in the project; whereupon, the City Manager commented that
Downtown Roanoke Inc. and Roanoke Regional Partnership contacted Windsor Autry
with regard to the site for the project.
At this point, the following persons spoke in connection with the public hearing
Beth Doughty, Executive Director, Roanoke Regional Partnership, advised that
the benefit went beyond tax revenue and the more people that dined, shop and were
entertained downtown brought food tax, sales tax, admissions tax expands the market
as well and helps existing businesses to be more successful. She pointed out that as an
organization charged with business recruitment, the Roanoke Regional Partnership and
Downtown Roanoke Inc. sought out Windsor Autry because of their first class reputation
as a developer and they recognized the potential of Roanoke and it was a sound
investment that would produce a great return.
Matt Bullington, Lee Wilhelm, III, Chair, Roanoke Valley Visitors and Convention
Bureau, Barton Wilner and Larry Landolt appeared before the Council in support of the
project.
Dan Cullather, Marcy Meador, Granger Macfarlane and Patrick Corp appeared
before the Council in opposition of the project. Mr. Macfarlane advised that the City
should seek an independent engineering firm to conduct a study to ensure the safety of
the project and consider constructing a hotel from the ground up approximately 23
blocks from the proposed location. Mr. Corp concurred in the comments of Mr.
Macfarlane.
•i
Charles Rainer, representing South Commonwealth Partners, LLC, advised that
two years were spent completing the homework with regard to the project and an
engineering report has been completed. He further advised that the business model of
South Commonwealth Partners, LLC, was geared around being in the downtown area
and providing an experience for travelers into the City of Roanoke.
There being no additional speakers, the Mayor declared the public hearing
closed.
Council Member Trinkle commented that he was in support of the project and it
was a game changer for downtown Roanoke.
R. Brian Townsend, Assistant City Manager for Community Development added
that approximately six years ago extensive structural repairs were done to update the
fagade that provided a new structural frame for the garage. He also pointed out that
SKA Engineers in December 2013 provided an analysis of the proposal reviewing the
structural proposal for a structure on top of the garage and certified by a written
communication that in their professional opinion the garage was structurally sufficient to
accept the construction.
Vice -Mayor Rosen asked if Windsor Autry was to pay $800,000.00, if the City
was to pay them $700,000.00, and if they were to receive up to 50 percent of revenue
on lodging and real estate taxes for six years or up to $1.5 million, whichever comes
first because the agreement was performance based; whereupon, the City Manager
replied in the affirmative.
Council Member Lea commented that he enjoyed public hearings because the
public could hear all the facts, issues and concerns involved with a project and asked
the Assistant City Manager for Community Development to address the issue of
increasing debt service outlined in an article on the hotel proposal featured in the
Roanoke Times.
Mr. Townsend explained that it was maximized at $700,000.00 for the
construction grant and $1.5 million for the grant that would be developed over or funded
over the subsequent 6 years before any of the grants were made eligible, the developer
when they request a grant have to submit to the City actual costs certified by their
contractor enumerated in the two grant agreements. He further explained, providing the
example if during construction an activity like putting a sprinkler in the garage was in the
grant they certified and spent $600,000.00 the maximum amount they could receive for
the grant was $600,000.00.
AM
Mr. Townsend continued stating that the project does not change the ingress or
egress of the garage and that parking on the first floor was not affected negatively in
terms of what was currently there and the portion of the first floor that would be
conveyed under the agreement was currently unused and has no beneficial use for the
City in its current configuration and condition.
In response to an inquiry from Council Member Ferris to clarify the meaning of a
performance based agreement, Mr. Townsend advised that the way performance grants
worked was that the project had to generate tax revenue and that the City does not
consider the grant request until the following fiscal year; so the city has received the
funds, verified it then reviewed the request for the grant based on that preceding year,
so there was no money at risk.
Following additional dialogue with regard to the proposal, Mayor Bowers advised
that he was a promoter of the progress of Roanoke and believed the project was a
progressive step for the City as well as a huge investment. He further stated that it was
the largest public /private economic development project in Roanoke since construction
of the Virginia Tech and Carilion Medical School.
Following extensive discussion, Ordinance No. 39828 - 121613 was adopted by
the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
CITY PROPERTY - EASEMENTS - PARKING GARAGES: Pursuant to instructions
by the Council, the City Clerk having advertised a public hearing for Monday,
December 16, 2013 at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the proposal of the City of Roanoke recommending authorization for execution of a
Deed of Certain Air Rights, Deed of Condominium Units, and Deed of Easements,
subject to certain terms and conditions of the proposed deed, the matter was before the
body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, December 2, 2013, and Monday December 9, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
Ad
=
The City Manager submitted a written communication recommending acceptance
of the bid of South Commonwealth Partners, LLC, to acquire, buy, execute, and accept
certain easements on City -owned properties identified as Official Tax Map Nos.
4015004 (25 Church Avenue, S. E.), 4015003 (106 Franklin Road, S. E.), and 4011706
(13 Church Avenue, S. E.), as set forth in a Deed of Certain Air Rights, Deed of
Condominium Units, and Deed of Easements (Deed), upon certain terms and
conditions; and authorization to take such further actions and execute such further
documents as may be necessary to implement, administer, and enforce such Deed and
to accomplish such matters, including the granting and sale of such easements and the
sale of the Certain Air Rights and Condominium Units.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #39829 - 121613) AN ORDINANCE accepting the bid of South Commonwealth
Partners, LLC, a South Carolina limited liability company (Developer), to acquire, buy,
execute, and accept certain easements on City -owned properties identified as Official
Tax Map Nos. 4015004 (25 Church Avenue, S. E.), 4015003 (106 Franklin Road, S. E.),
and 4011706 (13 Church Avenue, S. E.), as set forth in a Deed of Certain Air Rights,
Deed of Condominium Units, and Deed of Easements (Deed), upon certain terms and
conditions; authorizing the City Manager to execute such Deed; authorizing the City
Manager to take such further actions and execute such further documents as may be
necessary to implement, administer, and enforce such Deed and to accomplish such
matters, including the granting and sale of such easements and the sale of the Certain
Air Rights and Condominium Units; and dispensing with the second reading by title of
this Ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 492.)
Council Member Ferris moved the adoption of Ordinance No. 39829 - 121613.
The motion was seconded by Vice -Mayor Rosen.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members,
Ordinance No. 39829 - 121613 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
w
MR
CITY PROPERTY - LEASES - PARKING GARAGES: Pursuant to instructions by
�- the Council, the City Clerk having advertised a public hearing for Monday,
December 16, 2013 at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the proposal of the City of Roanoke for execution of a Parking Agreement for
unreserved parking permits for the City's Market Garage, the matter was before the
body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, December 2, 2013, and Monday December 9, 2013.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending acceptance
of the bid of South Commonwealth Partners, LLC, and execution of a Parking
Agreement with an initial term of twenty (20) years, having the option to renew such
Parking Agreement for up to four (4) additional five (5) year periods and which Parking
Agreement will allow such entity to obtain up to one hundred thirty (130) Unreserved
Parking Permits for use of spaces in the City's Market Garage, upon certain terms and
conditions; and to take such further actions and execute such further documents as may
be necessary to implement, administer, and enforce such Parking Agreement.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #39830 - 121613) AN ORDINANCE accepting the bid of South Commonwealth
Partners, LLC, a South Carolina limited liability company (Developer), to execute a
Parking Agreement with an initial term of twenty (20) years, with such entity having the
option to renew such Parking Agreement for up to four (4) additional five (5) year
periods and which Parking Agreement will allow such entity to obtain up to one hundred
thirty (130) Unreserved Parking Permits for use of spaces in the City's Market Garage,
upon certain terms and conditions; authorizing the City Manager to execute such a
Parking Agreement; authorizing the City Manager to take such further actions and
execute such further documents as may be necessary to implement, administer, and
enforce such Parking Agreement; and dispensing with the second reading by title of this
Ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 495.)
Council Member Ferris moved the adoption of Ordinance No. 39830 - 121613.
The motion was seconded by Vice -Mayor Rosen.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Ble
There being no questions and /or comments by the Council Members,
Ordinance No. 39830 - 121613 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
CITY PROPERTY - ECONOMIC DEVELOPMENT: The City Manager submitted a
written report recommending execution of a Performance Agreement among the City of
Roanoke, Economic Development Authority of the City of Roanoke, Virginia and South
Commonwealth Partners, LLC, for construction - related activities associated with
development at 25 Church Avenue, S. E.
(For full text, see reports on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following ordinance:
( #39831 - 121613) AN ORDINANCE authorizing the proper City officials to
execute a Performance Agreement Regarding Construction Period Economic
Development Grant among the City of Roanoke (City), the Economic Development
Authority of the City of Roanoke, Virginia, (EDA), and South Commonwealth
Partners, LLC, that provides for grants not to exceed a total of $700,000.00 subject to
certain undertakings and obligations by the parties in connection with the development
of certain portions of City -owned property located at 25 Church Avenue, S. E.,
Roanoke, Virginia 24011 for the construction and operation of a hotel; authorizing the
City Manager to take such actions and execute such documents as may be necessary
to provide for the implementation, administration, and enforcement of such Performance
Agreement; repealing Ordinance No. 39631 - 041513, adopted April 15, 2013; and
dispensing with the second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 498.)
Vice -Mayor Rosen moved the adoption of Ordinance No. 39831 - 121613. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
•i
Vice -Mayor Rosen offered the following budget ordinance:
( #39832 - 121613) AN ORDINANCE to appropriate funding from the Economic
and Community Development Reserve for the Market Garage Hotel Development —
South Commonwealth Partners project, amending and reordaining certain sections of
the 2013 - 2014 Capital Projects Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 501.)
Vice -Mayor Rosen moved the adoption of Budget Ordinance No. 39832 - 121613.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
CITY PROPERTY - ECONOMIC DEVELOPMENT: The City Manager submitted a
written report recommending approval of a Performance Agreement among the City of
Roanoke, Economic Development Authority of the City of Roanoke, Virginia and South
Commonwealth Partners, LLC, for structural improvements to be made to the Market
Garage located at 25 Church Avenue, S. E.
(For full text, see reports on file in the City Clerk's Office.)
Vice -Mayor Rosen offered the following ordinance:
( #39833 - 121613) AN ORDINANCE authorizing the proper City officials to
execute a Performance Agreement Regarding Operation Period Economic
Development Grant among the City of Roanoke (City), the Economic Development
Authority of the City of Roanoke, Virginia, (EDA), and South Commonwealth
Partners, LLC, that provides for grants not to exceed a total of $1,500,000.00 subject to
certain undertakings and obligations by the parties in connection with the development
of certain portions of City -owned property located at 25 Church Avenue, S. E.,
Roanoke, Virginia 24011 for the construction and operation of a hotel; authorizing the
City Manager to take such actions and execute such documents as may be necessary
to provide for the implementation, administration, and enforcement of such Performance
Agreement; and dispensing with the second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 76, page 501.)
C
•ii
Vice -Mayor Rosen moved the adoption of Ordinance No. 39833 - 121613. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Mayor Bowers -7.
NAYS: None -0.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
Patrick Corp representing the Greater Neighborhood Watch Association,
appeared before the Council and advised that through the City Manager's Office, the
Association has requested a paver street to join Huff Lane Park on the south end by the
]HOP Restaurant to be made a part of the park; and stated that any assistance that the
Council could offer to achieve that goal would be greatly appreciated.
Without objection from the Council, Mayor Bowers advised that Mr. Corp's
comments be referred to the City Manager for report, response and recommendation
back to the Council.
There being no further business, Mayor Bowers declared the Council meeting
adjourned at 9:43 p.m.
APPROVED
ATTEST:
. 01.),
Stephanie M. Moon, MMC
City Clerk
DavWAer ~`
Mayor