HomeMy WebLinkAbout01/21/14 - 06/20/16GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 16, 2014
David A. Bowers, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bowers and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, January 21 at 1:00 p.m., in the EOC Conference Room, Room 159, first
floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
Sincerely,
Stephanie M. Moon
Secretary
pc: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Ann H. Shawver, Treasurer, GRTC
Drew Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Gary E. Tegenkamp, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
K: \GRTC \GRTC 14Wanuary 21, 2014 Meeting Notice.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 21, 2014
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
1. Call to Order -- Roll Call. Director Michalski - Karney was absent.
2. Approval of Minutes: Regular meeting of GRTC held on Monday,
November 18, 2013.
Without objection, dispensed with the reading and approved minutes as
recorded.
3. Reports of Officers:
a. General Manager:
1. Management Update
• Bus Shelter Project
• Service to Towers Mall
• FTA Demand for Payment
• Campbell Court Transportation Center Operations
• Special Trolley for Private Use
• Fiscal 2014 Year -to -Date Ridership
Without objection, Management Update was received and filed.
2. Request for maximum operating and capital financial assistance from
the Federal Transit Administration and the Commonwealth of Virginia
Department of Rail and Public Transportation forthe fiscal year 2014-
2015.
Adopted Resolution.
3. Financial reports for October and November 2013.
Without objection, Financial Reports were received and filed.
4. Transportation funding update.
Without objection, presentation and comments were received and filed..
4. Adjourned - 1:48 P.M.
KAGRTC. 14Wanuary 21, 2014 Action Agenda.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 21, 2014
David A. Bowers, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bowers and Members of the Board:
Please be advised that Director Michalski - Karney will not be present atthe regular meeting
of the Greater Roanoke Transit Company Board of Directors held on Tuesday, January 21,
at 1:00 p.m., in the EOC Conference Room, Room 159, firstfloor, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W.
Sincerely,
Stephanie M. Moon
Secretary
PC: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Ann H. Shawver, Treasurer, GRTC
Drew Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Gary E. Tegenkamp, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
K: \GRTC \GRTC 14 \Karney out January 21, 2014 Meeting Notice.doc
1 s e,
Greater Roanoke Transit Company
Board of Directors Meeting
Management Update
January 21, 2014
Bus Shelter Project
3.Q. /.
Two proposals for architectural and engineering services (A &E) for the Wal -Mart shelter were received. GRTC staff
interviewed both proposers and contract negotiations have begun with the proposer deemed most qualified. It is
anticipated that a contract will be finalized by mid February 2014
The design and construction consultant for the Hurt Park Neighborhood shelter was granted a six (6) month extension by
the City, from December 2013 to June 2014. The consultant has secured all of the required permits for the installation of
the shelter.
Service to Towers Mall
In the November 18, 2013 Management Update, the Board was advised that the two inbound /outbound routes serving
Towers Mall were being evaluated for relocating the designated bus stops to address congested operating conditions
within the parking lot at the Mall and to provide safer service.
The temporary measure of the Towers Mall /Tanglewood Mall (Route 55/ 56) bus not operating on the upper level of the
Mall using the parking lot will continue. Passengers will continue to board and disembark on Colonial Avenue between
the Mall's entrance and exit driveways on the outbound trips (headed toward Tanglewood Mall) and at the intersection of
Brandon Avenue where there is a traffic light and crosswalk on the inbound trips (headed toward Campbell Court). At this
time, the Brambleton /Red Rock (Route 61/62) which traverses the lower level of the Mall will remain unchanged.
FTA Demand for Payment
In December of 2011, the Federal Transit Administration (FTA) notified GRTC that it owed a debt to the FTA in the
amount $805,003 and demanded payment for allegedly violating federal regulations with the procurement of employee
health insurance in fiscal years 2009 and 2010 and fuel in fiscal year 2009. With assistance from First Transit's legal
counsel and the City Attorney's Office, GRTC responded with a written rebuttal in February 2012 and an oral rebuttal in
April 2013. FTA advised First Transit's legal counsel in December 2013 that the demand for payment had been reduced
to $5,234. GRTC electronically made the payment to FTA on December 301" and First Transit subsequently reimbursed
GRTC.
Campbell Court Transportation Center Operations
As a follow up to the article that appeared in the Roanoke Times on congestion at Campbell Court, it should be noted that
there are several safeguards in place to ensure passenger and bus operator safety. The safe guards include posting
transportation supervisors at Campbell Court to direct bus movements and assist passengers with transfers to ensure
safe movement between buses; passengers with disabilities and mobility aids are provided with personal assistance when
making transfers; customer service staff provides directions and bus transfer information to ensure correct and direct
boarding. Finally, bus movements are not initiated until the entire bus bay area is clear of all pedestrians.
Special Trolley Services for Private Use
GRTC staff is in the process of evaluating whether it should continue the practice of accepting requests for trolley use for
private events. The focus of this evaluation is to evaluate the risk of operating the trolley off regular route on residential
streets and the provision of a service that is deemed a "charter" service.
Greater Roanoke Transit Company
P.O. Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax: 540.982.2703 • www.valleymetro.com
4*
Fiscal 2014 Year -to -Date Ridership
Overall ridership for November year to date for Fiscal Year 2014 continues to be at the same level compared to the same
period in Fiscal Year 2013. The comparative ridership percentage change for each GRTC service is outlined below:
• Fixed Route — (2.3 %)
• Smart Way — (1.2 %)
• Smart Way Connector— 14.8%
• Star Line Trolley — 15.2%
• STAR — 25.5%
It should be noted that the Fixed Route ridership count is impacted by the change that was made in the route that serves
Salem. Because a s transfer is no longer required, actual ridership may be understated.
Resp
arl mer
General Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
4
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 23, 2014
Carl L. Palmer
General Manager
Valley Metro
Roanoke, Virginia
Dear Mr. Palmer:
I am attaching a copy of a resolution authorizing the filing of applications and the
acceptance and execution of appropriate agreements for operating and capital financial
assistance for Fiscal Year 2014 -2015 with the Federal Transit Administration and the
Commonwealth of Virginia Department of Rail and Public Transportation, upon certain
terms and conditions.
The above referenced measure was adopted by the Board of Directors of the Greater
Roanoke Transit Company at a regular meeting held on Tuesday, January 21, 2014.
Sincerely,
U;P, �- Y�' "
Stephanie M. Moon
Secretary
Enclosure
pc: Christopher P. Morrill, Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Ann H. Shawver, Treasurer, GRTC
Gary E. Tegenkamp, Assistant General Counsel, GRTC
Drew Harmon, Municipal Auditor
KIGRTC AUanuary 18, 2014 cormspondence,doc
AM
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING THE FILING OF APPLICATIONS AND THE
ACCEPTANCE AND EXECUTION OF APPROPRIATE AGREEMENTS FOR
OPERATING AND CAPITAL FINANCIAL ASSISTANCE FOR FISCAL YEAR 2014-
2015 WITH THE FEDERAL TRANSIT ADMINISTRATION AND THE
COMMONWEALTH OF VIRGINIA DEPARTMENT OF RAIL AND PUBLIC
TRANSPORTATION UPON CERTAIN TERMS AND CONDITIONS.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit
Company that the Company's General Manager and Vice President of Operations are
each authorized to execute, as may be needed, in a form approved by General Counsel,
appropriate applications requesting the maximum operating and capital financial
assistance from the Federal Transit Administration and the Commonwealth of Virginia
Department of Rail and Public Transportation for the fiscal year 2014 -2015 and further to
accept and execute the necessary operating grant agreements and capital grant
agreements, in a form approved by General Counsel, all as more particularly set forth in
the report of the General Manager to this Board dated January 21, 2014. The Company's
Secretary is also authorized to attest any such documents.
Date Adopte ;10/ C/
ATTEST:
°�•
Nejain—ieM . Moon, Secretary �
Va��ey
Greater Roanoke Transit Company
Board of Directors Meeting
January 21, 2014
David A. Bowers, President, and Members of the Board of Directors
Roanoke, Virginia
Dear President Bowers and Members of the Board:
�.4•Z.
Subject: Authorization to File for Federal Transit Administration Operating and Capital
Financial Assistance, and Commonwealth of Virginia Operating and Capital
Financial Assistance for fiscal year 2014 -2015.
Financial assistance has been provided to Greater Roanoke Transit Company (GRTC) by the Federal
Transit Administration (FTA) and the Commonwealth of Virginia Department of Rail and Public
Transportation ( VDRPT) during previous fiscal years for certain operating and capital expenses.
Under FTA regulations, GRTC is eligible for federal operating funds, which cannot exceed 50% of its
proposed operating deficit. In fiscal year 2014 -2015 GRTC will apply for the maximum amount allowed in
federal operating and capital financial assistance.
During the current 2013 -2014 fiscal year, the total amount of assistance GRTC will receive from FTA is
approximately $2,666,956, the total amount of assistance GRTC will receive from VDRPT is
approximately $2,089,420.
The deadline for filing the applications for the above referenced assistance for FY 2014 -2015 is February
1, 2014.
Recommendation
Authorize the General Manager to file applications requesting the maximum operating and capital
financial assistance from FTA and VDRPT for fiscal year 2014 -2015 and to accept and execute the
necessary grant agreements in a form approved by legal counsel.
RespOalmer ted,
Carl
General Manager
C. Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax: 540.982.2703 • www.valleymetro.com
ti
vC11111
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
January 21, 2014
David A. Bowers, President and Members of the Board of Directors
Dear President Bowers and Members of the Board:
3.4.3.
Subject: Greater Roanoke Transit Company October and November Financial Report
The attached report provides financial performance information for October and November of
Fiscal Year (FY) 2014. On a year -to -date basis, Greater Roanoke Transit Company (GRTC)
experienced net income of $528,870, an improvement of $348,940 compared to the same
period in FY 2013.
The significant factors affecting financial performance are outlined below
Revenue
Total revenue increased 8.4% over the same period last year and is 5% above the established
budget. Significant factors impacting revenue performance include:
• Fare revenue increased 2.5% compared to FY 2013 and is performing at a level that
meets budget expectations.
• Other revenue (advertising, building rental, parking, etc.) increased 6.5% and is 2.4%
above the established budget.
• Operating assistance increased 10.3% due to recognition of incremental funding from
the Commonwealth of Virginia based on recommendations of the Transit Service
Delivery Advisory Committee. Federal Transit Administration (FTA) funding has
increased 7% because a portion of the funding related to reimbursement for capitalized
preventative maintenance is provided a rate of 80% of eligible expenses compared to
50% for other expenses.
Greater Roanoke Transit Company
P.O. Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax: 540.982.2703 • www.valleymetro.com
David A. Bowers, President and Members of the Board of Directors
�> GRTC Financials
January 21, 2014
Page 2
Expenses
Total expenses decreased by less than 1% over the same period last year and are performing at
a level that meets budget expectations. Significant factors impacting expenditure performance
include:
• Labor and fringe benefit expenses increased approximately 1% and are performing at a
level that meets budget expectations.
• Materials and supplies expense decreased 11.3% and are 1% below the established
budget.
• Miscellaneous expense, which includes the provision of para- transit service, increased
approximately 14% and exceeds budget by approximately 1 %.
Respectfully ubm' d,
Ca almer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Five Months Ending November 30, 2013
FY FY FY 14
2014 2013 BUDGET
November November TOTAL
OPERATING INCOME
Operating Revenue
Non - Transportation Revenues
Total Income
OPERATING EXPENSES
Labor - Hourly & Salary
Fringe Benefits
Services
Materials & Supplies
Utilities
Insurance Costs
Miscellaneous Expenses
Total Expenses
Net Loss
Local Grants
State Grants
Federal Grants
Total Subsidies
$939,085.73
116,908.51
$1,055,994.24
$1,399,228.64
650,113.12
207,359.90
735,852.44
92, 521.49
152,449.12
465,641.98
$3,703,166.69
$916,399.79
109,823.96
$1,026,223.75
$1,399,123.78
629,610.07
213,809.47
829,169.59
98,261.62
147,481.49
407,874.89
$3,725,330.91
$2,230,955.00
264,892.00
$2,495,847.00
$3,278,342.00
1,710,735.00
511,456.00
1,807,101.00
248,577.00
371,069.00
1,092,975.00
$9,0201255.00
% FY 14
BUDGET
42.09%
44.13%
42.31%
42.68%
38.00%
40.54%
40.72%
37.22%
41.08%
42.60%
41.05%
($2,647,172.45) ($2,699,107.16) ($6,524,408.00) 40.57%
$915,730.25
851,226.00
1,409,086.00
$3,176,042.25
$851,805.90
711,620.00
1,315,611.00
$2,879,036.90
Net Income (loss) $528,869.80 $179,929.74
$2,223,032.00
1,634,420.00
2,666,956.00
$6,524,408.00
41.19%
52.08%
52.83%
48.68%
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
11/30/2013 11/30/2012
Year -to -Date Year -to -Date %of Change
ASSETS
CASH
$
535,931.17
$
1,033,413.69
-48%
ACCOUNTS RECEIVABLE
$
1,673,494.67
$
1,065,074.20
57%
INVENTORY
$
512,387.63
$
481,928.23
6%
FIXED ASSETS
FIXED ASSETS
$
29,970,466.98
$
29,513,826.26
2%
ACCUMULATED DEPRECIATION
$
(19,766,919.65)
$
(17,682,899.22)
12%
NET FIXED ASSETS
$
10,203,547.33
$
11,830,927.04
-14%
PREPAYMENTS
$
104,398.83
$
120,998.01
-14%
TOTAL ASSETS
$
13,029,759.63
$
14,532,341.17
-10%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
429,241.16
$
512,832.31
-16%
PAYROLL LIABILITIES
$
266,478.99
$
306,692.64
-13%
OTHER LIABILITIES
$
642,186.47
$
809,040.28
-21%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
4,705,185.60
$
4,921,840.10
-4%
DEPRECIATION EXPENSE
$
(715,506.10)
$
(767,951.14)
-7%
RETAINED EARNINGS
$
7,098,520.71
$
8,505,517.24
-17%
CAPITAL CONTRIBUTIONS
$
74,778.00
$
64,435.00
16%
NET INCOME (LOSS)
$
528,869.80
$
179,929.74
194%
TOTAL CAPITAL
$
11,691,853.01
$
12,903,775.94
-9%
TOTAL LIABILITIES & CAPITAL
$
13,029,759.63
$
14,532,341.17
-10%
Transportation Funding
Potential Use of Anticipated
Incremental Revenue
3 -C, q,
1 '.
Summary
• GRTC expected to receive $655,588 in additional State Transit
Funds
— Based on revised formula for the allocation of incremental transit
funds from the Transportation Bill based on Transit Service Delivery
Advisory Committee recommendations
— Allocation based on performance measures
• After adjusting for differences between the budget adopted
by the GRTC Board and the final allocation of funds the level
of net incremental funding is expected to total $455,588
— Fixed Route Funding - $391,600
— Commuter Route Funding - $63,988
ri
Potential Use of
Incremental Funds
• Service Enhancements
— Expand PM Peak Transit Time
— Modified Sunday Service
— Provide 30 Minute Headway in Melrose Corridor
— Address SmartWay Peak Periods
• Reduce Subsidy Funding
• Staffing Needs
— Procurement Administrator
— Accountant (Part -time to Full -Time)
— Technology Support (Part -time to Full -Time)
— Administrative Support
Fixed Route — Option 1
Expand PM Peak Period
Increase PM Peak Transit Procurement Administrator Town of Vinton - $2,014
Service by 1 hour for 11
routes.
PM Peak Service to begin at
2:45pm.
Cost: $140,000
Staff Accountant
Technology Support
Administrative Support
Cost: $158,200
City of Salem - $5,218
City of Roanoke - $44,168
GRTC Reserve Fund - $42,000
Cost: $93,400
Fixed Route Option 2
30 Minute Headway — Melrose Corridor
Increase transit service Procurement Administrator Town of Vinton - $1,497
headway in Melrose Avenue Accountant City of Salem - $4,033
Corridor — 30 minute service
all day.
Cost: $192,000
I
Technology Support
Cost: $119,200
City of Roanoke - $32,870
GRTC Reserve Fund - $42,000
Cost: $80,400
Fixed Route Option 3
Modified Sunday Service
Provide a modified transit
service on Sunday.
Service Time: gam — 3pm
10 Routes
Cost: $272,844
Procurement Administrator Town of Vinton - $1,244
Accountant City of Salem - $3,344
City of Roanoke - $27,268
Cost: $86,900
Cost: $31,856
Tasks to be undertaken before service launch include:
• Public Hearings
• Labor Contract Modification
• Paratransit Service Contract
• Ridership Survey
* Sunday ridership may impact GRTC's share of available TSDAC funds in the future
Commuter Route Option
Address Peak Periods
Utilize additional transit Transit Road Supervisor NRV — $5,916
vehicle and operator to
address Smart Way
Connector and Smart Way
base service overcrowding
periods. (VT students,
Thanksgiving, Christmas, etc.) Cost: $44,200
Cost: $5,000
I
City of Roanoke - $8,872
Cost: $14,788
L7
Recommendations
• FY 2014
— Use incremental funds to offset operating expenses
— Reduce local operating subsidy and /or allocate to working
capital
• FY 2015
— With the budget development process, consider the
implementation of Option 1— Expand PM Peak Period
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 13, 2014
David A. Bowers, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bowers and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, March 17 at 1:00 p.m., in the EOC Conference Room, Room 159, first
floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
Sincerely,
Stephanie M. Moon
Secretary
pc: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Ann H. Shawver, Treasurer, GRTC
Drew Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura M Carini, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
L: \CLERK \DATA \CKSM1 \GRTC.14 \March 17, 2014 Meeting Notice.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
MARCH 17, 2014
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
1. Call to Order.
2. Roll Call. Directors Mark Jamison and Karen Michalski - Karney were
absent; and Director Melinda Payne arrived late.
3. Approval of Minutes: Regular meeting held on January 21, 2014.
Approved as printed.
4. Reports of Officers:
a. General Manager:
1. Management Update:
• Shelter Projects
• Service to Towers Mall
• Fiscal 2014 Year to Date Ridership
Received and filed.
2. Financial Report for December /January Year to Date
Received and filed.
3. Approval of revisions to the Fiscal Year 2013 -2014 Budget
Adopted Resolution.
4. Transit Service Delivery Advisory Committee Funding Update
At this point, Director Payne entered the meeting (1:18 p.m.)
Briefing was received and filed.
5. Appointment of two members of the Board and two officers of the
Company to serve as the Fiscal Year 2014 -2015 Budget Review
Committee to review the proposed budget.
Appointed Vice- President Court Rosen, Board Member Michael Shockley,
Assistant Vice - President of Operations Sherman Stovall, and Treasurer
Ann Shawver.
K: \GRTC.14 \March 17, 2014 Action Agenda.doc
W
5. Secretary:
a. Establish the Annual Meeting of the GRTC Stockholders to be held on
Monday, June 16, 2014, at 1:30 p.m., in the City Council Chamber.
Concurred in recommendation.
6. Other Business. NONE>
7. Next Meeting Date: May 19, 2014.
8. Adjournment. 1:48 P.M.
K: \GRTC.14 \March 17, 2014 Action Agenda.doc
iR
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 17, 2014
David A. Bowers, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bowers and Members of the Board:
Please be advised that Directors Michalski - Karney and Jamison will not be present at the
regular meeting of the Greater Roanoke Transit Company Board of Directors held on
Monday, March 17, at 1:00 p.m., in the EOC Conference Room, Room 159, first floor, Noel
C. Taylor Municipal Building, 215 Church Avenue, S. W.
Sincerely,
Stephanie M. Moon
Secretary
pc: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Ann H. Shawver, Treasurer, GRTC
Drew Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura Carini, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
K: \GRTC \GRTC 14 \Jamison out March 17, 2014 Meeting Notce.doc
Me
Greater Roanoke Transit Company
Board of Directors Meeting
Management Update
March 17, 2014
Bus Shelter Projects
The Wal -Mart shelter Architect and Engineering (A &E) services solicitation has been completed. The preferred A &E firm
has been selected and contract negotiations have been completed. The contract is in the process of being finalized.
Contract negotiations with the Wal -Mart Corporation for installing the shelter are progressing toward closure. Staff expect
to have both contracts executed and work commence no later than March 28, 2014
The Hurt Park shelter, located at Salem Avenue and 13th Street, has been completed. The ribbon cutting ceremony was
held on March 15, 2014.
Service to Towers Mall
In the January 21, 2014 Management Update, the Board was advised that the two inbound /outbound routes serving
Towers Mall were being evaluated for relocating the designated bus stops to address congested operating conditions
within the parking lot at the Mall and to provide safer service.
In the interest of Valley Metro passengers and safer bus operations, it has been determined that passengers using the
Towers Mall/Tanglewood Mall (Route 55/56) bus will continue on a permanent basis to board and disembark on Colonial
Avenue between the Mall's entrance and exit driveways on the outbound trips (headed toward Tanglewood Mall) and at
the intersection of Colonial Avenue at Brandon Avenue where there is a traffic light and crosswalk on the inbound trips
(headed toward Campbell Court). The Brambleton /Red Rock (Route 61/62) which traverses the lower level of the Mall will
remain unchanged.
To enhance this permanent arrangement, in cooperation with the Towers Mall management, shelters have been installed
at the Colonial Avenue upper level stop at the outbound stop and the lower level stop. Safety zones and walkways for
passenger access to the stops have also been installed.
Fiscal 2014 Year -to -Date Ridership
Overall ridership for January year to date for fiscal year 2014 continues to be essentially at the same level as compared to
the same period in fiscal year 2013. Fiscal 2014 year to date ridership is .7% below fiscal 2013 year to date. The
comparative ridership percentage change for each GRTC service is outlined below:
• Fixed Route (- 2 %)
• Smart Way ( -2.3 %)
• Smart Way Connector +18.6%
• Star Line Trolley +11.3%
• STAR +19.7%
It should be noted that the Fixed Route ridership count is impacted by the change that was made in the route that serves
Salem. Because a bus transfer is no longer required, actual ridership may be understated.
Greater Roanoke Transit Company
P.O. Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax: 540.982.2703 • www.valleymetro.com
Re-pe ull i
Carl L. Pal er
General Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Va I ley t:,
jWre4EhrcP
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
March 17, 2014
David A. Bowers, President and Members of the Board of Directors
Dear President Bowers and Members of the Board:
Subject: Greater Roanoke Transit Company December and January Financial Report
The attached report provides financial performance information for December and January of
Fiscal Year (FY) 2014. On a year -to -date basis, Greater Roanoke Transit Company (GRTC)
experienced net income of $622,651, an improvement of $337,928 compared to the same
period in FY 2013.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 6.7% over the same period last year and is 6.1% above the established
budget. Significant factors impacting revenue performance include:
• Fare revenue increased 3.3% compared to FY 2013 and is performing at a level that
meets budget expectations.
• Other revenue (advertising, building rental, parking, etc.) increased 10.3% and is 6.7%
above the established budget.
• Operating assistance increased 7.6% due to the recognition of incremental transit
funding from the Commonwealth of Virginia and Federal Transit Administration (FTA)
funding related to reimbursement for capitalized preventative maintenance expenses at
a higher rate than other reimbursable expenses.
Greater Roanoke Transit Company
P.O. Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax: 540.982.2703 • www.valleymetro.com
David A. Bowers, President and Members of the Board of Directors
GRTC Financials
March 17, 2014
Page 2
Expenses
Total expenses increased by less than 1% over the same period last year and are performing at
a level that meets budget expectations. Significant factors impacting expenditure performance
include:
• Labor and fringe benefit expenses increased 1% and are 1.7% below the established
budget.
• Materials and supplies expense decreased 8.2% and is performing at a level that meets
the established budget.
• Miscellaneous expense, which includes the provision of para- transit service, increased
approximately 15.9% and exceeds budget by approximately 1.8 %.
Respectfully i ed,
r
Carl L. Palmer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Seven Months Ending January 31, 2014
OPERATING INCOME
Operating Revenue
Non - Transportation Revenues
Total Income
OPERATING EXPENSES
Labor- Hourly & Salary
Fringe Benefits
Services
Materials & Supplies
Utilities
Insurance Costs
Miscellaneous Expenses
Total Expenses
Net Loss
Local Grants
State Grants
Federal Grants
Total Subsidies
FY FY FY 14
2014 2013 BUDGET
January January TOTAL
$1,300,210.89
172,306.33
$1,472,517.22
$1,890,646.74
935,708.65
297,768.22
1,052,931.11
142,420.70
212,524.38
657,093.63
$5,189,093.43
$1,258,679.42
156,217.37
$1,414,896.79
$1,886,844.86
910,302.02
295,220.11
1,147,282.06
148,147.76
207,479.65
566,962.64
$5,162,239.10
($3,716,576.21) ($3,747,342.31)
$1,166,743.83
1,194,427.00
1,978,056.00
$4,339,226.83
$1,194,802.86
998,972.00
1,838,290.00
$4,032,064.86
Net Income (loss) $622,650.62 $284,722.55
$2,230,955.00
264,892.00
$2,495,847.00
$3,278,342.00
1,710,735.00
511,456.00
1,807,101.00
248,577.00
371,069.00
1,092,975.00
$9,020,255.00
($6,524,408.00)
$2,223,032.00
1,634,420.00
2,666,956.00
$6,524,408.00
% FY 14
BUDGET
58.28%
65.05%
59.00%
57.67%
54.70%
58.22%
58.27%
57.29%
57.27%
60.12%
57.53%
56.96%
52.48%
73.08%
74.17%
66.51%
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
1/31/2014 1/31/2013
Year -to -Date Year -to -Date % of Change
ASSETS
CASH
$
1,770,696.39
$
1,543,278.93
15%
ACCOUNTS RECEIVABLE
$
1,265,028.30
$
873,961.66
45%
INVENTORY
$
501,700.52
$
484,087.82
4%
FIXED ASSETS
FIXED ASSETS
$
30,002,377.04
$
29,673,181.26
1%
ACCUMULATED DEPRECIATION
$
(20,055,603.58)
$
(17,999,796.25)
11%
NET FIXED ASSETS
$
9,946,773.46
$
11,673,385.01
-15%
PREPAYMENTS
$
124,515.59
$
142,466.04
-13%
TOTAL ASSETS
$
13,608,714.26
$
14,717,179.46
-8%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
426,535.72
$
488,114.21
-13%
PAYROLL LIABILITIES
$
260,217.51
$
297,761.39
-13%
OTHER LIABILITIES
$
1,394,507.13
$
1,096,997.14
27%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
4,705,185.60
$
4,921,840.10
-4%
DEPRECIATION EXPENSE
$
(1,004,190.03)
$
(1,084,848.17)
-7%
RETAINED EARNINGS
$
7,098,520.71
$
8,505,517.24
-17%
CAPITAL CONTRIBUTIONS
$
105,282.00
$
207,070.00
-49%
NET INCOME (LOSS)
$
622,650.62
$
284,722.55
119%
TOTAL CAPITAL
$
11,527,453.90
$
12,834,306.72
-10%
TOTAL LIABILITIES & CAPITAL
$
13,608,714.26
$
14,717,179.46
-8%
f
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 18, 2014
Carl L. Palmer
General Manager
Valley Metro
Roanoke, Virginia
Dear Mr. Palmer:
I am enclosing copy of a resolution readopting the revised Fiscal Year 2014 Budget, with
changes as reflected in an attachment to a report of the General Manager.
The above referenced measure was adopted by the Board of Directors of the Greater
Roanoke Transit Company at a regular meeting held Monday, March 17, 2014.
Sincerely,
Stephanie M. Moon
Secretary
Enclosure
PC: Christopher P. Morrill, Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Ann H. Shawver, Treasurer, GRTC
Laura Carini, Assistant General Counsel, GRTC
Drew Harmon, Municipal Auditor
L \CLERKIDATA \CKSM1\GRTC.14\March 17, 2014 Corresponoence.00c
�J
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION ADOPTING A REVISED FISCAL YEAR 2014 BUDGET FOR GREATER
ROANOKE TRANSIT COMPANY.
WHEREAS, the Greater Roanoke Transit Company ( "GRTC ") Board of Directors
adopted the GRTC Budget for fiscal year 2014 (2013 -2014) on May 20, 2013; and
WHEREAS, the fiscal year 2014 adopted Budget needs to be revised to reflect the actual
award of state grant and federal grant funds.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company as follows:
1. That the Board of Directors hereby approves the revisions to the fiscal year 2014
Budget as set forth in an attachment to the Board Report dated March 17, 2014, from the GRTC
General Manager.
2. The Board hereby readopts the revised fiscal year 2014 Budget with the changes
as reflected in the attachment to the above Board Report dated March 17, 2014.
Date Adopted: I ►awl t ll , 7 �-D,I
ATTEST:
Step anie M. Moon, Secret
`• Va��ey �f�:
M
Greater Roanoke Transit Company
Board of Directors Meeting
March 17, 2014
David A. Bowers, President, and Members of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bowers and Members of the Board:
Subject: Fiscal 2014 Budget Adjustment
Background
During the 2013 General Assembly Session, the Transit Service Delivery Advisory
Committee (TSDAC) was established to advise the Department of Rail and Public
Transportation (DRPT) in the development of a distribution process for transit capital and
operating funds made available through the Governor's transportation bill. The Committee
consists of representatives from the Virginia Transit Association (VTA), Community
Transportation Association of Virginia (CTAV), Virginia Municipal League (VML), Virginia
Association of Counties (VACO), and DRPT.
As a result of this process, GRTC will receive $591,600 in additional funding for the fixed
route service and $63,988 in additional funding for the commuter (Smart Way and Smart Way
Connector) service. After adjusting for the differences between the budget adopted by the
GRTC Board on May 20, 2013 and the final allocation of funds, the level of net incremental
funding will total $455,588. This incremental funding can be used to reduce the level of local
operating assistance for the current fiscal year.
The Fiscal Year 2013 -2014 adopted budget needs to be revised to reflect the actual award of
State Grant and Federal Grant funds.
Greater Roanoke Transit Company
P.O. Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax: 540.982.2703 • www.valleymetro.com
David A. Bowers, President, and Members of the Board of Directors
*,March 17, 2014
Page 2
Recommendation
Approve the revisions to the Fiscal Year 2013 -2014 budget as outlined in the attached
Budget Summary.
Respectfully Su fitted,
Car almer
General Manager
C. Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
General Counsel
Municipal Auditor
Attachment
•
GREATER ROANOKE TRANSIT COMPANY
COMBINED BUDGET (Valley Metro, Smartway, Trolley, Smartway Connector)
FY 14
Current Budget
Revised Budgetl
Change
REVENUES
Operating Revenue
$
2,230,955
$
2,230,955
$
-
Advertising Revenue
$
126,180
$
126,180
$
-
Non- Transportation Revenues
$
138,712
$
138,712
$
-
Total Income
$
2,495,847
$
2,495,847
$
-
EXPENSES
Labor
$
3,278,342
$
3,278,342
$
-
Fringe Benefits
$
1,710,735
$
1,710,735
$
-
Services
$
511,456
$
511,456
$
-
Materials & Supplies
$
1,807,101
$
1,807,101
$
-
Utilities
$
248,577
$
248,577
$
-
Insurance Costs
$
371,069
$
371,069
$
-
Miscelleneous Expenses
$
1,092,975
$
1,167,975
$
75,000
Total Expenses
$
9,020,255
$
9,095,255
$
75,000
DEFICIT
$
(6,524,408)
$
(6,599,408)
$
(75,000)
SUBSIDIES
City of Roanoke - Fixed Routes
$
1,688,697
$
1,429,729
$
(258,968)
City of Salem
$
140,000
$
118,530
$
(21,470)
Town of Vinton
$
105,600
$
89,406
$
(16,194)
Carilion
$
54,053
$
45,764
$
(8,289)
Downtown Roanoke
$
25,947
$
21,968
$
(3,979)
Federal Grants - Fixed Routes
$
2,353,548
$
2,353,548
$
-
State Grants - Fixed Routes
$
1,529,747
$
1,913,647
$
383,900
City of Roanoke -Smart Way
$
63,327
$
47,330
$
(15,997)
New River Valley - Smart Way
$
63,327
$
47,330
$
(15,997)
Federal Grants - Smart Way
$
191,048
$
191,048
$
-
State Grants - Smart Way
$
64,394
$
96,388
$
31,994
City of Roanoke -SWC
$
52,081
$
50,087
$
(1,994)
New River Valley -SWC
$
30,000
$
-
$
(30,000)
Federal Grants -SWC
$
122,360
$
122,360
$
-
State Grants -SWC
$
40,279
$
72,273
$
31,994
Total Subsidies
$
6,524,408
$
6,599,408
$
75,000
Net Income (loss)
$
$
$
-
1%
Potential Use of
Incremental Funds
Incremental Funding: $455,588
— $391,600 —Fixed Route
— $63,988 — Commuter Route
Service Enhancements
— Expand PM Peak Transit Time
— Modified Sunday Service
— Evening Service Extension
— Address Smart Way Peak Periods
• Reduce Subsidy Funding
Staffing Needs
— Procurement Administrator
— Accountant (Part -time to Full -time)
— Technology Support (Part -time to Full -time)
— Administrative Support
Fixed Route —Option 1
Expand PM Peak Period
Increase PM Peak Transit
Service by 1 hour for 11
routes. PM Peak Service to
begin at 2:45pm.
Cost: $140,000
Procurement Administrator
Staff Accountant
Technology Support
Administrative Support
Cost: $158,200
3/17/2014
1
Fixed Route — Option 1
Expand PM
Peak Period
❑ Addresses current ridership peak
❑ Service improvements benefit the PM
pattern;
Peak Service only.
C] 30 day implementation period;
❑ No additional administrative costs;
❑ No additional para - transit costs
(RADAR);
❑ Provides immediate benefit for peak
service;
C3 Provides additional service during the
highest fare box recovery period;
❑ Greater local subsidy reduction
potential ($93,400).
Fixed Route Option 2
Evening Service Extension
Provide additional transit Procurement Administrator
service from 8:45p to 9:45p Staff Accountant
Monday through Friday.
All 16 Routes
Cost: $378,714 Cost: $83,084
3/17/2014
2
Fixed Route — Option 2
Evening Service Extension
❑ Provides additional service for ❑ Option 2 exceeds available TSDAC
passengers seeking a later return trip; funding by $70,198 (includes increased
para- transit costs);
O Partially addresses the most requested ❑ No subsidy reduction;
transit service enhancement.
❑ May require additional part-time bus
operators.
Fixed Route Option 3
Modified Sunday Service
Provide a modified transit Procurement Administrator
service on Sunday. Staff Accountant
Service Time: 9a m — 3pm
8 Routes
Cost: $308,516 Cost: $83,084
3/17/2014
3
Fixed Route — Option 3
Modified Sunday Service
❑ Provides transit service seven days per 0 Available funding is limited, service
week; hours may not meet the overall need;
❑ Addresses the second -most requested ❑ Current workforce labor contract will
transit service increase. need to be modified;
❑ Increased para - transit costs (RADAR);
❑ Poor service performance may affect
future TSDAC funding opportunities;
i] No local subsidy reduction potential.
Recommendations
• FY 2014
— Use incremental funds to offset operating expenses
— Reduce local operating subsidy and /or allocate to working
capital
• FY 2015
— Begin the service enhancement portion of Option 1—
Expand PM Peak Period; finalize staff level additions.
3/17/2014
0
i
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 18, 2014
Court Rosen, Vice - President
Michael Shockley, Board Member
Sherman M. Stovall, Assistant Vice - President of Operations
Ann H. Shawver, Treasurer
Ladies and Gentlemen:
At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company
which was held on Monday, March 17, 2014, you were appointed as members of the Fiscal
Year 2014 -15 Budget Review Committee to review the proposed budget.
Sincerely,
W"- %'n' ryll))
Stephanie M. Moon
Secretary
PC: Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247, Roanoke,
Virginia 24032
Daniel J. Callaghan, General Counsel, GRTC
Laura Carini, Assistant General Counsel, GRTC
Drew Harmon, Municipal Auditor
L 1CLERK\OATA \CKSM1 \GRTC.14 \March 17, 2014 Correspondence .do ,
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 18, 2014
Carl L. Palmer
General Manager
Valley Metro
Roanoke, Virginia
Dear Mr. Palmer:
A communication from the Secretary recommending that the Annual Stockholders' Meeting
be held on Monday, June 16, 2014, at 1:30 p.m., in the City Council Chamber, was before
the Greater Roanoke Transit Company Board of Directors at its regular meeting held on
Monday, March 17, 2014.
The Board concurred in the recommendation.
Sincerely, ^
4-""- �
1 T ) . &t,)
Stephanie M. Moon
Secretary
pc: Christopher P. Morrill, Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Ann H. Shawver, Treasurer, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Laura Carini, Assistant General Counsel, GRTC
Drew Harmon, Municipal Auditor
LACLERKICATMCKSWGRTC. 14 \March 17, 2014 Correspondence.doc
f
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 17. 2014
David A. Bowers, President
Court G. Rosen, Vice - President
Mark Jamison
Karen Michalski - Karney
Curtis Mills
Melinda Payne
Michael Shockley
Dear President Bowers and Members of the Board:
Paragraph I, Article II of the By -Laws of the Greater Roanoke Transit Company provide
that the Annual Meeting of the Stockholders will be held during the month of June each
year at a day, time and place to be from time to time fixed by the Board of Directors. It is
recommended that the Annual Stockholders' Meeting be held on Monday, June 16, 2014,
at 1:30 p.m., in the City Council Chamber.
Sincerely,
P4" h-1.�Vt
Stephanie M. Moon
Secretary
PC: Christopher P. Morrill, Vice President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Laura M Carini, Assistant General Counsel, GRTC
Ann H. Shawver, Treasurer, GRTC
Drew Harmon, Municipal Auditor
Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
KAGRTC. WScheduling Stockholders' Meeting.do
M
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
April 2, 2014
David A. Bowers, President and Members of the Board of Directors
Dear President Bowers and Members of the Board:
Subject: Greater Roanoke Transit Company February Financial Report
The attached report provides financial performance information for February of Fiscal Year (FY)
2014. On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net
income of $669,423, an improvement of $350,811 compared to the same period in FY 2013.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 6% over the same period last year and is 6% above the established
budget. Significant factors impacting revenue performance include:
• Fare revenue increased 2.1% compared to FY 2013 and is performing at a level that
meets budget expectations.
• Other revenue (advertising, building rental, parking, etc.) increased 11.9% and is 6%
above the established budget.
• Operating assistance increased 7% due to the recognition of incremental transit funding
from the Commonwealth of Virginia and Federal Transit Administration (FTA) funding
related to reimbursement for capitalized preventative maintenance expenses at a
higher rate than other reimbursable expenses.
Greater Roanoke Transit Company
P.O. Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax: 540.982.2703 • www.valleymetro.com
David A. Bowers, President and Members of the Board of Directors
GRTC Financials
April 2, 2014
Page 2
Expenses
Total expenses increased by less than 1% over the same period last year and are performing at
a level that meets budget expectations. Significant factors impacting expenditure performance
include:
• Labor and fringe benefit expenses increased 1.1% and are 2% below the established
budget.
• Materials and supplies expense decreased 10.1% and is 3% below the established
budget.
• Miscellaneous expense, which includes the provision of para- transit service, increased
approximately 17.8% and exceeds budget by approximately 1.4 %.
Respectfull ub ted,
Carl L. Palmer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
2/28/2014 2/28/2013
Year -to -Date Year -to -Date %of Change
ASSETS
CASH
$
1,694,712.18
$
1,484,691.89
14%
ACCOUNTS RECEIVABLE
$
1,385,615.87
$
1,295,443.78
7%
INVENTORY
$
505,137.98
$
478,274.24
6%
FIXED ASSETS
FIXED ASSETS
$
30,002,377.04
$
29,837,846.05
1%
ACCUMULATED DEPRECIATION
$
(20,199,059.29)
$
(18,164,175.51)
11%
NET FIXED ASSETS
$
9,803,317.75
$
11,673,670.54
-16%
PREPAYMENTS
$
103,772.72
$
102,679.02
1%
TOTAL ASSETS
$
13,492,556.50
$
15,034,759.47
-10%
CURRENT LIABILITIES
$
669,422.83
$
318,611.94
110%
ACCOUNTS PAYABLE
$
352,177.88
$
581,923.87
-39%
PAYROLL LIABILITIES
$
264,372.18
$
290,938.66
-9%
OTHER LIABILITIES
$
1,445,236.04
$
1,317,704.09
10%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
4,705,185.60
$
4,921,840.10
-4%
DEPRECIATION EXPENSE
$
(1,147,645.74)
$
(1,249,227.43)
-8%
RETAINED EARNINGS
$
7,098,520.71
$
8,505,517.24
-17%
CAPITAL CONTRIBUTIONS
$
105,282.00
$
347,446.00
-70%
NET INCOME (LOSS)
$
669,422.83
$
318,611.94
110%
TOTAL CAPITAL
$
11,430,770.40
$
12,844,192.85
-11%
TOTAL LIABILITIES & CAPITAL
$
13,492,556.50
$
15,034,759.47
-10%
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Eight Months Ending February 28, 2014
OPERATING INCOME
Operating Revenue
Non - Transportation Revenues
Total Income
OPERATING EXPENSES
Labor - Hourly & Salary
Fringe Benefits
Services
Materials & Supplies
Utilities
Insurance Costs
Miscellaneous Expenses
Total Expenses
Net Loss
Local Grants
State Grants
Federal Grants
Total Subsidies
FY FY
2014 2013
February February
$1,468,934.12
192,818.55
$1,661,752.67
$2,151,519.79
1,094,116.38
333,048.25
1,157,214.30
170,755.31
242,617.78
747,646.53
$5,896,918.34
($4,235,165.67)
$1,290,453.50
1, 363, 558.00
2,250,577.00
$4,904,588.50
$1,438,382.73
172,244.88
$1,610,627.61
$2,134,100.77
1,075,347.87
334,033.27
1,286,932.31
175,052.97
236,788.69
634.858.89
$5,877,114.77
($4,266,487.16)
$1,367,864.10
1,132,215.00
2,085,020.00
$4,585,099.10
Net Income (loss) ... $6691422 .83 $318,611.94
FY 14
BUDGET
TOTAL
$2,230,955.00
264,892.00
$2,495,847.00
$3,278,342.00
1,710,735.00
511,456.00
1,807,101.00
248,577.00
371,069.00
1,092,975.00
$9,020,255.00
($6,524,408.00)
$2,223,032.00
1,634,420.00
2,666,956.00
$6,524,408.00
% FY 14
BUDGET
65.84%
72.79%
66.58%
65.63%
63.96%
65.12%
64.04%
68.69%
65.38%
68.40%
65.37%
64.91%
58.05%
83.43%
84.39%
75.17%
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
May 15, 2014
David A. Bowers, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bowers and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, May 19, 2014 at 1:00 p.m., in the EOC Conference Room, Room 159,
first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
Sincerely, }�
Stephanie M. Moon , Hold
Secretary
PC: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Amelia Merchant, Acting Treasurer, GRTC
Drew Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura M Carini, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
L \CLERK \DATA\CKSM1 \GRTC.14\May 19, 2014 Meeting Notice.doc
1
2
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
MAY 19, 2014
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
Call to Order. Meeting was called to order at 1:00 p.m.
Vice - President of Operations was absent.
Roll Call. Vice - President Rosen was absent.
Welcomed Amelia Merchant as Acting Treasurer.
3. Approval of Minutes: Regular meeting held on March 19, 2014.
Without objection, dispensed with reading of minutes and approved as
submitted.
4. Reports of Officers:
a. General Manager:
1. Management Update:
• Bus Shelter Project
• STAR Service
• Marketing and Promotion
• Fiscal 2014 Year to Date Ridership
Without objection, received and filed
2. March 2014 Financials
Without objection, received and filed
3. Approve GRTC's Proposed Budget for Fiscal 2015
Adopted Resolution (6 -0)
4. Approve GRTC's Three Year Title VI Program
Adopted Resolution (6 -0)
5. Introduction of GRTC's New Human Resources Director
Dawn Board, Human Resources Recruiter, effective July 1, 2014.
x: \GRTC.14 \May 19, 2014 Action Agenda.doc
5. Other Business.
a. Discussion regarding appointments of GRTC Board of Directors for Fiscal
2014
Appointments will be made by the Council at its Stockholder's Meeting on
Monday, June 16 at 1:30 p.m., in the Council Chamber. Ryan Spitzer from the
Town of Vinton will replace Melinda Payne from the City of Salem as the
regional representative. The regional representative rotates every two years
between the Town of Vinton and City of Salem.
6. Next Meeting Date: June 16, 2014 at 1:00 p.m., in the Council's Conference
Room.
7. Adjournment. 1:25 p.m.
x: \GRTC.14 \May 19, 2014 Action Agenda.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
May 19, 2014
President David A. Bowers and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bowers and Members of the Board:
Please be advised that Vice - President Court G. Rosen will not be present at the regular
meeting of the Greater Roanoke Transit Company Board of Directors held on Monday, May
19, at 1:00 p.m., in the EOC Conference Room, Room 159, first floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W.
Sincerely,
Stephanie M. Moon Re nod *�
p Y
Secretary
PC: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Amelia C. Merchant, Acting Treasurer, GRTC
Drew Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura Carini, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
KAGRTC \GRTC 14 \Rosen May 19, 2014 Meeting Notice.doc
M
Greater Roanoke Transit Company
Board of Directors Meeting
Management Update
May 19, 2014
Bus Shelter Project
A field trip with representatives from the City of Salem was conducted on Friday, April 2nd to explore bus stop shelter
locations along the recently modified route to Salem. Based on ridership estimates, several locations were identified.
Using Federal Transit Administration National Transit Database ridership counts, the ridership estimates for the identified
bus stops will be verified. The bench mark used to determine which stops to install shelters will be based on a
combination of boarding and alighting that equate to approximately 20% to 25% of bus capacity, i.e.7 to 9 passengers per
boarding and /or alighting, per bus stop location.
STAR Service
Periodically, requests are received to expand the STAR para- transit service to Roanoke County to accommodate City of
Roanoke residents who have a need for transportation to Roanoke County, primarily for medical appointments and other
business matters. In accordance with Federal Transit Administration (FTA) regulations, Valley Metro's fixed route
structure serves as operating boundaries for determining STAR service eligibility. GRTC's current funding level reflects its
current service area and corresponding miles and hours with no prospect of additional funding to support expanding the
STAR service. Any consideration of expanding the STAR service would have to be made within the context of expanding
fixed route service.
Marketing and Promotion
The Ride Solutions Program and the Marginal Arts Festival cooperated to promote Valley Metro during this year's
festival, which occurred in March by displaying student art from the Community High School inside two Valley Metro
buses; art work for the rear of two buses were also displayed. Also, during the festival musicians entertained Valley Metro
riders.
All aspects of the promotion were well received, culminating in a positive editorial that appeared in the Roanoke Times.
Fiscal 2014 Year -to -Date Ridership
Overall ridership for March year to date is 1 % below fiscal 2013 year to date. The comparative ridership percentage
change for each GRTC service is outlined below:
• Fixed Route (2.2 %)
• Smart Way (3.6 %)
• Smart Way Connector + 14%
• Star Line Trolley + 6.6%
• STAR + 17.2%
It should be noted that the Fixed Route ridership count is impacted by the change that was made in the route that serves
Salem. Because a bus transfer is no longer required, actual ridership may be understated.
Greater Roanoke Transit Company
P.O. Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax: 540.982.2703 • www.valleymetro.com
RespBetfulil U
rl r
General Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
SLQ.a.
V�a��ey i
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
May 19, 2014
David A. Bowers, President and Members of the Board of Directors
Dear President Bowers and Members of the Board:
Subject: Greater Roanoke Transit Company March Financial Report
The attached report provides financial performance information for March of Fiscal Year (FY)
2014. On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net
income of $685,667 an improvement of $317,301 compared to the same period in FY 2013.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 5.5% over the same period last year and is 5.8% above the established
budget. Significant factors impacting revenue performance include:
• Fare revenue increased 2.4% compared to FY 2013 and is performing at a level that
meets the established budget.
• Other revenue (advertising, building rental, parking, etc.) increased 39.1% and is 23.5%
above the established budget. Revenue from the sale of surplus property recognized in
March positively impacts performance in this category.
• Operating assistance increased 5% due to the recognition of incremental transit funding
from the Commonwealth of Virginia and Federal Transit Administration (FTA) funding
related to reimbursement for capitalized preventative maintenance expenses at a
higher rate than other reimbursable expenses.
Expenses
Greater Roanoke Transit Company
P.O. Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax: 540.982.2703 • www.valleymetro.com
David A. Bowers, President and Members of the Board of Directors
GRTC Financials
May 19, 2014
Page 2
Total expenses increased by less than 1% over the same period last year and are 1.7% below
budget. Significant factors impacting expenditure performance include:
• Labor and fringe benefit expenses increased less than 1% and are 2.3% below the
established budget.
• Materials and supplies expense decreased 8.9% and is 2.2% below the established
budget.
• Utilities decreased 1.5% compared to last year but exceeds budget 4.8 %.
• Miscellaneous expense, which includes the provision of para- transit service, increased
approximately 22.4% and is performing a level that meets the established budget.
Respectfully Submitted,
Carl L. Palmer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Nine Months Ending March 31, 2014
OPERATING INCOME
Operating Revenue
Non - Transportation Revenues
Total Income
OPERATING EXPENSES
Labor - Hourly & Salary
Fringe Benefits
Services
Materials & Supplies
Utilities
Insurance Costs
Miscellaneous Expenses
Total Expenses
Net Loss
Local Grants
State Grants
Federal Grants
Total Subsidies
FY
2014
March
$1,656,345.86
260,864.71
$1,917,210.57
$2,402,981.82
1,226,713.18
373, 700.94
1,315,417.37
198,379.89
272,711.18
877,052.65
$6,666,957.03
($4,749,746.46)
$1,417,545.08
1,557,006.00
2,460,862.00
$5,435,413.08
FY FY 14
2013 BUDGET
March TOTAL
$1,617,585.08
187,534.12
$1,805,11910
$2,391,471.66
1,208,734.88
375,452.77
1,444,590.95
201,421.90
264,046.03
716,590.18
$6,602,308.37
($4,797,189.17)
$1,541,430.84
1,265,526.00
2, 358, 598.00
$5,165,554.84
Net Income (loss) $685,666.62 $368,365.67
$2,230,955.00
264,892.00
$2,495,847.00
$3,278,342.00
1,710,735.00
511,456.00
1,807,101.00
248, 577.00
371,069.00
1,167,975.00
$9,095,255.00
($6,599,408.00)
$1,850,144.00
2,082,308.00
2,666,956.00
$6,599,408.00
% FY 14
BUDGET
74.24%
98.48%
76.82%
73.30%
71.71%
73.07%
72.79%
79.81%
73.49%
75.09%
73.30%
71.97%
76.62%
74.77%
92.27%
82.36%
r '
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
3/31/2014 3/31/2013
Year -to -Date Year -to -Date % of Change
ASSETS
CASH
ACCOUNTS RECEIVABLE
INVENTORY
FIXED ASSETS
FIXED ASSETS
ACCUMULATED DEPRECIATION
NET FIXED ASSETS
PREPAYMENTS
TOTAL ASSETS
CURRENT LIABILITIES
ACCOUNTS PAYABLE
PAYROLL LIABILITIES
OTHER LIABILITIES
CAPITAL
CAPITAL STOCK
GRANTS
DEPRECIATION EXPENSE
RETAINED EARNINGS
CAPITAL CONTRIBUTIONS
NET INCOME (LOSS)
TOTAL CAPITAL
TOTAL LIABILITIES & CAPITAL
$ 1,374,431.73
$
1,007,422.66
36%
$ 1,583,456.43
$
1,306,000.95
21%
$ 465,313.38
$
472,455.87
-2%
$ 30,002,377.04
$
29,851,873.12
1%
$ (20,342,515.01)
$
(18,320,574.66)
11%
$ 9,659,862.03
$
11,531,298.46
-16%
$ 144,632.35
$
80,886.50
79%
$ 13,227,695.92
$
14,398,064.44
-8%
$ 514,237.89
$
367,910.76
40%
$ 263,462.82
$
270,444.17
-3%
$ 1,146,436.74
$
1,010,729.08
13%
$ 5.00
$
5.00
0%
$ 4,705,185.60
$
4,921,840.10
-4%
$ (1,291,101.46)
$
(1,405,626.58)
-8%
$ 7,098,520.71
$
8,505,517.24
-17%
$ 105,282.00
$
358,879.00
-71%
$ 685,666.62
$
368,365.67
86%
$ 11,303,558.47
$
12,748,980.43
-11%
$ 13,227,695.92
$
14,398,064.44
-8%
4
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
May 21, 2014
Carl L. Palmer
General Manager
Valley Metro
Roanoke, Virginia
Dear Mr. Palmer:
I am enclosing copy of a resolution approving a Fiscal Year 2015 (July 1, 2014 to June 30,
2015) budget for Greater Roanoke Transit Company, in the aggregate amount of
$9,300,793.00.
The above referenced measure was adopted by the Board of Directors of the Greater
Roanoke Transit Company at a regular meeting held Monday, May 19, 2014.
Sincerely,
Stephanie M. Moon P yno s
Secretary
Enclosure
PC: Christopher P. Morrill, Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Amelia Merchant, Acting Treasurer, GRTC
Laura Carini, Assistant General Counsel, GRTC
Drew Harmon, Municipal Auditor
KaGRTCA4 \March 17, 2014 Correspondence,doc
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION APPROVING A FISCAL YEAR 2015 BUDGET FOR GREATER
ROANOKE TRANSIT COMPANY.
WHEREAS, the Greater Roanoke Transit Company (GRTC) Budget Review Committee
has reviewed the General Manager's proposed operating budget for GRTC for fiscal year 2015
(July 1, 2014 to June 30, 2015); and
WHEREAS, the Budget Review Committee has endorsed the recommended budget of
$9,300,793.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company that the Board of Directors hereby adopts the fiscal year 2015 Budget in the
aggregate amount of $9,300,793, all as set forth in an attachment to the Board Report dated May
19, 2014, from the GRTC General Manager.
Date Adopted:
ATTEST:
Stephanie M. Moon Reynolds, Secretary
q - 3, -
Va��ey
May 19, 2014
David A. Bowers, President and Members of the Board of Directors
Dear President Bowers and Members of the Board:
Subject: GRTC Fiscal Year 2014 -2015 Operating Budget
Background
The Board of Directors annually appoints a Budget Review Committee to review the General Manager's
proposed operating budget for the Greater Roanoke Transit Company (GRTC) and provide a
recommendation to the Board. The Board appointed Court Rosen, Michael Shockley, Ann Shawver, and
Sherman Stovall to the Budget Review Committee.
The Budget Review Committee has reviewed the proposed Fiscal Year 2014 -2015 operating budget and
endorses it in the current form, which is attached. The recommended budget totals $9,300,793 an
increase of approximately $280,538 or 3% above Fiscal Year 2014
Recommendation:
The Budget Review Committee recommends that the Board of Directors approve the GRTC Fiscal Year
2014 - 2015 operating budget totaling $9,300,793.
Res ctf y ed,
arl almer
General Manager
c: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
Legal Counsel
Municipal Auditor
Attachment
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 • www.valleymetro.com
r
GREATER ROANOKE TRANSIT COMPANY
COMBINED BUDGET (Valley Metro, Smartway, Trolley, Smartway Connector)
FY 15
NET INCOME LOSS $ 127,787 1 $ $
D5 1 C.mbl�e 9 WgO sn 412014
REVENUES
FY 13 ACTUAL
FY 14 BU DGET
FY 15 BUDGET
%]NCR /DECR
PASSENGER REVENUES
$ 2,141,808
$
2,230,955
$
2,240,744
0%
ADVERTISING
$ 116,104
$
126,180
$
132,573
5%
INTEREST
$ 4,278
$
5,722
$
5,722
0%
OTHER REVENUES
$ 125,792
$
132,990
$
117,545
-12%
TOTALREVENUES
$ 2,387,992
$
2,495,847
S
2,496,584
0%
EXPENSES
LABOR
$ 3,213,639
$
3,278,342
$
3,413,954
4%
FRINGE BENEFITS
$ 1,586,192
$
1,710,735
$
1,799,730
5%
SERVICES
$ 517,330
$
511,456
$
548,181
7%
MATERIALS & SUPPLIES
$ 1,878,843
$
1,807,101
$
1,773,018
-2%
UTILITIES
$ 260,717
$
248,577
$
247,627
0%
INSURANCE
$ 371,833
$
371,069
$
374,985
1%
MISCELLANEOUS
$ 1,038,767
$
1,092,975
$
1,143,298
5%
TOTAL EXPENSES
$ 8,867,322
$
9,020,255
$
9,300,793
3%
DEFICIT
$ 6,479,340)1
$
(6,524,408)
6 804,209
4%
SUBSIDIES
FEDERAL
$ 2,824,369
$
2,666,956
$
2,781,545
4%
STATE
$ 1,717,273
$
1,634,420
$
1,891,945
16%
OTHERLOCAL
$ 351,196
$
325,600
$
322,128
-1%
NEW RIVER VALLEY
$ 64,622
$
93,327
$
54,486
-42%
CITY OF ROANOKE
$ 1,649,666
$
1,804,105
$
1,754,105
-3%
TOTALSUBSIDIES
$ 6,607,127
$
6,524,408
$
6,804,209
4%
NET INCOME LOSS $ 127,787 1 $ $
D5 1 C.mbl�e 9 WgO sn 412014
DS
GREATER ROANOKE TRANSIT AGENCY
COMBINED REVENUE SUMMARY (Valley Metm, Smart ay, Trolley, Smart ay Connector)
FY 15
coy b-d a„ aye, snuzm a
FY 13 ACTUAL
FY 14 BUDGET
FY IS BUDGET
%DIFF
PASSENGER REVENUE
ADULT FARES
$ 1,393,180
$ 1,455,210
$ 1,436,728
-1.27%
BASIC MONTHLY PASS
$ 235,514
$ 228,739
$ 269,207
17.69%
BASIC WEEKLY PA55
$ 232,540
$ 253,942
$ 230,157
-9.37%
SENIOR CITIZEN FARES
$ 70,994
$ 74,230
$ 77559
4.48%
DISCOUNT MONTHLY PASS
$ 106,920
$ 103,277
$ 112,080
8.52%
DISCOUNT WEEKLY PASS
$ 9,989
$ 11,290
$ 10,101
- 10.53%
STUDENT FARES
$ 12,549
13,272
$ 17,792
34.06%
OTHER PRIMARY FARES
$ 3,163
$ 8,455
$ 3,163
0.00%
STAR FARES
$ 26,175
$ 27,014
$ 29,957
10.89%
STAR MONTHLY PASS
$ 50,784
$ 55,526
$ 54,000
-2.75%
SPECIALTRANSIT FARES
$
$
$
0.00%
TOTAL PASSENGER REVENUE
$ 2,241,803
$ 2,230,955
$ 2240,744
OA4%
OTHER REVENUE
ADVERTISING INCOME
$ 116,104
126,180
$ 132,573
5.07%
RENTALOF BUILDINGS
$ 60,936
72,425
56,980
- 21.33%
INVESTMENT INCOME
$ 4,278
$ 5,722
$ 5,722
0.00%
PARKING INCOME
$ 47,656
$ 53,004
$ 53004
0.00%
OTHER MISC INCOME
$ 17,200
$ 7561
$ 7561
0.00%
TOTALOTHER REVENUE
$ 246,174
$ 264,892
$ 255840
-3.42%
TOTAL OPERATING INCOME
$ 2,387982
$ 2495847
$ 2496584
0.03%
TOTAL EXPENSES
$ 8,867322
$ 9,020,255
$ 9300,793
3.11%
NET INCOME BEFORE SUBSIDIES
$ 6479340
$ 6524408
$ 6804,209
4.29%
SUBSIDIES
FEDERAL
$ 2,50] 599
$ 2,353,548
$ 2,473,778
5.11%
FEDERAL 5311- SMARTWAY
$ 194,312
$ 191,048
$ 179449
-6.07%
FEDERAL 5311 - SMARTWAY CONNECTOR
$ 122,458
$ 122,360
$ 128,318
4.87%
STATE
$ 1,529,748
$ 1,529,747
$ 1,765,232
15.39%
STATE 5311 SMARTWAY
$ 65,067
$ 64,394
$ 70,477
9.45%
STATE 5311 SMARTWAY CONNECTOR
$
$ 40,279
$ 56,236
0.00%
STATE RAIL EARMARK
$ 122,458
$
$
0000%
CITY OF ROANOKE
$ 1,585,044
$ 1,688,697
$ 1,629,474
-3.51%
CITY OF ROANOKE - SMARTWAY
$ 64,622
$ 63,327
$ 54,485
- 13.96%
CITY OF ROANOKE -SMARTWAY CONNECTOR
$
$ 52,081
$ 70,146
0.00%
NEW RIVER VALLEY - SMARTWAY
$ 64,622
$ 63,327
$ 54,486
- 13.96%
NEW RIVER VALLEY -SMARTWAY CONNECTOR
$
$ 30,000
$
0.00%
SALEM
$ 156,353
$ 140,000
5 140,000
0.00%
VINTON
$ 118,316
$ 105,600
$ 105,600
0.00%
CARILION
$ 51,671
$ 55,105
$ 51,672
-6.23%
DOWNTOWN ROANOKE, INC.
$ 24,856
$ 24,895
$ 24,856
-016%
TOTAL SUBSIDIES
$ 6,607,127
$ 6,524,408
$ 6,804,209
4.29%
coy b-d a„ aye, snuzm a
GREATER ROANOKE TRANSIT COMPANY
COMBINED BUDGET (Valley Metro, Smartway, Trolley, Smartway Connector)
FY 15
D5
• r ■ ■
JOHN
EXPENSES
FY 13 ACTUAL
FY 14 BUDGET
FY 15 BUDGET
% DIFF
COMBINED BUDGET- SYSTEM
LABOR
$
3,213,639
$
3,278,342
$
3,413,954
4.14%
TRANSPORTATION
$
2,303,226
$
2,288,936
$
2,3S3,966
2.84%
MAINTENANCE
$
"6,343
$
475,398
$
482,979
1.59%
NON - VEHICLE MAINTENANCE
$
115,407 1
$
115,421
$
115,421
0.00%
ADMNISTRATION
$
349,663
$
395,587
$
461588
15.81%
FRINGES
$
1,586,120
$
1,710,73S
$
1,799,730
5.20%
FICA
$
259,563
$
274,237
$
284,776
3.84%
PENSION
$
106,913
$
118,244
$
119,177
0.79%
GROUP HEALTH INSURANCE
$
804,718
$
856,029
$
905,878
5.82%
DENTAL INSURANCE
$
15,576
$
19,054
$
18,799
-1.34%
UFE INSURANCE
$
10,118
$
12,209
$
12,444
1.92%
DISABILITY INSURANCE
$
18,624
$
19,299
$
19,299
0.00%
FUTA
$
5,657
$
7,942
1 $
7,820
-1.54%
SUTA
$
7,900
$
8,579
$
8,846
3.11%
WORKER'S COMPENSATION
$
75,153
$
79,650
$
95,176
19.49%
HOLIDAY
$
72,099
$
94,694
$
86,535
2.17%
PAID DAYS OFF
$
164,223
$
178,638
$
188,041
5.26%
OTHER PAID ABSENCES
$
2,639
$
4,410
$
4,483
1 1.66%
UNIFORMS
$
40,767
$
43,919
$
44,931
2.30%
OTHER FRINGE BENEFITS
$
2,168
$
3,831
$
3,525
-7.99%
SERVICES
$
517,330
$
511,456
$
548,181
7.18%
SECURITY
$
70,612
$
76,159
$
79,162
3.90%
CONTRACT SERVICES - MAINTENANCE
$
56,896
$
52,710
$
53,210
0.95%
CONTRACT SERVICES - ADMINISTRATION
$
389,823
$
382,557
$
415509
8.69%
MATERIALS & SUPPLIES
$
1,878,943
$
1,807,101
$
1,7 3 018
-1.89%
FUEL -STAR
$
23,005
$
$
0.00%
FUEL- REVENUE VEHICLES
1,429,547
$
1,317,417
$
1,285,392
-2.43%
FUEL - SERVICE VEHICLES
$
19,054
$
19,047
$
19,047
0.00%
OIL
$
22,518
$
25,437
$
25,437
0%
OTHER LUBRICANTS
$
10,993
$
19,758
$
19,792
2%
TIRES
$
61,531
$
88,997
$
84,097
1%
rl.
PARTS
$
194,880
$
181,000
$
182 982
0%
D5
• r ■ ■
JOHN
EXPENSES
w
GREATER ROANOKE TRANSIT COMPANY
COMBINED BUDGET (Valley Metro, Smartway, Trolley, Smartway Connector)
FY 15
D5
COMBINED DEPARTMENT
EXPENSES
FY 13 ACTUAL
FY 14 BUDGET
FY 15 BUDGET
% DIFF
COMBINED BUDGET - SYSTEM
OTHER M & S
$
117,314
$
155,445
$
156,281
0.54%
UTILITIES
$
260,717
$
248,577
$
247,627
-0.38%
INSURANCE
$
371,833
$
371,069
$
374,985
1.06%
GENERAL LIABILITY - VEHICLE
$
342,114
$
340,976
$
332,079
-2.61%
GENERAL LIABILITY - TANK, BLDG ETC.
$
29,720
$
30,093
$
42,906
42.58%
MISCELLANEOUS EXPENSES
$
1,038,767
$
1,092,975
$
1,143,298
4.60%
PURCHASED TRANSPORTATION
$
960,109
$
1,060 092
$
1,103,919
4.13%
OTHER MISCELLANEOUS
$
78,658
$
32,883
$
39,379
19.75%
TOTAL EXPENSES
$
8 867 250
1 $
9,020,255
1 $
9,300,793
3.11%
D5
COMBINED DEPARTMENT
EXPENSES
r
D5
GREATER ROANOKE TRANSIT COMPANY
COMBINED PROPOSED BUDGET (Valley Metro, Smartway, Trolley, Smartway Connector)
FY 15
Combimd B W get 5P 40014
FY 13 ACTUAL
FY 14 BUDGET
FY 15 BUDGET
% DIFF
TRANSPORTATION
LABOR
HOURLY EMPLOYEES
$
1,998,636
$
1,976,747
$
2,041,777
3.29%
SALARY EMPLOYEES
$
304,591
$
312,189
$
312,189
0.00%
TOTAL LABOR
$
2,303,226
$
2,288,936
$
2,353,966
2.84%
FRINGES
FICA
$
192,166
$
194,705
$
200,282
2.86%
PENSION
$
71,497
$
76,483
$
78,541
2.69%
GROUP HEALTH INSURANCE
$
583,157
$
624,275
$
655,488
5.00%
DENTAL INSURANCE
$
9,730
$
11,110
$
10,823
-2.58%
LIFE INSURANCE
$
7,527
1 $
9,071
$
9,194
1.36%
DISABILITY INSURANCE
$
16,306
$
16,832
$
16,832
0.00%
FUTA
$
4,336
$
5,828
$
5,844
0.27%
SUTA
$
6,059
$
6,249
$
6,302
0.85%
WORKMEN'S COMPENSATION
$
53,488
$
55,432
$
66,471
19.91%
HOLIDAY
$
60,998
$
71,795
$
73,249
2.03%
PAID DAYS OFF
$
143,460
$
150,038
$
158,583
5.70%
OTHER PAID ABSENCES
$
2,475
$
3,495
$
3,568
2.09%
UNIFORMS
$
28,162
$
27,675
$
28,687
3.66%
OTHER FRINGE BENEFITS
$
1,470
$
1,918
$
1,540
1 - 19.71%
TOTAL FRINGE BENEFITS
$
1,180,830
$
1,254,906
$
1,315,404
Combimd B W get 5P 40014
t
D5
GREATER ROANOKE TRANSIT COMPANY
COMBINED PROPOSED BUDGET (Valley Metro, Smartway, Trolley, Smartway Connector)
FY 15
Combired B Wget SM 42014
FY 13 ACTUAL
FY 14 BUDGET
FY 15 BUDGET
% DIFF
SERVICES
SECURITY- ZONAR
$ 14,993
$
17,559
$ 18,041
0.00%
SECURITY- PROFESSIONAL
$ 56,323
$
59,456
$ 62,429
5.00%
TOTAL SERVICES
$ 71,317
$
77,015
$ 80,470
4.49%
MATERIALS & SUPPLIES
FUEL -STAR
$ 23,005
$
-
$ -
0.00%
FUEL
$ 1,429,547
$
1,317,417
$ 1,285,392
-2.43%
OIL
$ 22,518
$
24,857
$ 24,857
0.00%
OTHER LUBRICANTS
$ 9,805
$
19,250
$ 19,274
0.12%
TIRES & TUBES
$
87,197
$ 82,297
-5.62%
TICKETS, TRANSFERS
$
36,300
$ 36,300
0.00%
p$61,531
TOTAL MATERIALS AND SUPPLIES
$
1,485,021
$ 1,448,120
-2.48%
TOTAL TRANSPORTATION
$ 5,138,806
$
5,105,878
$ 5,197,960
1.80%
Combired B Wget SM 42014
s
D5
GREATER ROANOKE TRANSIT COMPANY
COMBINED PROPOSED BUDGET (Valley Metro, Smartway, Trolley, Smartway Connector)
FY 15
Combimd BWget5142014
FY 13 ACTUAL
FY 14 BUDGET
FY 15 BUDGET
%DIFF
MAINTENANCE
LABOR
HOURLY EMPLOYEES
$
352,584
$
379,099
$
386,680
2.00%
SALARY EMPLOYEES
$
93,759
$
96,299
0.00%
SALARY EMPLOYEES - NV MAINTENANCE
$
115,407
$
115,421
0.00%
r$115,421
TOTAL LABOR
$
561,750
$
598,400
1.28%
FRINGES
FICA
$
40,135
$
40,353
0.54%
PENSION
$
16,340
$
15,825
-3.15%
GROUP HEALTH INSURANCE
p$32,576
$
118,270
$
123,399
4.34%
DENTAL INSURANCE
$
2,539
$
2,539
0.00%
LIFE INSURANCE
$
1,497
$
1,497
0.00%
DISABILITY INSURANCE
$
2,318
$
2,467
$
2,467
0.00%
FUTA
$
647
$
1,002
$
1,002
0.00%
SUTA
$
892
1 $
1,098
$
1,098
0.00%
WORKMEN'S COMPENSATION
$
9,479
$
11,347
$
13,444
18.48%
HOLIDAY
$
11,101
$
12,899
$
13,286
3.00%
PAID DAYS OFF
$
20,763
$
28,600
$
29,458
3.00%
OTHER PAID ABSENCES
$
164
$
915
$
915
0.00%
UNIFORMS
$
10,725
$
12,861
$
12,861
0.00%
OTHER FRINGE BENEFITS
$
634
$
1,913
$
1,913
0.00%
NON - VEHICLE - FICA
$
8,431
$
8,829
$
8,830
0.01%
NON - VEHICLE - PENSION
$
3,474
$
3,463
$
3,463
0.00%
NON - VEHICLE - GROUP HEALTH
$
34,734
$
37,652
$
39,535
5.00%
NON - VEHICLE - DENTAL
$
1,227
$
1,496
$
1,496
0.00%
NON - VEHICLE - LIFE INSURANCE
$
381
$
455
$
455
0.00%
NON - VEHICLE - FUTA
$
168
$
280
$
280
0.00%
NON - VEHICLE - SUTA
$
234
$
292
$
292
0.00%
NON - VEHICLE - WORKERS COMPENSATION
$
2,708
$
2,814
$
3,392
20.54%
NON - VEHICLE - UNIFORMS
$
1,673
$
1,983
$
1,983
0.00%
NON - VEHICLE - OTHER FRINGE BENEFITS
$
64
$
-
$
72
TOTAL FRINGE BENEFITS
$
275,249
$
309,147
$
319,855
3.46%
Combimd BWget5142014
D5
GREATER ROANOKE TRANSIT COMPANY
COMBINED PROPOSED BUDGET (Valley Metro, Smartway, Trolley, Smartway Connector)
FY 15
Comb,, dBWget 9142014
FY 13 ACTUAL
FY 14 BUDGET
FY 15 BUDGET
% DIFF
SERVICES
CONTRACT MAINT -RADIO
$
13,199
$
13,199
$
13,199
0.00%
CONTRACT MAINT -1108
$
32,996
$
26,714
$
27,214
1.87%
CONTRACT MAINT - CC
$
10,883
$
13,011
$
13,011
TOTAL SERVICES
$
57,078
$
52,924
$
53,424
0.94%
MATERIALS & SUPPLIES
FUEL -SERV VEH
$
19,054
$
19,047
$
19,047
0.00%
OIL - SERVICE VEHICLES
$
-
$
580
$
580
0.00%
OTHER LUBRICANTS- SERVICE VEHICLES
$
1,188
$
508
$
508
0.00%
TIRES & TUBES -SERV VEH
$
-
$
1,800
$
1,800
0.00%
PARTS - REVENUE VEHICLES
$
184,660
$
170,000
$
170,000
0.00%
PARTS -NON STOCK
$
5,500
$
6,837
24.31%
PARTS -OTHER
$
2,000
$
2,645
32.25%
REVENUE CLEANING SUPP
r$6,837
$
4,886
$
5,522
13.02%
PARTS- FAREBOX
$
3,900
$
3,900
0.00%
JANITORIAL SUPPLIES
$
17,800
$
17,800
0.00%
MAT & SUPPLIES -1108
$
23,023
$
25,336
$
25,336
0.00%
MAT &SUPPLIES - CC
$
1,171
$
1,000
$
1,200
20.00%
TOTAL MATERIALS & SUPPLIES
$
256,855
$
252,357
$
255,175
1.12%
INSURANCE
PHYSICAL DAMAGE -VEH
$
71,304
$
71,586
$
71,586
0.00%
PHYSICAL DAMAGE - 1108
$
13,352
$
12,256
$
12,256
0.00%
PHYSICAL DAMAGE -CC
$
9,914
$
10,028
$
10,028
0.00%
TOTAL INSURANCE
$
94,570
$
93,870
$
93,870
0.00%
TOTAL MAINTENANCE
$
1,245,501
$
1,299,117
$
1,320,724
1.66%
Comb,, dBWget 9142014
D5
GREATER ROANOKE TRANSIT COMPANY
COMBINED PROPOSED BUDGET (Valley Metro, Smartway, Trolley, Smartway Connector)
FY 15
Combimd BWge15tl42o14
FY 13 ACTUAL
FY 14 BUDGET
FY 15 BUDGET
%DIFF
ADMINISTRATIVE
LABOR
SALARY EMPLOYEES
$
348,663
$
398,587
$
461,588
15.81%
TOTAL LABOR
$
348,663
$
398,587
$
461,588
15.81%
FRINGES
FICA
$
26,390
$
30,568
$
35,311
15.52%
PENSION
$
16,395
$
21,958
$
21,348
-2.78%
GROUP HEALTH INSURANCE
$
72,492
$
75,832
$
87,456
15.33%
DENTAL INSURANCE
$
2,899
$
3,909
$
3,941
0.82%
LIFE INSURANCE
$
957
$
1,186
$
1,298
9.44%
FUTA
$
506
$
832
$
694
- 16.59%
SUTA
$
715
$
940
$
1,154
22.77%
WORKMEN'S COMPENSATION
$
9,479
$
10,057
$
11,869
18.02%
UNIFORMS
$
208
$
1,400
$
1,400
0.00%
OTHER FRINGE BENEFITS
$
72
$
-
$
-
0.00%
TOTAL FRINGE BENEFITS
$
130,113
$
146,682
$
164,471
12.13%
SERVICES
MANAGEMENT SERVICES
$
258,900
$
256,400
$
286,129
11.59%
AUDIT FEES
$
20,300
$
21,400
$
21,840
2.06%
LEGAL FEES
$
-
$
1,000
$
1,000
0.00%
BROKER FEES - HEALTH INSURANCE
$
17,440
$
18,807
$
18,873
0.00%
BROKER FEES- COMMERCIAL INSURANCE
$
25,000
$
29,008
$
29,108
0.00%
CONTRACT MAINTENANCE
$
32,970
$
19,390
$
20,070
CONTRACT SERVICES
$
34,326
$
35,512
$
37,267
4.94%
TOTAL SERVICES
$
388,936
$
381,517
$
414,287
8.59%
Combimd BWge15tl42o14
99
GREATER ROANOKE TRANSIT COMPANY
COMBINED PROPOSED BUDGET (Valley Metro, Smartway, Trolley, Smartway Connector)
FY 15
10
Comblrea 5Wgel 5M 4J2014
FY 13 ACTUAL
FY 14 BUDGET
FY 15 BUDGET
%DIFF
MATERIALS & SUPPLIES
TRAINING
$
1,471
$
3,500
$
3,500
0.00%
GENERAL OFFICE
$
26,248
$
31,174
$
31,174
0.00%
SCHEDULES, MAPS
$
4,233
$
16,200
$
16,200
0.00%
PROMOTIONAL SUPPLIES
$
726
$
5,000
$
5,000
0.00%
SAFETY
$
5,878
$
13,849
$
13,849
0.00%
TOTAL MATERIALS AND SUPPLIES
$
38,555
$
69,723
$
69,723
0.00%
UTILITIES
TELEPHONE
$
31,688
$
36,364
$
35,414
-2.61%
ELECTRICITY - 1108
$
64,787
$
53,936
$
53,936
0.00%
ELECTRICITY -CC
$
95,432
$
95,000
$
95,000
0.00%
WATER & SEWER - 1108
$
12,495
$
12,307
$
12,307
0.00%
WATER & SEWER - CC
$
10,114
$
10,590
$
10,590
0.00%
GAS -1108
$
22,375
$
17,380
$
17,380
0.00%
GAS - CC
$
23,824
$
23,000
$
23,000
0.00%
TOTAL UTILITIES
$
260,717
$
248,577
$
247,627
-0.38%
INSURANCE
_
GENERAL LIAB - VEHICLES
$
270,809
$
269,390
$
260,493
-3.30%
GENERAL LIAB - GARAGE KEEPEERS
$
2,522
$
2,442
$
21442
0.00%
GENERAL LIABILITY- 1108
$
1,946
$
2,000
$
2,000
0.00%
GENERAL LIABILITY - CC
$
1,593
$
3,000
$
3,000
0.00%
FIDELITY - EMPLOYEES
$
393
$
367
$
13,180
3491.289,
TOTAL INSURANCE
$
277,263
$
277,199
$
281,115
1.41%
10
Comblrea 5Wgel 5M 4J2014
D5
GREATER ROANOKE TRANSIT COMPANY
COMBINED PROPOSED BUDGET (Valley Metro, Smartway, Trolley, Smartway Connector)
FY 15
Combired B Wget Sn 412014
FY 13 ACTUAL
FY 14 BUDGET
FY 15 BUDGET
% DIFF
PURCHASHED TRANSPORTATION
STAR CONTRACT FEE
$ 833,978
$
925,138
$
964,836
4.29%
STAR - JARC
$ 124,888
$
132,978
$
131,395
-1.19%
STAR - NEW FREEDOM
$ 1,243
$
1,976
$
7,688
289.07%
TOTAL PURCHASED TRANSPORTATION
$ 960,109
$
1,060,092
$
1,103,919
4.13%
MISCELLANEOUS
DUES & SUB
$ 8,291
$
7,500
$
7,379
-1.61%
TRAVEL & MEETINGS
$ 621
$
6,400
$
12,450
94.53%
BAD DEBT EXPENSE
$ 7,922
$
700
$
700
0.00%
ADVERTISING
$
9,000
$
9,000
0.00%
OTHER MISCELLANEOUS
$
1,550
$
1,550
0.00%
POSTAGE
$
7,733
$
8,300
7.33%
tj
TOTAL MISCELLANEOUS
$
32,883
$
39,379
19.75%
TOTAL ADMINISTRATIVE
$ 2,483,014
1 $
2,615,260
$
2,782,109
6.38%
TOTAL ALL DEPARTMENTS
$ 8,867,322
1 $
9,020,255
$
9,300,793
3.11%
Combired B Wget Sn 412014
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
May 21, 2014
Carl L. Palmer
General Manager
Valley Metro
Roanoke, Virginia
Dear Mr. Palmer:
I am enclosing copy of a resolution approving Greater Roanoke Transit Company's
February 2014 title VI Program Update approved by the Federal Transit Administration
(FTA).
The above referenced measure was adopted by the Board of Directors of the Greater
Roanoke Transit Company at a regular meeting held Monday, May 19, 2014.
Sincerely,
Stephanie M. Moon R nolds 7"y
Secretary
PC: Christopher P. Morrill, Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Amelia Merchant, Acting Treasurer, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Laura Carini, Assistant General Counsel, GRTC
Drew Harmon, Municipal Auditor
K.IGRTC.1 MMarch 17, 2014 Correspondence.00c
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION APPROVING GREATER ROANOKE TRANSIT COMPANY'S
FEBRUARY 2014 TITLE VI PROGRAM UPDATE APPROVED BY THE FEDERAL
TRANSIT ADMINISTRATION (FTA).
WHEREAS, the Federal Transit Administration (FTA) requires that all direct and
primary recipients document their compliance with the Department of Transportation's (DOT)
Title VI regulations by submitting a Title VI Program;
WHEREAS, Greater Roanoke Transit Company (GRTC) submitted its Title VI Program
Update, dated February 2014, to the FTA on January 30, 2014;
WHEREAS, after review by the FTA's Regional Civil Rights Officer, GRTC received
FTA's concurrence by letter on the updated Title VI Program on April 23, 2014; and
WHEREAS, for all recipients, including sub - recipients, the Title VI Program must be
approved by the recipient's board of directors.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company that the Board of Directors hereby approves GRTC's February 2014 Title VI
Program Update approved by the FTA, all as more particularly set forth in the Board Report
dated May 19, 2014, from the GRTC General Manager.
Date Adopted:
ATTEST:
Stephanie M. Moon Reynolds, Secretary
W" I 40y
mom
Greater Roanoke Transit Company
Board of Directors Meeting
May 19, 2014
David A. Bowers, President, and Members of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bowers and Members of the Board:
Subject: GRTC Title VI Program
Background
The Federal Transit Administration (FTA) requires that all direct and primary recipients document their
compliance with the Department of Transportation's (DOT) Title VI regulations by submitting a Title VI Program
to their FTA regional civil rights officer once every three years or as otherwise directed by FTA. Title VI is a
Federal statue and provides that no person shall, on the grounds of race, color, or national origin, be excluded
from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity
receiving Federal financial assistance.
For all recipients (including sub - recipients), the Title VI Program must be approved by the recipient's board of
directors or appropriate governing entity or official(s) responsible for policy decisions. All Title VI Programs,
including GRTC's, must contain the following information:
1) Public Notice of Title VI Policy,
2) Instructions to public on how to file a Title VI compliant,
3) Public Participation Plan (PPP),
4) Based on the Department of Transportation guidance develop a plan for providing
language assistance to persons with limited English proficiency,
5) Plan for ensuring sub - recipient Title VI compliance (if applicable),
6) New facility Title VI equity analysis (if applicable),
7) System -wide Service Standards and Po icies, i.e. vehicle assignment policy and transit
amenities policy.
GRTC submitted its Title VI Program Update, dated February 2014, to the FTA on January 30, 2014. After
review by the FTA's Regional Civil Rights Officer, GRTC received FTA's concurrence by letter on the updated
Title VI Program on April 23, 2014_ A copy of the GRTC approved update is attached for your review.
Greater Roanoke Transit Company
P.O. Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax: 540.982.2703 • www.valleymetro.com
David A. Bowers, President, and Members of the Board of Directors
May 19, 2014
Page 2
Recommendation
Approve GRTC's FTA approved February 2014 Title VI Program Update.
Respectfully Sy itted,
a L*Ie r +
G eneral Manager
C. Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
General Counsel
Municipal Auditor
Attachment
VU1140
-t
Am ilk
GREATER ROANOKE TRANSIT COMPANY
TITLE VI PROGRAM UPDATE
FEBRUARY 2014
,r
1. OBJECTIVES
The Greater Roanoke Transit Company (GRTC) has in place a program based on
Title VI of the Civil Rights Act of 1964. The objectives of the program are as
follows:
A. To ensure that the level and quality of transportation service is provided
without regard to race, color, or national origin.
B. In providing transportation services identify and address, as appropriate,
disproportionately high and adverse human health and environmental effects,
including social and economic effects of programs and activities on minority
populations and low - income populations.
C. To promote the full and fair participation of all affected populations in
transportation decision making.
D. To prevent the denial, reduction, or delay in benefits related to transportation
programs, activities, and services that benefit minority populations or low -
income populations.
E. To ensure meaningful access to programs, activities, and services by persons
with limited English proficiency.
R
SUBMISSION OF CIVIL RIGHTS ASSURANCE
The Greater Roanoke Transit Company (GRTC) HERBY CERTIFIES THAT, as a
condition of receiving Federal financial assistance under the Urban Mass Transportation
Act of 1964, as amended, it will insure that:
1. No person on the basis of race, color, or national origin will be subjected to
discrimination in the level and quality of transportation services and transit-
related benefits.
2. GRTC will compile, maintain, and submit in a timely manner Title VI
information required by the Federal Transit Administration (FI'A) Circular
4702.1B, dated October 1, 2012, and in compliance with the Department of
Transportation's Title VI regulations at 49 CFR Part 21.
3. GRTC will submit an annual Title VI assurance as part of the annual Certification
and Assurance submission to the FIFA. GRTC will collect Title VI assurances
from any sub - recipients prior to passing thru FfA funds.
The person or persons whose signature appears below are authorized to sign this
assurance on behalf of the grant applicant or recipient.
Carl L. Palmer. General Manager
(Name and Title of Authorized Officer)
ignature of Authorized Officer)
Date
Il. TITLE VI COMPLAINT PROCEDURES
As part of the Greater Roanoke Transit Company's (GRTC) Title VI program,
GRTC maintains the following procedure for investigating and tracking Title VI
complaints filed against the company:
1. Upon receiving a complaint, GRTC's General Manager will notify the Federal
Transit Administration's (FTA) Region III Civil Rights Officer of the
complaint.
2. The complainant will be asked, if they have not already done so, to submit
their complaint in writing to the FTA at the following address:
Federal Transit Administration
1760 Market Street
Suite 500
Philadelphia, PA 19103
Aun. Civil Rights Officer
3. The General Manager will appoint GRTC's Assistant General Manager to
investigate and track the complaint, and recommend any corrective action that
may be necessary.
Further, GRTC and sub - recipients will maintain a list of any active investigations
conducted by entities other than FTA, lawsuits, or complaints naming GRTC or
sub - recipients that allege discrimination on the basis of race, color, or national
origin. The list will include the date of the investigation, lawsuit, of complaint
was filed; a summary of the allegation(s); the status of the investigation, lawsuit,
or complaint; and actions taken by GRTC or sub - recipient in response to the
investigation, lawsuit, or complaint.
Be advised, there are no active lawsuits or complaints naming GRTC, which
allege discrimination on the basis of race, color, or national origin with respect to
the service or other transit benefits provided by GRTC; nor have there been any
civil rights compliance review activities conducted in the last three years other
than those conducted as part of the triennial review process and as part of GRTC's
Title VI program review.
Please see Attachment A for instructions to the general public in regards to filing
a Title VI complaint.
1,
III. LANGUAGE IMPLEMENTATION PLAN
GRTC serves very few limited English proficient (LEP) persons, but has
chosen to develop a written Language Implementation Plan in Spanish due to
a significant increase in Spanish speaking population in the service area. The
Hispanic population within GRTC's transit service area has increased
significantly. See the breakout below indicating the percentages of limited
English proficiency groups in the GRTC service area (City of Roanoke, City
of Salem, Town of Vinton) according to the 2010 Census data.
Total Population of Service Area 129,621
Asian 2,149 1.65%
Pacific Islander 13 .01%
Hispanic 6,174 4.76%
Even though GRTC serves very few LEP persons, GRTC currently translates
notices regarding changes in service, times or detours etc. that are placed on
the buses and in the transfer center into Spanish. Additionally, GRTC
employs a Spanish speaking information specialist that interacts with GRTC
passengers at the transfer center.
IV. NOTIFICATION OF BENEFICIARIES OF PROTECTION UNDER TITLE VI
GRTC shall provide information to the public regarding GRTC's Title VI
obligations and apprise members of the public of the protections against
discrimination afforded them by Title VI. This will be accomplished by
publishing a notice in the local newspaper, and flyers in the transfer center.
Additionally, GRTC will place the notice on GRTC's web site. The contents
of the notice shall include:
1. A statement that the agency operates programs without regard to race,
color, and national origin.
2. A description of the procedures that members of the public should follow
in order to request additional information about GRTC's nondiscrimination
policy.
3. A description of the procedures that members of the public should follow
in order to file a discrimination complaint against GRTC.
A copy of the above referenced notice is included as Attachment A.
r
V. ADDITIONAL INFORMATION REQUESTS
GRTC recognizes that it may be asked, at the discretion of the FTA, for
information other than that required by FTA Circular 4702.113 to investigate
complaints of discrimination or to resolve concerns about possible
noncompliance with Title VI.
VI. PUBLIC OUTREACH AND INVOLVEMENT
Within the last three years GRTC has conducted public meetings and hearings
regarding service modifications affecting the City of Salem and the Melrose
Avenue Corridor transit routes by combing said routes into one continuous
trip between the two locations.
All public meetings were properly publicized and advertised in local
newspapers, including a minority news paper. Notices were placed in
GRTC's transfer center, on buses, and on GRTC's web site. Public meetings
were held at the Roanoke Valley - Alleghany Metropolitan Planning
Commission conference room and the Salem Civic Center, each location was
easily accessible to GRTC bus routes, and to people with disabilities.
VII. SITING OF FIXED FACILITIES
GRTC has not constructed any new facilities since it's last Title VI update
(February 2011). Therefore no Title VI equity analysis was conducted for this
program submission period.
VIII. GRTC SERVICE STANDARDS
1. Vehicle Load Standards — The average of all loads during the peak operating
period should not exceed the vehicle's available capacities, which are: 43
passengers for a 35' bus; 29 passengers for a medium duty commuter coach;
48 passengers for a replica trolley shuttle; 57 passengers for a 45' commuter
coach; 16 passengers for a "body -on- chassis" shuttle bus.
2. Vehicle Headway Standards — GRTC's transit service operates Monday
through Saturday from 5:45 am to 8:45 pm providing hourly service
throughout the service day. Peak period service Monday through Friday
provides 30 minute service on select routes from 6:15 am to 9:45am, then
resumes in the afternoon from 3:45 pm to 6:15 pm.
0
3. On -time Performance Standards — A GRTC transit vehicle is considered on-
time if it departs a designated scheduled time point no more than 5 minutes
late. GRTC's on -time performance goal is 93% or better. GRTC monitors its
on -time performance via on -road supervision, supported by GPS technology,
and tracks its performance via monthly reports provided by the transportation
staff.
4. Service Availability Standards — Local bus stops will not be more than one
quarter mile apart. GRTC's goal is to distribute transit service so that 80% of
all residents in GRTC's service area have reasonable access to transit service.
IX. GRTC SERVICE POLICIES
1. Vehicle Assignment Policy — GRTC's policy with respect to vehicle
assignment is service type specific. GRTC generally provides three types
of service: Fixed Route, Commuter Service, and a Downtown Trolley
Service. Please see the chart below illustrating GRTC's bus assignments
per service type.
Service Type
Fixed Route
Commuter Service
Downtown Trolley
Service
Vehicle Type
35' Transit Bus
45' Commuter
35'Replica Trolley
Coach
Bus
2. Transit Stop Amenities Policy — Transit amenities are distributed on a
system -wide basis. GRTC transit stop amenities include bus stop shelters
(large and small), equipped with benches, and trash receptacles. The
location of transit stop amenities is determined by factors such as level of
ridership, individual and community requests, and GRTC staff
recommendations.
s
Attachment A
To the Greater Roanoke Transit Company's Title VI update
Dated February 2014
The Greater Roanoke Transit Company (GRTC) hereby gives public notice that it
is GRTC's policy to assure full compliance with Title VI of the Civil Rights Act
of 1964, Federal Transit Administration (FTA) Circular 4702.1B , and related
statutes and regulations in all programs and activities. Title VI requires that no
person shall, on the grounds of race, color, sex, or national origin be excluded
from the participation in, be denied the benefits of, or be otherwise subjected to
discrimination under any FTA program or other activity for which GRTC receives
federal financial assistance.
Persons wishing to request additional information on GRTC's Title VI policy may
contact GRTC at 540- 982 -2222 or write to the following address, PO Box 13247,
Roanoke, Virginia 24032.
Any person who believes they have been aggrieved by a discriminatory practice
under Title VI has a right to file a formal complaint with FTA. Any such
complaint must be in writing and filed with the FTA Civil Rights office within
one hundred eighty (180) days following the date of the alleged discriminatory
occurrence. Information on how to contact the FTA to file a complaint may be
obtained by contacting GRTC at the above telephone number or address.
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
May 14, 2014
David A. Bowers, Mayor
Court G. Rosen, Vice -Mayor
William D. Bestpitch
Raphael E. Ferris
Sherman P. Lea
Anita). Price
David B. Trinkle
Dear Mayor Bowers and Members of City Council:
As the representatives of the City of Roanoke, the sole stockholder of the Greater
Roanoke Transit Company and pursuant to Paragraph 3, Article II, By -Laws of the
Greater Roanoke Transit Company, this is to advise you that the Annual Meeting of
the Stockholders' will be held on Monday, June 16, 2014, at 1 :30 p.m., in the City
Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., Roanoke, Virginia.
Sincerely,
Dom.
Stephanie M. Moo> - Reynolds
Secretary, GRTC
pc: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Ann H. Shawver, Treasurer, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura Carini, Assistant General Counsel, GRTC
Carl Palmer, General Manager, Valley Metro, P. 0. Box 13247, Roanoke,
Virginia 24032
Members of the GRTC Board of Directors
K: \GRTC.14 \Call Letter for Stockholders' MeeGng.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 12, 2014
David A. Bowers, Mayor
Court Rosen, Vice -Mayor
William D. Bestpitch
Raphael E. Ferris
Sherman P. Lea
Anita J. Price
David B. Trinkle
Dear Mayor Bowers and Members of the Council:
The Annual Meeting of the Stockholder's of the Greater Roanoke Transit Company will be
held on Monday, June 16, 2014, at 1:30 p.m., in the City Council Chamber, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia.
I am attaching copy of the minutes of the Annual Meeting held on Monday, June 17, 2013.
Sincerely,
)_)�- ) ��
Stephanie M. Moon�nolds
Secretary
Attachment
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Amelia Merchant, Acting Director of Finance
Sherman M. Stovall, Assistant City Manager for Operations
Drew Harmon, Municipal Auditor
Laura M. Carini, Assistant Attorney
Carl Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager
Ryan Spitzer, Assistant Town Manager, Town of Vinton, 311 Pollard Street,
Vinton, Virginia 24179
L:I CLERK \DATA \CKSM t \GRTC..14\Annual Stockholders' Call Letter and Agenda.doc
STOCKHOLDER'S ANNUAL MEETING
GREATER ROANOKE TRANSIT COMPANY
MONDAY, JUNE 16, 2014
1:30 P.M.
CITY COUNCIL CHAMBER
AGENDA
1.. Call to Order - Roll Call. Mayor Bowers was absent.
2. Approval of Minutes: Annual Stockholder's meeting held on Monday, June 17,
2013.
Without objection, reading of the minutes were dispensed with and approved
as recorded.
3. Statement of Purpose. Vice -Mayor Rosen.
The purpose of the meeting was to entertain nominations for the election of
Directors of the Greater Roanoke Transit Company for terms of one year each,
commencing July 1, 2014.
• Election of Seven Directors
Following individuals were elected as to serve as members (based on
positions) of the Board of Directors of GRTC, effective July 1, 2014 for a
term of one year:
• Two Members of Council: Mayor David Bowers and Vice
Mayor David Trinkle
• Two City staff Representatives: Mark Jamison and Michael
Shockley;
• One Physically - Challenged Representative: Karen Michalski -
Karney
• One Regional Representative: Ryan Spitzer —Town of Vinton-
This position rotates every two years (City of Salem and Town
of Vinton)
• One Citizen at Large Representative: Curtis Mills
4. Adjourn. 1:35 p.m.
L:\CLERK\DA'I A \CKSM 1 \GRI C.14 \Annual Stockholders 2014 Action Agenda Am
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 20, 2014
The Honorable David A. Bowers
Mayor
Roanoke, Virginia
Dear Mayor Bowers:
At the Annual Meeting of the Greater Roanoke Transit Company Stockholders held on
Monday, June 16, 2014, you were reappointed as President of the Greater Roanoke
Transit Company Board of Directors for a one year term ending June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
Jonathan`E^ C aft, CMC
Assistant Secretary
Enclosures
pc: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, City Attorney
Laura Carini, Assistant City Attorney
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Jonathan E. Craft, Assistant Secretary, and as such Assistant Secretary of the
Greater Roanoke Transit Company and keeper of the records thereof, do hereby certify
that at the annual meeting of the Greater Roanoke Transit Company Stockholders
which was held on the sixteenth day of June 2014, DAVID A. BOWERS was
reappointed as President of the Greater Roanoke Transit Company Board of Directors
for a one -year term of office ending June 30, 2015.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twentieth day of June 2014.
n GL
/Assistant Secre ry
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, David A. Bowers, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as President of the Greater Roanoke Transit Company Board of
Directors for a one -year term of office ending June 30, 2015, according to the best of
my ability. So help me God.
Da iv d A. Bowers
The foregoing oath of office was taken, sworn to, and subscribed before me by
David A. Bowers this _�L day of O lam- 2014.
Brenda S. Hamilton, Clerk of the Circuit Court
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 20, 2014
The Honorable David B. Trinkle
Vice - Mayor -Elect
Roanoke, Virginia
Dear Vice -Mayor Elect Trinkle:
At the Annual Meeting of the Greater Roanoke Transit Company Stockholders held on
Monday, June 16, 2014, you were appointed as Vice President of the Greater Roanoke
Transit Company Board of Directors for a one year term ending June 30, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Sincerely,
Jonathan E. aft, CMC
Assistant Secretary
Enclosures
pc: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, City Attorney
Laura Carini, Assistant City Attorney
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Jonathan E. Craft, Assistant Secretary, and as such Assistant Secretary of the
Greater Roanoke Transit Company and keeper of the records thereof, do hereby certify
that at the annual meeting of the Greater Roanoke Transit Company Stockholders
which was held on the sixteenth day of June 2014, David B. Trinkle was appointed as
Vice President of the Greater Roanoke Transit Company Board of Directors for a one-
year term of office ending June 30, 2015.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twentieth day of June 2014.
1,
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
A111T��W�1>iC!
Michael B. Shockley
Budget Administrator
Office of Management and Budget
Roanoke, Virginia
Dear Mr. Shockley:
At the Annual Meeting of the Greater Roanoke Transit Company Stockholders held on
Monday, June 16, 2014, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term ending June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were re- appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Jonathan E. Craft, CMC
Assistant Secretary
Enclosures
pc: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, City Attorney
Laura Carini, Assistant City Attorney
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Jonathan E. Craft, Assistant Secretary, and as such Assistant Secretary of the
Greater Roanoke Transit Company and keeper of the records thereof, do hereby certify
that at the annual meeting of the Greater Roanoke Transit Company Stockholders
which was held on the sixteenth day of June 2014, MICHAEL B. SHOCKLEY was
reappointed as a member of the Greater Roanoke Transit Company Board of Directors
for a one -year term of office ending June 30, 2015.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twentieth day of June 2014.
JAssistant Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, MICHAEL B. SHOCKLEY, do solemnly swear that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Greater Roanoke Transit Company Board of
Directors for a one -year term of office ending June 30, 2015, according to the best of
my ability. So help me God.
The foregoing oath of office was taken, sworn to, and subscribed before me by
Michael B. Shockley thisl'` day of �TUL 2014.
Brenda S. Hamilton, Clerk of the Circuit Court
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 20, 2014
Mark Jamison, Director
Greater Roanoke Transit Company
Roanoke, Virginia
Dear Mr. Jamison:
At the Annual Meeting of the Greater Roanoke Transit Company Stockholders held on
Monday, June 16, 2014, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term ending June 30, 2015.
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
?,t
, ona Craft, CMC
/ Assistant Secretary
Enclosures
pc: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, City Attorney
Laura Carini, Assistant City Attorney
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Jonathan E. Craft, Assistant Secretary, and as such Assistant Secretary of the
Greater Roanoke Transit Company and keeper of the records thereof, do hereby certify
that at the annual meeting of the Greater Roanoke Transit Company Stockholders
which was held on the sixteenth day of June 2014, MARK JAMISON was reappointed
as a member of the Greater Roanoke Transit Company Board of Directors for a one -
year term of office ending June 30, 2015.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twentieth day of June 2014.
Assistant S�v.retary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Mark Jamison, do solemnly swear or (affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Greater Roanoke Transit Company Board of Directors for
a one -year term of office ending June 30, 2015, according to the best of my ability. So
help me God.
7Q./'-) Z__
Mark Jamison
The foregoing oath of office was taken, sworn to, and subscribed before me by
Mark Jamison this I day of `)U 2014.
Brenda S. Hamilton, Clerk of the Circuit Court
By C t& 4 Clerk
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 20, 2014
Karen Michalski- Karney, Director
Greater Roanoke Transit Company
1502 Williamson Road, N. E. -Suite B
Roanoke, Virginia 24012 -5100
Dear Ms. Karney:
At the Annual Meeting of the Greater Roanoke Transit Company Stockholders held on
Monday, June 16, 2014, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term ending June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
Jonathan E. Cra CMC
Assistant Secretary
Enclosures
PC: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, City Attorney
Laura Carini, Assistant City Attorney
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Jonathan E. Craft, Assistant Secretary, and as such Assistant Secretary of the
Greater Roanoke Transit Company and keeper of the records thereof, do hereby certify
that at the annual meeting of the Greater Roanoke Transit Company Stockholders
which was held on the sixteenth day of June 2014, KAREN MICHALSKI- KARNEY was
reappointed as a member of the Greater Roanoke Transit Company Board of Directors
for a one -year term of office ending June 30, 2015.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twentieth day of June 2014.
��Assistant Secretary
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 20, 2014
Ryan K. Spitzer
1581 Read Mountain Road, N. E.
Roanoke, Virginia 24019
Dear Mr. Spitzer:
At the Annual Meeting of the Greater Roanoke Transit Company Stockholders held on
Monday, June 16, 2014, you were appointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term ending June 30, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Enclosures
6-1
Jonathan E. Orraft, CMC
Assistant Secretary
pc: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, City Attorney
Laura Carini, Assistant City Attorney
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Jonathan E. Craft, Assistant Secretary, and as such Assistant Secretary of the
Greater Roanoke Transit Company and keeper of the records thereof, do hereby certify
that at the annual meeting of the Greater Roanoke Transit Company Stockholders
which was held on the sixteenth day of June 2014, Ryan K. Spitzer was appointed as a
member of the Greater Roanoke Transit Company Board of Directors for a one -year
term of office ending June 30, 2015.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twentieth day of June 2014.
Assistant ecreta
ry
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Ryan K. Spitzer, do solemnly swear that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a member of the Greater Roanoke Transit
Company Board of Directors for a one -year term of office ending June 30, 2015,
according to the best of my ability. So help me God.
l /xZ_'
RYAN K. SPITZER
The foregoing oath of office was taken, sworn to, and subscribed before me by
Ryan K. Spitzer this a6 day of T UN 2014.
Brenda S. Hamilton, Clerk of the Circuit Court
1
BY , Clerk
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 20, 2014
Curtis E. Mills
2125 Yellow Mountain Road, S. W.
Apartment 110
Roanoke, Virginia 24014
Dear Mr. Mills:
At the Annual Meeting of the Greater Roanoke Transit Company Stockholders held on
Monday, June 16, 2014, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term ending June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
Jonathan E. Craft/
Assistant Secretary
Enclosures
pc: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, City Attorney
Laura Carini, Assistant City Attorney
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Jonathan E. Craft, Assistant Secretary, and as such Assistant Secretary of the
Greater Roanoke Transit Company and keeper of the records thereof, do hereby certify
that at the annual meeting of the Greater Roanoke Transit Company Stockholders
which was held on the sixteenth day of June 2014, CURTIS E. MILLS was reappointed
as a member of the Greater Roanoke Transit Company Board of Directors for a one -
year term of office ending June 30, 2015.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twentieth day of June 2014.
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, CURTIS E. MILLS, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Greater Roanoke Transit Company Board of Directors for a
one -year term of office ending June 30, 2015, according to the best of my ability. So
help me God.
The foregoing oath of office was taken, sworn to, and subscribed before me by
Curtis E. Mills this Aay of 2014.
9
Brenda S. Hamilton, Clerk of the Circuit Court
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 12. 2014
David A. Bowers, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bowers and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, June 16, 2014, at 1:45 p.m., in the Council's Conference Room,
Room 451, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
Roanoke, Virginia.
Sincerely,
Stephanie M. Moon Reynolds U
Secretary
PC: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Amelia Merchant, Acting Treasurer, GRTC
Drew Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Kevin Price, Assistant General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia
Ryan Spitzer, Assistant Town Manager, Town of Vinton, 311 Pollard Street,
Vinton, Virginia 24179
L: \CLERK \DATA \CKSM1 \GRTC.14 \June 16, 2014 Meeting Notice.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 16, 2014
1:45 P.M.
COUNCIL'S CONFERENCE ROOM
ROOM 450
AGENDA
1. Call to Order -- Roll Call. Directors Jamison, Michalski - Karney, Mills, Payne
and President Bowers were absent.
Vice -Mayor Rosen announced that a quorum was not present and no official
action could be taken. However, action on the measures as set forth below
would be taken by unanimous written consent by the Board members.
2. Approval of Minutes: Regular meeting of GRTC held on Monday, May 19, 2014.
Without objection, action on the minutes was deferred until the next regular
meeting on Monday, July 21, 2014.
3. Reports of Officers:
a. General Manager:
1. Adoption of the Board of Directors' Meeting Schedule for the 2015
Fiscal Year.
Action to be taken by written consent.
2. Approval of Walmart Indemnification.
Action to be taken by written consent.
4. Other Business. None.
5. Next meeting: Monday, July 21, 2014 at 1:00 p.m., in the EOC Conference
Room.
5. Adjourn. 1:55 p.m.
L: \CLERK \DATA \CKSM1 \GRTC.14\June 16, 2014 Action Agenda.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 24, 2014
Carl L. Palmer
General Manager
Valley Metro
Roanoke, Virginia
Dear Mr. Palmer:
I am enclosing copy of a resolution establishing a specific meeting schedule for the Board
of Directors of the Greater Roanoke Transit Company.
Due to a lack of a quorum at regular meeting of GRTC Board of Directors on Monday,
June 16, 2014, the abovereferenced measure was adopted by unanimous written consent
of the Board members on June 24, 2014, pursuant to Code of Virginia Section 13.1 -685
and Article III, Section 3 of the By -Laws of GRTC.
Sincerely,
Jonathan . 'Craft �ft
Assistant Secretary
Enclosure
PC: Christopher P. Morrill, Vice- President of Operations, GRTC
Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Amelia Merchant, Acting Treasurer, GRTC
Laura Carini, Assistant General Counsel, GRTC
Drew Harmon, Municipal Auditor
KdGRTOGRTC M June 16, 2014 Correspondence (final).doc
GREATER ROANOKE TRANSIT COMPANY
CERTIFICATE OF SECRETARY
1, Stephanie M. Moon Reynolds, Secretary for Greater Roanoke Transit Company
(GRTC), do hereby certify that pursuant to Code of Virginia Section 13.1 -685 and Article III,
Section 3 of the By -Laws of GRTC, the following resolution was adopted by unanimous written
consent of the Board of Directors of GRTC, and that such action was taken without a meeting of
the Board of Directors:
A RESOLUTION ESTABLISHING A SPECIFIC MEETING SCHEDULE FOR THE
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
(GRTC).
WHEREAS, at the Board's June 16, 2014, meeting, the GRTC General Manager
recommended that the Board adopt a specific meeting schedule for the 2015 Fiscal Year, which
ends on June 30, 2015, as more fully set forth in the General Manager's report dated June 16,
2014, to this Board.
BE IT RESOLVED by the Board of Directors of GRTC as follows:
1. That the Board of Directors hereby approves and adopts the specific meeting
schedule that is set forth below. Except for the meeting on June 15, 2015, the meetings are set to
start at 1:00 p.m. and will be held in the Emergency Operations Center (EOC) Conference Room
which is located on the first floor of the Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia 24011, unless a different location is designated by the
President or Secretary of the Board. The meeting for Monday, June 15, 2015, will be held at
1:45 p.m. in the City Council Conference Room, Room 451, on the fourth floor of the Noel C.
Taylor Municipal Building, 215 Church Avenue, SW, Roanoke, Virginia 24011. In accordance
with Article III, Section 4 of the GRTC By -Laws, the following meeting dates for the GRTC
Board are approved for the 2015 Fiscal Year:
1
July 21, 2014
September 15, 2014
November 17, 2014
January 20, 2015
March 16, 2015
May 18, 2015
June 15, 2015
(Monday, 1:00 p.m. -
(Monday, 1:00 p.m. -
(Monday, 1:00 p.m. -
(Tuesday, 1:00 p.m. -
(Monday, 1:00 p.m. -
(Monday, 1:00 p.m. -
(Monday, 1:45 p.m,
Room 45 1)
EOC)
EOC)
EOC)
EOC)
EOC)
EOC)
— City Council
Conference Room,
2. The GRTC Board can hold additional meetings on an as- needed basis in
accordance with the GRTC By -Laws.
3. The schedule of meetings for the GRTC Board for subsequent fiscal years may be
set annually by the Board at the June Board meeting, or at any other Board meeting as the Board
may determine to be appropriate.
I certify that the following Directors of GRTC indicated their written consent by signing
the above mentioned consent resolution:
David A. Bowers, Director
Court G. Rosen, Director
Michael B. Shockley, Director
Mark Jamison, Director
Melinda Payne, Director
Karen Michalski- Kamey, Director
Curtis E. Mills, Director
I certify that the effective date of this resolution is June 24, 2014, pursuant to Code of
Virginia Section 13.1 -685, which states that action taken under that section is effective when the
last director signs the consent.
I certify that the above mentioned consent resolution has been properly filed in the
corporate book of Greater Roanoke Transit Company.
ATTEST:
Date Adopted: �� o�0 17
St phanie M. M S tary
2
ACTION BY UNANIMOUS WRITTEN CONSENT OF
THE BOARD OF DIRECTORS OF
GREATER ROANOKE TRANSIT COMPANY
The undersigned, being all the directors of Greater Roanoke Transit Company (GRTC),
do hereby consent, pursuant to Code of Virginia Section 13.1 -685 and Article III, Section 3 of
the By -Laws of GRTC, to adoption of the following resolution, and that such action be taken
without a meeting of the Board of Directors.
A RESOLUTION ESTABLISHING A SPECIFIC MEETING SCHEDULE FOR THE BOARD
OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY (GRTC).
WHEREAS, at the Board's June 16, 2014, meeting, the GRTC General Manager
recommended that the Board adopt a specific meeting schedule for the 2015 Fiscal Year, which
ends on June 30, 2015, as more fully set forth in the General Manager's report dated June 16,
2014, to this Board.
BE IT RESOLVED by the Board of Directors of GRTC as follows:
1. That the Board of Directors hereby approves and adopts the specific meeting
schedule that is set forth below. Except for the meeting on June 15, 2015, the meetings are set to
start at 1:00 p.m. and will be held in the Emergency Operations Center (EOC) Conference Room
which is located on the first floor of the Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia 24011, unless a different location is designated by the
President or Secretary of the Board. The meeting for Monday, June 15, 2015, will be held at
1:45 p.m. in the City Council Conference Room, Room 451, on the fourth floor of the Noel C.
Taylor Municipal Building, 215 Church Avenue, SW, Roanoke, Virginia 24011. In accordance
1
with Article III, Section 4 of the GRTC By -Laws, the following meeting dates for the GRTC
Board are approved for the 2015 Fiscal Year:
July 21, 2014
(Monday, 1:00 p.m. —
EOC)
September 15, 2014
(Monday, 1:00 p.m. —
EOC)
November 17, 2014
(Monday, 1:00 p.m. —
EOC)
January 20, 2015
(Tuesday, 1:00 p.m. —
EOC)
March 16, 2015
(Monday, 1:00 p.m. —
EOC)
May 18, 2015
(Monday, 1:00 p.m. —
EOC)
June 15, 2015
(Monday, 1:45 p.m.
— City Council Conference Room,
Room 45 1)
2. The GRTC Board can hold additional meetings on an as- needed basis in
accordance with the GRTC By -Laws.
3. The schedule of meetings for the GRTC Board for subsequent fiscal years may be
set annually by the Board at the June Board meeting, or at any other Board meeting as the Board
may determine to be appropriate.
Date: June 2014 ��r
David A. Bowers, Director
2
Estz,blishing a Specific Meeting Schedule.
Date: June / „ , 2014 v
-- �,II-- //VV --�� Court G. Rosen, Director
EsUzblishing a Specific Meeting Schedule.
Date: June /(o , 2014
0
Establishing a Specific Meeting Schedule.
Date: June 23 , 2014 7� 44►wo-,
Mark Jamison, )Director
Establishing a Specific Meeting Schedule.
Date: June 20 , 2014
Establishing a Specific Meeting Schedule.
Date: June a�l , 2014 "
KaVen Michalski- Karney, Oirectod,
Establishing a Specific Meeting Schedule.
Date: June % , 2014
Curtis E. Mills, rector
Greater Roanoke Transit Company
Board of Directors Meeting
June 16, 2014
David A. Bowers, President, and Members of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bowers and Members of the Board:
Subject: Board of Directors Meeting Schedule for Fiscal 2015
Background
At its June 17, 2013 meeting, the GRTC Board of Directors approved by Resolution its meeting schedule for the
2014 fiscal year. The Board needs to adopt a meeting schedule for the 2015 fiscal year.
Recommendation
The following GRTC Board of Directors meeting schedule is recommended for the 2015 fiscal year:
2014
2015
July 21st
January 20th (Monday 19th MLK)
September 15'"
March 16"
November 17`"
May 18'"
June 15I"
The June 15, 2015 meeting will be at 1:45 P.M. in the City Council's Conference Room on the fourth floor of the
Noel C. Taylor Municipal Building, 215 Church Ave., SW, Roanoke, Virginia 24011. All other meetings will be at
1:00 P.M. in the Emergency Operations Center (EOC) conference room on the first floor of the Noel C. Taylor
Municipal Building.
RNL:almer
y fitted,
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
General Counsel
Municipal Auditor
Greater Roanoke Transit Company
PO Box 13247 - Roanoke, Virginia 24032 - Phone: 540.982.0305 - Fax:540.982.2703 - www.valleymetro.com
(� JYIL °
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION ESTABLISHING A SPECIFIC MEETING SCHEDULE FOR THE BOARD
OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY (GRTC)
WHEREAS, at the Board's June 16, 2014, meeting, the GRTC General Manager
recommended that the Board adopt a specific meeting schedule for the 2015 Fiscal Year, which
ends on June 30, 2015, as more fully set forth in the General Manager's report dated June 16,
2014, to this Board.
THEREFORE, BE IT RESOLVED by the Board of Directors of GRTC as follows:
1. That the Board of Directors hereby approves and adopts the specific meeting
schedule that is set forth below. Except for the meeting on June 15, 2015, the meetings are set to
start at 1:00 p.m. and will be held in the Emergency Operations Center (EOC) Conference Room
which is located on the first floor of the Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia 24011, unless a different location is designated by the
President or Secretary of the Board. The meeting for Monday, June 15, 2015, will be held at
1:45 p.m. in the City Council Conference Room, Room 451, on the fourth floor of the Noel C.
Taylor Municipal Building, 215 Church Avenue, SW, Roanoke, Virginia 24011. In accordance
with Article I11, Section 4 of the GRTC By -Laws, the following meeting dates for the GRTC
Board are approved for the 2015 Fiscal Year:
July 21, 2014
September 15, 2014
November 17, 2014
January 20, 2015
March 16, 2015
May 18, 2015
June 15, 2015
(Monday, 1:00 p.m. -
(Monday, 1:00 p.m. -
(Monday, 1:00 p.m. -
(Tuesday, 1:00 p.m. -
(Monday, 1:00 p.m. -
(Monday, 1:00 p.m. -
(Monday, 1:45 p.m
Room 45 1)
EOC)
EOC)
EOC)
EOC)
EOC)
EOC)
— City Council Conference Room,
1
2. The GRTC Board can hold additional meetings on an as- needed basis in
accordance with the GRTC By -Laws.
3. The schedule of meetings for the GRTC Board for subsequent fiscal years may be
set annually by the Board at the June Board meeting, or at any other Board meeting as the Board
may determine to be appropriate.
Date:
ATTEST:
Stephanie M. Moon Reynolds, Secretary
L: \ATTORNEY \CASE SHARE\Cassandm Barton \Carini \GRTC \Resolutions \GRTC res establishing meeting schedule FY 2015.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 24, 2014
Carl L. Palmer
General Manager
Valley Metro
Roanoke, Virginia
Dear Mr. Palmer:
I am enclosing copy of a resolution authorizing the General Manager and Vice Presidentof
Operations of Greater Roanoke Transit Company (GRTC) to execute, as may be needed,
in a form approved by General Counsel, a license agreement for a bus stop and bus stop
shelter between GRTC and Walmart Real Estate Business Trust (Walmart), upon certain
terms and conditions, which include the provision of indemnity by GRTC to Walmart.
Due to a lack of a quorum at regular meeting of GRTC Board of Directors on Monday,
June 16, 2014, the abovereferenced measure was adopted by unanimous written consent
of the Board members on June 23, 2014, pursuant to Code of Virginia Section 13.1 -685
and Article III, Section 3 of the By -Laws of GRTC.
Sincerely,
Jonathan .Craft
Assistant Secretary
PC: Christopher P. Morrill, Vice- President of Operations, GRTC
Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Amelia C. Merchant, Acting Treasurer, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Laura Carini, Assistant General Counsel, GRTC
Drew Harmon, Municipal Auditor
KAGRTMGRTC IMJune 16. 2014 Correspondence (final) doc
GREATER ROANOKE TRANSIT COMPANY
CERTIFICATE OF SECRETARY
I, Stephanie M. Moon Reynolds, Secretary for Greater Roanoke Transit Company
(GRTC), do hereby certify that pursuant to Code of Virginia Section 13.1 -685 and Article III,
Section 3 of the By -Laws of GRTC, the following resolution was adopted by unanimous written
consent of the Board of Directors of GRTC, and that such action was taken without a meeting of
the Board of Directors:
A RESOLUTION AUTHORIZING THE GENERAL MANAGER AND VICE
PRESIDENT OF OPERATIONS OF GREATER ROANOKE TRANSIT COMPANY
(GRTC) TO EXECUTE, AS MAY BE NEEDED, IN A FORM APPROVED BY
GENERAL COUNSEL, A LICENSE AGREEMENT FOR A BUS STOP AND BUS
STOP SHELTER BETWEEN GRTC AND WALMART REAL ESTATE BUSINESS
TRUST ( WALMART), UPON CERTAIN TERMS AND CONDITIONS, WHICH
TERMS INCLUDE THE PROVISION OF INDEMNITY BY GRTC TO WALMART.
WHEREAS, Walmart Real Estate Business Trust ( Walmart) and Greater Roanoke
Transit Company (GRTC) have agreed that GRTC and its Management Company can provide
bus service to a bus stop and bus stop shelter to be located on Walmart property as allowed by a
License Agreement for a Bus Stop and Bus Stop Shelter (Agreement).
BE IT RESOLVED by the Board of Directors of GRTC that GRTC's General Manager
and Vice President of Operations are each authorized to execute, as may be needed, in a form
approved by General Counsel, a License Agreement for a Bus Stop and Bus Stop Shelter with
Walmart Real Estate Business Trust for Walmart to grant a license to GRTC to enter upon
Walmart's property for the sole and limited purpose of constructing a bus stop shelter, a copy of
such Agreement is attached to the report of the General Manager to this Board dated June 16,
2014. Such terms of the Agreement include the provision of indemnity by GRTC to Walmart.
GRTC's Secretary is also authorized to attest any such documents.
1
I certify that the following Directors of GRTC indicated their written consent by signing
the above mentioned consent resolution:
David A. Bowers, Director
Court G. Rosen, Director
Michael B. Shockley, Director
Mark Jamison, Director
Melinda Payne, Director
Karen Michalski- Karney, Director
Curtis E. Mills, Director
I certify that the effective date of this resolution is June 23, 2014, pursuant to Code of
Virginia Section 13.1 -685, which states that action taken under that section is effective when the
last director signs the consent.
I certify that the above mentioned consent resolution has been properly filed in the
corporate book of Greater Roanoke Transit Company.
Date Adopted: A 31
ATTEST:
2
ACTION BY UNANIMOUS WRITTEN CONSENT OF
THE BOARD OF DIRECTORS OF
GREATER ROANOKE TRANSIT COMPANY
The undersigned, being all the directors of Greater Roanoke Transit Company (GRTC),
do hereby consent, pursuant to Code of Virginia Section 13.1 -685 and Article III, Section 3 of
the By -Laws of GRTC, to adoption of the following resolution, and that such action be taken
without a meeting of the Board of Directors.
A RESOLUTION AUTHORIZING THE GENERAL MANAGER AND VICE PRESIDENT OF
OPERATIONS OF GREATER ROANOKE TRANSIT COMPANY (GRTC) TO EXECUTE,
AS MAY BE NEEDED, IN A FORM APPROVED BY GENERAL COUNSEL, A LICENSE
AGREEMENT FOR A BUS STOP AND BUS STOP SHELTER BETWEEN GRTC AND
WALMART REAL ESTATE BUSINESS TRUST ( WALMART), UPON CERTAIN TERMS
AND CONDITIONS, WHICH TERMS INCLUDE THE PROVISION OF INDEMNITY BY
GRTC TO WALMART.
WHEREAS, Walmart Real Estate Business Trust ( Walmart) and Greater Roanoke
Transit Company (GRTC) have agreed that GRTC and its Management Company can provide
bus service to a bus stop and bus stop shelter to be located on Walmart property as allowed by a
License Agreement for a Bus Stop and Bus Stop Shelter (Agreement).
BE IT RESOLVED by the Board of Directors of GRTC that GRTC's General Manager
and Vice President of Operations are each authorized to execute, as may be needed, in a form
approved by General Counsel, a License Agreement for a Bus Stop and Bus Stop Shelter with
Walmart Real Estate Business Trust for Walmart to grant a license to GRTC to enter upon
Walmart's property for the sole and limited purpose of constructing a bus stop shelter, a copy of
such Agreement is attached to the report of the General Manager to this Board dated June 16,
2014. Such terms of the Agreement include the provision of indemnity by GRTC to Walmart.
GRTC's Secretary is also authorized to attest any such documents.
1
Walmart Bus Shelter Indemnification.
Date: JuneO , 2014 `►J�
David A. Bowers, Director
Waluart Bus Shelter Indemnification.
Date: June -U—, 2014
Court G. Rosen, Director
Walnart Bus Shelter Indemnification.
Date: June _1�_, 2014
Michael CBShockle , Director
El
Walnart Bus Shelter Indemnification.
Date: June 23 , 2014 %Q.�.0 '/ `
Mark Jamison, Pirector
Walirart Bus Shelter Indemnification.
Date: June �0 , 2014
Walmart Bus Shelter Indemnification.
Date: June 2-3 , 2014 2L1
Kaken Michalski- Karney, Ibireet
Walmart Bus Shelter Indemnification.
Date: June ( l , 2014
Curtis E. Mil irector
UMM0ey
M
Greater Roanoke Transit Company
Board of Directors Meeting
June 16, 2014
David A. Bowers, President, and Members of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bowers and Members of the Board:
Subject: Walmart Bus Stop Shelter Contract Authorization
Background
In November 2012, the Greater Roanoke Transit Company (GRTC) submitted a bus stop
shelter proposal and preliminary site plan to the Walmart Real Estate Business Trust located
in Bentonville, Arkansas.
Between December 2012 and January 2013 discussions were held with the management of
Valley View Mall to ascertain what effect the installation of a bus stop shelter solely on
Walmart's property would have on the business interests of the Mall as a whole and Sears in
particular, an anchor store at the Mall. The Mall granted approval to proceed with the project.
In February 2013, Walmart agreed in principle to GRTC's bus stop shelter proposal; license
agreement negotiations ensued; GRTC expects to receive the final bus stop shelter license
agreement by late June 2014. A draft copy of the agreement is attached.
The terms of the license agreement include the provision of indemnity by GRTC to Walmart.
Section 6 of the November 15, 2010 Resolution authorizing GRTC to negotiate and execute
agreements stipulates that any such agreement "containing indemnification
requirements ..... shall be subject to the prior written approval of the Board before any such
documents are executed."
Recommendation
Recommend the GRTC Board of Directors authorize GRTC's General Manager or Vice
President of Operations to enter into a License Agreement, inclusive of the provision of
indemnity, for a Bus Stop and Bus Stop Shelter with Walmart Real Estate Business Trust for
the purpose of constructing a bus stop shelter solely on the property of Walmart.
Greater Roanoke Transit Company
PO Box 13247 Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 • www.valleymetro.com
David A. Bowers, President, and Members of the Board of Directors
June 16, 2014
Page 2
Respectful) Sub tted,
Carl L. Palmer
General Manager
C. Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
General Counsel
Municipal Auditor
Attachment
DRAFT 6/11/2014
LICENSE AGREEMENT FOR A
BUS STOP AND BUS STOP SHELTER
THIS LICENSE AGREEMENT FOR A BUS STOP AND BUS STOP SHELTER (this
"Agreement ") is entered into as of this day of 2014, by and between
WALMART REAL ESTATE BUSINESS TRUST ( "WALMART "), and the GREATER
ROANOKE TRANSIT COMPANY d /b /a Valley Metro ("GRTC"), whose address is 1108
Campbell Avenue, S.E., Roanoke, Virginia, 24013.
RECITALS:
WHEREAS, GRTC owns transit buses and is authorized to operate a public bus system
servicing the City of Roanoke and surrounding areas and has entered into agreements with a
management company to operate such public bus system ( "Management Company "). The
current Management Company is First Transit, Inc. and Southwestern Virginia Transit
Management Company, Inc., a subsidiary of First Transit, Inc., which operates the bus system as
an independent contractor for GRTC; and
WHEREAS, WALMART and GRTC have agreed that GRTC and its Management Company
can provide bus service to a bus stop and bus stop shelter to be located on WALMART Property
as allowed by this Agreement; and
WHEREAS, the bus stop will have a sign designating the stop and the bus stop shelter, which
will be as set forth in this Agreement. Such bus stop and bus stop shelter are collectively
hereafter referred to as `Bus Stop Shelter "; and
WHEREAS, it is important to the success of the public transit system that passengers have
convenient locations to wait for and to board transit vehicles; and
WHEREAS, it is beneficial to WALMART and their officials, employees, agents, and guests
that vehicles operated by GRTC and its Management Company pick -up and drop -off passengers
at the Bus Stop Shelter Site as set forth in this Agreement and located at Store /Club 42312 in the
City of Roanoke, Virginia; and
WHEREAS, the parties agree that it is in their mutual best interests to place a Bus Stop Shelter
at the specified site for use as an established Bus Stop Shelter, which will provide facilities for
the embarking and disembarking of passengers that are convenient, accessible, and more
comfortable for passengers to wait for transit vehicles.
NOW, THEREFORE, in consideration of the mutual covenants and agreements of the parties,
WALMART and GRTC hereby agree that the above Recitals are incorporated herein and made
a part of this Agreement, and they further agree as follows:
Page I of 6
DRAFT 6/11/2014
Section 1 - Bus Stop Shelter Site Agreement. WALMART hereby grants GRTC a
license (the "License ") to enter upon that certain parcel of real property located at Store /Club
#2312 in the City of Roanoke, Virginia, more particularly described and delineated by the site
plan attached hereto as composite "Exhibit A" and made a part hereof (the "Bus Stop Shelter
Site ") for the sole and limited purpose of constructing a Bus Stop Shelter, subject to all of the
terms and conditions provided for herein. WALMART agrees GRTC may construct and use a
facility for passengers which consists of a concrete pad, a trash receptacle(s), a bench(es), a sign
(s), a passenger waiting shelter(s), a concrete ramp, a sign identifying the bus stop, and such
other items as may be mutually agreed upon by the parties, and collectively referred to as (the
"Bus Stop Shelter ") on the Bus Stop Shelter Site.
Section 2 - Construction of Bus Stop Shelter
A. GRTC shall provide all the materials and labor for the construction of the Bus
Stop Shelter to be located on the Bus Stop Shelter Site. WALMART agrees that
the Bus Stop Shelter, concrete pad, concrete ramp, and concrete pad extension
shall be and remain the property of GRTC. The Bus Stop Shelter shall be similar
to the Bus Shelter shown in the photo attached as "Exhibit B ", currently used by
GRTC. The concrete ramp shall be similar to the concrete ramp shown in the
design attached as "Exhibit C ". If as a result of GRTC's construction of a Bus
Stop Shelter, WALMART is required by federal, state, or local law, ordinance,
order, etc., to make any improvements, changes, or alterations ( "Improvements ")
to the property on which Store /Club # 2312 is located, in order to comply with
such laws, such collateral Improvements shall be the responsibility of GRTC. All
costs associated with such collateral Improvements shall be borne by GRTC.
B. GRTC agrees that GRTC shall reimburse WALMART for the cost for
WALMART to add a sloped concrete ramp at the end of the sidewalk northwest
from the front of WALMART's store and GRTC shall reimburse WALMART for
the cost for WALMART to paint a cross walk from the end of that sloped
concrete ramp at the end of the sidewalk northwest of the front of WALMART,
diagonally across WALMART's parking lot connecting seamlessly with to the
foot of the concrete ramp leading up to the GRTC Bus Stop Shelter
C. GRTC agrees that GRTC shall provide and install a 10' by 18' concrete pad in
order for a WALMART - supplied shopping cart corral to be installed ( "concrete
pad extension "). WALMART agrees that WALMART shall provide and install
a shopping cart corral on the concrete pad. WALMART agrees to remove
shopping carts at regular intervals to avoid congestion and unsafe bus operating
conditions for GRTC and its passengers.
D. WALMART agrees that the Bus Stop Shelter, concrete pad, concrete ramp, and
concrete pad extension shall be and remain the property of GRTC. WALMART
further agrees that GRTC and /or GRTC's Management Company shall have full
and free access to the area on the WALMART Property as indicated on "Exhibit
D" in order to provide the bus service to the Bus Stop Shelter. Furthermore,
Page 2 of 6
DRAFT 6/11/2014
WALMART agrees that GRTC and /or its Management Company will have the
right to trim, cut, and remove any shrubbery, trees, structures, or other
obstructions or items in or near the Bus Stop Shelter if such items interfere with
the construction, maintenance, operation, repair, use, cleaning, and /or removal of
such Shelter. If said maintenance causes a government agency to require
WALMART to replace any shrubbery, trees, structures, or other obstructions or
items removed by GRTC, GRTC will reimburse WALMART for the cost to
replace those items.
E. WALMART agrees that there shall be no charge to GRTC or its Management
Company for this Agreement for the operation of the bus service and placement
of the Bus Stop Shelter on WALMART's Property or for any rights granted by
WALMART to GRTC and /or its Management Company under this Agreement.
Section 3 - Term. This Agreement shall commence on the date included in the
introductory paragraph of this Agreement (the "Date of Commencement "). The initial term of
this License is for one (1) year from the Date of Commencement, unless sooner terminated
pursuant to the terms of this License or by law, or unless renewed as set forth herein. By mutual
agreement of the parties, the Term hereof shall be automatically renewed on a year to year basis
unless terminated by either party as set forth herein, or by law. Either party may terminate, with
or without cause, this License on ninety (90) days written notice to the other party. At the time
this Agreement is terminated, GRTC shall remove the Bus Stop Shelter and all of the GRTC
equipment at the Bus Stop Shelter Site and upon removal of the Bus Stop Shelter, GRTC shall
return the Bus Stop Shelter Site to substantially the condition existing prior to the construction
of the Bus Stop Shelter, except that as provided for in Section 2(A) of this Agreement the
removal of the concrete pad and concrete ramp shall not be considered to be part of such removal
process and the concrete pad and concrete ramp shall remain the property of WALMART upon
the removal of the Bus Stop Shelter and WALMART may use such concrete pad and concrete
ramp as WALMART deems appropriate.
Section 4 - Effective Date. This Agreement shall become effective upon being executed
by the parties hereto and shall remain in full force and effect until such time as either party
terminates this Agreement as provided in Section 3 hereof.
Section 5 - Damaee to the Bus Stop Shelter. GRTC shall be responsible for day -to -day
normal and customary maintenance of the Bus Stop Shelter Site and the Bus Stop Shelter, and
every part thereof, including, but not limited to, washing the Bus Stop Shelter from time to time
and picking up trash at the Bus Stop Shelter Site on a regular basis. GRTC shall be responsible
for heavy maintenance, including, but not limited to, painting, removal of graffiti, and concrete
repair, as well as the repair of any damage to the Bus Stop Shelter caused by GRTC and its
agents. Such repair will be commenced within three (3) business days after GRTC is notified by
WALMART, in writing, of such damage, except in those cases when such repair will require
additional time to solicit contracted services in accordance with state and federal procurement
regulations. If GRTC shall fail to maintain the Bus Stop Shelter in a clean manner, WALMART
shall have the right to clean the Bus Stop Shelter after three (3) business days written notice to
GRTC. WALMART shall then be permitted to invoice GRTC for all reasonable costs incurred
Page 3 of 6
DRAFT 6/11/2014
and to add a 15% administrative fee to such costs.
Section 6 - Advertisinff. NOT USED.
Section 7 - Security. WALMART shall not be responsible for providing security for the
Bus Stop Shelter Site or for any persons using the Bus Stop Shelter.
Section 8 - No Partnership. Nothing contained herein shall be deemed or construed by
the parties hereto, nor by any third party, as creating the relationship of principal and agent or of
partnership or of joint venture between the parties hereto, it being understood that nothing
contained herein, or any acts of the parties hereto other than the relationship of licensor and
licensee.
Section 9 - Notices. Any notice, request, demand, approval, consent, or other
communication which WALMART or GRTC may be required or permitted to give to the other
party shall be in writing and shall be mailed or hand delivered to the other party at the addresses
set forth below:
If to WALMART: WALMART Stores East, LP
2001 S.E. 10`" Street
Bentonville, AR 72716 -0550
Attn: Realty Manager for VA
If to GRTC: Greater Roanoke Transit Company
Attn: General Manager
1108 Campbell Avenue, S. E.
Roanoke, VA 24013
Facsimile: (540) 982 -2703
With a copy to: City of Roanoke
Attn: Assistant City Manager for Operations
364 Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Facsimile: (540) 853 -1138
or to such other address as either party shall have designated by notice to the other pursuant to
this paragraph. The time of the rendition of such notice shall be one of the following: (1) two (2)
days after same is deposited in an official United States Post Office with postage prepaid, and
with certified or registered mail, return receipt requested; (2) the date of when same is hand
delivered; or (3) the date delivered by overnight courier with confirmation of delivery required.
Section 10 - Authorization. WALMART and GRTC hereby represent and warrant to
the other that as of the date of this Agreement, the undersigned are duly authorized to execute
this Agreement on behalf of WALMART and GRTC, respectively.
Page 4 of 6
DRAFT 6/11/2014
Section 11 - Choice of Law; Venue. This Agreement and the provisions contained
herein shall be construed, controlled, and interpreted in accordance with the laws of the State of
Virginia. Venue for any dispute arising as a result of this Agreement shall only be in the City of
Roanoke, Virginia.
Section 12- Compliance. GRTC agrees to comply with all applicable laws, rules, codes,
and /or other regulation governing such operation; obtain any and all necessary consents or
approvals, and to display same as required by any law, rule, code, or regulation.
Section 13 - Attorneys Fees. In connection with any legal proceedings arising out of
this Agreement, the prevailing party shall be entitled to recover its reasonable costs, expenses,
attorney, and paralegal fees, including without limitation, those incurred whether or not litigation
is commenced, and also those incurred at trial and in any administrative, arbitration, mediation,
bankruptcy, or appellate proceedings.
Section 14 - Time of the Essence. Time is of the essence of the Agreement.
Section 15 - Severability. If any sentence, phrase, paragraph, provision or portion of this
Agreement is for any reason held invalid or unconstitutional by any court of competent
jurisdiction, such holding shall not affect the validity of the remaining portion hereto.
Section 16 - License to Use Copyrighted Materials and Trademark Rights.
WALMART acknowledges that GRTC owns and holds all rights, including patents,
trademarks, copyrights, and trade secrets in and to all elements of the Bus Stop Shelter and
related structures, designs and drawings, including without limitation, the passenger waiting
shelter. GRTC hereby grants WALMART a revocable license to use such rights in the Bus
Stop Shelter and related structure, designs and drawings during the term of this Agreement for
the purposes addressed in this Agreement. WALMART shall acquire no right or interest in any
of these elements by virtue of the Agreement and all uses of these elements and related rights
shall inure to the benefit of GRTC. WALMART agrees not to challenge or otherwise interfere
with the validity of GRTC's rights in these elements or GRTC's ownership of these elements
and related rights.
Section 17 - Indemnification. To the extent permitted by Virginia law and subject to the
limitations provided by Virginia law, GRTC shall indemnify WALMART against, and hold
WALMART harmless from all losses, damages, costs, claims, suits, liabilities, and expenses
(including reasonable attorneys' fees including those for services rendered at the appellate court
level) resulting from any of GRTC's use, construction, removal, maintenance, or compliance
requirements under this Agreement.
SIGNATURE PAGE TO FOLLOW.
Page 5 of 6
DRAFT 6/11/2014
IN WITNESS WHEREOF, GRTC and WALMART have executed this License Agreement For
a Bus Stop and Bus Stop Shelter by their authorized representatives.
WITNESS:
Printed Name and Title
Printed Name and Title
WITNESS:
Printed Name and Title
Approved as to Form:
GREATER ROANOKE TRANSIT COMPANY
D /B /A VALLEY METRO
Christopher P. Morrill, Vice President of
Operations, GRTC
By:
Carl L. Palmer, General Manager GRTC
WALMART REAL ESTATE BUSINESS TRUST
By:
Printed Name and Title
Approved as to Execution:
GRTC General Counsel Date GRTC General Counsel
Page 6 of 6
Date
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING THE GENERAL MANAGER AND VICE
PRESIDENT OF OPERATIONS OF GREATER ROANOKE TRANSIT COMPANY
(GRTC) TO EXECUTE, AS MAY BE NEEDED, IN A FORM APPROVED BY
GENERAL COUNSEL, A LICENSE AGREEMENT FOR A BUS STOP AND BUS STOP
SHELTER BETWEEN GRTC AND WALMART REAL ESTATE BUSINESS TRUST
( WALMART), UPON CERTAIN TERMS AND CONDITIONS, WHICH TERMS
INCLUDE THE PROVISION OF INDEMNITY BY GRTC TO WALMART.
WHEREAS, Walmart Real Estate Business Trust (Walmart) and Greater Roanoke
Transit Company (GRTC) have agreed that GRTC and its Management Company can
provide bus service to a bus stop and bus stop shelter to be located on Walmart property as
allowed by a License Agreement for a Bus Stop and Bus Stop Shelter (Agreement).
BE IT RESOLVED by the Board of Directors of GRTC that GRTC's General
Manager and Vice President of Operations are each authorized to execute, as may be needed,
in a form approved by General Counsel, a License Agreement for a Bus Stop and Bus Stop
Shelter with Walmart Real Estate Business Trust for Walmart to grant a license to GRTC to
enter upon Walmart's property for the sole and limited purpose of constructing a bus stop
shelter, a copy of such Agreement is attached to the report of the General Manager to this
Board dated June 16, 2014. Such terms of the Agreement include the provision of indemnity
by GRTC to Walmart. GRTC's Secretary is also authorized to attest any such documents.
Date Adopted:
ATTEST:
Stephanie M. Moon Reynolds, Secretary
M
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
June 19, 2014
David A. Bowers, President and Members of the Board of Directors
Dear President Bowers and Members of the Board:
Subject: Greater Roanoke Transit Company April Financial Report
The attached report provides financial performance information for April of Fiscal Year (FY)
2014. On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net
income of $484,084 a decrease of $51,506 compared to the same period in FY 2013.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 1.4% over the same period last year and is 3.7% above the established
budget. Significant factors impacting revenue performance include:
• Fare revenue increased 2.2% compared to FY 2013 and is less than 1% below the
established budget.
• Other revenue (advertising, building rental, parking, etc.) increased 13.9% and is 9.6%
above the established budget. Revenue from the sale of surplus property recognized in
March positively impacts performance in this category.
• Operating assistance increased .7% compared to FY 13 and is 5.1% above the
established budget. State funding increased 21% due to the recognition of incremental
transit funding from the Commonwealth of Virginia. Local funding decreased 8.3% due
to the March adoption of a budget adjustment to reduce local subsidies.
Greater Roanoke Transit Company
P.O. Box 13247 • Roanoke, Virginia 24032 - Phone: 540.982.0305 • Fax: 540.982.2703 • www.valleymetro.com
David A. Bowers, President and Members of the Board of Directors
GRTC Financials
June 19, 2014
Page 2
Expenses
Total expenses increased 2.2% over the same period last year but are 1.6% below budget.
Significant factors impacting expenditure performance include:
• Labor and fringe benefit expenses increased 1.1% and are 3% below the established
budget.
• Materials and supplies expense decreased 5.4% and is 1.3% below the established
budget.
• Utilities expense decreased 1.3% compared to last year but exceeds budget 6.1 %.
• Miscellaneous expense, which includes the provision of para- transit service, increased
approximately 25.4% and is 2.9% above the established budget.
Respectfully Sub 'tted,
Carl L. Palmer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Ten Months Ending April 30, 2014
OPERATING INCOME
Operating Revenue
Non - Transportation Revenues
Total Income
OPERATING EXPENSES
Labor- Hourly & Salary
Fringe Benefits
Services
Materials & Supplies
Utilities
Insurance Costs
Miscellaneous Expenses
Total Expenses
Net Loss
Local Grants
State Grants
Federal Grants
Total Subsidies
FY FY FY 14
2014 2013 BUDGET
April April TOTAL
$1,837,361.55
246,178.97
$2,083,540.52
$2,659,891.79
1,348,271.75
412,940.67
1,481,675.86
222,324.02
302,804.58
1,007,141.43
$7,435,050.10
$1,797,375.53
216,062.29
$2,013,437.82
$2,639,694.31
1,325,048.34
420,528.43
1,566,706.00
225,315.18
292, 262.42
802,875.28
$7,272,429.96
($5,351,509.58) ($5,258,992.14)
$1,571,554.44
1,730,195.00
2,533,845.00
$5,835,594.44
$1,714,659.15
1,427,959.00
2,652,065.00
$5,794,683.15
Net Income (loss) $484,084.86 $535,691.01
$2,230,955.00
264,892.00
$2,495,847.00
$3,278,342.00
1,710,735.00
511,456.00
1,807,101.00
248,577.00
371,069.00
1167.975.00
$9,095,255.00
($6,599,408.00)
$1,850,144.00
2,082,308.00
2,666,956.00
$6,599,408.00
% FY 14
BUDGET
82.36%
92.94%
83.48%
81.14%
78.81%
80.74%
81.99%
89.44%
81.60%
86.23%
81.75%
81.09%
84.94%
83.09%
95.01%
88.43%
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
4/30/2014 4/30/2013
Year -to -Date Year -to -Date % of Change
ASSETS
CASH
$
876,702.59
$
1,001,481.38
-12%
ACCOUNTS RECEIVABLE
$
1,827,604.78
$
1,039,201.69
76%
INVENTORY
$
474,415.00
$
473,474.26
0%
FIXED ASSETS
FIXED ASSETS
$
29,758,018.77
$
29,867,516.08
0%
ACCUMULATED DEPRECIATION
$
(20,233,474.58)
$
(18,478,334.04)
9%
NET FIXED ASSETS
$
9,524,544.19
$
11,389,182.04
-16%
PREPAYMENTS
$
104,558.37
$
124,024.48
-16%
TOTAL ASSETS
$
12,807,824.93
$
14,027,363.85
-9%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
538,433.08
$
235,177.91
129%
PAYROLL LIABILITIES
$
255,738.60
$
264,174.77
-3%
OTHER LIABILITIES
$
1,048,743.56
$
756,422.78
39%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
4,705,185.60
$
4,921,840.10
-4%
DEPRECIATION EXPENSE
$
(1,435,164.48)
$
(1,563,385.96)
-8%
RETAINED EARNINGS
$
7,098,520.71
$
8,505,517.24
-17%
CAPITAL CONTRIBUTIONS
$
112,278.00
$
371,921.00
-70%
NET INCOME (LOSS)
$
484,084.86
$
535,691.01
-10%
TOTAL CAPITAL
$
10,964,909.69
$
12,771,588.39
-14%
TOTAL LIABILITIES & CAPITAL
$
12,807,824.93
$
14,027,363.85
-9%
0
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 16, 2014
David A. Bowers, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bowers and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, July 21, 2014, at 1:00 p.m., in the EOC Conference Room, Room 159,
first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia.
Sincerely,
Stephanie M. Moonynold
Secretary
pc: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Amelia C. Merchant, Acting Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Kevin Price, Assistant General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
K: \GRTC.14 \Ju1y 21, 2014 Meeting Notice.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 21, 2014
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
1. Call to Order -- Roil Call. Ryan Spitzer was absent.
2. Approval of Minutes: Regular meetings of GRTC held on Monday, May 19, 2014;
and Monday, June 16, 2014.
Reading of the minutes were dispensed with and approved as recorded.
3. Reports of Officers:
a. Assistant General Manager:
1. Management Update for July 21, 2014.
• Bus Shelter Project
• Marketing and Promotion
• Triennial Review
• Ridership and On Time Performance
Management Update was received and filed.
2. Financial Report for the month of May 2014.
Financial Report was received and filed.
3. Authorization to file Federal Transit Administration Ladders of
Opportunity Initiative Grant Project Proposal and Application.
Adopted Resolution, as amended.
K: \GRTC.14 \Ju1y 21, 2014 Action Agenda.doc
b. Secretary:
1. Election of Officers.
Nominations by position:
President - Mayor of the City of Roanoke
(Mayor David A. Bowers)
Vice - President - Vice -Mayor of the City of Roanoke
(Vice -Mayor David B. Trinkle)
Vice - President of Operations — City Manager
(Chris P. Morrill)
Assistant Vice - President of Operations — Assistant City Manager for
Operations
(Sherman M. Stovall)
Secretary — City Clerk
(Stephanie M. Moon Reynolds)
Assistant Secretary — Deputy City Clerk
(Jonathan E. Craft)
Treasurer — Director of Finance
(Barbara Dameron)
General Counsel and Registered Agent — City Attorney
(Daniel J. Callaghan)
4. Other Business.
a. A Memorandum from the General Manager advising of the approval of a
resolution in connection with the execution of agreements for operating
and capital financial assistance with the Commonwealth of Virginia
D4eparmtnet of Rail and Public Transportation (DRPT), which was by
unanimous written consent of the Board of Directors on June 23, 2014,
No action taken.
5. Next meeting: September 15, 2014, at 1:00 p.m., in the EOC Conference Room.
6. Adjourn. 1:27 p.m.
K: \GRTC.14\July 21, 2014 Action Agenda.doc
r
Greater Roanoke Transit Company
Board of Directors Meeting
Management Update
July 21, 2014
Bus Shelter Project.
GRTC staff and Roanoke Metropolitan Planning Organization (MPO) staff are currently evaluating bus stop
ridership counts to determine optimal locations for bus stop shelters on the route which serves Salem. .
Staff will be collaborating with Carilion Roanoke Memorial Hospital to replace their existing shelter with a
Valley Metro shelter.
Marketing and Promotion
In addition to developing plans for next year's Marginal Arts Festival in cooperation with Roanoke's
Ride Solutions Program, GRTC staff is in the process of formulating plans to design, in cooperation
with Roanoke City's Public Library, a "books on buses" promotion with a particular focus on youth.
Staff will keep the Board advised as plans develop.
Triennial Review
On July 25 and 25, 2014, GRTC will undergo the Federal Transit Administration's (FTA) grantee
Triennial Review for fiscal years 2011 through 2014. The Review will assess GRTC's grant and asset
management policies and practices, inclusive of procuring, maintaining and disposing of assets
acquired with FTA grants.
Fiscal 2014 Year -to -Date Ridership and On Time Performance
Overall ridership for May year to date is 1 % below fiscal 2013 year to date. The comparative ridership
percentage change for each GRTC service is outlined below:
• Fixed Route (1.7 %)
• Smart Way (3.7 %)
• Smart Way Connector + 16.5%
• Star Line Trolley + 4.9%
• STAR + 16.6%
It should be noted that the Fixed Route ridership count is impacted by the change that was made in
the route that serves Salem. Because a bus transfer is no longer required, actual ridership may be
understated.
Greater Roanoke Transit Company
PO Box 13247 Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 www.valleymetro.com
N
On -time performance is a measure of service reliability. A bus is considered on -time if it is between 2
minutes early and 5 minutes late. On -time performance is measured for each trip using the Campbell
Court Transfer Center as the point of origin.
• January 2014 — 99.74%
• February 2014 — 99.54%
• March 2014 — 99.64%
• April 2014 — 99.70%
• May 2014 — 99.77%
7aZr II mitted,
er
Gen eral Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
M
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
July 21, 2014
David A. Bowers, President and Members of the Board of Directors
Dear President Bowers and Members of the Board:
Subject: Greater Roanoke Transit Company May Financial Report
The attached report provides financial performance information for May of Fiscal Year (FY)
2014. On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net
income of $233,959 a decrease of $124,422 compared to the same period in FY 2013.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 1.1% over the same period last year and is 2.4% above the established
budget. Significant factors impacting revenue performance include:
• Fare revenue increased 3.4% compared to FY 2013 and is performing within the
established budget.
• Other revenue (advertising, building rental, parking, etc.) increased 17.8% and is 10.4%
above the established budget. Revenue from the sale of surplus property recognized in
March positively impacts performance in this category.
• Operating assistance decreased .3% compared to FY 13 and is 2.9% above the
established budget. State funding increased 21% due to the recognition of incremental
transit funding from the Commonwealth of Virginia. Local funding decreased 8.3% due
to the March adoption of a budget adjustment to reduce local subsidies.
Greater Roanoke Transit Company
P.O. Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax: 540.982.2703 • www.valleymetro.com
David A. Bowers, President and Members of the Board of Directors
GRTC Financials
July 21, 2014
Page 2
Expenses
Total expenses increased 2.7% over the same period last year but are performing within the
established budget. Significant factors impacting expenditure performance include:
• Labor and fringe benefit expenses increased 1.1% and are 1.2% below the established
budget.
• Materials and supplies expense decreased 5.5% and is 1.1% below the established
budget.
• Utilities expense increased less than 1% compared to last year but exceeds budget 6.3 %.
• Miscellaneous expense, which includes the provision of para- transit service, increased
approximately 28% and is 5.8% above the established budget.
Respectfully Sub i ed,
Carl L ./Palmer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Eleven Months Ending May 31, 2014
OPERATING INCOME
Operating Revenue
Non - Transportation Revenues
Total Income
OPERATING EXPENSES
Labor - Hourly & Salary
Fringe Benefits
Services
Materials & Supplies
Utilities
Insurance Costs
Miscellaneous Expenses
Total Expenses
Net Loss
Local Grants
State Grants
Federal Grants
Total Subsidies
Net Income (loss)
FY
2014
$2,041,935.83
270,414.51
$2,312,350.34
$3,032,961.68
1,479,758.78
458,938.32
1,636,320.17
243,579.91
332,321.88
1,138,088.39
$8,321,969.13
FY FY 14
2013 BUDGET
May TOTAL
$1,974,080.24
229,479.29
$2,203,559.53
$3,003,243.39
1,458,476.26
458,261.47
1,732,272.30
241,554.43
323,046.31
888,639.21
$8,105,493.37
($6,009,618.79) ($5,901,933.84)
$1,729,048.70
1, 896, 088.00
2,618,44100
$6,243,577.70
$233, 958.91
$1,890,613.22
1,572,875.00
2,796,827.00
$6,260,315.22
$358,381.38
$2,230,955.00
264,892.00
$2,495,847.00
$3,278,342.00
1,710,735.00
511,456.00
1,807,101.00
248,577.00
371,069.00
1,167, 975.00
$9,095,255.00
($6,599,408.00)
$1,850,144.00
2,082,308.00
2,666,956.00
$6,599,408.00
% FY 14
BUDGET
91.53%
102.08%
92.65%
92.52%
86.50%
89.73%
90.55%
97.99%
89.56%
97.44%
91.50%
91.06%
93.45%
91.06%
98.18%
94.61%
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
5/31/2014 5/31/2013
Year -to -Date Year -to -Date %of Change
ASSETS
CASH
$
1,198,014.78
$
655,510.72
83%
ACCOUNTS RECEIVABLE
$
1,035,563.07
$
1,208,614.87
-14%
INVENTORY
$
491,201.78
$
490,466.08
0%
FIXED ASSETS
FIXED ASSETS
$
29,782,799.42
$
29,867,982.69
0%
ACCUMULATED DEPRECIATION
$
(20,377,574.28)
$
(18,634,705.23)
9%
NET FIXED ASSETS
$
9,405,225.14
$
11,233,277.46
-16%
PREPAYMENTS
$
63,691.97
$
83,165.57
-23%
TOTAL ASSETS
$
12,193,696.74
$
13,671,034.70
-11%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
513,350.83
$
440,008.30
17%
PAYROLL LIABILITIES
$
305,924.81
$
309,475.99
-1%
OTHER LIABILITIES
$
783,912.06
$
483,642.84
62%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
4,705,185.60
$
4,921,840.10
-4%
DEPRECIATION EXPENSE
$
(1,579,264.18)
$
(1,719,757.15)
-8%
RETAINED EARNINGS
$
7,098,520.71
$
8,505,517.24
-17%
CAPITAL CONTRIBUTIONS
$
132,103.00
$
371,921.00
-64%
NET INCOME (LOSS)
$
233,958.91
$
358,381.38
-35%
TOTAL CAPITAL
$
10,590,509.04
$
12,437,907.57
-15%
TOTAL LIABILITIES & CAPITAL
$
12,193,696.74
$
13,671,034.70
-11%
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 25, 2014
Carl L. Palmer
General Manager
Valley Metro
Roanoke, Virginia
Dear Mr. Palmer:
I am enclosing copy of a resolution authorizing the filing of a project proposal and
application and the acceptance and execution of appropriate agreements for capital
financial assistance for Fiscal Years 2016, 2017, and 2018, with the Federal Transit
Administration Ladders of Opportunity Initiative Grant project, to replace or rehabilitate
buses.
The above referenced measure was adopted by the Board of Directors of the Greater
Roanoke Transit Company at a regular meeting held July 21, 2014.
Sincerely,
&W,-, 1 _ I t�tr'4'
tephanie M. Moon
Secretary
Enclosure
PC: Christopher P. Morrill, Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Laura Carini, Assistant General Counsel, GRTC
Drew Harmon, Municipal Auditor
Kevin Price, Assistant General Manager
K:%GRT0GRTC 14Wuly 21, 2014Wuly 21, 2014 Correspondence.doc
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING THE FILING OF A PROJECT PROPOSAL AND
APPLICATION AND THE ACCEPTANCE AND EXECUTION OF APPROPRIATE
AGREEMENTS FOR CAPITAL FINANCIAL ASSISTANCE FOR FISCAL YEARS
2016, 2017, AND 2018, WITH THE FEDERAL TRANSIT ADMINISTRATION
LADDERS OF OPPORTUNITY INITIATIVE GRANT PROJECT, TO REPLACE OR
REHABILITATE BUSES, UPON CERTAIN TERMS AND CONDITIONS.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit
Company that the Company's President, Vice - President of Operations, Assistant Vice
President of Operations, and General Manager are each severally authorized to execute,
as may be needed, in a form approved by General Counsel, a project proposal and
application requesting the maximum capital financial assistance from the Federal Transit
Administration, Ladders of Opportunity Grant Project, for fiscal years 2016, 2017, and
2018, to replace or rehabilitate buses, and further to accept and execute the necessary
grant agreements and other related documents, all in a form approved by General
Counsel, all as more particularly set forth in the report of the General Manager to this
Board dated July 21, 2014 and as adjusted by the presentation by Kevin Price, Assistant
General Manager, at the Board Meeting on July 21, 2014. The Company's Secretary is
also authorized to attest any such documents.
ATTEST:
Date Adopted: l AD, XU4;t, yn. 1
to hanie M. Moon R t old cretary
Greater Roanoke Transit Company
Board of Directors Meeting
July 21, 2014
David A. Bowers, President, and Members of the Board of Directors
Roanoke, Virginia
Dear President Bowers and Members of the Board
Subject: Authorization to File Federal Transit Administration Ladders of Opportunity Initiative
Grant Project Proposal and Application
Background
On June 4, 2014, the Federal Transit Administration (FTA) published in the Federal Register Notice of
Funding Availability for FTA Bus and Bus Facilities Program, "Ladders of Opportunity Initiative:
Solicitation of Project Proposal."
With this notice, FTA announced the availability of prior year Section 5309 Bus and Bus Facilities
Program discretionary funds in the amount of approximately $100 million for the Ladders of Opportunity
Initiative in Fiscal Year 2014. Projects eligible to compete for funding under this program include
"replacement, or rehabilitation of buses ". These funds have been made available as a result of
unallocated program funds from prior authorizations. Project proposals are due no later than August 4,
2014.
Pending Greater Roanoke Transit Company (GRTC) Board of Directors' approval, staff will submit a
project proposal and application for funding in the amount of approximately $9.75 million to replace 20
buses and rehabilitate 16 between fiscal years 2016 and 2018.
Due to the 2010 census population count for the Roanoke Valley and New River Valley regions, GRTC
was reclassified from a small urban /rural service area to an urbanized service area. As a result of this
reclassification, GRTC now has to compete with larger transit systems, such as Hampton Roads and
Greater Richmond, for its annual capital apportionments. Consequently, GRTC's purchasing power for
capital acquisitions such as buses has been significantly reduced.
In the absence of a more robust annual capital apportionment, FTA's Ladders Initiative will afford GRTC
an opportunity to address its bus replacement program in a more effective and timely manner. If fully
funded, for fiscal years 2016, 2017, and 2018, respectively, GRTC will either replace or prolong the life
(rehabilitate) 36 buses (73% of the fleet) that have reached their useful life either due to miles expended
or years in service.
The local match requirement for funded projects will be 20 %. GRTC anticipates that the Virginia
Department of Rail and Public Transportation (DRPT) will participate at the 10% level. GRTC would then
be responsible to provide the remaining 10% with its retained earnings capital match funds.
Greater Roanoke Transit Company
PO Box 13247 - Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 • www.valleymetro.com
Recommendation
Authorize any combination of two, the President, Vice - President of Operations, Assistant Vice President
of Operations or General Manager, to file a "Ladders of Opportunity Initiative: Solicitation of Project
Proposal' grant project proposal and application requesting the maximum capital financial assistance
from FTA and VDRPT for multiple fiscal years, 2016, 2017, and 2018, and to accept and execute the
necessary grant agreements in a form approved by legal counsel.
Respectfu subm ed,
C
Ca L. alme
General Manager
C. Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
General Counsel
Municipal Auditor
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING THE FILING OF A PROJECT PROPOSAL AND
APPLICATION AND THE ACCEPTANCE AND EXECUTION OF APPROPRIATE
AGREEMENTS FOR CAPITAL FINANCIAL ASSISTANCE FOR FISCAL YEARS
2016, 2017, AND 2018, WITH THE FEDERAL TRANSIT ADMINISTRATION
LADDERS OF OPPORTUNITY INITIATIVE GRANT PROJECT, TO REPLACE OR
REHABILITATE BUSES, UPON CERTAIN TERMS AND CONDITIONS.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit
Company that the Company's President, Vice - President of Operations, Assistant Vice
President of Operations, and General Manager are each severally authorized to execute,
as may be needed, in a form approved by General Counsel, a project proposal and
application requesting the maximum capital financial assistance from the Federal Transit
Administration, Ladders of Opportunity Grant Project, for fiscal years 2016, 2017, and
2018, to replace or rehabilitate buses, and further to accept and execute the necessary
grant agreements and other related documents, all in a form approved by General
Counsel, all as more particularly set forth in the report of the General Manager to this
Board dated July 21, 2014. The Company's Secretary is also authorized to attest any
such documents.
Date Adopted:
ATTEST:
Stephanie M. Moon Reynolds, Secretary
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 21, 2014
President David A. Bowers and Members
of the GRTC Board of Directors
Roanoke, Virginia
Dear President Bowers and Members of the Board:
Article V, Officers, of the By -Laws of the Greater Roanoke Transit Company provides that
the Board of Directors, promptly after their election each year, shall elect a President, one
or more Vice - Presidents, a Secretary, a Treasurer and such other officers as the Board
deems appropriate to serve for a term of one year each, commencing upon the date of
their election or until their respective successors are elected and have duly qualified.
Officers currently serving are:
David A. Bowers, President
Court G. Rosen, Vice - President
Christopher P. Morrill, Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Stephanie M. Moon, Secretary
Jonathan E. Craft, Assistant Secretary
Amelia C. Merchant, Acting Treasurer
Daniel J. Callaghan, Registered Agent and General Counsel
Sincerely,
Stephanie M. Moon eyno71d
Secretary
PC: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Amelia C. Merchant, Acting Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Kevin Price, Assistant General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
KAGRTC.14 \E1ection of Officers.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 22, 2014
The Honorable David A. Bowers
Mayor
Roanoke, Virginia
Dear Mayor Bowers:
At a regular meeting of the Greater Roanoke Transit Company, Board of Directors, held
on Monday, July 21, 2014, you were reappointed as President of the Greater Roanoke
Transit Company Board of Directors for a one year term ending June 30, 2015.
Enclosed you will find a Certificate of your reappointment.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
4t"_ m Tv�!A
Stephanie M. Moon ReynoM
Secretary
Enclosures
pc: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Sherman M. Stovall, Assistant Vice - President for Operations
Daniel J. Callaghan, General Counsel
Laura M. Carini, Assistant General Counsel
K: \GRTC \GRTC 14Uuly 21 comspondence.officer appointments.doc
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the regular meeting of the Greater Roanoke Transit Company which was held on the
twenty -first day of July 2014, DAVID A. BOWERS was reappointed as President of the
Greater Roanoke Transit Company Board of Directors for a one -year term of office
ending June 30, 2015.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty- second day of July 2014.
k4ti
Secretary
2
K: \GRTC \GRTC 14Uuly 21 cwa pondence.officer appoinunents.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 22, 2014
The Honorable David B. Trinkle
Vice -Mayor
Roanoke, Virginia
Dear Vice -Mayor Trinkle:
At a regular meeting of the Greater Roanoke Transit Company, Board of Directors, held
on Monday, July 21, 2014, you were appointed as Vice - President of the Greater
Roanoke Transit Company Board of Directors for a one year term ending
June 30, 2015. Enclosed you will find a Certificate of your appointment.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Sincerely,
'Y�A kA-�-
Stephanie M. Moon Reynolds, MMC
Secretary
Enclosures
pc: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Sherman M. Stovall, Assistant Vice - President for Operations
Daniel J. Callaghan, General Counsel
Laura M. Carini, Assistant General Counsel
K: \GRTC \GRTC Muly 21 correspondence.ofricer appointlnents.doc
N
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the regular meeting of the Greater Roanoke Transit Company which was held on the
twenty -first day of July 2014, DAVID B. TRINKLE was appointed as Vice - President of
the Greater Roanoke Transit Company Board of Directors for a one -year term of office
ending June 30, 2015.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty- second day of July 2014.
K: \GRTC \GRTC WJuly 21 confespondence.offim appointments.doc
x4a'�Y�) . moo�-- r
Secreta
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 22, 2014
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
At a regular meeting of the Greater Roanoke Transit Company, Board of Directors, held
on Monday, July 21, 2014, you were reappointed as Vice - President of Operations of the
Greater Roanoke Transit Company Board of Directors for a one year term ending
June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
i�"
Stephanie M. Moon R Ids, MMC
Secretary
Enclosures
PC: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Sherman M. Stovall, Assistant Vice - President for Operations
Daniel J. Callaghan, General Counsel
Laura M. Carini, Assistant General Counsel
K: \GRTC \GRTC WRily 21 correspondence.ofticer appoinhnents.doc
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE )
To -wit:
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the regular meeting of the Greater Roanoke Transit Company which was held on the
twenty -first day of July 2014, CHRISTOPHER P. MORRILL was reappointed as Vice-
President of Operations of the Greater Roanoke Transit Company Board of Directors for
a one -year term of office ending June 30, 2015.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty- second day of July 2014.
K: \GRTC \GRTC Muly 21 cortespondence.officer appoinpnents.doc
Secretary
L�
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 22, 2014
Sherman M. Stovall
Assistant City Manager for Operations
Roanoke, Virginia
Dear Mr. Stovall:
At a regular meeting of the Greater Roanoke Transit Company, Board of Directors, held
on Monday, July 21, 2014, you were reappointed as Assistant Vice - President of
Operations of the Greater Roanoke Transit Company Board of Directors for a one year
term ending June 30, 2015.
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
(�( �7
Stephanie M. Moon Keynolds, MMC
Secretary
Enclosures
PC: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Daniel J. Callaghan, General Counsel
Laura M. Carini, Assistant General Counsel
K: \GRTC \GRTC 14Vuly 21 conespondence.officer appointments.doc
t
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the regular meeting of the Greater Roanoke Transit Company which was held on the
twenty -first day of July 2014, SHERMAN M. STOVALL was reappointed as Assistant
Vice - President of Operations of the Greater Roanoke Transit Company Board of
Directors for a one -year term of office ending June 30, 2015.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty- second day of July 2014.
K: \GRTC \GRTC Whily 21 conespondence.otTcer appointments.doc
t { w
Secret
ary `
1
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 22, 2014
Stephanie M. Moon Reynolds
City Clerk
Roanoke, Virginia
Dear Ms. Moon:
At a regular meeting of the Greater Roanoke Transit Company, Board of Directors, held
on Monday, July 21, 2014, you were reappointed as Secretary of the Greater Roanoke
Transit Company Board of Directors for a one year term ending June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
7 r
Jonatha E. Craft, CMC
Assistant Secretary
Enclosures
pc: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Daniel J. Callaghan, General Counsel
Laura M. Carini, Assistant General Counsel
KAGRTOGRTC 14Uuly 21 corespondence.officer appointinents.doc
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Jonathan E. Craft, Assistant Secretary, and as such Assistant Secretary of the
Greater Roanoke Transit Company and keeper of the records thereof, do hereby certify
that at the regular meeting of the Greater Roanoke Transit Company which was held on
the twenty -first day of July 2014, STEPHANIE M. MOON REYNOLDS was reappointed
as Secretary of the Greater Roanoke Transit Company Board of Directors for a one -
year term of office ending June 30, 2015.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty- second day of July 2014.
K:�GRTOGRTC Muly 21 con espondence.officer appoinnnents.doc
l l
/4ssnt Secretary
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 22, 2014
Jonathan E. Craft
Deputy City Clerk
Roanoke, Virginia
Dear Mr. Craft:
At a regular meeting of the Greater Roanoke Transit Company, Board of Directors, held
on Monday, July 21, 2014, you were reappointed as Assistant Secretary of the Greater
Roanoke Transit Company Board of Directors for a one year term ending
June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
Stephanie M. Moon Reynolds, MMC
Secretary
Enclosures
pc: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Sherman M. Stovall, Assistant Vice - President for Operations
Daniel J. Callaghan, General Counsel
Laura M. Carini, Assistant General Counsel
K \GRMGRTC 14Uuly 21 correspondence.otiicer appointinents.doc
ti
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the regular meeting of the Greater Roanoke Transit Company which was held on the
twenty -first day of July 2014, JONATHAN E. CRAFT was reappointed as Assistant
Secretary of the Greater Roanoke Transit Company Board of Directors for a one -year
term of office ending June 30, 2015.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty- second day of July 2014.
K: \GRTC \GRTC 14Vuly 21 couespondence.officer appointments.doc
� e �
Secreta ' �
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Jonathan E. Craft, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as Assistant Secretary of the Greater Roanoke Transit Company
Board of Directors for a one -year term of office ending June 30, 2015, according to the
best of my ability. So help me God.
The foregoing oath of officg was taken, sworn to, and subscribed before me by
Jonathan E. Craft thisY day of 2014.
Brenda S. Hamilton, Clerk of the Circuit Court
ICIlark
K \GRTC \GRTC 140uly 21 conespondence.officer appointments.doc
W
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 22, 2014
Barbara A. Dameron
Director of Finance
Roanoke, Virginia
Dear Ms. Dameron:
At a regular meeting of the Greater Roanoke Transit Company, Board of Directors, held
on Monday, July 21, 2014, you were appointed as Treasurer of the Greater Roanoke
Transit Company Board of Directors for a one year term ending June 30, 2015.
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Sincerely,
44��
Stephanie
Secretary
rn �n a
M. Moon �Reynol s, MMC
Enclosures
PC: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Sherman M. Stovall, Assistant Vice - President for Operations
Daniel J. Callaghan, General Counsel
Laura M. Carini, Assistant General Counsel
K: \GRTC \GRTC Muly 21 coiTespondence.offrcer appoinhnents.doe
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the regular meeting of the Greater Roanoke Transit Company which was held on the
twenty -first day of July 2014, BARBARA A. DAMERON was appointed as Treasurer of
the Greater Roanoke Transit Company Board of Directors for a one -year term of office
ending June 30, 2015.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty- second day of July 2014.
K: \GRTC \GRTC Muly2l correspondence .officerappointments.doc
Se ary 'a.._ ��I
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 22, 2014
Daniel J. Callaghan
City Attorney
Roanoke, Virginia
Dear Mr. Callaghan:
At a regular meeting of the Greater Roanoke Transit Company, Board of Directors, held
on Monday, July 21, 2014, you were reappointed as General Counsel of the Greater
Roanoke Transit Company Board of Directors for a one year term ending
June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
Stephanie M. Moan Re nolds, MMC
Secretary
Enclosures
pc: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Sherman M. Stovall, Assistant Vice - President for Operations
Laura Carini, Assistant General Counsel
K: \GRTC \GRTC Muly 21 corrrespondence .officer appointments.doc
R
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the regular meeting of the Greater Roanoke Transit Company which was held on the
twenty -first day of July 2014, DANIEL J. CALLAGHAN was reappointed as General
Counsel of the Greater Roanoke Transit Company Board of Directors for a one -year
term of office ending June 30, 2015.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty- second day of July 2014.
K: \GRTC \GRTC Muly 21 conespondence.officer appantments.doc
Secrets, T \_
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Daniel J. Callaghan do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as General Counsel of the Greater Roanoke Transit Company
Board of Directors for a one -year term of office ending June 30, 2015, according to the
best of my ability. So help me God.
DANItt J.CALLAGHAN
0
The foregoing oath of office was taken, sworn to, and subscribed before me by
I/
Daniel J. Callaghan this � day of � 2014.
nda S. Hamilton, Clerk of the Circuit Court
B�� trop. d1PDlIh��,
K',GRTCGRTC 14'July21 correspondence .offcerappoinnnents.doc
2014 ANNUAL REPORT
COMMONWEALTH OF VIRGINIA
�■t STATE CORPORATION COMMISSION
�P I IIIIII (IIII VIII VIII VIII VIII VIII IIII IIII IIII VIII IIII IIII
1. CORPORATION NAME:
GREATER ROANOKE TRANSIT COMPANY DUE DATE: 07131/14
2. VA REGISTERED AGENT NAME AND OFFICE ADDRESS: ATTY
DANIEL JOSEPH CALLAGHAN
ROOM 464 NOEL C. TAYLOR MUNICIPAL BUILDING
215 CHURCH AVENUE, S.W.
ROANOKE, VA 24011
3. CITY OR COUNTY OF VA REGISTERED OFFICE:
217 - ROANOKE CITY
4. STATE OR COUNTRY OF INCORPORATION:
VA- VIRGINIA
SCC ID NO.: 0153745 -5
5. STOCK INFORMATION
CLASS I AUTHORIZED
COMMON 5
DO NOT ATTEMPT TO ALTER THE INFORMATION ABOVE. Carefully read the enclosed instructions. Type or
print in black only.
6. PRINCIPAL OFFICE ADDRESS:
Mark this box it address shown below is car, oct
If the block to the left is blank or contains incorrect data please add or correct the
address below.
ADDRESS: 464 MUNICIPAL BLD
ADDRESS:
215 CHURCH AVE S W
NAME:
CITY /ST /ZIP ROANOKE,VA24011
CITY /ST /ZIP
7. DIRECTORS AND PRINCIPAL OFFICERS: All directors and principal officers must be listed.
An individual may be designated as both a director and an officer_
Mark appropnate box unless area below is blank:
Information is correct Information is incorrect Delete Intornialion
❑ ❑
II the black to the left is blank or contains incorrect data, please mark appropriate
box and enter lnknWabon below'.
❑ Conoctipn ❑ Addition ❑ Replacement
OFFICER ® DIRECTOR (&
OFFICER ❑ DIRECTOR ❑
NAME: DAVID A BOWERS
NAME:
TITLE: PRESIDENT
TITLE:
ADDRESS 601 CAMILLA AVENUE SW
ADDRESS:
CITY /ST /ZIP: ROANOKE,VA24014
CITY /ST /ZIP:
I ffirrn that the information contained in this report is accurate and complete as of the date below.
I �
SI NATURE OF DIREC OR /O - - ER P- INTER NAME AN ORP R TE TITLE i� TE
LISTED IN THIS R kFORT �
It is a Class 1 misdemeanor for any person to sign a document thal is talcs in any material respect with intent that the document be. delivered to
the Commission for filing. /
, yt
waime
or
�S
edvc/t>/JE'�%'vu�
2014 ANNUAL REPORT CONTINUED
COR` &RATION NAME:
GREATER ROANOKE TRANSIT COMPANY
7. DIRECTORS AND PRINCIPAL OFFICERS: (continued)
DUE DATE 07/31/14
SCC ID NO.: 0153745 -5
All d rechar and principal officers must be listed.
An individual may be designated as both a director and an officer.
Mark appmprialo box unless area below is blank
If Iho truck to Iho left is blank or contains incorrect Bala, pfeoso mark uppmpriale
❑ Information is correct ❑ Inlormalion is incorrect X�i`] Done ndonnabun
tx>x and outer i,itunnabon below
� ❑ ConeclionXn Addition ❑ Replaconenl
OFFICER W DIRECTOR ®
OFFICER V DIRECTOR $�
NAME: COURT G. ROSEN
NAME: David B. Trinkle
TITLE: VICE PRESIDENT
TITLE: Vice - President
ADDRESS: 3226 ALLENDALE STREET
ADDRESS: 2855 South Jefferson Street, S.W.
CITY /ST /ZIP: ROANOKE, VA24014
CITY /ST /ZIP: Roanoke, Virginia 24014
Mark appropriate box unless area below is blank.
If the block to the loll is blank or contains incorrect Bala, please mark appropriate
CE Information is coned ❑ Inormation is Incorrect ❑ Ddeie infomation
box and onto, information below- ❑ Correction ❑ Addition ❑ Ropacement
OFFICER W DIRECTOR ❑
OFFICER ❑ DIRECTOR ❑
NAME: CHRISTOPHER P. MORRILL
NAME:
TITLE: VP OPERATIONS
TITLE:
ADDRESS: 3063 POPLAR LANE, S. W.
ADDRESS:
CITY /ST /ZIP: ROANOKE,VA24015
CITY/ST/ZIP-
Mark appropriate box unless area below is blanl..
It the block to the left is blank or contains incorrect data, please mark appropriate
Intormation is correct ❑ Information is incorrect ❑ Delete information
box and enter information bolow. ❑ Correction ❑ Addition ❑ Replacement
OFFICER W DIRECTOR ❑
OFFICER ❑ DIRECTOR ❑
NAME: SHERMAN STOVALL
NAME:
TITLE: ASST VP OPS
TITLE:
ADDRESS: 2427 WESTMONT NW
ADDRESS:
CITY /ST /ZIP: ROANOKE,VA24012
CITY /ST /ZIP:
Mark appropriate box unless area below is blank.
It the block to the left is blank or contains incoo'rect data, please mark appropnate
❑ Information is correct ❑ Information is incorrect U Delete
elo information
and enter information below:
❑ Correction XX Addition ❑Replacement
OFFICER W DIRECTOR ❑
OFFICER 7I DIRECTOR ❑
NAME: ANN H SHAWYER
NAME: Barbara A. Dameron
TITLE: TREASURER
TITLE: Treasurer
ADDRESS: 4917 NORTHWOOD DRIVE NW
ADDRESS: 141 Summit Way, S. W.
CITY /ST /ZIP: ROANOKE,VA24017
CITY /ST /ZIP: Roanoke, Virginia 24014
W118M
Y
2014 Annual Report Continued
Corporation Name: Due Date: 07/31/14
Greater Roanoke Transit Company SCC ID NO.: 0153745 -5
7. DIRECTORS AND PRINCIPAL OFFICERS (continued)
Mark appropriate box unless area below is blank:
[ I Information Is correct []Information is incorrect [X I Delete Information
If the block to the left is blank or contains incorrect data, please mark
appropriate box and enter information below:
[ I Correction [X I Addition [ I Replacement
[ ] Officer [X] Director
Name: Melinda Payne
Title: Director
Address: 722 Paragon Avenue
City/State/Zip: Salem, Virginia 24153
[ ] Officer [X] Director
Name: Ryan K. Spitzer
Title: Director
Address: 1581 Read Mountain Road, N. E.
City/State/Zip: Roanoke, Virginia 24019
Mark appropriate box unless area below is blank:
[X I Information is correct [ ] Information is incorrect [ I Delete Information
If the block to the left is blank or contains incorrect data, please mark
appropriate box and enter information below:
[ ] Correction [ J Addition [ I Replacement
Officer Director
I Officer LXJ Director
Name: Jonathan E. Craft
Name:
Title: Assistant Secretary
Title:
Address: 2411 Timberwood Lane
Address:
City/State/Zip: Moneta, Virginia 24121
City/State/Zip:
Mark appropriate box unless area below is blank:
a Information is correct [X] Information is incorrect [ j Delete Information
If the block to the left is blank or contains incorrect data, please mark
appropriate box and enter information below:
[X I Correction [ I Addition [ I Replacement
[Xj Officer ] Director
[Xl Officer 0 Director
Name: Stephanie M. Moon
Name: Stephanie M. Moon Reynolds
Title: Secretary
Title: Secretary
Address: 4501 Oakland Boulevard, N. E.
Address: 4501 Oakland Boulevard, N. E.
City/State/Zip: Roanoke, Virginia 24012
City/State/Zip: Roanoke, Virginia 24012
Mark appropriate box unless area below is blank:
[X I Information is correct I ] Information is incorrect [ J Delete Information
If the block to the left is blank or contains incorrect data, please mark
appropriate box and enter information below:
[ ] Correction [ I Addition [ I Replacement
Officer [X ]Director
Officer a Director
Name: Mark Jamison
Name:
Title: Director
Title:
Address: 2424 Stanley Avenue, S. W.
Address:
City/State/Zip: Roanoke, Virginia 24014
City/State/Zip:
Mark appropriate box unless area below is blank:
[X I Information Is correct [ ] Information is incorrect 11 Delete Information
If the block to the left is blank or contains incorrect data, please mark
appropriate box and enter information below:
[ i Correction [ J Addition [ ] Replacement
Officer X Director
Officer Director
Name: Karen Michalski - Karne
Name:
Title: Director
Title:
Address: 1502 Williamson Road, N. E., Suite B
Address:
Cit /State /Zi : Roanoke, Virginia 24012
City/State/Zip:
2014 Annual Report Continued
Corporation Name: Due Date: 07/31/14
Greater Roanoke Transit Company SCC ID NO.: 0153745 -5
7. DIRECTORS AND PRINCIPAL OFFICERS (continued)
Mark appropriate box unless area below is blank:
[XI Information is correct [ I Information is incorrect 0 Delete Information
If the block to the left is blank or contains incorrect data, please mark
appropriate box and enter information below:
[ I Correction p Addition I I Replacement
[ ] Officer [X] Director
Name: Curtis E. Mills
Title: Director
Address: 2125 Yellow Mountain Road, Apt. 110
City/State/Zip: Salem, Virginia 24014
[ ] Officer D Director
Name:
Title:
Address:
City/State/Zip:
Mark appropriate box unless area below is blank:
[XI information is correct [ j Information is incorrect 0 Delete Information
If the block to the left is blank or contains incorrect data, please mark
appropriate box and enter information below:
[ I Correction p Addition [ I Replacement
Officer Director
Officer Director
Name: Michael B. Shockley
Name:
Title: Director
Title:
Address: 1011 Penmar Avenue, S. E.
Address:
City/State/Zip: Salem, Virginia 24013
City/State/Zip:
ANNUAL REPORT INSTRUCTIONS
vt annual report that does not contain any director or officer change may be submitted online at
sccefile.scc.virginia.gov.
The following instructions relate to the preparation of an annual report that is to be submitted on paper for filing.
The annual report must be completed in black print or type, and be legible and reproducible.
THE PRE - PRINTED INFORMATION SET FORTH IN SECTIONS 1 THROUGH 5 CANNOT BE CHANGED ON THE
COMMISSION'S RECORDS BY FILING AN ANNUAL REPORT. Changes to information in these sections require a
separate filing.
To change information listed in sections 2 and 3, the corporation will need to file a Statement of Change, which
can be accomplished online at sccefile.scc.virginia.gov. To obtain a paper version of the Statement of Change on
pre - printed form SCC635/834, visit our website at scc. virginia. gov /clk /ElectronicFormRequest.aspx or contact the
Clerk's Office.
To obtain appropriate forms and instructions to change information listed in sections 1, 4 or 5, visit our website at
scc .virginia.gov /clk /tormfee.aspx or contact the Clerk's Office.
The principal office address of the corporation as of the date the report is signed must be set forth in section 6. The
information set forth in the left -hand box reflects the address currently on file with the Commission. If this box is blank or
contains incorrect information, set forth the current principal office address in the right -hand box.
All directors and principal officers (e.g., president, vice president, treasurer, secretary, etc.) of the corporation as of the
date the report is signed must be listed in section 7. The information set forth in the left -hand box reflects the information
currently on file with the Commission. The right -hand boxes are to be used to update the displayed information and to
add information for new directors and officers.
Almost all corporations are required to have at least one director and one officer. An individual who is serving
as an officer and director should have both the officer and director boxes marked next to his or her name. If the
corporation is not required to have any directors or officers as a matter of law, and none have been elected or
appointed, write "No Directors," "No Officers" or "No Directors or Officers" in a right -hand box.
If needed, the annual report may include additional pages to accommodate the listing of all directors and principal
officers. Do not staple the pages of the annual report together.
Note: All directors and officers listed on the annual report will be "of record" when the annual report is filed, but our
computer database will only reflect information for the first five individuals who are listed unless the annual report is
filed online. W11�6
yas•
The annual report must be signed by an officer or a director who is listed in the report, and the printed name and title of _
the person signing must be set forth next to the signature, as well as the date on which the report is signed.
Virginia law requires the Commission to return for correction or explanation an annual report that is incomplete or
inaccurate. If the corporation has not filed an acceptable annual report by the due date, it will not be in good standing in
Virginia. If the corporation fails to file an acceptable annual report on or before the last day of the fourth month following
the due date, the corporation's existence or certificate of authority to transact business in Virginia, as the case may be,
will be automatically terminated or revoked as of said date.
Clerk's Office Telephone Numbers: (804) 371 -9733 or toll -free in Virginia at 1- 866 - 722 -2551.
Mailing Address:
State Corporation Commission
Clerk's Office
PO Box 1197
Richmond, VA 23218 -1197
Courier Delivery Address:
State Corporation Commission
Clerk's Office, First Floor
1300 E. Main St.
Richmond. VA 23219
PRIVACY ADVISORY: Information such as social security number, date of birth, maiden name, or financial institution
account numbers is NOT required to be included in business entity documents filed with the Office of the Clerk of the
Commission. Any information provided on these documents is subject to public viewing.
SCC eFile
2014 ANNUAL REPORT 214527605
COMMONWEALTH OF VIRGINIA
STATE CORPORATION COMMISSION
1.) CORPORATION NAME:
DUE DATE:
7131/2014
GREATER ROANOKE TRANSIT COMPANY
2.) VA REGISTERED AGENT NAME AND OFFICE ADDRESS: SCC ID NO:
01537455
DANIEL JOSEPH CALLAGHAN
ROOM 464 NOEL C. TAYLOR
MUNICIPAL BUILDING 5.) STOCK INFORMATION
215 CHURCH AVENUE, S.W.
CLASS
AUTHORIZED
ROANOKE, VA
(COMMON
15
3.) CITY OR COUNTY OF VA REGISTERED OFFICE:
ROANOKE CITY
4.) STATE OR COUNTRY OF INCORPORATION:
VA
6.) PRINCIPAL OFFICE ADDRESS:
ADDRESS: 464 MUNICIPAL BLD
215 CHURCH
AVE S W
CITY /ST /ZIP: ROANOKE, VA 24011
7.) DIRECTORS AND PRINCIPAL OFFICERS: All directors and principal officers must be listed. An individual
may be designated as both a director and
an officer.
OFFICER
171
DIRECTOR
NAME:
DAVID ABOWERS
TITLE:
PRESIDENT
ADDRESS:
601 CAMILLA AVENUE SW
CITY /ST /ZIP /CO:
ROANOKE, VA 24014
FT] OFFICER
XDIRECTOR
NAME:
COURT G. ROSEN
TITLE:
VICE PRESIDENT
ADDRESS:
3062 Lockddge Road
CITY /ST /ZIP /CO:
ROANOKE, VA 24014
OFFICER
❑DIRECTOR
NAME:
CHRISTOPHER P. MORRILL
TITLE:
VP OPERATIONS
ADDRESS:
3063 POPLAR LANE, S. W.
CITY /ST /ZIP /CO:
ROANOKE, VA 24015
OFFICER
❑DIRECTOR
NAME:
SHERMAN STOVALL
TITLE:
ASST VP OPS
ADDRESS:
2427 WESTMONT NW
CITY /ST /ZIP /CO:
ROANOKE, VA 24012
7X OFFICER
❑DIRECTOR
NAME:
Amelia C. Merchant
TITLE:
TREASURER
ADDRESS:
123 Mount Zion Drive
CITY /ST /ZIP /CO:
Eagle Rock, VA 24065
Fx� OFFICER
❑DIRECTOR
NAME:
JONATHAN E. CRAFT
TITLE:
ASST SECRETARY
ADDRESS:
2411 TIMBERWOOD LANE
CITY /ST /ZIP /CO:
MONETA, VA 24121
C�
OFFICER
F-1 DIRECTOR
NAME:
STEPHANIE M MOON
TITLE:
SECRETARY
ADDRESS:
4501 OAKLAND BLVD NE
CITY /ST /ZIP /CO:
ROANOKE, VA 24012
F-1 OFFICER
Fx DIRECTOR
NAME:
MARK JAMISON
TITLE:
DIRECTOR
ADDRESS:
2424 STANLEY AVENUE, S. W.
CITY /ST /ZIP /CO:
ROANOKE, VA 24014
❑ OFFICER
DIRECTOR
NAME:
KAREN MICHALSKI - KARNEY
TITLE:
DIRECTOR
ADDRESS:
1502 WILLIAMSON ROAD, N.E., SUITE B
CITY /ST /ZIP /CO:
ROANOKE, VA 24012
F-1 OFFICER
Fx DIRECTOR
NAME:
CURTIS E. MILLS
TITLE:
DIRECTOR
ADDRESS:
2125 YELLOW MOUNTAIN ROAD, APT, 110
CITY /ST /ZIP /CO:
ROANOKE, VA 24014
❑OFFICER
DIRECTOR
NAME:
MELINDA PAYNE
TITLE:
DIRECTOR
ADDRESS:
722 PARAGON AVENUE
CITY /ST /ZIP /CO:
SALEM, VA 24153
F7DIRECTOR
DIRECTOR
NAME:
MICHAEL B. SHOCKLEY
TITLE:
DIRECTOR
ADDRESS:
1011 PENMAR AVENUE, S. E.
CITY /ST /ZIP /CO:
ROANOKE, VA 24013
1 AFFIRM THAT THE INFORMATION CONTAINED IN THIS ELECTRONIC REPORT
IS ACCURATE AND
COMPLETE AS OF THE DATE BELOW AND THAT I AM LEGALLY AUTHORIZED TO SIGN THIS REPORT.
/s/ JONATHAN E. CRAFT
JONATHAN E. CRAFT, ASST
5/29/2014
SIGNATURE OF DIRECTOR /OFFICER
SECRETARY
DATE
LISTED IN THIS REPORT
PRINTED NAME AND CORPORATE
TITLE
It is a Class 1 misdemeanor for any person to sign a document, which includes this electronic record, that is false in any material
respect with the intent that the document be delivered to the Commission for filing.
SCC eFile 2014 ANNUAL REPORT 214527605
COMMONWEALTH OF VIRGINIA
STATE CORPORATION COMMISSION
1.) CORPORATION NAME: DUE DATE:
7/31/2014
GREATER ROANOKE TRANSIT COMPANY
2.) VA REGISTERED AGENT NAME AND OFFICE ADDRESS: SCC ID NO:
01537455
DANIEL JOSEPH CALLAGHAN
ROOM 464 NOEL C. TAYLOR MUNICIPAL BUILDING 5.) STOCK INFORMATION
215 CHURCH AVENUE, S.W. CLASS
AUTHORIZED
COM MON
5
ROANOKE, VA
3.) CITY OR COUNTY OF VA REGISTERED OFFICE:
ROANOKE CITY
4.) STATE OR COUNTRY OF INCORPORATION:
VA
6.) PRINCIPAL OFFICE ADDRESS:
ADDRESS: 464 MUNICIPAL BLD
215 CHURCH AVE S W
CITY /ST /ZIP: ROANOKE, VA 24011
7.) DIRECTORS AND PRINCIPAL OFFICERS: All directors and principal officers must be listed. An individual
may be designated as both a director and an officer.
OFFICER
DIRECTOR
NAME: DAVID A BOWERS
TITLE: PRESIDENT
ADDRESS: 601 CAMILLA AVENUE SW
CITY /ST /ZIP /CO: ROANOKE, VA 24014
OFFICER
Ex DIRECTOR
NAME: COURTG.ROSEN
TITLE. VICE PRESIDENT
ADDRESS: 3062 Lockridge Road
CITY /ST /ZIP /CO: ROANOKE, VA 24014
OFFICER
❑ DIRECTOR
NAME. CHRISTOPHER P. MORRILL
TITLE: VP OPERATIONS
ADDRESS: 3063 POPLAR LANE, S. W.
CITY /ST /ZIP /CO: ROANOKE, VA 24015
FqOFFICER
F7 DIRECTOR
NAME: SHERMAN STOVALL
TITLE: ASST VP OPS
ADDRESS: 2427 WESTMONT NW
CITY /ST /ZIP /CO: ROANOKE, VA 24012
OFFICER
F-1 DIRECTOR
NAME: Amelia C. Merchant
TITLE: TREASURER
ADDRESS: 123 Mount Zion Drive
CITY /ST /ZIP /CO: Eagle Rock, VA 24085
OFFICER
❑ DIRECTOR
NAME: JONATHAN E. CRAFT
TITLE: ASST SECRETARY
ADDRESS: 2411 TIMBERWOOD LANE
CITY /ST /ZIP /CO: MONETA, VA 24121
OFFICER
F-1 DIRECTOR
NAME:
STEPHANIE M MOON
TITLE:
SECRETARY
ADDRESS:
4501 OAKLAND BLVD NE
CITY /ST /ZIP /CO:
ROANOKE, VA 24012
F-1 OFFICER
Fx DIRECTOR
NAME:
MARK JAMISON
TITLE:
DIRECTOR
ADDRESS:
2424 STANLEY AVENUE, S. W.
CITY /ST /ZIP /CO:
ROANOKE, VA 24014
F-1 OFFICER
Fx DIRECTOR
NAME:
KAREN MICHALSKI- KARNEY
TITLE:
DIRECTOR
ADDRESS:
1502 WILLIAMSON ROAD, N.E., SUITE B
CITY /ST /ZIP /CO:
ROANOKE, VA 24012
F-1 OFFICER
Fx DIRECTOR
NAME:
CURTIS E. MILLS
TITLE:
DIRECTOR
ADDRESS:
2125 YELLOW MOUNTAIN ROAD, APT. 110
CITY /ST /ZIP /CO:
ROANOKE, VA 24014
❑OFFICER
DIRECTOR
NAME:
MELINDA PAYNE
TITLE:
DIRECTOR
ADDRESS:
722 PARAGON AVENUE
CITY /ST /ZIP /CO:
SALEM, VA 24153
F-1 OFFICER
DIRECTOR
NAME:
MICHAEL B. SHOCKLEY
TITLE:
DIRECTOR
ADDRESS:
1011 PENMAR AVENUE, S. E.
CITY /ST /ZIP /CO:
ROANOKE, VA 24013
1 AFFIRM THAT THE INFORMATION CONTAINED IN THIS ELECTRONIC REPORT IS ACCURATE AND
COMPLETE AS OF THE DATE
BELOW AND THAT I AM LEGALLY AUTHORIZED TO SIGN THIS REPORT.
/s/ JONATHAN E. CRAFT
JONATHAN E. CRAFT, ASST
5/29/2014
SIGNATURE OF DIRECTOR/OFFICER
SECRETARY
DATE
LISTED IN THIS REPORT
PRINTED NAME AND CORPORATE
TITLE
It is a Class 1 misdemeanor for any
person to sign a document, which includes this electronic
record, that is false in any material
respect with the intent that the document be delivered to the Commission for filing.
�a GREATER ROANOKE TRANSIT COMPANY
Office of the Secretary
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011
May 27, 2014
Stephanie Giles, Director of Finance
Valley Metro
P. 0. Box 13247
Roanoke Virginia 24032
Dear Ms. Giles:
Enclosed is a copy of the State Corporation Commission - Annual Registration Fee
Assessment Notice for the Greater Roanoke Transit Company. The registration fee
of $100.00 should be made payable to: Treasurer of Virginia and should include
the SCC ID No. 0153745-5. The payment must be received by the State
Corporation Commission on or before July 31, 2014.
Please prepare the check and forward it to the City Clerk's Office, 215 Church
Avenue, S. W., Room 456, Roanoke, Virginia 24011.
Sincerely,
UL lr�l - r�c L�1^
Stephanie M. Moon Reynolds
Secretary, GRTC
K: \GRTC \GRTC 14 \SCC 2014 Annual Report Request for Check.doc
1 L L Y J
VENDOR5O
NAME 11 PAYMENT NUMBER
CHECK DATE
OUR VWCHER NUMBER
I YOUR VOUCHER NUMBER
DATE
AMOUNT
AMOUNT PAID
DISCOUNT
WRITE -OFF
I NET
SCC ID 01537
5 -5 5
30/2014
S700.00
S100.00
100.00
SOA0
$0.00
$0.00
0.00 $10
$100.00
COMMENT
PAY
12249
VALLEY METRO HOMETOWN BANK
ROANOKE, VA 24011
GREATER ROANOKE TRANSIT COMPANY 68- 932 -514
SOUTHWESTERN MANAGEMENT COMPANY, INC. �(,t°� 4 /53'rrQ -S
P. O. BOX 13247 ROANOKE. VA 24032 DATE AMOUNT
540- 982 -0305
5/30/2019 $100.00
One Hundred Dollars and 00 Cents
VOID AFTER 90 DAYS "
TO THE
ORDER STATE CORPORATION COMMISSION '
OF P.O. BOX 7607
MERRI FI ELD VA 22116 -7607 AUTHORIZED &GNATURE
u10 1 2 249u■ 1 :0 5 1409 3 201: 1 i0 1000 2 1 2 LV
VALLEY METRO GREATER ROANOKE TRANSIT COMPANY / SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC. 12249
VENDOR ID NAME PAYMENT NUMBER JCHECK DATE
OUR VOUCHER NUMBER YOUR VOUCHER NUMBER DATE I AMOUNT AMOUNT PAID DISCOUNT WRITE -OFF I NET
SCC 11) 0153145-5 5 W2,014 $100.00 100.00 $0.00 0.00 $10 .
COMMENT
® I;led cNecKl'.tf*,elepe
yovr�td• SEC•
COMMONWEALTH OF VIRGINIA — STATE CORPORATION COMMISSION
STATEMENT OF ANNUAL REGISTRATION FEE ASSESSMENT
SCC ID No. Business Entity Name
0153745 -5 GREATER ROANOKE TRANSIT COMPANY
Assessment
Date of Assment
Annual
Penalty
Pr or Years
TofalAnlwnt
Payment Due Date
Year
Registration Fee
2014
Balance
Due
July 31, 2014
2014
1 May 1, 2014
1 $100.00
$0.00
$100.00
1 July 31, 2014
A1011 PKGOI- 0011846 T- 00000060
GREATER ROANOKE TRANSIT COMPANY
DANIEL JOSEPH CALLAGHAN
Y iii 1 i IIC "I I li !l ROOM 464 NOEL C. TAYLOR MUNICIPAL BUILDING
215 CHURCH AVENUE, S.W.
ROANOKE, VA 24011
The business entity identified above has been assessed an annual registration fee by the State Corporation
Commission pursuant to Virginia law. Payment of the annual registration fee must be received by the
Commission on or before the payment due date to avoid imposition of a late payment penalty.
If the payment due date falls on a weekend or scheduled holiday, payment, it delivered by mail or in person,
will need to be received on or before the last business day that precedes the payment due date. Postmarks
cannot be considered and extensions of time cannot be granted.
See the additional information that follows this page.
," * Annual registration fees and penalties can be paid online at sccefile.scc.virciiinia.gov.
DO NOT INCLUDE ANY DOCUMENT OR CORRESPONDENCE WITH THE PAYMENT AND ITS COUPON.
Documents and correspondence should be separately addressed and mailed to State Corporation Commission, Clerk's Office, P.O. Box 1197,
Richmond, VA 23218, or delivered to State Corporation Commission, Clerk's Office, 1300 E. Main Street. Richmond. Virginia 23219.
For assistance, call the Clerk's Office at (804) 371 -9733 or toll -free in Virginia at 1- 866 - 722 -2551.
Detach Payment Coupon Along This Perforation
STATE CORPORATION COMMISSION
ANNUAL REGISTRATION FEE — PAYMENT COUPON
SCC ID No, Business Entity Name
01537455 GREATER ROANOKE TRANSIT COMPANY
Assessment
E Date of Assessment
Total AmountDUe
Payment Due Date
Amount Paid
Year
2014
May 1, 2014
$100.00
July 31, 2014
A penalty will be imposed if payment of the total amount due has not been received on or before the payment due date.
See the instruction above if the due date is on a weekend or holiday.
7607
If payment will be 1. Make the check payable to 2. Write the Company s 3. Solid the check and this payment coupon to the
mailed: State Corporation SCC tl7 No. on the front State Corporation Commission in the envelope
Commission of the check. provided. (The mailing address is also listed in
the information that follows.)
2041040153745514000100009
sot tees
W11846
S
INFORMATION REGARDING ANNUAL REGISTRATION FEES
If the business entity has not paid all annual registration fees and /or penalties assessed in any previous
year, the unpaid amounts are included in the total amount due. Payments will be applied against the fees
and penalties that have remained unpaid for the longest period of time, as directed by Virginia law.
Failure to submit payment for the total amount due could result in underpayment of the assessment for the
assessment year, imposition of a late payment penalty and, ultimately, termination or cancellation of the
existence of a Virginia business entity or, in the case of a foreign business entity, cancellation or revocation
of its certificate of authority or registration to transact business in Virginia.
The late payment penalty for a corporation is equal to 10% of the annual registration fee assessment or
$10.00, whichever is greater. For a limited liability company, limited partnership or business trust, the late
payment penalty is $25.00.
A business entity will not be required to pay this year's annual registration fee if (i) all fees and penalties
from a prior year have been paid and (ii) on or before the payment due date, it has voluntarily terminated
or canceled its existence as a Virginia business entity or, in the case of a foreign business entity, it has
withdrawn from the Commonwealth or canceled its registration to transact business in Virginia. A
voluntary termination, cancellation or withdrawal is accomplished by submitting the appropriate
document(s) and filing fee(s) to the Clerk's Office in time for the office to review, process and file the
submission, which normally takes about five business days. Forms and instructions can be obtained from
the Clerk's Office website at www. sec .virginia.gov /clk/formfee.aspx or by contacting the Clerk's Office.
Checks and payment coupons should be mailed to the appropriate address, depending on the entity type.
Corporations
Limited Liability
Limited Partnerships
Business Trusts
Companies
PO Box 7607
PO Box 7621
PO Box 7613
PO Box 1197
Merrifield, VA
Merrifield, VA
Merrifield, VA
Richmond, VA
22116 -7607
22116 -7621
22116 -7613
23218-1197
1
2.
N
9
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
September 15, 2014
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
Call to Order -- Roll Call. Directors Michael Shockley and Ryan Spitzer were
absent.
Approval of Minutes: Regular meeting of GRTC held on Monday, July 21, 2014.
Without objection, minutes were approved as recorded, with correction.
Reports of Officers:
a. General Manager:
1. Management Update
Bus Stop Shelter Project
Marketing and Promotion
Triennial Review
• Fiscal 2014 Ridership and On Time Performance
Received and filed.
Additional items for discussion:
Donation of a bus to the Virginia Museum of Transportation.
Recommendation to Board at its November 17, 2014 meeting.
Ongoing negotiations between First Transit and Bus Drivers Union.
2. Fiscal Year 2014 Financial Report (Unaudited)
Received and filed.
Other Business.
Introduction of Sarah Godsey, Accounting Supervisor for Valley Metro.
5. Next meeting date: November 17, 2014 at 1:00 p.m., in the EOC Conference
Room
6. Adjourn. 1:27 p.m.
K1GRTC.14 \September 15, 2014 Action Agenda.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
September 11, 2014
David A. Bowers, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bowers and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, September 15, 2014, at 1:00 p.m., in the EOC Conference Room,
Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
Roanoke, Virginia.
Sincerely,
�_j�t.__0�_ • h�. tom. C�r\a/
Stephanie M. Moon R nolds 5J
Secretary
pc: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dame ron,Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Kevin Price, Assistant General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
KAGRTG. 1 4\September 15, 2014 Meeting Notice.doc
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Greater Roanoke Transit Company
Board of Directors Meeting
Management Update
September 15, 2014
Bus Stop Shelter Project
Plans are being developed to install two new shelters: one will be installed at the a new Virginia
Department of Transportation park and ride facility located at Interstate 81 exit 140 in Roanoke
County; the other will be installed at the site of Vinton's new public library.
Marketing and Promotion
In partnership with the Roanoke Valley Alleghany Regional Commission's Ride Solutions program
and Virginia's Department of Rail and Public Transportation, GRTC will participate in the national
"Transit Transit" week campaign, September 15 through the 19th. The campaign will focus on those
who customarily do not use transit, the "choice rider ", featuring a drawing for two free one way trips
on Valley Metro and one round trip on the Connector during the campaign week; a similar prize will
be given for an Amtrak round trip.
Triennial Review
In July GRTC underwent the Federal Transit Administration's (FTA) Triennial Review for fiscal years
2011 through 2014. The Review assessed GRTC's grant and asset management policies and
practices, inclusive of procuring, maintaining and disposing of assets acquired with FTA grants. Out
of 17 areas of inquiry, GRTC received one deficiency related to three (3) inactive grants.
Fiscal 2014 Ridership and On Time Performance
Overall ridership for FY 2014 is 1 % below Fiscal Year 2013. The comparative ridership
percentage change for each GRTC service is outlined below:
• Fixed Route (1.8 %)
• Smart Way (3.0 %)
• Smart Way Connector + 15%
• Star Line Trolley + 4.3%
• STAR + 16.8%
It should be noted that the Fixed Route ridership count is impacted by the change that was made in
the route that serves Salem. Because a bus transfer is no longer required, actual ridership may be
understated.
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 • www.valleymetro.com
On -time performance is a measure of service reliability. A bus is considered
and 5 minutes late. On -time performance is measured for each trip using the
Transfer Center as the point of origin. The on -time performance for June an d
99.75 %.
Res ctf fy fitted,
General Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
on -time if it is between 1
Campbell Court
July, respectively, was
Try Transit Week
-1 a 0 0- 11=. .
September 15th -
19th, 2014
Taking the bus is an easy way to save money
and reduce the stress of the daily commute, and
Try Transit Week is the perfect opportunity to
explore your transit options. We'll even cover
your first trip!
Visit ridesolutions.org /trytransit to plan your
bus trip and enter to win great prizes, including
round -trip tickets on Amtrak, Valley Metro
passes, and more!
RIDE loiuto ns
Connecting the Region's Commuters
.BR�0
N�gmu Rpanmenl of n 11 and 1uw irenspwuoon
M
..V _-----------------------------------------------------------------
Va111111ey %►
flow—
One Free Trip
Any Valley Metro route. Only
good for trips taken between
9/15/2014 and 9/19/2014.
One Free Trip
Any Valley Metro route. Only
good for trips taken between
9/15/2014 and 9/19/2014.
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U.S. Department
of Transportation
Federal Transit
Administration
The Honorable David Bowers
Mayor
City of Roanoke
215 Church Avenue, SW
Roanoke, VA 24015
REGION III
Delaware, District of
Columbia, Maryland,
Pennsylvania, Virginia,
West Virginia
S E P 1 1 1014
1760 Market Street
Suite 500
Philadelphia, PA 19103 -4124
215 - 656 -7100
215 - 656 -7260 (fax)
Re: Federal Transit Administration FY 2014 Triennial Review — Final Report
Dear Mayor Bowers:
This report documents the Federal Transit Administration's (FTA) Triennial Review of the Greater
Roanoke Transit Company (GRTC) in Roanoke, VA. This review is required by Chapter 53 of Title
49, United States Code, Section 5307. Although less exacting than an audit, the Triennial Review is
the FTA's assessment of GRTC's compliance with Federal requirements, determined by examining
a sample of grant management and program implementation practices. As such, the Triennial
Review is not intended as, nor does it constitute a comprehensive and final review of compliance
with grant requirements.
The Triennial Review focused on GRTC's compliance in 17 areas. No deficiencies were found with
the FTA requirements in 16 areas. A deficiency was found in the area of Technical Capacity. GRTC
had no repeat deficiencies from the FY 2011 Triennial Review. Subsequent to the site visit, GRTC
performed the corrective action for the area of Technical Capacity. The deficiency was closed with
this final report. As a result, the review is also closed.
Thank you for your cooperation and assistance during this Triennial Review. If you have any
questions, please do not hesitate to contact Karen Roscher at 215- 656 -7002 or
karen.roscher@dot.gov.
Sincerely,
Reginald B. Lovelace
4 Deputy Regional Administrator
cc: Carl L. Palmer, GRTC
FINAL REPORT
FY2014 TRIENNIAL REVIEW
of the
Greater Roanoke Transit Company
Valley Metro
Roanoke, Virginia
Recipient ID: 1460
Perforated for
U.S. DEPARTMENT OF TRANSPORTATION
FEDERAL TRANSIT ADMINISTRATION
REGION III
Prepared by:
Anne Poole, AdSTM, Inc.
Under Subcontract to Qi Tech, LLC.
Scoping Meeting Date: May 15, 2014
Site Visit Dates: July 24 -25, 2014
Draft Report Date: August 20, 2014
Final Report Date: September 11, 2014
Table of Contents
I. Executive Summary
I
II. Review Background and Process .............................................................
............................... 2
1. Background .............................................................................................
..............................2
2. Process ..................................................................................................
............................... 2
3. Metrics ..................................................................................................
............................... 3
III. Grantee Description ..................................................................................
............................... 4
IV. Results of the Review ...............................................................................
............................... 7
1, Financial Management and Financial Capacity .........................................
............................... 7
2. Technical Capacity .................................................................................
............................... 7
3. Maintenance ............................................................................................
..............................7
4. Americans with Disabilities Act ..............................................................
............................... 7
5. Title VI ..................................................................................................
............................... 8
6. Procurement ............................................................................................
..............................8
7. Disadvantaged Business Enter prise ..........................................................
............................... 8
8. Legal .....................................................................................................
............................... 9
9. Satisfactory Continuing Control ..............................................................
............................... 9
10. Planning/Program of Projects ..................................................................
............................... 9
11. Public Comment on Fare Increases and Major Service Reductions .............
............................... 9
12. Half Fare ..............................................................................................
............................... 10
13. Charter Bus ..........................................................................................
............................... 10
14. School Bus ...........................................................................................
............................... 10
15. Security ...............................................................................................
............................... 10
16. Drug Free Workplace and Drug and Alcohol Program ............................
............................... 10
17. Equal Employment Opportunities ..........................................................
............................... 11
V. Summary of Findings .............................................................................
............................... 12
VI. Attendees ..................................................................................................
.............................13
VII. Appendices .............................................................................................
............................... 14
I. Executive Summary
This report documents the Federal Transit Administration's (FTA) Triennial Review of the
Greater Roanoke Transit Company (GRTC) in Roanoke, VA. The review was performed by
Anne Poole of AdSTM, Inc. During the site visit, administrative and statutory requirements were
discussed and documents were reviewed. GRTC's transit facilities were toured to provide an
overview of activities related to FTA - funded projects.
The Triennial Review focused on GRTC's compliance in 17 areas. A deficiency was found in the
area shown below.
Review Area
Deficiencies
Code
Description
Technical Capacity
D -79
Inactive grants /untimely closeouts
2014 Triennial Review - GRTC 1 1 14
II. Review Background and Process
1. Background
The United States Code, Chapter 53 of Title 49, requires the FTA of the United States
Department of Transportation (USDOT) to perform reviews and evaluations of Urbanized Area
Formula Grant activities at least every three years. This requirement is contained in 49 U.S.C.
5307(i). This review was performed in accordance with FTA procedures (published in FTA
Order 9010.18, April 5, 1993). At least once every three years, the Secretary shall review and
evaluate completely the performance of a grantee in carrying out its program, specifically
referring to compliance with statutory and administrative requirements.
The Triennial Review includes a review of the grantee's compliance in 17 areas. The basic
requirements for each of these areas are summarized in Section IV.
This report presents the findings from the Triennial Review of GRTC of Roanoke, VA. The
review concentrated on procedures and practices employed during the past three years; however,
coverage was extended to earlier periods as needed to assess the policies in place and the
management of grants. The specific documents reviewed are referenced in this report and are
available at FTA's Regional Office or at the grantee's office.
2. Process
The Triennial Review process includes a pre- review assessment, a review scoping meeting with
the FTA Regional Office, and an on -site visit to the grantee's location. The review scoping
meeting was conducted with the Region III Office on May 15, 2014. Necessary files retained by
the Regional Office were sent to the reviewer electronically. A review package was sent to
GRTC advising it of the site visit and indicating information that would be needed and issues
that would be discussed. The site visit to GRTC occurred on July 24 -25, 2014.
The onsite portion of the review began with an entrance conference, in which the purpose of the
Triennial Review and the review process were discussed. The remaining time was spent
discussing administrative and statutory requirements and reviewing documents. A tour of
GRTC's transit facilities was conducted to provide an overview of activities related to FTA -
funded projects. A sample of maintenance records for FTA- funded vehicles and equipment was
also examined during the site visit. Upon completion of the review, a summary of preliminary
findings was provided to GRTC at an exit conference. The individuals participating in the review
are listed in Section VI of this report.
2014 Triennial Review - GRTC 2 1 14
3. Metrics
The metrics used to evaluate whether a grantee is meeting the requirements for each of the areas
reviewed are:
Not Deficient: An area is considered not deficient if, during the review, no findings
were noted with the grantee's implementation of the requirements.
De ficient: An area is considered deficient if all of the requirements within the area
reviewed were not met.
Not Applicable: An area can be deemed not applicable if, after an initial assessment,
the grantee does not conduct activities for which the requirements of the respective
area would be applicable.
2014 Triennial Review - GRTC 3 1 14
III. Grantee Description
Organization
GRTC is a non - profit entity formed in 1975 by the City of Roanoke and owned by the City.
GRTC contracts with First Transit, Inc. for management and operation of the transit system.
Fixed -route service is operated by employees of Southwestern Virginia Transit Management
Company, a wholly -owned subsidiary of First Transit. GRTC contracts with a non - profit
organization, Unified Human Services Transportation Systems, Inc. (a.k,a. RADAR) for its ADA
complementary paratransit service.
GRTC adopted the name Valley Metro for its transit system. Valley Metro provides fixed -route
service to the cities of Roanoke and Salem and the town of Vinton. This includes the "Star Line
Trolley Network," which runs along the Jefferson Avenue corridor to Roanoke's historic
downtown City Market. GRTC also operates the Smart Way Connector, which connects to two
other systems in the region. Smart Way provides commuter service between Blacksburg
Transit's transfer center on the Virginia Tech campus in Blacksburg and the Lynchburg
AMTRAK station, with stops at Roanoke, Bedford, and two Park and Ride sites. The population
of the service area is approximately 97,000.
Valley Metro's administrative and operating headquarters is located at 1108 Campbell Avenue
SE, in Roanoke, approximately one mile from the downtown intermodal center, Campbell Court.
Campbell Court contains a passenger lobby, customer service office, parking, leased office
space, covered boarding areas, and a Greyhound intercity bus stop.
STAR ADA complementary paratransit service is operated from RADAR's facility in Roanoke.
Vehicles are dispatched, stored, and maintained at this site. GRTC is responsible for eligibility
determinations.
Services
GRTC operates a network of 34 fixed routes. Local fixed -route service is provided Monday
through Saturday, from 5:15 a.m. until 9:40 p.m. The Smart Way Connector provides a
commuter trip in each direction, morning and evening, seven days a week. STAR complementary
paratransit service operates during the same hours as the local fixed routes.
The one -way adult fare for local fixed -route service is $0.75. The fare for students under 19 is
$0.75. Children under 11 may ride free with a paying adult. During all hours, persons 65 and
over, persons with disabilities, and Medicare card holders are eligible for a reduced fare of $0.75.
Weekly and monthly passes are available, with corresponding half fares for seniors, persons with
disabilities, and Medicare cardholders. The adult fare for the Smart Way Connector is $4.00 each
way. Children under 6 may ride free with a paying adult. A reduced fare of $2.00 each way is
available to persons 65 and over, persons with disabilities, and Medicare card holders. A Smart
Way Connector monthly pass may be purchased for $120; a corresponding half -fare pass is $60.
Rides on the Star Line Trolley are free. The one -way fare for STAR ADA paratransit is $3.00 per
one -way trip. Unlimited ride monthly passes for STAR are available for $96.00.
2014 Triennial Review - GRTC 4 1 14
GRTC has a fleet of 49 vehicles for fixed -route service. The fixed -route fleet consists of 35 -foot
Gillig buses, MCI commuter buses, trolley buses, and body -on- chassis vans. The peak
requirement is 35 vehicles, resulting in a spare ratio of 40 %. At the time of the site visit, GRTC
was awaiting delivery of nine replacement buses. GRTC intends to dispose of ten vehicles that
exceed their useful lives, reducing the spare ratio to 37 %.
GRTC also owns twelve body -on- chassis vans that it provides to RADAR for STAR service.
RADAR is responsible for maintenance of the vehicles.
GRTC's National Transit Database Report for FY2013 provided the following financial and
operating statistics for its fixed -route and paratransit service:
Grant Activity
Below is a list of GRTC's active grants at the time of the review.
Grant
Number
Fixed -Route Service
Paratransit/Demand
Response Service
Unlinked Passengers
2,397,423
65,894
Revenue Hours
111,585
32,386
Operating Ex enses
$7,415,451
$1,619,189
Grant Activity
Below is a list of GRTC's active grants at the time of the review.
Grant
Number
Grant
Amount
Year
Executed
Description
VA -04 -0004
$160,930
2009
Bus Restoration Earmark
VA -04 -0009
$110,770
2010
VA Railway Station Earmark
VA -04 -0027
$1,456,000
2009
Bus Earmark
VA -04 -0041
$112,860
2011
O. Winston Link Passen er Facilit
VA -04 -0046
$928,016
2010
F-a-c—ility Renovations, Buses, Shelters
$1,833,710
2013
FY20140 Operating Assistance
A -95 -X005
$841,608
2007
Rollin Stock and Su oii Equipment
A -95 -X019
$412,000
2008
FY2008 Ca ital Projects
rVA-90-X399
A -95 -X051
$424,402
2010
FY2008 STP Ca ital Assistance
A- 95-X123
$149,600
2012
FY2010 Flex Ca ital E ui ment
A -95 -X132
$3,005,004
2013
Bus, Farebox, Telephone Replacements
VA -96 -X010
$1,008,822
2010
Transfer Facility, Shop and Office
Equipment, Operating Assistance
Completed Projects
During the review period, GRTC purchased fixed -route and paratransit vehicles, support
vehicles, portable lifts, and bus cameras. GRTC upgraded its fuel management system and made
improvements to its administrative and maintenance facility.
2014 Triennial Review - GRTC 5 1 14
Projects Underway
GRTC is continuing its three -year project of installing bus shelters throughout the city. GRTC
awarded a contract for architectural and engineering services for replacing the roof of the
Campbell Court Transit Center. In addition to a new roof, the Center's chiller will be replaced.
GRTC is the grantee for earmarks for three subrecipients: the Commonwealth Coach and
Trolley Museum; the National Railway Historical Society; and the historic Norfolk & Western
Passenger Station, which houses the O. Winston Link Museum. The earmarks are funding
restorations of historic buildings and equipment related to passenger railroads and bus
transportation.
Future Projects
GRTC plans to replace fareboxes, rehabilitate its radio system, install a new telephone system,
and construct a storage facility.
ARRA - Funded Projects Completed or Underway
The completed purchases of paratransit buses, support vehicle, portable lifts, bus cameras, and
upgraded fuel management system were funded with ARRA grant VA -96 -X010. The grant
remains open for the completion of the new roof and replacement of the chiller at Campbell
Court.
2014 Triennial Review- GRTC 61 14
IV. Results of the Review
1. Financial Management and Financial Capacity
Basic Requirement: The grantee must demonstrate the ability to match and manage FTA grant
funds, cover cost increases and operating deficits, cover maintenance and operational costs for
FTA- funded facilities and equipment, as well as conduct and respond to applicable audits.
Finding: During this Triennial Review of GRTC, no deficiencies were found with the FTA
requirements for Financial Management and Financial Capacity.
2. Technical Capacity
Basic Requirement: The grantee must be able to implement FTA- funded projects in accordance
with the grant application, Master Agreement, and all applicable laws and regulations, using
sound management practices.
Finding: During this Triennial Review of GRTC, deficiencies were found with the FTA
requirements for Technical Capacity. GRTC has 12 open grants. VA -04 -0041, the earmark for
the O. Winston Link Museum, has been inactive for two years due to implementation delays by
the subrecipient. VA -04 -0027 includes funds for the design of a storage facility for GRTC. The
grant has been inactive for eighteen months because of delays in awarding an architectural and
engineering contract for the project.
Corrective Actions and Schedules: By October 29, 2014, GRTC shall develop and submit to the
FTA Regional Office a grant close -out plan for grants awarded and executed prior to 2012.
Subsequent to the site visit, GRTC provided the FTA Regional Office with a grant close -out
plan. The deficiency is closed.
3. Maintenance
Basic Requirement: Grantees and subrecipients must keep federally funded vehicles, equipment
and facilities in good operating condition. Grantees and subrecipients must keep ADA accessibility
features on all vehicles, equipment and facilities in good operating order.
Finding: During this Triennial Review of GRTC, no deficiencies were found with the FTA
requirements for Maintenance.
4. Americans with Disabilities Act
Basic Requirement: Titles II and III of the Americans with Disabilities Act of 1990 (ADA)
provide that no entity shall discriminate against an individual with a disability in connection with
the provision of transportation service. The law sets forth specific requirements for vehicle and
2014 Triennial Review - GRTC 7 114
facility accessibility and the provision of service, including complementary paratransit service.
Findin : During this Triennial Review of GRTC, no deficiencies were found with the USDOT
requirements for ADA.
5, Title VI
Basic Requirement: The grantee must ensure that no person shall, on the grounds of race, color,
or national origin, be excluded from participating in, or be denied the benefits of, or be subject to
discrimination under any program or activity receiving federal financial assistance without
regard to whether specific projects or services are federally funded. The grantee must ensure that
federally supported transit services and related benefits are distributed in an equitable manner.
Note: The 2014 Triennial Review covers a three -year period in which the FTA issued a revised
circular for Title VI, which provided more information on how to comply and changed
requirements for some grantees with populations over 200,000 persons. As of October 1, 2012,
grantees must comply with the requirements of FTA C 4702.113. The Triennial Review will look
at compliance with the requirement of FTA C 4702, 1A for the period prior to October 1, 2012,
and compliance with the revised circular for activities after this date.
Finding: During this Triennial Review of GRTC, no deficiencies were found with the FTA
requirements for Title VI.
6. Procurement
Basic Requirement: Grantees use their own procurement procedures that reflect applicable state
and local laws and regulations, provided that the process ensures competitive procurement and
the procedures conform to applicable federal law, including 49 CFR Part 18 (specifically Section
18.36) and FTA Circular 4220, IF, "Third Party Contracting Guidance."
Finding: During this Triennial Review of GRTC, no deficiencies were found with the FTA
requirements for Procurement.
7. Disadvantaged Business Enterprise
Basic Requirement: The grantee must comply with 49 CFR Part 26 to ensure nondiscrimination
in the award and administration of DOT - assisted contracts. Grantees also must create a level
playing field on which DBEs can compete fairly for DOT - assisted contracts.
Findin : During this Triennial Review of GRTC, no deficiencies were found with the USDOT
requirements for DBE.
2014 Triennial Review - GRTC 8 1 14
8. Legal
Basic Requirement: The grantee must be eligible and authorized under state and local law to
request, receive, and dispense FTA funds and to execute and administer FTA - funded projects.
The authority to take actions and responsibility on behalf of the grantee must be properly
delegated and executed. Grantees must comply with Restrictions on Lobbying requirements.
Finding: During this Triennial Review of GRTC, no deficiencies were found with the FTA
requirements for Legal.
9. Satisfactory Continuing Control
Basic Requirement: The grantee must ensure that FTA- funded property will remain available to
be used for its originally authorized purpose throughout its useful life until disposition.
Findin : During this Triennial Review of GRTC, no deficiencies were found with the FTA
requirements for Satisfactory Continuing Control.
10. Planning /Program of Projects
Basic Requirement: The grantee must participate in the transportation planning process in
accordance with FTA requirements, MAP -21, and the metropolitan and statewide planning
regulations. Grantees must participate in a coordinated public transit -human services
transportation planning process that identifies the transportation needs of individuals with
disabilities, older adults, and people with low incomes; provides strategies for meeting those
local needs; and prioritizes transportation services for funding and implementation. Each
recipient of a Section 5307 grant shall develop, publish, afford an opportunity for a public
hearing on, and submit for approval, a POP.
Findine: During this Triennial Review of GRTC, no deficiencies were found with the FTA
requirements for Planning/POP.
11. Public Comment on Fare Increases and Major Service Reductions
Basic Requirement: Section 5307 grantees are expected to have a written, locally developed
process for soliciting and considering public comment before raising a fare or carrying out a
major transportation service reduction.
Finding: During this Triennial Review of GRTC, no deficiencies were found with the FTA
requirements for Public Comment on Fare Increases and Major Service Reductions.
2014 Triennial Review - GRTC 9 114
12. Half Fare
Basic Requirement: For service supported with Section 5307 assistance, fares charged elderly
persons, persons with disabilities or an individual presenting a Medicare card during off peak
hours will not be more than one half the peak hour fares.
Finding: During this Triennial Review of GRTC, no deficiencies were found with the FTA
requirements for Half Fare.
13. Charter Bus
Basic Requirement: Grantees are prohibited from using federally funded equipment and facilities
to provide charter service if a registered private charter operator expresses interest in providing
the service. Grantees are allowed to operate community based charter services excepted under
the regulations.
Finding: During this Triennial Review of GRTC, no deficiencies were found with the FTA
requirements for Charter Bus.
14. School Bus
Basic Requirement: Grantees are prohibited from providing exclusive school bus service unless
the service qualifies and is approved by the FTA Administrator under an allowable exemption.
Federally funded equipment or facilities cannot be used to provide exclusive school bus service.
School tripper service that operates and looks like all other regular service is allowed.
Finding: During this Triennial Review of GRTC, no deficiencies were found with the FTA
requirements for School Bus.
15. Security
Basic Requirement: As recipients of Section 5307 funds, grantees must annually certify that they
are spending at least one percent of such funds for transit security projects or that such
expenditures for security systems are not necessary.
Findin : During this Triennial Review of GRTC, no deficiencies were found with the FTA
requirements for Security.
16, Drug Free Workplace and Drug and Alcohol Program
Basic Requirement: All grantees are required to maintain a drug -free workplace for all
employees and to have an ongoing drug -free awareness program. Grantees receiving Section
5307, 5309 or 5311 funds that have safety - sensitive employees must have a drug and alcohol
testing program in place for such employees.
2014 Triennial Review - GRTC 10 114
Findine: During this Triennial Review of GRTC, no deficiencies were found with the FTA
requirements for Drug -Free Workplace and Drug and Alcohol Program.
17. Equal Employment Opportunities
Basic Requirement: The grantee must ensure that no person in the United States shall on the
grounds of race, color, religion, national origin, sex, age, or disability be excluded from
participating in, or denied the benefits of, or be subject to discrimination in employment under
any project, program, or activity receiving federal financial assistance under the federal transit
laws. (Note: EEOC's regulation only identifies /recognizes religion and not creed as one of the
protected groups.)
Finding: During this Triennial Review of GRTC, no deficiencies were found with the FTA
requirements for Equal Employment Opportunity (EEO).
2014 Triennial Review - GRTC 11 1 14
V. Summary of Findings
Review Area
Finding
Deficiency
Corrective Action
Response Date
llate Close)
1. Financial
ND
Management and
Financial Capacity
2. Technical Capacity
D -79
Inactive grants /
GRTC shall develop and submit
10/29/14
9/12/14
untimely closeouts
to the Regional Office a grant
close -out plan for grants awarded
and executed prior to 2012
3. Maintenance
ND
4. ADA
ND
5. Title Vl
ND
6. Procurement
ND
7. DBE
ND
8. Legal
ND
9. Satisfactory
ND
Continuing Control
10. Planning/ POP
ND
11. Public Comment
ND
on Fare Increase
and Major Service
Reductions
12. Half Fare
NO
13. Charter Bus
ND
14. School Bus
ND
15, Security
ND
16. Drug -Free
ND
Workplace /Drug
and Alcohol
Program
17. EEO
ND
2014 Triennial Review — GRTC 12 114
VI. Attendees
Name Title /Organization Phone Number E -mail Address
Greater Roanoke Traits it Company
Carl L. Palmer
General Manager
Ext. I I 1 2 -0305
Ext. 11
cpalmer @valleymetro.com
Kevin L. Price
Assistant General Manager
540- 982 -0305
Ext. 112
kprice @valleymetro.com
Stephanie Giles
Director of Finance
540 - 982 -0305
Ext. 113
sgiles @valleymetro.com
Robert Broughman
Director of Transportation
540- 982 -0305
Ext. 131
rbroughman @valleymetro.com
John Thompson
Director of Maintenance
540- 982 -0305
Ext. 128
jtliompson @valleymetro.com
Dawn Board
Director of Human
540- 982 -2222
dboard cdvalle metro.com
y
Resources
Ext. 115
Tiffany 011ie
Purchasing Agent
540- 982 -2222
Ext. 116
tollie@valleymetro.com
Doug Thompson
Transportation Operations
540- 982 -0305
dthom son valle metro.com
P @ y
Coordinator
Ext. 132
James Wood
Technology Support
540- 982 -2222
jwood @valleymetro.com
Specialist
Virginia Department of Rail & Public Transportation
Neil Sherman
Transit Projects Manager
804- 786 -1154
neil.sherman @drpt.virginia.gov
FTA
Reginald Lovelace
Deputy Regional
215- 656 -7259
reginald.lovelacc @dot.gov
Administrator
Aaron Meyers
Regional Civil Rights
212- 668 -2179
aaron.meyers @dot.gov
Officer
Anthony Tarone
Director, Office of Program
215- 656 -7072
tony.tarone @dot.gov
Management & Oversi ht
Karen Roscher
Transportation Program
215- 656 -7002
karen.roscher @dot.gov
Specialist
Reviewer
Anne O. Poole
Reviewer - AdSTM, Inc.
609- 743 -0661
anne.poolc @adstm.com
2014 Triennial Review - GRTC 13 114
VII. Appendices
No appendices included in this report.
2014 Triennial Review - GRTC 14 114
-
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
September 15, 2014
David A. Bowers, President and Members of the Board of Directors
Dear President Bowers and Members of the Board:
Subject: Greater Roanoke Transit Company Fiscal Year 2014 Financial Report
(Unaudited)
The attached report provides Fiscal Year 2013 — 2014 financial performance information for the
Greater Roanoke Transit Company (GRTC). GRTC experienced a net gain of $96,909, a decrease
of $30,878 from FY 2012 — 2013. At the March 17, 2014 GRTC Board of Directors meeting, a
budget adjustment was approved which reduced local operating support in the amount of
$370,894. Also, an expense of $122,458 was recorded to adjust for State funding that was
anticipated to be received in FY 2013 for the Smartway Connector. This funding was received in
FY 2014. Without the two aforementioned adjustments, the net gain would have been
$590,261.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 3.5% over the same period last year and is 2.3% above the established
budget. Significant factors impacting revenue performance include:
• Fare revenue increased 2.5% compared to FY 2013 and performed 1.6% below the
established budget.
• Other revenue (advertising, building rental, parking, etc.) increased 20.6% and is 12.1%
above the established budget. Revenue from the sale of surplus property recognized in
March positively impacts performance in this category.
• Operating assistance increased 3.1% compared to FY 13 and is 3.3% above the
established budget. State funding increased 24.5% due to the recognition of incremental
Greater Roanoke Transit Company
P.O. Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax: 540.982.2703 • www.valleymetro.com
David A. Bowers, President and Members of the Board of Directors
GRTC Financials
September 15, 2014
Page 2
transit funding from the Commonwealth of Virginia. Local funding decreased 5.8% due
to the March adoption of a budget adjustment to reduce local subsidies.
Expenses
Total expenses increased 3.9% over the same period last year and are 1.3% above the
established budget. Significant factors impacting expenditure performance include:
• Labor and fringe benefit expenses increased 1.5% and are 2.4% below the established
budget.
• Materials and supplies expense decreased 4.2% and is within 1% of the established
budget.
• Utilities expense increased 1% compared to last year and exceeds budget 5.9 %.
• Miscellaneous expense, which includes the provision of para- transit service and bad
debt expense, increased approximately 33.4% and is 18.6% above the established
budget. Bad debts increased significantly due to unrealized income for the Smartway
Connector service in FY 13.
Resp
Carl'L. "Palmer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Twelve Months Ending June 30, 2014
OPERATING INCOME
Operating Revenue
Non - Transportation Revenues
Total Income
OPERATING EXPENSES
Labor - Hourly & Salary
Fringe Benefits
Services
Materials & Supplies
Utilities
Insurance Costs
Miscellaneous Expenses
Total Expenses
Net Loss
Local Grants
State Grants
Federal Grants
Total Subsidies
FY
2014
$2,195,833.14
296,919.42
$2,492,752.56
$3,268,116.85
1,602,531.14
526,473.97
1,800,932.61
263,352.38
362,636.54
1, 385, 561.16
$9,209,604.65
FY FY 14
2013 BUDGET
June TOTAL
$2,141,807.88
246,173.94
$2,387,981.82
$3,213,638.85
1,586,192.43
517,330.46
1,878,843.09
260,716.67
371,833.16
1,038,766.95
$8,867,321.61
($6,716,852.09) ($6,479,339.79)
$1,946,621.45
2,137,898.54
2,729,241.00
$6,813,760.99
$2,065,485.23
1,717,273.00
2,824,369.00
$6,607,127.23
Net Income (loss) $96,908.90 $127,787.44
$2,230,955.00
264,892.00
$2,495,847.00
$3,278,342.00
1,710,735.00
511,456.00
1,807,101.00
248,577.00
371,069.00
1,167,975.00
$9,095,255.00
($6,599,408.00)
$1,850,144.00
2,082,308.00
2,666,956.00
$6,599,408.00
% FY 14
BUDGET
98.43%
112.09%
99.88%
99.69%
93.68%
102.94%
99.66%
105.94%
97.73%
118.63%
101.26%
101.78%
105.21%
102.67%
102.34%
103.25%
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
6/30/2014 6/30/2013
Year -to -Date Year -to -Date %of Change
ASSETS
CASH
$
769,209.62
$
710,177.03
8%
ACCOUNTS RECEIVABLE
$
4,363,934.13
$
862,703.79
406%
INVENTORY
$
492,849.96
$
468,054.61
5%
FIXED ASSETS
$
7,098,520.71
$
8,505,517.24
-17%
FIXED ASSETS
$
33,303,879.97
$
29,882,784.78
11%
ACCUMULATED DEPRECIATION
$
(20,545,672.09)
$
(19,051,413.55)
8%
NET FIXED ASSETS
$
12,758,207.88
$
10,831,371.23
18%
PREPAYMENTS
$
24,345.99
$
151,050.60
-84%
TOTAL ASSETS
$
18,408,547.58
$
13,023,357.26
41%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
4,109,050.03
$
559,676.56
634%
PAYROLL LIABILITIES
$
292,243.04
$
276,926.20
6%
OTHER LIABILITIES
$
481,240.29
$
383,043.19
26%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
4,705,185.60
$
4,921,840.10
-4%
DEPRECIATION EXPENSE
$
(1,747,361.99)
$
(2,136,465.47)
-18%
RETAINED EARNINGS
$
7,098,520.71
$
8,505,517.24
-17%
CAPITAL CONTRIBUTIONS
$
3,372,756.00
$
385,027.00
776%
NET INCOME (LOSS)
$
96,908.90
$
127,787.44
-24%
TOTAL CAPITAL
$
13,526,014.22
$
11,803,711.31
15%
TOTAL LIABILITIES & CAPITAL
$
18,408,547.58
$
13,023,357.26
41%
w
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
November 13, 2014
David A. Bowers, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bowers and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, November 17, 2014, at 1:00 p.m., in the EOC Conference Room,
Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
Roanoke, Virginia.
Sincerely,
Stephanie M. Moon Reynolds
Secretary
PC: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Kevin Price, Assistant General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
L: \CLERK\DATA \CKSM1 \GRTC.14 \November 15, 2014 Meeting Noticedoc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
November 17, 2014
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
Call to Order-- Roll Call. Director Michalski - Karney was absent.
Approval of Minutes: Regular meeting of GRTC held on Monday, September 15,
2014.
Without objection, minutes were dispensed with and approved as recorded.
3. Reports of Officers:
a. General Manager:
Management Update:
• Bus Stop Shelter Project
• GRTC Bus Replacement and Rehabilitation Program
• Collective Bargaining Agreement
• Fiscal 2015 Ridership and On Time Performance
Without objection, the Management Update was received and filed.
First Quarter Financials (July- September) of Fiscal Year 2015.
Without objection, the Financial Report was received and filed.
3. Approval of the purchase of 48 SPX Genfare replacement fare
boxes.
Resolution adopted (6 -0)
4. GRTC Bus Replacement and Rehabilitation Program Schedule
Presentation
Briefing was presented during the Management Update.
K \GRTCA4 \November 17, 2014 Vice- President Agenda doc
4. Other Business.
(1) A report from KPMG LLP with regard to Audited Financial Statements
of Greater Roanoke Transit Company — Transit Operations for the
year ended June 30, 2014; and
Received and filed.
(2) Financial Statements and Required Supplementary Information of
June 30, 2014 and2013.
Received and filed.
President Bowers announced that the next meeting is scheduled to be held on
Tuesday, January 20, 2015 at 1:00 p.m.
5. Adjourn. 1:40 p.m.
K. \GRTC 14\November 17, 2014 Vice- President Agenda.doc
M
Greater Roanoke Transit Company
Board of Directors Meeting
Management Update
November 17, 2014
Bus StoD Shelter Project
i
GRTC's Smart Way commuter services operates to and from two park and ride lots off Interstate 81, one at exit 118 A
(near Fallen Branch Elementary School in Christiansburg), the other in Roanoke County at exit 140. Both sites are the
subject of improvements by the Virginia Department of Transportation (VDOT). The exit 118 A site has been vacated and
Smart Way now serves a temporary park and ride site at exit 118 B, adjacent to the permanent new site to be constructed
by VDOT. The exit 140 site will be expanded by VDOT to accommodate more parking spaces. Both sites are scheduled
for completion in approximately one year. As a part of these improvements, GRTC shelters will be upgraded and installed
at both sites for its Smart Way commuter patrons.
GRTC is working with the Town of Vinton on plans to install a shelter at their new public library. As the library nears
completion in approximately 18 months, GRTC and Vinton will refine and finalize plans for the shelter's installation.
GRTC Bus Replacement and Rehabilitation Program
GRTC submitted a grant project proposal for competitive discretionary Federal Transit Administration funds, the "Ladders
of Opportunity Initiative," in the amount of $4 million to support its bus replacement and rehabilitation program. GRTC
was not was selected as a grant recipient. On October 23, 2014 at the Transportation Planning Organization (TPO)
Policy Board meeting GRTC presented its application for $14 million in Regional Surface Transportation Program (RSTP)
funding to replace and rehabilitate 36 buses between 2016 and 2021.
Staff will update the Board on GRTC's bus replacement and rehabilitation program in further detail with a formal
presentation as a part of the meeting agenda.
Collective Bargaining Agreement
Management has entered into a second extension on its current bargaining unit contract with the Amalgamated Transit
Union, Local 1493 that expired June 30, 2014. The first extension expired October 31, 2014; the second extension will
expire January 15, 2015. Negotiations are expected to resume either late November or early December 2014.
Fiscal 2015 Ridership and On Time Performance
Overall ridership for BY 2015 year to date September, 2014 is 1 % below BY 2014. The ridership percentage change for
September year to date for FY15 compared to September year to date for FY14 for each GRTC service type is detailed
below
Fixed Route (1.3 %)
Smart Way (5.74 %)
Smart Way Connector + 18%
Star Line Trolley + 15.5%
STAR + 9.4%
On -time performance is a measure of service reliability. A bus is considered on -time if it is between 1 and 5 minutes late.
On -time performance is measured for each trip using the Campbell Court Transfer Center as the point of origin. The on-
time performance for August and September, 2014, respectively, was 99.70 %.
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Pax:540.982.2703 • www.valleymetro.com
Rhptf i ed, C e
General Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
3-a- Z.
M
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
November 17, 2014
David A. Bowers, President and Members of the Board of Directors
Dear President Bowers and Members of the Board
Subject: Greater Roanoke Transit Company First Quarter Financial Report
The attached report provides financial performance information for the first quarter (July —
September) of Fiscal Year (FY) 2015. For the first quarter of FY 2015, Greater Roanoke Transit
Company (GRTC) experienced net income of $266,856, an improvement of approximately
$91,051 compared to the same period in FY 2014.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 6% over the same period last year and is 1.9% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased 2.7% compared to FY 2014, but are performing at a level that
that is close to the established budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) increased 1.8%
compared to FY 2014 and are performing at a level that is 3% above the established
budget.
• State and Federal operating assistance increased 12.9% and is performing at a level that
meets budget expectations. This increase is due to incremental funding from the
Department of Rail and Public Transportation for GRTC's fixed route services.
Expenses
Total expenses increased 2.3% compared to FY 2014, but are approximately 1% below the
established budget. Significant factors impacting expenses include:
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 • www.valleymetro.com
David A. Bowers, President and Members of the Board of Directors
e GRTC Financials
November 17, 2014
Page 2
• Labor and Fringe Benefits increased approximately 2.2 %, but are 2.7% below the
established budget.
• Services decreased 10.1% compared to FY 2014 and are 4° %below the established budget.
• Materials and Supplies decreased 3.5% and are performing at a level that meets the
established budget.
• Miscellaneous Expense increased 17.5% and exceeds budget approximately 6.2 %.
Respectfully Submitted,
AP -
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
• GREATER RO TRANSIT COMPANY
SOUTHWESTERN VIRGINIA IA TRANSIT TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Three Months Ending September 30, 2014
OPERATING EXPENSES
Labor - Hourly &Salary
FY
FY
FY 14
$747,055.81
2015
2014
BUDGET
% OF FY 14
Fringe Benefts
September
September
TOTAL
BUDGET
OPERATING INCOME
1,710,735.00
22.65%
Operating Revenue
$548,457.21
$563,555.29
$2,230,95500
24.58%
Non - Transportation Revenues
71,381.95
70,108.84
264,892.00
26.95%
Total Income
$619,839.16
$633,664.13
$2495.84700
24.83%
OPERATING EXPENSES
Labor - Hourly &Salary
$774,741.70
$747,055.81
$3,278,342.00
23.63%
Fringe Benefts
387,515.34
390,726.54
1,710,735.00
22.65%
Services
115,81241
128,786.01
511456.00
22.64%
Materials & Supplies
450,129.03
466,259.74
1,807,101.00
24.91%
Utilities
59,599.39
55,584.26
248,577.00
23.98%
Insurance Costs
90,67440
92,437.32
371,069.00
2444%
Miscellaneous Expenses
356,662.76
303,454.81
1,167,975.00
30.54%
Total Expenses
$2,235,135.03
$2,184,30449
$9,095,25500
24.57%
Net LOSS
($1,615,295.87)
($1,550,640.36)
($6,599,408.00)
2448%
Local Grants
$553,320.21
$548,305.06
$1,850,14400
29.91%
State Grants
473,227.00
354,595.00
2,082,308.00
22.73%
Federal Grants
855605,00
823,545.00
2,666,956.00
32.08%
Total Subsidies
$1,882,152.21
$1,726,445.06
$6,599,408.00
28.52%
Net Income (loss)
$266,856.34
$175,804.70
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
9/30/2014
9/30/2013
Year -to -Date
Year -to -Date
% of Change
ASSETS
CASH
$
355,635.71
$
980,619.91
-64%
ACCOUNTS RECEIVABLE
$
1,994,985.05
$
1,063,642.26
88%
INVENTORY
$
503,160.84
$
457,356.63
10%
FIXED ASSETS
FIXED ASSETS
$
33,463,834.73
$
29,467,020.73
14%
ACCUMULATED DEPRECIATION
$
(21,033,161.02)
$
(17,374,343.43)
21%
NET FIXED ASSETS
$
12,430,673.71
$
12,092,677.30
3%
PREPAYMENTS
$
172,981.55
$
194,596.10
-11%
TOTAL ASSETS
$
15,457,436.86
$
14,788,892.20
5%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
830,002.14
$
605,514.69
37%
PAYROLL LIABILITIES
$
282,274.01
$
269,630.88
5%
OTHER LIABILITIES
$
889,742.08
$
767,151.18
16%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
4,488,531.10
$
4,921,840.10
-9%
DEPRECIATION EXPENSE
$
(487,488.93)
$
(459,395.35)
6%
RETAINED EARNINGS
$
9,037,478.12
$
8,505,517.24
6%
CAPITAL CONTRIBUTIONS
$
150,037.00
$
23,039.00
551%
NET INCOME (LOSS)
$
266,856.34
$
155,589.46
72%
TOTAL CAPITAL
$
13,455,418.63
$
13,146,595.45
2%
TOTAL LIABILITIES & CAPITAL
$
15,457,436.86
$
14,788,892.20
5%
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
November 21, 2014
Carl L. Palmer
General Manager
Valley Metro
Roanoke, Virginia
Dear Mr. Palmer:
I am enclosing copy of a resolution authorizing Greater Roanoke Transit Company's
President, Vice - President of Operations, Assistant Vice - President of Operations, or
General Manager or any combination of two of the four aforementioned individuals to
execute a purchase contract, in a form approved by General Counsel, needed to purchase
forty -eight (48) SPX Genfare replacement fare boxes from its current vendor, SPX
Corporation, in compliance with Federal Transit Administration Circular 4220.1F, in an
amount not to exceed the available grant funds and in accordance with FTA and Virginia
Public Procurement Act Regulations; and authorizing the Vice - President of Operations and
General Manager to take such further actions and execute such further documents,
including any renewals authorized by the contract, as may be necessary to implement,
administer, and enforce such contract.
The above referenced measure was adopted by the Board of Directors of the Greater
Roanoke Transit Company at a regular meeting held Monday, November 17, 2014.
Sincerely,
Stephanie M. Moon Reyno
Secretary
Enclosure
PC: Christopher P. Morrill, Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Laura Carini, Assistant General Counsel, GRTC
Drew Harmon, Municipal Auditor
KOGRTMRTC 141November V. 2014 C rres,dence dw
�p
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING GREATER ROANOKE TRANSIT COMPANY'S
PRESIDENT, VICE - PRESIDENT OF OPERATIONS, ASSISTANT VICE - PRESIDENT OF
OPERATIONS, OR GENERAL MANAGER OR ANY COMBINATION OF TWO OF THE
FOUR AFOREMENTIONED INDIVIDUALS TO EXECUTE A PURCHASE CONTRACT, IN
A FORM APPROVED BY GENERAL COUNSEL, NEEDED TO PURCHASE FORTY -
EIGHT (48) SPX GENFARE REPLACEMENT FARE BOXES FROM ITS CURRENT
VENDOR, SPX CORPORATION, IN COMPLIANCE WITH FEDERAL TRANSIT
ADMINISTRATION (FTA) CIRCULAR 4220. IF, IN AN AMOUNT NOT TO EXCEED THE
AVAILABLE GRANT FUNDS AND IN ACCORDANCE WITH FTA AND VIRGINIA
PUBLIC PROCUREMENT ACT REGULATIONS; AND AUTHORIZING THE VICE
PRESIDENT OF OPERATIONS AND GENERAL MANAGER TO TAKE SUCH FURTHER
ACTIONS AND EXECUTE SUCH FURTHER DOCUMENTS, INCLUDING ANY
RENEWALS AUTHORIZED BY THE CONTRACT, AS MAY BE NECESSARY TO
IMPLEMENT, ADMINISTER, AND ENFORCE SUCH CONTRACT.
WHEREAS, Greater Roanoke Transit Company (GRTC) has forty -eight (48) SPX
Genfare fare boxes that were purchased in 2007. All forty -eight (48) of the fare boxes have
reached their useful life and have been fully depreciated;
WHEREAS, to assure continued functional and accurate accounting of fare collections,
ridership counts, and related reports, these fare boxes are scheduled to be replaced; and
WHEREAS, in order to enhance economy of scale with its fare box replacements and in
the interest of cost containment, GRTC has initiated a "sole source" process to purchase the
forty -eight (48) fare boxes from its current vendor, SPX Corporation, in compliance with FTA
Circular 4220.1 F.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company as follows:
GRTC's President, Vice - President of Operations, Assistant Vice - President of
Operations, or General Manager or any combination of two of the four aforementioned
individuals are each authorized, for and on behalf of GRTC to take such actions and execute a
purchase contract, in a form approved by general counsel, to provide forty -eight (48) SPX
Genfare replacement fare boxes referred to in the General Manager's report dated November 17,
2014, to this Board. GRTC has the necessary funds in the amount of $737,000 to procure the
fare boxes. Funds are available from a grant from the ETA in the amount of $596,000 and from
a grant from Virginia's Department of Rail and Public Transportation in the amount of $76,000;
the remaining $65,000 is available from GRTC's local capital reserve fund to cover the required
local match for these grants.
2. The Vice President of Operations and General Manager are further authorized to
take such further actions and execute such further documents, including any renewals authorized
by the contract, as may be necessary to implement, administer, and enforce such contract, with
any such documents to be in a form approved by general counsel.
�y p ATTEST:
Date: /19W..�Gu.. 7, .41Y �,,,.✓ t,O.�/
Acp�hanie M. Moon Reyn Ids, Secr t y
2
3.4.3.
Va��er
M
Greater Roanoke Transit Company
Board of Directors Meeting
Board Action Item
November 17, 2014
David A. Bowers, President, and Members of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bowers and Members of the Board:
Subject: Fare Box Replacement Procurement
Background
The Greater Roanoke Transit Company (GRTC) has forty -eight (48) SPX Genfare manufactured fare boxes that
were purchased in 2007. All forty -eight (48) of the fare boxes have reached their useful life and have been fully
depreciated. Therefore, to assure continued functional and accurate accounting of fare collections, ridership
counts, and related reports, these fare boxes are scheduled to be replaced.
Two years ago GRTC's accounting and reporting systems software for its Genfare fare boxes was upgraded by
Genfare. Additionally, GRTC houses Genfare's fare collections deposit vault infrastructure. Therefore, in order
to enhance economy of scale with its fare box replacements and in the interest of cost containment, GRTC
initiated a "sole source' process to purchase the forty -eight (48) fare boxes from its current vendor, SPX
Genfare, in compliance with Federal Transit Administration Circular 4220.1F, governing third party contracting,
and the Virginia Public Procurement Act, governing procurements from nongovernmental sources.
The estimated cost of the forty -eight (48) replacement fare boxes is $736,062. GRTC has the necessary grant
funds in the amount of $737,000 to procure them. These funds are in two (2) approved grants from FTA in the
amount of $596,000 and Virginia's Department of Rail and Public Transportation in the amount of $76,000; the
remaining $65,000 is in GRTC 's local capital reserve fund to cover the required local match for these grants.
GRTC Board approval is required for the purchase of the fare boxes
Recommendation
It is recommended that the GRTC Board of Directors approve the purchase of forty -eight (48) SPX Genfare
replacement fare boxes in an amount not to exceed the available grant funds and in accordance with Federal
Transit AdministraL n and Virginia Public Procurement Act regulations.
Resp tried,
C
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
General Counsel
Municipal Auditor
Greater Roanoke Transit Company
PO Box 13247 Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982,2703 www.valleymetro.com
GREATER ROANOKE TRANSIT COMPANY —
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia)
Communication to the Board of Directors
Year ended June 30, 2014
ya.(l)
November 10, 2014
The Board of Directors
Greater Roanoke Transit Company —
Transit Operations
Dear Members:
We have audited the financial statements of Greater Roanoke Transit Company — Transit
Operations (the Company), a discretely presented component unit of the City of Roanoke, Virginia
(the City), as of and for the year ended June 30, 2014, and have issued our report thereon dated
November 10, 2014. Under our professional standards, we are providing you with the
accompanying information related to the conduct of our audit.
Our Responsibility under Professional Standards
We are responsible for forming and expressing an opinion about whether the financial statements,
that have been prepared by management with the oversight of the Board of Directors, are presented
fairly, in all material respects, in conformity with U.S. generally accepted accounting principles.
We have a responsibility to perform our audit of the financial statements in accordance with
auditing standards generally accepted in the United States of America and the standards applicable
to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States. In carrying out this responsibility, we planned and performed the
audit to obtain reasonable assurance about whether the financial statements as a whole are free of
material misstatement, whether caused by error or fraud. Because of the nature of audit evidence
and the characteristics of fraud, we are to obtain reasonable, not absolute, assurance that material
misstatements are detected. We have no responsibility to plan and perform the audit to obtain
reasonable assurance that misstatements, whether caused by error or fraud, that are not material to
the financial statements me detected. Our audit does not relieve management or the Board of
Directors of their responsibilities.
In addition, in planning and performing our audit of the financial statements, we considered
internal control over financial reporting (internal control) as a basis for designing audit procedures
that are appropriate in the circumstances for the purpose of expressing our opinion on the financial
statements but not for the purpose of expressing an opinion on the effectiveness of the Company's
internal control over financial reporting. Accordingly, we do not express an opinion on the
effectiveness of the Company's internal control.
We also have a responsibility to communicate significant matters related to the financial statement
audit that me, in our professional judgment, relevant to the responsibilities of the Board of
Directors in overseeing the financial reporting process. We are not required to design procedures
for the purpose of identifying other matters to communicate to you.
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November 10, 2014
The Board of Directors
Greater Roanoke Transit Company —
Transit Operations
Dear Members:
We have audited the financial statements of Greater Roanoke Transit Company — Transit
Operations (the Company), a discretely presented component unit of the City of Roanoke, Virginia
(the City), as of and for the year ended June 30, 2014, and have issued our report thereon dated
November 10, 2014. Under our professional standards, we are providing you with the
accompanying information related to the conduct of our audit.
Our Responsibility under Professional Standards
We are responsible for forming and expressing an opinion about whether the financial statements,
that have been prepared by management with the oversight of the Board of Directors, are presented
fairly, in all material respects, in conformity with U.S. generally accepted accounting principles.
We have a responsibility to perform our audit of the financial statements in accordance with
auditing standards generally accepted in the United States of America and the standards applicable
to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States. In carrying out this responsibility, we planned and performed the
audit to obtain reasonable assurance about whether the financial statements as a whole are free of
material misstatement, whether caused by error or fraud. Because of the nature of audit evidence
and the characteristics of fraud, we are to obtain reasonable, not absolute, assurance that material
misstatements are detected. We have no responsibility to plan and perform the audit to obtain
reasonable assurance that misstatements, whether caused by error or fraud, that are not material to
the financial statements me detected. Our audit does not relieve management or the Board of
Directors of their responsibilities.
In addition, in planning and performing our audit of the financial statements, we considered
internal control over financial reporting (internal control) as a basis for designing audit procedures
that are appropriate in the circumstances for the purpose of expressing our opinion on the financial
statements but not for the purpose of expressing an opinion on the effectiveness of the Company's
internal control over financial reporting. Accordingly, we do not express an opinion on the
effectiveness of the Company's internal control.
We also have a responsibility to communicate significant matters related to the financial statement
audit that me, in our professional judgment, relevant to the responsibilities of the Board of
Directors in overseeing the financial reporting process. We are not required to design procedures
for the purpose of identifying other matters to communicate to you.
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The Board of Directors
Greater Roanoke Transit Company —
Transit Operations
November 10, 2014
Page 2 of 4
Other Information in Documents Containing Audited Financial Statements
Our responsibility for other information in documents containing the Company's financial
statements and our auditors' report thereon does not extend beyond the financial information
identified in our auditors' report, and we have no obligation to perform any procedures to
corroborate other information contained in any such document, for example, Management's
Discussion and Analysis. We have, however, applied certain limited procedures to the required
supplementary information as of June 30, 2014 and for the year then ended, in accordance with
auditing standards generally accepted in the United States of America, which consisted of inquiries
of management about the methods of preparing the information and comparing the information
for consistency with management's responses to our inquiries, the financial statements, and other
knowledge we obtained during our audit of the financial statements. We do not express an opinion
or provide any assurance on the information because the limited procedures do not provide us with
sufficient evidence to express an opinion or provide any assurance.
Accounting Practices and Alternative Treatments
Significant Accounting Policies
The significant accounting policies used by the Company are described in note 1 to the financial
statements. In order to comply with the requirements of U.S. generally accepted accounting
principles, the Company implemented the provisions of Governmental Accounting Standards
Board (GASB) Statement No. 63, Financial Reporting of Deferred Outflows of Resources.
Deferred Inflows of Resources, and Net Position, in fiscal year 2013. GASB statements effective
in fiscal year 2014 had minimal or no impact to the Company's financial statements.
Unusual Transactions
We noted no transactions entered into by the Company during fiscal year 2014 that were both
significant and unusual, and of which, under professional standards, we are required to inform
you, or transactions for which there is a lack of authoritative guidance or consensus.
Qualitative Aspecb of Accounting Pi aeticti
We have discussed with the Board of Directors and management our judgments about the quality,
not just the acceptability, of the Company's accounting principles as applied in its financial
reporting. The discussions generally included such matters as the consistency of the Company's
accounting policies and their application, and the understandability and completeness of the
Company's financial statements, which include related disclosures.
Management Judgments and Accounting Estimates
The preparation of the financial statements requires management of the Company to make a
number of estimates and assumptions relating to the reported amounts of assets and liabilities and
the disclosure of contingent assets and liabilities at the date of the financial statements and the
reported amounts of revenues and expenses during the reporting period.
"'JT11�
The Board of Directors
Greater Roanoke Transit Company —
Transit Operations
November 10, 2014
Page 3 of 4
Uncorrected and Corrected Misstatements
Uncorrected Misstatements
In connection with our audit of the Company's financial statements, we have discussed with
management certain financial statement misstatements that have not been corrected in the
Company's books and records for the year ended June 30, 2014. We have reported such
misstatements to management on a Summary of Uncorrected Audit Differences and have received
written representation from management that management believes that the effect of the
uncorrected financial statement misstatements are immaterial to the financial statements taken as
a whole. Attached is a copy of the summary that has been provided to, and discussed with,
management.
Corrected Misstatements
In addition, we proposed no audit adjustments to the financial statements that could, in our
judgment, either individually or in the aggregate, have a significant effect on the Company's
financial reporting process.
Disagreements with Management
There were no disagreements with management on financial accounting and reporting matters that
would have caused a modification of our auditors' report on the Company's financial statements.
Management's Consultation with Other Accountants
To the best of our knowledge, management has not consulted with or obtained opinions, either
written or oral, from other independent accountants during the year ended June 30, 2014.
Significant Issues Discussed, or Subject to Correspondence, with Management
Major Issues Discussed with Management prior to Retention
We generally discuss a variety of matters with the Board of Directors and management each year
prior to our retention by the Board of Directors as the Company's auditors. The result of these
discussions was not a condition to our retention.
Material Written Communications
Attached to this letter, please find copies of the following material written communications
between management and us:
1. Engagement letter;
2. Management representation letter;
3. Summary of Uncorrected Audit Differences
A#
The Board of Directors
Greater Roanoke Transit Company —
Tmnsit Operations
November 10, 2014
Page 4 of 4
Significant Difficulties Encountered during the Audit
We encountered no difficulties in dealing with management in performing and completing our
audit.
Independence
We hereby confirm that as of November 10, 2014, we me independent accountants with respect
to the Company under relevant professional and regulatory standards.
This letter to the Board of Directors is intended solely for the use of the Board of Directors and
management of the Company and the City and is not intended to be and should not be used by
anyone other than these specified parties.
Very truly yours,
K`Pwtc�' LL-P
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KPMG LLP
Telep' one
+1 Me 9920505
suite 1010
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March 31, 2014
%,a oke, VA 240] 11331
Board of Directors
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, VA 24032
Attention: Mr. Christopher P. Morrill, Vice President of Operations
Re: Audit Services for the Greater Roanoke Transit Company— Transit Operations,
pursuant to Contract Agreement #87EP7K
This letter amends our Engagement Letter dated June 10, 2010, confirming our understanding to
provide professional audit services to the Greater Roanoke Transit Company — Transit Operations (the
Company), a component unit of the City of Roanoke, Virginia (the City), by substituting the attached
Appendix I for the Appendix I originally attached to our Engagement Letter.
The attached Appendix I lists the services to be rendered and related fees to provide each specified
service for the identified time period. Except as specified in this letter and in the Appendix I attached to
this letter, all provisions of the aforementioned Engagement Letter and contract previously established
on June 10, 2010 remain in effect until either Management or we terminate this agreement or mutually
agree to the modification of its terms. The fees for each subsequent year during the duration of the
contract will be based on the contract terms previously established on June 10, 2010.
We will also perform certain limited procedures to the required supplementary information as required
by auditing standards generally accepted in the United States of America. However, we will not express
an opinion or provide any assurance on the information. Our report relating to the financial statements
will include our consideration of required supplementary information.
While our reports may be sent to the Company electronically for your convenience, only the hard copy
reports are to be relied upon as our work product.
The Company agrees to provide prompt notification if the Company or any of its subsidiaries currently
are or become subject to the laws of a foreign jurisdiction that require regulation of any securities
issued by the Company or such subsidiary.
KPMG uses the services of KPMG controlled entities, KPMG member firms and /or third party service
providers to provide professional services and administrative, analytical and clerical support. These
parties may have access to certain of your information with the understanding that the confidential
information will be maintained under information controls providing equivalent protection as our own.
You also understand and agree that KPMG aggregates your information with information from other
sources for the purpose of improving audit quality and service, and for use in presentations to clients
and non - clients in a form where it is sufficiently de- identified so as not to be attributable to the
Company or where the Company could be identified as a source of the information.
Other Government Auditing Standards Matters
As required by Government Auditing Standards, we have attached a copy of KPMG's most recent peer
review report.
•rep♦
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Board of Directors
Greater Roanoke Transit Company
March 31, 2014
Page 2
It is our understanding that the Municipal Auditor will forward a copy of this letter to the members of
the Board of Directors.
We shall be pleased to discuss this letter with you at any time. For your convenience in confirming
these arrangements, we enclose a copy of this letter. Please sign in the space provided and rerum the
copy to us.
Very truly yours,
KPMG UP
Brian J. Grega
ParMer
cc: Mr. Carl L. Palmer
General Manager
Greater Roanoke Transit Company
Ms. Stephanie Giles
Director of Finance
Greater Roanoke Transit Company
Ms. Andrea F. 'Trent
Assistant Director of Finance
Cit) of Roanoke
Mr. Drew Harmon
Municipal Auditor
City of Roanoke
ACCEPTED:
Qj ter �noke Transit Company
'AuthdFiied Signature
Vice President of Operations
Title
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Date
�3�1
Fees for Services
Appendix 1
Based upon the contract terms previously established on June 10, 2010, our fees for sery ices we will
perform are as follows:
Audit of the financial statements of the Greater Roanoke Transit
Company - (Transit Operations) as of and for the years ended June 30,
2014 and 2013, and the related notes to the financial statements.' $ 20 $0.
IThis fee amount includes the OMB Circular A.133 fees associated with the audit of the Fcderal
Transit Authont, program clutter for the year ended June 30, 2014 in accordance with OMB Circular
A -133. Such expenditures ere reflected in the Schedule of Expenditures of Peden] Awards for the
City of Roanoke.
The above fees for services will be billed in accordance with the contract terms previously established
on June 10, 2010 and are based on the level of experience of the individuals who will perform the
services. Circumstances encountered during the performance of these services that warrant additional
time or expense could cause us to be unable to deliver them within the terms previously established.
We will endeavor to notify you of any such circumstances as they are assessed.
Where KPMG is reimbursed for expenses, it is KPMG's policy to bill clients the amount incurred at the
time the good or service is purchased. If KPMG subsequently receives a volume rebate or other
incentive payment from a vendor relating to such expenses, KPMG does not credit such payment to the
client. Instead, KPMG applies such payments to reduce its overhead costs, which costs arc taken into
account in determining KPMG's standard billing rates and certain transaction charges which may be
charged to clients
40
A
pwc
System Review Report
To the Partners of KPMG LLP
and the National Peer Review Committee of the AICPA Peer Review Board
We have reviewed the system of quality control for the accounting and auditing practice of KPMG
LLP (the Firm), applicable to non -SEC issuers, in effect for the year ended March 31, 2011. Ow peer
review was conducted in accordance with the Standards for Performing and Reporting on Peer
Reviews established by the Peer Review Board of the American Institute of Certified Public
Accountants. The Firm is responsible for designing a system of quality control and complying with it
to provide the Firm with reasonable assurance of performing and reporting in conformity with
applicable professional standards in all material respects. Our responsibility is to express an opinion
on the design of the system of quality control and the Firm's compliance therewith based on our
review The nature, objectives, scope, limitations of, and the procedures performed in a System
Review are described in the standards at www.aicpa o prinn mmy
As required by the standards, engagements selected for review included engagements performed
under Government Auditing Standards, audits of employee benefit plans, an audit performed under
FDICIA, and an audit of a carrying broker- dealer.
In our opinion, the system of quality control for the accounting and auditing practice of KPMG LLP,
applicable to non -SEC issuers, in effect for the year ended Match 31, 2011, has been suitably
designed and complied with to provide the Firm with reasonable assurance of performing and
reporting in conformity with applicable professional standards in all material respects. Firms can
receive a rating of pass, pass with def+cieney(ies) or fail. KPMG LLP has received a peer review
ratio y of pees.
PriceuarterhouseCoopers LLP, 400 Campus Drive, P.O. Box 988, Florham Park, NJO7932
T. (973)23640oo,F (973)230 5000, www.pwe.c0m /us
r
AICPA Peer Review Program
14- 27 ?0 6
December 8, 2011
John B. Veihmeyer, CPA
KPMG LLP
345 Park Ave Bsmt LB6
New York, NY 10154
Dear Mr. Veihmeyer:
It is my pleasure to notify you that on December 8, 2011 the National Peer Review Committee
accepted the report on the most recent system peer review of your firm. The due date for your
next review is September 30, 2014. This is the date by which all review documents should be
completed and submitted to the administering entity.
As you know, the report had a peer review rating of pass. The Committee asked me to convey
its congratulations to the firm.
Sincerely,
James W. Brackens, Jr.
Vice President— Ethics and Quality Practice
♦1.919.402.4502
nprc(daicria.orn
cc: Betty Jo Charles, CPA
Firm Number: 10054128 Review Number: 320334
Administered by the
Natrona/ Peer Review Committee
1- :919.402.4502 1 F.919.4014876 I aicpa.org
Ve.11e�
MOCO
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November 10, 2014
KPMG LLP
10 South Jefferson Street, Suite 1010
Roanoke, VA 24011 -1331
Ladies and Gentlemen:
We are providing this letter in connection with your audits of the financial statements of the Greater
Roanoke Transit Company — Transit Operations (the Company), a discretely presented component
unit of the City of Roanoke, Virginia, which comprise the statements of net position as of June 30,
2014 and 2013, and the related statements of revenues, expenses and changes in net position, and
cash flows for the years then ended, and the related notes to the financial statements, for the purpose
of expressing an opinion as to whether these financial statements present fairly, in all material
respects, the financial position, the changes in financial position, and cash flows of the Company in
conformity with U.S. generally accepted accounting principles.
Certain representations in this letter are described as being limited to matters that are material. Items
are considered material, regardless of size, if they involve an omission or misstatement of
accounting information that, in the light of surrounding circumstances, makes it probable that the
judgment of reasonable person relying on the information would be changed or influenced by the
omission or misstatement.
We confirm, to the best of our knowledge and belief, as of November 10, 2014, the following
representations made to you during your audit:
I. We have fulfilled our responsibilities, as set out in the terms of the audit engagement letter
dated March 31, 2014, for the preparation and fair presentation of the financial statements in
accordance with U.S. generally accepted accounting principles.
2. We have made available to you:
a. All records, documentation, and information that is relevant to the preparation and fair
presentation ofthe financial statements.
b. Additional information that you have requested from us for the purpose of the audit.
c. Unrestricted access and the full cooperation of personnel within the entity from whom
you determined it necessary to obtain audit evidence.
d. All minutes of the meetings of the Board of Directors, or summaries of actions of
recent meetings for which minutes have not yet been prepared.
Greater Roanoke Transit Company
P.O. Box 13247 • Roanoke, Virginia 24032 - Phone: 540.982.0305 • Fax: 540.982.2703 • www.valleymetro.com
U
Page 2
3. Except as disclosed to you in writing, there have been no:
a Communications from regulatory agencies, governmental representatives, employees,
or others concerning investigations or allegations of noncompliance with laws and
regulations in any jurisdiction, deficiencies in financial reporting practices, or other
matters that could have a material adverse effect on the financial statements.
b. False statements affecting the Company's financial statements made to the Company's
internal auditors, or other auditors who have audited entities under our control upon
whose work you may be relying in connection with your audits.
4. There are no:
a. Violations or possible violations of laws or regulations, whose effects should be
considered for disclosure in the financial statements or as a basis for recording a loss
contingency.
It. Unasserted claims or assessments that our lawyer has advised us are probable of
assertion and must be disclosed in accordance with paragraphs 96— 113 of
Governmental Accounting Standards Board (GASB) Statement No. 62, Codification of
Accounting and Financial Reporting Guidance Contained in Pre- November 30, 7989
FASB andAICPA Pronouncements.
C. Other liabilities or gain or loss contingencies that are required to be accrued or
disclosed by GASB Statement No. 62, paragraphs 96 — 113.
d. Material transactions, for example, grants and other contractual arrangements, that have
not been properly recorded in the accounting records underlying the financial
statements.
e. Events that have occurred subsequent to the date of the statement of net position and
through the date of this letter that would require adjustment to or disclosure in the
financial statements, except as disclosed in the financial statements or notes to the
financial statements.
5. All known actual or possible litigation and claims have been accounted for and disclosed in
accordance with GASB Statement No. 62, paragraphs 96— 113.
6. We believe that the effects of the uncorrected financial statement misstatements summarized in
the accompanying schedule are immaterial, both individually and in the aggregate, to the
financial statements as a whole.
7. We acknowledge our responsibility for the design, implementation and maintenance of
programs and controls to prevent and detect fraud; for adopting sound accounting policies; and
for the design, implementation, and maintenance of internal control relevant to the preparation
and fair presentation of the financial statements and to provide reasonable assurance against
the possibility of misstatements that are material to the financial statements whether due to
error or fraud. We understand that the term `fraud" includes misstatements arising from
fraudulent financial reporting and misstatements arising from misappropriation of assets.
Page 3
Misstatements arising from fraudulent financial reporting are intentional misstatements, or
omissions of amounts or disclosures in financial statements to deceive financial statement
users. Misstatements arising from misappropriation of assets involve the theft of an entity's
assets where the effect of the theft causes the financial statements not to be presented in
conformity with U.S. generally accepted accounting principles.
8. We have disclosed to you all deficiencies in the design or operation of internal control over
financial reporting of which we are aware, which could adversely affect the Company's ability
to initiate, authorize, record, process, or report financial data. These deficiencies do not rise to
the level of significant deficiencies or material weaknesses in internal control over financial
reporting, as defined in AU -C Section 265, Communicating Internal Control Refaced Matters
Identified in an Audit.
9. We have disclosed to you the results of our assessment of the risk that the financial statements
may be materially misstated as a result of fraud.
10. We have no knowledge of any fraud or suspected fraud affecting the Company's financial
statements involving:
a Management
b. Employees who have significant roles in internal control over financial reporting, or
C. Others where the fraud could have a material effect on the financial statements.
11. We have no knowledge of any allegations of fraud or suspected fraud affecting the Company's
financial statements received in communications from employees, former employees,
regulators, or others.
12. We have no plans or intentions that may materially affect the carrying value or classification of
assets and liabilities.
13. We have no knowledge of any officer or directors of the Company, or any other person acting
under the direction thereof, having taken any action to fraudulently influence, coerce,
manipulate, or mislead you during your audits.
14. The following have been properly recorded or disclosed in the financial statements:
a. Related party relationships and transactions of which we are aware in accordance with
the requirements of U.S. generally accepted accounting principles, including sales,
purchases, brans, transfers, leasing arrangements, guarantees, ongoing contractual
commitments, and amounts receivable from or payable to related parties.
The term "related parry" refers to government's related organizations, joint ventures,
and jointly governed organizations, as defined in GASB Statement No. 14, The
Financial Reporting Entity, as amended; elected and appointed officials of the
government; its management; members of the immediate families of elected or
appointed officials of the government and its management; and other parties with
which the government may deal if one party can significantly influence the
management or operating policies of the other to an extent that one of the transacting
n
Page 4
panics might be prevented from fully pursuing its own separate interests. Another
parry also is a related party if it can significantly influence the management or
operating policies of the transacting parries or if it has an ownership interest in one of
the transacting parties and can significantly influence the other to an extent that one or
more of the transacting parties might be prevented from fully pursuing its own separate
interests.
b. Guarantees, whether written or oral, under which the Company is contingently liable.
c. Arrangements with financial institutions involving compensating balances or other
arrangements involving restrictions on cash balances, lines of credit or similar
arrangements.
d. Agreements to repurchase assets previously sold, including sales with recourse.
e. Changes in accounting principle affecting consistency.
f The existence of and transactions with]olnt ventures and other related organizations.
15. The Company has satisfactory title to all owned assets, and there are no liens or encumbrances
on such assets, nor has any asset been pledged as collateral, except as disclosed in the notes to
the financial statements.
16. The Company has complied with all aspects of laws, regulations, contractual agreements, and
grants that may affect the financial statements, including noncompliance.
17. Management is responsible for compliance with the laws, regulations and provisions of
contracts and grant agreements applicable to the Company. Management has identified and
disclosed to you all laws, regulations and provisions of contracts and grant agreements that
have a direct and material effect on the determination of financial statement amounts.
18. Receivables reported in the financial statements represent valid claims against debtors arising
on or before the date of the statement of net position and have been appropriately reduced to
their estimated net realizable value.
19. Deposits and investment securities are properly classified and reported.
20. The following information about financial instruments with off-balance-sheet riskand
financial instruments with concentrations of credit risk has been properly disclosed in the
financial statements:
a The extent, nature, and terms of financial instruments with off - balance -sheet risk;
b. The amount of credit risk of financial instruments with off-balance -sheet credit risk,
and information about the collateral supportingsuch financial instruments; and
a Significant concentrations of credit risk arising from all financial instruments and
information about the collateral supporting such financial instruments.
Page 5
21. We believe that all material expenditures or expenses that have been deferred to future periods
will be recoverable.
22. Capital assets we properly capitalized, reported and, if applicable, depreciated.
23. The Company has no:
a. Commitments for the purchase or sale of services or assets at prices involving material
probable loss.
b. Material amounts of obsolete, damaged, or unusable items included in the inventories
at greater than salvage values.
24. The Company has identified and properly accounted for and presented all deferred outflows of
resources and deferred inflows of resources.
25. Components of net position (net investment in capital assets; restricted; and unrestricted) are
properly classified and, if applicable, approved.
26. Revenues are appropriately classified in the statement of revenues, expenses and changes in
net position.
27. The Company has identified and properly accounted for all nonexchange transactions.
28. Expenses have been appropriately classified in or allocated to functions and programs in the
statement of revenues, expenses and changes in net position, and allocations have been made
on a reasonable basis.
29. Special and extraordinary items are appropriately classified and reported.
30. We have disclosed to you all accounting policies and practices we have adopted that, if applied
to significant items or transactions, would not be in accordance with U.S. generally accepted
accounting principles. We have evaluated the impact of the application of each such policy and
practice, both individually and in the aggregate, on the Company's current period financial
statements, and the expected impact of each such policy and practice on future periods'
financial reporting. We believe the effect of these policies and practices on the financial
statements is not material. Furthermore, we do not believe the impact of the application of
these policies and practices will be material to the financial statements in future periods.
31. We acknowledge our responsibility for the presentation of the required supplementary
information which includes, such as management's discussion and analysis, in accordance with
the applicable criteria and prescribed guidelines established by the Governmental Accounting
Standards Board and:
a. Believe the required supplementary information, including its form and content, is
fairly presented in accordance with the applicable criteria and prescribed guidelines.
b. The methods of measurement or presentation of the required supplementary
information have not changed from those used in the prior period.
Page 6
c. The significant assumptions or interpretations underlying the measurement or
presentation of the required supplementary information are reasonable and appropriate
in the circumstances.
32. The Company has complied with all applicable laws and regulations in adopting, approving,
and amending budgets.
33. In accordance with Government Auditing Standards, we have identified to you all previous
audits, attestation engagements, and other studies that relate to the objectives of this audit,
including whether related recommendations have been implemented.
34. We considered the following GASB Statements effective for the period under audit and based
on management's analysis determined that the statements were not applicable to the Company:
GASB No. 65, Items Previously Reported as Assets and Liabilities, GASB No. 69, Government
Combinations and Disposals of Government Operations, and GASB Statement No. 70,
Accounting and Financial Reporling for Noneschange Financial Guarantees.
35. No information has come to our attention that would cause us to believe that any of the
previous representations provided in connection with your audit of the financial statements as
of June 30, 2013 should be modified.
Further, we confirm that we are responsible for the fair presentation in the financial statements of the
financial position, changes in financial position, and cash flows in conformity with U.S. generally
accepted accounting principles. We ere also responsible for establishing and maintaining effective
internal control over financial reporting.
Very truly yours,
GREATER ROANOKE RANSIT COMPANY J
Clirl L. Palmer $ gyp(} hanic Giles
General Manager Director afFinance/
AC—lay
Christopher 'P. Morrill arbbra A. Dameron�
Pce President of Operations Treasurer
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GREATER ROANOKE TRANSIT COMPANY —
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia)
Financial Statements and
Required Supplementary Information
June 30, 2014 and 2013
(With Independent Auditors' Reports Thereon)
v.a (a)
el
GREATER ROANOKE TRANSIT COMPANY —
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia)
Table of Contents
Page(s)
Required Supplementary Information:
Management's Discussion and Analysis (unaudited)
1-8
Independent Auditors' Report
9-10
Financial Statements:
Statements of Net Position
I I
Statements of Revenues, Expenses and Changes in Net Position
12
Statements of Cash Flows
13
Notes to Financial Statements
14 -22
Independent Auditors' Report on internal Control over Financial Reporting and on Compliance
and Other Matters Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards
23-24
N
GREATER ROANOKE TRANSIT COMPANY —
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia)
Management's Discussion and Analysis
June 30, 2014 and 2013
The management of the Greater Roanoke Transit Company (the Company) offers readers of our financial
statements the following narrative overview and analysis of our financial activities for the years ended June 30,
2014 and 2013. The following should be read in conjunction with our financial statements and notes thereto.
Financial Statements
The financial statements of the Company reflect the transit operations of the Company. Our financial statements
are prepared on the accrual basis of accounting. This is the same basis of accounting employed by most
private-sector enterprises.
Our financial statements include the following components:
• Statements of Net Position, which presents information on the assets and liabilities of the Company, with
the resulting difference between the two reported as net position. Over time, increases or decreases in net
position may serve as a useful indicator of whether the financial position of the Company is improving or
deteriorating.
• Statements of Revenues, Expenses and Changes in Net Position, which reports revenues and expenses,
classified as operating and nonoperating, and capital contributions for the period. The resulting change in
net position for the period is combined with the beginning of the year total net position balance in order to
reconcile to the end of the year total net position on the Statements of Net Position.
• Statements of Cash Flows, which reports the cash flows experienced by the Company from operating,
noncapital financing, capital and related financing, and investing activities. The net result of the cash
provided by or used in these activities for the period, added to the beginning of the year cash and cash
equivalents balance reconciles to the cash and cash equivalents balance presented on the Statements of Net
Position.
• Notes to Financial Statements, which explain and provide additional information on the data presented in
the financial statements as of and for the years ended June 30, 2014 and 2013.
Financial Highlights
The following major financial highlights are of note for the years ended June 30, 2014 and 2013:
Fiscal Year 2014
• Assets exceeded liabilities by $13,526,014 (net position) as of June 30, 2014. Net position includes
$767,807, which is considered unrestricted and available to meet ongoing and future obligations of the
Company, including its share of capital projects.
• Net position increased $1,722,302 for the year ended June 30, 2014. The unrestricted portion of net
position decreased $204,534 and the net investment in capital assets portion of net position increased
$1,926,836 compared to the balance as of June 30, 2013.
(Continued)
GREATER ROANOKE TRANSIT COMPANY —
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia)
Management's Discussion and Analysis
Jane 30, 2014 and 2013
d
• Operating revenues increased by $54,025 compared to the previous year, due primarily to an increase in
period pass (monthly or weekly) sales.
• Operating expenses decreased $46,819 primarily due to a decrease in depreciation expense, offset by an
increase in purchased transportation services relating to Specialized Transit Arranged Rides (S.T.A.R.).
The Company outsources S.T.A.R. services to a separate contractor, whose increase in rates for the year
ended June 30, 2014 resulted in an increase in cost to the Company.
• Total net nonoperaling revenues increased $257,379 compared to the previous year due primarily to an
increase in noncapital grant assistance of $206,634.
• Capital contributions increased $2,987,730 compared to the previous year due to increased federal and
state contributions for capital asset purchases in fiscal year 2014.
Fiscal Year 2013
• Assets exceeded liabilities by $11,803,712 (net position) as of June 30, 2013. Net position includes
$972,341, which is considered unrestricted and available to meet ongoing and future obligations of the
Company, including its share of capital projects.
• Net position decreased $1,623,651 for the year ended June 30, 2013. The unrestricted portion of net
position increased $72,007 and the net investment in capital assets portion of net position decreased
$1,695,658 compared to the balance as of June 30, 2012.
• Operating revenues increased by $10,065 compared to the previous year, due primarily to an increase in
passenger fares and an increase in ridership.
• Operating expenses increased $302,428 primarily due to increases in utilities, commercial insurance,
depreciation, and an increase in purchased transportation services relating to S.T.A.R., The Company
outsources S.T.A.R. services to a separate contractor, whose increase in rates for the year ended June 30,
2013 resulted in an increase in cost to the Company.
• Total net nonoperating revenues increased $319,011 compared to the previous year due primarily to an
increase in no rcapital grant assistance of $423,863, partially offset by a decrease in local share and other
revenue of $104,852.
• Capital contributions decreased $3,997 compared to the previous year due to decreased federal and state
contributions for capital asset purchases in fiscal year 2013.
Additional detail on the above items, along with other information, is discussed in the following sections.
(Continued)
GREATER ROANOKE TRANSIT COMPANY —
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia)
Management's Discussion and Analysis
June 30, 2014 and 2013
Net Position
A summary of the major components of the Statements of Net Position as of June 30, 2014, 2013, and 2012 is as
follows:
Sucarears of Net Position
Fiscal Year 2014
Total net position of $13,526,014 increased $1,722,302, or 14.6 %, for the year ended June 30, 2014, The increase
in net position is primarily due to an increase in capital assets, net, which increased $1,926,836, or 17.8 %. The
unrestricted portion of net position decreased $204,534, or 21 e/u.
Current assets increased $3,458,353 primarily due to increases in amounts due from the Federal Transit
Administration (FTA) and the Virginia Department of Rail and Public Transportation (DRPT) of $2,681,662 and
$841,969, respectively. Cash and cash equivalents and supplies and materials increased $59,032 and $24,795,
respectively. These increases were partially offset by a decrease in other assets of $126,705 primarily due to a
decrease in prepaid automobile insurance.
Current liabilities increased $3,662,887, or 300 %, compared to the balance as of June 30, 2013. The increase is
primarily due to an increase in trade accounts payable and other liabilities of $3,549,373 and $98,197,
respectively. The increase in trade accounts payable is primarily a result of payments due of $3,518,881 as of
June 30, 2014 for the purchase of nine (9) buses. The increase in other liabilities is primarily due to an increase
of $98,197 in the remaining balance of $216,574 received in advance from the DRPT as the state match for
Smart Way and Smart Way Connector operating services for the period of October 2013 through
September 2014. It is important to note that the Company has maintained Financial operations without issuance
of any long -term debt during fiscal year 2014.
(Continued)
Fiscal year
Fiscal year
2014
3013
increase
increase
2014
2013
2012
(decrease)
(decrease)
Curtent assets
$ 5,650,340
2191987
1952,375
3,458,353
239,612
Capital assets, net
12,758,207
10,831,371
12,527,029
1926,836
(1,695,658)
Total assets
18,408,547
13,023,358
14,479,404
5.385,189
(1456,046)
Current liabilities
4.882,533
1 219,646
1,052,041
3,662,887
167,605
Net investment in capital assets
12,758,207
10,831,371
12,527,029
1,926A36
(1,695,658)
Unrestricted
767,807
972,341
900,334
(204,534)
72,007
Total net position
5 13,526,014
11,803,712
13,427,363
1,722,302
(1,623,651)
Fiscal Year 2014
Total net position of $13,526,014 increased $1,722,302, or 14.6 %, for the year ended June 30, 2014, The increase
in net position is primarily due to an increase in capital assets, net, which increased $1,926,836, or 17.8 %. The
unrestricted portion of net position decreased $204,534, or 21 e/u.
Current assets increased $3,458,353 primarily due to increases in amounts due from the Federal Transit
Administration (FTA) and the Virginia Department of Rail and Public Transportation (DRPT) of $2,681,662 and
$841,969, respectively. Cash and cash equivalents and supplies and materials increased $59,032 and $24,795,
respectively. These increases were partially offset by a decrease in other assets of $126,705 primarily due to a
decrease in prepaid automobile insurance.
Current liabilities increased $3,662,887, or 300 %, compared to the balance as of June 30, 2013. The increase is
primarily due to an increase in trade accounts payable and other liabilities of $3,549,373 and $98,197,
respectively. The increase in trade accounts payable is primarily a result of payments due of $3,518,881 as of
June 30, 2014 for the purchase of nine (9) buses. The increase in other liabilities is primarily due to an increase
of $98,197 in the remaining balance of $216,574 received in advance from the DRPT as the state match for
Smart Way and Smart Way Connector operating services for the period of October 2013 through
September 2014. It is important to note that the Company has maintained Financial operations without issuance
of any long -term debt during fiscal year 2014.
(Continued)
GREATER ROANOKE TRANSIT COMPANY —
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia)
Management's Discussion and Analysis
June 30, 2014 and 2013
Fiscal Year 2013
e
Total net position of $11,803,712 decreased $1,623,651, or 12.1 %, for the year ended June 30, 2013. The
decrease in net position is primarily due to a decrease in capital assets, net, which decreased $1,695,658 or
13.5 %. The unrestricted portion of net position increased $72,007 in 2013.
Current assets increased $239,612 primarily due to increases in amounts due from the Federal Transit
Administration (FTA) and the Department of Rail and Public Transportation (DRPT) of $121,732 and $156,174,
respectively. Other assets increased $85,561 primarily due to an increase in prepaid automobile insurance. These
increases were partially offset by a decrease in accounts receivable of $81,359.
Current liabilities increased $167,605, or 15.9 %, compared to the balance as of June 30, 2012. The increase is
primarily due to an increase in trade accounts payable and other liabilities of $87,547 and $74,190, respectively.
The increase in trade accounts payable is primarily a result of payments due as of June 30, 2013 for vehicle
insurance of approximately $81,000. The increase in other liabilities is primarily due to an increase of $50,337 in
the remaining balance of $110,071 received in advance from the DRPT as the state match for Smart Way and
Smart Way Connector operating services for the period of October 2012 through September 2013. It is important
to note that the Company has maintained financial operations without issuance of any long -term debt during
fiscal year 2013.
Changes in Net Position
Condensed financial information from the Statements of Revenues, Expenses, and Changes in Net Position for
the years ended June 30, 2014, 2013, and 2012 is provided below, followed by additional breakdown and
analysis of the changes in the various categories'
Condensed Statements of Chances in Net Position
(Continued)
Fiscal year
Fiscal year
2014
2013
increase
increase
2014
2013
2012
(decrease)
(decrease)
Total operating revenues
$ 2,195,833
2,141,808
2,131,743
54,025
10,065
Total operating expenses
(10,956,967)
(11,003,786)
(10,701,358)
(46,819)
302,428
Total net nonoperating revenues
7,110,680
6,853,301
6,534,2911
257,379
319,011
Capital contributions
3.372,756
385,026
389,023
2,987,730
(3,997)
Change in net position
1,722,302
(1,623,651)
(1,646,302)
3,345.953
22,651
Ending total net position
13,526,014
11,803,712
13427,363
1,722,302
(1,623,651)
(Continued)
GREATER ROANOKE TRANSIT COMPANY -
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia)
Management's Discussion and Analysis
June 30, 2014 and 2013
Additional discussion on each component of the Statement of Revenues, Expenses, and Changes in Net Position
is provided in the following paragraphs:
Rev riles
Fiscal Year 2014
Total operating revenues increased $54,025, or 2.5°h. Passenger fares increased $21,792, or 1.2 %, compared to
the previous period primarily due to an increase in period pass sales (monthly and weekly). Passenger ridership
decreased to 2,281,230 from 2,315,897 in the prior year for all standard fixed routes.
In fiscal year 2006, the Company started a commuter service (The Smut Way) between Roanoke and
Blacksburg. The Smart Way service operating revenue increased $16,644, or 6.8 %, for the year ended June 30,
2014 compared to the previous year. Ridership on The Smart Way service decreased to 63,689 in fiscal year
2014 from 66,132 in fiscal year 2013.
hi fiscal year 2012, the Company started a commuter service (The Smart Way Connector) that travels to
Lynchburg's multi -modal station, which includes the AmTrak passenger station. Smart Way Connector service
revenues increased to $33,642 in fiscal year 2014 from $27,708 in fiscal year 2013.
(Continued)
Fiscal year
Fiscal year
2014
2013
increase
increase
2014
2013
2012
(decrease)
(decrease)
Operating revenues:
Passenger fares S
1,812,635
1,790,843
1,750,386
21,792
40,457
Smart Way fares
259,779
243,135
255,393
16,644
(12,258)
Smart Way Connector fares
33,642
27,708
32,165
5,934
(4457)
S.T.A.R. fares
83,751
76,959
85,344
6,792
(8,385)
Other primary fares
6,026
3,163
8,455
2,863
(5,292)
Total operating revenues
1195,833
2,141,808
2,131,743
54,025
10.065
Nonopersong revenues:
Noncapital giants
6,813,761
6,607,127
6,183,264
206,634
423,863
Advertising
147,255
116,104
141,007
31,151
(24,903)
Rental income
64588
60,936
109,347
3,652
(48,411)
Paddng income
45,464
47,656
51,371
(2,192)
(3,715)
Interest income
4,183
4,278
5,722
(95)
(1,444)
Gain (loss) on disposal ofeapital assets, net
13,380
-
20,226
13,380
(20,226)
Miscellaneous
22,049
17,200
23,353
4,849
(6,153)
Total net nonoperating
revenues
7,110,680
6,853,301
6,534,290
257,379
319,011
Capital contributions
3,372,756
385,026
389,023
2,981,730
(3,997)
Total revenues $
12,679269
9.380,135
9,055,056
3,299,134
325,079
Fiscal Year 2014
Total operating revenues increased $54,025, or 2.5°h. Passenger fares increased $21,792, or 1.2 %, compared to
the previous period primarily due to an increase in period pass sales (monthly and weekly). Passenger ridership
decreased to 2,281,230 from 2,315,897 in the prior year for all standard fixed routes.
In fiscal year 2006, the Company started a commuter service (The Smut Way) between Roanoke and
Blacksburg. The Smart Way service operating revenue increased $16,644, or 6.8 %, for the year ended June 30,
2014 compared to the previous year. Ridership on The Smart Way service decreased to 63,689 in fiscal year
2014 from 66,132 in fiscal year 2013.
hi fiscal year 2012, the Company started a commuter service (The Smart Way Connector) that travels to
Lynchburg's multi -modal station, which includes the AmTrak passenger station. Smart Way Connector service
revenues increased to $33,642 in fiscal year 2014 from $27,708 in fiscal year 2013.
(Continued)
GREATER ROANOKE TRANSIT COMPANY —
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia)
Management's Discussion and Analysis
June 30, 2014 and 2013
e
The Company occasionally provides charter service for organizations or individuals that we unable to obtain this
service from other service providers. Other primary fares for these services increased to $6,026 in fiscal year
2014 from $3,163 in fiscal year 2013. The Company's total passenger rides for fiscal year 2014, including all
fixed and Smart Way routes, were 2,435,641.
Total net nonoperating revenues increased $257,379, or 3.8 %, compared to the previous year primarily due to
increases in noncapital grant funding of $206,634. The Commonwealth of Virginia funding increased $419,845.
This increase were partially offset by decreases in nonoperating revenues from the Federal Transit
Administration and City of Roanoke funding for $94,882 and $55,228, respectively, compared to the year ended
June 30, 2013.
Capital contributions increased $2,987,730, or 776 %, compared to the previous year, due to the Company's
increase in capital purchases in fiscal year 2014 compared to fiscal year 2913. Capital assets purchased in fiscal
year 2014 included nine (9) replacement buses and computer hardware.
Capital contributions Fluctuate based on the capital asset needs of the Company. Accordingly, capital
contributions increased for the year ended June 30, 2014 over the year ended June 30, 2013 as a result of the
increase in capital asset purchases.
Fiscal Year 2013
Total operating revenues increased $10,065, or 0.5 %. Passenger fares increased $40,457, or 2.3 %, compared to
the previous period primarily due to an increase in passenger ridership in the current period. Passenger ridership
increased to 2,315,897 from 2,305,993 in the prior year for all standard fixed routes.
In fiscal year 2006, the Company started a commuter service (The Smart Way) between Roanoke and
Blacksburg. The Smart Way service operating revenue decreased $12,258, or 4.8 %, for the year ended June 30,
2013 compared to the previous year. Ridership on The Smart Way service decreased to 66,132 in fiscal year
2013 from 72,247 in fiscal year 2012.
In fiscal year 2012, the Company started a commuter service (The Smart Way Connector) that travels to
Lynchburg's multi -modal station, which includes the AmTrak passenger station. Smart Way Connector service
revenues decreased to $27,708 in fiscal year 2013 from $32, 165 in fiscal year 2012.
The Company occasionally provides charter service for organizations or individuals that are unable to obtain this
service from other service providers. Other primary fares for these services decreased to $3,163 in fiscal year
2013 from $8,455 in fiscal year 2012. The Company's total passenger rides for fiscal year 2013, including all
fixed and Smart Way routes, were 2,459,763.
Total net nonoperating revenues increased $319,011, or 4.9 %, compared to the previous year primarily due to
increases in noncapital grant funding of $423,863. The Commonwealth of Virginia funding increased $310,225,
the Town of Vinton funding increased $33,276, and the City of Salem funding increased $24,101 compared to
the previous year. These increases were partially offset by decreases in revenues from advertising on the buses
and rental income which decreased $24,903 and $48,411, respectively, compared to the year ended June 30,
2012.
(Continued)
GREATER ROANOKE TRANSIT COMPANY —
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia;
Management's Discussion and Analysis
June 30, 2014 and 2013
Capital contributions decreased $3,997, or 1.0 %, compared to the previous year, due to the Company's reduction
in overall capital purchases in fiscal year 2013 compared to fiscal year 2012. Capital assets purchased in fiscal
year 2013 included three (3) replacement vehicles for para - transit services and two (2) support vehicles.
Capital contributions fluctuate based on the capital asset needs of the Company. Accordingly, capital
contributions decreased for the year ended June 30, 2013 over the year ended June 30, 2012 as a result of the
decrease in capital asset purchases.
-
rtscal yea r
rhion year
2014
2013
rease
2014
2013
2012
(decrease)
(decrease)
Operating expenses'
Transportation
$ 5,062,274
5,138,806
5,227,804
(76,532)
(88,998)
Vehicle maintenance
1,044,570
976,638
940,507
67,932
36,131
Nonvehicle maintenance
252,770
268,863
262,066
(16,093)
6,797
Adrumammm
2,849,991
2,483,013
2,334,176
366,978
148,837
Depteaia0on
1 747,362
2,136,466
1,936,805
(389,104)
199,661
Total operating
expenses
S 10,956,967
11,003,786
10.701,358
(46,819)
302,428
Fiscal Year 2014
Total operating expenses totaling $10,956,967 decreased $46,819 compared to fiscal year 2013. Depreciation
expense decreased $389,104 or 18.2% primarily due to a decrease in depreciation for the Company's 2001 Gillig
buses and 2007 Trolley buses for $166,528 and $70,357, respectively. This decrease was partially offset by an
increase in Administration expenses of $366,978, or 14.8 %, primarily due to an increase in purchased
transportation and other expenses of $346,794. Purchased transportation increased $253,731 primarily due to
increased ridership and other expenses increased $93,063 due to the cost of writing off bad debt of $122,458 for
the Smart Way Connector earmark that the Commonwealth of Virginia denied GRTC reimbursement for FY 13
related expenses.
Fiscal Year 2013
Total operating expenses totaling $11,003,786 increased 5302,428 compared to fiscal year 2012. Administration
expense increased $148,837, or 6.4 %, primarily due to an increase in purchased transportation costs of $40,199,
commercial insurance of $32,403, and utilities costs of $39,443. Depreciation expense increased $199,661 or
10.3% primarily due to a correction to the estimated life of the Company's Trolley buses. The buses were
initially depreciated on the basis of twelve (12) years but upon determination that the four (4) buses are medium
duty not heavy duty, the estimated life was adjusted to seven (7) years and prior years' depreciation was trued up
in fiscal year 2013 as well.
(Continued)
I
GREATER ROANOKE TRANSIT COMPANY —
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia)
Management's Discussion and Analysis
June 30, 2014 and 2013
Looking Ahead to Fiscal Year 2015
The Greater Roanoke Transit Company Board of Directors has adopted the Company's budget for fiscal year
2015. GRTC intends to award a contract to an Architect and Engineering firm to design its Storage Facility to be
located at 1109 Campbell Ave., S.E., Roanoke, VA.
Request for Information
This financial report is designed to provide interested parties with a general overview of the Company's finances.
Should you have any questions about this report or need additional information, please contact Stephanie Giles,
Director of Finance, 1108 Campbell Ave., S.E., P. O. Box 13247, Roanoke, Virginia 24032.
Independent Auditors' Report
The Board of Directors
Greater Roanoke Transit Company:
Report on the Financial Statements
We have audited the accompanying financial statements of the Greater Roanoke Transit Company —
Transit Operations (the Company), a discretely presented component unit of the City of Roanoke, Virginia,
which comprise the statements of net position as of June 30, 2014 and 2013, and the related statements of
revenues, expenses and changes in net position, and cash flows for the years then ended, and the related
notes to the financial statements.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with U.S. generally accepted accounting principles; this includes the design, implementation,
and maintenance of internal control relevant to the preparation and fair presentation of financial statements
that are free from material misstatement, whether due to fraud or error.
Auditors' Responsibility
Our responsibility is to express an opinion on these financial statements based on our audits. We conducted
our audits in accordance with auditing standards generally accepted in the United States of America and
the standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditors' judgment, including the assessment
of the risks of material misstatement of the financial statements, whether due to fraud or error. In making
those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair
presentation of the financial statements in order to design audit procedures that are appropriate in the
circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal
control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of
accounting policies used and the reasonableness of significant accounting estimates made by management,
as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our
audit opinion.
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KPMG LLP
1010
10 Jefferson Street
10 S
Roanoke VA 24011 -1331
n
Independent Auditors' Report
The Board of Directors
Greater Roanoke Transit Company:
Report on the Financial Statements
We have audited the accompanying financial statements of the Greater Roanoke Transit Company —
Transit Operations (the Company), a discretely presented component unit of the City of Roanoke, Virginia,
which comprise the statements of net position as of June 30, 2014 and 2013, and the related statements of
revenues, expenses and changes in net position, and cash flows for the years then ended, and the related
notes to the financial statements.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with U.S. generally accepted accounting principles; this includes the design, implementation,
and maintenance of internal control relevant to the preparation and fair presentation of financial statements
that are free from material misstatement, whether due to fraud or error.
Auditors' Responsibility
Our responsibility is to express an opinion on these financial statements based on our audits. We conducted
our audits in accordance with auditing standards generally accepted in the United States of America and
the standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditors' judgment, including the assessment
of the risks of material misstatement of the financial statements, whether due to fraud or error. In making
those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair
presentation of the financial statements in order to design audit procedures that are appropriate in the
circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal
control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of
accounting policies used and the reasonableness of significant accounting estimates made by management,
as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our
audit opinion.
i rcvuvu u m .b.: .:
coin°s; 'n. Iatm .,o n
. - .iy a
Opinion
In our opinion, the financial statements referred to above present fairly, in all material respects, the
financial position of the Company as of June 30, 2014 and 2013, and the changes in its financial position
and its cash flows for the years then ended in accordance with U.S. generally accepted accounting
principles.
Other Matter
Required Supplementary Information
U.S. generally accepted accounting principles require that the Management's Discussion and Analysis on
pages I through 8 be presented to supplement the financial statements. Such information, although not a
part of the basic financial statements, is required by the Governmental Accounting Standards Board who
considers it to be an essential part of financial reporting for placing the financial statements in an
appropriate operational, economic, or historical context. We have applied certain limited procedures to the
required supplementary information in accordance with auditing standards generally accepted in the United
States of America, which consisted of inquiries of management about the methods of preparing the
information and comparing the information for consistency with management's responses to our inquiries,
the financial statements, and other knowledge we obtained during our audit of the financial statements. We
do not express an opinion or provide any assurance on the information because the limited procedures do
not provide us with sufficient evidence to express an opinion or provide any assurance.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated November 10,
2014 on our consideration of the Company's internal control over financial reporting and on our tests of its
compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters.
The purpose of that report is to describe the scope of our testing of internal control over financial reporting
and compliance and the results of that testing, and not to provide an opinion on internal control over
financial reporting or on compliance. That report is an integral part of an audit performed in accordance
with Government Auditing Standards in considering the Company's internal control over financial
reporting and compliance.
November 10, 2014
K,PmGS LLp
10
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GREATER ROANOKE TRANSIT COMPANY —
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia)
Statements of Net Position
June 30, 2014 and 2013
Assets
2014
2013
Current assets:
Cash and cash equivalents, including cash equivalents of
$413,992 and $360,562 in 2014 and 2013, respectively
(note 2)
$ 769,209
710,177
Due from
Federal Transit Administration
3,044,474
362,812
Commonwealth of Virginia
1,202,094
360,125
Local governments
47,507
65,615
Accounts receivable
69,860
74,152
Supplies and materials (note 4)
492,850
468,055
Other assets
24,346
151,051
Total current assets
5,650,340
2,191,987
Capital assets (notes 3 and 5):
Land
720,724
720,724
Buildings, structures and improvements
10,798,651
10,694,279
Buses
18,273,293
14,752,168
Shop and garage equipment
2,715,015
2,944,333
Office equipment and furnishings
796,197
771,281
Accumulated depreciation
(20,545,673)
(19,051,414)
Capital assets, net
12,758,207
10,831,371
Total assets
18,408,547
13,023,358
Liabilities
Current liabilities:
Trade accounts payable
4,109,050
559,677
Accrued salaries and benefits
292,243
276,926
Other liabilities (notes 7 and 8)
481,240
383,043
Total current liabilities
4,882,533
1,219,646
Commitments and contingencies (notes 6 and 8)
Net Position
Net investment in capital assets
12,758,207
10,831,371
Unrestricted
767,807
972,341
Total net position
$ 13,526,014
11,803,712
See accompanying notes to financial statements.
r
GREATER ROANOKE TRANSIT COMPANY -
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia)
Statements of Revenues, Expenses and Changes in Net Position
Years ended June 30, 2014 and 2013
See accompanying notes to financial statements.
12
2014
2013
Operating revenues:
Charges for passenger fares
S 2,195,833
2,141.808
Operating expenses:
Salaries and wages
3,268,117
3,213,638
Fringe benefits (note 6)
1,602,531
1,586,192
Services
526,474
517,330
Utilities
263,352
260,717
Insurance
362,637
371,833
Purchased services and other expenses
1,385,561
1,038,767
Materials and supplies
1,800,933
1,878,843
Depreciation
1,747,362
2,136,466
Total operating expenses
10,956,967
11,003,786
Operating loss
(8,761,134)
(8,861,978)
Nonoperating revenues (expenses):
Nonca antal grants or assistance:
Federal Transit Administration
2,762,239
2,857,121
Commonwealth of Virginia
2,145,308
1,725,463
City of Roanoke
1,594,438
1,649,666
City of Salem
157,139
156,353
Town of Vinton
97,326
118,316
New River Valley Metropolitan Planning Organization
42,248
64,622
Carilion Foundation
37,479
51,672
Downtown Roanoke, Inc.
17,991
24,856
O. Winston Link Transportation Museum
-.
29.358
Commonwealth Coach and Trolley Museum
(38,707)
(35,054)
Roanoke Chapter National Railway Historical Society
(1,700)
(35,246)
Total noncapital grants or assistance
6,813,761
6,607.127
Local share and other revenue:
Advertising
147,255
116,104
Rental income (note 8)
64,588
60,936
Parking income
45.464
47,656
Interest income
4,183
4,278
Gain on disposal of capital assets
13,380
—
Other
22,049
17,200
Total local share and other revenue
296,919
246,174
Total net nonoperating revenues
7,110,680
6,853,301
Loss before capital contributions
(1,650,454)
(2,008,677)
Capital contributions (note 3)
3,372,756
385,026
Change in net position
1,722302
(1,623,651)
Total net position at beginning of year
11,803 712
13,427,363
Total net position at end of the year
$ 13,526,014
11,803,712
See accompanying notes to financial statements.
12
GREATER ROANOKE TRANSIT COMPANY —
TRANSIT OPERATIONS
(A Component Unit of the City ofRoanoke, Virginia)
Statements of Cash Flows
Years ended June 30, 2014 and 2013
2014 2013
Cash Rows from operating activities and local share and other
revenue (excluding interest):
Cash received from customers S 2,195,833 2,141,808
Cash payments to suppliers for goods and services (4,101,791) (4,015,494)
Cash payments to employees for services (4,855,331) (4,793,962)
Local share and other revenue received 283,648 323,255
Net cash used in operating activities (6,477,641) (6,344,393)
Cash Flows from noncapital financing activity:
Noncapital grants received
6,541,683
6,248,390
Cash Rows from capital and related financing activities:
Acquisition of capital assets
(161,884)
(426,006)
Proceeds from sale of capital assets
13,380
—
Capital contributions
139,311
435,840
Net cash (used in) provided by capital and related
financing activities
(9,193)
9,834
Cash Flows from investing activity:
Interest income received
4,183
4,278
Net increase (decrease) in cash and cash equivalents
59,032
(81,891)
Cash and cash equivalents at beginning of year
710177
792,068
Cash and cash equivalents at end of year
$
769,209
710,177
Reconciliation of operating loss to net cash used in operating
activities'
Operating loss
$
(8,761,134)
(8,861,978)
Adjustments to reconcile operating loss to net cash used in
operating activities:
Local share and other net revenue (excluding interest)
292,736
241,896
Depreciation
1,747,362
2,136,466
Gain on disposal of capital assets
(13,380)
—
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
4,292
81,359
(Increase) in supplies and materials
(24,795)
(9,378)
(Increase) in other assets
126,705
(85,561)
Increase in trade accounts payable
37,059
72,745
Increase in accrued salaries and benefits
15,317
5,868
Increase in other liabilities
98,197
74,190
Net cash used in operating activities
$
(6,477,641)
(6,344,393)
Noncash investing activities:
At June 30, 2014 and 2013, purchases of capital assets included in trade
accounts
payable totaled
$3,527,116
and $14,802, respectively.
See accompanying notes to financial statements.
13
it
GREATER ROANOKE TRANSIT COMPANY —
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2014 and 2013
(1) Summary of Significant Accounting Policies
(a) Organization and Purpose
The Greater Roanoke Transit Company (the Company) is a private, nonprofit, public service
organization wholly owned by the City of Roanoke, Virginia (the City). The Company provides a
comprehensive range of transportation services for the residents of the greater Roanoke area,
including bus service along fixed routes, special services for the disabled, and shuttle buses. Similar
to other public transportation systems, government subsidies are required to fund operations. The
Company is the recipient of operating and capital grants from federal, state, and local agencies,
including the Federal Transit Administration (the FTA), the Virginia Department of Rail and Public
Transportation, and the City.
Company policy decisions are made by the Board of Directors, which is comprised of two (2) City
Council members, two (2) City employees, and three (3) citizens of the community at large. The
Company contracts with First Group America Company (dba First Transit, Inc.) to provide senior
management professionals. The remainder of the staff are employees of Southwestern Virginia
Transit Management Company, Inc. (SVTMC), a subsidiary of First Transit, Inc. Bargaining unit
employees of SVTMC, which include all bus drivers and mechanics, are under a separate contract
ratified by the Amalgamated Transit Union, A.P.L. - C.I.O.- C.L.C., Local Union 1493 (Union) in
February 2013 and expiring on October 31, 2014.
As of and for the years ended June 30, 2014 and 2013, the Company is reported as a discretely
presented component unit of the primary governmental reporting entity of the City.
(b) Basis of Accounting
The accompanying financial statements reflect the transit operations of the Company and are
accounted for on the economic resources measurement focus and use the accrual basis of accounting,
which is in accordance with U.S. generally accepted accounting principles (GAAP) and conform
with the requirements of the CIA's National Transit Database, as amended.
(e) Cash and Cash Equivalents
Cash and cash equivalents are considered to be cash on hand and short-term invesnnents with
original maturities of three months or less from the date of acquisition. Cash equivalents are stated at
cost, which approximates market value, and consist of money market mutual funds and a pooled
repurchase agreement with an original maturity of three months or less collateralized by
U.S. government securities. At June 30, 2014, the Company's cash and cash equivalents on hand and
in banks had a carrying value of $769,209 and an actual bank balance of $297,911.
14 (Continued)
GREATER ROANOKE TRANSIT COMPANY —
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2014 and 2013
(d) Capital Assets
Capital assets are staled at cost less accumulated depreciation computed by the straight -line method
over the estimated lives of the respective assets as follows:
Buildings, structure
and improvements 2 to 40 years
Buses 2 to 12 years
Shop and garage equipment 2 to 10 years
Office equipment and furnishings 2 to 10 years
(e) Revenue Recognition
Passenger fares and advertising are recorded as revenue at the time of sale. Rental and parking
income are recorded on the accrual basis.
(D Accounts Receivable
Accounts receivable are recorded at the invoiced amount and do not bear interest. The Company
does not record an allowance for existing accounts receivable based on historical experience.
Account balances are charged off after all means of collection have been exhausted and the potential
for recovery is considered remote.
(g) Compensated Absences
Company employees are granted vacation leave in varying amounts. In the event of termination, an
employee is reimbursed for accumulated vacation in full. Accumulated vacation is recorded as an
expense and liability as the benefits accrue to employees. Sick leave is recorded as an expense as the
employee utilizes it.
In accordance with GAAP, the liability calculations include an accrual at the current rate of pay and
ancillary salary- related payments associated with its ultimate liquidation.
(h) Operating Revenues and Expenses
Operating revenues consist of charges for passenger fares. Operating expenses include costs of
services provided, including personnel costs, purchased services, utilities, materials and supplies,
insurance and depreciation. All other revenues and expenses, with the exception of capital
contributions, are classified as nonoperating revenues and expenses.
(i) Deferred Compensation Plan
Company employees participate in the Southwestern Virginia Transit Management Company, Inc.
Retirement Plan (the Plan), which is a deferred compensation plan and trust covering all eligible
employees of the Company. Under the terms of the Plan agreement, all full -time employees are
required to participate in the Plan upon completion of their probationary employment period, which
is 90 days from date of hire for all employees. Southwest Virginia Transit Management Company,
15 (Continued)
r
GREATER ROANOKE TRANSIT COMPANY —
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2014 and 2013
Inc. is the trustee of the Plan and the Plan is administered by the Reliance Trust Company.
Participants contribute to the Plan through both mandatory and voluntary payroll deductions.
Participants are required to contribute a minimum of 3% of annual compensation. Participants may
elect to defer up to 100% of their pretax compensation not to exceed the IRS limitations on net
contributions. The Company can make contributions at its discretion. The Plan qualifies as a
government plan under Section 457 of the Internal Revenue Code. This qualification exempts the
Plan from the Employee Retirement Income Security Act (ERISA) and the Department of Labor
(DOL) regulations. Charges to operations under the Plan are based on 3% of union and salary
participants' eligible payroll. The Company increased its contribution percentage from 2.5% to 3.0%
of eligible payroll for union participants, effective July I, 2004.
Q) Use of Estimates
The preparation of financial statements in conformity with GAAP requires management to make
estimates and assumptions that affect the reported amounts of assets, liabilities and net position at the
date of the financial statements and the reported amounts of revenues, expenses and changes in net
position during the reporting period. Actual results could differ from these estimates.
(k) New Accounting Pronouncement
In June 2011, the Governmental Accounting Standards Board (GASB) issued Statement No. 63,
Financial Reporting of Deferred Outflous of Resources, Deferred Inflows of Resources. and Net
Position (GASB Statement No. 63). This Statement provides financial reporting guidance for
deferred outflows of resources and deferred inflows of resources. Concepts Statement No. 4,
Elements of Financial Statements, introduced and defined those elements as a consumption of net
assets by the government that is applicable to a future reporting period, and an acquisition of net
assets by the government that is applicable to a future reporting period, respectively. The Company
retroactively implemented the provisions of GASB Statement No. 63 in fiscal year 2013 by replacing
the previous term "net assets" with the new term "net position" in the accompanying financial
statements.
(2) Deposits and Investments
The Company may invest in the following approved investment vehicles:
Direct obligations of the federal government backed by the full faith and credit of the United States;
Obligations of the Commonwealth of Virginia, including stocks, bonds and other evidences of
indebtedness of the Commonwealth of Virginia, and those unconditionally guaranteed as to the
payment of principal and interest by the Commonwealth of Virginia;
Obligations of Virginia counties, cities, etc. (subject to certain restrictions)'
Obligations of the International Bank, Asian Development Bank and African Development Bank;
Domestic bankers' acceptances from institutions with a rating of B/C or better in the Keefe,
Bruyette & Woods, Inc. ratings;
16 (Continued)
GREATER ROANOKE TRANSIT COMPANY —
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2014 and 2013
• Commercial paper with a maturity of two- hundred seventy (270) days or less with a Moody's rating
of prime 1 and Standard & Poor's rating of A -1, with the issuing corporation having a net worth of at
least fifty million dollars; the net income of the issuing corporation, or its guarantor, has averaged
three million dollars per year of the previous five years; and all existing senior bonded indebtedness
of the issuer, or its guarantor, is rated "A" or better by Moody's Investor Services, Inc., and
Standard & Poor's, Inc.;
• Corporate notes with a rating of at least Aa by Moody's Investors Service, Inc. and a rating of at
least AA by Standard and Poor's, Inc. and a maturity of no more than five (5) years;
• Money market funds;
• Demand and savings deposits; and
• Time deposits, certificates of deposit and repurchase agreements.
All cash and cash equivalents are held by financial institutions in the name of the Company. At June 30,
2014, all cash and cash equivalents were fully collateralized pursuant to agreements with all participating
financial institutions to pledge assets on a pooled basis to secure public deposits according to the Virginia
Security for Public Deposits Act Regulations of the Code of Virginia
(3) Capital Grant Funds
(a) Capital Expenditures
Capital asset purchases have been funded primarily under FTA capital grants to the Company.
Additional matching requirements were met by the Commonwealth of Virginia, City of Roanoke,
and the New River Valley Metropolitan Planning Organization. Capital grant funds received (cash
basis), beginning June 15, 2000, and capital grant funds outstanding at June 30, 2014 and 2013 are as
follows:
Cumulative Outstanding
Capital capital capital
grant funds grant funds grant
received received as of amount as of
2014 June 30, 2014 June 30, 2014
FTA $ 164,880 18,884,896 4,908,685
Commonwealth of Virginia 14,308 3,607,691 991,978
City of Roanoke — 166,982
New River Valley MPO — 76,750 —
S 179,188 22,736,319 5,900,663
17 (Continued)
4
GREATER ROANOKE TRANSIT COMPANY —
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2014 and 2013
Supplies and materials me valued on the weighted average cost basis.
18 (Continued)
Cumulative
Outstanding
Capital capital
capital
grant funds grant funds
grant
received received as of
amount as of
2013 June 30, 2013
June 30, 2013
PTA
$ 460,819 18,720,016
2,067,228
Commonwealth of Virginia
33,763 3,593,383
198,451
City of Roanoke
— 166,982
New River Valley MPO
— 76,750
—
S 494,582 22,557,131
2,265,679
(b) Operations
The Company receives operating assistance from the FTA, Commonwealth of
Virginia, City of
Roanoke, City of Salem,
Town of Vinton, and New River Valley Metropolitan
Planning
Organization. During fiscal
years 2014 and 2013, the Company also received operating assistance
from the Carilion Foundation and Downtown Roanoke, Inc. for its Star Line trolley bus service.
(4) Supplies and Materials
As of June 30, 2014 and 2013, supplies
and materials consisted of the following:
2014
2013
Parts
S 434,852
440,131
Diesel fuel
45,959
19,625
Lubricating oil
12,039
8,299
$ 492,850
468,055
Supplies and materials me valued on the weighted average cost basis.
18 (Continued)
GREATER ROANOKE TRANSIT COMPANY —
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2014 and 2013
(5) Capital Assets
The following is a summary of the changes in capital assets, net for the years ended June 30, 2014 and
2013:
19 (Continued)
Balances
Balances
June 30,
June 30,
2013
Increases
Decreases 2014
Capital assets not being depreciated:
Land
S 720,724
—
— 720,724
Other capital assets being
depreciated:
Building, stNcnrres
and improvements
10,694,279
104,372
— 10,798,651
Buses
14,752,168
3,521,125
— 18,273,293
Shop and garage equipment
2,944,333
23,785
(253,103) 2,715,015
Office equipment
and furnishings
771,281
24,916
— 796,197
Accumulated depreciation
(19,05 L414)
(1,747,362)
253,103 (20,545,673)
Net capital assets being
depreciated
10,114647
1,926,836
— 12,037,483
Capital assets, net
$ 10,831,371
1,926,836
— 12,758,207
19 (Continued)
GREATER ROANOKE TRANSIT COMPANY —
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2014 and 2013
Capital assets not being depreciated:
Land
Other capital assets being
depreciated:
Building, structures
and improvements
Buses
Shop and garage equipment
Office equipment
and furnishings
Accumulated depreciation
Net capital assets being
depreciated
Capital assets, net
Balances Balances
June 30, June 30,
2012 Increases Decreases 2013
S 720,724 — — 720,724
10,655,037 39,242 — 10,694,279
14,752,168 14,752,168
2,573,802 370,531 — 2,944,333
740,246 31,035 — 771,281
(16,914,948) (2,136,466) (19,051,414)
11,806,305 (L695,658) 10,110,647
S 12,527,029 (L695,658) 10,831,371
(6) Deferred Compensation Plan
The Company has a deferred compensation plan (see note 1(i)) covering all hourly and salaried employees.
The Company made contributions to the deferred compensation plan in the amount of $105,161 in fiscal
year 2014 and $106,913 in fiscal year 2013.
(7) Other Liabilities
Included in other liabilities at June 30, 2014 and 2013 is unearned revenue of $270,607 and $194,812,
respectively.
(8) Commitments and Contingent Liabilities
Under the provisions of a management contract with First Group America Company (dba First Transit,
Inc.), which became effective on March 1, 2010 and expires on June 30, 2015, the Company pays a
monthly fee of $21,866 for management services. In December 2012, First Transit weed to share a
portion of GRTC's fiscal year 2012 Loss before capital contributions (excluding Depreciation) of $98,520
in the amount of $10,000. This amount was deducted from its monthly invoice in the amount of $500 per
month from December 2012 to July 2014. Total fees paid for the years ended June 30, 2014 and 2013 were
$272,281 and $258,900, respectively.
Certain assets acquired with FTA grants must be kept in service for a specified time period as a
requirement of the grants. If these assets are removed from service, the Company must reimburse FTA for
20 (Continued)
GREATER ROANOKE TRANSIT COMPANY —
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2014 and 2013
up to 80% of their fair market value on the date of disposition. Capital assets, net, approximating
$12 million at June 30, 2014 are subject to these grant requirements.
The Company has agreements with the City of Salem and Town of Vinton to provide bus service to each of
these areas which may be terminated by either party upon written notice of twelve months and six months,
respectively. The localities reimburse the Company for 75 "/0 of the net operating costs based upon
passenger counts and service miles.
The Company is the lessor of space in the Intermodal Transportation Center in downtown Roanoke. Rental
income for the years ended June 30, 2014 and 2013 totaled $64,588 and $60,936, respectively. Future
minimum rental receipts under leases with original terms in excess of one year are as follows:
Years ending June 30
2015
$ 65,916
2016
57,816
2017
58,102
2018
17,116
$ 198,950
The Company is the lessee in an agreement with a tire manufacturer for the rental of bus tires. The
agreement became effective December 1, 2011 and ends November 30, 2016. It specifies a base rate per
lire mile, which adjusts each year. The Company was previously in a similar fire rental lease agreement
with a tire manufacturer that became effective November 1, 2007 and expired on November I, 2010. This
agreement included an option to incur rent expense during the ru i period until the tires reached the
minimum tread wear pursuant to the agreement. The Company exercised this option on November 1, 2010.
For the years ended June 30, 2014 and 2013, rental expense for tires approximated $85,548 and $60,227,
respectively.
The Company is exposed to various risks of loss such as theft of, damage to, and destruction of assets,
injuries to employees, and natural disasters. The Company carries commercial insurance for their risks.
There have been no significant reductions in insurance coverage from coverage in the prior year, and
settled claims have not exceeded the amount of insurance coverage in any of the past three fiscal years.
The only outstanding material claim that is probable of an unfavorable outcome is a result of an incident
that occurred on a bus in June 2012. GRTC's insurance coverage is sufficient to cover this claim.
Grants are subject to audit to determine compliance with the grant requirements. As a result of the audits
completed by the DRPT in November 2012 over federal expenditures for the fiscal years ended June 30,
2009 and 2010, it was required that the Company reimburse the DRPT $29,313. This amount has been
recorded as a liability with an offsetting receivable as First Transit, Inc. will reimburse the Company for
this amount. This amount will be reimbursed upon receipt of a formal notice from the DRPT.
21 (Continued)
GREATER ROANOKE TRANSIT COMPANY —
TRANSIT OPERATIONS
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2014 and 2013
As a result of the audit performed over federal expenditures for the year ended June 30, 2009, it was
determined that certain expenditures related to fuel purchases were in violation of the City's procurement
policies to obtain faxed quotes from vendors. The amount of the federal funds reimbursed for the fuel
purchases approximated $322,000. In addition, it was also noted that the Company's Request for Proposal
(RFP) for health insurance did not include the necessary clauses per the FTA's grant compliance
requirements and that the Company, nor the broker acting as agent for the Company, maintained the
necessary information in the procurement file related to the awarding of the contract. Approximately
$221,500 was reimbursed with federal funds for health insurance for the year ended June 30, 2009.
Further, as a result of the June 30, 2010 audit over federal expenditures, it was noted that the Company did
not properly publicize its health insurance RFP or include a section in the RFP regarding verification of
suspension and debarment. The finding also asserted that the Company failed to notify the vendor awarded
the contract the total dollar amount of the award and the percentage expected to be reimbursed with federal
funds. Approximately $261,000 was reimbursed with federal funds for health insurance for the year ended
June 30, 2010.
As a result of the fuel and health insurance matters noted above, the Company received a demand notice
for $805,003 from the FTA in December 2011. The PTA asserts as the basis for the claim that the
Company's purchases of health insurance and fuel failed to comply with federal and City procurement
requirements in fiscal years 2009 and 2010. The Company responded to the demand notice in
February 2012, seeking an administrative review of the FTA claim, both as to its validity and as to its
amount. The PTA completed its review in December 2013 and determined that the disallowance for the
fuel and health insurance procurements were unwarranted. It also determined that the expense related to
the broker's fees for health insurance was disallowed. The FTA determined that the amount of $5,234,
instead of $805,003 per demand notice as noted above, was due to the agency. First Transit paid GRTC
$5,234 for the amount paid to the FTA. The Company may also be subject to a claim from the DRPT for
the match it provided for the expenditures, which approximated $1,400.
The Company is unaware of any pending litigation or other contingencies that would have a material
adverse effect on the financial condition or liquidity of the Company.
22
MKPMG
LLP
Sidle 1010
RoVA2Street
Roanoke, oke, ke, VA 2x011 -1331
Independent Auditors' Report on Internal Control over
Financial Reporting and on Compliance and Other Matters
Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards
The Board of Directors
Greater Roanoke Transit Company:
We have audited, in accordance with the auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States, the financial statements of Greater Roanoke
Transit Company— Transit Operations (the Company), a discretely presented component unit of the City of
Roanoke, which comprise the statements of net position as of June 30, 2014 and 2013, and the related
statements of revenues, expenses and changes in net position, and cash flows for the years then ended, and
the related notes to the financial statements, and have issued our report thereon dated November 10, 2014.
Internal Control over Financial Reporting
In planning and performing our audit of the financial statements, we considered the Company's internal
control over financial reporting (internal control) to determine the audit procedures that are appropriate in
the circumstances for the purpose of expressing our opinion on the financial statements, but not for the
purpose of expressing an opinion on the effectiveness of the Company's internal control. Accordingly, we
do not express an opinion on the effectiveness of the Company's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or combination of
deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of
the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A
significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe
than a material weakness, yet important enough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this
section and was not designed to identify all deficiencies in internal control that might be material
weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any
deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses
may exist that have not been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Company's financial statements are free from
material misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts, and grant agreements, noncompliance with which could have a direct and material effect on the
determination of financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The
results of our tests disclosed no instances of noncompliance or other matters that me required to be
reported under Government Auditing Standards.
23
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ooaa,a— � se.. —,
"' Ir
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance
and the results of that testing, and not to provide an opinion on the effectiveness of the Company's internal
control or on compliance. This report is an integral part of an audit performed in accordance with
Government Auditing Standards in considering the Company's internal control and compliance.
Accordingly, this communication is not suitable for any other purpose.
November 10, 2014
K'PMGr LCP
24
e
M
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
December 18, 2014
David A. Bowers, President and Members of the Board of Directors
Dear President Bowers and Members of the Board:
Subject: Greater Roanoke Transit Company October 2014 Financial Report
The attached report provides financial performance information for October of Fiscal Year (FY)
2015. On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net income
of $288,819 a decrease of $113,910 compared to the same period in FY 2014.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased .5% over the same period last year and is 3.7% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues increased slightly (.4 %) compared to FY 2014 and are performing at a level
that meets the established budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 7.5 °%
compared to FY 2014, but are performing at a level that is .5% above the established
budget.
• Federal and State Revenue increased 1.2 °% and is performing at a level that exceeds
budget expectations.
Expenses
Total expenses increased 4.4% compared to FY 2014, but are performing at a level that is close
to the established budget. Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 2 %, but are performing within the
established budget.
• Materials and Supplies increased 2% and are 1.9 °% above the established budget.
Greater Roanoke Transit Company
PO Box 13247 Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax 540.982.2703 • www.valleymetro. corn
David A. Bowers, President and Members of the Board of Directors
GRTC Financials
December 18, 2014
Page 2
Utilities increased 6.1% but are 2% below the established budget.
Miscellaneous Expense increased 21.7% and exceeds budget approximately 7.2 %.
Respectfully Submitted,
Carl L. Palmer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Four Months Ending October 31, 2014
FY
FY
FY 15
$2,230,955.00 34.20%
2015
2014
BUDGET
% OF FY 15
October
October
TOTAL
BUDGET
OPERATING INCOME
Operating Revenue
Non - Transportation Revenues
$763,01845
$759,925.22
$2,230,955.00 34.20%
8664392
93,691.01
26489200 32.71%
Total Income
$849,662.37
$853,616.23
$2,495,847.00 34.04%
OPERATING EXPENSES
528,063.11
Labor - Hourly B Salary
Fringe Benefits
$1,167,104.51
$1,137,286.48
$3,2]8,342.00
35.60%
Services
531,285.21
528,063.11
1,710,735
00
31.06%
Materials 8 Supplies
PP
1]0,831.85
625,367.76
165,990.32
511,456.00
3340%
Utilities
612,959.78
1,807,101.00
34.61%
Ins
Insurance Costs
77,543.89
73,077.13
248,577.00
31.20%
Miscellaneous Expenses
117,221.03
463,762.70
122355.72
371,069.00
31.59%
381,140.28
1,167,975.00
3971%
Total Expenses
$3,153,116.95
$3,020,872.82
$9,095,255.00
34.67%
Net LOSS
($2,303,454.58)
($2,167,256.59)
($6,599,408.00)
34.90%
Local Grants
State Grants
$734,608.57
$734,642,42
$1,850,144.00
39.71
Federal Grants
631,025.00
682,394.00
2,082,308.00
30.30%
122664000
1,152.949.00
2,666,956.00
45.99%
Total Subsidies
$2,592,273.57
$2,569,985.42
$6,599,408.00
39.28%
Net Income (loss)
$288,818.99
$402.728.83
ASSETS
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
10/31/2014 10/31/2013
Year -to -Date Year -to- Date %of Change
CASH
$
501,950.77
$
424,230.75
18%
ACCOUNTS RECEIVABLE
$
2,231,370.31
$
1,803,075.73
24%
INVENTORY
$
495,185.17
$
494,113.85
0%
FIXED ASSETS
FIXED ASSETS
$
33,476,770.55
$
29,960,768.41
12%
ACCUMULATED DEPRECIATION
$
(21,196,411.29)
$
(19,623,330.67)
8%
NET FIXED ASSETS
$
12,280,359.26
$
10,337,437.74
19%
PREPAYMENTS
$
133,391.29
$
147,649.22
-10%
TOTAL ASSETS
$
15,642,256.80
$
13,206,507.29
18%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
667,679.61
$
404,474.92
65
PAYROLL LIABILITIES
$
326,754.46
$
297,376.82
10%
OTHER LIABILITIES
$
1,322,268.67
$
804,963.53
64%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
4,488,531.10
$
4,705,185.60
-5%
DEPRECIATION EXPENSE
$
(650,738.15)
$
(571,917.12)
14%
RETAINED EARNINGS
$
9,037,478.12
$
7,098,520.71
27%
CAPITAL CONTRIBUTIONS
$
161,459.00
$
65,169.00
148%
NET INCOME (LOSS)
$
288,818.99
$
402,728.83
-28%
TOTAL CAPITAL
$
13,325,554.06
$
11,699,692.02
14%
TOTAL LIABILITIES & CAPITAL
$
15,642,256.80
$
13,206,507.29
18%
Vs���ey
M
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
December 18, 2014
David A. Bowers, President and Members of the Board of Directors
Dear President Bowers and Members of the Board:
Subject: Greater Roanoke Transit Company October 2014 Financial Report
The attached report provides financial performance information for October of Fiscal Year (FY)
2015. On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net income
of $288,819 a decrease of $113,910 compared to the same period in FY 2014.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased .5% over the same period last year and is 3.7% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues increased slightly (.4 %) compared to FY 2014 and are performing at a level
that meets the established budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 7.5%
compared to FY 2014, but are performing at a level that is .5% above the established
budget.
• Federal and State Revenue increased 1.2 % and is performing at a level that exceeds
budget expectations.
Expenses
Total expenses increased 4.4% compared to FY 2014, but are performing at a level that is close
to the established budget. Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 2 %, but are performing within the
established budget.
• Materials and Supplies increased 2% and are 1.9% above the established budget.
Greater Roanoke Transit Company
PO Box 13247 Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 www.valleymetro.mm
David A. Bowers, President and Members of the Board of Directors
GRTC Financials
December 18, 2014
Page 2
Utilities increased 6.1% but are 2% below the established budget.
Miscellaneous Expense increased 21.7% and exceeds budget approximately 7.2 %.
Respectfully Submitted,
Carl L. Palmer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Four Months Ending October 31, 2014
FY FY FY 15
2015 2014 BUDGET % OF FY 15
October October TOTAL BUDGET
OPERATING INCOME
Operating Revenue
$763,018.45
$759,925.22
$1,850,144.00
$2,230,91
$3,278,342.00
34.20%
State Grants
Non - Transportation Revenues
86,643.92
531,285.21
682,394.00
93,691.01
2,082,308.00
528,063.11
264,892.00
32,71%
1,226,640.00
Total Income
$849,66237
Services
170,831.85
$853,616.23
45.99%
$2,495,847.00
Total Subsidies
34.04%
511456.00
OPERATING EXPENSES
Labor - Hourly B Salary
$1,167,104.51
$1.137,28648
$1,850,144.00
$3,278,342.00
State Grants
35.60%
Fringe Benefts
531,285.21
682,394.00
2,082,308.00
528,063.11
3030%
1,710,735.00
1,226,640.00
31.06%
Services
170,831.85
2,666,956.00
45.99%
165,990.32
Total Subsidies
$2,592,273.57
511456.00
$2,569,98542
33.40%
Materials 8 Supplies
625,367.76
39.28%
Net Income (loss)
612,959.78
1,807,101
00
M,61%
Utilities
77,543.89
73,077.13
248,57T00
31.20%
Insurance Costs
117,221.03
122,355.72
371,069.00
31.59%
Miscellaneous Expenses
463,762.70
381,140.28
1,167,975.00
39.71%
Total Expenses
$3,153,116.95
$3,020,872.82
$9,095,255.00
34.67%
Net LOSS
($2,303,454.58)
($2,167,256.59)
($6,599,408.00)
34.90%
Local Grants
$734,608.57
$734,642.42
$1,850,144.00
39,71%
State Grants
631,025.00
682,394.00
2,082,308.00
3030%
Federal Grants
1,226,640.00
1,152,949.00
2,666,956.00
45.99%
Total Subsidies
$2,592,273.57
$2,569,98542
$6,599,408.00
39.28%
Net Income (loss)
$288,818.99
$402,728.83
w
ASSETS
CASH
ACCOUNTS RECEIVABLE
INVENTORY
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
FIXED ASSETS
FIXED ASSETS
ACCUMULATED DEPRECIATION
NET FIXED ASSETS
PREPAYMENTS
TOTAL ASSETS
CURRENT LIABILITIES
ACCOUNTS PAYABLE
PAYROLL LIABILITIES
OTHER LIABILITIES
CAPITAL
CAPITAL STOCK
GRANTS
DEPRECIATION EXPENSE
RETAINED EARNINGS
CAPITAL CONTRIBUTIONS
NET INCOME (LOSS)
TOTAL CAPITAL
TOTAL LIABILITIES & CAPITAL
10/31/2014 10/31/2013
Year -to -Date Year -to- Date %of Change
$
501,950.77
$
$
424,230.75
65%
18%
$
2,231,370.31
297,376.82
$
1,803,075.73
$ 1,322,268.67
24%
$
495,185.17
$
494,113.85
0%
$
33,476,770.55
$
29,960,768.41
12%
$
(21,196,411.29)
$
(19,623,330.67)
8%
$
12,280,359.26
$
10,337,437.74
19%
$
133,391.29
$
147,649.22
-10%
$
15,642,256.80
$
13,206,507.29
18%
$ 667,679.61
5.00
$
404,474.92
5.00
65%
$ 326,754.46
$
$
297,376.82
$
10%
$ 1,322,268.67
-5%
$
804,963.53
64%
$
5.00
$
5.00
0%
$
4,488,531.10
$
4,705,185.60
-5%
$
(650,738.15)
$
(571,917.12)
14%
$
9,037,478.12
$
7,098,520.71
27%
$
161,459.00
$
65,169.00
148%
$
288,818.99
$
402,728.83
-28%
$
13,325,554.06
$
11,699,692.02
14%
$
15,642,256.80
$
13,206,507.29
18%
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 15, 2015
David A. Bowers, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bowers and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Tuesday, January 20, 2015, at 1:00 p.m., in the EOC Conference Room, Room
159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke,
Virginia.
Sincerely,
- � 14"
Stephanie M. Moon Reynold
Secretary
pc: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Kevin Price, Assistant General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
KAGRTC.2015Wanuary 20, 2015 Meeting Nofice.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
JANUARY 20, 2015
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
Call to Order -- Roll Call. Directors Michalski Karney and Spitzer were absent.
2. Approval of Minutes: Regular meeting of GRTC held on Monday, November 17,
2014.
Without objection, the reading of the minutes were dispensed with and
approved as written.
3. Reports of Officers:
a. General Manager:
Management Update:
• Bus Stop Shelter Project
• GRTC Bus Replacement and Rehabilitation Program
• Collective Bargaining Agreement
• Planning and Special Projects
• Fiscal 2015 Ridership and On Time Performance
Without objection, received and filed the Management Update.
Financial report for November of Fiscal Year 2015.
Without objection, received and filed the Financial report.
3. Execution of a Construction Contractwith AAR of North Carolina, Inc.,
for replacement of the Campbell Court Transfer Center roof.
Adopted Resolution (5 -0)
4. Execution of an Encroachment Agreement, inclusive of
indemnification, with the City of Roanoke for the expressed purpose
of installing a bus stop shelter on the southbound side of Colonial
Avenue in front of the Virginia Western Community College Fralin
Center for Science and Health Professions.
Adopted Resolution (5 -0)
L \ CLERK \DATA \CKSM1 \GRTC.2015 \January 20, 2015 Action Agenda.doc
5. Authorization to file grants for Federal Transit Administration
operating and capital financial assistance and Commonwealth of
Virginia operating and capital financial assistance forfiscal year 2015-
2016.
Adopted Resolution (5.0)
4. Other Business. NONE.
Mayor Bowers announced that the next meeting of GRTC will be held on Monday,
March 16, 2015.
5. Adjourn. 1:20 p.m.
L \ CLERK \DATA \CKSMl \GRTC,20l5Uanuary 20, 2015 Action Agenda.doc
W"1140r 1�
M
Greater Roanoke Transit Company
Board of Directors Meeting
Management Update
January 20, 2015
Bus Stop Shelter Project
The kick off meeting with the A &E firm for the design, construction, and installation of the Wal -Mart shelter was held on
December 9 2014. The property boundary survey for the construction of the shelter and access ramp was completed the
last week of December. The firm is expected to present conceptual design options for consideration by mid, January.
The revocable permit between GRTC and Virginia Western Community College (VWCC), has been fully executed; the
encroachment ordinance (revocable permit) allowing GRTC to install the VWCC shelter within the City's right -of —way has
been granted to GRTC by the Roanoke City Council. Authorization for GRTC to enter into a revocable permit agreement
containing indemnification with the City will be presented to the Board as a separate item.
Switch out of a Roanoke Memorial Hospital shelter for a GRTC shelter has been completed.
GRTC Bus Replacement and Rehabilitation Program
At its December 11, 2014 meeting, the Transportation Technical Committee (TTC) of the Transportation Planning
Organization (TPO) discussed GRTC's bus replacement and rehabilitation project and the prospect of committing to
program funding in the amount of $14 million to replace and rehabilitate 36 buses; the TTC met on January 15, 2015 to
finalize its project recommendations, including the commitment to program funds for GRTC. The TPO Policy Board is
expected to act on the TTC's recommendations at its January 22n° meeting.
Collective Bargaining Agreement
Staff will provide a verbal update at the GRTC Board of Directors meeting.
Planning and Special Projects
1) Under a separate item, the Board will be asked to approve a contract to replace the roof at the Campbell Court
Transfer Center, the roof is scheduled to be replaced in the spring.
2) A request for proposal for architect and engineering (A &E) services for the design and construction of GRTC's
planned Vehicle Maintenance Expansion Facility was released on December 11, 2014; six (6) A &E firms attended
GRTC's pre - proposal conference on December 19, 2014; proposals were submitted on January 16, 2015; staff
anticipates making a contract award on or about March 13, 2015. The facility will be constructed on the .68 of an
acre of undeveloped land GRCT acquired in November 2010, the site is located on Campbell Avenue SE directly
across the street from GRTC's current administration and maintenance facility.
3) GRTC staff is working with the TPO staff and the economic development staff of the City of Roanoke, and
Roanoke County and Botetourt County to formulate plans to provide commuter express service to the Roanoke
Center for Industry and Technology in the City of Roanoke, Wal- Mart/Lowe's and Kroger in Roanoke County, and
Jack C. Smith and East Park industrial parks in Botetourt County. All three parties have expressed interest in
implementing the service; federal, state, and local funding commitments are being pursued.
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 • www.valleymetro.com
Fiscal 2015 Ridership and On Time Performance
Overall ridership for FY 2015 year to date November, 2014 is less than 1 % below FY 2014. The ridership percentage
change for November year to date for FY15 compared to November year to date for FY14 for each GRTC service type is
detailed below.
Fixed Route ( -1.7 %)
Smart Way ( -7.4 %)
Smart Way Connector ( +19 %)
Star Line Trolley ( +5.1 %)
STAR ( +7,7 %)
On -time performance is a measure of service reliability. A bus is considered on -time if it is between 1 and 5 minutes late.
On -time performance is measured for each trip using the Campbell Court Transfer Center as the point of origin. The on-
time performance for October through December, 2014, respectively, was 99.75 %.
Reba' fitted,
6drl �m
General Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Va��ey
M
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
January 20, 2015
David A. Bowers, President and Members of the Board of Directors
Dear President Bowers and Members of the Board:
Subject: Greater Roanoke Transit Company November 2014 Financial Report
The attached report provides financial performance information for November of Fiscal Year (FY)
2015. On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net income
of $353,512 a decrease of $175,358 compared to the same period in FY 2014.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased .1 °% over the same period last year and is 3.9 °% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased .9% compared to FY 2014, but are performing at a level that
meets the established budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 11.5 °%
compared to FY 2014 and are 1.2% below the established budget.
• Federal and State Revenue increased 1.4% and is performing at a level that exceeds
budget expectations.
Expenses
Total expenses increased 4.9% compared to FY 2014, but are performing at a level that is close
to the established budget. Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 2.1 %, but are performing within the
established budget.
• Materials and Supplies increased 2.1% and are performing at a level that is close to the
established budget.
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 - Fax:540.982.2703 • www.valleymetro.com
David A. Bowers, President and Members oft he Board of Directors
1 GRTC Financials
January 20, 2015
Page 2
Utilities increased 3.7% but are 2.9% below the established budget.
Miscellaneous Expense increased 21.8% and exceeds budget approximately 8 ° %.
Respectfully Su ' ted,
9
G'
C r(L. almer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
IN GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Five Months Ending November 30, 2014
FY
FY
FY 15
2015
2014
BUDGET
% FY 15
November
November
TOTAL
BUDGET
OPERATING INCOME
Operating Revenue
$930,822.63
$939,085.73
$2,240,744.00
41.54%
Non - Transportation Revenues
103,424.42
116,908.51
255,84000
4043%
Total Income
$1,034,247.05
$1,055,994.24
$2496,584.00
41.43%
OPERATING EXPENSES
Labor - Hourly &Salary
$1,433,212.10
$1,399,228.64
$3,413,954.00
41.98%
Fringe Benefits
658,494.95
650,113.12
1,799,730.00
36.59%
Services
229,997.15
207,359.90
548,181.00
41.96%
Materials & Supplies
751,249
48
735,852.44
1,773,018
00
42.37%
Utilities
95,94885
92,521.49
247,627.00
38.75%
Insurance Costs
147475.83
152,449.12
374,985.00
39.33%
Miscellaneous Expenses
567273.50
465,641.98
1,143,298.00
49.62%
Total Expenses
$3,883,651.86
$3,703,166.69
$9,300,793.00
4176%
Net LOSS
($2,849,404.81)
($2,647,172.45)
($6,804,209.00)
41.88%
Local Grants
$911,339.68
$915,730.25
$2,130,719.00
42.77%
State Grants
787404.00
851,226.00
1,891,945.00
41.62%
Federal Grants
1504,173.00
1,409,086.00
2781545.00
54.08%
Total Subsidies
$3,202,916.68
$3,176,04225
$6,804,209.00
47.07%
Net Income (loss)
$353,51187
$528,869.80
62
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
CAPITAL STOCK
$
11/30/2014
$
11/30/2013
0%
GRANTS
$
Year -to -Date
$
Year -to- Date
%of Change
ASSETS
$
(813,986.60)
$
(715,506.10)
14%
RETAINED EARNINGS
$
CASH
$
446,340.99
27%
$
535,931.17
168,064.00
-17%
ACCOUNTS RECEIVABLE
$
2,322,958.30
$
$
1,673,494.67
528,869.80
39%
INVENTORY
$
497,083.04
$
$
512,387.63
TOTAL LIABILITIES & CAPITAL
-3%
FIXED ASSETS
$
13,029,759.63
19%
FIXED ASSETS
$
33,483,219.06
$
29,970,466.98
12%
ACCUMULATED DEPRECIATION
$
(21,359,658.69)
$
(19,766,919.65)
8%
NET FIXED ASSETS
$
12,123,560.37
$
10,203,547.33
19%
PREPAYMENTS
$
93,717.03
$
104,398.83
-10%
TOTAL ASSETS
$
15,483,659.73
$
13,029,759.63
19%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
642,664.17
$
429,241.16
50%
PAYROLL LIABILITIES
$
293,220.78
$
266,478.99
10%
OTHER LIABILITIES
$
1,314,171.29
$
642,186.47
105%
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
4,488,531.10
$
4,705,185.60
-5%
DEPRECIATION EXPENSE
$
(813,986.60)
$
(715,506.10)
14%
RETAINED EARNINGS
$
9,037,478.12
$
7,098,520.71
27%
CAPITAL CONTRIBUTIONS
$
168,064.00
$
74,778.00
125%
NET INCOME (LOSS)
$
353,511.87
$
528,869.80
-33%
TOTAL CAPITAL
$
13,233,603.49
$
11,691,853.01
1391
TOTAL LIABILITIES & CAPITAL
$
15,483,659.73
$
13,029,759.63
19%
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 22, 2015
Carl L. Palmer
General Manager
Valley Metro
Roanoke, Virginia
Dear Mr. Palmer:
I am attaching a copy of a resolution authorizing Greater Roanoke Transit Company's
President, Vice - President of Operations, Assistant Vice - President of Operations, or
General Manager or any combination of two of the four aforementioned individuals to
execute a construction contract, in a form approved by General Counsel, needed to
replace the roof of the Campbell Court Transfer Center, in compliancewith Federal Transit
Administration (FTA) Circular 4220.1 F, and in accordance with FTA and Virginia Public
Procurement Act regulations; and authorizing the Vice President of Operations and
General Managerto take such furtheractions and execute such further documents as may
be necessary to implement, administer, and enforce such contract.
The above referenced measure was adopted by the Board of Directors of the Greater
Roanoke Transit Company at a regular meeting held on Tuesday, January 20, 2015.
Sincerely,
�V
Stephanie M. Moo ey ds
Secretary
Enclosure
PC: Christopher P. Morrill, Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Laura Carini, Assistant General Counsel, GRTC
Drew Harmon, Municipal Auditor
K! \GRTC 20150anuary 20 , z %s correspondence pop
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING GREATER ROANOKE TRANSIT COMPANY'S
PRESIDENT, VICE - PRESIDENT OF OPERATIONS, ASSISTANT VICE- PRESIDENT OF
OPERATIONS, OR GENERAL MANAGER OR ANY COMBINATION OF TWO OF THE
FOUR AFOREMENTIONED INDIVIDUALS TO EXECUTE A CONSTRUCTION
CONTRACT, IN A FORM APPROVED BY GENERAL COUNSEL, NEEDED TO REPLACE
THE ROOF OF THE CAMPBELL COURT TRANSFER CENTER, IN COMPLIANCE WITH
FEDERAL TRANSIT ADMINISTRATION (FTA) CIRCULAR 4220.1F, AND IN
ACCORDANCE WITH ETA AND VIRGINIA PUBLIC PROCUREMENT ACT
REGULATIONS; AND AUTHORIZING THE VICE PRESIDENT OF OPERATIONS AND
GENERAL MANAGER TO TAKE SUCH FURTHER ACTIONS AND EXECUTE SUCH
FURTHER DOCUMENTS AS MAY BE NECESSARY TO IMPLEMENT, ADMINISTER,
AND ENFORCE SUCH CONTRACT.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company
(GRTC) as follows:
1. GRTC's President, Vice - President of Operations, Assistant Vice- President of
Operations, or General Manager or any combination of two of the four aforementioned
individuals are each authorized, for and on behalf of GRTC to take such actions and execute a
construction contract, in a form approved by general counsel, to replace the roof of the Campbell
Court Transfer Center referred to in the General Manager's report dated January 20, 2015, to this
Board. GRTC has the necessary funds for the estimated cost of $213,996 to procure a roof
replacement contractor. Funds are available from an approved American Recovery and
Reinvestment Act grant from the ETA; there is no local match required for these grants.
2. The Vice President of Operations and General Manager are further authorized to
take such further actions and execute such further documents, including any change orders or
amendments authorized by the contract, as may be necessary to implement, administer, and
enforce such contract, with any such documents to be in a form approved by general counsel.
ATTEST:
Date: Halt ;o Aul511 (t at.t:/ Ir'l�•q�DM +..
Stephanie M. Mooe Rey ro ds, S retary
1
M
Greater Roanoke Transit Company
Board of Directors Meeting
Board Action Item
January 20, 2015
David A. Bowers, President, and Members of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bowers and Members of the Board:
Subject: Campbell Court Roof Replacement Procurement
Background
The roof of the Campbell Court Transfer Center, which spans 15,500 square feet, has been inspected and
repaired periodically over time. .
. In compliance with Federal Transit Administration (FTA) Circular 4220.11', governing third party contracting,
and the Virginia Public Procurement Act, governing procurements from nongovernmental sources, GRTC
solicited bids to replace the roof and has awarded a roof construction contract to AAR of North Carolina, Inc.
The estimated cost for replacing the roof is $213,996. GRTC has the necessary funds to award the contract..
The funds are in an approved American Recovery and Reinvestment Act (ARRA) grant from FTA, with no local
match required.
GRTC Board approval is required to execute a contract for the replacement of the roof.
Recommendation
It is recommended that the GRTC Board of Directors approve the execution of a contract with AAR of North
Carolina, Inc. for replacing the Campbell Court Transfer Center roof for an amount not to exceed the $213,996
in accordance with Federal Transit Administration and Virginia Public Procurement Act regulations; that either
GRTC's President, Vice - President of Operations, Assistant Vice - President of Operations or General Manager or
any combination of two of the four aforementioned individuals, be authorized to execute a construction contract
for replacing said roof.
Resp hull d tted,
a1 Im�
General Manager
Cc. Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
General Counsel
Municipal Auditor
Greater Roanoke Transit Company
PC Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 • www,valleymetro.com
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 22, 2015
Carl L. Palmer
General Manager
Valley Metro
Roanoke, Virginia
Dear Mr. Palmer:
I am attaching a copy of a resolution authorizing the General Managerof Greater Roanoke
Transit Company (GRTC) to execute an encroachment ordinance for a bus stop shelter
between GRTC and the City of Roanoke, upon certain terms and conditions, which terms
include the provision of indemnity by GRTC to the City.
The above referenced measure was adopted by the Board of Directors of the Greater
Roanoke Transit Company at a regular meeting held on Tuesday, January 20, 2015.
Sincerely,
Stephanie M. Moon Reynolds
Secretary
Attachment
PC: Christopher P. Morrill, Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Laura Carini, Assistant General Counsel, GRTC
Drew Harmon, Municipal Auditor
K �ceraso1suanua,v zo, mu correspondence Jac
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING THE GENERAL MANAGER OF GREATER
ROANOKE TRANSIT COMPANY (GRTC) TO EXECUTE AN ENCROACHMENT
ORDINANCE FOR A BUS STOP SHELTER BETWEEN GRTC AND THE CITY OF
ROANOKE (CITY), UPON CERTAIN TERMS AND CONDITIONS, WHICH TERMS
INCLUDE THE PROVISION OF INDEMNITY BY GRTC TO THE CITY.
WHEREAS, Virginia Western Community College (VWCC) and Greater Roanoke
Transit Company (GRTC) have agreed that GRTC and its Management Company can
provide bus service to a bus stop shelter to be located on the southbound side of Colonial
Avenue in front of VWCC's Fralin Center for Science and Health Professions;
WHEREAS, the installation of the bus stop shelter will require an encroachment
ordinance between GRTC and the City for the portion of the bus stop shelter that encroaches
into the City's right -of -way; and
WHEREAS, the Roanoke City Council adopted an ordinance granting GRTC an
encroachment to install the bus stop shelter in the City's right -of -way on December 1, 2014.
BE IT RESOLVED by the Board of Directors of GRTC that GRTC's General
Manager is authorized to execute an encroachment ordinance for a bus stop shelter with the
City of Roanoke, a copy of such encroachment ordinance is attached to the report of the
General Manager to this Board dated January 20, 2015. Such terms of the encroachment
ordinance include the provision of indemnity by GRTC to the City of Roanoke.
/r89MI -1
Date Ado P ted: au, a/ o <J 5
Stephanie M. Moou R ]ds, cretar
M
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
January 20, 2015
David A. Bowers, President, and Members of the Board of Directors
Roanoke, Virginia
Dear President Bowers and Members of the Board:
Subject. Encroachment Agreement — Virginia Western Community College Bus Shelter
Background
GRTC and Virginia Western Community College (VWCC) have reached an agreement to install a bus
stop shelter on the southbound side of Colonial Avenue in front of VWCC's Fralin Center for Science and
Health Professions. The shelter installation will require an encroachment permit and agreement, inclusive
of indemnification, between GRTC and the City of Roanoke, for the portion of the bus stop shelter that
encroaches into the City's right -of -way.
GRTC will own and be responsible for the installation, maintenance, and upkeep of the bus stop shelter.
Additionally, as required by the ordinance, GRTC has and will maintain the proper insurance in adequate
amounts to cover the bus stop shelter. On December 1, 2014, the Roanoke City Council approved an
ordinance granting GRTC an encroachment to install the shelter within the City's public right -of -way.
Recommendation
Recommend the GRTC Board of Directors authorize the General Manager to enter into and execute the
attached encroachment agreement, inclusive of indemnification, with the City of Roanoke for the
expressed purpose of installing a bus stop shelter at the above described location.
Res *a1mer / ad,
Carl L
General Manager
Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
General Counsel
Municipal Auditor
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 • www.valleymetro.com
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -254(
Fax: (540) 853 -1145
S EPIIANIE M. MOON REVNOLDS, M NIC E- trail: ritrk(arpanakeva.gm
City Clerk
December 2, 2014
Carl Palmer, General Manager
Greater Roanoke Transit Company
1108 Campbell Avenue, S. E.
Roanoke, Virginia 24013
Dear Mr. Palmer:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. W EBB, CMC
Assistant City Clerk
I am enclosing copy of Ordinance No. 40121 - 120114 allowing a bus shelter
encroachment requested by the Greater Roanoke Transit Company d /b /a Valley Metro
( "GRTC "), into the public right -of -way located at the comer of Colonial Avenue, S. W.
and McNeil Drive, S. W. in front of the new Center for Science and Health Professions
building of Virginia Western Community College, designated as Official Tax Map No.
1380102, upon certain terms and conditions.
Furthermore, Paragraph 5 of Ordinance No. 40121 - 120114 shall be in full force and
effect at such time as a copy, duly signed, sealed, and acknowledged by GRTC has
been admitted to record, at the cost of the GRTC, in the Clerk's Office of the Circuit
Court for the City of Roanoke and shall remain in effect only so long as a valid, current
certificate evidencing the insurance required in Paragraph 3 of Ordinance No. 40121-
120114 is on file in the City Clerk's Office; and in the event Ordinance No. 40121-
120114 is not signed by GRTC and recorded in the Circuit Court Clerk's Office for the
City of Roanoke within (90) days from the adoption of the Ordinance, this Ordinance
shall terminate and be of no further force and effect.
w
Carl Palmer, General Manager
Greater Roanoke Transit Company
December 2, 2014
Page 2
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, December 1, 2014, and is in full force and effect upon
the completion of the conditions of paragraph 5 of the Ordinance.
Sincerely, �'''S-
yyz�
I \
Stephanie M. Moon Reynolds, M
City Clerk
Enclosure
PC: The Honorable Brenda S. Hamilton, Clerk, Roanoke City Circuit Court
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Susan Lower, Director of Real Estate Valuation
Philip Schirmer, City Engineer
Jackie Clewis, Administrator of Risk Management
PUBLIC RIGHT OF WAY LOCATED
ADJACENT TO OFFICIAL TAX MAP NO 1390102
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of December, 2014.
No. 40121- 120114.
AN ORDINANCE allowing a bus shelter encroachment requested by the Greater Roanoke
Transit Company d/b /a Valley Metro ( "GRTC "), into the public right-of-way located at the corner of
Colonial Avenue, S.W. and McNeil Drive, S.W. in front of the new Center for Science and Health
Professions building of Virginia Western Community College, designated as Official Tax Map No.
1380102, upon certain terms and conditions, and dispensing with the second reading of this
Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke that:
I. Authorization is hereby granted to GRTC to allow the encroachment of a GRTC
owned bus shelter to be placed in the City's public right-of-way located at the comer of Colonial
Avenue, S.W. and McNeil Drive, S.W., in front of the new Center for Science and Health
Professions building of Virginia Western Community College, designated as Official Tax Map No,
1380102. The encroachment shall be approximately 31 inches in width and will extend
approximately 168 inches in length into the right- of-way, as more particularly set forth and described
in the City Council Agenda Report dated December I, 2014.
2. It is agreed by GRTC that in maintaining such encroachment, GRTC and its grantees,
assignees, or successors in interest agree to indemnify and save harmless the City of Roanoke, its
officers, agents, and employees from any and all claims for injuries or damages to persons or
property, including attorney's fees, that may arise by reason of the above- described encroachment.
GRTC agrees that the encroachment shall be removed at any time from the right -of -Way upon written
09
demand of the City of Roanoke, and that such placement and removal of the encroachment shall be
at the sole cost and expense of GRTC. GRTC agrees that it shall be responsible for the installation,
maintenance, operation, cleaning, repair, restoration, of the encroachment, and it shall replace any
damage to the bus shelter, and any damage to the land, caused by the placement and removal of the
encroachment, at GRTC's sole cost and expense.
3. GRTC, its grantees, assigns, or successors in interest, shall, for the duration of this
permit, maintain on file with the City Clerk's Office evidence of insurance coverage for such bus
shelter in an amount not less than $2,000,000 of general liability insurance. The certificate of
insurance roust list the City of Roanoke, its officers, agents, and employees as additional insureds,
and an endorsement by the insurance company naming these parties as additional insureds must be
received within thirty (30) days of passage of this ordinance. The certificate of insurance shall state
that such insurance may not be canceled or materially altered without thirty (30) days written
advance notice of such cancellation or alteration being provided to the Risk Management Officer for
the City of Roanoke.
4. The City Clerk shall transmit an attested copy of this Ordinance to the General
Manager for GRTC at 1108 Campbell Avenue, S.E., Roanoke, Virginia, 24013.
5. This ordinance shall be in full force and effect at such time as a copy, duly signed,
sealed, and acknowledged by GRTC has been admitted to record, at the cost of GRTC, in the Clerk's
Office of the Circuit Court for the City of Roanoke and shall remain in effect only so long as a valid,
current certificate evidencing the insurance required in Paragraph 3 above is on file in the Office of
the City Clerk, or until the City requires the removal of such bus shelter, which may be done in the
sole discretion of the City by sending written notice to GRTC to remove such bus shelter. In the
event this Ordinance is not signed by GRTC and recorded in the Circuit Court Clerk's Office for the
City of Roanoke within (90) days from the adoption of this Ordinance, this Ordinance shall terminate
and be of no further force and effect.
6. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by
title is hereby dispensed with.
.� n/ATTEST: 6.j���✓
City Clerk.
The undersigned acknowledges that it has read and understands the terms and conditions
stated above and agrees to comply with those terms and conditions.
GREATER ROANOKE TRANSIT COMPANY D /B /A VALLEY METRO
By:
Carl L. Palmer, General Manager
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
1, a Notary Public in and for the State and City aforesaid, do certify that the foregoing
instrument was acknowledged before me this _ day of _ _ , 2014, by Carl L.
Palmer, General Manager of the Greater Roanoke Transit Company d/b /a Valley Metro.
My Commission
Notary
Registration No.
3
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 22, 2015
Carl L. Palmer
General Manager
Valley Metro
Roanoke, Virginia
Dear Mr. Palmer:
I am attaching a copy of a resolution authorizing the filing of applications and acceptance
and execution of appropriate agreements foroperating and capital financial assistance for
Fiscal Year 2015 -2016 with the Federal Transit Administration and the Commonwealth of
Virginia Department of Rail and Public Transportation, upon certain terms and conditions.
The above referenced measure was adopted by the Board of Directors of the Greater
Roanoke Transit Company at a regular meeting held on Tuesday, January 20, 2015.
Sincerely, y�
Stephanie M. Moon Reeynolds
Secretary
Attachment
PC: Christopher P. Morrill, Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Laura Carini, Assistant General Counsel, GRTC
Drew Harmon, Municipal Auditor
K \GRTC 2015Vanmry 20, 20t5 correspondence dx
rr
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING THE FILING OF APPLICATIONS AND THE
ACCEPTANCE AND EXECUTION OF APPROPRIATE AGREEMENTS FOR
OPERATING AND CAPITAL FINANCIAL ASSISTANCE FOR FISCAL YEAR 2015-
2016 WITH THE FEDERAL TRANSIT ADMINISTRATION AND THE
COMMONWEALTH OF VIRGINIA DEPARTMENT OF RAIL AND PUBLIC
TRANSPORTATION UPON CERTAIN TERMS AND CONDITIONS.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit
Company that the Company's General Manager and Vice President of Operations are
each authorized to execute, as may be needed, in a form approved by General Counsel,
appropriate applications requesting the maximum operating and capital financial
assistance from the Federal Transit Administration and the Commonwealth of Virginia
Department of Rail and Public Transportation for the fiscal year 2015 -2016 and further to
accept and execute the necessary operating grant agreements and capital grant
agreements, in a form approved by General Counsel, all as more particularly set forth in
the report of the General Manager to this Board dated January 20, 2015. The Company's
Secretary is also authorized to attest any such documents.
ATTEST,
Date Adopted. aO �-oI�
tephanie M. Moon R.e olds. retary
a Vs���er
M
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
January 20, 2015
David A. Bowers, President, and Members of the Board of Directors
Roanoke, Virginia
Dear President Bowers and Members of the Board'
Subject. Authorization to File for Federal Transit Administration Operating and Capital
Financial Assistance, and Commonwealth of Virginia Operating and Capital
Financial Assistance for fiscal year 2015 -2016.
Financial assistance has been provided to Greater Roanoke Transit Company (GRTC) by the Federal
Transit Administration (FTA) and the Commonwealth of Virginia Department of Rail and Public
Transportation ( VDRPT) during previous fiscal years for certain operating and capital expenses.
Under FTA regulations, GRTC is eligible for federal operating funds, which cannot exceed 50% of its
proposed operating deficit. In fiscal year 2015 -2016 GRTC will apply for the maximum amount allowed in
federal operating and capital financial assistance.
During the current 2014 -2015 fiscal year, the total amount of assistance GRTC will receive from FTA is
approximately $2,781,545; the total amount of assistance GRTC will receive from VDRPT is
approximately $1,891,945.
The deadline for filing the applications for the above referenced assistance for FY 2015 -2016 is February
2, 2015.
Recommendation
Authorize the General Manager to file applications requesting the maximum operating and capital
financial assistance from FTA and VDRPT for fiscal year 2015 -2016 and to accept and execute the
necessary grant agreements in a form approved by legal counsel.
Res pecCfull ub d�
C�a rf L_ I e�
General Manager
Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 • www.valleymetro.com
voue�7'0
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
February 26, 2015
David A. Bowers, President and Members of the Board of Directors
Dear President Bowers and Members of the Board:
Subject: Greater Roanoke Transit Company December 2014 Financial Report
The attached report provides financial performance information for December of Fiscal Year (FY)
2015. On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net income
of $426,479 a decrease of $145,224 compared to the same period in FY 2014.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 1 °% over the same period last year and is 4.4% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased 1.7% compared to FY 2014, and are 1.4% below the established
budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) increased .3 °%
compared to FY 2014 and are 5.1% above the established budget.
• Federal and State Revenue increased .7% and is performing at a level that exceeds budget
expectations.
Expenses
Total expenses increased 4.5% compared to FY 2014, but are performing at a level that is close
to the established budget. Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 2.8 %, but are performing within the
established budget.
• Materials and Supplies increased less than 1% and are performing at a level that is close
to the established budget.
David A. Bowers, President and Members of the Board of Directors
�• GRTC Financials
February 26, 2015
Page 2
• Utilities increased 6.2 %, and are 1.2% above the established budget.
• Property insurance decreased 2.6% and is 2.6 °% below the established budget.
• Miscellaneous Expense increased 18.1 °% and exceeds budget approximately 8 %.
Respectfully Subm_lttgd,
l
Carl L. Palmer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
OPERATING EXPENSES
Labor - Hourly &Salary
GREATER ROANOKE TRANSIT COMPANY
$1,647,767.83
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
$3,413,954.00
Operating Revenue and Expense Statement
Fringe Benefits
798,249.44
For the Six Months Ending December 31, 2014
772,828.98
FY FY
FY 15
44.35%
2015 2014
BUDGET
% FY 15
255,04238
December December
TOTAL
BUDGET
OPERATING INCOME
51.03%
Materials & Supplies
Operating Revenue
$1,090,187.39 $1,109,44184
$2,240,744.00
48.65%
Non - Transportation Revenues
141,072.96 140,660.73
255.840.00
55.14%
Total Income
$1,231,260.35 $1,250,102.57
$2,496,584.00
4932%
OPERATING EXPENSES
Labor - Hourly &Salary
$1,689,914.82
$1,647,767.83
$3,413,954.00
49.50%
Fringe Benefits
798,249.44
772,828.98
1,799,730.00
44.35%
Services
279,741.33
255,04238
548,181.00
51.03%
Materials & Supplies
898,516.16
898,255.34
1,773,018.00
50.68%
Utilities
126,783.86
119,37722
247,627.00
51.20%
Insurance Costs
177,730.46
182,430.98
374,91
47.40%
Miscellaneous Expenses
665,493.71
563,385.57
1,143,298.00
58.21%
Total Expenses
$4,636,429.78
$4,439,088.30
$9,300,793.00
49.85%
Net LOSS
($3,405,169.43)
($3,188,985.73)
($6,804,209.00)
50.05%
Local Grants
$1,094,150.98
$1,042,856.02
$2,130,719.00
51.35%
Stale Grants
946059.00
1,024,687.00
1,891,945.00
50.00%
Federal Grants
1,791,438.00
1,691
2,781,545.00
64.40%
Total Subsidies
$3,831,647.98
$3,760,688.02
$6,804,209.00
56.31%
Net Income (loss)
$426,478.55
$571.702.29
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
12/31/2014 12/30/2013
Year -to -Date Year -to -Date %of Change
t_FY-79F:
CASH
$
201,527.01
$ 516,240.03
-61%
ACCOUNTS RECEIVABLE
$
2,638,073.36
$ 1,703,577.62
55%
INVENTORY
$
524,251.86
$ 497,247.78
5%
FIXED ASSETS
FIXED ASSETS
$
30,791,191.87
$ 29,999,078.04
3%
ACCUMULATED DEPRECIATION
$
(18,793,068.20)
$ (19,911,735.481
-6%
NET FIXED ASSETS
$
11,998,123.67
$ 10,087,342.56
19%
PREPAYMENTS
$
93,443.07
$ 83,655.96
12%
TOTAL ASSETS
$
15,455,418.97
$ 12,888,063.95
209/.
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
931,946.41
$ 477,547.69
95%
PAYROLL LIABILITIES
$
278,017.85
$ 268,727.12
3%
OTHER LIABILITIES
$
1,014,970.41
$ 524,054.47
94%
CAPITAL
CAPITAL STOCK
$
5.00
$ 5.00
0%
GRANTS
$
4,488,531.10
$ 4,705,185.60
-5%
DEPRECIATION EXPENSE
$
(979,804.47)
$ (860,321.93)
14%
RETAINED EARNINGS
$
9,037,478.12
$ 7,098,520.71
27%
CAPITAL CONTRIBUTIONS
$
257,796.00
$ 102,643.00
151%
NET INCOME (LOSS)
$
426,478.55
$ 571,702.29
-25%
TOTAL CAPITAL
$
13,230,484.30
$ 11,617,734.67
14%
TOTAL LIABILITIES & CAPITAL
$
15,455,418.97
$ 12,888,063.95
20%
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
MARCH 16, 2015
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
1. Call to Order -- Roll Call.
President Bowers was absent.
2. Approval of Minutes: Regular meeting of GRTC held on Monday, January 20, 2015.
Without objection, the minutes were dispensed with and approved as
recorded.
3. Reports of Officers:
a. General Manager:
Management Update:
• GRTC Bus Replacement and Rehabilitation Program
• Collective Bargaining Agreement
• Ban in the Box Policy
• Fiscal 2016 Budget
• Planning and Special Projects
• Continuing Smart Way Connector Post Amtrak Arrival /2"" Train
• Marketing and Communications
• Fiscal 2015 Ridership and On Time Performance
Without objection, the Management Update was received and filed.
2. Financial report for January of Fiscal Year 2015.
Without objection, the Financial Report was received and filed.
3. Appointment of two members of the Board and two officers of the
Company to serve as the Fiscal Year 2015 -2016 Budget Review
Committee to review the proposed budget.
Reappointed Vice - President Trinkle, Board Member Shockley,
Assistant Vice - President of Operations Stovall and Treasurer
Dameron.
KAGRTC.2015 \March 16, 2015 Vice Pr ident Agmda dac
4. Secretary:
Establish the Annual Meeting of the GRTC Stockholders to be held on
Monday, June 15, 2015, at 1:30 p.m., in the City Council Chamber.
Concurred in recommendation
5. Other Business. NONE.
6. Next Meeting Date: May 18, 2015.
7. Adjournment. 1:27 P.M.
K \GRTC.2015 \March 16, 2015 Uce Pr.id.t Ag.da.d.
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 12, 2015
David A. Bowers, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bowers and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, March 16, 2015, at 1:00 p.m., in the EOC Conference Room, Room
159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke,
Virginia.
Sincerely,
Stephanie M. Moon iii
Secretary
PC: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Kevin Price, Assistant General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
L \ CLERK \DATA\CKSM1 \GRTC.2015 \Match 16, 2015 Meeting Notice doc
Vooley
M
Greater Roanoke Transit Company
Board of Directors Meeting
Management Update
March 16, 2015
GRTC Bus Replacement and Rehabilitation Program
As of the drafting of this Update, the TPO Policy Board is scheduled to vote on funding a slate of RSTP projects on March
12, 2015. Among these projects is GRTC's six year bus replacement and rehabilitation program in amounts between $1.7
million and $1.9 million per year. If approved, GRTC will not be required to compete for funding in subsequent six year
cycles. Funding within the same range will be made available in perpetuity.
Collective Bargaining Agreement
Management reached an agreement with the Amalgamated Transit Union Local 1493. The agreement has term of three
(3) years, July 1, 2014 through June 30, 2017.
Ban the Box Policy
Staff is in the process of developing and implementing a GRTC and Southwestern Virginia Transit Management Company
(SVTMC) Ban the Box policy. Currently GRTC /SVTMC policy requires applicants to declare on applications for
employment, whether or not they have "ever been convicted of a law violation(s), including moving traffic violations but not
including offenses committed before your 18th birthday which were finally adjudicated in a Juvenile Court or under a youth
offender law? If yes, please list.'
It is staff's opinion that a Ban the Box policy will lend support to GRTC /SVTMC implementing Equal Employment
Opportunity Commission (EEOC) recommendations when managing applicants with a criminal history. Further, the
benefits of the policy will enhance GRTC /SVI-MC's fair and inclusive recruitment, hiring, and promotion practices.
It should be noted that criminal background checks will continue to be conducted on every candidate being considered as
a part of GRTC /SViMC's hiring policies and practices before a final determination is made to hire or not hire.
Fiscal 2016 Budget
Staff is in the process of finalizing GRTC's FY 2016 budget and budget assumptions. Fare increases are not being
considered for FY 2016.
Planning and Special Projects
1) AAR of North of Carolina has begun preparations for replacing the Campbell Court roof. The replacement is
scheduled to be completed in late spring.
2) GRTC staff selected the preferred architect and engineering (A &E) services firm for the design of GRTC's
planned Vehicle Maintenance Expansion Facility. Staff anticipates making a contract award in early April.
3) Due to lack of funding from federal and state sources, the Bonsack service plan will not be implemented.
Discussions to consider implementing a portion of the plan using local funds may be pursued.
4) On March 2, 2015, GRTC's new fare boxes went into service. Over time the fare boxes will be programmed to
increase forms of fare payment, thereby increasing service accessibility and ridership.
Greater Roanoke Transit Company
PO Box 13247 - Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 • www,valleymetro.com
1/
1 9L •.
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
March 16, 2015
David A. Bowers, President and Members of the Board of Directors
Dear President Bowers and Members of the Board:
Subject: G re ate Roa noke Tra nsit Company J nuary 2015 Fin ancia l Report
The attached report provides financial performance information for January of Fiscal Year (FY)
2015. On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net income
of $491,445 a decrease of $131,206 compared to the same period in FY 2014.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 1.7 °% over the same period last year and is 5.2% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased less than 1% compared to FY 2014, and are performing at a level
that meets the established budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 8.1 °%
compared to FY 2014, but are 3.6 °% above the established budget.
• Federal and State Revenue increased .6 °% and is performing at a level that exceeds budget
expectations.
Expenses
Total expenses increased 4.5% compared to FY 2014, but are performing at a level that is close
to the established budget. Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 3.5 %, but are 2.3% below the
established budget.
David A. Bowers, President and Members oft he Board of Directors
GRTC Financials
March 16, 2015
Page 2
• Services increased approximately 9 °% and are performing within 1 °% of the established
budget.
• Materials and Supplies decreased 1.6% and are performing at a level that is close to the
established budget.
• Utilities increased 11.4 %, and are 5.7% above the established budget.
• Property insurance decreased 3.6% and is 3.7 °% below the established budget.
• Miscellaneous Expense increased 17.6% and exceeds budget approximately 9 ° %.
RespectfeSubm,,
Carl L. Palmer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Seven Months Ending January 31, 2015
FY
FY
FY 15
2015
2014
BUDGET
% OF FY 15
January
January
TOTAL
BUDGET
OPERATING INCOME
Operating Revenue
$1,296,913.72
$1,300,210.89
$2,240,744.00
5788%
Non - Transportation Revenues
158,338.84
172,306.33
255.840.00
61.89%
Total Income
$1455,252.56
$1,472,517.22
$2496,584.00
58.29%
OPERATING EXPENSES
Labor - Hourly &Salary
$1,958,220.28
$1,890,646.74
$3,413,954.00
57.35%
Fringe Benefits
965,531.23
935,708.65
1,799,730.00
53.65%
Services
324,789.37
297,768.22
548,181.00
59.25%
Materials & Supplies
1,035,61549
1,052,931.11
1,773,018.00
58.41%
Utilities
158,592.02
142,42070
247,62T00
64.04%
Insurance Costs
204,915.30
212,524.38
374,91
54.65%
Miscellaneous Expenses
772,669.02
657,093.63
1,143,298.00
67.58%
Total Expenses
$5,420,332.71
$5,189,09343
$9,300,793.00
58.28%
Net LOSS
($3,965,080.15)
($3,716,576,21)
($6,804,209.00)
58.27%
Local Grants
$1,266,494.14
$1,166,743.83
$2,130,719.00
59.44%
State Grants
1,103,79900
1,194,427.00
1,891,945
00
58.34%
Federal Grants
2,086.232.00
1,978,056.00
2,781,545.00
75.00%
Total Subsidies
$4,456,525.14
$4,339,226.83
$6,804,209.00
65.50%
Net Income (loss)
$491,444.99
$622,650.62
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
1/31/2015 1/31/2014
Year -to -Date Year -to -Date %of Change
ASSETS
CASH
$
289,489.90
$
1,770,696.39
-84%
ACCOUNTS RECEIVABLE
$
2,973,690.56
$
1,265,028.30
135%
INVENTORY
$
507,496.94
$
501,700.52
1%
FIXED ASSETS
FIXED ASSETS
$
30,793,148.87
$
30,002,377.04
3%
ACCUMULATED DEPRECIATION
$
(18,956,474.33)
$
(20,055,603.58)
-5%
NET FIXED ASSETS
$
11,836,674.54
$
9,946,773.46
19%
PREPAYMENTS
$
132,268.09
$
124,515.59
6%
TOTAL ASSETS
$
15,739,620.03
$
13,608,714.26
16%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
981,044.39
$
426,535.72
130%
PAYROLL LIABILITIES
$
318,009.71
$
260,217.51
22%
OTHER LIABILITIES
$
1,306,564.32
$
1,394,507.13
-6%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
4,488,531.10
$
4,705,185.60
-5%
DEPRECIATION EXPENSE
$
(1,143,210.60)
$
(1,004,190.03)
14%
RETAINED EARNINGS
$
9,037,478.12
$
7,098,520.71
27%
CAPITAL CONTRIBUTIONS
$
259,753.00
$
105,282.00
147%
NET INCOME (LOSS)
$
491,444.99
$
622,650.62
-21%
TOTAL CAPITAL
$
13,134,001.61
$
11,527,453.90
14%
TOTAL LIABILITIES & CAPITAL
$
15,739,620.03
$
13,608,714.26
16%
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 25, 2015
Barbara A. Dameron, Treasurer
Michael Shockley, Board Member
Sherman M. Stovall, Assistant Vice - President of Operations
David B. Trinkle, Vice - President
Dear Ms. Dameron and Gentlemen:
At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company
which was held on Monday, March 16, 2015, you were reappointed as members of the
Fiscal Year 2015 -2016 Budget Review Committee.
Sincerely,
Stephanie �on Rlds
Secretary
PC: Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247, Roanoke,
Virginia 24032
Kevin Price, Assistant General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 16, 2015
David A. Bowers, President
David B. Trinkle, Vice - President
Mark Jamison
Karen Michalski - Karney
Curtis Mills
Michael Shockley
Ryan Spitzer
Dear President Bowers and Members of the Board:
Paragraph I, Article II of the By -Laws of the Greater Roanoke Transit Company provide
that the Annual Meeting of the Stockholders will be held during the month of June each
year at a day, time and place to be from time to time fixed by the Board of Directors. It is
recommended that the Annual Stockholders' Meeting be held on Monday, June 15, 2015,
at 1:30 p.m., in the City Council Chamber.
Sincerely,
n-`.Yyt
Stephanie M. Moon Reynolds
Secretary
PC: Christopher P. Morrill, Vice President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Laura M Carini, Assistant General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Drew Harmon, Municipal Auditor
Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Kevin Price, Assistant General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
K VGR rC 2015 \Scheduling Stma older ' Meeting.do
WMIlry
M
Greater Roanoke Transit Company
Roanoke, Virginia
April 2, 2015
David A. Bowers, President and Members of the Board of Directors
Dear President Bowers and Members of the Board:
Subject: Greater Roanoke Transit Company February 2015 Financial Report
The attached report provides financial performance information for February of Fiscal Year (FY)
2015. On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net income
of $581,498 a decrease of $87,725 compared to the same period in FY 2014.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 2.3% over the same period last year and is 5.6 °% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased .9% compared to FY 2014 and are 2% below the established
budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 7%
compared to FY 2014, but are 3% above the established budget.
• Federal and State Revenue increased .5% and is performing at a level that exceeds budget
expectations.
Expenses
Total expenses increased 4.1 °% compared to FY 2014, but are performing at a level that is close
to the established budget. Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 2.4 ° %, but are 3.3% below the
established budget.
David A. Bowers, President and Members of the Board of Directors
GRTC Financials
April 2, 2015
Page 2
• Services increased approximately 10.4 °% and are performing within 1% of the established
budget.
• Materials and Supplies increased lessthan 1 °% and are 1.3 %belowthe established budget.
• Utilities increased 9.5 ° %, and are 8.5 °% above the established budget.
• Property insurance decreased 3.1% and is approximately 4% below the established
budget.
• Miscellaneous Expense increased 15.5% and exceeds budget approximately 8.5 %.
Respectfully Submitted,
2 --
Carl L. a mer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
a
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Eight Months Ending February 28, 2015
FY FY FV 15
2015 2014 BUDGET % FY 15
February February TOTAL BUDGET
OPERATING INCOME
Operating Revenue
$1455,45025
$1468,934.12
$2,240,744.00
64.95%
Non - Transportation Revenues
179,36948
192.818.55
255,840.00
70.11%
Total Income
$1,634,819.73
$1,661,752.67
$2,496,584.00
6548%
OPERATING EXPENSES
Labor - Hourly &Salary
$2,216,049.79
$2,151,519.79
$3,413,954.00
64.91%
Fringe
Ber is
1,108,701.48
1,094,116.38
1,799,730.00
61.60%
Services
367,765.54
333,048.25
548,181.00
67.09%
Materials & Supplies
1,159,894.11
1,157,214.30
1,773,018.00
6542%
Utilities
187,005.05
170,755.31
247,627.00
75.52%
Insurance Costs
235,169.61
242,617.78
374,985.00
62.71%
Miscellaneous Expenses
863,139.08
747,646.53
1,143,298.00
75.50%
Total Expenses
$6,137,724.66
$5,896,918.34
$9,300,793.00
65.99%
Net Less
($4,502,904
93)
($4,235,165.67)
($6,804,209.00)
6618%
Local Grants
$1,451,146.86
$1,290,453.50
$2,130,719.00
68.11%
Stale Grants
1,261,674.00
1,363,558.00
1,891,945.00
66.69%
Federal Grants
2,371,582.00
?250.577.00
2,781,545.00
85,26%
Total Subsidies
$5,084,402.86
$4,904,588.50
$6,804,209.00
74.72%
Net Income (loss)
$581,497.93
$669,422.83
ti
ASSETS
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
2/28/2015 2/28/2014
Year -to -Date Year -to -Date 9/ of Change
CASH
$
1,262,594.70
$
1,694,712.18
-25%
ACCOUNTS RECEIVABLE
$
1,714,479.49
$
1,385,615.87
24%
INVENTORY
$
507,373.28
$
505,137.98
0%
FIXED ASSETS
FIXED ASSETS
$
30,793,148.87
$
30,002,377.04
3%
ACCUMULATED DEPRECIATION
$
(19,119,789.98)
$
(20,199,059.29)
-5%
NET FIXED ASSETS
$
11,673,358.89
$
9,803,317.75
19%
PREPAYMENTS
$
90,479.34
$
103,772.72
-13%
TOTAL ASSETS
$
15,248,285.70
$
13,492,556.50
13%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
601,501.93
$
352,177.88
71%
PAYROLL LIABILITIES
$
292,792.56
$
264,372.18
11%
OTHER LIABILITIES
$
1,293,252.31
$
1,445,236.04
-11%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
4,488,531.10
$
4,705,185.60
-5%
DEPRECIATION EXPENSE
$
(1,306,526.25)
$
(1,147,645.74)
14%
RETAINED EARNINGS
$
9,037,478.12
$
7,098,520.71
27%
CAPITAL CONTRIBUTIONS
$
259,753.00
$
105,282.00
147%
NET INCOME (LOSS)
$
581,497.93
$
669,422.83
-13%
TOTAL CAPITAL
$
13,060,738.90
$
11,430,770.40
14%
TOTAL LIABILITIES & CAPITAL
$
15,248,285.70
$
13,492,556.50
13%
Wes YE 90*k
IFJWNEoqm
Greater Roanoke Transit Company
Roanoke, Virginia
April 2, 2015
David A. Bowers, President and Members of the Board of Directors
Dear President Bowers and Members of the Board:
Subject: Greater Roanoke Transit Company February 2015 Financial Report
The attached report provides financial performance information for February of Fiscal Year (FY)
2015. On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net income
of $581,498 a decrease of $87,725 compared to the same period in FY 2014.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 2.3% over the same period last year and is 5.6% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased .9% compared to FY 2014 and are 2% below the established
budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 7%
compared to FY 2014, but are 3% above the established budget.
• Federal and State Revenue increased .5% and is performing at a level that exceeds budget
expectations.
Expenses
Total expenses increased 4.1% compared to FY 2014, but are performing at a level that is close
to the established budget. Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 2.4 %, but are 3.3% below the
established budget.
David A. Bowers, President and Members oft he Board of Directors
GRTC Financials
April 2, 2015
Page 2
• Services increased approximately 10.4% and are performing within 1% of the established
budget.
• Materials and Supplies increased lessthan 1% and are 1.3 °% belowthe established budget.
• Utilities increased 9.5 %, and are 8.5% above the established budget.
• Property insurance decreased 3.1% and is approximately 4% below the established
budget.
• Miscellaneous Expense increased 15.5% and exceeds budget approximately 8.5 ° %.
Respectfully Submitted,
Carl L. a mer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
OPERATING EXPENSES
Labor - Hourly &Salary
$2,216,049.79
$2,151,519.79
GREATER ROANOKE TRANSIT COMPANY
$3,413,954.00
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Fringe
Benefits
Operating Revenue and Expense Statement
1,094,116.38
For the Eight Months Ending February 28, 2015
1,799,730.00
FY FY
FY 15
Services
2015 2014
BUDGET
% FY 15
333,048.25
February February
TOTAL
BUDGET
OPERATING INCOME
67.09%
Materials & Supplies
Operating Revenue
$1,455,450.25 $1468,934.12
$2,240,744.00
64.95%
Non - Transportation Revenues
179,36948 192,818.55
255,840.00
70.11 %
Total Income
$1,634,819.73 $1,661,752,67
$2,496,584.00
65.48%
OPERATING EXPENSES
Labor - Hourly &Salary
$2,216,049.79
$2,151,519.79
$3,413,954.00
64.91%
Fringe
Benefits
1,108,701.48
1,094,116.38
1,799,730.00
61.60%
Services
367,765.54
333,048.25
548,181.00
67.09%
Materials & Supplies
1,159,894.11
1,157,214.30
1,773,018.00
65.42%
Utilities
187,005.05
170,75531
247,627.00
75.52%
Insurance Costs
235,169.61
242,61738
374,985.00
62.71%
Miscellaneous Expenses
863,139.08
747,646.53
1,143,298.00
75.50%
Total Expenses
$6,137,724.66
$5,896,918.34
$9,300,793.00
65.99%
Net LOSS
($4,502,904.93)
($4,235,165.67)
($6,804,209.00)
66.18%
Local Grants
$1,451,14686
$1,290,453.50
$2,130,719.00
68.11%
Slate Grants
1,261,674.00
1,363,558.00
1,891,945.00
66.69%
Federal Grants
2,371,582.00
2,250,577.00
2,781,545.00
8516%
Total Subsidies
$5,084,402.86
$4,904,588.50
$6,804,209.00
74.72%
Net Income (loss)
$581,497.93
$669,422.83
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
2/28/2015 2/28/2014
Year -to -Date Year -to -Date %of Change
ASSETS
CASH
ACCOUNTS RECEIVABLE
INVENTORY
FIXED ASSETS
FIXED ASSETS
ACCUMULATED DEPRECIATION
NET FIXED ASSETS
PREPAYMENTS
TOTAL ASSETS
CURRENT LIABILITIES
ACCOUNTS PAYABLE
PAYROLL LIABILITIES
OTHER LIABILITIES
CAPITAL
CAPITAL STOCK
GRANTS
DEPRECIATION EXPENSE
RETAINED EARNINGS
CAPITAL CONTRIBUTIONS
NET INCOME (LOSS)
TOTAL CAPITAL
TOTAL LIABILITIES & CAPITAL
$ 1,262,594.70
$
1,694,712.18
-25%
$ 1,714,479.49
$
1,385,615.87
24%
$ 507,373.28
$
505,137.98
0%
$ 30,793,148.87
$
30,002,377.04
3%
$ (19,119,789.98)
$
(20,199,059.29)
-5%
$ 11,673,358.89
$
9,803,317.75
19%
$ 90,479.34
$
103,772.72
-13%
$ 15,248,285.70
$
13,492,556.50
13%
$ 601,501.93
$
352,177.88
71%
$ 292,792.56
$
264,372.18
11%
$ 1,293,252.31
$
1,445,236.04
-11%
$ 5.00
$
5.00
0%
$ 4,488,531.10
$
4,705,185.60
-5%
$ (1,306,526.25)
$
(1,147,645.74)
14%
$ 9,037,478.12
$
7,098,520.71
27%
$ 259,753.00
$
105,282.00
147%
$ 581,497.93
$
669,422.83
-13%
$ 13,060,738.90
$
11,430,770.40
14%
$ 15,248,285.70
$
13,492,556.50
13%
Va ey %
Memo
Greater Roanoke Transit Company
Roanoke, Virginia
April 30, 2015
David A. Bowers, President and Members of the Board of Directors
Dear President Bowers and Members of the Board:
Subject: Greater Roanoke Transit Company March 2015 Financial Report
The attached report provides financial performance information for March of Fiscal Year (FY)
2015. On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net income
of $501,057 a decrease of $184,819 compared to the same period in FY 2014.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 1.1 °% over the same period last year and is 5% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased approximately 1 °% compared to FY 2014 and are 1.8 °% below
the established budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 25 °%
compared to FY 2014, but are 1% above the established budget.
• Federal and State Revenue decreased 1.3% but is performing at a level that exceeds
budget expectations.
Expenses
Total expenses increased 4 °% compared to FY 2014, but are performing at a level that is close to
the established budget. Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 3.5 %, but are 2.9% below the
established budget.
David A. Bowers, President and Members of the Board of Directors
GRTC Financials
April 30, 2015
Page 2
• Services increased approximately 9.2% and are performing within 1% of the established
budget.
• Materials and Supplies decreased less than 1% and are 1.4% below the established
budget.
• Utilities increased 9.5 %, and are 12.7% above the established budget.
• Property insurance decreased 1.6% and is approximately 3% below the established
budget.
• Miscellaneous Expense increased 11.8 °% and exceeds budget approximately 10.7 %.
Respectfully Submitted,
Carl L. Palmer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Nine Months Ending March 31, 2015
FY
FY
FY 15
2015
2014
BUDGET
% OF FY 15
March
March
TOTAL
BUDGET
OPERATING INCOME
Operating Revenue
$1,640,790.58
$1,656345.86
$2,240,744.00
73.23%
Nan - Transportation Revenues
194,797.22
260,864.71
255.840.00
76,14%
Total Income
$1,835,587.80
$1,917,210.57
$2,496,584.00
73.52%
OPERATING EXPENSES
Labor - Hourly &Salary
$2,481,353.42
$2,402,981.82
$3,413,954.00
72.68%
Fringe Benefits
1,276,123.46
1,226,713.18
1,799,730.00
70.91%
Services
407,827.90
373,491.94
548,181.00
74.40%
Matenals & Supplies
1,305,388.78
1,315,417.37
1,773,018.00
73.63%
Utilities
217,237.18
198,379.89
247,627.00
87.73%
Insurance Costs
268,494.41
272,711.18
374,985.00
71.60%
Miscellaneous Expenses
980,308.00
877,052.65
1,143,298.00
85.74%
Total Expenses
$6,936,733.15
$6,666,748.03
$9,300,793.00
74.58%
Net LOSS
($5,101,145.35)
($4,749,53746)
($6,804,209.00)
74.97%
Local Grants
$1,637,959.04
$1,417,545.08
$2,130,719.00
76.87%
State Grants
1,422,599.00
1,557,006.00
1,891,945.00
75.19%
Federal Grants
2,541,644.00
2,460,862.00
2,781,545.00
91.38%
Total Subsidies
$5,602,202.04
$5,435,413.08
$6,804,209.00
82.33%
Net Income (loss)
$501,056.69
$685.8 55.62
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
3/31/2015 3/31/2014
Year -to -Date Year -to -Date %of Change
ASSETS
CASH
$
405,576.96
$
1,374,431.73
-70%
ACCOUNTS RECEIVABLE
$
1,941,383.59
$
1,583,456.43
23%
INVENTORY
$
515,160.57
$
465,313.38
11%
FIXED ASSETS
FIXED ASSETS
$
31,501,019.99
$
30,002,377.04
5%
ACCUMULATED DEPRECIATION
$
(19,298,422.29)
$
(20,342,515.01)
-5%
NET FIXED ASSETS
$
12,202,597.70
$
9,659,862.03
26%
PREPAYMENTS
$
152,009.83
$
144,632.35
5%
TOTAL ASSETS
$
15,216,728.65
$
13,227,695.92
15%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
512,550.05
$
514,028.89
0%
PAYROLL LIABILITIES
$
283,954.35
$
263,462.82
8%
OTHER LIABILITIES
$
976,647.90
$
1,146,436.74
-15%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
4,488,531.10
$
4,705,185.60
-5%
DEPRECIATION EXPENSE
$
(1,485,158.56)
$
(1,291,101.46)
15%
RETAINED EARNINGS
$
9,037,478.12
$
7,098,520.71
27%
CAPITAL CONTRIBUTIONS
$
901,664.00
$
105,282.00
756%
NET INCOME (LOSS)
$
501,056.69
$
685,875.62
-27%
TOTAL CAPITAL
$
13,443,576.35
$
11,303,767.47
19%
TOTAL LIABILITIES & CAPITAL
$
15,216,728.65
$
13,227,695.92
15%
miscellaneous: GRTC Board of Directors - June 2, 2015
M
Greater Roanoke Transit Company
Roanoke, Virginia
May 28, 2015
David A. Bowers, President and Members of the Board of Directors
Dear President Bowers and Members of the Board:
Subject: Greater Roanoke Transit Company April 2015 Financial Report
The attached report provides financial performance information for April of fiscal Year (FY) 2015.
On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net income of
$233,754 a decrease of $250,331 compared to the same period in FY 2014.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 1.9% over the same period last year and is 3.5% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased approximately 1% compared to FY 2014 and are 2.2% below
the established budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 14.9%
compared to FY 2014 and are 1.5% below the established budget.
• Federal and State Revenue decreased less than 1% but is performing at a level that
exceeds budget expectations.
Expenses
Total expenses increased 5.5% compared to FY 2014, and are 1% above the established budget.
Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 7.5 %, but are less than 1% below the
established budget.
David A. Bowers, President and Members of the Board of Directors
GRTC Financials
May 28, 2015
Page 2
• Services increased approximately 9.5% and are performing within 1% of the established
budget.
• Materials and Supplies decreased less than 1 °% and are performing within 1% of the
established budget.
• Utilities increased 2.3 ° %, and are 8.5 °% above the established budget.
• Property insurance decreased 1.3% and is approximately 3.7 °% below the established
budget.
• Miscellaneous Expense increased 7.9% and exceeds budget approximately 11.7 %.
Respectfully Submitted,
Carl L. Palmer
General Manager
Cc. Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
OPERATING EXPENSES
Labor - Hourly &Salary
GREATER ROANOKE TRANSIT COMPANY
$2,659,891.79
$3,413,954.00
8422%
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT
COMPANY
1,348,271.75
1,799,730.00
Operating Revenue and Expense Statement
Services
451,94769
412,940.67
For the Ten Months Ending April 30, 2015
82.44%
Materials & Supplies
1,471,753.76
FY FY
FY 15
83.01%
Utilities
2015 2014
BUDGET
% OF FY 15
91.80%
April April
TOTAL
BUDGET
OPERATING INCOME
79.67%
Miscellaneous Expenses
1,086.45659
Operating Revenue
$1,818,282.65 $1,837,361.55
$2,240,744.00
81.15%
Non - Transportation Revenues 209,446.00 246,178.97
255,840.00
81.87%
Total Income
$2,027,728.65 $2,083,540.52
$2496,584.00
81.22%
OPERATING EXPENSES
Labor - Hourly &Salary
$2,875,251.95
$2,659,891.79
$3,413,954.00
8422%
Fringe Benefits
1 431,665,86
1,348,271.75
1,799,730.00
79.55%
Services
451,94769
412,940.67
548,181.00
82.44%
Materials & Supplies
1,471,753.76
1,481,675.86
1,773,018.00
83.01%
Utilities
227,333.38
222,324.02
247,627.00
91.80%
Insurance Costs
298,749.21
302,804.58
374,985.00
79.67%
Miscellaneous Expenses
1,086.45659
1,007 141 43
1,143,298.00
95.03%
Total Expenses
$7,843,158.44
$7,435,050.10
$9,300,793.00
84.33%
Net Lass
($5,815,42979)
($5,351,509.58)
($6,804,20900)
8547%
Local Grants
$1,818,883.83
$1,571,55444
$2,130,719.00
85.36%
State Grants
1582,245.00
1730,195.00
1,891,945.00
83.63%
Federal Grants
2,648,055.00
2,533,845.00
2,781,545.00
95.20%
Total Subsidies
$6,049,183.83
$5,835,59444
$6,804,209.00
88.90%
Net Income (loss)
$233,754.04
$484,084.86
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
4/30/2015 4/30/2014
Year -to -Date Year -to -Date %of Change
ASSETS
CASH
$
658,446.03
$
876,702.59
-25%
ACCOUNTS RECEIVABLE
$
1,441,183.62
$
1,827,604.78
-21%
INVENTORY
$
522,339.39
$
474,415.00
10%
FIXED ASSETS
FIXED ASSETS
$
31,506,738.99
$
29,758,018.77
6%
ACCUMULATED DEPRECIATION
$
(19,463,556.03)
$
(20,233,474.58)
-4%
NET FIXED ASSETS
$
12,043,182.96
$
9,524,544.19
26%
PREPAYMENTS
$
110,284.29
$
104,558.37
5%
TOTAL ASSETS
$
14,775,436.29
$
12,807,824.93
15%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
525,320.70
$
538,433.08
-2%
PAYROLL LIABILITIES
$
323,975.58
$
255,738.60
27%
OTHER LIABILITIES
$
832,838.05
$
1,048,743.56
-21%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
4,488,531.10
$
4,705,185.60
-5%
DEPRECIATION EXPENSE
$
(1,650,292.30)
$
(1,435,164.48)
15%
RETAINED EARNINGS
$
9,037,478.12
$
7,098,520.71
27%
CAPITAL CONTRIBUTIONS
$
983,826.00
$
112,278.00
776%
NET INCOME (LOSS)
$
233,754.04
$
484,084.86
-52%
TOTAL CAPITAL
$
13,093,301.96
$
10,964,909.69
19%
TOTAL LIABILITIES & CAPITAL
$
14,775,436.29
$
12,807,824.93
15%
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
May 14, 2015
David A. Bowers, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bowers and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, May 18, 2015, at 1:00 p.m., in the EOC Conference Room, Room 159,
first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke,
Virginia.
Sincerely ,
xyKY-M� Stephanie M. MRyrnQ no\yrd'
Secretary
PC: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Kevin Price, Assistant General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
K \GRTC.2015 \March 16, 2015 Meeting NoUce.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
MAY 18, 2015
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
Call to Order.
2. Roll Call. Vice - President Trinkle was absent.
3. Approval of Minutes: Regular meeting held on March 16, 2015.
Without objection, the minutes were dispensed with and approved as
recorded.
4. Reports of Officers:
a. General Manager:
1. Management Update:
• GRTC Bus Replacement and Rehabilitation Program
• Planning and Special Projects
• Fiscal 2015 Year to Date Ridership and On Time Performance
Without objection, the Management Update can be received and
filed.
2. Approve GRTC's Proposed Budget for Fiscal Year 2015 -2016
Adopted Resolution (6 -0)
3. Selection of Audit Firm for GRTC Annual Financial Audit
Drew Harmon, Municipal Auditor, shared information regarding the
selection of an audit firm for GRTC Annual Financial Audit.
5. Other Business.
a. Discussion regarding appointments of GRTC Board of Directors for Fiscal
Year 2015 -2016.
General Counsel was asked to review the number of terms of office
each Board Member could serve.
6. Next Meeting Date: June 15, 2015 at 1:45 p.m., City Council's Conference
Room.
7. Adi.oumment —1:28 p.m.
L:ACLtl RKVDA9AACKSMl VCRTC.2015 \May 18, 2015 Ac¢lon Agenda.doc
We 114&y
M
Greater Roanoke Transit Company
Board of Directors Meeting
Management Update
May 18, 2015
GRTC Bus Replacement and Rehabilitation Program
GRTC's six year bus replacement plan, ranging between $1.7 million and $1.9 million per year in Regional Surface
Transportation Program (RSTP) funding was approved by the Transportation Planning Organization (TPO) Policy Board
in March 2015. It is expected that the Commonwealth Transportation Board will approve the allocation at its June 2015
meeting.
Planning and Special Projects
1) The Campbell Court roof replacement is expected to be completed in June 2015.
2) GRTC staff is currently negotiating with the most qualified respondent to GRTC's request for qualifications (RFQ)
for architect and engineering (A &E) services for the planned Vehicle Maintenance Expansion Facility. A total of
five (5) A &E firms responded to the RFQ. If staff is not successful in negotiating with the most qualified
respondent, negotiations will commence with the next most qualified respondent(s). If a contract for services is
not successfully negotiated, staff will modify the facility's design parameters and initiate a second RFQ.
3) The design for the Valley View Wal -Mart shelter will be submitted to Wal -Mart's real estate division for review and
approval. After approval, the final design specifications will be prepared for soliciting a contractor to construct the
shelter.
Fiscal 2015 Ridership and On Time Performance
Overall ridership for FY 2015 year to date as of March 2015 is 1.7% below FY 2014. The ridership percentage change for
March year to date for FY15 compared to March year to date for FY14 for each GRTC service type is detailed below:
Fixed Route (2%)
Smart Way (5%)
Smart Way Connector 114.2%
Star Line Trolley +3.5%
STAR +2.5 %
On -time performance is a measure of service reliability. A bus is considered on -time if it is between 1 and 5 minutes late.
On -time performance is measured for each trip using the Campbell Court Transfer Center as the point of origin. The on-
time performance for February 2015 and March 2015, respectively, was 99.85 %.
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 • www.valleymetro.com
�11 �Itf�ld,
L. Palmer
General Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 15, 2015
Carl L. Palmer
General Manager
Valley Metro
Roanoke, Virginia
Dear Mr. Palmer:
I am enclosing a copy of a resolution approving the Fiscal Year 2016 Budget for Greater
Roanoke Transit Company, in the aggregate amount of $9,168,205.00.
The above referenced measure was adopted by the Board of Directors of the Greater
Roanoke Transit Company at a regular meeting held on Monday, May 18, 2015.
Sincerely,
Stephanie M. Moo>n �old
Secretary
Enclosure
PC: Christopher P. Morrill, Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Laura Carini, Assistant General Counsel, GRTC
Drew Harmon, Municipal Auditor
G`
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION APPROVING A FISCAL YEAR 2016 BUDGET FOR GREATER
ROANOKE TRANSIT COMPANY.
WHEREAS, the Greater Roanoke Transit Company (GRTC) Budget Review Committee
has reviewed the General Manager's proposed operating budget for GRTC for fiscal year 2016
(July I, 2015 to June 30, 2016); and
WHEREAS, the Budget Review Committee has endorsed the recommended budget of
$9,168,205.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company that the Board of Directors hereby adopts the fiscal year 2016 Budget in the
aggregate amount of $9,168,205, all as set forth in an attachment to the Board Report dated May
18, 2015, from the GRTC General Manager.
ATTEST:
Date Adopted: (� �,V/ j d /• / f/ �1 W'�fYl�'C.IYa/
wphanie M. Moon Reyn ds, Sec �iy
Walla„ �
M
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
May 18, 2015
David A. Bowers, President and Members of the Board of Directors
Dear President Bowers and Members of the Board:
Subject: GRTC Fiscal Year 2015 — 2016 Operating Budget
Background:
The Board of Directors annually appoints a Budget Review Committee to review the proposed
operating budget for the Greater Roanoke Transit Company (GRTC) and provide a
recommendation to the Board. The Board appointed Board Vice President, David Trinkle,
Treasurer, Barbara Cameron, Board Member, Michael Shockley, and Assistant Vice - President of
Operations, Sherman Stovall, to the Budget Review Committee.
The Budget Review Committee met on May 6, 2015 to review and discuss the proposed operating
budget. The Budget Review Committee endorsed the Fiscal Year 2015 -2016 recommended
budget in the current form, which is attached. The recommended budget totals approximately
$9.2 million, a decrease of 1 % below fiscal year 2015.
Recommend:
The Budget Review Committee recommends that the Board of Directors approve GRTC's fiscal
year 2015 — 2016 operating budget.
Rasp @ctf ly milted,
e
Carl L. almer
GRTC General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
Legal Counsel
Municipal Auditor
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 • www,valleymetro.com
GREATER ROANOKE TRANSIT COMPANY
COMBINED BUDGET (Valley Metro, Smartway, Trolley, Smartway Connector)
FY 16
NET INCOME LOSS $ 96,908 1 $ 1 $ 0
04
� co��m�ea amyemin4�s
REVENUES
FY 14 ACTUAL
FY 15 BUDGET
FY 16 BUDGET
%INCRDECR
PASSENGER REVENUES
$ 2,195,833
$
2,240,744
$
2,240,744
0%
ADVERTISING
$ 147,255
$
132,573
$
147,255
11%
INTEREST
$ 4,183
$
5,722
$
4,183
-27%
OTHER REVENUES
$ 145,481
$
117,545
$
117,961
0%
TOTAL REVENUES
$ 2,492,752
$
2,496,584
$
2,510,143
1%
EXPENSES
LABOR
$ 3,268117
$
3,413,954
$
3,559,216
4%
FRINGE BENEFITS
$ 1,602,532
$
1,799,730
$
1,712,892
-5%
SERVICES
$ 526,474
$
548,181
$
563,419
3%
MATERIALS &SUPPLIES
$ 1,800,933
$
1,773,018
$
1,482,454
-16%
UTILITIES
$ 263,352
$
247,627
$
271,915
10%
INSURANCE
$ 362,636
$
374,985
$
361,286
4%
MISCELIANEOUS
$ 1,385,561
$
1,143,298
$
1,217,023
6%
TOTAL EXPENSES
$ 9,209,605
$
9,300,793
$
9,168,205
-1%
DEFICIT
$ 6,716,853
$
6,804,209
$
6,658,062
-2%
SUBSIDIES
FEDERAL
$ 2,729,241
$
2,781,545
$
2,752,209
-1%
STATE
$ 2,137,899
5
1,891,945
$
1,683,517
-11%
OTHERLOCAL
$ 309,935
5
323,219
$
336,147
4%
NEW RIVER VALLEY
$ 42,248
$
54,486
$
65,248
20%
CITY OF ROANOKE
$ 1,594,438
$
1,753,014
$
1,820,941
4%
TOTAL SUBSIDIES
$ 6,813,761
$
6,804,209
$
6.658,062
-2%
NET INCOME LOSS $ 96,908 1 $ 1 $ 0
04
� co��m�ea amyemin4�s
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
May 13, 2015
David A. Bowers, Mayor
David B. Trinkle, Vice -Mayor
William D. Bestpitch
Raphael E. Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
Dear Mayor Bowers and Members of City Council:
As the representatives of the City of Roanoke, the sole stockholder of the Greater
Roanoke Transit Company and pursuant to Paragraph 3, Article II, By -Laws of the
Greater Roanoke Transit Company, this is to advise you that the Annual Meeting of
the Stockholders' will be held on Monday, June 15, 2015, at 1:30 p.m., in the City
Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., Roanoke, Virginia.
Sincerely, p
Stephanie M. Moon Reynolds
Secretary, GRTC
pc: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura Carini, Assistant General Counsel, GRTC
Carl Palmer, General Manager, Valley Metro, P. O. Box 13247, Roanoke,
Virginia 24032
Members of the GRTC Board of Directors
Troy A. Harmon, Municipal Auditor
K: \GRTC.2015 \Call Leder for Stockholders' Meeting.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 15, 2015
Daniel J. Callaghan
General Counsel
Roanoke, Virginia
Dear Mr. Callaghan:
At the regular meeting of the Greater Roanoke Transit Company held on Monday,
May 18, 2015, President Bowers called attention to the appointment of Board Members
during the Stockholders' meeting scheduled on Monday, June 15, 2015, at 1:30 p.m., in
the Council Chamber. General Counsel was asked to review the number of terms of
office each Board Member could serve.
Sincerely,
oM
Stephanie M. Moon eynol �
Secretary
PC: Christopher P. Morrill, Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Barbara A. Dameron, Treasurer, GRTC
Laura Carini, Assistant General Counsel, GRTC
Drew Harmon, Municipal Auditor
Carl L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
SELECTION OF AN AUDIT
FIRM TO PERFORM THE
ANNUAL FINANCIAL AUDIT
May 18, 2015
Audit Required by State Code
15.2-2511 : Localities [including related entities] shall
have their accounts and records audited annually as
of .June 30 by an independent certified public
accountant.
Locality = Related Entities
Five distinct audits:
1. City
2. City Pension Plan
3. Greater Roanoke Transit Company [GRTC]
4. Roanoke City Public Schools [RCPS]
5. Berglund Center [Formerly Civic Center]
Procurement Considerations
Governance
Procurement laws and regulations
Commonality of Financial Policies and Procedures
Shared Financial Systems
Specialized Knowledge
Contractual Agreements
Concluded that three separate selection committees
should be utilized.
{
k
q
GRTC Selection Committee
Carl Palmer, General Manager
Stephanie Giles, Director of Finance
Drew Harmon, Municipal Auditor
4
Request for Proposal Asked For:
Experience auditing similar entities
Qualifications of partners and staff
Involvement in professional /standards groups
Audit process and quality assurance
Independence
Training and technical resources
Peer review results
�ti
Proposals Received
G RTC
KPMG"`
City / Pension
KPMG*
Brown, Edwards & Co" Brown, Edwards & Co``
Cherry Bekaert*
PB Mares
Robinson Farmer Cox
" Invited for Interviews
Cherry Bekaert-
McGladrey
RCPS , MA
Brown, Edwards & Co-
Cherry Bekaert*
PB Mares
Robinson Farmer Cox"
Contracts Awarded
Cherry Bekaert:
G RTC
City
City Pension Plan
Berglund Center [Existing Contract]
Brown, Edwards & Company
RC PS
4•
llftmb�
Terry Bekaert Firm
Seven Offices in VA:
Roanoke
Lynchburg
Richmond
Norfolk
Newport News
Virginia Beach
Tysons
Super Regional Firm:
• 26th largest firm in US
• 950 Employees
• HQ in Richmond
• Offices in
• North Carolina
• South Carolina
• Georgia
• Florida
.C:4$
Super Regional Firm:
• 26th largest firm in US
• 950 Employees
• HQ in Richmond
• Offices in
• North Carolina
• South Carolina
• Georgia
• Florida
Cherry Bekaert Clients
Virginia Cities /Counties
• Charlottesville
• Suffolk
• Virginia Beach
• Portsmouth
• Hampton
• Newport News
• Chesapeake
• Roanoke County
• Loudon County
Transportation Entities:
DRPT
VDOT
Chesapeake Expressway
Richmond Metro Auth
MARTA [Atlanta]
City of Charlotte Transit
City of Raleigh Bus Svc
Triangle Transit Auth
Contract
Effective dune 30, 2015
Option to Renew Annually Through 2019
Final Opinions and Reports By October 31
Presentation to Board of Trustees in November
Audit Fees
2015 2016
$ 19,350 $ 19,350
2017
$ 19,470
2018
$ 20,135
Applies 2% annual increase after the second year.
2019
$ 20,535
Fee History
Year
Fee % Change Notes
i
2005
13,500
8.00%
2006
13,900
2.96%
2007
12,300 (11.51%)
Removed Retirement Trust Work
2008
12,670
3.01%
2009
13,050
3.00%
2010
18,800
44.06% Cost of Single Audit Work Added
2011
19,300
2.66%
2012
19,800
2.59%
2013
20,300
2.53%
2014
20,800
2.46%
Average
Annual Increase
Since 1986 = 6.45%
Change in Deporting
Expenditures of FTA Funding Now Explicitly
Reported in GRTC Financial Statements
Compliance Responsibility has Always Resided with GRTC
Management and the Board of Trustees
GRTC will now Certify and File the Required Data
Collection Form with the Federal Clearing House
�E
t
What's next
Sign Engagement Letter
Authorize KPMG to Meet with Cherry Bekaert
Brief Board on General Audit Plan duly 20
Draft Opinions by October 15
Presentation to the Board November 16
QUESTIONS
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 11, 2015
David A. Bowers, Mayor
David B. Trinkle, Vice -Mayor
William D. Bestpitch
Raphael E. Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
Dear Mayor Bowers and Members of the Council:
The Annual Meeting of the Stockholder's of the Greater Roanoke Transit Company will be
held on Monday, June 15, 2015, at 1:30 p.m., in the City Council Chamber, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia.
I am attaching copy of the minutes of the Annual Meeting held on Monday, June 16, 2014.
I//�'/�� /��{/SSSfiinc�erneell lyy,
Stephanie MTMoon R� ds��
Secretary
Attachment
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Sherman M. Stovall, Assistant City Manager for Operations
Drew Harmon, Municipal Auditor
Laura M. Carini, Assistant Attorney
Carl Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
LACLERKOATA\CKSM I \GRTC,20MAU,ua] SrockM1Oldes' Cull Letter and A,,,6 &a
STOCKHOLDER'S ANNUAL MEETING
GREATER ROANOKE TRANSIT COMPANY
MONDAY, JUNE 15, 2015
1:30 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order- Roll Call. Mayor Bowers and Council Member Lea were absent.
2. Approval of Minutes: Annual Stockholder's meeting held on Monday, June 16,
2014.
Without objection, reading of the minutes were dispensed with and approved
as recorded.
3. Statement of Purpose. Vice -Mayor David B. Trinkle.
The purpose of the meeting was to entertain nominations for the election of
Directors of the Greater Roanoke Transit Company for terms of one year each,
commencing July 1, 2014.
Election of Seven Directors
Following individuals were elected as to serve as members (based on
positions) of the Board of Directors of GRTC, effective July 1, 2015 for a
term of one year:
• Two Members of Council: Vice Mayor David B. Trinkle and
Council Member William D. Bestpitch
• Two City staff Representatives: Mark Jamison and Michael
Shockley;
• One Physically - Challenged Representative: Karen Michalski -
Kerney
• One Regional Representative: Ryan Spitzer —Town of Vinton -
This position rotates every two years (City of Salem and Town
of Vinton)
• One Citizen at Large Representative: Curtis Mills
4. Adjourn. 1:37 p.m.
LCLFRK'BATA\CKSM I \GRTC.14N 1Std ldu12014 Action A,n& d.
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 16, 2015
Mark Jamison, Manager
Streets and Traffic
Roanoke, Virginia
Dear Mr. Jamison:
At the Annual Stockholder's Meeting of the Greater Roanoke Transit Company held on
Monday, June 15, 2015, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2015 and
ending June 30, 2016.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were reappointed. For recordkeeping purposes,
complete the online application at www.roanokeva.gov, under Upcoming
Vacancies on Council- appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
Stephanie M. Moon Re rrolds, C
Secretary
Enclosures
Mark Jamison
June 16, 2015
Page 2
PC: Carl L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
Christopher P. Morrill, Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Barbara A. Dameron, Treasurer
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, Secretary and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder's meeting of the Greater Roanoke Transit Company, which was
held on the fifteenth day of June 2015, MARK JAMISON was reappointed as a member
of the Greater Roanoke Transit Company Board of Directors for a one -year term of
office, commencing July 1, 2015 and ending June 30, 2016.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
sixteenth day of June 2015.
t.4 ` qV.U.
Secretary
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 16, 2015
Karen Michalski - Karney, Executive Director
Blue Ridge Independent Living Center
1502 Williamson Road, N. E., Suite B
Roanoke, Virginia 24012 -5100
Dear Ms. Michalski - Karney:
At the Annual Stockholders Meeting of the Greater Roanoke Transit Company held on
Monday, June 15, 2015, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2015 and
ending June 30, 2016.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were reappointed. For recordkeeping purposes,
complete the online application at www.roanokeva.gov, under Upcoming
Vacancies on Council- appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
l a rl � �Ilv� l atiL
Stephanie M. Moon ynolds,1M11N'IC
Secretary
Enclosures
Karen Michalski - Karney
June 16, 2015
Page 2
PC: Carl L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
Christopher P. Morrill, Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Barbara A. Dameron, Treasurer
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ; To -wit:
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder's meeting of the Greater Roanoke Transit Company, which was
held on the fifteenth day of June 2015, KAREN MICHALSKI - KARNEY was reappointed
as a member of the Greater Roanoke Transit Company Board of Directors for a one-
year term of office, commencing July 1, 2015 and ending June 30, 2016.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
sixteenth day of June 2015.
Ar�), °n �
Secretary
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 16, 2015
The Honorable William D. Bestpitch
Council Member
Roanoke, Virginia
Dear Council Member Bestpitch:
At the Annual Stockholder's Meeting of the Greater Roanoke Transit Company held on
Monday, June 15, 2015, you were appointed as member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2015 and
ending June 30, 2016.
Church Avenue, S W
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were appointed. For recordkeeping purposes,
complete the online application at www.roanokeva.gov, under Upcoming
Vacancies on Council- appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Enclosures
Sinccerely , 1), eL
Stephanie M. Moon ynolds,
Secretary
t._
The Honorable William D. Bestpitch
June 16, 2015
Page 2
PC: Carl L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
Christopher P. Morrill, Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Barbara A. Dameron, Treasurer
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
To -wit:
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder's meeting of the Greater Roanoke Transit Company, which was
held on the fifteenth day of June 2015, WILLIAM D. BESTPITCH was appointed as a
member of the Greater Roanoke Transit Company Board of Directors for a one -year
term of office, commencing July 1, 2015 and ending June 30, 2016.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
sixteenth day of June 2015.
� rn . � C�
Secretary
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 16, 2015
The Honorable David B. Trinkle
Vice -Mayor
Roanoke, Virginia
Dear Vice -Mayor Trinkle:
At the Annual Meeting of the Greater Roanoke Transit Company Stockholders held on
Monday, June 15, 2015, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2015 and
ending June 30, 2016.
Church Avenue S W
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were reappointed. For recordkeeping purposes,
complete the online application at www.roanokeva.aov, under Upcoming
Vacancies on Council- appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
Stephanie M. Moon ynol s, MMC
Secretary
Enclosures
The Honorable David B. Trinkle
June 16, 2015
Page 2
PC: Carl L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
Christopher P. Morrill, Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Canni, Assistant General Counsel
Barbara A. Dameron, Treasurer
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To -wit:
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder's meeting of the Greater Roanoke Transit Company, which was
held on the fifteenth day of June 2015, DAVID B. TRINKLE was reappointed as a
member of the Greater Roanoke Transit Company Board of Directors for a one -year
term of office, commencing July 1, 2015 and ending June 30, 2016.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
sixteenth day of June 2015.
�pc
Secretary
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 16, 2015
Michael B. Shockley
Budget Administrator
Office of Management and Budget
Roanoke, Virginia
Dear Mr. Shockley:
At the Annual Stockholder's Meeting of the Greater Roanoke Transit Company held on
Monday, June 15, 2015, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2015 and
ending June 30, 2016.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were reappointed. For recordkeeping purposes,
complete the online application at www.roanokova.gov, under Upcoming
Vacancies on Council- appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely, //�� //��
IJ�(�' n,�, y (�1J��y(Jnrk�/
Stephanie M.. Moon olds; MMC
Secretary
Enclosures
Michael Shockley
June 16, 2015
Page 2
Pc: Carl L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
Christopher P. Morrill, Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Barbara A. Dameron, Treasurer
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder's meeting of the Greater Roanoke Transit Company, which was
held on the fifteenth day of June 2015, MICHAEL B. SHOCKLEY was reappointed as a
member of the Greater Roanoke Transit Company Board of Directors for a one -year
term of office, commencing July 1, 2015 and ending June 30, 2016.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
sixteenth day of June 2015.
Secretary
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 16, 2015
Curtis E. Mills
2125 Yellow Mountain Road, S. W.
Apartment 110
Roanoke, Virginia 24014
Dear Mr. Mills:
At the Annual Stockholder's Meeting of the Greater Roanoke Transit Company held on
Monday, June 15, 2015, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2015 and
ending June 30, 2016.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were reappointed. For recordkeeping purposes,
complete the online application at www.roanokeya cloy, under Upcoming
Vacancies on Council- appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
Stephanie M. ooi�tAlry olds, MMC
Secretary
Enclosures
Curtis E. Mills
June 16, 2015
Page 2
PC: Carl L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
Christopher P. Morrill, Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Barbara A. Dameron, Treasurer
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To -wit:
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder's meeting of the Greater Roanoke Transit Company, which was
held on the fifteenth day of June 2015, CURTIS E. MILLS was reappointed as a
member of the Greater Roanoke Transit Company Board of Directors for a one -year
term of office, commencing July 1, 2015 and ending June 30, 2016.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
sixteenth day of June 2015.
A, h 0�c�
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 16, 2015
Ryan K. Spitzer
Assistant Town Manager
Town of Vinton
311 S. Pollard Street
Vinton, Virginia 24179
Dear Mr. Spitzer:
At the Annual Stockholder's Meeting of the Greater Roanoke Transit Company held on
Monday, June 15, 2015, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2015 and
ending June 30, 2016.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were reappointed. For recordkeeping purposes,
complete the online application at www.roanokeva aov, under Upcoming
Vacancies on Council- appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, .I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
A� '�
Stephanie M. Moon eynolds, MMC
Secretary
Enclosures
Ryan K. Spitzer
June 16, 2015
Page 2
PC: Carl L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
Christopher P. Morrill, Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Barbara A. Dameron, Treasurer
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE To -wit:
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder's meeting of the Greater Roanoke Transit Company, which was
held on the fifteenth day of June 2015, RYAN K. SPITZER was reappointed as a
member of the Greater Roanoke Transit Company Board of Directors for a one -year
term of office, commencing July 1, 2015 and ending June 30, 2016.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
sixteenth day of June 2015.
S�tary
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 11, 2015
David A. Bowers, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bowers and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, June 15, 2015, at 1:45 p.m., in the Council's Conference Room,
Room 451, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
Roanoke, Virginia.
Sincerely,
Stephanie M.M on Reoynolds �
Secretary
PC: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Drew Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
K: \GRTC.14WJa e16, 2014 Meeting NoGce.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 15, 2015
1:45 P.M.
COUNCIL'S CONFERENCE ROOM
ROOM 450
AGENDA
Call to Order— Roll Call. President Bowers and Directors Mills and Shockley
were absent.
2. Approval of Minutes: Regular meeting of GRTC held on Monday, May 18, 2015.
Without objection, the reading of the minutes were dispensed with and
approved as submitted.
3. Reports of Officers:
a. General Manager:
Adoption of the Board of Directors' Meeting Schedule for the 2016
Fiscal Year.
Adopted Resolution (4 -0)
4. Other Business. NONE.
5. Next meeting: Monday, July 20 at 1:00 p.m., EOC Conference Room, Room 159.
5. Adjourn. 1:47 P.M.
L\ CLERK\ DATA \CKSMI \GRTC.2015 \June 15.2015 Vice - Mayors Agenda.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 16, 2015
Carl L. Palmer, General Manager
Valley Metro
P. O. Box 13247
Roanoke, Virginia 24032
Dear Mr. Palmer-
I am enclosing copy of a resolution establishing a specific meeting schedule for the
Board of Directors of the Greater Roanoke Transit Company (GRTC).
The abovementioned resolution was adopted by the Board of Directors at its regular
meeting held on Monday, June 15, 2015.
Sincerely,
Stephanie M. Moon Reynolds
Secretary
pc: Christopher P. Morrill, Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Barbara A. Dameron, Treasurer
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Troy A. Harmon, Municipal Auditor
Kevin Price, Assistant General Manager, Valley Metro
Mark Jamison, Board Member
Michael Shockley, Board Member
Karen Michalski - Karney, Board Member
Curtis E. Mills, Board Member
Ryan Spitzer, Board Member
The Honorable David B. Trinkle, Board Member
The Honorable William D. Bestpitch, Board Member -Elect
L. \CLEMDATA\CKSM I \GRTC 20I5Vnne 15 corteepondence dnc
U
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION ESTABLISHING A SPECIFIC MEETING SCHEDULE FOR THE BOARD
OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY (GRTC)
WHEREAS, at the Board's June 15, 2015, meeting, the GRTC General Manager
recommended that the Board adopt a specific meeting schedule for the 2016 Fiscal Year, which
ends on June 30, 2016, as more fully set forth in the General Manager's report dated June 15,
2015, to this Board.
THEREFORE, BE IT RESOLVED by the Board of Directors of GRTC as follows:
That the Board of Directors hereby approves and adopts the specific meeting
schedule that is set forth below. Except for the meeting on June 20, 2016, the meetings are set to
start at 1:00 p.m. and will be held in the Emergency Operations Center (EOC) Conference Room
which is located on the first floor of the Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia 24011, unless a different location is designated by the
President or Secretary of the Board. The meeting for Monday, June 20, 2016, will be held at
1:45 p.m. in the City Council Conference Room, Room 451, on the fourth floor of the Noel C.
Taylor Municipal Building, 215 Church Avenue, SW, Roanoke, Virginia 24011. In accordance
with Article III, Section 4 of the GRTC By -Laws, the following meeting dates for the GRTC
Board are approved for the 2016 Fiscal Year
July 20, 2015
(Monday, 1:00 p.m. —
EOC)
September 21, 2015
(Monday, 1:00 p.m. —
EOC)
November 16, 2015
(Monday, 1:00 p.m. —
EOC)
January 19, 2016
(Tuesday, 1:00 p.m. —
EOC)
March 21, 2016
(Monday, 1:00 p.m. —
EOC)
May 16, 2016
(Monday, 1:00 p.m. —
EOC)
June 20, 2016
(Monday, 1:45 p.m.
— City Council Conference Room,
Room 451)
2. The GRTC Board can hold additional meetings on an as- needed basis in
accordance with the GRTC By -Laws.
3. The schedule of meetings for the GRTC Board for subsequent fiscal years may be
set annually by the Board at the June Board meeting, or at any other Board meeting as the Board
may determine to be appropriate.
ATTEST:
i //p
Date: i� u/S .�-eJ �• •y_y�,�1M� h�f- Ca.(�tJ
Stephanie M. Moon Rey, dat s, Secre a
R.GRIC cslAkhm, inutlnr &h d.l, FY2016 6153015 2
M
Greater Roanoke Transit Company
Board of Directors Meeting
June 15, 2015
David A. Bowers, President, and Members of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bowers and Members of the Board:
Subject. Board of Directors Meeting Schedule for Fiscal 2016
Background
At its June 16, 2014 meeting, the GRTC Board of Directors approved by resolution its meeting schedule for the
2015 fiscal year The Board needs to adopt a meeting schedule for the 2016 fiscal year.
Recommendation
The following GRTC Board of Directors meeting schedule is recommended for the 2016 fiscal year:
2015 2016
July 20th
January 19th (Monday 18th MILK)
September 21st
March 21 st
November 16th
May 16th
June 20th
The June 20, 2016 meeting will be at 1.45 P.M. in the City Council's Conference Room on the fourth floor of the
Noel C. Taylor Municipal Building, 215 Church Ave., SW, Roanoke, Virginia 24011. All other meetings will be at
1:00 P.M. in the Emergency Operations Center (EOC) conference room on the first floor of the Noel C. Taylor
Municipal Building.
ZRes 01mer ed,
General Ma nager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
General Counsel
Municipal Auditor
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 www.valleymetro.com
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 15, 2015
Members of the Greater Roanoke Transit Company
Board of Directors
Dear Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, July 20, 2015, at 1:00 p.m., in the EOC Conference Room, Room 159,
first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke,
Virginia.
Sincerely,
a. �J h`I iY Du. n�
Stephanie M. Moon s
Secretary
PC: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Drew Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
KAGRTC2015Wune 15, 2015 Meeting Nofice.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 20, 2015
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
Call to Order -- Roll Call. All Present
Approval of Minutes: Regular meeting of GRTC held on Monday, June 15, 2015
Approved as recorded.
3. Reports of Officers:
a. Secretary:
Election of Officers
David B. Trinkle, President
William D. Bestpitch, Vice President
Christopher P. Morrill, Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Stephanie M. Moon Reynolds, Secretary
Cecelia T. Webb, Assistant Secretary
Barbara A. Dameron, Treasurer
Daniel J. Callaghan, General Counsel and Registered Agent
b. General Manager:
1. Management Update for July 20, 2015:
• Planning and Special Projects
• Campbell Court Roof Replacement
• Transit Vision Plan
• Melrose Corridor Bus Stop Improvements
• ADA STAR Service Customer Data Files Update
• Ridership and On Time Performance
Without objection, Management Update received and filed.
2. Presentation: Vinton Service Modifications Update
Without objection, Update received and filed.
3. Presentation: GRTC Auditors — Cherry Bekaert.
Without objection, remarks received and filed.
4. Other Business.
Christopher Lawrence, Vinton Town Manager, replaced Ryan Spitzer,
Assistant Vinton Town Manager as the Regional Representative to the Board
for a one -year term ending June 30, 2016.
5. Next Meeting: September 21, 2015 at 1:00 p.m., EOC Conference Room
6. Adjournment. 1:37 p.m.
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 23, 2015
Stephanie M. Moon Reynolds
City Clerk
Roanoke, Virginia
Dear Ms. Moon Reynolds:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 20, 2015, the City Clerk was reappointed as the Secretary for a term of
office ending June 30, 2016.
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sinc y,
Cecelia T. Webb, CMC
Assistant Secretary
Enclosures
pc: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Sherman M. Stovall, Assistant Vice - President for Operations
Daniel J. Callaghan, General Counsel, GRTC
L'.ACLERKVDATAACKSMIAGRTC 2015VnIy20,2015e irespondenceotHcer appoin "ents.doc
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Cecelia T. Webb, Assistant Secretary, and as such the Assistant Secretary of
the Greater Roanoke Transit Company Board and keeper of the records thereof, do
hereby certify that at a regular meeting of the Greater Roanoke Transit Company Board
of Directors held on the twentieth day of July 2015, the City Clerk (Stephanie M. Moon
Reynolds) was reappointed as the Secretary for a term of office ending June 30, 2016.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -third day of July 2015.
ssistant Secretary
L VCLERKVDATAACKSM IAGRTC.20150tily 20, 2015 cone pondenoaofoez app intments.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 23, 2015
Cecelia T. Webb
Acting Deputy City Clerk
Roanoke, Virginia
Dear Ms. Webb:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 20, 2015, the Acting Deputy City Clerk was appointed as the Assistant
Secretary of the Greater Roanoke Transit Company Board of Directors for a term
ending June 30, 2016.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, 1 am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Sincerely,
Stephanie M. Moon = Ids, MC
Secretary
Enclosures
pc: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Sherman M. Stovall, Assistant Vice - President for Operations
Daniel J. Callaghan, General Counsel, GRTC
L ACLERKVDATAACKSMI ORTC.20150uly 20, 2015 coneepondcnccoRcei appointments doc
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company Board and keeper of the records thereof, do hereby certify
that at a regular meeting of the Greater Roanoke Transit Company Board of Directors
held on the twentieth day of July 2015, the Acting Deputy City Clerk (Cecelia Webb)
was appointed as the Assistant Secretary for a term of office ending June 30, 2016.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -third day of July 2015.
Secretary
L\CLFR VDATAACKSM I VGRTG201 Nuly 20, 2015 wnvspondenoeoficer eppointmeu�s.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Cecelia T. Webb, Acting Deputy City Clerk, do solemnly swear or (affirm)
that I will support the Constitution of the United States of America and the Constitution
of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as the Assistant Secretary of the Greater
Roanoke Transit Company Board of Directors for a term of office ending June 30, 2016,
according to the best of my ability. So help me od.
SCE LIA T. WEBB
The foregoing oath /of/,,ov1ffice was taken, sworn to, and subscribed before me by
Cecelia T. Webb this _' ofi ff day of 2015.
Brenda S. Hamilton, Clerk of the Circuit Court
LVCL R V ATA KSMIvGR C20150uly 242015 w�spondence.ollicerappointinente doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 23, 2015
The Honorable David B. Trinkle
Vice -Mayor
Roanoke, Virginia
Dear Vice -Mayor Trinkle:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 20, 2015, you were appointed as the President for a term ending
June 30, 2016. Enclosed you will find a Certificate of your appointment.
Sincerely,
, � r 1iNw
Stephanie M. Moon Reiynold
Secretary
Enclosures
PC: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Sherman M. Stovall, Assistant Vice - President for Operations
Daniel J. Callaghan, General Counsel
LrACLERKVDATAACKSM 1ACRTC.20l5Vtily20,2015cone pondenoeof icej cppnfntments.doc
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company Board and keeper of the records thereof, do hereby certify
that at a regular meeting of the Greater Roanoke Transit Company Board of Directors
held on the twentieth day of July 2015, DAVID B. TRINKLE was appointed as the
President for a term of office ending June 30, 2016.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -third day of July 2015.
Secrets .
LAC1,ERK0ATAACKSMIAGRTC201 SVoly 20,2015 coil spondeuccaRcee appoinnneo, doo
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 23, 2015
The Honorable William D. Bestpitch
Council Member
Roanoke, Virginia
Dear Council Member Bestpitch:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 20, 2015, you were appointed as the Vice President for a term of office
ending June 30, 2016. Enclosed you will find a Certificate of your appointment.
Sincerely,y�,, �"
Stephanie M. Moon \Reynol s, MMC
Secretary
Enclosure
PC: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Sherman M. Stovall, Assistant Vice - President for Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
LVCLERKVDATAACKSMIAoRTC.2015Vuly 20, 2015 wncspojidenoe.uticei appuimments.duc
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company Board and keeper of the records thereof, do hereby certify
that at a regular meeting of the Greater Roanoke Transit Company Board of Directors
held on the twentieth day of July 2015, WILLIAM D. BESTPITCH was appointed as the
Vice President for a term of office ending June 30, 2016.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -third day of July 2015.
l _' I "d"'u"J � ♦' I � i%1 Devi \�+�7i1� -ate
Secretary l \ }IQJ
1_\CLER MATATKSMI \CRTC2015Vu1y20,2015 corzespondenmaffiauappufmmenta .doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 23, 2015
Daniel J. Callaghan
City Attorney
Roanoke, Virginia
Dear Mr. Callaghan:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 20, 2015, the City Attorney was reappointed as the General Counsel
for a term of office ending June 30, 2016.
Enclosed you will find a Certificate of your reappointment and an Oath or
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
Stephanie M. Moon eyno2,MMC
Secretary
Enclosures
pc: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Sherman M. Stovall, Assistant Vice - President for Operations, GRTC
Laura Carini, Assistant General Counsel, GRTC
LvCLERKVDATAACKSMlAORTC 2015Vuly 20, 201 S conespondencc oiHcei uppoinlments.doc
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company Board and keeper of the records thereof, do hereby certify
that at a regular meeting of the Greater Roanoke Transit Company held on the twentieth
day of July 2015, the City Attorney (Daniel J. Callaghan) was reappointed as the
General Counsel for a term of office ending June 30, 2016.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -third day of July 2015.
Ptt aIwat /, , 1 a/
Secretary
L.ACLERKVDATAACKSMIAGRTC.2015 July 20,2015 corepoudcnuc ofr, oppoinnnentzdoc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 23, 2015
Sherman M. Stovall
Assistant City Manager for Operations
Roanoke, Virginia
Dear Mr. Stovall:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 20, 2015, the Assistant City Manager for Operations was reappointed
as the Assistant Vice - President of Operations for a term of office ending June 30, 2016.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
Stephanie M. Moon nolds
Secretary
Enclosures
PC: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Daniel J. Callaghan, General Counsel, GRTC
LVCLER DATAWKSM11C2TC 2015W, 20,2015 wn pmNenca.offwrappoimmumcdoo
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at a
regular meeting of the Greater Roanoke Transit Company Board of Director held on the
twentieth day of July 2015, the Assistant City Manager for Operations (Sherman M.
Stovall) was reappointed as the Assistant Vice - President of Operations for a term of
office ending June 30, 2016.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -third day of July 2015.
Secretary
L\CLEMOATA\CKSM I \GRTC.2015Wdy 20,2015 caneapondwn e, 6cuupPOinnneu[sdoc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 23, 2015
Barbara A. Dameron
Director of Finance
Roanoke, Virginia
Dear Ms. Dameron:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 20, 2015, the Director of Finance was reappointed as Treasurer of the
Greater Roanoke Transit Company Board of Directors for a one year term ending
June 30, 2016.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Sincerely,
�y,�A y
Stephanie K;. Myor Re yYs
k
Secretary
Enclosures
pc: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Sherman M. Stovall, Assistant Vice - President for Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
1, CLEMDATAACKSM IAGRTC201 Nuly 20,2015 aan'asponden e_o� cer pV Oinlmenh.doc
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company Board and keeper of the records thereof, do hereby certify
that at a regular meeting of the Greater Roanoke Transit Company Board of Directors
held on the twentieth day of July 2015, the Director of Finance (Barbara A. Dameron)
was reappointed as the Treasurer for a term of office ending June 30, 2016.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -third day of July 2015.
Secrata
1, URKOATMCUMAGRTC2015u1y 20,2015 wrtesponde�ocoiLCernppolvonr� ,ts.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Barbara A. Dameron, Director of Finance, do solemnly swear or (affirm) that
I will support the Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as the Treasurer of the Greater Roanoke
Transit Company Board of Directors for a term of office ending June 30, 2016,
according to the best of my ability. So help me God.
'BARBARA A. DAMERON
The foregoing oath of office was taken, sworn to, and subscribed before me by
Barbara A. Dameron this L day of'� 2015.
Brenda S. Hamilton, Clerk of the Circuit Court
By lerk
LACLERKVDATAACKSM 1AGRTC.2015Vuiy 20, 2015 aoncapoMrnceolL... ......:news &,
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 23, 2015
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
At a regular meeting of the Greater Roanoke Transit Company, Board of Directors held
on Monday, July 20, 2015, the City Manager was reappointed as the Vice - President of
Operations for a term of office ending June 30, 2016.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
t�rnI "---/
Stephanie M. Moon Reynolds, MIMIC
Secretary
Enclosures
pc: Carl L. Palmer, General Manager, Valley Metro, P.O. Box 13247,
Roanoke, Virginia 24032
Sherman M. Stovall, Assistant Vice - President for Operations
Daniel J. Callaghan, General Counsel, GRTC
I t CLERKIDATAICKSMIA CRTC. 2015Vuly20, 2015cnnespondenceoFllcovappointments .doc
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company Board and keeper of the records thereof, do hereby certify
that at a regular meeting of the Greater Roanoke Transit Company Board of Directors
held on the twentieth day of July 2015, the City Manager (Christopher P. Morrill) was
reappointed as the Vice - President of Operations for a term of office ending June 30,
2016.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -third day of July 2015.
yYj `*^ �
�n
Secretary
L\CLBRKV ATAACKSMIAGRTQ201SVU],20,2015 w,respontlencaofficeo appoiohnutddoc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Christopher P. Morrill, City Manager, do solemnly swear or (affirm) that I will
support the Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as the Vice - President of Operations for a
term of office ending June 30, 2016, according to the best of my ability. So help me
God.
CHRISTOPHER P. MORRILL
The foregoing oath of office was taken, sworn to, and subscribed before me by
Christopher P. Morrill this 675 en
ay of r /L411'� 2015.
Brenda S. Hamilton, Clerk of the Circuit Court
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Va11e�
M
Greater Roanoke Transit Company
Board of Directors Meeting
Management Update
July 20, 2015
Planning and Special Projects
1) The Campbell Court roof replacement was completed in June 2015.
2) The Transportation Planning Organization (TPO) is in the process of finalizing the survey and data analysis phase
of the Roanoke Valley Transit Vision Plan. The next phase will use the survey and data analysis information to
conduct a transit corridor analysis for GRTC's system wide routes.
3) GRTC and the City's Engineering Department are working collaborating on planned improvements in the US 460
Orange Avenue /Melrose Avenue corridor for bus stop locations and related intersections. The project will install
boarding concrete pads at approximately 10 bus stops within the corridor between 21 st Street to the east and
Barnett Avenue in Salem to the west. Curb cut ramps will be constructed at approximately 23 intersections at or
near bus stops. It is anticipated that the procurement solicitation for the curb cut ramps will commence by the end
of July 2015.
4) Staff is in the process of developing plans for a re- certification process for para - transit service eligibility. It is
anticipated that a third -party contractor will be engaged by November 2015 to facilitate the re- certification
process.
Fiscal 2015 Ridership and On Time Performance
Overall ridership for FY 2015 year to date as of April 2015 is 1.6% below FY 2014. The ridership percentage change for
April year to date for FYI compared to April year to date for FY14 for each GRTC service type is detailed below.
Fixed Route ( -21 %)
Smart Way ( -5 -8 %)
Smart Way Connector +11.8%
Star Line Trolley +1.5 %
STAR +2.4%
On -time performance is a measure of service reliability. A bus is considered on -time if it is between 1 and 5 minutes late
On -time performance is measured for each trip using the Campbell Court Transfer Center as the point of origin. The on-
time performance ff% /�/ /IApril 2015 and May 2015, respectively.. was 99 69 %.
ResoBCtf Wfv 1SYYf7f�f[ed.
Carl L. Palrl
General Manager
Copy. Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
PO Box 13247
Greater Roanoke Transit Company
Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703
www.valleymetro.com
Vinton Transit Service Options
Legend
e.
ft
oo.n we
Roe k
eota..- Pea °'ei�
bang
0 0.25 0.5 0.75 1
Miles
Eastern Roanoke Valley
Existing Transit Routes
vmton °Ave-- -
� E C /Ore 3B
' 35 :a G�'AVp
E bi.gln�eAre -
� Kmge�
Existing Town of Vinton Transit Services Map
Vinton Transit Service Options
Option 1 (Bus One) — Transit connection to RCIT via Downtown
Roanoke.
Vinton Transit Service Options
Option 1 (Bus Two) — Vinton Transit Service (Reduced Mileage)
Vinton Transit Service Options
Option 2 — Deviated Fixed Transit Service — Smaller Bus
Vinton Transit Service Options
Additional proposed service options....
• Provide free fixed route transit service to STAR
certified customers.
• Discontinue monthly pass program for STAR
— FTA Office of Civil Rights opinion
Presentation to Management
Greater Roanoke Transit Company
July 20, 2015
■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■
Table of Contents
► Who is Cherry Bekaert?
► Engagement Services
► Engagement Team
► Service Deliverables
► Audit Planning Considerations:
• Planned Timing of the Audit
• Audit Methodology
■ Significant Audit Areas
*,� Cherry Bekaert
2 v a�ee p..oN
■ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■
Who is Cherry Bekaert?
► Firm of over 950 professionals dedicated to providing quality
accounting, advisory and tax services
► Our resource network stretches across Washington D.C., Virginia,
North Carolina, South Carolina, Georgia and Florida
► Ranked among the nation's largest accounting firms, we are
headquartered in Richmond and serve the Commonwealth through
our seven offices, including offices in Roanoke and Lynchburg
► By reputation, Cherry Bekaert is known for its commitment to
providing top quality service to governmental entities throughout the
Commonwealth for more than 65 years
%.0% Cherry BeKaert
■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■
Engagement Services
You have engaged us to provide the following:
■ Audit of the Greater Roanoke Transit Company's (GRTC)
financial statements as of and for the fiscal year ended June 30,
2015
■ Audit of the GRTC's major federal program(s) required by OMB
Circular A-1 33
"0% Cherry Bekaerr'
Qvo�.yu'e. ro�.a•e
Rob Churchman
Engagement Partner
Krista Edoff Randy Gatzke
Concurring Review Local Service Partner
Partner
NealBeggan
IT Partner
Greg Miller
Manager
Donald Deeds
Senior
■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■
Service Deliverables
► Audit Deliverables:
■ As of and for the fiscal year ended June 30, 2015:
• Opinion on the fair presentation of the financial statements
• Report on internal control over financial reporting and on
compliance and other matters required by Government Auditing
Standards
• Report on compliance for each major federal program and internal
control over compliance in accordance with OMB Circular A -133
► Audit Committee Reporting:
• Audit plan and strategy
■ Results of the audit
%.� Cherry Bekaert"'
6 w.aM
f■ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■
Planned Timing of the Audit
T.isk April May tun Jul Aug Sep Oct Nov Dec )an March
Interim Work
Final Fieldwork and
Exit
Draft and Final Report
Report Issued and
Presentation to the
Board
Continuous
��
Cherry Bekaert'"
■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■
Audit Methodology
► Cherry Bekaert utilizes a top -down, risk - based, integrated audit
approach delivered in three phases:
• Planning:
• Perform risk assessment procedures to determine the significant audit
areas and reporting and compliance requirements
• Develop a GRTC specific Provided By Client list
• Tailor audit programs to GRTC's identified audit and financial reporting
risks
• Develop and execute the audit plan:
• Select and perform appropriate substantive and analytical procedures,
including tests of internal controls, where appropriate
• Manager and Partner oversight throughout the process
• Communicate testing results and other matters through status updates
• Completion:
• Evaluate the results, communicate with management and the Board and
issue the required reports
%.0% Cherry Bekaert
8 r
■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■
Audit Methodology - Single Audit
► Cherry Bekaert employs an efficient, effective, compliant and time - tested
Single Audit process based on three phases:
• Planning:
• Identify major federal grant programs and their respective compliance requirements
based upon a risk -based analysis
• Develop and execute the audit plan:
• Test the administrative control systems to verify compliance with general and
specific grant requirements
• Test for conformance with compliance requirements (e.g., cash management,
allowable costs, and reporting)
■ Completion:
• Summarize audit results, report and compliance and /or internal control finding(s) to
management and assist in preparation of corrective action plan(s)
• Prepare required reports along with a Schedule of Findings and Questioned Costs
No Cherry Bekaert "'
■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■
Audit Methodology - IT
Cherry Bekaert specialists are fully integrated members of our audit
team purposed with assessing the GRTC's information technology
environment and its impact on the audit procedures and financial
statement reports
► We will evaluate the impact of key automated controls and systems
utilized within the financial reporting process such as:
• Entity -wide security program planning and management controls
• Access controls
• System development and program change controls
• System software controls
• Segregation -of -duty controls
• Service continuity controls
Cherry Bekaert"
10 voowa.t�.om
■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■
Significant Audit Areas
► Based on our preliminary risk assessment, we have identified the
following significant audit areas and our audit test work will include
the following example procedures:
• Revenues and Receivables:
• Update our understanding of controls in place over revenues and receivables
and test accordingly
• Confirm Due From Other Governments balances and analytically test
revenues (e.g., year vs. year)
• Test the collectability of receivables
• Expenses and Payables:
• Update our understanding of controls in place over expenses and payables
and test accordingly
• Perform a search for unrecorded liabilities
• Perform analytical and other procedures over related balances
�� Cherry Bekaert'°
11 Yovgmlekmam
■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■
Significant Audit Areas
• Capital Assets:
• Update our understanding of controls in place over capital assets and test
accordingly
• Roll forward capital assets, testing additions and deletions
• Analytically test depreciation expense
• Single Audit:
• Test internal controls over major program administration
• Test compliance with applicable compliance requirements (e.g., allowable
costs, cash management, reporting)
• Financial Reporting:
• Review journal entries to ensure Net Position is properly classified and
disclosed
• Review account groupings and disclosures for the financial statements
• Review new GASB requirements for applicability and proper implementation
Cherry Bekaert
12 rw.9�
■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■
Contact In
Rob Churchman
Partner
804.673.5733
rhurchman @cbh.com
rmation
Greg Miller
Manager
804.673.5742
gmiller @cbh.com
Randy Gatzke
Partner
540.342.6911 ext. 3019
rgatzke @cbh.com
tart Cherry Bekaert
13 .o,.�m M
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
September 15, 2015
Members of the Greater Roanoke Transit Company
Board of Directors
Dear Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, September 21, 2015, at 1:00 p.m., in the EOC Conference Room,
Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
Roanoke, Virginia.
Sincerely,
Cecelia Vv�
Cecelia T. Webb
Assistant Secretary
PC: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Drew Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
September 17, 2015
President David B. Trinkle and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Trinkle and Members of the Board:
Please be advised that Curtis Mills will not be present at the regular meeting of the Greater
Roanoke Transit Company Board of Directors scheduled for Monday, September 21 at
1:00 p.m., in the EOC Room, Room 159, first floor, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W.
Sin ely,
Cecelia T. Webb
Assistant Secretary
PC: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Damemn, Treasurer, GRTC
Drew Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura Carini, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
September 21, 2015
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
1. Call to Order -- Roll Call. Director Mills was absent.
2. Approval of Minutes: Regular meeting of GRTC held on Monday, July 20, 2015
Without objection, the minutes were dispensed with and approved as
recorded.
3. Presentation: Safety Award Kevin Price, Assistant General Manager, Valley
Metro presented Clifford Headrick, Valley Metro Bus Operator, with a plaque in
connection with his heroic efforts in an incident which recently occurred on a
bus.
4. Reports of Officers:
General Manager:
1. Management Update for September 21, 2015:
Planning and Special Projects
• Roanoke Valley Transit Vision Plan
• Accessible Bus Stop Study
Firearms on Buses Policy Change
Ridership and On Time Performance
Without objection, the Management Update was received
and filed.
2. Fiscal Year 2015 Financial Report (Unaudited)
Without objection, Financial Report was received and filed.
3. Adoption of resolution regarding Board Conflict of Interest Disclosure
Statement Policy.
Adopted Resolution (6 -0)
4. Presentation: Transit Vision Plan Update
Christina Finch, Manager of Transit Planning and Programming,
Roanoke Valley - Alleghany Regional Commission, shared
information regarding the Transit Vision Plan.
Without objection, the update was received and filed.
5. Other Business:
Ms. Michalsky - Karney inquired about the status of the Wal -Mart Bus Shelter;
whereupon, the Vice - President of Operations advised that construction would
begin in January 2016.
6. Next Meeting: November 16, 2015 at 1:00 p.m., EOC Conference Room
Adjournment — 1:34 p.m.
Va11ey
M
Greater Roanoke Transit Company
Board of Directors Meeting
Management Update
September 21, 2015
Planning and Special Projects
Roanoke Valley Transit Vision Plan:
The community input survey portion of the Transit Vision Plan (TVP) has been completed and presented to the Transportation Planning
Organization (TPO) Policy Board and the Transportation Technical Committee (TTC).
The process of engaging a consultant to use the survey data information to conduct the TVP's transit corridor analysis for GRTC's
system wide routes is in progress.
Accessible Bus Stop Study
On July 14, 2015, the U.S. Department of Transportation's Federal Highway Administration (FHWA) and Federal Transit Administration
(FTA) jointly announced the Roanoke Valley - Alleghany Regional Commission (RVARC) as one of this year's eight Transportation
Planning Excellence Award (TPEA) recipients.
The Commission's Transportation Planning Organization (TPO) 'Bus Stop Accessibility Study" was recognized as a national example of
addressing the link between pedestrian and transit, and developing new ways to determine, evaluate and compare bus stop activity. It
used survey data to identify the most active bus stops and those with the greatest number of mobility impaired riders. The study's
results will lead to more accessible bus slops with better overall system efficiency.
U S. Transportation Secretary Anthony Fox was quoted as saying: "Building a world -class transportation system doesn't happen
overnight, and never by accident _.. "These important awards recognize the critical role planning plays in meeting America's future
transportation challenges.'
Firearms on Buses Policy Change
Given the recent turn of events involving a dispute between two passengers and a firearm aboard a Valley Metro bus, GRTCNalley
Metro's policy prohibiting firearms on buses has been revised to comply with State Code. Previously, firearms were not permitted on
Valley Metro buses. All references to prohibiting firearms aboard buses have be removed from Valley Metro's web site. State law
provides for open carry of firearms and concealed handguns with a valid permit, but in either case a person cannot brandish the
weapon.
Valley Metro bus drivers have been instructed to exercise caution and sound judgement if a patron enters a bus with a firearm and
exhibits threatening behavior (brandishing). Under such circumstances and in accordance with current practice, the driver will take the
appropriate steps to protect the other patrons by contacting the police through Valley Metro's radio dispatcher, stopping the bus, and
evacuating patrons from the bus as expeditiously as possible.
Fiscal 2015 Ridership and On Time Performance
Overall ridership for FY 2015 2015 is 2% below FY 2014'.
Fixed Route ( -25 %)
Smart Way ( -6 %)
Smart Way Connector +10.8%
Star Line Trolley -0.4
STAR +1.6 %
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 • www.valleymetro.com
On -time performance is a measure of service reliability. A bus is considered on -time if it is between 1 and 5 minutes late. On -time
performance is measured for each trip using the Campbell Court Transfer Center as the point of origin. The on -time performance for
June 2015 was 99.70%.
/Respefully, 0-
Carl L. Pa er
General Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
va11ey �9�
M
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
September 21, 2015
David B. Trinkle, President and Members of the Board of Directors
Dear President Trinkle and Members of the Board:
Subject: Greater Roanoke Transit Company Fiscal Year 2015 Financial Report (Unaudited)
The attached report provides Fiscal Year 2014 — 2015 financial performance information for the
Greater Roanoke Transit Company (GRTC). GRTC experienced a net loss of $51,520 a decrease of
$148,429 from FY 2013 —2014. The net loss is offset by unrestricted retained earnings which total
$666,293 at the end Fiscal Year 2014 -2015.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue decreased less than 1 °% compared to the same period last year and is within 1% of
the established budget. Significant factors impacting revenue performance include:
• Fare revenue decreased 1.8% compared to FY 2014 and performed 3.7% below the
established budget.
• Other revenue (advertising, building rental, parking, etc.) decreased 18.8% and is 5.8 °%
below the established budget.
• Operating assistance increased 1.2% compared to FY 14 and is 1.4% above the established
budget. Federal and state assistance decreased 3.2° %compared to the prior year but are
approximately 1° %above the established budget.
Greater Roanoke Transit Company
David B. Trinkle, President and Members of the Board of Directors
GRTC Financials
September 21, 2015
Page 2
Expenses
Total expenses increased 1.5% over the same period last year and are within 1% of the
established budget. Significant factors impacting expenditure performance include:
• Labor and fringe benefit expenses increased 4.6% and are 2.3% below the established
budget.
• Services increased 5.5% and are 1.3% above the established budget.
• Materials and supplies expense decreased 2.1% and within 1% of the established budget.
• Utilities expense decreased 1.3 °% compared to last year but exceeds budget 5 ° %.
• Miscellaneous expense, which includes the provision of para- transit service expense,
decreased approximately 5 °% and is 15.1% above the established budget.
Respectfully Su b i ed,
ar L. Palmer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
OPERATING EXPENSES
Labor - Hourly &Salary
GREATER ROANOKE TRANSIT COMPANY
$3,268,116.85
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT
COMPANY
98.91%
Operating Revenue and Expense Statement
Fringe Benefits
1,717,144.58
For the Twelve Months Ending June 30, 2015
1,799,730.00
FY FY
FY 15
Services
555,320.78
2015 2014
BUDGET
% FY 15
548,181.00
June June
TOTAL
BUDGET
OPERATING INCOME
1,763,539.42
1,800,932.61
Operating Revenue
$2,156,886.07 $2,195,833.14
$2,240,744.00
96.26%
Non - Transportation Revenues
241,089.86 296,919.42
255840.00
94.23%
Total Income
$2,397,975.93 $2,492,752.56
$2,496,584.00
96.05%
OPERATING EXPENSES
Labor - Hourly &Salary
$3,376,741.54
$3,268,116.85
$3,413,954.00
98.91%
Fringe Benefits
1,717,144.58
1,602,531.14
1,799,730.00
95,41%
Services
555,320.78
526,473.97
548,181.00
101.30%
Materials & Supplies
1,763,539.42
1,800,932.61
1,773,018.00
99.47%
Utilities
260,007.81
263,352.38
247,627.00
105.00%
Insurance Costs
358,633.42
362,636,54
374,985.00
95.64%
Miscellaneous Expenses
1340,292.13
1,385,561.16
1,143,298.00
117.23%
Total Expenses
$9,371,679.68
$9,209,604.65
$9,300,793.00
100.76%
Net Lass
($6,973,703.75)
($6,716,852.09)
($6,804,209.00)
10249%
Local Grants
$2,211,219.10
$1,946,621.45
$2,130,719.00
103.78%
State Grants
1,911,201.00
2,137,898.54
1,891,945.00
101.02%
Federal Grants
2,799764.00
2,729,241.00
2,781,545.00
100.65%
Total Subsidies
$6,922,184.10
$6,813,760.99
$6,804,209.00
101.73%
Net Income (loss)
($51,519.65)
$96,908.90
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
6/30/2015 6/30/2014
Year -to -Date Year -to- Date %of Change
ASSETS
CASH
$
461,155.02
$
769,209.62
-40%
ACCOUNTS RECEIVABLE
$
942,311.35
$
4,363,934.13
-78%
INVENTORY
$
509,236.99
$
492,849.96
3%
FIXED ASSETS
FIXED ASSETS
$
31,809,632.21
$
33,303,879.97
-4%
ACCUMULATED DEPRECIATION
$
(19,804,229.43)
$
(20,545,672.09)
-4%
NET FIXED ASSETS
$
12,005,402.78
$
12,758,207.88
-6%
PREPAYMENTS
$
108,496.92
$
24,345.99
346%
TOTAL ASSETS
$
14,026,603.06
$
18,408,547.58
-24%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
599,742.14
$
4,109,050.03
-85%
PAYROLL LIABILITIES
$
280,062.74
$
292,243.04
-4%
OTHER LIABILITIES
$
475,102.31
$
481,240.29
-1%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
4,488,531.10
$
4,705,185.60
-5%
DEPRECIATION EXPENSE
$
(1,990,965.70)
$
(1,747,361.99)
14%
RETAINED EARNINGS
$
9,037,478.12
$
7,098,520.71
27%
CAPITAL CONTRIBUTIONS
$
1,188,167.00
$
3,372,756.00
-65%
NET INCOME (LOSS)
$
(51,519.65)
$
96,908.90
-153%
TOTAL CAPITAL
$
12,671,695.87
$
13,526,014.22
-6%
TOTAL LIABILITIES & CAPITAL
$
14,026,603.06
$
18,408,547.58
-24%
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
September 22, 2015
President David B. Trinkle and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Trinkle and Members of the Board:
I am enclosing a copy of a resolution adopting the policy that members of the Board for
Greater Roanoke Transit Company complete the Financial Disclosure Statement set
forth in Section 2.2 -3118 of the Virginia State and Local Government Conflict of
Interests Act.
The above referenced measure was adopted by the Board of Directors of the Greater
Roanoke Transit Company at a regular meeting held on Monday, September 21, 2015.
Also I am enclosing copy of the Financial Disclosure Statement for completion and to be
submitted or returned to the City Clerk's Office. Failure to do so shall be considered a
violation of Section 2.2 -3120, Code of Virginia (1950), as amended, which may result in
being charged with a Class 1 or Class 3 Misdemeanor.
State Code provisions further provide that all disclosures filed and maintained as a
matter of public record must be retained for a period five years in the Office of the Clerk
of the governing body.
Should you have questions regarding the filing of the form, please do not hesitate to call
me at (540) 853 -2541.
Sincerely,
"A,vc b
' U
Stephanie M.
Moon Reynolds
Secretary
Enclosure
President David B. Trinkle and Members
of the Greater Roanoke Transit Company
Board of Directors
September 22, 2015
Page 2
PC: Carl L. Palmer, General Manager, Valley Metro
Christopher P. Morrill, Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Laura Carini, Assistant General Counsel, GRTC
Drew Harmon, Municipal Auditor
BOARD OF DIRECTORS OF GREATER ROAN OKE TRANSIT COMPANY
A RESOLUTION ADOPTING THE POLICY THAT MEMBERS OF THE BOARD FOR
GREATER ROANOKE TRANSIT COMPANY COMPLETE THE FINANCIAL
DISCLOSURE STATEMENT SET FORTH IN SECTION 2.2 -3118 OF THE VIRGINIA
STATE AND LOCAL GOVERNMENT CONFLICT OF INTERESTS ACT.
WHEREAS, the Greater Roanoke Transit Company (GRTC) has been advised by its
external audit firm and by the City of Roanoke's Municipal Auditor that members of the GRTC
Board of Directors complete the financial disclosure statement set forth in Section 2.2 -3118 of
the Virginia State And Local Government Conflict Of Interests Act on an annual basis; and
WHEREAS, the GRTC Board has endorsed the recommendation of its audit firm and the
Municipal Auditor.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company that the Board of Directors hereby adopts the policy that members of the Board
complete the financial disclosure statement set forth in Section 2.2 -3118 of the Virginia State
And Local Government Conflict Of Interests Act on an annual basis, or at such other times as
may be established by the Virginia State and Local Government Conflict of Interests Act for
local governmental bodies, and file the completed forms with the Secretary of GRTC.
ATTEST:
P i .- �11Date Ado ted: �a� 1�OI L tepon Rey, Se tary
Cl,mcvt o,. as ,fO7M 1,2014
SECRETARY OF THE COMMONWEALTH
FINANCIAL DISCLOSURE STATEMENT
Pursuant to subsection B of § 2.2 -3114, members of designated boards, commissions, councils
and authorities in the executive branch of state government are required to file this Financial
Disclosure Statement as a condition of appointment and, then, annually while serving as an
officeholder.
Pursuant to subsection B of § 2.2-3115, citizen members of local boards, commissions and
councils as may be designated by the local governing body shall file this form.
For State Board Members: You must file this form with the Secretary of the Commonwealth
as a requirement for appointment.
For Local Board Members: If you have been recently appointed, you must file this form with
the Clerk of the appropriate governing body prior to attending your first meeting.
The information required on this form must be provided on the basis of the best knowledge,
information and belief of the individual filing the form as of the date of this report unless
otherwise stated. As a condition for assuming an office, this form constitutes a report of financial
interests at the time of filing.
The annual filing is due by December 15.
You must sign and date this form upon completion.
This Financial Disclosure Statement is open for public inspection
DEFINITIONS AND EXPLANATORY MATERIAL
"Advisory agency" means any board, commission, committee or post which does not exercise
any sovereign power or duty, but is appointed by a governmental agency or officer or is created
by law for the purpose of making studies or recommendations, or advising or consulting with a
governmental agency.
"Business" means a corporation, partnership, sole proprietorship, firm, enterprise, franchise,
association, trust or foundation, or any other individual or entity carrying on a business or
profession, whether or not for profit.
"Close financial association" means an association in which the person filing shares significant
financial involvement with an individual and the filer would reasonably be expected to be aware
of the individual's business activities and would have access to the necessary records either
directly or through the individual. "Close financial association" does not mean an association
based on (i) the receipt of retirement benefits or deferred compensation from a business by which
the person filing this statement is no longer employed, or (ii) the receipt of compensation for
work performed by the person filing as an independent contractor of a business that represents an
entity before any state governmental agency when the person filing has no communications with
the state governmental agency.
"Contingent liability" means a liability that is not presently fixed or determined, but may become
fixed or determined in the future with the occurrence of some certain event.
"Immediate family" means (i) a spouse and (ii) any child who resides in the same household as
the filer, and who is a dependent of the filer.
"Officer" means any person appointed or elected to any governmental or advisory agency
including local school boards, whether or not he receives compensation or other emolument of
office. Unless the context requires otherwise, 'officer" includes members of the judiciary.
"Personal interest" means, for the purposes of this form only, a personal and financial benefit or
liability accruing to a filer or a member of his immediate family. Such interest shall exist by
reason of (i) ownership in real or personal property, tangible or intangible; (ii) ownership in a
business; (iii) income from a business; or (iv) personal liability on behalf of a business; however,
unless the ownership interest in a business exceeds three percent of the total equity of the
business, or the liability on behalf of a business exceeds three percent of the total assets of the
business, or the annual income, and/or property or use of such property, from the business
exceeds $10,000 or may reasonably be anticipated to exceed $10,000, such interest shall not
constitute a "personal interest."
FINANCIAL DISCLOSURE STATEMENT
Commonwealth of Virginia
Name
Office or position held or to be held
Address
FINANCIAL INTERESTS
My personal interests and those of my immediate family are as follows: Include all forms of
personal interests held at the time of filing: real estate, stocks, bonds, equity interests in
proprietorships and partnerships.
You may exclude:
1. Deposits and interest bearing accounts in banks, savings institutions and other institutions
accepting such deposits or accounts;
2. Interests in any business, other than a news medium, representing less than three percent of the
total equity value of the business;
3. Liability on behalf of any business representing less than three percent of the total assets of
such business; and
4. Income (other than from salary) less than $10,000 annually from any business.
You need not state the value of any interest. You must state the name or principal business
activity of each business in which you have a personal interest.
A. My personal interests are:
1. Residence, address, or, if no address, location
2. Other real estate, address, or, if no address, location.
3. Name or principal business activity of each business in which stock, bond or equity interests
is held.
B. The personal interests of my immediate family are:
1. Real estate, address, or, if no address, location.
2. Name or principal business activity of each business in which stock, bond or equity interests
is held.
II. OFFICES, DIRECTORSHIPS AND SALARIED EMPLOYMENTS
The paid offices, paid directorships and salaried employments which I hold or which members of
my immediate family hold and the businesses from which I or members of my immediate family
receive retirement benefits are as follows: (You need not state any dollar amounts.)
A. My paid offices, paid directorships and salaried employments are:
Position held Name of business
B. The paid offices, paid directorships and salaried employments of members my immediate
family are:
Position held Name of business
III. BUSINESSES TO WHICH SERVICES WERE FURNISHED
A. The businesses I have represented, excluding activity defined as lobbying in § 2.2 -419, before
any state governmental agency, excluding any court or judge, for which I have received total
compensation in excess of $1,000 during the preceding year, excluding compensation for other
services to such businesses and representation consisting solely of the filing of mandatory
papers, are as follows:
Identify businesses by name and name the state governmental agencies before which you
appeared on behalf of such businesses.
Name of business Name of governmental aeencv
B. The businesses that, to my knowledge, have been represented, excluding activity defined as
lobbying in § 2.2 -419, before any state governmental agency, excluding any court or judge, by
persons with whom I have a close financial association and who received total compensation in
excess of $1,000 during the preceding year, excluding compensation for other services to such
businesses and representation consisting solely of the filing of mandatory papers, are as follows:
Identify businesses by type and name the state governmental agencies before which such person
appeared on behalf of such businesses.
Type of business Name of state governmental agencv
C. All other businesses listed below that operate in Virginia to which services were furnished
pursuant to an agreement between you and such businesses and for which total compensation in
excess of $1000 was received during the preceding year:
Check each category of business to which services was furnished.
Electric utilities
Banks
Retail companies
Gas utilities
Savings institutions
Beer, wine or liquor
companies or distributors
Telephone utilities
Loan or finance companies
Trade associations
Water utilities
Manufacturing companies
Professional associations
(state type of product, e.g.,
textile, furniture, etc.)
Cable television companies
Mining companies
Associations of public
employees or officials
Intrastate transportation
Life insurance companies
Counties, cities or towns
companies
Interstate transportation
Casualty insurance
Labor organizations
companies
companies
Oil or gas retail companies
Other insurance companies
IV. COMPENSATION FOR EXPENSES
The persons, associations, or other sources other than my governmental agency from which I or a
member of my immediate family received remuneration in excess of $200 during the preceding
year, in cash or otherwise, as honorariums or payment of expenses in connection with my
attendance at any meeting or other function to which I was invited in my official capacity are as
follows:
Name of Source Description of occasion Amount of remuneration
for each occasion
B. The provisions of Part III A and B of the disclosure form prescribed by this section shall not
be applicable to officers and employees of local governmental and local advisory agencies.
C. Except for real estate located within the county, city or town in which the officer or employee
serves or a county, city or town contiguous to the county, city or town in which the officer or
employee serves, officers and employees of local governmental or advisory agencies shall not be
required to disclose under Part I of the form any other interests in real estate.
I swear or affirm that the foregoing information is full, true and correct to the best of my
knowledge.
Signature Date
Roanoke Valley Transportation
..1
PLANNING ORGANIZATION
Ing REGION U)mm,sion
Roanoke Valley Transit Vision Plan (TVP)
Technical Report:
Surveys and Data Analysis
Valley Metro Board Meeting
September 21, 2015
PAS
Fall 2013 to Spring 2015
• Public input
• Value statements
• Initial visioning
• Conducted surveys
• Gathered data
• Analysis
EREGION COmmi55ien
FuTU €L
• Hire consultant
• Establish TVP Steering
Committee
• Analyze regional transit
services
• Conduct stakeholder/
public outreach
• Finish recommendations
before Long -Range Plan
approval in Summer 2016
OREGiONAL
9/22/2015
1. Valley Metro Employee Survey
2. Valley Metro Rider Survey
3. Valley Metro Bus Stop Activity Survey
4. General Public Survey
5. RADAR Customer and Trip Databases
6. Botetourt Senior and Accessible Van Use Data
REGIONAL _ -+ I. -- 1�
Trip Purpose
50.0%
_...
40.0%
30.0%
ao.o76
0.0%
4J& h.i c ds /
ip
SRIEGIO -"U v a 0 ......
9/22/2035
2
• Sunday Service
• Various Other Additional Services
• Consider the Needs of Others
• Bus Conditions
• Timeliness
Great Service
Thank you!
9/22/2015
69% of Respondents Recognized the
Importance of Transit
— Livability
— Environment
— Traffic reduction
— Access to jobs, goods, services
— For people who don't own cars
— Personal finances
— Economic growth
— For people who don't drive
— Parkina reduction
MR—Ww commi
e /22 /zots
• 84% allocate more funds for transit
• 80% would ride if convenient & affordable
• Most Important Message to Decision- Makers
— Service Addition
— Improved Service
• Important elements to include in the Plan
- Amtrak, Downtown Transfer Center
— Hours of Service, Fares
— System Efficiency, Additional Service
— Transit Vehicles, Amenities
MREGIONA
F1
•:7RIDESolutions
`� Connecting the Region's Commuters
TRY TRANSIT WEEK
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
November 12,2015
The Honorable David B. Trinkle, President and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Trinkle and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, November 16, 2015, at 1:00 p.m., in the EOC Conference Room,
Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
Roanoke, Virginia.
Sincerely,
- , v'A W*,
Stephanie M. Moon Reynolds
Secretary
pc: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Drew Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Cad L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
K'. \GRTC.2015\July 20, 2015 Meeting Notice.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
November 16, 2015
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
1. Call to Order -- Roll Call. Directors Lawrence and Shockley were absent.
2. Approval of Minutes: Regular meeting of GRTC held on Monday, September 21,
2015.
Without objection bythe Board, dispense with the reading and approve as recorded.
3. Reports of Officers:
a. General Manager:
1. Management Update:
• Planning and Special Projects
• Vehicle Maintenance Expansion Facility
• Replacement Vehicles
• Bus Stop Accessibility
• Extension of Service to the Roanoke Centre for Industry and
Technology
• Fiscal 2015 Ridership and On Time Performance
Without objection, Management Update was received and filed.
2. First Quarter Financials (July- September) of Fiscal Year 2016.
Without objection, Financial Report was received and filed.
4. Other Business:
a. 1. Greater Roanoke Transit Company (A Component Unit of the City of
Roanoke, Virginia) Financial Statements and Required Supplementary
Information June 30, 2015 and 2014.
Without objection, Auditor's Report was received and filed.
5. Next Meeting: Tuesday, January 19, 2016 at 1:00 p.m., EOC Conference Room
6. Adjournment — 1:35 p.m.
K'. \GRTC 2015 \November 16, 2015 Action Agenda.doc
Va��ey
M
Greater Roanoke Transit Company
Board of Directors Meeting
Management Update
November 16, 2015
Planning and Special Projects
Vehicle Maintenance Expansion Facility
Staff negotiated with the second most preferred architect and engineering (A &E) firm. A conceptual design and cost have
been agreed to. It is anticipated that the project schedule will be finalized and a contract executed in December.
Replacement Vehicles
Staff will be replacing three (3) STAR service paratransit vehicles and one (1) transportation support vehicle that have
reached the end of their useful lives, as defined by the Federal Transit Administration, by each exceeding 100,000 service
miles. The anticipated total cost to replace all four (4) is estimated to be approximately $220,000; the funds for this
acquisition are being reallocated from a previously approved grant. The vehicles will be purchased through an existing
contract executed by the Department of Rail and Public Transportation. Prior to purchasing the vehicles and in
accordance with GRTC November 15, 2010 Board Resolution governing contract purchases, the Board will be advised of
said purchase in a separate formal letter.
Bus Stop Accessibili
A contract was awarded to S.C. Rossi Company for bus stop and intersection accessibility improvements in the Melrose
Avenue /U.S. 460 corridor. The project, which is under the supervision to the City's Engineering Department, will focus on
approximately 23 intersections along the subject corridor, between 22 "d Street and Barrett Road. The improvements will
include curb out ramps and the installation of bus boarding concrete pads and bus stop shelters.
Extension of Service to the Roanoke Centre for Industry and Technologv
The extension of service to the Roanoke Centre for Industry and Technology (RCIT) is being evaluated again. A proposed
"express service" has been designed to provide a connection to RCIT during the morning peak hours between 6:25 a.m.
and 9.25 a.m. and afternoon peak hours between 3'.45 p.m. and 6.45 p.m. The projected cost of the service is
approximately $136,000.
Staff had previously worked with representatives from the City of Roanoke, Roanoke County, and Botetourt County on
providing service to RCIT, Jack C. Smith Industrial Park, Eastpark Commerce Center, and the Bonsack Walmart . The
service plan was placed on hold when it was determined that Federal /State demonstration grant funding was not
available.
Fiscal 2015 Ridership and On Time Performance
Overall ridership for FY 2016 year to date as of September 2015 is 4.6% below FY 2015. The ridership percentage
change for September year to date for FY16 compared to September year to date for FY15 for each GRTC service type is
detailed below.
Fixed Route (3.7%)
Smart Way (14.5 %)
Smart Way Connector (6.8%)
Star Line Trolley (13.4 %)
STAR (2.5 %)
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax 540.982.2703 • www.valleymetro.com
Ottime performance is a measure of service reliability. A bus is considered on -time if it is between 1 and 5 minutes late.
On -time performance is measured for each trip using the Campbell Court Transfer Center as the point of origin. The on-
time performance for September 2015, respectively, was 99.50 %.
RWullyl,
C
General Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
V4 ey "M�
E 004a
M
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
November 16, 2015
David B. Trinkle, President and Members of the Board of Directors
Dear President Trinkle and Members of the Board:
Subject: Greater Roanoke Transit Company First Quarter Financial Report
The attached report provides financial performance information for the first quarter (July —
September) of Fiscal Year (FY) 2016. For the first quarter of FY 2016, Greater Roanoke Transit
Company (GRTC) experienced net income of $209,305, a decrease of $57,551 compared to the
same period in FY 2015.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue decreased 4% over the same period last year and is 1.2% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased 4.3% compared to FY 2015, and are 1.6% below the established
budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 10.8%
compared to FY 2015 and are 1.4% below the established budget.
• State and Federal operating assistance decreased 4.4% but is performing at a level that
meets budget expectations.
Expenses
Total expenses decreased 2% compared to FY 2015, and are approximately 1.1% below the
established budget. Significant factors impacting expenses include:
Greater Roanoke Transit Company
David B. Trinkle, President and Members of the Board of Directors
+� GRTC Financials
W November 16, 2015
Page 2
• Labor and Fringe Benefits increased approximately 3.4 ° %, but are 2.2% below the
established budget.
• Services increased 20% compared to FY 2015 and is performing within 1% of the
established budget.
• Materials and Supplies decreased 21.8 °% and 1.3% below the established budget.
• Miscellaneous Expense decreased 1.6% but exceeds budget approximately 3.8 %.
Respectfully Submitt
Carl L. Palmer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
•
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN
VIRGINIA
TRANSIT MANAGEMENT
COMPANY
Operating Revenue and Expense Statement
For the Three Months
Ending September 30, 2015
FY
FY
FY 16
2016
2015
BUDGET
% FY 16
September
September
TOTAL
BUDGET
OPERATING INCOME
Operating Revenue
$525,082.82
$548,457.21
$2,240,744.00
23.43%
Non - Transportation Revenues
63,650.73
71,381.95
269,399.00
23.63%
Total Income
$588,733.55
$619,839.16
$2,510,143.00
23.45%
OPERATING EXPENSES
Labor - Hourly&Salary
$842,595.76
$774,741.70
$3,559,216.00
23.679/.
Fringe Benefits
358,932.54
387,515.34
1,712,892.00
20.95%
Services
138,939.55
115,812.41
563,419.00
24.66%
Materials & Supplies
351,872.91
450,129.03
1,482,454.00
23.74%
Utilities
56,760.30
59,599.39
271,915.00
20.87%
Insurance Costs
91,567.96
90,674.40
361,286.00
25.35%
Miscellaneous Expenses
350,901.89
356662.76
1,217,023.00
28.83%
Total Expenses
$2,191,570.91
$2,235,135.03
$9,168,205.00
23.90%
Net Loss
($1,602,837.36)
($1,615,295.87)
($6,658,062.00)
24.07%
Local Grants
$541,731.41
$553,320.21
$2,222,336.00
24.38%
State Grants
421,563.00
473,227.00
1,683,517.00
25.04%
Federal Grants
848,848.00
855,605.00
2,752,209.00
30.84%
Total Subsidies
$1,812,142.41
$1,882,152.21
$6,658,062.00
27.22%
Net Income (loss)
$209,305.05
$266,856.34
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
9/30/2015 9/30/2014
Year -to -Date Year -to -Date %of Change
ASSETS
CASH
ACCOUNTS RECEIVABLE
INVENTORY
FIXED ASSETS
FIXED ASSETS
ACCUMULATED DEPRECIATION
NET FIXED ASSETS
PREPAYMENTS
TOTAL ASSETS
CURRENT LIABILITIES
ACCOUNTS PAYABLE
PAYROLL LIABILITIES
OTHER LIABILITIES
CAPITAL
CAPITAL STOCK
GRANTS
DEPRECIATION EXPENSE
RETAINED EARNINGS
CAPITAL CONTRIBUTIONS
NET INCOME (LOSS)
TOTAL CAPITAL
TOTAL LIABILITIES & CAPITAL
$ 531,410.97
$
355,635.71
49%
$ 1,360,421.41
$
1,994,985.05
-32%
$ 507,752.42
$
503,160.84
1%
$ 32,108,076.75
$
33,463,834.73
-4%
$ (20,277,250.71)
$
(21,033,161.02)
-4%
$ 11,830,826.04
$
12,430,673.71
-5%
$ 106,679.41
$
172,981.55
-38%
$ 14,337,090.25
$
15,457,436.86
-7%
$ 425,864.86
$
$
830,002.14
S 4,271,876.60
-49%
$ 305,274.18
-5%
$
282,274.01
(487,488.93)
8%
$ 910,771.57
$
$
889,742.08
$ 287,200.00
2%
S 5.00
$
5.00
0%
S 4,271,876.60
$
4,488,531.10
-5%
$ (473,021.28)
$
(487,488.93)
-3%
$ 8,399,814.27
$
9,037,478.12
-7%
$ 287,200.00
$
150,037.00
91%
$ 209,305.05
$
266,856.34
-22%
$ 12,695,179.64
$
13,455,418.63
-6%
$ 14,337,090.25
$
15,457,436.86
-7%
GREATER ROANOKE
(A Component Unit of the
Required
3 T C�NY
Wnoke, Virginia)
and 2014
Auditor Thereon)
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
'fable of Contents
Financial Section
Report of Independent Auditor
Required Supplementary Information:
Management's Discussion and Analysis (unaudited)
Financial Statements:
Statements of Net Position
Statements of Rev caries, Expenses, and Changes in Ne itio
Statements of Cash Flows
Notes to Financial Statements
Schedule of Expenditure of Federal
Independent Auditors' Report
and Other Matters Based
Govemorettt Auditing t
Independent Auditors' Repo
Internal Control over Con
Schedule of Findings and
Costs
Financial Reporting and on Compliance
Statements Performed in Accordance with
for Each Major Program and on
d by OMB Circular A -133
Page(s)
1 -2
3 -8
9
10
11
12 -20
21
22 -23
24 -25
26
Report of Independent Auditor
To the Board of Directors
Greater Roanoke Transit Company
Report on the Financial Statements
We have audited the accompanying financial statements of the Greater Roanoke Transit Company, a component
unit of the City of Roanoke, Virginia, as of and for the year ended June 30, 2015, and the related notes to the
financial statements, which collectively comprise the Greater Roanoke Transit Company's basic financial
statements as listed in the table of contents.
Management's Responsibility for the Financial Statements „/t
Management is responsible for the preparation and fair presentatiollif thAV&financial statements in accordance
with accounting principles generally accepted in the United ales of 711111111l this includes the design,
implementation, and maintenance of internal control relevant a preparatio d fair presentation of financial
statements that are free from material misstatement, whetlk ue to ud or erro .
Auditor's Responsibility
Our responsibility is an express opinion on these I state is based on our audit. We conducted our
audit in accordance with auditing standards gen I te_d the United States of America and the
standards applicable to financial audits contained in v - uniting Standards, issued by the Comptroller
General of the United States. Those stancfap�j'yrequir we plan and perform the audit to obtain reasonable
assurance about whether the financial sle mer�ar3 f from material misstatement.
An audit involves performing procedll to did evidence about the amounts and disclosures in the
financial statements. The procedures e"" on the auditor's judgment, including the assessment of
the risks of material misstatemte cial statements, whether due to fraud or error. In making those risk
assessments, the auditor co ers al rol relevant to the entity's preparation and fair presentation of the
financial statements in ordWo design it pr edures that are appropriate in the circumstances, but not for the
purpose of expressing an on on the ectiveness of the entity's internal control. Accordingly, we express no
such opinion. An audit als Iudes aluating the appropriateness of accounting policies used and the
reasonableness of significant estimates made by management, as well as evaluating the overall
presentation of the financial state
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit
opinion.
Opinion
In our opinion, the financial statements referred to above present fairly, in all material respects, the financial
position of the Greater Roanoke Transit Company as of June 30, 2015, and the changes in its financial position
and its cash Flows for the year then ended in accordance with accounting principles generally accepted in the
United States of America.
Prior Period Financial Statements
The financial statements of the Greater Roanoke Transit Company as of June 30, 2014, were audited by other
auditors whose report , dated November 10, 2014, expressed an unmodified opinion on those statements.
N
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the management's
discussion and analysis on pages 3 through 8 be presented to supplement the basic financial statements. Such
information, although not a part of the basic financial statements, is required by the Governmental Accounting
Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial
statements in an appropriate operational, economic, or historical context. We have applied certain limited
procedures to the required supplementary information in accordance with auditing standards generally accepted
in the United States of America, which consisted of inquiries of management about the methods of preparing the
information and comparing the information for consistency with management's responses to our inquiries, the
basic financial statements, and other knowledge we obtained during our it of the basic financial statements.
We do not express an opinion or provide any assurance on the informyJ i because the limited procedures do
not provide us with sufficient evidence to express an opinion or provictla assurance.
Other Information A
Our audit was conducted for the purpose of forming an on on thNfinI statements that collectively
comprise the Greater Roanoke Transit Company's basic fiWcial s m Schedule of Expenditures of
Federal Awards is presented for purposes of additional an 's equired by U.S. Office of Management and
Budget Circular A -133, Audits of States, Local Governments, on- Profit Organizations, and is not a required
part of the basic financial statements.
The Schedule of Expenditures of Federal Awards ithrr ilitof management and was derived from and
relates directly to the underlying accounting and ods d to prepare the basic financial statements.
Such information has been subjected tgliddures applietl in the audit of the basic financial
statements and certain additional prat res, 1paring and reconciling such information directly to
the underlying accounting and oth cords to prepare the basic financial statements or to the basic
financial statements themselves, an t procedures in accordance with auditing standards
generally accepted in the Uniteates merica. In our opinion, the Schedule of Expenditures of Federal
Awards is fairly stated, in all I�pe relation to the basic financial statements as a whole.
Other Reporting RequirAby Gover ent Auditing Standards
In accordance with GovernmMWuditinfftandards, we have also issued our report sated October P, 2015, on
our consideration of the Greateiii1il Transit Company's internal control over financial reporting and on our
tests of its compliance with certaiRWovisions of laws, regulations, contracts, and grant agreements and other
matters. The purpose of that report is to describe the scope of our testing of internal control over financial
reporting and compliance and the results of that testing, and not to provide an opinion on internal control over
financial reporting or on compliance. That report is an integral part of an audit performed in accordance with
Government Auditing Standards in considering the Greater Roanoke Transit Company's internal control over
financial reporting and compliance.
Roanoke, Virginia
October xx, 2015
w,
The management of the Greater Roanoke Transit Company (the Company) offers readers of our financial
statements the following narrative overview and analysis of our financial activities for the years ended June 30,
2015 and 2014. The following should be read in conjunction with our financial statements and notes thereto.
Financial Statements
The financial statements of the Company reflect the transit operations of the Company. Our financial statements
are prepared on the accrual basis of accounting. This is the same basis of accounting employed by most
private-sector enterprises.
Our financial statements include the following components
• Statements of Net Position, which presents information on the assets and liabilities of the Company, with
the resulting difference between the two reported as net position. Over time, increases or decreases in net
position may serve as a useful indicator of whether the financial position of the Company is improving or
deteriorating.
• Statements of Revenues, Expenses, and Changes in Net Posit'ieh reports revenues and expenses,
classified as operating and nonoperating, and capital contribtns the period. The resulting change in
net position for the period is combined with the begimmn f the year l net position balance in order to
reconcile to the end of the year total net position on the ements of Nelvition.
• Statements of Cash Flows, which reports the cash
noneapital financing, capital and related financing,
provided by or used in these activities for t
equivalents balance reconciles to the cash and s
Position. d
• Notes to Financial Statements,
the financial statements as of ai
kneed by the Company from operating,
ig activities. The net result of the cash
the beginning of the year cash and cash
dance presented on the Statements of Net
additional information on the data presented in
30, 2015 and 2014.
Financial Highlights Alai.
The following major finan ighlig re o to for the years ended June 30, 2015 and 2014:
Fiscal Year 2015
• Assets exceeded liabilitic 2,671,695 (net position) as of June 30, 2015. Net position includes
$666,293, which is' consider unrestricted and available to meet ongoing and future obligations of the
Company, including its share of capital projects.
• Net position decreased 5854,319 for the year ended June 30, 2015. The unrestricted portion of net position
decreased $101,514 and the investment in capital assets portion of net position decreased $752,805
compared to the balance as of June 30, 2014.
Operating revenues decreased by 538,947 compared to the previous year, due primarily to a decrease in
passenger fares and a decrease in ridership.
Operating expenses increased $405,678 primarily due to increases in utilities, labor and binge benefits,
depreciation, and an increase in purchased services relating to Specialized Transit Arranged Rides
(S: b.A.R.). The Company outsources S.T.A.R. services to a separate contractor, whose increase in rates for
the year end d June 30, 2015, resulted in an increase in cost to the Company.
0
Dotal net nonoperating revenues increased $52,593 compared to the previous year due primarily to an
increase in noncapital grant assistance of $108,423, partially offset by a decrease in advertising revenue of
$41,320.
Capital contributions decreased $2,184,589 compared to the previous year due to decreased federal and
state contributions for capital asset purchases in fiscal year 2015.
Fiscal Year 2014
• Assets exceeded liabilities by 513,526,014 (net position) as of June 30, 2014. Net position includes
$767,807, which is considered unrestricted and available to meet ongoing and future obligations of the
Company, including its share of capital projects.
• Net position increased S1,722,302 for the year ended June 30, 2014. The unrestricted portion of net
position decreased $204,534 and the investment in capital assets portion of net position increased
$1,926,836 compared to the balance as of June 30, 2013.
• Operating revenues increased by $54,025 compared to the pr year, due primarily to a period pass
(monthly or weekly) sales.
• Operating expenses decreased $46,819 primarily du a decrease i preciation expense offset by
increases in purchased transportation services relent to Sp lized Transit Arranged Rides (S.T.A.R.).
The Company outsources S.T.A.R. services to a sepa raetor, whose increase in rates for the year
ended June 30, 2014, resulted in an increase in-costs to th meaty.
• Total net nonoperating revenues increased $ ffi to the previous year due
primarily to an
increase in noncapital
grant assistance of $206
• Capital contributions
romd
increased 87,7 c previous year
due to decreased
federal and
state contributions for
capital a pure 14.
Additional detail on the above
Ion th other information, is discussed
in the following sections.
Net Position
A summary of the major co
Qent, p osition as of June 30, 2015, 2014,
and 2013, is as follows:
Socotra, of xet Position
Fiscal Year
Fiscal Year
2015
2014
increase
increase
2015 2014 2013
(decrease)
(decrease)
Ccueot assets
S 2,021200 5,650,340 2,191,987
(3,629,140)
3,458,353
Capital assets. net
12,005402 12758,207 10.831,371
(752.805)
1,926,836
Tmalassets
14A26,602 18.408,547 13,023158
(4,381,945)
5 ,385,189
Current Liabilities
1.354,907 4.882,533 1,24646
(3,527626)
3,662,887
Investment in capital assets
12,005,402 12,758.207 10,831.371
(752,805)
1,926,836
Lis rrmeted
666,293 767807 972,341
(101,514)
(204,534)
Total Net position
5 12,671,695 13,526.014 11,803,712
(854,319)
1,722,302
Fiscal Year 2015
Total net position of $12,671,695 decreased $854,319, or 6.3 %, for the year ended June 30, 2015. The decrease
in net position is primarily due to a decrease in capital assets, net, which decreased $752,805 or 5.9 %. The
unrestricted portion of net position decreased $101,514 or 13.2 %.
00
Current assets decreased $3,629,140 primarily due to decreases in amounts due from the Federal Transit
Administration (FTA) and the Department of Rail and Public Transportation (DRPT) of $2,576,676 and
$868,494, respectively. Cash and cash equivalents decreased $308,054. These decreases were partially offset by
an increase in other assets of $84,151 primarily due to an increase in prepaid automobile insurance.
Current liabilities decreased $3,527,626, or 72.2 %, compared to the balance as of June 30, 2014. The decrease is
primarily due to a decrease in trade accounts payable of $3,509,308. The decrease in trade accounts payable is
primarily a result of payment for nine (9) buses of $3,518,881. It is important to note that the Company has
maintained financial operations without issuance of any long -term debt during fiscal year 2014.
Fiscal Year 2014
Total net position of 513,526,014 increased S1,722.302, or 14.6 %, for the year ended June 30, 2014. The increase
in net position is primarily due to an increase in capital assets, net, which increased 51,926,836 or 17.8 %. The
unrestricted portion of net position decreased $204,534 or 21 %.
Current assets increased $3,458,353 primarily due to increases in is due from the Federal Transit
Administration (FTA) and the Department of Rail and Public T Aortation (DRPT) of $2,681,662 and
$841,969, respectively. Cash and cash equivalents and supplies ao'ma Is increased $59,032 and $24,795,
respectively. These increases were partially offset by a decrea other a of $126,705 primarily due to a
decrease in prepaid automobile insurance
Current liabilities increased $3,662,887, or 300 %, compare alance as of June 30, 2013. The increase is
primarily due to an increase in trade accounts ayable a lher liabilities of $3,549,373 and $98,197,
respectively. The increase in trade accounts paya imaril esult of payments due of $3,518,881 as of
June 30, 2014, for the purchase of nine (9) buses. in o r liabilities is primarily due to an increase
of $98,197 in the remaining balance of $216,574 r iv in Wance from the DRPT as the state match for
Smart Way and Smart Way Come ratin .ervices for the period of Ocrober 2013 through
September 2014. It is important to not at lh omp has maintained financial operations without issuance
of any long -term debt during fiscal y 014.
Changes in Net Position
16 Condensed financial infor�on from St ents of Revenues. Expenses, and Changes in Net Position for
the years ended June 30,'4]5, 2014, 2013, is provided below, followed by additional breakdown and
analysis of the changes in theous cz ones
Fiscal Year
Fiscal Year
2015
2014
increase
oicre.a,
2015
2014
2013
(deercase)
(decrease)
Total operating revenues
2,156886
2.195
-833
2,141,808
(38,947)
54,025
Total operating t,,emes
(11.362.645)
(10,956.967)
(11,003,786)
(405,678)
46,819
Total net nonoperaling revenues
7,163273
7,110,680
6,853,301
52,593
257,379
Capital eoinnbolions
1,188,167
3,372756
385p26
(2.184,589)
2,987.730
Changes in net position
(854,319)
1,722,302
(1- 623,651)
(2,576,621)
3,345,953
Endingtotal net posdlon
12.671M5
13526,014
11,803712
(854,319)
1,722.302
lk
Additional discussion on each component of the Statement of Revenues, Expenses, and Changes in Net Position
is provided in the following paragraphs:
Operating revenues:
Pasveng . fares
Smart Way fares
Smart Way Connector fares
S.T.A.R. fares
Other primary fares
Total op oaring revenues
Nonoperating revenues:
Noncep ital grants
Advertising
Rew.tics
Fiscal year Fiscal year
2015 2014
increase increase
2015 2014 2013 (decrease) (decrease)
S 1,773,371
242397
53.208
80.850
7,060
2,156.886
Rental income
Parking income
Interest income
Gein oa disposal of apital assets, net
V iscellancous
Total net nonop eral ing
es
capital rnno-ibnrnns
Total revenues S
6,922184
105.935
66.722
40.943
1,923
17,060
8.506
7,163273
1,188,167
1,812.635
1]90,843
(39,264)
21,792
259.779
243,135
(17,382)
16,644
33.642
27,708
19,566
5,934
83,151
76,959
(2,901)
6,792
6,026
3,163
1,034
2,863
2,195,833 2,141,808
(38,947)
54,025
6- 813,761
6,6
27
108,423
206,634
147,255
104
(41.320)
31,151
64,588
6
3134
3,6f2
45,464
47,6
(4,521)
(2.192)
4,18
4278
(2.260)
(95)
L
-
3,680
13,380
22.
17,200
03343)
4,849
Fiscal Year 2015 • O
Total operating revenues decreased $ ssssenger fares decreased $39,264, or 2.2 %, compared to
the previous period primarily qyMft&de pe i7boarding fares and weekly pass sales of $29,226 and $29,702,
respectively. These decreas ere t b in monthly pass sales of $19,663. Passenger ridership
decreased to 2,225,910 fr ,281,230 he p or all standard fixed routes.
In fiscal year 2006, the C ny ed a commuter sery ice (The Smart Way) between Roanoke and
Blacksburg. The Smart Way set rating revenue decreased S17,382, or 6.7 %, for the year ended June 30,
2015, compared to the previous' ye . Ridership on The Smart Way service decreased to 59,779 in fiscal year
2015 from 63,689 in fiscal year 2014.
In fiscal year 2012, the Company started a commuter service (IheSmart Way Connector) that travels to
Lynchburg's multi - modal station, which includes the AmTrak passenger station. Smart Way Connector service
revenues increased to $53,208 in fiscal year 2015 from $33,642 in fiscal year 2014.
The Company occasionally provides charter service for organizations or individuals that are unable to obtain this
service from other service providers. Other primary fares for these services increased to $7,060 in fiscal year
2015 from $6,026 in fiscal year 2014. The Company's total passenger rides for fiscal year 2015, including all
fixed and Smart Way routes, were 2,382,907.
Total net nonoperating revenues increased $52,593, or 7.4 %, compared to the previous year primarily due to
increases in noncapital grant funding of $108,423. The Federal Transit Administration funding and Local
Government funding increased $70,523 and $234,040, respectively. This increase was partially offset by
decreases in nonoperating revenues from the Commonwealth of Virginia and Local share and Other revenue
funding for $226,698 and $26,911, respectively, compared to the year ended June 30, 2014.
51,593 257,379
(2184589) 2,987,730
(2.170,943) 3,299,134
P,
Capital contributions decreased $2,184,589, or 64.8 %, compared to the previous year, due to the Company's
decrease in capital purchases in fiscal year 2015 compared to fiscal year 2014. Capital assets purchased in fiscal
year 2015 included replacement of the roof on the Campbell Court facility and replacement of fireboxes.
Capital contributions fluctuate based on the capital asset needs of the Company. Accordingly, capital
contributions decreased for the year ended June 30, 2015, over the year ended June 30, 2014, as a result of a
decrease in capital asset purchases.
Fiscal Year 2014
Total operating revenues increased $54,025 or 2.5 %. Passenger fares increased $21,792, or 1.2 %, compared to
the previous period primarily due to an increase in period pass sales (monthly and weekly). Passenger ridership
decreased to 2,281,230 from 2,315,897 in the prior year for all standard fixed routes.
In fiscal year 2006, the Company started a commuter service (The Smart Way) between Roanoke and
Blacksburg. The Smart Way service operating revenue increased $16,644 r 6.8 %, for the year ended June 3Q
2014, compared to the previous year. Ridership on The Smart Way se e decreased to 63,689 in fiscal year
2014 from 66,132 in fiscal year 2013.
In fiscal year 2012, the Company started a commuter servi the Connector) that travels to
Lynchburg's multi -modal station, which includes' the AmTr ssemart Way Connector service
revenues increased to 533,642 in fiscal year 2014 from $27 in fil
The Company occasionally provides charter service for orgam ns or individuals that are unable to obtain this
service from other service providers. Other pritimobtares for dMkscmecs increased to $6,026 in fiscal year
2014 from $3,163 in fiscal year 2013. The Comp i asset r rides for fiscal year 2014, including all
fixed and Smart Way routes, were 2,435,641. ,
Total net nonoperating revenues inerca 2 79, 8 %, c ompared to the previous year primarily due to
increases in noncapital grant fundin 206, . Thcame of Virginia funding increased $419,845.
This increase was partially offset by a ating revenues from the Federal Transit Administration
and City of Roanoke funding fo88 S55,228, respectively, compared to the year ended June 30, 2013,
Capital contributions iii 52,98 Q 7"'i'a. compared to the previous year, due to the Company's
increase in capital purchas fiscal yc 2014 compared to fiscal year 2013. Capital assets purchased in fiscal
year 2014 included nine (9) r emen ses, and computer hardware.
Capital contributions flucmate on the capital asset needs of the Company. Accordingly, capital
contributions increased for the year ended June 30, 2014, over the year ended June 30, 2013, as a result of the
increase in capital asset purchases.
rural year
Fiscal year
2014
2013
increase
increase
2015
2014
2013
(decrease)
(decrease)
Operating egren,e ,
Transportation
5 5,142,062
5,062,274
5,138,806
79,788
(76,532)
Vehicle maintenance
1,020o
16
1,044,570
976,638
f24,554)
67,932
Nomehicle maint enanm
278,300
252,770
268,863
25,530
(16,093)
Administration
2,931.302
2.849.991
2,483,013
81,311
366,978
Depreciation
1,990.965
1.747,362
2,136,466
243,603
(389,104)
Total operating
expenses
$ 11962,645
10,956,967
1 aC3,786
405,678
(46.819)
Fiscal Year 2015
Total operating expenses totaling SI 1,362,645 increased $405,678 compared to fiscal year 2014. Depreciation
expense increased 5243,603 primarily due to depreciation of nine Gillig buses purchased in June 2014.
Transportation increased $79,788 primarily due to increased labor and benefits expense of $28,042 and
$103,062, respectively. Fringe benefits increased primarily due to an increase in health insurance for $91,611.
These expenses were partially offset by decreases in fuel expense for $66,844.
Administration increased $81,311 primarily due to increased labor expense and fringe benefit, services, and
purchased transportation expenses. Labor and fringe benefits increased $95,100 primarily due to the addition of
two (2) positions, Accounting Supervisor and Purchasing Supervisor. Services for contract labor increased
$20,936 primarily due to the contracting of a purchasing agent during a period of transition within the
Administration Department. Purchased transportation expense increased $48,335 primarily due to increased
ridership. These expenses were partially offset by a decrease of $93,604 in miscellaneous expense related to the
cost of writing off bad debt of $122,458 in fiscal year 14 for the SnW Way Connector earmark that the
Commonwealth of Virginia denied the Company for fiscal year 13 relatpenses.
Fiscal Year 2014
Total operating expenses totaling $10,956,967 decreased
expense decreased $389,104 or 18% primarily due to a dt
buses and 2007 Trolley buses for $166,528 and $70,357, r
increase in Administration expenses for $366,978, or
transportation and other expenses costs of 5346,79 cl
due to increased ridership and other expenses in s
$122,458 for the Smart Way Connector earmark th ho
FY 13 related expenses. AML
Looking Ahead to Fiscal Year 2016
oared fiscal year 2013. Depreciation
eeiation or the Company's 2001 Gillig
his increase was partially offset with an
rily due to an increase in purchased
ation cost increased 5253,731 primarily
to the cost of writing off bad debt of
th of Virginia denied the Company for
I he Company's Board of Directors AWAFted rZeTompany's budget for fiscal year 2016. The Company
intends to complete the Wal- ter tseal year 16. It also intends to purchase a 45' bus to replace its
2007 35' Freightliner bus in its ervice.
Request for Information
This financial report is deVab interested parties with a general overview of the Company's finances.
Should you have any que report or need additional information, please contact the Director of
Finance, 1 108 Campbell Avenue SE, P. O. Box 13247, Roanoke, VA 24032.
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Statements of Net Position
June 30, 2015 and 2014
Assets
2015
2014
Current assets:
Cash and cash equivalents, including cash equivalents of
5178,044 and 5413,992 in 20t5 and 2014, respectively
(note 2)
S 461,155
S 769,209
Due from:
Federal Transit Administration
467,798
3,044,474
Commonwealth of Virginia
333,600
1,202,094
Local governments
37,784
47,507
Accounts receivable NU3,129
Supplies and materials (note 4) A# 102 7
69,860
492,850
Other assets
A 108, 97
24,346
Total current assets
2,021,200
5,650,340
Capital assets (notes 3 and 5):
Land
720,724
720,724
Buildings, structures and improvements
11,195,615
10,798,651
Ruses
16,258,516
18273,293
Shop and garage equipment
2,745,299
2,715,015
Office equipment and fiunis s
889,478
796,197
Accumulated depreciation
(19,8(c4230)
(20,545,673)
Capital asse
12,005,402
12,758,207
Total as
14,026 602
18,408,547
iabiliti
Current liabilities:
Trade accounts payable
599,742
4,109,050
Accrued salaries and benefits
280,063
292,243
Other liabilities (notes 7 and 8)
475,102
481,240
Total current liabilities
1.354,907
4,882,533
Commitments and contingencies (notes 6 and 8)
Net Position
Investment in capital assets
12,005,402
12,758,207
Unrestricted
666,293
767,807
Total net position
$ 12,671,695
$ 13,526,014
See accompanying notes to financial statements.
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Statements of Revenues, Expenses, and Changes in Net Position
Years ended June 30, 2015 and 2014
Operating revenues'.
Charges for passenger fares
Operating expenses:
Salaries and wages
Fringe benefits (note 6)
Services
Utilities
Insurance
Purchased services and other expenses
Materials and supplies
Depreciation
Total operating expenses
Operating loss
Nonoperating revenues (expenses):
Noncapital grants or assistance:
Federal Transit Administration
Comrwnwcalth of Vngmia
City of Roanoke, Virginia
City ofSalcm. Virgo.
Town ofvinton, Virginia
New River Valley Metropolis ma
Vnginia Tech
Canlion Foundation
Downtown Roanoke,
Commonwealth Co and A)
Roanoke (hapt caffinional Rail ,%H
Local share and other rer7%g: /1
Advertising Nr
Rental income (note R)
Parking income
Interest intone
Can on disposal ofcapital assets
Other
Total local share and other revenue
Total net nonoperafing revenues
Less before capital contributions
Capital contributions (note 3)
Change in net position
Total net position at beginning ofyear
Total net position at end ofthe year
See accompanying notes to franeialstatetrents.
Society
net
10
2015 2014
S 2.156,886 S 2,195,833
3,376,742 3,268,117
1,717.145 1,602,531
555,321 526,474
260,008 263,352
358,633 362,637
1,340,292 1985,561
763,539 1,800,933
,965 1,747362
5 10,956,967
9,205,759) (8,761,134)
2,803,294
1,911,201
779,917
176,588
126,437
49,487
13,559
41,318
23,913
(1,651)
(1,879)
6,922,184
2,762,239
2,145,308
1,594,438
157,139
97,326
42,248
37,479
17,991
(38,707)
(1 700)
4813.761
105,935
147,255
66,722
64,588
40,943
45,464
1,923
4,183
17,060
13,380
8,506
22,049
241,089
296,919
7,163,273
7,110,680
(2,042,486)
(1,650,454)
1,188,167
3,372,756
(854,319)
1,722,302
13,526,014
11,803,712
S 12,671,695 $
13,526014
0
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Statement of Cash Flows
Years ended June 30. 2015 and 2014
Nomash investing activities:
At June 30, 2015 and 2014, purchases of capital as's'ets included in trade accounts payable
totaled 558,001 and 53,527,116, respectively.
See accompanying notes to financial statements.
2015
2014
Cash flows from operating activities and local share
and otherrevenues (esaluding interest):
Cash received fromeostonxrs
$
2,156,886 S
2,195,833
Cash payments to suppliers for good, and services
(4,424,662)
(4,101,791)
Cash payments to employees for services
(5,106,067)
(4,855,331)
Coca] share and otherrevenue received
188,837
283,648
Net cash used in operating activities
7,185,006)
(6,477,641)
Cash flows from noncapital financing activity:
Noncapital giants received
7,491,138
6,541,683
Cash flows from capital and related financing act vities:
Acquisition ofcapital assets
(4, 79)
(161,884)
Proceeds fiomsale ofcapital assets
1 , 60
13,380
Capital contributions
4,074,110
139,311
Net cash provided by capital and related
financing activities
(616,109)
(9,193)
Cash flows frominvcsting activity.
Interest income received ..
1,923
4,183
Net changes in cash an wale
(308,054)
59,032
Cash and cash equivalents at begi gofy
769,209
710,177
Cash and cash equivalents at end o r.
S
461.155 S
769,209
Reeonciliano a ofopera[in - e[ used
N operating activities'
Operating loss
S
(9,205,759) S
(8,761,134)
Adjustments [o r oil, opean loss to nct cash
used N opem rog 'v itics:
Local share and et e me, (escluding interest)
239,167
292,736
Depreciation
1,990,965
1,747,362
Cain on disposalofca alasscts
(17,OW)
(13,380)
Changes in assets and liabilities:
( Increase) decrease in accounts receivable
(33,270)
4,292
increase in supplies and matenals
(16,387)
(24,795)
(In areas e) d camas e in other as s sts
(84,151)
126,705
(Decrease) increase in trade accounts payable
(40,193)
37,059
( Decrease) increase in accrued salaries and benefits
(12,180)
15,317
( Decrease) increase in other liabilities
(6,138)
98,197
Net cash used in operating activities
S
(7,185,006)5
(6,477,641)
Nomash investing activities:
At June 30, 2015 and 2014, purchases of capital as's'ets included in trade accounts payable
totaled 558,001 and 53,527,116, respectively.
See accompanying notes to financial statements.
0
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2015 and 2014
(1) Summary of Significant Accounting Policies
(a) Organization and Purpose
The Greater Roanoke Transit Company (the Company) is a private, nonprofit, public service
organization wholly owned by the City of Roanoke, Virginia (the City). The Company provides a
comprehensive range of transportation services for the residents of the greater Roanoke area,
including bus service along fixed routes, special services for thl disabled, and shuttle buses. Similar
to other public transportation systems, govemment subsich re required to fund operations. The
Company is the recipient of operating and capital gran m federal, state, and local agencies,
including the Federal Transit Administration (the FTA to _V&aima Department of Rail and Public
Transportation (the DRPT), and the City.
Company policy decisions are made by the Bqq of D lots is comprised of two (2) City
Council members, two (2) City employees, armkkl ) em'ens of the community at large. The
Company contracts with First Group America C ay (dba First Transit, Inc.) to provide senior
management professionals. The remm .. f the are employees of Southwestern Virginia
Transit Management Company, Inc ( ub Wary of Firs'[ Transit, Inc. Bargaining unit
employees of SVTMC, which include a Y.F.L.-C nd mechanics, are under a separate contract
ratified by the Amalgamate[ U.LO. - C.L.C., Local Union 1493 (Union) in
May 2015 and expiring in 2W 30. 17.
As of and for the years i5 and 2014, the Company is reported as a discretely
presented componcyIwi c City's reporting entity.
(b) Basis of
The accompan3ik financip statements reflect the transit operations of the Company and are
accounted for on tifftLonec resources measurement focus and use the accrual basis of accounting,
which is in accordaith accounting principles generally accepted in the United States of
America (GAAP) and conform with the requirements of the FTA's National Transit Database, as
amended. Accordingly, revenues are recorded when earned and expenses are recorded at the time
liabilities are incurred, regardless of when the related cash flows take place. Nonexchange
tronea[tiona, in which the Company receives value without directly giving equal value in exchange,
include appropriations from the City, grants, and donations. Revenues from grants and contributions
are recognized in the fiscal year in which all eligibility requirements, including time requirements, if
any are met.
(c) Cash and Cash Equivalents
Cash and cash equivalents are considered to be cash on hand and short -term investments with
original maturities of three months or less from the date of acquisition. Cash equivalents are stated at
cost, which approximates market value, and consist of money market mutual funds and a pooled
repurchase agreement with an original maturity of three months or less collateralized by
U.S. government securities. At June 30, 2015, the Company's cash and cash equivalents on hand and
in banks had a carrying value of $461,155 and an actual bank balance of $241,635. The difference
of $219,520 between the carrying amounts and the financial institutions' balances were attributable
12 (Continued)
A.
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2015 and 2014
to petty cash of 51,890, outstanding checks of approximately $18,030 less deposits in transit of
$235,660.
(d) Capital Assets
Capital assets are stated at cost less accumulated depreciation computed by the straight -line method
over the estimated lives of the respective assets as follows:
Buildintys,itmcture
and crptovern.rts Aff.2 to 40 years
Buses 12ycars
Shop end�regc equip mcnt 2 years
11 :c quipmam nu0 to 2 to ers
Contributed and donated capital assets are rec�ed estimated fair market value at the date of
receipt. The costs' of normal maintenance and r s that do not add to the value of the asset or
materially extend assets' lives are not 'zed.
(e) Revenue Recognition
Passenger fares and adverfisuagEfte adverbs reco as revenue at the time of sale. Rental and parking
income are recorded on the rual sis.
(n Accounts Receivable
Accounts receiv - eo�at the invoiced amount and do not bear interest. The Company
does not reco�an allo a 1W#existing accounts receivable based on historical experience.
Account bala are charg IT after all means of collection have been exhausted and the potential
for recovery is c demd re te.
(g) Compensated
Company employees are granted vacation leave in varying amounts. In the event of termination, an
employee is reimbursed for accumulated vacation in full. Accumulated vacation is recorded as an
expense and liability as the benefits accrue to employees. Sick (cave is recorded as an expense as the
employee utilizes it.
In accordance with GAAP, the liability calculations include an accrual at the current rate of pay and
ancillary salary- related payments associated with its ultimate liquidation. Compensated absence
liabilities are reported as a component of accrued salaries and benefits.
(h) Operating Revenues and Expenses
Operating revenues consist of charges for passenger fares. Operating expenses include costs of
services provided, including personnel costs, purchased services, utilities, materials and supplies,
insurance and depreciation. All other revenues and expenses, with the exception of capital
contributions, are classified as nonoperating revenues and expenses.
13 (Continued)
GREATER ROA-NOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2015 and 2014
(i) Deferred Compensation Plan
Company employees participate in the Southwestern Virginia Transit Management Company, Inc.
Retirement Plan (the Plan), which is a deferred compensation plan and trust covering all eligible
employees of the Company. Under the terns of the Plan agreement, all full -time employees are
required to participate in the Plan upon completion of their probationary employment period, which
is 90 days from date of hire for all employees. Southwest Virginia Transit Management Company,
Inc. is the trustee of the Plan, which is administered by the lianee Trust Company. Participants
contribute to the Plan through both mandatory and volu payroll deductions. Participants are
required to contribute a minimum of 3% of annual corn a Participants may elect to defer up
W 100% of their pretax compensation not to exceee(AfFiF IR nations on net contributions. The
Company can make contributions at its discre' .The Pla a[ifies as a government plan
under Section457 of the Internal Revenue C .This. qualificat exempts the Plan from the
Employee Retirement Income Security Ac RI and the Department of Labor (DOE)
regulations. Charges to operations under the PI eased on 3% of union and salary participants'
eligible payroll. The Company increas s contra n percentage from 2.5% to 3.0% of eligible
payroll for union participants, effective4.
(1) Use nit Estimates
The preparation of finam
estimates and assumption
the date of the financial s
net position durin•
(2) Deposits and Inve*ts
The Company may invTW the
• Direct obligations
tformity with GAAP requires management to make
led amounts of assets, liabilities, and net position at
orted amounts of revenues, expenses, and changes in
results could differ from these estimates.
approved investment vehicles:
government backed by the full faith and credit of the United States;
• Obligations of the Commonwealth of Virginia, including stocks, bonds and other evidences of
indebtedness of the Commonwealth of Virginia, and those unconditionally guaranteed as to the
payment of principal and interest by the Commonwealth of Virginia;
• Obligations of Virginia counties, cities, etc. (subject to certain restrictions);
• Obligations of the International Bank, Asian Development Bank, and African Development Bank'
• Domestic bankers' acceptances from institutions with a rating of B/C or better in the Keefe,
Bruyette & Woods, Inc. ratings;
• Commercial paper with a maturity of two-hundred seventy (270) days or less with a Moody's rating
of prime I and Standard & Poor's rating of A- 1. with the issuing corporation having a net worth of at
least fifty million dollars; the net income of the issuing corporation, or its guarantor, has averaged
three million dollars per year of the previous five years; and all existing senior bonded indebtedness
of the issuer, or its guarantor, is rated "A" or better by Moody's Investor Services, Inc, and
Standard & Poor's, Inc.;
14
(Continued)
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2015 and 2014
• Corporate notes with a rating of at least An by Moody's Investors Service, Inc. and a rating of at
least AA by Standard and Poor's, Inc. and a maturity of no more than five (5) years;
• Money market funds;
• Demand and savings deposits, and
• Time deposits, certificates of deposit, and repurchase agreements.
All cash and cash equivalents are held by financial institutions Ore name of the Company. Al June 30,
2015, all cash and cash equivalents were fully collateralized p t to agreements with all participating
financial institutions to pledge assets on a pooled basis to seeve pu deposits according to the Virginia
Security for Public Deposits Act Regulations of the Code irginia.
(3) Capital Grant Funds
(a) Capital Purchases
Capital asset purchases have been fu � arily er FTA capital grants to the Company.
Additional matching requirements were et b monwealth of Virginia, the City, and the
New River Valley Metropolita annin nizan n. Capital grant funds received (cash basis),
beginning June 15, 2000, an. t ant ds outstanding at June 30, 2015, are as follows:
FTA
Commonwealth o
City at'oanoke
New River Valley MPO
FTA
C.amomcealth of Virgnia
City of ROanuke
New Ricer Valley MPO
(b) Operations
Capital
Cumulatisc
Outstanding
grantf Rds
capital
capital
retuned
grant to u
grant
201ad, 5
o Mwd
amount
$ 3,194221
22.079.117
2,089903
821.311
4.435.002
113,187
—
166,985
—
-
76,750
—
5 4.021.532
26.757,854
2,203,090
Capital
Cumolatiw
Outstanding
gramfmol
capital
capital
received
grantfunds
grant
2014
received
amount
S 164.880
1&884,896
4.908,685
14,308
3_607,691
991978
—
166,982
-
-
76 ,750
—
S 179,188
22,736,319
5,900,663
The Company receives operating assistance from the FTA, Commonwealth of Virginia, the City,
City of Salem, Town of Vinton, and New River Valley Metropolitan Planning Organization. During
15
(Continued)
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2015 and 2014
fiscal years 2015 and 2014, the Company also received operating assistance from the Carilion
Foundation and Downtown Roanoke, Inc. for its Star Line trolley bus service. The Company also
received assistance from Virginia Tech for an expansion of service on the Smart Way Service
beginning February 2015.
(4) Supplies and Materials
As of June 30 2015 and 2014, supplies and materials consisted of
16 (Continued)
2015
2014
Pans
$ 463,633
434,
Dioel fuel
40,529
45j
lubricating oil
5u75
$ 509,237
16 (Continued)
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2015 and 2014
(5) Capital Assets
The following is a summary of the changes in capital assets, net for the fiscal years ended June 30, 2015
and 2014:
Balances Balances
June 30, June 30,
2014 hercases D creases 2015
Capital assets not being depreciated:
Land S 720.724 - - 720.724
Other capital assets being
depreciated:
Building mmtum,
and improvements 10,799,651 96.964 11,195,615
Buse 18.273,293 Z (2,732.408) 16.258,516
Shop and garag, equipment 271M15 4 1745,299
0 ffice equip ment
and fumishings 796,19 .93,2 889478
Accumulated depreciation (20,545,673 ) 2.731408 (19,904,230)
.Net capital assets being AWL
deprecinted 7 83 (752,805) 11,284.678
Capital insets act 12,7 207 (752,805) 12,005,402
IV, jWWWjW
Nape. Balances
J 0, June 30,
20 Increases Decreases 2014
Capital as sets not being iatW
Land 720,724 - - 720,724
Other capital assets being
depreciated
Building structures
and improvcmcros 10,694.279 104,372 - 10,798,651
Buses 14.752,168 3521,125 - 18,273,293
Shop and gage equipment 2,944,333 23,785 (253,103) 2.715.015
Office equipment
and fumLshmg, 771,281 24916 - 796,197
Accumulated depreciation (19.051414) (1,747,362) 253,103 (20,545,673)
Net capital assets being
depreciated 10.110.647 1,926,836 - 12,037,483
Capital assets, act S 10,831,371 L926,836 12.758,207
(6) Deferred Compensation Plan
The Company has a deferred compensation plan (sec note 1(i)) covering all hourly and salaried employees.
The Company contributions to the deferred compensation plan were $110,794 in fiscal year 2015 and
$105,161 in fiscal year 2014.
17
(Continued)
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2015 and 2014
(7) Other Liabilities
Included in Other Liabilities at June 30, 2015 and 2014, is unearned revenue of $248,418 and S270,607,
respectively.
(8) Commitments and Contingent Liabilities
Contractual Commitments
Under the provisions of a management contract with First GroAemerica Company (dba First Transit,
Inc.), which became effective on March 1, 2010, and expired 2015, the Company paid a monthly
fee of $21,866 for management sery ices. In December 2011,41IFirst it agreed to share a portion of the
Company's fiscal year 2012 loss before capital contrib s (exclu epreciation) of $98,520 in the
amount of $10,000. This amount shall be deducted W its onthly in a in [he amount of $500 per
month. Total fees paid for the years ended June xe d 2014, were 5286,129 and $272,281,
respectively.
Certain assets acquired with FlA grants rvice for a specified time period as a
requirement of the grants. If these asscLS are r ovc e, the Compa ny must reimburse FTA for
up to 80% of their fair market vat on lh of position. Capital assets, net, approximating
$11.3 million at June 30, 2015, are the rant requirements.
The Company has agreements (he _ and Town of Vinton to provide bus service to each
locality, which may be termivat ether p upon written notice of twelve months and six months,
respectively. The IoeaF b the Company for 75% of the net operating costs based upon
passenger counts' and ice rot
The Company is the r of spat the Intermodal I ransportation Center in downtown Roanoke. Rental
income for the years e In , 2015 and 2014, totaled $66,722 and S64,588, respectively. Future
minimum rental receipts un ses with original terms in excess of one year are as follows:
Yea,, endinglune 30
2016 $ 66,473
2017 5&102
2018 17,116
5 141.691
The Company is the lessee in an agreement with a tire manufacturer for the rental of bus tires. The
agreement is effective beginning December 1, 2011, and ending November 30. 2016. It specifies a base
rate per tire mile, which adjusts each year. The Company was previously in a similar rental lease
agreement with a lire manufacturer that became effective November 1, 2007, and expired on November 1,
2010. This agreement included an option to incur rent expense during the run-out period until the tires
reached the minimum tread wear pursuant to the agreement. The Company exercised this option on
November 1, 2010. For the years ended June 30, 2015 and 2014, rental expense for tires approximated
$106,000 and $85,000, respectively.
18
(Continued)
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2015 and 2014
Grant Award Proerams
Grants are subject to audit to determine compliance with the grant requirements. As a result of audits
completed by the DRPT in November 2012 over federal expenditures for the fiscal years ended June 30,
2009 and 2010, it was required that the Company was required to reimburse the DRPT $29,313. This
amount has been recorded as a liability with an offsetting receivable as First Transit, Inc. will reimburse
the Company for this amount. This amount will be reimbursed upon receipt of a formal notice from the
DRP F.
As a result of an audit performed over federal expo
determined that certain expenditures related to fuel In
policies wherein faxed quotes from vendors were not
the federal funds reimbursed for the fuel purchases al
that the Company's Request for Proposal (RFP) 4
language and that the Company, nor the broker acting
information in the procurement file related mAbe aw:
reimbursed with federal funds for health insu
Further, as a result of the June 30,
not properly publicize its health
suspension and debarment. The
the contract the total dollar am
funds. Approximately $267,000 x
June 30, 2010. A091161,
JIfte year ended June 30, 2009, it was
kerelklolation of the City's procurement
to supp he procurement. The amount of
led $322,011W In addition, it was also noted
Ansarance did not include required FTA
for the Company, maintained the necessary
the contract. Approximately $221,500 was
Feral R'pcnditures, it was noted that the Company did
elude a section in the RFP regarding verification of
hat the Company failed to notify the vendor awarded
re percentage expected to be reimbursed with federal
federal funds for health insurance for the year ended
As a result of the fd&nd healthlWirratice matters noted above, the Company received a demand notice
for 5805,003 from t TA in ember 2011. The FTA asserts as the basis for the claim that the
Company's purchases t I urance and fuel failed to comply with federal and City procurement
requirements in fiscal ye 09 and 2010. The Company responded to the demand notice in
February 2012, seeking an a ministrative review of the F A claim, both as to its validity and as to its
amount. The FTA completed its review in December 2013 and determined that the disallowance for the
fuel and health insurance procurements were unwarranted. It also determined that the expense related to
the broker's fees for health insurance was disallowed. The FTA determined that the amount of $5,234,
instead of $805,003 per demand notice as noted above, was due to the agency. First Transit paid the
Company $5,234 for the amount paid to the FTA. The Company may also be subject to a claim from
DRPT for the match it provided for the expenditures, which approximated $1,400.
19 (Continued)
t
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2015 and 2014
Litieation
The Company is unaware of any pending litigation or other contingencies that would have a material
adverse effect on the financial condition or liquidity of the Company.
Risk Manaeement
The Company is exposed to various risks of loss such as theft of, Jamage to, and destruction of assets,
injuries to employees, and natural dis'as'ters. The Company carriS&Tfinumercial insurance for their risks.
There have been no significant reductions in insurance cover from coverage in the prior year, and
settled claims have not exceeded the amount of insurance Affraft any of the past three fiscal years.
The only outstanding material claim that is probable of a nfavom utcome is a result of an incident
that occurred on a bus in June 2012. The Company's in once coverage R k ufficient to cover this claim.
20
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Schedule of Expenditures of Federal Awards
For the Period Ended June 30, 2015
Federal Grantor/Pass- Through Catalogue
Grantor /Grant Program Grant Number -Number Expenditures
Department of Transportation
Direct Programs:
FY08 ETA Capital Assistance (pass thru to CCTM)
FY08 ETA Capital Assistance (pass thin to NRHS)
FY09 ETA Capital Assistance
Subtotal ETA Capital Assistance
Direct Programs:
Department of Transportation (continued):
FY08 ETA Capital Assistance
FY09 ETA Capital Assistance
ARRA FY to ETA Assistance
FY 13 ETA Capital Assistance
FYI ETA Capital Assistance
FY15 Operating and Capital s�sta
Subtotal ETA Operatjta
VA -04 -00(x1 20.500 S 1,651
VA20.500 1,879
(iK 20.500 37,950
41,480
VA- 019 -00
20.507
FY 15 ETA Operating Assi e s thm from DRPT) VA -t8- X036 -00 20.509
13,688
5-X051 -00
20.507
5,494
VA- 96- X010 -Ot
20507
3,906,407
343,476
VA- 95- X123 -00
20.507
Grand Total Federal Financial Assistance $
16,286
VA- 95- X132 -00
20.507
621,383
VA- 90- X416 -00
20.507
1478,799
3,479,126
FY 14 ETA Operating g ranee ( thru from DRPT) VA -18- X03400 20.509
77,190
FY 15 ETA Operating Assi e s thm from DRPT) VA -t8- X036 -00 20.509
248,545
Subtotal ETA Operating Lance
325.735
FY 14 ETA Capital Assistance VA- 34-0006 -00 20.526
60,066
Subtotal Direct Programs
3,906,407
Total Department of Transportation
3,906,407
Grand Total Federal Financial Assistance $
3,906,407
Notes: Federal Programs are accounted for on the modified accrual basis of accounting.
21
y
Independent Auditors' Report on Internal Control over
Financial Reporting and on Compliance and Other Matters
Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards
To the Board of Directors
Greater Roanoke Transit Company
We have audited, in accordance with the auditing standards gen ly accepted in the United States of
America and the standards applicable to financial audits cont d in Government Auditing Standards
issued by the Comptroller General of the United States, the f' statements of the Greater Roanoke
Transit Company (the Company), as of and for the year end_ee June 2015, and the related notes to the
financial statements, which collectively comprise the any's bamkInandal statements, and have
issued our report thereon dated October xx, 2015.
Internal Control Over Financial Reporting
In planning and performing our audit of the ancial sta ants, we considered the Company's internal
control over financial reporting (internal cont termin a audit procedures that are appropriate in
the circumstances for the purpose of expres o . n Fn the financial statements, but not for the
purpose of expressing an opinion on the effec o Company's internal control. Accordingly, we
do not express an opinion on the a ss o Company's internal control.
Air N
A deficiency in internal control his wh desi or operation of a control does not allow management
or employees, in the normal c e g their assigned functions, to prevent, or detect and
correct, misstatements o ime asis. A material weakness is a deficiency, or a combination of
deficiencies, in interne ch there is a reasonable possibility that a material misstatement of
the entity's financia}4atements no a prevented, or detected and corrected on a timely basis. A
significant de(cienc deficient or a combination of deficiencies, in internal control that is less severe
than a material weakn et imp nt enough to merit attention by those charged with governance.
Our consideration of intern trot was for the limited purpose described in the first paragraph of this
section and was not designed to identify all deficiencies in internal control that might be material
weaknesses or, significant deficiencies. Given these limitations, during our audit we did not identify any
deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses
may exist that have not been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Company's financial statements are free
from material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a direct and material
effect on the determination of financial statement amounts. However, providing an opinion on compliance
with those provisions was not an objective of our audit, and accordingly, we do not express such an
opinion. The results of our tests disclosed no instances of noncompliance or other matters that are
required to be reported under Government Auditing Standards.
22
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance
and the results of that testing, and not to provide an opinion on the effectiveness of the Company's internal
control or on compliance. This report is an integral part of an audit performed in accordance with
Government Auditing Standards in considering the Company's internal control and compliance.
Accordingly, this communication is not suitable for any other purpose.
Roanoke, Virginia
October x , 2015
23
Independent Auditors' Report on Compliance for Each Major Program
and on Internal Control over Compliance Required by OMB Circular A -133
To the Board of Directors
Greater Roanoke Transit Company
Report on Compliance for Each Major Federal Program
We have audited the Greater Roanoke Transit Company's (the Company) compliance with the types of
compliance requirements described in the OMB Circular A -133 Compliance Supplement that could have a
direct and material effect on each of the Company's major federal programs for the year ended June 30,
2015. The Company's major federal programs are identified in the s mary of auditor's results section of
the accompanying schedule of findings and questioned costs.
Management's Responsibility
Management is responsible for compliance with the re _ rements ws, regulations, contracts, and
grants applicable to its federal programs. Af
Auditor's Responsibility
Our responsibility is to express an opinion
programs based on our audit of the types of q
audit of compliance in accordance with and
America; the standards applicable to financial
by the Comptroller General of thed
Governments, and Non- Profit Or '2
plan and perform the audit to onrasjffAb
compliance requirements referr
program occurred. Ana t inc exan
compliance with those Is erfc
the circumstances.
)MPI75W for each of the Company's major federal
0ce recillhWents referred to above. We conducted our
Os morally accepted in the United States of
ipRMWd in Government Auditing Standards, issued
and OMB Circular A -133, Audits of States, Local
standards and OMB Circular A -133 require that we
Vance about whether noncompliance with the types of
Id have a direct and material effect on a major federal
on a test basis, evidence about the Company's
such other procedures as we considered necessary in
We believe that our a0lilliliprovidesJPeasonable basis for our opinion on compliance for each major federal
program. However, our a%Ldoeffbit provide a legal determination of the Company's compliance.
Opinion on Each Major Federal Program
In our opinion, the Company complied, in all material respects, with the types of compliance requirements
referred to above that could have a direct and material effect on each of its major federal programs for the
year ended June 30, 2015.
24
Report on Internal Control Over Compliance
Management of the Company is responsible for establishing and maintaining effective internal control over
compliance with the types of compliance requirements referred to above. In planning and performing our
audit of compliance, we considered the Company's internal control over compliance with the types of
requirements that could have a direct and material effect on each major federal program to determine the
auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on
compliance for each major federal program and to test and report on internal control over compliance in
accordance with OMB Circular A -133, but not for the purpose of expressing an opinion on the effectiveness
of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the
Company's internal control over compliance.
A deficiency in internal control over compliance exists when the design or operation of a control over
compliance does not allow management or employees, in the normal course of performing their assigned
functions, to prevent, or detect and correct, noncompliance with a 3Ype of compliance requirement of a
federal program on a timely basis. A material weakness in internal trot over compliance is a deficiency,
or combination of deficiencies, in internal control over comce, such that there is a reasonable
possibility that material noncompliance with a type of complia Murement of a federal program will not
be prevented, or detected and corrected, on a timely basi signifi deficiency in internal control over
compliance is a deficiency, or a combination of defcien in internal �ol over compliance with a type
of compliance requirement of a federal program Ihat,�(ess sgvere than material weakness in internal
control over compliance, yet important enough to meMUkttan y those charged with governance.
Our consideration of internal control over cc Hance w or the limited purpose described in the first
paragraph of this section and was not d - o ide all deficiencies in internal control over
compliance that might be material weakne s is t deficiencies. We did not identify any
deficiencies in internal control over compliant a sider to be material weaknesses. However,
material weaknesses may exist tha t be entifed.
The purpose of this report on ir�nal c er pliance is solely to describe the scope of our testing
of internal control over complia s of that testing based on the requirements of OMB
Circular A -133. Accordin re is not suitable for any other purpose.
Roanoke, Virginia
October xx, 2015
25
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Schedule of Findings and Questioned Costs
Year ended June 30, 2015
A. Summary of Auditor's Results
1. The type of report issued on the financial statements: Unmodified opinion
2. Significant deficiencies in internal control disclosed by the audit of the financial statements: No
3. Material weaknesses: None reported
4. Noncompliance, which is material to the financial stateme No
5. Significant Deficiencies in internal control over major Rpr No
6. Material weaknesses: None reported
7. The type of report issued on compliance for pr ams: Unmodified opinion
8. Any audit findings which are required ".e report der Section 510(a) of OMB Circular A -133:
No
9. The programs tested as majorraWgram
Name of Program A r ] IL CFDA #
Federal Transit Cluster ,i 20.500, 20.507, 20.526
Formula Grants r T Urbanized Areas 20.509
10. Dollar thres Qthn.n.ial be een Type A and Type B Programs: $300,000
11. The Greate Company was determined to be a low risk auditee.
B. Findings Relat Statements Reported in Accordance with Government
Auditing Standards:
None
C. Findings and Questioned Costs Relating to Federal Awards:
None
26
t.� Cherry Bekaert "`
cvAS s Advis,
To the Board of Directors
Greater Roanoke Transit Company
In planning and performing our audit of the financial statements of the Greater Roanoke Transit Company
( "Company' or "GRTC" ), as of and for the year ended June 30, 2015, in accordance with auditing standards
generally accepted in the United States of America, we considered the Company's internal control over financial
reporting ( "internal control ") as a basis for designing auditing procedures that are appropriate in the
circumstances for the purpose of expressing an opinion on the financial statements, but not for the purpose of
expressing an opinion on the effectiveness of the Company's internal control. Accordingly, we do not express an
opinion on the effectiveness of the Company's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent, or detect and correct,
misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in
internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial
statements will not be prevented, or detected and corrected on a timely basis.
Our consideration of internal control was for the limited purpose described in the first paragraph and was not
designed to identify all deficiencies in internal control that might be material weaknesses. Given these limitations
during our audit, we did not identify any deficiencies in internal control that we consider to be material
weaknesses. However, material weaknesses may exist that have not been identified.
We previously reported on the Company's internal control and compliance in our report dated November 16,
2015. However, during our audit, we did note opportunities for strengthening internal controls and operating
efficiencies. This letter does not affect our report on the financial statements of the Company.
We have already discussed these comments and suggestions with Company personnel and are pleased to
discuss them in further detail. We will review the status of these comments during our next audit engagement.
Management's responses herein were not subjected to the auditing procedures applied in the audit of the
financial statements and accordingly, we express no opinion on them. Our comments are summarized as
follows:
General Comments and Suggestions
Cash Accounts — The Company has multiple outstanding checks listed as reconciling items that are in excess
of three years old. The Commonwealth of Virginia requires entities to remit and report unclaimed property on a
yearly basis to the Treasurer of Virginia.
Management response: GRTC will remit unclaimed property reports to the Treasurer of Virginia on an annual
basis including current checks in excess of three years old, in order to be compliant with the state requirement.
The Company will also implement a policy requiring that this report is completed by November Ist of each year
Journal Entries — Journal entries prepared by the Director of Finance are not required to be reviewed and
approved on by another level of management. We suggest a policy be implemented requiring the General
Manager or Assistant General Manager to review and approve journal entries prepared by the Director of
Finance
Management response: The Director of Finance intends to have alljournal entries performed by the Accounting
Supervisor upon completion of training. The process of review and approval by the General Manager or
Assistant General Manager forjournal entries that are prepared by the Director of Finance is under review.
Greater Roanoke Transit Company
Page 2
Conflicts of Interest Policy — The Company does not have a conflicts of interest policy for members of the
Board of Directors and other individuals in key positions within the organization. As a best practice, and to
comply with the Uniform Grant Guidance, the Company will be required to implement a policy to address
conflicts of interest related to the procurement of services and the administration of federal grants and awards.
Management response: GRTC will comply with the requirement to implement a policy to address conflicts of
interest related to the procurement of services and the administration of federal grants in accordance to Uniform
Grant Guidance.
Proiect Management — The Company utilizes grant monies to fund projects that span several years. As a
result, we have noted instances where funds are not utilized or drawn down within the grant parameters. Grant
awards and agreements may be terminated or cancelled once the expiration period has been met and funds
have not been used as grant funds are only guaranteed for the period under award. We suggest implementing
procedure to monitor and track grant progress, which should be reviewed by the members of the Board of
Directors on a periodic basis.
Management response: GRTC monitors its grant projects progress on a quarterly basis and submits a full
reporting of the progress to the Federal Transit Administration. It also submits a quarterly report of projects in
process to GRTC's Assistant Vice - President of Operations. The Company will review the recommendation of
the auditor.
This communication is intended solely for the information and use of the GRTC Board Members and
management and is not intended to be and should not be used by anyone other than these specified parties.
Gk'7 J CcP
Roanoke, Virginia
November 16, 2015
■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■
`� Cherry Bekaert "'
Your guide forward
■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■
Table of Contents
► Engagement Summary
► Service Deliverables
► Overall Audit Results
► Required Communications with Those Charged with
Governance
*.� Cherry Bekaert
■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ r
Engagement Summary
► You have engaged us to provide the following:
• Audit of GRTC's FY 2015 financial statements
■ Audit of GRTC's major federal programs required by OMB
Circular A-1 33
��
Cherry Bekaert
■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ r M
Service Deliverables
► Audit Deliverables:
■ As of and for the fiscal year ended June 30, 2015:
• Opinion on the GRTC's financial statements
• Report on internal control over financial reporting and on
compliance and other matters required by Government Auditing
Standards
• Report on compliance for each major federal program and
internal control over compliance in accordance with OMB Circular
A -133
► Audit Committee Reporting:
• Audit plan and strategy — Communicated July 20, 2015
• Results of the audit
Cherry Bekaert
s ■■■■■■■■■■■■■■■■■■■■■■■■■■■ ■r■■
Overall Audit Results
► Our opinion on the 2015 financial statements is unmodified or a
"clean" opinion
► Internal control deficiencies over financial reporting - No identified
material weaknesses
► Instance of noncompliance - No identified matters of noncompliance
��
Cherry Bekaert
vw.q AM M
1ldntiseaontiomm■■■■■e■ii■ifumm
Required Communications
► Accounting Policies
• Change in accounting policies
• The application of existing policies was unchanged
► Management Judgment and Accounting Estimates
• Estimated useful lives of Capital Assets
► Uncorrected Misstatements
• Inaccurate capitalization of capital assets — overstatement of
accumulated depreciation approximating $20,000
• Inaccurate amortization of prepaid insurance — overstatement of
expenses approximating $24,000
��
Cherry Bekaert"'
c
ilf'`= iiiV■11YiiONE Oi11,10MAN'1-M■O
Required Communications
Disagreements with Management
• There were no disagreements with management regarding accounting or
auditing issues
Difficulties Encountered in Performing the Audit
• We encountered no difficulties in preforming the audit
Consultation with Other Accountants
• We are not aware of any
Material Client Communications
• Representation letter
• Management letter
Independence
• We are not aware of any relationship that we believe, based on current
authoritative guidance, would impair our independence
no Cherry Bekaert
You, game log d
Contact in
Rob Churchman
Partner
804.673.5733
rhurchman@cbh.com
Fj
rmation
Donald Deeds
Senior
540.342.6911 ext. 3008
ddeeds @cbh.com
ta� Cherry Bekaert
—W,� �M
N
GREATER ROANOKE TRANSIT
COMPANY
(A Component Unit of the City of
Roanoke, Virginia)
FINANCIAL STATEMENTS AND
REQUIRED SUPPLEMENTARY
INFORMATION
June 30, 2015 and 2014
(With Report of Independent Auditor Thereon)
1
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Table of Contents
Page(s)
Financial Section
Report of Independent Auditor 1 —2
Required Supplementary Information:
Management s Discussion and Analysis (unaudited) 3 —8
Financial Statements:
Statements of Net Position 9
Statements of Revenues. Expenses, and Changes in Net Position 10
Statements of Cash Flows I I
Notes to Financial Statements 12 -20
Single Audit Section
Schedule of Expenditure of Federal Awards 21
Report of Independent Auditor on Internal Control over Financial Reporting and on Compliance
and Other Matters Based on an Audit of Financial Statements Performed in Accordance with
Gm er mnent it udiling Standards 22-23
Report of Independent Auditor on Compliance for Each Major Program and on
Internal Control over Compliance Required by OMB Circular A -133 24 -25
Schedule of Findings and Questioned Costs 26
0 Cherry Bekal...
CPAs & Advisors
Report of Independent Auditor
To the Board of Directors
Greater Roanoke Transit Company
Report on the Financial Statements
We have audited the accompanying financial statements of the Greater Roanoke Transit Company, a component
unit of the City of Roanoke, Virginia, as of and for the year ended June 30, 2015, and the related notes to the
financial statements, which collectively comprise the Greater Roanoke Transit Company's basic financial
statements as listed in the table of contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance
with accounting principles generally accepted in the United States of America, this includes the design,
implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial
statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our
audit in accordance with auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States. Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditor's judgment, including the assessment of
the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk
assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the
financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the
purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no
such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the
reasonableness of significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit
opinion.
Opinion
In our opinion, the financial statements referred to above present fairly, in all material respects, the financial
position of the Greater Roanoke Transit Company, as of June 30, 2015, and the changes in its financial position
and its cash flows for the year then ended in accordance with accounting principles generally accepted in the
United States of America.
Prior Period Financial Statements
The financial statements of the Greater Roanoke Transit Company, as of and for the year ended June 30, 2014,
were audited by other auditors whose report, dated November 10, 2014, expressed an unmodified opinion on
those statements.
w
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the management's
discussion and analysis on pages 3 through 8 be presented to supplement the basic financial statements. Such
information, although not a part of the basic financial statements, is required by the Governmental Accounting
Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial
statements in an appropriate operational, economic, or historical context. We have applied certain limited
procedures to the required supplementary information in accordance with auditing standards generally accepted
in the United States of America, which consisted of inquiries of management about the methods of preparing the
information and comparing the information for consistency with management's responses to our inquiries, the
basic financial statements, and other knowledge we obtained during our audit of the basic financial statements.
We do not express an opinion or provide any assurance on the information because the limited procedures do
not provide us with sufficient evidence to express an opinion or provide any assurance.
Other Information
Our audit was conducted for the purpose of forming an opinion on the financial statements that collectively
comprise the Greater Roanoke Transit Company's basic financial statements. The Schedule of Expenditures of
Federal Awards is presented for purposes of additional analysis as required by U.S. Office of Management and
Budget Circular A -133, Audits of States, Local Governments, and Non - Profit Organizations, and is not a required
part of the basic financial statements.
The Schedule of Expenditures of Federal Awards is the responsibility of management and was derived from and
relates directly to the underlying accounting and other records used to prepare the basic financial statements.
Such information has been subjected to the auditing procedures applied in the audit of the basic financial
statements and certain additional procedures, including comparing and reconciling such information directly to
the underlying accounting and other records used to prepare the basic financial statements or to the basic
financial statements themselves, and other additional procedures in accordance with auditing standards
generally accepted in the United States of America. In our opinion, the Schedule of Expenditures of Federal
Awards is fairly slated, in all material respects, in relation to the basic financial statements as a whole.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated November 16, 2015,
on our consideration of the Greater Roanoke Transit Company's internal control over financial reporting and on
our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other
matters. The purpose of that report is to describe the scope of our testing of internal control over financial
reporting and compliance and the results of that testing, and not to provide an opinion on internal control over
financial reporting or on compliance. That report is an integral part of an audit performed in accordance with
Government Auditing Standards in considering the Greater Roanoke Transit Company's internal control over
financial reporting and compliance.
C467 (LP
Roanoke, Virginia
November 16, 2015
16
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Management's Discussion and Analysis
Years Ended June 30, 2015 and 2014
the manageineat of the Greater Roanoke Transit Company (the Company) offers readers of our financial
statements the following narrative overview and analysis of our financial activities for the years ended June 30,
2015 and 2014. 1 he following shotdd be read in conjunction with our financial statements and notes thereto.
Financial Statements
hhe financial statements of the Company reflect the transit operations of the Company. Our financial statements
are prepared on the accrual basis of accounting. This is the same basis of accounting employed by most
private - sector enterprises.
Our financial statements include the following components:
•
State inenis of Net Position, which presents information on the assets and liabilities of the Company, with
the resulting difference between the two reported as net position. Over time, increases or decreases in net
position may serve as a useful indicator of whether the financial position of the Company is improving or
deterioratin_.
• Statements of Revenues. Expenses, and Changes in Net Position, which reports revenues and expenses,
classified as operating and nonoperating, and capital contributions for the period. The resulting change in
net position for the period is combined with the beginning of the year total net position balance in order to
reconcile to the end of the year total net position on the Statements ofNet Position.
• Statements of Cash Plows, which reports the cash flows experienced by the Company from operating,
noncapital financing, capital and related financing, and investing activities. The net result of the cash
provided by or used in these activities for the period, added to the beginning of the year cash and cash
equivalents balance reconciles to the cash and cash equivalents balance presented on the Statements of Net
Position.
• Notes to Financial Statements, which explain and provide additional information on the data presented in
the financial statements as of and for the years ended June 30. 2015 and 2014.
Financial Highlights
The following major financial highlights are of note for the years ended June 30, 2015 and 2014:
Fiscal Year 2075
• Assets exceeded liabilities by $12,671,695 (net position) as of June 30, 2015. Net position includes
$666,293, which is considered unrestricted and available to meet ongoing and future obligations of the
Company, including its share of capital projects.
• Net position decreased $854,319 for the year ended June 30, 2015.'t he unrestricted portion of net position
decreased $101,514 and the investment in capital assets portion of net position decreased $752,805
compared to the balance as of June 30.
• Operating revenues decreased by $38,947 compared to the previous year, due primarily to a decrease in
passenger fares and a decrease in ridership.
16
Operating expenses increased $405,678 primarily due to increases in utilities, labor and fringe benefits,
depreciation, and an increase in purchased services relating to Specialized Transit Arranged Rides
(S.T.A.R.)_ the Company oulsources S.T.A.R. services to a separate contractor, whose increase in rates for
the year ended June 30, 2015, resulted in an increase in cost to the Company.
Total net nonoperating revenues increased $52,593 compared to the previous year due primarily to an
increase in noncapital grant assistance of $108,423, partially offset by a decrease in advertising revenue of
$41,320.
Capital contributions decreased $2,184,589 compared to the previous year due to decreased federal and
state contributions for capital asset purchases in fiscal year 2015.
Fiscal Year 2014
Assets exceeded liabilities by $13,526,014 (net position) as of June 30, 2014. Net position includes
$767,807, which is considered unrestricted and available to meet ongoing and future obligations of the
Company, including its share of capital projects.
• Net position increased $1,722,302 for the year ended June30, 2014. The unrestricted portion of net
position decreased $204,534 and the investment in capital assets portion of net position increased
$1,926,836 compared to the balance as of June 30. 2013.
• Operating revenues increased by $54,025 compared to the previous year, due primarily to a period pass
(monthly or weekl) ) sales.
• Operating expenses decreased $46,819 primarily due to a decrease in depreciation expense offset by
increases in purchased transportation services relating to Specialized "transit Arranged Rides (S.I A.R.).
The Company oulsources S.I A.R. services to a separate contractor, whose increase in rates for the year
ended June 30, 2014, resulted in an increase in costs to the Company.
Total net nonoperating revenues increased $257,379 compared to the previous year due primarily to an
increase in noncapital grant assistance of $206,634.
• Capital contributions increased $2,987,730 compared to the previous year due to decreased federal and
state contributions lot capital asset purchases in fiscal year 2014.
Additional detail on the above items, along with other information, is discussed in the following sections.
Net Position
A sumntap of the major components of net position as of June 30, 2015, 2014, and 2013, is as follows :
Fiscal lbar
Fiscal \ear
2015
2014
me
increase
2015
2014
2013
(decrease)
(decrease)
QlnenId Yell
5 102100
5650340
2,191,987
(3.629.140)
1458353
Capital ass. is. net
12.005,402
12,758,207
10,831371
(752805)
1.926.836
Total assets
14.026.602
18408547
13,023358
(4.381 945)
5385189
Currcnl Liabliwk
1354.907
4.882,533
1,219,646
(3527.626)
3.662.887
I me anic tit in capital asst is
11005,402
12,758207
10,831371
(752.8(15)
1,926,836
Cnremocted
666293
767.807
972.341
(101514)
(204.534)
TOIal Nct lnsninn
5 11671.695
13526014
/1,80/712
(854.319)
1.722302
Fiscal Year 2015
T otal net position of $12,671,695 decreased $854,319, or 6.3 %, for the year ended June 30, 2015. The decrease
in net position is primarily due to a decrease in capital assets, net, which decreased $752,805 or 5.9%. The
unrestricted portion of net position decreased $101,514 or 13.2 %.
Current assets decreased $3,629,140 primarily due to decreases in amounts due from the Federal Transit
Administration (FTA) and the Department of Rail and Public Transportation (DRPT) of $2,576,676 and
$868,494. respectively. Cash and cash equivalents decreased $308,054. These decreases were partially offset by
an increase in other assets of $84,151 primarily due to an increase in prepaid automobile insurance.
Current liabilities decreased $3,527,626, or 72.2 %, compared to the balance as of June 30, 2014. The decrease is
primarily due to a decrease in trade accounts payable of $3,509,308. The decrease in trade accounts payable is
primarily a result of payment for nine (9) buses of $3,518,881. It is important to note that the Company has
maintained financial operations without issuance of any long -term debt during fiscal year 2015.
Fiscal Year 2014
Total net position of $13,526,014 increased $1,722,302, or 14.6 %, for the year ended June 30. 2014. The increase
in net position is primarily due to an increase in capital assets, net, which increased $1,926,836 or 17.8 %. The
unrestricted portion of nel position decreased $204,534 or 21 %.
Current assets increased $3,458,353 primarily due to increases in amounts due from the Federal Transit
Administration (FTA) and the Department of Rail and Public Transportation (DRPT) of $2,681,662 and
$841,969, respectively. Cash and cash equivalents and supplies and materials increased $59,032 and $24,795,
respectively. These increases were partially offset by a decrease in other assets of $126,705 primarily due to a
decrease in prepaid automobile insurance.
Current liabilities increased $3,662,887, or 300 %, compared to the balance as of .June 30, 2013. The increase is
primarily due to an increase in trade accounts payable and other liabilities of $3,549,373 and $98,197,
respectively. the increase in trade accounts payable is primarily a result of payments due of 53,518,881 as of
June 30. 2014, for the purchase of nine (9) buses. The increase in other liabilities is primarily due to an increase
of 598,197 in the remaining balance of $216,574 received in advance from the DRPT as the state match for
Smart Way and Sntart Way Connector operating services for the period of Oetober2013 through
September 2014. It is important to note that the Company has maintained financial operations without issuance
Of any long -term debt during fiscal year 2014.
Changes in Net Position
Condensed financial information from the Statements of Revenues. Expenses, and Changes in Net Position for
the years ended June 30. 2015, 2014, and 2013, is provided below, followed by additional breakdown and
analysis ofthe changes in the various categories:
Trawl or, anig ', , a.0
I otaI ,I,, acing expenses
I bwl no oaonlmrztin to�
Capital coraibulioas
Changes is not posdion
I'.nding total act Ineiaon
Condensed Statements of Changes in Net Position
Fiscal lear Fiscal fear
101$ 2014
inercme
increase
201,
2014
2013
(decrease)
(decrease)
$ 2156.886
2195,833
2,141,808
(38,947)
54.025
(11362645)
(10,956.967)
(11.003.786)
(405.678)
46.819
716.273
7.110.680
6853.301
52.593
257.379
1.188,167
3.372,756
385.026
(2.184589)
2.9877,(1
(854.319)
1.722.302
11.623.651)
(2576,621)
3.345.953
% 12671.695
13.526.014
11.803.712
(854319)
V22302
Additional discussion on each component of the Statement of Revenues, Expenses, and Changes in Net Position
is provided in the following paragraphs:
Fiscal Year 2015
Total operating revenues decreased $38,947 or 1.8 %. Passenger fares decreased $39,264, or 2.2 %, compared to
the previous period pa innarilN due to a decrease in boarding fares and weekly pass sales of $29,226 and $29,702,
respectively. I fuse decreases were offset by an increase in monthly pass sales of $19,663. Passenger ridership
decreased to 2,225,910 from 2,281 230 in the prior year for all standard fixed routes.
In fiscal year 2006, the Company started a commuter service (The Smart Way) between Roanoke and
Blacksburg. The Smart Way service operating revenue decreased $17,382, or 6.7 %, for the year ended .tune 30,
2015, compared to the previous year. Ridership on The Smart Way service decreased to 59,779 in fiscal year
2015 train 63,689 in fiscal Near 2014.
In fiscal year 2012, the Company started a commuter service (The Smart Way Connector) that travels to
Lynchburg's multi -modal station, which includes the AmTrak passenger station. Smart Way Connector service
revenues increased to $53.208 in fiscal year 2015 from $33,642 in fiscal year 2014.
The Company occasionally provides charter service for organizations or individuals that are unable to obtain this
service from other service providers. Other primary fares for these services increased to $7,060 in fiscal year
2015 from $6,026 in fiscal year 2014. The Company's total passenger rides for fiscal year 2015, including all
fixed and Smart Way routes, were 2,382,907.
Total net none perating revenues increased $52,593, or 7.4 %, compared to the previous year primarily due to
increases in noncapital grant funding of $108,423. The Federal Transit Administration funding and Local
Government funding increased $70,523 and $234,040, respectively. This increase was partially offset by
decreases in nonoperating revenues from the Commonwealth of Virginia and Local share and Other revenue
funding for 5226,698 and $26811. respectively, compared to the year ended June 30, 2014.
Fiscal ve ar
Fiscal rear
2015
2014
increase
increase
2015
2014
2013
(decre ase)
(decrease)
Operallog res enuc..
Pesmngcr )urea S
1.773371
L812635
1.790.843
(39,264)
21.792
Scan Way laru
2423,97
252779
243,135
(17382)
16,644
Snian Wk a, C cdor Ions
51208
3i 642
27,708
19.566
5,934
s I A N_ lams
80.850
83,751
70)59
(2,901)
6.792
Other primnn )arcs
7.060
6,026
3.163
1,034
2.863
Tool o1scria gresenucs
2,156886
2.195.833
2141,808
(38.947)
54,025
Noongsaling rcrcnucs:
Noi,,a,rd naris
6.922184
6.813.761
6.607.127
108.423
206.634
Ada-raeinc
105.935
147255
116.104
(41320)
31,151
Itcrnal income
66.722
64.588
60.936
2.134
3,651
1'arAing lncomc
40943
45.464
47656
(4,521)
(2192)
Inlcra.t income
1.923
4.183
4.278
(2260)
(95)
Gain nn dialxvaal (fcnpilalassets.nel
17.060
13380
-
7680
13380
\1LCe11a1SO16
8.506
22,049
17,200
111543)
4.849
'1 -oral rel nonopc'i a
ucnacs
7.163273
7,110680
6,853301
52593
257379
Capital contrbufion
1.188.167
3371756
385,026
(2.184.589)
2.987.730
1'onelmmnucs S
10- OR,326
12. 679269
9380.135
2,170.943)
3.299.134
Fiscal Year 2015
Total operating revenues decreased $38,947 or 1.8 %. Passenger fares decreased $39,264, or 2.2 %, compared to
the previous period pa innarilN due to a decrease in boarding fares and weekly pass sales of $29,226 and $29,702,
respectively. I fuse decreases were offset by an increase in monthly pass sales of $19,663. Passenger ridership
decreased to 2,225,910 from 2,281 230 in the prior year for all standard fixed routes.
In fiscal year 2006, the Company started a commuter service (The Smart Way) between Roanoke and
Blacksburg. The Smart Way service operating revenue decreased $17,382, or 6.7 %, for the year ended .tune 30,
2015, compared to the previous year. Ridership on The Smart Way service decreased to 59,779 in fiscal year
2015 train 63,689 in fiscal Near 2014.
In fiscal year 2012, the Company started a commuter service (The Smart Way Connector) that travels to
Lynchburg's multi -modal station, which includes the AmTrak passenger station. Smart Way Connector service
revenues increased to $53.208 in fiscal year 2015 from $33,642 in fiscal year 2014.
The Company occasionally provides charter service for organizations or individuals that are unable to obtain this
service from other service providers. Other primary fares for these services increased to $7,060 in fiscal year
2015 from $6,026 in fiscal year 2014. The Company's total passenger rides for fiscal year 2015, including all
fixed and Smart Way routes, were 2,382,907.
Total net none perating revenues increased $52,593, or 7.4 %, compared to the previous year primarily due to
increases in noncapital grant funding of $108,423. The Federal Transit Administration funding and Local
Government funding increased $70,523 and $234,040, respectively. This increase was partially offset by
decreases in nonoperating revenues from the Commonwealth of Virginia and Local share and Other revenue
funding for 5226,698 and $26811. respectively, compared to the year ended June 30, 2014.
Capital contributions decreased $2,184,589, or 64.8 %, compared to the previous year, due to the Company's
decrease in capital purchases in fiscal year 2015 compared to fiscal year 2014. Capital assets purchased in fiscal
year 2015 included replacement of the roof on the Campbell Court facility and replacement of fareboxes.
Capital contributions fluctuate based on the capital asset needs of the Company. Accordingly, capital
contributions decreased for the year ended June 30, 2015, over the year ended June 30, 2014, as a result of a
decrease in capital asset purchases.
Fiscal Year 2014
lbtal operating revenues increased $54,025 or 25 %. Passenger fares increased $21,792, or 1.2 %, compared to
the previous period primarily due to an increase in period pass sales (monthly and weekly). Passenger ridership
decreased to 2,281,230 from 2,315,897 in the prior year for all standard fixed routes.
In fiscal year 2006, the Company started a commuter service (The Smart Way) between Roanoke and
Blacksburg. The Smart Way service operating revenue increased $16,644, or 6.8 %, for the year ended June 30
2014, compared to the previous year. Ridership on The Smart Way service decreased to 63,689 in fiscal year
2014 from 66, 132 in fiscal year 2613.
In fiscal year 2012, the Company started a commuter service (The Smart Way Connector) that travels to
Lynchburg s multi -modal station, which includes the Arri passenger station. Smart Way Connector service
revenues increased to $33.642 in fiscal year 2014 from $27,708 in fiscal year 2013.
The Company occasionally provides charter service for organizations or individuals that are unable to obtain this
service from other service providers, Other primary fares for these services increased to $6,026 in fiscal year
2014 fiour $3,163 in fiscal year 2013. The Company s total passenger rides for fiscal year 2014, including all
fixed and Smart Way routes, were 2,435,641.
Total net nonoperating revenues increased $257,379, or 3.8 %, compared to the previous year primarily due to
increases in noncapital grant Funding of $206,634. The Commonwealth of Virginia funding increased $419,845.
This increase was partially onset by decreases in nonoperating revenues from the Federal Transit Administration
and City of Roanoke funding for $94,882 and $55,228, respectively, compared to the year ended June 30, 2013.
Capital contributions increased $2,987,730, or 776 %, compared to the previous year, due to the Company's
increase in capital purchases in fiscal year 2014 compared to fiscal year 2013. Capital assets purchased in fiscal
year 2014 included nine (9) replacement buses, and computer hardware.
Capital contributions fluctuate based on the capital asset needs of the Company. Accordingly, capital
contributions increased for the year ended June 30, 2014, over the year ended June 30, 2013, as a result of the
increase in capital asset purchases.
Expenses
Fiscal rear Fiscal year
2014 2013
increase increase
2015 2014 2013 (decrease) (decrease)
t 1pcmung"pan",
lrensr,"natinn 8 1142,062 5,062,274 5,138.906 79.788 (76532)
Whick matitlnancc 1 0120,016 1 044.570 976.638 (24.554) 67.932
Nomvhicic maimcnulice 278.300 252,770 268.863 25.530 (16.093)
Adiroctral,ea 2931302 2,849.991 2.483.013 81.311 366.978
IJapmc,awn 1.990965 1.747362 2.136.466 243.603 (389.104)
1 oteI operating
cspwucs $ 11362.645 10.95 967 11.003.786 405.678 (46.819)
Fiscal Year 2015
Total operating expenses totaling $11,362,645 increased $405,678 compared to fiscal year 2014. Depreciation
expense increased $243,603 primarily due to depreciation of nine Gillig buses purchased in June 2014.
Transportation increased $79,788 primarily due to increased labor and benefits expense of $28,042 and
$103,062, respectively. Fringe benefits increased primarily due to an increase in health insurance for $91,611.
These expenses wcrc partially offset by decreases in fuel expense for $66,844.
Administration increased $81,311 primarily due to increased labor expense and fringe benefit, services, and
purchased transportation expenses. Labor and fringe benefits increased $95,100 primarily due to the addition of
two (2) positions, Accounting Supervisor and Purchasing Supervisor. Services for contract labor increased
$20,936 primarily due to the contracting of a purchasing agent during a period of transition within the
Adniinisn-ation Department. Purchased transportation expense increased $48,335 primarily due to increased
ridership. These expenses were partially offset by a decrease of $93,604 in miscellaneous expense related to the
cost of t+viting off bad debt of $122,458 in fiscal year 14 for the Smart Way Connector earmark that the
Commomeealth of Virginia denied the Company for fiscal year 13 related expenses.
Fiscal Year 2014
Total operating expenses totaling $10,956,967 decreased $46,819 compared to fiscal year 2013. Depreciation
expense decreased $389,104 or 19% primarily due to a decrease in depreciation for the Company's 2001 Gillig
buses and 2007 1 rullcy buses for $166,528 and $70,357, respectively. This increase was partially offset with an
increase in Administration expenses for $366,978, or 148 %, primarily due to an increase in purchased
transportation and other expenses costs of $346,794. Purchased transportation cost increased $253,731 primarily
due to increased ridership and other expenses increased $93,063 due to the cost of writing off bad debt of
$122,458 for the Smart Way Connector earmark that the Commomeealth of Virginia denied the Company for
FY 13 related expenses.
Looking Ahead to Fiscal Year 2016
The Company s Board of Directors has adopted the Company's budget for fiscal year 2016. The Company
intends to complete the Wal -Mart Shelter in fiscal year 16. It also intends to purchase a 45' bus to replace its
2007 35' Freightliner bus used in its Smart Way service.
Request for Information
This financial report is designed to provide interested parties with a general overview of the Company's finances.
Should you have any questions about this report or need additional information, please contact the Director of
Finance, 1108 Campbell Avenue SE, P. O. Box 13247, Roanoke, VA 24032.
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Statements of Net Position
June 30, 2015 and 2014
Assets
2015
2014
Current assets:
11,195,615
10,798,651
Cash and cash equivalents, including cash equivalents of
16,258,516
18,273,293
5178.044 and 5413,992 in 2015 and 2014, respectively
2,745,299
2.715,015
(note 2) $
461,155 5
769,209
Due from:
(19,804.230)
(20,545,673)
Federal Transit Administration
467,798
3044,474
Commonwcalth of Virginia
333,600
1,201094
Local governments
37,784
47,507
Accounts receivable
103,129
69,860
Supplies and materials (note 4)
509,237
491850
Other assets
108,497
24,346
Total current assets
2,021,200
5,650,340
Capital assets (notes 3 and 5)
Land
720,724
720,724
Buildings, structures and improvements
11,195,615
10,798,651
Buses
16,258,516
18,273,293
Shop and garage equipment
2,745,299
2.715,015
Office equipment and furnishings
889,478
796,197
Accumulated depreciation
(19,804.230)
(20,545,673)
Capital assets, net
12,005.402
12,758,207
Total assets
14,026,602
18,408,547
Liabilities
Current liabilities:
'fradc accounts payable
599,742
4,109,050
Accrued salaries and benefits
280,063
292,243
Other liabilities (notes 7 and 8)
475.102
481,240
Total Curren( liabilities
1,354.907
4,882,533
Net Position
Investment in capital assets
12,005,402
11758,207
Unrestricted
666,293
767,807
dotal net position
S 12,671,695
$ 11526,014
See accompanying notes to financial statements.
9
e
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit ofthe City of Roanoke, Virginia)
Statements of Revenues, Expenses, and Changes in Net Position
Years ended June 30, 2015 and 2014
See accompanying notes to financial statements
10
2015
2014
Operating revenues:
Charges for passenger fares
S 2_156,886 S
2,195,833
Operating expenses:
Salaries and wages
3,376,742
3,268,117
Fringe benefits (note 6)
1,717145
1,602,531
Services
555,321
526,474
Utilities
260,008
263,352
Insurance
358,633
362,637
t urchased services and other expenses
1,340,292
1,385,561
Materials end supplies
1,763,539
1,800,933
Don ec iation
1,990,965
1,747.362
Total operating expenses
11.362,645
10,956.967
Operating Toss
(9,205.759)
(8,761.134)
Nonoperating revenues (expenses):
Noncapital grants or assistance:
Federal li'ansit Administration
2,803,294
2,762,239
Commonwealth of Virginia
1,911 ,201
2,145,308
City of Roanoke, Virginia
1,779,917
1,594,438
City of Salem. Virginia
176,588
157,139
Townof Vinton. Virginia
126,437
97,326
Nev, River Valley Metropolitan planning Organization
49,487
42,248
Virginia tech
13,559
-
Carillon Foundation
41318
37,479
Downtown Roanoke. Inc.
23,913
17,991
Commonwealth Coach and Trolley Museum
(1,651)
(38,707)
Roanoke Chapter National Raihvay Historical Society
(1,879)
(1,700)
Total noncapital grants or assistance, net
6,922,184
6,813,761
Local share and other revenue:
Advertising,
105,931
147,255
Rental ncomc(note 8)
66,722
64.588
Par king income
40.943
45,464
Interest income
1.923
4,183
Gain on disposal of capital assets
17,060
13,380
Other
8,506
22,049
Total local share and other revenue
241.089
296,919
Total net nonoperating revenues
7,163273
7,110,680
Loss before capital contributions
(2,042,486)
(1,650,454)
Capital contributions
1,188,167
3,372,756
Change in net position
(854,319)
1,722,302
Total net position at beginning of year
13 .526,014
1 1,803,712
Total net position at end of the year
S 12,671,695 $
13.526,014
See accompanying notes to financial statements
10
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Statements of Cash Flows
Years ended June 30, 2015 and 2014
See accompanying notes to financial statements.
2015
2014
Cash Flows from operating activities and local share
and other revenues (excluding interest):
Cash received from customers
$ 2,156,886
S 2,195,833
Cash pa)lnent9 to snpplierS for goods and services
(4,424,662)
(4,101,791)
Cash payments to employees for services
(5,106,067)
(4,855,331)
Local share and other revenue received
188,837
283.648
Net cash used in operatingactivities
(7.185,006)
(6,477.641)
Cash flaws from noncapital financing activity:
Noncapital grants received
7.491.138
6,541,683
Cash Few, from capital and related financing activities:
Acquisition ofcapital assets
(4,707,279)
(161,884)
Proceeds from sale of capital assets
17,060
13,380
Capital contributions
4.074L] 10
139,311
Net cash used in capital and related
financing activities
(616.109)
(9,193)
Cash Flows four investing activity:
Interest incene received
1,923
4,183
Net changes in cash and cash equivalents
(308,054)
59,032
Cash and cash equivalents at beginningofyear
769,209
710,177
Cash and cash equivalents at end of year
$ 461,155
$ 769,209
Reconciliation of operating loss to net cash used
in operating activities:
Operating loss
$ (9,205,759)
S (8,761,134)
Adjustments to reconcile operating loss to net cash
used in operating activities:
Local share and other net revenue (excluding interest)
239,167
292,736
Depreciation
1,990,965
1,747,362
Gain on disposal ofcapital assets
(17,060)
(13,380)
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(33,270)
4,292
Increase in supplies and materials
(16,387)
(24,795)
(Increase) decrease in other assets
(84,151)
126,705
(Decr ease) increase in trade accounts payable
(40,193)
37,059
(Decr ease) increase in accrued salaries and benefits
(12,180)
15,317
( Decrease) increase in other liabilities
(6,138)
98A97
Net cash used in operating activities
$ (LI 85,0061
S (6,477.641)
Noncash investing activities:
At June 30.2015 and 2014, purchases of capital assets included
in trade accounts payable
totaled 558.001 and 53.527,1 16, respectivel).
See accompanying notes to financial statements.
..
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2015 and 2014
(1) Summary a] Significant Accounting Policies
(a) Organization and Purpose
The Greater Roanoke Transit Company (the Compan)) is a private, nonprofit, public service
organization wholly owned by the City of Roanoke, Virginia (the City). The Company provides a
comprehensive range of transportation services for the residents of the greater Roanoke area,
including bus service along fixed routes, special services for the disabled, and shuttle buses. Similar
to other public transportation systems, government subsidies are required to fund operations. The
Company is the recipient of operating and capital grants from federal, state, and local agencies,
including the Federal Transit Administration (the FTA), the Virginia Department of Rail and Public
Transportation (the DRPT), and the City.
Company policy decisions are made by the Board of Directors, which is comprised of two (2) City
Council members, two (2) City employees, and three (3) citizens of the community at large. The
Company contracts with First Group America Company (dba First Transit, Inc.) to provide senior
management professionals. The remainder of the staff are employees of Southwestern Virginia
Transit Management Company, Inc. (SVTMC), a subsidiary of First Transit, Inc. Bargaining unit
employees of SV I MC, which include all bus drivers and mechanics, are under a separate contract
ratified by the Amalgamated 'transit Union, A.F.L. -C.LO: C.L.C., Local Union 1493 (Union) in
May 2015 and expiring in June 30, 2017.
As of and for the years ended June 30. 2015 and 2014, the Company is reported as a discretely
presented component unit with the City's reporting entity.
(b) Basis ojAccounling
Ilhe accompanying financial statements reflect the transit operations of the Company and are
accounted for on the economic resources measurement focus and use the accrual basis of accounting
which is in accordance with accounting principles generally accepted in the United States of
America (GAAP) and conform with the requirements of the FTA's National Transit Database, as
amended. Accordingly, revenues are recorded when earned and expenses are recorded at the time
l iabilitics are incurred, regardless of when the related cash Flows take place. Nonezchange
truncuc6onc, in which the Company receives value without directly giving equal value in exchange,
include appropriations from the City. grants, and donations. Revenues from grants and contributions
are recognized in the fiscal Near in which all eligibility requirements, including time requirements, if
any are mct.
12 (Continued)
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2015 and 2014
(c) Cavh and Cant, Equivalents
Cash and cash equivalents are considered to be cash on hand and short -term investments with
original maturities of three months or less from the date of acquisition. Cash equivalents are stated at
cost, which approximates market value, and consist of money market mutual funds and a pooled
repurchase agreement with an original maturity of three months or less collateralized by
U.S. government securities. At June 30, 2015, the Company's cash and cash equivalents on hand and
in banks had a carrying value of $461,155 and an actual bank balance of $241,635. The difference
of $219,520 between the carrying amounts and the financial institutions' balances were attributable
to petty cash of $1,890. outstanding checks of approximately $18,030 less deposits in transit of
$235,660. At June 30. 2014, the Company's cash and cash equivalents on hand and in banks had a
carrying value of $769,209 and an actual bank balance of $297,911. The difference of $471,298
between the carrying amounts and the financial institutions' balances were attributable to petty cash
of $1,435, outstanding checks of approximately $23,034 less deposits in transit of $492,897.
(A) Suppliev and Materials
Supplies and materials consist of various consumable items which are maintained on a perpetual
basis with periodic verification based on physical count. Supplies and materials are valued using a
weighted average cost approach.
(e) Capital Assets
Capital assets are stated at cost less accumulated depreciation computed by the straight -line method
over the estimated lives of the respective assets as follows:
Building s, structure
and improvements 2 to 40 }cars
Bases 2 to 12 icons
Shop and garage equipment 2 to 10 years
(prCe eyuipmam and tvnshings 2 to 10 nun
Contributed and donated capital assets are recorded as estimated fair market value at the date of
receipt. The costs of normal maintenance and repairs that do not add to the value of the asset or
materially extend assets' lives are not capitalized.
(f) Revenue Recognition
passenger fares and advertising are recorded as revenue at the time of sale. Rental and parking
income are recorded on the accrual basis.
(g) Accounts Receivable
Accounts receivable are recorded at the invoiced amount and do not bear interest. The Company
does not record an allowance for existing accounts receivable based on historical experience.
Account balances are charged oft after all means of collection have been exhausted and the potential
for recovery is considered remote.
13 (Continued)
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit ofthe City of Roanoke, Virginia)
Notes to Financial Statements
.tune 30, 2015 and 2014
(d) Compensated Absences
Company employees are granted vacation leave in varying amounts. In the event of termination, an
employee is reimbursed for accumulated vacation in full. Accumulated vacation is recorded as an
expense and liability as the benefits accrue to employees. Sick leave is recorded as an expense as the
mnployce utilizes it.
In accordance with GAAP, the liability calculations include an accrual at the current rate of pay and
ancillary salary- related payments associated with its ultimate liquidation. Compensated absence
liabilities are reported as a component of accrued salaries and benefits.
(i) Operating Revenues out Expenses
Operating revenues consist of charges for passenger fares. Operating expenses include costs of
services provided, including personnel costs, purchased services, utilities, materials and supplies,
insurance and depreciation. All other revenues and expenses, with the exception of capital
conn-ibutions, are classified as nonoperating revenues and expenses.
(j) Unearned Revenue
Unearned revenue represents amounts for which asset recognition criteria have been met, but for
which revenue recognition criteria have not been met. Grants and contributions received before the
eligibility requirements are met have been recorded as unearned revenue.
(A) Deferred Compensation Plan
Company employees participate in the Southwestern Virginia Transit Management Company, Inc.
Retirement Plan (the Plan), which is a deferred compensation plan and trust covering all eligible
employees of the Company. Under the terms of the Plan agreement, all full -time employees are
required to participate in the Plan upon completion of their probationary employment period, which
is 90 day's from date of hire for all employees. Southwest Virginia Transit Management Company,
Inc. is the trustee of the Plan, which is administered by the Reliance Trust Company. Participants
contribute to the Plan through both mandatory and voluntary payroll deductions. Participants are
required to conn-ibute a minimum of 3% of annual compensation. Participants may elect to defer up
to 100% of their pretax compensation not to exceed the IRS limitations on net contributions. The
Company can make contributions at its discretion. The Plan qualifies as a government plan
under Section 457 of the Internal Revenue Code. fhis qualification exempts the Plan from the
Employee Retirement Income Security Act (ERISA) and the Department of Labor (DOL)
regulations. Charges to operations under the Plan are based on 3% of union and salary participants'
eligible payroll. The Company increased its contribution percentage from 2.5% to 3.0% of eligible
payroll for union participants, effective July 1, 2004.
(/) Net Position
Net position represents the difference between assets and liabilities. Net position is comprised of
three components:
14 (Continued)
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke. Virginia)
Notes to Financial Statements
June 30, 2015 and 2014
Net Investment in Capital Assets — Consists of the historical cost of capital assets net of any
accumulated depreciation and outstanding debt which was used to finance those assets.
Restricted — Consists of assets where limitations are imposed through external restrictions
imposed by creditors, grantors or the laws and regulations of other governments.
Unrestricted — All other net position is reported as net invested in this category.
(u) Use of Estiumtes
The preparation of financial statements in conformity with GAAP requires management to make
estimates and assumptions that affect the reported amounts of assets, liabilities, and net position at
the date of the financial statements and the reported amounts of revenues, expenses, and changes in
net position during the reporting period. Actual results could differ from these estimates.
(2) Cash and Cash Equivalents
The Company may invest in the following approved investment vehicles:
• Direct obligations of the federal government backed by the full faith and credit of the United States;
• Obligations of the Commonwealth of Virginia, including stocks, bonds and other evidences of
indebtedness of the Commonwealth of Virginia, and those unconditionally guaranteed as to the
payment of principal and interest by the Commonwealth of Virginia;
• Obligations of Virginia counties, cities, etc. (subject to certain restrictions);
• Obligations of the International Bank, Asian Development Bank, and African Development Bank;
• Domestic bankers acceptances from institutions with a rating of B/C or better in the Keefe.
Bruyefe & Woods, Inc. ratings;
• Commercial paper with a maturity of two- hundred seventy (270) days or less with a Moody 's rating
of prime I and Standard & Poor's rating of A -1, with the issuing corporation having a net worth of at
least fifty million dollars; the net income of the issuing corporation, or its guarantor, has averaged
three million dollars per year of the previous five years; and all existing senior bonded indebtedness
of the is's'uer. or its guarantor, is rated "A" or better by Moody 's Investor Services, Inc., and
Standard & Poor's. Inc.;
• Corporate notes with a rating of at least Aa by Moody's Investors Service, Inc. and a rating of at
least AA by Standard and Poor's. Inc. and a maturity of no more than five (5) years;
Money market funds;
• Demand and savings deposits, and
• Time deposits, certificates of deposit, and repurchase agreements.
All cash and cash equivalents are held by financial institutions in the name of the Company. At June 30,
2015, all cash and cash equivalents were filly collateralized pursuant to agreements with all participating
15 (Continued)
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2015 and 2014
financial institutions to pledge assets on a pooled basis to secure public deposits according to the Virginia
Security for Public Deposits Act Regulations of the Code of Virginia.
(3) Capital Grant Funds
(n) Capital Purchnsev
Capital asset purchases have been funded primarily under F "IA capital grants to the Company.
Additional matching requirements were met by the Commonwealth of Virginia, the City, and the
Nev, River Valley Metropolitan Planning Organization. Capital grant funds received (cash basis),
beginning June 15, 2000, and capital grant funds outstanding at June 30, 2015, are as follows:
(b) Operations
The Company receives operating assistance from the FTA, Commonwealth of Virginia, the City,
City of Salem, Town of Vinton, and New River Valley Metropolitan Planning Organization. During
fiscal years 2015 and 2014, the Company also received operating assistance from the Carilion
Foundation and Downtown Roanoke, Inc. for its Star Line trolley bus service. "Phe Company also
received assistance from Virginia Tech for an expansion of service on the Smart Way Service
beginning February 2015.
16 (Continued)
Capital
Cumulative
Outstanding
grant funds
capital
capital
received
grant funds
grant
2015
received
amount
Fl %
S 3,194,221
22074117
2,089,903
Commomseallh of Virginia
822311
4435A02
113,187
Ciu ofRoanoAe
—
16(085
—
Kmr 6iscr Valley MPO
—
76.750
—
S 4.021.532
26.757.854
2203.090
(b) Operations
The Company receives operating assistance from the FTA, Commonwealth of Virginia, the City,
City of Salem, Town of Vinton, and New River Valley Metropolitan Planning Organization. During
fiscal years 2015 and 2014, the Company also received operating assistance from the Carilion
Foundation and Downtown Roanoke, Inc. for its Star Line trolley bus service. "Phe Company also
received assistance from Virginia Tech for an expansion of service on the Smart Way Service
beginning February 2015.
16 (Continued)
Capital
Cumulative
Outstanding
grant funds
capital
capital
received
grant funds
grant
2014
received
amount
I "frA
S 164880
18,884896
490 &685
Rnn .... r" allh of Virginia
14,308
1602691
991.978
Cab ,I loonokc
—
166.982
—
1: c�c Ri, cr V ullcc MPO
76.750
5 174188
22736319
5.900.663
(b) Operations
The Company receives operating assistance from the FTA, Commonwealth of Virginia, the City,
City of Salem, Town of Vinton, and New River Valley Metropolitan Planning Organization. During
fiscal years 2015 and 2014, the Company also received operating assistance from the Carilion
Foundation and Downtown Roanoke, Inc. for its Star Line trolley bus service. "Phe Company also
received assistance from Virginia Tech for an expansion of service on the Smart Way Service
beginning February 2015.
16 (Continued)
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2015 and 2014
(4) Supplies and Materials
As of June 30, 2015 and 2014, supplies and materials consisted of the following:
(5) Capital Assets
The following is a sunnnary of the changes in capital assets, net for the fiscal years ended June 30, 2015
and 2014:
Capital usscu not bcing depreciated.
Land
Other capital assns being
dapmciamd_
tiu'ddine structures
and Improvements
Ilmu
Shop and cquipmcnt
OtlT" eyoipmcnt
and I'urnuhinc
Accurnulared depredation
No capital a>uu hemp
dcprcc'utcd
Capiml assns. net
Ralances Nvlances
June 30, June 30,
2014 Increases Decreases 2015
S 720,724
72(1724
10798,651
2015
2014
Part.
S 463,633
434,852
D cecl fuel
40.529
45,959
Luhrieatine o,1
5.075
12039
(20.545.673)
S 509237
491950
(5) Capital Assets
The following is a sunnnary of the changes in capital assets, net for the fiscal years ended June 30, 2015
and 2014:
Capital usscu not bcing depreciated.
Land
Other capital assns being
dapmciamd_
tiu'ddine structures
and Improvements
Ilmu
Shop and cquipmcnt
OtlT" eyoipmcnt
and I'urnuhinc
Accurnulared depredation
No capital a>uu hemp
dcprcc'utcd
Capiml assns. net
Ralances Nvlances
June 30, June 30,
2014 Increases Decreases 2015
S 720,724
72(1724
10798,651
396.964
11.195.615
18.273,293
717.631
(1732408) 16.258.516
2.715,015
30.284
2.745.299
796,197
93281
889,479
(20.545.673)
(1,990,965)
2.731408 (19.804230)
12037.483
(752805)
11281678
% 11758.207
(752.805)
12005.40'
17 (Continued)
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the Cily of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2015 and 2014
Capaul;usels va heine dcprccimed:
Land
Other capital assets Irving
depreclaled_
Building slruaures
and impmvamen ,
B "x.
Shnp and garage equipment
Office equipment
and furnishings
Accanmlaa d dcpmciau,o
Net edpiwl asscu being
dcptccialcd
C apical a... l5. net
(6) Deferred Compensation Plan
Balances Balances
June 30, .lunc 30,
2013 Increases Decreases 2014
720,724 - - 720,724
10.694,279
104,372
- 1a79 &651
14.752.168
352L125
- 18.273.193
2.944.333
21785
(253.103) 1715.015
771.281
24,916
- 796.197
(19.051314)
(1.747362)
253,103 (20.545.673)
10 110.647
1.926.836
11037A83
S 10831371
1926.836
12,758.207
The Company has a deferred compensation plan (see note 1(i)) covering all hourly and salaried employees.
The Company contributions to the deferred compensation plan were $110.794 in fiscal year 2015 and
$105,161 in fiscal year 2014.
(7) Other Liabilities
Included in Other Liabilities at June 30. 2015 and 2014, is unearned revenue of $248,418 and $270,607,
respectively.
(8) Commitments and Contingent Liabilities
Contractual Commitments
C nder the provisions of a management contract with First Group America Company (dba First Transit,
Inc.), which became effective on March I, 2010, and expired June 30, 2015, the Company paid a monthly
fee of $21,866 for management services. In December 2012, First Transit agreed to share a portion of the
Company s fiscal year 2012 loss before capital contributions (excluding depreciation) of $98,520 in the
amount of S10,000. This amount shall be deducted from its monthly invoice in the amount of $500 per
month. Total fees paid for the years ended June30. 2015 and 2014, were $286,129 and $272,281,
respectively.
Certain assets acquired with ETA grants must be kept in service for a specified time period as a
requirement of the grants. If these assets are removed from service, the Company must reimburse FTA for
Lip to 80% of their fair market value on the date of disposition. Capital assets, net, approximating
$11.3 million at June 30, 2015, are subject to these grant requirements.
18 (Continued)
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2015 and 2014
The Company has agreements with the City of Salem and Town of Vinton to provide bus service to each
locality, which may be terminated by either party upon written notice of twelve months and six months,
respectively. The localities reimburse the Company for 75% of the net operating costs based upon
passenger counts and service miles.
The Company is the lessor of space in the Intermodal Transportation Center in downtown Roanoke. Rental
income for the years ended June 30, 2015 and 2014, totaled $66,722 and $64,588, respectively. Future
minimum rental receipts under leases with original terms in excess of one year are as follows:
Ycaa ending June 30
3016
$ 66473
2017
58.102
2018
I7116
$ 14L691
The Company is the lessee in an agreement with a tire manufacturer for the rental of bus tires. The
agreement is effective beginning December I, 2011, and ending November 30, 2016. It specifies a base
rate per lire mile. which adjusts each year. The Company was previously in a similar rental lease
agreement with a Tire manufacturer that became effective November I, 2007 and expired on November I,
2010. This agreement included an option to incur rent expense during the run -out period until the tires
reached the minimum tread wear pursuant to the agreement. The Company exercised this option on
November I, 2010. For the years ended June 30, 2015 and 2014, rental expense for tires approximated
$106,000 and 585,000. respectively.
Grant Award Prnarams
As a result of the fuel and health insurance matters noted above, the Company received a demand notice
for $805,003 from the FIA in December 2011. The FCA asserts as the basis for the claim that the
Company's purchases of health insurance and fuel failed to comply with federal and ON procurement
requirements in fiscal years 2009 and 2010. The Company responded to the demand notice in
February 2012, seeking an administrative review of the FTA claim, both as to its validity and as to its
amount. The FTA completed its review in December 2013 and determined that the disallowance for the
fuel and health insurance procurements were unwarranted. It also determined that the expense related to
the broker s fees for health insurance was disallowed. The FTA determined that the amount of $5,234,
instead of 5805,003 per demand notice as noted above, was due to the agency. First Transit paid the
Company $5,234 for the amount paid to the FTA. The Company may also be subject to a claim train
DRPT for the match it provided for the expenditures, which approximated $1,400.
Litigation
The Company is unaware of any pending litigation or other contingencies that would have a material
adverse effect on the financial condition or liquidity of the Company.
19 (Continued)
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Financial Statements
June 30, 2015 and 2014
Risk Manaeement
The Company is exposed to various risks of Toss such as theft of, damage to, and destruction of assets,
injuries to employees, and natural disasters. The Company carries commercial insurance for their risks.
There have been no significant reductions in insurance coverage from coverage in the prior year, and
settled claims have not exceeded the amount of insurance coverage in any of the past three fiscal )cars.
I he only outstanding material claim that is probable of an unfavorable outcome is a result of an incident
that occurred on a bus in June 2012. The Company's insurance coverage is sufficient to cover this claim.
20
i..
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Schedule of Expenditures of Federal Awards
for the Period Ended June 30, 2015
Federal Grantor /Pass - Thmugh Catalogue
Grantor /Grant Program Grant Number Number Expenditures
Department of Transportation
Direct Programs:
FY08 FTA Capital Assistance (pass thin to CCTM)
FY08 FTA Capital Assistance (pass thru to NRHS)
FY09 F I A Capital Assistance
Subtotal ETA Capital Assistance
Direct Programs:
Department of Transportation:
FY08 FTA Capital Assistance
FY09 ETA Capital Assistance
ARRA FY 10 FTA Assistance
FY13 FTA Capital Assistance
FY13 ETA Capital Assistance
PY G Operating and Capital Assistance
Subtotal FTA Operating & Capital Assistance
FY 14 ETA Operating Assistance (pass thou from DRPT)
FY 15 ETA Operating Assistance (pass thou from DRPT)
Subtotal FTA Operating Assistance
FY 14 ETA Capital Assistance
Subtotal Direct Programs
Total Department of Transportation
Grand Total Federal Financial Assistance
VA -04- 0004 -01 20.500 $ 1,651
VA -04- 0009 -01 20.500 1,879
VA -04- 0046 -00 20.500 37,950
41,480
VA- 95- X019 -00
20.507
13.688
VA- 95- X051 -00
20.507
5.494
VA- 96- X010 -01
20.507
343.476
VA- 95- X123 -00
20.507
16,286
VA- 95- X132 -00
20.507
621383
VA- 90- X416 -00
20.507
2,478,799
3,479,126
VA -18- X034 -00
20.509
77,190
VA -18- X036 -00
20.509
248,545
325.735
VA -34 -0006 -00
20.526
60,066
3.906,407
3.906.407
Notes: Federal Programs are accounted for on the accrual basis of accounting.
21
$ 3,906,407
o� Cherry Bekaert "`
CPA, 5 Advisors
Report of Independent Auditor on Internal Control over
Financial Reporting and on Compliance and Other Matters
Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards
To the Board of Directors
Greater Roanoke Transit Company
We have audited, in accordance with the auditing standards generally accepted in the United States of America
and the standards applicable to financial audits contained in Government Auditing Standards issued by the
Comptroller General of the United States, the financial statements of the Greater Roanoke Transit Company (the
Company), a component unit of the City of Roanoke, Virginia, as of and for the year then ended June 30, 2015,
and the related notes to the financial statements, which collectively comprise the Company's basic financial
statements and have issued our report thereon dated November 16, 2015. That report recognizes that the
Company's basic financial statements, as of and for the year ended June 30, 2014, were audited by other
auditors whose report, dated November 10, 2014, expressed an unmodified opinion on those statements.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the Company's internal control
over financial reporting (internal control) to determine the audit procedures that are appropriate in the
circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of
expressing an opinion on the effectiveness of the Company's internal control. Accordingly, we do not express an
opinion on the effectiveness of the Company's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent, or detect and correct,
misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal
control such that there is a reasonable possibility that a material misstatement of the entity's financial statements
will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a
combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough
to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section
and was not designed to identify all deficiencies in internal control that might be material weaknesses or,
significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal
control that we consider to be material weaknesses. However, material weaknesses may exist that have not
been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Company's financial statements are free from
material misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts, and grant agreements, noncompliance with which could have a direct and material effect on the
determination of financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of
our tests disclosed no instances of noncompliance or other matters that are required to be reported under
Government Auditing Standards.
22
s
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the
results of that testing, and not to provide an opinion on the effectiveness of the Company's internal control or on
compliance. This report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the Company's internal control and compliance. Accordingly, this communication is not
suitable for any other purpose.
Roanoke, Virginia
November 16, 2015
23
on
iiiii Cherry Bekaert "'
CPAs 5 Advisors
Report of Independent Auditor on Compliance for Each Major Program
and on Internal Control over Compliance Required by OMB Circular A -133
To the Board of Directors
Greater Roanoke Transit Company
Report on Compliance for Each Major Federal Program
We have audited the Greater Roanoke Transit Company's (the Company) compliance with the types of
compliance requirements described in the OMB Circular A -133 Compliance Supplement that could have a direct
and material effect on each of the Company's major federal programs for the year ended June 30, 2015. The
Company's major federal programs are identified in the summary of auditor's results section of the
accompanying schedule of findings and questioned costs.
Management's Responsibility
Management is responsible for compliance with the requirements of laws, regulations, contracts, and grants
applicable to its federal programs.
Auditor's Responsibility
Our responsibility is to express an opinion on compliance for each of the Company's major federal programs
based on our audit of the types of compliance requirements referred to above. We conducted our audit of
compliance in accordance with auditing standards generally accepted in the United States of America; the
standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States, and OMB Circular A -133, Audits of States, Local Governments, and Non - Profit
Organizations. Those standards and OMB Circular A -133 require that we plan and perform the audit to obtain
reasonable assurance about whether noncompliance with the types of compliance requirements referred to
above that could have a direct and material effect on a major federal program occurred. An audit includes
examining, on a test basis, evidence about the Company's compliance with those requirements and performing
such other procedures as we considered necessary in the circumstances.
We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal
program. However, our audit does not provide a legal determination of the Company's compliance.
Opinion on Each Major Federal program
In our opinion, the Company complied, in all material respects, with the types of compliance requirements
referred to above that could have a direct and material effect on each of its major federal programs for the year
ended June 30, 2015.
Report on Internal Control over Compliance
Management of the Company is responsible for establishing and maintaining effective internal control over
compliance with the types of compliance requirements referred to above. In planning and performing our audit of
compliance, we considered the Company's internal control over compliance with the types of requirements that
could have a direct and material effect on each major federal program to determine the auditing procedures that
are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major
federal program and to test and report on internal control over compliance in accordance with OMB Circular
A -133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance.
Accordingly, we do not express an opinion on the effectiveness of the Company's internal control over
compliance.
24
A deficiency in internal control over compliance exists when the design or operation of a control over compliance
does not allow management or employees, in the normal course of performing their assigned functions, to
prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a
timely basis. A material weakness in internal control over compliance is a deficiency, or combination of
deficiencies, in internal control over compliance, such that there is a reasonable possibility that material
noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected
and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a
combination of deficiencies, in internal control over compliance with a type of compliance requirement of a
federal program that is less severe than a material weakness in internal control over compliance, yet important
enough to merit attention by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose described in the first paragraph
of this section and was not designed to identify all deficiencies in internal control over compliance that might be
material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over
compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not
been identified.
The purpose of this report on internal control over compliance is solely to describe the scope of our testing of
internal control over compliance and the results of that testing based on the requirements of OMB Circular A -133.
Accordingly, this report is not suitable for any other purpose.
Roanoke. Virginia
November 16, 2015
25
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Schedule of Findings and Questioned Costs
Year ended June 30, 2015
A. Summary of Auditor's Results
1. The type of report issued on the financial statements: Unmodified opinion
2. Significant deficiencies in internal control disclosed by the audit of the financial statements. None
Reported
3. Material weaknesses: No
4. Noncompliance, which is material to the financial statements. No
5. Significant Deficiencies in internal control over major programs. None Reported
6. Material weaknesses: No
7. The type of report issued on compliance for major programs. Unmodified opinion
8. Any audit findings which are required to be reported under Section 510(a) of OMB Circular A -133: No
9. The programs tested as major programs were:
Name of Program CFDA #
Federal Transit Cluster 20.500, 20.507, 20.526
Formula Grants for Other Than Urbanized Areas 20.509
10. Dollar threshold to distinguish between Type A and Type B Programs: $300,000
11. The Greater Roanoke Transit Company was determined to be a low risk auditee.
B. Findings Relating to the Financial Statements Reported in Accordance with Government Auditing
Standards:
None
C. Findings and Questioned Costs Relating to Federal Awards:
None
26
Va11ey
IWWNWqqW
Greater Roanoke Transit Company
Roanoke, Virginia
December 17, 2015
David B. Trinkle, President and Members of the Board of Directors
Dear President Trinkle and Members of the Board:
Subject: Greater Roanoke Transit Company October 2016 Financial Report
The attached report provides financial performance information for October of Fiscal Year (FY)
2016. On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net income
of $232,983 a decrease of $55,836 compared to the same period in FY 2015.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue decreased 4.2% over the same period last year but is 2.6% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased approximately 6.7% compared to FY 2015 and are
approximately 1.6% below the established budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 3.1° %and
are 2.2% below the established budget.
• Federal and State Revenue decreased 4.7% but is performing at a level that exceeds
budget expectations.
Expenses
Total expenses decreased 2.8% compared to FY 2015 and are approximately 1% above the
established budget. Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 3.8% but are less than 1% above the
established budget.
• Services increased approximately 5.8% but are 1.3% below the established budget.
Greater Roanoke Transit Company
David B. Trinkle, President and Members oft he Board of Directors
GRTC Financials
December 17, 2015
Page 2
• Materials and Supplies decreased 24.2% and are 1.3% below the established budget.
• Utilities decreased 5.8° %and are approximately 6.5% below the established budget.
• Property insurance increased 5° %but is performing within 1% of the established budget.
• Miscellaneous Expense decreased 2.8% but exceeds budget approximately 3.7 %.
Respectfully Submitted,
Carl L. Palmer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Four Months Ending October 31, 2015
FY FY FY 16
2016 2015 BUDGET % FY 16
October October TOTAL BUDGET
OPERATING INCOME
Operating Revenue
5712,169.54
$763,018,45
$2,240,744.00
31.78%
Non - Transportation Revenues
84001.66
86,643.92
269,399.00
31.18%
Total Income
$796,171.20
$849,662.37
$2,510,143.00
31.72%
OPERATING EXPENSES
Labor - Hourly &Salary
$1,269,912.74
$1,167,104.51
$3,559,216.00
35.68%
Fringe Benefits
492,727.87
531,285.21
1,712,892.00
28.77%
Services
180,769.71
170,831.85
563,419.00
32.08%
Materials &Supplies
474,186.91
625,367.76
1,482,454.00
31.99%
Utilities
73,017.81
77,543.89
271,915.00
26.85%
Insurance Costs
123,067.01
117,221.03
361,286.00
34,06%
Miscellaneous Expenses
450740.04
463762.70
1,217,02100
37.04%
Total Expenses
$3,064,422.09
$3,153,116.95
$9,168,205.00
3142%
Net LOSS
($2,268,250.89)
($2,303,454.58)
($6,658,062.00)
34.07%
Local Grants
$730,915.53
$734,608.57
$2,222,336.00
32.89%
State Grants
565,548.00
631,025.00
1,683,517.00
33.59%
Federal Grants
1,204770.00
1,226,640.00
2,752,209.00
43.77%
Total Subsidies
$2,501,233.53
$2,592,273.57
$6,658,062.00
3757%
Net Income (loss)
$232,982.64
$288,818.99
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
10/31/2015 10/31/2014
Year -to -Date Year -to -Date %of Change
ASSETS
CASH
$
267,212.17
$
501,950.77
-47%
ACCOUNTS RECEIVABLE
$
1,508,562.38
$
2,231,370.31
-32%
INVENTORY
$
504,155.61
$
495,185.17
2%
FIXED ASSETS
FIXED ASSETS
$
32,139,743.76
$
33,476,770.55
-4%
ACCUMULATED DEPRECIATION
$
(20,438,257.51)
$
(21,196,411.29)
-4%
NET FIXED ASSETS
$
11,701,486.25
$
12,280,359.26
-5%
PREPAYMENTS
$
146,013.71
$
133,391.29
9%
TOTAL ASSETS
$
14,127,430.12
$
15,642,256.80
-10%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
437,171.04
$
667,679.61
-35%
PAYROLL LIABILITIES
$
370,116.09
$
326,754.46
13%
OTHER LIABILITIES
$
736,162.56
$
1,322,268.67
-44%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
091.
GRANTS
$
4,271,876.60
$
4,488,531.10
-5%
DEPRECIATION EXPENSE
$
(634,028.08)
$
(650,738.15)
-3%
RETAINED EARNINGS
$
8,399,814.27
$
9,037,478.12
-7%
CAPITAL CONTRIBUTIONS
$
313,330.00
$
150,037.00
109%
NET INCOME (LOSS)
$
232,982.64
$
161,459.00
44%
TOTAL CAPITAL
$
12,583,980.43
$
13,325,554.06
-6%
TOTAL LIABILITIES &CAPITAL
$
14,127,430.12
$
15,642,256.80
-10%
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 14, 2016
David B. Trinkle, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Trinkle and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Tuesday, January 19, 2016, at 1:00 p.m., in the EOC Conference Room,
Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
Roanoke, Virginia.
Sincerely,
Stephanie M. Moon Re Holds 0
Secretary
pc: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Kevin Price, Assistant General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
K \GRTC.2015 \January 20, 2016 Meeting Nobce Joc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 19, 2016
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
Call to Order -- Roll Call. All Present
2. Approval of Minutes: Regular meeting of GRTC held on Monday, November 16,
2015.
Without objection by the Board, the President dispensed with the reading
of the minutes and approved as recorded.
3. Reports of Officers:
a. General Manager:
Management Update
Planning and Special Projects
• Bus Stop Accessibility
• Expansion of Service to RCIT
• New Fare Pass Program
. Fiscal 2016 Ridership and On Time Performance
Without objection, Management Update was received and filed.
2. Financial reports for November 2015.
Without objection, Financial Report as received and filed.
3. Authorization to file Federal and State Grants for Fiscal Year 2017.
Adopted Resolution (7 -0)
b. Secretary:
1. Qualifications of Cecelia F. McCoy to replace Cecelia T. Webb as
Assistant Secretary and Richard Peters, Jr., to replace Christopher
Lawrence as regional representative (Town of Vinton) of the Greater
Roanoke Transit Company Board of Directors for terms ending
June 30, 2016.
Without objection, Oaths of Office were received and filed.
L: \CLERK \DATA \cfmccoy\GRTC - Action AgendaUdnuary 19, 2016 Action Agenda.doc
4. Other Business: None
5. Next Meeting: March 21, 2016 at 1:00 p.m., EOC Conference Room
6. Adjournment — 1:24 p.m.
L \CLERK \DATA \cimccoy\GRTC - Action AgendaWanuary 19, 2016 Action Agenda.doc
Va11er
M
Greater Roanoke Transit Company
Board of Directors Meeting
Management Update
January 19, 2016
Planning and Special Projects
Extension of Service to the Roanoke Centre for Industry and Technology
The new express service, Route 31X, from Campbell Court to the Roanoke Centre for Industry and Technology (RCIT)
during the morning and afternoon peak periods discussed at the November Board meeting began on January 7, 2016.
The new service, which will run on a six -month demonstration trial basis, will provide a transportation option for
passengers who work at businesses located at RCIT. It will also provide a transportation connection from RCIT to
Campbell Court via Vinton. The service is operating Monday through Saturday, during the morning peak hours between
6:25 a.m. and 9:25 a.m. and afternoon peak hours between 3:45 p.m. and 6:45 p.m. The projected cost of the service is
approximately $68,000 for the six (6) month demonstration trial period.
New Fare Pass Proaram
On December 301h staff introduced a new and more convenient fare pass program that offers 24 hour, 7 day, and 31 day
passes that will be valid for unlimited rides for the specified time frames. Additionally, the program offers a 15 ride pass
that is valid until all 15 rides are used, not time sensitive. The 24 hour and the 15 rides passes are new features offered;
the 31 (roiling) day pass replaces the 31 day calendar pass; the 7 (rolling) day pass replaces the weekly calendar pass
.. Fiscal 2016 Ridership and On Time Performance
Overall ridership for FY 2016 year to date as of October 2015 is 4.5% below FY 2015. The ridership percentage change
for October year to date for FY16 compared to October year to date for FY15 for each GRTC service type is detailed
below:
Fixed Route (3.5 %)
Smart Way (14,7%)
Smart Way Connector (5.8 %)
Star Line Trolley (15 %)
STAR (3,7%)
On -time performance is a measure of service reliability. A bus is considered on -time if it is between 1 and 5 minutes late.
On -time performance is measured for each trip using the Campbell Court Transfer Center as the point of origin. The on-
time performance for October 2015, respectively, was 99.50 %.
Respfboy tied,
Carl L. Palmer
General Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 • www.valleymetro.com
-�
It's easier than ever to ride Valle} Metro kith our nerc V -Pass fare card system.
Purchase daily-, iceekly, monthly cards, or try the uelc I � Ride Pass for any duration.
Visit Campbell Court to purchase or metro.conl to learn more.
_ 7 -DAY PASS
Vp
31 -DAY PASS
V-PASS DURATION
•Purchase 24hr7 -lla}; 31 -Day, or Li -Ride passes
• C'ards are active for stated period after hest use; not
purchase date.
V-PASS SERVICE. OPTIONS
Purchase a FYass for either.
•Valle} Metro's Fixed Route .sersire
-Nor good on Sma tra) Bus service
• 7'he Smartway and Smartway Connector
•24hr31 Day'Smarloa) r' - -Pass good forALL
l alley' Metro services
•li Ride Sneartwa) I Pass ONLYgood on
Smarnoa) Bus sersicc
NNiNw.valleymetro. corn
% -PASS BALANCEIEXPIRATIONS
C)
'All PPasses are activated at time of first Ilse
WL
�Q p°
-for 2dhr7 Day,31 Day r Passes, your acfis ation
9:M
and expiration dares Hill be printed here
•For 1; Ride V Pass, your balance and usage into
pill be printed here
NNiNw.valleymetro. corn
IM11„AAk
MAWMW 140
Greater Roanoke Transit Company
Roanoke, Virginia
January 19, 2016
David B. Trinkle, President and Members of the Board of Directors
Dear President Trinkle and Members of the Board:
Subject: Greater Roanoke Transit Company November 2015 Financial Report
The attached report provides financial performance information for November of Fiscal Year (FY)
2016. On a year -to -date basis, Greater Roanoke Transit Company (G RTC) experienced net income
of $320,785 a decrease of $32,727 compared to the same period in FY 2015.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue decreased 3.8% over the same period last year but is 2.8% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased approximately 6.2% compared to FY 2015 and are
approximately 2.7% below the established budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) increased 2.5% but
are 2.3 °% below the established budget.
• Federal and State Revenue decreased 4.7% but is performing at a level that exceeds
budget expectations.
Expenses
Total expenses decreased 3.3% compared to FY 2015 and are approximately 1% below the
established budget. Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 3.6 °% but are performing within 1% of
the established budget.
• Services decreased approximately 3.2% and are 2.1% below the established budget.
fresem lwnmFs Tmnee4¢ 6'mmpwry
David B. Trinkle, President and Members of the Board of Directors
GRTC Financials
January 19, 2016
Page 2
• Materials and Supplies decreased 23% and are 2.6% below the established budget.
• Utilities increased 1% but are approximately 6.1 °% below the established budget.
• Miscellaneous Expense decreased 5.5% but exceeds budget approximately 2.4 ° %.
Respectfully Submittedam /��
Carl L. Palmer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Five Months Ending November 30, 2015
FY
FY
FY 16
2016
2015
BUDGET
% OF FY 16
November
November
TOTAL
BUDGET
OPERATING INCOME
Operating Revenue
$873,567.48
$930,822,63
$2,240,744.00
38.99%
Non - Transportation Revenues
106035.64
103,424.42
269,399.00
39.36%
Total Income
$979,603.12
$1,034,247.05
$2,510,143.00
39.03%
OPERATING EXPENSES
Labor - Hourly &Salary
$1,558,149.37
$1,433,212.10
$3,559,216.00
43.78%
Fringe Benefits
608,147.34
658,494.95
1,712,892.00
35.50%
Services
222,726.44
229,997.15
563,419.00
39.53%
Materials & Supplies
578,661.65
751,249.48
1,482,454.00
39.03%
Utilities
96,847.67
95,948.85
271,915.00
35,62%
Insurance Costs
153,702.06
147,475.83
361,286.00
42.54%
Miscellaneous Expenses
536,206.05
567273.50
1217023.00
44.06%
Total Expenses
$3,754,440.58
$3,883,651.86
$9,168,205.00
40.95%
Net LOSS
($2,774,837.46)
($2,849,404.81)
($6,658,062.00)
41.68%
Local Grants
$912,598.93
$911,339.68
$2,222,336.00
41.06%
State Grants
706,028.00
787,404.00
1,683,517.00
41.94%
Federal Grants
1,476,996,00
1 504173.00
2,752,209.00
53.67%
Total Subsidies
$3,095,622.93
$3,202,916.68
$6.658,062.00
46.49%
Net Income (loss)
$320785.47
$353511.87
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
11/30/2015 11/30/2014
Year -to -Date Year -to -Date %of Change
ASSETS
$
32,169,846.95
$
33,483,219.06
-4%
CASH
$
610,412.82
$
446,340.99
37%
ACCOUNTS RECEIVABLE
$
1,782,515.31
$
2,322,958.30
-23%
INVENTORY
$
520,080.89
$
497,083.04
5%
FIXED ASSETS
FIXED ASSETS
$
32,169,846.95
$
33,483,219.06
-4%
ACCUMULATED DEPRECIATION
$
(20,598,695.58)
$
(21,359,658.69)
-4%
NET FIXED ASSETS
$
11,571,151.37
$
12,123,560.37
-5%
PREPAYMENTS
$
102,007.22
$
93,717.03
9%
TOTAL ASSETS
$
14,586,167.61
$
15,483,659.73
-6%
CURRENT LIABILITIES
$
320,785.47
$
353,511.87
-9%
ACCOUNTS PAYABLE
$
386,924.31
$
642,664.17
-40%
PAYROLL LIABILITIES
$
365,236.00
$
293,220.78
25%
OTHER LIABILITIES
$
1,310,111.11
$
1,314,171.29
0%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
4,271,876.60
$
4,488,531.10
-5%
DEPRECIATION EXPENSE
$
(794,466.15)
$
(813,986.60)
-2%
RETAINED EARNINGS
$
8,399,814.27
$
9,037,478.12
-7%
CAPITAL CONTRIBUTIONS
$
325,881.00
$
168,064.00
94%
NET INCOME (LOSS)
$
320,785.47
$
353,511.87
-9%
TOTAL CAPITAL
$
12,523,896.19
$
13,233,603.49
-5%
TOTAL LIABILITIES & CAPITAL
$
14,586,167.61
$
15,483,659.73
-6%
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 28, 2016
Carl L. Palmer
General Manager
Valley Metro
Roanoke, Virginia
Dear Mr. Palmer:
I am attaching a copy of a resolution authorizing the filing of applications and acceptance
and execution of appropriate agreements for operating and capital financial assistance for
Fiscal Year 2016 -2017 with the Federal Transit Administration and the Commonwealth of
Virginia Department of Rail and Public Transportation, upon certain terms and conditions.
The above referenced measure was adopted by the Board of Directors of the Greater
Roanoke Transit Company at a regular meeting held on Tuesday, January 19, 2016.
Sincerely,
Stephanie M. Moon Reynolds >\
Secretary
Attachment
PC: Christopher P. Morrill, Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Laura Carini, Assistant General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Drew Harmon, Municipal Auditor
L%CLERK%DATAWmmmn\ORTC lWanuary A 2016 mrra,onCB oe A0c
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING THE FILING OF APPLICATIONS AND THE
ACCEPTANCE AND EXECUTION OF APPROPRIATE AGREEMENTS FOR
OPERATING AND CAPITAL FINANCIAL ASSISTANCE FOR FISCAL YEAR 2016-
2017 WITH THE FEDERAL TRANSIT ADMINISTRATION AND THE
COMMONWEALTH OF VIRGINIA DEPARTMENT OF RAIL AND PUBLIC
TRANSPORTATION UPON CERTAIN TERMS AND CONDITIONS.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit
Company that the Company's General Manager and Vice President of Operations are
each authorized to execute, as may be needed, in a form approved by General Counsel,
appropriate applications requesting the maximum operating and capital financial
assistance from the Federal Transit Administration and the Commonwealth of Virginia
Department of Rail and Public Transportation for the fiscal year 2016 -2017 and further to
accept and execute the necessary operating grant agreements and capital grant
agreements, in a form approved by General Counsel, all as more particularly set forth in
the report of the General Manager to this Board dated January 19, 2016. The Company's
Secretary is also authorized to attest any such documents.
ATTEST:
Date Adopted: Qa, t9 AD1 �,
Step ante M. Moon Mar* Secret
Va11er
M
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
January 19 2016
David B. Trinkle, President, and Members of the Board of Directors
Roanoke, Virginia
Dear President Trinkle and Members of the Board.
Subject Authorization to File for Federal Transit Administration Operating and Capital Financial
Assistance, and Commonwealth of Virginia Operating and Capital Financial Assistance for
fiscal year 2016 -2017.
Financial assistance has been provided to Greater Roanoke Transit Company (GRTC) by the Federal Transit
Administration (FTA) and the Commonwealth of Virginia Department of Rail and Public Transportation ( VDRPT)
during previous fiscal years for certain operating and capital expenses.
Under FTA regulations, GRTC is eligible for federal operating funds, which cannot exceed 50% of its proposed
operating deficit. In fiscal year 2016 -2017 GRTC will apply for the maximum amount allowed in federal operating and
capital financial assistance.
During the current 2015 -2016 fiscal year, the total amount of assistance GRTC will receive from FTA is approximately
$2,773,215; the total amount of assistance GRTC will receive from VDRPT is approximately $1,701,099.
The deadline for fling the applications for the above referenced assistance for FY 2016 -2017 is February 1, 2016.
Recommendation
Authorize the General Manager to file applications requesting the maximum operating and capital financial assistance
from FTA and VDRPT for fiscal year 2016 -2017 and to accept and execute the necessary grant agreements in a form
approved by legal counsel.
Res eff � /—Narl
General Manager
Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 • www.valleymetro.com
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
December 30, 2015
Richard W. Peters, Jr.
Assistant Town Manager /Director
of Economic Development
Town of Vinton
Vinton, Virginia
Dear Mr. Peters:
Enclosed you will find two copies of an Oath or Affirmation of Office to replace
Christopher S. Lawrence, Vinton Town Manager, as the regional representative of the
Board of Directors of the Greater Roanoke Transit Company for a term ending June 30,
2016, which Oath must be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W., Roanoke, Virginia.
After the Oath has been administered, please return one copy to the Office of the
City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., prior to assuming your duties as a Board member.
Furthermore, the next GRTC Board meeting will be held on Tuesday, January 19
at 1:00 p.m., in the EOC Conference Room, Room 159, first floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia.
For your information, I am enclosing a copy of the resolution outlining the Board's
meeting schedule for FY 2015 -2016.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Please feel free to contact me should you have questions or desire additional
information.
Sincerely,
�wr.. µI1^�..
Stephanie M. Moon eyntsZ
Secretary
Enclosures
Richard W. Peters, Jr.
December 30, 2015
Page 2
PC: Susan N. Johnson, Town Clerk, Town of Vinton, 311 S. Pollard Street,
Vinton, Virginia 24179
Carl L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
Christopher P. Morrill, Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Barbara A. Dameron, Treasurer
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Richard W. Peters, Jr., do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as the regional representative of the Greater Roanoke Transit
Company Board of Directors for a term ending June 30, 2016, according to the best of
my ability. So help me God.
wA
RICHARD W. PETERS, JR.
The foregoing oath of office was taken, swom to, and subscribed before me by
Richard W. Peters, Jr., this ay of 2016.
Brenda S. Hamilton, Clerk of the Circuit Court
Town of Vinton CITY CLERK h6�L1'cr 22 PM04:10
® 311 a Pollard Street
060
Vinton, VA 24179
Phone (590) 98 &9607
Fax (540) 983-0626
m ,.�
VINTON Svevv N. Johneov
x 1 1 1 Fxecucivc AssfetanUTnwv Cleck
December 17, 2015
Ms. Stephanie Moon, Clerk
City of Roanoke
215 Church Avenue, SW
Noel C. Taylor Municipal Building
Suite 456
Roanoke, VA 24011 -1536
RE: Greater Roanoke Transit Company Board Appointment
Dear Ms. Moon:
This letter is written to confirm that Richard W. Peters, Jr., Assistant Town
Manager /Director of Economic Development, was appointed by Town Council at their
December 15, 2015 meeting as our GRTC Board Member to complete the unexpired term of
Christopher S. Lawrence, said term to end June 30, 2016.
If you have any questions, please contact me.
Very truly yours,
ju,"'v k�
Susan N. Johnson i
/snj
ec: Richard W. Peters, Jr.
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
December 30, 2015
Cecelia F. McCoy
Deputy City Clerk
Roanoke, Virginia
Dear Ms. McCoy:
Attached you will find two copies of an Oath or Affirmation of Office to replace
Cecelia T. Webb, Acting Assistant Secretary, as the Assistant Secretary of the Board of
Directors of the Greater Roanoke Transit Company for a term ending June 30, 2016,
which Oath must be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W., Roanoke, Virginia.
After the Oath has been administered, please return one copy to the Office of the
City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., prior to assuming your duties as Assistant Secretary to the Board.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of notification of your appointment and each member is
required "to read and become familiar with provisions of the Act."
Sincerely,
Stephanie M. Moon Reynolds, MM
Secretary
Attachment
Cecelia F. McCoy
December 30, 2015
Page 2
PC: Carl L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
Christopher P. Morrill, Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Barbara A. Dameron, Treasurer
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Cecelia F. McCoy, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as the Assistant Secretary of the Greater Roanoke Transit
Company Board of Directors for a term ending June 30, 2016, according to the best of
my ability. So help me God.
CECELIA F. MCCOY
The foregoing oath of office was taken, sworn to, and subscribed before me by
Cecelia F. McCoy this � day of 1c /n l /.' 2016.
Brenda S. Hamilton, Clerk of the Circuit Court
Clerk
W"NI -
M
Greater Roanoke Transit Company
Roanoke, Virginia
January 28, 2016
David B. Trinkle, President and Members of the Board of Directors
Dear President Trinkle and Members of the Board:
Subject: Greater Roanoke Transit Company December 2015 Financial Report
The attached report provides financial performance information for December of Fiscal Year (FY)
2016. On a year -to -date basis, Greater Roanoke Transit Company (G RTC) experienced net income
of $412,245 a decrease of $14,234 compared to the same period in FY 2015.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue decreased 3.8% over the same period last year but is 3.2% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased approximately 3.3 °% compared to FY 2015 and are
approximately 3°% below the established budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 6.3% but
are within 1% the established budget.
• Federal and State Revenue decreased 3.8% but is performing at a level that exceeds
budget expectations.
Expenses
Total expenses decreased 3.8°% compared to FY 2015 and are approximately 1.4% below the
established budget. Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 3.2% but are 1.3% below the
established budget.
• Services decreased approximately 7% and are 3.8% below the established budget.
Greater Roanoke Transit Company u
David B. Trinkle, President and Members of the Board of Directors
GRTC Financials
January 28, 2016
Page 2
• Materials and Supplies decreased 23.4% and are 8.3 °% below the established budget.
• Utilities decreased 10.6% but are approximately 6.1 °% below the established budget.
• Miscellaneous Expense decreased 3.1 °% but exceeds budget approximately 3.1 %.
Respectfully Submit ed,
Carl L. Palmer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
OPERATING EXPENSES
Labor - Hourly &Salary
GREATER ROANOKE TRANSIT COMPANY
$1,689,914.82
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
$3,559,216.00
Operating Revenue and Expense Statement
Fringe Benefits
736,547.11
For the Six Months Ending December 31, 2015
798,249.44
1,712,892.00
FY FY
FY 16
Services
2016 2015
BUDGET
% OF FY 16
December December
TOTAL
BUDGET
OPERATING INCOME
Materials & Supplies
668,657.45
Operating Revenue
$1,054,248.23 $1,090,187.39
$2,240,744.00
47.05%
Non - Transportation Revenues
132,243.76 141,072.96
269,399.00
49.09%
Total Income
$1,186,491.99 $1,231,260.35
$2,510,143.00
47.27%
OPERATING EXPENSES
Labor - Hourly &Salary
$1,832,083.05
$1,689,914.82
$3,559,216.00
51.47%
Fringe Benefits
736,547.11
798,249.44
1,712,892.00
43.009/6
Services
260,292.27
279,741.33
563,419.00
46.20%
Materials & Supplies
668,657.45
898,516.16
1,482,454.00
46.45%
Utilities
113,359.89
126,783.86
271,915.00
41.69%
Insurance Costs
164,337.11
177,730.46
361,286.00
51.02%
Miscellaneous Expenses
645,157.14
665,493.71
1,217,023.00
53.01%
Total Expenses
$4,460,434.02
$4,636,429.78
$9,168,205.00
48.65%
Net LOSS
($3,273,942.03)
($3,405,169.43)
($6,658,062.00)
49.17%
Local Grants
$1,093,328.96
$1,094,150.98
$2,222,336.00
49.20%
State Grants
847,618.00
946,059.00
1,683,517.00
50.35%
Federal Grants
1,745,240.00
1,791,438.00
2,752,209.00
63.41%
Total Subsidies
$3,686,186.96
$3,831,647.98
$6,658,062.00
55.36%
Net Income (loss)
. $A 2 244.93
$426,478.55
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
12/31/2015 12/31/2014
Year -to -Date Year -to -Date %of Change
ASSETS
CASH
$
824,004.00
$
201,527.01
309%
ACCOUNTS RECEIVABLE
$
1,422,161.90
$
2,638,073.36
-46%
INVENTORY
$
533,755.50
$
524,251.86
2%
FIXED ASSETS
FIXED ASSETS
$
32,177,746.97
$
30,791,191.87
5%
ACCUMULATED DEPRECIATION
$
(20,758,181.31)
$
(18,793,068.20)
10%
NET FIXED ASSETS
$
11,419,565.66
$
11,998,123.67
-5%
PREPAYMENTS
$
78,302.17
$
93,443.07
-16%
TOTAL ASSETS
$
14,277,789.23
$
15,455,418.97
-8%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
476,927.16
$
931,946.41
-49%
PAYROLL LIABILITIES
$
311,640.90
$
278,017.85
12%
OTHER LIABILITIES
$
1,011,948.25
$
1,014,970.41
0%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
4,271,876.60
$
4,488,531.10
-5%
DEPRECIATION EXPENSE
$
(953,951.88)
$
(979,804.47)
-3%
RETAINED EARNINGS
$
8,399,814.27
$
9,037,478.12
-7%
CAPITAL CONTRIBUTIONS
$
347,284.00
$
257,796.00
35%
NET INCOME (LOSS)
$
412,244.93
$
426,478.55
-3%
TOTAL CAPITAL
$
12,477,272.92
$
13,230,484.30
-6%
TOTAL LIABILITIES & CAPITAL
$
14,277,789.23
$
15,455,418.97
-8%
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 17, 2016
David B. Trinkle, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Trinkle and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, March 21, 2016, at 1:00 p.m., in the EOC Conference Room, Room
159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke,
Virginia.
�
7t��5�Siin"cc�,eerely, M
StephanieM. Moon R a
Secretary
pc: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Kevin Price, Assistant General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
L \CLEWDA7Xsmmoon \GR7C.16\MarM 21, 2016 Meeting Notice doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 21, 2016
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
Call to Order -- Roll Call. Board Member Michalski - Karney absent.
Approval of Minutes: Regular meeting of GRTC held on Tuesday, January 19, 2016.
Without objection by the Board, the President dispensed with the reading of
the minutes and approved as recorded.
3. Reports of Officers:
a. General Manager:
1. Management Update
• Planning and Special Projects
o Vehicle Maintenance Expansion Facility
o Wal -Mart Shelter
o STAR Paratransit Customer Recertification
• Fiscal 2016 Ridership and On Time Performance
• On Time Performance
Without objection, Management Update was received and
filed.
2. Financial report for the month of January 2016.
Without objection, Financial Report was received and filed.
3. Authorization to purchase Smart Way Commuter Coach.
Adopted Resolution. (6.0)
4. Appointment of two members of the Board and two officers of the
Company to serve as the Fiscal Year 2016 -2017 Budget Review
Committee to review the proposed budget.
Reappointed Assistant Vice - President of Operations Stovall and
Treasurer Dameron and Board Member Shockley, and appointed
Board Member Mills.
5. Presentation of GRTC Revenue Collection Municipal Audit Report
Without objection, presentation received and filed.
K \GRTC - Action Agenda \March 21, 2016 Action Agenda.doc
4. Secretary:
a. Establish the Annual Meeting of the GRTC Stockholders to be held on
Monday, June 20, 2016, at 1:30 p.m., in the City Council Chamber.
Concurred in recommendation.
5. Other Business:
Tanda J. Blevins, 424 Rebecca Lane, Salem, Virginia 24153, inquired about
extending RADAR transportation services to Roanoke County.
6. Next Meeting: May 16, 2016 at 1:00 p.m., EOC Conference Room.
7. Adjournment —1:38 P.M.
KAGRTC - Action AgendMMarch 21, 2016 Action Agenda.doc
M
Greater Roanoke Transit Company
Board of Directors Meeting
Management Update
March 21, 2016
Planning and Special Projects
Vehicle Maintenance Expansion Facility
Negotiations with the second most preferred architect and engineering (A &E) firm reported in the November 16, 2015
Management Update have been completed. The contract awarded to Spectrum of Roanoke was executed on March 15,
2016. Completion of construction specification documents, including construction cost estimates is scheduled for
November, 2016.
The construction cost estimates will serve as a basis to file a grant. When grant funds become available, it will take
approximately four (4) months to complete the construction phase of the project, including the construction contractor
solicitation.
Wal -Mart Shelter Proiect
The categorical exclusion (CE) requiring the Federal Transit Administration's (FTA) concurrence prior to constructing the
shelter was approved January 19, 2016. The following is the project's current schedule:
• Release Solicitation: March 23, 2016
• Contract Award: May 27, 2016
• Project Completion: September 23, 2016
STAR Paratransit Customer Recertification
As a part of the continuing effort to reduce costs, GRTC staff solicited proposals through a request for proposal (RFP)
process for a third party contractor.
The contractor would assist in certifying the eligibility of new STAR service applicants and re- certifying current users by
reviewing applications that include a medical assessment as to whether the applicant is able to use Valley Metro's fixed
route service or would need the STAR service as an alternative. Staff estimated that the services of a third party
contractor would, at a minimum, cost $147, 000 annually. However, there were no responses to the RFP.
Given the estimated minimal cost of $147,000 for eligibility certification services and no responses to the solicitation for
said services, the third party contracting initiative will be suspended for the time being. Staff will continue its internal efforts
to contain cost in the following manner.
• Either eliminate the STAR unlimited rides pass program or develop a means to limit the number of rides;
• Improve upon the screening and follow up process for temporary certification enforcement.
Fiscal 2016 Ridership
Overall ridership for FY 2016 year to date as of January 2016 is 5.4°/ below FY 2015. The ridership percentage change
for January year to date for FY16 compared to January year to date for FY15 for each GRTC service type is detailed
below
Fixed Route (4.9% — - -- - --
Smart Way (12.9 %) Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 • www.valleymetro.com
Smart Way Connector (2.4%)
Star Line Trolley (11.2 %)
STAR (4.6 %)
For the July through December 2015 reporting period, the Virginia Department of Transportation (VDOT) reports
statewide transit ridership, including all forms of bus transit and paratransit, as being down 26% compared to the same
period in 2014. The Salem reporting district, which includes Roanoke, is down 4 %.
On Time Performance
On -time performance is a measure of service reliability. A bus is considered on -time if it is between 1 and 5 minutes late.
On -time performance is measured for each trip using the Campbell Court Transfer Center as the point of origin. As of
January 2016 on -time performance is still holding at the October 2015 rate of 99.50 %.
Respe Wer ed,
Carl L.
Gener al Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
Roanoke, Virginia
March 3, 2016
David B. Trinkle, President and Members of the Board of Directors
Dear President Trinkle and Members of the Board:
Subject: Greater Roanoke Transit Company January 2016 Financial Report
The attached report provides financial performance information for January of Fiscal Year (FY)
2016. On a year -to -date basis, Greater Roanoke Transit Company (G RTC) experienced net income
of $478,157 a decrease of $13,288 compared to the same period in FY 2015.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue decreased 1.8 °% over the same period last year but is 3.3 °% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased approximately 7.7% compared to FY 2015 and are
approximately 4.9% belowthe established budget. January fare revenue was impacted by
the January 22nd snow event when services were stopped at midday and January 23rd
when services were not provided.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 1.9% but
are within 1° %the established budget.
• Federal and State Revenue decreased 5.1 °% but is performing at a level that exceeds
budget expectations.
Expenses
Total expenses decreased 4.5 °% compared to FY 2015 and are approximately 1.9% below the
established budget. Significant factors impacting expenses include:
Greater Roanoke Transit Company
David B. Trinkle, President and Members of the Board of Directors
GRTC Financials
March 3, 2016
Page 2
• Laborand Fringe Benefits increased approximately 2° %but are 1.7% below the established
budget.
• Services decreased approximately 4% and are 3 °% below the established budget.
• Materials and Supplies decreased 23.1 °% and are 4.6% below the established budget.
• Utilities decreased 13.8% and are approximately 8 °% below the established budget.
• Miscellaneous Expense decreased 4.8% but exceeds budget by approximately 2.1 %.
Respectfully Submitted,
Carl L. Palmer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Seven Months Ending January 31, 2016
FY
FY
FY 16
2016
2015
BUDGET
% FY 16
January
January
TOTAL
BUDGET
OPERATING INCOME
Operating Revenue
$1,197,486.95
$1,296,913.72
$2,240,744.00
53,44%
Non - Transportation Revenues
155,266.26
158,338.84
269,399.00
57,63%
Total Income
$1,352,753.21
$1,455,252.56
$2,510,143.00
53.89%
OPERATING EXPENSES
Labor - Hourly &Salary
$2,095,042.31
$1,958,220.28
$3,559,216.00
58.86%
Fringe
Benefits
888,437.69
965,531.23
1,712,892.00
51.87°/
Services
311,307.49
324,789.37
563,419.00
55.25%
Materials & Supplies
796,099.74
1,035,615.49
1,482,454.00
53.70%
Utilities
136,768.93
158,592.02
271,915.00
50.30%
Insurance Costs
211,432.07
204,915.30
361,286.00
58,52%
Miscellaneous Expenses
735.453.74
772,669.02
1217023.00
60.43%
Total Expenses
$5,174,541.97
$5,420,332.71
$9,168,205.00
56.44%
Net Loss
($3,821,78876)
($3,965,080.15)
($6,658,062.00)
57.40%
Local Grants
$1,271,847.53
$1,266,494.14
$2,222,336.00
57.23%
State Grants
988,105.00
1,103,799.00
1,683,517.00
58.69%
Federal Grants
2,039,993.00
2,086,232.00
2,752,209.00
74.12%
Total Subsidies
$4,299,945.53
$4,456,525.14
$6,658,062.00
64.58%
Net Income (loss)
$478,156.77
$491 444.99
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
FIXED ASSETS
FIXED ASSETS
$
1/31/2016
$
1/31/2015
5%
ACCUMULATED DEPRECIATION
$
Year -to -Date
$
Year -to -Date
%of Change
ASSETS
$
11,270,957.65
$
11,836,674.54
-5%
CASH
$
1,205,071.43
$
289,489.90
316%
ACCOUNTS RECEIVABLE
$
686,438.92
$
2,973,690.56
-77%
INVENTORY
$
516,146.24
$
507,496.94
2%
FIXED ASSETS
FIXED ASSETS
$
32,189,621.17
$
30,793,148.87
5%
ACCUMULATED DEPRECIATION
$
(20,918,663.52)
$
(18,956,474.33)
10%
NET FIXED ASSETS
$
11,270,957.65
$
11,836,674.54
-5%
PREPAYMENTS
$
118,906.20
$
132,268.09
-10%
TOTAL ASSETS
$
13,797,520.44
$
15,739,620.03
-12%
CURRENT LIABILITIES
$
478,156.77
$
491,444.99
-3%
ACCOUNTS PAYABLE
$
351,585.72
$
981,044.39
-64%
PAYROLL LIABILITIES
$
322,441.00
$
318,009.71
1%
OTHER LIABILITIES
$
730,227.17
$
1,306,564.32
-44%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
4,271,876.60
$
4,488,531.10
-5%
DEPRECIATION EXPENSE
$
(1,114,434.09)
$
(1,143,210.60)
-3%
RETAINED EARNINGS
$
8,399,814.27
$
9,037,478.12
-7%
CAPITAL CONTRIBUTIONS
$
357,848.00
$
259,753.00
38%
NET INCOME (LOSS)
$
478,156.77
$
491,444.99
-3%
TOTAL CAPITAL
$
12,393,266.55
$
13,134,001.61
-6%
TOTAL LIABILITIES & CAPITAL
$
13,797,520.44
$
15,739,620.03
-12%
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 24, 2016
Carl L. Palmer
General Manager
Valley Metro
Roanoke, Virginia
Dear Mr. Palmer:
I am attaching a copy of a resolution authorizing Greater Roanoke Transit Company's
President, Vice - President of Operations, Assistant Vice - President of Operations, or
General Manager or any combination of two of the four aforementioned individuals to
execute a purchase contract, in a form approved by General Counsel, needed to
purchase one Smart Way Commuter Coach, in compliance with Federal Transit
Administration (FTA) Circular 4220.I1F, in an amount not to exceed the available grant
funds and in accordance with FTA and Virginia Public Procurement Act Regulations;
and authorizing the Vice President of Operations and General Manager to take such
further actions and execute such further actions and execute such further documents,
as may be necessary to implement, administer, and enforce such contract.
The above referenced measure was adopted by the Board of Directors of the Greater
Roanoke Transit Company at a regular meeting held on Monday, March 21, 2016.
Sincerely,
Stephanie M. Moon Reynolds
Secretary
Attachment
pc: Christopher P. Morrill, Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Laura Carini, Assistant General Counsel, GRTC
Drew Harmon, Municipal Auditor
Kevin Price, Assistant General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Stephanie Giles, Director of Finance, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING GREATER ROANOKE TRANSIT COMPANY'S
PRESIDENT, VICE - PRESIDENT OF OPERATIONS, ASSISTANT VICE- PRESIDENT OF
OPERATIONS, OR GENERAL MANAGER OR ANY COMBINATION OF TWO OF THE
FOUR AFOREMENTIONED INDIVIDUALS TO EXECUTE A PURCHASE CONTRACT, IN
A FORM APPROVED BY GENERAL COUNSEL, NEEDED TO PURCHASE ONE (1)
SMART WAY COMMUTER COACH, IN COMPLIANCE WITH FEDERAL TRANSIT
ADMINISTRATION (FTA) CIRCULAR 4220. IF, IN AN AMOUNT NOT TO EXCEED THE
AVAILABLE GRANT FUNDS AND IN ACCORDANCE WITH ETA AND VIRGINIA
PUBLIC PROCUREMENT ACT REGULATIONS; AND AUTHORIZING THE VICE
PRESIDENT OF OPERATIONS AND GENERAL MANAGER TO TAKE SUCH FURTHER
ACTIONS AND EXECUTE SUCH FURTHER DOCUMENTS, AS MAY BE NECESSARY
TO IMPLEMENT, ADMINISTER, AND ENFORCE SUCH CONTRACT.
WHEREAS, Greater Roanoke Transit Company (GRTC) has a 2007 ABC Freightliner
medium size - medium duty commuter coach that has reached the end of its useful life, as defined
by Chapter IV, Section 3f(2)(a)3 of the Federal Transit Administration's (FTA) Circular
5010.11), by exceeding seven (7) years and 200,000 miles of revenue service;
WHEREAS, GRTC desires to replace the Freightliner with a large heavy duty forty -five
(45) foot commuter coach with a useful life of twelve (12) years and 500,000 miles;
WHEREAS, the estimated cost of the replacement commuter coach is $550,400, and the
funds for this acquisition are from a Regional Surface Transportation Program grant approved by
the Roanoke Valley - Alleghany Regional Commission 'transportation Planning Organization
Policy Board and the Commonwealth Transportation Board; and
WHEREAS, the commuter coach will be purchased through a request for proposal (RFP)
process initiated by GRTC staff in accordance with Virginia Public Procurement Act (VPPA)
regulations and in compliance with FTA Circular 4220.1 F.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company as follows:
GRTC's President, Vice - President of Operations, Assistant Vice - President of
Operations, or General Manager or any combination of two of the four aforementioned
individuals are each authorized, for and on behalf of GRTC to take such actions and execute a
purchase contract, in a form approved by general counsel, to purchase a large heavy duty forty
five (45) foot commuter coach referred to in the General Manager's report dated March 21,
2016, to this Board. GRTC has the necessary funds in the amount of $550,400 to procure the
commuter coach. Funds are available from a grant from a Regional Surface Transportation
Program grant approved by the Roanoke Valley- Alleghany Regional Commission Transportation
Planning Organization Policy Board and the Commonwcalth'fransportation Board.
2. The Vice President of Operations and General Manager are further authorized to
take such further actions and execute such further documents, as may be necessary to implement,
administer, and enforce such purchase contract, with any such documents to be in a form
approved by general counsel.
ATTEST:
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St phanie M. Moon R nold , ecretary
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Greater Roanoke Transit Company
Board of Directors Meeting
March 21, 2016
David B. Trinkle, President, and Members of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Subject: Authorization to Purchase One Smart Way Commuter Coach
Background
The Greater Roanoke Transit Company (GRTC) staff will be replacing one of its Smart Way commuter
coaches, a 2007 ABC Freightliner medium size - medium duty commuter coach, that has reached the end
of its useful life, as defined by Chapter IV, Section 3f (2) (a) 3 of the Federal Transit Administration's
(FTA) Circular 5010.1D, by exceeding seven (7) years and 200,000 miles of revenue service.
The Freightliner will be replaced by a large heavy duty forty five (45) foot commuter coach with a useful
life of twelve (12) years and 500,000 miles. The estimated cost is $550,400. The coach's acquisition will
be funded 100% with a Regional Surface Transportation Program grant approved by the Roanoke Valley -
Allegheny Regional Commission Transportation Planning Organization Policy Board and the
Commonwealth Transportation Board. The coach will be purchased through a request for proposal (RFP)
process initiated by GRTC staff in accordance with FTA and Virginia Public Procurement Act (VPPA)
regulations.
Prior to purchasing the commuter coach and in accordance with Sections 2a and 2e of GRTC November
15, 2010 Board Resolution governing contract purchases, the Board of Directors is required to take direct
action to approve said purchase.
Recommendation
GRTC Board of Directors approve the purchase of one (1) GRTC replacement commuter coach for the
Smart Way service in accordance with Sections 2a and 2e of GRTC November 15, 2010 Board
Resolution, and FTA / VPPA requirements, that either GRTC's President, Vice - President of Operations,
Assistant Vice - President of Operations or General Manager or any combination of two of the four
aforementioned individuals be authorized to execute a purchase contract for said commuter coach.
Resp u d,
C er
General Manager
Copy. Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax 540.982.2703 • www,valleymetro.com
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 24, 2016
Sherman M. Stovall, Assistant Vice - President of Operations
Barbara A. Dameron, Treasurer
Michael Shockley, Board Member
Curtis Mills, Board Member
Dear Ms. Dameron and Gentlemen:
At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company
which was held on Monday, March 21, 2016, you were reappointed /appointed as
members of the Fiscal Year 2016 -2017 Budget Review Committee.
Sincerely,
Pxr..,'-). W Dt � 2
Stephanie M. Moon R�ynolds
Secretary
PC: Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247, Roanoke,
Virginia 24032
Kevin Price, Assistant General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia
MUNICIPAL AUDITING REPORT
CITY OF ROANOKE
ROANOKE
Greater Roanoke Transit Company
Revenue Collection
January 26, 2016
Report Number: 16 -009
Audit Plan Number: 16 -204
Municipal Auditing Department
Chartered 1974
w roanokeva.00v /auditino
Phone 540.853.5235
TABLE OF CONTENTS
Audit Objectives & Scope ........................................ ...............................
Background ........
Objective 1 — Cash Fares
....................... 3
10
Objective 2 — Ticket and Pass Fares ................................ ............................... 13
Summary of Management Action Plans ............................ ............................... 16
Acknowledgments........................................................... ............................... 17
January 26, 2016
AUDIT OBJECTIVES & SCOPE
Audit Objectives,
Report # 16 -009
1. Are adequate controls in place and operating effectively to ensure cash fares collected are
accounted for and deposited timely?
Yes — Secure fareboxes prevent access to cash by GRTC personnel and passengers during
the day and during the removal of cash from each bus nightly. Cash is property secured in a
locked safe until the semi - weekly cash count. Significant controls include:
• Fareboxes that record all cash payments and ridership data.
• Three keys required to access the cash room; two additional keys required for the
cash vault.
• Requirement that three people count the cash and prepare the deposit.
• Independent reconciliations of farebox data, cash counts and bank deposits.
2. Are adequate controls in place and operating effectively to ensure all sales of single fare
tickets and passes at Campbell Court are accounted for and deposited timely?
Yes — Pre- numbered, magnetic tickets and passes can be purchased from Information
Officers at the Campbell Court Transfer Center. The tickets and passes are encoded with
information that can be read by the fareboxes on the buses. The farebox can determine if a
ticket or pass is valid or expired.
A series of well controlled spreadsheets are used by Information Officers to account for the
daily sales of tickets and passes. A series of formulas calculate daily sales and deposit data
based on the pre - printed ticket and pass numbers entered by the Information Officers.
Money is deposited in the bank daily. Unsold tickets and passes are returned to the
Finance department. Finance personnel perform the following significant controls:
• Review unsold tickets and passes and agree pre- numbering sequence to records of
sales spreadsheet from the Information Officers.
Verify deposits were made timely and agree to the recorded sales in the
spreadsheet.
Reconcile daily sales data for each Information Officer to daily deposit postings in the
general ledger system.
Page 1
January 26, 2016
Report # 16 -009
• Count the $450 cash drawer maintained by each Information Officer on a weekly
basis.
Audit Scope:
We reviewed processes and controls in place over the collection of cash fares, excluding
specialized transit arranged rides between January 1, 2014 and December 31, 2015.
We reviewed processes and controls in place over the sale of tickets and passes by Information
Officers at the Campbell Court Information Booth between January 1, 2014 and December 31,
2015.
End of Audit Objectives and Scope
Page 2
January 26, 2016
BACKGROUND
Report # 16 -009
The Greater Roanoke Transit Company (GRTC) is a private, nonprofit, public service
organization wholly owned by the City of Roanoke. The GRTC contracts with First Transit, Inc.,
to operate and maintain the system. The transit system is more widely known as "Valley Metro.
There are 71 fulltime and three [3] part-time bus drivers which operate a bus fleet consisting of
42 buses which run 32 routes, with limited snow routes when necessary. Buses run Monday
through Saturday with the exception of six [6] holidays including New Year's Day, Memorial
Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day.
Additionally, there are nine [9] mechanics, 28 full time and two [2] part-time staff who help
support operations.
Valley Metro provides a comprehensive range of transportation services to the greater Roanoke
area, primarily in the Cities of Roanoke and Salem, and the Town of Vinton. These services
include:
Bus service along sixteen [16] fixed routes all of which leave from the Campbell Court
Transfer Center.
• Monday— Friday service runs between 5:45 am and 8:45 pm
• Saturday service runs between 5:45 am and 8:45 pm
A standard fare rate of $1.50 is charged with 50% discount fares available
• Smart Way service between Roanoke and Blacksburg leaves from Campbell Court
Transfer Center with various stops prior to arrival in Blacksburg.
o Monday —Saturday service runs between 5:15 am and 9:40 pm
A standard fare rate of $4.00 is charged with 50% discount fares available.
• Smart Way Connector service between Roanoke and the Lynchburg Amtrak station
leaves from the Campbell Court Transfer Center stopping in Bedford prior to arrival at
the Lynchburg Amtrak station.
o Sunday— Saturday service hours based on train schedules
A standard fare rate of $4.00 is charged with 50% discount fares available.
Page 3
January 26, 2016
Report # 16 -009
• Specialized Transit Arranged Rides (S.T.A.R) are a contracted service with United
Human Services Transportation, better known as RADAR, which provides curb to curb
service for temporarily and permanently disabled individuals.
c Monday — Saturday service runs between 5:45 am and 8:45 pm by reservation
There is a $3.00 cost charged per trip.
• Star Line Trolley provides free public transportation along the Jefferson Street corridor
between Carilion Clinic and downtown Roanoke. The trolley can also be chartered for
special events such as weddings.
o Monday— Friday service runs between 7:00 am and 7:00 pm
Riders may purchase tickets and passes at the Campbell Court Transfer Center or at Valley
Metro's Administrative Offices using cash or checks. Riders who want to pay the fare as they
ride must use cash with the fareboxes. Drivers are not allowed to take payments or provide
change. Valley Metro does not accept credit card payments.
Discounted fares are available to riders with a photo identification issued by Valley Metro's
Administrative Offices after being approved through an application process. The 50% discount
from the regular rate is offered to the following persons:
- Persons age 65 year or older
- Persons with disabilities
Students enrolled with Roanoke City Public Schools who are 11 to 18 years old receive a 50%
discount if they have a valid student ID with their photo on it. Children 10 and younger ride free
with a paying adult passenger.
Students and faculty of Virginia Western Community College do not pay a fare at the time of
service. Valley Metro invoices Virginia Western monthly for these riders.
Several companies and organizations throughout the Roanoke Valley purchase weekly or
monthly passes for use by individuals. Valley Metro invoices these organizations monthly for
these riders.
Page 4
January 26, 2016
Report # 16 -009
Fares are classified as operating revenue and totaled $2,156,886 for the year ending June 30,
2015
3
FY15 Operating Revenue
• Fixed Routes
■Smart Way
• Smart Way Connector
■S.T.A.R.
■Charter
Non - Operating revenues for the year ending June 30, 2015 totaled $7,163,274 and primarily
consisted of grants, as shown here:
FY15 Non Operating Revenue
■ Non Capital Grants
1,923 ■Advertising
• Rental Income
• Parking Income
• Interest Income
■ Gain on disposal of capital
assets, net
■ Miscellaneous
• Operating Assistance -Similar to other public transportation systems, government subsidies
are required to fund operations. The company is the recipient of operating and capital grants
from federal, state, and local agencies, including the Federal Transit Administration (FTA),
the Virginia Department of Rail and Public Transportation, and the City.
Page 5
January 26, 2016 Report # 16 -009
• Advertising —Businesses pay for advertising displays inside buses as well as painted on the
exterior of buses. GRTC employs an Advertising Sales Representative to handle all
advertising. A copy of each contract is submitted to the Finance department who bills the
vendor. There are approximately 15 to 20 contracts per year.
• Rental Income — Three vendors rent space in Campbell Court: Greyhound Bus, Pyxis
Services and the 727 Market. A lease agreement exists for each vendor which is invoiced
monthly by the Finance department.
• Parking Income - There are 105 parking spaces on two [2] decks at Campbell Court
available to the public for a $60 monthly rental. There are currently sixty -eight [68] spaces
rented. Renters are invoiced monthly by the Finance department.
• Interest Income — This represents interest earned on bank deposits.
• Gain on Disposal of Capital Assets — Proceeds from sales of retired buses and other capital
equipment.
• Miscellaneous — This includes income from sources such as coke machine receipts, waste
oil receipts, and payroll deduction fees for wage assignments.
Total operating revenue by type for the prior three fiscal years is shown below:
FY Operating Revenue by Type
2,000,000
1,500,000
1,000,000
500,000
0
FY15 FY14 FY13
■ Charter
■S.T.A.R.
• Smart Way Connector
■Smart Way
• Fixed Routes
Page 6
FY 15 FY 14 FY 13
% Increase / Decrease
17.2%
173.1%
-73.9%
-3.5%
8.8%
-9.8%
58.2%
21.4%
-13.9%
-6.7%
6.8%
-4.8%
-2.2%
1.2%
2.4%
January 26, 2016 Report # 16 -009
Ridership by revenue type for the prior three fiscal years is shown below:
Cash revenue by route and fare type for the prior three fiscal years is shown below:
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
Cash Revenue by Fare Type
• Star Fares
• Charter
• Smart Way Connector Discount Fare
• Smart Way Connector Adult Fares
■Smart Way VWCC
• Smart Way Discount Fares
• Smart Way Adult Fares
• Fixed Route Student Fares
• Fixed Route Senior Citizens Fares
■ Fixed Route V WCC Fares
■ Fixed Route Adult Fares
FY15 FY14 FY13
Fixed route ticket/pass revenue by fare Type for the prior three fiscal years is shown below:
Page 7
Ridership by Revenue Type
FY 15
FY 14
FY 13
2,400,000
%Increase /Decrease
2,350,000
2,300,000
■Charter
-35.9%
-8.9%
7.3%
2,250,000
Ill
6.3%
17.1%
33.9%
2,200,000
■ Smart Way Connector
10.8%
15.1%
20.6%
2,150,000
■Smart Way
-6.1%
-3.7%
-8.5%
2,100,000
■ Fixed Routes
-1.7%
-1.3%
.3%
2,050,000
HIS FY14 FY13
Cash revenue by route and fare type for the prior three fiscal years is shown below:
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
Cash Revenue by Fare Type
• Star Fares
• Charter
• Smart Way Connector Discount Fare
• Smart Way Connector Adult Fares
■Smart Way VWCC
• Smart Way Discount Fares
• Smart Way Adult Fares
• Fixed Route Student Fares
• Fixed Route Senior Citizens Fares
■ Fixed Route V WCC Fares
■ Fixed Route Adult Fares
FY15 FY14 FY13
Fixed route ticket/pass revenue by fare Type for the prior three fiscal years is shown below:
Page 7
January 26, 2016
Fixed Route Ticket/Pass Revenue by Fare Type
600,000
■ Discount Monthly Pass
500,000
■ Basic Monthly Pass
400,000 ■ Discount Weekly Pass
300,000 ■ Basic Weekly Pass
200,000 ■ Student Tickets
100,000 ■ Discount Tickets
■ Adult Tickets
FY25 FY24 FY13
Report # 16 -009
Non fixed route ticket/pass revenue by fare type for the prior three fiscal years is shown below:
Non Fixed Route Ticket/Pass Revenue by Fare Type
200,000
180,000
• Star Monthly Passes
160,000
• Smartway Connector AmTrak Child Fare
140,000
■ Smartway Connector AmTrak Student Fare
120,000
• Smartway Connector AmTrak Adult Fare
100,000
• Smart Way Connector Adult Fare
80,000
■ Smart W ay Discount Monthly Pass
60,000
40,000 ■Smart Way Monthly Pass
20,000 ■ Smart Way Discount Tickets
■ Smart Way Adult Tickets
FY15 FY14 FY13
Page 8
January 26, 2016
Report # 16 -009
Valley Metro uses the Genfare Data system (GFI), a third party purchased system which uses
electronic fareboxes and user applications providing reporting and monitoring of fare revenue
and ridership.
End of Background
Page 9
January 26, 2016
Objective 1: Cash Fares
Audit Obiective:
Report # 16 -009
Are adequate controls in place and operating effectively to ensure cash fares collected are
accounted for and deposited timely?
Yes
Overview:
Upon boarding, passengers may pay cash for a single fare. The driver selects the appropriate
fare rate; full, discount, youth, etc., from a keyboard on the farebox and the passenger inserts
coins or bills. When the appropriate amount of monies is received, the cash drops into a
secured cashbox and the cash fare is processed by the computerized Genfare farebox. Any
change due is provided in the form of a change card which can be used for future fares. No
cash change is provided. Cash is not accessible to the driver or passengers once inserted into
the cashbox.
During the nightly servicing of the buses at the Valley Metro Administration Building, Bus
Cleaners process the fareboxes. An electronic probe is lined up to an electronic eye on each
farebox which performs two functions:
• Downloads detail transaction data including number of passengers and revenue by fare
type and route
• Unlocks the cashbox from the farebox
The Bus Cleaner walks the sealed cashbox to a vault door located on the outside of the cash
vault and places the cashbox in the door causing the monies in the cashbox to drop into the
cash vault. This process is performed without any individuals having access to the cash.
After all buses are probed and the cashboxes are emptied, the information stored on the probe
is uploaded into the main Genfare computer system. This system produces a daily fare report
showing total revenue collected and ridership data by fare type for each bus.
Cash remains stored in the secured cash vault within in the locked cash room until counted.
The cash vault contains separate coin and bill sides which are accessed with separate keys.
The cash room has three separate locks, one of which is connected to an alarm. All keys are
stored in a safe in the Finance department. We reviewed controls over access to the safe and
found the key and combination access properly controlled.
Page 10
January 26, 2016 Report # 16 -009
Each Monday and Thursday, keys to the cash room and cash vault are obtained and three
employees enter the cash room to perform a blind cash count. The rash count is considered to
be blind as the counters do not know the expected amount of cash based on ridership counts
and fare rates. We randomly selected four [4] months between January 1, 2014 and December
31, 2015 for a total of 40 cash count days and determined the keys to the cash room and cash
vault were properly signed out and returned the same day.
The three counters are periodically rotated, are prohibited from bringing personal money into the
room and are required to wear a provided jacket with no pockets. Three counters are required
to be in the cash room during the entire count process. A cash counting machine is used to
assist in the count. The employees document and attest to the amount of cash counted by
denomination. The counted cash is stored in a locked safe in the cash room to await pickup by
Loomis Armored Transport the following day. The key to the safe is stored in the safe in the
Finance department. A surveillance camera monitors the cash count activity which can be
viewed if any cash shortages are noted.
We randomly selected 25 cash count days between January 1, 2014 and December 31, 2015
and determined the cash was:
• noted as being verified by three counters,
• agreed to the coin /bill counting machine batch tape,
• posted to General Ledger within five [5] business days and,
• deposited to the bank within two [2] business days.
Upon completion of the cash count, a Finance department employee who is independent from
the count compares the counted cash by denomination to the Genfare daily cash revenue
report. This procedure ensures the actual cash on hand agrees to the expected cash. We
randomly selected 15 cash count days between March 1, 2015 and December 31, 2015 and
determined the review was performed.
Throughout the month a Finance department employee, who does not participate in the cash
count, compares the expected cash revenue per the Genfare system to the bank deposit by
denomination. Any variances over $200 are reviewed. We randomly selected four [4] months
for a total of 42 cash count days between January 1, 2014 and November 30, 2015 and
determined an individual independent from the cash count compared revenue per the Genfare
system to the actual cash deposited by the twenty-first of the following month. Immaterial
variances up to $8.62, or .07% were noted.
During the month -end close out process, a Finance department employee performs a
recalculation of expected cash fares for all routes including fixed route, Smarlway and
Page 11
January 26, 2016 Report # 16 -009
Smartway connector, based on ridership counts and compares to both the expected Genfare
system fares and actual cash collected. We randomly selected three [3] months between March
1, 2015 and November 30, 2015 and reviewed to determine the recalculations are being
performed in a timely manner with any significant variances researched. The following minor
differences were noted:
Month
Fare per
Genfare
Calculated
Fare
Cash
Collected
Dollar
Difference
Percent
Difference
May 2015
84,990.00
84,990.00
85,673.31
683.31
.80%
July 2015
88,886.25
88,886.25
89,583.34
697.09
.78%
September 2015
85,207.50
85,207.50
85,761.79
554.29
.65%
During the month -end close out process, a Finance department employee performs the bank
reconciliation which reconciles cash from various sources to the bank statement. The
reconciliation is reviewed by a second individual. Bus revenue for cash fares and ticket/pass
sales is included in the reconciliation. We randomly selected five [5] months between January
1, 2014 and November 30, 2015 and verified:
. monthly cash receipts from cash and ticket/pass sales to supporting documentation,
. reconciliation performed by the 21" of the following month, and
. review performed by a second individual within ten [10] days.
Because two [2] months were noted when either the reconciliation was not completed timely or
not reviewed, the remaining 18 months in scope, for a total of 23 months were reviewed for
timely completion and review with the following results:
. 18 months were completed after the 21" of the following month,
. three [3] months were not reviewed and
. seven [7] months were reviewed ten [10] or more days after the reconciliation date.
Although the goal for completion and review of the bank reconciliations is not always met, all
reconciliations were completed with no material reconciling items noted. The timeliness of
completion and review are not considered as significant as the completion.
Controls in place over the collection and subsequent accounting for cash fares are well
designed and functioning adequately.
End of Objective 1
Page 12
January 26, 2016
Audit Obiective:
Objective 2: Ticket and Pass Fares
Report # 16 -009
Are adequate controls in place and operating effectively to ensure cash for single fare tickets
and passes sold at Campbell Court are accounted for and deposited timely?
Yes
Overview:
Individual fare tickets or passes can be purchased at the Campbell Court Information booth
Monday through Friday between the hours of 6:00 am and 8:15 pm and Saturday between 8:30
am through 5:30 pm with cash or check from an Information Officer. Inventory is ordered
annually from an outside vendor, currently Genfare, and stored in various safes at the Valley
Metro Administration building. Inventory ready to be distributed to an Information Officer is
moved to a safe in the Finance Department. We determined access to the key and combination
to be properly controlled.
Effective January 5, 2016 a new pass system was implemented. The audit reviewed the pass
system in effect as of our November 30, 2015 audit date which included passes for adult,
discount and youth priced fares including:
• single fare ticket,
• weekly pass, and
• monthly pass.
Weekly and monthly passes were valid based on the calendar week or month.
The new pass system also includes adult, discount and youth fares with 24 hour, 7 days, 31 day
and 15 single ride options. Passes are activated the first time they are used and expire based
on the length of the purchased pass, with the exception of the 15 single ride pass which expires
based on the number of rides used.
The number of tickets and passes issued to the Campbell Court Information Officers was based
on prior sales history of each fare type. Single fare tickets did not expire and were distributed as
needed. Weekly and monthly passes were distributed prior to the date pass became valid to
allow presets.
With the implementation of the new V -Pass system on January 1, 2016, all tickeVpass types are
now distributed as needed.
Page 13
January 26, 2016 Report # 16 -009
A log is used to document the distribution of tickets /passes to Information Officers. Prior to
January 2016, this log was also used to document the return of any unsold expired passes. We
randomly selected ten [10] days throughout January 1, 2014 and December 31, 2015 when
tickets /passes were issued and determined the Information Officer initialed for receipt of the
tickets /passes. We also determined an employee in the Finance department initialed for receipt
of any subsequently returned unsold passes.
Each Information Officer maintains a $450 cash drawer to provide change. Finance counts each
Information Officer's cash drawer on a weekly basis but does not document the results of the
counts. Periodic surprise counts are an important part of internal control procedures which
encourage honesty and should be conducted on a surprise basis by someone independent of
the cash operation.
A series of excel spreadsheets have been developed for use by the Information Officers to
document ticketipasses on hand and sold. Various macros are used to populate sales data
while formulas calculate sales information by fare type. The spreadsheets have been protected
to prevent modifications to cells which automatically fill or perform calculations. We obtained a
copy of the spreadsheet templates and determined all spreadsheets were adequately protected
to prevent modifications to the data. Throughout the individual tests we selected a sample of
calculations for accuracy.
To determine the Information Officers appropriately accounted for tickets /passes and cash, we
randomly selected 25 days between January 1, 2014 and December 31, 2015 from the six [6]
Information Officers who worked at the Campbell Court Information Booth and determined the:
• ticket/pass sales figures for the day were accurate based on the sequence
number of tickets /passes sold and on hand, and
• bank deposits were accurate and timely.
A Finance department employee performs a weekly review of each Information Officer's daily
sales reports to verify accuracy of sales and deposit data. Four [4] of 24 days selected between
January 1, 2014 and December 31, 2015 either included no evidence of review or the review
was performed up to 23 days after the sales day.
A monthly summary form comparing total daily sales and deposit data for each Information
Officer to daily deposit postings in the Great Plains general ledger system is prepared and
reviewed during the month -end closeout process. We randomly selected ten [10] months
throughout January 2014 and November 2015 for documentation of the review with the
following results:
• two [2] months were initialed as being reviewed, however not dated, and
Page 14
January 26, 2016 Report # 16 -009
three [3] months were reviewed after the 21"of the following month.
Overall, controls in place over the sale of single fare tickets and passes and subsequent
accounting are well designed and functioning adequately.
End of Objective 2
Page 15
January 26, 2016
SUMMARY OF MANAGEMENT ACTION PLANS
Report # 16 -009
Management Action Plan — Weekly Cash Drawer Count
In order to document the cash drawer on a weekly basis for each Information Officer, the
Finance Department intends to create a log that will include the date of the cash drawer count,
amount counted, and the initials of the counter and the Information Officer. It also intends to
perform periodic surprise counts that will also be documented on the log.
Assigned To
Tar at Date
Sarah Godse
3/1/16
Management Action Plan — Weekly Sales Activity Review
The Finance Department intends to update the supervisory review process to include that each
sales form has been reviewed to ensure that the sales form contains the signature of the
reviewer and the date of completion. To ensure that the work is completed within seven (7) days
of receipt of the sales form, the supervisor signs and dates the accounting system posted reports
completed by the employee each week.
Assigned To
Target Date
Sarah Godse
3/15/16
Page 16
January 26, 2016
ACKNOWLEDGEMENTS
Report # 16 -009
We would like to thank the employees of the Greater Roanoke Transit Company, specifically
Stephanie Giles, Director of Finance, Sarah Godsey, Accounting Supervisor and Tammy Fisher,
Accounting Associate, for their assistance and cooperation throughout the audit. We would also
like to thank Marlene Thomas, Information Officer, John Thompson, Director of Maintenance,
Bob Broughman, Director of Transportation, Doug Thompson, Assistant Director of
Transportation, Katy De Meglio, Director of Human Resources, Sandy Shedwell, Transportation
Supervisor, Margaret Craig, Purchasing Agent, and Chris Viglai, Maintenance Foreman.
Ann Clark, CPA Drew Harmon, CPA, CIA
Senior Auditor Municipal Auditor
Page 17
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 24, 2016
The Honorable Mayor David A. Bowers
and Members of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Roanoke City Council:
Paragraph I, Article II of the By -Laws of the Greater Roanoke Transit Company provide
that the Annual Meeting of the Stockholders will be held during the month of June each
year at a day, time and place to be from time to time fixed by the Board of Directors.
At the regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, March 21, 2015, the Board concurred in the recommendation to schedule
the Annual Meeting of the Stockholders on Monday, June 20, 2015, at 1:30 p.m., in the
City Council Chamber.
Sincerely,
2-11# _1 M.wlour741%
Stephanie M. Moon Reynolds
Secretary
pc: Christopher P. Morrill, Vice President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Laura M Carini, Assistant General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Drew Harmon, Municipal Auditor
Carl L. Palmer, General Manager, Valley Metro, P. 0. Box 13247,
Roanoke, Virginia 24032
Kevin Price, Assistant General Manager, Valley Metro, P. 0. Box 13247,
Roanoke, Virginia 24032
Stephanie Giles, Director of Finance, Valley Metro, P. 0. Box 13247
Roanoke, Virginia 24032
W=1140 YE �1
M
Greater Roanoke Transit Company
Roanoke, Virginia
March 31, 2016
David B. Trinkle, President and Members of the Board of Directors
Dear President Trinkle and Members of the Board:
Subject: Greater Roanoke Transit Company February 2016 Financial Report
The attached report provides financial performance information for February of Fiscal Year (FY)
2016. On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net income
of $542,167 a decrease of $39,331 compared to the same period in FY 2015.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue decreased 4 °% over the same period last year but is 3.7% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased approximately 6% compared to FY 2015 and are approximately
5.6% below the established budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 4.5% and
are 3.1 °% below the established budget.
• Federal and State Revenue decreased 4.8% but is performing at a level that exceeds
budget expectations.
Expenses
Total expenses decreased 3.7 °% compared to FY 2015 and are approximately 2.2% below the
established budget. Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 2.8 °% but are 1.8% below the
established budget.
• Services decreased approximately 4% and are 4 °% below the established budget.
Greater Roanoke Transit Company
David B. Trinkle, President and Members of the Board of Directors
GRTC Financials
March 31, 2016
Page 2
• Materials and Supplies decreased 21.2% and are approximately 5% below the established
budget.
• Utilities decreased 13.1% and are approximately 6.9% below the established budget.
• Miscellaneous Expense decreased 4.9% and is within 1 °% of the established budget.
Respectfully Sub m i d,
Carl L. Palmer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Eight Months Ending February 29, 2016
OPERATING EXPENSES
Labor - Hourly &Salary
FY
FY
FY 16
$3,559,216.00
66.54%
2016
2015
BUDGET
% OF FY 16
February
February
TOTAL
BUDGET
352,370.46
367,765.54
OPERATING INCOME
62.54%
Materials & Supplies
914,612.18
Operating Revenue
$1,367,581.82
$1,455,450.25
$2,240,744.00
61.03%
Non - Transportation Revenues
171259.73
179369.48
269,399.00
63057%
Total Income
$1,538,841.55
$1,634,819.73
$2,510,143.00
61.30%
OPERATING EXPENSES
Labor - Hourly &Salary
$2,368,422.26
$2,216,049.79
$3,559,216.00
66.54%
Fnmge Benefits
1,049,473.25
1,108,701.48
1,712,892.00
61.27°/
Services
352,370.46
367,765.54
563,419.00
62.54%
Materials & Supplies
914,612.18
1,159,894.11
1,482,454.00
61.70%
Utilities
162,551,81
187,005.05
271,915.00
59.78%
Insurance Costs
242,067.12
235,169.61
361,286.00
67.00%
Miscellaneous Expenses
821189.20
863.139.08
1217023.00
67048%
Total Expenses
$5,910,686.28
$6,137,724.66
$9,168,205.00
64.47%
Net LOSS
($4,371,844.73)
($4,502,904.93)
($6,658,062.00)
65.66%
Local Grants
$1,455,409.04
$1,451,146.86
$2,222,336.00
65.49%
State Grants
1,129,619.00
1,261,674.00
1,683,517.00
67.10%
Federal Grants
2,328,984.00
2 371 582.00
2,752,209.00
84.62%
Total Subsidies
$4,914,012.04
$5,084,402.86
$6,658,062.00
73.81%
Net Income (loss)
$542167.31
$581,497,93
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
2/29/2016 2/28/2015
Year -to -Date Year -to -Date %of Change
ASSETS
CASH
$
988,302.33
$
1,262,594.70
ACCOUNTS RECEIVABLE
$
981,500.72
$
1,714,479.49
INVENTORY
$
534,680.62
$
507,373.28
FIXED ASSETS
$
581,497.93
$ 12,300,898.34
$
FIXED ASSETS
$
32,197,560.00
$
30,793,148.87
ACCUMULATED DEPRECIATION
$
(21,077,999.27)
$
(19,119,789.98)
NET FIXED ASSETS
$
11,119,560.73
$
11,673,358.89
PREPAYMENTS
$
75,570.37
$
90,479.34
TOTAL ASSETS
$
13,699,614.77
$
15,248,285.70
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
236,431.64
$
601,501.93
PAYROLL LIABILITIES
$
332,966.78
$
292,792.56
OTHER LIABILITIES
$
829,318.01
$
1,293,252.31
CAPITAL STOCK
GRANTS
DEPRECIATION EXPENSE
RETAINED EARNINGS
CAPITAL CONTRIBUTIONS
NET INCOME (LOSS)
TOTAL CAPITAL
TOTAL LIABILITIES & CAPITAL
$ 5.00
$
5.00
$ 4,271,876.60
$
4,488,531.10
$ (1,273,769.84)
$
(1,306,526.25)
$ 8,399,814.27
$
9,037,478.12
$ 360,805.00
$
259,753.00
$ 542,167.31
$
581,497.93
$ 12,300,898.34
$
13,060,738.90
$ 13,699,614.77
$
15,248,285.70
-22%
-43%
5%
5%
10%
-5%
-16%
-10%
-61%
14%
-36%
0%
-5%
-3%
-7%
39%
7%
rvn.
-10%
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
May 11, 2016
David B. Trinkle, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Trinkle and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, May 16, 2016, at 1:00 p.m., in the EOC Conference Room, Room 159,
firstfloor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia.
Sincerely,
iw
Stephanie M. Moon R olds
Secretary
pc: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Kevin Price, Assistant General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
KAGRTC.16 \May 16 , 2016 Meeting Noticeeoc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
MAY 16, 2016
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
1. Call to Order.
2. Roll Call. Directors Mark Jamison and Mike Shockley absent
3. Approval of Minutes: Regular meeting held on Monday, March 21, 2016.
Without objection, minutes were approved as written.
4. Reports of Officers:
a. General Manager:
1. Management Update
• Planning and Special Projects
• Other Updates
• Ridership
• On Time Performance
Without objection, the Management Update received and filed.
2. March 2016 Financials
Without objection, the March Financials received and filed.
3. Approval of GRTC Fiscal 2017 Budget.
Adopted Resolution (5 -0)
5. Other Business.
a. Appointment of GRTC Board of Directors for Fiscal Year 2016 -2017.
Appointments to be made at the June 20, 2016 Stockholders' meeting
6. Next Meeting Date:
June 20, 2016 at 1:45 p.m. in City Council's Conference Room.
7. Adjournment. 1:25 P.M.
L \CLERK \DATA \smmoon \GRTC.16 \May 16, 2016 Action Agenda.doC
Vs NEW
M
Greater Roanoke Transit Company
Board of Directors Meeting
Management Update
May 16, 2016
Planning and Special Projects
Wal -Mart Shelter Project
Construction bids were due on April 29, 2016. There were no responses to the bid solicitation.
An addendum to the Invitation for Bids (IFB) announcing an extension of the bid due date has been sent to targeted
prospective bidders recommended by GRTC's architecture and engineering (A&E) firm, Wendel, along with the notice of
the extension posted on GRTC's web site and in local newspapers. Bids are now due on May 20, 2016.
Roanoke Valley Transit Vision Plan (RVNPI
The latest draft of the RVNP was reviewed and commented on at the RVTVP Steering Committee meeting on April 20,
2016. With the Committee's comments incorporated, the Plan will be posted on the Transportation Planning
Organization's web site for further public comment. All comments will be due by May 27, 2016. The GRTC Board is
encouraged to review and comment on the Plan. The TPO Policy Board is expected to act on the Plan at its June 2016
meeting
Other Updates
Car Sales That May Impact Ridership
According to the Virginia Automobile Dealers Association and the Virginia Department of Motor Vehicles, there were 288
or 19% more new cars and trucks sold and registered between January and March of 2016 than during the same period in
2015. While this is an appreciable increase, there is no data available that would definitively substantiate whether or not
this increase in sales would adversely impact Valley Metro's ridership.
Phone System
In June 2015, GRTC awarded contracts to BCS Communications and Jive Communications to install GRTC's new phones
and service systems, respectively. Since October 2015 (six months), Verizon Communications, GRTC's previous service
provider has failed to release and terminate service for four (4) of fifteen (15) GRTC phone lines. This has caused
occasional failures in accessing GRTC for scheduling and other service related information.
In hopes of a definitive resolution to the problem, management filed a formal complaint with the Federal Communications
Commission on May 2, 2016; the Commission will investigate the matter and update GRTC periodically on their progress.
Smart Way Service
The fifth replacement commuter coach for the Smart Way fleet was awarded to Motor Coach Industries on March 29,
2016. The coach is expected to be in service during the second quarter of fiscal 2017.
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 • www.valleymetro.com
Fiscal 2016 Ridership
Overall ridership for FY 2016 year to date as of March 2016 is 3% below FY 2015. The ridership percentage change for
March year to date for FY16 compared to March year to date for FY15 for each GRTC service type is detailed below:
Fixed Route (2.5 %)
Smart Way (12%)
Smart Way Connector +4.8 %
Star Line Trolley (8.3 %)
STAR (1.3 %)
On Time Performance
On -time performance is a measure of service reliability. A bus is considered on -time if it is between 1 and 5 minutes late.
On -time performance is measured for each trip using the Campbell Court Transfer Center as the point of origin. As of
January 2016 on -time performance is still holding at the October 2015 rate of 99.50%.
Resp ctf fitted,
arl almer
General Manager
Copy. Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Va111ey %
mmoaqhmm
Greater Roanoke Transit Company
Roanoke, Virginia
May 16, 2016
David B. Trinkle, President and Members of the Board of Directors
Dear President Trinkle and Members of the Board:
Subject: Greater Roanoke Transit Company March 2016 Financial Report
The attached report provides financial performance information for March of Fiscal Year (FY)
2016. On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net income
of $391,655 a decrease of $109,401 compared to the same period in FY 2015.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue decreased 3.2% over the same period last year but is 3.5 °% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased approximately 6° %compared to FY 2015 and are approximately
6.2% below the established budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 3% and
are 4.8% below the established budget.
• Federal and State Revenue decreased 4.7% but is performing at a level that exceeds
budget expectations.
Expenses
Total expenses decreased 1.9% compared to FY 2015 and are within 1% of the established
budget. Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 6.2% but within 1 ° %of the established
budget.
• Services decreased approximately 3.4% and are 5 °% below the established budget.
Greater Roanoke Transit Company
David B. Trinkle, President and Members of the Board of Directors
GRTC Financials
May 16, 2016
Page 2
• Materials and Supplies decreased 21.1% and are approximately S.S% below the
established budget.
Utilities decreased 14.1% and are approximately 6.4% below the established budget.
Miscellaneous Expense decreased 5% but are 1.5 °% above the established budget.
Respectfully Sub 7 ted,
/V////�
Carl L. Palmer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Nine Months Ending March 31, 2016
FY
FY
FY 16
2016
2015
BUDGET
% FY
16
March
March
TOTAL
BUDGET
OPERATING INCOME
Operating Revenue
$1,541,908.08
$1,640,790.58
$2,240,744.00
68.81%
Nan - Transportation Revenues
189,006.08
194,797.22
269,399.00
70.16%
Total Income
$1,730,914.16
$1,835,587.80
$2,510,143.00
68.96%
OPERATING EXPENSES
Labor - Hourly &Salary
$2,784,016.38
$2,481,353.42
$3,559,216.00
78.22%
Fringe
Benefits
1,207,639.23
1,276,123.46
1,712,892.00
70.50%
Services
394,073.71
407,827.90
563,419.00
69.94%
Materials & Supplies
1,030,124.48
1,305,388.78
1,482,454.00
69.49%
Utilities
186,551.93
217,237.18
271,915.00
68.61%
Insurance Costs
272,702.17
268,494.41
361,286.00
75.48%
Miscellaneous Expenses
931,159.39
980.308.00
1.217023.00
76.51%
Total Expenses
$6,806,267.29
$6,936,733.15
$9,168,205.00
74.24%
Net LOSS
($5,075,353.13)
($5,101,145.35)
($6,658,062.00)
76.23%
Local Grants
$1,646,070.56
$1,637,959.04
$2,222,336.00
74.07%
State Grants
1,274,172.00
1,422,599.00
1,683,517.00
75.69%
Federal Grants
2,546766.00
2,541,644.00
2,752,209.00
92.54%
Total Subsidies
$5,467,008.56
$5,602,202.04
$6,658,062.00
82.11%
Net Income (loss)
$391.655.43
$501,056.69
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
3/31/2016 3/31/2015
Year -to -Date Year -to -Date %of Change
ASSETS
CASH
$
940,581.59
$
405,576.96
132%
ACCOUNTS RECEIVABLE
$
805,354.81
$
1,941,383.59
-59%
INVENTORY
$
530,506.49
$
515,160.57
3%
FIXED ASSETS
FIXED ASSETS
$
32,199,271.71
$
31,501,019.99
2%
ACCUMULATED DEPRECIATION
$
(21,237,288.90)
$
(19,298,422.29)
10%
NET FIXED ASSETS
$
10,961,982.81
$
12,202,59730
-10%
PREPAYMENTS
$
54,855.37
$
152,009.83
-64%
TOTAL ASSETS
$
13,293,281.07
$
15,216,728.65
-13%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
373,085.17
$
512,550.05
-27%
PAYROLL LIABILITIES
$
369,039.36
$
283,954.35
30%
OTHER LIABILITIES
$
557,559.71
$
976,647.90
-43%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
4,271,876.60
$
4,488,531.10
-5%
DEPRECIATION EXPENSE
$
(1,433,059.47)
$
(1,485,158.56)
4%
RETAINED EARNINGS
$
8,399,814.27
$
9,037,478.12
-7%
CAPITAL CONTRIBUTIONS
$
363,305.00
$
901,664.00
-60%
NET INCOME (LOSS)
$
391,655.43
$
501,056.69
-22%
TOTAL CAPITAL
$
11,993,596.83
$
13,443,576.35
-11%
TOTAL LIABILITIES & CAPITAL
$
13,293,281.07
$
15,216,728.65
-13%
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
May 19, 2016
Carl L. Palmer
General Manager
Valley Metro
Roanoke, Virginia
Dear Mr. Palmer:
I am enclosing a copy of a resolution approving the Fiscal Year 2017 Budget for Greater
Roanoke Transit Company, in the aggregate amount of $9,367,643.00.
The above referenced measure was adopted by the Board of Directors of the Greater
Roanoke Transit Company at a regular meeting held on Monday, May 16, 2016.
Sincerely,
rn
Stephanie M. Moon Reynolds
Secretary
Enclosure
PC: Christopher P. Morrill, Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Laura Carini, Assistant General Counsel, GRTC
Drew Harmon, Municipal Auditor
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION APPROVING A FISCAL YEAR 2017 BUDGET FOR GREATER
ROANOKE TRANSIT COMPANY.
WHEREAS, the Greater Roanoke Transit Company (GRTC) Budget Review Committee
has reviewed the General Manager's proposed operating budget for GRTC for fiscal year 2017
(July 1, 2016 to June 30, 2017); and
WHEREAS, the Budget Review Committee has endorsed the recommended budget of
59,367,643.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company that the Board of Directors hereby adopts the fiscal year 2017 Budget in the
aggregate amount of 59,367,643, all as set forth in an attachment to the Board Report dated May
16, 2016, from the GRTC General Manager.
Date Adopted: b aO
ATTEST:
k,Yv�
phame M. Moon Re olds, c ctary
Va11ey
M
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
May 16, 2016
To: David B Trinkle, President, and Members and Officers of the GRTC Board of Directors
Subject: GRTC Fiscal Year 2016 — 2017 Operating Budget
Background
The Board of Directors annually appoints a Budget Committee to review the proposed operating
budget for the Greater Roanoke Transit Company (GRTC) and provide a recommendation to the
full Board of Directors. The Board President David B. Trinkle, appointed Board Members, Michael
Shockley, and Curtis Mills, Treasurer, Barbara Dameron, and GRTC's Assistant Vice - President
of Operations, Sherman Stovall, to the fiscal 2017 Budget Committee.
The Budget Committee met on April 28, 2016 to review and discuss GRTC's proposed fiscal 2017
operating budget. The Budget Committee endorsed the proposed budget in its current form and
agreed to recommend it to the full Board of Directors. The recommended budget is attached; it
totals approximately $9.4 million, an increase of 2% above fiscal year 2016.
Recommendation
The Budget Committee recommends that the Board of Directors approve GRTC's fiscal year 2016
— 2017 operating budget.
Resp ff mit.GG�
ar L. almer
GRTC General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
Legal Counsel
Municipal Auditor
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 • www.valleymetro.com
GREATER ROANOKE TRANSIT COMPANY
COMBINED BUDGET (Valley Metro, Smartway, Trolley, Smartway Connector)
FY 17
REVENUES
UAL
FY 16 BUDGET
FY 17 BUDGET
%INCR /DECR
PASSENGER R86
$ 2,240,744
$ 2,122,720
-5%
ADVERTISING
35
$ 147,255
$ 105,935
-28%
INTEREST
23
$ 4,183
$ 1,923
-54%
OTHERREVE32
M$2,156,886
$ 117,961
$ 115,226
2%
TOTAL REVE976
$ 2,510,143
$ 2,345,804
0%
EXPENSES
LABOR
$ 3,383,861
$ 3,559,216
$ 3,756,673
6%
FRINGE BENEFITS
$ 1,710,024
$ 1,712,892
$ 1,804,992
5%
SERVICES
$ 555,321
$ 563,419
$ 589,465
5%
MATERIALS & SUPPLIES
$ 1,763,539
$ 1,482,454
$ 1,261,734
-15%
UTILITIES
$ 260,009
$ 271,915
$ 262,212
4%
INSURANCE
$ 358,633
$ 361,286
$ 379,475
5%
MISCELLANEOUS
$ 1,340,292
$ 1,217,023
$ 1,313,092
8%
TOTAL EXPENSES
$ 9,371,679
$ 9IB8,205
$ 9,367,643
2%
DEFICIT
$ J6,973,703)1
$ 6,658,062)1
$ 7,021,839
5%
SUBSIDIES
FEDERAL
$ 2,799,764
$ 2,752,209
$ 2,999,628
9%
STATE
$ 1,911,201
$ 1,683,517
$ 1,709,287
2%
OTHERLOCAL
$ 368,256
$ 336,147
$ 349,593
4%
NEW RIVER VALLEY
$ 63,046
$ 65,248
$ 63,726
CITY OF ROANOKE
$ 5,)79,917
S 1,820,941
$ 1,899,605
4%
TOTALSUBSIDIES
$ 6,922,184
$ 61658,062
$ 7.021,839
S%
NET INCOME(LOSS
D4
I m—rr,I r,l,o senora
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
April 26, 2016
David A. Bowers, Mayor
David B. Trinkle, Vice -Mayor
William D. Bestpitch
Raphael E. Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
Dear Mayor Bowers and Members of City Council:
As the representatives of the City of Roanoke, the sole stockholder of the
Greater Roanoke Transit Company and pursuant to Paragraph 3, Article II, By-
Laws of the Greater Roanoke Transit Company, this is to advise you that the
Annual Meeting of the Stockholders' will be held on Monday, June 20, 2016, at
1:30 p.m., in the City Council Chamber, Room 450, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., Roanoke, Virginia.
Sincerely,
1���?MC ro.h�iv Y �+M�LI d(,, -t
Stephanie M. Moon Reynolds
Secretary
pc: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura Carini, Assistant General Counsel, GRTC
Carl Palmer, General Manager, Valley Metro, P. O. Box 13247, Roanoke,
Virginia 24032
Members of the GRTC Board of Directors
Troy A. Harmon, Municipal Auditor
L:\CLERK\GATA \smmcou \GRTC.16 \Call Letter for Annual Stockholders Meeting.doc
M
Greater Roanoke Transit Company
Roanoke, Virginia
June 2, 2016
David B. Trinkle, President and Members of the Board of Directors
Dear President Trinkle and Members of the Board:
Subject: Greater Roanoke Transit Company April 2016 Financial Report
The attached report provides financial performance information for April of Fiscal Year (FY) 2016.
On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net income of
$253,523 an increase of $19,764 compared to the same period in FY 2015.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue decreased 3.9% over the same period last year but is 1.4% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased approximately 5.9% compared to FY 2015 and are
approximately 6.9 °%n below the established budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 2.5% and
are 7.5% below the established budget.
• Federal and State Revenue decreased 4.9 °% but is performing at a level that exceeds
budget expectations.
Expenses
Total expenses decreased 4.2° %compared to FY 2015 and are 1.4 %belowthe established budget.
Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 2.1% but within 1 °% of the established
budget.
• Services decreased approximately 2.4% and are 5.1% below the established budget.
Greater Roanoke Transit Company
David B. Trinkle, President and Members of the Board of Directors
GRTC Financials
June 2, 2016
Page 2
• Materials and Supplies decreased 22.7% and are approximately 6.6% below the
established budget.
• Utilities decreased 12.6% and are approximately 10.3 °% below the established budget.
• Miscellaneous Expense decreased 4.9% but are 1.6 °% above the established budget.
Respectfully Submitted,
Carl L. Palmer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Ten Months Ending April 30, 2016
FY
FY
FY 16
2016
2015
BUDGET
% FY 16
April
April
TOTAL
BUDGET
OPERATING INCOME
Operating Revenue
$1,711,709.36
$1,818,282.65
$2,240,744.00
76.39%
Non - Transportation Revenues
204,311.93
209,446.00
269.399.00
75.84%
Total Income
$1,916,021.29
$2,027,728.65
$2,510,143.00
76.33%
OPERATING EXPENSES
Labor - Hourly & Salary
$3,067,718.05
$2,875,251.95
$3,559,216.00
86.19%
Fringe Benefits
1,329,216.03
1,431,665.86
1,712,892.00
77.60%
Services
441,015.78
451,947.69
563,419.00
78.27%
Materials & Supplies
1,137,243.57
1,471,753.76
1,482,454.00
76.71%
Utilities
198,706.96
227,333.38
271,915.00
73.08%
Insurance Costs
303,337.22
298,749.21
361,286.00
83.96%
Miscellaneous Expenses
1.033713.30
1.086.451.59
1.217023.00
84.94%
Total Expenses
$7,510,950.91
$7,843,153.44
$9,168,205.00
81.92%
Net Loss
($5,594,929.62)
($5,815,424.79)
($6,658,062.00)
84.03%
Local Grants
$1,824,636.48
$1,818,883.83
$2,222,336.00
82.10%
State Grants
1,412,453.00
1,582,245.00
1,683,517.00
83.90%
Federal Grants
2,611,363.00
2,648,055.00
2,752,209.00
94.88%
Total Subsidies
$5,848,452.48
$6,049,183.83
$6,658,062.00
87.84%
Net Income (loss)
$253.522.86
$233,759.04
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
4/30/2016 4/30/2015
Year -to -Date Year -to -Date %of Change
ASSETS
CASH
$
1,046,929.62
$
658,446.03
59%
ACCOUNTS RECEIVABLE
$
692,699.24
$
1,441,183.62
-52%
INVENTORY
$
545,257.78
$
522,339.39
4%
FIXED ASSETS
FIXED ASSETS
$
32,199,271.71
$
31,506,738.99
2%
ACCUMULATED DEPRECIATION
$
(21,396,517.73)
$
(19,463,556.03)
10%
NET FIXED ASSETS
$
10,802,753.98
$
12,043,182.96
-10%
PREPAYMENTS
$
92,137.32
$
110,284.29
-16%
TOTAL ASSETS
$
13,179,777.94
$
14,775,436.29
-11%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
425,165.34
$
525,315.70
-19%
PAYROLL LIABILITIES
$
359,139.87
$
323,975.58
11%
OTHER LIABILITIES
$
699,183.30
$
832,838.05
-16%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
4,271,876.60
$
4,488,531.10
-5%
DEPRECIATION EXPENSE
$
(1,592,288.30)
$
(1,650,292.30)
-4%
RETAINED EARNINGS
$
8,399,814.27
$
9,037,478.12
-7%
CAPITAL CONTRIBUTIONS
$
363,359.00
$
983,826.00
-63%
NET INCOME (LOSS)
$
253,522.86
$
233,759.04
8%
TOTAL CAPITAL
$
11,696,289.43
$
13,093,306.96
-11%
TOTAL LIABILITIES & CAPITAL
$
13,179,777.94
$
14,775,436.29
-11%
M
Greater Roanoke Transit Company
Roanoke, Virginia
June 30, 2016
David B. Trinkle, President and Members of the Board of Directors
Dear President Trinkle and Members of the Board:
Subject: Greater Roanoke Transit Company May 2016 Financial Report
The attached report provides financial performance information for May of Fiscal Year (FY) 2016.
On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net income of
$106,531 an increase of $5,141 compared to the same period in FY 2015.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue decreased 4% over the same period last year and is within 1% of the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased approximately 6.2 °% compared to FY 2015 and are
approximately 8.5% below the established budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 1.9% and
are 10.1% below the established budget.
• Federal and State Revenue decreased 5% but is performing at a level that exceeds budget
expectations.
Expenses
Total expenses decreased 4.1% compared to FY 2015 and are 2 °% below the established budget.
Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 2.1% but are within 1% of the
established budget.
• Services decreased approximately 3.2% and are 6.2% below the established budget.
Greater Roanoke Transit Company
David B. Trinkle, President and Members of the Board of Directors
GRTC Financials
June 30, 2016
Page 2
• Materials and Supplies decreased 22.8 °% and are approximately 7.7% below the
established budget.
• Utilities decreased 8 °% and are approximately 9.4% below the established budget.
• Miscellaneous Expense decreased 4.4 °% but are 2.3% above the established budget.
Respectfully Submit
Carl L. Palmer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Eleven Months Ending May 31, 2016
FY
FY
FY 16
2016
2015
BUDGET
% OF FY 16
May
May
TOTAL
BUDGET
OPERATING INCOME
Operating Revenue
$1,864,477.32
$1,987,451.66
$2,240,744.00
83.21%
Non - Transportation Revenues
219,743.87
223,881
83
269,399.00
81.57%
Total Income
$2,084,221.19
$2,211,333.49
$2,510,143.00
8103%
OPERATING EXPENSES
Labor - Hourly &Salary
$3,350,561.35
$3,133,477.90
$3,559,216.00
94.14%
Fringe Benefits
1,448,242.22
1,565,457.61
1,712,892.00
84.55%
Services
481,575.88
497,270.71
563,419.00
85.47%
Materials & Supplies
1,243,816.43
1,611,822.70
1,482,454.00
83.90%
Utilities
223,595.53
243,012.12
271,915.00
82.23%
Insurance Costs
332,880.77
328,377.91
361,286.00
92.14%
Miscellaneous Expenses
1.143099.44
1195277.26
1,217,023.00
93.93%
Total Expenses
$8,223,771.62
$8,574,696.21
$9,168,205.00
89.70%
Net LOSS
($6,139,550.43)
($6,363,362,72)
($6,658,062.00)
92.21%
Local Grants
$2,008,891.96
$2,003,010.38
$2,222,336.00
90.40%
State Grants
1,551,762.00
1,741,202.00
1,683,517.00
92.17%
Federal Grants
2685,427.00
2720,540.00
2,752,209.00
97.57%
Total Subsidies
$6,246,080.96
$6,464,752.38
$6,658,062.00
93.81%
Net Income (loss)
$106,530.53
$101389.66
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
5/31/2016 5/31/2015
Year -to -Date Year- to-Date %of Change
ASSETS
CASH
$
1,100,676.90
$
1,285,930.73
-14%
ACCOUNTS RECEIVABLE
$
610,522.16
$
603,253.54
1%
INVENTORY
$
555,275.72
$
530,243.87
5%
FIXED ASSETS
FIXED ASSETS
$
32,213,554.66
$
31,521,202.62
2%
ACCUMULATED DEPRECIATION
$
(21,555,954.51)
$
(19,635,307.80)
10%
NET FIXED ASSETS
$
10,657,600.15
$
11,885,894.82
-10%
PREPAYMENTS
$
51,227.51
$
68,559.06
-25%
TOTAL ASSETS
$
12,975,302.44
$
14,373,882.02
-10%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
410,823.83
$
507,916.62
-19%
PAYROLL LIABILITIES
$
358,064.61
$
316,767.87
13%
OTHER LIABILITIES
$
804,587.68
$
822,047.72
-2%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
4,271,876.60
$
4,488,531.10
-5%
DEPRECIATION EXPENSE
$
(1,751,725.08)
$
(1,822,044.07)
-4%
RETAINED EARNINGS
$
8,399,814.27
$
9,037,478.12
-7%
CAPITAL CONTRIBUTIONS
$
375,325.00
$
921,790.00
-59%
NET INCOME (LOSS)
$
106,530.53
$
101,389.66
5%
TOTAL CAPITAL
$
11,401,826.32
$
12,727,149.81
-10%
TOTAL LIABILITIES & CAPITAL
$
12,975,302.44
$
14,373,882.02
-10%
�A
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 16, 2016
David B. Trinkle, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Trinkle and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, June 20, 2016, at 1:45 p.m., in the Council's Conference Room,
Room 451, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
Roanoke, Virginia.
Sincerely,
1
A aw-; � 1 L
Stephanie M. Moon Reynolds
Secretary
PC: Christopher P. Morrill, Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Barbara A. Dameron, Treasurer, GRTC
Drew Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
K'.IGRTC.2015 \June 15, 2015 Meeting Nofice.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 20, 2016
1:45 P.M.
COUNCIL'S CONFERENCE ROOM
ROOM 450
FTTd:f7_I
1. Call to Order— Roll Call. Board Members Jamison, Mills and Peters were
absent.
2. Approval of Minutes: Regular meeting of GRTC held on Monday, May 16, 2016.
Without objection, the reading of the minutes was dispensed with and
approved as submitted.
3. Reports of Officers:
a. General Manager:
1. Adoption of the Board of Directors' Meeting Schedule for the 2017
Fiscal Year.
Adopted Resolution (4 -0)
4. Other Business.
General Manager updated the Board on the status of the WalMart Shelter.
5. Next meeting: Monday, July 18 at 1:00 p.m., EOC Conference Room, Room 159.
5. Adjourn. 1:49 p.m.
K \GRTG.16Uu. 20, 2016 Vice May 's Agenda doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 29, 2016
Carl L. Palmer, General Manager
Valley Metro
P. O. Box 13247
Roanoke, Virginia 24032
Dear Mr. Palmer:
I am enclosing copy of a resolution establishing a specific meeting schedule for the
Board of Directors of the Greater Roanoke Transit Company (GRTC).
The abovementioned resolution was adopted by the Board of Directors at its regular
meeting held on Monday, June 20, 2015.
Sincerely,
f° l "a".", M . yv�
Stephanie M. Moon Rey-nos
Secretary
PC: Christopher P. Morrill, Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Barbara A. Dameron, Treasurer
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Troy A. Harmon, Municipal Auditor
The Honorable William D. Bestpitch, Vice - President
The Honorable Anita J. Price, Board Member -Elect
Kevin Price, Assistant General Manager, Valley Metro
Mark Jamison, Board Member
Michael Shockley, Board Member
Karen Michalski - Karney, Board Member
Curtis E. Mills, Board Member
K'16R FC 16Vune 20 mvupondmce.doc
Iv
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION ESTABLISHING A SPECIFIC MEETING SCHEDULE FOR THE BOARD
OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY (GRTC)
WHEREAS, at the Board's June 20, 2016, meeting, the GRTC General Manager
recommended that the Board adopt a specific meeting schedule for the 2017 Fiscal Year, which
ends on June 30, 2017, as more fully set forth in the General Manager's report dated June 20,
2016, to this Board.
THEREFORE, BE IT RESOLVED by the Board of Directors of GRTC as follows:
L That the Board of Directors hereby approves and adopts the specific meeting
schedule that is set forth below. Except for the meeting on June 20, 2016, the meetings are set to
start at 1:00 p.m. and will be held in the Emergency Operations Center (EOC) Conference Room
which is located on the first floor of the Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia 24011, unless a different location is designated by the
President or Secretary of the Board. The meeting for Monday, June 20, 2016, will be held at
1:45 p.m. in the City Council Conference Room, Room 451, on the fourth floor of the Noel C.
Taylor Municipal Building, 215 Church Avenue, SW, Roanoke, Virginia 24011. In accordance
with Article III, Section 4 of the GRTC By -Laws, the following meeting dates for the GRTC
Board are approved for the 2017 Fiscal Year:
July 18, 2016
(Monday, 1:00 p.m. —
FOCI
September 19, 2016
(Monday, 1:00 p.m. —
FOCI
November 21, 2016
(Monday, 1:00 p.m. —EOC)
January 17, 2017
(Tuesday, 1:00 p.m. —
EOC)
March 20, 2017
(Monday, 1:00 p.m. —
EOC)
May 15, 2017
(Monday, 1:00 p.m. —
EOC)
June 19, 2017
(Monday, 1:45 p.m.
— City Council Conference Room,
Room 451).
2. The GRTC Board can hold additional meetings on an as- needed basis in
accordance with the GRTC By -Laws.
The schedule of meetings for the GRTC Board for subsequent fiscal years may be
set annually by the Board at the June Board meeting, or at any other Board meeting as the Board
may determine to be appropriate.
ATTEST:
Date: l.n-Q_. aC) ;�0l b Mt 110
htepban,x 1L(.Pn/
R -GRTC rsrnblishiug meeliug schedule FY20I7 (620 -15)
Me'f*'o
Greater Roanoke Transit Company
Board of Directors Meeting
June 20. 2016
David B. Trinkle. President, and Members and Officers of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Subject. Board of Directors Meeting Schedule for Fiscal 2017
Background
At its June 15, 2015 meeting, the GRTC Board of Directors approved by resolution its meeting schedule for the
2016 fiscal year. The Board needs to adopt a meeting schedule for the 2017 fiscal year
Recommendation
The following GRTC Board of Directors meeting schedule is recommended for the 2017 fiscal year
2016
2017
July 18th
January 17th (Monday January 16th MILK Day)
September 19th
March 20th
November 21 st
May 15th
June 19th
The June 19, 2017 meeting will be at 1 45 P.M. in the City Council's Conference Room on the fourth floor of the
Noel C. Taylor Municipal Building, 215 Church Ave., SW, Roanoke, Virginia 24011. All other meetings will be at
1:00 P.M. in the Emergency Operations Center (EOC) conference room on the first floor of the Noel C. Taylor
Municipal Building.
Resp tf itted,
Carl almer
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
General Counsel
Municipal Auditor
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 - Fax:540.982.2703 • www.valleymetro.com
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 16, 2016
David A. Bowers, Mayor
David B. Trinkle, Vice -Mayor
William D. Bestpitch
Raphael E. Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
Dear Mayor Bowers and Members of the Council:
The Annual Meeting of the Stockholder's of the Greater Roanoke Transit Companywill be
held on Monday, June 20, 2016, at 1:30 p.m., in the City Council Chamber, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia.
I am attaching copy of the minutes of the Annual Meeting held on Monday, June 15, 2015.
Sincerely,
Stephanie 1
Secretary
Attachment
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Sherman M. Stovall, Assistant City Manager for Operations
Drew Harmon, Municipal Auditor
Laura M, Carini, Assistant Attorney
Carl Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
K MTC20MA41 ,a) S=khWd,& Cvll Latte AAgeo6&.
STOCKHOLDER'S ANNUAL MEETING
GREATER ROANOKE TRANSIT COMPANY
MONDAY, JUNE 20, 2016
1:30 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order - Roll Call. Council Member Lea was absent.
2. Approval of Minutes: Annual Stockholders meeting held on Monday, June 15,
2015.
Without objection by the Council, the reading of the minutes was dispensed
with and approved as recorded.
3. Statement of Purpose. Mayor David A. Bowers.
The purpose of the meeting was to entertain nominations for the election of
Directors of the Greater Roanoke Transit Company for one -year terms, each,
commencing July 1, 2016.
Election of Seven Directors
• Two Members of Council:
Council Members William D. Bestpitch and Anita J. Price
• Two City staff Representatives:
Mark Jamison and Michael Shockley;
• One Physically - Challenged Representative:
Karen Michalski - Karney
• One Regional Representative:
This position rotates every two years
City of Salem representative for one -year term)
• One Citizen at Large Representative:
Curtis Mills
4. Adjourn. 1:37 p.m.
K;AGRTCC I6AAnnunl SlocUoldus' Action Agnnda.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 29, 2016
The Honorable William D. Bestpitch
Council Member
Roanoke, Virginia
Dear Council Member Bestpitch:
At the Annual Stockholder's Meeting of the Greater Roanoke Transit Company held on
Monday, June 20, 2016, you were reappointed as member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2016 and
ending June 30, 2017. Enclosed you will find a Certificate of your reappointment.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Sincerely,
k 14411
Stephanie M. Moon Rey)re4ft, MMC
Secretary
Enclosures
PC: Carl L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
Christopher P. Morrill, Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Barbara A. Dameron, Treasurer
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder's meeting of the Greater Roanoke Transit Company, which was
held on the twentieth day of June 2016, WILLIAM D. BESTPITCH was reappointed as
a member of the Greater Roanoke Transit Company Board of Directors for a one -year
term of office, commencing July 1, 2016 and ending June 30, 2017.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -ninth day of June 2016.
r / — Secretary ' V
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 16, 2015
The Honorable Anita J. Price
Council Member
Roanoke, Virginia
Dear Council Member Price:
At the Annual Meeting of the Greater Roanoke Transit Company Stockholders held on
Monday, June 20, 2016, you were appointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2016 and
ending June 30, 2017. Enclosed you will find a Certificate of your appointment.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
Stephanie M1JMoon ReynOo s, MMC o I
Secretary
Enclosures
PC: Carl L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
Christopher P. Morrill, Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Barbara A. Dameron, Treasurer
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder's meeting of the Greater Roanoke Transit Company, which was
held on the twentieth day of June 2016, ANITA J. PRICE was appointed as a member
of the Greater Roanoke Transit Company Board of Directors for a one -year term of
office, commencing July 1, 2016 and ending June 30, 2017.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -ninth day of June 2016.
Secretary
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 29, 2016
Mark Jamison
Manager of Transportation
Roanoke, Virginia
Dear Mr. Jamison:
At the Annual Stockholder's Meeting of the Greater Roanoke Transit Company held on
Monday, June 20, 2016, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2016 and
ending June 30, 2017.
Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were reappointed. For recordkeeping purposes,
complete the online application at www.roanokeva.aov.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
3tr4
Stephanie M. Moon Reyn ,
Secretary
Enclosures
Mark Jamison
June 29, 2016
Page 2
PC: Carl L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
Christopher P. Morrill, Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Barbara A. Dameron, Treasurer
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, Secretary and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder's meeting of the Greater Roanoke Transit Company, which was
held on the twentieth day of June 2016, MARK JAMISON was reappointed as a
member of the Greater Roanoke Transit Company Board of Directors for a one -year
term of office, commencing July 1, 2016 and ending June 30, 2017.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -ninth day of June 2016.
Secretary � a
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Mark Jamison, do solemnly swear or (affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Greater Roanoke Transit Company Board of Directors for
a one -year term of office, commencing July 1, 2016 ending June 30, 2017, according to
the best of my ability. (So help me God)
/-r �)"Z
MARK JAMISON
The foregoing oath offf, ce w taken, sworn to, and subscribed before me by
Mark Jamison this day of 2016.
Brenda
SHC milton Cler f the Circuit Court
' �
Clerk
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 29, 2016
Michael B. Shockley, Director
General Services Sustainability
Roanoke, Virginia
Dear Mr. Shockley:
At the Annual Stockholder's Meeting of the Greater Roanoke Transit Company held on
Monday, June 20, 2016, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2016 and
ending June 30, 2017.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were reappointed. For recordkeeping purposes,
complete the online application at www.roanokeva.gov, under Upcoming
Vacancies on Council- appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, 1 am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
/ +Siiyncceerreell^y" \'�(�y�' }'Y�\ �XC Stephanie M. Moon Renrl
Secretary
Enclosures
Michael Shockley
June 29, 2016
Page 2
PC: Carl L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
Christopher P. Morrill, Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Barbara A. Dameron, Treasurer
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder's meeting of the Greater Roanoke Transit Company, which was
held on the twentieth day of June 2016, MICHAEL B. SHOCKLEY was reappointed as
a member of the Greater Roanoke Transit Company Board of Directors for a one -year
term of office, commencing July 1, 2016 and ending June 30, 2017.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -ninth day of June 2016.
� n )-,JtW 'J4,�
Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Michael B. Shockley, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Greater Roanoke Transit Company Board of
Directors for a one -year term of office, commencing July 1, 2016 and ending June 30,
2017, according to the best of my ability. (So help me God
mfckArt B. LEY
The foregoing oath of offing was taken, sworn to, and subscribed before me by
Michael B. Shockley this I day of 2016.
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 29, 2016
Karen Michalski - Karney, Executive Director
Blue Ridge Independent Living Center
1502 Williamson Road, N. E., Suite B
Roanoke, Virginia 24012 -5100
Dear Ms. Michalski - Karney:
At the Annual Stockholder's Meeting of the Greater Roanoke Transit Company held on
Monday, June 20, 2016, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2016 and
ending June 30, 2017.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were reappointed. For recordkeeping purposes,
complete the online application at www.roanokeva.aov.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
�,Y,
Stephanie M. Moon Re olds, MC
Secretary
Enclosures
Karen Michalski - Karney
June 29, 2016
Page 2
PC: Carl L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
Christopher P. Morrill, Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Barbara A. Dameron, Treasurer
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder's meeting of the Greater Roanoke Transit Company, which was
held on the twentieth day of June 2016, KAREN MICHALSKI- KARNEY was
reappointed as a member of the Greater Roanoke Transit Company Board of Directors
for a one -year term of office, commencing July 1, 2016 and ending June 30, 2017.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -ninth day of June 2016.
Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Karen Michalski - Karney, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Greater Roanoke Transit Company Board of
Directors for a one -year term of office, commencing July 1, 2016 and ending June 30,
2017, according to the best of my ability. (So help me God)
{ q I lA( I b JLLI�
'Karen �Ka-
The foregoing oath of office was taken, sworn to, and subscribed before me by
�t
Karen Michalski - Karney this ✓ day of 2016.
Brenda S. Hamilton, Clerk oVhe Circuit Court
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 29, 2016
Curtis E. Mills
2125 Yellow Mountain Road, S. W.
Apartment 110
Roanoke, Virginia 24014
Dear Mr. Mills:
At the Annual Stockholder's Meeting of the Greater Roanoke Transit Company held on
Monday, June 20, 2016, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2016 and
ending June 30, 2017.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were reappointed. For recordkeeping purposes,
complete the online application at www.roanokeva.gov, under Upcoming
Vacancies on Council- appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Enclosures
Sincerely,
Stephanie M. Moon Reynolds, MMC
Secretary
Curtis E. Mills
June 29, 2016
Page 2
PC: Carl L. Palmer, General Manager, Valley Metro
Kevin Price, Assistant General Manager, Valley Metro
Christopher P. Morrill, Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Barbara A. Dameron, Treasurer
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder's meeting of the Greater Roanoke Transit Company, which was
held on the twentieth day of June 2016, CURTIS E. MILLS was reappointed as a
member of the Greater Roanoke Transit Company Board of Directors for a one -year
term of office, commencing July 1, 2016 and ending June 30, 2017.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -ninth day of June 2016.
� cre r l %-- Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Curtis E. Mills, do solemnly swear or (affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Greater Roanoke Transit Company Board of Directors for
a one -year term of office, commencing July 1, 2016 and ending June 30, 2017,
according to the best of my ability. (So help me God
6 M
CURTIS E. MILLS
The foregoing oath
�_o-ffA'office was taken, sworn to, and subscribed before me by
Curtis E. Mills this ay o 2016.
Brenda S. Hamilton, Clerk of the Circuit Court