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ROANOKE CITY COUNCIL - ORGANIZATIONAL MEETING
July 5, 2016
2:00 p.m.
The Council of the City of Roanoke held its Organizational Meeting on Tuesday,
July 5, 2016, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Section 10, Meetings of Council, Charter of
the City of Roanoke, at which time the newly elected Members of the Council officially
took their seats.
PRESENT: Council Members William D. Bestpitch, Michelle L. Dykstra, John A.
Garland, Anita J. Price, David B. Trinkle, and Mayor Sherman P. Lea, Sr. -6.
ABSENT: Council Member Raphael E. Ferris -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
CITY COUNCIL: The Mayor advised that the purpose of the Organizational
Meeting is for the newly elected Members of City Council to officially take their seats;
whereupon, he called attention to a communication from the City Clerk advising of the
following qualifications:
Sherman P Lea, Sr., as a Mayor for a term commencing July 1, 2016 and
ending June 30, 2020;
Anita J. Price as a Vice -Mayor for a term commencing July 1, 2016 and
ending June 30, 2018; and as a Member of Council for a term
commencing July 1, 2016 and ending June 30, 2020;
Michelle L. Dykstra as a Member of Council for a term commencing July 1,
2016 and ending June 30, 2020; and
John A. Garland as a Member of Council for a term commencing July 1,
2016 and ending June 30, 2020.
(See communication on file in the City Clerk's Office.)
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Without objection by the Council, the Mayor advised that the communication from
the City Clerk would be received and filed.
CITY COUNCIL: Vice -Mayor Trinkle offered the following resolution recognizing
the Honorable Sherman P Lea, Sr., as Mayor of the City of Roanoke:
( #40576- 070516) A RESOLUTION recognizing the Honorable Sherman P.
Lea, Sr., as Mayor of the City of Roanoke.
(For full text of resolution, see Resolution Book No. 78, page 372.)
Vice -Mayor Trinkle moved the adoption of Resolution No. 40576- 070516. The
motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Ferris was absent.)
CITY COUNCIL: Vice -Mayor Trinkle offered the following resolution recognizing
the Honorable Anita J. Price as a member of the City Council and Vice -Mayor of the '
City of Roanoke:
(#40577- 070516) A RESOLUTION recognizing the Honorable Anita J. Price to
be a member of the City Council and Vice -Mayor of the City of Roanoke.
(For full text of resolution, see Resolution Book No. 78, page 372.)
Vice -Mayor Trinkle moved the adoption of Resolution No. 40577 - 070516. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Ferris was absent.)
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CITY COUNCIL: Council Member Price offered the following resolution
recognizing the services of the Honorable David B. Trinkle as the Vice -Mayor of the City
of Roanoke:
( #40578- 070516). A RESOLUTION paying tribute to the Honorable David B.
Trinkle, and expressing to him the appreciation of the City and its people for his
exemplary public service as the Vice -Mayor of the City of Roanoke.
(For full text of resolution, see Resolution Book No. 78, page 373.)
Council Member Price moved the adoption of Resolution No. 40578 - 070516. The
motion was seconded by Council Member Bestpitch.
Council Member Trinkle reminded the Council about the Vice -Mayor Challenge
Dinner in the Dark Charity for the Blind on July 21 at The Hotel Roanoke and
Conference Center.
There being no additional remarks by the Council, Resolution No. 40578- 070516
was adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Ferris was absent.)
CITY COUNCIL: Council Member Bestpitch offered the following resolution
establishing a meeting schedule for City Council for the Fiscal Year commencing July 1,
2016 and terminating June 30, 2017:
(#40579- 070516) A RESOLUTION establishing a meeting schedule for City
Council for the Fiscal Year commencing July 1, 2016, and terminating June 30, 2017.
(For full text of resolution, see Resolution Book No. 78, page 374.)
Council Member Bestpitch moved the adoption of Resolution No. 40579 - 070516.
The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Ferris was absent.)
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CITY COUNCIL: Mayor Lea submitted a written communication recommending
certain committee assignments for the Members of City Council. He called attention to -
a minor revision on a committee assignment for Council Member Dykstra to serve on
the Roanoke Valley - Alleghany Regional Commission.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the recommendation, as
revised. The motion was seconded by Vice -Mayor Price and adopted.
There being no further business, the Mayor declared the Organizational meeting
adjourned at 2:15 p.m. in recess to be reconvened
The Council of the City of Roanoke met in regular session immediately following
its Organization Meeting on Tuesday, July 5, 2016, at 2:15 p.m., in the City Council
Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., City
of Roanoke, with Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2,
Administration Article II, City Council, Section 2 -15, Rules of Procedure Rule 1, Regular
Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to
Resolution No. 40579- 070516 adopted by the Council on Tuesday, July 5, 2016.
PRESENT: Council Members William D. Bestpitch, Michelle L. Dykstra, John A.
Garland, Anita J. Price, David B. Trinkle, and Mayor Sherman P. Lea, Sr. -6.
ABSENT: Council Member Raphael E. Ferris -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk,
The Invocation was delivered by Richard D. Brown, Director of Chaplin Service,
Carilion Clinic.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
PROCLAMATIONS - DISABLED PERSON - ELECTIONS: Mayor Lea declared
July 11 -15, 2016 as National Disability Voter Registration Week.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
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He presented the Ceremonial Proclamation to Karen Michalski - Karney, Chair,
VALUE Committee.
Council Member Garland encouraged strong participation from the disabled
community.
ACTS OF ACKNOWLEDGEMENT - LIBRARIES: Mayor Lea recognized the
Director of Libraries, Sheila Umberger, on receiving the 2016 Peggy Sullivan Award for
Public Library Administrators Support Services to Children in support of library services
to children.
Following accolades from Council Member Garland and Vice -Mayor Price, along
with the City Manager, Mayor Lea presented the Award to Ms. Umberger.
HEARING OF CITIZENS UPON PUBLIC MATTER: NONE.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the
item would be removed from the Consent Agenda and considered separately. He called
attention to a request for Closed Meeting regarding vacancies on Council- appointed
bodies, and two requests for public hearings from the City Manager.
CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting
that Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.2-
3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included
with the agenda for this meeting, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the Mayor
as abovementioned. The motion was seconded by Council Member Bestpitch and
adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Ferris was absent.)
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CITY -OWNED PROPERTY: A communication from the City Manager requesting
that City Council schedule a public hearing for August 1, 2016 at 2:00 p.m., or as soon
thereafter as the matter may be heard, or as such later date and time as the City
Manager may determine, for conveyance of an approximate 0.460 acre of City -owned
vacant land located along Jae Valley Road in Roanoke County, Virginia to the Virginia
Department of Transportation in support of the Route 116 Highway Project
0116 - 080 -101, RW —201, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Bestpitch
and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Ferris was absent.)
ZONING: A communication from the City Manager requesting that the City Clerk
be authorized to schedule and advertise a public hearing for August 15, 2016 at
7:00 p.m., or at such other date and time as soon thereafter as deemed appropriate by
the City Manager, to consider boundary amendments to Enterprise Zone One A and its
Subzone B, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Bestpitch
and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Ferris was absent.)
FINANCIAL REPORTS: A report of the Director of Finance transmitting the
Financial Report for the eleven months ended May 31, 2016, was before the Council.
(See Financial Report on file in the City Clerk's Office.)
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Council Member Trinkle moved that Financial Report be received and filed. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
Lea -6.
AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor
NAYS: None -0.
(Council Member Ferris was absent.)
CIVIC CENTER COMMISSION: A communication from the City Clerk advising of
a vacancy created by the unexcused absences of Ssunny Shah on the Roanoke Civic
Center Commission for a term of office ending September 30, 2017, was before the
Council.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the communication be received and filed and
discussed in Closed Meeting. The motion was seconded by Council Member Bestpitch
and adopted by the following vote:
Lea -6.
AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor
NAYS: None -0.
(Council Member Ferris was absent.)
ROANOKE CITY SCHOOL BOARD -VISIT VIRGINIA'S BLUE RIDGE BOARD -
ROANOKE NEIGHBORHOOD ADVOCATES - ROANOKE ARTS COMMISSION -
ROANOKE PUBLIC LIBRARY BOARD: Reports of qualification of the following
individuals were before the Council:
Annette Lewis and Lutheria H. Smith as Trustees on the Roanoke City School
Board for three -year terms of office, each, ending June 30, 2019;
Barton J. "Bart" Wilner as a City representative of the Visit Virginia's Blue Ridge,
Board of Directors, for a one -year term of office ending June 30, 2017;
Nicole Lynn Harris as a member of the Roanoke Neighborhood Advocates for a
three -year term of office ending June 30, 2019;
•
Lora Katz as a member of the Roanoke Arts Commission for a three -year term of
office ending June 30, 2019; and
Jane Field as a member of the Roanoke Public Library Board for a three -year
term of office ending June 30, 2019.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Trinkle moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Bestpitch and adopted by the
following vote.
AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Ferris was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BRIDGES: The City Manager submitted a written communication recommending
Issuance and execution of amendments to two contracts for the Transportation
Structures Inspection Program (2014 - 2018) Year Three of Five to the City's Contract
with AECOM Technical Services, Inc., and Mattern & Craig, Inc., respectively.
(For full text, see communication on file in the City Clerk's Office.)
X&
Council Member Bestpitch offered the following resolution:
( #40580- 070516) A RESOLUTION authorizing the City Manager's issuance and
execution of additional Amendments to the City's Contract with AECOM Technical
Services, Inc., for additional professional services for the third year of the City's
Transportation Structures Inspection Program (2014- 2018); and authorizing the City
Manager to take such actions and execute such documents as may be necessary to
provide for the implementation, administration, and enforcement of such Amendments
to the above mentioned Contract, as well as the Contract itself.
(For full text of resolution, see Resolution Book No. 78, page 376.)
Council Member Bestpitch moved the adoption of Resolution No. 40580 - 070516.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Ferris was absent.)
Council Member Bestpitch offered the following resolution:
( #40581- 070516) A RESOLUTION authorizing the City Manager's issuance and
execution of additional amendments to the City's Contract with Mattern & Craig, Inc., for
additional professional services for the third year of the City's Transportation Structures
Inspection Program (2014- 2018); and authorizing the City Manager to take such actions
and execute such documents as may be necessary to provide for the implementation,
administration, and enforcement of such Amendments to the above mentioned
Contract, as amended, as well as the Contract itself.
(For full text of resolution, see Resolution Book No. 78, page 377.)
Council Member Bestpitch moved the adoption of Resolution No. 40581- 070516.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Ferris was absent.)
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PURCHASE /SALE PROPERTY: The City Manager submitted a written
communication recommending execution of Amendment No. 2 to the Contract for
Purchase and Sale of Real Property between the City of Roanoke and Northwest
Recreation Club, Inc.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #40582 - 070516) AN ORDINANCE approving certain changes and modifications
to the Contract for Purchase and Sale of Real Property dated February 28, 2014, by
and between the City of Roanoke, Virginia, and Northwest Recreation Club, Inc., as
amended by Amendment No. 1 dated October 19, 2015 ( "Contract "), and under the
terms of the Contract, Northwest Recreation Club, Inc. assigned its rights and
obligations as buyer to Countryside Sportsplex, Inc. ( "Countryside'), to extend the time
Countryside has to meet certain performance obligations and conditions imposed on
Countryside under the terms of the Contract; authorizing the City Manager to execute
Amendment No. 2 to the Contract to provide for such extension of time, and dispensing
with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 378.)
Inasmuch as her husband Charles Price is involved in the abovemention project
on behalf of Northwest Recreation Club, Vice -Mayor Price acknowledged a personal
interest and read the following statement:
"STATEMENT OF CONFLICT OF INTEREST
I, Anita James Price, state that I have a personal interest in agenda item 7.a.2
regarding the execution of Amendment No 2. To the Contract for the Purchase and sale
of Real Property between the City of Roanoke and Northwest Recreation Club, Inc.,
because my husband, Charles Price, is involved in this project on behalf of Northwest
Recreation Club, Inc.
Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from
participation in this matter. I ask that the City Clerk accept this statement and ask that it
be made a part of the minutes of this meeting.
Witness the following signature made this 5" day of July, 2016.
S /Anita J. Price
Anita J. Price
Member of Council"
(See Statement of Conflict of Interest on file in the City Clerk's Office.)
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There being no additional comments by the Council, Ordinance No. 40582-
070516 was adopted by the following vote:
Council Member Bestpitch moved the adoption of Ordinance No. 40582- 070516.
The motion was seconded by Council Member Trinkle.
AYES: Council Members Bestpitch, Dykstra, Garland, Trinkle, and Mayor Lea -5.
NAYS: None -0.
(Council Member Ferris was absent.) (Vice -Mayor Price abstained from voting.)
COMMENTS BY CITY MANAGER.
Plans for July 5 Fireworks
• For the past 14 years, the city has had a major fireworks show. Ours is one of
the largest in Southwest Virginia.
• Yesterday, on July 4, city administration monitored the weather and spoke
with city staff regarding whether to have the fireworks show. At 5:30 p.m. we
became aware of the direct threat of thunderstorm cells moving into the
Roanoke area and learned that some localities were cancelling their fireworks
shows.
• We felt the safest thing to do was to make the call to cancel our fireworks.
• Our biggest concern in having the fireworks show was getting people to and
from River's Edge fields if a severe thunderstorm occurred during the show.
• We have learned today that dismantling the fireworks equipment could cause
a spark that might set off the fireworks. As a result, the city has decided to
display the fireworks tonight at 9:30 p.m. at River's Edge.
• Music and food, previously scheduled for Monday has been cancelled.
• City officials have worked with Valley Metro and shuttle service will be
provided from the Elmwood Garage in downtown Roanoke beginning at 8
p.m. The last shuttle pickup at the Elmwood Garage is scheduled for 9 p.m.
After the fireworks show, shuttles will return patrons to the garage. Parking is
unavailable at Virginia Western Community College. Drivers should not use
the parking garages near Carilion Memorial Hospital.
• At 6:00 p.m., Reserve Avenue in Roanoke will close in preparation for the
show. Wiley Drive will remain open throughout the event.
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Roanoke Featured in Publications
Recently, articles shining a positive light on Roanoke and its progressive
strategies have been published in local, regional, and national magazines.
LEAN
o The June 2016 issue of VML Town & City magazine featured an article
about city's Lean program.
o Titled "Lean forward," the article shares Roanoke's success stories — how
departments have used Lean to improve the quality of our services,
eliminate waste, minimize costs, and save time.
o The first Lean Conference — "Implementing Lean for Operational
Excellence' — was held in March and we are working to have additional
Lean Conferences in the future, as well as create a Lean Academy.
SOCIAL MEDIA
• The July 2016 issue of Valley Business Front includes an article titled
"Two Channel Work Better Than One," touting Roanoke's social media
success in providing two -way communication.
• In the article, Timothy Martin (the city's social media manager) tells how
the city has successfully used tools like Facebook to push out information
and interact with citizens.
• Timothy also received national recognition from Government Social Media
earlier this year as Social Media Advocate of the Year.
FINANCE
• The June 2016 edition of Government Finance Review included an article
written by Katie Davis, budget/management analyst for the Department of
Management & Budget, titled "Stretch Assignments Give Employees
Room to Grow."
• The article is a result of field testing conducted by Katie, Management and
Budget Director Amelia Merchant, and participants from other localities as
part of their participation in a GFOA task force focused on resiliency.
TOURISM
• Greensboro News & Record recently published an article recognizing
Roanoke as a travel destination.
• The article was written as a result of the Virginia's Blue Ridge media tour
in March, and described Roanoke as the perfect destination for museums,
performing -arts venues, and artists.
• Last year Visit Virginia's Blue Ridge hosted 4 media tours, which included
59 travel iournalists from all over the country and Canada.
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� Hats off to Landon Howard and his staff at Visit Virginia's Blue Ridge who
coordinate the media tours and help the region score promotional articles
such as this one in newspapers, magazines and online around the
country, including high - profile publications like USA Today, Dallas Morning
News and The Boston Globe.
West End Protect Celebration Planned
• A pot luck supper is planned for Thursday, July 7, at 6:30 p.m. at the
Mountain View Recreation Center to celebrate the close -out of the five -year
West End Revitalization project.
• As part of that event, there will also be an introduction of the artist who is
installing the Public Art sculpture at the intersection of Campbell and
Patterson Avenues.
• The sculpture installation is planned to take place over two days (July 6
and 7).
Conservation Work Begins on Roanoke War Memorial
• The Roanoke Arts Commission continues to implement the recommendations
of the conservation study conducted in 2012 and funded through a grant from
the National Endowment for the Arts. Conservation Solutions will be
performing conservation work on the Roanoke Valley War Memorial
beginning July 5.
• The War Memorial was listed as a priority in the study. The conservation will
take a week and a half and will include removal of soil and corrosion,
replacing missing letters and painting the plaques and applying a protective
coating.
• The company will also conduct training for city staff on care and conservation
for the future. Conservation Solutions was chosen through a competitive RFP
process.
• The project cost is being equally shared by the Roanoke Arts Commission
through Percent for Art funds and the Department of General Services. Total
cost for the conservation work is $18,110.
CITY ATTORNEY:
CITY CODE: The City Attorney submitted a written report recommending
readoption and reenactment of the Code of the City of Roanoke (1979), as amended.
(For full text, see report on file in the City Clerk's Office.)
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Council Member Bestpitch offered the following ordinance:
( #40583 - 070516) AN ORDINANCE to readopt and reenact the Code of the City
of Roanoke (1979), as amended; and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 380.)
Council Member Bestpitch moved the adoption of Ordinance No. 40583 - 070516.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Ferris was absent.)
EASEMENTS - SCHOOLS -WATER AUTHORITY: The City Attorney submitted a
written report recommending conveyance of 20 -foot permanent water line easement
and 10 -foot temporary construction easement to Western Virginia Water Authority
across property, designated as Official Tax Map No. 2250102 (Round Hill School), in
connection with the extension of a waterline to increase water flow and install a fire
hydrant.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Price offered the following ordinance:
( #40584- 070516) AN ORDINANCE authorizing the conveyance of a permanent
water line easement and a temporary construction easement across City -owned
property located at 2020 Oakland Blvd., N. W., designated as Roanoke Official Tax Map
No. 2250102, to the Western Virginia Water Authority, upon certain terms and
conditions; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 382.)
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Vice -Mayor Price moved the adoption of Ordinance No. 40584 - 070516. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
Lea -6.
AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor
NAYS: None -0.
(Council Member Ferris was absent.)
REPORTS OF COMMITTEES: NONE.
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INTRODUTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS:
CITY MANAGER: Council Member Bestpitch offered the following ordinance
repealing Ordinance No. 40585 - 070516 adopted June 20, 2016, adjusting the salary of
the City Manager:
( #40585- 070516) AN ORDINANCE repealing Ordinance No. 40575 - 062016,
adopted June 20, 2016; amending and reordaining Ordinance No, 40501 - 050916,
adopted May 9, 2016, to adjust the City Manager's compensation by amending the
salary of Christopher P. Morrill and amending the employer contribution paid by the City
on behalf of the City Manager to the deferred compensation plan established pursuant
to Internal Revenue Code Section 401(a); establishing an effective date of July 1, 2016;
and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 383.)
Council Member Bestpitch moved the adoption of Ordinance No. 40585 - 070516.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
Lea -6.
AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor
NAYS: None -0.
(Council Member Ferris was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
CITY COUNCIL: Council Member Bestpitch welcomed Council Members Dykstra
and Garland, noting appreciation to both for stepping forward to serve the City of
Roanoke. Mayor Lea also expressed sentiments and his eagerness to work alongside
of them.
Council Member Garland added it was an honor and pleasure to serve on City
Council and invited citizens to contact him. He also acknowledged the City Manager's
Office intern, Meredith Colonna.
At 3:11 p.m., the Mayor declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor
Municipal Building.
At 3:55 p.m., the Council meeting reconvened in the Council Chamber, Mayor
Lea presiding and all Members of the Council in attendance, with the exception of
Council Member Ferris.
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Bestpitch moved that each Member of City Council certify to the best of his or her
knowledge that (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Dykstra and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Ferris was absent.)
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OATHS OF OFFICE - DEFINED CONTRIBUTION BOARD: Mayor Lea called
attention to a communication from the Assistant City Manager for Operations advising
that Section 2.2.3- 78(a), Code of the City of Roanoke (1979) as amended; whereupon,
Amelia Merchant, Director of Management and Budget, was appointed to fill the
unexpired term of Sherman M. Stovall, Assistant City Manager for Operation, as the
City Manager's designee ending June 30, 2017; and the Assistant City Manager for
Operations to replace the City Manager as ex- officio on the Defined Contribution Board
for a term of office ending June 30, 2017, by the following vote:
FOR MS. MERCHANT AND MR. STOVALL: Council Members Bestpitch,
Dykstra, Garland, Price, Trinkle, and Mayor Lea -6.
NAYS: None -0.
(Council Member Ferris was absent.)
OATHS OF OFFICE - PENSION PLAN: The Mayor called attention to an
upcoming expiration of the two -year term of office of James Grisso as a City Retiree
representative of the City of Roanoke Pension Plan, Board of Trustees, ending June 30,
2016, Inasmuch as Mr. Grisso having served three consecutive two year terms of office,
he is not eligible for reappointment; whereupon, Mayor Lea opened the floor for
nominations.
Vice -Mayor Price placed in nomination the name of Carolyn Glover.
There being no further nominations, Ms. Glover was appointed to replace
Mr. Grisso as a City Retiree representative of City of Roanoke Pension Plan, Board of
Trustees, for a two -year term of office ending June 30, 2018, by the following vote:
FOR MS. GLOVER: Council Members Bestpitch, Dykstra, Garland, Price,
Trinkle, and Mayor Lea -6.
NAYS: None -0.
(Council Member Ferris was absent.)
lme
Vice -Mayor Price moved that the City residency requirement for Ms. Glover be
waived in this instance. The motion was seconded by Council Member Bestpitch and
adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Ferris was absent.)
OATHS OF OFFICE -CITY PLANNING COMMISSION: The Mayor called
attention to a vacancy created by the resignation of Chad A. Van Hyning as a member
of the City Planning Commission for a term ending December 31, 2016; whereupon, he
opened the floor for nominations.
Vice -Mayor Price placed in nomination the name of Paula Williams.
There being no further nominations, Ms. Williams was appointed as a member of
the City Planning Commission to fill the unexpired term of Chad A. Van Hyning ending
December 31, 2016, by the following vote:
FOR MS. WILLIAMS: Council Members Bestpitch, Dykstra, Garland, Price,
Trinkle, and Mayor Lea -6.
NAYS: None -0.
(Council Member Ferris was absent.)
There being no further business to come before the Council, Mayor Lea declared
the Council meeting adjourned at 3:58 p.m.
APPROVED
ATTEST:
Stephanie M. Moon eynoTHS, MM� Sherman P. Lea, Sr. d�
City Clerk Mayor
19
ROANOKE CITY COUNCIL - REGULAR SESSION
July 18, 2016
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, July 18,
2016, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 40579 - 070516
adopted by the Council on Tuesday, July 5, 2016.
PRESENT: Council Members Raphael E. Ferris, John A. Garland, Anita J. Price,
and Mayor Sherman P. Lea, Sr. -4.
ABSENT: Council Members William D. Bestpitch, Michelle L. Dykstra and
David B. Trinkle -3.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Sherman M. Stovall, Assistant City Manager for
Operations; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of
Finance; and Cecelia F. McCoy, Deputy City Clerk.
The Invocation was delivered by The Reverend Lyle Morton, Pastor, West End
United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
POLICY: Michael Givens, 1915 Laura Road, N. W., appeared before the Council
in opposition of the City of Roanoke becoming a sanctuary city; and alleged that each
municipality that has become a sanctuary city experienced a slight increase in crime.
He also pointed out that as guardians of the City; the Council was tasked to protect its
prosperity.
20
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meetings of the Council held on Monday,
March 21, 2016, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Garland moved that the reading of the minutes be dispensed
with and approved as recorded. The motion was seconded by Vice -Mayor Price
adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, and Mayor Lea -4.
NAYS: None -0.
(Council Members Bestpitch, Dykstra and Trinkle were absent.)
ECONOMIC DEVELOPMENT AUTHORITY: A communication from the City
Clerk advising of the resignation of Paula Page Williams as a Director of the Economic
Development Authority, effective July 20, 2016, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Garland moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Vice -Mayor Price
and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, and Mayor Lea -4.
NAYS: None -0.
(Council Members Bestpitch, Dykstra and Trinkle were absent.)
PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION: A
communication from the City Clerk advising of the resignation of Geraldo M. Correa, Jr.,
as a member of the Personnel and Employment Practices Commission, effective
immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
21
Council Member Garland moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Vice -Mayor Price
and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, and Mayor Lea -4.
NAYS: None -0.
(Council Members Bestpitch, Dykstra and Trinkle were absent.)
WESTERN VIRGINIA WATER AUTHORITY: A communication from Gayle
Shrewsbury, Secretary to the Board of Directors, Western Virginia Water Authority,
transmitting a resolution expressing appreciation to John Williamson, III, for his service
as a Botetourt County representative of the Western Virginia Water Authority Board of
Directors, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Garland moved that the communication be received and filed.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, and Mayor Lea -4.
NAYS: None -0.
(Council Members Bestpitch, Dykstra and Trinkle were absent.)
ANNUAL REPORTS - ECONOMIC DEVELOPMENT AUTHORITY: Annual
Report of the Economic Development Authority of the City of Roanoke for Fiscal Year
ending June 30, 2016, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Garland moved that the Annual Report be received and filed.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, and Mayor Lea -4.
NAYS: None -0.
(Council Members Bestpitch, Dykstra and Trinkle were absent.)
22
OATHS OF OFFICE -VISIT VIRGINIA'S BLUE RIDGE BOARD OF DIRECTORS -
CITY OF ROANOKE PENSION PLAN, BOARD OF TRUSTEES -YOUTH SERVICES
CITIZEN BOARD: Reports of qualification of the following individuals were before the
Council:
Thomas T. Cullen as a member of the Visit Virginia's Blue Ridge, Board of
Director for a one -year term of office, commencing July 1, 2016 and
ending June 30, 2017;
Carolyn H. Glover as a City Retiree representative of the City of Roanoke
Pension Plan, Board of Trustees for a term ending June 30, 2018; and
Beatrice Schleupner as a member of the (Alternate Student) of the Youth
Services Citizen Board, to replace Quentin Long, for a one -year term of
office commencing July 1, 2016 and ending June 30, 2017.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Garland moved that the reports of qualification be received and
filed. The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, and Mayor Lea -4. -'
NAYS: None -0.
(Council Members Bestpitch, Dykstra and Trinkle were absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
23
ITEMS RECOMMENDED FOR ACTION:
BUDGET - GRANTS: The City Manager submitted a written communication
recommending acceptance and appropriation of the Foundation for Roanoke Valley
grant funds to host the "Bridges out of Poverty Workshop', which will provide key
community members and service providers lessons in assisting and supporting
individuals who live in poverty.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Price offered the following resolution:
( #40586 - 071816) A RESOLUTION authorizing the acceptance of a grant from
the Foundation for Roanoke Valley to the City of Roanoke on behalf of the City's
Department of Social Services (DSS), to be used for expenses related to the Bridges
Out of Poverty Workshop ( "Workshop'), and authorizing execution of any and all
necessary documents to comply with the terms and conditions of the grant.
(For full text of resolution, see Resolution Book No. 78, page 384.)
Vice -Mayor Price moved the adoption of Resolution No. 40586- 071816. The
motion was seconded by Council Member Ferris.
The Assistant City Manager for Operations advised that the purpose of the grant
was to host an one -day workshop titled the "Bridges out of Poverty Workshop ", primarily
for community members and service providers to increase their effectiveness in terms of
assisting and supporting individuals who live in poverty.
There being no questions /comments by the Council Members, Resolution No.
40586 - 071816 was adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, and Mayor Lea -4.
NAYS: None -0.
(Council Members Bestpitch, Dykstra and Trinkle were absent.)
Vice -Mayor Price offered the following budget ordinance:
( #40587- 071816) AN ORDINANCE appropriating funding from the Foundation for
Roanoke Valley for a Bridges Out of Poverty workshop, amending and reordaining
certain sections of the 2016 - 2017 Grant Fund Appropriations.
(For full text of ordinance, see Ordinance Book No. 78, page 385.)
24
Vice -Mayor Price moved the adoption of Budget Ordinance No. 40587 - 071816.
The motion was seconded by Council Member Ferris and adopted on its first reading by
the following vote:
AYES: Council Members Ferris, Garland, Price, and Mayor Lea -4.
NAYS: None -0.
(Council Members Bestpitch, Dykstra and Trinkle were absent.)
COMMENTS OF THE ASSISTANT CITY MANAGER OF OPERATIONS.
The Assistant City Manager for Operations shared the following comments:
National Night Out to Return in August
• Tuesday, August 2, 2016.
• All neighborhood organizations and watch groups have been encouraged to
participate.
• National Night Out events involve citizens, law enforcement agencies, Fire -
EMS, neighborhood organizations, neighborhood crime watch groups, and
local officials from all over the city. ..,
The events are designed to:
• Heighten crime and drug prevention awareness; _
• Generate support for, and participation in, local anti -crime programs;
• Strengthen neighborhood spirit; and
• Send a message to criminals letting them know that neighborhoods are
organized and fighting back.
• City neighborhoods have participated in a variety of events over the years
including block parties, cook outs, ice cream socials, visits from local police,
fire department and City officials, flashlight walks, contests, watermelon
parties, youth programs and more.
• National Night Out is a unique crime and prevention annual event sponsored
by the National Association of Town Watch on the first Tuesday in August.
For additional information, visit www.roanokeva.gov /nno.
Upcoming Events
• Saturday, August 6, Parks & Arts at Mountain View Recreation Center, noon
to 3:00 p.m.
• Sunday, August 7, Budweiser Summer Series: Lee Brice will perform in the
Elmwood Park Amphitheater, 7:00 p.m.
• Saturday, August 27, Parks & Art in Elmwood Park, noon to 3:00 p.m.
REPORTS OF COMMITTEES: NONE.
25
UNFINISHED BUSINESS: NONE.
INTRODUTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
VIOLENCE: Mayor Lea encouraged the public to attend a public forum hosted at
Paradise Cathedral on Monday, July 18 at 7:00 p.m. The event is meant to help protect
local communities from gun violence and to come up with solutions to such issues. The
forum is free and open to the..
GUN SAFETY: Vice -Mayor Price invited the community to attend a dialog on
violence prevention and gun safety for all age groups on Tuesday, July 19 at 6:00 p.m.
at Williams Memorial Baptist Church located at 2105 Carroll Avenue, N. W.
YOUTH SUMMIT: Vice -Mayor Price also announced the Annual Roanoke Youth
Summit on Saturday, August 2 from 9:00 a.m. to 2:00 p.m., at William Fleming High
School. The event is open to 8th through 12th grade students who attend Roanoke City
Public Schools. Topics will include:
• Internet safety
• How to take care of your friends /peers
• The power of "no"
• Health and nutrition
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
Inasmuch as there are no public hearings or official business to come before the
Council at the 7:00 p.m. session, Mayor Lea announced that the session was cancelled;
and there being no further business to come before the Council, he declared the
Council meeting adjourned at 2:19 p.m.
APPROVED
ATTEST:
Cecelia F. McCoy erman P. Lea, Sr.
Deputy City Clerk Mayor
0
ROANOKE CITY COUNCIL - REGULAR SESSION
August 1, 2016
9:00 P.M.
The Council of the City of Roanoke met in joint session with the Roanoke City
School Board on Monday, August 1, 2016, at 9:00 a.m., at Round Hill Elementary
School, 2020 Oakland Boulevard, N. W, City of Roanoke, Virginia, with Mayor
Sherman P. Lea, Sr. presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended; and pursuant to Resolution No. 40579- 070516
adopted by the Council on Tuesday, July 5, 2016.
PRESENT: Council Members Michelle L. Dykstra, Raphael E. Ferris, John A.
Garland, Anita J. Price, David B. Trinkle, William D. Bestpitch and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. ..
Moon Reynolds, City Clerk.
The Mayor declared the existence of a quorum.
SCHOOL BOARD TRUSTEES PRESENT: Mark K. Cathey, William B.
Hopkins, Jr., Laura D. Rottenborn, Lutheria H. Smith (arrived late) and Chairman
Annette M. Lewis -5.
SCHOOL BOARD TRUSTEES ABSENT: Richard M. Willis, Jr., and Vice -Chair
Lori E. Vaught -2.
Representing the City of Roanoke: R. Brian Townsend, Assistant City Manager
for Community Development; and Sherman M. Stovall, Assistant City Manager for
Operations.
Representing Roanoke City Public Schools: Dr. Rita D. Bishop, Superintendent;
P. Steve Barnett, Deputy Superintendent; Timothy R. Spencer, Senior City Attorney and
Legal Counsel of Roanoke City Public Schools; and Cindy H. Poulton, Clerk of the
Roanoke City School Board.
27
SCHOOLS: Mayor Lea welcomed everyone to the first joint meeting of City
Council and the Roanoke City School Board in the fiscal year and called upon the
School Board Chairman for remarks; whereupon, Chairman Lewis welcomed everyone
to the meeting, asked for prayers for Trustee Willis on the loss of his father, and
referenced the importance of the "buddy system' among the Council Members and the
School Board.
The Superintendent highlighted many achievements, noting the Division was
ranked number 25 in Virginia by Niche.com; Forest Park Academy would graduate its
1,000" student at the summer graduation; Crystal Spring Elementary was recognized
nationally as a 2015 Blue Ribbon School; and students representing every middle
school in the City rehearsed and put on a performance of "Little Shop of Horrors' over
the summer.
Dr. Bishop expressed concern about the performance of the After School
Program as reported in the local newspaper, adding that the 21st Century Program
must include the parents, students who truly need the services, and school personnel.
Dr. Bishop encouraged Council Member Garland to schedule a meeting to review
details regarding the Program and staffing issues.
Chairman Lewis advised that there were no plans to close any City schools;
whereupon, Mayor Lea interjected that if a school was to be closed, ample discussion
would have to take place prior to any action by the School Board.
Dr. Bishop referenced the attendanceworks.org website and advised that
pre - school absenteeism was unacceptable and the attendance works program had a
free consulting aspect which works with parents.
Vice -Mayor Price asked how the program would be implemented and if it was an
opportunity for a collaborative effort. Dr. Bishop advised that the program was great for
collaboration especially with the libraries and United Way of Roanoke Valley.
Dr. Bishop advised that fortunately the previous capital improvement projects still
looked good. She noted that the student population has increased each year, pointing
out that Round Hill Elementary was slightly overbuilt to accommodate the population
growth and asked the Deputy Superintendent to highlight the plan, whereupon, he
mentioned the following:.
August 2016 Status
• 33 new or renovated classrooms
0 21 new classrooms
0 12 renovated classrooms
• New cafeteria
• Two music rooms and an art room
• New bus loop
Ct�
•
-- w
• Main office area renovated
• Two modulars removed (six classrooms)
Round Hill Preschool
• All preschool students will be housed onsite
• Previously all Round Hill preschool classes were located at Northminster
Church (a rented facility)
December 2016 Status
• Library renovated and expanded
• Seven additional classrooms renovated bringing the total to 40
• Modular removed (three classrooms)
December 2016
• Preschool students will be moved from Monterey Elementary to Round Hill
(approximately 76 students)
• Monterey modular moved at end of the school year
Capacity
•
2015-2016 762
• December 2016 792
In response to Breckinridge's population and capacity, Dr. Bishop indicated that
Breckinridge's capacity was 630, but currently housed 571.
Mayor Lea suggested the Division take a closer look at renovations for Hurt Park
Elementary School, which would be a stimulus for the neighborhood as well as for the
students.
Dr. Bishop responded that Hurt Park needs a full -size gymnasium, adding the
Division has requested $1.5 million Choice Neighborhood Grant to fund the gymnasium
and would recommend postponement of other projects in order to construct the facility
at the school.
Council Member Garland inquired as to the difference between Forest Park
Academy and Noel C. Taylor School; whereupon, Dr. Bishop advised that the students
at Forest Park Academy lack the necessary credits to graduate, adding a
comprehensive high school environment does not work for the student; and students at
Noel C. Taylor need discipline correction and are removed from the comprehensive high
school environment for a period of time.
Trustee Rottenborn advised that the School Board outsourced nursing,
transportation, food and substitute teacher programs. She also added that the School
Board Audit Committee was charged in ensuring the abovementioned programs were
successful and reports were public.
29
Council Member Dykstra asked that a report addressing the quality of food
served to students be shared with the public.
Council Member Trinkle inquired as to issues of students outside the City of
Roanoke attending Roanoke City Public Schools and if there was a process to admit
non - resident students. Dr. Bishop explained that there was an application process as
well as checking the capacity of the desired school; and fortunately many students do
not get turned away.
Council Member Trinkle further inquired if non -City students paid tuition to attend
Roanoke City Public Schools; whereupon, Dr. Bishop replied in the affirmative, but
noted that it was a small amount.
Dr. Bishop reported that the RCPS+ Program has served over 3,000 students in
four years and helps to keep students' skills sharp during the summer months. She also
mentioned that there were many students outside the City that want to attend the
program and cannot.
Vice -Mayor Price commented that recruitment was definitely a challenge across
the Nation, and asked what the School Division was doing to recruit and retain minority
teachers; whereupon, Dr. Bishop explained that the Division was reaching out to the
graduates of Historically Black Colleges and Universities (HBCU). But there was a
teacher shortage; and unfortunately, the School Division lost 14 minority professionals
and hired 15. However, on a positive note, she mentioned three professionals were
offered full scholarships to attend graduate school programs.
Dr. Bishop emphasized that it was best to grow your own teachers and that
program was strong. Chairman Lewis added that in instances whereby minorities might
struggle in their positions, mentors have been assigned to provide assistance.
Council Member Ferris asked about the schools' process to address parents and
complaints; whereupon, Chairman Lewis advised that every concern was taken
seriously and addressed by the School Board. Trustee Cathey mentioned the School
Board was presented with a petition regarding high teacher turnover and accreditation
in which he and Trustee Rottenborn interviewed persons and investigated the matter.
With regard to engaging citizens comments at School Board meetings, Trustee
Cathey replied no participation is encouraged, but the Board does reach out to the
citizens.
Regarding policy to address concerns; Chairman Lewis replied that most matters
were referred to the Administration for response.
30
Dr. Bishop explained that the Division was benchmarked against other localities
with regard to salary adjustments and the "SAG" was addressed and fixed at the June
School Board meeting.
65
RCPS 2016 -17 Scale
R¢vhed - of lme 2016
6 60 Pool Average
(AS of lone 2016; used 20116
Z 55 scales where Z0t6ll were nut
m yetavaiMW)
L" NCPS 0
50 2016 17 Scan
a`
45
RCPS 2015 -16 Stale
40
35 Pears of Service
18 12 21 wI 28
She added that the Division was considered highly competitive in year one
through five and decent in years six through 20. But in exit interviews, it was noted
employees were leaving to seek higher wages. At the time of a Board meeting, 42 _
employees had resigned, and after the Board meeting, only six resigned, which placed
the Division in a highly competitive position. And in June, she remarked there were 80
positions to fill and currently are only five left to fill.
Dr. Bishop advised that there were approximately 590 homeless students at the
end of the last school year, with the School Division raising $27,000.00 to address the
issue, adding funds would continue to be raised during the holiday season.
Following discussion, Mayor Lea thanked everyone for the constructive dialogue
and advised that education was always the number one priority.
Dr. Bishop announced that the Convocation would be held on August 18 at
9:00 a.m., at the Berglund Center.
Vice -Mayor Price invited everyone to the Third Annual Youth Summit on
August 5 at 10:00 a.m., at William Fleming High School.
Chairman Lewis thanked the Council for its support and invited everyone to tour
the facility to see the improvements.
There being no further business, Chairman Lewis declared the School Board
meeting adjourned at 11:10 a.m. -
31
At 11:00 a.m., Mayor Lea declared the Council meeting in recess to be
reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., for an Informal Session.
At 11:42 a.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding; and all Members of the Council in attendance, calling attention to
the following items for action:
CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting
that Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.2 3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
to convene in Closed Meeting as abovementioned. The motion was seconded by
Council Member Ferris and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
CITY COUNCIL - CITIZEN OF THE YEAR: A communication from Mayor
Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss
the 2016 Citizen of the Year Award, pursuant to Section 2.2 -3711 (A)(10), Code of
Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
to convene in Closed Meeting as abovementioned. The motion was seconded by
Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0
32
CITY -OWNED PROPERTY: A communication from the City Manager requesting
that the Council convene in a Closed Meeting to discuss the disposition of City -owned
property located at 1015 Jamison Avenue, S. E., Official Tax Map No. 4120808, where
discussion in an open meeting would adversely affect the bargaining or negotiating
strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia
(1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Manager to convene in Closed Meeting as abovementioned. The motion was seconded
by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0
CITY -OWNED PROPERTY: A communication from the City Manager requesting
that the Council convene in a Closed Meeting to discuss the disposition of City -owned
property located at 13 Church Avenue, S. E., Official Tax Map No. 4011706, where ^'
discussion in an open meeting would adversely affect the bargaining or negotiating
strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia
(1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Manager to convene in Closed Meeting as abovementioned. The motion was seconded
by Council Member Dykstra and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0
33
CITY -OWNED PROPERTY: A communication from the City Manager requesting
that the Council convene in a Closed Meeting to discuss the disposition of City -owned
properties located at 2750 Hoover Street, N. W., Official Tax Map No. 2430601, and
1201 Prillaman Avenue, N. W., Official Tax Map No. 2440715, where discussion in an
open meeting would adversely affect the bargaining or negotiating strategy of the public
body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was
before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Manager to convene in Closed Meeting as abovementioned. The motion was seconded
by Council Member Dykstra and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0
CITY COUNCIL: A communication from the City Attorney requesting that Council
convene in a Closed Meeting regarding consultation with legal counsel and briefing by
staff pertaining to actual litigation, where such consultation and briefing in an open
meeting would adversely affect the negotiating or litigating position of City Council,
pursuant to Section 2.2 3711(A)(7), Code of Virginia (1950), as amended, was before
the body.
(See communication on file in the City Clerk's Office.)
Council Member Dykstra moved that Council concur in the request of the City
Attorney as abovementioned. The motion was seconded by Council Member Ferris and
adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
34
CITY COUNCIL: A communication from the City Attorney requesting that Council
convene in a Closed Meeting regarding consultation with legal counsel and briefing by
staff pertaining to actual litigation, where such consultation and briefing in an open
meeting would adversely affect the negotiating or litigating position of City Council,
pursuant to Section 2.2 3711(A)(7), Code of Virginia (1950), as amended, was before
the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the City
Attorney to convene in a Closed Meeting as abovementioned. The motion was
seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
Bulk and Brush Collection Update
Frank (Skip) Decker, Solid Waste Manager, gave an update on Brush
Collection regarding brush collection resources, brush pile criteria, and collection
options. He pointed out that in conjunction with the introduction of Single Stream
Recycling, Solid Waste Management modified bulk and brush requirements on
October 5, 2015. Mr. Decker shared two options:
35
Option A
• Provide collection of intermediate brush piles by combining with bulk
collection
• Additional labor required to supplement bulk collection
Option B
• Provide a separate collection of intermediate brush piles
(See copy of presentation on file in the City Clerk's Office.)
Following discussion regarding the options, Council supported the City continue with
Option A.
At 12:32 p.m., the Mayor declared the Council Meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, and thereafter to be reconvened
at 2:00 p.m., in the Council Chamber.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding.
PRESENT: Council Members Michelle L. Dykstra (arrived late), Raphael E.
Ferris, John A. Garland, Anita J. Price, David B. Trinkle, William D. Bestpitch and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Christopher B. Bordeaux, Pastor,
Church of Christ Scientist Roanoke.
At this point, Council Member Dykstra entered the meeting (2:01 p.m.).
The Mayor asked for a Moment of Silence in memory of Joel Richert, a resident
of Old Southwest and neighborhood activist; Police Officer Najee Tynes; and Sylvia
Coleman, President, Virginia Baptist Association Women's Auxiliary Association,
respectfully.
The Pledge of Allegiance to the Flag of the United States of America was led by
.. the Mayor.
36
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT - FINANCE: Mayor Lea announced that
Certificates of Achievement for Excellence in Financial Reporting has been awarded to
the City of Roanoke by the Government Finance Officers Association of the United
States and Canada for its Comprehensive Annual Financial Report (CAFR), the highest
form of recognition in the area of governmental accounting and financial reporting, and
its attainment represents a significant accomplishment by a government and its
management.
The Mayor presented the Certificates to Rene Satterwhite, Finance Accounting
Supervisor; and the Retirement Administration Staff, Roanoke Pension Plan.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N. W., appeared
before the Council once again regarding termination from City employment.
Without objection by the Council, the Mayor referred the matter to the City
Attorney and City Manager.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately. Mayor Lea called attention to two requests for public hearings from the City
Manager.
MINUTES: Minutes of the regular meetings of Council held on Monday, April 4,
2016 and Monday, April 18, 2016; and a recessed meeting held on Thursday, April 28,
2016, were before the body.
(See copy of minutes on file in the City Clerk's Office.)
Council Member Ferris moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
37
LEASE -ZOO: A communication from the City Manager requesting that the City
Clerk be authorized to schedule and advertise a public hearing for August 15, 2016 at
7:00 p.m., or at such other date and time as soon thereafter as deemed appropriate by
the City Manager, to consider the lease of property to the Blue Ridge Zoological Society
of Virginia, Inc., was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
LEASE: A communication from the City Manager requesting that the City Clerk
be authorized to schedule and advertise a public hearing for August 15, 2016 at
7:00 p.m., or at such other date and time as soon thereafter as deemed appropriate by
the City Manager, on a proposed lease agreement with Richard E. and Cassie M.
Beverly for property located at 2410 Mason Mill Road, N. E., was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
VISIT VIRGINIA'S BLUE RIDGE BOARD: A communication from the City Clerk
advising of the resignation of Thomas T. Cullen as a City representative of the Visit
Virginia's Blue Ridge Board of Directors, effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Pit
Council Member Ferris moved that Council accept the resignation and receive
and file the communication. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
ANNUAL REPORTS - ROANOKE PENSION PLAN: Annual Report of the City of
Roanoke Pension Plan Board of Trustees for Fiscal Year ended June 30, 2016, was
before the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Ferris moved that the Annual Report be received and filed. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
ANNUAL REPORTS - PENSION: Annual Report of the Pension Investment
Committee, Subcommittee of the City of Roanoke Pension Plan Board of Trustees for
Fiscal Year ended June 30, 2016, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Ferris moved that the Annual Report be received and filed. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
ANNUAL REPORTS - DEFINED CONTRIBUTION: Annual Report of the City of
Roanoke Pension Plan, Defined Contribution Board for Fiscal Year ended June 30,
2016, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Rri
Council Member Ferris moved that the Annual Report be received and filed. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
ANNUAL REPORTS - FINANCE BOARD: Annual Report of the City of Roanoke
Finance Board for Fiscal Year ended June 30, 2016, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Ferris moved that the Annual Report be received and filed. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
ROANOKE VALLEY RESOURCE AUTHORITY: A communication from Peggy
Bishop, Secretary, Roanoke Valley Resource Authority, transmitting a certified copy of
Resolution RA #2016 -727 adopting a schedule of rates, fees and charges for the use of
the Authority's system, effective July 1, 2016; and Roanoke Valley Resource Authority
Waste Disposal Fees and Charges as of July 1, 2016, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that the communication be received and filed. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0
ELI
OATHS OF OFFICE - ROANOKE ARTS COMMISSION - ROANOKE VALLEY
JUVENILE DETENTION CENTER COMMISSION -CITY PLANNING COMMISSION -
YOUTH SERVICES CITIZEN BOARD: Reports of qualification of the following
individuals were before the Council:
Can C. Gates as a member of the Roanoke Arts Commission for a three -
year term of office ending June 30, 2019;
Sherman M. Stovall as the Alternate City representative of the Roanoke
Valley Juvenile Detention Center Commission for a four -year term of
office ending June 30, 2020;
Paula Page Williams as a member of the City Planning Commission to fill
the unexpired term of Chad A. Van Hyning ending December 31, 2016;
and
Joyce W. Watkins as a member of the Youth Services Citizen Board for a
three -year term of office ending June 30, 2019.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Ferris moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS:
CITY -OWNED PROPERTY - TRANSPORTATION: A communication from the City
Manager requesting that Council schedule a public hearing for Monday, August 1, 2016
at 2:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City
of Roanoke to convey of an approximate 0.46 acre parcel of City -owned property
located along Jae Valley Road in Roanoke County, Virginia, designated as Roanoke
County Tax Map No. 089.00- 01 -22, to the Commonwealth of Virginia Department of
Transportation (VDOT), for the construction, maintenance and /or operation of a public
transportation facility in connection with VDOT's Route 116 Highway Project 0116 -080-
101, RW -201, the matter was before the body.
EN
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, July 15, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending execution of a
contract to convey the abovementioned City -owned property, subject to approval as to
form by the City Attorney. .
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
( #40588- 080116) AN ORDINANCE authorizing the City Manager to execute the
necessary documents providing for the conveyance of a parcel of City -owned property,
being approximately 0.46 acres, located along Jae Valley Road, in Roanoke County,
Virginia, designated as Roanoke County Tax Map No. 089.00- 01 -22, to the
Commonwealth of Virginia Department of Transportation (VDOT), upon certain terms
and conditions; and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 386.)
Council Member Trinkle moved the adoption of Ordinance No. 40588 - 080116.
The motion was seconded by Ferris.
The City Manager further advised that the project's primary function is for the
bridge replacement over Back Creek; the highway project is approximately 3.3 acres
long and affects nine properties on both sides of Route 116; and VDOT's offer to
acquire the property is $6,300.00.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 40588- 080116 was adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
42
PETITIONS AND COMMUNICATIONS: -
ROANOKE CULTURAL ARTS: Susan Jennings, Public Arts Coordinator, gave
background information encompassing the Roanoke Cultural Endowment; and Shaleen
Powell, Executive Director, provided a progress report regarding the start-up efforts of
the Roanoke Cultural Endowment since briefing to the Council in April 2015.
(See annual update on file in the City Clerk's Office.)
Following positive comments by Members of the Council, Mayor Lea advised the
remarks would be receive and filed.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION-
DONATIONS-POLICE DEPARTMENT: The City Manager submitted a written
communication recommending acceptance of a donation of at least three automated
external defibulators from the Firehouse Subs Public Safety Foundation to the Roanoke
Police Department.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #40589- 080116) A RESOLUTION authorizing acceptance of a donation from
Firehouse Subs Public Safety Foundation to the Roanoke City Police Department for at
least three Automated External Defibulators, and authorizing execution of any and all
necessary documents to accept the donation.
(For full text of resolution, see Resolution Book No. 78, page 387.)
Council Member Ferris moved the adoption of Resolution No. 40589 - 080116.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
. w
NAYS: None -0.
43
ARTS - DONATIONS: The City Manager submitted a written communication
recommending acceptance of a donation of Art for the Public Art Collection from the
Estate of William and Mary Jane Burtch.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40590 - 080116) A RESOLUTION authorizing acceptance of a donation of
fourteen (14) works of art from the Estate of William and Mary Jane Burtch to the City of
Roanoke and authorizing execution of any and all necessary documents to accept the
donations.
(For full text of resolution, see Resolution Book No. 78, page 388.)
Council Member Bestpitch moved the adoption of Resolution No. 40590 - 080116.
The motion was seconded by Council Member Trinkle.
Following remarks by the Public Art Coordinator regarding various pieces of
artwork received by the City from regional artists, Resolution No. 40590 - 080116 was
adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
BUDGET - TRANSPORTATION: The City Manager submitted a written
communication recommending acceptance and appropriation of Virginia Department of
Transportation funds for the Colonial Avenue Improvement Project; and execution of the
VDOT Standard Project Administration Agreement.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #40591 - 080116) A RESOLUTION accepting the Virginia Department of
Transportation's (VDOT) award to the City in the total amount of $4,176,624.00 for the
Colonial Avenue Improvements project; authorizing the City Manager to execute a
VDOT Standard Project Administration Agreement for Federal -aid Projects and
Appendix A for the Highway Safety Improvement Program ( "HSIP "); and authorizing the
City Manager to take certain other actions in connection with the above matters and
project.
(For full text of resolution, see Resolution Book No. 78, page 389.)
M11
Council Member Ferris moved the adoption of Resolution No. 40591 - 080116.
The motion was seconded by Council Member Bestpitch.
Council Member Ferris expressed appreciation to former Council Member
Court G. Rosen and William Fralin, as members of the Commonwealth Transportation
Board of approval for full funding under the prioritization process.
Following a detailed overview of the project, roadway improvements coinciding
with changes proposed at Virginia Western Community College to include a new 1,000
space parking garage on the southeast side of Colonial Avenue with a net increase of
600 parking spaces and a new Science, Technology, Engineering and Mathematics
(STEM) building, Resolution No. 40591- 080116 was adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
Council Member Ferris offered the following budget ordinance:
( #40592- 080116) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation Funds to the Colonial Avenue Improvements project,
amending and reordaining certain sections of the 2016 - 2017 Capital Projects Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 390.)
Council Member Ferris moved the adoption of Budget Ordinance No. 40592-
080116. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
BUDGET - GRANTS: The City Manager submitted a written communication
recommending acceptance and appropriation of funds in connection with the FY17
Urban and Community Forestry Grant from the Virginia Department of Forestry to staff a
part-time Urban Forestry Planner.
(For full text, see communication on file in the City Clerk's Office.)
45
Council Member Bestpitch offered the following resolution:
( #40593- 080116) A RESOLUTION accepting a FY 2017 Urban and Community
Forestry Grant to fund a part-time Urban Forestry Planner to work under the Urban
Forester, and authorizing the execution of any required documents in connection
therewith, upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 78, page 391.)
Council Member Bestpitch moved the adoption of Resolution No. 40593 - 080116.
The motion was seconded by Vice -Mayor Price.
Following comments by Council Member Bestpitch regarding progress of the
Urban Forestry Plan; benefits of tree canopy planted or preserved for stormwater fee
credits; management of the commemorative Tree Program, and coordination of the
Roanoke Tree Steward Program, Resolution No. 40593-080116 and adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #40594 - 080116) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Urban and Community Forestry Grant, amending and
reordaining certain sections of the 2016 - 2017 General and Grant Funds
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 392.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40594-
080116. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0
me
AIRPORT: The City Manager submitted a written communication recommending
authorization to enter into an agreement between the City of Roanoke and the
Roanoke - Blacksburg Regional Airport to clarify criminal investigation responsibilities
and extend the Airport Police Department authority to adjacent highways.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40595- 080116) AN ORDINANCE authorizing the City Manager to enter into an
agreement by and between the City of Roanoke, the Roanoke Regional Airport
Commission on behalf of the Roanoke - Blacksburg Regional Airport Police /Public Safety
Department to clarify criminal investigation responsibilities and extend Airport Police
authority to adjacent highways, upon certain terms and conditions, and dispensing with
the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 393.)
Council Member Ferris moved the adoption of Ordinance No. 40595 - 080116.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF CITY MANAGER:
The City Manager offered the following comments:
Third Annual Roanoke Youth Summit
• The event will be hosted by Vice -Mayor Anita James Price and the Roanoke
Youth Services Citizen Board
• Date: Saturday, August 6
• Location: William Fleming High School
• The event will begin at 10:00 a.m.
• Admission is free and the event is open to youth and parents
• Activities will include a Running Man Challenge, with door prizes for the
winners, music provided by DJ Freddie Mac, an obstacle course, and lunch.
Youth and their parents /guardians will also participate in separate discussion
groups on topics including health and nutrition, internet use, and financial
stability.
FAN
Upcoming Events
• Saturday, August 6, Parks & Arts at Mountain View Recreation Center,12:00
noon to 3:00 p.m.
• Sunday, August 7, Budweiser Summer Series: Lee Brice will perform in the
Elmwood Park Amphitheater, 7:00 p.m.
• Saturday, August 27, Parks & Art will conclude in Elmwood Park, 12:00 noon
to 3:00 p.m.
o That afternoon, the Deschutes Street Pub will take place into the
evening, raising funds for four of our non - profits; also include local
music during event.
Social Media
Our Social Media is receiving national attention. In July 2016, we had some of
our best participation ever — new "Likes" went up 93 %, 254,000 total video views using
"Facebook Live," 427,000 posts were liked, commented, or shared, and a 2.38 million
total page reach.
• Timothy Martin was named one of the Top 100 Influencers in Local
Government by an organization known as Emerging Local Government
Leaders; Christopher Morrill was also included in that list. Only two cities
(Roanoke and Las Vegas) in the nation had two staff members included.
• National Night Out is Tuesday, August 2. Goal is to heighten crime and drug
prevention awareness, generate support for and participation in local anti -
crime programs; strengthen neighborhood spirit; focus on building stronger
ties between neighborhoods, the community, and our public safety. We ask
that residents take advantage of this opportunity.
In connection with Youth Summit, Mayor Lea remarked that youth
employment agencies would be in attendance to share information regarding job
opportunities for youth.
CITY ATTORNEY:
BONDS- BROADBAND: The City Attorney submitted a written report
recommending execution of a Service Agreement and the First Amendment to support
agreement in connection with a bond issuance, in the amount of up to $3 million, by the
Roanoke Valley Broadband Authority through the Virginia Resource Authority.
(For full text, see report on file in the City Clerk's Office.)
i •
•
Council Member Ferris offered the following resolution:
( #40596- 080116) A RESOLUTION authorizing the proper city officials to execute
a Service Agreement (the "Service Agreement ") among the City of Roanoke and the
City of Salem, Virginia (the "Cities "), Roanoke County, Virginia (the "County "), the
Roanoke Valley Broadband Authority (the "RVBA "), and the Virginia Resources
Authority ( "VRA "), and a First Amendment to Support Agreement (the "First
Amendment ") among the Cities, the RVBA and VRA, subject to certain terms and
conditions, and authorizing the City Manager to take certain other actions in connection
with the Service Agreement and the First Amendment; and providing for an effective
date.
(For full text of resolution, see Resolution Book No. 78, page 394.)
Council Member Ferris moved the adoption of Resolution No. 40596 - 080116.
The motion was seconded by Council Member Trinkle.
After Council Member Ferris expression of appreciation to the regional localities
for joining the City in said venture, Resolution No. 40596 - 080116 and adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
TAXES: The City Attorney submitted a written report recommending
reinstatement of real estate rehabilitation tax exemption; and request for refund on real
estate located at 303 Jefferson Street, S. W., designated as Official Tax Map
No.1011806.
(For full text, see report on file in the City Clerk's Office.)
We
Council Member Trinkle offered the following resolution:
( #40597 - 080116) A RESOLUTION authorizing and directing the City Treasurer to
refund an overpayment of an erroneous assessment of real estate taxes on real
property located at 303 Jefferson Street, S. W., designated as Roanoke Official Tax
Map No. 1011806 ( "Property "), owned by IP Properties, LLC, for the 2015 -2016 tax
year, in accordance with the provisions of Section 58.1- 3981(A) of the Code of Virginia
(1950) as amended; reinstating the partial real estate tax exemption rehabilitation credit
on the Property retroactive to July 1, 2015; and authorizing such tax refund to be
applied by the City administratively in the form of a credit to the real estate taxes,
including the special downtown assessment and stormwater fee, that become due on
the Property commencing with the 2016 -2017 tax year; upon certain terms and
conditions.
(For full text of resolution, see Resolution Book No. 78, page 397.)
Council Member Trinkle moved the adoption of Resolution No. 40597- 080116.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
REPORTS OF COMMITTEES:
SCHOOLS: The Roanoke City School Board submitted a written report
requested authorization to execute temporary loan agreements with Fifth Third Bank for
the purpose of securing one or more credit cards in the name of the School Division;
and the Director of Finance submitted a written report recommending that Council
concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Vice Mayor Trinkle offered the following resolution:
( #40598 - 080116) A RESOLUTION authorizing the School Board to enter into a
commercial card service agreement with Fifth Third Bank for the purpose of issuance of
one or more credit cards to the Schools.
(For full text of resolution, see Resolution Book No. 78, page 399.)
50
Council Member Trinkle moved the adoption of Resolution No, 40598 - 080116.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS:
BUDGET: Ordinance No. 40587- 080116, appropriating funding from the
Foundation for Roanoke Valley for a Bridges Out of Poverty workshop, having
previously been before the Council for its first reading on Monday, July 18, 2016, read
and adopted on its first reading and laid over, was again before the Council for its
second and final reading.
Council Member Bestpitch offered the following ordinance:
( #40587 - 080116) AN ORDINANCE appropriating funding from the Foundation for
Roanoke Valley for a Bridges Out of Poverty workshop, amending and reordaining
certain sections of the 2016 - 2017 Grant Fund Appropriations.
(For full text of Budget Ordinance, See Ordinance Book No. 78 page 385.)
Council Member Bestpitch moved the adoption of Ordinance No. 40587 - 080116.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
YOUTH SUMMIT: Vice -Mayor Price announced the 2016 Youth Summit will be
held on Saturday, August 6, 2016, at William Fleming High School for middle and high
school students beginning at 10:00 a.m., with discussion groups held regarding issues
relevant to students and their parents.
51
DECEASED PERSONS - NEIGHBORHOODS: Council Member Bestpitch
recognized the tremendous work performed by the late Joel Richert in transforming the
old southwest neighborhood, noting her tireless efforts and tenacity in obtaining the
historic district designation for the neighborhood.
ARTS - PARKS: Council Member Dykstra announced that another Parks and Arts
event will be held on Saturday, August 6, 2016, at the Mountain View Recreation Center
at 12:00 noon -3:00 p.m., with free music and activities for everyone.
At 3:13 p.m., the Mayor declared the Council meeting in recess for continuation
of a Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C.
Taylor Municipal Building.
At 5:04 p.m., the Council meeting reconvened in the Council Chamber, Mayor
Lea presiding, and all Members of the Council in attendance.
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Dykstra moved that each Member of City Council certify to the best of his or her
knowledge that (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE -MILL MOUNTAIN ADVISORY BOARD: The Mayor called
attention to a vacancy creared by the expiration of the three -year term of office of
Dr. Nancy Dye as a member of the Mill Mountain Advisory Board ending June 30, 2016;
whereupon, he opened the floor for nominations.
Council Member Garland placed in nomination the name of David Perry.
There being no further nominations, Mr. Perry was appointed to replace Dr. Dye
as a member of the Mill Mountain Advisory Board for a term ending June 30, 2019, by
the following vote:
FOR MR. PERRY: Council Members Dykstra, Ferris, Garland, Price, Trinkle,
Bestpitch, and Mayor Lea -7.
52
OATHS OF OFFICE - ROANOKE REDEVELOPMENT AND HOUSING
AUTHORITY: The Mayor called attention to the upcoming expirations of the four -year
terms of office of Andrew Anguiano, Edward Garner and Duane Smith as
Commissioners of the Roanoke Redevelopment and Housing Authority ending
August 31, 2016, whereupon, he opened the floor for nominations.
Council Member Garland placed in nomination the names of Andrew Anguiano,
Edward Garner and Duane Smith.
There being no further nominations, Messrs. Anguiano, Garner and Smith were
reappointed as Commissioners of the City of Roanoke Redevelopment and Housing
Authority for terms of four years, each, ending August 31, 2020, by the following vote:
FOR MESSRS. ANGUTANO, GARNER AND SMITH: Council Members Dykstra,
Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea -7.
OATHS OF OFFICE - WESTERN VIRGINIA WATER AUTHORITY: The Mayor
called attention to the expiration of the four -year term of office of Harvey D. Brookins as
a City representative of the Western Virginia Water Authority Board of Directors ended
June 30, 2016; whereupon, he opened the floor for nominations.
Council Member Garland placed in nomination the name of Harvey Brookins.
There being no further nominations, Mr. Brookins was reappointed as a City
representative of the Western Virginia Water Authority for a term of four years ending
June 30, 2020, by the following vote:
FOR MR. BROOKINS: Council Members Dykstra, Ferris, Garland, Price, Trinkle,
Bestpitch, and Mayor Lea -7.
OATHS OF OFFICE - ROANOKE VALLEY ALLEGHANY REGIONAL
COMMISSION: The Mayor called attention to a vacancy on the Roanoke Valley -
Alleghany Regional Commission to fill the unexpired term of office of Jerry Smith
ending June 30, 2018; whereupon, he opened the floor for nominations.
Council Member Garland placed in nomination the name of Courtney Campbell.
There being no further nominations, Mr. Campbell was appointed as a City
representative of the Roanoke Valley - Alleghany Regional Commission to fill the
unexpired term of Jerry Smith ending June 30, 2018, by the following vote:
FOR MR. CAMPBELL: Council Members Dykstra, Ferris, Garland, Price, Trinkle,
Bestpitch, and Mayor Lea -7.
53
OATHS OF OFFICE - BUILDING AND FIRE CODE BOARD OF APPEALS: The
Mayor called attention to a vacancy created by the expiration of the term of office of
Nelson D. Reed as a Citizen at Large representative on the Building and Fire Code
Board of Appeals ended June 30, 2015, whereupon, he opened the floor for
nominations.
Council Member Garland placed in nomination the name of Mark Garland.
There being no further nominations, Mr. Garland was appointed to replace
Mr. Reed as a citizen at Large representative of the Building and Fire Code Board of
Appeals for a term ending June 30, 2018, by the following vote:
FOR MR. GARLAND: Council Members Dykstra, Ferris, Garland, Price, Trinkle,
Bestpitch, and Mayor Lea -7.
OATHS OF OFFICE - ARCHITECTURAL REVIEW BOARD: The Mayor called
attention to a vacancy created by the resignation of Mary V. H Dykstra as a member of
the Architectural Review Board for a term of office ending October 1, 2016; whereupon,
he opened the floor for nominations.
Council Member Garland placed in nomination the name of John Missell.
There being no further nominations, Mr. Missell was appointed as a member of
the Architectural Review Board to fill the unexpired term of office of Mary V. H. Dykstra
ending October 1, 2016; and for an additional four -year term of office ending October 1,
2020, by the following vote:
FOR MR. MISSELL: Council Members Dykstra, Ferris, Garland, Price, Trinkle,
Bestpitch, and Mayor Lea -7.
OATHS OF OFFICE -FAIR HOUSING BOARD: The Mayor called attention to a
vacancy on the Fair Housing Board created by the resignation of Alesha Allen for a term
ending March 31, 2019; whereupon, he opened the floor for nominations.
Council Member Garland placed in nomination the name of Stephen Grammer.
There being no further nominations, Mr. Grammer was appointed to fill the
unexpired term of office of Alesha Allen as a member of the Fair Housing Board ending
March 31, 2019, by the following vote:
FOR MR GRAMMER: Council Members Dykstra, Ferris, Garland, Price, Trinkle,
Bestpitch, and Mayor Lea -7.
MA
OATHS OF OFFICE -YOUTH SERVICES CITIZEN BOARD: The Mayor called
attention to a vacancy created by the expiration of the three -year term of office of Heidi
Schmidt as a Citizen at Large representative on the Youth Services Citizen Board
ended June 30, 2016; whereupon, he opened the floor for nominations:
Council Member Garland placed in nomination the name of Lorena Wilson.
There being no further nominations, Ms. Wilson was appointed to replace
Ms. Schmidt as a Citizen at Large representative of the Youth Services Citizen Board
for a term ending June 30, 2019, by the following vote:
FOR MS WILSON: Council Members Dykstra, Ferris, Garland, Price, Trinkle,
Bestpitch, and Mayor Lea -7.
Council Member Bestpitch moved that the City residency requirement for Harvey
Brookins be waived in this instance. The motion was seconded by Council Member
Dykstra and unanimously adopted.
There being no further business to come before the Council, Mayor Lea declared
the Council meeting adjourned at 5:08 p.m.
APPROVED
ATTEST:
o-t C
Stephanie M. Moon Reynolds, M Sherman P. Lea, Sr.
City Clerk Mayor
55
ROANOKE CITY COUNCIL - REGULAR SESSION
August 15, 2016
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
August 15, 2016, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, CCU
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 40579- 070516
adopted by the Council on Tuesday, July 5, 2016.
PRESENT: Council Members John A. Garland, Anita J. Price, William D.
Bestpitch, Michelle L. Dykstra, Raphael E. Ferris (arrived late) and Mayor Sherman P.
Lea, Sr. -6.
ABSENT: Council Member David B. Trinkle -1
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by Rabbi Kathy Cohen, Temple Emanuel.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT - PROCLAMATIONS - VIRGINIA WESTERN
COMMUNITY COLLEGE: The Mayor declared August 22, 2016 as Virginia Western
Community College Day in honor of its 501" Anniversary.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
Mayor Lea presented a ceremonial copy of the proclamation to Dr. Robert
Sandel, President, Virginia Western Community College; accompanied by college staff:
Dr. Angela Falconetti, Dr. Elizabeth Wilmer, Mr. Milan Hayward, Ms. Lisa Ridpath,
Ms. Jennifer Pittman and Mr. Josh Meyer.
At this point, Council Member Ferris entered the meeting (2:21 p.m.).
56
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N. W., appeared
before Council regarding termination of City employment in 2006 from the City.
The City Attorney gave a brief overview of City action taken regarding Mr.
Gravely's dismissal.
Council Member Bestpitch reminded the Council that State Code prohibits
Council's intervention in City personnel matters relating to employees under Council
appointed officials.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
Council Member Ferris stated that although he owns certain real property
situated at 0 Salem Avenue, S. W., his property interest does not create a personal
conflict of interest; and therefore, believes he can act fairly, objectively, and in the public
interest regarding Item C -2; and he does intend to participate in the deliberations and in
any vote with regard to the matter.
MINUTES: Minutes of the regular meetings of the Council held on Monday,
May 2, 2016, recessed until Monday, May 9, 2016; and Monday, May 16, 2016, were
before the body.
(See copy of minutes on file in the City Clerk's Office.)
Council Member Bestpitch moved that the reading of the minutes be dispensed
with and approved as recorded. The motion was seconded by Council Member Dykstra
adopted by the following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
57
CITY -OWNED PROPERTY: A communication from the City Manager requesting
that Council convene in a Closed Meeting to discuss the disposition of publicly -owned
property located at 117 - 119 Norfolk Avenue, S. W., where discussion in an open
meeting would adversely affect the bargaining position or negotiating strategy of the
public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended,
was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Dykstra.
Council Member Ferris read the following Conflict of Interest Statement into the
record:
"STATEMENT OF RAPHAEL E. FERRIS
I, Raphael E. Ferris, make the following statement regarding the request of the
City Manager for a Closed Meeting to discuss the disposition of City -owned properties,
together with buildings and improvements thereon, situated at 119 and 117 Norfolk
Avenue, S. W., Roanoke, Virginia, bearing Official Tax Map Nos. 1010306 and
1010307, respectively (the "Warehouse Row Properties ").
I am the owner of certain real property situated at 0 Salem Avenue, S. W.,
Roanoke, Virginia, bearing Official Tax Map No. 1010412 ( "Parcel 1010412 "). The City
of Roanoke currently leases this property for use as a parking lot. The term of the lease
is five (5) years expiring on June 30, 2021. Parcel 1010412 is adjacent to the
Warehouse Row Properties. I have no interest in the Warehouse Row Properties. I have
also discussed this matter with the City Attorney and he has advised me that my
property interest does not create a personal interest in this transaction under the
Virginia Conflicts of Interest laws, but I may elect to recuse myself from participation in
this matter if I believe that my ownership of Parcel 1010412 creates an appearance of a
conflict of interest. I believe that I can act fairly, objectively, and in the public interest in
considering the disposition of the Warehouse Row Properties. Based on the foregoing, I
intend to participate in the deliberations and in any vote with regard to the disposition of
the Warehouse Row Properties. In the event that the circumstances on which I make
this decision change, I will determine at such time whether a conflict of interest, or the
appearance of a conflict of interest, exists and take appropriate action at that time.
•
I request that the City Clerk maintain a copy of this statement with the minutes of
this meeting of City Council.
Dated this 15" day of August, 2016.
S /Raphael E. Ferris
Raphael E. Ferris
Member of Council"
(See Statement of Conflict of Interest on file in the City Clerk's Office.)
Following the reading of the statement, the matter was concurred in by the
following vote:
AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
BOUNDARY LINES: A communication from the City Manager requesting that
Council schedule a public hearing for Monday, September 19, 2016 at 7:00 p.m., or at
such time thereafter as the matter may be heard, or at such later date and time as
determined by the City Manager, to consider the two proposed boundary line
adjustments between the City of Roanoke and Roanoke County, (i) situated along
Williamson Road, N. E., in proximity to the former Happy's Flea Market development,
and (ii) situated along Blue Hills Village Drive involving two parcels owned by the
National Bank of Blacksburg, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
m
RECREATION: A communication from the City Manager requesting that Council
schedule a public hearing for Monday. September 19, 2016, at 7:00 p.m., or at such
time thereafter as the matter may be heard, or at such later date and time as
determined by the City Manager, to consider the sale of two City -owned parcels of
property on Jae Valley Road in Roanoke County, bearing Official Tax Map Nos. 089.00-
03- 29.01 -0000 and 089.00 -03- 29.02 -0000, to the Roanoke County Parks and
Recreation for a public park facility with public access to Back Creek for canoe and
kayak uses, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
EASEMENTS - PARKING GARAGE: A communication from the City Manager
requesting that Council schedule a public hearing for Monday, September 19, 2016, at
7:00 p.m., or at such time thereafter as the matter may be heard, or at such later date
and time as determined by the City Manager, to consider granting, confirming, and /or
amending easements and other property rights to South Commonwealth Partners, LLC,
in connection with the Hampton Inn & Suites Hotel located at 27 Church Avenue, S. E.
(adjacent to the Market Garage at 25 Church Avenue, S. E.), was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
NX
ANNUAL REPORTS: A communication from the Honorable William D.
Broadhurst, Judge, Twenty -third Judicial Circuit of Virginia, transmitting the Annual
Reports of the Board of Equalization for taxable years July 1, 2015 - June 30, 2016; and
July 1, 2016 - June 30, 2017, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Bestpitch moved that the communication be received and filed.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
CELEBRATIONS: A communication from U. S. Senator Mark R. Warner
congratulating the City of Roanoke on its recognition as a Tree City USA community by
the Arbor Day Foundation, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that the communication be received and filed.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
61
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
BUDGET - GRANTS- COMMONWEALTH'S ATTORNEY: The Commonwealth
Attorney submitted a written communication recommending acceptance of the Multi -
Jurisdictional Special Drug Prosecutor Grant from the State Compensation Board; and
the City Manager submitted a written communication concurring in the recommendation.
(For full text, see communications on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #40599- 081516) A RESOLUTION authorizing the acceptance of funding for the
regional drug prosecutor's office from the Compensation Board of the Commonwealth of
Virginia and authorizing the acceptance, execution, and filing of appropriate documents
to obtain such funds.
(For full text of resolution, see Resolution Book No. 78, page 401
Council Member Ferris moved the adoption of Resolution No. 40599- 081516.
The motion was seconded by Vice -Mayor Price.
Council Member Ferris commented that the grant had been accepted in 1988
with the cooperation of the surrounding jurisdictions to fund the special drug prosecutor
while lending expertise across jurisdictional lines.
There being no further comments by the Council Members, Resolution No.
40599 - 081516 was adopted by the following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
62
Council Member Ferris offered the following budget ordinance:
( #40600 - 081516) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Regional Drug Prosecutor Grant, amending and
reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 401.)
Council Member Ferris moved the adoption of Budget Ordinance No, 40600-
081516. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET - GRANTS- DOMESTIC VIOLENCE - POLICE DEPARTMENT: The City
Manager submitted a written communication recommending acceptance of the 2017
Virginia Sexual and Domestic Violence Victim Fund Grant from the Virginia Department
of Criminal Justice Services to partially fund an existing Sexual Violence Specialist
position in the Police Department.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Price offered the following resolution:
( #40601 - 081516) A RESOLUTION authorizing acceptance of the Virginia
Sexual & Domestic Violence Victim Fund Grant made to the City of Roanoke by the
Virginia Department of Criminal Justice Services, and authorizing execution of any
required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 78, page 402.)
63
Vice -Mayor Price moved the adoption of Resolution No. 40601 - 081516. The
motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
Vice -Mayor Price offered the following budget ordinance:
( #40602 - 081516) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Virginia Sexual and Domestic Violence Victim Fund
Grant, amending and reordaining certain sections of the 2016 - 2017 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 403.)
Vice -Mayor Price moved the adoption of Budget Ordinance No. 40602 - 081516.
The motion was seconded by Council Member Ferris and adopted by the following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
BUDGET - GRANTS- FIREIEMS: The City Manager submitted a written
communication recommending acceptance of a Virginia Department of Fire Programs
Training Grant to be used for conference and education assistance to host the 2 n
Annual Sound the Alarm Summit on September 12 — 14, 2016, at the Sheraton Hotel
and Conference Center.
(For full text, see communication on file in the City Clerk's Office.)
Z
Council Member Bestpitch offered the following resolution:
( #40603 - 081516) A RESOLUTION accepting the Conference and Education
Assistance grant to the City from the Virginia Department of Fire Programs, and
authorizing execution of any required documentation on behalf of the City in connection
with such grant.
(For full text of resolution, see Resolution Book No. 78, page 404.)
Council Member Bestpitch moved the adoption of Resolution No. 40603 - 081516.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
Council Member Bestpitch offered the following budget ordinance:
( #40604 - 081516) AN ORDINANCE appropriating funding from the
Commonwealth of Virginia Department of Fire Programs for conference and education
assistance to host the Sound the Alarm Conference, amending and reordaining certain
sections of the 2016 - 2017 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 405.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40604-
081516. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
65
BUDGET - PAVING- TRANSPORTATION: The City Manager submitted a written
communication recommending acceptance of FY2017 Virginia Department of
Transportation (VDOT) funds for the paving of Orange Avenue (Route 460) from 10'"
Street, N. W., to Gainsboro Road, N. W.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bespitch offered the following resolution:
( #40605 - 081516) A RESOLUTION accepting Primary Extension Funds from the
Virginia Department of Transportation for the paving of Orange Avenue from loll
Street, N. W., to Gainsboro Road, N. W., and authorizing such additional action and
execution of any required documents on behalf of the City in connection with such funds
under certain conditions.
(For full text of resolution, see Resolution Book No. 78, page 406.)
Council Member Bestpitch moved the adoption of Resolution No. 40605 - 081516.
The motion was seconded by Vice -Mayor Price.
Sherman M. Stovall, Assistant City Manager for Operations, reported that funding
was being provided directly from the State, whereas in prior years localities provided
funds to maintain primary roads.
Following a brief overview of the Fiscal Year 2016/2017 Paving Contract;
Resolution No. 40605- 081516 was adopted by the following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
Council Member Bestpitch offered the following budget ordinance:
( #40606 - 081516) AN ORDINANCE to appropriate funding from Virginia
Department of Transportation for Capital Street Paving projects, amending and
reordaining certain sections of the 2016 - 2017 Capital Projects Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 407.)
rAbIll
me•
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40606-
081516. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
BERGLUND CENTER: The City Manager submitted a written communication
recommending execution of Amendment No. 1 to the City's contract with C. E.
Thurston & Sons, Inc., for pipe insulation services at the Berglund Center.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
(#40607- 081516) A RESOLUTION authorizing the City Manager to execute
Amendment No. 1 to the City's Contract with C. E. Thurston & Sons, Inc., for pipe
insulation services at the Berglund Center.
(For full text of resolution, see Resolution Book No. 78, page 408.)
Council Member Ferris moved the adoption of Resolution No. 40607 - 081516.
The motion was seconded by Council Member Bestpitch.
In response to Council Member Garland's comments about the amended
architectural /engineering services, the Assistant City Manager for Operations shared
background information, remarking contract, that the Amendment covers additional
abatement, which went beyond the scope of work that is necessary.
There being no further comments by the Council Members, Resolution No.
40607 - 081516 was adopted by the following vote:
AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
67
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
Changes to Brush Collection
• In 2015, the city made changes to its brush collection. To address some
confusion about the collection process, the city has simplified instructions for
citizens.
• A postcard has been mailed to all Solid Waste customers notifying them of
this change to brush collection: If you can pick it up with two hands, put it in
your Big Blue trash can. Otherwise, place brush at the curb for weekly pickup.
State of the City Address
• Thursday, September 1, 2016
• Hotel Roanoke, Crystal Ballroom
• 8:00 a.m.
• This year we will have a different format for the event, with three speakers:
The Mayor, Superintendent of Roanoke City Public Schools, and the City
Manager will be sharing Roanoke's accomplishments and vision for the
future.
• Registration for the breakfast is through the Roanoke Regional Chamber
of Commerce. Attendance at the State of the City Address is free to the
public.
Upcoming Events:
• FloydFest presents The Beach Ball: Brian Wilson
• Saturday, August 20, 2016
• Elmwood Park
• 6:30 p.m.
• Parks & Art
• Saturday, August 27, 2016
• Elmwood Park
• 12:00 Noon to 3:00 p.m.
• Roanoke Symphony Pops Concert
• This event will be immediately followed by the Deschutes Street Pub
Roanoke event from 2:00 p.m. to 10:00 p.m. in Elmwood Park.
• Starcropolis
o Sunday, September 4, 2016 at the Star on Mill Mountain
�•
CITY ATTORNEY:
BRIDGES: The City Attorney submitted a written report recommending execution
of an agreement with Norfolk Southern Railway Company with regard to the Franklin
Road Bridge Improvements.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #40608 - 081516) AN ORDINANCE authorizing the execution, delivery, and
performance of an Agreement between the City of Roanoke, Virginia and Norfolk
Southern Railway Company (NS) in connection with the proposed improvements to the
Franklin Road Bridge Project (Project); authorizing the acquisition of property rights by
the City as needed for the Project and the maintenance, construction, and operation of
the Project; authorizing the City Manager to execute such other documents and to take
such other actions as necessary or appropriate; and dispensing with the second reading
of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 409.)
Council Member Bestpitch moved the adoption of Ordinance No. 40608 - 081516.
The motion was seconded by Council Member Ferris.
Following comment by the City Attorney, Ordinance No. 40608 - 081516 was
adopted by the following vote:
AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
DIRECTOR OF FINANCE:
WESTERN VIRGINIA WORKFORCE DEVELOPMENT BOARD: The Director of
Finance presented a written report recommending execution of the First Amended and
Restated Fiscal Agent Agreement by and among the City of Roanoke, Workforce
Investment Area III Chief Local Elected Officials Consortium, Western Virginia
Workforce Development Board, Inc., and Roanoke Valley - Alleghany Regional
Commission, to provide for additional duties and responsibilities of the Commission as
fiscal agent, for a five -year term, commencing July 1, 2016.
(For full text, see report on file in the City Clerk's Office.)
•
Council Member Bestpitch offered the following resolution:
( #40609 - 081516) A RESOLUTION authorizing the City Manager to execute the
First Amended and Restated Fiscal Agent Agreement dated August 15, 2016, by and
among Workforce Investment Area III Chief Local Elected Officials Consortium
(Consortium), Western Virginia Workforce Development Board, Inc. (WDB), City of
Roanoke, Virginia (Grant Recipient), and Roanoke Valley - Alleghany Regional
Commission (Commission) (Restated Agreement); and authorizing execution of such
other documents and performance of any other actions deemed necessary to
effectuate, deliver, perform, administer, and enforce the Restated Agreement.
(For full text of resolution, see Resolution Book No. 78, page 410.)
Council Member Bestpitch moved the adoption of Resolution No. 40609 - 081516.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
REPORTS OF COMMITTEES:
BUDGET - SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of funds for various education programs; and the
Director of Finance submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #40610 - 081516) AN ORDINANCE to appropriate funding from the Federal
Government grants and the Schools general funds for various educational programs,
amending and reordaining certain sections of the 2016 - 2017 School Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 412.)
70
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40610-
081516. The motion was seconded by Council Member Ferris and adopted by the
following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
UNFINISHED BUSINESS:
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS:
YOUTH - SCHOOLS - VIRGINIA MUNICIPAL LEAGUE: Vice -Mayor Price offered
the following resolution recognizing the importance of early childhood education to
children's future success in school and in life:
( #40611 - 081516) A RESOLUTION supporting Early Childhood Education.
(For full text of resolution, see Resolution Book No. 78, page 413.)
Vice -Mayor Price moved the adoption of Resolution No. 40611 - 081516. The
motion was seconded by Council Member Bestpitch.
Following remarks by Vice -Mayor Price in recognizing the preschool initiative
measure, Resolution No. 40611 - 081516 was adopted by the following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
MOTION AND MISCELLANEOUS BUSINESS: NONE,
At 3:06 p.m., Mayor Lea declared the Council meeting in recess until 7:00 p.m.,
for a Closed Meeting in the Council Conference Room, Room 451, Noel C. Taylor
Municipal Building.
71
At 7:00 p.m., the Council meeting reconvened in the Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P.
Lea, Sr., presiding.
PRESENT: Council Members John A. Garland, Anita J. Price, William D.
Bestpitch, Michelle L. Dykstra, Raphael E. Ferris and Mayor Sherman P. Lea, Sr. -6.
ABSENT: Council Member David B. Trinkle -1.
The Mayor declared the existence of a quorum.
The Invocation was delivered by Mayor Lea.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
COUNCIL: With respect to the Closed Meeting just concluded Council Member
Dykstra moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Vice -Mayor Price and adopted by the following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
PRESENTATIONS AND ACKNOWLEDGEMENTS:
YOUTH -ACTS OF ACKNOWLEDGEMENT: Mayor Lea recognized Tavia Sturgill,
Virginia State Youth of the Year for the Boys and Girls Club of America, as the Virginia
Youth of the Year by Boys & Girls Clubs of America.
Following remarks by the Mayor, Ms. Sturgill was presented a City gift.
POLICE -ACTS OF ACKNOWLEDGEMENT: Officer Joshua Johnson gave a
presentation in connection with the Lea Outdoor Basketball League.
Officer Johnson presented gifts to staff and participants of the Basketball
League.
72
PUBLIC HEARINGS:
CITY -OWNED PROPERTY — LEASES - REGISTRAR: Pursuant to instructions by
the Council, the City Clerk having advertised a public hearing for Monday, August 15,
2016 at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider
adopting an ordinance for the relocation of the central absentee voter precinct within the
City, as authorized by the provisions of Sections 24.2 -306 and 24.2 -712, Code of
Virginia (1950), as amended, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Wednesday, July 27, 2016 and Wednesday, August 3, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Attorney submitted a written report recommending adoption of the
proposed Ordinance.
(See copy of report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following DRAFT July 27, 2016 Ordinance:
"AN ORDINANCE amending and reordaining Section 10 -16, Central absentee
voter precinct, Article ll, Election Districts Voting Precincts and Polling Places, Chapter
10, Elections, of the Code of the City of Roanoke (1979) as amended, to relocate the
central absentee voter precinct; providing for an effective date; and dispensing with the
second reading of this ordinance by title."
Council Member Bestpitch moved the adoption of the Draft Ordinance. The
motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
The City Attorney citing that the draft measure mentions a public hearing was
held on July 21, 2016, which was not heard by the Council due to lack of agenda items;
therefore, a revised ordinance has been presented with a corrected public hearing date
which is considered to be a technical matter.
Mr. Callahan further remarked that the Registrar's Office has already relocated to
317 Kimball Avenue, N. E.
Following remarks by the City Attorney, Council Member Bestpitch offered a
substitute motion to adopt the revised ordinance. The motion was seconded by Council
Member Ferris and adopted.
73
Council Member Dykstra offered the following revised ordinance in its entirety:
( #40612- 081516) AN ORDINANCE amending and reordaining Section 10 -16,
Central absentee voter precinct, Article II, Election Districts Voting Precincts and
Polling Places, Chapter 10, Elections, of the Code of the City of Roanoke (1979) as
amended, to relocate the central absentee voter precinct, providing for an effective date;
and dispensing with the second reading of this ordinance by title.
WHEREAS, the City of Roanoke has 21 separate voter precincts throughout the
City and one (1) central absentee voter precinct at the Noel C. Taylor Municipal
Building;
WHEREAS, City staff has recommended that the central absentee voter precinct
be relocated from its current location at the Noel C. Taylor Municipal Building,
WHEREAS, the new location for the central absentee voter precinct at the Office
of the General Registrar located at 317 Kimball Avenue, N. E., will be better suited for
the activities of the central absentee voter precinct since it will have increased parking
availability, improved accessibility, increased storage space, training rooms, and access
to public transportation as the proposed new facility is located on the Valley Metro bus
route;
WHEREAS, on February 1, 2016, the City of Roanoke entered into a lease
agreement (Lease) with A &M Enterprises, L.P. to relocate the Office of the General
Registrar to 317 Kimball Avenue, N. E., Roanoke, Virginia, subject to completion of
renovation to accommodate the requirements of the General Registrar, and subject to
approval by City Council in accordance with applicable law to relocate the offices of the
General Registrar or establish a new central absentee voter precinct;
WHEREAS, pursuant to the terms of the Lease, the improvements to the
premises were completed on June 1, 2016, and rent payments commenced by the City;
WHEREAS, the Office of the General Registrar moved to the new location at 317
Kimball Avenue, N. E., Roanoke, Virginia, effective July 18, 2016; and
WHEREAS, on June 20, 2016, Council authorized the scheduling of a public
hearing on Monday, July 18, 2016, or such later date, to consider adoption of an
ordinance to relocate the central absentee voter precinct from the Noel C. Taylor
Municipal Building to its new location at 317 Kimball Avenue, N. E., and Council held a
public hearing on August 15, 2016.
74
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. Section 10 -16, Central absentee voter precinct, Article II, Election
Districts; Voting Precincts and Pollinq Places, Chapter 10, Elections, of the Code of the
City of Roanoke (1979), as amended, is hereby amended and reordained to read and
provide as follows:
Article II - Election District; Voter Precincts and Polling Places
Sec. 10 -16. Central absentee voter precinct.
(a) In accordance with Section 24.2 -712 of the Code of Virginia (1950), as
amended, a central absentee voter precinct is hereby established at the
office of the General Registrar, 317 Kimball Avenue, N. E., Roanoke,
Virginia, at which all absentee ballots will be received, counted, and
recorded for all elections held in the city.
(b) The City Manager is hereby authorized and directed to provide the
electoral board with adequate and sufficient room and office space within
the office of the General Registrar, 317 Kimball Avenue, N. E., Roanoke,
Virginia, for the purposes of the central absentee voter precinct, which
space when used for purposes of elections held in the city, shall be under
the management and control of the electoral board.
2. A copy of this Ordinance shall be recorded in the official minutes of City
Council. The City Clerk and the City Manager are authorized to take all actions
necessary to comply with all applicable requirements of state code, including, without
limitations, Sections 24.2- 306(C) and 24.2- 712(A), Code of Virginia (1950) as amended.
3. This Ordinance shall be in full force and effect immediately upon its
adoption.
4. Pursuant to Section 12 of the Roanoke City Charter, the second reading of
this ordinance by title is hereby dispensed with.
(See Ordinance Book No. 78, page 414.)
75
Council Member Dykstra moved the adoption of Ordinance No. 40612 - 081516,
as amended. The motion was seconded by Council Member Bestpitch and adopted by
the following vote:
AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
CITY -OWNED PROPERTY — LEASES -MILL MOUNTAIN: Pursuant to instructions
by the Council, the City Clerk having advertised a public hearing for Monday, August 15,
2016 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of
the City of Roanoke to lease City -owned property, designated as portions of Official Tax
Map Nos. 4070507, 4070521, and 4060505, to the Blue Ridge Zoological Society of
Virginia, Inc., the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Thursday, August 4, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending execution of a new
lease with the Blue Ridge Zoological Society of Virginia, Inc., for a period of one year,
subject to up to four additional one -year term renewals upon mutual agreement of the
parties, retroactive to July 1, 2016.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40613 - 081516) AN ORDINANCE authorizing the City Manager to execute a
lease agreement with the Blue Ridge Zoological Society of Virginia, Inc., for the lease of
City -owned property located in the City of Roanoke being the top portion of that land
commonly referred to as "Mill Mountain," designated as Roanoke City Official Tax Map
Nos. 4070507, 4070521, and 4060505: and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 416.)
Council Member Ferris moved the adoption of Ordinance No. 40613 - 081516.
The motion was seconded by Council Member Dykstra.
[l0
Following, discussion regarding the lease, the City Manager commented that the
Administration will work with the Zoo representatives regarding changes in the lease.
Lucy Cook, Executive Director, Mill Mountain Zoo, appeared before the Council
in support of the lease agreement; and shared information on the status of upgrades to
the Zoo.
(See copy of document on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments and /or questions by the Council Members, Ordinance
No. 40613- 081516 was adopted by the following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
SCHOOLS - ZONING: The City Clerk having advertised a public hearing for
Monday, May 16, 2016 at 7:00 p.m., or as soon thereafter as the matter may be heard,
on the request of the Roanoke City School Board to amend the Planned Unit
Development Plan and conditions proffered as part of a previous rezoning at 2102
Grandin Road, S. W., bearing Official Tax Map No. 1460101, the matter was before the
body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, July 26, 2016 and Tuesday, August 2, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the Amended Application No. 2, as
amended at the City Planning Commission hearing on August 8, 2016, and
subsequently submitted an Amended Application No. 3, is consistent with the City's
Comprehensive Plan, Grandin Court Neighborhood Plan and Zoning Ordinance as the
changes to the Plan and proffered conditions will allow the property and facilities to be
used in a more expansive manner appropriate to the surrounding area.
(For full text, see report on file in the City Clerk's Office.)
77
Council Member Ferris offered the following ordinance:
( #40614- 081516) AN ORDINANCE to amend a Planned Unit Development Plan
and conditions proffered as part of a previous rezoning of certain property located at
2102 Grandin Road, S. W., bearing Official Tax Map No. 1460101; and dispensing with
the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 418.)
Council Member Ferris moved the adoption of Ordinance No. 40614 - 081516.
The motion was seconded by Council Member Bestpitch.
Richard Rife, Partner, Rife Wood Architects, appeared to Council on behalf of the
City of Roanoke School Board, regarding the proposed proffers.
The Mayor inquired if there were persons present who wished to speak on the
matter; whereupon the following persons spoke:
Chris Bryant, 1315 Sewell Lane, S. W., spoke about the noise being heard, and
his opposition against proffers 3, 4, and 8 to extend the general uses of the stadium.
Kit Hale, 2222 Blenheim Road, S. W., appeared before the Council and spoke in
favor of the proffers
Dan Foutz, 3002 Guilford Drive, S. W., appeared before the Council and spoke in
favor of the proffers.
Robin Smelter, 2636 Robin Hood Road, S. W., appeared before the Council and
spoke in favor of the proffers.
Mary Barnes, 2314 Rosalind Avenue, S. W., appeared before the Council and
spoke in favor of the proffers.
Patricia Sheedy, 3598 Cedar Lane, S. W., appeared by the Council and spoke in
favor of the proffers.
Paul Kelly, 1711 Blair Road, S. W., appeared before the Council and spoke in
favor of the proffers.
There being no further speakers, the Mayor declared the public hearing closed.
I,v
Following extensive dialogue regarding the proffers, Ordinance No 40614-
081516 was adopted by the following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
HEARING OF CITIZENS UPON PUBLIC MATTER:
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to council, as he
may deem appropriate.
PARKS: The following individuals appeared before the council to voice
complaints pertaining to Dr. Pepper Park:
Jeff Vanke, 2202 Richelieu Avenue, S. W.; appeared before the Council to urge
the Council to keep neighborhoods as is.
Temple Newbold, 2833 Avenham Avenue, S. W., appeared before the Council
and expressed concern regarding the level of noise generated during the
concerts.
(See statement on file in the City Clerk's Office.)
Holly Newbold, 1261 Hamilton Terrace, S. W., appeared before the Council to
reiterate ongoing concerns regarding excessive sound in Dr. Pepper Park.
(See statement on file in the City Clerk's Office.)
Stuart Israel, 1510 Kenwood Boulevard, S. E., appeared before the Council in
support of the events held in Dr. Pepper Park.
Adam Rutledge, 120 Blue Bird Lane, Fincastle, appeared before the Council in
support of concerts held in Dr. Pepper Park.
Mike Garst, 4484 Stonewall Road, N. W., appeared before the Council in support
of concerts held in Dr. Pepper Park.
Sami Cilek, 436 Walnut Avenue, S. E.; appeared before the Council in support of
concerts held in Dr. Pepper Park.
79
Aaron Ewert, 2410 Cornwallis Avenue, S. E., appeared before the Council in
support of concerts held in Dr. Pepper Park.
Mary Newbold, 2833 Avenham Avenue, S. W., appeared before the Council and
urged the Council to seek a compromise.
(See statement on file in the City Clerk's Office.)
TOWING: Tim Meadows, 3219 Garden City Boulevard, S. E., appeared before
the Council to urge the City to postpone execution of a towing contract with Roanoke
County.
Council Member Ferris commented that the contract was being taken under
advisement, adding that the City will comply with the terms and conditions of the
contract. He also called attention to the new collision center located in Roanoke
County, adding that the governing bodies were working to resolve various issues and
the Senior Assistant City Attorney was working on a solution.
TOWING: David Williamson, 302 Washington Avenue, S.E., appeared before the
Council and spoke about the proposed contract for towing vehicles, and asked the City
Manager to work with the City Attorney to investigate the matter of public safety.
Council Member Garland hoped that the abovementioned comments could be
responded to as well as reaching a compromise, adding his goal was to have extensive
dialogue to address specific concerns.
Without objection, the Mayor referred the abovementioned remarks to the City
Manager and asked that information be also provided to Council Member Garland.
There being no further business, to come before the Council Mayor Lea declared
the regular meeting adjourned at 9:21 p.m.
APPROVED
ATTEST:
�
Stephanie M. Moon R s, C herman Lea, Sr.
City Clerk Mayor
•'
•
ROANOKE CITY COUNCIL - REGULAR SESSION
September 6, 2016
9:00 a.m.
The Council of the City of Roanoke met in regular session on Tuesday,
September 6, 2016, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II,
City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the
City of Roanoke (1979), as amended, and pursuant to Resolution No. 40579- 070516
adopted by the Council on Tuesday, July 5, 2016.
PRESENT:
Council Members Anita
J. Price, David B. Trinkle,
William D.
Bestpitch, Michelle
L. Dykstra, Raphael E.
Ferris, John A. Garland
and Mayor
Sherman P. Lea, Sr.
-7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
ITEMS FOR ACTION:
CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting
that Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
as abovementioned. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
ON•
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
At 9:03 a.m., the Mayor declared the Council meeting in recess for the convening
of a Legislative Committee meeting in the Council Chamber, with Council Member
Raphael E. Ferris, Chairman, presiding.
At 11:00 a.m., the Council Meeting was reconvened in the Council Chamber, with
Mayor Lea presiding, and all Members of the Council in attendance. He called attention
to the following briefings:
BRIEFINGS:
Parks and Recreation Master Plan Update
R. Brian Townsend, Assistant City Manager for Community Development; and
Michael Clark, Director, Parks and Recreation briefed the Council on changes and
progress of the Parks and Recreation Master Plan, noting that the focus was to
renovate and upgrade City -owned facilities. Mr. Clark highlighted the following
information:
Previously Completed Projects:
• Restroom & Shelter Upgrades at Wasena, Fallon, Golden, Melrose, Smith,
and Jackson
• New Shelters at Huff Lane, Fishburn, Bowman, and Perry
• New Greenway Trailhead at Bridge Street
• New Dog Park at Thrasher
• Dog Park and Roadway Improvements at Highland
• New Disc Golf Course at Highland
• New Trail Fitness Equipment and Youth Practice Field at Washington
• Developed a new park at Countryside
• Playground replacements at Bowman, Fallon, Highland, Perry, Melrose, Huff
Lane, Lakewood, Washington, and Golden
• New playground at Elmwood
• Created phase ill of the lick run greenway
• Hardcourt improvements at Sunrise, Huff Lane, Perry, Melrose, Golden, and
Jackson
• Athletic lighting upgrades for Rivers Edge Sports Complex .
• Total investment of approximately $5,600,000.00 (including FY16)
O I
Update Summary 2016:
• Additional Playground Replacements
• Completed: Eureka, Norwich, Morningside
• To be Completed: Smith (October 2016)
• Park Improvements
o Completed: Huff Lane and Fishburn
• Tennis Court Improvements
o Completed: New Courts at Rivers Edge Park -North
o To be Completed: Repairs to Rivers Edge Tennis -South (October 2016)
• Restroom and Shelter Improvements
• Completed: Strauss and East Gate
• To be Completed: Thrasher (October 2016)
• Sports Lighting Improvements
o Completed: Maher Field
Looking Forward in FY17
Rivers Edge Sports Complex -North Phase I Improvements
Master Plan FY -17 and Beyond
• Tinker Creek Greenway Phase II
o Connect from Fallon Park to Masons Mill Park & RCIT
• Continue to Improve Existing Park Facilities
o TBD: Neighborhood, Community, and Regional Parks
• Outdoor Pool Improvements
• Fallon and Washington Parks
• Capital Maintenance
Indoor Recreation Space
o Recreation Center Feasibility Study
(See copy of presentation on file in the City Clerk's Office.)
Mr. Clark explained that the first phase of the Rivers Edge Sports Complex
improvements included the addition of two synthetic turf fields and renovation of the
current parking lot by completing ADA improvements making it more accessible and
striping lines so that people can park in an orderly fashion.
He further explained that based on previous Master Plans, the number deficit of
rectangular fields fluctuates, but based on participation and field rentals, the synthetic
turf allows for four times the play compared to a natural turf field, this helps the deficit
quite a bit. He noted the goal was to move the rentals from Rivers Edge South over to
synthetic fields in an effort to reestablish the turf for play and tournaments.
Polo
Alibi
Mr. Clark advised that the City had close to 70 parks, some dating back to 1914,
that have to continually be updated, adding the two City pools (Fallon Park and
Washington Park), built in 1972 and 1976 respectively, have structural issues and must
be made usable and sustainable.
Regarding the lack of indoor recreation space, Mr. Clark stated that in the last
three Master Plans, dating back to 2000, the need for indoor space was addressed
based on program use. He noted that a feasibility study was needed to study all of the
City's existing facilities to determine which could be rehabilitated and expanded or
renovated, as well as, where to build new facilities. He further noted that the Choice
Neighborhoods Grant does include a new joint recreation facility to be located at Hurt
Park between the City of Roanoke and Roanoke City Public Schools.
The City Manager interjected that recreation at Rivers Edge supports the
Roanoke Innovation Corridor with respect to a greenway connection between the
Virginia Tech Carillon Research Institute innovation campus and Roanoke Memorial
Hospital.
Council Member Bestpitch commented on the new tennis courts at Rivers Edge
and asked if the adjacent gravel lot would be paved; whereupon, Mr. Clark advised that
it would be consistent with what was done to the other parking areas, but was unsure if
it would be paved based on stormwater regulations.
He further inquired as to the timeline for Phase II of the project; whereupon,
Mr. Townsend advised that commitments for later phases of the Master Plan would
have to be reviewed, but the next contractual commitment would be Phase II of the
Tinker Creek Greenway.
In response to inquiry from Council Member Bestpitch with regard to pool
improvements, Mr. Clark indicated that the same improvements at Fallon Park would
have to be done at Washington Park, which improvements were underground to keep
the pool functional.
Following discussion with regard to indoor recreation centers, Vice -Mayor Price
inquired if the Grandin Recreational Center could be repainted, noting it's usage for
programs had increased.
Vice -Mayor Price added that the list of projects was impressive and encouraging
and asked about the status of the permanent restroom facility at Countryside Park and
the tennis courts at Washington Park; whereupon, Mr. Townsend advised that the City
was trying to interest the developer in collaborating on the completion of the restrooms
as a benefit for both soccer and tennis locations. He assured the Council that the
restroom facility remains a priority.
• 2
•
With regard to the status of the tennis courts on Burrell Street, N. W., Mr. Clark
advised that an assessment of all the tennis courts in the park area needed to be
completed; and the City planned to engage the neighborhood in discussion regarding
appropriate uses, sometime in 2017.
Mr. Townsend added that based on the Master Plan for Washington Park, the
ranking called for a repurposing of the tennis courts.
In response to question posed by Council Member Trinkle about possible
parking spots for tennis facilities at Rivers Edge, Mr. Townsend responded parking
spots will be determined by the demand. As ongoing discussion ensued regarding
athletic fields and future facilities for basketball, Council Member Garland asked on
reference to Fishburn Park and Villa Heights, if the design would be completed in-
house; whereupon, Mr. Clark advised that the preliminary design was completed by the
City's landscape architect and a design build would be used for the synthetic turf fields
and the parking lot.
Mr. Garland further inquired if the former Villa Heights Recreation Center could
be used as additional indoor recreation space; whereupon, Mr. Clark replied the Villa
Heights building was not an option for indoor recreational space because it was a house
and divested from the system in 2006.
Council Member Dykstra asked about the status of the skateboard facility at
Wasena Park; whereupon, Mr. Clark advised that the City was working with partners
regionally and it was on the list of needs to address. He noted that the City was aware
that the facility was dated and the most enjoyable amenities had been removed.
There being no further questions and /or comments by the Council Members,
Mayor Lea expressed appreciation to Mr. Clark for the presentation.
City Property Disposition Process
R. Brian Townsend, Assistant City Manager for Community Development, Wayne
Bowers, Director, Economic Development; and Rob Ledger, Manager, Economic
Development, distributed information with regard to City -owned property sold from 2008
to the present as well as City -owned property currently available for sale.
(See copy of presentation on file in the City Clerk's Office.)
Mr. Bowers shared a brief history of City -owned property, underused property
and City -owned properties for sale and the current status of each. Mr. Ledger pointed
out that a proposal on the former Villa Heights Recreation Center property was currently
pending; adding that the City was not currently marketing the Williamson Road and Elm
Avenue parking lot or the 120 Church Avenue surface lot.
am•
Mr. Bowers commented about the additional properties that the City had chosen
not to market, such as the Washington Park Cottage, the Fishburn Cottage, as well as
the Henry Street parking lot, consisting of approximately 14 parcels, located across from
the new culinary institute site.
In response to an inquiry by Council Member Bestpitch as to why the Coyner
Springs, Budget Car Rental, Fire Station No. 1 and Fire Station No. 6 properties were
not listed on the Economic Development website as marketable properties; adding that
all the properties should be listed on the website for transparency purposes and to let
the public know that the City has surplus property that may be appropriately developed
at some point. Mr. Bowers agreed to research the matter and provide a response to the
Council.
As full disclosure on the Henry Street property, Mr. Bowers advised that a lease
with the Higher Education Center for parking purposes was inherited from the Roanoke
Redevelopment and Housing Authority, which is month to month, and the City would
have to work with the Roanoke Higher Education Authority on that property.
Council Member Garland commented about the Fishburn Cottage and the area
of Gainsboro behind the Boys and Girls Club that could be marketed and developed into
something great to promote economic development into a neighborhood that has been
underserved.
Council Member Trinkle expressed his concern regarding transparency of the
process, the lack of a list of future buildings that may come on the market, adding that
some buildings are a visible part of Roanoke, that the Council should lean towards
renting, which could be done with tax credits, similar to the Jefferson Center, the Market
Building, and Fire Station No. 1.
He was in favor of leasing Fire Station No. 1, a very valuable piece of Roanoke
history, which won an award in 2010 for preservation work on the steeple and the City
hosted President Obama in front of the building, and hopes there is a win -win option in
the rental market and a way for people to use it and enjoy the historic feeling of the
building.
Council Member Dykstra asked how the City approaches unsolicited proposals
from developers on City -owned property currently not for sale; whereupon, Mr. Bowers
advised that a standard proposal sheet would have to be completed; the matter is then
discussed with the Planning Building and Development Department to ensure there are
no restrictions on the property, and with the Council's approval a request for proposal is
advertised.
•
••
Mr. Townsend denoted that all city departments are made aware of the proposal
for feedback and then present the proposal to the Council; and based upon interest,
make the public aware of the unsolicited proposal and allow time for additional
proposals on the property.
Following additional discussion regarding the matter, Mayor Lea thanked the
Economic Development staff and advised that the briefing would be received and filed.
Colonial Avenue Improvement Project
The City Manager advised that because of Virginia Western Community
College's success in securing funding for new buildings, improvements in traffic flow on
Colonial Avenue were critical.
Phillip Schirmer, City Engineer advised that the planning for the Colonial Avenue
improvements had been ongoing for about eighteen months and the City was
approached by Virginia Western Community College leadership with fairly significant
plans for expansion of the community college that included a new STEM (Science,
Technology, Engineering and Math) building and parking deck and felt that it would be a
great opportunity to make that segment of Colonial Avenue through the campus feel
more connected to the campus rather than an arterial highway.
He further advised that the challenges were multifaceted in an effort to try to
make the road more campus friendly as well as safe for roadway users, campus users,
bikes and pedestrians; and in taking all of that into consideration, a plan has been
reviewed that would incorporate bike lanes, greenway connections, an educational
district and it was sustainable and beautiful, fully funded at $6.5 million with the City of
Roanoke providing $2.5 million.
He introduced key players in the project, Lisa Ridpath, Chief Financial Officer,
Virginia Western Community College and Priscilla Cygielnik, Civil Engineer II, City of
Roanoke.
Mr. Schirmer and Daniel Hyer, Civil Engineer, Line + Grade highlighted the
following information:
Project Goal
• Project Goal:
o Create a modern transportation corridor in harmony with the VWCC
Campus with an eye toward sustainability and connectivity.
• Recurring Themes:
• Pedestrian Safety
• Maintain a Median throughout (Create an collegiate identity along
entire corridor)
M
o Roundabout at Overland and Colonial is "desired" by VWCC
o Envision the Corridor as it "should be" (Opportunity to Reimagine)
o Campus Feel to the Corridor
o Mindful of Night -Time Users
o Provide a Gateway Feature
o Sustainability
• Four Scenarios Explored:
• ALT A: Single Lane Roundabout at Overland Road and McNei
Drive
• ALT B: Double Lane Roundabout at Overland Road with
Roundabout at McNeil
• ALT C: Signalized Intersection at Overland Road with Roundabout
at McNeil
• ALT D: Signalized Intersection at Overland Road and McNeil Drive
• Closing the McNeil Entrance to VWCC Campus and installing a single
lane roundabout or signalized intersection at Colonial /Overland
degrade LOS to a level F in at least 1 direction during AM /PM peak
hours
• SUMMARY: Alternatives Band Dare viable for Colonial Avenue from a
Traffic Perspective
• Concept Plan for Colonial Avenue
• Design Adjustments at Overland Road
• Approximate ROW Needs (from VWCC) at Overland Road
• Design Adjustments at McNeil Drive
• Approximate ROW Needs (from VWCC) at McNeil Drive
(For full text, see copy of presentation on file in the City Clerk's Office.)
Council Member Garland inquired if the project limit was at Overland Road or
towards the Towers Shopping Center area; whereupon, Mr. Schirmer replied in the
affirmative as well as 400 feet to tie in the improvements pass that area.
In response to Council Member Trinkle's concern regarding the flow of traffic off
of Persinger Road merging onto Colonial Avenue and his question whether the
roundabout would help or hinder the traffic flow; whereupon, Mr. Hyer acknowledged
that the roundabout would not hinder nor improve the traffic flow in the area, but the
traffic through the Colonial Avenue corridor would flow more seamlessly since the traffic
lights would be removed and the traffic at the intersection at Overland Drive would
improve by 25 percent or more, including school bus traffic.
Following extensive discussion regarding the improvements on Colonial Avenue,
Mayor Lea expressed appreciation to Messrs. Schirmer and Hyer for the presentation.
••
• M
At 1:12 p.m., the Mayor declared the Council Meeting in recess for a Closed
Meeting in Council's Conference Room, Room 451, and thereafter to be reconvened at
2:00 p.m., in the Council Chamber.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding.
PRESENT: Council Members Anita J. Price, David B. Trinkle, William D.
Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, John A. Garland and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Kathy O'Keeffe, Pastor, Kingdom
Life Ministries International.
Mayor Lea called for a Moment of Silence in memory of the late Gus Pappas,
Roanoke's Hot Dog King and former owner of the Roanoke Weiner Stand, who passed
on Friday, August 26. He instructed the City Attorney to prepare the appropriate
resolution memorializing Mr. Pappas for presentation at a future Council Meeting.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
DECEASED PERSONS: Council Member Bestpitch offered the following
resolution as a means of recording the City Council's deepest regret and sorrow at the
passing of Joel Willis Richert:
( #40615 - 090616) A RESOLUTION memorializing the late Joel Willis Richert,
longtime resident, historian, and neighborhood activist for the Old Southwest
neighborhood.
(For full text of resolution, see Resolution Book No. 78, page 420.)
Council Member Bestpitch moved the adoption of Resolution No. 40615 - 090616.
The motion was seconded by Council Member Garland.
0• •
•
Following sincerest condolences and recognition by the Council, Resolution No.
40615- 090616 was adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Mayor Lea presented a ceremonial copy of Resolution No. 40615- 090616 to
Mr. Richert.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
CONSENTAGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately. He called attention to a request for a public hearing from the City Manager.
MINUTES: Minutes of the regular meetings of the Council held on Monday,
June 6, 2016; Monday, June 20, 2016; Tuesday, July 5, 2016; and Monday, July 18,
2016, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Trinkle moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Dykstra
adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY: A communication
from the City Manager requesting that Council schedule a public hearing for Monday,
October 3, 2016 at 2:00 p.m., or as soon thereafter as the matter may be heard, or as
such later date and time as the City Manager may determine, to consider issuing
general obligation support of financing by the Western Virginia Regional Industrial
Facility Authority, was before the body.
(See communication on file in the City Clerk's Office.)
•'
Council Member Trinkle moved that Council concur in the request of the
City Manager as abovementioned. The motion was seconded by Council Member
Dykstra and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
HUMAN SERVICES: A communication from the City Clerk advising of the
resignation of James T. Weber as a member of the Human Services Advisory Board,
effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Dykstra and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and -
Mayor Lea -7.
NAYS: None -0.
LIBRARIES: A communication from the Assistant City Manager for Community
Development transmitting a report regarding the Library System Statistics for Fiscal
Year 2016, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the communication be received and filed.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
91
ANNUAL REPORTS - ROANOKE REDEVELOPMENT AND HOUSING
AUTHORITY: Annual Report of the Roanoke Redevelopment and Housing Authority of
the City of Roanoke for Fiscal Year commencing July 1, 2015 to June 30, 2016, was
before the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Trinkle moved that the Annual Report be received and filed.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE - ARCHITECTURAL REVIEW BOARD - ROANOKE
REDEVELOPMENT AND HOUSING AUTHORITY -MILL MOUNTAIN ADVISORY
BOARD -YOUTH SERVICES CITIZEN BOARD -FAIR HOUSING BOARD: Reports of
qualification of the following individuals were before the Council:
John Missell as a member of the Architectural Review Board ending
October 1, 2016; and for an additional four -year term of office ending
October 1, 2020;
Duane R. Smith and Edward Garner as Commissioners of the Roanoke
Redevelopment and Housing Authority for four -year terms of office, each,
ending August 31, 2020;
David Perry as a member of the Mill Mountain Advisory Board for a three -
year term of office ending June 30, 2019;
Lorena Wilson as a Citizen at Large representative of the Youth Services
Citizen Board for a three -year term of office ending June 30, 2019; and
Stephen Grammer as a member of the Fair Housing Board for a term of
office ending March 31, 2019.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
92
Council Member Trinkle moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
BUDGET - GRANTS- VICTIM WITNESS PROGRAM: The Commonwealth's
Attorney submitted a written communication recommending acceptance of the
Victim/Witness Program Grant for Fiscal Year 2016 — 2017; and the City Manager
submitted a written communication concurring in the recommendation.
(For full text, see communications on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #40616 - 090616) A RESOLUTION authorizing acceptance of a Victim/Witness
Assistance Program grant from the Commonwealth of Virginia Department of Criminal
Justice Services, and authorizing execution of any required documentation on behalf of
the City.
(For full text of resolution, see Resolution Book No. 78, page 422.)
Council Member Ferris moved the adoption of Resolution No. 40616 - 090616.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
93
Council Member Ferris offered the following budget ordinance:
( #40617 - 090616) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Victim Witness Program Grant, amending and
reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 423.)
Council Member Ferris moved the adoption of Budget Ordinance No. 40617-
090616. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS:
Public Art Work Plan — FY2017:
ROANOKE ARTS COMMISSION: Susan Jennings, Public Arts Coordinator,
appeared before the Council and gave a brief overview and highlighted the following
items for recommendation by the Commission:
Art on the Bus
AIR in Elmwood
Purchase Descending Night
Summary
(For full text, see copy of presentation on file in the City Clerk's Office.)
In conclusion, Ms. Jennings requested that the Council concur in the Roanoke
Arts Commission Public Art Work Plan for Fiscal Year 2017.
Following accolades from the Members of Council regarding the presentation,
Council Member Bestpitch suggested that during the Annual Workshop on
September 23, the Council discuss ways to make the One Percent for the Arts
consistent.
CAM
There being no further discussion, Council Member Trinkle moved that Council
concur in the recommendation of the Roanoke Arts Commission Public Art Work Plan
for Fiscal Year 2017. The motion was seconded by Council Member Bestpitch and
unanimously adopted.
Roanoke Innovation Corridor:
As part of his overview of the Roanoke Innovation Corridor, the City Manager
highlighted the City's vision for the area on South Jefferson Street and Reserve Avenue.
(See copy of presentation on file in the City Clerk's Office.)
Following comments by the Mayor and Council Members, the Mayor advised that
the presentation would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
BUDGET - GRANTS- POLICE - SHERIFF: The City Manager submitted a written
communication recommending acceptance and appropriation of funds received from the
United States Department of Justice for the FY 2017 Bulletproof Vest Partnership Grant
Award for use by the Police and Sheriffs Departments.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Price offered the following resolution:
( #40618- 090616) A RESOLUTION authorizing the acceptance of the FY17
Bulletproof Vest Partnership Grant Award made to the City by the United States
Department of Justice, and authorizing execution of any required documentation on
behalf of the City.
(For full text of resolution, see Resolution Book No. 78, page 424.)
Vice -Mayor Price moved the adoption of Resolution No. 40618- 090616. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0
Nrou
lW:
Council Member Trinkle offered the following budget ordinance:
( #40619 - 090616) AN ORDINANCE to appropriate funding from the Federal
government, Department of Justice, for the Bulletproof Vest Partnership Grant,
amending and reordaining certain sections of the 2016 - 2017 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 425.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 40619-
090616. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
BUDGET - GRANTS- POLICE - BICYCLES: The City Manager submitted a written
communication recommending acceptance and appropriation of funds from the United
States Department of Justice for the FY 2016 Edward Byrne Memorial Justice
Assistance Grant to support the Roanoke City Police Department bicycle patrol
program.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40620 - 090616) A RESOLUTION authorizing the acceptance of a grant from
the FY 2016 Edward Byrne Memorial Justice Assistance Grant Program made to the
City of Roanoke by the United States Department of Justice; and authorizing execution
of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 78, page 426.)
Council Member Bestpitch moved the adoption of Resolution No. 40620- 090616.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
•0
Council Member Bestpitch offered the following budget ordinance:
( #40621 - 090616) AN ORDINANCE to appropriate funding from the Federal
government, Department of Justice, for the Byrne Memorial Justice Assistance Grant
(JAG) Program, amending and reordaining certain sections of the 2016 - 2017 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 427.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40621-
090616. The motion was seconded by Council Member Dykstra adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
BUDGET - GRANTS - TRAFFIC: The City Manager submitted a written
communication recommending acceptance and appropriation of funds from the Virginia
Department of Motor Vehicles for the 2017 Traffic Safety
(Selective Enforcement - Alcohol) Grant to be used for traffic enforcement targeting
alcohol impaired drivers.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Price offered the following resolution:
(#40622- 090616) A RESOLUTION authorizing the acceptance of the 2017
Department of Motor Vehicles Traffic Safety (Selective Enforcement - Alcohol) Grant to
the City from the Virginia Department of Motor Vehicles, and authorizing execution of
any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 78, page 428.)
Vice -Mayor Price moved the adoption of Resolution No. 40622 - 090616. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0
97
Vice -Mayor Price offered the following budget ordinance:
( #40623 - 090616) AN ORDINANCE to appropriate funding from the U.S.
Department of Transportation through the Commonwealth of Virginia Department of
Motor Vehicles for an alcohol enforcement traffic safety grant, amending and
reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 429.)
Vice -Mayor Price moved the adoption of Budget Ordinance No. 40623 - 090616.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
BUDGET - GRANTS - TRAFFIC: The City Manager submitted a written
communication recommending acceptance and appropriation of funds from the Virginia
Department of Motor Vehicles for the 2017 Traffic Safety
(Selective Enforcement - Speed) Grant to be used for traffic enforcement targeting
drivers who are speeding.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40624 - 090616) A RESOLUTION authorizing the acceptance of the 2017
Department of Motor Vehicles Traffic Safety (Selective Enforcement - Speed) Grant to
the City from the Virginia Department of Motor Vehicles, and authorizing execution of
any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 78, page 430.)
Council Member Bestpitch moved the adoption of Resolution No. 40624 - 090616.
The motion was seconded by Council Member Garland.
• •7
•
Following comments by Council Member Bestpitch regarding excessive speeding
through the Old Southwest neighborhood, and his request for enforcement of the speed
limit, Resolution No. 40624- 090616 was adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #40625 - 090616) AN ORDINANCE to appropriate funding from the U. S.
Department of Transportation through the Commonwealth of Virginia Department of
Motor Vehicles for a speed enforcement traffic safety grant, amending and reordaining
certain sections of the 2016 - 2017 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 431.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40625-
090616. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
BUDGET - GRANTS - TRAFFIC- BICYCLES: The City Manager submitted a written
communication recommending acceptance and appropriation of funds from the Virginia
Department of Motor Vehicles for the 2017 Traffic Safety
(Selective Enforcement - Pedestrian Bicycle Safety) Grant to be used for traffic
enforcement targeting pedestrian bicycle safety.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dykstra offered the following resolution:
( #40626- 090616) A RESOLUTION authorizing the acceptance of the 2017
Department of Motor Vehicles Traffic Safety (Selective Enforcement - Pedestrian
Bicycle Safety) Grant to the City from the Virginia Department of Motor Vehicles, and
authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 78, page 432.)
• •
Council Member Dykstra moved the adoption of Resolution No. 40626 - 090616.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Dykstra offered the following budget ordinance:
( #40627 - 090616) AN ORDINANCE to appropriate funding from the U.S.
Department of Transportation through the Commonwealth of Virginia Department of
Motor Vehicles for a pedestrian and bicycle traffic safety grant, amending and
reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 433.)
Council Member Dykstra moved the adoption of Budget Ordinance No. 40627-
090616. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
BUDGET - GRANTS - TRAFFIC: The City Manager submitted a written
communication recommending acceptance and appropriation of funds from the Virginia
Department of Motor Vehicles for the 2017 Traffic Safety (Selective Enforcement -
Occupant Protection) Grant to be used for traffic enforcement targeting occupant
protection.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #40628 - 090616) A RESOLUTION authorizing the acceptance of the 2017
Department of Motor Vehicles Traffic Safety (Selective Enforcement - Occupant
Protection) Grant to the City from the Virginia Department of Motor Vehicles, and
authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 78, page 434.)
WE
Council Member Ferris moved the adoption of Resolution No. 40628 - 090616.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Ferris offered the following budget ordinance:
( #40629 - 090616) AN ORDINANCE to appropriate funding from the U.S.
Department of Transportation through the Commonwealth of Virginia Department of
Motor Vehicles for an occupant protection traffic safety grant, amending and reordaining
certain sections of the 2016 - 2017 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 435.)
Council Member Ferris moved the adoption of Budget Ordinance No. 40629-
090616. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
BUDGET - GRANTS - TRAFFIC: Inasmuch as the City Manager having submitted
a written communication recommending acceptance and appropriation of funds from the
United States National Highway Traffic Safety Administration through the Virginia
Department of Motor Vehicles for a 2016 multi - jurisdictional Driving Under the Influence
Taskforce Grant with the County of Roanoke and the City of Salem to deter, detect and
apprehend intoxicated and impaired drivers, and due to the grant having to be
reprocessed, he asked that the communication be withdrawn.
Without objection by the Council, the Mayor advised that the matter would be
withdrawn.
BUDGET - GRANTS- POLICE: The City Manager submitted a written
communication recommending appropriation of funds from the United States
Department of Justice for the Office of the Attorney General Asset Forfeiture Grant
awarded to the Roanoke City Police Department for enhancing law enforcement
operations.
(For full text, see communication on file in the City Clerk's Office.)
101
Council Member Bestpitch offered the following ordinance:
( #40630 - 090616) AN ORDINANCE to appropriate funding from the United States
Department of Justice Federal Asset Sharing Program, thru the Commonwealth of
Virginia Office of the Attorney General for enhancing law enforcement operations,
amending and reordaining certain sections of the 2016 - 2017 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 436.)
Council Member Bestpitch moved the adoption of Ordinance No. 40630 - 090616.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
BUDGET -CURB AND GUTTER - DONATIONS: The City Manager submitted a
written communication recommending execution of an Agreement to Contribute to the
Costs of Construction and Installation of Curb and Gutters with Cambridge
Condominium Unit Owners Association, Inc.; and acceptance of a contribution for
$25,000.00.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40631 - 090616) A RESOLUTION authorizing the City Manager to execute an
Agreement to Contribute to the Costs of Construction and Installation of Curb and
Gutters ( "Agreement ") between the City of Roanoke ( "City ") and Cambridge
Condominium Unit Owners Association, Inc. ( "Cambridge "), providing for the sharing of
costs between Cambridge and the City for the City's construction and installation of curb
and gutters in the public right of way along a portion of Stephenson Avenue, S. W.,
Roanoke, Virginia ( "Project "); accepting a $25,000.00 contribution from Cambridge to be
applied to the cost of the Project; and authorizing the City Manager to take such actions
and execute such documents as may be necessary to provide for the implementation,
administration, and enforcement of such Agreement.
(For full text of resolution, see Resolution Book No. 78, page 437.)
102
Council Member Bestpitch moved the adoption of Resolution No. 40631 - 090616.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #40632 - 090616) AN ORDINANCE to appropriate funding and to transfer funding
to the 50/50 Curb, Gutter, & Sidewalk project, amending and reordaining certain
sections of the 2016 - 2017 Capital Projects Fund Appropriations, and dispensing with
the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 438.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40632-
090616. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY: The City Manager
submitted a written communication recommending execution of a First Amended and
Restated Agreement creating the Western Virginia Regional Industrial Facility Authority
to conform language more closely to State Code sections and to reflect changes made
since 2013.
(For full text, see communication on file in the City Clerk's Office.)
103
Council Member Bestpitch offered the following ordinance:
( #40633 - 090616) AN ORDINANCE approving the First Amended and Restated
Agreement Creating the Western Virginia Regional Industrial Facility Authority;
authorizing the City Manager and the City Clerk to execute and attest, respectively,
such Restated Agreement; authorizing the City Manager to take such actions and
execute such documents as necessary to implement, administer, and enforce such
Restated Agreement; and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 439.)
Council Member Bestpitch moved the adoption of Ordinance No. 40633 - 090616.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
CAPITAL IMPROVEMENTS - BUDGET: The City Manager submitted a written
communication recommending acceptance and appropriation of funds from the Virginia
Department of Transportation for the FY2017 Revenue Sharing Program Award for
seven infrastructure improvement projects.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dykstra offered the following resolution:
( #40634 - 090616) A RESOLUTION accepting the FY17 Virginia Department of
Transportation's (VDOT) award of Transportation Revenue Sharing Program Funds
(Revenue Sharing Funds) to the City in the total amount of $3,311,495.00 to be
allocated among five (5) Projects; authorizing the City Manager to execute five (5)
VDOT Appendix A documents for Revenue Sharing Funds for the Projects set forth
below, which will require the City to provide matching funds of $3,311,495.00; and
authorizing the City Manager to take certain other actions in connection with the above
matters and Projects.
(For full text of resolution, see Resolution Book No. 78, page 441.)
104
Council Member Dykstra moved the adoption of Resolution No. 40634 - 090616.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #40635- 090616) AN ORDINANCE to appropriate funding from Virginia
Department of Transportation Revenue Sharing Funds and the Economic & Community
Development Reserve to the Stormwater Improvements, City -wide Curb Gutter
Sidewalk, Garden City Greenway Connection, Orange Avenue & King St. Intersection
Improvements, and Berkley Road over Glade Creek Bridge Renovation projects,
amending and reordaining certain sections of the 2016 - 2017 Stormwater Utility and
Capital Projects Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 441.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40635-
090616. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
CITY EMPLOYEES: The City Manager submitted a written communication
recommending approval of a one -time payment to all full -time and permanent part-time
employees in the classified service of the City who, as of July 1, 2016, were unable to
receive the full benefits of the salary increase approved by City Council on May 9, 2016.
(For full text, see communication on file in the City Clerk's Office.)
105
Vice -Mayor Price offered the following ordinance
( #40636 - 090616) AN ORDINANCE authorizing and approving a one -time
payment to certain City employees who did not receive a full raise for the 2016 -17 fiscal
year because they reached the maximum salary for their pay ranges and dispensing
with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 443.)
Vice -Mayor Price moved the adoption of Ordinance No. 40636 - 090616. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF CITY MANAGER:
The City Manager shared the following comments:
Melrose - Orange Target Area Survey
• The city is seeking public input on how to best direct HUD funds in the
Melrose- Orange Target Area.
• Residents, both homeowners and renters, property owners, businesses and
other stakeholders in the target area, as well as the general public, are
encouraged to complete a brief survey to inform the city as to what eligible
activities are most in need.
• This area, in Northwest Roanoke, incorporates 10th Street to 24th Street, and
Loudon Avenue to Hanover Avenue.
• To complete the survey, visit the city's website, and look for the link under the
"Read About" section. The deadline for submissions is September 9.
• For more information, contact Keith Holland, Community Resources Program
Administrator for Planning, Building, and Development, at 853 -6404.
Bicycle Friendliness Survey
• The city recently applied to the League of American Bicyclists for continued
designation as a Bicycle Friendly Community. The city received a Bronze
designation from the League in 2012.
• As part of the evaluation process, the League has developed a brief survey to
get independent input from Roanokers on how well our community is
accommodating bicyclists and where improvement is needed.
• The public is invited to take the survey by visiting the city's website, and look
106
for the link under the "Read About" section.
• For more information, contact Chris Chittum, Director of Planning, Building, &
Development, at 853 -2356.
Upcoming Events:
Pride in the Park
• Elmwood Park
• Saturday- Sunday, September 10 -11
• Parade: Saturday, 4:00 p.m.
• Activities: Sunday, 11:00 a.m. to 8:00 p.m.
27th Annual Henry Street Festival
• Elmwood Park
• Saturday, September 17, noon to 10:00 p.m.
• website: harrisonmuseum.com/henrV-street-heritage-festivaI
CityWorks Xpo
• Thursday- Saturday, October 6 -8
• Grandin Theatre
• website: citvworksxno.com
CITY ATTORNEY:
CITY CODE - SOLICITATION: The City Attorney submitted a written report
recommending amendment of the City Code to repeal Section 21 -44.1, Offenses
Miscellaneous, in connection with panhandling and solicitation of charitable
contributions.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40637 - 090616) AN ORDINANCE repealing Section 21 -44.1, Aggressive
solicitation and sales: definitions prohibited acts and penalties Article I, In General,
Chapter 21, Offenses - Miscellaneous, of the Code of the City of Roanoke (1979), as
amended; providing for an effective date; and dispensing with the second reading of this
Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 445.)
Council Member Ferris moved the adoption of Ordinance No. 40637 - 090616.
The motion was seconded by Council Member Trinkle.
107
Following comments by the City Attorney on the 4'h Circuit and Supreme Court
rulings regarding first amendment rights and having determined the City Code was
unconstitutional; and discussion of the matter by the Council, Ordinance No. 40637-
090616 was adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
FESTIVAL -HENRY STREET: Vice -Mayor Price announced the Henry Street
Heritage Festival which is the premier event of the Harrison Museum of African
American Culture will be held on Saturday, September 17, 2016.
CELEBRATIONS: Council Member Trinkle applauded Mark Jamison, Manager of
the Transportation Department, City staff, and the many volunteers for their efforts
during the Deschutes Street Pub event held on August 27 at Elmwood Park and the
"Starcropolis" Theatre event held on Sunday. September 4.
PARKS AND RECREATION: Council Member Besptich thanked the City
Manager and the Parks and Recreation staff for their contributions in connection with
the recent festivals and events; along with a special thanks to Patrick Boas, Parks and
Recreation Coordinator, for his efforts despite personal and work related circumstances.
FESTIVALS: Council Member Ferris announced the upcoming Roanoke Greek
Festival to be held on Friday, September 16 - Sunday, September 18 at the Holy Trinity
Greek Orthodox Church located at 30 Huntington Boulevard, N. E.
�m
•
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Dykstra moved that each Member of City Council certify to the best of his or her
knowledge that (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE -HUMAN SERVICES ADVISORY BOARD: The Mayor called
attention to the upcoming expiration of the four -year terms of office of Paula Prince,
Cheryl W. Hartman and Marion Vaughn- Howard as members of the Human Services
Advisory Board ending November 30, 2016; whereupon, he opened the floor for
nominations.
Council Member Garland placed in nomination the names of Paula Prince,
Cheryl W. Hartman and Marion Vaughn- Howard.
There being no further nominations, Ms. Prince, Ms. Hartman and Ms. Vaughn -
Howard were reappointed as members of the Human Services Advisory Board for
four -year terms of office, each, ending November 30, 2020, by the following vote:.
FOR MS. PRINCE, MS. HARTMAN AND MS. VAUGHN- HOWARD: Council
Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea -7.
OATHS OF OFFICE - BUILDING AND FIRE CODE BOARD OF APPEALS: The
Mayor called attention to a vacancy created by the expiration of the three -year term of
office of Justina Megginson (Property Management representative) as a member of the
Building and Fire Code Board Appeals which ended June 30, 2016; whereupon, he
opened the floor for nominations.
Council Member Garland placed in nomination the name of Corbin Prydwen.
There being no further nominations, Mr. Prydwen was appointed to replace
Ms. Megginson as a Property Management representative of the Building and Fire Code
Board of Appeals for a term of office ending June 30, 2019, by the following vote:
FOR MR. PRYDWEN: Council Members Price, Trinkle, Bestpitch, Dykstra,
Ferris, Garland and Mayor Lea -7.
iW
OATHS OF OFFICE - TOWING ADVISORY BOARD: The Mayor called attention
to vacancies created by the expiration of the three -year term of office of Trista Wallace
ended on October 31, 2015; and the unexpired term of office of former Captain Samuel
Roman ending October 31, 2018 as Law Enforcement representatives of the Towing
Advisory Board; whereupon, the Mayor opened the floor for nominations.
Council Member Garland placed in nomination the names of Fatimah Foster and
Captain Chester Smith.
There being no further nominations, Ms. Foster was appointed to replace
Ms. Wallace for a term of office ending October 31, 2018; and Captain Smith was
appointed to fill the unexpired term of former Captain Roman ending October 31, 2018
as Law Enforcement representatives of the Towing Advisory Board, by the following
vote:
FOR MS. FOSTER AND CAPTAIN SMITH: Council Members Price, Trinkle,
Bestpitch, Dykstra, Ferris, Garland and Mayor Lea -7.
OATHS OF OFFICE -YOUTH SERVICES CITIZEN BOARD: The Mayor called
attention to a vacancy on the Youth Services Citizen Board due to the unexpired term of
office of James O'Hare ending June 30, 2018; whereupon, he opened the floor for
nominations.
Kristine Safford (Public) representative was appointed to fill the unexpired term of
office of Mr. O'Hare on November 2, 2015; however, due to having to relocate
outside of the City, the Oath of Office was never administered to Ms. Safford.
Inasmuch as the makeup of the Board had changed, James "Jim" O'Hare was
eligible to fill his original appointment.
Council Member Garland placed in nomination the name of James O'Hare.
There being no further nominations, Mr. O'Hare was appointed as a (Citizen)
Member of the Youth Services Citizen Board to fill his original term of office ending
June 30, 2018, by the following vote:
FOR MR. O'HARE: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris,
Garland and Mayor Lea -7.
OATHS OF OFFICE - ECONOMIC DEVELOPMENT AUTHORITY: The Mayor
called attention to the upcoming expiration of the four -year term of office of Charles E.
Hunter, III, ending October 20, 2016; and the unexpired term of Paula Page Williams
ending October 20, 2017. Inasmuch as Mr. Hunter will have served three consecutive
terms of office, he is not eligible for reappointment; whereupon, the Mayor opened the
floor for nominations.
110
Council Member Garland placed in nomination the names of William Poe and
Duke Baldridge.
There being no further nominations, Mr. Poe was appointed to replace
Mr. Hunter for a four -year term of office, commencing October 19, 2016 and ending
October 20, 2020; and Mr. Baldridge was appointed to fill the unexpired term of Paula
Page Williams ending October 20, 2018, as Directors of the Economic Development
Authority, by the following vote:
FOR MESSRS. POE AND BALDRIDGE: Council Members Price, Trinkle,
Bestpitch, Dykstra, Ferris, Garland and Mayor Lea -7.
The City Attorney was instructed to prepare the appropriate measures regarding
the abovementioned appointments for adoption by the Council at its next regular
meeting on Monday, September 19, 2016.
There being no further business to come before the Council, Mayor Lea declared
the Council meeting adjourned at 3:57 p.m.
APPROVED
ATTEST:
Vim. a,'
Stephanie M. Moon Reyn ds, M C Sherman P. Lea, Sr.
City Clerk Mayor
111
ROANOKE CITY COUNCIL - REGULAR SESSION
September 19, 2016
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
September 19, 2016, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article ll,
City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the
City of Roanoke (1979), as amended, and pursuant to Resolution No. 40579- 070516
adopted by the Council on Tuesday, July 5, 2016.
PRESENT: Council Members David B. Trinkle (arrived during the 7:00 p.m.
session), William D. Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, John A. Garland,
Anita J. Price and Mayor Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by Mayor Lea.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT - PROCLAMATIONS: The Mayor declared the
week of September 17 - 23, 2016 as Constitution Week.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
Mayor Lea presented a ceremonial proclamation to Caroline Wehner, Regent,
Nancy Christian Fleming Chapter, Daughters of the American Revolution.
112
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
FIREARMS: Daniel Highberger, 1627 Main Street, S. W., appeared before the
Council regarding his constitutional right to bear firearms and to seek support to
condemn the open carry gun restrictions.
Jesse Warren, 407 Mountain Avenue, S. W., Apt. 2, appeared before the Council
in opposition of a proposed gun ban, noting that the public needs to be educated rather
than seek to ban certain magazines used in weapons.
CONSENTAGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
STRAIGHT STREET: A communication from the City Attorney requesting that
Council authorize the scheduling and advertisement of a public hearing to be held on
October 3, 2016 at 2:00 p.m., or as soon thereafter as the matter may be reached, or at
such other date and time thereafter as deemed necessary by the City Manager, for City
Council to reaffirm its intent for the City to convey Parcel 1A, containing 28.8908 acres,
more or less, and Parcel 18, containing 6.9357 acres, more or less, as shown on the
August 31, 2016 survey, to Straight Street Roanoke Valley, Inc.; and to authorize the
City Manager to execute Amendment No. 1 also provides that the closing date is on or
before October 31, 2016, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that the Council concur in the request of the City
Attorney as abovementioned. The motion was seconded by Council Member Bestpitch
and adopted by the following vote:
Lea -6. AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor
NAYS: None -0.
(Council Member Trinkle was not present when vote was taken.)
113
ANNUAL REPORTS -AUDIT COMMITTEE: Annual Report of the Audit
Committee for Fiscal Year ending June 30, 2016, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Ferris moved that the Annual Report be received and filed. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was not present when vote was taken.)
ANNUAL REPORTS -MILL MOUNTAIN: Annual Report of the Mill Mountain
Advisory Board for the Year 2015 - 2016, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Ferris moved that the Annual Report be received and filed. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was not present when vote was taken.)
OATHS OF OFFICE - WESTERN VIRGINIA WATER AUTHORITY - ROANOKE
REDEVLOPMENT AND HOUSING AUTHORITY: Reports of qualification of the
following individuals were before the Council:
Harvey D. Brookins as a City representative of the Western Virginia Water
Authority for a four -year term of office ending June 30, 2020; and
Andrew J. Anguiano as a Commissioner of the City of Roanoke
Redevelopment and Housing Authority for a four -year term of office
ending August 31, 2020.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
114
Council Member Ferris moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor.
Lea -6.
NAYS: None -0.
(Council Member Trinkle was not present when vote was taken.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
ARTS: Susan Jennings, Arts and Culture Coordinator, gave a presentation on
the 2016 Writer on the Bus Program.
(See copy of presentation on file in the City Clerk's Office.)
Ms. Jennings called attention to a book written by Meghan L. Sharp, "Anywhere
You're Going'; and introduced Tanary Saunders, a fifth grade student at Highland Park
Elementary School, the writer's contest winner. Little Miss Saunders shared her writing
with the Council.
Following comments by the Council Members and expressions of appreciation to
Little Miss Saunders, Mayor Lea advised that the presentation would be received and
filed.
CITY COUNCIL - PERSONNEL COMMITTEE: Council Member David B. Trinkle,
Chairman, Roanoke City Council Personnel Committee, submitted a written
communication advising of the expiration of the two -year terms of office of the City
Attorney, City Clerk and Municipal Auditor ending September 30, 2016; and
recommending reappointment of the officers for terms of two years, each, ending
September 30, 2018.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that the Council concur in the recommendation
of Council Member Trinkle as abovementioned. The motion was seconded by Council
Member Price and adopted.
115
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET - TRAFFIC: The City Manager submitted a written communication
recommending acceptance and appropriation of funds from the Virginia Department of
Transportation (VDOT) in connection with the Smart Scale Grant for the Edgewood
Street Transit Accessibility Improvements Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40638 - 091916) A RESOLUTION accepting the Virginia Department of
Transportation's (VDOT) award to the City in the total amount of $350,811.00 for the
Smart Scale (HB2) program for the Edgewood Street Transit Accessibility
Improvements project; authorizing the City Manager to execute a VDOT Standard
Project Administration Agreement for Federal -aid Projects and Appendix A for the
Transit Accessibility Improvements on Edgewood Street; and authorizing the City
Manager to take certain other actions in connection with the above matters and project.
(For full text of resolution, see Resolution Book No. 78, page 446.)
Council Member Bestpitch moved the adoption of Resolution No. 40638 - 091916.
The motion was seconded by Council Member Dykstra.
Following comments by the Assistant City Manager for Operations in response to
inquiries about funding for neighborhood improvements projects, Resolution No. 40638-
091916 was adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was not present when vote was taken.)
116
Council Member Bestpitch offered the following budget ordinance:
( #40639- 090616) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation Funds to the Edgewood Street Transit Accessibility
Improvements project, amending and reordaining certain sections of the 2016 - 2017
Capital Projects Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 447.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40639-
091916. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was not present when vote was taken.)
BUDGET - GRANTS - FIRE -EMS: The City Manager submitted a written
communication recommending acceptance and appropriation of grant funds from the
Department of Fire Programs to supplement the Fire -EMS budget.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dykstra offered the following resolution:
( #40640 - 091916) A RESOLUTION authorizing acceptance of the FY2017 Fire
Programs Funds Grant made to the City of Roanoke by the Virginia Department of Fire
Programs, and authorizing execution of any required documentation on behalf of the
City.
(For full text of resolution, see Resolution Book No. 78, page 477.)
Council Member Dykstra moved the adoption of Resolution No. 40640- 091916.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was not present when vote was taken.)
117
Council Member Ferris offered the following budget ordinance:
( #40641 - 091916) AN ORDINANCE appropriating funding from the
Commonwealth of Virginia Department of Fire Programs, amending and reordaining
certain sections of the 2016 - 2017 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 477.)
Council Member Ferris moved the adoption of Budget Ordinance No. 40641-
091916. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was not present when vote was taken.)
BUDGET - EQUIPMENT- GRANTS -E911: The City Manager submitted a written
communication recommending acceptance and appropriation of grant funds from the
Virginia E -911 Services Board to purchase a voice logging recorder system.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
(#40642- 091916) A RESOLUTION accepting the Public Safety Answering Point
grant to the City from the Virginia E -911 Services Board, and authorizing execution of
any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 78, page 451.)
Council Member Bestpitch moved the adoption of Resolution No. 40642 - 091916.
The motion was seconded by Council Member Ferris and adopted by the following vote:
Lea -6. AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor
NAYS: None -0.
(Council Member Trinkle was not present when vote was taken.)
118
Council Member Ferris offered the following budget ordinance:
( #40643 - 091916) AN ORDINANCE to appropriate funding from the Virginia
E -911 Services Board Grant to the E -911 Upgrades Hardware /Software project,
amending and re- ordaining certain sections of the 2016 - 2017 Department of
Technology Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 452.)
Council Member Ferris moved the adoption of Budget Ordinance No. 40643-
091916. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was not present when vote was taken.)
BUDGET - GRANTS- EQUIPMENT- FIRE /EMS: The City Manager submitted a
written communication recommending amendment of the contract with Blue Ridge
Rescue Suppliers for firefighter turnout gear.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #40644 - 091916) A RESOLUTION authorizing the City Manager's execution of
Amendment No. 1 to the City's Contract with Blue Ridge Rescue Suppliers, Inc., in an
amount not to exceed a total amount of $150,000.00 for the 2017 fiscal year to cover
the replacement of existing turnout gear and to purchase new gear for recruits.
(For full text of resolution, see Resolution Book No. 78, page 453.)
119
Council Member Ferris moved the adoption of Resolution No. 40644- 091916.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was not present when vote was taken.)
Council Member Ferris offered the following budget ordinance:
( #40645 - 091916) AN ORDINANCE to transfer funding from the General Fund
Contingency account to the Fire EMS Operations Wearing Apparel account for personal
protection equipment for Roanoke City Fire EMS, amending and reordaining certain
sections of the 2016 - 2017 General Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 454.)
Council Member Ferris moved the adoption of Budget Ordinance No. 40645-
091916. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
Lea -6. AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor
NAYS: None -0.
(Council Member Trinkle was not present when vote was taken.)
FESTIVALS- CARILION: The City Manager submitted a written communication
recommending authorization to execute an agreement with Carillon Property
Management for the use of 6 Riverside Parking Garage on October 14 - 16, 2016 in
connection with the Roanoke GO Outside Festival.
(For full text, see communication on file in the City Clerk's Office.)
120
Vice -Mayor Price offered the following resolution:
( #40646- 091916) A RESOLUTION authorizing execution of an Agreement with
CHS, Inc., d /b /a Carilion Property Management, in connection with the use of 6
Riverside Parking Garage during the 2016 Roanoke GO Outside Festival.
(For full text of resolution, see Resolution Book No. 78, page 454.)
Vice -Mayor Price moved the adoption of Resolution No. 40646 - 091916. The
motion was seconded by Council Member Dykstra and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was not present when vote was taken.)
COMMENTS OF CITY MANAGER:
The City Manager offered the following comments
Politico magazine article
• Roanoke was featured in Politico's "What Works" series on September 15
• Outlines the history of Roanoke as a city and its evolution
• Includes quotes and photos of Roanoke leaders
• This is a great retelling of Roanoke's story and how it has grown into the
vibrant city it is today
• Wonderful to have Roanoke featured on a national platform
VML Town & City magazine
• The July /August issue included an article titled "Broadband Comes to
Roanoke Valley"
• Explained the importance of developing the Roanoke Valley Broadband
Authority
• Highlighted the Authority's first milestone: the April 2016 launch of the 47 -mile
network in the cities of Roanoke and Salem
• Discusses next steps for this important agency
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Go Outside Festival (GO Fest)
• October 14 – 16 at River's Edge Sports Complex
• Free admission; some costs associated with specific activities
• Includes more than 125 activities
• This isn't a "sit in your seat" kind of event — attendees get involved by test
driving a bike or stand -up paddleboard, learning to fly cast, joining one of 12
races, camping out, sampling craft beer, taking a survival class, etc.
• Since 2011, GO Fast has grown remarkably – attracting over 25,000 people
in 2015
• More information on Facebook at www.facebook.com /GOfestival or online at
www.roanokegofest.com
Voter's Education Program
• Roanoke Public Libraries are partnering with multiple local organizations
including Roanoke City Public Schools, NAACP, and the Roanoke Registrar's
Office for a week of voter's education programs on September 26 - October 3.
• Program features:
• Information — available at library branches regarding changes to the
precincts and polling places.
• Voter registration— citizens can register to vote at any library branch.
• Photo ID — DMV2Go will be at the Main Library September 27 and October
3 to create IDs.
• A documentary film will be shown September 29, 6:00 p.m., at the Main
Library – "Alice's Ordinary People" – about Alice Tregay, an ordinary
Chicago woman who stood up to injustice in her community and helped to
register people to vote.
• For more information, contact Roanoke Public Libraries at 853 -2747.
REPORT OF COMMITTEES:
SCHOOLS: The Roanoke City School Board submitted a written report
requesting appropriation of funds for various educational programs; and the Director of
Finance submitted a written report recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office)
Vice -Mayor Price offered the following budget ordinance:
( #40647 - 091916) AN ORDINANCE to appropriate funding from the Federal and
Commonwealth grants and the Schools general funds for various educational programs,
amending and reordaining certain sections of the 2016 - 2017 School Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 453.)
122
Vice -Mayor Price moved the adoption of Budget Ordinance No. 40647- 091916.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was not present when vote was taken.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
CONSERVATION - CELEBRATION: Council Member Bestpitch offered the
following resolution recognizing the 201" Anniversary of the Blue Ridge Land
Conservancy:
( #40648 - 091916) A RESOLUTION commending the Blue Ridge Land
Conservancy upon its 20" anniversary.
(For full text of resolution, see Resolution Book No. 78, page 455.)
Council Member Bestpitch moved the adoption of Resolution No. 40648- 091916.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
Lea -6. AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor
NAYS: None -0.
(Council Member Trinkle was not present when vote was taken.)
123
VIRGINIA MUNICIPAL LEAGUE: Council Member Ferris offered the following
resolution designating Council Member Michelle Dykstra as the Voting Delegate, and
Council Member John Garland as Alternate Voting Delegate for the Annual Business
Session; and R. Brian Townsend, Assistant City Manager for Community Development,
as Staff Assistant for the Annual Virginia Municipal League Business Meeting to be held
on Tuesday, October 11, 2016 in Virginia Beach, Virginia-
(#40649-091916) A RESOLUTION designating a Voting Delegate and Alternate
Voting Delegate for the Annual Business Session and meetings of the Urban Section of
the Virginia Municipal League and designating a Staff Assistant for any meetings of the
Urban Section.
(For full text of resolution, see Resolution Book No. 78, page 457.)
Council Member Ferris moved the adoption of Resolution No. 40649- 091916.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was not present when vote was taken.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
CITY COUNCIL - ECONOMIC DEVELOPMENT: Council Member Ferris
recognized and expressed appreciation to the Council- appointed officials for their
tireless efforts and dedication to the citizens and employees of the City of Roanoke,
respectively.
He also commended the Western Virginia Regional Industrial Facility Authority
for their work to leverage economic growth and the great strides in regional
communication and cooperation.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
124
At 3:16 p.m., the Council meeting was declared in recess for a Closed Session in
the Council's Conference Room, Room 451, and thereafter to be reconvened at
7:00 p.m., in the City Council Chamber.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Lea presiding.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Michelle L.
Dykstra, Raphael E. Ferris, John A. Garland, Anita J. Price and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by Mayor Lea.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PUBLIC HEARINGS:
WIRELESS TELECOMMUNICATIONS - ZONING: Pursuant to Resolution No.
25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, September 19, 2016, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of the City of Roanoke to
consider an amendment to Vision 2001 -2020, the City's Comprehensive Plan, by the
adoption of a new Wireless Telecommunications Facilities Policy dated September 12,
2016, to replace the existing policy adopted by City Council on May 20, 2004, the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, August 30, 2016 and Tuesday, September 6, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
125
The City Planning Commission submitted a written report recommending
approval of the request to ensure that the City of Roanoke's practices with respect to
wireless telecommunication technology comply with federal and state regulations,
address advances in wireless telecommunications technology, minimize the visual
impact of emerging wireless telecommunications facilities technology, and promote
comprehensive wireless coverage and capacity in the City of Roanoke.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40650 - 091916) AN ORDINANCE approving the Wireless Telecommunication
Facilities Policy dated September 12, 2016, and amending Vision 2001 - 2020, the
City's Comprehensive Plan, to include such Wireless Telecommunication Facilities
Policy; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 458.)
Council Member Ferris moved the adoption of Ordinance No. 40650- 091916.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments by the Council Members, Ordinance No. 40650-
091916 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
BOUNDARIES - ENTERPRISE ZONES: Pursuant to instructions by the Council,
the City Clerk having advertised a public hearing for Monday, September 19, 2016 at
7:00 p.m., or as soon thereafter as the matter may be heard, to receive public
comments with regard to approval of an amendment application for the boundaries of
Enterprise Zone One A and its Subzone B, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, September 2, 2016 and Friday, September 9, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
126
The City Manager submitted a written report recommending modification to the
boundaries of Enterprise Zone One A and its Subzone B, subject to approval by the
Virginia Department of Housing and Community Development, with an effective date
retroactive to a date approved by the Virginia Department of Housing and Community
Development.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #40651- 091916) A RESOLUTION authorizing the proper City officials to make
boundary amendments to the City's Enterprise Zone One A and its Subzone B that will
(i) delete certain areas currently within Enterprise Zone One A and (ii) will add certain
areas not currently within them to Enterprise Zone One A and its Subzone B;
authorizing the City Manager to apply to the Virginia Department of Housing and
Community Development (VDHCD) for approval of such boundary amendments; and
authorizing the City Manager to take such further action as may be necessary to obtain
and implement such boundary amendments.
(For full text of ordinance, see Resolution Book No. 78, page 459.)
Council Member Trinkle moved the adoption of Ordinance No. 40651- 091916.
The motion was seconded by Vice -Mayor Price.
Council Member Garland advised of a personal conflict of interest and read the
following statement into record:
"STATEMENT OF JOHN A. GARLAND
I, John A. Garland, state that I have a personal interest in agenda item A.2. set
for the 7:00 p.m. session of City Council for Monday, September 19, 2016, regarding
proposed amendments to the boundaries of Enterprise Zone One A and its Subzone B
because I am involved in real estate development projects, either personally or through
companies in which I have an interest, that may be effected by such proposed
amendments.
Pursuant to Virginia Code Section 2.2 -3112 (A)(2) (H), this statement constitutes
my declaration of the transaction and the nature of my personal interest affected by this
transaction. As a real estate developer, I am a member of a business, profession,
occupation, or group the members of which are affected by the transaction and I am
able to participate in the discussion and deliberations involving this transaction fairly,
objectively, and in the public interest.
127
Therefore, I shall participate in the discussions and deliberations involving the
proposed amendments to the boundaries of Enterprise Zone One A and its Subzone B.
I ask that the City Clerk accept this statement and ask that it be made a part of
the minutes of this meeting.
Witness the following signature made this 19" day of September, 2016.
S /John A. Garland
John Garland
Member of Council"
(See Statement of Conflict of Interest on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Wayne Bowers, Director, Economic Development, gave an overview of the
description changes to the Enterprise Zone.
There being no additional questions and /or comments by the Council Members,
Resolution No. 40651- 091916 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
HOUSING: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, September 19, 2016 at 7:00 p.m., or as soon
thereafter as the matter may be heard, to receive public comments on the City's Draft
Consolidated Annual Performance and Evaluation Report (CAPER) for its Federal
Housing and Urban Development (HUD) Funded Programs, the matter was before the
body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Thursday, August 18, 2016 and Friday, September 2, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
128
Inasmuch as the deadline for receipt of citizen comments was 5:OOp.m., the City
Attorney opined that action on the matter must be deferred until a date certain; however,
the public hearing could be held and thereafter closed.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Due to the deadline for filing of application with the Department of Housing and
Urban Development being September 30, 2016, the Mayor advised that action on the
matter would be taken during the Recessed Meeting of Council scheduled for Friday,
September 23, 2016 at 8:30 a.m., at the Raleigh Court Branch Library.
CITY -OWNED PROPERTY- RECREATION: Pursuant to the instructions of the
Council, the City Clerk having advertised a public hearing for Monday, September 19,
2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of
the City of Roanoke to convey two City -owned parcels of property on Jae Valley Road
in Roanoke County, bearing Official Tax Map Nos. 089.00 -03- 29.01 -0000 and 089.00-
03- 29.02 -0000, to Roanoke County for a public park facility with public access to Back
Creek for canoe and kayak uses, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, September 2, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending execution of a
Contract, including a Special Warranty Deed of Conveyance for the transfer of the
property to Roanoke County, subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
129
Council Member Trinkle offered the following ordinance:
( #40652 - 091916) AN ORDINANCE authorizing the proper City officials to
execute a Contract for Purchase and Sale of Real Property ( "Contract ") between the
City of Roanoke, Virginia ("City "), and the County of Roanoke, Virginia ( "Buyer "), to sell
to Buyer certain real property located on Jae Valley Road, in Roanoke County, Virginia,
designated as Roanoke County Official Tax Map Nos. 089.00 -03- 29.01 -0000 and
089.00 -03- 29.02 -0000 ( "Property "), upon certain terms and conditions; the reservation
of an access easement by the City across the Property to provide access to a public
street for City -Owned property; authorizing the City Manager to execute such further
documents and take such further actions as may be necessary to accomplish the above
matters; and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 461.)
Council Member Trinkle moved the adoption of Ordinance No. 40652- 091916.
The motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following comments by the City Manager and several Council Members as to
regional cooperation, Le: City and County working together, to provide amenities to
citizens and tourists, Ordinance No. 40652- 091916 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
ANNEXATION: Pursuant to the instructions of the Council, the City Clerk having
advertised a public hearing for Monday, September 19, 2016, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on a proposal of the City of Roanoke to consider
a boundary line adjustment between the City of Roanoke and Roanoke County situated
along Williamson Road, N. E., in proximity to the former Happy's Flea Market
development, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, August 29, 2016 and Monday. September 5, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
130
The City Manager submitted a written report recommending execution of the
Williamson Road Agreement between the County of Roanoke and the City of Roanoke
agreeing to the proposed boundary adjustment; and authorization for the City Attorney
to jointly file the necessary petition with the Circuit Court seeking an order approving the
boundary line changes.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #40653- 091916) AN ORDINANCE authorizing the Mayor to execute an
agreement between the County of Roanoke, Virginia, and the City of Roanoke, Virginia,
relating to certain boundary line adjustments between those governmental entities and
affecting properties presently located in Roanoke County along Williamson Road, U.S.
Route 11 and 220; directing that certain other actions relating to such boundary line be
taken as provided by law; authorizing the Mayor, the City Manager, and the City Attorney
to take such further action as may be necessary to implement such agreement and
boundary line adjustments; and dispensing with the second reading of this ordinance by
title.
(For full text of ordinance, see Ordinance Book No. 78, page 463.)
Council Member Bestpitch moved the adoption of Ordinance No. 40653 - 091916.
The motion was seconded by Council Member Dykstra,
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following comments by the City Manager, and there being no comments and /or
questions by the Council Members, Ordinance No. 40653- 091916 was adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
BOUNDARIES: Pursuant to the instructions of the Council, the City Clerk having
advertised a public hearing for Monday, September 19, 2016, or as soon thereafter as
the matter may be heard, on a proposal of the City of Roanoke to consider a boundary
line adjustment between the City of Roanoke and Roanoke County situated along Blue
Hills Village Drive involving two parcels owned by the National Bank of Blacksburg, the
matter was before the body.
131
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, August 29, 2016 and Monday, September 5, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending execution of the
Blue Hills Village Drive Agreement between the County of Roanoke and the City of
Roanoke agreeing to the proposed boundary adjustment, and authorization for the City
Attorney to jointly file the necessary petition with the Circuit Court seeking an order
approving the boundary line changes.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance-
(#40654-091916) AN ORDINANCE authorizing the Mayor to execute an
agreement between the County of Roanoke, Virginia, and the City of Roanoke, Virginia,
relating to certain boundary line adjustments between those governmental entities and
affecting properties presently located in Roanoke County between Challenger Avenue and
Blue Hills Village Drive; directing that certain other actions relating to such boundary line
be taken as provided by law; authorizing the Mayor, the City Manager, and the City
Attorney to take such further action as may be necessary to implement such agreement
and boundary line adjustments; and dispensing with the second reading of this ordinance
by title.
(For full text of ordinance, see Ordinance Book No. 78, page 465.)
Council Member Bestpitch moved the adoption of Ordinance No. 40654- 091916.
The motion was seconded by Council Member Dykstra.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following comments by the City Manager, and there being no comments and /or
questions by the Council Members, Ordinance No. 40654- 091916 was adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
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OTHER BUSINESS:
ARCHITECTURAL REVIEW BOARD: The Mayor advised that Roy Bucher,
President/Chairman, Chas. Lunsford Sons & Associates, has requested that his Petition
for Appeal regarding the decision of the Architectural Review Board at its meeting of
July 14, 2016, approving a Certificate of Appropriateness for an aluminum sign located
at 20 E. Church Avenue, S. E., be withdrawn, inasmuch as the issue had since been
resolved.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
GUNS: The following persons appeared before Council and spoke in opposition
of a proposal to ban loaded weapons in public places and citizens' right to bear arms:
Jay Pilot, 364 Koogler Drive, N. W.,
Crystal Carter, 202 Maplelawn Avenue, N. E.
Daniel Highberger, 1627 Main Street, S. W.
Nick Harvey, 1157 Wapiti Run Road, Moneta, Virginia 24121
There being no further business, at 7:59 p.m., the Mayor declared the meeting in
recess to be reconvened on Friday, September 23, 2016, at 8:30 a.m., in the
Community Room, Raleigh Court Library, 2112 Grandin Road, S. W., for the purpose of
taking action to approve the 2015 - 2016 HUD Consolidated Annual Performance and
Evaluation Report for the U. S. Department of Housing and Urban Development and the
Annual Council Strategic Planning Work Session.
The Council meeting reconvened on Friday, September 23, 2016, at 8:30 a.m., in
the Community Room, Raleigh Court Library, 2112 Grandin Road, S. W., for the
purpose of taking action to approve the 2015 - 2016 HUD Consolidated Annual
Performance and Evaluation Report for the U. S. Department of Housing and Urban
Development and meet in the Annual Council Strategic Planning Work Session, with
Mayor Sherman P. Lea, Sr., presiding.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Michelle L.
Dykstra (arrived late), Raphael E. Ferris, John A. Garland, Anita J. Price and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
133
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
OTHERS PRESENT: R. Brian Townsend, Assistant City Manager for Community
Development; Sherman M. Stovall, Assistant City Manager for Operations; and R. B.
Lawhorn, Budget Administrator.
Mayor Lea welcomed everyone to the Strategic Planning Work Session and
stated the purpose for the session was to approve the 2015 - 2016 HUD Consolidated
Annual Performance and Evaluation Report for the U. S. Department of Housing and
Urban Development and to hold the Annual Council Strategic Planning Work Session.
HOUSING: The City Manager submitted a written communication recommending
approval of the 2015 - 2016 HUD Consolidated Annual Performance and Evaluation
Report (CAPER).
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #40655 - 092316) A RESOLUTION approving the 2015 - 2016 HUD Consolidated
Annual Performance and Evaluation Report (CAPER) regarding the United States
Department of Housing and Urban Development (HUD) Community Development Block
Grant (CDBG) program; and authorizing the City Manager to submit the CAPER to
HUD.
(For full text of resolution, see Resolution Book No. 78, page 467.)
Council Member Trinkle moved the adoption of Resolution No. 40655 - 092316.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Garland, Price and Mayor
Lea -6.
NAYS: None -0.
(Council Member Dykstra was not present when the vote was recorded.)
The City Manager opened up the session by thanking the City budget staff,
introducing Paul Workman, Katie Davis and Acquanetta Harris, Budget Business
Analysts respectively, in the Department of Management and reviewing the following
items for discussion:
134
At this point, Council Member Dykstra entered the meeting. (8:38 a.m.)
• Alliance for Innovation Exercise
• Setting the Stage
o Vision, Guiding Principles, and Priorities
• Revenue Trends
• BFO Priorities /Offers
• Reserves
• Outside Agency and Public Arts Funding
• FY2018 Strategic Issue Discussions
• Priority Confirmation and Direction
• CDBG Overview
• Parking Fund Review
• Capital Improvement Plan Overview
• Budget Briefing Opportunities
• What Should We Focus on?
• Wrap -Up
Alliance for Innovation Exercise
Aisha Johnson, Assistant to the City Manager advised that 'The Next Big Things
Report" was created by the Alliance for Innovation; a Phoenix, Arizona based non - profit
organization that prepares local governments for future challenges. By partnering with
Arizona State University and the International City /County Management Association, the
Alliance published the report in September 2015 focusing on what could impact
communities 20 years from now. The report identifies four forces and 44 trends that
could impact communities. The four forces include resources, technology,
demographics, and governance.
She highlighted the following four topics:
Resources
• The availability of resources is most closely tied to survival and the most
important force. Resources include the food, water, air, habitat, and other
material nature offers. Especially important are the resources that enable
energy production. Trends and resource drivers related to this force include
climate, ocean, space, energy, minerals, water, land, food, animals, and
forest.
135
Technology
• Technology includes the tools and knowledge we use to extract and transform
resources into new products and capacities that make our lives more
comfortable and convenient, or to develop capabilities beyond our physical
bodies that allow us to go places and discover new realities. Trends and
drivers related to this force include genetics, robotics, information,
nanotechnology, healthcare, education, collaboration, virtual reality, games,
telephony, manufacturing, infrastructure, and capital formation.
Demographics
• Demographics are the "who" behind society's changes. People are producers
through physical and intellectual labor, so "who' is producing matters, e.g.,
Does your community have enough working people to support your very
young and very old ?; Do you have the right ratio of women to men ?; Is there
enough social cohesion among groups to ensure the good of the community?
Trends and resource drivers related to this force include population growth,
the developing world, industrialization, immigration, multiculturalism,
multilingualism, nationalism, and conflict.
Governance
• Distribution and management of society's assets — resources, technology and
people —are administered through the rule of law and the rule of markets. Of
all the forces, governance is the most reactive, i.e., changes in resources,
technology, and people often run ahead of government's capability to deal
with them. Trends and drivers related to this force include tribalism, market
drivers, values, interests, beliefs, online communities, personalization,
polarization, and identity politics.
(See copy of presentation and full report on file in the City Clerk's Office.)
R. B. Lawhorn, Budget Administrator, advised that as a part of the Budgeting for
Outcome process, City departments and outside agencies submit requests for funding
to encompass their activities and are assigned to one of the City's seven priorities
based upon the content of the activity. He highlighted the following topics:
• Vision Statement
• Guiding Principles
• City of Roanoke Priorities
• Revenue Trends
o Selected Taxes as a percent of Total Revenue — 2017 Adopted
o Assessed Value of Real Property Increased $66,983,600 or 1.0% from
2016
0 2016 Real Estate Revenues Exceeded Previous Highest Year of 2012
136
o Sales Tax Receipts Increased from 2016
o Business /Professional /Occupational Licenses (BPOL) Increased $656,000
or 5.1 % from 2016
* Prepared Food and Beverage Tax Increased $295,000 or 1.9% from 2016
o Transient Occupancy Tax Increased $294,023 or 6.8% from 2016
o Intergovernmental Revenues Have Not Yet Returned to Pre - Recession
Levels
o Revenue Adjusted for Inflation (The City has $22.7 Million Less in Buying
Power in FY 2017 than in FY 2008)
In response to an inquiry from Council Member Ferris with regard to the
communications tax, the Director of Finance explained that the communications tax
encompassed landline telephones, mobile telephones and cable lines.
Council Member Ferris commented that the City needed to replace sales tax
revenue with an alternative within the next five years because it would continue to
deteriorate.
Mr. Lawhorn continued with the presentation:
• FY 2017 Budget
• BFO Priority Allocations
• Education
• Safety
• Human Services
• Infrastructure
• Good Government
• Livability
• Economy
• Non - Departmental: $24,601,692
• 5 Year Financial Model
• Reserves
• Outside Agency Funding
Discussion ensued with regard to many outside agency requests including Blue
Ridge Behavioral Healthcare, Market Building Support, Mill Mountain Zoo and Virginia
Cooperative Extension which were funded by agreement.
Council Member Ferris inquired if the $2,880.00 allocated for the NCAA
Championship, to be held in the City of Salem, was an in -kind contribution; whereupon,
the City Manager replied that it was a cash contribution.
137
Council Member Trinkle asked how the City Works XPO and Cc Lab funding
benefited the City of Roanoke; whereupon, the Manager advised that the exposure and
connections were extremely beneficial.
• Percent for Arts
Mr. Lawhorn explained that the annual budget for the Percent for the Arts
program was equivalent to one percent of the construction cost for each new
construction or major renovation of public buildings included in the Capital Improvement
Plan, with a maximum allocation of $100,000.00 per eligible project.
Council Member Bestpitch inquired if the Percent for Arts information could be
reviewed in a projected three to five year timeframe and adjusted every year to provide
some sense of what would be allocated.
Council Member Trinkle added that with so much fluctuation in the projects, the
equalization would not be feasible, but it would be great to have a formula in place to
eliminate the fluctuations.
At this point, Council Member Trinkle left the meeting. (12:02 p.m.)
The Assistant City Manager for Community Development advised that for the
current year the one percent was for the Williamson Road Library Project, but not
deducted from that specific project, it was funded from the Capital Projects Fund;
whereupon, the Assistant City Manager for Operations added that it was funded from
excess debt funding as it was built in advance of debt issuance to allow for spending on
one -time expenses.
Mr. Townsend advised that based upon the Capital Improvement Program, that
the requested information could be compiled and shared during the upcoming budget
process.
Mr. Stovall highlighted the following information:
• FY 2017 -2018 Strategic Issues /Challenges
• Priority Confirmation and Direction
Council Member Bestpitch suggested that the "All Other Revenues' category be
reviewed and report back to Council on how much was indicated as State and Federal
funding.
138
Council Member Ferris asked if every area for revenue generation had been
looked at within the confines of the City Code, reviewed what other localities were doing
or not doing in terms of generating revenue; whereupon, the City Attorney advised that
based upon the City Code it was very limited as to what could be done and further
advised that he would compile the information and report back to Council.
Council Member Bestpitch brought to attention a discrepancy on the Real Estate
Tax Statement and suggested that it be revised to read more clearly; whereupon, the
City Manager agreed and noted the changes.
The Assistant City Manager for Community Development highlighted the
following topics:
. HUD Overview
He advised that annual funding for the Community Resources division was
comprised of the Community Development Block Grant (CDBG), HOME Investment
Partnership Program, Emergency Solutions Grant (ESG), as well as some additional
program income that varies from year to year; and from 2004 to 2016, CDBG
Entitlement funding had decreased by 31 percent and HOME funding decreased by 49
percent.
He also noted that if grant funds of $30 million were received it would be used to
supplement the General Fund in the Melrose- Orange Target Area (MOTA).
Vice -Mayor Price inquired if the proposed plan for Horton Park and the Melrose
Library Project were separate from the outcome of the Choice Neighborhood Award
Grant; whereupon, Mr. Townsend indicated that those projects were not contingent
upon the grant.
Council Member Dykstra inquired if the CDBG funding was allocated by a
formula or if the City applied for a certain amount of funds.
Mr. Townsend advised that the City of Roanoke was an entitlement community
and the funding amount was set annually by the United States Department of Housing
and Urban Development (HUD).
. Parking Fund Financial Review
Council Member Dykstra suggested giving consideration to business owners
having access to downtown parking at the residential rate in an effort to open up on-
street parking spaces for citizens.
139
Mr. Townsend advised that there were 4,000 parking spaces downtown in which
3,700 were paid spaces, so there was not enough spaces remaining to accommodate
the business owners because within those 300 spaces hourly parkers were included.
Council Member Ferris inquired if there were potential sites for a future parking
facility needed in the downtown area; whereupon, the City Manager advised that the
City does own parking lots and were looking at sites to purchase.
The Assistant City Manager for Operations highlighted the following information:
• Capital Improvement Plan Overview
• Debt Issuance Planning FY 2017 -2021
• Capital Improvements — Buildings
• Capital Improvements - Economic Development
• Capital Improvements — Parks
• Capital Improvements — Schools
• Capital Improvements — Storm Drains
• Capital Improvements - Bridges, Streets & Sidewalks
Discussion ensued with regard to a multi -modal station to accommodate
passenger rail and bus transit; whereupon, Council Member Ferris suggested not to
focus on the multi -modal aspect and just construct a station to accommodate passenger
rail.
• Capital Improvements - Berglund Center Renovations
• Projects not Currently in Capital Improvement Plan
Mr. Stovall advised that the City was not successful in securing Smart Scale
funding for the projects not currently in the Capital Improvement Program and until the
City invested funding into those projects, scoring with the Smart Scale pogrom would be
low.
Council Member Bestpitch inquired if a private developer could share in those
costs; whereupon, the City Manager advised that it was a possibility if a private
developer could be secured.
FY 2018 Budget Briefings
Council Briefings:
o January: Local Tax Projection, Non - Discretionary Cost Increases,
Retirement, 5 Year Financial Plan
o February: Price of Government, Offers by Priority, Capital Planning
o March: Ranked Offers by Priority, Capital Planning
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o April: Balancing Strategies, Revenue Adjustments /Enhancements, Capital
Planning, Cash Funding for One -Time Expenses
o April: Presentation of FY 2018 Recommended Budget
o May: Budget Study and Adoption of FY 2018 Budget
What should we focus on?
(See copy of presentation on file in the City Clerk's Office.)
During a portion of discussion by the Council, the following items were
considered:
• Creation of a Master Calendar to include neighborhood organization activities
• Removal of the uppercase sentence structure from Council Consent Agenda
There being no additional questions and /or comments by the Council, Mayor Lea
expressed appreciation to the City staff for their hard work and great presentation.
There being no further business, the Mayor declared the Recessed Meeting
adjourned at 3:01 p.m.
APPROVED
ATTEST:
Stephanie M. Moon Reynolds, MMC Sherman P. Lea, Sr.
City Clerk Mayor
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ROANOKE CITY COUNCIL - REGULAR SESSION
October 3, 2016
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
October 3, 2016, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article Il, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 40579 - 070516
adopted by the Council on Tuesday, July 5, 2016.
PRESENT:
Council
Members William D. Bestpitch, Michelle
L. Dykstra,
Raphael E. Ferris,
John A.
Garland, Anita J. Price, David B. Trinkle,
and Mayor
Sherman P. Lea, Sr.
-7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
ITEMS FOR ACTION:
CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr. requesting
that Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.23711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
as abovementioned. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
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CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr. requesting
that Council convene in a Closed Meeting to discuss the 2016 Citizen of the Year
Award, pursuant to Section 2.2 -3711 (A)(10), Code of Virginia (1950), was before the
body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the Mayor
as abovementioned. The motion was seconded by Council Member Bestpitch and
adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7,
NAYS: None -0.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE,
NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
At 9:04 a.m., the Mayor declared the Council meeting in recess for the convening
of a Legislative Committee meeting in the Council Chamber, with Council Member
Raphael E. Ferris, Chairman, presiding.
At 10:47 a.m., the Council Meeting was reconvened in the Council Chamber, with
Mayor Lea presiding, and all Members of the Council in attendance. He called attention
to the following briefings:
BRIEFINGS:
Western Virginia Workforce Update:
Jake Gilmer, Director, Western Virginia Workforce Development Board, gave an
update on the following areas:
• Workforce Demographics
• Workforce Board Services Overview — Western Virginia Workforce
Development Board:
• Workforce Board Funded Programs
• Youth Programs
• Enhances Business Services
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• Workforce System Updates
• New Roanoke Workforce Center:
• Workforce Credentials Grant
• Regional Workforce Strategy, Brand, and Website
(See copy of presentation in the City Clerk's Office.)
Following the presentation, a brief discussion ensued with Vice -Mayor Price
inquiring about the educational statistics of African - American students who have
graduated. Wherein, Mr. Gilmer reported that less than 20% of African - American
students have received a diploma, 40% have graduated from high school, 30% have
some college, or have received an associate degree, and 10% have received a
bachelor's degree or higher.
Regarding the youth labor workforce participation, Council Member Bestpitch
asked if statistics included students who work part-time or are full -time students working
part-time, noting that findings could reflect youth unemployed and still in school.
Mayor Lea stated that there was not enough information out in the community
regarding the services of the Western Virginia Workforce Development Board. Vice -
Mayor Price pointed out that the youth summer employment took a lot of hits this past
summer. However, Mr. Gilmer shared the Board had employed approximately 30
students this past summer and the goal is to recruit 50 students to provide them with
some work experience.
Vice -Mayor Price informed Mr. Gilmer of the City's Youth Services Citizen Board
to which Mr. Gilmer advised he would connect them with a ResCare Youth Services
representative.
Council Member Dykstra asked for information regarding the program for those
youth who wanted to participate. Mr. Gilmer suggested interested participants should
visit westernvaworkforcom.com website, or visit one of the three centers in Virginia
Local Workforce Investment Area III located in Covington, Roanoke City and Rocky
Mount, whereby each comprehensive center provides a full range of individual and
business services; adding that the satellite center at The Villages at Lincoln provides
additional access to workforce services. Mr. Gilmer also shared that the Board is
working to establish a new center in the Roanoke area.
Regarding the Workforce Credentials Grant, the City Manager said programs
such as welding, dental assistance, hospitality, and CNA programs are potential
apprenticeships that could be funded by the Workforce Grant. Council Member
Bestpitch remarked that there has been an emphasis on mechatronics engineering
programs and the Regional Acceleration and Mentoring Program (RAMP) and he is glad
to learn about the Workforce funded programs.
144
There being no additional comments by the Council, Mayor Lea advised that the
briefing would be received and filed.
Citizen- Centric Revenue:
Dawn Hope Mullins, Assistant Municipal Auditor, gave an update on improving
the customer service experience for the taxpayer by acquiring a centralized system
among departments. Barbara Dameron, Director of Finance shared the total revenues
for fiscal year 2016 was $270.8 million, noting that the City also receives capital project,
grant, r
venues such sales, trust, meals, and admissions g
ns taxes be indicated
re s collected on behalf of
the City. Ms. Mullins stated that the goal is to improve the customer experience by
developing efficient and effective processes and functions, implementing a centralized
tax, billing, and cashiering system, and improving communication.
Ms. Mullins shared a plan was through a cooperative effort created by the Office
of the Treasurer, Office of the Commissioner of the Revenue, Municipal Auditing,
Finance Department, Technology Department, Real Estate Valuation and the Human
Resources Department. On October 15, 2016, the team began the process based on
cooperative procurement goals and Ms. Mullins shared the accomplishments to date
relative to communications, realignment and systems. She discussed next plans to
continue working together on personnel transition plans, knowledge transfer, process
documentation; along with identifying physical space requirements and development a
plan to address additional space needs. During this process, the team will continue to
work with the City Attorney's office on required code changes.
(For full text, see copy of presentation in the City Clerk's Office.)
Council Member Trinkle commented on this development of a centralized
business center. Ms. Mullins agreed noting the goal is to create a one -stop shop
center. She shared that there were plans to visit vendor reference sites and noted that
Loudon County and the City of Norfolk has used the same suite of product that the City
is interested in pursuing.
Council Member Bestpitch thanked the team for sticking with the project and
gave credit to the Municipal Auditor and Ms. Mullins for facilitating this conversion.
Council Member Ferris also thanked the committee. Council Member Garland stated
the work that each department accomplishes on a daily basis was commendable and
recommended the committee select a product from an industry leader.
There being no additional comments by the Council, the briefing was received
and filed.
145
At 12:39 p.m., the Mayor declared the Council Meeting in recess for a Closed
Meeting in Council's Conference Room, Room 451, and thereafter to be reconvened at
2:00 p.m., in the Council Chamber.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding.
PRESENT: Council Members William D. Bestpitch, Michelle L. Dykstra,
Raphael E. Ferris, John A. Garland, Anita J. Price, David B. Trinkle, and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Cynthia C. Keyser, Pastor, Christ
Lutheran Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
SISTER CITIES: Council Member Trinkle offered the following resolution
reaffirming the Sister City relationship among the City of Roanoke and Florianopolis,
Brazil:
( #40656 - 100316) A RESOLUTION reaffirming the Sister City relationship
between the City of Florianopolis, Santa Catarina, Brazil and the City of Roanoke,
Virginia; and authorizing the Mayor to execute any agreements or instruments
necessary to recognize the continuing Sister City relationship between the City of
Florianopolis and the City of Roanoke.
(For full text of resolution, see Resolution Book No. 78, page 469.)
Council Member Trinkle moved the adoption of Resolution No. 40656 - 100316.
The motion was seconded by Council Member Bestpitch.
Council Member Trinkle recognized the strong medical exchange relationship
with Sister City Florianopolis.
146
Council Member Bestpitch called attention to cultural and medical exchange
between all seven Sister Cities around the world; and urged surrounding governments
to get engaged. In closing, he mentioned the Sister Cities display cases on the 2nd floor
of the Noel C. Taylor Municipal Building.
Following comments by Dr. Gustavo Pinto, Universidade do Sul de Santa
Catarina, Brazil, Resolution No. 40656 - 100316 was adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
The Mayor presented a ceremonial copy of Resolution No. 40656 - 100316 to
Dr. Pinto.
PROCLAMATIONS -ARTS: Mayor Lea declared the month of October 2016 as
National Arts and Humanities Month.
(See ceremonial copy of the proclamation on file in the City Clerk's Office.)
The Mayor presented a ceremonial copy of the proclamation to Susan Jennings,
Arts and Culture Coordinator.
ACTS OF ACKNOWLEDGEMENT - DEPARTMENT OF TECHNOLOGY -
ROANOKE VALLEY BROADBAND AUTHORITY: Mayor Lea announced that the
Department of Technology and the Roanoke Valley Broadband Authority were awarded
the 2016 Governor's Technology Award for Cross - boundary Collaboration.
Mayor Lea presented the Awards to Roy Mentkow, Director of Technology; and
Frank Smith, President and CEO of the Roanoke Valley Broadband Authority,
respectively.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
FIREARMS: The following persons appeared before Council and spoke about
the adoption of an ordinance that prohibits firearms, ammunition, or components or a
combination thereof at any Council meeting:
147
Dorry McCorkle, 3215 Allendale Street, S. W.
Mary Nottingham, 3214 Allendale Street, S. W.
Robin Barnhill, 2309 Brandon Avenue, S. W.
Terry Huxhold, 1125 16'" Street, S. E.
Jean Edmunds, 2322 Rosalind Avenue, S. W.
Catherine Koebel, 2625 Longview Avenue, S. W.
Erin Rafferty, 631 Campbell Avenue, S. E.
Grover Price, 2947 Cove Road, N. W.
Khalid Jones, 50411`" Street, N. W
CONSENTAGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the
item would be removed from the Consent Agenda and considered separately. He called
attention to a request for Closed Meeting regarding vacancies on Council- appointed
bodies, and two requests for public hearing from the City Manager.
ZOO - LEASES - CITY -OWNED PROPERTY: A communication from the Assistant
City Manager for Community Development on behalf of the City Manager requesting
that City Council schedule a public hearing for Monday, October 17, 2016 at 7:00 p.m.,
or at such time as the matter may be heard, or at such other date and time as
determined by the City Manager, to consider the lease of property to the Blue Ridge
Zoological Society of Virginia, Inc., was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
•
ATHLETICS - LEASES- FIRE /EMS: A communication from the Assistant City
Manager for Community Development on behalf of the City Manager requesting that
City Council schedule a public hearing for Monday. October 17, 2016 at 7:00 p.m., or at
such time as the matter may be heard, or at such other date and time as determined by
the City Manager, to consider the lease of the Fire Station to the Melrose Athletic Club,
Inc., was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE- BUILDING AND FIRE CODE BOARD OF APPEALS -
TOWING ADVISORY BOARD - ROANOKE VALLEY - ALLEGHANY REGIONAL
COMMISSION -YOUTH SERVICES CITIZEN BOARD: Reports of qualification of the
following individuals were before the Council:
Mark Garland as a Citizen at Large representative of the Building and Fire
Code Board of Appeals for a term ending June 30, 2018;
Chester Smith as a Law Enforcement representative of the Towing
Advisory Board for a term of office ending October 31, 2018;
Courtney Campbell as a City representative of the Roanoke Valley -
Allegheny Regional Commission for term ending June 30, 2018; and
James M. O'Hare as a Citizen -at -Large representative of the Youth
Services Citizen Board for a term of office ending June 30, 2018.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Trinkle moved that the reports of qualification be received and
filed. The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS
MIS
BONDS - WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY
AUTHORITY: Pursuant to instruction by the Council, the City Clerk having advertised a
public hearing for Monday, October 3, 2016 at 2:00 p.m., or as soon thereafter as the
matter may be heard, concerning the intention of Roanoke City Council to authorize the
issuance of not to exceed $5,000,000.00 principal amount of General Obligation Bond
for the purpose of financing land acquisition and related improvements by the Western
Virginia Regional Industrial Facility Authority, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, September 19, 2016 and Monday, September 26, 2016.
(See publishers affidavit on file in the City Clerk's Office.)
The Assistant City Manager for Community Development submitted a written
report on behalf of the City Manager recommending authorization of the Mayor or
Vice -Mayor or either of them and the City Manager to execute the support Agreement
and Assignment Agreement for the Authority to issue the Authority Bond, subject to
approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution
( #40657- 100316) A RESOLUTION approving the financing plan between the
Western Virginia Regional Industrial Facility Authority and Roanoke County, the City of
Roanoke, and the City of Salem; authorizing City of Roanoke's general obligation
support of financing by the Western Virginia Regional Industrial Facility Authority;
authorizing the City Manager and the City Clerk to execute and attest, respectively, the
Support Agreement and the Assignment Agreement; authorizing the City Manager to
take such actions and execute such documents as necessary to implement, administer,
and enforce such Support Agreement and Assignment Agreement.
(For full text of resolution, see Resolution Book No. 78, page 470.)
Council Member Ferris moved the adoption of Resolution No. 40657 - 100316.
The motion was seconded by Council Member Bestpitch.
The Mayor inquired if there were persons present who wished to speak on the
matter.
150
Beth Doughty, Executive Director, Roanoke Regional Partnership, appeared
before the Council and commended the City on its progressiveness.
closed. There being no additional speakers, the Mayor declared the public hearing
Following comment by Council Member Ferris about allowing government
entities being separate participants at will, Resolution No. 40657- 100316 was adopted
by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7,
NAYS: None -0.
Council Member Bestpitch offered the following resolution:
( #40658- 100316) A RESOLUTION approving the Participation Agreement
between the Western Virginia Regional Industrial Facility Authority and Roanoke
County, the City of Roanoke, and the City of Salem; authorizing the City Manager and
the City Clerk to execute and attest, respectively, such Participation Agreement;
authorizing the City Manager to take such actions and execute such documents as
necessary to implement, administer, and enforce such Participation Agreement.
(For full text of resolution, see Resolution Book No. 78, page 474.)
Council Member Bestpitch moved the adoption of Resolution No. 40658- 100316.
The motion was seconded by Council Member Ferris and adopted by the following vote.
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
STRAIGHT STREET: Pursuant to instruction by the Council, the City Clerk
having advertised a public hearing for Monday, October 3, 2016 at 2:00 p.m., or as soon
thereafter as the matter may be heard, on a proposal of the City of Roanoke to sell and
convey two parcels of City -owned real estate, together with any buildings and
improvements thereon, situated on Coyner Springs Road located in Botetourt County,
Commonwealth of Virginia, to Straight Street Roanoke Valley, Inc., a Virginia
corporation, the matter was before the body.
151
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, September 23, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Attorney submitted a written report recommending approval of the
execution, delivery, and performance of proposed Amendment No. 1 to the Sales
Contract, subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Vice -Mayor Price offered the following Ordinance:
( #40659- 100316) A ORDINANCE authorizing the City Manager to execute
proposed Amendment No. 1 to the Contract for Purchase and Sale of Real Property
( "Contract "), between the City and Straight Street Roanoke Valley, Inc. ( "Straight
Street "), dated April 7, 2016, providing for the conveyance of two (2) parcels of City -
owned properties more particularly described as follows: (i) a parcel of real property
being approximately 6.9357 acres, more or less, including improvements, situate on
Coyner Springs Road, Botetourt County, Virginia, and bearing Botetourt Parcel Id. No.
108(9)1B ( "Parcel 113"); and (ii) a parcel of real property, including improvements,
consisting of approximately 28.8908 acres, more or less, situate on Coyner Springs
Road, Botetourt County, Virginia, and bearing Botetourt Parcel Id. No. 108(9)1A
( "Parcel 1A "), (collectively "Property "), and extending the closing of the Property until a
date on or before October 31, 2016, upon certain terms and conditions; authorizing the
City Manager to take all acts, execute such documents, and take such other actions
deemed necessary to deliver, perform, enforce, effectuate, and administer the Contract
as amended by Amendment No. 1; and dispensing with the second reading of this
Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 476.)
Vice -Mayor Price moved the adoption of Ordinance No. 40659- 100316. The
motion was seconded by Council Member Trinkle.
Keith Farmer, President, Straight Street Roanoke Valley, Inc., appeared in
support of the amendment.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
152
The City Attorney explained that a discrepancy was discovered in acreage as
identified in the Sales Agreement with Straight Street Roanoke Valley, Inc., which was
adopted and dated by Roanoke City Council on March 21, 2016, adding the Sales
Agreement identified Parcel 1A as containing 23.48 acres, more or less, and Parcel 1B
as containing 6.928 acres, more or less, and subsequent to the date of the Sales
Agreement, Straight Street commissioned a revised survey of the property dated
September 19, 2016, which showed that Parcel 1A actually contained 28.8908 acres,
more or less, and Parcel 16 contained 6.9357 acres, more or less.
In closing, Mr. Callaghan stated that in order to correct the errors,
re- advertisement of the public hearing was necessary.
There being no comments and /or questions by Council Members Ordinance No.
40659- 100316 was adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET - TRANSPORTATION- CAPITAL PROJECTS: The City Manager
submitted a written communication recommending acceptance and appropriation of
Regional Surface Transportation funds received from the Virginia Department of
Transportation (VDOT), in connection with the Garden City Boulevard Trail Project.
(For full text, see communication on file in the City Clerk's Office.)
153
Council Member Ferris offered the following resolution:
( #40660 - 100316) A RESOLUTION accepting the Virginia Department of
Transportation's (VDOT) award to the City in the total amount of $200,000.00 for
Regional Surface Transportation Program (RSTP) for the Garden City Boulevard Trail
Project (Project); and authorizing the City Manager to take certain other actions in
connection with the above matter and project.
(For full text of resolution, see Resolution Book No. 78, page 478.)
Council Member Ferris moved the adoption of Resolution No. 40660 - 100316.
The motion was seconded by Council Member Trinkle.
In response for additional information about the program, such as balancing City
funds with an award from the Virginia Department of Transportation, the Assistant City
Manager for Operations reported that the Garden City Boulevard Trail, also known as
the Garnand Branch Bicycle and Pedestrian Trail, was critical to providing bicycle and
pedestrian infrastructure to southeast; adding that the first phase was completed with a
Safe Routes to School grant from Yellow Mountain Road to Davenport/Ivywood Street;
S.E. and the final segment would connect the trail from Davenport/Ivywood to the
existing trail at Riverland Road, S. E.
He concluded that the City's total award is $200,000.00, with no match
requirement; however, the City is required to meet all funding obligation and
expenditure timelines or risk funding deallocation.
Following the Assistant City Manager's comment, Resolution No. 40660 - 100316
and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
Council Member Ferris offered the following budget ordinance:
( #40661- 100316) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation Funds to the Garden City Boulevard Trail project,
amending and reordaining certain sections of the 2016 - 2017 Capital Projects Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 479.)
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Council Member Ferris moved the adoption of Budget Ordinance No. 40661-
100316. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
TRAFFIC - BUDGET: The City Manager submitted a written communication
recommending acceptance of the FY2017 Revenue Sharing Program Award from the
Virginia Department of Transportation for the 10th Street Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40662- 100316) A RESOLUTION accepting the FY17 Virginia Department of
Transportation's (VDOT) award of Transportation Revenue Sharing Program Funds
(Revenue Sharing Funds) to the City in the total amount of $1,000,000.00 for the
WStreet, N. W. Project (Project); authorizing the City Manager to execute an
Appendix A document for Revenue Sharing Funds for the Project, which will require the
City to provide matching funds of $1,000,000.00; and authorizing the City Manager to
take certain other actions in connection with the above matters and Projects.
(For full text of resolution, see Resolution Book No. 78, page 480.)
Council Member Bestpitch moved the adoption of Resolution No. 40662 - 100316.
The motion was seconded by Council Member Trinkle.
For clarification purposes, the Assistant City Manager for Operations stated that
the last portion of funding for the 101" Street, N. W. Project needed to move forward was
approximately $4.0 million, that the City noted its intent to apply for future Revenue
Sharing Program funding, with the goal of reducing the amount of local contributions
required.
He alluded that the total amount of the local contribution had been reduced
to $3,441,474.00 with the current Revenue Sharing Award of $2.0 million, and the
remaining balance being $1,441,474.00.
In conclusion, the Assistant City Manager pointed out that Staff expects to apply
for the balance of funding through the FY18 Revenue Sharing Program later in the fall,
which will cover improvements from Fairfax Avenue to Williamson Road, N. W.,
including two lanes, curbs and gutters, sidewalks, and bike lanes.
155
Mr. Stovall noted that Phase I from Fairfax Avenue to Andrews Road, N. W., is to
be completed by July 2017; and Phase 2 from Andrews Road to Williamson
Road, N. W, is scheduled to begin in the summer of 2018.
Council Member Ferris recognized former Council Member Court G. Rosen for
his efforts as a member of the Virginia Transportation Board.
Following comments by Assistant City Manager Stovall and Council Member
Ferris, Resolution No. 40662- 100316 was adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
STREET ACQUISITION: The City Manager submitted a written communication
recommending acquisition of additional real property rights to construct roundabouts
and sidewalks in connection with the Colonial Avenue Improvement Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40663 - 100316) AN ORDINANCE providing for the acquisition of real property
rights needed by the City in connection with the Colonial Avenue Improvement Project
( "Project "); authorizing City staff to acquire such property rights by negotiation for the
City; authorizing the City Manager to execute appropriate acquisition documents; and
dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 481.)
Council Member Ferris moved the adoption of Ordinance No. 40663- 100316.
The motion was seconded by Council Member Trinkle.
Having commented that the Colonial Avenue, Tenth Street, and Garden City
projects are all significant infrastructure improvements, Council Member Ferris asked
the City Manager for an update on the projects.
156
The City Manager shared that said projects are located in different areas of the
community and are diverse and each plays a different role; and the infrastructure
investment is critical to the improvement of neighborhoods in order for the City to keep
moving forward with economic growth. Mr. Morrill remarked that the City is fortunate to
have a proactive public works team that is ahead of the game in terms of due diligence
to compete for federal funds. He further stated that the largest investment of the City's
Capital Improvement Plan is the City's plan for infrastructure improvements: bridges,
roads, and sidewalks, adding it is important to keep investing in similar projects.
Mr. Morrill advised that the City is endeavoring to partner with Virginia Western
Community College, under the leadership of President Robert Sandel, this collaboration
has been successful in bringing funds into the community; and that the College receives
state funds, and is currently building a STEM (Science, Technology, Engineering, and
Mathematics) facility and structured parking area. He indicated that through
collaboration, City and Virginia Western are working together to successfully accomplish
a unified project. With the Colonial Avenue project, he implied that the City is
attempting to partner with Virginia Western Community College to complement their
project by developing roundabouts, sidewalks, and bike lanes.
Council Member Garland announced that a public information presentation was
scheduled for Tuesday, October 4 at 7:00 p.m., regarding the Project in the Fralin
Center— Virginia Western Community College.
There being no additional comments, Ordinance No. 40663 - 100316 was adopted
by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
BUDGET - GRANTS- STREETS - DISABLED PERSONS: The City Manager
submitted a written communication recommending appropriation of additional street
maintenance funds from the Virginia Department of Transportation (VDOT) to address
streets, sidewalks, handicap ramps and paving needs in various locations around the
City.
(For full text, see communication on file in the City Clerk's Office.)
157
Council Member Garland offered the following budget ordinance:
( #40664 - 100316) AN ORDINANCE to appropriate additional funding from the
Virginia Department of Transportation for street maintenance projects, amending and
reordaining certain sections of the 2016 - 2017 General Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 482.)
Council Member Garland moved the adoption of Budget Ordinance No. 40664-
100316. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
PROCUREMENT: The City Manager submitted a written communication
recommending authorization to implement a Revised Plan for Participation in Public
Procurement Transactions, subject to the Virginia Public Procurement Act of Small,
Women- owned, Minority- owned, and Service Disabled Veteran -owned Businesses.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Price offered the following resolution:
( #40665- 100316) A RESOLUTION repealing Resolution No. 36967- 022205,
which adopted a Plan for Participation in Procurement Transactions of Small
Businesses and Businesses Owned by Women and Minorities; and adopting and
endorsing a Revised Plan for Participation in Public Procurement Transactions Subject
to the Virginia Public Procurement Act of Small, Minority- owned, Women- owned, and
Service Disabled Veteran -owned Businesses.
(For full text of resolution, see Resolution Book No. 78, page 483.)
Vice -Mayor Price moved the adoption of Resolution No. 40665 - 100316. The
motion was seconded by Council Member Bestpitch.
158
Following an overview of the revised plan for participation in public procurement
transactions subject to the Virginia Public Procurement Act of Small, Minority- owned,
Women- owned; and Service Disabled Veteran -owned Businesses by the Assistant City
Manager for Operations, Resolution No. 40665 - 100316 was adopted by the following
vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
Governor Recognizes City. RVBA
• The City of Roanoke's Technology Department and the Roanoke Valley
Broadband Authority received the prestigious Governors Technology Award
for Cross - Boundary Collaboration at a ceremony during the annual COVITS
conference in Richmond.
Open House for Colonial Avenue Improvements
• Tuesday, October 4, at 7:00 p.m.
Room 208/210, Fralin Center for Science and Health Professions, Virginia
Western Community College
• Citizens will have the opportunity to learn more about proposed changes to
Colonial Avenue, including the addition of two roundabouts
• A website has been set up with videos and visuals
CitvWorks Xpo
• Thursday- Saturday, October 6 -8
• Grandin Theatre
• This is an annual gathering now in its sixth year
• Npo continues to start conversations that can change the world by providing
a platform for sharing big ideas.
• More information is available at cityworksxpo com
Veterans Parade
• Saturday, November 5 at 11:00 a.m., in Downtown Roanoke
• We will be honoring our military service personnel
• The public is invited to bring your family and friends and show your support
and patriotism
• The parade will be televised live on WSLS
More information is available at www.virginiasveteransoarade org
159
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS:
ECONOMIC DEVELOPMENT: Council Member Ferris offered the following
resolution appointing William Poe to replace Charles E. Hunter, III, as a Director of the
Economic Development Authority for a four -year term of office ending October 20, 2020:
( #40666 - 100316) A RESOLUTION appointing a Director of the Economic
Development Authority of the City of Roanoke.
(For full text of resolution, see Resolution Book No. 78, page 484.)
Council Member Ferris moved the adoption of Resolution No. 40666 - 100316.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
ECONOMIC DEVELOPMENT: Council Member Ferris offered the following
resolution appointing Duke Baldridge as a Director of the Economic Development
Authority to fill the unexpired term of office of Paula Page Williams ending October 20,
2017:
( #40667 - 100316) A RESOLUTION appointing a Director on the Board of
Directors of the Economic Development Authority of the City of Roanoke, Virginia to fill
the remaining portion of an unexpired four (4) year term on its Board of Directors.
(For full text of resolution, see Resolution Book No. 78, page 485.)
Council Member Ferris moved the adoption of Resolution No. 40667 - 100316.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
160
VETERANS: Council Member Bestpitch offered the following Resolution
designating the City of Roanoke as a military and veteran caregiver supportive city:
( #40668 - 100316) A RESOLUTION supporting Roanoke's military and veteran
caregivers.
(For full text of resolution, see Resolution Book No. 78, page 485.)
Council Member Bestpitch moved the adoption of Resolution No. 40668- 100316.
The motion was seconded by Council Member Ferris.
Mayor Lea shared information on the significance for support of the proposed
measure to recognize the military and veteran caregivers who care for the wounded
warriors, administering medications, providing emotional support, caring for the family
and the home, and working outside the home to earn essential income.
Council Member Bestpitch added he had accepted Mayor Lea's request to serve
as the City's contact, noting that the City will plan an observance each May, during
Military Appreciation Month, to honor and recognize the City's military and veteran
caregivers in partnership with the Elizabeth Dole Foundation's National Hidden Heroes
Campaign.
Following Mayor Lea and Council Member Bestpitch's comments, Resolution
No. 40668 - 100316 was adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
LEGISLATIVE COMMITTEE: Council Member Raphael E. Ferris, Chair, Council
Legislative Committee, offered the following resolution urging the Virginia General
Assembly to create a regional transportation authority similar to the Northern Virginia
Transportation Authority or the Hampton Roads Transportation Accountability
Commission for our region of the Commonwealth with the stated purpose of improving
our region's transportation network, including but not limited to the construction of
Interstate 73:
( #40669- 100316) A RESOLUTION urging the General Assembly to establish a
regional transportation district for the New River - Roanoke - Southside region.
(For full text of resolution, see Resolution Book No. 78, page 487.)
161
Council Member Ferris moved the adoption of Resolution No. 40669 - 100316.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
FIREARMS: Council Member Garland commented on the citizens who appeared
before the Council earlier and spoke about prohibiting firearms, ammunition, or
components or a combination thereof during City Council meeting.
VIRGINIA MUNICIPAL LEAGUE: Mayor Lea announced that he and members of
City Council and City administrative staff will be attending the Annual Virginia Municipal
League in Virginia Beach on September 9 -11, 2017. He also would be attending the
Virginia Municipal League Mayor's Institute on October 7 -9, 2017 in Virginia Beach.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Garland moved that each Member of City Council certify to the best of his or her
knowledge that (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Dykstra and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
162
OATH OF OFFICE- TOWING ADVISORY BOARD: The Mayor called attention to
the expiration of the three -year terms of office of J. A. Robertson and Timothy P.
Meadows as (Towers) members of the Towing Advisory Board ending October 31,
2016; whereupon, he opened the floor for nominations.
Council Member Garland placed in nomination the names of J. A. Robertson and
Timothy P. Meadows.
There being no further nominations, Messrs. Robertson and Meadows were
reappointed as (Towers) members of the Towing Advisory Board for a term of three
years, each, ending October 31, 2019, by the following vote:
FOR MESSRS. ROBERSTON AND MEADOWS: Council Members Bestpitch,
Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea -7.
OATH OF OFFICE - BUILDING AND FIRE CODE BOARD OF APPEALS: The
Mayor called attention to a vacancy created by the resignation of Jerry Smith as a
Citizen -at -Large member of the Building and Fire Code Board of Appeals ending
June 30, 2017, whereupon, he opened the floor for nominations.
Council Member Garland placed in nomination the name of Christopher Link.
There being no further nominations, Mr. Link was appointed to fill the unexpired
term of office of Jerry Smith as Citizen -at -Large member of the Building and Fire Code
Board of Appeals ending June 30, 2017, by the following vote:
FOR MR. LINK: Council Members Bestpitch, Dykstra, Ferris, Garland, Price,
Trinkle and Mayor Lea -7.
There being no further business to come before the Council, Mayor Lea declared
the Council meeting adjourned at 3:51 p.m.
APPROVED
ATTEST: Yy
Stephanie M. Moon Reynolds, MMC J� yhlerm. an P HS
City Clerk Mayor r.
163
ROANOKE CITY COUNCIL - REGULAR SESSION
October 17, 2016
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
October 17, 2016, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article Il, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 40579- 070516
adopted by the Council on Tuesday, July 5, 2016.
PRESENT: Council Members Michelle L. Dykstra, Raphael E. Ferris, John A.
Garland, Anita J. Price, David B. Trinkle, William D. Bestpitch and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by Father Louis Benoit, Retired Priest, Saint
Gerard Catholic Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT - PROCLAMATIONS- CHURCHES: The Mayor
declared Saturday, October 29, 2016 as Saint Gerard Catholic Church Day in honor of
its 701" Anniversary.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
Mayor Lea presented ceremonial copies of the proclamation to Charles
Anderson, oldest Parish Member; and Father Louis Benoit, Retired Priest.
164
ACTS OF ACKNOWLEDGEMENT - PROCLAMATIONS - RAYSAC: The Mayor
declared October 23 - 30, 2016 as Red Ribbon Week.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
Mayor Lea presented a ceremonial copy of the proclamation to Karen Pillis, Vice -
Chair, Red Ribbon Week Committee, Roanoke Area Youth Substance Abuse Coalition
(RAYSAC); and Corporal Cody Jackson, Young Marine Program.
ACTS OF ACKNOWLEDGEMENT - VIRGINIA MUNICIPAL LEAGUE: Mayor Lea
announced that the Stairway to Success and Green Government Challenge Platinum
Certification Awards were presented to the City at the Virginia Municipal League
Conference held on Tuesday, October 10, 2016, in Virginia Beach, Virginia.
Mayor Lea presented the awards to the City Manager and staff.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
DRUGS: Dr. Melanie Crovo, 1952 Grandin Road, S. W., appeared before
Council and spoke about decriminalizing marijuana and urged the Council to have a
group discussion of the matter.
ECONOMIC DEVELOPMENT: Robert Gravely, 3360 Hershberger Road, N. W.,
appeared before Council and spoke about creation of jobs for the community.
GUNS: The following persons appeared before the Council regarding legislation
prohibiting semi - automatic weapons in public buildings:
Gary Flora, 4833 Brookwood Drive, Roanoke County, appeared before Council
and questioned the ban on semi - automatic weapons.
Catherine Koebel, 2625 Longview Avenue, S. W., appeared before Council and
spoke about a database on defending gun use in the City of Roanoke and the lack of
evidence on gun use to save lives.
Mary Nottingham, 3214 Allendale Street, S. W, appeared before Council and
spoke in support of legislation to prohibit semi - automatic weapons in public buildings
and to include the City of Roanoke in the legislation.
165
David Harrison, 5305 Medmont Circle, S. W., appeared before Council and
expressed appreciation for their commitment to gun safety; and spoke in support of gun
legislation.
Daniel Highberger, 1327 Main Street, S. W., appeared before Council and
shared data on the use of semi - automatic weapons and no one should try to restrict
rights of law abiding citizens to defend themselves.
Roger Maloof, 4025 Mudlick Road, S. W., appeared before Council and spoke in
support of proposed gun legislation to ban concealed semi - automatic weapons in public
places.
Matthew Jones, 2610 Belle Avenue, N. E., appeared before Council and spoke
about improving policing efforts to decrease crime in the City, and to ban guns in public
buildings in the City.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately. The Mayor called attention to one Closed Meeting request from the City
Manager.
CITY -OWNED PROPERTY: A communication from the City Manager requesting
that City Council convene in a Closed Meeting to discuss disposition of publicly -owned
property, located at 13 Church Avenue, S. E., (Tax Map No. 4011706), where
discussion in an open meeting would adversely affect the bargaining position or
negotiating strategy of the public body, pursuant to Section 2.2- 3711(A)(3), Code of
Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Trinkle,
the motion was adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0
166
ANNUAL REPORTS -FAIR HOUSING BOARD: Annual Report of the Fair
Housing Board of the City of Roanoke for Fiscal Year ending 2015 - 2016, was before
the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Ferris moved that the Annual Report be received and filed. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE -CITY ATTORNEY -CITY CLERK - MUNICIPAL AUDITOR -
ECONOMIC DEVELOPMENT AUTHORITY - BUILDING AND FIRE CODE BOARD OF
APPEALS -YOUTH SERVICES CITIZEN BOARD: Reports of qualification of the
following individuals were before the Council:
Daniel J. Callaghan as City Attorney; Stephanie M. Moon Reynolds as
City Clerk; and Troy A. Harmon as Municipal Auditor of the City of
Roanoke for two -year terms of office, each, commencing October 1, 2016
and ending September 30, 2018;
William Poe as a Director of the Economic Development Authority for a
four -year term of office ending October 20, 2020;
Corbin Prydwen as a Property Management representative of the Building
and Fire Code Board of Appeals for a term of office ending June 30, 2019;
and
Cerid E. Lugar as a member (Citizen At- Large) of the Youth Services
Citizen Board for a three -year term of office ending June 30, 2019.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Ferris moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
167
REGULAR AGENDA
BID OPENINGS:
MARKET GARAGE - LEASES: Pursuant to notice of advertisement that the City
is inviting bids from qualified bidders for the sale and transfer of certain easements on
City -owned properties within the City, all of which easements are set forth in the
proposed Deed of Easements, Confirmatory Deed of Easement Rights and Obligations
(Deed), subject to the terms and conditions of the proposed Deed, said bids are to be
submitted in a sealed envelope or container to the City Clerk on or before 12:00 noon,
on Monday, October 17, 2016; and all bids received will be held by the City Clerk,
unopened until 2:00 p.m., at which time they will be delivered to the Council Chamber,
and thereafter by publicly opened and read aloud in accordance with Section 15.2 -2102,
Code of Virginia (1950), as amended.
The Mayor inquired if there were additional bids, there being none, he instructed
the City Clerk to open and read aloud all bids received prior to the deadline.
The City Clerk opened and read the sole bid received from South
Commonwealth Partners, LLC, for the acquisition, execution, grant, and delivery of the
Deed in order to develop, construct, operate, and maintain a hotel consisting of 127
rooms at the Market Garage, 25 Church Avenue, S. E., upon substantially similar terms
as contained in the proposed Deed that was on file in the City Clerk's Office.
(See copy of bid on file in the City Clerk's Office.)
The Mayor advised that the sole bid would be referred to the City Manager for
review, evaluation and recommendation to the Council.
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
CITY JAIL- BUDGET: The Honorable Timothy Allen, City Sheriff, submitted a
written communication recommending acceptance of the State Criminal Alien
Assistance Program (SCAAP) Reimbursement Grant from the Bureau of Justice
Assistance Office in conjunction with the U. S. Department of Homeland Security to
partially fund the purchase of a new inmate transport vehicle; and the City Manager
submitted a written communication concurring in the request.
(For full text, see communications on file in the City Clerk's Office.)
W90
Council Member Trinkle offered the following resolution:
( #40670 - 101716) A RESOLUTION authorizing acceptance of the State Criminal
Alien Assistance Program (SCAAP) Grant made to the City of Roanoke Sheriff's
Department by the Bureau of Justice Assistance Office in conjunction with the U.S.
Department of Homeland Security, and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 78, page 490.)
Council Member Trinkle moved the adoption of Resolution No. 40670 - 101716.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
Council Member Trinkle offered the following budget ordinance:
(#40671-101716) AN ORDINANCE to appropriate funding from the Federal
government for the State Criminal Alien Assistance Program (SCAAP), amending and
reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 491.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 40671-
101716. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
.I
169
ITEMS RECOMMENDED FOR ACTION:
STORMWATER- DRAINAGE: The City Manager submitted a written
communication recommending acquisition of real property rights for the Windsor Road
Stormwater Drainage Improvements Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40672- 101716) AN ORDINANCE providing for the acquisition of real property
rights needed by the City in connection with the Windsor Road Stormwater Drainage
Improvements Project ( "Project "); authorizing City staff to acquire such property rights
by negotiation for the City; authorizing the City Manager to execute appropriate
acquisition documents; and dispensing with the second reading of this Ordinance by
title.
'(For full text of ordinance, see Ordinance Book No. 78, page 491.)
Council Member Ferris moved the adoption of Ordinance No. 40672 - 101716.
The motion was seconded by Council Member Bestpitch.
The City Manager advised that Stormwater projects began several years ago
when Council added the project to the Capital Improvement Plan and implemented the
Stormwater Utility Fee based on the square footage of impervious surfaces on all City
property, adding that with the increased funding, the projects were expanded to reduce
flooding, and to better maintain the stormwater system by cleaning the water prior to
flowing into the river.
In response to an inquiry regarding costs related to the Stormwater projects, the
Assistant City Manager for Operations replied that $4.2 million was the total amount
appropriated in the budget to address storm drain projects and reminded the Council
that funding for storm drain projects was added to the Capital Improvement Program
starting in Fiscal Year 2012, adding this was the first time since the mid- 1990's that
funding was appropriated for said purpose.
Following City staff remarks, Ordinance No. 40672- 101716 was adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
170
MARKET GARAGE- EASEMENTS: The City Manager submitted a written
communication recommending approval of two encroachment permits into the City's
public right -of -way to allow placement of an existing sign and canopy, respectively, in
connection with the new Hampton Inn located at the corner of Luck and Church
Avenue, S. E.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
( #40673 - 101716) AN ORDINANCE authorizing two (2) existing encroachments,
at the request of South Commonwealth Partners, LLC, a South Carolina limited liability
company, into the public right -of -way of the City of Roanoke, in connection with the
development of the downtown Hampton Inn, at the following locations: (1) at the corner
of Luck Avenue, S. E., and Church Avenue, S. E., Roanoke, Virginia, in front of the new
Hampton Inn, and between the first and second levels of the northern facade of the
parking garage structure designated as Official Tax Map No. 4015004, and (2) on the
side of Church Avenue, S. E., Roanoke, Virginia, on the side of the new Hampton Inn,
and between the first and second levels of the northern fagade of the parking garage
structure designated as Official Tax Map No. 4015004; upon certain terms and
conditions, and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 493.)
Council Member Trinkle moved the adoption of Ordinance No. 40673 - 101716.
The motion was seconded by Council Member Ferris.
The City Manager mentioned that this Ordinance deals with the new Hampton
Inn & Suites that opened on the top of the Market Parking Garage located at Luck and
Church Avenue, S.E. He reiterated that the project has helped brand downtown
Roanoke as a destination for growing tourism. Lastly, he thanked the management
from Greenville, South Carolina who made an investment in downtown Roanoke.
Mayor Lea asked whether a grand opening date had been announced, whereby
Mr. Morrill replied that he was not certain if a date had been set; however, hotels usually
have a soft opening, with minimal advertising, and he mentioned an announcement may
be made in the next few weeks.
171
Following the City Manager and Mayor's comments, Ordinance No.40673-
101716 was adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
VML Awards
Last weekend at Virginia Municipal League Annual Conference, the City of
Roanoke was recognized with three awards:
• Stairway to Success
o Stairway to Success is a friendly competition among VML member
localities. The program seeks to increase local government's role in early
childhood education, which in turn, builds a qualified, well- educated
workforce. The competition awards points to localities for specific actions
that enhance the early childhood experience
• HEAL City
o HEAL Cities & Towns provide free technical assistance and support to
local elected officials and their staff to adopt policies that stem the obesity
epidemic and create healthy, prosperous communities.
Go Green
o The Green Government Challenge is a friendly competition designed to
encourage implementation of specific environmental policies and practical
actions that reduce carbon emissions generated by both the local
government and the broader community. Cities, towns and counties can
earn points for these actions. Many of these actions can save local
governments money.
Go Outside Festival
October 14 -16 at River's Edge
(Timothy will provide an update regarding this event)
172
Big Lick SOUP
• October 20 at 6:00 p.m.
• Soaring Ridge Craft Brewers, 523 Shenandoah Ave.
• Big Lick SOUP (Supporting Outstanding Urban Projects) is a micro -grant
event partnered with a meal. Everyone is invited; a small donation (suggested
$10) is requested at the door.
Attendees will hear four pitches for community projects and vote on which
Project they like best. The project with the most votes gets all the money
collected at the door.
For more info, visit www.biglicksoup.org
Prescription Drug Take -Back Dav
Citizens are invited to help prevent drug abuse and protect our waterways by
turning in your unused or expired medications for safe disposal.
• Saturday, October 22 at 10:00 a.m. — 2:00 p.m.
• Locations:
• Roanoke - Towers Mall CVS
• Roanoke County - Kroger at Tanglewood Mall, Brambleton at Colonial,
Valley Botetourt County - Daleville Kroger
• Craig County - Market Street Pharmacy
• Salem - Super Shoes on Main Street
• Gateway Boulevard and the Hershberger Road Fire and Rescue
Station #1
• Vinton - Hardy Road Kroger
Fall Leaf Collection
• Begins the week of November 14, on your regular trash collection day
• Brochures with this year's Leaf Collection Schedule will be mailed to all city
residents the week of October 24.
• The city will collect an unlimited number of biodegradable paper bags filled
with leaves, placed at the curb, on the following weeks:
• November 14 -17
• November 28 -December 1
• December 12 -15
Bulk and brush collection will continue on leaf collection weeks.
More information about leaf collection is available by calling 853 -2000,
Option 6.
173
DIRECTOR OF FINANCE:
FINANCIAL REPORT: The Director of Finance presented a report of the Fiscal
Year 2016 Unaudited Results, highlighting the following items:
• Comparison of FY 2016 to FY 2016
• Challenges Compared to Budget
• The Adjusted Revenue Budget Allowed For Increases.
• FY 2016 Revenue Variance
• Finished the Year (2016)
• Continued Increase in General Fund Revenues
• Total Local Taxes Increased for Fifth Year
• Modest Growth in Real Estate Tax Revenues
• Sales Tax Stable in FY16
• Current Year Personal Property Tax - Growth in FY16
• Meals Tax Continues Strong Growth Pattern
• Current Business License Tax
• Strong Lodging Tax Growth Indicative of Roanoke Tourism Gains
• Commonwealth Funding
• Increase in City Funding of Schools
• City Unassigned General Fund Balance Exceeds Policy Target of 10%
• Economic and Community Development Reserve Remains Above Floor
• Pension Plan Funded Status
• In Conclusion
(See copy of the Financial Report on file in the City Clerk's Office.)
Following comments by the Council, the Mayor advised that the presentation
would be received and filed.
REPORTS OF COMMITTEES:
LEGISLATIVE COMMITTEE: Council Member Raphael E. Ferris, Chair, Council
Legislative Committee, submitted the Proposed 2017 Legislative Program.
(See copy of the report on file in the City Clerk's Office.)
Council Member Ferris advised that the Committee approved the proposed
Program with the expectation that the proposed 2017 Virginia Municipal League (VML)
Legislative Agenda was adopted substantially as set forth in the draft proposal; that
VML adopted its 2017 legislative program at its meeting last week, which was
substantially similar to the City's proposed agenda. He pointed out that the only item
added to the proposed VML Program was a request to study the fiscal impact and
feasibility of providing five percent of lottery proceeds to localities.
174
In conclusion, the Chair stated that the Committee recommends City Council
adopt the 2017 Legislative Program, as proposed by the Council Legislative Committee,
and that the Council specifically authorize Rob Catron, the City's Legislative Liaison, to
represent the interests of the City that are not included in the Program, provided Mr.
Catron receives the approval of the City Manager and the Chair of the Legislative
Committee; adding that November 7, 2016, at 9:00 a.m., the Council will meet jointly
with the Roanoke City School and Area legislative delegation to discuss items of mutual
interest.
The City Attorney called attention to the Governor's plans to keep the FY 2017
budget in balance in light of the revenue shortfall announced in August 2016, noting the
combined shortfall for FY 2016 and FY 2017 is $861.4 million, with an additional $654.3
million in FY 2018; state funding for salary increases in FY 2017 for SOQ- recognized
teaching positions, state employees, Constitutional officers, and state - supported local
employees has been rescinded; withdraw the maximum allowable amount ($392.3
million) from the Revenue Stabilization Fund. He emphasized as of importance to local
governments, Aid to Localities was protected from reductions, and that the Governor's
proposal does not include further program cuts to K -12 education, although localities will
likely see a reduction in sales tax distribution for public education due to weaker than
expected sales tax revenues.
Council Member Bestpitch offered the following resolution:
( #40674- 101716) A RESOLUTION adopting and endorsing a Legislative
Program for the City to be presented to the City's delegation to the 2017 Session of the
General Assembly; and authorizing the City's legislative liaison to advocate the
positions of the City with respect to matters presented during the 2017 Session of the
General Assembly.
(For full text of resolution, see Resolution Book No. 78, page 495.)
Council Member Bestpitch moved the adoption of Resolution No. 40674- 101716.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
175
BUDGET - SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of funds for various educational programs; and the
Director of Finance a submitted a written report recommending that Council concur in
the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Garland offered the following budget ordinance
( #40675- 101716) AN ORDINANCE to appropriate funding from the Federal and
Commonwealth grants and the Schools general funds for various educational programs,
amending and reordaining certain sections of the 2016 - 2017 School Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 496.)
Council Member Garland moved the adoption of Budget Ordinance No. 40675-
101716. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS:
CHURCHES: Council Member Trinkle offered the following resolution paying
tribute to The Reverend Dr. William L. Lee, 2011 Citizen of the Year, on the occasion of
his retirement after approximately 38 years as Pastor of Loudon Avenue Christian
Church:
( #40676- 101716) A RESOLUTION paying tribute to The Reverend Dr. William
Leroy Lee, longtime pastor of Loudon Avenue Christian Church; applauding his service
to his community; and expressing the appreciation of our City and its people for his
leadership upon his retirement.
(For full text of resolution, see Resolution Book No. 78, page 501.)
176
Council Member Trinkle moved the adoption of Resolution No. 40676- 101716.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
NATIONAL LEAGUE OF CITIES: Council Member Trinkle offered the following
resolution designating Council Member Raphael E. Ferris as the Voting Delegate and
Council Member William D. Bestpitch as the Alternate Voting Delegate for the Annual
National League of Cities City Summit Business Meeting to be held on Saturday,
November 19, 2016, in Pittsburgh, Pennsylvania:
( #40677 - 101716) A RESOLUTION designating a Voting Delegate and Alternate
Voting Delegate for the Annual Business Meeting of the National League of Cities City
Summit (formerly National League of Cities Congress of Cities and Exposition).
(For full text of resolution, see Resolution Book No. 78, page 503.)
Council Member Trinkle moved the adoption of Resolution No. 40677 - 101716.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
LEAF COLLECTION: Council Member Bestpitch commented on the leaf
collection process and suggested that the City evaluate it; and if necessary, add another
week since the leaves appear to be falling later than normal.
SISTER CITIES: Council Member Bestpitch also announced that a seven -
member delegation from the City's Sister City Lijiang, China would be visiting the City of
Roanoke, arriving Friday, October 28 and departing Saturday, October 29. He noted
the Clerk was coordinating a dinner and an invitation would be extended to the
surrounding localities.
177
COMMUNITY POLICING: Vice -Mayor Price cordially invited the public to an
upcoming community forum on community policing to be held on Tuesday, November 1
from 6:00 p.m. - 8:00 p.m., at William Fleming High School.
SABRINA'S PLACE: Council Member Garland announced that Total Action for
Progress, Sabrina's Place Program was in jeopardy due to loss of HUD funding; noting
that the Mayor is seeking ways to fill the gap.
COMMUNITY FORUM: Council Member Dykstra announced that West End
United Methodist Church located at 1221 Campbell Avenue, S. W., will hold a
community forum on Sunday, October 23 at 2:00 p.m., followed by a neighborhood
cookout in the 1600 block of Chapman Avenue, S. W.
SPORTS -CIAA: Mayor Lea announced that the Central Intercollegiate Athletic
Association (CIAA) Football Championship Game is scheduled to be held at Salem
Stadium on Saturday, November 12 at 1:00 p.m. He thanked Carey Harveycutter,
Director of Tourism, the City of Salem; and Landon Howard, Executive Director, Visit
Virginia's Blue Ridge for their support of the event.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 4:19 p.m., Mayor Lea declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal
Building; and thereafter to be reconvened at 7:00 p.m. in the Council's Chamber.
At 7:00 p.m., the Council meeting reconvened in the Council's Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P.
Lea, Sr., presiding.
PRESENT: Council Members Michelle L. Dykstra, Raphael E. Ferris, John A.
Garland, David B. Trinkle, William D. Bestpitch and Mayor Sherman P. Lea, Sr. -6.
ABSENT: Vice -Mayor Anita J. Price -1.
The Mayor declared the existence of a quorum.
The Invocation was delivered by Mayor Lea.
The Pledge of Allegiance to the Flag of the United States of America was led by
Boy Scout Troop No. 17 of St. John's Episcopal Church; and Evan Shifflett, Webelos
Cub Scout, Pack 50, Woodlawn United Methodist Church.
178
CITY COUNCIL: With respect to the Closed Meeting just concluded Council
Member Trinkle moved that each Member of City Council certify to the best of his or her
knowledge that (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Ferris and adopted by the following vote:
Lea -6. AYES: Council Members Dykstra, Ferris, Garland, Trinkle, Bestpitch and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
PRESENTATIONS AND ACKNOWLEDGEMENTS:
VIRGINIA WESTERN COMMUNITY COLLEGE: Mayor Lea recognized James
Cabiness, Roanoke City Community College Access Program Success Coach, Virginia
Western Community College and students.
The Mayor provided each with Certificates of Achievement.
PUBLIC HEARINGS:
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for
October 17, 2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a
request of Nada and Mounir Maki and Ernie Littlefield to vacate an unused
approximately 10 -foot wide alley extension between the western boundary of Official
Tax Map Nos. 2222110, 2222119 and 2222108, and along the eastern boundary of
Official Tax No. 2222107; and to vacate an unused approximately 5 foot wide alley
extending from the intersection with 11th Street, N. W., between Official Tax Map Nos.
2222108 and 2222119, to connect with the aforementioned 10 foot wide alley, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, September 27, 2016, and Tuesday, October 4, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
179
The City Planning Commission submitted a written report recommending
approval to vacate right -of -way as requested, contingent upon the following conditions:
The applicants shall submit a subdivision plat to the Agent for the
Planning Commission, receive all required approvals of, and record the
plat with the Clerk of the Circuit Court for the City of Roanoke. Such
plat shall combine all properties which would otherwise dispose of the
land within the right -of -way to be vacated in a manner consistent with
law, and retain appropriate easements for the installation and
maintenance of any and all existing utilities that may be located within
the right -of -way, including the right of ingress and egress. In
coordination of the vacation, the applicants will pay for the value of the
right -of -way. The value of the vacation of the public's right to use the
subject right -of -way is $3,778.00.
2. Upon meeting all conditions to the granting of the application, the
applicants shall deliver a certified copy of this ordinance for recordation
to the Clerk of the Circuit Court of Roanoke, Virginia, indexing the
same in the name of the City of Roanoke, Virginia, as Grantor, and in
the name of the petitioner, and the names of any other parties in
interest who may so request, as Grantees. The applicant shall pay
such fees and charges as are required by the Clerk to effect such
recordation.
3. Upon recording a certified copy of this ordinance with the Clerk of the
Circuit Court of the City of Roanoke, Virginia, the applicant shall file
with the Engineer for the City of Roanoke, Virginia, the Clerk's receipt,
demonstrating that such recordation has occurred.
4. If the above conditions have not been met within a period of one year
from the date of adoption of this ordinance, then such ordinance shall
be null and void with no further action by City Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40678- 101716) AN ORDINANCE permanently vacating, discontinuing and
closing two public rights -of -way in the City of Roanoke, the first of which extends in a
southern direction from its perpendicular intersection with Orange Avenue, N. W., and
the second of which extends in a western direction from its perpendicular intersection
with 111h Street, N. W., as more particularly described hereinafter; and dispensing with
the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 504.)
Council Member Ferris moved the adoption of Ordinance No. 40678 - 101716.
The motion was seconded by Council Member Garland.
Nada and Mounir Melki appeared in support of the request to close right -of -way.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following comments of appreciation by several Council Members, Ordinance No.
40678- 101716 was adopted by the following vote:
Lea -6. AYES: Council Members Dykstra, Ferris, Garland, Trinkle, Bestpitch and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for October 17, 2016, at
7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Fisher
Properties, LLC, to repeal conditions proffered as part of a previous rezoning at 2701
and 2707 Brambleton Avenue, S. W., bearing Official Tax Map Nos. 1650326 and
1650325, respectively, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, September 27, 2016, and Tuesday, October 4, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
11MOM
1
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the Original Application is consistent with
the City's Comprehensive Plan, Grandin Court Neighborhood Plan, and Zoning
Ordinance as the repeal of all of the existing proffered conditions will allow the property
to be used in manner appropriate to the surrounding area.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #40679 - 101716) AN ORDINANCE to rezone certain properties located at 2701
and 2707 Brambleton Avenue, S. W., by repealing proffered conditions presently
binding upon such properties; and dispensing with the second reading of this ordinance
by title.
(For full text of ordinance, see Ordinance Book No. 78, page 506.)
Council Member Bestpitch moved the adoption of Ordinance No. 40679 - 101716.
The motion was seconded by Council Member Dykstra.
Mr. Jeffrey R. Wood appeared in support to repeal proffered conditions for
properties located at 2701 and 2707 Brambleton Avenue S.W.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments and /or questions by the Council Members, Ordinance
No. 40679 - 101716 was adopted by the following vote:
Lea -6.
AYES: Council Members Dykstra, Ferris, Garland, Trinkle, Bestpitch and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
MOZ,
BUDGET - CITY -OWNED PROPERTY- LEASES: Pursuant to instructions by the
Council, the City Clerk having advertised a public hearing for Monday, October 17, 2016
at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City
of Roanoke to lease City -owned property located at 2410 Mason Mill Road, N. E., to
Richard E. and Cassie M. Beverly, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, October 7, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending appropriation of
funding, in the amount of $191,300.00 for the purchase of 2410 Mason Mill Road, N. E.;
and execution of lease agreement between the City and Richard E. Beverly and
Cassie M. Beverly, subject to approval as to form by the City Attorney.
(For full text, see copy of report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40680 - 101716) AN ORDINANCE authorizing the City Manager to execute a
lease agreement with Richard E. Beverly and Cassie M. Beverly ( "Beverly's "), for the
lease of approximately 0.9917 acres of property, together with buildings and
improvements thereon, property the City is in the process of purchasing, located at
2410 Mason Mill Road, N. E., Roanoke, Virginia, designated as Roanoke City Official
Tax Map No. 7170509; and dispensing with the second reading of this ordinance by
title.
(For full text of ordinance, see Ordinance Book No. 78, page 508.)
Council Member Ferris moved the adoption of Ordinance No. 40680- 101716.
The motion was seconded by Council Member Dykstra.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
183
Following remarks by the City Manager that the property is adjacent to the
Deschutes Brewery property, Ordinance No. 40680- 101716 was adopted by the
following vote:
Lea -6.
AYES: Council Members Dykstra, Ferris, Garland, Trinkle, Bestpitch and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
Council Member Ferris offered the following budget ordinance:
( #40681 - 101716) AN ORDINANCE to appropriate funding from the Economic
and Community Development Reserve for the Property Acquisition of 2410 Mason Mill
Road under the Deschutes Performance Agreement project, amending and reordaining
certain sections of the 2016 - 2017 Capital Projects Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 509.)
Council Member Ferris moved the adoption of Budget Ordinance No. 40681-
101716. The motion was seconded by Council Member Dkystra and adopted by the
following vote:
Lea -6.
AYES: Council Members Dykstra, Ferris, Garland, Trinkle, Bestpitch and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
CITY -OWNED PROPERTY —FIRE STATIONS: Pursuant to instructions by the
Council, the City Clerk having advertised a public hearing for Monday, October 17, 2016
at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal the City of
Roanoke to lease a parcel of City -owned property located at 1015 Jamison Avenue,
S.E., known as the former Fire Station No. 6, designated as Official Tax Map No.
4120808, to Melrose Athletic Club, Inc., to be operated by the Club, or its designee, to
conduct its amateur boxing program, fundraisers, and general operations at the Fire
Station No. 6 Property, for a term of three years, commencing on the date the Club, or
its designee, first occupies the Fire Station No. 6 Property, the matter was before the
body.
ME
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, October7, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending authorization to
execute lease agreement between the City and the Melrose Athletic Club, Inc. for a
term of three years, subject to approval as to form by the City Attorney.
(See copy of report on file in the City Clerk's Office.)
Council Member Garland offered the following ordinance:
( #40682 - 101716) AN ORDINANCE authorizing the City Manager to execute a
lease agreement with Melrose Athletic Club, Inc. ( "Club "), for the lease of a parcel of
City -owned property located at 1015 Jamison Avenue, S. E., Roanoke, Virginia, known
as the former Fire Station No. 6 ("Fire Station No. 6 Property "), designated as Roanoke
City Official Tax Map No. 4120808; and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 510.)
Council Member Garland moved the adoption of Ordinance No. 40682- 101716.
The motion was seconded by Council Member Ferris.
The City Manager commented on the leasing of the property, noting that the Fire
Station has been vacant for number of years and is not currently utilized for any City
operational functions.
Victor Banks, President, Melrose Athletic Club, Inc., appeared before Council in
support of the lease agreement, noting he intends to conduct an amateur boxing
program, fundraisers and general operations.
The Mayor inquired if there were persons present who wished to speak on the
matter.
Daniel Witcher, 1519 Lafayette Boulevard N. W., appeared before Council and
spoke in support of the agreement with Melrose Athletic Club.
Terry Huxhold, 1125 16" Street, S. E., appeared before the Council and spoke in
support of the lease agreement, but urged the Melrose Athletic Club to maintain the
integrity of the Fire Station No. 6, adding Southeast has not had a community center for
over 14 years; and therefore, he would like the City to assist the community by
executing the lease agreement.
185
Following positive comments by the Mayor and Council Members in support of
the lease agreement with Melrose Athletic Club, Ordinance No.40682- 101716 was
adopted by the following vote:
Lea -6.
AYES: Council Members Dykstra, Ferris, Garland, Trinkle, Bestpitch and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
CITY -OWNED PROPERTY —ZOO: Pursuant to instructions by the Council, the
City Clerk having advertised a public hearing for Monday, October 17, 2016 at
7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of
Roanoke to lease City -owned property, designated as portions of Official Tax Map Nos.
4070507, 4070521, and 4060505, to the Blue Ridge Zoological Society of Virginia, Inc.,
for the purpose of operating and maintaining the Mill Mountain Zoo, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, October 10, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending authorization to
execute a lease with Blue Ridge Zoological Society of Virginia, for a period of one year,
subject to up to four additional one -year term renewals upon mutual agreement of the
parties, retroactive to July 1, 2016, subject to approval as to form by the City Attorney.
(See copy of report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40683 - 101716) AN ORDINANCE authorizing the City Manager to execute a
lease agreement with the Blue Ridge Zoological Society of Virginia, Inc., for the lease of
City -owned property located in the City of Roanoke being the top portion of that land
commonly referred to as "Mill Mountain," designated as Roanoke City Official Tax Map
Nos. 4070507, 4070521, and 4060505; and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 511.)
Council Member Ferris moved the adoption of Ordinance No. 40683 - 101716.
The motion was seconded by Council Member Trinkle.
• ei
The Mayor inquired if there were persons present who wished to speak on the
matter.
Sara Brooks, 2912 Avenham Avenue, S. W., appeared before the Council and
spoke in support of the lease agreement to operate and maintain the Mill Mountain Zoo,
adding the Zoo is a valuable asset to the public schools for science projects.
Margie Easterly appeared before the Council and acknowledged that she has
been a member of the Blue Ridge Zoological Society for nearly 20 years and has
attended programs sponsored by the Zoo, adding that children lack a relationship with
the Zoo.
There being no additional speakers, Mayor Lea declared the public hearing
closed.
There being no comments and /or questions by the Council Members, Ordinance
No. 40683 - 101716 was adopted by the following vote:
Lea -6. AYES: Council Members Dykstra, Ferris, Garland, Trinkle, Bestpitch and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
EASEMENTS: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday. October 17, 2016 at 7:00 p.m., or as soon
thereafter as the matter may be heard, with regard to an award to South
Commonwealth Partners, LLC, the granting, confirming, and /or amending easements
and other property rights in connection with the Hampton Inn and Suites Hotel at 27
Church Avenue, S. E. (adjacent to the Market Garage at 25 Church Avenue, S. E.), the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, October 3, 2016 and Monday, October 10, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
187
The City Manager submitted a written report recommending acceptance of the
bid of South Commonwealth Partners, LLC, and execution of a Deed in which the City
sells and transfers 27 easements for limited purposes and uses affecting one or more of
the following City -owned properties: Official Tax Map No. 4015004 (25 Church Avenue,
S. E.), or Official Tax Map No. 4015003 (106 Franklin Road, S. E.), for the development,
construction, operation, and maintenance of a hotel with 127 rooms that has been
constructed by South Commonwealth Partners, LLC, subject to approval as to form by
the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #40684 - 101716) AN ORDINANCE accepting the bid of South Commonwealth
Partners, LLC (Developer) to acquire, buy, execute, and accept certain easements on
City -owned properties identified as Official Tax Map Nos. 4015004 (25 Church Avenue,
S. E.), and 4015003 (106 Franklin Road, S. E.), as set forth in a Deed of Easements,
Confirmatory Deed of Easement Rights and Obligations (Deed), upon certain terms and
conditions; authorizing the City Manager to execute such Deed; authorizing the City
Manager to take such further actions and execute such further documents as may be
necessary to implement, administer, and enforce such Deed and to accomplish such
matters, including the granting and sale of such easements; and dispensing with the
second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 512.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40684-
101716. The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following remarks by the City Attorney and City Manager regarding awnings and
signs outside the Hotel, which will be located in the right -of -way, Ordinance No. 40683-
101716 was adopted by the following vote:
Lea -6.
AYES: Council Members Dykstra, Ferris, Garland, Trinkle, Bestpitch and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
rff ••
•-
HEARING OF CITIZENS UPON PUBLIC MATTER: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
FIREARMS: Darren Petty, 4902 Grandin Road, S. W., appeared before the
Council and spoke in support of the right to open carry firearms.
Brian Frank, 1803 Westland Road (Roanoke County), appeared before the
Council and suggested that many citizens of Roanoke felt their rights were being
infringed upon and were reluctant to attend large community events. He shared his
concerns about the Council supporting the ban on semi - automatic weapons in public
buildings.
Council Member Ferris disputed the erroneous crime statistics offered earlier,
noting that the City of Roanoke has a population of approximately 100,000 and there
were only 11 homicides in one year; and if the previous statistics were true, there would
have been more than 200 homicides in one year. In closing, he expressed pride that the
City's crime rate was the lowest in 47 years.
As a follow -up to comments by Council Member Ferris, the City Attorney
remarked that the Council recently adopted its 2017 Legislative Program, which lists the
following three points within the Public Safety category:
An issue that affects communities throughout the United States is the
illegal use of firearms. The City urges Congress and the General
Assembly to initiate efforts to adopt pragmatic and effective measures,
applicable throughout the country and the Commonwealth, that
address this issue. The issue of reducing the illegal use of firearms
while protecting individual rights is not solely a local or regional issue.
An effective response can only be achieved through a collaborative
federal and statewide approach.
As an initial step, the City encourages the General Assembly to add
the City to the list of 13 localities listed in Section 18.2 - 287.4, which
lists localities where carrying certain loaded semi - automatic firearms is
prohibited.
The City also encourages the General Assembly to authorize localities
to adopt measures to limit, prohibit, or restrict the possession of
firearms within local public buildings.
•
He explained that the abovementioned points were not intended to ban open
carry of firearms or ban all weapons, but were included to address a narrow statute,
opining that the City of Roanoke could not adopt such regulation to ban open carry of
firearms because it does not have the authority; Subsequently, if the City was granted
said authority, discussion, debate, etc., must be held by the Council prior to adoption of
any regulatory measure. He reiterated that the Council onlv adopted the Legislative
Program at its 2:00 p.m. session, and he would encourage citizens to read the
document in its entirety.
Council Member Bestpitch thanked the City Attorney for the explanation of the
Legislative Program, and pointed out that weapons were not allowed in the City
Courthouse, Poff Federal Building or the Roanoke Blacksburg Regional Airport. He was
perplexed to understand why some citizens felt the need to bring a weapon to a City
Council meeting. With regards to restrictions, if approved, he stated that persons would
still be able to open carry weapons within the City of Roanoke, except in the
abovementioned buildings.
Mayor Lea thanked everyone for their work and diligence on the issue, noting
how eloquently it was stated that the Council does not seek to take away the second
amendment rights of any citizen, but only to consider banning weapons in the Noel C.
Taylor Municipal Building. He concurred wholeheartedly with his colleagues on Council
with regard to the City of Roanoke being a safe City to live, work and play.
There being no further business, Mayor Lea declared the regular meeting
adjourned at 8:14 p.m.
APPROVED
ATTEST:
Stephanie M. Moon Reynolds, C Sherman P. Lea, Sr.
City Clerk Mayor
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ROANOKE CITY COUNCIL - REGULAR SESSION
November 7, 2016
9:00 a.m.
The Council of the City of Roanoke met in joint session with the Roanoke City
School Board and State Area Legislators on Monday, November 7, 2016, at 9:00 a.m.,
in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, with Mayor Sherman P. Lea, Sr. presiding,
pursuant to Chapter 2, Administration, Article ll, City Council, Section 2 -15, Rules of
Procedure, Rule 1, Regular Meetings, Rule 1, Code of the City of Roanoke (1979), as
amended, and pursuant to Resolution No. 40579 - 070516 adopted by the Council on
Tuesday, July 5, 2016.
PRESENT: Council Members Raphael E. Ferris, John A. Garland, Anita J. Price,
David B. Trinkle, William D. Bestpitch, Michelle L. Dykstra and Mayor Sherman P. Lea,
Sr. -7.
ABSENT: None -0.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Mayor declared the existence of a quorum.
ITEMS FOR ACTIONS:
CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting
that Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
as abovementioned. The motion was seconded by Vice -Mayor Price and adopted by
the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
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CITIZEN OF THE YEAR -CITY COUNCIL: A communication from Mayor
Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss
the 2016 Citizen of the Year Award, pursuant to Section 2.2 -3711 (A)(10), Code of
Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
as abovementioned. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0
CITY COUNCIL: A communication from Council Member David B. Trinkle, Chair,
City Council Personnel Committee, requesting that Council convene in a Closed
Meeting to discuss a personnel matter, being the mid -year performances of
Council- Appointed Officers, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950),
as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request as
abovementioned. The motion was seconded by Vice -Mayor Price and adopted by the
following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
CITY COUNCIL: A communication from the City Attorney requesting that
Council convene in a Closed Meeting for consultation with legal counsel pertaining to
actual or probable litigation, where such consultation and briefing in an open meeting
would adversely affect the negotiating or litigating posture of the public body, pursuant
to Section 2.2- 3711(A)(7), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
192
Council Member Bestpitch moved that Council concur in the request of the City
Attorney as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA.
The City Attorney and R. Brian Townsend, Assistant City Manager for
Community Development, announced that there were two additional items for inclusion
on the Consent Agenda to be received and filed.
NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
Mayor Lea welcomed the Roanoke City School Board and Area legislation +
delegates to the joint meeting with City Council to discuss matters of mutual interest
regarding the adopted 2017 Legislative Program of the City and the School Board.
STATE LEGISLATORS PRESENT: Senator John S. Edwards; Delegates Sam
Rasoul and Gregory Habeeb; and Legislative Aide to Delegate Chris Head, B. J.
Robertson.
SCHOOL BOARD TRUSTEES PRESENT: Mark K. Cathey, William B.
Hopkins, Jr., Laura D. Rottenborn, Lutheria H. Smith, Richard M. Willis, Jr., and
Chairman Annette M. Lewis -6.
OTHERS PRESENT: Rob Catron, Legislative Liaison; Dr. Rita D. Bishop,
Superintendent, Roanoke City Public Schools; Timothy R. Spencer, Assistant City
Attorney and Legal Counsel to Roanoke City Public Schools; and Cindy H. Poulton,
Clerk to the Roanoke City School Board.
Chairman Lewis welcomed everyone to the meeting, thanked Mayor Lea and
Council Member Ferris for the work on the legislative agenda and recognized Trustee
Hopkins for leading Roanoke City Schools as Chair of its Legislative Committee.
193
Council Member Ferris, Chair, Legislative Committee, thanked the legislators for
their willingness to work together, recognized Delegate Habeeb for attending the
meeting although he does not govern the City of Roanoke and advised that he recently
met with Senator Suetterlein and Delegate Austin to review the 2017 Legislative
Program.
Rob Catmn, Legislative Liaison, highlighted the following information:
Budget Local Aid and Local Revenues
• Budget & Unfunded Mandates
• Local Law Enforcement Funding
• Enhance Local Revenue Collections
• Payment of Interest by Localities for Refunds Attributable to Taxpayer Error
• Tax Reform
Transportation
• Highway Infrastructure
• Regional Transportation District
• Public Transit Funding
Regional Development
Economic Development
• Historic Rehabilitation Tax Credit Program
• Inland Port Facility
Mental Health Services
Public Safety
Administrative Matters
• Stormwater Utility Fees
• Advertising City Procurements
• Additional General District Court Judge
• Plastic Bags
• Charter Amendments
• Smoking in Public Parks
• Local Regulation of Short Term Rentals
• Blight
• Miscellaneous Code Changes
City of Roanoke Public Schools 2017 Legislative Program
• School Start Date
• Funding for Education
School Trustee Hopkins added that there was an additional item focusing on
Career and Technical Education that would be addressed on a one -on -one basis.
(See copy 2017 Roanoke City Legislative Program on file in the City Clerk's Office.)
WTV
Discussion:
The City Attorney advised that he and Council Member Ferris met with Senator
David R. Suetterlein and Delegate Terry L. Austin and the gentlemen commented that
the City's Program was too long and suggested focusing on three principle issues and
one regional issue. Furthermore, they suggested including the inland port as a regional
issue and the three principle issues as the Virginia Blue Ridge Brand, transportation
needs and continuing collaboration.
In connection with the abovementioned suggestion, Council Member Bestpitch
advised that the Virginia General Assembly meets a few times per year limiting the
amount of time the City has to work to make changes to meet the needs and the
services that citizens deserve. He suggested creating a pocket guide listing just the
items actually requesting specific legislative action.
Delegate Habeeb stated there were many accomplishments last year because of
dialogue and great communication. He added that the City's Program was long, but the
City of Roanoke was a complicated City with a lot of issues and suggested when the
issues were State -wide, focus on VML and VACO to garner their support first to allow
the City to narrow its items.
Delegate Rasoul commented that there needed to be pressure on Norfolk
Southern to the inland port through for the region as the Southside has also made a
request for an inland port; and further stated that it was important for all involved to
identify solutions to address mental health issues particularly since the region was
becoming the "brain capital' because of the work of the Virginia Tech Carilion Research
Institute.
Senator Edwards stressed the importance of looking at the big picture and
keeping in mind that funding transportation, public education and higher education was
indeed funding progress and for all parties involved to continue working together as a
team as well as regionally.
Mayor Lea expressed appreciation to the area legislators for attending the
meeting and offering productive comments; and thanked Delegate Habeeb for his
understanding and recognition that the City of Roanoke does have complex issues,
such as public safety and firearms in which the constituents are interested in discussing.
Chairman Lewis expressed appreciation for the support of the school system and
recognizing its successes and the need for resources to ensure continued success. She
commended the City Manager for his leadership and improvements made in the City,
the City Attorney for his work with the legislative agenda and the City's Legislative
Liaison for his diligence.
195
Mayor Lea thanked the legislators and all in attendance for their hard work on the
2017 Legislative Agenda.
At 9:50 a.m., Chairman Lewis declared the School Board meeting adjourned and
Mayor Lea declared the Council Meeting in recess.
At 10:02 a.m., the meeting reconvened with Mayor Lea presiding and all
Members of Council in attendance; and called attention to the following briefings:
Downtown Parking — Update: Meter Piloting:
Deborah Moses, Parking Administrator, gave an update on parking meters,
highlighting the following points regarding the pilot program:
• Meters will be installed in the City Market area in early 2017;
The program will test out the meters and the effects on parking habits
downtown;
• Park On, Inc. was the preferred provider and this program is the latest step in
a five -year process of improving parking conditions in downtown;
• The program will last approximately 90 days, during which time drivers will
find Wi -Fi- equipped meters;
• Users will go to the meter for the block where they are parked and enter their
license plate number to indicate they have paid;
The meters will take cash and credit /debit cards and the users can also use
smartphones to pay up front and can add time remotely to the meter;
• The meters will be in use from 8:00 a.m. to 5:00 p.m.; and
• The first hour is free. The second hour will be $1.00, and the third will be
$3.00, with a three -hour maximum.
(For full text, see copy of presentation on file in the City Clerk's Office).
Ms. Moses informed the Council that during the Pilot program, PARK Roanoke
and Downtown Roanoke, Inc. will collaborate and host an on -line survey, direct
business contact, and visitor solicitations; subsequently, Park On and PARK Roanoke
will collaborate on public messaging and provide hands on support for public users at
piloted meter sites.
Following the presentation, Council Member Trinkle questioned whether the
meters would entirely solve the congestion problem in downtown Roanoke; and
suggested offering discount parking in the City garages for the downtown workforce.
196
Council Member Ferris acknowledged his support of the program and asked how
a vehicle with handicap tags would be handled; whereupon, Ms. Moses advised that
handicap vehicles are able to park in any legal space for up to four hours on public
streets as well as in the City garages which are free for approximately one hour.
The City Manager emphasized that the parking program was not about revenue,
but about creating parking opportunities in the downtown area; adding he was of the
opinion that if a City's downtown is to be vibrant, there will be parking challenges, which
will mean finding better ways to manage parking in the downtown area.
Following comments by several Members of Council, Mayor Lea concluded the
discussion by thanking Ms. Moses for the update on the Meter Pilot program.
Dumpsters in the Right -of -Way:
Mark Jamison, Manager of Transportation, gave an update on dumpsters in the
right of way, advising that the level of development in downtown in the last few years
has increased, adding the first step in redevelopment is demolition. He cited the City
Code Section 14.1 -45 that no person shall place any bulk container on public property
or in the public right -of -way without written permission of the City Manager, nor shall
any person place such bulk container on private property in such way that collection of
solid waste will obstruct or impede pedestrian or vehicular traffic or otherwise create a
safety hazard.
Mr. Jamison reported that currently there is no charge to place dumpsters and
dumpsters are permitted for 30 days and are renewable. He added that in 2016, six
permits were issued, five permits were renewed (one for 180 days, and one for 90
days), that the average duration of dumpsters is 30.9 days.
He offered the following options for consideration:
• Maintain the current practices
o No fee, flexible and no limit on renewals
• No fee for 30 days with fee for renewal
• Fee upon application with additional fees for renewal
• Fees increase as duration increases
(See copy of presentation in the City Clerk's Office.)
Following Mr. Jamison's presentation, Council Member Bestpitch asked whether
the City charged for barriers; whereupon, Mr. Jamison replied there is no charge for
barricades.
197
In response to question by Council Member Ferris if the City could charge a fee
for that would deter users from staying too long; whereupon, Mr. Jamison replied the
primary purpose of the dumpster permit is to ensure the dumpster company has liability
insurance in place before the dumpster is placed in the street right -of -way, and the
permit is active for 30 days and renewal every 30 days until the project is completed.
Council Member Trinkle stated enforcement was important and believed
aesthetics and the placement of dumpsters should be considered, adding he would like
to see simple rules put in place, especially around outdoor dining establishments.
There being no further discussion or additional comments by the Council
Members, Mayor Lea advised that the presentation would be received and filed.
At 11:44 a.m., the Mayor declared the Council Meeting in recess for a Closed
Meeting to be held in the Council's Conference Room, Room 451, and thereafter to be
reconvened at 2:00 p.m., in the Council Chamber.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding.
PRESENT: Council Members Raphael E. Ferris, John A. Garland, Anita J. Price,
David B. Trinkle, William D. Bestpitch, Michelle L. Dykstra and Mayor Sherman P. Lea,
Sr. -7.
ABSENT: None -0.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by Pastor Carlton Wright, Associate Pastor for
Seniors and Pastoral Care, Shenandoah Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT: Mayor Lea announced that the resolution
honoring the late Gus George Pappas, longtime resident and patriarch of the Roanoke
Weiner Stand, for his many contributions to the City of Roanoke community, was being
postponed indefinitely.
W
ACTS OF ACKNOWLEDGEMENT: Mayor Lea recognized Police Officer Ryan
Brady and Robert Lewis, student at Highland Park Elementary School, as participants of
a new Big Brothers Big Sisters initiative: Roanoke City Police "Bigs in Blue."
PROCLAMATIONS: Mayor Lea declared the week of November 13 — 19, 2016,
as Week of the Family.
(See ceremonial copy of the proclamation on file in the City Clerk's Office.)
Mayor Lea presented a ceremonial copy of the proclamation to Ali Hamed-
Moore, Executive Director, ARCH; Teresa Carpentieri, Fundraising Coordinator,
Children's Trust; and Nancy Hans, Executive Director, Prevention Council of Roanoke
County.
PROCLAMATIONS: Mayor Lea declared the Friday, November 11, 2016, as
Veterans Day.
(See ceremonial copy of the proclamation on file in the City Clerk's Office.)
Mayor Lea presented a ceremonial copy of the proclamation to Major Deborah
Saunders and members of the United Black Veterans Society of Virginia.
Council Member Bestpitch announced that there is a Veterans Day Parade
scheduled for Saturday, November 5, 2016, with a ceremony at the Vinton War
Memorial. He called attention to the Mayor's Challenge to end Veterans' homelessness
that has become a platform of First Lady Michelle Obama.
HEARING OF CITIZENS UPON PUBLIC MATTER: The Mayor advised that City
Council sets this time as a priority for citizens to be heard, and that all matters will be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
199
CONSENTAGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the
item would be removed from the Consent Agenda and considered separately. He called
attention to requests from the City Attorney to ratify and confirm Council's authorization
of a public hearing to grant, confirm, and /or amend easements and other property rights
to South Commonwealth Partners, LLC, in connection with Hampton Inn & Suites Hotel
at 27 Church Avenue, S.E. (adjacent to the Market Garage at 25 Church Avenue, S.E.)
as set forth in the City Council Agenda Report dated August 15, 2016, that the
scheduling of the public hearing be at the Council meeting on Monday, November 21,
2016, at 7:00 p.m.; and the Assistant City Manager for Community Development
regarding pool attendance at the two City pools during the summer 2016 be received
and filed, respectively.
MINUTES: Minutes of the regular meeting of the Council held on Monday,
August 1, 2016, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Garland moved that the reading of the minutes be dispensed
with and approved as recorded. The motion was seconded by Council Member Dykstra
adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
LIBRARIES -YOUTH SERVICES: A communication from the Assistant City
Manager for Community Development transmitting a report regarding the Library Adult
and Youth Services Summer Reading Program for Fiscal Year 2016, was before the
Council.
(See communication on file in the City Clerk's Office.)
200
Council Member Garland moved that the communication be received and filed.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
FINANCIAL REPORTS: A communication from the Director of Finance
transmitting the Financial Report for the First Quarter of FY 2017 (July, August and
September 2016), was before the Council.
(See copy of Financial Report on file in the City Clerk's Office.)
Council Member Garland moved that the Financial Report be received and filed.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
ANNUAL REPORTS - ROANOKE CIVIC CENTER: The Annual Report of the
Berglund Center for Fiscal Year 2015 -2016, was before the Council.
(See copy of Annual Report on file in the City Clerk's Office.)
Council Member Garland moved that the Annual Report be received and filed.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
201
ANNUAL REPORTS - MARKET BUILDING FOUNDATION: The Annual Report of
the Market Building Foundation for Calendar Year 2015, was before the Council.
(See copy of Annual Report on file in the City Clerk's Office.)
Council Member Garland moved that the Annual Report be received and filed.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE -HUMAN SERVICES ADVISORY BOARD - ECONOMIC
DEVELOPMENT AUTHORITY - PERSONNEL AND EMPLOYMENT PRACTICES
COMMISSION - BUILDING AND FIRE CODE BOARD OF APPEALS - TOWING
ADVISORY BOARD: Reports of qualification of the following individuals were before
the Council:
Paula L. Prince as a member of the Human Services Advisory Board for a
four -year term of office ending November 30, 2020;
Duke Baldridge as a Director of the Economic Development Authority to fill
the unexpired term of Paula Page Williams ending October 20, 2017;
Donald Dillard as a member (City employee representative) of the
Personnel and Employment Practices Commission for a three -year term of
office ending June 30, 2019;
Christopher T. Link as a Citizen at Large member of the Building and Fire
Code Board of Appeals to fill the unexpired term of Jerry Smith ending
June 30, 2017; and
Jeffrey A. Robertson and Timothy P. Meadows (Towers) for three -year
terms of office, each, ending October 31, 2019; and Fatima Foster (Law
Enforcement) for a term of office ending October 31, 2018 as
representatives of the Towing Advisory Board.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
202
Council Member Garland moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
EASEMENTS - MARKET GARAGE: A communication from the City Attorney
requesting ratification on confirmation that Council's authorization of a public hearing
with regard to granting, confirming, and /or amending easements and other property
rights to South Commonwealth Partners, LLC, in connection with the Hampton Inn and
Suites Hotel, at 27 Church Avenue, S. E., ( adjacent to the Market Garage at 25 Church
Avenue, S. E. ) as set forth in the City Council Agenda Report dated August 15, 2016,
includes scheduling of the public hearing at City Council's meeting on Monday,
November 21, 2016, at 7:00 p.m., on at such time as the matter may be heard, or at
such other date and time as determined by the City Manager, to consider granting the
easement to South Commonwealth Partners, LLC, in connection with Hampton Inn &
Suites Hotel at 27 Church Avenue, S. E., (adjacent to the Market Garage at 25 Church
Avenue, S. E.)
(See communication on file in the City Clerk's Office.)
Council Member Garland moved that the communication be received and filed.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
PARKS- RECREATION- POOLS: A communication from the Assistant City
Manager for Community Development transmitting a report on attendance at Fallon and
Washington Parks pools for summer 2016, was before the Council.
(See communication on file in the City Clerk's Office.)
203
Council Member Garland moved that the communication be received and filed.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE,
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET - GRANTS- VIRGINIA DEPARTMENT OF MOTOR VEHICLES: The City
Manager submitted a written communication recommending acceptance and
appropriation of funds in connection with the Virginia Department of Motor Vehicles
2017 Multi- jurisdictional Driving Under the Influence Taskforce Grant with the County of
Roanoke and the City of Salem to deter, detect and apprehend intoxicated and impaired
drivers.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Price offered the following resolution:
( #40685 - 110716) A RESOLUTION authorizing acceptance of a 2017 Department
of Motor Vehicles subgrant to participate in a multi - jurisdictional Driving Under the
Influence Task Force to the City from the Commonwealth of Virginia's Department of
Motor Vehicles, and authorizing execution of any required documentation on behalf of
the City.
(For full text of resolution, see Resolution Book No. 78, page 516.)
204
Vice -Mayor Price moved the adoption of Resolution No. 40685- 110716. The
motion was seconded by Council Member Dykstra and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Vice -Mayor Price offered the following budget ordinance-
(#40686-110716) AN ORDINANCE to appropriate funding from the U.S. National
Highway Traffic Safety Administration through the Commonwealth of Virginia
Department of Motor Vehicles for a Driving Under the Influence Task Force grant,
amending and reordaining certain sections of the 2016 - 2017 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 517.)
Vice -Mayor Price moved the adoption of Budget Ordinance No. 40686- 110716.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
BUDGET - GRANTS- EMERGENCY SERVICES — POLICE DEPARTMENT: The
City Manager submitted a written communication recommending acceptance and
appropriation of the State Homeland Security FY16 Grant funds from the Virginia
Department of Emergency Management (VDEM) to purchase communication
equipment for use by the Roanoke Police Department Tactical Response Team.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #40687 - 110716) A RESOLUTION approving the acceptance of a State
Homeland Security Program grant to the City from the Virginia Department of
Emergency Management and authorizing the execution of any required documentation
on behalf of the City.
(For full text of resolution, see Resolution Book No. 78, page 518.)
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Council Member Ferris moved the adoption of Resolution No. 40687 - 110716.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Council Member Ferris offered the following budget ordinance:
(#40688- 110716) AN ORDINANCE appropriating funding from the United States
Department of Homeland Security (DHS) through the Commonwealth of Virginia
Department of Emergency Management (VDEM) for the purchase of protective
equipment, amending and reordaining certain sections of the 2016 - 2017 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 519.)
Council Member Ferris moved the adoption of Budget Ordinance No. 40688-
110716. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
BUDGET - GRANTS- POLICE DEPARTMENT: The City Manager submitted a
written communication recommending acceptance and appropriation of grant funds from
the United States Department of Justice: Office of Justice Programs in connection with
the Roanoke Police Department support of an existing Body Worn Camera Program.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #40689 - 110716) A RESOLUTION authorizing the acceptance of a grant from
the FY 16 Body -Worn Camera Policy and Implementation Program: Implementation or
Expansion of Body -Worn Camera Programs for Mid -Sized Agencies Grant Program
made to the City of Roanoke by the United States Department of Justice; and
authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 78, page 520.)
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Council Member Trinkle moved the adoption of Resolution No. 40689- 110716.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Council Member Trinkle offered the following budget ordinance:
( #40690 - 110716) AN ORDINANCE appropriating funding from the United States
Department of Justice (DOJ) for the purchase of expanding the body -worn camera
program, amending and reordaining certain sections of the 2016 - 2017 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 521.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 40690-
110716. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
DOWNTOWN ROANOKE - ART - ELMWOOD PARK: The City Manager submitted
a written communication recommending acceptance of a donation from Downtown
Roanoke, Inc., to purchase a sculpture for display on the Elmwood Park Art Walk.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #40691- 110716) A RESOLUTION accepting and expressing appreciation for the
donation of $9,000.00 from Downtown Roanoke, Inc. (DRI) to the City to assist in the
purchase of "Descending Night," by Jack Howard Potter, a sculpture in the Elmwood Art
Walk temporary show, "The Natural City."
(For full text of resolution, see Resolution Book No. 78, page 522.)
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Council Member Trinkle moved the adoption of Resolution No. 40691 - 110716.
The motion was seconded by Council Member Dykstra.
The City Manager reported that the Roanoke Arts Commission desires to keep
one piece from the inaugural show and deemed Descending Night as most suitable due
to its low maintenance materials, workmanship and high polling, and the cost of the
piece is $18,000.00, with half of that amount being donated by Downtown Roanoke, Inc.
In closing, Mr. Morrill commented that the other works will be picked up by the
artists during November; and the Arts Commission will issue a call to artists for nine
new sculptures to be placed in Elmwood Park in May 2017.
Following the City Manager remarks, Resolution No. 40691- 110716 was adopted
by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
TRAFFIC: The City Manager submitted a written communication recommending
acceptance and appropriation of the FY17 Virginia Department of Transportation
(VDOT) Highway Safety Improvement Program funds for improvements to certain City
traffic signals and intersections.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #40692- 110716) A RESOLUTION accepting the Virginia Department of
Transportation's (VDOT) award to the City in the total amount of $353,000.00 for
Highway Safety Improvement Program funds for FY17 for two (2) separate projects; and
authorizing the City Manager to take certain other actions in connection with the above
matter and project.
(For full text of resolution, see Resolution Book No. 78, page 522.)
Council Member Trinkle moved the adoption of Resolution No. 40692 - 110716.
The motion was seconded by Vice -Mayor Price.
•
In response to an inquiry by Council Member Bestpitch for details regarding
traffic signals at the intersection of Jefferson Street and Elm Avenue, S. W., and the
Interstate 581 interchange, Sherman M. Stovall, Assistant City Manager for Operations,
explained that the recommendation requests appropriation of funds for the addition of
five traffic signals to incorporate the flashing yellow arrow turn signal, that will provide
additional safety for the left turn movement that is unprotected; and regarding Elm
Avenue, there is still some additional tweaking that needs to be done with the traffic
signals, noting VDOT is aware of the problem and adjustments will be made with the
timing synchronization.
Council Member Bestpitch followed up asking whether VDOT will look at varying
the sequencing — one direction versus the other, based on the time of day; whereupon,
Mr. Stovall answered perhaps.
Following the Assistant City Manger's remarks, Resolution No. 40692- 110716
was adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Council Member Trinkle offered the following budget ordinance:
( #40693 - 110716) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation for traffic signal improvement projects, amending and
reordaining certain sections of the 2016 - 2017 Capital Projects Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 523.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 40693-
110716. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
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BICYCLES- TRAFFIC - BUDGET: The City Manager submitted a written
communication recommending authorization to submit an application to the Virginia
Department of Transportation (VDOT) Highway Safety Improvement Program for
additional funding to enhance safety for motorists, bicyclists and pedestrians.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #40694- 110716) A RESOLUTION supporting an application and authorizing the
City Manager to submit such application to the Virginia Department of Transportation
(VDOT) Highway Safety Improvement Program in the amount of $173,300.00 for FY
2018 for two (2) projects; and authorizing the City Manager to take certain actions in
connection with such projects.
(For full text of resolution, see Resolution Book No. 78, page 524.)
Council Member Ferris moved the adoption of Resolution No. 40694- 110716.
The motion was seconded by Council Member Dykstra.
Council Member Ferris remarked in an effort to make Roanoke more bicycle and
pedestrian friendly, he is concerned about the large sum of money that the City is trying
to obtain for such projects and asked for a brief overview. The City Manager explained
that with the $173,000.00 and the previous two projects, the City will be investing over
$500,000.00 in the mobility infrastructure (bicycles and pedestrians). The Assistant City
Manager for Operations explained that City Council took action to appropriate funding
for FY17 Highway Safety Improvement Program, whereas, this request is to seek
approval to apply for FY18 Funds to be used two specific projects, i.e., the additions of
flashing yellow turn arrows to facilitate safer left -hand turn movements; and installation
of pedestrian crossing beacons at four crosswalks within the City -- two on Salem
Turnpike, N. W., and one on McClanahan and Crystal Springs Avenue, S.W., and the
fourth at Ninth Street and Montrose Avenue, S.E. He emphasized that the City is
attempting to facilitate safer pedestrian crossings, which are typically at crossings that
do not have pedestrian signals or signalized intersections.
As an example of a rectangular rapid flashing beacon, Mr. Stovall responded that
one is installed on Jefferson Street, near Jefferson College of Health Science campus.
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Following a brief overview about the funding for the projects by the Assistant City
Manager for Operations, Resolution No. 40694 - 110716 was adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
TRAFFIC- BUDGET: The City Manager submitted a written communication
recommending authorization to submit an application to the Virginia Department of
Transportation FY18 Revenue Sharing Program for additional funding to construct or
improve the City's infrastructure systems.
(For full tent, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #40695- 110716) A RESOLUTION supporting an application and authorizing the
City Manager to submit such application to the Virginia Department of Transportation
(VDOT) Revenue Sharing Program in the amount of $10,000,000.00 for FY 2018 for
certain projects; and authorizing the City Manager to take certain actions in connection
with such projects.
(For full text of resolution, see Resolution Book No. 78, page 525.)
Council Member Trinkle moved the adoption of Resolution No. 40695- 110716.
The motion was seconded by Council Member Garland and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
TRAFFIC- BUDGET: The City Manager submitted a written communication
recommending authorization to submit an application to the Virginia Department of
Transportation FY18 Transportation Alternatives Program for funding to improve
pedestrian infrastructure along the west side of Business U. S. Route 220S /Franklin
Road, S. W. (3100 — 3700 block).
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Ferris offered the following resolution
( #40696- 110716) A RESOLUTION supporting an application and authorizing the
City Manager to submit such application to the Virginia Department of Transportation
(VDOT) FY18 Transportation Alternatives (TA) Set -Aside Program Funds for pedestrian
infrastructure along the west side of Business 220 /Franklin Road; and authorizing the
City Manager to take certain actions in connection with such project.
(For full text of resolution, see Resolution Book No. 78, page 527.)
Council Member Ferris moved the adoption of Resolution No. 40696 - 110716.
The motion was seconded by Council Member Trinkle.
In response for an overview, Mr. Stovall explained one of the plans included in
the current application for Smart Scale projects is improving the pedestrian
accommodations along Franklin Road, S. W., with a total anticipated cost of the project
being $1.4 million, which is included in the Smart Scale application. He advised that the
project basically would extend the pedestrian accommodations -- starting in the 3100
block of Franklin Road past the Piccadilly Mall, near a Transmission Shop which extend
to the south past Townside Shopping Center. It would provide pedestrian
accommodations down to Mellow Mushroom to the end of the City line and the border of
Roanoke County.
Mr. Stovall further advised that the funding to facilitate the construction of the
pedestrian accommodations is included in the Smart Scale application, which will fund
some of the ancillary projects, such as pedestrian crossing signals.
For clarification, Council Member Trinkle asked whether the walkway would also
be on the west side of the street and that he observed dark areas between Piccadilly
Square and the Townside Center, and also whether lighting would be included in the
project; whereupon, Mr. Stovall responded he did not believe it includes lighting
amenities, but would confirm.
There being no additional comments by the Council Members, Resolution No.
40696 - 110716 and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0
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STORMWATER: The City Manager submitted a written communication
recommending acquisition of real property rights for the Oakland Boulevard /Sunrise
Avenue Stormwater Drainage Improvements Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40697 - 110716) AN ORDINANCE providing for the acquisition of real property
rights needed by the City in connection with the Oakland Blvd. /Sunrise Avenue
Stormwater Drainage Improvements Project ( "Project "); authorizing City staff to acquire
such property rights by negotiation for the City; authorizing the City Manager to execute
appropriate acquisition documents; and dispensing with the second reading of this
Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 528.)
Council Member Ferris moved the adoption of Ordinance No. 40697 - 110716.
The motion was seconded by Council Member Trinkle.
Following update on stormwater improvement projects and funding by the City
Manager, Ordinance No. 40697- 110716 was adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF CITY MANAGER:
The City Manager shared the following comments
Public Meeting on Availability of HUD Funds
• Thursday, November 10 at 6:00 p.m.
• Emergency Operations Center, Room 159 South, in the Noel C. Taylor
Municipal Building
• Interested parties will be informed of the availability of federal funds from the
U.S. Department of Housing and Urban Development for the fiscal period
beginning July 1, 2017
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Fall Leaf Collection Begins
• Collection starts next week on your regular trash collection day
Brochures with this year's Leaf Collection Schedule were mailed to all city
residents
• The city will collect an unlimited number of biodegradable paper bags filled
with leaves, placed at the curb, on the following weeks:
• November 14 - 17
• November 28 - December 1
• December 12 - 15
• Bulk and brush collection will continue on leaf collection weeks
• More information about leaf collection is available by calling 853 -2000,
Option 6
Ice Skating Returns to Elmwood Park
• There will be 100% chance of ICE in Downtown Roanoke's Elmwood Park -
November 23, 2016 — February 12, 2017
This is the second year for our "Elmwood on Ice' rink
• New this year, we will have 5 Seal Ice Skating Aids that give beginners
something steady to hold on to while they learn to skate or allow little (and
big) skaters to take a load off and be pushed around
• Hours:
• Mondays and Tuesdays - Closed
• Wednesdays and Thursdays -4:00 to 9:00 p.m.
• Fridays and Saturdays— 11:00 a. m. to 10:00 p.m.
• Sundays— 12:00 to 7:00 p.m.
• Admission is $6.00. Skate rentals are $2.00. Skate time is unlimited on the
day of purchase
• Free on- street parking is available around Elmwood Park. In addition, the
Elmwood Park Garage and Lot are free every weekday after 5:00 p.m. and all
weekend
Roanoke receives more national attention
• Roanoke was mentioned in a recent article published in the Christian Science
Monitor titled "Memo to the Next President"
• The article was written by Colin Woodward, the same person who wrote the
article about Roanoke published in Politico magazine in September, and
includes examples of how cities have recreated themselves (including
Roanoke)
The City Manager shared a special video created by the City's Economic Development
Department regarding funding from America Electric Power. He added that the video
focuses on quality of life and complements the recent video produced by Visit Virginia's
Blue Ridge.
214
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUTION AND CONSIDERATION
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
OF ORDINANCE AND
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
2016. ELECTIONS: Vice -Mayor Price encouraged all to vote on Tuesday, November 8,
CELEBRATIONS - VETERANS: Council Member Bestpitch announced a
Veterans' Day Program to be held by the Local Daughters of the American Revolution
on Friday, November 11, 2016, at Argon Circle near King George Avenue, and 4th
Street, S. W. He also invited the public to attend the Annual City Neighborhoods
'Harvesting of the Fruits' Potluck Dinner and Awards Celebration scheduled for Friday,
November 11, 2016, at the Jefferson Center's Fitzpatrick Hall at 6:00 p.m.
RECREATION: Mayor Lea announced that the CIAA Football Championship
Game is scheduled to be held at 2:00 p.m., Saturday, November 12 at the Salem
Football Stadium between Winston -Salem State University and Bowie State University.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
OATHS OF OFFICE -BLUE RIDGE BEHAVIORAL HEALTHCARE: The Mayor
called attention to the upcoming expiration of the three -year term of office of Edward
Garner as a City representative of the Blue Ridge Behavioral Healthcare Board of
Directors ending December 31, 2016; whereupon, he opened up the floor for
nominations.
Council Member Dykstra placed in nomination the name of Edward Gamer.
215
There being no further nominations, Mr. Garner was reappointed as a City
representative of the Blue Ridge Behavioral Healthcare Board of Directors for a three -
year term of office ending, December 31, 2019 by the following vote:
FOR MR. GARNER: Council Members Ferris, Garland, Price, Trinkle, Bestpitch,
Dykstra and Mayor Lea -7.
OATHS OF OFFICE - PLANNING COMMISSION: The Mayor called attention to
the expiration of the four —year terms of office of Lora J. Katz, Karri B. Atwood, Paula
Page Williams, and James E. Smith as members of the City Planning Commission
ending December 31, 2016; whereupon, he opened the floor for nominations.
Council Member Dykstra placed in nomination the names of Lora J. Katz, Kant B.
Atwood, James E. Smith and Paula Page Williams.
There being no further nominations, Ms. Katz, Ms. Atwood, Ms. Williams, and
Mr. Smith were reappointed as members of the City Planning Commission for four -year
terms of office, each, ending December 31, 2020, by the following vote:
FOR MS. KATZ, MS. ATWOOD, MS. WILLIAMS, AND MR. SMITH: Council
Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea -7.
OATHS OF OFFICE - VIRGINIA'S BLUE RIDGE BOARD OF DIRECTORS: The
Mayor called attention to a vacancy created by the resignation of Thomas T. Cullen as a
City representative of the Visit Virginia's Blue Ridge Board of Directors ending June 30,
2017; whereupon, he opened the floor for nominations.
Council Member Dykstra placed in nomination the name of Della Watkins.
There being no further nominations, Ms. Watkins was appointed to fill the
unexpired term of office of Thomas T. Cullen as a City representative of the Visit
Virginia's Blue Ridge Board of Directors for a term ending June 30, 2017, by the
following vote:
FOR MS. WATKINS: Council Members Ferris, Garland, Price, Trinkle, Bestpitch,
Dykstra and Mayor Lea -7.
OATHS OF OFFICE -HUMAN SERVICES ADVISORY BOARD: The Mayor called
attention to a vacancy created by James Weber as a member of the Human Services
Advisory Board ending November 30, 2016; whereupon, he opened the floor for
nominations.
Council Member Dykstra placed in nomination the name of Bradley Stephens.
216
There being no further nominations, Mr. Stephens was appointed to replace
James Weber as a member of the Human Services Advisory Board for a four -year term
of office ending November 30, 2020, by the following vote:.
FOR MR. STEPHENS: Council Members Ferris, Garland, Price, Trinkle,
Bestpitch, Dykstra and Mayor Lea -7.
OATHS OF OFFICE - TOWING ADVISORY BOARD: The Mayor called attention
to the expiration of the three -year term of office of Michael P. Wright as a member of the
Towing Advisory Board ending October 31, 2016. Inasmuch as Mr. Wright having
served three consecutive terms of office, he is not eligible for reappointment;
whereupon, Mayor Lea opened the floor for nominations.
Council Member Dykstra placed in nomination the name of Walter Hinkley.
There being no further nomination, Mr. Hinkley was appointed to replace
Michael P. Wright as a (Tower) member of the Towing Advisory Board for a term of
office, ending October 31, 2019, by the following vote:
FOR MR. HINKLEY: Council Members Ferris, Garland, Price, Trinkle, Bestpitch,
Dykstra and Mayor Lea -7.
OATHS OF OFFICE - ROANOKE CIVIC CENTER COMMISSION: The Mayor
called attention to the expiration of the three -year term of office of Richard F. Walters as
a member of the Roanoke Civic Center Commission ended on September 30, 2016,
whereupon, he opened the floor for nominations.
Council Member Dykstra placed in nomination the name of Tom Roller.
There being no further nominations, Mr. Roller was appointed to replace
Richard F. Walters as a member of the Roanoke Civic Center Commission for a term of
office ending September 30, 2019, by the following vote:
FOR MR. ROLLER: Council Members Ferris, Garland, Price, Trinkle, Bestpitch,
Dykstra and Mayor Lea -7.
At 3:28 p.m., Mayor Lea declared the Council meeting in recess for a
continuance of a Closed Session in the Council's Conference Room, Room 451, fourth
floor, Noel C. Taylor Municipal Building.
217
At 4:12 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Lea presiding, and all
Members of Council in attendance.
COUNCIL: With respect to the Closed Meeting just concluded Council Member
Dykstra moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
There being no further business, the Mayor declared the Recessed Meeting
adjourned at 4:14 p.m.
APPROVED
ATTEST:
Stephanie M. Moon Reynolds, M erman �PLea Sr.
City Clerk Mayor
218
ROANOKE CITY COUNCIL - REGULAR SESSION
November 21, 2016
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
November 21, 2016, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article 11,
City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the
City of Roanoke (1979), as amended, and pursuant to Resolution No. 40579- 070516
adopted by the Council on Tuesday, July 5, 2016.
PRESENT: Council Members John A. Garland, Anita J. Price, David B. Trinkle,
William D. Bestpitch, Michelle L. Dykstra, Raphael E. Ferris (arrived late), and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Whitney Burton, Associate for
Youth, Young Adult and Community Life, St. John's Episcopal Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
Mayor Lea shared a "Thanksgiving 2016" message of encouragement with City
Council and the viewing audience.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT - DEPARTMENT OF TECHNOLOGY: Mayor
Lea recognized the Department of Technology for its efforts on Roanoke being named a
Top Digital City for the 15th consecutive year.
ACTS OF ACKNOWLEDGEMENT - COMMUNICATIONS: Mayor Lea recognized
the Office of Communications on receiving two Gold Summit Awards from the Public
Relations Society of America, Blue Ridge Chapter; and three 3CMA Awards from the
City- County Communications and Marketing Association.
219
Mayor Lea presented the Awards to Melinda Mayo, Communications and Media
Officer; and Timothy Martin, Communications and Media Coordinator.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately. He called attention to a request of Council Member Trinkle for Council to
convene in a Closed Meeting; and a request of the City Attorney to authorize a public
hearing to be held on Monday December 19, 2016, at 7:00 p.m.
CITY COUNCIL: A communication from Council Member David B. Trinkle, Chair,
City Council Personnel Committee, requesting that Council convene in a Closed
Meeting to discuss a personnel matter, being the mid -year performances of Council -
Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as
amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in his request as
abovementioned. The motion was seconded by Council Member Dykstra and adopted
by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Ferris was not present when the vote was recorded.)
CITY COUNCIL: A communication from the City Attorney requesting that City
Council schedule a public hearing for Monday, December 19, 2016 at 7:00 p.m., or at
such time as the matter may be reached, or at such later date and time as the City
Manager may determine, to consider the comments of citizens on amending the City
Charter to adjust the required minimum number of meetings of City Council from at least
two regular session meetings each month to at least one regular session each month,
was before the body.
(See communication on file in the City Clerk's Office.)
220
Council Member Trinkle moved that Council concur in the request of the City
Attorney as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
Lea -6. AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, and Mayor
NAYS: None -0.
(Council Member Ferris was not present when the vote was recorded.)
ROANOKE GREENWAY COMMISSION: A communication from the City Clerk
advising of the resignation of James D. Ritchie, Sr., as a City representative of the
Roanoke Greenway Commission, effective December 31, 2016, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council accept the resignation and receive
and filed the communication. The motion was seconded by Council Member Dykstra
and adopted by the following vote-
Lea-6.
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, and Mayor
•�
NAYS: None -0.
(Council Member Ferris was not present when the vote was recorded.)
HUMAN SERVICES ADVISORY BOARD: A communication from the City Clerk
advising of the resignation of Susan Reese as a member of the Human Services
Advisory Board, effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council accept the resignation and receive
and filed the communication. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
Lea -6. AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, and Mayor
NAYS: None -0.
(Council Member Ferris was not present when the vote was recorded.)
221
BLUE RIDGE BEHAVIORAL HEALTHCARE: A communication from
Debbie Bonniwell, Chief Executive Officer, Blue Ridge Behavioral Healthcare,
requesting that Council ratify the appointment of Colonel Bobby Russell as an at -large
member of the Board of Directors to fill the unexpired term of Greg Hamilton ending
December 31, 2018, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of
Ms. Bonniwell as abovementioned. The motion was seconded by Council Member
Dykstra and adopted by the following vote:
Lea -6.
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, and Mayor
NAYS: None -0.
(Council Member Ferris was not present when the vote was recorded.)
DEFINED CONTRIBUTION BOARD - ROANOKE CIVIC CENTER COMMISSION -
HUMAN SERVICES ADVISORY BOARD: Reports of qualification of the following
individuals were before the Council:
Amelia Merchant as a member (City Manager designee) of the Defined
Contribution Board to fill the unexpired term of Sherman M. Stovall,
Assistant City Manager for Operations, ending June 30, 2017;
Tom Roller as a member of the Roanoke Civic Center Commission for a
term of office ending September 30, 2019; and
Bradley Stephens as a member of the Human Services Advisory Board for
a four -year term of office ending November 30, 2020.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Trinkle moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
Lea -6
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, and Mayor
NAYS: None -0.
(Council Member Ferris was not present when the vote was recorded.)
222
REGULAR AGENDA
BID OPENINGS:
MARKET GARAGE - EASEMENTS: Pursuant to notice of advertisement that the
City is inviting bids from qualified bidders for the sale and transfer of a certain easement
on City -owned properties within the City, to be used in the development, construction,
operation, and maintenance of a hotel consisting of 127 rooms that has been
constructed above and within the City's Market Garage, 25 Church Avenue, S. E., and
an adjacent parcel of City —owned property, situated at 27 Church Avenue, S. E., Official
Tax Map Nos. 4015006, 4015007, and 4015008, to allow the successful bidder to use
portions of such City -owned properties for specific purposes in connection with the
Hotel Project, identified as Official Tax Map No. 405004 located at 25 Church Avenue,
S. E., and Official Tax Map No. 4015003 located at 106 Franklin Road, S. E., for a
private power utility for the Hotel Project, said bids are to be submitted in a sealed
envelope or container to the City Clerk on or before 12:00 noon, on Monday,
November 21, 2016; and all bids received will be held by the City Clerk, unopened until
2:00 p.m., at which time they will be delivered to the Council Chamber, and thereafter
by publicly opened and read aloud in accordance with Section 15.2 -2102, Code of
Virginia (1950), as amended.
The Mayor inquired if there were additional bids, there being none, he instructed
the City Clerk to open and read aloud all bids received prior to the deadline.
The City Clerk opened and read the sole bid received from South
Commonwealth Partners, LLC, for acquisition of an easement for a private power utility
for the Hampton Inn and Suites Hotel Project.
(See copy of bid on file in the City Clerk's Office.)
The Mayor advised that the sole bid would be referred to the City Manager for
review, evaluation and recommendation to the Council.
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PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER
CITY MANAGER:
223
BRIEFINGS
ZONING: The City Manager advised that a public hearing held on the proposed
amendments would be at the regular session at 7:00 p.m., and he noted that Council
was updated annually on Zoning Ordinance information based on feedback received
from Federal and State regulations.
Chris Chittum, Director of Planning, Building and Development, briefed the
Council on the proposed changes to the Zoning Ordinance, noting that the presentation
mainly focused on Flood Plain Amendments. Ian Shaw, Planning Administrator,
summarized the proposal stating that there were several updates relating to definitions
and practices which correlated with the Virginia Department of Conservation and
Recreation (DCR) and the Federal Emergency Management Agency (FEMA) to allow
the City to continue participation in the National Flood Insurance Program.
He further advised that FEMA would inspect the language, definitions and
practices for the updates to the Zoning Ordinance and that DCR recommended the
adoption of their model ordinance, noting the City does participate in the community
rating system, a point system through FEMA meets certain thresholds, and receives
discounts and flood insurance advantages.
Council Member Bestpitch asked for clarification on the Letter of Map Revision
(LOMR); whereupon, Mr. Shaw explained it was an analysis based on technical data
that showed changes to flood zones, elevations, floodplain and floodway descriptions.
Council Member Garland inquired about freeboard and was certain that the
International Building Code requirement was one foot. Mr. Shaw replied that freeboard
was a factor of safety, usually expressed in feet above a flood level for purposes of
floodplain management and tend to compensate for many unknown factors that could
contribute to flood heights greater than the height calculated for a selected size flood
and floodway conditions, such as wave action, bridge openings, and the hydrological
effect of urbanization of the watershed.
Council Member Garland further inquired about the proposed fee changes
associated with subdivisions and zoning; whereupon, Mr. Shaw reviewed the fee
changes stating that the subdivision plat review fee would increase from $50.00 to
$150.00 and a fee of $1,000.00 for the rezoning process, would be implemented which
would encompass property amendments and rezonings to residential, industrial or
commercial. He further advised the current rezoning fees were set at $600.00, plus
$25.00 per acre or portion for residential districts, up to $900.00, plus $25.00 for
commercial and industrial districts which would also align with neighboring jurisdictions.
Following additional discussion with regard to the Zoning amendments, Mayor
Lea thanked Mr. Shaw for an informative presentation and advised that a Public
Hearing would be held on the matter at the 7:00 p.m. meeting of Council.
224
ITEMS RECOMMENDED FOR ACTION:
WESTERN VIRGINIA WORKFORCE DEVELOPMENT: The City Manager
submitted a written communication recommending acknowledgement of Western
Virginia Workforce Development Board Program Year 2016 Workforce Innovation and
Opportunity Act (WIOA) funding for award period July 1, 2016 to June 30, 2018.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40698 - 112116) A RESOLUTION acknowledging and recognizing the PY2016
Workforce Innovation and Opportunity Act ( "WIOA ") funding from the Virginia
Community College System in the amount of $1,582,996.00 for WIOA activities, for the
award period of July 1, 2016, through June 30, 2018, the foregoing funding to be
administered by the Western Virginia Workforce Development Board.
(For full text of resolution, see Resolution Book No. 78, page 530.)
Council Member Bestpitch moved the adoption of Resolution No. 40698 - 112116.
The motion was seconded by Vice -Mayor Price.
In connection with the communication, Vice -Mayor Price asked the City Manager
to continue to inform City Council about youth employment.
The City Manager called attention to the collaborative efforts with the Western
Virginia Workforce Development Board regarding youth employment and the new
creative approaches and goodwill involvement with the Roanoke City and Roanoke
County Public School systems and Virginia Western Community College regarding
various certification programs.
There being no further comments by the Council Members, Resolution No.
40698 - 112116 was adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor
Lea -6.
NAYS: None -0.
(Council Member Ferris was not present when the vote was recorded.)
225
BUDGET - GRANTS: The City Manager submitted a written communication
recommending acceptance and appropriation of the Byrne Justice Assistance Grant
funds from the Virginia Department of Criminal Justice Services to support the Positive
Action in Roanoke Project.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Price offered the following resolution:
( #40699 - 112116) A RESOLUTION accepting federal Byrne Justice Assistance
Grant (JAG) program funding made to the City in collaboration with Family Service of
Roanoke Valley, from the Virginia Department of Criminal Justice Services in
connection with the "Positive Action in Roanoke" project, and authorizing execution of
any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 78, page 531.)
Vice -Mayor Price moved the adoption of Resolution No. 40699 - 112116. The
motion was seconded by Council Member Dykstra and adopted by the following vote:
Lea -6
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor
NAYS: None -0.
(Council Member Ferris was not present when the vote was recorded.)
Vice -Mayor Price offered the following budget ordinance:
( #40700- 112116) AN ORDINANCE to appropriate funding from the U.S.
Department of Justice Byrne Justice Assistance Grant (JAG) Program, as provided by
the Virginia Department of Criminal Justice Services for the Positive Action Program,
amending and reordaining certain sections of the 2016 - 2017 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 532.)
Vice -Mayor Price moved the adoption of Budget Ordinance No. 40700 - 112116.
The motion was seconded by Council Member Dykstra.
226
Karen H. Pillis, Director of Youth Development, Family Services of Roanoke
Valley, gave a brief overview of the program, noting that the "Positive Action in
Roanoke' project is a research -based social - emotional learning curriculum that includes
family engagement activities and a community service learning project for children in
third through fifth grade residing in the public housing neighborhoods; and proposes to
increase protective factors of these children and increase the positive knowledge skills
of parents through communication and relationship building activities.
At this point, Council Member Ferris entered the meeting (3:57 p.m.)
Inasmuch as there is a lack of youth participation, Ms. Pillis called attention to the
programs that were being held in the community rooms at Villages at Lincoln,
Landsdowne, Indian Village and Jamestown. In closing, she encouraged the public to
share ideas to promote youth enrichment.
Following additional remarks about the experience and lessons learned from a
pilot program sponsored by State Farm and COTS, Budget Ordinance No. 40700-
112116 was adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7. I
NAYS: None -0.
DONATIONS - POLICE - EQUIPMENT: The City Manager submitted a written
communication recommending acceptance of a donation from the Firehouse Subs
Public Safety Foundation for police ballistic shields and tourniquets.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40701 - 112116) A RESOLUTION authorizing acceptance of a donation from
Firehouse Subs Public Safety Foundation, to the Roanoke City Police Department of
seven (7) ballistic shields and two hundred fifty (250) tourniquets in belt carry pouches,
and authorizing execution of any and all necessary documents to accept the donation.
(For full text of resolution, see Resolution Book No. 78, page 533.)
Council Member Bestpitch moved the adoption of Resolution No. 40701 - 112116.
The motion was seconded by Council Member Dykstra.
227
Council Member Bestpitch pointed out that the donation was in excess of
$30,000.00, and was appreciative of the corporate entity in the City and its partnership
within the business community; and thereafter, Resolution No. 40701 - 112116 was
adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
STREETS - CAPITAL IMPROVEMENTS: The City Manager submitted a written
communication recommending execution of Amendment No. 1 to the contract with Line
and Grade, LLC, for additional engineering design services in connection with the
Colonial Avenue Improvements Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#40702- 112116) A RESOLUTION authorizing the City Manager's issuance and
execution of Amendment No. 1 to the City's Contract with Line and Grade, LLC ( "Line
and Grade ") for additional engineering design services for the improvements to Colonial
Avenue; and authorizing the City Manager to take certain other actions in connection
with such Amendment.
(For full text of resolution, see Resolution Book No. 78, page 534.)
Council Member Trinkle moved the adoption of Resolution No. 40702-112116.
The motion was seconded by Vice -Mayor Price.
In response to a question raised by Council Member Garland regarding
procurement of construction contracts, Sherman M. Stovall, Assistant City Manager for
Operations, advised that the current Capital Improvements Program has projects that
require some level of design and engineering services in accordance with the Virginia
Public Procurement Act. He further advised that since there has not been any funding
appropriated for Colonial Avenue Improvements project, the City needed to do some
type of level of conceptual design in order to validate the scope and project costs.
Mr. Stovall indicated that some year end funds were used to initiate the
conceptual design to define the scope and validate some of the initial cost projections
for the project, adding that the Council was briefed on the project during its
September 6, 2016 Informal Session; and over the past several months, City staff has
been very successful in receiving grant funding from the Commonwealth of Virginia and
other grant funding sources, which will allow the project to be fully funded at a level of
$6.9 million.
228
In summary, given the fact that the project is fully funded, along with a very
successful public participation process at Virginia Western Community College during
the latter part of September 2016, Mr. Stovall explained that City staff decided to move
forward with Phase II of the project, whereby recommending execution of Amendment
No. 1 that will include another $239,000.00, for total contract amendments not to
exceed $299,000.00, for additional professional services.
Following the overview of the Colonial Avenue improvements — engineering
design services by the Assistant City Manager for Operations, Resolution No. 40702-
112116 was adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
BRIDGES - STREETS - RAILWAYS: The City Manager submitted a written
communication recommending execution of Amendment No. 2 to the contract with
AECOM Technical Services, Inc., to provide engineering design services in connection
with the Franklin Road Bridge replacement over Norfolk Southern Railway.
(For full text, see communication on file in the City Clerk's Office.)
Council Member FP.a^ -`rered the following resolution:
( #40703 - 112116) A RESOLUTION authorizing the City Manager's issuance and
execution of additional Amendments to the City's Contract with AECOM Technical
Services, Inc., for additional professional services for the Construction Phase of the
Franklin Road over Norfolk Southern Railway (NSRW) Bridge Replacement Project; and
authorizing the City Manager to take such actions and execute such documents as may
be necessary to provide for the implementation, administration, and enforcement of
such Amendments to the above mentioned Contract, as well as the Contract itself.
(For full text of resolution, see Resolution Book No. 78, page 535.)
Council Member Ferris moved the adoption of Resolution No. 40703 - 112116.
The motion was seconded by Council Member Bestpitch.
r�►•t►i
Following remarks by the Assistant City Manager for Operations regarding the
scope and cost of bridge funding, Resolution No. 40703 - 112116 was adopted by the
following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF CITY MANAGER:
The City Manager offered the following comments:
Roanoke Retains Bicycle Friendly Status
• Recently, the League of American Bicyclists announced 26 new and 77
renewing Bicycle Friendly Communities. Among the communities who
renewed their status, the City of Roanoke continues to hold a Bronze award.
• In total, 140 communities applied for recognition. Roanoke joins a leading
group of communities, in all 50 states, that are transforming communities into
bicycle friendly places.
• There are now 404 communities recognized for their efforts to make biking
better.
• The Bronze award recognizes Roanoke's commitment to improving
conditions for bicycling through investment in bicycling promotion, education
programs, infrastructure and pro - bicycling policies.
• The Bicycle Friendly Communities program provides a benchmark for
communities to evaluate these conditions and policies, while highlighting
areas for improvement. The national scope of the program also promotes
competition and comparison between communities.
Trash Collection Schedule Changes This Week
City offices will be closed on Thursday and Friday, November 24 and 25, for the
Thanksgiving holiday. As a result, the following schedule will be in effect:
For Residential Collection —If your normal collection day is:
• Monday, collection will be on schedule
• Tuesday, collection will be on Monday
• Wednesday, collection will be on Tuesday
• Thursday, collection will be on Wednesday
For the Central Business District — customers who are normally serviced on
Thursday mornings will be serviced on Wednesday, November 23.
• Crews will continue to service compactors and litter containers all week.
• For more information, call 853 -2000, option 1.
230
E -911 Accreditation Assessment Team Invites Public Comment
• The City's E -911 Center is scheduled for an on -site assessment — conducted
by the Commission on Accreditation for Law Enforcement Agencies, Inc. — as
part of a program to achieve re- accreditation by verifying it meets professional
public safety communications standards.
• As part of the re- accreditation process, the public is invited to offer comments
about our E911 Center by calling 853 -2308 on Wednesday, November 30;
from 1:00 p.m. to 3:00 p.m. Comments will be taken by an Assessment Team
from CALEA.
• Telephone comments are limited to 10 minutes and must address the
agency's ability to comply with CALEA standards. A copy of the standards is
available for review by contacting E911 Operations Specialist Rebekah
Stephens at 853 -5348.
• Anyone wishing to submit written comments about Roanoke's E -911 Center's
ability to comply with the standards for re- accreditation may send them to the
Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA),
13575 Heathcote Boulevard, Suite 320, Gainesville, Virginia 20155.
Dickens of a Christmas Events
• Friday, December 2, Dickens of a Christmas — Tree Lighting (Wells Fargo
Plaza), Tree Lighting will be at 6:15 p.m. ^
• Friday, December 9, Dickens of a Christmas — Christmas Parade (downtown),
6:00 p.m. - 10:00 p.m.
• Friday, December 16, Dickens of a Christmas — RVSPCA Pet Costume
Contest (downtown), 6:00 p.m. -10:00 p.m.
Elmwood on Ice
• The ice rink has returned to Elmwood Park for Elmwood on Ice.
• New this year, we will have an ice slide, and there will be ice seals for those
who are not steady on their feet but want to ice skate.
REPORTS OF COMMITTEES:
BUDGET - SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of funds for various education programs; and the
Director of Finance submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
.+
231
Council Member Trinkle offered the following budget ordinance:
(#40704-112116) AN ORDINANCE to appropriate funding from the Foundation
for Roanoke Valley for various educational programs, amending and reordaining certain
sections of the 2016 - 2017 School Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 536.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 40704-
112116. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra Ferris and
Mayor Lea -7.
NAYS: None -0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS: NONE.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
NATIONAL LEAGUE OF CITIES: In reference to his attendance at the National
League of Cities' City Summit held in Pittsburgh, Pennsylvania on November 16 — 19,
2016, Council Member Bestpitch commented on remarks made by Vemice Armour, a
former United States Marine Corps Officer being the first African - American female
Naval Aviator in the Marine Corps and first African American female Combat Pilot in the
U.S. Armed Forces. He encouraged all to visit her website: freestufffromflvgirl.com.
HOCKEY: Mayor Lea solicited public support and attendance at the Roanoke
Rail Yard Dawgs Hockey home games held at the Berglund Center Civic Center.
At 4:27 p.m., Mayor Lea declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, and thereafter to be reconvened
at 7:00 p.m., in the Council Chamber.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P.
Lea, Sr., presiding.
232
PRESENT: Council Members John A. Garland, Anita J. Price, William D.
Bestpitch, Michelle L. Dykstra, Raphael E. Ferris and Mayor Sherman P. Lea, Sr. -6.
ABSENT: Council Member David B. Trinkle -1
The Mayor declared the existence of a quorum.
The Invocation was delivered by Mayor Lea.
The Pledge of Allegiance to the Flag of the United States of America was led by
the Cub Scout Pack 8, Webelos.
COUNCIL: With respect to the Closed Meeting just concluded Council Member
Dykstra moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Ferris and adopted by the following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
ACTS OF ACKNOWLEDGEMENT: Mayor Lea recognized Devante Lewis
Tinsley, a sophomore at William Fleming High School, and great - grandson of
the late Reverend Carl T. Tinsley, Sr., in attendance.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
FIRE /EMS -ACTS OF ACKNOWLEDGEMENT: Mayor Lea recognized the
winners of the 12th Annual Fire Prevention Week Art Contest held on Wednesday,
November 2 at the Fire -EMS Station at 1920 Orange Avenue, N. W. He called attention
to seven students from Roanoke Academy and Mathematics, Grandin Road, Preston
Park, Fallon Park and Hurt Park Elementary Schools; four students from James
Madison and Woodrow Wilson Middle Schools; and two students from Forest Park
Academy, as well as special recognition of the Chief and Fire Prevention Choices from
Forest Park Academy and Round Hill Elementary, respectively, Following the display of -n
the art projects, he presented each student with a Certificate of Achievement.
233
100 FEARLESS PEACEMAKERS: Shawn Hunter, Supreme Captain; and
Pamela Smith, Captain, 100 Fearless Peacemakers, previously scheduled to appear
before the Council at the 2:00 p.m., shared the group's mission and future goals of the
organization; and thereafter, requested support from the City of Roanoke and
community at large.
PUBLIC HEARINGS:
CITY -OWNED PROPERTY — ZONING: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, November 21, 2016, at 7:00 p.m., or as soon thereafter as
the matter may be heard, on the request of Ivy View, LLC, to repeal all conditions
proffered as part of a previous rezoning and amend the Planned Unit Development Plan
as it pertains to the properties located at 2207, 2203, 0, 2219, 0, and 2211 Franklin
Road, S.W., bearing Official Tax Nos. 1150102, 1150104, 1150106, 1150108, 1150112,
and 1150113, respectively, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, November 1, 2016, and Tuesday, November 8, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the Amended Application No. 1' as
amended at the Planning Commission hearing on November 14, 2016 and later
submitted as Amended Application No. 1 is consistent with the City's Comprehensive
Plan, Franklin Road /Colonial Avenue Neighborhood Plan and Zoning Ordinance, as the
subject property will be redeveloped for an active use appropriate to the surrounding
area.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40705- 112116) AN ORDINANCE to amend a Planned Unit Development Plan
and repeal all conditions proffered as part of a previous rezoning of certain properties
located at 2207, 2203, 0 (zero), 2219, 0 (zero), and 2211 Franklin Road, S. W., bearing
Official Tax Map Nos. 1150102, 1150104, 1150106, 1150108, 1150112, and 1150113,
respectively; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 537.)
234
Council Member Ferris moved the adoption of Ordinance No. 40705- 112116.
The motion was seconded by Council Member Bestpitch.
Maryellen Goodlatte, Attorney, appeared before the Council in support of the
petitioner.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following comments by Council Member Bestpitch about the Grand Opening of
Mellow Mushroom, originators of classic southern pizza on the site, Ordinance No.
40705 - 112116 was adopted by the following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday,
November 21, 2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of the City of Roanoke to rezone and repeal all conditions proffered as part
of a previous rezoning on property located at 2002 Blue Hills Drive, N. E., bearing
Official Tax Map No. 7230101 from 1 -1, Light Industrial District, with conditions, and
ROS, Recreation and Open Space District, to 1 -1, Light Industrial District, the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, November 1, 2016, and Tuesday, November 8, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the proposed zoning amendment, stating it is consistent with Vision 2001-
2020 and the Hollins/Wildwood Area Plan; that the proposed change will allow the entire
parcel to be used for industrial development in an undeveloped portion of the City's
largest industrial business park; and staff finds that the zoning amendment, as
proposed, is consistent with these plans as it makes the entirety of the property 1 -1 in
the general area that is targeted in each plan for industrial use.
(For full text, see report on file in the City Clerk's Office.)
235
Council Member Bestpitch offered the following ordinance:
( #40706- 112116) AN ORDINANCE repealing Ordinance No. 29660, adopted
July 24, 1989, to the extent that it placed certain conditions on property located at 2002
Blue Hills Drive, N. E., and to rezone the subject property from 1 -1, Light Industrial
District, with conditions, and ROS, Recreation and Open Space District, to 1 -1, Light
Industrial District, without conditions; and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 539.)
Council Member Bestpitch moved the adoption of Ordinance No. 40706- 112116.
The motion was seconded by Council Member Dykstra.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments by the Council Members, Ordinance No. 40706-
112116 was adopted by the following vote:
Lea -6.
AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday,
November 21, 2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of the City of Roanoke Planning Commission to amend Chapter 36.2,
Zoning, Code of the City of Roanoke, (1979), as amended, by amending and
reordaining, adding or deleting certain code sections to update, clarify and make the
City's Zoning Ordinance easier for its citizens, and to constitute a comprehensive
rezoning or change of any densities that would decrease permitted density in any
district, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, November 1, 2016, and Tuesday, November 8, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
236
Council Member Ferris offered the following ordinance:
"AN ORDINANCE amending and reordaining Section 36.2 -205, Dimensional
regulations, Table 205 -1, Permitted Yard Encroachments; Section 36.2 -311, Use table
for residential districts; Section 36.2 -312, Dimensional regulations for residential
districts; Section 36.2 -313, Front yard dimensions for infill development; Section 36.2-
315, Use table for multiple purpose districts; Section 36.2 -316, Dimensional regulations
for multiple purpose districts; Section 36.2 -318, Pedestrian access; Section 36.2 -319,
Section 36.2 -322, Use table for industrial districts; Section 36.2 -327, Use table for
planned unit development districts; repealing Section 36.2 -333, Floodplain Overlay
District F and replacing with a new Section 36.2 -333, Floodplain Overlay District (F);
amending and reordaining Section 36.2 -335, River and Creek Corridors Overlay District
(RCC); Section 36.2 -336, Comprehensive Sign Overlay District; Section 36.2 -406, Car
wash; Section 36.2 -408, Day care centers child; Section 36.2 -411, Gasoline stations;
repealing Section 36.2 -415, Mini - warehouses; amending and reordaining Section 36.2-
429, Temporary uses, Table 429 -1, Temporary Uses; Section 36.2 -540, Zoning
amendments; Section 36.2 -622, Exempt lighting; Section 36.2 -647, Buffering and
screening; Section 36.2 -647, Buffering and screening, Table 647 -1, Buffering and
Screening of Certain Uses and Activities; Section 36.2 -648, Parking area landscaping;
materials, Table 649 -1, Buffering Screening and Landscaping Materials; Section 36.2-
651, Applicability; Section 36.2 -652, Minimum parkinq, Table 652 -2, Reguired Parking
Spaces; Section 36.2 -653, Maximum parking; Section 36.2 -654, Parking and loading
area standards; Section 36.2 -705, Nonconforminq uses; Section 36.2 -709, Certain uses
deemed not nonconforming; Section 36.2 -841, Powers and duties; Appendix A,
Definitions; Appendix B, Submittal Requirements, B -1, Basic Development Plan; B -2,
Comprehensive Development Plan; of Chapter 36.2, Zoning, of the Code of the City of
Roanoke (1979), as amended; for the purposes of updating, clarifying, and making
consistent with state law, the City's zoning ordinance; providing for an effective date;
and dispensing with the second reading of this ordinance by title ".
Council Member Ferris moved the adoption of the ordinance. The motion was
seconded by Council Member Bestpitch.
Inasmuch as he was not in attendance during the briefing of the amendments to
the Zoning Ordinance at the 2:00 p.m. session, Council Member Ferris inquired whether
there was discussion about a sense of urgency to approve the amendments due to
FEMA requirements; whereupon, Ian Shaw, Agent, City Planning Commission, affirmed
that the FEMA insurance for flooding and the community rating system were
requirements, and continuing the matter until the next regular session of Council on
Monday, December 5, 2016 at 2:00 p.m., would provide sufficient time to include
updated information in the packet to FEMA.
237
The Mayor opened the public hearing and inquired if there were person present
who wished to speak on the matter. There being none, the public hearing remained
opened.
As a follow -up from previous comments, Council Member Bestpitch supported
the continuation of the public hearing until December 5 at 2:00 p.m., in order to allow
sufficient review of the 35 different amendments; and Council Member Garland wanted
to make certain that the specific stakeholders in the downtown area had ample
opportunity to comment on the zoning amendments.
Following remarks by the Council Members, Council Member Dykstra moved that
the public hearing be continued until the next regular session of Council to be held on
Monday, December 5, 2016 at 2:00 p.m., or as soon thereafter as the matter may be
heard, in the Council Chamber. The motion was seconded by Council Member
Bestpitch and adopted.
R. Brian Townsend, Assistant City Manager for Community Development,
advised that there would be a briefing during the 9:00 a.m. Informal Session of Council
on Monday, December 5, 2016, to respond to inquiries and /or concerns by the Council
regarding the 35 amendments.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday,
November 21, 2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of the City of Roanoke Planning Commission to amend Chapter 31.1,
Subdivisions, Code of the City of Roanoke, (1979), as amended, to update the
Subdivision Ordinance, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, November 1, 2016, and Tuesday, November 8, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
"AN ORDINANCE adding Section 31.1 -303, Additional Requirements for
Subdivisions in the Floodplain or in Riparian Buffer Areas; and amending and
reordaining Section 31.1 -604, Review fees; and Appendix B, Submittal Requirements;
of Chapter 31.1, Subdivisions, of the Code of the City of Roanoke (1979), as amended,
providing for an effective date, and dispensing with the second reading of this
Ordinance by title."
Council Member Bestpitch moved the adoption of the ordinance. The motion was
seconded by Council Member Ferris.
238
The Mayor opened the public hearing and inquired if there were person present
who wished to speak on the matter. There being none, Council Member Bestpitch
moved to continue the public hearing until Monday, December 5, 2016, at 2:00 p.m. or
as soon thereafter as the matter may be heard . The motion was seconded by Council
Member Dykstra and adopted.
FEE COMPENDIUM: Pursuant to Resolution No. 25523 adopted by the Council
on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday,
November 21, 2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of the City of Roanoke Planning Commission to amend the Fee
Compendium of the City of Roanoke pursuant to the authority set forth in Section 15.2-
2286(6) and Section 15.2- 2241(9) of the Code of Virginia (1950), as amended, the
matter was before the body.
Council Member Ferris offered the following ordinance:
"AN ORDINANCE amending the Fee Compendium to include a new fee for
certain zoning modifications, to amend the fees for review of a minor subdivision plat
and for all zoning map amendments and to include in the Fee Compendium existing
fees for reviews of major subdivision plats and subdivision site plans; providing for an
effective date; and dispensing with the second reading of this ordinance by title ".
Council Member Ferris moved the adoption of the Ordinance. The motion was
seconded by Vice- Mayor Price.
The Mayor opened the public hearing and inquired if there were person present
who wished to speak on the matter. There being none, Council Member Dykstra moved
to continue the public hearing until Monday, December 5, 2016, at 2:00 p.m. or as soon
thereafter as the matter may be heard. The motion was seconded by Council Member
Ferris and adopted.
EASEMENTS: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, November 21, 2016 at 7:00 p.m., or as soon
thereafter as the matter may be heard, to receive public comments on the request of the
City of Roanoke regarding a proposed deed that includes one easement on City -owned
properties, designated as Official Tax Map No. 4015004 located at 25 Church Avenue,
S. E., and Official Tax Map No. 4015003 located at 106 Franklin Road, S. E., for a
private power utility for Hotel project, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, November 7, 2016, and Monday, November 14, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
239
The City Manager submitted a written report recommending acceptance of the
bid of South Commonwealth Partners, LLC; and approval of the terms of the Deed
between the City of Roanoke and Developers, subject to certain terms and conditions.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40707- 112116) AN ORDINANCE accepting the bid of South Commonwealth
Partners, LLC (Developer) to acquire, buy, execute, and accept a certain easement on
City -owned properties identified as Official Tax Map Nos. 4015004 (25 Church Avenue,
S. E.), and 4015003 (106 Franklin Road, S. E.), as set forth in a Deed of Easement
(Deed), upon certain terms and conditions; authorizing the City Manager to execute
such Deed; authorizing the City Manager to take such further actions and execute such
further documents as may be necessary to implement, administer, and enforce such
Deed and to accomplish such matters, including the granting and sale of such
easement; and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 541.)
Council Member Ferris moved the adoption of Budget Ordinance No. 40707-
112116. The motion was seconded by Council Member Dykstra.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments by the Council Members, Ordinance No. 40707-
112116 and adopted by the following vote:
AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
OTHER BUSINESS:
MARKETS - GARAGES- ENCROACHMENT: The City Manager submitted a
written report recommending authorization for an encroachment of the connection to an
electrical box into the City's public right -of -way located on Church Avenue, S. E., in
connection with the development of the downtown Hampton Inn, adjacent to real
property located at official Tax Map No. 4015003.
(For full text, see report on file in the City Clerk's Office.)
240
Council Member Bestpitch offered the following ordinance:
( #40708 - 112116) AN ORDINANCE authorizing an encroachment, at the request
of South Commonwealth Partners, LLC, a South Carolina limited liability company, into
the public right -of -way of the City of Roanoke, located on Church Avenue, S. E.,
Roanoke, Virginia, in connection with the development of the downtown Hampton Inn,
adjacent to real property located at Official Tax Map No. 4015003; upon certain terms
and conditions, and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 0544.)
Council Member Bestpitch moved the adoption of Ordinance No. 40708- 112116.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
ECONOMIC DEVELOPMENT: The Assistant City Manager Brian Townsend
submitted a report recommending approval of a revised Performance Agreement
among the City, the Economic Development Authority of the City of Roanoke, Virginia,
and HRP Ivy Market, LLC.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
(#40709- 112116) AN ORDINANCE authorizing the proper City officials to
execute a Performance Agreement among the City of Roanoke (City), the Economic
Development Authority of the City of Roanoke, Virginia, (EDA), and HRP Ivy Market,
LLC, (HRP Ivy Market), a special purpose entity formed by Harbour Retail Partners
Management, LLC that provides for certain undertakings by the parties in connection
with the continued development of certain property located at the northwest comer of
Franklin Road and Wonju Street, S. W., in the City of Roanoke (Project); authorizing the
City Manager to take such actions and execute such documents as may be necessary
to provide for the implementation, administration, and enforcement of such Performance
Agreement; and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 546.)
Council Member Bestpitch moved the adoption of Ordinance No. 40709 - 112116.
The motion was seconded by Council Member Ferris.
241
Council Member Garland commented that he was in favor of the project and
asked for clarification regarding previous agreements and proffered conditions
previously appeared by the Planning Commission; whereupon, the City Attorney noted
what was previously addressed involved Ivy View, LLC, not Ivy Market, which had a
new owner and agreement to acquire the property.
For clarification purposes, R. Brian Townsend, Assistant City Manager for
Community, Development explained that IMD Development Corporation proposed a
specific economic development agreement in 2004. In 2009, when the Ukrop's store
closed, the bank took back the property and at that point, Ivy View acquired the
property; however, the second family of agreements were with Ivy View, LLC /Valley
Bank and during that time, the City amended the Performance Agreement several times
to reflect the changing conditions on the property and the Performance Agreement with
Ivy View, LLC, in which the bank was trying to dispose of phases of the project that had
yet to be developed. Subsequently, the next step was the bank sold the former Ukrop's
property to Carillon (or a LLC of Carillon) but continued to market phase two, which was
part of the site north of the building and the location of the Mellow Mushroom
Restaurant, as well as the remainder of the site to the north. He pointed out that Ivy
View, LLC, was required under the presiding performance agreement to complete
certain obligations which included completing the culvert under the property and other
site work in order to remain compliant.
Mr. Townsend concluded that the Bank of North Carolina acquired Valley Bank
and new a developer came on board to develop Phase Two, or the remainder of the
northern part of the site. He advised that the revised Performance Agreement allows
for two development sites: a 24,000 square foot grocery store and an approximate
7,000 square foot commercial pad, literally behind the Mellow Mushroom site and
approved the developer acquisition was contingent upon two things: the zoning and a
performance agreement that bridges the conditions and benefits of the grants that the
City had with Ivy View, LLC, as they transition to HRP Ivy Market, LLC. In addition,
Performance Agreement had the wrong corporate name on it, listed as HRP Ivy View,
LLC and needed to be listed as HRP Ivy Market, LLC and the change was to simply
correct the corporate name.
In response to Council Member Garland's inquiry about the description and
incentives of the Performance Agreement; Mr. Townsend advised that the developer
had to close on the property and own the property by December 31, 2016, have the
Mellow Mushroom Restaurant opened by April 2, 2017, and within 30 months of the
date of the Agreement, the grocery store, must be open to the public; and upon
completion of the requirements, the City would grant back to them revenue generated
by the total development. He noted that the grants were only acquired and returned to
the developer post the taxes received by the City through the EDA, 50 percent of
revenues received from the preceding year; not to exceed, over the course of the
agreement, up to $3 million.
242
Following comments regarding the revised Performance Agreement, Ordinance
No. 40709 - 112116 was adopted by the following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time
as a priority for citizens to be heard. All matters will be referred to the City Manager for
response, recommendation or report to Council, as he may deem appropriate.
SIDEWALKS: Terry Huxhold, 1125 16r' Street, S. E., appeared before Council
regarding sidewalks, crosswalks and lack of handicap accessibility in the Morningside
Manor independent living neighborhood.
There being no further business to come before the Council, Mayor Lea declared
the Council meeting adjourned at 8:44 p.m.
APPROVED
ATTEST:
� Stephanie M. Moon Reyn MM —She�ma, S� r.
� h
City Clerk Mayor
243
ROANOKE CITY COUNCIL - REGULAR SESSION
December 5, 2016
011 .
The Council of the City of Roanoke met in regular session on Monday,
December 5, 2016, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II,
City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the
City of Roanoke (1979), as amended, and pursuant to Resolution No. 40579 - 070516
adopted by the Council on Tuesday, July 5, 2016.
PRESENT:
Council Members Anita
J. Price, David B.
Trinkle,
William D.
Bestpitch, Michelle
L. Dykstra, Raphael E.
Ferris, John A.
Garland
and Mayor
Sherman P. Lea, Sr.
-7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk,
ITEMS FOR ACTION:
CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting
that Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the Mayor as
abovementioned. The motion was seconded by Council Member Dykstra and adopted
by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
244
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA:
SALE /PURCHASE OF PROPERTY: The City Attorney advised of a
communication requesting that Council authorize the scheduling of a public hearing on
Monday, December 19 at 2:00 p.m., or as soon thereafter as the matter may be heard,
with regard to the sale of City -owned property located on Jae Valley Road in Roanoke
County, Virginia to the County of Roanoke, Virginia.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
Zoning Ordinance Amendments:
Per request of the Council at its November 21, 2017 meeting, that a meeting be
held with representatives of Downtown Roanoke, Inc., to receive comments regarding
zoning amendments affecting the downtown district; whereupon, Christopher Chittum,
Director of Planning, Building, and Development, shared a summary of the proposed
Code amendments.
(See copy of the Summary of Proposed Code Amendments in the City Clerk's Office.)
In response to an inquiry from Council Member Ferris as to how the City would
control food pantries downtown, the City Attorney opined the question as whether the
City could operate a food pantry downtown; and replied that currently the City could not
since the definition pertains to sale of food, clothing or essential items of, no charge or
less than fair market value, and not on premises for consumption.
The City Attorney stated due to the complexity of the zoning changes, he
suggested delaying decisions regarding the proposed amendments to the downtown
district until the downtown Master Plan was complete and recommended the Public
Hearing remain open.
At the conclusion of the in -depth dialogue, Mayor Lea noted that the continuation
of the November 21 public hearing regarding the proposed amendments will be held
during the regular session at 2:00 p.m. session of Council.
245
Roanoke Stormwater Utility:
Dwayne D'Ardenne, Stormwater Utility Manager, provided a brief overview on the
status of stormwater utility, i.e. drainage improvement projects, increase infrastructure
maintenance, and comply with emerging regulations; and highlighted the following
areas:
• Stormwater Utility
• Three -Year Utility Fee Phase In
• FY2017 Fee Revenue /Credits
• Drainage Projects
• FY2016 Actual Expenditures
• Capital Project Status
• Maintenance
• FY2016 Maintenance
• Water Quality
• Cat 4 IMPAIRED= TMDL already approved
• Five Roanoke River Tributaries:
Ore Branch
Back Creek
Glade Creek
Carvins Creek
Lick Run
• Cat 5 IMPAIRED= Requires a TMDL
• Roanoke River
• Six Roanoke River Tributaries:
Mason Creek
Barnhardt Creek
Mud Lick Creek
Tinker Creek
Peters Creek
• Virginia Stream Condition Index
• "Delist" the Roanoke River
• Virginia Tech Urban Stormwater Research Collaboration
• Lick Run — Watershed Master Plan
• Debris Dams /Stormdrain Outfall
• Debris Dam /Sediment/Streambank Incision
• Above Laurel Ridge Road /Above Valley View
• Below Evan Springs /Brown- Robertson Park
• Green Infrastructure Stormwater Fee Credits
246
• Maximize watershed resiliency and sustainability:
Municipal Building GI = Disconnected Impervious
Green Streets /Urban Bioswales
Riparian Buffers
Stream Restorations
• Minimize watershed hazard to public health, safety and property
CIP Projects Improve Water Quality Downstream
Community Rating System (CRS)
Septic Systems and Pet Waste
• Connect citizens, businesses, students, and others to their watershed
Life -Long Learning Opportunities
Outdoor Rec and Stewardship Opportunities
Connect Daily Actions with Water Quality
• Create a Clean Water Legacy for the Citizens of Tomorrow
(See Roanoke Stormwater Utility presentation on file in the City Clerk's Office.)
There was discussion regarding some of the 200+ stormwater projects, i.e.,
Airlee Court, downtown Roanoke and various revenue sources; and also dialogue about
possible alleviation of flooding in the downtown area, Mayor Lea stated that the briefing "
would be received and filed.
Main Street Bridge:
Philip Schirmer, City Engineer, gave a detailed report regarding the Wasena
Bridge, highlighting the following items:
• Background and Context
• Structural System
• Layout
• Ensemble
(See copy of presentation on file in the City Clerk's Office.)
Council Member Garland commended David Hill and Hill Studio on its
participation in the Franklin Road Bridge project. In connection with the project, he
inquired about funding, the use of leveraged funds and participation from Virginia
Department of Transportation; wherein, Mr. Schirmer replied that half of the funding is
being provided through the Virginia Department of Transportation Revenue Sharing
Program.
247
In response to an inquiry regarding the Wasena Bridge inspection, Mr. Schirmer
indicated that the deck, superstructure, structural steel, section loss, corrosion, the
bridge bearings, and the columns were in need of repair.
Council Member Bestpitch was interested in a roundabout and greenway
connection, and suggested that there be opportunities for artwork on the new bridge.
Council Member Dykstra noted one side of the bridge would have a gentle flow
and was pleased with a roundabout concept; but noticed that the Comic Store located
on Main Street was not included in the mock up. Mr. Schirmer commented that the
roundabout would impact the intersection which would include the Comic Book store.
Following remarks, Mayor Lea thanked Mr. Schirmer for the presentation and
advised that the briefing would be received and filed.
Snow Removal:
Mark Jamison, Manager of Transportation, gave a briefing regarding snow
removal, highlighting the following items:
• Resources
• Process
• Recent Enhancements
(See copy of presentation on file in the City Clerk's Office.)
Council Member Garland commented about removal of snow in the downtown
area, specifically in front of vacant buildings and sidewalks on thoroughfare and arterial
streets making them impassable.
Council Member Dykstra encouraged citizens to use Valley Metro during snow
events and to keep cars off the street while roadways are plowed.
Council Member Bestpitch inquired whether funding was specifically earmarked
for snow removal or if there was other emergency and contingency funding available; he
continued to ask if there would be any delay of snow removal due to lack of funding;
whereupon, the City Manager responded that adequate funding had been budgeted for
snow removal and that equipment and supplies are available for snow events.
Mr. Morrill also noted that there was a Contingency Fund readily available if there
were more than two snowfalls.
There being no additional comments and /or questions by the Council Members,
the Mayor advised that the briefing would be received and filed.
0
At 12:49 p.m., the Mayor declared the Council Meeting in recess for a Closed
Meeting in Council's Conference Room, Room 451; and thereafter to be reconvened at
2:00 p.m., in the Council Chamber.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding.
PRESENT: Council Members Anita J. Price, David B. Trinkle, William D.
Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, John A. Garland and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Dr. George C. Anderson, Senior
Pastor, Second Presbyterian Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT - BUDGET: Mayor Lea announced that the
Government Finance Officers Association (GFOA) of the United States and Canada
presented a Distinguished Budget Presentation Award to the City of Roanoke for its
annual budget for the Fiscal Year beginning July 1, 2015.
He presented the GFOA Award to Amelia C. Merchant, Director, Management
and Budget, and Office staff.
ACTS OF ACKNOWLEDGEMENT - ENGINEERING: Mayor Lea announced that
the Department of Engineering received the 2016 Preservation Award at the Annual
meeting of the Roanoke Valley Preservation Foundation for restoration of the Municipal
Building North front entrance and lobby.
He presented the Award to Philip C. Schirmer, City Engineer, and City staff who
spear headed the project.
249
ACTS OF ACKNOWLEDGEMENT -WATER AUTHORITY: Mayor Lea
recognized Michael McEvoy and Gary Robertson, Executive Directors, Western Virginia
Water Authority, on receiving the Association of Metropolitan Water Agencies (AMWA)
Sustainable Water Utility Management Award,
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
CONSENTAGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the
item would be removed from the Consent Agenda and considered separately. The
Mayor called attention to three public hearing requests — two requests from the City
Manager regarding tax exemption of real properties; and a request from the City
Attorney regarding execution of a lease agreement.
TOTAL ACTION AGAINST POVERTY: A communication from the City Manager
requesting that Council schedule public hearings to be held on Monday, December 19,
2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date
and time as the City Manager may determine, on a request of Total Action Against
Poverty in Roanoke Valley (TAP), along with either TAAP Real Property I, LLC or TAAP
Real Property II, LLC, both of which entities are Virginia limited liability companies
wholly owned by TAP, for tax exemption of real property located at 302 2nd Street,
S. W., designated as Official Tax Map No. 1011502; and at 2121 Salem Avenue, S. W.,
designated as Official Tax Map No. 1311221, respectively, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the
City Manager as abovementioned. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
250
VIRGINIA WESTERN COMMUNITY COLLEGE: A communication from the City
Attorney requesting that Council advertise a public hearing to be held on Monday,
December 19, 2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, or
such later date and time as the City Manager may determine, to execute a lease
agreement with Virginia Western Community College Educational Foundation, Inc., to
operate an acceleration center located at 709 S. Jefferson Street, S. W., was before the
body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the
City Attorney as abovementioned. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
TECHNOLOGY: A communication from U. S. Senator Mark Warner
congratulating the City of Roanoke upon winning first place in the 2016 Digital Cities
Survey in the 75,000 — 124,000 population category, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that the communication be received and filed.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
FINANCIAL REPORTS: A communication from the Director of Finance
transmitting the Financial Report for the month of October 2016, was before the
Council.
(See Financial Report on file in the City Clerk's Office.)
251
Council Member Ferris moved that the Financial Report be received and filed.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE -CITY PLANNING COMMISSION - TOWING ADVISORY
BOARD -VISIT VIRGINIA'S BLUE RIDGE BOARD OF DIRECTORS: Reports of
qualification of the following individuals were before the Council:
Paula Page Williams as a member of the City Planning Commission for a
four -year term of office ending December 31, 2020,
Walter Hinkley as a Tower representative member of the Towing Advisory
Board for a three -year term of office ending October 31, 2 019; and
Della Watkins as a City representative of the Visit Virginia's Blue Ridge
Board of Directors to fill the unexpired term of Tom Cullen ending June 30,
2017.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Ferris moved that the reports of qualification be received and
filed. The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
SALE /PURCHASE OF PROPERTY: A communication from the City Attorney
requesting that the Council authorize the scheduling and advertisement of a public
hearing to be held on Monday, December 19, 2016 at 2:00 p.m., or as soon as the
matter may be reached, or at such other date and time thereafter as deemed necessary
by the City Manager, for City Council to authorize the City Manager to execute a
contract for the sale of City -owned property located on Jae Valley Road in Roanoke
County, Virginia to the County of Roanoke, Virginia., was before the body.
(See communication on file in the City Clerk's Office.)
252
Council Member Ferris moved that Council concur in the request of the
City Manager as abovementioned. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS:
ZONING: Having continued a previously advertised public hearing held on
Monday, November 21, 2016, regarding a request of the City of Roanoke Planning
Commission to amend Chapter 36.2, Zoning, Code of the City of Roanoke (1979), as
amended, to update the Zoning Ordinance, the matter was again before the Council.
The Mayor advised that the proposed Ordinance was read into the record at the
November 21 Council meeting on motion offered by Council Member Bestpitch and duly
seconded by Council Member Ferris; and then inquired if there were persons wishing to
speak on the amendments.
Aaron Garland, 1222 Campbell Avenue, S. W., appeared before the Council in
support of the proposed revisions to the Zoning Ordinance, and requested that the
Planning Department distribute a simplified version of the recommendations to those
who may be affected so that they may have an opportunity to review and comment on
the proposed changes.
There being no further speakers, Mayor Lea declared the public hearing closed.
Regarding the proposed amendment to Section 36.2406 and 36.2 -411, Car
Washes and Gasoline Station, Council Member Bestpitch inquired about (d)(4), if the
landscaping strips being added as a requirement for the standard for certain types of
activities would have an effect on existing businesses; wherein, Mr. Chittum replied that
it would only effect newly established car washes in the City.
Council Member Bestpitch also inquired about Section 36.2 -649, if there is a
minimum length for the landscaping strip; whereupon, Mr. Chittum stated that it would
basically be located between the street and the activity or the maneuvering area.
253
For clarification purposes, the City Attorney explained that the proposed
amendments to the Zoning Ordinance proposed by the Planning Commission regarding
self- storage buildings that would have allowed self- storage in the Downtown District by
special exception, which appeared in the original version, has been removed so that
self- storage buildings in the Downtown District is not permitted; and Section
36.2- 411(c)(6) has been deleted. With regard to the use in Downtown District and the
change that was proposed on pages 45 and 46 of the original Ordinance, he indicated
will not go into effect since it currently does not exist; and therefore, since no changes
were being made to those two particular items, no further public hearings would be
required.
Following comments by the City Attorney as abovementioned, Council Member
Dykstra moved to amend the proposed ordinance to reflect such changes. The motion
was seconded by Council Member Ferris and unanimously adopted.
Council Member Dykstra offered the following Ordinance, as amended:
(#40710- 120516) AN ORDINANCE amending and reordaining Section 36.2 -205,
Dimensional regulations, Table 205 -1, Permitted Yard Encroachments; Section
36.2 -311, Use table for residential districts; Section 36.2 -312, Dimensional regulations
for residential districts; Section 36.2 -313, Front yard dimensions for infill development;
Section 36.2 -315, Use table for multiple purpose districts; Section 36.2 -316,
Dimensional regulations for multiple purpose districts; Section 36.2 -318, Pedestrian
access; Section 36.2 -319, Building placement and facade transparency standards for
multiple purpose districts; Section 36.2 -322, Use table for industrial districts; Section
36.2 -327, Use table for planned unit development districts; repealing Section 36.2 -333,
Floodplain Overlay District (F) and replacing with a new Section 36.2 -333, Floodplain
Overlay District (F); amending and reordaining Section 36.2 -335, River and Creek
Corridors Overlay District (RCC); Section 36.2 -336, Comprehensive Sign Overlay
District; Section 36.2 -406, Car wash; Section 36.2 -408, Day care centers child; Section
36.2 -411, Gasoline stations; repealing Section 36.2 -415, Mini - warehouses; amending
and reordaining Section 36.2 -429, Temporary uses, Table 429 -1, Temporary Uses;
Section 36.2 -540, Zoning amendments; Section 36.2 -622, Exempt lighting; Section
36.2 -647, Buffering and screening; Section 36.2 -647, Buffering and screening, Table
647 -1, Buffering and Screening of Certain Uses and Activities; Section 36.2 -648,
Parking area landscaping; Section 36.2 -649, Standards for buffering and screening and
parking area landscaping materials, Table 649 -1, Buffering Screening and Landscaping
Materials; Section 36.2 -651, Applicability; Section 36.2 -652, Minimum parking, Table
652 -2, Required Parking Spaces; Section 36.2 -653, Maximum parking; Section
36.2 -654, Parking and loading area standards; Section 36.2 -705, Nonconforming uses;
Section 36.2 -709, Certain uses deemed not nonconforming; Section 36.2 -841, Powers
and duties; Appendix A, Definitions; Appendix B, Submittal Requirements, B -1, Basic
Development Plan; B -2, Comprehensive Development Plan; of Chapter 36.2, Zoning, of
the Code of the City of Roanoke (1979), as amended; for the purposes of updating,
254
clarifying, and making consistent with state law, the City's zoning ordinance; providing
for an effective date; and dispensing with the second reading of this ordinance by title.
(For full text, see Ordinance Book No. 78, page 549.)
Council Member Dykstra moved the adoption of Ordinance No. 40710 - 120516,
as amended. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
SUBDIVISIONS: Having continued a previously advertised a public hearing held
on Monday, November 21, 2016 at 7:00 p.m., on a request of the City of Roanoke
Planning Commission to amend Chapter31.1, Subdivisions, Code of the City of
Roanoke, (1979), as amended, to update the Subdivision Ordinance, the matter again
was before the Council.
Council Member Bestpitch offered the following ordinance:
(#40711- 120516) AN ORDINANCE adding Section 31.1 -303, Additional
Requirements for Subdivisions in the Floodplain or in Riparian Buffer Areas; and
amending and reordaining Section 31.1 -604, Review fees; and Appendix B, Submittal
Requirements; of Chapter 31.1, Subdivisions, of the Code of the City of Roanoke
(1979), as amended, providing for an effective date, and dispensing with the second
reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 615)
Council Member Bestpitch moved the adoption of Ordinance No. 40711 - 120516.
The motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments by the Council Members, Ordinance No. 40711-
120516 was adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
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ZONING -FEE COMPENDIUM: Having continued a previously advertised a
public hearing held on Monday, November 21, 2016 at 7:00 p.m., on a request of the
City of Roanoke Planning Commission to amend the City's Fee Compendium to create
new fees for zoning modifications and plat and plan review, the matter was again before
the Council.
Council Member Ferris offered the following ordinance:
( #40712 - 120516) AN ORDINANCE amending the Fee Compendium to create
new fees for zoning modifications and plat and plan review; amending rezoning fees;
providing for an effective date; and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 619.)
Council Member Ferris moved the adoption of Ordinance No. 40712 - 120516.
The motion was seconded by Vice- Mayor Price.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments by Council Members, Ordinance No. 40712- 120516
was adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
GRANTS- BUDGET -HUMAN SERVICES: The City Manager submitted a written
communication recommending appropriation of funding for Virginia Case Management
System Implementation Costs.
(For full text, see communication on file in the City Clerk's Office.)
256
Council Member Bestpitch offered the following resolution:
( #40713 - 120516) A RESOLUTION authorizing acceptance of funding from the
Commonwealth of Virginia, on behalf of the Virginia Department of Social Services
( "VDSS "), to be used for costs incurred by the City of Roanoke Department of Social
Services ( "DSS ") in the conversion of its remaining public assistance programs to the
Virginia Case Management System ( "VaCMS "); and authorizing execution of any
required documentation on behalf of the City necessary to accept such funding.
(For full text of resolution, see Resolution Book No. 78, page 621.)
Council Member Bestpitch moved the adoption of Resolution No. 40713 - 120516.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #40714 - 120516) AN ORDINANCE to appropriate funding from the Virginia
Department of Social Services for overtime wages and associated FICA costs for the
conversion to the Virginia Case Management System (VACMS), amending and
reordaining certain sections of the 2016 - 2017 General Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 622.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40714-
120516. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
ANIMALS - POLICE - EQUIPMENT: The City Manager submitted a written
communication recommending acceptance of a donation from Spikes K9 to the
Roanoke Police Department.
(For full text, see communication on file in the City Clerk's Office.)
257
Council Member Dykstra offered the following resolution:
( #40715 - 120516) A RESOLUTION authorizing acceptance of a donation from
Spikes K9 Fund, to the Roanoke City Police Department for four (4) "K9 Storm" duty
harnesses, and authorizing execution of any and all necessary documents to accept the
donation.
(For full text of resolution, see Resolution Book No. 78, page 622.)
Council Member Dykstra moved the adoption of Resolution No. 40715- 120516.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
ENGINEERING - LIBRARIES: The City Manager submitted a written
communication recommending execution of an Amendment No. 2 to the contract with
Enteros Design, P.C., for Architectural and Engineering Design Services of the Melrose
Branch Library.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #40716 - 120516) A RESOLUTION authorizing the City Manager's issuance and
execution of additional Amendments to the City's Contract with Enteros Design, P.C.,
for additional professional services for the Melrose Branch Library Project; and
authorizing the City Manager to take such actions and execute such documents as may
be necessary to provide for the implementation, administration, and enforcement of
such Amendments to the above mentioned Contract, as well as the Contract itself.
(For full text of resolution, see Resolution Book No. 78, page 623.)
Council Member Trinkle moved the adoption of Resolution No. 40716 - 120516.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
258
CITY ATTORNEY:
PARKS -ACTS OF ACKNOWLEDGEMENT: The City Attorney submitted a
written report recommending adoption of a resolution renaming SunTrust Plaza to
Holton Plaza to recognize, applaud, and honor the outstanding contributions that
Governor A. Linwood Holton, Jr., has made to the City of Roanoke and the
Commonwealth of Virginia.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40717 - 120516) A RESOLUTION renaming SunTrust Plaza to Holton Plaza.
(For full text of resolution, see Resolution Book No. 78, page 624.)
Council Member Bestpitch moved the adoption of Resolution No. 40717 - 120516.
The motion was seconded by Council Member Trinkle.
Council Member Bestpitch noted the Plaza was being renamed in honor of
former Linwood Holton who was an elected Governor of the Commonwealth of Virginia,
having been a practicing attorney in Roanoke and having never been recognized or
honored, adding that an opportunity now exists to honor Governor Holton. He
announced that a Ceremonial Tree Planting and reading of a Proclamation declaring
A. Linwood Holton Day will be held on Friday, December 9 at 10:30 a.m., at the Franklin
Road entrance to Elmwood Park.
Following accolades of Governor Holton's public service to the Commonwealth
and City of Roanoke by Council Member Bestpitch and clarification of the naming and
renaming facilities within the City, including parks and plazas by the City Attorney,
Resolution No. 40 71 7 - 1 2051 6 was adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
CITY CODE - PARKS: The City Attorney submitted a written report
recommending Amendment of the City Code to reflect the name change of Suntrust
Plaza to Holton Plaza.
(For full text, see report on file in the City Clerk's Office.)
259
Council Member Bestpitch offered the following ordinance
( #40718 - 120516) AN ORDINANCE amending and reordaining Section 24 -97,
Possession or consumption of alcoholic beverages, of Article IV, Parks, of Chapter 24,
Public Buildings and Property Generally, of the Code of the City of Roanoke (1979), as
amended, to provide for the name change of SunTrust Plaza to Holton Plaza; providing
for an effective date; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 626.)
Council Member Bestpitch moved the adoption of Ordinance No. 40718 - 120516.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0
COMMENTS BY THE CITY MANAGER:
The City Manager offered the following comments
Parks and Recreation Department Recognized
• The department received two awards at the 2016 Annual Virginia Recreation
and Parks Society Conference held recently in Roanoke.
• The 2015 Christmas Past Open House at the Fishburn Mansion received an
award for the Best New Special Event within its population category
(Localities between 50,000 and 100,000 population).
• The same event won an award for its promotional/ marketing brochure as
Best Promotional Effort- Traditional as well.
Public Meeting on Proposed Melrose Branch Library Renovations
• Roanoke Public Libraries will host a meeting to provide information and invite
public input on the proposed Melrose Branch Library renovation
• Tuesday, December 13
Location: Goodwill Jobs Campus, 2502 Melrose Avenue, Suite C
• 6:00 p.m. - Refreshments will be served at 5:30 p.m.
260
New Public Art is coming to Elmwood Park
• The Art in Roanoke (AIR) exhibit in Elmwood Park will get a new look in the
spring of 2017.
• The Roanoke Arts Commission has issued a call for artists to locate nine new
temporary works along the Art Walk on Bullitt Avenue.
• The city's first exhibit on the Art Walk, themed "The Natural City" ended on
Nov. 15. The new theme, "City in Motion," represents the revitalization of
downtown Roanoke over the last 25 years.
• A panel of city representatives, Arts Commission members, and citizens will
select the sculptures for the new exhibitions. The deadline for entries is
February 6, 2017, at 5:00 p.m.
• More information is available by contacting Susan Jennings, arts and culture
coordinator at 853 -5652.
December Events:
Dickens of a Christmas — Christmas Parade
• Friday, December 9
• Downtown, 6:00 p.m. -10:00 p.m.
Dickens of a Christmas — featuring the RVSPCA Pet Costume Contest and the
Coca Cola Snow Zone
• Friday, December 16
• Downtown, 6:00 p.m. — 10:00 p.m.
Elmwood on Ice
• With Winter quickly approaching, this is the perfect time to ice skate in
Elmwood Park
• This year, Elmwood on Ice has added an ice slide and ice seals for beginner
skaters
Hours:
• Monday and Tuesday- Closed
• Wednesday and Thursday, 4:00 p.m. — 9:00 p.m.
• Friday and Saturday— 11:00 a.m. — 10:00 p.m.
• Sunday— 12 noon — 7:00 p.m.
Cost:
• Ice skating admission = $6.00
• Skate rentals = $2.00
• Ice slide = $3.00
While you're downtown, visit our downtown restaurants and shops.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
261
INTRODUTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
DECEASED PERSONS: Council Member Ferris offered the following resolution
expressing the deepest regret and sorrow of the Roanoke City Council of the passing of
Gus George Pappas, a longtime resident of the City of Roanoke and patriarch of the
Roanoke Weiner Stand:
( #40719 - 120516) A RESOLUTION memorializing the late Gus George Pappas,
longtime resident and patriarch of The Roanoke Weiner Stand.
(For full text of resolution, see Resolution Book No. 78, page 627.)
Council Member Ferris moved the adoption of Resolution No. 40719 - 120516.
The motion was seconded by Council Member Trinkle.
Following condolences and recognition of Mr. Pappas by Council Member Ferris,
Resolution No. 40719 - 120516 was adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
CITY GOVERNMENT: Vice -Mayor Price offered the following resolution
commending the Honorable Stephanie Clark for her many years of exemplary public
service and inspirational leadership to her community and the people of the City of
Covington, Virginia:
( #40720 - 120516) A RESOLUTION recognizing the service of the Honorable
Stephanie R. Clark to the City of Covington, Virginia and its people as a Council
Member and community leader; and expressing the support and appreciation of
Roanoke City Council.
(For full text of resolution, see Resolution Book No. 78, page 628.)
Vice -Mayor Price moved the adoption of Resolution No. 40720 - 120516. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
262
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
NEIGHBORHOOD ORGANIZATION: Council Member Dykstra, as President of
the Mountain View Neighborhood Association, noted that the Association provided
Thanksgiving dinners to all the teachers at Hurt Park Elementary School as an
expression of appreciation for their tireless efforts to the students and parents in the
Mountain View and Hurt Park community.
CELEBRATIONS: Mayor Lea announced that the Annual Open House in the
Mayor's Office will be held on Wednesday, December 14 from 10:00 a.m. — 2:00 p.m.,
and Monday, December 19 from 5:00 p.m. — 7:00 p.m., and encouraged all to stop by
for light refreshments.
CELEBRATIONS: Council Member Ferris encouraged the public to support the
local businesses and merchants during the holiday season.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Garland moved that each Member of City Council certify to the best of his or her
knowledge that (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE - PERSONNEL AND EMPLOYMENT PRACTICES
COMMISSION: The Mayor called attention to a vacancy created by the resignation of
Geraldo Correa, Jr., as a Citizen at Large member of the Personnel and Employment
Practices Commission for a term ending June 30, 2018; whereupon, he opened the
floor for nominations.
Council Member Bestpitch placed in nomination the name of Patrick Crandall.
263
There being no further nominations, Mr. Crandall was appointed as a Citizen at
Large member of the Personnel and Employment Practices Commission to fill the
unexpired term of Geraldo Correa, Jr., ending June 30, 2018, by the following vote:
FOR MR CRANDALL: Council Members Price, Trinkle, Bestpitch, Dykstra,
Ferris, Garland and Mayor Lea -7.
OATHS OF OFFICE -BOARD OF ZONING APPEALS: The Mayor called
attention to a vacancy created by the expiration of the three -year term of office of
Drew H. Kepley as a member of the Board of Zoning Appeals ending December 31,
2016; and advised inasmuch as Mr. Kepley having served three consecutive terms of
office, he is not eligible for reappointment; whereupon, Mayor Lea opened the floor for
nominations.
Council Member Bestpitch placed in nomination the name of Antwyne Calloway.
There being no further nominations, Mr. Calloway was appointed to replace
Mr. Kepley as a member of the Board of Zoning Appeals for a term of three - years,
commencing January 1, 2017 and ending December 31, 2019, by the following vote:
FOR MR. CALLOWAY: Council Members Price, Trinkle, Bestpitch, Dykstra,
Ferris, Garland and Mayor Lea -7.
OATHS OF OFFICE- ROANOKE VALLEY GREENWAY COMMISSION: The
Mayor called attention to a vacancy created by the resignation of James Ritchie, Sr., as
a City representative of the Roanoke Valley Greenway Commission for a term ending
June 30, 2019; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Margaret D. Butler.
There being no further nominations, Ms. Butler was appointed as a City
representative of the Roanoke Valley Greenway Commission to fill the unexpired term
of James D. Ritchie, Sr., ending June 30, 2019, by the following vote:
FOR MS. BUTLER: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris,
Garland and Mayor Lea -7.
OATHS OF OFFICE -LOCAL OFFICE ON AGING ADVISORY BOARD: The
Mayor called attention to the upcoming expiration of the one -year term of office of Cindy
McFall as the City representative of the Local Office on Aging Advisory Board ending
February 28, 2017; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Cindy McFall.
M
There being no further nominations, Ms. McFall was reappointed as the City
representative of the Local Office on Aging Advisory Board for a one -year term of office
ending February 28, 2018, by the following vote:
FOR MS. MCFALL: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris,
Garland and Mayor Lea -7.
There being no further business to come before the Council, Mayor Lea declared
the Council meeting adjourned at 3:19 p.m.
APPROVED
ATTTEES�T' \ /�
Stephanie M. Moon Re�ds, Q Sherma . Lea, S
City Clerk Mayor
265
ROANOKE CITY COUNCIL - REGULAR SESSION
December 19, 2016
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
December 19, 2016, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II,
City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the
City of Roanoke (1979), as amended, and pursuant to Resolution No. 40579- 070516
adopted by the Council on Tuesday, July 5, 2016.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Michelle L.
Dykstra, Raphael E. Ferris, John A. Garland, Anita J. Price (arrived late), and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by Mayor Sherman P. Lea, Sr.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N.W., appeared
before Council regarding the elements of a new day and their release upon the earth.
266
PIPELINES: Dr. M. Rupert Cutler, 204 South Jefferson Street, Suite 4, and
Dr. Diana Christopulos, 907 Greenbriar Court, Salem, appeared before Council to
express concerns regarding the proposed Mountain Valley Pipeline construction across
the headwaters of the Roanoke River that could set back the City's expensive effort to
clean storm water and make it harder for the City to meet its legally required maximum
level of contamination goal.
(See copy of written comments by Dr. M. Rupert Cutler on file in the City Clerk's Office.)
Dr. Cutler hoped the City would express concern regarding the proposed
Mountain Valley Pipeline directly to the Federal Energy Regulatory Commission,
Governor Terry McAuliffe and City representatives to the U. S. Congress.
In summary, the following shared with the Council regarding the City of Roanoke
and Mountain Valley Pipeline:
Potential Impacts on City of Roanoke:
• Visual
View of Construction on Steep Slopes Like Poor Mountain Above City of
Roanoke _
Proposed Change to Jefferson national Forest Plan — 500 -foot utility corridor,
encouraging future co- location of three equally large projects
• Water Quality
Potential Long -Term Pipeline Impacts for City of Roanoke and Roanoke
Valley
U. S. Forest Service required a Partial study of impacts on local rivers
Forest Service Comments on CSI report
• Public Safety
Potential Long -Term Pipeline Impacts for City of Roanoke and Roanoke
Valley
Large Size Under High Pressure
Organizations Officially Opposed to Mountain Valley Pipeline ( "controversial
but not partisan')
Water Quality
(1) Public Safety
(See copy of presentation on file in the City Clerk's Office.)
267
Drs. Cutler and Christopulos respectfully encouraged and recommended that the
City of Roanoke file comments with the Federal Energy Regulatory Commission
(FERC); and the Jefferson National Forest (JNF) requesting further information:
Request that the applicant (MVP) calculate the full potential impact of both
construction and operation on both North and South Forks of the Roanoke
River upstream from the intake of the Spring Hollow Reservoir and its
impact on Total Maximum Daily Load (TMDL) for the Roanoke River.
Request that the applicant (MVP) prepare detailed plans to prevent or
mitigate impact based on successful strategies used in comparable
settings.
Request information from the USFS on the future impact of the proposed
Amendment 1 to the USFS plan for the Jefferson National Forest (JNF),
which would create a 500 -foot Rx5C- Designated Utility Corridor along the
pipeline right of way through the JNF that encourages co- location along
the large utility projects along the same corridor.
Following comments by several members of Council, Council Member Bestpitch
suggested that the abovementioned recommendations be referred to the City Manager
for review and response as to the potential impact of the pipeline on both North and
South Forks of Roanoke River; and that other local officials may wish to follow up
regarding the impact of the Mountain Valley Pipeline on their localities.
(See copy of communication from the City Manager dated February 21, 2017 in
response to the comments made by Dr. M. Rupert Cutler and Dr. Diana
Christopulos about the construction of the Mountain Valley Pipeline.)
CONSENTAGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the
item would be removed from the Consent Agenda and considered separately.
MINUTES: Minutes of the regular meetings of the Council held on Monday,
August 15, 2016, and Tuesday, September 6, 2016, was before the body.
(See Minutes on file in the City Clerk's Office.)
W i
Council Member Ferris moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Trinkle
adopted by the following vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was not present when the vote was recorded.)
BUDGET: A communication from the City Manager recommending adoption of
the Calendar of Events for Budget Development Activities for Fiscal Year 2017 — 2018,
was before the body.
(See copy of communication on file in the City Clerk's Office.)
Council Member Ferris moved that the Council concur in the communication of
the City Manager as abovementioned. The motion was seconded by Council Member
Trinkle and adopted by the following vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was not present when the vote was recorded.)
OATHS OF OFFICE -CITY PLANNING COMMISSION -BLUE RIDGE
BEHAVIORAL HEALTHCARE BOARD OF DIRECTORS - ROANOKE VALLEY
GREENWAY COMMISSION- BUILDING AND FIRE CODE BOARD OF APPEALS:
Reports of qualification of the following individuals were before the Council:
Lora J. Katz and James E. Smith as members of the City Planning
Commission for four -year terms of office, each, ending December3l,
2020;
Edward Garner as a City representative of the Blue Ridge Behavioral
Healthcare Board of Directors for a three -year term of office ending
December 31, 2019;
Margaret D. Butler as a member (City representative) of the Roanoke
Valley Greenway Commission to fill the unexpired term of James D.
Ritchie, Sr., ending June 30, 2019; and - .
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Glen Wayne Hall as a member (Citizen At- Large) of the Building and Fire
Code Board of Appeals for a three -year term of office ending June 30,
2019.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Ferris moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was not present when the vote was recorded.)
REGULAR AGENDA
PUBLIC HEARINGS:
SALE /PURCHASE OF PROPERTY: Pursuant to instruction by the Council, the
City Clerk having advertised a public hearing for Monday, December 19, 2016, at
2:00 p.m., or as soon thereafter as the matter may be heard, on a request of the City of
Roanoke to execute a proposed Contract for Purchase and Sale of Real Property
between the City of Roanoke, Virginia and the County of Roanoke, Virginia, wherein the
City proposes to sell to the County a portion of certain real property located on Jae
Valley Road in Roanoke County, Virginia, for the purposes of developing, constructing,
operating, and maintaining a public park facility with public access to Back Creek for
canoe and Kayak uses, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, December 12, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Attorney submitted a written report recommending that the City
Manager be authorized to execute a Contract, including a Special Warranty Deed of
Conveyance for the transfer of the property to Roanoke County, in accordance to
certain terms and conditions, subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
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Council Member Bestpitch offered the following Ordinance:
( #40721 - 121916) A ORDINANCE authorizing the proper City officials to execute
a Contract for Purchase and Sale of Real Property ( "Contract') between the City of
Roanoke, Virginia ( "City "), and the County of Roanoke, Virginia ('Buyer "), to sell to
Buyer certain real property located on Jae Valley Road, in Roanoke County, Virginia,
consisting of 9.8770 acres, more or less, ('Property ") and which Property depicted as
Parcel 1 in a plat entitled 'Subdivision Plat from Records for the City of Roanoke,
Virginia, Showing 34.98 Acres (D.B. 1056, Pg. 809) Plat Showing Property to be
Acquired by the City of Roanoke, Virginia from L.F. and Lucille H. Stultz for a Proposed
Back Creek Dam (D.B. 1056, Pg. 813) Creating Hereon Parcel 1 9.8770 Acres Parcel 1-
A 25.1027 Acres' prepared by Caldwell White Associates dated November 21, 2016
('Plat'), upon certain terms and conditions; the reservation of an access easement by
the City across the Property to provide access to a public street for City -Owned
property; authorizing the City Manager to execute such further documents and take
such further actions as may be necessary to accomplish the above matters; and
dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 476.)
Council Member Bestpitch moved the adoption of Ordinance No. 40721- 121916. y
The motion was seconded by Council Member Dykstra.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following a brief overview by the City Attorney of the sale of the City -owned
property, Ordinance No. 40721 - 121916 was adopted by the following vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was not present when the vote was recorded.)
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
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ITEMS RECOMMENDED FOR ACTION:
BUDGET- GREENWAYS- INDUSTRIES: The City Manager submitted a written
communication recommending acceptance and appropriation of Regional Surface
Transportation Program funding from the Virginia Department of Transportation (VDOT)
in connection with Phase 2 of the Tinker Creek Greenway Trail Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40722- 121916) A RESOLUTION accepting Regional Surface Transportation
Program Funds from the Virginia Department of Transportation to help fund both the
engineering and construction of the second phase of the Tinker Creek Greenway Trail;
and authorizing execution of any required documents on behalf of the City in connection
with such funds under certain conditions.
(For full text of resolution, see Resolution Book No. 78, page 633.)
Council Member Bestpitch moved the adoption of Resolution No. 40722 - 121916.
The motion was seconded by Council Member Trinkle.
Following the City Manager's comments regarding Phase 2 of the Tinker Creek
Greenway Trail, Resolution No. 40722- 121916 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was not present when the vote was recorded.)
Council Member Bestpitch offered the following budget ordinance:
( #40723 - 121916) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation Funds to the Tinker Creek Greenway Trail project,
amending and reordaining certain sections of the 2016 - 2017 Capital Projects Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 634.)
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Council Member Bestpitch moved the adoption of Budget Ordinance No. 40723-
121916. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was not present when the vote was taken.)
CITY EMPLOYEES- OCCUPATIONAL HEALTH: The City Manager submitted a
written communication recommending execution of Amendment No. 3 to the contract
with Wellness for Life Medical, LLC, for operation and management services of the
City's Employee Health Clinic.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution-
(#40724-121916) A RESOLUTION authorizing the City Manager's execution of
Amendment No. 3 to the City's Contract with Wellness for Life Medical, LLC, in an
amount not to exceed a total amount of $793,848.00 for an eighteen -month period
beginning on January 1, 2017, for additional work to support the Clinic's wellness
technology platform and employee outreach at the request of the City.
(For full text of resolution, see Resolution Book No. 78, page 635.)
Council Member Trinkle moved the adoption of Resolution No. 40724 - 121916.
The motion was seconded by Council Member Ferris.
The City Manager pointed out that the s are designed to increase employee
participation in healthy lifestyles activities and should be recognized as anticipated
revenue and appropriated to the Human Resources budget.
Sherman M. Stovall, Assistant City Manager for Operations, added that the
foundation of wellness is offered to the City employees at no cost; and the Human
Resources Department provide a vast array of services to employees.
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Following comments regarding the Wellness and Health Care Management
Program that is offered to City employees at no cost, and that the Human Resources
also provides a vast array of additional services to employees, Resolution No. 40724-
121916 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was not present when the vote was recorded.)
INSURANCE -CITY EMPLOYEES: The City Manager submitted a written
communication recommending appropriation of funds from HealthKeeper, Inc., and
Anthem Health Plans of Virginia, Inc., d /b /a Anthem Blue Cross Blue Shield, for
wellness and health care management programs designed to increase employee
participation in healthy lifestyle activities.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following budget ordinance:
( #40725- 121916) AN ORDINANCE to appropriate funding from Anthem Blue
Cross Blue Shield for wellness and health care management programs, amending and
reordaining certain sections of the 2016 - 2017 General Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 636.)
Council Member Ferris moved the adoption of Budget Ordinance No. 40725-
121916. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was not present when the vote was recorded.)
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PURCHASE /SALE OF PROPERTY - ROANOKE HIGHER EDUCATION
AUTHORITY: The City Manager submitted a written communication recommending
execution of Amendment No. 2 to the Contract for Purchase and Sale of Real Property
with Roanoke Higher Education Authority for property located at 209 Henry Street,
N. W., to change the project initiation and completion dates.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40726 - 121916) AN ORDINANCE authorizing the City Manager to execute
Amendment No. 2 to the Contract for the Purchase and Sale of Real Property, dated
January 21, 2015 ( "Contract "), by and between the City of Roanoke, Virginia ( "City "),
and Roanoke Higher Education Authority ( "RHEA "), for real property situated at 209
Henry Street, N. W., Roanoke, Virginia, designated as Official Tax Map No. 2013001, to
extend the new construction commencement date to December 21, 2017, and the
completion date of the new construction to January 22, 2019, upon certain conditions;
authorizing the City Manager to execute such further documents and take such further
actions as may be necessary to accomplish the above matters; reordaining Ordinance
No. 40160- 012015, adopted on January 20, 2015, and Ordinance No. 40509 - 051616,
adopted on May 16, 2016, only to the extent not inconsistent with this Ordinance; and
dispensing with the second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 636.)
Council Member Ferris moved the adoption of Ordinance No. 40726 - 121916.
The motion was seconded by Council Member Bestpitch.
The Assistant City Manager for Community Development noted that the contract
included a provision that construction commence on the addition to the Virginia Western
Community College Culinary Arts Facility within 12 months of closing, and completion
within 24 months of said closing; adding if construction does not commerce by the
required date, the City reserves the right to acquire the property back.
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Following the Assistant City Manager's comments that given the wide range of
timeframes that the various options may take, the Higher Education Authority requests
that the contract be further amended to change the project initiation date to be no later
than December 21, 2017, with a completion date to be no later than January 22, 2019,
Resolution No. 40726 - 121916 was adopted by the following vote:
Lea -6.
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was not present when the vote was recorded.)
PURCHASE /SALE OF PROPERTY - RECREATION: The City Manager submitted
a written communication recommending execution of Amendment No. 3 to the Contract
for Purchase and Sale of Real Property with Northwest Recreation Club, Inc., for
property fronting along Highland Farm Road, N. W., to extend the project completion
date.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance-
(#40727-121916) AN ORDINANCE approving certain changes and modifications
to the Contract for Purchase and Sale of Real Property dated February 28, 2014, and
as amended, by and between the City of Roanoke, Virginia, and Northwest Recreation
Club, Inc. ( "Contract "), and under the terms of the Contract, Northwest Recreation Club,
Inc. assigned its rights and obligations as buyer to Countryside Sportsplex, Inc.
( "Countryside'), to extend the time Countryside has to meet certain performance
obligations and conditions imposed on Countryside under the terms of the Contract;
authorizing the City Manager to execute Amendment No. 3 to the Contract to provide
for such extension of time; and dispensing with the second reading of this Ordinance by
title.
(For full text of ordinance, see Ordinance Book No. 78, page 638.)
Council Member Ferris moved the adoption of Ordinance No. 40727 - 121916.
The motion was seconded by Council Member Bestpitch.
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The Assistant City Manager for Community Development gave a brief overview
regarding the contract with the Northwest Recreation Club, Inc. dated February 18,
2014, which was to include a former tennis facility building, fronting along Highland
Farm Road, N. W., and by an agreement dated June 27, 2014, the Club assigned all of
its rights and obligations under the Contract to Countryside Sportsplex, Inc., as
permitted under the Contract.
In closing, Mr. Townsend pointed out that Countryside notified the City on
December 8, 2016, of further delays in the completion of renovations to the former
tennis facility, citing unanticipated delays in having permanent electrical service
provided to the site by Appalachian Electric Power; and therefore, Countryside requests
that the contract be further amended to change the project completion date to June 30,
2017.
In addition and in response to a comment posed by Council Member Bestpitch
regarding the $52,000.00 security amount, Mr. Townsend replied that the security
deposit would be paid to the City in whole or in part, if Countryside does not completely
and satisfactorily perform the obligations of the Contract.
Following comments by the Assistant City Manager for Community Development,
Resolution No. 40727- 121916 was adopted by the following vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was not present when the vote was recorded.)
COMMENTS OF CITY MANAGER:
The City Manager shared the following comments:
Fiscal Year 2017 -2018 Budget
• Departments are working on their Budget Offers and must submit them to
Management and Budget staff by January 3
• Council Briefings on the budget will be held on the first Mondays monthly
through April
• The Recommended Budget presentation will be on April 17
• The Budget Public Hearing will be held on April 27 to invite citizen comments
• Budget Adoption will occur on May 15
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Social Media Update:
• Roanoke has achieved another milestone on Social Media. Last week, the
City hit 170,000 followers for its 53 social media pages combined
• Roanoke's main Facebook page leads the way with 75,000 followers
• Facebook Live has become a great tool for interaction with our citizens
through Social Media
• Most recently, the Office of Communications used Facebook Live to share the
Christmas Parade at Dickens of a Christmas. The video reached more than
600,000 users and was watched and commented on from all over the world
• Communications and Media Coordinator Timothy Martin has been invited to
speak at a Social Media Conference in Dallas in April, to share best practices
for using Facebook Live
DIRECTOR OF FINANCE-
BUDGET-BONDS-SCHOOLS: The Director of Finance submitted a written
report recommending authorization of intent to reimburse for expenditures from bond
proceeds from the 2018 debt issuance, in an amount not to exceed $500,000.00, for the
City of Roanoke and Roanoke City Public Schools capital improvement projects; and
advance appropriation of funds.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
( #40728 - 121916) AN ORDINANCE to appropriate funding to be provided by the
issuance of General Obligation Bonds to the Fallon Park Elementary project, amending
and reordaining certain sections of the 2016 - 2017 School Capital Projects Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 640.)
Council Member Trickle moved the adoption of Budget Ordinance No. 40728-
121916. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was not present when the vote was recorded.)
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REPORTS OF COMMITTEES:
BUDGET- SCHOOLS: The Roanoke City School Board submitted a written report
requesting appropriation of funds for various educational programs; and the Director of
Finance submitted a written report recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office)
Council Member Garland offered the following budget ordinance:
( #40729 - 091916) AN ORDINANCE to appropriate funding from the Federal
Government for the Title X Homeless Assistance Program, amending and reordaining
certain sections of the 2016 - 2017 School Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 641.)
Council Member Garland moved the adoption of Budget Ordinance No. 40729-
121916. The motion was seconded by Council Member Ferris and adopted by the
following vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was not present when the vote was recorded.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS: NONE.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
CELEBRATIONS- RECREATION: Mayor Lea announced there will be an Open
House in the Mayor's Office from 5:00 p.m. to 7:00 p.m.
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He also announced that the 3rd Annual Lea High School Winter Classic
Basketball Challenge will be held on Saturday, January 14, 2017 at the Berglund Center
Civic Center Coliseum, which challenge will include the following line -up:
12:00 p.m. William Fleming vs. Hidden Valley (Girls)
2:15 p.m. Northside vs. Northwest Guilford
4:00 p.m. William Fleming vs. Cave Spring (Boys)
5:30 p.m. Patrick Henry vs. North Stanley
7:00 p.m. Oak Hill vs. Cape Henry
Tickets will be General Admission for $10.00, with a special student ticket at
$5.00, and are on sale at the Berglund Center Box Office.
Lastly, he encouraged all to support the Roanoke Rail Yard Dawgs Hockey Club.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 3:20 p.m., Mayor Lea declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor
Municipal Building; and thereafter to be reconvened at 7:00 p.m. in the Council
Chamber,
At 7:00 p.m., the Council meeting reconvened in the Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Lea presiding.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Michelle L.
Dykstra, Raphael E. Ferris, John A. Garland, Anita J. Price (arrived late), and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
The Invocation was delivered by Council Member Bestpitch.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
At this point, Vice -Mayor Price entered the meeting (7:03 p.m.)
WE
PRESENTATION AND ACKNOWLEDGEMENTS:
CITIZEN OF THE YEAR: Council Member Bestpitch offered the following
resolution recognizing Jamice Rudd as the 2016 Citizen of the Year:
( #40730 - 121916) A RESOLUTION naming and honoring Jamice Rudd as the
City of Roanoke 2016 Citizen of the Year.
(For full text of resolution, see Resolution Book No. 78, page 642.)
Council Member Bestpitch moved the adoption of Resolution No. 40730- 121916.
The motion was seconded by Vice -Mayor Price.
It was noted that commendations were first made to Ms. Rudd by the Mayor at
the Harvesting for Fruits Dinner held on Friday, November 11, 2016, at The Jefferson
Center.
Following positive accolades to Ms. Rudd for her many contributions and
services to her neighbors and community to sustain, enhance, and improve the special
quality of life in the City of Roanoke, Resolution No. 40730 - 121916 was adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
Mayor Lea presented Ms. Rudd with a ceremonial copy of the resolution and a
personal plaque recognizing her as the 2016 Citizen of the Year recipient.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for December 19, 2016,
at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of
Puppyland, Ltd., to rezone property from 1 -1, Light Industrial District, with conditions, to
CG, Commercial - General District, with conditions, and amend the conditions proffered
as part of a previous rezoning at 745 Townside Road, S. W., designated as Official Tax
Map No. 5490307, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, November 29, 2016, and Tuesday, December 6, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
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The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the Amended Application No. 2 is
consistent with the City's Comprehensive Plan, Franklin Road /Colonial Avenue
Neighborhood Plan, and Zoning Ordinance, as the subject property, long vacant, will be
used for an active purpose appropriate to the surrounding area.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance
( #40731 - 121916) AN ORDINANCE to rezone certain property located at 745
Townside Road, S. W., from 1 -1, Light Industrial District, to CG, Commercial - General
District, subject to certain conditions proffered by the applicant; and dispensing with the
second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 644.)
Council Member Trinkle moved the adoption of Ordinance No. 40731 - 121916.
The motion was seconded by Council Member Bestpitch.
Jonathan D. Puvak, Attorney, appeared before the Council in support of the
Petitioner.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Council Member Bestpitch inquired about the trees that had been removed,
which had been part of the previous existing proffer; whereupon, the Planning
Commission Agent indicated that the former Zoning Ordinance did not provide for the
proffer; however, the updated Zoning Ordinance does.
There being no additional comments and /or questions by the Council Members,
Ordinance No. 40731- 121916 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
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STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for
December 19, 2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
a request of Randal Johnson to vacate an approximately 500 square foot semi - circular
extension on the west side of an undeveloped 10 -foot alley that extends from
Connecticut Avenue, N. E., to, and intersecting with, another undeveloped 10 -foot alley
extending from Plantation Road, N. E., adjacent to only Official Tax Map No. 3040719,
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, November 29, 2016, and Tuesday, December 6, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval for the vacation of right -of -way as requested, contingent upon the following
conditions:
The applicant shall submit a subdivision plat to the Agent for the
Planning Commission, receive all required approvals of, and record the
Plat with the Clerk of the Circuit Court for the City of Roanoke. Such
plat shall combine all properties which would otherwise dispose of the
land within the right -of -way to be vacated in a manner consistent with
law, and retain appropriate easements for the installation and
maintenance of any and all existing utilities that may be located within
the right -of -way, including the right of ingress and egress. In
coordination with the vacation, the applicant will pay $1000.00 for the
vacation of the public's right to use the portion of the subject right -of-
way.
2. Upon meeting all conditions to the granting of the application, the
applicant shall deliver a certified copy of this ordinance for recordation
to the Clerk of the Circuit Court of Roanoke, Virginia, indexing the same
in the name of the City of Roanoke, Virginia, as Grantor, and in the
name of the petitioner, and the names of any other parties in interest
who may so request, as Grantees. The applicant shall pay such fees
and charges as are required by the Clerk to effect such recordation.
3. Upon recording a certified copy of this ordinance with the Clerk of the
Circuit Court of the City of Roanoke, Virginia, the application shall file
with the Engineer for the City of Roanoke, Virginia, the Clerk's receipt,
demonstrating that such recordation has occurred.
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4. If the above conditions have not been met within a period of one year
from the date of adoption of this ordinance, then such ordinance shall
be null and void with no further action by City Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
( #40732 - 121916) AN ORDINANCE permanently vacating, discontinuing and
closing an approximately 500 foot semi - circular extension of a public right -of -way on the
west side of an undeveloped 10 foot alley that extends from Connecticut Avenue, N. E.,
to, and intersecting with, another undeveloped 10 foot alley extending from Plantation
Road, N. E., as more particularly described hereinafter; and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 506.)
Council Member Trinkle moved the adoption of Ordinance No. 40732 - 121916.
The motion was seconded by Council Member Bestpitch.
Randal Johnson appeared before the Council in support of the alley closure.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments and /or questions by the Council Members, Ordinance
No. 40732 - 1 21 91 6 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for December 19, 2016,
at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Blue
Eagle Credit Union to rezone properties at 1430 and 0 Hershberger Road, N. W., from
MX, Mixed -Use District, without conditions, to CG, Commercial - General District, with
conditions, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, November 29, 2016, and Tuesday, December 6, 2016.
(See publishers affidavit on file in the City Clerk's Office.)
jI •
•
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the Amended Application No. 2 is
consistent with the City's Comprehensive Plan, Williamson Road Area Plan, and Zoning
Ordinance, as the subject property will be used in a manner appropriate to the
surrounding area.
(For full text, see report on file in the City Clerk's Office.)
Council Member Garland offered the following ordinance
( #40733 - 121916) AN ORDINANCE to rezone certain properties located at 1430
Hershberger Road, N. W., and 0 (zero) Hershberger Road, N. W., from MX, Mixed Use
District, without conditions, to CG, Commercial - General District, subject to certain
conditions proffered by the applicant; and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 648.)
Council Member Garland moved the adoption of Ordinance No. 40733 - 121916.
The motion was seconded by Council Member Bestpitch.
Corbin White, Agent, Caldwell White Associates, appeared in support of the
Petitioner.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments and or questions by the Council Members, Ordinance
No. 40733 - 121916 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
LEASES - VIRGINIA WESTERN COLLEGE: Pursuant to instructions by the
Council, the City Clerk having advertised a public hearing for Monday, December 19,
2016 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
the City of Roanoke to lease to and for Virginia Western College Educational
Foundation, Inc., to accept such lease of all that real property located at 709 South
Jefferson Street, known as the former Gill Memorial Hospital Building, designated as
Official Tax Map No. 1020510, to be operated as an acceleration center, the matter was
before the body.
•
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, December 12, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Attorney submitted a written report recommending that the City
Manager be authorized to execute Amendment No. 1 to the Lease Agreement and
Services Agreement, respectively, with the Foundation, subject to certain terms and
conditions and approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance
( #40734 - 121916) AN ORDINANCE authorizing the City Manager to execute
Amendment No. 1 to a Lease Agreement and Amendment No. 1 to a Management
Services Agreement with Virginia Western Community College Educational Foundation,
Inc. ( "Foundation "), for the lease of an approximately 0.1671 acre parcel of City -owned
property located at 709 South Jefferson Street, S. W., Roanoke, Virginia, known as the
former Gill Memorial Hospital Building ( "Gill Memorial Property "), designated as
Roanoke City Official Tax Map No. 1020510; and dispensing with the second reading of
this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 649.)
Council Member Ferris moved the adoption of Ordinance No. 40734 - 121916.
The motion was seconded by Bestpitch.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following remarks by the City Attorney regarding the operation of the
Acceleration Program at the former Gill Memorial Hospital Building, and that the
Foundation will also serve as sub - landlord and property manager for the Gill Memorial
Property, Ordinance No. 40734 - 121916 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
U19119
TOTAL ACTION FOR PROGRESS- TAXES: Pursuant to instructions by the
Council, the City Clerk having advertised a public hearing for Monday, December 19,
2016 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
Total Action Against Poverty in Roanoke Valley, trading as Total Action for Progress
(TAP), and TAAP Real Property I, LLC, (TAAP 1) for tax exemption on a parcel of real
property at 302 2ntl Street, S. W., designated as Official Tax Map No. 1011502, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, December 12, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending exemption from real
property taxation for Total Action for Progress and TAAP Real Property I, LLC, related
to the Property, effective January 1, 2017, subject to the conditions and requirements as
set forth in the proposed Ordinance.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance
( #40735- 121916) AN ORDINANCE exempting from real estate property taxation
certain real property located at 302 2nd Street, S.W., and designated as Roanoke
Official Tax Map No. 1011502, owned by TAAP Real Property I, LLC, a Virginia limited
liability company (TAAP 1), and leased exclusively and solely to Total Action Against
Poverty in Roanoke Valley (TAP), a Virginia non - stock, not for profit corporation, trading
as Total Action for Progress, an organization devoted exclusively to charitable or
benevolent purposes on a non - profit basis; providing for an effective date; and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 651.)
Council Member Trinkle moved the adoption of Ordinance No. 40735- 121916.
The motion was seconded by Council Member Dykstra.
Annette Lewis, President, Total Action for Progress, appeared in support of the
tax exemption requests for TAAP I, LLC and TAAP II, LLC, respectively.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
287
Following the City Attorney's remarks regarding distinguish between Total Action
Against Poverty and the TAAP Real Property I and ll, LLC's, respectively for tax
exemption status, Ordinance No. 40735 - 121916 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
TAXES -TOTAL ACTION FOR PROGRESS: Pursuant to instructions by the
Council, the City Clerk having advertised a public hearing for Monday, December 19,
2016 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
on the request of Total Action Against Poverty in Roanoke Valley, trading as Total
Action for Progress (TAP), and TAAP Real Property ll, LLC, (TAAP 11) for tax exemption
on a parcel of real property at 2121 Salem Avenue, S. W., designated as Official Tax
Map No. 1311221, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, December 12, 2016.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending exemption from real
property taxation for Total Action for Progress and TAAP Real Property 11, LLC, related
to the Property, effective January 1, 2017, subject to the conditions and requirements as
set forth in the proposed Ordinance.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance-
(#40736-121916) AN ORDINANCE exempting from real estate property taxation
certain real property located at 2121 Salem Avenue, S.W., and designated as Roanoke
Official Tax Map No. 1311221, owned by TAAP Real Property 11, LLC, a Virginia limited
liability company (TAAP ll), and leased exclusively and solely to Total Action Against
Poverty in Roanoke Valley (TAP), a Virginia non - stock, not for profit corporation, trading
as Total Action for Progress, an organization devoted exclusively to charitable or
benevolent purposes on a non - profit basis; providing for an effective date; and
dispensing with the second reading of this ordinance by title.
For full text of ordinance, see Ordinance Book No. 78, page 653.)
• •
Council Member Trinkle moved the adoption of Ordinance No. 40736- 121916.
The motion was seconded by Vice -Mayor Price.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments and /or questions by the Council Members, Ordinance
No. 40736- 121916 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
HEARING OF CITIZENS UPON PUBLIC MATTER: NONE.
CELEBRATIONS -CITY COUNCIL: Mayor Lea wished everyone a happy holiday
season and a very prosperous New Year; he announced that the next regular session of
City Council will be held on Tuesday, January 3, 2017 at 10:00 a.m., instead of
9:00 a.m., in the Council Chamber.
There being no further business to come before the Council, Mayor Lea declared
the regular meeting adjourned at 7:41 p.m.
APPROVED
ATTEST:
Stephanie M. Moon Re s,�C P "
P Sh man . Lea, Sr.
City Clerk Mayor
• N
ROANOKE CITY COUNCIL - REGULAR SESSION
January 3, 2017
10:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
January 3, 2017, at 10:00 a.m., instead of 9:00 a.m., in the Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
City of Roanoke, with Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2,
Administration, Article ll, City Council, Section 2 -15, Rules of Procedure, Rule 1,
Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to
Resolution No. 40579- 070516 adopted by the Council on Tuesday, July 5, 2016.
PRESENT:
Council
Members William D. Bestpitch, Michelle
L. Dykstra,
Raphael E. Ferris,
John A.
Garland, Anita J. Price, David B. Trinkle,
and Mayor
Sherman P. Lea, Sr.
-7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
ITEMS FOR ACTION:
CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting
that Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the Mayor
as abovementioned. The motion was seconded by Council Member Dykstra and
adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0.
290
CITY COUNCIL: A communication from the Senior Assistant City Attorney
requesting that Council convene in a Closed Meeting for consultation with legal counsel
pertaining to actual litigation where such consultation and briefing in an open meeting
would adversely affect the negotiating or litigating posture of the public body, pursuant
to Section 2.2 -3711 (A)(7), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the Senior
Assistant City Attorney as abovementioned. The motion was seconded by Council
Member Dykstra and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0.
CITY COUNCIL: A communication from the City Manager requesting that
Council convene in a Closed Meeting to discuss a proposal for the disposition of City -
owned property located at 2750 Hoover Street, N. W., where discussion in an open
meeting would adversely affect the negotiating strategy of the public body, pursuant to
Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
291
BRIEFINGS:
Blue Ridne Behavioral Healthcare
Debbie Bonniwell, Chief Executive Officer, Blue Ridge Behavioral Healthcare,
briefed the Council on statistics regarding services offered by Blue Ridge Behavioral
Healthcare (BRBH), which addressed mental health disorders, intellectual disabilities,
and substance abused disorders; and highlighted the following information:
• Prevalence of Mental Illness
• Community Services Board (CSB)
• Community Services Board — Local and State Government
• Clients Served by Disability Area
• Funding Sources
• Client Payment Resources
• Successes
• CSB Emergency Services
• CSB Challenges
• CSB Needs
(See copy of presentation in the City Clerk's Office.)
Ms. Bonniwell concluded the presentation with a request of the City of Roanoke
for funding for the local match for fiscal year 2017 -2018, per utilization formula and 10%
local match ratio, being $654,501.00.
Council Member Trinkle inquired about plans to close Catawba Hospital;
whereupon, Ms. Bonniwell responded that the hospital intends to keep services at the
same level as years past; and is unaware of any proposal for closure. In response to
same day services, Ms. Bonniwell replied that same -day access and service was still
available to clients with clinical staff and access specialists in place to provide said
services.
Council Member Ferris commented that the City of Roanoke, Roanoke County,
and the Western Virginia Regional Jail were all affected by mental health issues which
stream into the criminal realm. He noted that many persons were self- medicating to
address other underlying issues.
Ms. Bonniwell advised that Blue Ridge Behavioral Health Care provides
substance abuse services to the jails, adding that many of the inmates were being
treated for pre- existing mental health conditions.
292
Vice -Mayor Price inquired about funding for pediatric psychiatric services, stating
that it was an ongoing challenge to locate psychiatric services for young children as well
as going through the referral process; whereupon, Ms. Bonniwell replied that there was
a shortage in pediatric psychiatry; and noted that a newer model of care was
disseminated along with discussion about integrating primary care and behavioral
health care.
In response to a statement by Council Member Ferris that the City of Roanoke
almost matched services rendered to contribution at 59 -58 percent, respectively.
Marlene Bryant, Chief Financial Officer, provided information with regard to total costs
of services in connection with service and support hours.
Council Member Dykstra commented that there was a large amount of focus on
substance abuse and stated that focus should be on educating the public about pre-
existing mental health issues, too; reiterated the importance of open conversation with
regard to treatment.
Mayor Lea asked if Blue Ridge Behavioral Health would be affected if the
Affordable Care Act was eliminated; whereupon, Ms. Bonniwell replied in the affirmative
that changes would affect the market and could significantly impact the community
mental health system.
Following additional comments from the Council, Mayor Lea thanked Ms.
Bonniwell for an informative presentation, noting that the briefing would be received and
filed.
General Real Estate Reassessment
Susan Lower, Director, Real Estate Valuation, provided an overview of the
FY2018 Real Estate Assessment Projections and informed the Council of the following
statistics:
• Assessment History 2011 — 2018
• New Construction History 2011 — 2018
• History of Sales and Foreclosures
• Median Residential Sales Price 2008 — 2016
(See presentation on file in the City Clerk's Office.)
293
Ms. Lower reported that the real estate assessments on the City's 45,000 parcels
were up more than two percent, the largest increase in recent years and for the first
time since 2012, single - family home values increased by a modest 0.8 percent with the
majority of the increase coming from multifamily and commercial properties. She
continued stating that the City's residential assessed values showed a slight overall
increase of 0.95 percent, commercial properties increased in assessed values of
3.92 percent, total assessment change was projected at 2.02 percent with the
apartment sector continuing to experience growth. Lastly, she reported that sale ratios
remained in line with State standards.
With regard to citizens wanting to appeal an assessment, Ms. Lower shared that
citizens could file an appeal with the Board of Equalization and if said citizen was in
disagreement with the Board of Equalization's decision, citizens could ultimately file suit
in Circuit Court.
The Director of Finance reviewed current year real estate tax collected revenue,
percent of change from prior years, and real estate fiscal impact for FY2018.
In response to inquiry from Council Member Garland as to a proactive method for
management of real estate billing for blighted homes, homes in decline, and homes with
continued code enforcement issues, Ms. Lower, advised that she was unaware of any
such program; whereupon the City Manager stated he was also not aware of any cities
in Virginia having such a program and would further investigate the matter.
Council Member Garland suggested that the City of Roanoke implement a more
aggressive process for handling foreclosed properties, whereupon, Evelyn Powers, City
Treasurer, interjected that the Treasurer's Office offered a 36 -month payment plan for
citizens who were delinquent and currently living in the home and added that the
Freedom First Bank has a mortgage program available for citizens who may need to
refinance and catch up on past due taxes.
There being no additional comments, Mayor Lea advised that the briefing would
be received and filed.
Budget/Financial Planning FY18
Amelia C. Merchant, Director of Management and Budget and Barbara A.
Dameron, Director of Finance, briefed the Council on the development of the FY 2017 —
2018 budget process.
(See briefing presentation on file in the City Clerk's Office.)
294
Ms. Merchant and Ms. Dameron highlighted the following:
• Estimated Local Tax Revenue Fiscal Year 2017
The Director of Finance advised that at present the overall performance was
doing well with the exception of sales and transient lodging taxes. She noted that sales
tax was performing seven percent below budget expectations and the lodging tax did
very well in November with a 13 percent increase; however, even with the improvement
the tax was performing about five percent below budget expectations and lastly she
explained that the business professional and occupational license tax would be
impacted by the decline in sales performance.
In response to an inquiry with regard to the definition of the business professional
and occupational license tax, the Director of Finance advised that the tax was based on
gross receipts and the rates differ by types of businesses for retail versus services and
unfortunately there was a year delay in the reporting.
Following brief dialogue with regard to the business professional and
occupational license tax, Council Member Garland inquired as to what City departments
handled each tax.
Ms. Dameron replied that meals, lodging and admissions taxes were handled by
the Department of Finance and the Commissioner of the Revenue was responsible for
the business professional and occupational license tax and as of July 1, 2017 the
Commissioner would take responsibility for all trust taxes.
Furthermore, Council Member Garland commented that he wanted to ensure due
diligence was done and that current taxes were paid, so citizens already paying their
taxes so were not faced with an increase to make up for the people not paying taxes.
The City Manager added that it took good data analysis, being proactive in
reviewing the numbers and conducting audits in an effort to improve and develop better
systems.
• FY 2017 Expenditure Update
• Estimated Local Tax Revenue Fiscal Year 2018
The Director of Finance advised that in comparing the estimates to the adopted
budget for fiscal 2017, a $1.3 million decrease in the FY 2018 budget was anticipated.
• Sales Tax
• Business License Tax
• Transient Occupancy Tax
295
In terms of the tax estimates, Ms. Dameron indicated that the sales tax forecast
was $19.8 million or a ten percent decrease with an anticipated $20 million in the 2018
budget, the business license tax forecast was a 6.8 percent increase estimating $12.9
million in 2018 or an increase of 1.6 percent and for the transient occupancy tax the
forecast was $4.1 million for 2018 or a 1.2 percent increase.
• Dates to Watch for Refinement of Local Tax Estimates (update)
• FY 2018 Funding to Schools Based on Funding Formula
• Net FY2018 Local Tax Impact
Ms. Merchant advised that the net impact on the local taxes would be
approximately $586,850.00, if expenditure adjustments from the schools, the Roanoke
Valley Convention and Business Bureau and district taxes were subtracted from $1.3
million.
• Preliminary Identified FY 2017 - 2018 Expenditure Adjustments
• Aquatics
R. Brian Townsend, Assistant City Manager for Community Development,
advised that in 2015, a consultant conducted an assessment on the Washington Park
Pool and identified necessary improvements of $150,000.00 to bring the pool back in
good operating condition as was completed at Fallon Park four years ago. He pointed
out that the intention was to fund the project out of year end funds for 2016 and
because of the declines, the project was not able to be funded, adding the consultant
also recommended that if the capital improvements were not made prior to the spring, it
could affect the operations of the pool.
He continued that the net operating cost, even with the help of the YMCA, was
about $80,000.00 for operating the pools for ten weeks. He further noted that the City
operated Fallon Park Pool three days per week and Washington Park Pool three days
per week and the YMCA operated Washington Park Pool the other three days of the
week.
Mr. Townsend advised that one option was to close both pools next year and
delay the $150,000.00 improvements needed at Washington Park Pool. He further
advised that option would provide a savings of approximately $35,000 in Fiscal Year
2017 and $80,000.00 in Fiscal Year 2018.
Council Member Ferris inquired if any further deterioration of the facility would
take place if the pool was not operational in 2017; whereupon, Michael Clark, Director,
Parks and Recreation, replied there would be no further degradation of the facility that
would affect the cost of the repairs.
296
Mr. Townsend interjected that the second option was to close Washington Park
Pool and move operations to Fallon Park Pool which would allow the YMCA to operate
there and have one pool open for three or six days per week depending on the costs the
YMCA was willing to cover; previously, the YMCA covered the labor of operating the
Washington Park Pool for three days a week, but the overhead costs were still covered
by the City.
Lastly, he explained that third and final options were to not operate the Fallon
Park Pool and ask the YMCA to operate Washington Park Pool for three or six days,
which would have less cost savings to the City and require the City to do the
maintenance capital improvements at Washington Park Pool; and the final option was to
operate the pools like in Fiscal Year 2016 and hire one set of lifeguards and the cadre
move back and forth between both pools on the three days and hopefully YMCA would
operate Washington Park Pool on the opposite three days as they did in the past. He
pointed out that basically the City would incur the same costs historically -- $35,000.00 to
open the pools, $80,000.00 for operations, as well as the $150,000.00 for the capital
maintenance at Washington Park Pool.
Mr. Townsend added that although a decision was needed, the February 6
briefing would provide more information on the cost of government and a clearer picture
on revenue including the offers that have been submitted by the departments, but the
decision on the pools would have to be made no later than the first week of February in
an effort not to fall behind on neither capital maintenance work, nor starting the
recruitment for the lifeguards to ensure operation in June.
The City Manager added that because of the size of the City pools, two nonprofit
private swim teams also utilized each pool and that the decision would affect those
entities as well.
Following comments of several Council Members, Council Member Ferris
questioned if there was an alternative way to introduce swimming to kids in the part of
town that does not have access to swimming pools and if there was a less expensive
alternative such as paying the YMCA $40,000.00 instead of $80,000.00 to keep the two
pools open and provide the services to the most needy population. He added that
hopefully the revenues would bounce back and Council could further discuss being in
the public pool business long -term.
Mr. Townsend pointed out that over ten weeks Fallon Park Pool alone served
approximately 4,000 admissions; and replied that further discussion would be engaged
with the YMCA to ask what they're willing to do in terms of pool operation, expansion of
what they have done in the last three seasons and any alternative services they could
provide that focus on safety and education.
297
Mayor Lea reminded the Council that fruitful discussion would ensue on the
matter and once the constituents hear about the options, they would contact the Council
with their concerns as well.
Ms. Merchant concluded that all departmental budgets were due today and
Management and Budget staff would review those budgets and begin the work of the
priority teams and recommendations. She noted that information would be presented
again on February 6 including the full price of government, budget offers, capital
planning and five year model updates.
Mayor Lea thanked Ms. Merchant for the informative presentation and advised
that the budget briefing would be received and filed.
At 1:02 p.m., the Mayor declared the Council Meeting in recess for a Closed
Meeting to be held in the Council's Conference Room, Room 451; and thereafter to be
reconvened at 2:00 p.m., in the Council Chamber.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding.
PRESENT: Council Members William D. Bestpitch, Michelle L. Dykstra,
Raphael E. Ferris, John A. Garland, Anita J. Price, David B. Trinkle, and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk,
The Invocation was delivered by Mayor Sherman P. Lea, Sr.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT -CITY EMPLOYEES: Mayor Lea presented
the 45 year tenured City employees— Marion Smith and Betty Smith with Key to the City
Plaques, and recognized certain City employees with 30, 35, and 40 years of dedicated
service. He announced that the Annual Service Awards Breakfast in recognition of
certain City employees will be held on Thursday, January 19 at 7:30 a.m., at the Holiday
Inn — Valley View.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
CAPITAL INSTITUTE WORKSHOP: Brian McConnell appeared before the
Council and requested that the City host a workshop in conjunction with the Capital
Institute.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the
item would be removed from the Consent Agenda and considered separately. He
called attention to a request of the City Manager for a public hearing on the adoption of
an updated Solid Waste Management Plan.
MINUTES: Minutes of the regular meeting of City Council held on Monday,
September 19, 2016, and recessed until Friday, September 23, 2016, was before the
body.
(See Minutes on file in the City Clerk's Office.)
Council Member Dykstra moved that the reading of the minutes be dispensed
with and approved as recorded. The motion was seconded by Council Member Ferris
and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0.
299
SOLID WASTE MANAGEMENT: A communication from the City Manager
-- requesting that Council advertise a public hearing to be held on Tuesday,
January 17, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, or
such later date and time as the City Manager may determine, to receive citizen
comments on the adoption of an updated Solid Waste Management Plan, was before
the body.
(See communication on file in the City Clerk's Office.)
Council Member Dykstra moved that the Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Ferris
and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0.
BONDS: A report of the Director of Finance advising that no additional action is
required by the Council with respect to the City Council Agenda Report dated
December 19, 2016, regarding adoption of a resolution in order to authorize the
reimbursement from 2018 Bond Funds for the sum up to $500,000.00, was before the
body.
(See copy of report on file in the City Clerk's Office.)
Council Member Dykstra moved that the report be received and filed. The
motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0.
FINANCIAL REPORTS: A report of the Director of Finance transmitting the
Financial Report for the month ended November 30, 2016, was before the Council.
(See copy of Financial Report on file in the City Clerk's Office.)
300
Council Member Dykstra moved that the Financial Report be received and filed.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0.
AUDITS: Minutes of the Audit Committee held on Wednesday,
December 14, 2016, was before the Council.
(See minutes on file in the City Clerk's Office.)
Council Member Dykstra moved that the Minutes be received and filed. The
motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE - PERSONEL AND EMPLOYMENT PRACTICES
COMMISSION - ROANOKE ARTS COMMISSION -CITY PLANNING COMMISSION:
Reports of qualification of the following individuals were before the Council:
Patrick D. Crandall as a (Citizen at Large) member of the Personnel and
Employment Practices Commission to fill the unexpired term of Geraldo
Correa, Jr., ending June 30, 2018;
Richard Morrison as a (City employee) member of the Personnel and
Employment Practices Commission for a three -year term of office ending
June 30,2019;
Thomas L. McKeon as a member of the Roanoke Arts Commission for a
three -year term of office ending June 30, 2019; and
Karri B. Atwood as a member of the City Planning Commission for a four -
year term of office ending December 31, 2020.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
301
Council Member Dykstra moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Ferris and adopted by the following
vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0.
REGULARAGENDA
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS:
LEGISLATION: Council Member Ferris offered the following resolution urging
the United States Congress to assist State and Local governments in the collection of
revenues that are essential to the expansion of the local and regional economy, by
enacting the Marketplace Fairness Act during its 2017 Session:
( #40737- 010317) A resolution urging the United States Congress to assist State
and Local governments in the collection of revenues that are essential to the expansion
of the local and regional economy, by enacting the Marketplace Fairness Act during its
2017 Session.
(For full text, see Resolution Book No. 78, page 656.)
Council Member Ferris moved the adoption of Resolution No. 40737 - 010317.
The motion was seconded by Vice -Mayor Price.
The City Attorney pointed out that the original measure which had been included
in the Council packet was revised and the proposed measure read into the record, was
the amended version.
Council Member Ferris gave a brief overview of the history of the Marketplace
Fairness Act, noting that local businesses estimate that the City of Roanoke has lost
millions of uncollected sales and use taxes from remote online sales; and the Council is
requesting the U. S. Congress adopt the Marketplace Fairness Act or other legislation to
collect and remit sales taxes structured on a system of collection based on the
purchaser's location through the United States Senate and United States House of
Representatives during its 2017 session.
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The following individuals appeared before the Council and spoke in support of
the adoption of the resolution:
Jeannie Keen, 1312 Kings Crest Drive, Salem, Virginia
Josh Baumgartner, 1501 Westover Avenue, S. W.
Jane Johnson, 2940 Phillips Brook Lane, Salem, Virginia
Larry Davidson, 412 S Jefferson Street
Following additional comments by Council Members Bestpitch and Dykstra,
Resolution No. 40737 - 010317, as amended, was adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0.
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET - GRANTS- ENTERPRISE ZONES: The City Manager submitted a
written communication recommending appropriation of additional funding for Enterprise
Zone One A to provide for program grants and rebates to meet the increased grant
request activity for Fiscal Year 2016 — 2017.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
"AN ORDINANCE to appropriate funding from Capital Projects Contingency to
the Facade Grants and Enterprise Zone Permit and Development Fee Rebates
Projects, amending and reordaining certain sections of the 2016 - 2017 Capital Projects
Fund Appropriations, and dispensing with the second reading by title of this ordinance."
303
Council Member Bestpitch moved the adoption of the Budget Ordinance. The
motion was seconded by Council Member Trinkle.
R. Brian Townsend, Assistant City Manager for Community Development, noted
that the funding source as set forth in the ordinance is incorrect; and requested that the
matter be continued until the January 17, 2017 Council Meeting.
Council Member Bestpitch offered a substitute motion to continue the matter until
the next regular session of Council scheduled for Tuesday, January 17, 2017 at
2:00 p.m. The motion was seconded by Council Member Trinkle and unanimously
adopted.
BUDGET - STORMWATER IMPROVEMENTS: The City Manager submitted a
written communication recommending authorization to acquire real property rights for
the Troxell Road /Mabry Avenue Stormwater Drainage Improvements Project.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance-
(#40738-010317) An Ordinance approving authorization to acquire real property
rights for the Troxell Road /Mabry Avenue Stormwater Drainage Improvements Project.
(For full text, see Ordinance Book No. 78, page 658.)
Council Member Trinkle moved the adoption of Ordinance No. 40738 - 010317.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments
Franklin Road Bridge Replacement Detour Beains Today
• The Franklin Road Bridge will be closed as crews begin replacement
work.
• All vehicles will be detoured to Reserve Avenue and Jefferson Street.
• Signs will be in place to direct drivers.
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A detailed map of the detour will be available at
ro a n o keva . gov/franklinbridgedetour.
The construction project is expected to last approximately two years.
For more information, contact the city's Engineering Division at
853 -2731.
Solid Waste Collection Schedule
• City offices were closed yesterday for the New Year's holiday.
• For residents, this week's collection will be delayed one day.
• If your normal collection day is
• Monday, collection will be on Tuesday
• Tuesday, collection will be on Wednesday
• Wednesday, collection will be on Thursday
• Thursday, collection will be on Friday
• The Central Business District will be worked on schedule.
• City residents who have real Christmas trees may place them on the
curb any week for collection with brush. We ask that you remove lights
and decorations from the trees before placing them out for collection.
• If you have questions, call 853 -2000 and select option 1.
Art By Bus Public Art Proiect
• The Roanoke Arts Commission, Ride Solutions, and the Greater
Roanoke Transit Authority are partnering once again to present Art by
Bus, a unique public art project, in spring 2017.
• One part of the proiect will be selecting someone to ride city buses and
write about their experiences.
• The writer will be issued a one -month bus pass and paid an
honorarium of up to $1,000.00 to create a unique work of literature
while riding different bus routes.
• Applications can be downloaded at roanokeva.gov /artsandculture, and
are due by 5:00 p.m. on January 20.
• A second component of the project is to display artwork selected from
the city's regional Public Art Collection on four Valley Metro buses
during the months of March and April.
• The project is intended to draw attention to public art and the important
role public transportation plays in connecting our neighborhoods and
communities.
• Art by Bus is part of a larger promotion by Ride Solutions throughout
March and April, which will include other activities such as live musical
performances, sculpture, activities at the bus stops, partnerships with
local schools, and more.
• Citizens may contact Roanoke Arts and Culture Coordinator Susan
Jennings at 853 -5652 or susan iennings(a)roanokeva gov for more
information.
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- REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
CELEBRATIONS: Mayor Lea called attention to the following two events:
• Roanoke Chapter SCLC Annual Dr, Martin Luther King, Jr. Banquet
on Saturday, January 14, 2017 at 5:00 p.m., at the Holiday Inn —
Valley View; and
191" Annual North Carolina State University — Roanoke Alumni
Chapter Martin Luther King, Jr., Breakfast on Monday, January 16,
2017 at 8:00 a.m., at The Hotel Roanoke and Conference Center.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
COUNCIL: With respect to the Closed Meeting just concluded Council Member
Dykstra moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0.
306
There being no further business to come before the Council, Mayor Lea declared
the regular meeting adjourned at 3:43 p.m.
APPROVED
ATT��ES,T:—, \a
" -- �*X t✓
Stephanie M. Moon Rey dds, M{d1C
City Clerk
h rman P.
Mayor
307
ROANOKE CITY COUNCIL - REGULAR SESSION
January 17, 2017
2:00 p.m.
The Council of the City of Roanoke met in regular session on Tuesday,
January 17, 2017, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 40579 - 070516
adopted by the Council on Tuesday, July 5, 2016,
PRESENT: Council Members, Michelle L. Dykstra, Raphael E. Ferris, John A.
Garland, Anita J. Price, David B. Trinkle, William D. Bestpitch and Mayor Sherman P.
Lea, Sr.-7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Alexander D. MacPhail, Pastor,
Christ Episcopal Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
students of the Noah Christian Academy.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT - PROCLAMATIONS: Mayor Lea recognized
students from Noah Christian Academy; and each student was presented a City gift.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
��
•
NAACP: Brenda Hale, President, Roanoke Branch NAACP, appeared before the
Council and expressed concern with regard to the possible closing of the Washington
Park and Fallon Park Pools during the summer of 2017. She referenced an article in
The Roanoke Times on Wednesday, January 4" which stated that Washington Park
Pool needed approximately $150,000.00 in repairs as well as a cost of $80,000.00 to
keep both pools open three days per week for ten weeks.
She also thanked Vice -Mayor Price and Council Member Garland for their
statements in favor of keeping the pools open for the benefit of youth in two of the City's
most economically disadvantaged neighborhoods. She added that the pools were
utilized not only by citizens of the immediate area, but by others in different localities as
well.
Ms. Hale expressed strong concern with a statement referenced in the article by
Council Member Ferris which stated that the pools were preeminently on emergency life
support and she exclaimed that there were three options available - -work to get the
pools off life support, do everything possible to sustain them off of life support, or do
nothing and watch them die. She offered a solution of CPR "Cash Protection with
Revenues or Reserves' and implored the Council to contemplate fully funding and
repairing the pools.
In response to Ms. Hale's comments, the City Manager advised that fortunately
an agency in receipt of CBDG funds would not be able to spend all of the funds on the
originally funded programs in the amount of time necessary; and Washington Park
because of location may be eligible to receive those funds. He recommended that the
Council use those CBDG funds to repair Washington Park Pool and advised that Fallon
Park Pool was repaired about five years ago, so currently the issue of the pools could
be removed from the table.
CONSENTAGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the
item would be removed from the Consent Agenda and considered separately.
SOCIAL MEDIA: A communication from the Assistant City Manager for
Community Development transmitting the 2016 Office of Communications' Social Media
Report, was before the Council.
(See communication on file in the City Clerk's Office.)
309
Council Member Trinkle moved that the communication be received and filed.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE -YOUTH SERVICES CITIZEN BOARD -BOARD OF ZONING
APPEALS -BLUE RIDGE BEHAVIORAL HEALTHCARE BOARD OF DIRECTORS -
PARKS AND RECREATION ADVISORY BOARD: Reports of qualification of the
following individuals were before the Council:
Kameron Washington Brown as a member (Alternate Student) of the
Youth Services Citizen Board, to replace Malik Morris for a one -year term
of office commencing July 1, 2016;
Antwyne Calloway as a member of the Board of Zoning Appeals to
replace Drew H. Kepley for a three -year term of office commencing
January 1, 2017 and December 31, 2019;
Edward Garner as a City representative of the Blue Ridge Behavioral
Healthcare Board of Directors for a three -year term of office ending
December 31, 2019; and
Claude "Sport" Paige as a member of the Parks and Recreation Advisory
Board for a three -year term of office ending March 31, 2019.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Ferris moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
310
REGULAR AGENDA
PUBLIC HEARINGS: NONE,
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
EQUIPMENT - BUDGET- GRANTS - EMERGENCY MANAGEMENT: The City
Manager submitted a written communication recommending acceptance of the State
Homeland Security FY16 Grant funds from the Virginia Department of Emergency
Management to upgrade the City's hazardous materials monitoring equipment in
support of the City of Roanoke HAZMAT Team.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #40739 - 011717) A RESOLUTION accepting the Virginia Department of
Emergency Management HAZMAT Grant to the City from the Virginia Department of
Emergency Management, and authorizing execution of any required documentation on
behalf of the City.
(For full text of resolution, see Resolution Book No. 78, page 660.)
Council Member Ferris moved the adoption of Resolution No. 40739- 011717.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
311
Council Member Ferris offered the following budget ordinance:
( #40740 - 011717) AN ORDINANCE appropriating funding from the State
Homeland Security through the Commonwealth of Virginia Department of Emergency
Management (VDEM) for hazardous materials emergency responses and training and
development, amending and reordaining certain sections of the 2016 - 2017 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 661.)
Council Member Ferris moved the adoption of Budget Ordinance No. 40740-
011717. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
EMERGENCY MANAGEMENT - GRANTS: The City Manager submitted a written
communication recommending acceptance of the FY2017 -2018 Local Emergency
Management Performance Grant from the Virginia Department of Emergency
Management to support the emergency management performance.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #40741- 011717) A RESOLUTION accepting the FY2017 -2018 Local
Emergency Management Performance Grant (LEMPG) to the City from the Virginia
Department of Emergency Management (VDEM), and authorizing execution of any
required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 78, page 662.)
Council Member Trinkle moved the adoption of Resolution No. 40741- 011717.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
312
PASSENGER RAIL- NORFOLK SOUTHERN RAILWAY- ENCROACHMENTS:
The City Manager submitted a written communication recommending approval and
authorization of an encroachment permit for Norfolk Southern Railway Company to
construct a retaining wall within the public right -of -way located on Norfolk Avenue, S. E.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
(#40742- 011717) AN ORDINANCE authorizing one (1) proposed encroachment,
for the benefit of Norfolk Southern Railway Company, a Virginia corporation, into the
public right -of -way of the City of Roanoke, in connection with the construction,
maintenance, repair, renewal, removal and replacement of a portion of a retaining wall
on both property of Norfolk Southern Railway Company and public right -of -way of the
City of Roanoke, and related to the development of construction, maintenance, repair,
renewal, removal and replacement of the nearby City of Roanoke passenger platform,
at the following location: on the northerly side of Norfolk Avenue, S.E., near the
intersection with Market Street, S.E., Roanoke, Virginia, designated as Official Tax Map
No. 9999999, and the area covered being depicted on that drawing designated as
Exhibit A, and attached to this Ordinance; and dispensing with the second reading of
this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 663.)
Council Member Bestpitch moved the adoption of Ordinance No. 40742 - 011717.
The motion was seconded by Council Member Trinkle.
With regard to the construction of a retaining wall within the public right -of -way
located at Norfolk Avenue, S. E., the City Manager gave an update, noting that Norfolk
Southern has to extend the track to the south into the downtown in order to connect to
the platform and the State recently provided additional funding needed to fully fund the
platform, which will be owned by Norfolk Southern Railroad.
Following comments by Council Member Bestpitch regarding the platform,
Ordinance No. 40742 - 011717 was adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
313
SPECIAL PERMITS - EQUIPMENT: The City Manager submitted a written
communication recommending execution of a Temporary, Nonexclusive, and Revocable
License Agreement with Lumos Networks, Inc., to construct, maintain and operate
telecommunications facilities in, over, under and across portions of the City's public
right -of -ways.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance-
(#40743-011717) AN ORDINANCE authorizing the City Manager to execute on
behalf of the City a Temporary Nonexclusive Revocable License Agreement with Lumos
Networks Inc., that allows the construction, maintenance, and operation of a
telecommunications facility in, over, under, and across the City's rights -of -ways in order
to provide telecommunications services within the City; authorizing the City Manager to
implement, administer, and enforce such Temporary Nonexclusive Revocable License
Agreement, and dispensing with the second reading of this ordinance by title
(For full text of ordinance, see Ordinance Book No. 78, page 667.)
Council Member Trinkle moved the adoption of Ordinance No. 40743 - 011717.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
ECONOMIC DEVELOPMENT - VIRGINIA TECH FOUNDATION- BONDS: The
City Manager submitted a written communication recommending approval of the
issuance of bonds by the Economic Development Authority of Montgomery County,
Virginia, to finance or refinance costs associated with certain facilities benefitting the
Virginia Tech Foundation, Inc.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #40744 - 011717) A RESOLUTION of the Council of the City of Roanoke,
Virginia regarding the approval of Issuance of Bonds by the Economic Development
Authority of Montgomery County, Virginia, for the benefit of Virginia Tech Foundation,
Inc.
(For full text of resolution, see Resolution Book No. 78, page 668.)
314
Council Member Ferris moved the adoption of Resolution No. 40744 - 011717.
The motion was seconded by Council Member Dykstra.
Following a detailed explanation for approval by the Council of the issuance of
bonds by the Economic Development Authority of Montgomery County, Resolution No.
40744 - 011717 was adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
Guns N' Hoses Hockey Game
• Guns and Hoses is an annual charity ice hockey tournament, with proceeds
going to the Muscular Dystrophy Association, which is the official charity of
the International Association of Firefighters.
• Each year, Roanoke -area firefighters (the "Hoses') take on a team of local
Roanoke -area police officers and law enforcement personnel (the "Guns ").
• During the last 13 years, these games have raised more $250,000.00 for the
MDA, and more than 56,000 people have attended.
• The game will take place Saturday, January 21, 2017.
• Berglund Center, 6:00 p.m.
• Tickets are available at www.gunsandhoseshockeV.com
Citizens' Planning Academy
• A new offshoot of Roanoke's successful Leadership College - the Citizens'
Planning Academy - is currently accepting registrations for the upcoming
program beginning early this spring.
• Citizens who have completed Leadership College will find this a valuable
enhancement to their understanding of city government.
• Sessions will include discussions about how city planning helps to shape our
community, and the importance of the planning process.
• The academy is scheduled to begin on Tuesday, March 7, 2017 and continue
on each consecutive Tuesday evening through April 4, 2017 at the Grandin
CoLab.
• There is no cost to participate but registration to attend one or more of the
sessions are required.
• For more information, contact the Office of Neighborhood Services at
540 - 853 -5210 or by email at neighborhoodsoroanokeva goy.
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Solid Waste Collection Schedule Changes
• Because city offices were closed on Monday, January 16, 2017 for the Martin
Luther King Jr. Holiday, solid waste collection for this week has changed.
• As a result, collection of trash, bulk, brush, and "B" week recycling will be
delayed by one day.
• The Central Business District will be worked on schedule.
• If you have questions, please call 853 -2000, and select Option 1.
REPORTS OF COMMITTEES-
BUDGET-SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of funds for various educational programs; and the
Director of Finance submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
( #40745 - 011717) AN ORDINANCE to appropriate funding from Federal and
Commonwealth grants, amending and reordaining certain sections of the 2016 - 2017
School Grant Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 671.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 40745-
011717. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
UNFINISHED BUSINESS:
BUDGET - GRANTS- ENTERPRISE ZONES: Having continued the matter from
the January 3, 2017, Council meeting with regard to appropriating funding from Capital
Projects Contingency to the Facade Grants and Enterprise Zone Permit and
Development Fee Rebates Projects, due to an incorrect funding sources being noted,
the matter was again before the body.
316
Council Member Trinkle moved that the original budget ordinance previously
read into the record be amended. The motion was seconded by Council Member
Dykstra and unanimously adopted.
Council Member Trinkle offered the following budget ordinance, as amended:
( #40746 - 011717) AN ORDINANCE to appropriate funding from Capital Projects
Contingency to the Fagade Grants and Enterprise Zone Permit and Development Fee
Rebates Projects, amending and reordaining certain sections of the 2016 - 2017 Capital
Projects Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 673.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 40746-
011717, as amended. The motion was seconded by Council Member Dykstra and
adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS:
LEGISLATION: In connection with the enactment of House Bill 2108 to impose
regulatory barriers that will impede the creation, development, expansion, or
sustainability of Roanoke Valley Broadband Authority, Council Member Ferris advised
that he, along with other elected and City Officials, would be in Richmond on
January 18, 2017, to speak with legislators about broadband and board of zoning
appeals amendments and lien processes, and again in Richmond for Virginia Municipal
League Day at the Capital to discuss HB2108 that may be introduced for passage. At
the conclusion of his remarks, he urged the Council to adopt the proposed resolution
opposing House Bill 2108.
For clarification purpose, the City Attorney explained that proposed resolution
had been revised previously to correct some of the language as set forth in the
measure.
317
Council Member Ferris moved that the proposed resolution, as amended, be
read into the record. The motion was seconded by Council Member Bestpitch and
unanimously adopted.
Council Member Ferris offered the following resolution urging the General
Assembly and the Governor to oppose enactment of HB 2108:
( #40747- 011717) A RESOLUTION urging the General Assembly and Governor
to reaffirm their commitment to expansion of high speed quality internet service to all
regions of the Commonwealth of Virginia to ensure a stronger and more stable
economy and quality of life by opposing HB 2108 or any other effort to undermine the
creation, development, and expansion of regional or municipal broadband authorities
created under the Virginia Wireless Services Act or other sections of the Code of
Virginia.
(For full text of resolution, see Resolution Book No. 78, page 673.)
Council Member Ferris moved the adoption of Resolution No. 40747- 011717, as
amended. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
FAIRNESS MARKETPLACE ACT: Mayor Lea announced his attendance at the
U. S. Conference of Mayors Winter Conference in Washington, D.C., on Wednesday,
January 18, 2017 at the Washington Capital Hilton Hotel to speak about the Fairness
Marketplace Act,
BROADBAND: Council Member Ferris announced that he, along with several
Council Members and the City Attorney will be in Richmond on Wednesday,
January 18, 2017 to meet with State legislators to discuss matters relating to
broadband, Board of Zoning Appeals and lien processes, etc.
318
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 3:07 p.m., Mayor Lea declared the Council meeting in recess to be
reconvened at 7:00 p.m. in the Council Chamber.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P.
Lea, Sr., presiding.
PRESENT: Council Members Michelle L. Dykstra, Raphael E. Ferris, John A.
Garland, Vice -Mayor Anita J. Price, David B. Trinkle, William D. Bestpitch and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
The Invocation was delivered by The Reverend Tim H. Dayton, Pastor, First
Christian Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Cub Scout Pack 17, St. John's Episcopal Church.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT - SCHOOLS: Mayor Lea recognized Wade
Whitehead, a 51h Grade Teacher, Crystal Spring Elementary School, who was inducted
as part of the National Teachers Hall of Fame Class of 2016, along with four other
teachers from Idaho, Georgia, Texas, and Michigan.
Following remarks by Mr. Whitehead, Mayor Lea presented him with a City gift.
319
PUBLIC HEARINGS:
STREET AND ALLEYS: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Tuesday, January 17, 2017 at 7:00 p.m., or as
soon thereafter as the matter may be heard, on the request of Eric and Patti Mills to
vacate an approximately 960 square foot portion of an alley that extends from 7" Street
to 8" Street, S. W., just north of and parallel to Marshall Avenue, S. W., with the portion
to be vacated sited between and adjacent to the entirety of Official Tax Map Nos.
1113218 and 1113219, and a portion of Official Tax Map No. 1113209, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, December 27, 2016 and Tuesday, January 3, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report advising the
Commission weighed the work that had occurred on the property, the development
pattern and use of the alley in the immediate area, and policy from the comprehensive
and neighborhood plans; however, the motion to approve the vacation of the right -of-
way failed.
It was further reported prior to its vote on the motion, the Commission amended
its motion to include the following conditions, which should be included if City Council
approves the request:
The applicant shall submit a subdivision plat to the Agent for the
Planning Commission, receive all required approvals of, and record
the Plat with the Clerk of the Circuit Court for the City of Roanoke.
Such plat shall combine all properties which would otherwise
dispose of the land within the right -of -way to be vacated in a manner
consistent with law, and retain appropriate easements for the
installation and maintenance of any and all existing utilities that may
be located within the right -of -way, including the right of ingress and
egress. In coordination with the vacation, the applicant will pay
$1,696.00 for the vacation of the public's right to use the portion of
the subject right -of -way.
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2. Upon meeting all conditions to the granting of the application, the
applicant shall deliver a certified copy of this ordinance for
recordation to the Clerk of the Circuit Court of Roanoke, Virginia,
indexing the same in the name of the City of Roanoke, Virginia, as
Grantor, and in the name of the petitioner, and the names of any
other parties in interest who may so request, as Grantees. The
applicant shall pay such fees and charges as are required by the
Clerk to effect such recordation.
3. Upon recording a certified copy of this ordinance with the Clerk of
the Circuit Court of the City of Roanoke, Virginia, the application
shall file with the Engineer for the City of Roanoke, Virginia, the
Clerk's receipt, demonstrating that such recordation has occurred.
4. If the above conditions have not been met within a period of one
year from the date of adoption of this ordinance, then such
ordinance shall be null and void with no further action by City
Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
Tom Sorrano, Owner, The Sorrano Group, appeared before Council on behalf of
the Petitioners, stating that the Commission evaluated the work that occurred on the
property, the development pattern and use of the alley in the immediate area; and a
motion to approve the vacation of the right -of -way failed by a 0 -6 vote.
Mr. Sorrano asserted that this particular house is an exception to the rule due to
the area is zoned downtown and mixed use, whereby most homes were originally
historic and currently converted into commercial space; and he indicated that the alley is
an eyesore and does not have apparent value to the City or utility companies, and felt
that the petitioners would provide upkeep to improve the appearance and maintain the
integrity and historic preservation of their property.
Vice -Mayor Price offered the following Ordinance:
"AN ORDINANCE permanently vacating, discontinuing and closing an
approximately 960 square foot portion of an alley that extends from 7" Street, S.W., to
8" Street, S.W., north of and parallel to Marshall Avenue, S.W., as more particularly
described hereinafter; and dispensing with the second reading of this ordinance by title."
Vice -Mayor Price moved the adoption of the ordinance. The motion was
seconded by Council Member Trinkle.
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The Mayor inquired if there were persons present that wished to speak on the
matter.
Douglas Turner 545 Highland Avenue, S.W., appeared before the Council and
spoke in opposition of the request, urging the Council to uphold the Planning
Commission's decision.
James Haynes 526 Marshall Avenue, S.W., appeared before the Council in
support of the request to vacate the alley. He referenced a communication from Tim
Taylor, Vice - President, the Old Southwest, Inc., noting support of the request.
There being no further speakers, Mayor Lea declared the public hearing closed.
Wayne Leftwich, Senior City Planner, explained that there were three issues
relating to the alleyway vacation: 1) the Old Southwest Neighborhood Plan speaks to
the fabric of the neighborhood, and the alleys that are a part of the original grid- street
pattern should be preserved; 2) this alley vacation would create a dead -end alley; and
3) received comments from surrounding property owners Tammi Britt and Douglas
Turner who were opposed to the alley vacation, and Marcy Ryan who was in support of
the request.
In addition, Mr. Leftwich stated that due to two of the five residences and three of
the six property owners adjacent to the alley on Marshall Avenue, S. W., being in
opposition, it was difficult to support the request; and therefore, staff recommended that
the Planning Commission deny the application.
Council Member Bestpitch expressed concern about the retaining wall
contributing to the water runoff.
Mr. Leftwich mentioned that if the application is not approved, the retaining wall
can be repaired by the City, which will fix the runoff problem in lieu of closing and
vacating the alley at the petitioners' expense.
Following continued discussion, Council Member Trinkle was inclined to support
the request to vacate the alley and asked if it was possible to remand the matter back to
the Planning Commission to investigate repairs and restructure the alley, as well as
what could be mutually agreeable with all parties for a win - win outcome.
The City Attorney opined that if the matter was remanded, the process would
have to start over, whereby public hearings would be conducted by the Planning
Commission and City Council.
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As discussion ensued, the City Attorney alluded that the mater could be
postponed to a definite date certain to allow a possible resolution to be reached or the
petitioners could withdraw the application and file a new application.
After extensive dialogue regarding the matter, Council Member Trinkle moved
that the matter be postponed definitely until March 20, 2017 at 7:00 p.m., to allow staff
to present neighborhood alternatives to the applicants or allow applicants to withdraw
and submit a new application. The motion was seconded by Council Member Bestpitch
and unanimously adopted.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Tuesday,
January 17, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of the City of Roanoke to propose amendments to Chapter 36.2, Zoning, of
the Code of the City of Roanoke (1979), as amended, by amending and reordaining,
adding or deleting Section 36.2 -333, Floodplain Overlay District, and Section 36.2 -411,
Gasoline stations, to update, clarify and make the City's zoning ordinance easier to use
for its citizens, and to make the City's Zoning Ordinance consistent with State Code,
such amendments not constituting a comprehensive rezoning or change of any
densities that would decrease permitted density in any district, unless otherwise noted,
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, December 27, 2016, and Tuesday, January 3, 2016.
(See publishers affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the proposed amendments to Section 36.2 -333, Floodolain Overlay District,
and Section 36.2 -411, Gasoline stations, Code of the City of Roanoke (1979), as
amended.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #40748 - 011717) AN ORDINANCE amending and reordaining Section 36.2 -333,
Floodolain Overlay District (F); and Section 36.2 -411, Gasoline stations; of
Chapter 36.2, Zoning, of the Code of the City of Roanoke (1979), as amended, and
dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 676.)
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Council Member Bestpitch moved the adoption of Ordinance No. 40748-011717.
The motion was seconded by Council Member Trinkle.
Ian Shaw, Agent, appeared before the Council in connection with the Code
amendment.
The Mayor inquired if there were persons present wishing to speak on the matter.
There being none, he declared the public hearing closed.
There being no comments and /or questions by the Council Members, Ordinance
No. 40748 - 011717 was adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
SOLID WASTE: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Tuesday, January 17, 2017 at 7:00 p.m., or as soon
thereafter as the matter may be heard, to receive public comments on the City's
proposed Solid Waste Management Plan, the matter was before body.
(See copy of Plan on file in the City Clerk's Office.)
Legal advertisement of the public hearing was published in The Roanoke Times
on Thursday, January 5, 2017, and Thursday, January 12, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
Skip Decker, Solid Waste Manager, appeared before the Council in support of
the Plan.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following remarks by Council Member Bestpitch to the Solid Waste Division on
its hard work and tireless efforts, Mayor Lea noted the remarks would be received and
filed.
HEARING OF CITIZEN UPON PUBLIC MATTER: NONE.
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There being no further business to come before the Council, Mayor Lea declared
the regular meeting adjourned at 8:26 p.m.
APPROVED
ATTEST:
t Moon Re s, M C Sherman P. Lea, Sr.
City Clerk Mayor
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ROANOKE CITY COUNCIL - REGULAR SESSION
February 6, 2017
MIJITIT. u
The Council of the City of Roanoke met in regular session on Monday,
February 6, 2017, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Reqular Meetings, Rule 1, Code of
the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40579-
070516 adopted by the Council on Tuesday, July 5, 2016.
PRESENT: Council Members Raphael E. Ferris (arrived late), John A. Garland,
Anita J. Price, David B. Trinkle, William D. Bestpitch, Michelle L. Dykstra and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Mayor declared the existence of a quorum.
At this point, Council Member Ferris entered the meeting (9:01a.m.).
ITEMS FOR ACTIONS:
CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting
that Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
as abovementioned. The motion was seconded by Council Member Dykstra and
adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
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CITY COUNCIL: A communication from the City Manager requesting that
Council convene in a Closed Meeting to discuss a proposal for the disposition of City -
owned property located at 2750 Hoover Street, N. W., where discussion in an open
meeting would adversely affect the negotiating strategy of the public body, pursuant to
Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
BRIEFINGS:
Mental Health Services — Roanoke City Jail,
Sheriff Tim Allen gave a brief overview of mental health services, highlighting the
following items:
Demographics
Average Daily Inmate Population — 536
324 inmates were on medication
(Roughly 62% of the inmate population
173 inmates on psychotropic medication
(53% of all inmates on medication
Jail — Mental Health Staffing
Psychiatrist - 14 hours per week
Mental Health Coordinator - 24 hours per week
Mental Health Professional - 16 hours per week
Mental Health Professional - 10 hours per week
Professional Counselor - 8 hours per week
(Combined = 72 hours of mental health coverage per week)
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Jail — Mental Health Cost
Mental Health Provider and Psychiatrist - $190,473.00 in 2016
Psychotropic Medication - $104,000.00 in 2016
Agencies that Assist
Blue Ridge Behavioral Health
- Basic Services
- Discharge planning and referrals upon release
- Discharge planners provide both individual and group counseling to better
assess client needs
Alpha Program
Blue Ridge Behavioral Healthcare (BRBH) currently has a case manager for
the Alpha Program who meets with every inmate leaving Alpha to return to
the community
These inmates include those who had co- occurring disorders and may be on
medications and /or psychological appointments
The case manager works with clients on issues of housing, employment, and
continuity of mental health care. The case manager starts to meet with them
in their last 30 days of Alpha
Staff Intervention
Inmates Placed on Suicide Watch (Annual Totals in 2015 — 204; and 2016 —
Transportation
o Mental Health Transports (2015 — 412; and 2016 — 395)
o Out of Jurisdiction (2015 — 279; and 2016 — 360)
o Miles Traveled (2015 — 143,376; and 2016 — 174,553)
Financial Impact
Transports require two deputies
(Multiple transports at one time)
(Nights, weekends and holidays)
Departmental Overtime Expenses
(2015 - $40,000.00)
(2016 - $45,000.00)
'These expenses were directly related to mental health and neither identified
nor accounted for in the jail budget.
Training
Critical Incident Training for staff (CIT)
State of Virginia to impose all staff be certified in CIT
(40 hour basic CIT certification)
(CIT training cost - $65.00, per person)
(Mental Health First Aid Cost: $45.00, per person)
Conclusion
Impact on staff
(See copy of presentation on file in the City Clerk's Office.)
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Sheriff Allen remarked that the Jail implemented a program to address re- offense
among those with a mental illness that offered inmates a discharge plan that would
connect them with mental health services and necessities, such as housing, which
service has shown promising results. He stated that an area of concern was providing
transportation to people in custody, primarily driving inmates to a hospital after they
have been issued a temporary detention order, adding this service has taken deputies
all over the State.
Mayor Lea inquired about reimbursement from the State of Virginia for training in
mental health services; whereupon, Sheriff Allen indicated that no grant funds were
available, adding that the department uses independent transport to relieve staff in pilot
program.
In response to an inquiry of Council Member Garland regarding the contracted
services from Blue Ridge Behavioral Health, Sheriff Allen confirmed that Blue Ridge
Behavioral Health does provide a number of services to the inmates and Jail staff is
trained to also administer these services.
Regarding the role of Catawba Hospital and its services, the Sheriff replied that
Catawba is important as it relates to the location in the region and he supports them
remaining open and to have funding provided. However, he pointed out that funding
has been reduced and mostly applied to support services, outpatient services, and skill
building for mental health.
Following additional comments by the Council Members, the Mayor expressed
appreciation for the presentation and advised that the remarks would be received and
filed.
Annual Public Safety Updates for CY2016
Roanoke Fire /EMS — 2016 Performance Indicators
Fire Chief David Hoback gave a brief overview regarding yearly performance of
the Fire -EMS Department:
• Department Activities — 2016
Community Events
Prevention Activities
• Fire Marshal Inspections — 2016
Total — 6,571
• Demand For Service
• Structure Fires — Travel Time Performance — 2012 - 2016
• Significant Fires — 2012 - 2016
• Cause of House /Building Fires
• Arson History— 2010 - 2016
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• Annual Fire Loss History — 2012 - 2016
• Structure Fires Confined Fire to Floor of Origin — 2012 - 2016
• Critical — Advanced Life Support Response Time Performance — 2012 - 2016
• Basic Life Support Response Time Performance — 2012 - 2016
• EMS Demand for Service Trend — 2007 -2016
• EMS Demand for Service Time of Day — 0:00 -22:00
• EMS Demand — System Impact — 2013 - 2016
• Recruitment and Diversity
Regional Hiring Process
Regional Recruit School
Web Site
• Activities for 2017
Re- Accreditation — May 2017
EMS 2020
Continue Enhance Recruitment Initiatives
Training
Design new Fire -EMS Station 7
(See copy of presentation on file in the City Clerk's Office.)
During discussion, Council Member Trinkle acknowledged a partnership with
Carillon Clinic, Inc.
In response to an inquiry by Council Member Dykstra about the Inspection
Program, Chief Hoback explained that staff visits an establishment to install fire alarms,
meets and educate homeowners.
In regard to recruitment, Vice -Mayor Price asked about reducing the age limit to
age 18; whereupon, Chief Hoback stated that the Fire Department begins recruiting
students in their sophomore and junior year of high school, with an end goal of issuing
Emergency Medical Technician and Job Certifications for this age group. She also
inquired about community partnerships /collaboration /accessibility in developing healthy
relationships. Chief Hoback noted staff will be briefing the Roanoke City School Board
and will begin at the sophomore and junior year educating students on public safety
opportunities prior graduation, such as possible training on emergency technician level
could lead to a meaningful employment, adding the goal is to hire students on a part-
time basis.
Council Bestpitch wondered out of the 72 fire incidents, how many citizens had
smoke detectors installed; and Council Member Ferris asked how critical is it to change
out smoke detectors every ten years was. Chief Hoback responded that sensors in
smoke detectors go bad after approximately 10 years, and urged the public to change
the batteries every six months.
330
Following additional questions and /or comments by the Council Members, the
Mayor expressed appreciation to the Fire Chief and advised that the presentation would
be received and filed.
Roanoke Police Annual Report:
Police Chief Tim Jones distributed the Annual Report for 2016, highlighting the
following items:
• 21" Century Policing Concepts
Building Trust and Legitimacy
Community based initiatives0
• Constitutional Safeguards
Freedom of expression
Collaboration with community
Policies and strategies
• Use of Technology and Social Media
Engage and educate
• Basic Academy Status
• 72st Basic Academy (10 graduates , December 16, 2016)
*30% female — 110% minority
73`d Basic Academy (January 3, 201 — 17 recruits
*17% female — 23% minority
• Community Policing and Crime Reduction
Seeking outcomes that promote "least harm' resolutions
Multi- disciplinary approach to community issues
Working with the communities to identify problems and concerns
• By the Numbers Citywide CY2016
• 10 Year— Part 1 Crime Trend
• Victim /Offender Association
• 2015 vs. 2016 Crime Comparison
• Yearly Comparison
• Victim Risk Factors
• Robberies
• Opiate Impact
• Stolen Guns
• Part 1 Forecast for 2017
• 2017 Priorities
Response to mental health issues
Downtown
Crime reduction
(See copy of Annual Report and presentation on file in the City Clerk's Office.)
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Chief Jones reported that the City experienced an uptick in crime last year and
said after a steady decline over the past several decades, there was an 11 percent
increase from 2015 to 2016; from 2015 to 2016, the number of reported aggravated
assaults increased from 137 to 159, robberies increased from 67 to 117, larcenies
increased from 3,218 to 3,599, and stolen vehicles rose from 185 to 223. He also
shared that there was also an increase in the number of stolen guns from139 to 158.
The Police Chief attributed much of the crime increase to the opioid crisis and
whereby people are robbing and stealing to support the drug habit. He pointed out that
the Police Department created the Hope Initiative to address drug abuse in the
Roanoke Valley; whereas, the program invites those struggling with addiction to go to
the Bradley Free Clinic or Roanoke Police Department to get into treatment without fear
of arrest, adding the initiative helped 54 people receive aid last year.
Council Member Ferris commented that it was important to highlight that the City
is a safe place to live and believes mental health issues are a culprit in the number of
incarcerations, which includes other jurisdictions across the south portion of Virginia.
Council Member Bestpitch asked for clarification on the definition of homicide
versus murder; whereby, Chief Jones shared that homicide was blunt force trauma
incidents causing murder, manslaughter, and refers to one human being killing another;
and murder is willful deliberate intention to end another's life.
Vice -Mayor Price announced that there will be a community meeting on February
8 at 6:00 p.m. at the Goodwill Center to discuss inner -city community issues, adding
that this initiative would not be possible without the Police Department's resources.
Following additional questions and /or comments by the Council Members, the
Mayor expressed appreciation to the Police Chief and advised that the remarks would
be received and filed.
FY 2018 Budget/Financial Planning Work Session
Amelia C. Merchant, Director, Management and Budget; and Barbara A.
Dameron, Director of Finance, briefed the Council on the development of the FY 2017 —
2018 budget process, as follows:
• Approach to Budgeting
• Operating Budget Development
• Capital Planning
(See copy of presentation on file in the City Clerk's Office.)
332
Ms. Merchant and Ms. Dameron highlighted the following:
• Historical Reductions to Balance the Budget
'$30.5 million reductions since FY2007
• Inflation Adjusted Adopted General Fund Budget Comparison
• City of Roanoke Priorities
• Price of Government Revenue Estimate by Major Category Fiscal Year 2018
'Decrease of 0.9% when comparing the FYI estimate to the FYI Adopted
Budget
The Director of Finance explained each major category of the budget and
indicated the significance of each to the overall budget. She pointed out that property
taxes represented 42 percent of the budget and included real estate tax, personal
property tax and the associated interest and penalties in that category. She continued
stating that intergovernmental was 25 percent with the largest being social service
funding from the State, but also included street maintenance and law enforcement
funding, 21 percent of the budget was other local taxes such as prepared meals and
business and occupational licenses, lodging, admissions as well as utility and
communication taxes. The sale tax category represented 7 percent of the budget and
the other revenue category included permits, court fees and charges for services such
as recreational programs.
• Projected Revenue by Major Category Fiscal Year 2018
Ms. Dameron briefly described the current and potential growth /decline in each
category and noted that the largest increase was related to the employee health
services and to a smaller portion the School's share of the Child Services Act.
• Net FY2018 Local Tax Impact
She continued stating that the net impact was approximately $765,000.00 which
was made up of the local transient occupancy tax provision variance of $1.6 million, the
Roanoke City Schools expenditure adjustments of $632,500.00, the Roanoke Valley
Convention and Visitor Bureau at $168,750.00 which is the 3/8 percent sent to the
agency, and the district taxes collected at $36,000.00.
In response to inquiry from Council Member Garland for clarification with regard
to the decline in the business tax in comparison to the improving City economy,
business, transient occupancy tax and the new hotel downtown, the Director of Finance
advised that in terms of lodging it could be many things and not necessarily the number
of rooms, but if hotels compete for rooms they may push the pricing down to create an
impact as well as lodging was an interesting, seasonal tax which begins to rise in March
and fall again in November, December and January which was taken into account when
making projections.
333
Following brief dialogue with regard to how revenue projections were calculated,
the Director of Finance advised that as data was received from the Commissioner of the
Revenue's Office, it was reviewed and compared to several years of data as well as
what was trending within the state and nation in terms of economic impacts.
Preliminary Identified FY 2017 - 2018 Expenditure Adjustments
*Medical - $1,212,939.00
*Retirement - $834,875.00
*Reserves - $250,000.00
*Debt Service - $250,000.00
*FLSA - $202,848.00 (implementation on hold)
*Employee Compensation - $1,940,500.00
Current Steps in Budget Development Process
*Recognition of approximately $5 million of known cost increases in addition
to revenue contraction
*Distribution of reductions totaling $5 million
*Supplementals allowed request restoration of proposed reductions
*Inflationary cost increases and new supplementals submitted separately
*Management and Budget staff review at object code level by department
*Priority Teams currently reviewing all offers to rank and make funding
recommendations
Ms. Merchant explained the current steps of the budget development process
and advised that the process was changed to ask departments to submit their budgets
$5 million less than the current adopted budget. She noted that all departments,
Council- appointed Officials and others were cooperative in submitting reductions with
the impacted notes of the service implications and added that departments were
afforded the opportunity to submit supplemental offers of critical portions of the budget
they felt they could not endure another fiscal year without.
• Balancing Summary
*Variance – ($5,783,527.00)
Following brief explanation by Ms. Merchant of the balancing summary
dynamics, Council Member Garland inquired as to the expectations of the Council
Members and the extent of the budget review Council would conduct after the due
diligence of City staff; whereupon, the City Manager explained that the budget analysts
and priority teams make sure what is presented is the most efficient way for the City to
provide services and what the impacts would be with any needed cuts —the Council was
recommended to focus on the service level and ranking of the services to evaluate,
which services should be provided going forward. He added that the line item budget
could be reviewed with any Council Member, at any time, or a list of the upcoming
budget meetings could be provided and Council can choose to attend any or all
meetings.
334
Council Member Dykstra commented that Council, as policymakers, need to look
ten to 20 years ahead and forecast what can be done to help guide the City, citizens
and departments to look toward the future; and trust that the Administration and the
Budgeting for Outcomes process has taken into account that the City is operating on a
tight budget.
Next Steps
*Priority Teams to complete extensive review and make prioritization and
expenditure recommendations to Budget Committee
*Budget Committee Review
*March 6, 2017:
- Update on Price of Government
-Offer Rankings
- Balancing Strategies
Capital Project Planning
*Maintain Current Capital Assets
- bridge renovation
-curb, gutter and sidewalk
-storm drains
*Infrastructure Investment for Livability and Economic Development
- bridge replacement
- streetscape projects
-storm drains
-civic center
- school maintenance
*Targeted Livability Investments
-Parks and Recreation Master Plan
- libraries
(Investments made within parameters of debt policy)
Current Debt Issuance Plan FY 2017 — 2021
(Adding $250,000.00 each year to have sufficient debt service funding for
current CIP)
With regarding to debt service funding, Ms. Merchant explained that in the
current budgeted debt service plan, $250,000.00 needed to be added each year in
order to afford the plan and any new or additional project needs were above and
beyond what was currently budgeted.
The City Manager added that if the debt percentage was raised up to 9.9
percent, it would result in higher annual debt service costs and additional cuts in the
budget would have to be made to allow for increase to infrastructure funds.
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Debt Service as a Percent of Total Expenditures
*FY2017 through 2021 updated for issuance of WVRIFA in 2017
*Assumes Zero percent increase in operating expenditures FY2018 — 2021
using FY2017 projected expenditures as the base year
*Includes planned Debt Issuance FY2017 - 2021
Schools
*School improvements
*Additional $7.7 million needed for both FY2018 and FY2019 for Fallon Park
Elementary, the Hurt Park gym and maintenance upgrades
*Continued commitment of $5,000,000.00 of debt capacity reserved for
school projects
*Planned spending includes renovation of elementary schools (TBD) and
maintenance upgrades
Council Member Dykstra commented that the City applied for the Choice
Neighborhood Grant for the Hurt Park Gymnasium Project specifically and asked if that
grant was off the table or an option in the future; whereupon, the City Manager advised
that he hoped so, but was not sure If the current federal administration would continue
investment in the Choice Neighborhoods Program.
Following brief discussion on the possible renovations of Fallon Park Elementary
School and Hurt Park Elementary Gymnasium, Council Member Trinkle requested a
briefing on the matters; whereupon, the City Manager replied in the affirmative.
Council Member Ferris asked the Director of Finance to draft another
expenditure graph factoring in the additional requested capital expenditures that would
impact the 10 percent debt service limit.
• Bridge Maintenance, Repair and Renovation Program
*Project Funding
*Additional funding need of $11 million identified for Main Street/Wasena
replacement in FY2022
*$440,131.00 annual cash funding in current operating budget
*Will seek revenue sharing funding
Ms. Merchant advised that for the replacement of the Main Street or Wasena
Avenue Bridge in Fiscal Years 2021 — 2022, in Fiscal Year 2022, $11 million would be
needed to complete the Main Street/Wasena Bridge. She pointed out that currently
there was $440,131.00 in the operating budget to support the bridge maintenance and
renovation and revenue sharing funds would be sought if available. The City Manager
added that the hope is to budget the entire amount in future years and have VDOT
assist with the costs, but plan to spend the entire amount.
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Library Master Plan
*Project Funding
*Branch expansion and renovations for Melrose, Countryside Storefront
branch, South Roanoke e- branch as well as the completion of the Main
Library renovations
*Additional funding of $1.3 million needed for Melrose renovations and
$300,000.00 for upgrades at Gainsboro Branch.
Parks and Recreation Master Plan
*Project Funding
*Parks and Recreation Master Plan update to be presented during future
briefing
*Roanoke River Greenway
-Needs additional $3.5 million
-RSTP allocation of $1.5 million
*Tinker Creek Greenway
- FY2018 and FY2019 funding designated for extension of Greenway
-RSTP funds of $1.5 million allocated to project
-VDOT Urban funds can be reallocated from Orange Avenue Improvement
Project - $3.1 million
Fire Facility Master Plan
*Project funding
*Revised estimates by Station:
- Station 7 (Memorial Avenue, S. W. - $5.4 million)
- Station 2 (Noble Avenue, N. W. - $8.4 million)
- Station 8 (Crystal Spring Avenue, S. W. - $9.9 million)
911 Center
*Project Funding
*Construction of new 911 Center
*Revised expense projection of $7.5 million
Additional FY 2018 - 2022 Identified Capital Needs
*RCPS
- Additional $15.4 million for replacement of Fallon Park Elementary School
*Bridge renovation
- Additional $11 million in FY2022 for Main Street/Wasena bridge replacement
*Library Master Plan
- Additional $1.3 million for Melrose renovation and $300,000.00 for Gainsboro
branch upgrades
*Fire Facility Master Plan
- Station #2 (Noble Avenue, N. W./$8.4 million)
- Station #8 (Crystal Spring Avenue, S. W. /$9.9 million)
*Public Works Service Center
-$1.2 million over multiple fiscal years
*RCIT Project Improvements
-Road improvements and other project costs /$1.5 million with project
completion by FY2021
337
*Fire -EMS Airpacks - $1.4 million
- applied for grant funding
*Passenger Rail
-based on Amtrak requirements of approximately 5,000 square feet, future
station /$2.5 million by FY2022
*Downtown Master Plan
*Fleet Capital Replacements
-Multi -year approach for Solid Waste and Fire -EMS vehicular replacements
-Debt service to be paid from annual Fleet Capital funding
*Williamson Road improvements /$6.5 millions
*Technology
- revenue system /$1.5 million
- digital radio ($3.5 million;FY2018 /$0.5 million;
FY2019/$1.5 million /FY2020/$1.5 million
- Telephone system replacemenU$520,000.00
She reviewed the additional capital needs stating that, $2.5 million would be
needed by FY2022 for an approximately 5,000 square foot passenger station and $6.5
million was a preliminary figure in terms of the improvements on Williamson Road to be
further explored at a future date.
• Potential FY 2018 Capital Projects (Cash Funded)
*Bridge maintenance - $40,131.00
*YMCA (50 of five allocations) - $100,000.00
*Virginia Museum of Transportation (4r" of 5 allocations) - $100,000.00
*Jefferson Center (4" of 5 allocations) - $100,000.00
TOTAL - $740,131.00
• Next Steps
*March 6
- Follow up Information
- Update on Capital project planning
Council Member Bestpitch commented that additional funding for the revenue
system needed to be a priority as well as the air packs for the Fire /EMS Department
which is critical.
In response to Council Member Ferris' inquiry with regard to the plan for
additional repairs needed at the Berglund Center, the Assistant City Manager for
Operations advised that repairs included coliseum renovations, multiple restrooms,
Performing Arts Theater restrooms, stage refurbish and back of the house. He added
that from a strategy standpoint, given the investment that Council has made with
respect to upgrades at the Berglund Center, additional investments could probably be
delayed for a couple of years; whereupon, Council Member Ferris echoed Council
Member Bestpitch's previous comments and suggested that the repairs not be
eliminated, but be postponed for a few of years.
338
There being no additional comments regarding the budget briefing, Mayor Lea
thanked Ms. Merchant and Ms. Dameron for the presentation and advised that the
remarks would be received and filed.
At 1:06 p.m., the Mayor declared the Council Meeting in recess for a Closed
Meeting to be held in the Council's Conference Room, Room 451, and thereafter to be
reconvened at 2:00 p.m., in the Council Chamber.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding.
PRESENT: Council Members Raphael E. Ferris, John A. Garland, Anita J. Price,
David B. Trinkle, William D. Bestpitch, Michelle L. Dykstra and Mayor Sherman P. Lea,
Sr. -7.
ABSENT: None -0.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Kenneth Lane, Pastor, Trinity
Lutheran Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTER: The Mayor advised that City
Council sets this time as a priority for citizens to be heard, and that all matters will be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
TRANSPORTATION: John H. Turner, 2505 Avenel Avenue, S. W., appeared
before the Council to request City Council's assistance with expansion of the Valley
Metro bus route to Garst Mill Road in Roanoke County.
Without objection by the Council, the Mayor advised that the request would be
referred to the City Manager for further discussion with Roanoke County officials and
the General Manager of Valley Metro.
339
MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N. W., appeared
before the Council and shared thoughts on ways to boost the economy in the City of
Roanoke.
MISCELLANEOUS: Brian McConnell, 32 Elm Avenue, S. W., Apt #303,
appeared before the Council to seek support of a Community -based Action Workshop,
A Year in the Life - Community Building Forum and Lab on Tuesday, February 21 at
Freedom First Credit Union.
CONSENTAGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the
item would be removed from the Consent Agenda and considered separately.
MINUTES: Minutes of the regular meetings of the Council held on Monday,
October 3, 2016, Monday, October 17, 2016 and Monday, November 7, 2016, were
before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Ferris moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
FINANCIAL REPORTS: A communication from the Director of Finance
transmitting the Financial Report for the month ended December 31, 2016, was before
the Council.
(See copy of Financial Report on file in the City Clerk's Office.)
Council Member Ferris moved that the Financial Report be received and filed.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0
340
'1
OATHS OF OFFICE -LOCAL OFFICE ON AGING ADVISORY BOARD: Report
of qualification of Cindy L. McFall as the City of Roanoke's representative to the Local
Office on Aging Advisory Board for a one -year term of office ending February 28, 2018,
was before the Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Council Member
Ferris moved
that the report of qualification
be received and
filed. The motion was
seconded by
Council Member Trinkle and
adopted by the
following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
BROADBAND AUTHORITY: Frank Smith, President and Chief Executive
Officer, Roanoke Valley Broadband Authority appeared before the Council and shared
information about the organizations' activities, highlighting recent accomplishments and
future projects:
(See copy of presentation on file in the City Clerk's Office.)
Mr. Smith advised that phase one was completed on schedule and within budget
as of May 2016; preparations were being made for the next 25 miles of the network to
be built; and the network was world class consisting of pure fiber optic glass which
allowed for the use of existing resources as well as expansion.
He further advised that there had been a lot of trade press from special interest
groups concerning the financial stability of municipal broadband; and pointed out that
the Broadband Authority was committed to the community, so with transparency and
honesty was how matters were executed and financially the Roanoke Valley Broadband
Authority was sound and their financial records were always open to the public.
He concluded stating that the Roanoke Valley Broadband Authority provided on
time, quality response as a Courier grade network which was not outdated; tax dollars
were invested; revenue was being generated and the Authority worked with local
entities to provide support services as a part of the community looking to try new things
and new projects in an effort to serve the underserved.
341
In response to an inquiry from Council Member Bestpitch with regard to the
appropriate minimum level of broadband and what the Authority provided compared to
ten megabits per second, Mr. Smith replied that the Broadband Authority provided a
dedicated circuit and five rings, so if one ring was cut it automatically rerouted, not to
interrupt service.
Council Member Dykstra commented that to serve the underserved, it becomes
vitally important that there not be a profit motive, but be a motive for service capacity
and added that was what the Broadband Authority was achieving for the region, as well
as improving economic development, education and providing fast speeds. She also
noted that proposed House Bill 2108 had been drastically modified since its
introduction, so progress had been made, but it was not over yet.
Extensive discussion ensued with regard to House Bill 2108 and the Roanoke
Valley Broadband Authority; whereupon, Council Member Ferris commented that the
City of Salem and Roanoke County supported the City's position on House Bill 2108
and was on board with the Broadband Authority. He urged citizens to contact area
legislators and stress that the General Assembly should not dictate how local taxpayers'
monies are to be spent.
There being no additional questions and /or comments by the Council Members,
Mayor Lea thanked Mr. Smith for an informative presentation and advised that the
update would be received and filed.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
GRANTS- POLICE- BUDGET: The City Manager submitted a written
communication recommending acceptance and appropriation of the 2017 Violence
Against Women Act (V -STOP) Grant from the Virginia Department of Criminal Justice
Services to fund the Police Department's existing Domestic Violence Specialist position.
(For full text, see communication on file in the City Clerk's Office.)
342
Vice -Mayor Price offered the following resolution:
( #40749 - 020617) A RESOLUTION authorizing the acceptance of the 2017
V -STOP Grant made to the City of Roanoke by the Virginia Department of Criminal
Justice Services, and authorizing execution of any required documentation on behalf of
the City.
(For full text of resolution, see Resolution Book No. 78, page 681.)
Vice -Mayor Price moved the adoption of Resolution No. 40749 - 020617. The
motion was seconded by Council Member Trinkle.
Following commendations by the Mayor regarding the existing Domestic
Violence position, Resolution No. 40749 - 020617 was adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Vice -Mayor Price offered the following budget ordinance:
( #40750- 020617) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Police Department Domestic Violence Program Grant
(VSTOP), amending and reordaining certain sections of the 2016 - 2017 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 681.)
Vice -Mayor Price moved the adoption of Budget Ordinance No. 40750 - 020617.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
GRANTS- POLICE - BUDGET - EQUIPMENT: The City Manager submitted a
written communication recommending acceptance and appropriation of the FY 2017
Byrne /Justice Assistance Grant (JAG) — Policing in the 21" Century (Less Lethal
Equipment Grant) from the Virginia Department of Criminal Justice Services for the
Roanoke City Police Department to purchase a variety of less lethal force equipment.
(For full text, see communication on file in the City Clerk's Office.)
343
Council Member Trinkle offered the following resolution:
( #40751 - 020617) A RESOLUTION authorizing the acceptance of the Edward
Byrne Memorial Justice Assistance Grant from the Virginia Department of Criminal
Justice Services for less lethal equipment, and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 78, page 682.)
Council Member Trinkle moved the adoption of Resolution No. 40751- 020617.
The motion was seconded by Council Member Ferris.
Following comments by the Mayor about the grant being design to minimize
human life, which says a lot about the Police Department, Resolution No. 40751-
020617 was adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Council Member Ferris offered the following budget ordinance:
( #40752- 020617) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Byrne /JAG Policing in the 21" Century Less Lethal
Equipment Grant, amending and reordaining certain sections of the 2016 - 2017 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 683.)
Council Member Ferris moved the adoption of Budget Ordinance No. 40752-
020617. The motion was seconded by Council Member Dykstra.
Following remarks by Council Member Dykstra regarding the assistance provided
by the grants, Budget Ordinance No. 40752- 020617 was adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
344
BUDGET - GRANTS - POLICE - YOUTH - RECREATION: The City Manager
submitted a written communication recommending acceptance and appropriation of the °
FY 2017 Byrne /Justice Assistance Grant (JAG) — Policing in the 21" Century (Police
Youth Projects, Basketball League Grant) from the Virginia Department of Criminal
Justice Services to the Roanoke City Police Department for enhancing police /youth
engagement in schools, and after - school programming.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution-
(#40753-020617) A RESOLUTION authorizing the acceptance of the Edward
Byrne Memorial Justice Assistance Grant Program made to the City of Roanoke by the
Virginia Department of Criminal Justice Services for police youth projects and basketball
league, and authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 78, page 684.)
Council Member Bestpitch moved the adoption of Resolution No. 40753 - 020617.
The motion was seconded by Vice -Mayor Price.
Following comments by Council Member Bestpitch regarding the Mayor's
leadership and grant funds to be used to make a difference in the lives of youth during
the summer months, Resolution No. 40753- 020617 was adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #40754- 020617) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Byrne /JAG Policing in the 215' Century Basketball
League Youth Project Grant, amending and reordaining certain sections of the 2016 -
2017 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 685.)
345
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40754-
020617. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
BUDGET - GRANTS- POLICE - DOMESTIC VIOLENCE: The City Manager
submitted a written communication recommending acceptance and appropriation of the
FY 2017 Byrne /Justice Assistance Grant (JAG) — Policing in the 21" Century
(Workplace Violence Prevention Grant) from the Virginia Department of Criminal Justice
Services for the Roanoke City Police Department to hire Sigma Threat Management
Consultants to conduct training for local law enforcement agencies on workplace
violence prevention.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #40755 - 020617) A RESOLUTION authorizing the acceptance of the Edward
Byrne Memorial Justice Assistance Grant Program made to the City of Roanoke by the
Virginia Department of Criminal Justice Services for workplace violence prevention, and
authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 78, page 686.)
Council Member Trinkle moved the adoption of Resolution No. 40755 - 020617.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Council Member Ferris offered the following budget ordinance:
( #40756 - 020617) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Byrne /JAG Policing in the 21" Century Workplace
Violence Prevention Grant, amending and reordaining certain sections of the 2016 -
2017 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 687.)
KEEP
Council Member Ferris moved the adoption of Budget Ordinance No. 40756-
020617. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
BUDGET - GRANTS- HOUSING: The City Manager submitted a written
communication recommending acceptance and appropriation of funds for a supportive
services grant from the U. S. Department of Housing and Urban Development to the
City of Roanoke Homeless Assistance Team for a one year period beginning
February 1, 2017.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution-
(#40757-020617) A RESOLUTION authorizing acceptance of a supportive
services grant from the U.S. Department of Housing and Urban Development to the City
of Roanoke, Virginia, on behalf of the Department of Social Services' Homeless
Assistance Team, and authorizing execution of any required documentation on behalf of
the City.
(For full text of resolution, see Resolution Book No. 78, page 688.)
Council Member Bestpitch moved the adoption of Resolution No. 40757 - 020617.
The motion was seconded by Council Member Trinkle.
Following accolades by Council Member Bestpitch on efforts by Carol Tuning,
Human Services Coordinator, to monitor the homelessness in the City; and calling
attention to his efforts to work with non - profits and Veterans homelessness, Resolution
No. 40757 - 020617 was adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
347
Council Member Bestpitch offered the following budget ordinance:
( #40758 - 020617) AN ORDINANCE to appropriate funding from the United States
Department of Housing and Urban Development for the Homeless Assistance Team
Grant, amending and reordaining certain sections of the 2016 - 2017 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 689.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40758-
020617. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
SOLID WASTE: The City Manager submitted a written communication
recommending adoption of the City of Roanoke's updated Solid Waste Management
Plan.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #40759- 020617) A RESOLUTION regarding the adoption of a Solid Waste
Management Plan for the City of Roanoke.
(For full text of resolution, see Resolution Book No. 78, page 690.)
Council Member Ferris moved the adoption of Resolution No. 40759- 020617.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
BRIDGES: The City Manager submitted a written communication recommending
acquisition of real property rights for the Berkley Road Bridge Reconstruction Project.
(For full text, see communication on file in the City Clerk's Office.)
mi •
•
Council Member Bestpitch offered the following ordinance:
( #40760 - 020617) AN ORDINANCE providing for the acquisition of real property
rights needed by the City in connection with the Berkley Road Bridge Reconstruction
Project ( "Project "); authorizing City staff to acquire such property rights by negotiation
for the City; authorizing the City Manager to execute appropriate acquisition documents;
and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 691.)
Council Member Bestpitch moved the adoption of Ordinance No. 40760 - 020617.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF CITY MANAGER:
The City Manager offered the following comments:
Roanoke Police Programs Recognized as Bright Ideas:
• The Ash Center for Democratic Governance and Innovation at the John F.
Kennedy School of Government, Harvard University, recently recognized the
City's Citizen - Centric Policing Model and its Growth Through Opportunity
(GTO) Cadet Program as part of its 2017 Bright Ideas initiative, which honors
innovative public programs from across the country striving to improve
services, solve problems, and work on behalf of citizens.
• The Roanoke Police Department implemented a citizen - centric policing model
built on the four tenets of procedural justice: citizen voice, fairness and
neutrality, dignity, and respect.
• The GTO Cadet Program was designed to give adults with special needs the
opportunity to receive career training and life skills as they transition to
gaining independence. Participants volunteer for up to 12 hours a week as
support staff for the Roanoke Police Department, Roanoke Fire -EMS
Department and Sheriff's Office.
• Bright Ideas are showcased on the Ash Center's Government Innovators
Network, an online platform for practitioners and policymakers to share
innovative public policy solutions.
349
Roanoke Wins National Safe and Sustainable Snowfighting Award:
• For the fifth year in a row, the City's Public Works Department has won the
Safe and Sustainable Snowfighting Award from the Salt Institute for
excellence in environmental consciousness and effective management in the
storage of winter road salt.
• Award recipients must meet or exceed nearly 70 different criteria covering
storage, equipment, safety, environmental protection, and service.
• The Salt Institute honored a total of 87 transportation facilities across the
United States and Canada with the award. Roanoke was one of only two
facilities recognized in Virginia.
Big Lick SOUP Coming in March:
• The next Big Lick SOUP event is scheduled for Thursday, March 2, 2017 from
6:00 p.m. — 8:00 p.m., at Soaring Ridge Brewery located at 523 Shenandoah
Avenue, N. W.
• Big Lick SOUP (Supporting Outstanding Urban Projects) is a grassroots,
micro -grant opportunity to fund innovative community projects combined with
a community meal.
• Attendees make a small donation at the door and, once there, will listen to
four ideas pitched for improving the Roanoke community.
• After hearing the pitches attendees vote on the project idea they like the best,
and the project with the most votes will receive all of the money raised at the
door, to turn their project idea into reality.
• Big Lick SOUP is held twice during the year. Applications can be sent by
email to BigLickSOUP(a)gmail.com.
2017 Leadership College:
• Begins Thursday, March 16, 2017
• Sponsored by the Office of Neighborhood Services
• Classes meet each Thursday evening from 6:00 p.m. — 9:00 p.m. in the
Municipal Building for nine weeks.
• Leadership College is an interactive, practical, and engaging series of
discussions, lectures, role plays, team building, and related field work that will
help you:
• Learn best practices in organizing your community
• Learn how to access city services
• Personally meet those who provide city services
• Understand city procedures and policies
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS: NONE.
350
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
LEGISLATION: Council Member Ferris, Chair, Legislative Committee, expressed
appreciation to area legislators and Council Member Garland for advancing the City's
2017 Legislative Program.
POLICE -HUMAN SERVICES: Vice -Mayor Price announced that Feeding
America Southwest Virginia (FASWVA), Goodwill Industries of the Valleys and the
Roanoke City Police Department will be hosting a community conversation regarding
FASWVA's proposed Community Solutions Center Development Project under
consideration for the Melrose area in northwest Roanoke on Thursday, February 9 at
6:00 p.m., in Goodwill's Community Room at 2502 Melrose Avenue, N. W., adding as
community input and support will be paramount to the success of this proposed project.
At 3:27 p.m., Mayor Lea declared the Council meeting in recess for continuation
of a Closed Session in the Council's Conference Room, Room 451, fourth floor, Noel C.
Taylor Municipal Building.
At 3:57 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding and all Members of Council in attendance.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Bestpitch moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
351
ROANOKE VALLEY - ALLEGHANY REGIONAL COMPREHENSIVE ECONOMIC
DEVELOPMENT STRATEGY COMMITTEE: The Mayor called attention to the
expiration of the three -year terms of office of Wayne Bowers (Technical Advisor),
Council Members Raphael E. Ferris (Elected Official) and John A. Garland (Elected
Official) and Terri F. Workman (Private Sector) as City representatives of the Roanoke
Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee
ending March 31, 2017; whereupon, he opened the floor for nominations.
Council Member Garland placed in nomination the names of Brandon Turner,
and Council Members Raphael Ferris and John Garland.
There being no further nominations, Mr. Turner was appointed to replace Wayne
Bowers as the Technical Advisor and Council Members Ferris and John A. Garland
were reappointed as Elected Officials of the Roanoke Valley - Alleghany Regional
Comprehensive Economic Development Strategy Committee for three -year terms of
office, each ending, March 31, 2020, by the following vote:
FOR MR. TURNER AND COUNCIL MEMBERS FERRIS AND GARLAND:
Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea -7.
HOTEL ROANOKE CONFERENCE CENTER COMMISSION: The Mayor called
attention to the expiration of the four -year term of office of Christopher P. Morrill as the
City Employee representative of the Hotel Roanoke and Conference Center
Commission ending April 12, 2017; whereupon, he opened the floor for nominations.
Council Member Garland placed in nomination the name of Christopher P.
Morrill.
There being no further nomination, Mr. Morrill was reappointed as the City
Employee representative of the Hotel Roanoke and Conference Center Commission for
a four -year term of office ending April 12, 2021, by the following vote:
FOR MR. MORRILL: Council Members Ferris, Garland, Price, Trinkle, Bestpitch,
Dykstra and Mayor Lea -7.
PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION: The Mayor
called attention to a vacancy created by the expiration of the three year term of office of
Stephen S. Willis as a Citizen at Large representative of the Personnel and Employment
Practices Commission ending June 30, 2016; inasmuch as Mr. Willis having served
three consecutive term of office, he is not eligible for reappointment, whereupon Mayor
Lea opened the floor for nominations.
352
Council Member Garland placed in nomination the name of Gloria Manns.
There being no further nominations, Ms. Manns was appointed to replace
Mr. Willis as a Citizen at Large representative of the Personnel and Employment
Practices Commission for a term ending June 30, 2019, by the following vote:
FOR MS. MANNS: Council Members Ferris, Garland, Price, Trinkle, Bestpitch,
Dykstra and Mayor Lea -7.
BOARD OF ZONING APPEALS: The Mayor called attention to the expiration of
the three -year term of office of Terry Cundiff as a member of the Board of Zoning
Appeals ending December 31, 2016; whereupon, he opened the floor for nominations.
Council Member Garland placed in nomination the name of Walter I. Rutherfoord.
There being no further nominations, Mr. Rutherfoord was appointed to replace
Mr. Cundiff as a member of the Board of Zoning Appeals for a term of office ending
December 31, 2019, by the following vote:
FOR MR. RUTHERFOORD: Council Members Ferris, Garland, Price, Trinkle,
Bestpitch, Dykstra and Mayor Lea -7.
HUMAN SERVICES ADVISORY BOARD: The Mayor called attention to a
vacancy created by the resignation of Susan Reese as a member of the Human
Services Advisory Board for a term of office ending November 30, 2018; whereupon, he
opened the floor for nominations.
Council Member Garland placed in nomination the name of The Reverend Gary
Heaton.
There being no further nominations, Reverend Heaton was appointed as a
member of the Human Services Advisory Board to fill the unexpired term of office of
Susan Reese ending November 30, 2018, by the following vote:
FOR REVEREND HEATON: Council Members Ferris, Garland, Price, Trinkle,
Bestpitch, Dykstra and Mayor Lea -7.
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There being no further business to come before the Council, the Mayor declared
the regular meeting adjourned at 3'59 p.m.
APPROVED
ATTEST: \^^
Stephanie M. Moon Reynolds, C Sherman Sr.
City Clerk Mayor
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ROANOKE CITY COUNCIL - REGULAR SESSION
February 21, 2017
2:00 p.m.
The Council of the City of Roanoke met in regular session on Tuesday,
February 21, 2017, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II,
City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the
City of Roanoke (1979), as amended, and pursuant to Resolution No. 40579- 070516
adopted by the Council on Tuesday, July 5, 2016.
PRESENT: Council Members John A. Garland, Anita J. Price (arrived late),
David B. Trinkle, William D. Bestpitch, Michelle L. Dykstra, Raphael E. Ferris and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by Mayor Sherman P. Lea, Sr.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately. The Mayor called attention to a request of the City Manager for a Closed
Meeting to discuss possible sale of naming rights in one or more publicly -owned
facilities, being Elmwood Park.
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CITY COUNCIL - PARKS: A communication from the City Manager requesting
that Council convene in a Closed Meeting to discuss the possible sale of naming rights
in one or more publicly -owned facilities, being Elmwood Park located at 706 Jefferson
Street, S. E., 107 Franklin Road, S. E., and the right -of —way of Bullitt Avenue between
its intersections at Jefferson Street and Williamson Road, S. E., where discussion in an
open meeting would adversely affect the negotiating strategy of the public body,
pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before
the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Garland, Trinkle, Bestpitch, Dykstra, Ferris and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was not present when the vote was recorded.)
ROANOKE NEIGHBORHOOD ADVOCATES: A communication from the City
Clerk advising of the resignation of Charles Meidlinger as a member of the Roanoke
Neighborhood Advocates, effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Trinkle and adopted by the following vote:
AYES: Council Members Garland, Trinkle, Bestpitch, Dykstra, Ferris and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was not present when the vote was recorded.)
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AUDITS: A communication from Martha S. Mavredes, CPA, Auditor of Public
Accounts, Commonwealth of Virginia, advising that the Commonwealth collections and
remittances of the Treasurer, Commissioner of the Revenue, Sheriff, and
Commonwealth's Attorney indicated for the year ended June 30, 2016, are in
compliance with state laws, regulations and other procedures relating to the receipt
disbursement and custody of state funds, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that the communication be received and filed. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
Lea -6. AYES: Council Members Garland, Trinkle, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Vice -Mayor Price was not present when the vote was recorded.)
HOTEL ROANOKE AND CONFERENCE CENTER COMMISSION —HUMAN
SERVICES ADVISORY BOARD: Reports of qualification of the following individuals
were before the Council:
Court G. Rosen as the City's Citizen at Large representative of the Hotel
Roanoke and Conference Center Commission for a term of office ending
April 12, 2020; and
The Reverend Gary Heaton as a member of the Human Services Advisory
Board to fill the unexpired term of Susan L. Reese ending November 30,
2018.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Ferris moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
Lea -6. AYES: Council Members Garland, Trinkle, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Vice -Mayor Price was not present when the vote was recorded.)
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REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
RIDE SOLUTIONS: Jeremy Holmes, Director, RIDE Solutions, appeared before
City Council to share the following information regarding a Bikesharing Program for the
Roanoke Valley:
Our Mission: To Make The Bike The Most Loved Form of
Transportation
What is bikeshare?
o Short term rentals for one way, station to station trips
o Membership system to access, with short trips free as part of
membership
o Opportunities to partner with businesses, non - profits, and other
groups to provide access free or at low cost
Why Bikeshare?
• Roanoke is consistently rated a great place to be outdoors
• Bikeshare makes it easy to take your practical trips outside
• Active Transportation is key to public health
• Mode Split (bike, walk, public transportation)
• Average of the most obese: 3.25%
• Average of the least obese: 18.56%
• Roanoke: 5.6%
• Mobility — bikeshare effectively shrinks our urban spaces by
making it easier to move quickly between them
What will it look like?
o The Bike
- Adjustable seat fits adult riders
- Smart keypad control allows for quick checkout
- Fenders and chain guard keep riders clean
- Mounted ring lock immobilizes bike when not in use
- 8 gear shifting
- Bell
- Convenient front basket with prominent branding
- Dynamo powered, automatic front & rear lights
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o Mobile App
- Functionality
Y Intuitive interface makes sign -up and checkout quick and
easy
'r Bluetooth users unlock with one touch
'r Location service optimized
'r Map shows bike locations
Y Bike routes to local points of interest
Y Opportunities for local sponsor branding
o On -Bike Keypad
- Controls the smart lock
- Allows access for riders using feature phones or smartphones
without BILE compatibility
- Robust and weatherproof
- Enables one -touch locking
M_ -dula• Stations
- Versatile layouts allow for flexible applications and siting
- Can be anchored or freedstanding
- Signage includes instructions and space for sponsorship
o Station Locations
- Station locations afunction of usage and where sponsors want
them to be
- Likely a version of Roanoke's Golden Triangle - Grandin,
Downtown, Crystal Spring, with stations in Wasena, Southeast,
Salem, Vinton and several greenway locations
How will it happen?
o Mix of Funding
- Member fees - structure is not yet set
- Private sponsorship:
➢ DRI
➢ Carilion Clinc
➢ RIDE Solutions
➢ Richmond Loft Company
➢ Garland Properties
➢ RGFM Properties
- VDOT and Federal Funding
o Timeline
- Finalize funding March 15"
- Launch bikeshare April 151h
- Grow!
(See copy of presentation on file in the City Clerk's Office.)
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Mr. Holmes explained that Bikeshare is short term bike rentals for one
way /round -way trips and station to station trips, adding it was an opportunity to partner
with businesses, non - profits, and other groups to provide access free or at a low cost
that will increase mobility and make it easier to get around.
He indicated that the program is designed for casual and average people to
conduct their business on bicycles, i.e., placing shopping or laptop in the basket and go
wherever; the functionality through a mobile app will make sign -ups and check -outs
quick and easy; and Bluetooth users can unlock the bicycles with one touch and
location service will be optimized.
Mr. Holmes advised that the Bike stations locations are driven by sponsorships
and stations will be placed in particular sponsorship locations, such as in downtown
Roanoke, on the Jefferson Street corner, West End neighborhood, old Southwest, and
the Town of Vinton, noting that additional stations will be added.
He concluded that the Bikeshare Program is targeted to launch by April 15, 2017
before the Foot Levelers Blue Ridge Marathon scheduled to be held on April 22, 2017.
In response to an inquiry by Council Member Dykstra regarding the cost of
sponsorship, Mr. Holmes replied that a sponsorship will be based on a station (which
includes the hardware for the bicycles) and that five bicycles would cost approximately
$9,000.00 annually, and a single bicycle sponsorship would be $1,800.00, annually.
Council Member Dykstra asked about the goal as set forth for the program; whereas,
Mr. Holmes replied the goal were ten stations and 50 bikes.
Mr. Holmes mentioned the Company hoped for a 100 - bicycle program capacity,
with a price structure of an annual membership to be $60.00 to $75.00 a year /unlimited
30 minute trips or station to station
With regard public access to a Bikeshare station, Mr. Holmes replied that
directions will be handled through the mobile phone app, which will provide information
about amenities and accessibility; and that Downtown Roanoke, Inc. and Visit Virginia's
Blue Ridge were working on a way- finding effort for the Roanoke area and he was
hoping to tap into their program.
Since the stations appeared to be very versatile, Council Member Trinkle asked
about accessibility of station locations, whereas, Mr. Holmes replied he had recently
met with representatives from The Hotel Roanoke, Cambria Hotel and Suites, and
Hampton Inn and Suites — downtown, hoping to get said businesses on board, while
making sure visitors have accessibility.
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Council Member Trinkle asked about statistics and data, i.e., where people would
like to ride, what neighborhoods would be best suited for bike stations, and data on
usage on miles bicyclists ride, and how many people are using the bikes, and how
many local versus tourist riders. Mr. Holmes stated that a lot of good data has already
been collected, and hopefully, a wealth of data will be compiled as to where people ride
for transportation, where they are taking the bikes, and what streets they are traveling.
In closing, the City Manager commended Mr. Holmes regarding the Bikesharing
Program, and that it was remarkable that City of Roanoke could launch a program such
as the Ride Solutions, adding it was important for the community to focus on a vibrant
downtown, tourism, community health, and hope the City will continue the momentum.
There being no additional comments, Mayor Lea advised the presentation would
be received and filed.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
GRANTS - FIRE /EMS: The City Manager submitted a written communication
recommending acceptance of the Local Emergency Management Performance Grant
from the Virginia Department of Emergency Management to outfit the Fire /EMS first
responders with basic ballistic protection and to allow joint training to be provided to
both Fire /EMS and Police in the integrated emergency response.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #40761 - 022117) A RESOLUTION authorizing the acceptance of the FY 2017 -
2018 Local Emergency Management Performance Grant to the City from the Virginia
Department of Emergency Management, and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 78, page 693.)
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Council Member Trinkle moved the adoption of Resolution No. 40761 - 022117.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7,
NAYS: None -0,
Council Member Trinkle offered the following budget ordinance:
( #40762 - 022117) AN ORDINANCE appropriating funding from the Department of
Homeland Security (DHS) Federal Emergency Management Agency (FEMA) through
the Commonwealth of Virginia Department of Emergency Management (VDEM) for
ballistic protection and training, amending and reordaining certain sections of the 2016 -
2017 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 694.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 40762-
022117. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
GRANTS- ECONOMIC DEVELOPMENT: The City Manager submitted a written
communication recommending acceptance of the Public Works and Economic
Development Facilities Grant from the United States Economic Development
Administration to support the roadway extension from Blue Hills Drive, N. E., to the
Deschutes Brewery property, located within the Roanoke Centre for Industry and
Technology.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Trinkle offered the following resolution:
( #40763 - 022117) A RESOLUTION accepting the Public Works and Economic
Development Facilities Grant to the City by the United States Economic Development
Administration ( "EDA ") in the total amount of $1,514,280.00 for the construction project
in extending Blue Hills Drive, N. E., from its current termination point to the Deschutes
Property, hereinafter defined; and authorizing the City Manager to take certain other
actions in connection with the above project.
(For full text of resolution, see Resolution Book No. 78, page 695.)
Council Member Trinkle moved the adoption of Resolution No. 40763 - 022117.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
ECONOMIC DEVELOPMENT - TRANSPORTATION- INDUSTRIES: The City
Manager submitted a written communication recommending authorization to request
Economic Development Access Program funding from the Virginia Commonwealth
Transportation Board to extend Blue Hills Drive, N. E., to the Deschutes Brewery
Property, located within the Roanoke Centre for Industry and Technology.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #40764 - 022117) A RESOLUTION authorizing the City of Roanoke, Virginia to
request the Commonwealth Transportation Board to provide Economic Development
Access (EDA) Program funds to the City to extend Blue Hills Drive, N. E., in Roanoke,
Virginia; authorizing the City Manager to execute any documents on behalf of the City
that are necessary for such application to secure such funding; acknowledging that the
EDA Program requires certain local matches and sureties; acknowledging that the
extension of Blue Hills Drive, N. E. in the City will be added to, and become a part of,
the City road system pursuant to Section 33.2 -1509 (C) of the Code of Virginia (1950),
as amended; and acknowledging that the City will request that the new roadway be
added to receive maintenance payments under Section 33.2 -319 of the Code of Virginia
(1950), as amended.
(For full text of resolution, see Resolution Book No. 78, page 696.)
Council Member Trinkle moved the adoption of Resolution No. 40764 - 022117.
The motion was seconded by Council Member Ferris.
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The City Manager mentioned that the Council approved a Contract for Purchase
and Sale of Real Property on April 18, 2016 to convey City -owned property located at
2002 Blue Hills Drive, N. E. to Deschutes Brewery, Inc.; that one of the incentives
offered by the Commonwealth of Virginia to attract Deschutes Brewery was the
provision of a Department of Transportation Economic Development Access Program
Grant to the City to assist with financing the extension of Blue Hills Drive to serve the
brewery site; and the facility is expected to involve new private capital investment in
buildings and equipment of approximately $85 million and Deschutes Brewery, Inc., is
expected to employ 108 persons at said facility.
Following the update and compliments on the partners by the City Manager,
Resolution No. 40764 - 022117 was adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
GRANTS- HOUSING: The City Manager submitted a written communication
recommending acceptance of the Continuum of Care Grant from the United States
Department of Housing and Urban Development to be used to hire a full -time employee
to operate the Coordinated Assessment System.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40765- 022117) A RESOLUTION authorizing acceptance of the Continuum of
Care ( "CoC ") Grant Award to the City of Roanoke from the U. S. Department of Housing
and Urban Development ( "HUD "), in the amount of $49,070.00 upon certain terms and
conditions; and authorizing the City Manager to execute any necessary documents
necessary to accept such funding.
(For full text of resolution, see Resolution Book No. 78, page 699.)
Council Member Bestpitch moved the adoption of Resolution No. 40765- 022117.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
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Council Member Bestpitch offered the following budget ordinance:
( #40766 - 022117) AN ORDINANCE to appropriate funding from the United States
Department of Housing and Urban Development for the Continuum of Care (CoC)
Coordinated Assessment System (CAS) Grant, amending and reordaining certain
sections of the 2016 - 2017 General Fund and Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 700.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40766-
022117. The motion was seconded by Council Member Trinkle.
The City Manager reported that the Coordinated Assessment System will
collaborate with all Continuum of Care HUD funded projects, emergency shelters and
domestics violence programs in the Continuum; and faith based organizations will be a
part of the collaboration in an effort to leverage funds and provide additional assistance
to those in need, adding that there will be a partnership with the Homeless Schools
Student Liaison along with other with other prevention agencies in the community.
Following the City Manager's remarks, Budget Ordinance No. 40766 - 022117 was
adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF CITY MANAGER:
The City Manager offered the following comments
Implementing LEAN Conference:
The conference will be held on March 1 -2 at Hotel Roanoke and Conference
Center:
• Sponsored by Virginia Tech and the City of Roanoke
• Speakers from all over the United States will share their knowledge about
implementing lean principles:
• Jeff Fuchs, Maryland World Class Consortia
• Matt Roth, Harley- Davidson Motor Company
• Elizabeth Jamison, Adjunct Professor at Virginia Tech
• Jason Bingham, Trane North America and Ingersoll Rand
• Mike Leigh, OPX Solutions
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• Chuck Springer, City of Denton, Texas
• Jeff Cole, JCG Management Consulting
• David J. Williamson, Advance Auto Parts
• To register or for more information, go to www.cpe.vt.edu /ilean/
McDonald's St. Patrick's Day Parade and Shamrock Festival:
• Saturday, March 11
• Parade begins at 11:00 a.m. on Jefferson Street at Elm Avenue, continues to
Campbell Avenue and ends at Williamson Road Shamrock Festival
• Begins at noon behind the City Market Building
• 12:00 to 1:00 p.m. - Dancing Chicken Band
• 1:30 p.m. to 3:00 p.m. — GAK!
• 3:30 P.M. to 5:00 p.m. — Fuzzy Logic
McDonald's Kid's Zone
• 12:00 to 5:00 p.m. in two locations
• In front of the Taubman Museum of Art on Salem Avenue, and in Market
Square along Market Street.
Corned Beef & Co. Celtic Celebration
• 10:00 a.m. to 5:00 p.m.
Martin's St. Patty's Block Party
• Restaurant open at 11 a.m., festival starts at noon, $10.00 admission
More details are available at www downtownroanoke orq
Changes to Solid Waste Collection Schedule:
• Because city offices were closed on Monday, February 20, for the Presidents
Day holiday, the solid waste collection schedule for this week has changed.
• All residential /commercial solid waste collection (including, bulk, brush, and
"A Week" recycling) will be delayed one day throughout the week.
• For more information, call 853 -2000, option 1.
CITY ATTORNEY:
EASEMENTS: The City Attorney submitted a written report recommending
approval of Settlement Agreement and Easement; and authorization for the City
Manager to execute the Agreement with Ronald Milan, for a payment of $34,182.00,
including grant of drainage easement to the City of Roanoke in connection with property
situated at 1702 Murry Road, S. W., designated as Official Tax Map No. 5210701.
(For full text, see report on file in the City Clerk's Office.)
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Council Member Bestpitch offered the following ordinance:
( #40767 - 022117) AN ORDINANCE authorizing the approval of a Mutual Release
and Settlement Agreement in connection with the case of Ronald A. Milan v. City of
Roanoke, Case No. CL13000198 -00, pending before the Circuit Court of the City of
Roanoke, Virginia (Settlement Agreement); authorizing the execution, delivery,
acceptance and performance of an Easement Agreement (Easement) in which the City
receives a drainage easement on certain real property of Ronald A. Milan, situated at
1702 Murry Road, S. W., Roanoke, Virginia, bearing Official Tax Map No. 5210701
(Property); authorizing the City Manager to execute the Settlement Agreement,
Easement, and other appropriate documents; and dispensing with the second reading
of this Ordinance by title."
(For full text of ordinance, see Ordinance Book No. 78, page 701.)
Council Member Bestpitch moved the adoption of Ordinance No. 40767 - 022117.
The motion was seconded by Council Member Trinkle.
The City Attorney advised that the owner's name was inadvertently misspelled in
several recitals„ noting the name should be Ronald and not Roland; and therefore,
requested that the measure be amended to reflect the corrected name.
Council Member Trinkle offered an amended motion to reflect the correct name.
The motion was seconded by Council Member Bestpitch and unanimously adopted.
Council Member Bestpitch moved the adoption of Ordinance No. 40767 - 022117,
as amended. The motion was seconded by Council Member Trinkle and adopted by
the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
REPORTS OF COMMITTEES:
BUDGET - SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of funds for various education programs; and the
Director of Finance submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
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Vice -Mayor Price offered the following budget ordinance:
( #40768 - 022117) AN ORDINANCE to appropriate funding from the Federal and
Commonwealth grants and the Schools general funds for various educational programs,
amending and reordaining certain sections of the 2016 - 2017 School Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 78, page 702.)
Vice -Mayor Price moved the adoption of Budget Ordinance No. 40768 - 022117.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS: NONE.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
MOUNTAIN VALLEY PIPELINE: Council Member Bestpitch called attention to a
communication from the City Manager dated February 21, 2017 in response to the
comments made during the December 19, 2016 City Council by Dr. M. Rupert Cutler
and Dr. Diana Christopulos about the construction of the Mountain Valley Pipeline
(MVP), recommending that staff monitor on -going developments of the pipeline and,
when appropriate, submit comments to the Federal Energy Regulatory Commission and
other regulatory agencies to ensure the mitigation of erosion and sediment, as well as
other water quality pollutants of concern.
CO
Council Member Bestpitch mentioned given a portion of the MVP within Roanoke
County is along steeply sloped areas, there is a significant risk for soil erosion and that
the MVP is a complex project with many impacts to be considered; and given that the
stream ecosystem in the Roanoke River is already degraded due to existing sediment
loads from the contributing watershed, the city's primary concern should be soil erosion
and sediment that can flow downstream through the City limits and impact it's ability to
achieve progress in reducing sediment, bacteria, and PCBs.
(See copy of communication on file in the City Clerk's Office.)
YOUTH: Vice -Mayor Price expressed appreciation to all participants who were in
attendance at the First Annual Youth Summit held on Saturday, February 18, at
12:00 Noon — 3:00 p.m., at Lucy Addison Middle School.
CITY GOVERNMENT: Council Member Garland encouraged citizens to continue
to reach out to the Council and City administration regarding matters of mutual interest
and concern, specifically not renaming Elmwood Park, immigration laws, etc.
LEGISLATION: Council Member Ferris, Chair, City's Legislative Committee,
noted that the Bills regarding municipal broadband (HB 2108) was passed by the
Virginia House of Representatives; however, gun regulations (HB 683 and SB 1112)
were killed in both the House and Senate Committees of the General Assembly,
respectively.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
HUMANS SERVICES ADVISORY BOARD: Council Member Bestpitch moved to
waive the City residency requirement for The Reverend Gary Heaton who was
appointed to the Human Services Advisory Board to fill the unexpired term of office of
Susan Reese ending June 30, 2018, at the February 6, 2017 Council meeting. The
motion was seconded by Council Member Trinkle and unanimously adopted.
CITY MANAGER: The City Manager announced that he had accepted the
Executive Director position of the National Government Finance Officers Association, a
national organization serving local governments based in Chicago, Illinois; adding his
last day of employment will be Friday, April 14, 2017, in order to start his new position
on Monday, May 1, 2017.
At 3:22 p.m., Mayor Lea declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, and thereafter to be reconvened
at 7:00 p.m., in the Council Chamber.
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At 7:00 p.m., the Council meeting reconvened in the Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P.
Lea, Sr., presiding.
PRESENT: Council Members John A. Garland, Anita J. Price (arrived late),
David B. Trinkle, William D. Bestpitch, Michelle L. Dykstra, Raphael E. Ferris and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by Mayor Sherman P. Lea, Sr.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea,
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on
Thursday, April 6, 1981, the City Clerk having advertised a public hearing for Tuesday,
February 21, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a
request of PR Homes, LLC, and PRMC, LLC, to amend the Planned Unit Development
Plan for properties located at 4402 Pheasant Ridge Road, S. W., and 4414 Pheasant
Ridge Road, S. W., bearing Official Tax Map Nos. 5470302 and 5460124, respectively,
previously rezoned to INPUD, Institutional Planned Unit Development District, pursuant
to Ordinance No. 40371 - 101915, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, January 31, 2017, and Tuesday, February 7, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending approval of
the rezoning request, finding that the Amended Application No. 1, as amended, at the
Planning Commission Public Hearing and subsequently submitted as Amended
Application No. 2, is consistent with the City's Comprehensive Plan and Zoning
Ordinance as it maximizes development potential of the site.
370
Council Member Ferris offered the following ordinance:
( #40769 - 022117) AN ORDINANCE to rezone certain property located at 4402
and 4414 Pheasant Ridge Road, S. W., bearing Official Tax Map Nos. 5470302 and
5460124, respectively, by amending a Planned Unit Development Plan; and dispensing
with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 706.)
Council Member Ferris moved the adoption of Ordinance No. 40769- 022117.
The motion was seconded by Council Member Bestpitch.
C. Cooper Youell, IV Attorney, appeared in support of the amendment of the
Planned Unit Development Plan for properties located at 4402 and 4414 Pheasant
Ridge Road, S. W.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments and /or questions by the Council Members, Ordinance
No. 40769 - 022117 was adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on
Thursday, April 6, 1981, the City Clerk having advertised a public hearing for Tuesday,
February 21, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a
request of Terry W. Cundiff to rezone property located at 436 Elm Avenue, S. W.,
Official Tax Map No. 1020603, from RM -1, Residential Mixed Density District, to MX,
Mixed Use District, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, January 31, 2017, and Tuesday, February 7, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
371
The Planning Commission submitted a written report recommending approval of
the rezoning request, finding that the Original Application is consistent with the City's
Comprehensive Plan, Old Southwest Neighborhood Plan, and Zoning Ordinance as the
subject property will be used in a manner appropriate to the surrounding are.
(See copy of report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #40770 - 022117) AN ORDINANCE to rezone certain property located at 436 Elm
Avenue, S. W., from RM -1, Residential Mixed Density District, to MX, Mixed Use
District; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 78, page 707.)
Council Member Bestpitch moved the adoption of Ordinance No. 40770 - 022117.
The motion was seconded by Council Member Trinkle.
Terry Cundiff appeared before the Council in support of his request, noting that
the subject property is currently zoned RM -1, Residential Mixed Duplex, with use as two
units, the lower level units having been used for the past 20 years as commercial office
space, while the upper unit has, and is currently a residential apartment; and the
proposed rezoning to MX will allow the lower level to be converted as a personal
residence.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following response about the zoning designation of the three adjacent
properties, Ordinance No. 40770 - 022117 was adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on
Thursday, April 6, 1981, the City Clerk having advertised a public hearing for Tuesday,
February 21, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a
request of Cherney Development Company, Inc., to rezone property located at 1001
Williamson Road, S. E., 0 ( zero) 3rtl Street, S. E., and 0 (zero) Albemarle Avenue, S. E.,
bearing Official Tax Map Nos. 4021504, 4021505, and 4021507, respectively, from D,
Downtown District, to 1 -1, Light Industrial District, subject to certain proffered conditions,
the matter was before the body.
372
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, January 31, 2017, and Tuesday, February 7, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
Inasmuch as he has a personal business relationship with Cherney Development
Company, Inc., Council Member Garland stated that he must refrain from any
participation regarding the matter, and read the following Conflict of Interest Statement
into the record:
"STATEMENT OF CONFLICT OF INTEREST
I, John A. Garland, state that I have a personal interest in agenda item A. 3
during the 7:00 p.m. Session of Roanoke City Council on February 21, 2017, regarding
the request of Cherney Development Company, Inc. to rezone properties located at
1001 Williamson Road, S. E., 0 3rtl Street, S. E., and 0 Albemarle Avenue, S. E., from D,
Downtown District, to 1 -1, Light Industrial District, subject to certain proferred conditions,
because I have a personal business relationship with the applicant and /or its principals.
Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation
in this matter. I ask that the City Clerk accept this statement and ask that it be made a
part of the minutes of this meeting.
Witness the following signature made this 215 day of February 2017,
S /John A. Garland
John A. Garland
Member of Council"
(See Statement of Conflict of Interest on file in the City Clerk's Office.)
However due to a Planning Commission Member having a personal conflict of
interest while participating in discussion of the rezoning matter, Council Member Ferris
moved that the matter be remanded to the City Planning Commission, with instructions
that the Planning Commission consider the matter at a new public hearing, following
advertisement as required by State Code; and thereafter, City Council would hold its
public hearing. The motion was seconded by Council Members Bestpitch and Dykstra
and adopted, with Council Member Garland abstaining.
373
HOUSING: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Tuesday, February 21, 2017 at 7:00 p.m., or as soon
thereafter as the matter may be heard, to receive citizen comments with regard to two
proposed amendments to the City of Roanoke 2015 — 2019 Consolidated Plan for
Community Development Block Grant funds received from the U. S. Department of
Housing and Urban Development to reallocate funds from the 2016 Plan Year Roanoke
Redevelopment and Housing Authority Architecture/ Engineering Planning to the 2016
Plan Year to acquire property for a community kitchen by Feeding America of
Southwest Virginia to serve low to moderate income persons; and reallocate funds from
the 2016 Plan Year from unspent funds allocated for major home rehabilitation to
infrastructure improvement to a public pool at Washington Park, which would serve a
low- moderate income area of the City, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, January 31, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report advising that Federal rules require a
provision of 30 calendar days for public comments to the amendments prior to City
Council action; and Amendment No. 1 at its 2:00 p.m. meeting on March 6, 2017; and
recommended that a public hearing be held to receive public comments related to the
2016 HUD Plan Amendment No. 1.
(See report on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who wished to speak on the
matter.
Brenda Hale, President, Roanoke Branch NAACP, appeared before the Council
in support of the community center and advised that the regular executive committee
and general membership meetings of the Roanoke Branch NAACP were held on
Tuesday, February 14, and discussion ensued with regard to the partnerships and
collaborations between the alliances of the Roanoke City Police Department, City of
Roanoke, Feeding America Southwest Virginia and Goodwill Industries. She pointed
out that the vote was in favor of the community center and the membership felt it was an
excellent opportunity to repurpose the former Ms. Chocs Lounge to provide much
needed meals to children in the immediate area, and the availability of a kitchen facility
for an underserved community. She applauded the insight to provide training and
certification; thereafter, she thanked all the partners involved.
374
closed. There being no additional speakers, the Mayor declared the public hearing
Council Member Bestpitch commented that for the sake of the community
everyone must do their part and not point fingers at others to ensure continued
progress.
Vice -Mayor Price thanked Ms. Hale, representatives of the NAACP, Council and
City staff who worked zealously to ensure that Washington Park would receive the
needed rehabilitation to continue to serve the community. She added that the
community solutions center was an excellent example of what happened when entities
collaborate combining their resources.
Council Member Garland recognized Keith Holland, Community Resources
Program Administrator, who was instrumental in the grant process and explained that
when localities were issued a block grant it was to be used for specific purposes and
was often returned to the government unutilized and to request to use the funding for
other purposes must also be specified as well as justified in many ways.
There being no additional comments by the Council Members, Mayor Lea
advised that formal action on the proposed Amendment No. 1 would be taken by the
Council during its regular session on Monday, March 6, 2017 at 2:00 p.m.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
NEIGHBORHOODS: Terry Huxhold, 1125 16" Street, S. E., appeared before
the Council and spoke about a boxing gym in the southeast neighborhood being
undeveloped and underutilized; and also asked that the crime statistics for southeast be
separate from downtown Roanoke so that southeast will be reflected as being one of
the safest neighborhoods in the City.
He further asked that a task force be created to discuss options to bring back
economic development growth to the southeast quadrant. In conclusion, he desired to
see low to moderate income mixed housing, adding now is the time to give thought to a
redevelopment plan for the southeast section of the City.
The Mayor commended Mr. Huxhold on his commitment and efforts in spite of
his disability; and Mr. Huxhold was most appreciative of the Lea Basketball League in
southeast and inquired about the boxing association using the facility in southeast. The
Assistant City Manager for Community Development agreed to investigate the inquiry
and report back to Mr. Huxhold and the Council.
375
In addition, Council Member Bestpitch spoke about the potential crime in the
neighborhoods, and urged the public to report any suspicious activity.
CITY COUNCIL: Council Member Trinkle, Chair, City Council Personnel
Committee, asked the public to provide input, through social media and /or contact City
Clerk's office, about the recruitment and selection of the new City Manager.
There being no further business to come before the Council, Mayor Lea declared
the regular meeting adjourned at 7:36 p.m.
APPROVED
ATTEST:
Stephanie M. Moon Reyn Sherman P. Lea, Sr.
City Clerk Mayor
376
ROANOKE CITY COUNCIL - REGULAR SESSION
March 6, 2017
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
March 6, 2017, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 40579- 070516
adopted by the Council on Tuesday, July 5, 2016.
PRESENT: Council Members Anita J. Price, David B. Trinkle, William D.
Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, John A. Garland and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
ITEMS FOR ACTION:
CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting
that Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Dykstra moved that the Council concur in the request of the
Mayor as abovementioned. The motion was seconded by Vice -Mayor Price and
adopted by the following vote: ,
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
377
CITY COUNCIL: A communication from Council Member David B. Trinkle, Chair,
City Council Personnel Committee, requesting that Council convene in a Closed
Meeting to discuss a personnel matter, being the selection process for a City Manager,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request as
abovementioned. The motion was seconded by Council Member Bestpitch and
adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
Jefferson College of Health Sciences at Carillon Clinic
Dr. N. L. Bishop, President, Jefferson College of Health Sciences, appeared
before the Council and gave a brief overview of the College and its program, stating that
the College was celebrating 35 years at the intersection of education and healthcare,
Jefferson College of Health Sciences provides well educated and highly qualified
graduates to fill the jobs of the 21s' century, and thereafter, sharing information
regarding the following topics:
Our Mission
o Jefferson College of Health Sciences prepares, within a scholarly
environment, ethical, knowledgeable, competent, and caring
healthcare professionals
o Carilion Clinic exists to improve the health of the communities it
services
Jefferson College Broadening Exposure
• Board of Directors
378
• Our History of Service
0 1911 — Lewis -Gale School of Nursing
0 1914 — Jefferson Hospital School of Nursing
0 1965 — Community Hospital of Roanoke Valley School of Nursing
0 1982 — Community Hospital of Roanoke Valley College of Health
Sciences
0 2003 — Jefferson College of Health Sciences
• Jefferson College: Leading the Way
o Virginia's first hospital affiliated college (1982)
o Virginia's oldest:
- Nursing Program
- Respiratory Therapy Program
- Occupational Therapy Assistant Program
- Physician Assistant Program
• Jefferson College On The Rise
• Fall 1988 — Fall 2016 Enrollment Growth
• In fall 2016, the College attracted students from 33 states
• The College also attracted students from 93 localities across
Virginia
• World -Class Faculty and Staff
0 155 Regular Employees "
- 71 —Staff
- 75 — Full -time Faculty
- 9 — Part-time Faculty
0 105 Adjunct Faculty
• Enrollment Breakdown
• Our Programs
• Associate of Applied Science
• Associate of Science
• Bachelors
• Masters
• Doctoral
• Undergraduate Certificate
• Graduate Certificate
• School of Graduate & Professional Studies
o Doctor of Occupational Therapy
o Doctor of Nursing Practice
o Doctor of Health Sciences
o Master of Science In Nursing, Family Nurse Practitioner (2014)
o Master of Healthcare Administration (2013)
o Master of Science in Occupational Therapy (2007)
o Master of Science in Physician Assistant (2007) -
o Master of Science in Nursing, Nursing Administration (2005)
379
Baccalaureate Programs
o Biomedical Sciences
o Emergency Services
o Health Sciences
o Medical Laboratory Science
o Healthcare Management
o Nursing (TBSN, ABSN, RN -BSN)
o Respiratory Therapy
• Associate Programs
o Occupational Therapy Assistant
o Physical Therapist Assistant
o Surgical Technology
• Healthcare Careers On The Rise
• Health Professions are the number one occupational group for
projected job growth.
• Healthcare is expected to create 32% of all new jobs in the U.S.
• Between 2012 and 2022, 4 million jobs in healthcare will be
created.
• Registered nurses earned an average of $6,490.00 per year in
2015.
• Return on Investment: The Jefferson Difference
c Jefferson College leads the state with the highest average wage
earnings for Baccalaureate degree graduates ($54,981.00).
o Jefferson College has the state's second highest average wage
earnings for Master degree graduates ($76,294.00).
• A Jefferson College Education = Positive Results for our Region
D Graduates have a 92% 1' time pass rate on national
licensure /board exams with a 96% overall pass rate
o Top producer of health professions graduates in Southwest Virginia
and in the top -10 for the Commonwealth
o 61 % of graduates have worked or are working for Carilion Clinic
o 76% of graduates reside in Virginia
• Beginning of the Virginia Tech Carilion Health Sciences and
Technology Innovation District
• Jefferson College Leading the Way
o Carilion Clinic Health Sciences Libraries
- Jefferson College Health Sciences
- Carilion Roanoke Memorial Hospital
- Virginia Tech Carilion School of Medicine
• Inter - professional Education
Inter - professional education allows students from different disciplines
and institutions to come together in the classroom, laboratory, and in
real -world clinical activities to learn about, with, and from each other.
• Virginia Intercollegiate Anatomy Lab
ME
Roanoke Valley Alleghany Adult Education Program — Jefferson
College Partnership for ESL Introduction to Anatomy Healthcare
Project
Educational Collaborations
• Partnerships with Virginia Tech Carilion School of Medicine
• Radford University's Doctor of Physical Therapy Program
• Community College Articulation Agreements
• Virginia Community College System Guaranteed Admissions
Agreement in Nursing
• A. R. Burton Emergency Services Initiative
• Virginia Tech Science Festival
Roanoke's Downtown College
o Jefferson houses 130 students on four floors of The Patrick Henry
(See copy of presentation on file in the City Clerk's Office.)
Remarks by the Council as being noted were sponsorship of Concert Series in
Elmwood Park; great partnerships in the Roanoke Valley, recruitment tools with
surrounding school systems; and public relations and marketing.
In conclusion, Dr. Bishop remarked that the College is looking at ways to expand;
that college presidents and counselors meet to discuss collaboration in order to
compliment and partnership.
There being no additional comments by the Council Members, Mayor expressed
appreciation to Dr. Bishop for the informative briefing; and thereafter, noted that the
briefing would be received and filed.
FY 2018 BudgeNFinancial Planning Work Session
Amelia Merchant, Director, Management and Budget, and the Director of Finance
presented the following outline on the FY 2017 - 2018 budget development process,
recommendations and highlighted the following topics:
The Challenges
• Since 2008, made reductions of $30.7 million to facilitate budget
balancing and reduced positions by 10%
• Reduced and restructured capital plan
• Reformed pension for sustainability and competitiveness
• Strengthened financial policies for financial resiliency
• Improved efficiency and customer service through Lean
• Made strategic investments in infrastructure and livability
• Built regional partnerships to invest in tourism, broadband, and
industry
381
o Policies and Investments are producing returns
- Reversed 30 year population decline
- Increased graduation rate and other key indicators
- Neighborhoods and downtown on path to revitalization
- Cross sector initiatives like Innovation Corridor
- Economic development wins
- On the national radar screen
o FY2017 — 2018 Challenges
The Approach: Budget requests submitted lower than FY2017
Adopted Levels
Ms. Merchant advised that there was a $2.4 million decline in revenues from the
current year adopted budget of $281,092.00 as well as mandatory increases that must
be addressed.
Budget for Outcome Process Update
• Where We Are Now
- Priority Teams reviewed, scored and ranked offers inclusive of
base requests and supplementals
- Budget Committee prepared preliminary capital budget
recommendation
• Next Steps
- Priority Teams make funding recommendations to Budget
Committee
- Director Budget Workshops (March 17'" and March 24'
- Council Budget Briefing (April 3`d
- Budget Committee balances Recommended Budget
Ms. Merchant pointed out that the process was slightly different than in past
years and the priority teams had reviewed, scored and ranked the offers inclusive of
base and supplemental requests and were currently making presentations to the Budget
Committee of their recommendations; and the Budget Committee would submit their
recommendations to the Departmental Directors who would attend two, half -day
workshops on March 17 and March 24 to make recommendations as a Directors' team
to the City Manager and both Assistant City Managers on how to balance the budget;
which offered an additional layer of review, with a follow -up briefing on April 3 and the
Recommended Budget presented to the Council at its April 17 regular Meeting.
• Balancing Summary— March 61"
o Variance — ($6,451,352
382
Ms. Merchant advised that the budget was still $6.5 million out of balance,
including consideration of the revenue shortfall and all requests made by departments
and outside agencies.
She reviewed the balancing summary categories, explaining that the reduced
base represented the requests by departments, Constitutional and Court- Appointed
officials in which all submitted a lower base of $5 million less in expenditures.; the base
restoration included $4.2 million, which was asked back stating the items were critical to
service; and the last category was supplemental and new requests to the base budget
which totaled the budget at $285.2 million dollars.
In response to an inquiry from Council Member Ferris with regard to an example
of a base restoration line item and a supplemental request, Ms. Merchant advised that
in the education priority one base restoration would be publications and subscriptions; in
which the City Librarian lowered the request for additional books to purchase for the
libraries, but felt it was a critical need. She noted that a supplemental request in the
education priority would be temporary wages for a new position in the reference area of
the library.
• Price of Government — Revenue Estimate by Major Category
Fiscal Year 2018
• $2.4 Million Decrease in FY18 Revenues over FY17 Adopted
Budget
At this point, the Director of Finance advised that the tax category overall
compared to the current year budget was up 1.3 percent, majority of that was related to
real estate and its 1.5 percent increase. She noted that looking back at the real estate
category pre- recession, the increase would range from four to seven percent proving
that it was growing, but in terms of revenue it was not where it should be. Ms. Dameron
pointed out that sales tax for the upcoming budget was 8.6 percent below the current
adopted budget and when combined with other local taxes that category was 4.4
percent below the 2017 adopted budget equating to $3.6 million.
o FY18 School Funding Formula
The Director of Finance pointed out that the decrease in revenues impacted the
school funding formula as well and after adding property tax, other local taxes to the
funding received from state for personal property tax relief and deducting things like the
district taxes allocated for downtown and Williamson Road and tourism, the schools
would have a decrease based on the current estimate of $848,000.00 and funding from
the City.
383
At this point, Ms. Merchant continued the presentation reviewing the following
information:
n City of Roanoke Priorities
o Ranked Offers by Priority
Priority
_
Reduced Base
Base
_.Restoration
Supplemental
Re uests _
Total
Economy _
$1,414,479.00
$8,300.00
$198,804.00
$1,621,583.00
Education_
$1,834,475.00
$$36,700.00
_
$126,295.00
$1,997,470.00 -
Human
Services
$35,133,327.00
$1,024,767.00
_
$66,970.00
$36,225,064.00
Infrastructure
$21,724,294.00
$384,983.00
$965,342.00
$23,074,619.00
Livability _
$15,277,650.00
$434,634.00
$374,866.00
$16,087,150.00
Safety _
$66,052,582.00
$1,905,746.00
$926,114.00
$68,884,442.00
Good
Government
$17,615,087.00
$441,930.00
$628,369.00
$18,685,386.00
In -depth discussion ensued with regard to summer youth employment;
whereupon, Council Member Ferris commented that youth employment and training
were critical, but perhaps there were other options that would not require spending
$900.00 per student. He inquired if the 50 students were inclusive of other jurisdictions
or just the City of Roanoke. The City Manager replied that it was just the City of
Roanoke and Council Member Ferris continued stating that in order to spend the
$45,000.00, he felt that it needed to affect more than 50 people to justify spending that
amount.
Ms. Merchant advised that within the Human Services category, the Social
Services family services division restoration of $378,433.00 represented eight positions
and the increase of $31,203.00 represented funding to support an out - stationed worker
housed at an off -site Housing Authority location currently funded under CDBG, but may
have to be listed under the General Fund in order to continue the program.
Ms. Merchant further advised that 17 positions in the Human Services priority
would be affected, which was included in the $1 million. She pointed out that the City's
practice has been to work with any impacted employee through Human Resources to
have them select other vacant positions, interview and as the successful candidate,
help them to transition into other positions within the organization.
The City Manager added that the City was holding vacancies in an effort to place
impacted employees in those positions and because the City of Roanoke was a service
organization, the most money was spent in Human Services and Public Safety which
also received the deepest reductions.
•
In response to an inquiry from Council Member Garland with regard to base
restoration and employees losing their jobs or not hiring for the vacant positions, Ms.
Merchant advised that what was attempted was to transition the positions through
attrition and hold the positions vacant and unfunded.
In -depth discussion ensued with regard to filled, vacant positions, leverage and
levels of service; whereupon, The Assistant City Manager for Community Development
commented that in the case of mandated services the State requires the service to be
provided and if it was non - mandated it depended on the amount of service provided and
the amount of money to be received from the State in reimbursement. He noted that
the way the State budget worked was the funds were spent first and then asked back in
reimbursement; and with a significant reduction in funding from intergovernmental which
was presuming these cuts on the Social Services side and if some of the restoration
funds were reinstated the revenue estimate was automatically increased to recover the
reimbursement amount from the State whether it was 85 or 70 percent based upon the
program.
o Outside Agencies - $549,098.00
With regard to the Outside Agencies category, Ms. Merchant advised that based
upon previous direction from Council, the Taubman Museum, LEAP Program and
Roanoke Community Garden funding requests were moved to the Roanoke Arts
Commission and Human Services Advisory Board funding sources, respectively.
Council Member Dykstra asked of a comparison between how much funding was
requested versus how much funding was actually allocated with regard to the Human
Services Advisory Board; whereupon, Ms. Merchant advised that the requests were
typically in the $600,000.00 range.
• Reserved Allocations - $29,92,108.00
Ms. Merchant stated that with the Roanoke City Public Schools allocation of
$79.5 million and all the priority information for a total request of $285.2 million which
had not been reduced based on the recommendations. She pointed out that more
recommendations were to be submitted to the committee; the directors were meeting for
their recommendations and critical needs for next year to return to the Budget
Committee for final disposition. She reiterated that the budget variance was $6.5 million
dollars with ongoing effort to bring forth a balanced budget.
Council Member Ferris inquired if the $250,000.00 transferred to debt service
was an annual practice in an effort to lower the debt service quicker; whereupon, Ms.
Merchant advised that it was with respect to the capital planning and as projects were
added the capital plan was adjusted and the debt service requirement was reviewed for
a five and ten year window in an effort to afford the current plan.
385
The Assistant City Manager for Operations added that as a best practice for the
last 15 or 16 years as the CIP was revised, the incremental debt service five years out
would be identified and to avoid a significant spike later, funds would be added over the
prior year to be equal to the extent possible.
Council Member Trinkle asked for a jurisdictional comparison with regard to the
proposed solid waste fee. The City Manager acknowledged the request and replied in
the affirmative.
Council Member Dykstra asked for a document with regard to City employee pay
in comparison to similarly sized cities in the Commonwealth. The City Manager
acknowledged the request and replied that the Department of Human Resources
conducted an annual survey with regard to the area pay scale.
Council Member Ferris expressed his opposition of implementing a furlough day
to assist with balancing the budget and asked that it be removed from the list of options;
whereupon, Mayor Lea concurred.
Mayor Lea advised that the briefing would continue at the 2:00 p.m. session.
At 12:45 p.m., the Mayor declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor
Municipal Building; and thereafter to be reconvened at 2:00 p.m., in the Council
Chamber.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding.
PRESENT: Council Members Anita J. Price, David B. Trinkle, William D.
Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, John A. Garland and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Carlton Wright, Associate Pastor
for Seniors and Pastoral Care, Shenandoah Baptist Church.
•
• •
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT: Mayor Lea recognized students from Boston
University, College of the Holy Cross, and Wake Forest University. He presented each
student with a Certificate of Appreciation.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the
item would be removed from the Consent Agenda and considered separately. He called
attention to a communication from the City Attorney requesting that a public hearing be
scheduled for March 20, 2017 at 7:00 p.m. in reference to the water service utility tax.
MINIUTES: Minutes of the regular meeting of City Council held on Monday,
November 21, 2016, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Ferris moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
TAXES - WATER: A communication from the City Attorney requesting that Council
schedule a public hearing to be held on Monday, March 20, 2017, at 7:00 p.m., or as
soon as the matter may be reached, to correct an inadvertent error relative to the water
service utility tax and making such corrections retroactive to November 16, 2015, was
before the body.
(See communication on file in the City Clerk's Office.)
387
Council Member Ferris moved that the Council concur in the request of the City
Attorney as abovementioned. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
MOUNTAIN VALLEY PIPELINE: A communication from the City Manager in
response to comments made at the December 19, 2016 City Council Meeting by
Dr. M. Rupert Cutler and Dr. Diana Christopulos about the construction of the Mountain
Valley Pipeline (MVP), was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that the communication be received and filed.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
FINANCIAL REPORTS: A communication from the Director of Finance
transmitting the Financial Report for the month ended January 31, 2017, was before the
Council.
(See Financial Report on file in the City Clerk's Office.)
Council Member Ferris moved that the Financial Report be received and filed.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
ANNAUL REPORTS - SHERIFF: Annual Report of the Roanoke City Sheriffs
Department for 2015 -2016 Fiscal Year, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
• •
Council Member Ferris moved that the Annual Report be received and filed. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE- PERSONNEL AND EMPLOYMENT PRACTICES
COMMISSION: Report of qualification of Gloria P. Manus as a Citizen at Large member
of the Personnel and Employment Practices Commission for a term of office ending
June 30, 2019, was before the Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Council Member Ferris moved that the report of qualification be received and
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7. .
NAYS: None -0,
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
ANNUAL REPORTS - ROANOKE REGIONAL PARTNERSHIP: Beth Doughty,
Executive Director, Roanoke Regional Partnership, appeared before the Council and
provided an overview of the activities of the organization during 2016, highlighting not
only their recent accomplishments, but also future actions and initiatives to be
accomplished with their economic development partners.
(See copy of remarks on file in the City Clerk's Office.)
While concluding her remarks, Ms. Doughty distributed a copy of the Regional
Partnership's 2016 Annual Report.
(See Annual Report on file in the City Clerk's Office.)
• •
Following commendations by the Council, the Mayor advised that the annual
update would be received and filed.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS:
ARTS: Susan Jennings, Arts and Culture Coordinator, gave an update on the
ART IN ROANOKE (ART) in Elmwood Temporary Exhibition, highlighting the following:
Calendar
o Project was approved by City Council as part of the annual Public
Art Work Plan in August 2016 with funding designated from the
Percent for Art Fund
o November 2016 — Call to Artists distributed nationally
o February 2017 — Selection panel chosen by Roanoke Arts
Commission reviewed 93 proposals from 51 artists
o February 21, 2017 — Recommendations of panel approved by
Roanoke Arts Commission
o May 1 to May 16 — Installations in Elmwood Park
o May 26 — 28 — Public vote for Peoples Choice Award during
Festival in the Park
o May 16, 2017 to November 15, 2019 — Run of Show
Criteria Used by Panel
o The artist's past experience
o Quality and design of the art
o Appropriateness for the site including aesthetic content, public safety
and family friendly
o Durability — the ability of the art to withstand weather and public
interaction over the eighteen month period
o Appropriateness to the theme "City in Motion'
o Variety of art works and material
o How the pieces would fit together to create a sculptural exhibition
Artists
• Lee W. Badger — Sow Above, So Below
• Jim Collins — Hill Climb
• Jordan Parah — Dancing in the Moonlight
• Dmitrill Volkov — One Day in a City
• Richard Whitehill — Birds
(See copy of presentation on file in the City Clerk's Office.)
390
Following remarks by Ms. Jennings, the Mayor advised that the presentation
would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
BUDGET - SCHOOLS - GRANTS: The City Manager submitted a written
communication recommending acceptance and appropriation of the Juvenile Justice
and Delinquency Prevention Title II Grant funds from the Virginia Department of
Criminal Justice Services for use by the Roanoke City Public Schools to create and
administer the Positive Alternatives to School Suspensions (PASS) Project.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Price offered the following resolution:
( #40771- 030617) A RESOLUTION accepting the Juvenile Justice and
Delinquency Prevention Title II grant made to the City from the Virginia Department of
Criminal Justice Services; and authorizing execution of any required documentation on
behalf of the City.
(For full text of resolution, see Resolution Book No. 79, page 1.)
Vice -Mayor Price moved the adoption of Resolution No. 40771- 030617. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Vice -Mayor Price offered the following budget ordinance-
(#40772-030617) AN ORDINANCE to appropriate funding from the Virginia
Department of Criminal Justice Services for the Juvenile Justice and Delinquency
Prevention Grant, amending and reordaining certain sections of the 2016 - 2017 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 2.)
391
Vice -Mayor Price moved the adoption of Budget Ordinance No. 40772 - 030617.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
BUDGET - HOUSING - GRANTS: The City Manager submitted a written
communication recommending approval of Amendment No. 1 to the 2015 -2019 HUD
Consolidated Plan; and authorization to submit documentation to HUD for final review.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #40773 - 030617) A RESOLUTION approving an amendment to the 2015 -2019
Consolidated Plan for Community Development Block Grant ( "CDBG ") funds to
reallocate certain unspent CDBG funds received by the City from the United States
Department of Housing and Urban Development ( "HUD ") for the 2016 Plan Year;
authorizing the City Manager or the City Manager's designee to submit such
amendment to HUD for final review and approval; and further authorizing the City
Manager to execute all necessary documents required for such amendment.
(For full text of resolution, see Resolution Book No. 79, page 3.)
Council Member Trinkle moved the adoption of Resolution No. 40773- 030617.
The motion was seconded by Vice -Mayor Price.
The City Manager gave an overview of Amendment No. 1 to 2015 -2019 Housing
and Urban Development Consolidated Plan, highlighting the two amendments resulting
from reprogrammed funds from the current year for use in projects not originally
included in 2016 Plan Year, as follows:
Reallocate $250,000.00 in unspent CDBG funds from the 2016 Plan Year
"Phase 1 Planning for Choice Neighborhood Transformation Plan" to the
2016 Plan Year "Feeding America Southwest Virginia Property
Acquisition ". These funds will provide for the acquisition of property
located in the Melrose- Orange Target Area for the purpose of developing
a community solutions center to improve public safety and provide needed
food services to low income residents.
392
Reallocate $170,000.00 in unspent funds from the 2016 Plan Year "MOTA
Major Rehabilitation" project, "CHIP Enrollment Expansion Project ",
"Community Based Prevention Services Project" and "HUD Administrative
Funds" to "Washington Park Infrastructure Improvements" in the 2016
Plan Year. These funds will be used to make necessary improvements to
the Washington Park pool.
Following remarks by the City Manager, Resolution No. 40773- 030617 was
adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Trinkle offered the following budget ordinance:
( #40774- 030617) AN ORDINANCE to appropriate funding from the Department
of Housing and Urban Development (HUD) for the Community Development Block
Grant Program (CDBG), and HOME Investment Partnerships Program, amending and
reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 4.)
Council Member Trinkle moved the adoption of Budget Ordinance No.
40774 - 030617. The motion was seconded by Vice -Mayor Price and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
STORMWATER: The City Manager submitted a written communication
recommending acquisition of real property rights for the Templeton Avenue Stormwater
Drainage Improvements Project.
(For full text, see communication on file in the City Clerk's Office.)
393
Council Member Ferris offered the following ordinance:
( #40775 - 030617) AN ORDINANCE providing for the acquisition of real property
rights needed by the City in connection with the Templeton Avenue Stormwater
Drainage Improvements Project ( "Project "); authorizing City staff to acquire such
property rights by negotiation for the City; authorizing the City Manager to execute
appropriate acquisition documents; and dispensing with the second reading of this
Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 6.)
Council Member Ferris moved the adoption of Ordinance No. 40775 - 030617.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
GREENWAYS: The City Manager submitted a written communication
recommending execution of Amendment No. 3 to the Contract with Crouch Engineering,
Inc., for additional professional services for the Roanoke River "Bridge the Gap"
Greenway Phase Il, from Bridge Street to Aerial Way Drive.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40775 - 030617) A RESOLUTION authorizing the City Manager's issuance and
execution of additional amendments to the City's contract with Crouch Engineering, Inc.,
for additional professional services for the Roanoke River "Bridge the Gap' Greenway,
Phase II from Bridge Street to Aerial Way Drive; and authorizing the City Manager to
take such actions and execute such documents as may be necessary to provide for the
implementation, administration, and enforcement of such contract, as amended.
(For full text of resolution, see Resolution Book No. 79, page 7.)
394
Council Member Bestpitch moved the adoption of Resolution No. 40775- 030617.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
Spring Leaf Collection Occurs This Week
• Solid Waste Management has added dates for spring leaf collection services
this year.
• Collection will occur this week — March 6 -9, 2017.
• Residents may place at the curb an unlimited number of bagged leaves in
biodegradable paper bags on the designated week.
• Bulk and brush collection will continue this week.
• More information is available by calling 853 -2000, select Option 1.
Stakeholders of the Melrose- Orange Target Area Meeting
• Residents, business owners, and other stakeholders are reminded that bi-
monthly meetings are held to allow them to provide input and learn about
activities in this target area.
• Next meeting is March 13, 6:00 -7:00 p.m., at Goodwill Industries of the
Valleys, 2502 Melrose Avenue.
• For information call 983 -6404 or email Keith Holland at
keith.holland@roanokeva.gov.
McDonald's St. Patrick's Day Parade and Shamrock Festival
• Saturday, March 11 — Parade begins at 11:00 a.m. on Jefferson Street at Elm
Avenue.
• Shamrock Festival begins at noon.
• McDonald's Kid's Zone is from 12:00 to 5:00 p.m.
• Corned Beef & Co. Celtic Celebration will last from 10:00 a.m. to 5:00 p.m.
• Martin's St. Patty's Block Party starts at noon, $10.00 admission.
• More details are available at www downtownroanoke org.
Leadership College Begins this Month
• The 2017 Leadership College program will begin on Thursday evening
March 16, 2017 and continue on each consecutive Thursday evening for
9 weeks through May 11, 2017.
• Classes meet each Thursday evening from 6:00 to 9:00 p.m. in the Municipal
Building for nine weeks.
395
Leadership College is an interactive and engaging series of discussions,
lectures, role plays, team building, and related field work to help citizens
better understand how their local government works.
Several graduates of the Leadership College have gone on to be leaders in
our community, some even running for City Council.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS: NONE.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
SMOKE DETECTORS: Council
Member Dykstra
encouraged citizens to
check
batteries in their smoke detectors at
home due to a
number of recent fires
in the
community.
CITY MANAGER: Council Member Trinkle, Chair, City Council Personnel
Committee, announced that the City has retained the services of Colin Baenziger &
Associates, a consulting and municipal recruiting firm, to assist with the recruitment of a
new City Manager for the City of Roanoke, adding that citizen input and comments will
be received with regard to the recruitment on Monday, March 20, 2017 from
5:30 p.m.- 7:00 p.m. in the Council Chamber, Room 450, 41" floor, Noel C. Taylor
Municipal Building.
LEGISLATION: Council Member Ferris, Chair, City's Legislative Committee,
gave an update on the Marketplace Fairness Act, adding he will be traveling to
Washington, D.C. to share information with elected officials and representatives at the
National League of Cities Congressional City Conference on March 11 -13, 2017.
SCHOOLS: Mayor Lea announced that due to having received only one
application for School Board Trustee, the School Board application deadline has been
extended until Friday, March 31, 2017, at 5:00 p.m., with applications being submitted to
the City Clerk's Office.
396
BUDGET: At this point, the City Manager called upon the Director of
Management and Budget for continuation of the FY18 Budget /Financial Planning
Update, as follows:
• Capital Project Planning
o FY 2017 -2021 Capital Improvement Program - $151,22,059.00
o FY 2017 — 2021 Capital Improvement Program
• Debt Issuance Planning FY 2018 -2022 - $143,060,000.00
• Operating and Capital Budget Development Important Dates
(See remaining portion of presentation on file in the City Clerk's Office.)
Ms. Merchant advised that the Capital Improvement Program was approximately
$152 million as well as bond and cash funding from the General Fund.
In conclusion, she reiterated that the Directors would meet on March 17 and
March 24 in preparation of the April 3 briefing, the recommended budget presentation
was scheduled for April 17 during the 2:00 p.m. session, the budget public hearing
would be held on Thursday, April 27, followed by Budget Study on May 1 and budget
adoption during the May 15, 2:00 p.m. session.
There being no additional questions and /or comments by the Members of
Council, Mayor Lea thanked Ms. Merchant and Ms. Dameron for the presentation and
advised that the budget briefing would be received and filed.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Bestpitch moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
397
There being no further business to come before the Council, Mayor Lea declared
the regular meeting adjourned at 3:25 p.m.
APPROVED
ATTEST:
Stephanie M. Moon Re no s, MM Sherman P. Lea, Sr.
City Clerk Mayor
• •
•
ROANOKE CITY COUNCIL - REGULAR SESSION
March 20, 2017
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
March 20, 2017, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 40579- 070516
adopted by the Council on Tuesday, July 5, 2016.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Michelle L.
Dykstra (arrived late), Raphael E. Ferris, John A. Garland, Anita J. Price and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by Mayor Sherman P. Lea, Sr.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT - PROCLAMATIONS: Mayor Lea declared
Wednesday, March 29, 2017 as Vietnam Veterans Day.
(See ceremonial copy of proclamation on file in the City Clerk's Office)
The Mayor presented a ceremonial copy of the Proclamation to Retired Army
Colonial John Miller, representative of Roanoke Valley Vietnam War 50" Anniversary
Committee.
Council Member Bestpitch announced the Laying of the Wreath at the War
Memorial on March 22, 2017 at 12:00 Noon; adding special pins to be given to any
Veteran having served in the armed forces between November 1955 - August 1975. - .
399
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
GREENWAYS: Barbara Duerk, 2607 Rosalind Avenue, S.W., appeared before
Council in support of the Connection NOW and VDOT Greenways; and shared
information regarding upcoming public input meetings on the Roanoke Valley Greenway
Plan Update.
(See flyer on file in the City Clerk's Office.)
VETERANS - NEIGHBORHOOD ORGANIZATIONS: Robert Gravely, 3360
Hershberger Road, N.W., appeared before Council and thanked them for recognizing
Vietnam Veterans and encouraged all to attend the Grand Opening of the
Peacemakers, Inc. organization located at 514 24th Street, N. W., former Fire Station
No. 9 on Wednesday, April 12, 2017 from 10:00 a.m. - 3:00 p.m.
(See flyer on file in the City Clerk's Office.)
At this point, Council Member Dykstra entered the meeting (2:27 p.m.)
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the
item would be removed from the Consent Agenda and considered separately. He
called attention to a request from Council Member Trinkle for a Closed Meeting to
discuss personnel matters, being the selection process of a City Manager; and City
Clerk's performance and management duties, pursuant to Section 2.2 -3711 (A)(1),
Code of Virginia (1950), as amended.
CITY COUNCIL -CITY MANAGER: A communication from Council Member
David B. Trinkle, Chair, City Council Personnel Committee, requesting that Council
convene in a Closed Meeting to discuss a personnel matter, being the selection process
of a City Manager, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as
amended, was before the body.
(See communication on file in the City Clerk's Office.)
me
Council Member Trinkle moved that Council concur in the request as
abovementioned. The motion was seconded by Council Member Ferris and adopted by
the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
CITY COUNCIL -CITY CLERK: A communication from Council Member David B.
Trinkle, Chair, City Council Personnel Committee, requesting that Council convene in a
Closed Meeting to discuss a personnel matter, being the performance and management
of the City Clerk's duties, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950),
as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request as
abovementioned. The motion was seconded by Council Member Ferris and adopted by
the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7. -"
NAYS: None -0.
E -911 CENTER -811 CENTER- CITY -OWNED PROPERTY: A communication
from the City Attorney requesting that Council schedule a public hearing to be held on
Monday, April 17, 2017, at 7:OOpm, or as soon as the matter may be reached, on a
proposed Agreement regarding the design, development, construction, and operation of
a Joint Communications Center by and between the City of Roanoke and Virginia Utility
Protection Service, Inc. (VA811), was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Attorney as abovementioned. The motion was seconded by Council Member Ferris and
adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
401
PLANNING COMMISSION: A communication from the City Clerk advising of the
resignation of Paula Page Williams as a member of the City Planning Commission,
effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Ferris and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0
ROANOKE NEIGHBORHOOD ADVOCATES: A communication from the City
Clerk advising of the resignation of Brenda Allen as a member of the Roanoke
Neighborhood Advocates, effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Ferris and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0
HUMAN SERVICES: A communication from the Assistant City Manager for
Community Development transmitting the 2017 Annual Homeless Winter Point -in -Time
Street and Homelessness Survey Report, was before the Council.
(See communication and report on file in the City Clerk's Office.)
Council Member Trinkle moved that the report be received and filed. The motion
was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
HIM
ACTS OF ACKNOWLEDGEMENT - TREES: A communication from Dan Lambe, -
President, Arbor Day Foundation, congratulating the City of Roanoke on its recognition
as a Tree City USA community by the Arbor Day Foundation, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the communication be received and filed.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE -BOARD OF ZONING APPEALS: Report of qualification of
Walton I. Rutherfoord as a member of the Board of Zoning Appeals for a term of office
ending December 31, 2019, was before the Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Council Member Trinkle moved that the report of qualification be received and
filed. The motion was seconded by Council Member Ferris and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
TAP - ANNUAL REPORTS: Annette Lewis, President, Total Action for Progress,
appeared before the Council to present an update of the organization's activities,
highlighting the following:
• 2015 —2016/3829 Served in the City of Roanoke
• TAP's Special Projects and Partnerships to Support and Improve our
Communities
TAP Real Estate Development
403
• Melrose /Loudon /Rugby Partnerships
• Bridging the Community Gap
• Virginia Tech Research in Collaboration with United Way
• Virginia Tech Survey Responses
• Conclusion
(See copy of presentation on file in the City Clerk's Office.)
Following comments by the Council Members commending Ms. Lewis on her
guidance and leadership, the Mayor advised that the presentation would be received
and filed.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS:
ITEMS RECOMMENDED FOR ACTION:
BUDGET - GRANTS- ENVIRONMENT - BUDGET: The City Manager submitted a
written communication recommending appropriation of grant funds from the
Environmental Protection Agency's National Clean Diesel Campaign towards the
purchase of two propane powered box trucks for use by the Transportation Division.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following budget ordinance:
( #40777 - 032017) AN ORDINANCE appropriating funding from James Madison
University for the National Clean Diesel Funding Assistance program funded by the
Environmental Protection Agency, amending and reordaining certain sections of the
2016 - 2017 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 9.)
Council Member Ferris moved the adoption of Budget Ordinance No. 40777-
032017. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
i Mi
AYES: Council Members Trinkle, Bestpitch Dykstra, Ferris, Garland, Price, and
Mayor Lea -7.
NAYS: None -0.
BUDGET - EMERGENCY MANAGEMENT- GRANTS: The City Manager
submitted a written communication recommending acceptance of the FY2016 State
Homeland Security Program Grant funds from the Virginia Department of Emergency
Management to enhance the current capabilities of the City's Division 6 Heavy
Technical Rescue Team, in conjunction with Roanoke County Fire and Rescue and City
of Salem Fire -EMS Departments.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #40778 - 032017) A RESOLUTION accepting the FY 2016 State Homeland
Security Program Grant to the City from the Virginia Department of Emergency
Management, and authorizing execution of any required documentation on behalf of the
City.
(For full text of resolution, see Resolution Book No. 79, page 10.)
Council Member Ferris moved the adoption of Resolution No. 40778- 032017.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch Dykstra, Ferris, Garland, Price, and
Mayor Lea -7.
NAYS: None -0.
Council Member Ferris offered the following budget ordinance:
( #40779 - 032017) AN ORDINANCE appropriating funding from the State
Homeland Security through the Commonwealth of Virginia Department of Emergency
Management (VDEM) for Heavy Technical Rescue (HTR) Team for equipment and
training and development, amending and reordaining certain sections of the 2016 -
2017 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 11.)
405
Council Member Ferris moved the adoption of Budget Ordinance No.
40779 - 032017. The motion was seconded by Council Member Trinkle and adopted by
the following vote:
AYES: Council Members Trinkle, Bestpitch Dykstra, Ferris, Garland, Price, and
Mayor Lea -7.
NAYS: None -0.
GREENWAYS- HIGHWAYS: The City Manager submitted a written
communication recommending establishment of the Roanoke River "Bridge the Gap'
Greenway, Phase II, Aerial Way to Bridge Street as a Revenue Sharing Project by the
Commonwealth Transportation Board and Virginia Department of Transportation.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #40780 - 032017) A RESOLUTION requesting the establishment of the Roanoke
River "Bridge the Gap" Greenway, Phase II, Aerial Way to Bridge Street, by the
Commonwealth Transportation Board ( "CTB ") and Virginia Department of
Transportation ( "VDOT "), as a Revenue Sharing Project; and authorizing the City
Manager to take certain actions in connection with such project.
(For full text of resolution, see Resolution Book No. 79, page 11.)
Council Member Ferris moved the adoption of Resolution No. 40780 - 032017.
The motion was seconded by Council Member Trinkle.
After the City Manager shared comments regarding the two phases for
construction of the greenway that will run through the cities of Roanoke and Salem,
Resolution No. 40780- 032017 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch Dykstra, Ferris, Garland, Price, and
Mayor Lea -7.
NAYS: None -0.
M
REPORTS OF COMMITTEES:
BUDGET - SCHOOLS: The Roanoke City School Board submitted a written report
requesting appropriation of funds for various educational programs; and the Director of
Finance submitted a report recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
( #40781- 032017) AN ORDINANCE to appropriate funding from the
Commonwealth grants for various educational programs, amending and reordaining
certain sections of the 2016 - 2017 School Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 13.)
Council Member Trinkle moved the adoption of Budget Ordinance
No. 40781- 032017. The motion was seconded by Council Member Ferris and adopted
by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
St. Patrick's Day Festivities Downtown
• We had another successful St. Patrick's Day in Roanoke on March 11, 2017.
• An estimated 13,000 people attended the festivities.
• Weather was cold (30 degrees at beginning of parade), but DRI reports that
downtown businesses did well. Folks watched the parade, then went inside to
shops and restaurants, and stayed for activities during the day.
• The Celtic Celebration and Shamrock Festival were a big hit, and DRI
partnered with the Taubman Museum of Art on the McDonald's Kid's Zone
activities.
• This event is Roanoke's first festival of the year, and the kickoff to the
opening of the Farmers' Market. We are looking forward to warmer weather
as more events take place in downtown.
Roanoke Recognized for Sealed Trash Compactor System
• The city's system of five Sealed Trash Compactors located in the central
business district has received further recognition.
• A featured article written by Nell Boyle, Sustainability and Outreach
Coordinator, is included in the March 2017 edition of the American Public
Works Association's APWA Reporter magazine.
• A photograph and reference to Roanoke is also displayed on the cover of this
edition of the magazine. This is the official magazine of the APWA and
reaches its 29,000 members located throughout the United States and
Canada.
Wreath - Laying Ceremonies to Honor Vietnam Veterans
• In commemoration of the Vietnam War 50th Anniversary, Municipal Wreath -
Laying Ceremonies will be held in the City of Roanoke, Roanoke County, and
the City of Salem at noon on March 29, 2017, which City Council has
proclaimed as Vietnam Veterans Day in Roanoke.
• Roanoke's event, which will be held in Lee Plaza, will include an honor guard,
the singing of the national anthem, the reading of a proclamation honoring
Vietnam Veterans Day, presentation of Vietnam Veteran Lapel Pins, and the
laying of a wreath to honor Vietnam -era Veterans.
• The events are sponsored by the Roanoke Valley Vietnam War 50th
Anniversary Commemorative Committee.
Southeast Gateway Mural
• On March 31, 2017 at 10:00 a.m., the Roanoke Arts Commission and the City
of Roanoke will hold a ceremony for the installation and dedication of the
Southeast Gateway Mural, located at the intersection of Tazewell Avenue
under the Interstate 581 Bridge.
• A panel of neighborhood leaders, arts professionals, and Arts Commission
members selected Brenda Mauney Councill, an internationally renowned
artist, to create the mural.
• The Arts Commission worked with the Belmont Neighborhood Association
and the Southeast Action Forum to bring this project to fruition.
• As part of the project, the artist will visit the Southeast and Belmont
neighborhoods to engage the community in "Paint Nights," where local
residents under the instruction of the artist may leave their own brushstrokes
on the mural.
• A total of 18 columns on the north and south sides of Tazewell Avenue will be
covered with 36 separate mural panels that will be adhered like wallpaper.
The installation will take place from March 22, 2017 to March 30, 2017.
Office of Citizen Engagement
• Article on Citizen Engagement from Government Technology
• Friday, March 17, 2017 was a Big Day on Social Media:
• We hit 10,000 followers on our main Twitter page
• We hit 80,000 followers on our main Facebook page
• We hit 180,000 followers on all of our social media pages combined
M'•
• The Roanoke Parks & Recreation Department will be launching a revamped
website this week, look for the new design at playroanoke.com.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS: NONE.
MOTION AND MISCELLANEOUS BUSINESS: NONE.
At 2:59 p.m., Mayor Lea declared the Council meeting in recess for a meeting of
the Legislative Committee; and thereafter to be reconvened in the Council Chamber.
At 4:30 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding and all Members of Council in attendance.
The New Melrose Library — The Future of Your Community
R. Brian Townsend, Assistant City Manager for Community Development, offered
a brief update on the proposed renovations for the Melrose Library, highlighting the
following items:
• Melrose Area Plan
• Site Photos
• Site Plan
• Floor Plan
• Branch Library Comparison
• Elevations
• External View
(See copy of schematic drawing on file in the City Clerk's Office.)
Following dialogue regarding the City's long term investment with Goodwill,
Mayor Lea commented on the stimulus for the neighborhood and community, being a
great work on Melrose that will change the dynamics along the corridor.
At 4:57 p.m., Mayor Lea declared the Council meeting in recess for a Closed
Meeting in the City Council's Conference Room, Room 451, fourth floor, Noel C. Taylor
Municipal Building; and a special meeting of the City Council Personnel Committee in
the Council Chamber; and thereafter to be reconvened at 7:00 p.m. in the Council
Chamber.
M
At 5:33 p.m., the City Council Personnel Committee meeting was called to order
in the Council Chamber, with Council Member David B. Trinkle, Chairman, presiding;
and all Members of the Council in attendance.
Chairman Trinkle announced that the purpose of the meeting was to receive
citizen input on the selection of a new City Manager. He advised that the Council has
obtained the services of Colin Baenziger & Associates to oversee the recruitment
process. He pointed out that Mr. Baenziger was helpful in the selection of
Christopher P. Morrill as the City Manager; and thereafter called upon him remarks.
Mr. Baenziger gave a brief overview of the selection process, noting that the
recruitment would consist of approximately three months, with a successful candidate
being chosen as the next City Manager.
Chairman Trinkle pointed out the City will use social media, such as
roanokeva .gov /citymanagersearch, citymanager(@roanokeya.goy, Facebook, Twitter,
and Instagram, to obtain comments /input from the citizenry as to the type of City
Manager they envision for the City of Roanoke.
There following citizens appeared before the Council and shared their views as
to the City Manager's qualifications:
Gordon Potter
George Riles
Cindy Pasternack
David Aldridge
Brian McConnell
Estelle McCadden
Tim Reid
John Brill
Ben Bristol
There being no additional speakers wishing to be held regarding the selection of
the City Manager, Chairman Trinkle declared the Personnel Committee adjourned at
5:56 p.m.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Sherman P. Lea, Sr., presiding.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Michelle L.
Dykstra, Raphael E. Ferris, John A. Garland, Anita J. Price and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0.
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The Mayor declared the existence of a quorum.
The Invocation was delivered by The Reverend Sylvan Moyer, Pastor, Unlimited
Power Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Boy Scout Troop 210, sponsored by South Roanoke Methodist Church; and Girl Scout
Troop 507.
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Dykstra moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch Dykstra, Ferris, Garland, Price, and
Mayor Lea -7.
NAYS: None -0.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
DECEASED PERSONS- SHERIFF -CITY COUNCIL: Council Member Ferris
offered a resolution memorializing the late W. Alvin Hudson, Jr., former Council Member
and City Sheriff of the City of Roanoke, respectively:
( #40782 - 032017) A RESOLUTION memorializing the late W. Alvin Hudson, Jr.,
former City Council member and Roanoke native, who had one of the longest public
service careers in Roanoke's history.
(For full text of resolution, see Resolution Book No. 79, page 14.)
Council Member Ferris moved the adoption of Resolution No. 40782- 032017.
The motion was seconded by Council Member Garland and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
ME
Following accolades by several Members of Council, Mayor Lea presented a
ceremonial copy of Resolution No. 40782- 032017 to Mr. Hudson's grandson, Charles
Spraker.
BOY /GIRLS SCOUTS: Mayor Lea recognized Boy Scout Troop 210 sponsored
by South Roanoke Methodist Church led by Scout Master Lucas Snipes; and Girl Scout
Troop 507 led by Amy L. Chambers - Maiolo.
PUBLIC HEARINGS
STREET AND ALLEYS: Having conducted a public hearing a request of Eric
and Patti Mills to vacate, discontinue and close an approximately 960 square foot
portion of an alley from 7`" Street to 81" Street, S. W., north of and parallel to Marshall
Avenue, S. W., at its regular meeting on Tuesday, January 17, 2017, and having
postponed action until a date certain in order to allow staff to present neighborhood
alternatives to the applicants or allow applicants to withdraw and resubmit a new
application, the matter was again before the body.
Mayor Lea called attention to a communication from Mr. and Mrs. Mills advising
of their desire to withdraw the application to close the abovementioned alleyway.
(See communication on file in the City Clerk's Office.)
Without objection by the Council, the Mayor advised that the application would be
withdrawn and the communication received and filed.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday,
March 20, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the
request of Cherney Development Company, Inc., to rezone properties located at 1001
Williamson Road, S. E., 0 3rtl Street, S. E., and 0 Albemarle Avenue, S. E., from D,
Downtown District, to 1 -1, Light Industrial District, subject to certain proffered conditions,
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, February 28, 2017, and Tuesday, March 7, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
412
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the Amended Application No. 1 is
consistent with the City's Comprehensive Plan, South Jefferson Redevelopment Area
Plan, and Zoning Ordinance as the subject property, as conditioned, will be developed
and used in a manner appropriate to the surrounding area.
(For full text, see report on file in the City Clerk's Office.)
Mayor Lea advised that during the February 21, 2017 public hearings, the
applicant requested that the matter be remanded to the City Planning Commission, with
instructions that the Planning Commission reconsider the request at a new public
hearing due to the participation of a Member who had a conflict of interest; and
thereafter, Council would then hold its public hearing.
He also noted that Council Member Garland disclosed a personal business
relationship with the applicant and /or its principals, and refrained from participation in
the matter at the February 21 public hearing, adding that a Statement of Conflict of
Interest was filed with the City Clerk. At this point, Council Member Garland recused
himself and left the Council Chamber.
Council Member Trinkle offered the following ordinance:
( #40783 - 032017) AN ORDINANCE to rezone certain properties located at 1001
Williamson Road, S. E, 0 (zero) 3rtl Street, S. E., and 0 (zero) Albemarle Avenue, S. E.,
from D, Downtown District, to 1 -1, Light Industrial District, subject to certain conditions
proffered by the applicant; and dispensing with the second reading of this ordinance by
title.
(For full text of ordinance, see Ordinance Book No. 79, page 16.)
Council Member Trinkle moved the adoption of Ordinance No. 40783 - 032017.
The motion was seconded by Vice -Mayor Price.
Maryellen Goodlatte, Attorney, appeared on behalf of the petitioner and spoke in
support of the rezoning. She called attention to a letter from Tina L. Workman,
President and CEO, Downtown Roanoke, Inc., expressing support and approval of the
well - developed rezoning request.
(See copy of letter on file in the City Clerk's Office.)
James R. Cherney, President, Cherney Development Co., Inc., also appeared
and spoke in support of the rezoning request.
413
Mayor Lea inquired if there were persons present who wish to speak on the
matter; whereupon, the following persons appeared before the Council and spoke in
support of the rezoning:
Don Brown, 1253 Gardeners Lane, Montvale, Virginia
Seth Walters, 115 Albemarle Avenue, S. W.
Douglas Meredith, 102 Albemarle Avenue, S. W.
Nicole Harris, 1606 Stewart Avenue, S. E.
Richard White, 102 Albemarle Avenue, S. W.
William Poe, 1525 West Drive, S. W.
Sam Long, 3118 Hubbard Road, S. W.
There being no additional speakers, the Mayor declared the public hearing
closed.
In response to concerns expressed by Council Member Dykstra regarding the
interior walls and similar developments, Ms. Goodlatte pointed out that Cherney
Development had previous experience relating to warehouse conversion; and that the
zoning amendments did not include storage facility in downtown Roanoke. She added
that the petitioner has taken into consideration where the boundaries are going to lie.
After lengthy dialogue and remarks by several Council Members about the
proposed use of the property, Ordinance No. 40783 - 032017 was adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Ferris, Price and Mayor Lea -5.
NAYS: Council Member Dykstra -1.
(Council Member Garland abstained from voting.)
At this point, Council Member Garland re- entered the meeting.
TAXES - WATER: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, March 20, 2017 at 7:00 p.m., or as soon
thereafter as the matter may be heard, on a proposal of the City of Roanoke to correct a
scrivener's error in Ordinance No. 40389 - 111615 adopted on November 16, 2015, by
the Roanoke City Council, specifically, Section 1 of Ordinance No. 40389 - 111615
purported to repeal the local water utility tax of twelve percent of the charge made by
the sale of water service in the City as set forth in Section 32 -171, Code of the City of
Roanoke, (1979), as amended, the matter was before the body.
414
Legal advertisements of the public hearing
Times on Friday, March 10, 2017; and The Roanoke
2017.
was published in The Roanoke
Tribune on Thursday, March 16,
(See publishers' affidavits on file in the City Clerk's Office.)
The City Attorney submitted a written report recommending that Section 1 of
Ordinance No. 40389 - 111615, retroactively to November 16, 2015, be repealed; and
Section 32 -171 with respect only to the local water service utility tax, retroactively to
November 16, 2015, be adopted.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40784 - 032017) AN ORDINANCE repealing Section 1 of Ordinance No. 40389-
111615, adopted by City Council on November 16, 2015, retroactively to November 16,
2015; amending and reordaining Article VII. Tax on Purchase of Utility Services, of
Chapter 32, Taxation, Code of the City of Roanoke, (1979), as amended, by adopting
Section 32 -171, Local Water Utility Tax, retroactively to November 16, 2015; providing
for an effective date; and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 18.)
Council Member Ferris moved the adoption of Ordinance No. 40784 - 032017.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present wishing to speak on the matter.
There being none, he declared the public hearing closed.
There being no comments and /or questions by the Council Members, Ordinance
No. 40784 - 032017 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
415
SOLICITATIONS: Cheryl Dunlap, 5125 Williamson Road, N. W., appeared
before Council and spoke about the contentious issue of panhandling and the formation
of a hate group against panhandlers; and urged the Council to shift any focus on
legislation based on the idea that panhandlers are a nuisance and offensive.
(See copy of comments on file in the City Clerk's Office.)
ECONOMIC DEVELOPMENTS: The following persons appeared before Council
and spoke in opposition to a proposed development of an apartment complex being
constructed near the former Shenandoah Life Insurance Building that has been
purchased by Carillon Clinic:
Steve Perrett, 2214 Ross Lane, S. W.
Vickie Sherertz, 1602 Blair Road, S. W.
(See copy of petition on file in the City Clerk's Office.)
Kathleen Jennings, 1744 Blair Road, S. W.
Mimi Young, 1809 Westover Avenue, S. W.
(See copy of flyer on file in the City Clerk's Office.)
SOLID WASTE: John Brill, 2702 Idlewild Boulevard, N. E., appeared before
Council in opposition of the proposed $7.00 Solid Waste Fee to be considered by the
Council in connection with the Recommended 2017 -2018 Fiscal Year Budget.
CITY COUNCIL -CITY MANAGER: As Chair of the City Council Personnel
Committee, Council Member Trinkle encouraged the public to use social media to offer
suggestions and comments with regard to recruitment of a new City Manager by visiting
the City's website at www.roanokeva /citymanagersearch, email
citymanagersearch (a ) roanokeva.gov, and those individuals without internet may contact
the City Clerk's Office at 540 - 853 -2541.
There being no further business to come before the Council, Mayor Lea declared
the regular meeting adjourned at 8:25 p.m.
APPROVED
ATTEST:
S M oon Re Ildi C Sherman P. Lea, Sr.
City Clerk Mayor
416
ROANOKE CITY COUNCIL - REGULAR SESSION
April 3, 2017
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday, April 3,
2017, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article Il, CCU
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 40579- 070516
adopted by the Council on Tuesday, July 5, 2016.
PRESENT: Council Members William D. Bestpitch (arrived late), Michelle L.
Dykstra, Raphael E. Ferris, John A. Garland, Anita J. Price, David B. Trinkle (arrived
late), and Mayor Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
ITEMS FOR ACTION:
CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting
that Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Dykstra moved that Council concur in the request of the Mayor
as abovementioned. The motion was seconded by Vice -Mayor Price and adopted by
the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price and Mayor Lea -5.
NAYS: None -0.
(Council Members Bestpitch and Trinkle were not present when vote was recorded.)
A
417
CITY COUNCIL: A communication from Council Member David B. Trinkle, Chair,
City Council Personnel Committee, requesting that Council convene in a Closed
Meeting to discuss a personnel matter, being the selection process for a City Manager,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before
the body.
(See communication on file in the City Clerk's Office.)
Council Member Dykstra moved that Council concur in the request of the Council
Member Trinkle as abovementioned. The motion was seconded by Vice -Mayor Price
and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price and Mayor Lea -5.
NAYS: None -0.
(Council Members Bestpitch and Trinkle were not present when vote was recorded.)
CITY -OWNED PROPERTY: A communication from the City Manager requesting
that Council convene in a Closed Meeting to discuss a proposal for the disposition of
publicly -owned property located at 13 Church Avenue, S. E., where discussion in an
open meeting would adversely affect the negotiating strategy of the public body,
pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before
the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price and Mayor Lea -5.
NAYS: None -0.
(Council Members Bestpitch and Trinkle were not present when vote was recorded.)
At this point, Council Member Bestpitch entered the meeting (9:05a.m.).
CITY -OWNED PROPERTY: A communication from the City Manager requesting
that Council convene in a Closed Meeting to discuss a proposal for the disposition of
City -owned property located at 2750 Hoover Street, N. W., where discussion in an open
meeting would adversely affect the negotiating strategy of the public body, pursuant to
Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Inasmuch as she is the Executive Director of the Boys & Girls Clubs of
Southwest Virginia, Inc., Council Member Dykstra acknowledged a personal interest in
the abovementioned closed meeting and read the following statement into record.
"STATEMENT OF CONFLICT OF INTEREST
I, Michelle L. Dykstra, state that I have a personal interest in the agenda item
regarding a communication from the City Manager requesting that Council convene in a
Closed Meeting to discuss a proposal for the disposition of City -owned property located
at 2750 Hoover Street, N. W., because my employer, Boys & Girls Clubs of Southwest
Virginia, Inc., has an interest in a lease transaction with a party interested in the
disposition of this City -owned property. The lease transaction would be between Boys
and Girls Clubs of Southwest Virginia, Inc. and the interested party with respect to the
City -owned property that is the subject matter of this agenda item. Therefore, pursuant
to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask
that the City Clerk accept this statement and ask that it be made a part of the minutes of
this meeting.
Witness the following signature made this 3 r day of April 2017
S /Michelle L. Dykstra,
Michelle L. Dykstra
Member of Council"
(See Statement of Conflict of Interest on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Bestpitch
and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Garland, Price and Mayor Lea -6.
NAYS: None -0.
(Council Member Trinkle was not present when vote was recorded; and Council
Member Dykstra abstaining from voting.)
I
419
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
YOUTH SERVICES CITIZEN BOARD UPDATE
Vice -Mayor Anita Price gave an overview on youth services Initiative activities,
highlighting the following areas:
• Youth Services Initiative Activities
o Celebrate Youth Leaders Event — February 18, 2017
o National League of Cities — March 11 -15, 2017
0 2017 Roanoke Youth Summit —August 5, 2017
• Youth Services Citizen Board Members
(See copy of update in the City Clerk's Office.)
Vice -Mayor commented on core issues — access to jobs, development of soft
skills, dress for success guidance, etc., along with suggestions for increase /involvement
in programs, engage volunteers, financial /human capital, and access to employment,
and working with businesses for gainful employment and skills.
In response to question raised by Council Member Ferris whether the initiative
could continue without budgetary funding; whereupon, it was noted that services would
remain, and supplemental for funds was being reviewed.
In closing, the Vice -Mayor stated that it was incumbent for the Council to
continue to support the program and be advocates for the youth.
FY2018 BudgeUFinancial Planning Work Session
Amelia Merchant, Director of Management and Budget and the Director of
Finance, presented the following update on the FY 2017 - 2018 budget development
process and recommendations and highlighted the following topics:
(See briefing presentation on file in the City Clerk's Office.)
420
Ms. Merchant advised that since FY2007 the budget was reduced by $30.5
million to facilitate budget balancing, including reduction of full time equivalent positions
and since 2008 full time positions decreased by approximately 150 positions with 20
resulting from the creation of the storm water utilities and positions moving from the
General Fund, ultimately resulting in fewer employees to do more work in an effort to
maintain the critical services that the City provides.
The City Manager advised that through it all the City of Roanoke has maintained
an AA+ Bond Rating with both Fitch and S &P bond rating agencies who took an
external look into the process in which the City must make changes and sacrifices to
balance the budget and provide key services to its citizens.
At this point, Council Member Trinkle entered the meeting (9:34 a.m.)
The Director of Finance advised that the real estate tax increased modestly by
one and a half percent, but does not compare to the historical pre -2008 increase
ranging from 4 to 7 percent. She noted that transient occupancy lodging tax,
experienced a decline, but was beginning to show signs of improvement and reviewing
all other local taxes those decreases add up to slightly over $3 million.
Ms. Merchant continued stating that preliminarily the budget was balanced at
$280.6 million with a buffer of $460,000.00 in the contingency fund. She noted that
following the March 6 briefing Directors went back and reduced the base budget by
$480,000.00 from the reduced base in order to help with balancing and were able to
include $2.8 million of base restoration and about $5 million of supplemental requests
which were critical, including a 1.75 percent compensation increase for employees.
She advised that in terms of base restoration and supplementals a representative
sample of those items included -- funding to support the activities of the legislative
liaison, reinstate 14 positions effecting local tax, real estate and family services,
restoration to allow for employee development, tipping fees, youth supporting events
security, library electricity, travelers aid, social services, security service, cremation
service for the indigent and children services at cost. She added that new supplemental
funding was provided for agreement based performance agreement, additional
operating support for the new location of the City Registrar, postage, insurance, grant
increase for the homeless assistance team and five social services positions to support
family services and resource parent training.
She further advised that supplemental funding included the anticipated medical
and dental rate increases, line of duty act mandated by the state, compensation and
was also included in the contingency as a buffer for further revenue decline leading up
to the budget completion, but would be removed during final balancing activities.
421
Ms. Merchant reviewed the items not funded within each priority and advised that
in the Livability Category, small brush piles, tipping fees and recycling education would
not be restored meaning small brush piles would not be picked up and must be added
to the bins and educate the public to alert returning to the former process. In the
education category, the youth service initiative was reduced from $25,000.00 to
$11,250.00 and noted the components that would be reduced include - -the funding for
the National League of Cities Trip to Washington, D.C. of $5,000.00, the Kids to Parks
Day funding reduced to $3,750.00 and the Melrose Fall Festival decreased by
$2500.00.
Vice -Mayor Price commented on the removal of the $5,000.00 funding for the
National League of Cities Conference, noting the Youth Services Citizen Board were
reviewing other options, such as fundraisers.
Council Member Bestpitch also commented that this was an opportunity to reach
out to businesses and organizations for assistance as well as an opportunity for the
young people to get involved and raise funds through efforts like bake sales and car
washes.
Discussion ensued with regard to the youth summer employment initiative;
whereupon, Council Member Ferris commented that he had no objection to promoting
summer youth employment, but given the other hard choices to balance the budget,
funds should not be spent to supplement private enterprise.
Council Member Bestpitch suggested that staff revisit the youth services
employment initiative to determine if it was the best use of money to reach the largest
amount of youth possible.
Council Member Garland inquired if the 50 youth to be employed were
underprivileged; and who would otherwise not be employed without the employer
supplement; wherein, the City Manager replied that the goal was to offer work and
provide life skills for the kids; also some small businesses were worried about taking on
new payroll so Good Will provided the pay roll service for them; and he suggested
exploring if there was a model where to work with Good Will or another nonprofit to
provide the life skills and pay roll, but do not supplement the salary and convince the
businesses that they will receive young people, do good for the community, and help
build future leaders and the City would help in other ways.
In conclusion, Council Member Dykstra remarked that this was an opportunity for
public /private collaboration. Mayor Lea expressed appreciation to the Vice -Mayor for
her advocacy for youth services.
With regard to balancing options, the Director of Finance explained that the water
utility tax could be increased; however State Code provisions were still being reviewed.
422
The City Manager mentioned it was a common tax in Virginia, but more research
would have to be conducted on the matter. The City Attorney added that the there was
no State Code provision that capped the tax for commercial and industrial customers,
but the City Code included a monthly cap on the size of the bill for all utility customers,
which leads credence to the issue that the City's current position was grandfathered and
that particular section of the Code was last revised in 1999 or 2000.
Ms. Merchant explained that the basis for considering a fee or tax increase was
not limited to Fiscal Year 2018 balancing and Fiscal Year 2018 was preliminarily
balanced without fee or tax increases; however $2.8 million of the budget items remain
unfunded.
She further stated that the variance between the revenue expenditure fluctuates
from $3.4 million in excess of $18 million over the course of the next five years and
absent from natural increase in revenue through improvement in the economy, the
City's only option would be an expenditure reduction, which would not be invisible to the
public.
Ms. Merchant further stated that the next revenue option was to discuss
implementation of a solid waste fee, adding the City of Roanoke provides extensive
services under Solid Waste Management; that the Fiscal Year 2017 residential service
was budgeted to cost $7.2 million; and to fully cover the cost of those services, it would
be approximately $15.00, per month, per service unit. She proposed Council consider
the rate going into Fiscal Year 2018, and as an example, an $8.00 per service unit
monthly rate would generate $3.3 million.
She also shared information on Solid Waste Fee Comparison among localities in
the State; whereupon, extensive discussion ensued and from that discussion the
following points were raised:
Council Member Dykstra inquired about the correlation between the increase in
the real estate tax to cover a portion of the solid waste services and the implementation
of a solid waste fee; and a comparison of all resident fees versus services provided by
the Cities of Roanoke and Salem and Roanoke County.
In response to the inquiry, the City Manager advised that Council raised the real
estate tax by three cents equating to approximately $2 million of revenue, in which only
60 percent was allocated to governmental services that solid waste was a small part of.
He further advised that more governments have been forced to implement fee based
services just to continue providing services and the City may have been able to avoid
fees for 20 years while most cities began charging in the 1990's, but the City was not
immune to changes in the economy. "!
423
Council Member Ferris commented that what was proposed was to take the
resources devoted to solid waste management and shift them to other priorities in an
attempt to continue to provide those services and then implement the solid waste fee to
make up the difference. He expressed concern that it may happen again in two years if
the income streams continue to deteriorate, not to say the economy in Roanoke was
deteriorating, but the way Roanoke was conducting business was shifting.
He explained that the City of Salem and Roanoke County were not experiencing
the same decrease in revenue that the City of Roanoke was because of online shopping
and even though the Virginia sales tax was paid, those taxes were not remitted to
Roanoke, but sent to the locality in which the goods were shipped and that was the
basis of the argument of marketplace fairness. He added that when there was a shift in
internet sales and shift in the economy, it would affect Roanoke more severely than
other jurisdictions because of the dependence on the tax.
Council Member Bestpitch added that the goal was to grow the City, grow the
economy as well as grow the incomes of the residents in an effort to lower the real
estate tax again.
Council Member Ferris commented with no disrespect toward staff at all, but he
was not confident that the anticipated revenue numbers moving forward would hold. He
suggested that revenues be increased by implementing the solid waste fee and the
utility tax on water, because it distributes the fee evenly to everyone who uses City
services.
Council Member Trinkle inquired if it was possible to approve half of fleet and
maintenance now and implement the other half later; whereupon, the City Manager
replied in the affirmative.
Council Member Garland weighed in on the discussion stating that he would like
the two youth services items, the two infrastructure neighborhood items, alley
maintenance, and salary increases to remain in the budget; whereupon, Vice -Mayor
Price added that she was in favor of keeping the items with safety and infrastructure in
the budget and not in favor of keeping the small brush pile pick up.
Council Member Dykstra commented that having a fee for such an important
service was much more palatable because it involves a service already provided to the
citizens versus the water utility tax.
Ms. Merchant inquired if it was the Council's desire to move forward to prepare a
legal advertisement to keep the Solid Waste Fee under consideration and the Water
Utility Tax increase if it was learned that the cap did not restrict the City of Roanoke;
whereupon, Mr. Lea replied in the affirmative.
424
The City Manager added that a few more comparisons would still be provided '
and the advertisement was just for consideration.
The Assistant City Manager for Community Development advised that Fiscal
Year 2015 was the last time monthly fees were raised significantly that generated an
increase between 2015 and 2016, noting revenue between 2016 and 2017 resorted to
flat. He pointed out that operating expenses continue to go up and it was anticipated
that Fiscal Year 2017 may close with a positive outcome of approximately $650,000.00
in retained earnings to be used to maintain the parking garages.
He further advised that currently two of the three elevators in the Church Avenue
Garage were in the process of being upgraded and that project alone was
approximately $350,000.00; followed by elevator upgrades scheduled for the Market
and Center in the Square Garages at approximately $200,000.00.
Mr. Townsend reviewed the current and proposed parking fees and asked the
Council to consider establishing a parking fee at the Elmwood Park Garage for events
that take place in Elmwood Park, currently the garage housed monthly parkers and did
not operate on an hourly or pay entry basis; and the fee would help to recover that
revenue during the summertime when events take place to assist with the maintenance
on the garages.
Council Member Ferris inquired as to what downtown private parking lots charge
for event parking; whereupon, Mr. Townsend responded that private have a variable
rate of $5.00, $10.00 up to $15.00 depending on the location of the lot and the event.
Council Member Bestpitch inquired about the surface parking lot adjacent to the
Elmwood Park garage and if the fees would apply to both; whereupon, Mr. Townsend
replied that the fee would apply to the garage where it was gate controlled on Tazewell
Avenue and Williamson Road, but the lot to the south of the garage would not be
included in the proposal.
Lastly, Mr. Townsend explained that currently the parking fines do not align
which confuses citizens as to why they were charged a certain fee if they violate
something on- street versus off - street and for ease of administration the parking fines
would match, only impacting revenue impact at about $,000.00 per year. He added that
the proposal was to raise the monthly parking late fee from $5.00 to $10.00 to promote
people to pay their bills on time.
425
The Assistant City Manager for Operations advised that in terms of the Greater
Roanoke Transit Company, the last fare increase was in 2007 and over the last 10
years operating expenses continued to increase and the operating revenue a received
continued to decrease as well as the federal and state matching contributions have also
decreased, but the local subsidy burden has increased. He reviewed comparisons of
other local transit fares and asked Council to consider a fare increase of .25 cents from
$1.50 to $1.75 which would increase revenue by approximately 19 percent with the
potential to reduce the subsidy burden in the aggregate amount of $324,000.00.
He further advised that if the Council was willing to consider the fare increase,
the next steps would be for the Greater Roanoke Transit Company, Board of Directors
to authorize a public hearing for the purpose of receiving public comment; furthermore,
if the Board decided to increase the fare, action would be taken and the Council would
be asked to ratify the action.
Further discussion ensued; whereupon, Mr. Stovall explained that the states of
Virginia, Maryland and the District of Columbia have to implement a safety improvement
program or plan and since that was not completed by the deadline, the Federal Transit
Administration has opted to withhold 5 percent of the allocation to each entity. He noted
that Valley Metro's share was approximately $70,000.00 to be withheld from the fiscal
year 2017 allocation to be repeated in 2018 as well.
In conclusion, Mr. Stovall advised that pertaining to the para transit system or
RADAR, the grant funding used to reduce the amount Valley Metro must pay RADAR
for the provision of that service will expire at the end the current fiscal year which will
increase the expenditure for the provision of pare transit services; and the main focus
was trying to maintain the level of services currently provided as well as trying to
implement, over the next couple of years, some of the short-term recommendations
included in the Regional Transit Division Plan.
There being no further comments and /or questions from the Council Members,
the Mayor advised that the briefing would be received and filed.
At 12:51 p.m., the Mayor declared the Council Meeting in recess for a Closed
Meeting to be held in the Council's Conference Room, Room 451, fourth floor, Noel C.
Taylor Municipal Building; and thereafter to be reconvened at 2:00 p.m., in the Council
Chamber.
At 2:00 p.m., the Council meeting was reconvened in the Council Chamber, with
Mayor Lea presiding.
426
PRESENT: Council Members William D. Bestpitch (arrived late), Michelle L.
Dykstra, Raphael E. Ferris, John A. Garland, Anita J. Price, David B. Trinkle and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
At this point, Council Member Bestpitch entered the meeting (2:02 p.m.).
The Invocation was delivered by The Reverend Francis R. Brown, Pastor, United
Metaphysical Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT: Mayor Lea recognized the AmeriCorps Vista
volunteers. He presented each volunteer with a Certificate of Appreciation.
ACTS OF ACKNOWLEDGEMENT - COLLEGES: Council Member Ferris offered
the following resolution recognizing the 1751" anniversaries of Hollins University and
Roanoke College, respectively:
( #40786 - 040317) A RESOLUTION recognizing and congratulating Hollins
University and Roanoke College for their achievements and successes during their
celebrations of their 175'" Anniversaries.
(For full text of resolution, see Resolution Book No. 79, page 23.)
Council Member Ferris moved the adoption of Resolution No. 40786- 040317.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
427
Mayor Lea presented ceremonial copies of Resolution No. 40786 - 040317 to
President Nancy Oliver Gray, Hollins University; and President Michael C. Maxey,
Roanoke College.
ACTS OF ACKNOWLEDGEMENT - DECEASED PERSONS: Council Member
Trinkle offered the following resolution as a means of recording the City Council's
deepest regret and sorrow at the passing of the late John Henry "Jack" Parrott, II,
former City Council Member and avid volunteer in the Roanoke Valley:
( #40787 - 040317) A RESOLUTION memorializing the late John (Jack) Henry
Parrott, II, a former City Council member and Roanoke native.
(For full text of resolution, see Resolution Book No. 79, page 25.)
Council Member Trinkle moved the adoption of Resolution No. 40787- 040317.
The motion was seconded by Council Member Bestpitch.
Following sincerest condolences and recognition of Mr. Parrott's contributions by
the Council Members, Resolution No. 40787 - 040317 was adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
The Mayor presented a ceremonial copy of Resolution No. 40787- 040317 to
Mr. Parrott's son, John Parrott and family.
ACTS OF ACKNOWLEDGEMENT -CITY MANAGER: Council Member Bestpitch
offered the following resolution recognizing the outstanding services rendered to the
City by Christopher P. Morrill as City Manager:
( #40785 - 040317) A RESOLUTION recognizing and commending the meritorious
services rendered to this City by Christopher P. Morrill as its City Manager and
expressing the gratitude and appreciation of the City and its people for his service.
(For full text of resolution, see Resolution Book No. 79, page 21.)
Council Member Bestpitch moved the adoption of Resolution No. 40785 - 040317.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
•
Following commendations and accolades about Mr. Morrill's service to the City of
Roanoke by the Council Members, Mayor Lea announced that an official copy of the
resolution would be presented to Mr. Morrill at a Fond Farewell Dinner on Tuesday,
April 4, commencing at 6:00 p.m. at The Hotel Roanoke
HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time
as a priority for citizens to be heard. All matters will be referred to the City Manager for
response, recommendation or report to Council, as he may deem appropriate.
COMPLAINTS: Constance R. Finney, 1114 Jackson Avenue, S. W., appeared
before Council regarding night light exposure from Safeside Tactical, an indoor and
shooting range facility.
Following questions and remarks by the Council, the matter was referred to the
City Manager for investigation and report to Ms. Finney and the Council.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the
item would be removed from the Consent Agenda and considered separately. He
called attention to the resignation of Christopher P. Morrill, as the City Manager,
effective April 14, 2017 at 11:59 p.m.
CITY MANAGER: A communication from Christopher P. Morrill tendering his
resignation as the City Manager of the City of Roanoke, effective April 14, 2017, at
11:59 p.m., was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the resignation be accepted with regret and
the communication be received and filed. The motion was seconded by Council
Member Dykstra and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
YOUTH SERVICES CITIZEN BOARD: A communication from the City Clerk
advising of the resignation of Paula Page Williams as a member of the Youth Services
Citizen Board, effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
429
Council Member Trinkle moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Dykstra and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
FINANCIAL REPORTS: A communication from the Director of Finance
transmitting the Financial Report for the month ended February 28, 2017, was before
the Council.
(See Financial Report on file in the City Clerk's Office.)
Council Member Trinkle moved that the Financial Report be received and filed.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
BUDGET -CABLE TELEVISION: Elaine Bays- Murphy, Cable Access Director,
Roanoke Valley Television, transmitted the Roanoke Valley Regional Cable Television
Fiscal Year 2017 -2018 Budget with the City's share being $218,846.00.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Price offered the following resolution:
(#40788- 040317) A RESOLUTION approving the recommendation of the
Roanoke Valley Regional Cable Television Committee to approve the annual operating
budget for Fiscal Year 2017 - 2018 for the operation of the regional government and
educational access station, Roanoke Valley Television (RVTV, Channel 3), and for the
City to provide partial funding.
(For full text of resolution, see Resolution Book No. 79, page 27.)
430
Vice -Mayor Price moved the adoption of Resolution No. 40788 - 040317. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
BUDGET - ROANOKE — BLACKSBURG REGIONAL AIRPORT: Tim Bradshaw,
Executive Director, transmitted the Roanoke Regional Airport Commission Fiscal Year
2017 - 2018 Budget and Proposed Capital Expenditures.
(See documents on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
(#40789- 040317) A RESOLUTION approving the Roanoke Regional Airport
Commission's 2017 - 2018 proposed operating and capital budget upon certain terms
and conditions.
(For full text of resolution, see Resolution Book No. 79, page 28.)
Council Member Bestpitch moved the adoption of Resolution No. 40789 - 040317.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
GRANTS- POLICE - BUDGET: The City Manager submitted a written
communication recommending appropriation of funds from the Department of Justice
Federal Asset Forfeiture Sharing Program and the Department of Treasury Federal
Asset Sharing Program to enhance law enforcement operations.
(For full text, see communication on file in the City Clerk's Office.)
431
Council Member Bestpitch offered the following budget ordinance:
( #40790- 040317) AN ORDINANCE to appropriate funding from the Department
of Justice Federal Asset Sharing Program and the Department of Treasury Federal
Asset Sharing Program for enhancing law enforcement operations, amending and
reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 29.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40790-
040317. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
GRANTS - POLICE - BUDGET: The City Manager submitted a written
communication recommending appropriation of funds from the State Asset Forfeiture
Sharing Program for enhancing law enforcement operations.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following budget ordinance:
( #40791- 040317) AN ORDINANCE to appropriate funding from the State Asset
Sharing Program for enhancing law enforcement operations, amending and reordaining
certain sections of the 2016 - 2017 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 29.)
Council Member Ferris moved the adoption of Budget Ordinance No. 40791-
040317. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
432
LIBRARIES - EASEMENTS: The City Manager submitted a written communication
recommending execution of an above ground and underground utility easement across
City -owned property located at 3837 Williamson Road, N. W., to Appalachian Power
Company, in connection with the renovation and expansion of the Williamson Road
Library.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
(#40792- 040317) AN ORDINANCE authorizing the conveyance of a forty (40)
year non - exclusive above ground and underground utility easement, with an
approximate width of twenty (20) feet, across City -owned property located at 3837
Williamson Road, N. W., Roanoke, Virginia, designated as Official Tax Map No.
2090601, known as the Williamson Road Library, to Appalachian Power Company
( "APCO "), upon certain terms and conditions; and dispensing with the second reading of
this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 30.)
Council Member Ferris moved the adoption of Ordinance No. 40792 - 040317.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
PARKING GARAGES: The City Manager submitted a written communication
recommending execution of additional amendments to the contract with THP Limited,
Inc., for professional services in connection with the Parking Structure Inspection
Program for all seven City parking garages.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
4I 3
( #40793- 040317) A RESOLUTION authorizing the City Manager's issuance and
execution of additional Amendments to the City's Contract with THP Limited, Inc.
( "THP ") for additional services to include, but not be limited to, design services and
coordination of contractor work on structural and waterproofing repair efforts in all seven
(7) City parking garages; and authorizing the City Manager to take certain other actions
in connection with such Amendments.
(For full text of resolution, see Resolution Book No. 79, page 31.)
Council Member Ferris moved the adoption of Resolution No. 40793 - 040317.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
ECONOMIC DEVELOPMENT: The City Manager submitted a written
communication recommending authorization to waive hotel opening liquidated damages
related to an agreement for deferral of certain performance obligations pertaining to
hotel development, construction, operation and maintenance by and between the City of
Roanoke and South Commonwealth Partners, LLC.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #40794 - 040317) A RESOLUTION authorizing the City Manager to waive the
Hampton Inn & Suites' Hotel Opening Liquidated Damages in the amount of $29,750.00
related to the Deferral Agreement between the City of Roanoke ( "City') and South
Commonwealth Partners, LLC ( "Developer'); and authorizing the City Manager to take
such actions and execute such documents as may be necessary to provide for the
implementation, administration, and enforcement of such waiver.
(For full text of resolution, see Resolution Book No. 79, page 32.)
Council Member Ferris moved the adoption of Resolution No. 40794 - 040317.
The motion was seconded by Council Member Dykstra.
434
The City Manager gave a brief overview regarding the waiver of the Hotel's
opening liquidated damages, noting that the delayed opening was due to unique
challenges of constructing a facility on top of an operating public parking garage.
The City Attorney also commented on the liquidated damages as required by
agreement, adding that the opening of the hotel did not generate revenue, along with
unforeseen issues regarding the trash compactor adjacent to the property. He also
opined that adoption of the proposed resolutions will conclude all dealings with the
owners of the Hampton Inn & Suites Hotel.
Following remarks by the City Manager and City Attorney, Resolution No. 40794-
040317 was adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
Council Member Ferris offered the following resolution:
(#40795- 040317) A RESOLUTION authorizing the City Manager to execute an
Agreement between the City of Roanoke ( "City ") and South Commonwealth Partners,
LLC ( "Developer ") regarding the use of the trash compactor constructed and installed by
the City on property of the City situated at 13 Church Avenue, S. E., Roanoke, Virginia
( "Compactor') by Developer in connection with the operation of the Hampton Inn &
Suites Hotel constructed, developed, and owned by Developer and situated at 27
Church Avenue, S. E., Roanoke, Virginia, bearing Official Tax Map Nos. 4015006,
4015007, and 4015008 ( "Hotel "); and authorizing the City Manager to take such actions
and execute such documents as may be necessary to provide for the implementation,
administration, and enforcement of such Agreement.
(For full text of resolution, see Resolution Book No. 79, page 35.)
Council Member Ferris moved the adoption of Resolution No. 40795- 040317.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0
435
COMMENTS BY THE CITY MANAGER:
The City Manager offered the following comments:
Pacesetter Award:
• Last week, the Campaign for Grade -Level Reading announced its 2016
Pacesetter Honors and, once again, the City of Roanoke's "Star City Reads"
initiative has been honored as a Pacesetter.
• Roanoke was recognized for exemplary work in eliminating barriers faced
by children from low- income families on the path to becoming proficient
readers.
Pacesetter Honors are among the highest awards presented by the GLR
Campaign, and the announcement recognized 48 Pacesetter communities
across the nation.
Roanoke has received five Pacesetter Honors this year for making
measurable progress in summer learning, overall grade -level reading, and
for exemplary work encouraging parent success, cross - sector
collaboration, and supporting our community's most vulnerable children.
The Campaign's continued recognition of Roanoke is due especially to the
leadership provided by the Roanoke Public Libraries and the strength and
breadth of the partners involved in Roanoke's sponsoring coalition.
E -911 Center Re- accreditation:
• The Commission on Accreditation for Law Enforcement Agencies, Inc.
(CALEA) has awarded the City of Roanoke's E -911 Center with its third re-
accreditation. The E -911 Center received initial accreditation in 2008.
• The agency underwent a successful Gold Standard Assessment and
received the designation of "Accreditation with Excellence."
• The award represents the culmination of self - evaluation, concluded by a
review from independent assessors and CALEA's Commissioners. The E-
911 Center is required to maintain continuous compliance throughout the
award period.
• CALEA is a professional organization which maintains set standards as they
relate to the agency's ability to comply with state -of- the -art standards in
policy, procedures, administration, operations and training.
Gateway Mural:
• If you haven't seen it yet, I encourage you to drive down Tazewell Avenue
and see the new gateway mural installed beneath the 1 -81 Overpass.
• The mural encompasses 2,500 square feet of painted surface. A total of 18
columns on the north and south sides of the overpass bridge are covered
with 36 separate mural panels, adhered like wallpaper.
• The mural includes images that represent Roanoke -the Star on Mill
Me
Mountain, local flowers, railroad tracks, and people playing music, riding
bikes, backpacking, and walking in the neighborhoods.
A dedication ceremony for the mural was held last Friday, and Brenda
Councill, the artist who created the mural, attended and thanked the city for
the opportunity to be involved in this special project.
CITY ATTORNEY:
LEASES: The City Attorney submitted a written report recommending approval of
a contract between the City of Roanoke and Taxing Authority Consulting Services, P.C.,
for collection of delinquent taxes and other charges, retroactive to January 1, 2014.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution-
(#40796-040317) A RESOLUTION approving the contract entered into between
the City of Roanoke and Taxing Authority Consulting Services, P.C. ( "TAGS "), dated
January 1, 2014 ( "Contract "), retroactive to January, 1, 2014; and authorizing the City
Manager to sign any documents necessary to administer, continue, enforce, and
effectuate the Contract, including any and all existing renewals, upon certain terms and ..,
conditions.
(For full text of resolution, see Resolution Book No. 79, page 36.)
Council Member Ferris moved the adoption of Resolution No. 40796 - 040317.
The motion was seconded by Council Member Bestpitch.
Following remarks by Council Member Garland regarding the Taxing Authority
Consulting Services to collect taxes, Resolution No. 40796 - 040317 was adopted by the
following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
DIRECTOR OF FINANCE:
TAXES: The Director of Finance submitted a written report recommending
authorization to establish the percentage reduction for personal property tax relief for
the 2017 Tax Year.
(For full text, see report on file in the City Clerk's Office.)
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Council Member Bestpitch offered the following resolution:
( #40797- 040317) A RESOLUTION setting the allocation percentage for personal
property tax relief in the City of Roanoke for the 2017 tax year.
(For full text of resolution, see Resolution Book No. 79, page 37.)
Council Member Bestpitch moved the adoption of Resolution No. 40797 - 040317.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
REPORTS OF COMMITTEES:
CITY MANAGER: Council Member Trinkle, Chair, City Council Personnel
Committee, submitted a written communication recommending election and
appointment of R. Brian Townsend to serve as Acting City Manager for a term
commencing on April 15, 2017, at 12:00 midnight, and ending on June 30, 2017 at
11:59 p.m.; and election and appointment of Sherman M. Stovall to serve as Acting City
Manager for a term commencing on July 1, 2017, at 12:00 midnight , and ending on the
date on which a City Manager has been elected and appointed.
(See report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40798 - 040317) A RESOLUTION electing and appointing R. Brian Townsend
as Acting City Manager for the City of Roanoke for the period of April 15, 2017, through
and including June 30, 2017; electing and appointing Sherman M. Stovall as Acting City
Manager for the City of Roanoke for the period commencing July 1, 2017, and
continuing until City Council elects and appoints a City Manager; and ratifying the terms
and conditions of their temporary assignment.
(For full text of resolution, see Resolution Book No. 79, page 38.)
Council Member Bestpitch moved the adoption of Resolution No. 40798- 040317.
The motion was seconded by Council Member Trinkle.
2 •
OP
Following comments by Council Member Trinkle regarding the recruitment
process to select a City Manager, and compliments about both Assistant City
Managers, Resolution No. 40798- 040317 was adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
UNFINISHED BUSINESS: NONE.
INTRODUTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
VETERANS: Council Member Bestpitch thanked Vice -Mayor Price and Council
Member Garland for their participation during the Vietnam Wreath Laying Ceremony
held at Lee Plaza on Wednesday, March 29, 2017 at 12:00 Noon in honor of Vietnam
Veterans.
At 4:03 p.m., Mayor Lea declared the Council meeting in recess for continuation
of a Closed Session in the Council's Conference Room, Room 451, fourth floor, Noel C.
Taylor Municipal Building.
At the conclusion of the Closed Meeting, Council Members Dykstra and Trinkle
did not remain for the Certification of the Closed Meeting or any action to be taken by
the Council prior to the adjournment.
At 4:46 p.m., the Council meeting reconvened in the Council Chamber, Mayor
Lea presiding and all Members of Council in attendance, with the exception of Council
Members Dykstra and Trinkle.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
I
M
COUNCIL: With respect to the Closed Meeting just concluded, Council
Member Bestpitch moved that each Member of City Council certify to the best of his or
her knowledge that: (1) only public business matters lawfully exempted from open
meeting requirements under the Virginia Freedom of Information Act; and (2) only such
public business matters as were identified in any motion by which any Closed Meeting
was convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Garland, Price and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Trinkle were absent.)
Mayor Lea noted for the record that Council Member Dykstra having previously
disclosed a personal conflict of interest regarding disposition of City -Owned property
located at 2750 Hoover Street, N. W., was not present during the Closed Meeting
regarding the matter; however, she was present and participated in discussions
regarding the remaining three requests for Closed Meeting — vacancies on Council -
appointed bodies, discussion regarding selection of a City Manager, and disposition of
publicly -owned property located at 13 Church Avenue, S. E.
ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention to a
vacancy created by the resignation of Charles Meidlinger as a member of the Roanoke
Neighborhood Advocates for a term of office ending June 30, 2018; whereupon, he
opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Byron L. Hamlar.
There being no further nominations, Mr. Hamlar was appointed as a member of
the Roanoke Neighborhood Advocates to fill the unexpired term of office of Charles
Meidlinger ending June 30, 2018, by the following vote:
FOR MR. HAMLAR: Council Members Bestpitch, Ferris, Garland, Price and
Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Trinkle were absent.)
YOUTH SERVICES CITIZEN BOARD: The Mayor called attention to a vacancy
created by the resignation of Paula Page Williams as a Citizen at Large member of the
Youth Services Citizen Board for a term ending June 30, 2018; whereupon, he opened
the floor for nominations.
iii
Council Member Bestpitch placed in nomination the name of John Lewis.
There being no further nominations, Mr. Lewis was appointed as a Citizen at
Large Member of the Youth Services Citizen Board to fill the unexpired term of office of
Paula Page Williams ending June 30, 2018, by the following vote:
Lea -5. FOR MR. LEWIS: Council Members Bestpitch, Ferris, Garland, Price and Mayor
NAYS: None -0.
(Council Members Dykstra and Trinkle were absent.)
ROANOKE VALLEY - ALLEGHANY REGIONAL COMPREHENSIVE ECONOMIC
DEVELOPMENT STRATEGY COMMITTEE: The Mayor called attention to a vacancy
created by the expiration of the three -year term of office of Terri F. Workman as the
Private Sector City representative of the Roanoke Valley - Alleghany Regional
Comprehensive Economic Development Strategy Committee ended March 31, 2016;
whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Neal Cummings.
There being no further nominations, Mr. Cummings was appointed to replace
Ms. Workman as the Private Sector City representative of the Roanoke Valley -
Alleghany Regional Comprehensive Economic Development Strategy Committee for a
term ending March 31, 2020, by the following vote:
FOR MR. CUMMINGS: Council Members Bestpitch, Ferris, Garland, Price and
Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Trinkle were absent.)
ROANOKE REGIONAL AIRPORT COMMISSION: The Mayor called attention to
a vacancy created by the expiration of the three -year term of office of Bittle Porterfield
as a City representative of the Roanoke Regional Airport Commission ended March 9,
2017; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Dr. John R.
Clements.
There being no further nominations, Dr. Clements was appointed to replace
Mr. Porterfield as a City representative of the Roanoke Regional Airport Commission for
a term ending March 9, 2021, by the following vote:
441
FOR DR. CLEMENTS: Council Members Bestpitch, Ferris, Garland, Price and
Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Trinkle were absent.)
SCHOOLS: As part of the selection process for School Board Trustees, Mayor
Lea announced that Council reviewed and considered 13 applications; and thereafter,
agreed to publicly interview the following eight applicants, commencing at 4:00 p.m., in
the Council Chamber on May 1 and May 15, respectively:
Caren Pauline Coker -Jones
Anne -Paige Thomas Darby
Ruth Elizabeth (Beth) Deel
Jeanne Puckett Fishwick
William B. Hopkins, Jr.
Elizabeth Cori Shields Jamison
Keysha Guthrie McNeil
Joyce Watson Watkins
There being no further business to come before the Council, the Mayor declared
the Council meeting adjourned at 4:42 p.m.
APPROVED
ATTEST:
Stephanie M. Moon R ds( eC Sherman P. Lea, Sr.
City Clerk Mayor
442
ROANOKE CITY COUNCIL - REGULAR SESSION
April 17, 2017
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, April 17,
2017, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article ll, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 40579- 070516
adopted by the Council on Tuesday, July 5, 2016.
PRESENT: Council Members Michelle L. Dykstra, Raphael E. Ferris, John A.
Garland, Anita J. Price, William D. Bestpitch and Mayor Sherman P. Lea, Sr. -6.
ABSENT: Council Member David B. Trinkle -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: R. Brian Townsend, Acting City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by Minister Emanuel Doss, Grace Covenant
Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
the students of Noah Christian Academy.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE,
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
RECYCLING: Joseph Elligson, 4615 Norwood Street, S. W., appeared before
Council in opposition of a proposed recycling fee.
MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N. W., appeared
before Council to request that Council create change that will make a difference for the
people.
443
GREENWAYS: Barbara Duerk, 2607 Rosalind Avenue, S. W., appeared before
Council to ask for public input on Greenways by completing an on -line survey located at
www.greenways.orq by the April 21, 2017 deadline.
CITY GOVERNMENT: Tom Cain, 1826 Langdon Road, S. W. appeared before
Council regarding a request for active partnership and support of the City Administration
for community concerns.
HOMELESSNESS: Scott Terry Cabbler, 1109 Rugby Boulevard, N. W.,
appeared before Council expressing concern regarding the location of a proposed
homeless shelter at the intersection of Rugby Boulevard and 111" Street, N. W., in the
Melrose -Rugby neighborhood.
HOMELESSNESS: Estelle McCadden, 2128 Mercer Avenue, N. W., appeared
before Council regarding concern regarding the location of a proposed homeless shelter
at the intersection of Rugby Boulevard and 11" Street, N. W., in the Melrose -Rugby
neighborhood.
Following discussion by the Council regarding concerns expressed by Ms.
McCadden and Mr. Cabbler, the Acting City Manager was instructed to investigate the
matter and report his findings to the Council.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the
item would be removed from the Consent Agenda and considered separately. He
called attention to two requests of the Acting City Manager for public hearings on the
property interests by eminent domain for the Cove Road /Dansbury Drive Stormwater
Drainage Improvements Projects, and a transient occupancy tax.
STORMWATER: A communication from the Acting City Manager requesting that
Council schedule a public hearing for Monday, May 15, 2017, at 7:00 p.m., or as soon
thereafter as the matter may be heard, or at such later date and time as the Acting City
Manager shall determine, to consider whether acquisition of real property interests by
eminent domain for the Cove Road /Dansbury Drive Stormwater Drainage
Improvements Project constitutes a public use with the meaning of Section 1- 219.1,
Code of Virginia (1950), as amended; and whether eminent domain may be used by the
City to acquire the real estate interests needed for the Project, was before the body.
(See communication on file in the City Clerk's Office.)
iii
Council Member Ferris moved that the Council concur in the request of the +
Acting City Manager as abovementioned. The motion was seconded by Council
Member Bestpitch and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
TAXES: A communication from the Acting City Manager requesting that Council
schedule a public hearing for Monday, May 15, 2017, at 7:00 p.m., or as soon thereafter
as the matter may be heard, or at such later date and time as the Acting City Manager
shall determine, to consider an amendment to the transient occupancy tax to apply such
tax to homestay establishments and all bed and breakfast establishments, was before
the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that the Council concur in the request of the
Acting City Manager as abovementioned. The motion was seconded by Council
Member Bestpitch and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
CITY MANAGER -CITY COUNCIL: A communication from the Christopher P.
Morrill tendering his resignation from various Council- Appointed authorities, boards,
commissions and committees, effective immediately was before the body.
(See communication on file in the City Clerk's Office.)
445
Council Member Ferris moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Bestpitch and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -8.
NAYS: None -0.
(Council Member Trinkle was absent.)
OATHS OF OFFICE - ROANOKE VALLEY - ALLEGHANY REGIONAL
COMPREHENSIVE - ECONOMIC DEVELOPMENT STRATEGY COMMITTEE: Report
of qualification of Brandon Turner as the City's Technical Advisor representative of the
Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy
Committee for a three -year term of office, commencing April 1, 2017 and ending
March 31, 2020, was before the Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Council Member Ferris moved that the report of qualification be received and
filed. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
BUDGET: Daniel D. Miles, P. E., Chief Executive Officer of the Roanoke Valley
Resource Authority, presented the 2017 - 2018 Annual Budget and related expenditures
and revenues.
(For full text, see documents on file in the City Clerk's Office.)
iie
Council Member Ferris offered the following resolution:
( #40799 - 041717) A RESOLUTION approving the annual budget of the Roanoke
Valley Resource Authority for Fiscal Year 2017 - 2018, upon certain terms and
conditions.
(For full text of resolution, see Resolution Book No. 79, page 41.)
Council Member Ferris moved the adoption of Resolution No. 40799 - 041717.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch, and Mayor
Lea -7.
NAYS: None -0.
(Council Member Trinkle was absent.)
REPORTS OF CITY OFFICERS AND COMMENTS OF ACTING CITY
MANAGER:
ACTING CITY MANAGER:
BRIEFINGS:
Recommended Fiscal Year 2017 - 2018 Budget
Amelia C. Merchant, Director of Management and Budget and Barbara A.
Dameron, Director of Finance, summarized the following proposed Fiscal Year 2017 -
2018 Recommended Budget:
(See briefing presentation on file in the City Clerk's Office.)
Ms. Merchant explained that budget process was unique beyond utilizing the
budgeting for outcomes system, noting that City Council convened in a strategic
planning retreat in September, department directors and staff indicated the budget
offers and provided information, about 60 employees served on one of serve priority
teams and the Management and Budget staff and others engaged the directors in a
nine hour, two half day retreat sessions to help finalize the recommended budget. She
also expressed appreciation to the staff, Budget Committee, Departments of
Management and Budget and of Finance who helped.
447
She advised that the recommended budget was balanced, met the standards of
the priorities established by City Council, reaffirmed in September, and totaled
$282.8 million. She highlighted that the budget was reduced by $4.1 million, including
22 unfunded positions and one eliminated position, modified the levels of some
services, limited funding for inflationary cost increases and strategic investments in
Economy, Human Services, Infrastructure and compensation and included the
implementation of a Solid Waste fee to protect against risk of revenue contraction
during the fiscal year.
Council Member Bestpitch indicated that some of the information that was
presented in earlier discussion about the budget was not included in the current
presentation; and asked how the current proposed budget compared to inflation looking
back at past budgets; whereupon, the Acting City Manager advised that referring to a
baseline budget of $160 million equating to resources of approximately $140 million and
buying power of $280 million today going back to 2008 as a baseline would lend to a
budget comparatively of $240 million today when the budget back then was
approximately $260 million and approximately $20 million was lost through inflation in
terms of the value of that funding in 2008 compared to what it was currently.
Ms. Merchant continued with the presentation stating that the ability to develop
an expenditure budget was driven by the available resources in terms of the categories
of those resources, five major categories were depicted: property tax, other local tax,
sales tax, intergovernmental and other revenue totaling $282.8 million. She further
stated that for fiscal year 2017 - 2018, the recommended budget reflected an increase
of $1.7 million or 6 percent of the adopted budget through restricted revenues from the
Commonwealth, State funding for streets and infrastructure and to protect local tax
revenue decline.
In terms of the budget reductions required to balance the budget, Ms. Merchant
added that approximately $4 million had been reduced from the budget and pointed out
several reductions noting that it was not a comprehensive list, but a reflective sample of
reductions made, such as, in the fire department one peak -time unit, one firefighter EMT
position and two crime analysts were removed and under the education priority, funding
for youth services activities in the libraries as well as a partial decrease in the funding
available for the youth services initiative and lastly under reserved allocations, capital
replacement and technology capital were all decreased.
She noted that approximately $3.2 million of reductions were restored within the
budget and again pointed out a reflective sample of restorations which included -- one
peak -time unit in Fire -EMS, six police positions, small brush pile collection, partial
restoration of fleet replacement capital funding and technology capital funding along
with the funding for the Roanoke Emergency Medical Services; and several new items
were added to the budget which include, funding for supporting the operation of the
Registrar's Office, increase in medical related increases, a 1.75 percent compensation
increase; and in terms of one -time funding, fiscal year 2018 would be the fifth and final
M20
m
year of capital contributions of $100,000.00 for the Jefferson Center and Virginia
Museum of Transportation, $125,000.00 for the Arts Endowment, $50,400.00 for _
Percent for Art appropriation, $100,000.00 for the grant matches and remaining funding
of the $519,482.00 for capital project contingency for the next fiscal year.
Discussion ensued with regard to the Arts Endowment funding; whereupon,
Council Member Ferris commented that the way the arts endowment was previously
presented was to show a commitment by the municipality to the arts in an effort to
encourage independent donors to contribute to the endowment in order to eliminate
individual requests from specific art organizations.
Vice -Mayor Price questioned if there were other alternatives or options as far as
the amount allocated for the arts endowment, since there was not a policy or formula in
place; whereupon, the Assistant City Manager for Operations advised that the City did
not have an obligation to provide funding each year and the obligation was of the Arts
Endowment to match the initial installment of $125,000.00, after that the allocation of
funding for any subsequent year was at the discretion of City Council.
Ms. Merchant continued with the briefing, stating that the recommendation of the
Solid Waste fee was to be instituted at $8.00 per month for single family, $16.00 per
month for multifamily and $12.00 for institutional and non - residential sites, with a rate
reduction of $3.00 per month for all who qualify for the elderly and disabled credit,
effective date would be January 1, 2018, with a semiannual billing frequency.
She further stated that the approximate $3.1 million in revenue the fee would
generate from January 1 through June 1 was not allocated for any program, but would
be housed in a single location to mitigate any further revenue decline experienced
during the next fiscal year.
Council Member Ferris inquired with regard to the definition of the term "utility
contribution to GF equivalent "; whereupon, the Director of Finance explained that the
Cities of Richmond and Salem operated their own utility and made contributions to the
general fund from the enterprise services, so if they did not have those funds coming in
from the utilities, the equivalent of what it would take to make -up that stream of revenue
in the general fund through the real estate tax.
There being no further discussion on the solid waste fee; Ms. Merchant
recommended an amendment to the transient occupancy tax and explained that
currently the tax only applied to establishments that offer lodging for five or more
persons at any one time and the amendment would apply to all homestay and bed and
breakfast establishments as well.
me
•
In response to Council Member Garland's inquiry as to a plan to bring bed and
breakfast establishments under compliance with licensing from the City, the Acting City
Manager advised that in order to establish a bed and breakfast or homestay, the first
step was to get approval of special exception from the Board of Zoning Appeals; and
furthermore Code Enforcement monitors activity of Air B & B postings and websites
offering services for bed and breakfast and homestays to track locations because many
would post information without indicating a street address.
Ms. Merchant advised that the 5 -year operating forecast assumed the
implementation of the solid waste fee after year in 2018 and full year going forward to
2022, with growth of 1.5 percent up to 2 percent in that fiscal year including a salary
increase and in terms of revenue projections, growth of 1.2 percent in the real estate
tax, two percent property tax growth, one percent growth in food and beverage tax and
all other revenue growth at 2 two percent; which was a very conservative approach to
the projections.
Council Member Ferris inquired if the $282.8 million budget for fiscal year 2018
included the first 6 months of the implementation of the solid waste fee; whereupon, Ms.
Merchant replied in the affirmative and explained that it also assumed that $1.3 million
of revenue was not appropriated to any particular expenditure item.
Mr. Townsend advised that in September the Council Retreat was to discuss the
traditional revenue streams, possible new resources and how to re- center the services
supplied over the next five years.
Council Member Ferris added that the two issues before the Council were cuts or
where to find more money and in reviewing the information all that was happening was
assuming how to maintain services not extending services.
Council Member Bestpitch commented that the reality was every penny spent
could have theoretically be spent on another item and expressed that if somehow If
people could come to the public hearing and provide solid feedback as to identifying
waste and efficiency, it would be extremely helpful to the Council because the hardest
thing to do was make the decision to cut services and raise taxes.
Ms. Merchant reminded the Council that adjustments to the parking fees were
previously discussed and the rate increase was recommended to align the charges
more appropriately and to ensure that revenue streams were supportive of the
maintenance requirements in the garages as well as the potential future need of
additional facilities to be constructed and debt to be serviced.
450
She referenced the debt issuance plan for 2018 — 2022, stating that $32.2 million
for planned debt issuance assumed the $40.4 million for Roanoke City Public Schools
including $12.7 million for 2018 and 2019, returning to $5 million in the final three years
of the Capital Improvement Plan. She pointed out the ten percent cap on the self -
imposed debt policy and how it remained below that level going forward.
Lastly, Ms. Merchant advised that the budget public hearing would be held on
Thursday April 27, at 7:00 p.m., to hear citizen comments on the proposed solid waste
fee and the real estate tax rate; the Council's budget study briefing was scheduled for
May 1, at 9:00 a.m.; and the adoption of the Fiscal Year 2017 — 2018 budget at the
regular session to be held on May 15, at 2:00 p.m.
Mayor Lea advised that the budget public hearing to be held on April 27 was
solely to receive citizen input and the Council was not to provide comments at that time.
Council Member Garland asked about typical citizen representation at the budget
public hearings; whereupon, the Acting City Manager advised that representation was
not typical and could vary from none to one to one hundred citizens in attendance and it
allowed people to speak on specific parts of the budget depending on their interest.
Council Member Garland commented that the current state of the budget was
depressing because of increases in expenses and decreases in revenue for the
foreseeable future with continuing rising needs, such as stormwater, curb, gutter and
sidewalk that cannot be addressed in the future with the current funding.
Council Member Dykstra commented that the Council was in a position to be
leaders to find new innovative solutions to solve the problems all within an increasing
population.
Ms. Merchant reminded the Council that an e-mail would be sent transmitting the
recommended budget document; a copy would be available in the main library, the City
Clerk's Office and the Department of Management and Budget for viewing; and that
management and budget staff was available to answer questions.
Mayor Lea thanked Ms. Merchant for the informative presentation and advised
that the briefing would be received and filed.
ITEMS RECOMMENDED FOR ACTION: NONE.
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COMMENTS OFACTING CITY MANAGER.
The Acting City Manager offered the following comments:
City Council Public Hearing on the Recommended Budget:
• Thursday, April 27,2017
• Council Chambers
• 7:00 p.m.
Neighborhood Month Conference:
• Saturday, April 29, 8:30 a.m. to 1:30 p.m.
• First Christian Church, Community Room, 344 Church Ave. SW
• Includes a continental breakfast and lunch.
• This is the "kick off' for Neighborhood Month activities taking place around the
city during May.
• Participants will choose between four different workshops, with topics
determined based on responses to the surveys collected at the conclusion of
the 2016 "City Neighborhoods Harvesting of the Fruits Potluck Dinner &
Awards Celebration."
• The conference is free, but registration is required in order to get an accurate
headcount for the meals.
• Registration forms are available online at roanokeva.gov or contact the Office
of Neighborhood Services at 853 -1286 to receive a form.
Neighborhood Month:
• Begins on May 1
• This is Roanoke's annual month -long celebration of community and
neighborhood pride
• Events are hosted by Roanoke neighborhood organizations
• Schedule of events is available on the city's website at
roanokeva.gov/Neighborhood-Manth
Local Colors Festival:
• Saturday, May 20, 2017
• 11:00 a.m. to 5:00 p.m.
• Elmwood Park
• This is a multicultural event that started in 1991, and serves to raise
awareness of the cultures represented in our community through music, arts,
crafts, food, attire, language, and goodwill.
• Featured Country this year will be the Philippines
• Event will held rain or shine
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DIRECTOR OF FINANCE:
BONDS - BUDGET: The Director of Finance submitted a written report
recommending appropriation of proceeds from the sale of Series 2017 General
Obligation Public Improvement Bonds.
(For full text, see report on file in the City Clerk's office.)
Council Member Bestpitch offered the following budget ordinance:
( #40800 - 041717) AN ORDINANCE to appropriate and de- appropriate funding
from the Series 2017 Bonds to various capital projects, amending and reordaining
certain sections of the 2016 - 2017 Stormwater Utility, Capital Projects, and School
Capital Projects Funds, and dispensing with the second reading by title of this ordinance
(For full text of ordinance, see Ordinance Book No. 79, page 41.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40800-
041717. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
REPORTS OF COMMITTEES:
BUDGET - SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of funds for various educational programs; and the
Director of Finance submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #40801- 041717) AN ORDINANCE to appropriate funding from the Federal,
Commonwealth and local grants for various educational programs, amending and
reordaining certain sections of the 2016 - 2017 School Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance. y
(For full text of ordinance, see Ordinance Book No. 79, page 43.)
453
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40801-
041717. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
UNFINISHED BUSINESS: NONE.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
NEIGHBORHOODS: Council Member Garland announced that he will be
speaking at the 2nd Annual Neighborhood Month Conference on Saturday, April 29 at
the First Christian Church, 344 Church Avenue, S. W., from 8:30 a.m. until 1:30 p.m.,
which will include a continental breakfast and lunch.
RECREATION: Council Member Dykstra announced the Foot Levelers Blue
Ridge Marathon to be held on Saturday, April 22 in Elmwood Park at 7:35 a.m., adding
packets may be pick -up on Friday, April 21 from 3:00 p.m. - 8:00 p.m., and Saturday,
April 22 from 5:30 a.m. - 7:00 a.m. She emphasized that various streets in the City
would be closed.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 4:44 p.m., Mayor Lea declared the Council meeting in recess to be
reconvened at 7:00 p.m. in the Council Chamber.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Lea presiding.
PRESENT: Council Members Michelle L. Dykstra, Raphael E. Ferris, John A.
Garland, Vice -Mayor Anita J. Price, William D. Bestpitch and Mayor Sherman P. Lea,
Sr. -6.
ABSENT: Council Member David B. Trinkle-1.
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The Mayor declared the existence of a quorum.
The Invocation was delivered by Vice -Mayor Anita J. Price.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
PUBLIC HEARINGS:
SCHOOL BOARD: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, May 16, 2017 at 7:00 p.m., or as soon
thereafter as the matter may be heard, to receive the views of citizens regarding
appointment of two Roanoke City School Board Trustees for three -year terms, each,
commencing July 1, 2017. The candidates being Caren Pauline Coker - Jones, Anne -
Paige Thomas Darby, Ruth Elizabeth (Beth) Deel, Jeanne Puckett Fishwick, William B.
Hopkins, Jr., Elizabeth Cori Shields Jamison, Keysha Guthrie McNeil, and Joyce
Watson Watkins, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, April 7, 2017; and The Roanoke Tribune on Thursday, April 13, 2017.
(See publishers' affidavits on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who wished to speak in
support of the applicants.
The following citizens appeared before Council in support of certain candidates:
Jason Bingham, 2515 Stanley Avenue, S. E. spoke in support of
Elizabeth Cori Shields Jamison.
Lorena Wilson, 4758 West Vale Road, N. E., spoke in support of Joyce
Watson Watkins.
The Reverend Johnny Stone, 1801 Lynn Street, N. W., spoke in support of
Joyce Watson Watkins.
Dr. Jennifer Alston, 5252 Dresden Circle, Roanoke, County, spoke in
support of Joyce Watson Watkins.
Kay Dunkley, 1971 Mill Bridge Road, Salem, spoke in support of
Elizabeth Cori Shields Jamison.
Christina Hatch, 2239 Grandin Road, spoke in support of Jeanne Puckett
Fishwick.
455
Amy Anguiano, 3237 Avenham Avenue, spoke in support of Elizabeth Cori
Shields Jamison.
Virgie Craighead, 1625 Orange Avenue, N. W., spoke in support of
Jeanne Puckett Fishwick.
Doug Waters, 204 South Jefferson Street, S. W., spoke in support of
Ruth Elizabeth (Beth) Deel.
There being no additional speakers, Mayor Lea declared the public hearing
closed, and remarked that all comments would be received and filed.
He further announced that the City Council will be conducting public interviews
with the abovenamed applicants on May 1 and May 15, respectively, commencing at
4:00 p.m., in the Council Chamber.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, April 17,
2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of
Roanoke City Schools to rezone a portion of property at 502 19th Street, S. E., bearing
Official Tax Map No. 4310101, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, March 28, 2017, and Tuesday, April 4, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the Amended Application No. 1 is
consistent with the City's Comprehensive Plan, Belmont- Fallon Neighborhood Plan, and
Zoning Ordinance as an existing elementary school will be able to be replaced in a
manner appropriate to the surrounding neighborhood.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40802 - 041717) AN ORDINANCE to rezone certain property on 502 191" Street,
S. E., from IN, Institutional District, and ROS, Recreation and Open Space District, to
INPUD, Institutional Planned Unit Development District; and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 44.)
456
Council Member Ferris moved the adoption of Ordinance No. 40802 - 041717.
The motion was seconded by Council Member Bestpitch.
Michael Woolwine, representing Roanoke City Public Schools, appeared in
support of the rezoning.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments and /or questions by the Council Members, Ordinance
No. 40802 - 041717 was adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, April 17,
2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of
Frain Companies, Inc., to rezone property located at 0 (zero) Brandon Avenue, S. W.,
bearing Tax No. 1250801, from R -7, Residential Single - Family District, to MXPUD,
Mixed Use Planned Unit Development District, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, March 28, 2017, and Tuesday, April 4, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending approval of
the rezoning request, finding that the Amended Application No. 2, as amended at the
hearing; and subsequently submitted as Amended Application No. 3, is consistent with
the City's Comprehensive Plan, applicable neighborhood plans, and Zoning Ordinance
as the rezoning redevelops and underused site, balances the development potential of
the site with the environment and is sensitive to its relationship with the adjourning
neighborhoods.
(For full text, see report on file in the City Clerk's Office.)
4R 7
Council Member Bestpitch offered the following ordinance:
"AN ORDINANCE to rezone certain property located at 0 (zero) Brandon
Avenue, S. W., from R -7, Residential Single - Family District, to MXPUD, Mixed Use
Planned Unit Development District, subject to certain conditions; and dispensing with
the second reading of this ordinance by title."
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch moved the adoption of the Ordinance. The motion
was seconded by Council Member Dykstra.
Council Member Dykstra advised of a conflict of interest due to a personal
interest in the abovementioned property, and read the following statement:
"STATEMENT OF CONFLICT OF INTEREST
I, Michelle L. Dykstra, state that I may have a personal interest in Agenda Item
A.3. of the April 17, 2017 City Council Session commencing at 7:00 p.m., regarding the
request of Fralin Companies, Inc., to rezone property located at 0 Brandon Avenue,
S. W., Roanoke, Virginia, bearing Official Tax Map No. 1250801 (Property) from R -7,
Residential Single - Family District to MXPUD District, because the owner of the
Property, VB Land, LLC (Owner), has retained the services of Hall and Associates, a
real estate brokerage firm in Roanoke, Virginia. I hold an active real estate brokers
license that is affiliated with Hall and Associates. I do not represent the Owner in this
transaction, or any other transactions, and I have no interest in any fees or commissions
in the transaction between the Owner and Hall and Associates.
As required pursuant to Sections 2.2 -3112 A.3 and 2.2 -3114 G, Code of Virginia,
I have disclosed (i) the transaction involved, (ii) that the Owner, as a party to this
transaction, is a client of Hall and Associates, and (iii) that I do not personally represent
or provide services to the Owner. I further state that I am able to participate in the
transaction fairly, objectively, and in the public interest. Therefore, I will participate in
the Agenda A.3.
I ask that the City Clerk accept this statement and ask that it be made a part of
the minutes of this meeting.
Witness the following signature made this 17" day of April 2017.
"S /Michelle L. Dykstra
Michelle L. Dykstra, Member of Council"
(See copy of Statement on file in the City Clerk's Office.)
E i
w
Robert Fralin appeared in support of the petitioner, and requested approval of the
application for rezoning. He pointed out that the project would allow a previously vacant
and undeveloped site to be improved with a compatible and site - sensitive design, while
providing the community with needed and desired housing options.
The Mayor inquired if there were persons present who wished to speak on the
matter; whereupon, the following individuals appeared before the Council in support or
opposition of the rezoning:
Joyce Waugh, President, Roanoke Regional Chamber of Commerce,
spoke about the Chamber's mission to support and stimulate businesses
with public policy, while making connections and referrals and helping
small businesses grow rather than support or oppose a project. She
mentioned the importance of a continued strong business climate which
the Roanoke region generally enjoys.
Jim McClung, 28 Cardinal Road, S. W., spoke in support of the rezoning
application.
Anne Stuart Beckett, 1024 Hamilton Avenue, S. W., spoke in opposition of
the rezoning request.
Jacqueline Hamilton Stanley, 1826 Mount Vernon Road, S. W., spoke in
opposition of the rezoning request.
John Hagmanier, 324 Salem Avenue, S. W., Apartment 303, spoke in
support of the rezoning request.
Lorraine Fleck, 1836 Warrington Road, S. W., spoke in opposition of the
rezoning request.
Crystal Kasey, 3739 New Spring Branch Road, S. W., spoke in support of
the rezoning request; and shared a communication from Barton J. Wilner,
noting his support of the project.
Frank Martin, 301 Coventry Lane, S. W., spoke in support of the rezoning
request.
Joe Blackstock, 3365 Southwood Village Court, S. W., spoke in support of
the rezoning request.
459
Frank Cotter, 3112 Allendale Street, S. W., spoke in support of the
rezoning request.
Nancy Trusell, 2037 Carter Road, S. W., spoke in support of the rezoning
request.
Gina Pires, 7615 Terrapin Trail, S. W., spoke on behalf of Greg Feldmann
and shared a communication in support of the rezoning request.
Virginia Bennett 415 Albemarle Avenue, S. W., spoke in support of the
rezoning request.
Mary Kay Kahn, 733 Windsor Avenue, S. W., spoke in opposition of the
rezoning request.
Thomas Fellers, 2611 Oregon Avenue, S. W., spoke in support of the
rezoning request.
Robert Lynch, 2810 Floraland Drive, N. W., spoke in opposition of the
rezoning request.
Freeda Cathcart, President, Grandin Court Council, 2516 Sweetbriar
Avenue, S. W., spoke in opposition of the rezoning request.
Charles Elston, 2432 Lofton Road, S. W., spoke in support of the rezoning
request.
Jared Hayes, 2315 Yeager Avenue, N. E., spoke in support of the
rezoning request.
Robert Head, 1307 Hamilton Terrace, S. W., spoke about the rezoning
request.
Robert Lusk, 2073 Colonial Avenue, S. W., spoke in support of the
rezoning request.
Brian McCahill, 2615 Stanley Avenue, S. W., spoke in support of the
rezoning request.
Mark Hosetter, 544 Day Avenue, S. W., spoke in support of the rezoning
request.
M
Rick and Adele Carliss, 1830 Arlington Road, S. W., spoke in opposition of
the rezoning request.
John Harlow, 1024 Oakwood Drive, S. W., spoke in opposition of the
rezoning request.
William Hopkins, 1102 Oakwood Drive, S. W., spoke in opposition of the
rezoning request. (See copy of handout on file in the City Clerk's Office.)
Sharon Burnham, 901 Oakwood Drive, S. W., spoke in opposition of the
rezoning request.
Martha Good, 936 Oakwood Drive, S. W., spoke in opposition of the
rezoning request.
Walt Deey, 939 Oakwood Drive, S. W., spoke in opposition of the rezoning
request.
Joshua Dietz, 1817 Canterbury Road, S. W., spoke in opposition of the
rezoning request.
There being no further speakers, the Mayor declared the public hearing closed.
Council Member Garland commented on some of the major points as stated by
the speakers and noted for the record the following points:
o What I heard as a primary justification for this apartment project was its
compatibility with the neighborhood plans. As we have heard, the
intersections of Brambleton and Brandon and Main and Brandon are
zoned Commercial Neighborhood, also known as a Neighborhood
Village. Being that CN property is immediately adjacent 0 Brandon and
since multi - family is compatible with a neighborhood village, then this
R -7 zoned property would be suitable for rezoning. It is my belief that a
neighborhood village involves much more than a collection of
commercial establishments, otherwise at any corner in Roanoke,
where commercial has sprouted up would be considered a
neighborhood Village. To me, a neighborhood village for Roanoke is
predominately an area that in its history was a thriving neighborhood
village and we have many examples, some that thrive today and some
that want and need to thrive. Our 2 best examples are Grandin Court
and Crystal Spring. Those that were and can be again someday,
include 11" NW corridor and Williamson Road and 101" Street. What
these neighborhood villages have in common are businesses that
serve the immediate community, walkable neighborhoods, a good mix
of community businesses, businesses that are adjacent to broad
461
pedestrian ways and parking to the side or rear of the businesses, are
pedestrian friendly and active and punctuated by adequate
landscaping. I see little resemblance of a community village at this
location.
The second justification for the rezoning was comparing a 54
apartment development to a 33 single family residential development
and concluding that a single family development had the same net
increase in traffic flow and more adversely affected traffic patterns on
Brandon Avenue. That could be true, if 33 single family homes could
actually fit on this property, and it might be true if a developer was
reckless in their design approach. Having walked the site, I do not
believe that this property cannot support 33 single family lots.
Maximizing lots by using 7000 square foot lots is juxtaposed against a
substantial waterway, flood zone, flood fringe, steep topography on
each side of the creek, accessibility, riparian needs of the creek and
unusually steep topography at the rear of the property. A responsible
single family development of this property would be wide lots that went
from Brandon to the rear yards of lots on Oakwood, with a single
shared creek crossing and shared driveway regulated by a property
owner's association and a single exit off of Brandon Lane, with
improved intersection traffic controls. This would limit the number of
lots from around 7 to 10. Houses would be on the south side of the
creek and well buffered from Brandon Avenue and compatible with
Oakwood.
Regarding traffic, it is not disputed that this area is a difficult area at
many times during the day and there is no formulated solution to
alleviate an already congested traffic area. Although the left turning
lane on Brandon provides a cue for stacking 3 vehicles entering the
apartment project, it is interjecting an additional lane in an already very
awkward and high traffic volume location. The difficulties of the traffic
patterns for this project has resulted in only being able to exit east on
to Brandon Avenue from the project, with no good solution to
accommodate west bound traffic. The idea of using Little Caesar's
parking lot or interior neighborhood streets is not an adequate solution.
The traffic problems have not been addressed - -About flooding and
stormwater management of both quantity of water and water quality.
Disturbing of at least 10000 square feet of land requires both, but
neither has been discussed, other than saying that with the final design
and review process, both would be addressed. This property and
proposed development absolutely maximizes the area between Murry
Run and Brandon Avenue, with parking lots jammed up against the
apartments and parking lots taken as close to the creek as possible. It
is not known at this time what may be needed to make the grading
462
work, but it is extremely tight and grades to Murry run are for the most
part already very steep. When parking and building coverage is
maximized, little land is left for rain gardens, detention areas,
vegetative swales, etc., for control of water quality and quantity,
relegating options to such things as below ground tanks and pipes or
permeable pavement for quantity or green roofs for quality. Although a
solution may be possible, it will be forced at best and not as effective
as the current natural setting. The downstream conditions of Murry
Run cannot be allowed to deteriorate further, where known flooding
problems have persisted.
Murry Run is an impaired stream as defined by DEC. This site disturbs
more than 1 acre, therefore stream and wetland areas will need to be
protected per State requirements. One such protection is a riparian
buffer. Currently the site plan shows that riparian buffer as the paved
parking lot for the apartments. Obviously that is not a riparian buffer.
This section of impaired Murry Run will deteriorate further with this
project, both during and after construction. Options may exist that
would allow the elimination of this natural riparian buffer, by
improvements elsewhere, but at what cost to Murry Run?
o If there is not agreement with the design criteria discussed above, then '+
we have the reality of a petition of 500 citizens that are asking that the
rezoning not be allowed, along with the 4 surrounding Neighborhood
Associations and the Neighborhood President's Council.
There is a third solution, with precedent in many locations across the
City. That is to maintain the site in its natural state for the most part, but
added improvements for a better riparian buffer, flood protection
measures, greenways, and stream protection. This has occurred on
Garden City Blvd., 10`" Street NW and Lick Run and all along the
Roanoke River. There is a reason this site has remained undeveloped
for decades. The difficulties of development are the same items that
create a degradation of flooding and stream water quality and place
pressure on current traffic flow and congestion. There are many
acceptable sites for apartment development in the City, but this is not
one of them. Single family is the correct zoning, but better to be
developed for what it is, a setting for Murry Run.
(See copy of prepared remarks on file in the City Clerk's Office.)
463
Following extensive discussion regarding the traffic volume on Brandon Avenue,
concern about the site location for additional housing, find areas where density can
increase, no commitment to reserve green space, find appropriate places to construct
single - family homes, challenges with a traffic circle, concerns pertaining to not being
able to make a left turn out of development, alternatives not viable, project not feasible,
etc., the ordinance having been offered by Council Member Bestpitch and second by
Council Member Dykstra failed by the following vote:.
AYES: None -0.
NAYS: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -6.
(Council Member Trinkle was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, April 17,
2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of
the City of Roanoke to amend the Official Zoning Map to rezone property located at
3660 Blue Hills Village Drive, N. E., and 3661 Blue Hills Village Drive, N. E., bearing
Official Tax Maps Nos. 7160123 and 7160122, respectively, from R -12, Residential
Single - Family District, to CG, Commercial - General District, for the public necessity,
convenience, and general welfare, and to promote good zoning practice, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, March 28, 2017, and Tuesday, April 4, 2017.
(See publishers affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the Original Application is consistent with
the City's Comprehensive Plan, Hollins/Wildwood Area Plan, and Zoning Ordinance:
that the zoning subject property, recently annexed from Roanoke County, will match
that of the adjacent properties in the City and is consistent with how the property was
zoned while situated in Roanoke County.
(For full text, see report on file in the City Clerk's Office.)
EM
Council Member Ferris offered the following ordinance:
( #40803 - 041717) AN ORDINANCE to rezone certain property located at 3660
and 3661 Blue Hills Village Drive, N. E., from R -12, Residential Single - Family District, to
CG, Commercial - General District; and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 45.)
Council Member Ferris moved the adoption of Ordinance No. 40803 - 041717.
The motion was seconded by Vice -Mayor Price.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following initial comments by the Acting Manager regarding the rezoning of the
abovementioned property, Ordinance No. 40803 - 041717 was adopted by the following
vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -6. -.
NAYS: None -0. - -
(Council Member Trinkle was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, April 17,
2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of
the City of Roanoke to amend the Official Zoning Map to rezone property located at
5401 Williamson Road, N. E., bearing Official Tax Map No. 2200244, from R -12,
Residential Single- Family District, to CLS, Commercial -Large Site District, for the public
necessity, convenience, and general welfare, and to promote good zoning practice, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, March 28, 2017, and, Tuesday, April 4, 2017.
(See publishers affidavit on file in the City Clerk's Office.)
465
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the Original Application is consistent with
the City's Comprehensive Plan, Williamson Road Area Plan, and Zoning Ordinance;
that the zoning of subject property, recently annexed from Roanoke County, will match
that of the adjacent properties in the City and is consistent with how the property was
zone while situated in Roanoke County.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
(#40804- 041717) AN ORDINANCE to rezone certain property located at 5401
Williamson Road, N. E., from R -12, Residential Single - Family District, to CLS,
Commercial -Large Site District; and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 46.)
Council Member Bestpitch moved the adoption of Ordinance No. 40804 - 041717.
The motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following initial comments by the Acting Manager regarding the rezoning of the
abovementioned property, Ordinance No. 40804- 041717 was adopted by the following
vote:
Lea -6.
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, April 17,
2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
OR
the City of Roanoke to rezone property located at 5345 Williamson Road, N. E., bearing
Official Tax Map No. 2200243, from R -12, Residential Single - Family District, to CLS,
Commercial -Large Site District, for the public necessity, convenience, and general
welfare, and to promote good zoning practice, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, March 28, 2017, and, Tuesday, April 4, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the Original Application is consistent with
the City's Comprehensive Plan, Williamson Road Area Plan, and Zoning Ordinance;
that the zoning of subject property, recently annexed from Roanoke County, will match
that of the adjacent properties in the City and is consistent with how the property was
zoned while situated in Roanoke County.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #40805 - 041717) AN ORDINANCE to rezone certain property located at 5345
Williamson Road, N. E., from R -12, Residential Single - Family District, to CLS,
Commercial -Large Site District; and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 47.)
Council Member Bestpitch moved the adoption of Ordinance No. 40805- 041717.
The motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments and /or questions by the Council members, Ordinance
No. 40805- 041717 was adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
467
HEARING OF CITIZEN UPON PUBLIC MATTER: NONE.
There being no further business, the Mayor declared the meeting in recess at
10:32 p.m., until Thursday, April 27, 2017, at 7:00 p.m., in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of
Roanoke.
The recessed meeting of Roanoke City Council was called to order on Thursday,
April 27, 2016 at 7:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor Lea presiding.
PRESENT: Council Members Michelle L. Dykstra, Raphael E. Ferris, John A.
Garland, Anita J. Price, David B. Trinkle, William D. Bestpitch and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: R. Brian Townsend, Acting City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by Mayor Lea.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
Mayor Lea announced that the purpose of the recessed meeting was to conduct
four public hearings: (1) Recommended Budget for the City for Fiscal Year 2017 - 2018;
(2) Proposed Real Estate Tax Rate Increase; (3) Recommended 2017 - 2018 HUD
Funds Budget and Annual Update; and (4) Establishment and Collection of Fees for the
Collection of Solid Waste.
He explained there would be no discussion or action taken by the Council during
or at the conclusion of the public hearings; and that Recommended Budget for FY2017-
2018 and other measures would be considered during the Council's regular meeting on
Monday, May 15 at 2:00 p.m., in the Council Chamber.
M
BUDGET: Pursuant to the instructions of the Council, the City Clerk having
advertised a public hearing for Thursday, April 27, 2017, at 7:00 p.m., or as soon
thereafter as the matter may be heard, for the purpose of the Recommended Fiscal
Year 2017 - 2018 City Budget, in the amount of $282,785,000.00, to afford persons an
opportunity to speak and state their views concerning all aspects of the budget, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Wednesday, April 19, 2017; and The Roanoke Tribune on Thursday, April 20, 2017.
(See publishers' affidavits on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who wished to speak on the
proposed budget; whereupon, the following appeared before the Council:
Martin Jeffrey, 421 Fairfax Avenue, N.W.
Cerid Lugar, 435 Walnut Avenue, S. W.
Jordon Romeo, (address unknown)
Jason Lambert, 641 Yorkshire Street, Salem, Virginia
Sean Poff, 1624 Patterson Avenue, S. W.
David Robertson, P. O. Box 8159, Roanoke, Virginia
Sarah Karpanty, P. O. Box 8159, Roanoke, Virginia ^
William Baker, P. O. Box 8159, Roanoke, Virginia
There being no further speakers, Mayor Lea declared the public hearing closed.
TAXES: Pursuant to the instructions of the Council, the City Clerk having
advertised a public hearing for Thursday, April 27, 2017, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the "effective tax rate increase', the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, March 27, 2017; and The Roanoke Tribune on Thursday, April 6, 2017.
(See publishers' affidavits on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who wished to speak on the
proposed Real Estate Effective Tax Rate Increase, whereupon the following appeared
before the Council.
Martin Jeffrey, 421 Fairfax Avenue, N. W.
John Brill, 2702 Idlewild Boulevard, S. W.
Dan Cullather, 3002 Rosalind Avenue, S. W.
e
There being no further speakers, Mayor Lea declared the public hearing closed.
BUDGET - HOUSING - GRANTS: Pursuant to the instructions of the Council, the
City Clerk having advertised a public hearing for Thursday, April 27, 2017, at 7:20 p.m.,
or as soon thereafter as the matter may be heard, for the purpose of holding a
publichearing on the City's Proposed 2017 -2018 HUD Funds Budget and 2017 -2018
Annual Update to the 5 -Year Consolidated Plan, with personas being afforded an
opportunity to speak and state their views concerning all aspects of the proposed
budget and annual update, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Wednesday, April 5, 2017; and the Roanoke Tribune on Thursday, April 6, 2017.
(See publishers' affidavits on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who wished to speak on the
City's Proposed 2017 -2018 HUD Funds Budget and 2017 -2018 Annual Update to the
5 -Year Consolidated Plan.
Martin Jeffrey, 421 Fairfax Avenue, N. W., appeared before the Council
regarding CDBG funding and the Capital Improvements Program budget.
There being no further speakers, the Mayor declared the public hearing closed.
FEES -SOLID WASTE: Pursuant to the instructions of the Council, the City Clerk
having advertised a public hearing for Thursday, April 27, 2017, at 7:25 p.m., or as soon
thereafter as the matter may be heard, for the purpose of holding a public hearing on
the City of Roanoke proposing to establish and collect fees for the collection of solid
waste, as defined in Section 14.1 -1, Code of the City of Roanoke (1979), as amended,
in amounts not to exceed —
• $96.00 per fiscal year, per parcel used as a single family dwelling unit;
• $192.00 per fiscal year, per parcel used for multiple dwelling units on
one parcel;
$144.00 per fiscal year, per parcel used for business, commercial
establishment, institution, or other location uses, other than dwelling
unit purposes;
Contiguous parcels that are owned by the same parcel owner and are
used for only one unified purpose shall pay only one fee for the one
applicable use, per fiscal year; and
►e
�1
Individuals who receive an exemption related to real property taxes
pursuant to Section 32 -84, Code of the City of Roanoke (1979), as
amended, would be charged a fee not to exceed $60.00 per fiscal
year.
Legal advertisement of the public hearing was published in The Roanoke Times
on Wednesday, April 9, 2017; and The Roanoke Tribune on Thursday, April 20, 2017.
(See publishers' affidavits on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who wished to speak on the
matter; whereupon, the following appeared before the Council in opposition to the
proposed fee:
Karen Adams, 2701 Dement Drive, S. W.
Abraham Salles, 4008 Clearmont Street, S. W.
Martin Jeffrey, 421 Fairfax Avenue, N. W.
Estelle McCadden, 2128 Mercer Avenue, N. W.
John Brill, 2702 Idlewild Boulevard, S. W.
Dan Cullather, 3002 Rosalind Avenue, S. W.
Roger Maloof, 4025 Mudlick Road, S. W.
Barbara Duerk, 2607 Rosalind Avenue, S. W.
Katherine Devine, 314 Mountain Avenue, S. W.
There being no further speakers, Mayor Lea declared the public hearing closed.
There being no further business to come before the Council, Mayor Lea declared
the recessed meeting adjourned at 8:36 p.m.
APPROVED
ATTEST: <( �/ /��� /,
Stephanie M. Moon Reynolds; IN1MC �- 224455 erman P. Lea, Sr.
City Clerk Mayor
471
ROANOKE CITY COUNCIL - REGULAR SESSION
May 1, 2017
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
May 1, 2017 at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 40579 - 070516
adopted by the Council on Tuesday, July 5, 2016.
PRESENT: Council Members Raphael E. Ferris Michelle L. Dykstra, John A.
Garland, Anita J. Price, David B. Trinkle and Mayor Sherman P. Lea, Sr. -7.
ABSENT: None -0.
OFFICERS PRESENT: R. Brian Townsend, Acting City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Mayor declared the existence of a quorum.
SCHOOL BOARD TRUSTEES PRESENT: William B. Hopkins, Jr., Laura D.
Rottenborn (arrived late), Lutheria H. Smith and Vice - Chairman Lori E. Vaught -4.
SCHOOL BOARD TRUSTEES ABSENT: Mark E. Cathey, Richard 'Dick' Willis
and Chairman Annette Lewis -3.
Representing Roanoke City Public Schools: Dr. Rita D. Bishop, Superintendent;
P. Steve Barnett, Deputy Superintendent; Timothy R. Spencer, Legal Counsel; and
Cindy H. Poulton, Clerk of the Roanoke City School Board,
SCHOOLS: Mayor Lea welcomed the Roanoke City School Board and
recognized the Vice - Chairman for comments.
Vice Chairman Vaught announced that the Chairman was out of town, School
Board Trustee Cathey had a scheduling conflict, School Board Trustee Willis had a
work emergency, and School Board Trustee Rottenborn would be arriving late to the
meeting.
The Mayor recognized and commended Vice - Chairman Vaught on her nine -year
tenure as a member of the School Board, effective June 30.
472
At this point, School Board Trustee Rottenborn entered the meeting (9:04 a.m.)
Items for Discussion /Comments by City Council /School Board Trustees:
Board Announcements
Vice Chairman Vaught stated that the School Division will be entering graduation
season and extended an invitation to the Council members to participate in a number of
upcoming events, including the high school baccalaureate ceremonies, Forest Park
Academy end -of -year ceremony, and high school graduations.
High School Baccalaureate ceremonies:
• Sunday, May 21 at 3:00 p.m. (William Fleming Auditorium)
• Sunday, May 21 at 6:00 p.m. (Patrick Henry Main Gymnasium)
Graduation ceremonies at the Berglund Center:
• Friday, June 2 at 10:00 a.m. (William Fleming)
• Friday, June 2 at 2:00 p.m. (Patrick Henry)
Forest Park Academy End of the Year Ceremony, Wednesday, May 31 at 6:00
p.m. (The Jefferson Center)
I
She further stated that additional information would be forthcoming regarding specific
dates and times of the events, and that the School Board encourages participation as
their schedules permit.
Report of Carnegie Hall Experience
As a proud mother of a saxophonist, Trustee Smith shared she was able to
accompany the 111 - member Patrick Henry Symphonic Band to New York City for a
performance at Carnegie Hall, noting the performance consisted of four difficult
pieces — "Belle of Chicago," Sousa /Byrne, "Simple Gifts: Four Shaker Songs," Ticheli,
"Toccata and Fugue in D Minor," Bach /Lopez, and a percussion arrangement that had
been commissioned specifically for the performance entitled "Fake News' by Bryce
Owen.
She expressed appreciation to Alex Schmitt for applying for the performance
opportunity and thanked the Superintendent and members of the community for their
financial support to ensure the students had the necessary funds to participate.
Division of Highlights and Accomplishments
Vice Chairman Vaught called attention the following Division highlights and
accomplishments for 2016 -17:
• District's on -time graduation rate is 87 %. '
• In May, Forest Park Academy will graduate its 1,OOOth student.
473
o In addition to the performance by the Patrick Henry Symphonic Band at
Carnegie Hall, the Patrick Henry Orchestra performed at The Kennedy Center
in March.
o Fairview Elementary, under the direction of William Fleming graduate Rhonda
Painter, won the Les Paul Legacy Classroom Project Award. This national
award was made possible thanks to the Les Paul Foundation and VH1 Save
the Music Foundation.
• For the fifth consecutive year, RCPS has been named one of the Best
Communities for Music Education by the National Association of Music
Merchants Foundation (NAMM).
• Patrick Henry High School's Orchestra Director Jeff Midkiff will receive the
Yale Distinguished Music Educator Award in June at Yale University.
Following Mr. Midkiffs March performance at The Kennedy Center with the
Boulder Philharmonic, he was featured in an article written by renowned
music critic Alex Ross for The New Yorker Magazine.
• Reid Tenzer, a sophomore at Patrick Henry High School and the Roanoke
Valley Governor's School, was one of two Grand Award winners at the
Regional Science Fair. She will compete at the International Science Fair in
Los Angeles, California.
• The William Fleming High School Boys Indoor Track Team won William
Fleming's first State Championship in Track and Field in 32 years.
• The Patrick Henry High School Girls Swim Team won its second consecutive
State Championship.
• Ryan Smith of Patrick Henry High School placed first at the English- Speaking
Union Southwestern Virginia Branch Shakespeare Monologue Competition.
She will compete at the national competition in New York City.
• Dr. Mark Frazier of the Roanoke Valley Governor's School was named this
year's Outstanding High School Chemistry Teacher by the Blue Ridge
Section of the American Chemical Society.
• For 47 years, Music Teacher David Lipps has taught students in Roanoke
City. Mr. Lipps was recently inducted into the Hall of Fame by the Virginia
Band and Orchestra Directors Association.
• In June, Cindy Bohland of the Roanoke Valley Governor's School will receive
the George Olmsted Prize for Excellence in Secondary School Teaching from
Williams College.
• This year, all of Roanoke City's elementary students are learning the basics
of coding.
• Roanoke City's eighth, ninth, and tenth graders received laptops as part of
the District's Portable Anytime Student Systems (PASS) program. The
program will be extended to eleventh graders in 2017 -18 and to seniors in
2018 -19.
Vice Mayor Price asked that the list of accomplishments be shared with City
Council.
474
In response to an inquiring relative to the coding efforts, the Superintendent
stated that as elementary students move into middle school, the District will expand the
instruction, adding this is a community collaboration as Mike Hamlar was instrumental in
obtaining a grant that assisted the Mathematics Supervisor in facilitating the effort at the
elementary schools at no cost to the District; and she expects him to keep the
tremendous initiative going for students.
Vice Mayor Price asked if the initiative would continue through Career and
Technical Education offerings at the high schools; whereupon, the Superintendent
responded in the affirmative, noting she would work with the President of Virginia
Western Community College and ROTEC Director Kathy Duncan on this joint effort.
Council Member Garland advised that there is a great legacy in the School's
Music Program, that he recently rented a home in the southeast area to a family
because of the summer music program at Fallon Park. The Superintendent noted that
Fallon Park has a very large RCPS+ program with a great music teacher.
Council Member Trinkle was amazed at how many good bands on tour came out
of the Schools' music, He asked about the State's graduation rate as compared to the
RCPS rate of 87 percent; wherein the Superintendent stated the State's rate is 90
percent and for urban divisions, 85 percent is good.
Vice Chairman Vaught interjected that in addition to the increased graduation
rate, the District has also closed the gap between Black and White students and the
graduation rate is now the same for both groups.
Council Member Bestpitch mentioned that typing was a requirement for students
when he was in school and he expected coding would be a basic expectation for
students in the near future; that while everyone is proud of the gains made in the
graduation rate, he expected the Board and Superintendent would not be satisfied until
RCPS exceeds the State rate, and he was confident steps were being taken to move in
that direction.
Council Member Dykstra commented that during Council's public hearing
regarding the budget, which was held on Thursday, April 28, several individuals
expressed concern regarding cuts to the Schools' budget, and asked the
Superintendent to speak on the budget process for the Schools.
The Superintendent stated that the Categorical Budget is submitted to City
Council during the month of March; and thereafter, the Line Item Budget that is
approved later. She stated that none of the cuts planned for 2017 -18 will directly impact
students, and the District is most appreciative that it has a specified revenue source
from the City and will always be cooperative. She thanked the Council for their support
of the students and pledged to always do her best for the students too.
475
Council Member Bestpitch mentioned that there were not a lot of divisions in
other counties and cities that have a designated revenue amount or a formula for
revenue, however, in Roanoke when there are more revenues than projected, the
Schools receive 40 percent; that some divisions are not allowed to maintain a fund
balance -- leftover funds must be returned to the locality; in Roanoke City, the School
Board maintains a fund balance, which is at this time significant and will take care of
any reduced revenues the City has experienced.
He further stated when there is a decrease in revenues, it impacts both; however,
the Division receives 40 percent regardless of how well revenues increase, and it is up
to all involved to help the public understand this.
Vice Chairman Vaught interjected that Virginia school boards have no taxing
authority and, therefore, must rely on the localities for funding.
Trustee Rottenborn noted that RCPS will embark on construction of a new
building at Fallon Park Elementary. Vice - Chairman Vaught added that the plans will be
reviewed with City Council at the August 7 joint meeting at 9:00 a.m., at Fallon Park,
which will be hosted by the School Board.
In connection with the construction timeline, Deputy Superintendent Steve
Barnett stated it will be a two -year project.
Leadership Roanoke Valley Program
Regarding the Leadership Roanoke Valley (LRV) Program held on April 26
featuring education in Roanoke City, Dr. Bishop noted that several guest speakers from
the District participated in the program, and the participants were impressed following
tours of William Fleming High School, Forest Park Academy and ROTEC, along with a
closing ceremony at Patrick Henry that featured a musical presentation of Amazing
Grace by the Orchestra's horn section.
The Superintendent stated there no other school divisions in the area have an
orchestra in each of its middle and high schools, and she attributed funding from VH1
Save the Music Foundation to the elementary schools as a key factor in strengthening
the music programs at the secondary level. Dr. Bishop further stated in two years
William Fleming will have a band and orchestra at a level where they will be able to play
such venues as The Kennedy Center and Carnegie Hall; and the District boasts a
strong chess program, and Fallon Park has one of the most robust programs in the
area, which is why the plans for the new school will include a park -like atmosphere with
outdoor chess tables.
I �
Standards of Learning
The Superintendent reported that the District has entered the "merry month of
May' when the middle school Standards of Learning writing test results come in and
testing begins across the grade levels; adding that school personnel working very hard
to support the students.
Council Member Garland appreciated meetings such as this where Council has
the opportunity to learn about what is happening in the Schools, and he appreciated the
buddy system which ensures better communications between the Board and Council.
Council Member Trinkle commented about the positive things relating to RCPS
and that people are moving into the City because of the schools as compared to five
years ago; he encouraged everyone to stay on top of this effort including keeping the
realtors updated about accomplishments and highlights.
In connection with Council Member Trinkle's comments, Council Member Ferris
reiterated his suggestion regarding the to involve and educate realtors and is of the
opinion that the best thing to do is continue to say and demonstrate the successes
through the Division's accreditation status, performances such as Carnegie Hall, and
other accomplishments. He commended the Superintendent and School Board for their
efforts to demonstrate that diversity is strength; and if there is a misperception, both City
and Schools need to try and turn it around.
Trustee Smith commented on conversations with families that have relocated
students from private schools to Roanoke City Schools who are "singing our praises."
Council Member Dykstra added she was grateful to live in a City where her child sees
and participates in the diversity.
Council Member Bestpitch mentioned the Schools' report card is straight As and
while it is known that there is room for improvement, the basics are in place and there
will be continued improvement. He called attention to his involvement in the Happy
Healthy Cooks Program at Fairview Elementary School and how impressed by a
second grade teacher of the most diverse classroom he has seen.
Trustee Rottenborn added that her oldest was completing his first year in
Roanoke City Schools and there is no place else she would put her children.
The Superintendent stated this is a stressful time of the year for teachers, and in
the end it is about the relationship between teacher and student that is so critical.
The Mayor commended the School Board and Administration for their work,
noting that City Council meets with the School Board more than any other group due to
their involvement and effect on the City.
477
In closing her comments as a School Board Trustee, the Vice Chairman
encouraged City Council to keep the appointed board model and not move to an elected
board, and with the abundance of political talk about charter schools, she believes
Roanoke City Schools offer a superb product from a dedicated staff that would not be
found in any charter school. In addition, she appreciated the opportunity to serve and if
any decision she made during her tenure helped one student, she is satisfied that her
time on the Board was well served.
The Mayor thanked Vice - Chairman Vaught for her commitment to the Schools
and her years of dedicated service; and on behalf of City Council, he presented her with
a gold star paperweight.
There being no further business, Vice - Chairman Vaught declared the School
Board meeting adjourned at 10:01 a.m.
There being no further business, Mayor Lea declared the Council meeting in
recess at 10:01 a.m.
At 10:07 a.m., the Council meeting was reconvened in the Council Chamber, with
Mayor Lea presiding, and all Members of the Council in attendance, calling attention to
the following Items for Action:
ITEMS FOR ACTION:
CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting
that Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to
Section2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of current
vacancies is included with the agenda for this meeting.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
as abovementioned. The motion was seconded by Vice -Mayor Price and adopted by
the following vote:
AYES: Council Members Ferris, Bestpitch, Dykstra, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
•
CITY COUNCIL: A communication from the Acting City Manager requesting that
Council convene in a Closed Meeting to discuss a proposal for the disposition of City -
owned property located at 2750 Hoover Street, N. W., where discussion in an open
meeting would adversely affect the negotiating strategy of the public body, pursuant to
Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Acting
City Manager as abovementioned. The motion was seconded by Council Member
Trinkle and adopted by the following vote:
AYES: Council Members Ferris, Bestpitch, Garland, Price, Trinkle and Mayor
Lea -5.
NAYS: None -0.
(Council Member Dykstra abstained from voting.)
CITY COUNCIL: A communication from the Acting City Manager requesting that
Council convene in a Closed Meeting to discuss the disposition of an approximately
1.4 -acre portion of City -owned property located at 2424 Brambleton Avenue, S. W.,
where discussion in an open meeting would adversely affect the negotiating strategy of
the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as
amended.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the Acting
City Manager as abovementioned. The motion was seconded by Council Member
Trinkle and adopted by the following vote:
AYES: Council Members Ferris, Bestpitch, Dykstra, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
CITY COUNCIL: A communication from the City Attorney requesting that Council
convene in a Closed Meeting for consultation with legal counsel pertaining to actual
litigation, where such consultation and briefing in an open meeting would adversely
affect the negotiating or litigating posture of the public body, pursuant to Section
2.2 -3711 (A)(7.), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
i •
Council Member Bestpitch moved that Council concur in the request of the City
Attorney as abovementioned. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Ferris, Bestpitch, Dykstra, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
At this point, Mayor Lea relinquished the Chair to Vice -Mayor Price, and left the
meeting (10:13 a.m.).
BRIEFINGS:
FY18 Budget Development
The Acting City Manager advised that at the April 17 meeting, a balanced budget
was presented and explained that the briefing was a summary of items that required
additional discussion prior to the budget adoption on May 15.
Amelia Merchant, Management and Budget Director, highlighted the following
agenda items:
Percent for Art
• Provide a consistent method for funding works of public art to:
• Enhance the quality of life for Roanoke's citizens;
• Create a heightened sense of place and community identity;
• Enliven the visual quality of public space; and
• Stimulate Roanoke's vitality and economy.
• Eligible projects
• New construction or major renovation of public buildings, decorative or
commemorative structures, parks and recreation facilities, and parking
facilities
• Generally not intended to apply to street and sidewalk construction or
utility installations
1 % of construction costs to be provided from separate one -time funding
source for public art
E • ,�
•
• Maximum of $100,000.00 per eligible project
• Historical Funding
• FY2013 -2014 - $89,000.00
• FY2014 -2015 - $38,900.00
• FY2015 -2016 - $32,200.00
• FY2016 -2017 - $21,500.00
• FY2017 -2018 - $50,400.00
(Recommended)
'Note: FY2017 -2018 recommendation based on five -year smoothing
calculation.
Arts Endowment
• Creation and development of a private, charitable organization to provide a
sustainable revenue source for arts and cultural organizations that serve the
citizens of Roanoke
• Funding
• Total appropriated to date: $625,000.00
• $125,000.00 currently uncommitted in project account
• $125,000.00 included for FY2018 from one -time funding
Solid Waste Fee
• Rates
• $8.00 /month for single family; $96.00 /year
• $16.00 /month for multi - family; $192.00 /year
• $12.00 /month for commercial / institutional /non- residential;$144.00 /year
• Elderly and Disabled qualified residents — rate reduction of $3.00 /month
• Effective date of: 01/01/2018
• Billing Frequency:
• FY2018: 1 billing (separate statement)
• FY2019: 2 billings (on Real Estate tax bill)
Neighborhood Infrastructure
• FY2016 -2017 Reduction FY2017 -2018
-Alley Maintenance $428,282.00 ($41,604.00) $386,678.00
- Sidewalk Repair & $642,319.00 ($20,000.00) $442,319.00
Maintenance
- Demolition 30,000.00 ($10,050.00) $ 19,950.00
Youth Summer Employment
• Initial Plan Revised Plan
Goodwill Serve 50 students Serve 100 students
Correct time sheets and Collect time sheets and
process payroll process payroll
Provide student liability Provide student liability
insurance insurance
•
Provide two high school Provide two job fairs and
(See presentation on file in the City Clerk's Office.)
Council Member Bestpitch inquired as to what type of parks and recreation
facilities were included under the eligible projects; whereupon, Ms. Merchant replied
that there were no parks and recreation projects.
The Acting City Manager interjected that the Parks and Recreation Master Plan
funding was generally for the rehabilitation of various parks, facilities, construction of
restroom facilities, an amalgamation of building maintenance and replacement of a
large number of playgrounds. He noted that it was a challenge to identify for parks and
recreation which projects applied to the policy because of the mixture of improvements
to the park system.
Council Member Bestpitch wondered why parks and recreation facilities were
listed in the eligible items for the Percent for Art Program, if all the parks and recreation
construction programs were disqualified; whereupon, the Acting City Manager advised
that the focus was more on brick and mortar facilities than in -fill improvements;
however, if the Council chose to broaden the interpretation, guidance and direction
would be followed.
Council Member Bestpitch requested that the information be clarified and
considered for discussion at a future Council meeting.
job fairs
weekly job readiness
training
Assist students with
Provide transportation for
writing resumes and
students for first two
cover letters, proper
weeks of employment
interview techniques
Certificate for youth who
complete program
City of Roanoke
Half of hourly rate for
50 students
Businesses
Half of hourly rate for
100% of hourly rate for
50 students
100 students
Budget
$45,000.00
$40,000.00
Timeframe
June12 — July 28
June12 — July 28
(See presentation on file in the City Clerk's Office.)
Council Member Bestpitch inquired as to what type of parks and recreation
facilities were included under the eligible projects; whereupon, Ms. Merchant replied
that there were no parks and recreation projects.
The Acting City Manager interjected that the Parks and Recreation Master Plan
funding was generally for the rehabilitation of various parks, facilities, construction of
restroom facilities, an amalgamation of building maintenance and replacement of a
large number of playgrounds. He noted that it was a challenge to identify for parks and
recreation which projects applied to the policy because of the mixture of improvements
to the park system.
Council Member Bestpitch wondered why parks and recreation facilities were
listed in the eligible items for the Percent for Art Program, if all the parks and recreation
construction programs were disqualified; whereupon, the Acting City Manager advised
that the focus was more on brick and mortar facilities than in -fill improvements;
however, if the Council chose to broaden the interpretation, guidance and direction
would be followed.
Council Member Bestpitch requested that the information be clarified and
considered for discussion at a future Council meeting.
MIA
Council Member Garland inquired about the smoothing number and if the
Percent for Art Program amount would potentially increase if the Capital Improvement
Program funding increased.
The Assistant City Manager for Operations advised that the budget is reviewed
over a five -year period; and thereafter a smoothing number is calculated, which is
adjusted each year as the Capital Improvement Program is updated.
Council Member Garland suggested further discussion on bridges since the
Franklin Road Bridge had not been included in the percent for art projects; wherein, the
Acting City Manager noted that infrastructure projects were not included.
The Assistant City Manager for Operations added that the matter could be
discussed, but it may entail a revision to the policy inasmuch as the policy Council
adopted clearly referenced parks and other facilities and excluded bridge structures as
well as curb and gutter and sidewalk projects.
Regarding Arts Endowment, Ms. Merchant stated that the arts endowment was
purposed for the creation and development of the private, charitable organization to
provide a sustainable revenue source for arts and cultural organizations that serve the
citizens of Roanoke; that to date $625,000.00 had been appropriated to a project
account, with $500,000.00 transferred to the endowment itself, $125,000.00 remaining
uncommitted in the project account and an additional $125,000.00 to be allocated in the
Fiscal Year 2018 budget from one -time funding.
In response to an inquiry from Council Member Ferris with regard to the
placement of Fiscal Year 2017 funding of $125,000.00, Ms. Merchant advised that the
funding had yet to be transferred to the project account.
In connection with the recommended Solid Waste Fee, Ms. Merchant reminded
the Council that the Solid Waste fee was included in the Fiscal Year 2018
Recommended Budget as protection against further decline in Fiscal Year 2018
revenues while looking forward into Fiscal Year 2019 and beyond in consideration of
budget challenges to be faced in future years.
Council Member Dykstra inquired if there was a list of elderly and disabled
qualified residents who would be eligible for the reduction of $3.00 per month; and how
could those residents apply for the credit who have yet to qualify; whereupon, Ms.
Merchant replied in the affirmative regarding a list of qualified elderly and disabled
residents and the Assistant City Manager for Operations added that residents could
contact the Commissioner of the Revenue's Office for the eligibility requirements
because it was income based and also means tested from the standpoint of net worth.
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Council Member Bestpitch asked if the properties within the City that have
commercial dumpsters for solid waste and City pick up for recycling, would be charged
a fee. The Assistant City Manager for Operations pointed out that the City no longer
provides recycling services to businesses that have commercial dumpsters. In order to
receive recycling services, those businesses would have to hire a private provider.
Following additional dialogue with regard to recycling services provided by the
City of Roanoke, Council Member Bestpitch requested future discussion on ways to
incentivize the City's recycling services.
In response to Council Member Garland's inquiry with regard to budget impacts
related to neighborhood infrastructure, Ms. Merchant reported that there were three
offers identified that impacted the neighborhood infrastructure area —alley maintenance,
sidewalk repair and maintenance and demolition, with all three being contracted
services. She explained that alley maintenance was reduced by $41,604.00 impacting
the Fiscal Year 2018 budget by ten percent; sidewalk repair and maintenance was
reduced by $20,000.00, impacting the budget by only four percent; and demolition was
reduced by $10,050.00, with $19,950.00 available based on the trends in funding levels
needed for demolition.
Council Member Garland expressed concern with the number of repairs needed
versus the amount the City was spending; and consequently encouraged further
discussion with regard to alley maintenance, and he would also like the City to be
aggressive in removing blighted houses from the neighborhoods. Lastly he advocated
increasing funding in the future to address such problems.
The Assistant City Manager for Operations stated that the Council's concerns
were understood. He pointed out that alley vegetation is the responsibility of the
property owner to the centerline of the alley; and with respect to sidewalk repair and
maintenance, a portion of the $20,000.00 reduction would be offset by the reallocation
of capital project funds primarily targeted for new sidewalks. However, past practices
had been to allocate up to 20 percent of funds to maintenance.
Mr. Stovall further stated that when the City previously received revenue sharing
funds for sidewalk maintenance -- which no longer qualifies under the State Revenue
Sharing Program -- the plan was too revert back to past practice so the $20,000.00
should be offset through the allocation of capital project funds for maintenance.
The Acting City Manager commented that it is only a frontage of 50 feet that is
the property owner's responsibility in the alley to keep clear of vegetation; subsequently,
to change policy and the City become responsible for dealing with all vegetation in all
alleys would be a financial burden given the budgetary challenges.
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With regard to the Youth Summer Employment Program, Ms. Merchant
explained, from a funding perspective, the Program was not currently included in the
Recommended Budget; and if Council desired to implement the Program. A funding
source would have to be identified to address the sustainability of the program; and if it
was a one -time funding, there would need to be successive direction for subsequent
years, private funding or sponsorships to support the Program.
As background information, Mr. Townsend added that the summer employment
initiative stems from a program sponsored for the past five years by Goodwill; and if the
Council desires to attempt to participate in the Program over the summer, staff could
monitor it in terms of participation, success, feedback from the businesses and
participants to further determine sustainability.
Council Member Bestpitch commented that with the Program ending on July 28,
there would be ample time to receive feedback -- prior to the Strategic Planning Session
in the fall -- to make a decision whether sustainability made sense or not; and he asked
if the participating businesses were paying 100 percent of the hourly rate for the
students, why would Goodwill process the time sheets and payroll.
Council Member Ferris interjected that it was a significant administrative effort to
add people to payroll and by taking that burden off of the businesses; it would be one
less thing for them to do especially for short-term employees.
Following extensive dialogue regarding the summer youth initiative, Council
Member Trinkle hoped the Program would not become dependent upon government
funding year after year; adding he looked forward to receiving more data on the
sustainability of other programs.
As the discussion concluded, Council Member Ferris commented that he viewed
the budget items collectively; even though he supports the Percent for Art Program and
the Art Endowment, he felt those items were not "needs" of the City; and suggested that
said items be deferred for reevaluation within the next six months, noting the budget
should not be balanced depending upon the recommended Solid Waste Fee.
Council Member Bestpitch expressed the importance of maintaining the stability
of the Percent for Art Program; that the Art Endowment currently had $1.3 million in
donations, including the $800,000.00 raised which exceeded the $750,000.00 of public
money from the City. In conclusion, he was in favor of all five agenda items as
presented, along with the additional $40,000.00 for the youth summer initiative.
Council Member Trinkle concurred in the comments of Council Member
Bestpitch. He stressed that budgetary decisions were difficult due to the multiple items
strategically tied together to move the City forward, i.e., help the vast array of
neighborhoods, all services, the quality of life of all citizens, etc.
•
Council Member Dykstra commented that in order to be good stewards of the
recommended Solid Waste fee, the money should be placed in a reserved account in
an effort to understand what will happen in the future of Roanoke City's economy. And
with regard to Percent for Art Program, the Art Endowment, infrastructure and youth
summer employment; the City should look at the figures for the Percent for Arts
Program and the Art Endowment and consider funding the programs for six months as
opposed to a full year; in order to provide a funding source for the Summer Youth
Employment Program.
As discussion ensued with regard to the Percent for Art Program and the Arts
Endowment; Vice -Mayor Price indicated that the Percent for Art Program is a City
Program and the Art Endowment is an initiative the Council supported to ensure its
sustainability. She questioned if the funding amount for the Art Endowment could be
changed. The Acting City Manager implied that funding allocated to support the Art
Endowment was at the discretion of the Council.
There being additional in -depth discussion of the Percent for Art Program and
Arts Endowment funding, the Acting City Manager alluded that if the programs were not
funded, the one -time funding would go into the Capital Project Contingency which would
have no impact on the balancing of the budget. He further noted with regard to the
recommended Solid Waste fee, it was strategically important in terms of ensuring the
City would not have a mid -year crisis next year based on the continued decline in other
sources of revenue.
The Assistant City Manager for Operations added that implementation of the
Solid Waste fee was to address the downturn of revenue performance in Fiscal Year
2018 as well as provide a head start on Fiscal 2019 strategically.
Inasmuch order to allow the Mayor an opportunity to comment on the FY18
Budget briefing, the Acting City Manager suggested that the discussion be continued
during the 2:00 p.m. regular session of the Council
At 12:08 p.m., Vice -Mayor Price declared the Council Meeting in recess for a
Closed Meeting to be held in the Council's Conference Room, Room 451; and
thereafter to be reconvened at 2:00 p.m., in the Council Chamber.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding.
PRESENT: Council Members Raphael E. Ferris Michelle L. Dykstra, John A.
Garland, Anita J. Price, David B. Trinkle and Mayor Sherman P. Lea, Sr. -7
ABSENT: None -0
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The Mayor declared the existence of a quorum.
OFFICERS PRESENT: R. Brian Townsend, Acting City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend C. Shaun Arthur, Pastor, Melrose
Avenue Seventh -day Adventist Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
CITY MANAGER: Brian McConnell, 32 Elm Avenue, S. W., Apartment 303,
appeared before the Council to express his views concerning the Council's search for a
new City Manager.
(See copy of comments on file in the City Clerk's Office.)
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the
item would be removed from the Consent Agenda and considered separately.
MINUTES: Minutes of the regular meetings of City Council held on Monday,
December 5, 2016 and Monday, December 19, 2016, were before the body.
(See Minutes on file in the City Clerk's Office.)
•
Council Member Ferris moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Ferris, Bestpitch, Dykstra, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
FINANCIAL REPORTS: A communication from the Director of Finance
transmitting the Financial Report for the nine months ended March 31, 2017, was before
the Council.
(See copy of Financial Report on file in the City Clerk's Office.)
Council Member Ferris moved that the Financial Report be received and filed.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Ferris, Bestpitch, Dykstra, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
AUDITS: Minutes of the Audit Committee held on Wednesday, March 8, 2017,
was before the Council.
(See Minutes on file in the City Clerk's Office.)
Council Member Ferris moved that the Minutes be received and filed. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Ferris, Bestpitch, Dykstra, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE -CITY MANAGER: Report of qualification of R. Brian
Townsend as Acting City Manager of the City of Roanoke for the period of
April 15, 2017, through and including June 30, 2017, was before the Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
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Council Member Ferris moved that the report of qualification be received and +
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Ferris, Bestpitch, Dykstra, Garland, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF ACTING CITY
MANAGER:
ACTING CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET - HOUSING: The Acting City Manager submitted a written
communication recommending acceptance and execution of the 2016 Continuum of
Care (CoC) Planning Grant from the United States Department of Housing and Urban
Development (HUD) to provide services to the Continuum of Care and the Blue Ridge
Interagency Council on Homelessness (BRICH).
(See communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #40806 - 050117) A RESOLUTION authorizing acceptance of the 2016
Continuum of Care (CoC) Planning Grant Award to the City of Roanoke from the U. S.
Department of Housing and Urban Development ( "HUD "), in the amount of $40,500.00
upon certain terms and conditions; authorizing the City of Roanoke to be the fiscal
agent for the distribution of the grant proceeds; and authorizing the Acting City Manager
to execute any necessary documents necessary to accept such funding.
(For full text, see Resolution Book No. 79, page 49.)
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Council Member Ferris moved the adoption of Resolution No. 40806 - 050117.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Ferris, Bestpitch, Dykstra, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
Council Member Ferris offered the following budget ordinance:
( #40807- 050117) AN ORDINANCE to appropriate funding from the United
States Department of Housing and Urban Development for the Continuum of Care
(CoC) Planning Grant, amending and reordaining certain sections of the 2016 - 2017
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 50.)
Council Member Ferris moved the adoption of Budget Ordinance
No. 40807-050117. The motion was seconded by Council Member Dykstra and
adopted by the following vote:
AYES: Council Members Ferris, Bestpitch, Dykstra, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
LICENSES - PARKS: The Acting City Manager submitted a written
communication recommending execution of license agreements with BH Media Groups
Holdings, d /b /a Richmond Times Dispatch, The New York Times and Redux Pictures for
use of certain photographs of Governor A. Linwood Holton, Jr., for public display at
Holton Plaza; and waiving the City's sovereign immunity in connection therewith.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution-
(#40808-050117) A RESOLUTION authorizing the waiver of the City of
Roanoke's ( "City ") sovereign immunity in connection with license agreements between
the City and BH Media Group Holdings, Inc., dba Richmond Times Dispatch, and Redux
Pictures, LLC and The New York Times, for the use of certain photographs by the City
for public display at Holton Plaza located in downtown Roanoke; and authorizing
execution of the license agreements between the City and BH Media Group Holdings,
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Inc., dba Richmond Times Dispatch, and Redux Pictures, LLC and The New York
Times for such purposes.
(For full text, see Resolution Book No. 79, page 51.)
Council Member Bestpitch moved the adoption of Resolution No. 40808- 050117.
The motion was seconded by Council Member Ferris.
Council Member Bestpitch commented on the tree planting ceremony that was
held in December 2016 in Holton Plaza (formerly known as SunTrust Plaza) in lieu of a
groundbreaking ceremony in recognition of the substantial contributions made by
Virginia Governor A. Linwood Holton, Jr., to both the City of Roanoke and the entire
Commonwealth of Virginia. He added that it became very clear during the event and
discussions with members of the Holton family that the Governor was under the
impression that the City of Roanoke had more or less forgotten all about him; and
consequently was deeply appreciative of the recognition.
Council Member Bestpitch expressed appreciation to the Acting City Manager
Brian Townsend, Assistant to the City Manager Aisha Johnson, and the Park and
Recreation Department staff for their assistance with the preparations. He indicated that
the proposed Resolution will allow use of certain photographs by the City for display at
the Holton Plaza of Governor Holton's life beginning with the early life education and
military career, his time in Roanoke, his time as Governor and what he accomplished
and then his accomplishments after leaving the Governor's mansion in Richmond.
There being no additional comments by the Council Members, Resolution 40808-
050117 was adopted by the following vote:
AYES: Council Members Ferris, Bestpitch, Dykstra, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF ACTING CITY MANAGER.
The Acting City Manager offered the following comments
Roanoke is a finalist for the 2017 All- America City Award
• Last week, the Campaign for Grade -Level Reading announced finalists for the
2017 All-America City Award, and Roanoke is included in that list.
• Twenty -seven communities across the nation are vying to receive the Award,
which was created 67 years ago by the National Civic League.
• This year, the League is working with the Campaign for Grade -Level Reading
to recognize communities that have made measurable progress for
low- income children on the key drivers of early reading success: school
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readiness, school attendance, summer learning, and grade -level reading.
• Award recipients will be formally announced and honored on June 16, 2017 at
the All- America City Awards gathering in Denver, Colorado,
A Downtown Plan Open House Meeting is Scheduled
• Tuesday, May 9, 2017 from 5:30 p.m. to 7:00 p.m. at the City Market Building
on the second floor on the Campbell Avenue Mezzanine.
• The Open House will display the major themes and key ideas being proposed
within the new Downtown Plan.
• The event is "come and go," and citizens will be invited to review the
information at their own pace, with staff on hand to answer questions and
listen to comments.
• The Downtown Plan is available at roanokeva.gov /downtownplan, or contact
Wayne Leftwich, Senior City Planner at (540)853 -1104,
wayne.leftwich(oDroanokeva aov for more information.
Neighborhood Month Begins Today May 1 2017
• This is Roanoke's annual month -long celebration of community and
neighborhood pride. Events are hosted by Roanoke neighborhood
organizations.
• A schedule of events is available on the City's website at
roanokeva.gov/Neighborhood-Month.
Community School's Strawberry Festival is Coming to Elmwood Park
• Friday, May 6, 2017 from 10:00 a.m. - 5:30 p.m. and Saturday, May 7, 2017
from 10:00 a.m. — 4:00 p.m.
• Free admission.
• This fundraising event for Community School is in its 371" year.
River's Edge to Host Gallop 4 the Greenways
• Saturday, May 13, 2017 at 3:00 p.m. — 9:00 p.m.
• Home base will be at River's Edge Sports Complex.
• This is an annual fundraising event to support our growing network of
pedestrian and bicycling trails.
• To celebrate the 20th anniversary of the creation of the Roanoke Valley
Greenway Commission and Pathfinders for Greenways, this year an
Adventure Triathlon has been added to the event.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS: NONE.
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MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
NEIGHBORHOODS: Council Member Garland announced his attendance at the
Neighborhood Month "Kick -Off' Conference that was held on Saturday, April 29, 2017
at the First Christian Church Community Room, noting the Roanoke Neighborhood
Advocates assisted by the Roanoke's Office of Neighborhood Services kicked off the
2017 Neighborhood Month activities; and he encouraged citizens to visit
https://www .roanokeva.gov/1403/Neighborhood-Month for scheduled events.
KIWANIS CLUB: Council Member Bestpitch announced the 2017 Haley Toyota
Kiwanis Pancake and Auction Day scheduled for Saturday, May 13, 2017 at
7:00 a.m. - 1:00 p.m. at the Berglund Center. All you can eat pancakes, sausage, and
drinks, along with local items and gift certificates to buy; and all proceeds to benefit the
Roanoke Valley community. In addition, tickets $5.00 in advance (available from
Kiwanis Club of Roanoke members) or $6.00 at the door.
COUNCIL: With respect to the Closed Meeting just concluded Council Member
Ferris moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
(Having noted at a previous meeting a personal conflict of interest, Council
Member Dykstra abstained from voting on the request regarding proposal for
disposition of City -owned property at 2750 Hoover Street, N.W.; and it was also
noted during the Closed Meeting that although Council Member Ferris has a
personal interest in the matter regarding consultation with legal counsel
pertaining to actual litigation, he could fairly and objectively in the best interest of
the City could participate in the discussion, and did not believe he had a conflict
of interest.)
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
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OATHS OF OFFICE -PARKS AND RECREATION: The Mayor called attention to
vacancies created by the expiration of the four -year term of office of Lauren E. Hartman,
Chris Bryant and Geoffrey W. L. Manning as members of the Parks and Recreation
Advisory Board ended March 31, 2017; whereupon, he opened the floor for
nominations.
Council Member Ferris placed in nomination the names of Lauren E. Hartman,
Chris Bryant and Melanie Crovo.
There being no further nominations, Ms. Hartman and Ms. Bryant were
reappointed for a four -year term of office, each; and Ms. Crovo was appointed to
replace Geoffrey W. L. Manning for a term of office ending March 31, 2020,
respectively, as a member of the Parks and Recreation Advisory Board by the following
vote:
FOR MS. HARTMAN, MS. BRYANT AND MS. CROVO: Council Members
Ferris, Bestpitch, Dykstra, Garland, Price, Trinkle and Mayor Lea -7.
OATHS OF OFFICE -CITY OF ROANOKE PENSION PLAN: The Mayor called
attention to the expiration of the four -year term of office of Gregory W. Feldmann as a
Citizen at Large representative of City of Roanoke Pension Plan, Board of Trustees,
ending June 30, 2017; whereupon, he opened the floor for nominations.
Council Member Ferris placed in nomination the name of Gregory W. Feldmann
There being no further nominations, Mr. Feldmann was reappointed as a Citizen
at Large representative of City of Roanoke Pension Plan, Board of Trustees, for a
four -year term of office ending June 30, 2021, by the following vote:
FOR MR. FELDMANN: Council Members Ferris, Bestpitch, Dykstra, Garland,
Price, Trinkle and Mayor Lea -7.
OATHS OF OFFICE - BUILDING AND FIRE CODE BOARD OF APPEALS: The
Mayor called attention to the expiration of the three -year terms of office of
Christopher T. Link (Citizen at Large) and Jeffrey S. Shawver (Property Management)
as members of the Building and Fire Code Board of Appeals ending June 30, 2017;
whereupon, he opened the floor for nominations.
Council Member Ferris placed in nomination the names of Christopher T. Link
and Jeffrey S. Shawver.
There being no further nominations, Messrs. Link (Citizen at Large) and Shawver
(Property Management) were reappointed as members of the Building and Fire Code
Board of Appeals for three -year terms of office, each, ending June 30, 2020, by the
following vote:
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FOR MESSRS. LINK AND SHAWVER: Council Members Ferris, Bestpitch,
Dykstra, Garland, Price, Trinkle and Mayor Lea -7,
OATHS OF OFFICE -COURT COMMUNITY CORRECTIONS: The Mayor called
attention to the expiration of the three -year terms of office of Stephen Poff (Chief
Magistrate) and John Varney (Public Defender) as City representatives of the Court
Community Corrections Program Regional Community Criminal Justice Board ending
June 30, 2017, whereupon, he opened the floor for nominations.
Council Member Ferris placed in nomination the names of Stephen Poff and
John Varney.
There being no further nominations, Messrs. Poff (Chief Magistrate) and Varney
(Public Defender) were reappointed as City representatives of the Court Community
Corrections Program Regional Community Criminal Justice Board for three -year terms
of office, each, ending June 30, 2020, by the following vote:
FOR MESSRS. POFF AND VARNEY: Council Members Ferris, Bestpitch,
Dykstra, Garland, Price, Trinkle and Mayor Lea -7.
OATHS OF OFFICE - DEFINED CONTRIBUTION BOARD: The Mayor called
attention to the expiration of the four -year terms of office of Amelia C. Merchant (City
Manager Designee) and Andrea Trent (Director of Finance Designee) as members of
the Defined Contribution Board ending June 30, 2017; whereupon, he opened the floor
for nominations.
Council Member Ferris placed in nomination the names of Amelia C. Merchant
and Andrea Trent.
There being no further nominations, Ms. Merchant (City Manager Designee) and
Ms. Trent (Director of Finance Designee) were reappointed as members of the Defined
Contribution Board for four -year terms of office, each, ending June 30, 2021, by the
following vote:
FOR MS. MERCHANT AND MS. TRENT: Council Members Ferris, Bestpitch,
Dykstra, Garland, Price, Trinkle and Mayor Lea -7.
OATHS OF OFFICE -MILL MOUNTAIN ADVISORY BOARD: The Mayor called
attention to the expiration of the three -year term of office of John B. Rottenborn as a
member of the Mill Mountain Advisory Board ending June 30, 2017; whereupon, he
opened the floor for nominations.
Council Member Ferris placed in nomination the name of John B. Rottenborn.
495
There being no further nominations, Mr. Rottenborn was reappointed as a
member of the Mill Mountain Advisory Board for a three -year term of office ending
June 30, 2020, by the following vote:
FOR MR. ROTTENBORN: Council Members Ferris, Bestpitch, Dykstra, Garland,
Price, Trinkle and Mayor Lea -7.
VIRGINIA MUNICIPAL LEAGUE: The Mayor announced the following
reappointments to the 2017 -2018 Virginia Municipal League Policy Committees:
Finance — Barbara A. Dameron, Director of Finance
Human Development and Education — Vice -Mayor Anita J. Price and Stephanie
M. Moon Reynolds, City Clerk
Economic Development — Council Member, David B. Trinkle and Wayne Bowers,
Economic Development Director
General Laws — Daniel J. Callaghan, City Attorney
Environmental Quality — Christopher Blakeman, Environmental Administrator
Transportation — Mark Jamison, Transportation Manager
OATHS OF OFFICE -HOTEL RONAOKE CONFERENCE CENTER
COMMISSION: The Mayor called attention to a vacancy created by the expiration of
the four -year term of City Manager Christopher P. Morrill (City Employee) as a member
of the Hotel Roanoke Conference Center Commission ended April 12, 2021,
whereupon, he opened the floor for nominations. (Mr. Morrill was reappointed as the
City Employee on February 6, 2017; however due to his resignation as the City
Manager of the City of Roanoke, he did not have the Oath of Office administered)
Council Member Ferris placed in nomination the name of R. Brian Townsend.
There being no further nominations, Mr. Townsend, was appointed to replace
Christopher P. Morrill (City Employee) as a member of the Hotel Roanoke Conference
Center Commission for a term of office ending April 12, 2021, by the following vote:
FOR MR. TOWNSEND: Council Members Ferris, Bestpitch, Dykstra, Garland,
Price, Trinkle, and Mayor Lea -7.
At this point, the Acting City Manager was called upon for continuation of the
FYI Budget Study briefing.
I••
. -.
Continuation of the FY18 Budget Hearing Follow up
Mr. Townsend advised that further discussion was needed regarding the budget
items discussed during the 9:00 a.m., FY18 budget briefing in an effort to gain
consensus from the Council; that in terms of the Council's concurrence there was
significant discussion on funding a revised version of the Summer Youth Employment
Program at $40,000.00, with an unanimous consent from the Council to fund it from the
Budget Contingency.
The Acting City Manager recalled with regard to neighborhood infrastructure
reductions in alley maintenance, sidewalk repair and maintenance and demolition of
$41,000.00, $20,000.00 and $10,000.00, respectively, previous discussion lead to
support from Council Members Ferris, Bestpitch, Trinkle and Garland to retain the
reductions in the adopted budget for Fiscal Year 2018. He pointed out that Vice -Mayor
Price and Council Member Dykstra did not concur; thereby leaving four Council
Members in favor of retaining the reductions in the Recommended Budget that would
become a part of the adopted budget for consideration by the Council on May 15, 2017.
Council Member Garland commented that he no longer support retaining the
reductions, but prefer to restore funding for alley maintenance, sidewalk repair and
maintenance and demolition.
Council Member Bestpitch reminded the Council that there was discussion
regarding the availability of other funding for the projects; whereupon, the Acting City
Manager advised that there is an additional $33,000.00 Community Development Block
Grant (CDBG) funds that can be used towards demolition for the same purpose that
was a supplement in the operating budget, which will be considered for approval at the
May 15 Council meeting; in addition, in terms of the sidewalk repair and maintenance,
the City uses about 20 percent of the capital funding and is currently at $1.5 million in
the Capital Improvement Program (CIP) funding for next year, and in essence the total
amount that will go toward that effort will actually increase in the year if the CIP was
combined with the Operating Budget contribution; and in closing remarked that there is
no other funding for alley maintenance unless another funding source is identified.
Council Member Bestpitch was of the opinion that alley maintenance was the
responsibility of the property owners adjacent to the alleys, including the portion in the
public right -of -way; and stated his support of the recommended amounts listed in the
Recommended Fiscal Year 2018 budget.
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Mayor Lea asked if there were other options to fund those cuts; whereupon, the
Acting City Manager explained that currently the budget was balanced and it would
entail moving funding from another item to fund the cuts. The Assistant City Manager
for Operations added that the amount could be taken from the Budget Contingency, and
since it was also the source being considered to fund the Youth Summer Employment
Program, however if Council desired to fund those three items, the contingency level
would be lower than the current year allocation for budget contingency.
Due to cuts across the board, Council Member Dykstra suggested that City
Council consider cuffing half of the $125,000.00 allocated to the Art Endowment to
$62,500.00 as well as the Percent for Art Program funding because the two amounts
together were similar in scope to the amounts being cut from the neighborhood
infrastructure. She further stated that in order to be good stewards of taxpayers' dollars
the cuts should be made across the board equally.
The Acting City Manager offered an additional option that had been previously
discussed -- to review some of the expenditures subject to revenue performance about
mid -year for Fiscal Year 2018 (December 2017 or January 2018) and retain those
reductions in the adopted budget, but also hold back the $72,000.00 out of the
$125,000.00 from the Art Endowment; and if the Council desired to restore the funding
for the three neighborhood items, at the same time consider releasing the other half of
the Art Endowment funding. He added that holding the Art Endowment funding was not
going to change the balance and status of the budget, but it would demonstrate that the
funding was held until such time as the revenue performance allowed the items to be
restored to the operating budget mid - fiscal year.
Mayor Lea commented that he liked the idea of reviewing the revenue
performance in six months in an effort to restore funding and it was a good compromise
to make cuts across the board.
Council Member Trinkle objected to the compromise, explaining that the Art
Endowment had been reduced and the plan was to increase the allocation to the
Endowment as previous allocations to Center in the Square and the YMCA rolled off.
Council Member Ferris commented that he was in favor of the Summer Youth
Employment Program as it was redrafted and withhold funding on the abovementioned
items for review in six months due to the unpredictability of the future with regard to the
anticipated revenues.
Following extensive, in -depth dialogue with regard to the Art Endowment funding,
Council Member Bestpitch pointed out that the private sector had exceeded the City's
donation and from the standpoint of maintaining good faith in a public - private
partnership, it would be a mistake to change the $125,000.00 amount. -
In conclusion, the Acting City Manager advised that based upon comments of the
Council, the Percent for Art Program would be funded at the percent formula amount;
the Arts Endowment funding would be reduced to $62,500.00; the recommended Solid
Waste Fee was approved; the reduction in neighborhood infrastructure items were to be
reviewed in six months as well as the Art Endowment and the Summer Youth
Employment Program allocation of $40,000.00.
There being no additional comments and /or questions by the Council, the Mayor
advised that the briefing would be received and filed.
Following a brief recess, the Council meeting reconvened with Mayor Lea
presiding and all Members of the Council in attendance.
Mayor Lea announced that the following interviews have been scheduled,
commencing at 3:00 p.m. (Interviews commenced at 3:14 p.m.):
• 3:00 p.m. -
Elizabeth Cori Shields Jamison
(Copy of Opening Statement on file in the City Clerk's Office)
• 3:30 p.m. -
Joyce Watson Watkins
• 4:00 p.m. -
Anne -Paige Thomas Darby
• 4:30 p.m. -
Pauline Coker -Jones
He mentioned that the remaining four applicants were scheduled to be
interviewed on Monday, May 15, 2017 at 4:00 p.m., in the Council Chamber. Lastly, on
Monday, June 5, City Council will elect two successful applicants to serve on the School
Board.
The Mayor shared the following questions had been sent to the applicants, in
advance:
QUESTIONS FOR SCHOOL BOARD APPLICANTS
The schools recently with the help of a temporary fax accumulated a large
fund balance. What level of fund balance should be reserved, and under
what circumstances should it be used.
As a school board member, how will you interact with city council? How do
you see that relationship?
The schools have out - sourced many operational items. Do you see this as
working or not? How do you monitor the success of these programs and
are there other pieces of operations that should be considered for out-
sourcing?
2 2 • t
M
Over many years, the schools have attempted to share in certain
operations that made sense with the city. Some have worked and some
haven't. Ideas have included health insurance, playgrounds, recycling, and
lawn maintenance. As a school board member, what are your thoughts on
such programs? Should they remain separate or are there opportunities
for improved services at lower costs?
What is your experience working on boards or with large groups? How do
you contribute, what do you bring to the table? Do you see yourself as one
that can challenge opinions and suggestions or one that aims to take
advice and try to keep group harmony?
Meeting demands on our urban school system while staying within budget
is one of the primary tasks of the school board. How do you intend to
contribute to this task?
School Board often has to deal with personnel issues. These are vital to
the success of the system and include hiring and retaining qualified
teachers and administrators. However, the school board is only directly
involved in hiring the superintendent. What experience in personnel would
you bring to the school board? How would you handle personnel issues
through the superintendent? Suppose in the next few years you were
tasked with hiring a superintendent, how would you approach that?
As a School Board Trustee, describe your role and relationship with the
School Superintendent.
The Roanoke Education Association is exploring the possibility of creating
a referendum on changing from an appointed to an elected school board.
What do you see as the advantages and disadvantages of each?'
There being no further business to come before the Council, Mayor Lea declared
the Council meeting adjourned at 4:58 p.m.
APPROVED
ATT ST: C
`604 ���@�- OG
Ste p hanie M. Moon Re n M Sherman P. Lea, Sr.
City Clerk Mayor
500
ROANOKE CITY COUNCIL - REGULAR SESSION
May 15, 2017
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
May 15, 2017, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II,
City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the
City of Roanoke (1979), as amended, and pursuant to Resolution No. 40579 - 070516
adopted by the Council on Tuesday, July 5, 2016.
PRESENT: Council Members John A. Garland, Anita J. Price, David B. Trinkle,
William D. Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: R. Brian Townsend, Acting City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and
Cecelia F. McCoy, Deputy City Clerk.
The Invocation was delivered by The Reverend Anthony L. Holmes, Pastor,
Loudon Avenue Christian Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT - PROCLAMATIONS: Mayor Lea declared
May 2017 as Mental Health Month.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
501
The Mayor presented a ceremonial copy of the Proclamation to Ashley Reynolds
Marshall, Executive Director, Mental Health America of Roanoke Valley.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
NEIGHBORHOODS - PERMITS: Chris Craft, 1501 East Gate Avenue, N. E.,
appeared before the Council in support of the reappointment of William B. Hopkins, Jr.,
as a School Board Trustee; and with regard to neighborhood issues.
MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N. W., appeared
before the Council and spoke about the essence of time.
TAXES: Estelle McCadden, 2128 Mercer Avenue, N. W., appeared before the
Council to express concern regarding condition of the neighborhoods, and opposition of
taxation on the elderly.
PARKS: Freeda Cathcart, 2516 Sweetbrier Avenue, S. W., appeared before the
Council and spoke about the preservation and maintenance of the caretaker's cabin in
Fishburn Park; and requested that the City and Grandin Court Neighborhood
Association work together. She referenced a petition being circulated to preserve the
cottage.
SOLID WASTE: Benjamin Bristoll, 1115 Howbert Avenue, S. W., appeared
before the Council to express his opposition of the proposed Solid Waste fee and the
decrease in funding for the art and culture endowment.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the
item would be removed from the Consent Agenda and considered separately. Council
Member.Trinkle withdrew his two requests for Closed Meeting to discuss personnel
matters, being the annual performances of the Council- Appointed Officers; and being
the selection of a City Manager, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended, respectively.
MINIUTES: Minutes of the regular meetings of City Council held on Tuesday,
January 3, 2017 and Tuesday, January 17, 2017, were before the body.
(See Minutes on file in the City Clerk's Office.)
502
Council Member Ferris moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Bestpitch
and adopted by the following vote:
AYES: Council Members, Garland, Bestpitch, Dykstra, Ferris, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0.
BONDS: A communication of the Director of Finance requesting that Council
schedule a public hearing for Monday, June 19, 2017, at 7:00 p.m., or as soon
thereafter as the matter may be heard, or at such later date and time as the Acting City
Manager shall determine, on the issuance of General Obligation Bonds not to exceed
$33.5 million for qualifying capital improvement projects, was before the body.
(For full text, see copy of communication on file in the City Clerk's Office.)
Council Member Ferris moved that the Council concur in the request of the
Director of Finance as abovementioned. The motion was seconded by Council Member
Bestpitch and adopted by the following vote: -r
AYES: Council Members, Garland, Bestpitch, Dykstra, Ferris, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE -YOUTH SERVICES CITIZEN BOARD -COURT
COMMUNITY CORRECTIONS: Reports of qualification John Lewis as a member of the
Youth Services Citizen Board to fill the unexpired term of office of Paula Page Williams
ending June 30, 2018; and Stephen D. Poff as a City representative (Chief Magistrate)
of the Court Community Corrections Program Regional Community Criminal Justice
Board ending June 30, 2020, were before the Council.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Ferris moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members, Garland, Bestpitch, Dykstra, Ferris, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0.
503
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE,
REPORTS OF CITY OFFICERS AND COMMENTS OF ACTING CITY
MANAGER:
ACTING CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET - INSURANCE- EQUIPMENT: The Acting City Manager submitted a
written communication recommending appropriation of funds in connection with fleet
vehicle surplus sales and insurance recoveries.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following budget ordinance:
( #40809 - 051517) AN ORDINANCE to appropriate funding from Sale of Surplus
Property Revenue and Insurance Recoveries, amending and reordaining certain
sections of the 2016 - 2017 Fleet Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 51.)
Council Member Ferris moved the adoption of Budget Ordinance
No. 40809 - 051517. The motion was seconded by Council Member Trinkle and adopted
by the following vote:
AYES: Council Members Garland, Dykstra, Ferris, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
STORMWATER: The Acting City Manager submitted a written communication
recommending acquisition of real property rights for the Blair Road Stormwater
Drainage Improvement Project.
(For full text, see communication on file in the City Clerk's Office.)
504
Council Member Bestpitch offered the following ordinance:
(#40810-051517) AN ORDINANCE providing for the acquisition of real property
rights needed by the City in connection with the Blair Road Stormwater Drainage
Improvements Project ( "Project "); authorizing City staff to acquire such property rights
by negotiation for the City; authorizing the City Manager to execute appropriate
acquisition documents; and dispensing with the second reading of this Ordinance by
title.
(For full text of ordinance, see Ordinance Book No. 79, page 52.)
Council Member Bestpitch moved the adoption of Ordinance No. 40810 - 051517.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Garland, Dykstra, Ferris, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
LICENSES - TELECOMMUNICATIONS: The Acting City Manager submitted a
written communication recommending execution of a Temporary Nonexclusive
Revocable License Agreement with Shentel Communications, LLC, to allow _
construction, maintenance and operation of telecommunications facilities in the City's
public right -of -way.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40811 - 051517) AN ORDINANCE authorizing the City Manager to execute on
behalf of the City a Temporary Nonexclusive Revocable License Agreement with
Shentel Communications, LLC, that allows the construction, maintenance, and
operation of a telecommunications facility in, over, under, and across the City's rights -
of -ways in order to provide telecommunications services within the City; authorizing the
City Manager to implement, administer, and enforce such Temporary Nonexclusive
Revocable License Agreement; and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 54.)
Council Member Ferris moved the adoption of Ordinance No. 40811-051517.
The motion was seconded by Council Member Trinkle.
505
Following comments by Christopher Kyle, Vice President, Industry Affairs and
Regulatory, Shentel Communications, Inc., shared information regarding the history of
Sherrie] Communications, LLC and its request to install approximately 37 miles of fiber
optic cable in the City's public right -of -way to provide network telecommunication
services to 30 public schools in the Roanoke City Public School system, having
approximately 90 percent of this distance being overhead lines utilizing existing utility
poles, with the remaining 10 percent placed underground.
Council Member Bestpitch asked if their broadband service will be available to
businesses only or also to residential customers; whereupon, Mr. Kyle reiterated that
the company is looking to provide network telecommunication services to the Roanoke
City Schools, and subsequently the next phase being businesses. He concluded that
there were no current plans for a residential build -out due to the competition for
residential customers.
There being no additional questions and /or comments by the Council Members,
Ordinance No. 40811 - 051517 was adopted by the following vote:
AYES: Council Members Garland, Dykstra, Ferris, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF ACTING CITY MANAGER.
The Acting City Manager shared the following comments:
Commonwealth Awards Honor City Event
• At the Annual Virginia Public Relations Awards Ceremony on May 10, the
Office of Communications' entry -- "Bringing George Takei to Roanoke" --
received the 2017 Commonwealth Award of Excellence, for the Crisis
Communication category.
• This is the highest award an entry can receive in a category.
• The entry was based on the city's efforts to reinforce its reputation as a
welcoming community by inviting to Mr. Takei to come and share his life
experiences supporting the importance of inclusion.
Mayor's Summit to Address Starting a Business
• Wednesday, May 24, 2017, 9:00 a.m. to noon
• Goodwill Industries of the Valley Support Center, 2502
Melrose Avenue, N. W.
• The event will be focused on new and prospective business owners, and will
introduce them to the best practices for streamlining the opening and
operation of a business in the City of Roanoke.
506
Upcoming Events
Local Colors Festival
• May 20, 2017.
• Elmwood Park, 11:00 a.m. to 5:00 p.m.
Festival in the Park
• Friday- Sunday, May 26 -28, 2017.
• Elmwood Park
Lebanese Festival
• Friday- Sunday, June 2 -4, 2017.
• St. Elias Social Hall, Church and grounds.
2017 Budweiser Summer Series is Coming to Elmwood Park
The lineup features:
• Flo Rida - July 16, 2017.
• George Thorogood and The Destroyers — July 29, 2017.
• Third Eye Blind — September 15, 2017.
Tickets can be purchased through Berglund Center (online, at the box office, or
by phone).
DIRECTOR OF FINANCE:
BUDGET - BONDS: The Director of Finance submitted a written report
recommending authorization to issue General Obligation Public Improvement Refunding
Bonds, not to exceed $45 million principal amount in refunding bonds on or before
June 30, 2018.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40812 - 051517) A Resolution authorizing the issuance and sale of not to
exceed forty -five million dollars ($45,000,000) aggregate principal amount of city of
Roanoke, Virginia, General Obligation Public Improvement Refunding Bonds;
authorizing the sale of such Bonds at competitive or negotiated sale; fixing the form,
denomination and certain other details of such bonds; and otherwise providing with
respect to the issuance, sale and delivery of such bonds and the refunding of the
refunded bonds.
(For full text of resolution, see Resolution Book No. 79, page 55.)
Council Member Bestpitch moved the adoption of Resolution No. 40812 - 051517.
The motion was seconded by Council Member Ferris.
507
Following an explanation by Ms. Dameron that based upon discussion with the
City's financial advisor, Public Financial Management, Inc., the city is currently in the
position to generate moderate savings from issuing refunding bonds, regarding the
purpose for the issuance of the General Obligation Public Improvement Refunding
Bonds, Resolution No. 40812 - 051517 was adopted by the following vote:
AYES: Council Members Garland, Dykstra, Ferris, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
REPORTS OF COMMITTEES:
BUDGET - SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of funds for various educational programs; and the
Director of Finance submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #40813- 051517) AN ORDINANCE to appropriate funding from the
Commonwealth for various educational programs, amending and reordaining certain
sections of the 2016 - 2017 School Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 71.)
Council Member Trinkle moved the adoption of Budget Ordinance
No. 40813- 051517. The motion was seconded by Council Member Bestpitch and
adopted by the following vote:
AYES: Council Members Garland, Dykstra, Ferris, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
•
SCHOOLS- BUDGET: The Roanoke City School Board submitted a written report
requesting amendment to the 2016 - 2017 Categorical Budget to increase revenues and
expenditures of the School Board Food Service Fund; and the Director of Finance
submitted a written report recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #40814- 051517) AN ORDINANCE adopting and reaffirming the real property tax
rate as set forth in Article II of Chapter 32 of the Code of the City of Roanoke and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 71.)
Council Member Bestpitch moved the adoption of Budget Ordinance
No. 40814 - 051517. The motion was seconded by Council Member Ferris.
In response to question posed by Council Member Ferris regarding proposed
changes to the 2016 -17 Budget for the Food Services Fund, Kathleen Jackson, .,.
Roanoke City Schools Chief Financial Officer, replied that the School Division has seen
an increase in food service across the Commonwealth, especially in the supper
program in a lot of the schools to the after - school programs; and as a result the costs
are higher than anticipated as well as the revenues.
There being no additional questions and /or comments by the Council Members,
Budget Ordinance No. 40814 - 051517 was adopted by the following vote:
AYES: Council Members Garland, Dykstra, Ferris, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS: NONE.
MOTION AND MISCELLANEOUS BUSINESS:
509
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
BUSINESS SUMMIT: Mayor Lea invited new and prospective business owners
to a Business Summit to introduce best practices for streamlining the opening and
operation of a business in the City of Roanoke; the FREE event will be held on
Wednesday, May 24, 2017 from 9:00 a.m. - 12:00 noon, at Goodwill Campus located at
Melrose Avenue N. W. and persons may contact Lisa Soltis at (540) 853 -1695 with
questions.
YOUTH RECREATION: The Mayor also announced that the Lea Youth Outdoor
Basketball League season will begin on May 30 at Melrose Park and June 1 at Fallon
Park; girls and boys 11 - 18 years of age are being invited; cost is $10.00 with uniforms
provided, contact James Lynch for early registration at (540) 627 -0675.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
OTHER BUSINESS:
CONSIDERATION TO ADOPT RECOMMENDED FY 2017 -2018 BUDGET AND
OTHER RELATED ITEMS
Mayor Lea announced that the following items were to be considered by the
Council in connection with the City's Recommended 2017 - 2018 Fiscal Year Budget,
effective July 1, 2017:
BUDGET: The Director of Finance submitted a Certificate of Funding advising
that funds required for the 2017 - 2018 General Fund, Stormwater Utility Fund, Civic
Facilities Fund, Parking Fund, Risk Management Fund, School Fund, School Food
Fund and Grant Fund budgets will be available for appropriation, subject to the adoption
of the revenue measures proposed by the Acting City Manager in the May 15, 2017 City
Council Agenda.
(See Certification of Funding on file in the City Clerk's Office.)
Without objection by the Council, the Mayor advised that the Certificate of
Funding would be received and filed.
510
TAXES: The Acting City Manager submitted a written report recommending
adoption and reaffirmation of the real estate tax rate of $1.22 for every $100.00 of fair
market value of such property, as set forth in the Code of the City of Roanoke (1979),
as amended.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40815 - 051517) AN ORDINANCE adopting and reaffirming the real property tax
rate as set forth in Article II of Chapter 32 of the Code of the City of Roanoke and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 72.)
Council Member Ferris moved the adoption of Ordinance No. 40815 - 051517.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Garland, Dykstra, Ferris, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
CITY CODE -SOLID WASTE FEE: The Acting City Manager submitted a written
communication recommending amendment of the City Code in connection with the
implementation of a Solid Waste fee, effective January 1, 2018.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #40816 - 051517) AN ORDINANCE amending and reordaining Section 14.1 -5,
Fees for collection, of Article I, In General, of Chapter 14.1, Solid Waste Management,
of the Code of the City of Roanoke (1979), as amended; providing for effective dates;
and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 73.)
511
Council Member Bestpitch moved the adoption of Ordinance No. 40816 - 051517.
The motion was seconded by Vice -Mayor Price.
Council Member Trinkle stated that he received many calls and emails in support
of the Art Endowment; and noted that it was the most difficult budget to date and hoped
that with implementation of the new fee, it would steer the City progressively,
economically, and vitally in the future and include art funding.
Council Member Trinkle further stated his disappointment with the decision to
reduce the City's intended contribution of $125,000.00, which was already reduced from
$250,000.00 a few years ago, down to $62,500.00; and added that cutting the arts
funding would not be consistent with the City's progressive approach and agreed to
revisit the funding matter in six months at the annual strategic planning session in an
effort to make a multi -year commitment of minimum funding level to the Art Endowment.
Council Member Garland expressed his objection to the $72,000.00 in cuts in
funding of curb, gutter, and sidewalks, and other neighborhood infrastructure
maintenance and improvements. He also advised that Arts were a quality of life
provision for citizens as well as an economic development tool and felt that the Art
Endowment should be fully funded.
Council Member Ferris firmly rejected the suggestion that Council cut the art
funding was absolutely incorrect and clarified that the part of the funding for the
endowment was postponed, to be revisited in six months. He expressed he was proud
of the Council for coming together and providing an opportunity to reinstate funding for
the neighborhoods and potentially fund the Art Endowment at the level previously
committed.
Following additional dialogue with regard to the reduced Art Endowment funding
and the preceding matter regarding the amendment of the City Code in connection with
the implementation of a Solid Waste fee, effective January 1, 2018, Ordinance No.
40816- 051517 was adopted by the following vote:
AYES: Council Members Garland, Dykstra, Ferris, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0
512
Council Member Bestpitch offered the following ordinance: -
( #40817 - 051517) AN ORDINANCE establishing the fees for solid waste
collection pursuant to Section 14.1 -5(a), Fees for collection, of Article I, In General, of
Chapter 14. 1, Solid Waste Management, of the Code of the City of Roanoke (1979), as
amended; providing for an effective date; and dispensing with the second reading of this
Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 76.)
Council Member Bestpitch moved the adoption of Ordinance No. 40817- 051517.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Garland, Dykstra, Ferris, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following resolution: --.
( #40818- 051517) A RESOLUTION amending the Fee Compendium to include
fees for solid waste collection as set out below; and establishing an effective date.
(For full text of resolution, see Resolution Book No. 79, page 78.)
Council Member Bestpitch moved the adoption of Resolution No. 40818 - 051517.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Garland, Dykstra, Ferris, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
FEE COMPENDIUM - PARKING FEES: The Acting City Manager submitted a
written communication recommending amendment and reinstatement of fees and
violation charged at certain City -owned and /or controlled parking facilities; and providing
for an amendment of certain fees for late payment or nonpayment of such parking fees,
(For full text, see communication on file in the City Clerk's Office.)
513
Council Member Ferris offered the following ordinance
( #40819 - 051517) AN ORDINANCE providing for an amendment of the fees and
violations charged at the City owned and /or controlled parking facilities, namely:
Campbell Garage, Center in the Square Garage, Church Avenue Garage, Elmwood
Park Garage, Gainsboro Garage, Market Garage, Tower Garage, Elmwood Lot, Higher
Ed Center Lot, Market Lot, and Warehouse Row Lot; providing for an amendment of
certain fees for late payment or nonpayment of such parking fees; establishing an
effective date of such fees and violations charged at the City owned and /or controlled
parking facilities; authorizing the City Manager to issue guidelines to implement,
administer, and enforce such fees; and dispensing with the second reading of this
Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 81.)
Council Member Ferris moved the adoption of Ordinance No. 40819 - 051517.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Garland, Dykstra, Ferris, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
Council Member Ferris offered the following resolution
( #40820- 051517) A RESOLUTION directing amendment of the Fee
Compendium; and establishing an effective date.
(For full text of resolution, see Resolution Book No. 79, page 94.)
Council Member Ferris moved the adoption of Resolution No. 40820- 051517.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Garland, Dykstra, Ferris, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
514
BUDGET: Council Member Ferris offered the following budget ordinance setting
forth the 2017 - 18 General, Stormwater, Utility, Civic Facilities, Parking, Risk
Management, School General, School Fund Services, Grant Funds, and State Asset
Sharing Program Ordinance:
(#40821- 051517) AN ORDINANCE adopting the annual General, Stormwater
Utility, Civic Facilities, Parking, Risk Management, School General, School Food
Services, Grant Funds, and State Asset Sharing Program Appropriations of the City of
Roanoke for the fiscal year beginning July 1, 2017, and ending June 30, 2018; and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 106.)
Council Member Ferris moved the adoption of Budget Ordinance
No. 40821-051517. The motion was seconded by Council Member Bestpitch and
adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Price, Trinkle, Bestpitch and Mayor
Lea -6.
NAYS: Council Member Garland -1
CAPITAL IMPROVEMENTS PROGRAM- BUDGET: The Acting City Manager
submitted a written communication recommending endorsement of the update to the
Capital Improvements Program.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40822 - 051517) A RESOLUTION endorsing the update to the Capital
Improvement Program submitted by the Acting City Manager in the City Council Agenda
Report of May 15, 2017.
(For full text of resolution, see Resolution Book No. 79, page 113.)
515
Council Member Bestpitch moved the adoption of Resolution No. 40822 - 051517.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Garland, Dykstra, Ferris, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #40823 - 051517) AN ORDINANCE to appropriate funding for the FY 2018 - 2022
Update to the Capital Improvement Program, amending and reordaining certain
sections of the 2017 - 2018 General, Capital Projects, and Grant Funds Appropriations,
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 114.)
Council Member Bestpitch moved the adoption of Budget Ordinance
No. 40823- 051517. The motion was seconded by Council Member Ferris and adopted
by the following vote:
AYES: Council Members Garland, Dykstra, Ferris, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
BUDGET - ENTERPRISE ZONE: The Acting City Manager submitted a written
communication recommending appropriation of FY2018 funds for Enterprise Zone.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #40824 - 051517) AN ORDINANCE to appropriate funding from the Economic
and Community Development Reserve for the Enterprise Zone Projects, amending and
reordaining certain sections of the 2017 - 2018 Capital Projects Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 114.)
516
Council Member Bestpitch moved the adoption of Budget Ordinance
No. 40824 - 051517. The motion was seconded by Council Member Trinkle and adopted
by the following vote:
AYES: Council Members Garland, Dykstra, Ferris, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
HOUSING: The Acting City Manager submitted a written communication
recommending consideration and approval of the 2016 - 2017 HUD Annual Plan.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Price offered the following resolution:
( #40825- 051517) A RESOLUTION approving the 2017 - 2018 Annual Update
( "Annual Update') to the 2015 - 2019 Consolidated Plan and authorizing the City
Manager, or the City Manager's designee, to submit the approved Annual Update to the
United States Department of Housing and Urban Development ( "HUD ") for final review
and approval, and authorizing the execution of all necessary documents pertaining to
such Annual Update.
(For full text of resolution, see Resolution Book No. 79, page 116.)
Vice -Mayor Price moved the adoption of Resolution No. 40825 - 051517. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Garland, Dykstra, Ferris, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
PAY PLAN: Council Member Ferris offered the following ordinance establishing
a Pay Plan for officers, employees, Council appointed officers and Constitutional
Officers of the City; and authorization for certain salary adjustments and merit increases
and monthly stipends for certain board and commission members, effective July 1,
2017:
517
( #40826- 051517) AN ORDINANCE to adopt and establish a Pay Plan for
officers, employees, Council appointed officers and Constitutional Officers of the City
effective July 1, 2017; providing for certain salary adjustments; authorizing various
annual pay supplements for certain officers and employees; providing for an effective
date; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 117.)
Council Member Ferris moved the adoption of Ordinance No. 40826 - 051517.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Garland, Dykstra, Ferris, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
STORMWATER: The City Attorney submitted a written communication
requesting that the City Clerk be authorized to schedule and advertise a public hearing
on the amendment to Chapter 11.5, Stormwater Utility, Code of the City of Roanoke
(1979), as amended, to be held on Monday, June 19, 2017 at 7:00 p.m., or as soon
thereafter as the matter may be reached, or such date and time as deemed appropriate
by the City Manager.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris moved that the Council concur in the request of the City
Attorney as abovementioned. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
At 3:43 p.m., Mayor Lea declared the Council meeting in recess to be
reconvened at 4:00 p.m., in the City Council Chamber to conduct public interviews for
School Board Trustees.
518
Mayor Lea announced that the remaining four applicants will to be interviewed as
follows:
• 4:00 p.m. - Ruth Elizabeth (Beth) Deal
(Copy of Opening Statement on file in the City Clerk's Office)
• 4:30 p.m. - Jeanne Puckett Fishwick
5:00 P.M. - Keyshia Guthrie McNeil
• 5:30 p.m. - William B. Hopkins, Jr.
He mentioned that the first four applicants were interviewed on Monday, May 1,
2017 at 3:00 p.m., in the Council Chamber; and on Monday, June 5, City Council will
elect two successful applicants to serve on the School Board.
The Mayor noted that the following questions had been sent to the applicants, in
advance:
QUESTIONS FOR SCHOOL BOARD APPLICANTS
The schools recently with the help of a temporary tax accumulated a large
fund balance. What level of fund balance should be reserved, and under
what circumstances should it be used.
As a school board member, how will you interact with city council? How do
you see that relationship?
The schools have out - sourced many operational items. Do you see this as
working or not? How do you monitor the success of these programs and
are there other pieces of operations that should be considered for out-
sourcing?
Over many years, the schools have attempted to share in certain
operations that made sense with the city. Some have worked and some
haven't. Ideas have included health insurance, playgrounds, recycling, and
lawn maintenance. As a school board member, what are your thoughts on
such programs? Should they remain separate or are there opportunities
for improved services at lower costs?
What is your experience working on boards or with large groups? How do
you contribute, what do you bring to the table? Do you see yourself as one
that can challenge opinions and suggestions or one that aims to take
advice and try to keep group harmony?
519
Meeting demands on our urban school system while staying within budget
is one of the primary tasks of the school board. How do you intend to
contribute to this task?
School Board often has to deal with personnel issues. These are vital to
the success of the system and include hiring and retaining qualified
teachers and administrators. However, the school board is only directly
involved in hiring the superintendent. What experience in personnel would
you bring to the school board? How would you handle personnel issues
through the superintendent? Suppose in the next few years you were
tasked with hiring a superintendent, how would you approach that?
As a School Board Trustee, describe your role and relationship with the
School Superintendent.
The Roanoke Education Association is exploring the possibility of creating
a referendum on changing from an appointed to an elected school board.
What do you see as the advantages and disadvantages of each?
At 5:51 p.m., Mayor Lea declared the Council meeting in recess to be
reconvened at 7:00 p.m. in the City Council Chamber.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P.
Lea, Sr., presiding.
PRESENT: Council Members John A. Garland, Anita J. Price, David B. Trinkle,
Michelle L. Dykstra, Raphael E. Ferris, and Mayor Sherman P. Lea, Sr. -6.
ABSENT: William D. Bestpitch -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: R. Brian Townsend, Acting City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Cecelia T.
Webb, Assistant Deputy City Clerk.
The Invocation was delivered by The Reverend Randy L. Martin, Pastor, Preston
Oaks Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
520
ACTS OF ACKNOWLEDGEMENT - LEADERSHIP: Mayor Lea recognized the
City of Roanoke 2017 Leadership College Graduates; and presented each with a
Certificate of Achievement.
ACTS OF ACKNOWLEDGEMENT: Mayor Lea recognized Boy Scout Troop
No. 8, sponsored by Raleigh Court Baptist Church, who was in attendance.
PUBLIC HEARINGS:
STORMWATER: Pursuant to Resolution No. 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday,
May 15, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a
proposal of the City of Roanoke to authorize the use of "quick take' condemnation
proceedings for the acquisition of various easements across, on, and under certain
privately owned real property for the Cove Road /Dansbury Drive Stormwater Drainage
Improvements Project, located at 3807 Cove Road, N. W., Official Tax Map No.
6401001, owned by Thomas E. and Delois Hubbard; and 3727 Cove Road, N. W.,
Official Tax Map No. 64011121, owned by Michael V. Hale, respectfully, for the purpose
of making stormwater drainage infrastructure improvements in the neighborhood along
the Fresno Cove Road /Dansbury Drive corridor to alleviate flooding and the
accumulation of standing water caused by stormwater runoff, the matter was before
body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, April 28, 2017, and Friday, May 5, 2017; and the Roanoke Tribune on
Thursday, May 4, 2017.
(See publishers' affidavit on file in the City Clerk's Office.)
The Acting City Manager submitted a written report recommending authorization
to acquire real property interests by eminent domain for the Cove Road /Dansbury Drive
Stormwater Drainage Improvement Projects.
(For full text, see report on file in the City Clerk's Office.)
Council Member Garland offered the following ordinance:
( #40827 - 051517) AN ORDINANCE authorizing the acquisition of permanent
drainage easements on, over, and across certain parcels of real property, and the
acquisition of a temporary construction easement on, over, and across a certain parcel
of real property, all in connection with the Cove Road /Dansbury Drive Stormwater
Drainage Improvements Project; authorizing the acquisition of such real property
interests by negotiation; authorizing the condemnation and exercise of the City's quick-
take powers to acquire the permanent drainage easements, and a temporary
construction easement, with respect to certain parcels of real property pursuant to
521
Section 15.2 -1904 and Sections 25.1 -300, et seq., Code of Virginia (1950) as amended,
authorizing the proper City officials to take appropriate action for the acquisition of such
easements required by the City for certain improvements to the City's infrastructure with
respect to the Cove Road /Dansbury Drive Stormwater Drainage Improvements Project,
as provided for in this ordinance by negotiation, or by condemnation and exercise of
such quick -take powers; and dispensing with the second reading of this ordinance by
title.
(For full text of ordinance, see Ordinance Book No. 79, page 124.)
Council Member Garland moved the adoption of Ordinance No. 40827 - 051517.
The motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments and /or questions by the Council Members, Ordinance
No. 40827 - 051517 was adopted by the following vote:
AYES: Council Members Garland, Dykstra, Ferris, Price, Trinkle and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
UTILITIES - COMMUNICATIONS: Pursuant to instructions by the Council, the City
Clerk having advertised a public hearing for Monday, May 15, 2017 at 7:00 p.m., or as
soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to
develop a proposed joint communications center for (i) an 811 Center to be owned and
operated by Virginia Utility Protection Service, Inc.; and (ii) an E -911 Center to be
owned and operated by the City, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, May 8, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Attorney submitted a written report recommending that the City
Manager be authorized to execute an agreement, without limitation, related to the
development of the Joint Project, subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance
522
( #40828- 051517) AN ORDINANCE authorizing the City Manager to execute a
proposed agreement ( "Agreement') regarding the development of a proposed joint
communications center ( "Facility ") for an 811 Center to be owned and operated by
Virginia Utility Protection Service, Inc. ( "VA811 "), and an E -911 Center to be owned and
operated by the City of Roanoke ( "Joint Project ") which the City of Roanoke ( "City ") is in
the process of soliciting proposals for the design /build of the proposed Facility to be
located on certain real property, presently owned by the City, situated at 0 Blue Hills
Circle, N. E., Roanoke, Virginia, bearing Official Tax Map No. 7280104 ('Property);
authorizing the City Manager to execute all documents necessary to perform,
effectuate, administer, and enforce the proposed Agreement; and dispensing with the
second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 129.)
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following comment by the City Attorney with regard to the necessary steps being
taken in connection with the design /build of the proposed facility to be located on certain
real property, presently owned by the City situated at 0 Blue Hills Circle, N. E., Official
Tax Map No. 7280104, containing approximately 6.5928 acres, Ordinance No. 40828-
051517 was adopted by the following vote:
AYES: Council Members Garland, Dykstra, Ferris, Price, Trinkle and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
CITY CODE: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, May 15, 2017 at 7:00 p.m., or as soon
thereafter as the matter may be heard, on a proposal of the City of Roanoke to amend
Section 32 -239, Definitions, Article X, Transient Occupancy Tax, Chapter 32, Taxation,
Code of the City of Roanoke (1979), as amended, by amending the definition of "hotel"
to include "bed and breakfast' and "homestay" establishments, and "short-term rental',
as those terms are defined in Appendix A of Chapter 36.2., Zoning, of the Code of the
City of Roanoke (1979), as amended, in order to allow for the application of the
transient occupancy tax to bed and breakfast establishments, homestay establishments,
and short-term rentals, for any room rental paid by a transient to any hotel, offering
lodging for one or more persons, at any one time, effective July 1, 2017, the matter was
before the body.
523
A legal advertisement of the public hearing was published in The Roanoke
Times on Friday, May 5, 2017.
(See publishers' affidavit on file in the City Clerk's Office.)
The City Attorney submitted a written report recommending amendment of
Section 32 -239. Definitions, Article X, Transient Occupancy Tax, Chapter 32, Taxation,
Code of the City of Roanoke (1979), as amended, to include homestay establishments,
bed and breakfast establishments, and short-term rental establishments, all as defined
in the City's Zoning Ordinance, and reduce the minimum occupancy from five persons
to one person.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance
"AN ORDINANCE amending Section 32 -239, Definitions, of Article X, Transient
Occupancy Tax, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979) as
amended ( "City Code'), to include "bed and breakfast ", " homestay establishments', and
.'short-term rental ", as those terms are defined in Appendix A of Chapter 36.2, Zoning,
for purposes of applicability of the transient occupancy tax; providing for an effective
date, and dispensing with the second reading of this ordinance by title."
Council Member Ferris moved the adoption of the ordinance. The motion was
seconded by Council Member Dykstra.
The City Attorney advised that he worked closely with the Director of Finance in
preparation of the measure which would subject any lodging facility that has transients
that stay less than 90 consecutive days, to be responsible for collecting the transient
occupancy tax set at 8 percent, based on the daily room rate.
He further advised that the City of Roanoke was one of the few localities in
Virginia that regulated homestays and the General Assembly had considered enacting
regulations, but had yet to do so. He pointed out that AirBnB in larger cities do collect
occupancy tax from its customers and noted that the proposal was not time sensitive
and Council could further explore the matter. Lastly, he stated that included within the
definition, there were no exemptions with regard to state, federal or local government
officials on government business; however, other exceptions included hospitals, nursing
homes, and a few other facilities and the City may want to clarify that group care
facilities were not intended to be subject to the tax because the facilities do not have
occupants for less than 90 days.
Mayor Lea inquired if there were person present who wished to speak on the
matter.
524
Truda Roper, 1831 Oxford Avenue, S. W., Apartment A, AirBnB owner, appeared
before the Council in opposition of the transient occupancy tax, stating that those who
stay at her business were not required to pay the 8 percent occupancy tax, like those
who stayed in a hotel and noted it would be a hardship and would affect negatively her
livelihood.
Susan Brocker, 5214 Woodbury Street, N. W., AirBnB owner, appeared before
the Council in opposition of the matter stating that 8 percent was high for Roanoke and
would negatively impact the guest and the homeowner who would have to report the
taxes. She pointed out that in a highly competitive market it would not be feasible to
increase rates to cover costs of the taxes.
In response to inquiry with regard to the area tax rates, the City Attorney advised
that the rates varied by county, but the rate for hotels was 8 percent.
The Acting City Manager reminded the Council that three percent of the tax was
dedicated to Visit Virginia's Blue Ridge and the amendment would close the differential
and require everyone with transients to collect the tax.
Following additional discussion with regard to collecting the tax, Mayor Lea
declared the public hearing closed.
Council Member Dykstra raised concerns if AirBnB did not facilitate tax
collection, the burden would fall on the homeowners to raise rates in order to pay the
City and noted that the tax would negatively impact the homeowners. She continued
stating that lodging in an AirBnB's was a great way to showcase the City, but had major
concerns about changing the definition without already having in place a method to
collect the tax.
Council Member Garland commented that he believed it was an issue of
compliance and did not want to have a tax that only applied to those who wanted to be
compliant and urged the Council to find a way for owners to pay across the board as
well as a methodology to avoid non - compliance.
The City Attorney stated that some localities already added taxes to customers'
bills upon booking and suggested that the Council postpone any action on changes to
the City Code and revisit the matter at the June 19 meeting.
The Acting City Manager advised that more investigation was needed in terms of
the timing between signing the agreement and initiating the fee; Council could delay the
effective date to allow time for further discussion and the agreement could be in place
prior to the effective date and give the operator or AirBnB time to adjust prior to the
ordinance going into effect.
525
Council Member Dykstra added that she felt very strongly about not placing the
burden on the homeowner to collect the tax and asked the City Attorney about the
options.
The City Attorney recommended that Council postpone action on the matter until
the June 19, 2:00 p.m. session, to allow further investigation as to how other localities
collected the taxes.
Council Member Ferris moved to postpone the matter until June 19, at 2:00 p.m.
The motion was seconded by Council Member Dykstra and unanimously adopted.
HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time
as a priority for citizens to be heard. All matters will be referred to the Acting City
Manager for response, recommendation or report to Council, as he may deem
appropriate.
CITY GOVERNMENT: Terry Huxhold, 1125 16U Street, S. E., appeared before
the Council to request assistance in arranging a meeting with Congressman Bob
Goodlatte to discuss matters of mutual interest.
GUNS: Mayor Lea announced that Friday, June 2, 2017 was National Gun
Violence Awareness Day, and encouraged everyone to wear orange - -a color that
demands to be seen —to send a message that more can be done to end gun violence.
There being no further business to come before the Council, Mayor Lea declared
the regular meeting adjourned at 8:23 p.m.
APPROVED
ATTEST:
61'�'J-
Cecelia F. McCoy Sherman P. Lea, Sr.
Deputy City Clerk Mayor
526
SPECIAL MEETING — ROANOKE CITY COUNCIL
May 25, 2017
6:00 p.m.
A special meeting of the Roanoke City Council was called to order on Thursday,
May 25, 2017, at 6:00 p.m., for the purpose of holding a "Neighborhood Solidarity Walk'
to promote neighborhood safety, which walk commenced at the intersection of 5� Street
and Moorman Road, N. W., and concluded at the intersection of 11" Street and
Moorman Road, N. W., with Mayor Sherman P. Lea, Sr., presiding.
PRESENT: Council Members Michelle E. Dykstra, John A. Garland, Anita J.
Price and Mayor Sherman P. Lea, Sr. -4.
ABSENT: Council Members William D. Bestpitch, Raphael E. Ferris and
David B. Trinkle -3.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Cecelia F. McCoy, Deputy City Clerk; and Daniel J.
Callaghan, City Attorney. ^
OTHERS PRESENT: Police Chief Timothy Jones, and representatives of the
news media.
The meeting was called pursuant to the following communication from the Mayor:
"Pursuant to Section 10, Section 10. Meetings of Council, of the Charter of
the City of Roanoke, I am calling a Special Meeting of Council for
Thursday, May 25, 2017, at 6:00 p.m., and provide you with notice of such
meeting, via e-mail and hand delivery. The Special Meeting is for the
purpose of holding a "Neighborhood Solidarity Walk" to promote
neighborhood safety.
The neighborhood walk will begin at the intersection of 5'" Street and
Moorman Road, N. W., and conclude in the parking area adjacent to
Hamlar -Curtis Funeral Home located at 1002 Moorman Road, N. W."
(See copy of communication on file in the City Clerk's Office.)
Mayor Lea charged and encouraged citizens in the northwest neighborhood to
commit 60 days of non - violence. He gave an emotional call to the community to take
action against violence.
527
Following additional remarks by the Chief of Police, Mayor Lea declared the
special meeting adjourned at 6:45 p.m.
APPROVED
ATTEST:
Cecelia F. McCoy
Deputy City Clerk
', �1 0L'
Sherman P. Lea, Sr.
Mayor
528
ROANOKE CITY COUNCIL - REGULAR SESSION
June 5, 2017
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
June 5, 2017, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article 11, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 40579 - 070516
adopted by the Council on Tuesday, July 5, 2016.
PRESENT: Council Members Anita J. Price, David B. Trinkle, William D.
Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, John A. Garland and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: R. Brian Townsend, Acting City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Cecelia F.
McCoy, Deputy City Clerk.
ITEMS FOR ACTION:
CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting
that Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, and selection of two
School Board candidates, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950),
as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that the Council concur in the request of the
Mayor as abovementioned. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
529
CITY COUNCIL: A communication from Council Member David B. Trinkle, Chair,
City Council Personnel Committee, requesting that Council convene in a Closed
Meeting to discuss a personnel matter, being the annual performances of three Council -
Appointed Officers, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as
amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the Council concur in the request as
abovementioned. The motion was seconded by Vice -Mayor Price and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
CITY COUNCIL: A communication from Council Member David B. Trinkle, Chair,
City Council Personnel Committee, requesting that Council convene in a Closed
Meeting to discuss a personnel matter, being the recruitment process for a City
Manager, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the Council concur in the request as
abovementioned. The motion was seconded by Council Member Dykstra and adopted
by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
CITY -OWNED PROPERTY: A communication from the Acting City Manager
requesting that Council convene in a Closed Meeting to discuss a proposal for
disposition of an approximately 12 -acre portion of City -owned property located at 2100
Countryside Road, N. W., where discussion in an open meeting would adversely affect
the negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of
Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
530
Council Member Ferris moved that the Council concur in the request of the
Acting City Manager as abovementioned. The motion was seconded by Council
Member Trinkle and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
CITY -OWNED PROPERTY: A communication from the Acting City Manager
requesting that Council convene in a Closed Meeting to discuss disposition of City -
owned property located on Carver Avenue, N. E., where discussion in an open meeting
would adversely affect the negotiating strategy of the public body, pursuant to Section
2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the Council concur in the request of the
Acting City Manager as abovementioned. The motion was seconded by Council
Member Dykstra and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
CITY -OWNED PROPERTY: A communication from the Acting City Manager
requesting that Council convene in a Closed Meeting to discuss disposition of City -
owned property located at 201 Carver Avenue, N. E., where discussion in an open
meeting would adversely affect the negotiating strategy of the public body, pursuant to
Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the Council concur in the request of the
Acting City Manager as abovementioned. The motion was seconded by Council
Member Dykstra and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
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CITY -OWNED PROPERTY: A communication from the Acting City Manager
requesting that Council convene in a Closed Meeting to discuss disposition of a portion
of City -owned property located at 0 Norfolk Avenue, S. E., and a portion of City -owned
property located at 26 Salem Avenue, S. E., where discussion in an open meeting
would adversely affect the negotiating strategy of the public body, pursuant to Section
2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Garland moved that the Council concur in the request of the
Acting City Manager as abovementioned. The motion was seconded by Vice -Mayor
Price and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
Planning Department Briefinas
Chris Chittum, Director, Planning, Building and Development, briefed the Council
on proposed changes to the Zoning Ordinance as well as various changes involving
erosion and sediment control. He highlighted the following information:
Zoning Code
• Wireless Communication
• Signs
• RM -1
• Tech Tweaks
Zoning Code: Wireless Communication
• Implement Wireless Communication Facility Policy
• Entire rewrite of outdated section
• Small cell installations
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Zoning Code: Signs
• SCOTUS suggests content neutrality is required
• No more restrictive on ideological /political signs than commercial signs
• Intensity of electronic readerboard signs
Zoning Code: RM -1
• Research and outreach completed
• Web page with all case data and maps
• General concern with rental housing condition and behavior
Erosion & Sediment Control
• Replacing current Code with DEQ model ordinance
• Flexibility for projects under 10,000 sf
• Requirement for plan narrative
• Who can develop the plan
• Similar to Roanoke County
• Enforcement issues
Stormwater Management
• Purchase of "nutrient credits" in lieu of treating water on site „
• Benefits not in our watershed
• General approach to cap purchases and limit to Roanoke River watershed
• Address maintenance issues with older facilities (HOAs)
• >6 months to develop
Time Frame for Code Amendments
• Drafting language now
• City Attorney Review
• Planning Commission motion
• Planning Commission /City Council hearings
• Target September adoption
TRAM Permitting System
• Go Live October 2016
• Challenges importing old data Redeployed inspection and plan review staff to
configure and clean
• Successful transition to all- digital plan review
• Online application function is not yet enabled
• Opportunity to refine business processes
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• Continue refining and roll out basic online applications
• Setup a self- service kiosk in Permit Center
• 2 -year Goal: at least 70% of transactions conducted online
• Frequent customers
• Applications and inspection requests
(For full text, see copy of presentation on file in the City Clerk's Office.)
Mr. Chittum remarked that most of the amendments would be brought before the
Council in the late summer or early in the fall with regard to the zoning code. With
regard to the recently adopted wireless telecommunications policy, he pointed out that
small cell installations were more frequently found on utility poles and a rewrite of the
outdated Code section would take place.
Based upon rulings in 2015, Mr. Chittum explained that the Supreme Court
required content neutrality of signs and to be no more restrictive on ideological /political
signs than commercial signs and with the assistance of the City Attorney's Office, the
City was honing in on a more general approach and moving forward with Code
amendments reflective of the new regulations.
He further explained that in terms of the RM -1 changes, research was being
conducted to decrease the square footage on a lot to request a duplex which had quite
a bit of ramifications within neighborhoods; whereupon, Council Member Garland
inquired if that would take place in certain parts of the City or be implemented City -wide.
Mr. Chittum replied that it would apply wherever RM -1 zoning exists and to
separate it would require a remapping of the entire City which would be quite an
undertaking.
Council Member Bestpitch inquired if there was an available draft of the
proposed RM -1 changes; whereupon, Mr. Chittum advised that it was literally changing
the ordinance to reflect 2,500 square feet instead of 3,500 square feet and added that
he had attended upwards of fifteen neighborhood meetings to explain the amendments
and present the research based on current experience with duplexes in the RM -1 zone.
He noted that a website was set up to explain the RM -1 zone, the proposed changes
and included a google map which allowed citizens to view actual units.
Council Member Ferris asked if the requirement to remap the entire City would
apply if a completely new zoning designation was created that included the reduced
square footage in an area identified as needed to develop housing not to affect the
RM -1 area; whereupon, Mr. Chittum advised that it would require the same remapping
efforts.
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The Acting City Manager interjected that it was much more complicated to
amend the zoning map to indicate which properties benefit and what properties do not
versus amending the ordinance which affected property owners equally.
For clarification purposes, Mr. Chittum explained that a developer could purchase
nutrient credits which applied to mitigation or pollution reduction somewhere else in
Virginia and oftentimes the City does not receive the benefit of it in the watershed, but
the Department of Environmental Quality still held the City accountable for the
requirements. He pointed out that some of those purchases may be capped or required
to be applied in the watershed and possibly linking up with Christiansburg and
Blacksburg to discuss the issues.
Council Member Garland asked if developers were currently using the nutrient
credits; whereupon, Mr. Chittum replied in the affirmative, adding that there had been a
few in Franklin and Galax Counties.
Council Member Bestpitch indicated that there may be issues possibly related to
the legislative agenda in terms of asking for the General Assembly to grant more
authority in certain areas and asked if the current timeframe was adequate.
Council Member Ferris commented that he was traveling to Richmond, Virginia,
soon to attend a meeting with the Virginia Municipal League and asked if any of the
proposed changes required a State Code change as well; whereupon, Mr. Chittum
advised that with the erosion and sediment control in stormwater management, the City
had the authority to go beyond the minimum State standards; and therefore was in good
shape as far as enabling legislation.
In response to inquiry from Council Member Trinkle as to if roof and pole tops,
respectfully, had been previously addressed; wherein, Mr. Chittum stated that the City
adopted a policy that allowed for the legal foundation to regulate through zoning and it
was time to put the regulations in place that implement the policy.
The Acting City Manager added that the pole tops located in the public right -of-
way were addressed through the encroachment process.
The City Attorney opined that the General Assembly passed regulation to take
effect in approximately three weeks and the City need to ensure its policy is consistent
with current law.
Mr. Chittum advised that with the TRAKit permitting system the City has moved
to a digital review of building plans and comprehensive development plans; and no
longer accepts paper copies, which saves the design professional money, not having to
print plans for delivery. "
535
He pointed out that the Building Department hope, within six months, to enable
online applications that will offer citizens, especially contractors, the ability to complete
necessary forms online and refine the City's business processes; and he referenced a
potential self - service kiosk within the Permit Center to address the routine type of
permits such as electrical, mechanical and plumbing permits.
Lastly, the Director noted that the goal of the Department is to have 70 percent of
transactions completed online, in terms of applications and inspections, which could be
achieved over the next couple of years; and he acknowledged staff in the Departments
of Technology and Planning, Building and Development for their tireless efforts to get
the program up and running smoothly.
Following further discussion with regard to specific applications and processes
within the Permit Center, Mr. Chittum introduced Wayne Leftwich, Senior Planner, to
highlight the following information on the Downtown Plan:
Downtown Plan Update
Process thus far
•
2013-2015
o Survey with over 250 responses
0 3 public meetings
o Cityworks (X)po walking tour and workshop
o Steering and advisory committee meetings
o Meeting with developers and real estate professionals
0 3 charrettes on streetscapes
o Public discussion on street network
Current Process
• Fall — Winter 2016 -17
0 2 Public Meetings
o Stakeholder Committee Meetings
o Begin drafting plan
• Spring 2017
o Present Draft Plan
o Public Meeting - May 9th
o Planning Commission
• Summer 2017
• Present Plan
• City Council /Planning Commission
• Seek Approval
• SummerorFall
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Big city amenities but a small town feel
• Restaurants
• Elmwood Park
• Events, festivals
• Museums, Center in the Square, Taubman Museum of Art
• Variety
• Transportation hub
• Easy accessibility
• Pedestrian experience, bicycle friendly
• Friendly
• Safe
• Livability
• Quality of Life
We are special
• Historic buildings, history
• Farmer's Market
• Authenticity
• Culture
• Diverse
• Unique character
• Central location
• Heart of the Roanoke Valley
• Proximity to Outdoor Activities
• Mill Mountain
• Blue Ridge Parkway /AT
• Scenic Beauty
Great things are happening
• Residential
• Walkability
• Greenway
• Adaptive Reuse
• Local businesses
• Tax Credits
• Investment
• Public Art
• Vibrant
• Momentum
• Expand West
• 24 -Hour activity
537
Small cities grow incrementally
• Lack of retail
• Need grocery store
• Need more art, parks, water features
• Need more people
We have gaps and disconnect
• Pedestrian barriers, Roadways as barriers
• Handicap accessibility
• Impacts of outdoor dining
• Heironimus building
• Vacancy
• 581 divider
• Bus Station
Concern about perceptions
• Parking perception
• Street closings- events
• Sunday lull
• Need wayfinding
• One way streets
• Narrow sidewalks
• Unsafe perception
• Panhandling
• Vagrancy, Homelessness
• Dog Poop
• Smoking
More amenities
• Grocery store
• Pharmacy
• Movie theater
• Music venue
• Retail
• Small business
• Incentives
• Hotels
• Marketing
• Activate Market Building
• Greenspace, Parks, Parklettes
538
Improvements
• Less surface parking
• Infill development
• Renovate buildings
• Heironimus renovation
• Improve bus station
• Improve vagrancy, Homeless services
• Green infrastructure, flooding
• Marketing
• Beautification
Better connectivity
• Connectivity
• Jefferson Corridor, Williamson Road
• Streetscape
• Pedestrian only areas, wide sidewalks
• 2 -way streets
• Expand west
• Wayfinding
• Better transit, Improve bus station
• Bike friendly
• Transit to Star
• Neighborhood connectivity, Regional connectivity
Underlying Principles
• Downtown is everyone's neighborhood
• Placemaking is Economic Development
• Big city amenities with small town feel
• Change occurs incrementally, not overnight
Major Themes
1. Build on Strengths
2. Fill in the Gaps
3. Expand
4. Enhance Public Space
5. Strengthen Connections
6. Maintenance and Marketing
539
Build on Strengths
• Historic
o Encourage historic renovation, tax credits
o Consider expansion of Historic District zoning.
n Maintain signs, murals, etc...
• Natural Beauty
o River, Mountains, Parkway, AT
• People and Culture
• Small town feel
• Intentional focused efforts
• Regional Center
• Center of employment, culture
• Walkable urban place
Fill in the Gaps
• Vacant storefronts and voids
• Small business support
• Repair voids in the streetscape
• Enhancing the Market area
o Activate the Market Building
o Pedestrian focus around Market
• Campbell Court
o Support multi -modal plan, route changes, PPP
• Stormwater, Flooding
• Identify stormwater projects, green infrastructure
• Appropriate floodplain management
Expand
• West
o New residential in Downtown
o Rezone some industrial zoned area to Urban Flex
• South
• Growth of Eds and Meds
• Innovation Corridor
• Strategic Corridor Plan
• North
• Better connections
• Development should serve neighborhood
540
Enhance Public Space
• Parks /Open Space
• Nolen Plaza, City Park (Lee Plaza), Market Square
• Pocket parks, future demand and opportunities
• Streets and Streetscapes
• S. Jefferson road diet
• Circulation, Show benefits to expand 2 -way
• Public Art/Liven up Alleys
• Identify areas for public art
• Alley beautification
• Eyes on the Street
• Activation of place reducing anti - social behavior
• Urban Design best practices, seating
Strengthen Connections
• Expanded Areas, Neighborhoods
• Wayfinding
• Street crossings, Bike /Ped
• Parking
• Signage
• Meters to increase turnover
• Multimodal
• Amtrak, Bus, Greenway- >Parkway
• New trolley route, AT shuttle
• Urban Loop
o Greensboro, Indy examples -4 mile loop
0 13th /Patterson /Campbell to connect existing greenway back to downtown
Maintenance & Marketing
• Keep it clean
• DRI /City focused effort on beautification
• Work with property owners on maintenance
• Keep it coherent
• One Downtown
• Districts should be organic
• Special Event Policy
• Create policy to be selective
• Don't be overused, encourage other locations
• Marketing
• Celebrate Uniqueness
• Placemaking- >Visitors and Regional Center
541
Next Steps
• Public Input closing down
• Finalizing draft
o Document will be:
• Visually engaging
• Primarily conveyed electronically
• PC Hearing - September
• CC Hearing — October
(For full text, see copy of presentation on file in the City Clerk's Office.)
With regard to the paving of Campbell Avenue, Council Member Dykstra inquired
if there was a way to establish connectivity to the Greenway through the paving
process, adding there is opportunity for partnership with other municipalities to not only
market the downtown area, but also support it. She encouraged the Council to explore
downtown through the eyes of a tourist and try to understand what it feels like to be
there for the first time again.
Although he was in support of pocket and public parks, Council Member Trinkle
noted concern, primarily Noland Park, needing to allow it to be Flexible and usable, not
just occupied space, possibly removing the grass. He also inquired if it was possible for
the STAR Trolley to service the West End and Grandin Road area since many
businesses in said area could help subsidize the cost.
Sherman Stovall, Assistant City Manager for Operations, explained that
extending the STAR Trolley route had been reviewed numerous times, noting the
challenge being head way time, which is extremely important; and currently the head
way time is great at 15 minutes off peak and 10 to 12 minutes during peak time. He
further explained that currently the City own five trolleys and a new trolley was priced at
$250,000.00; and to add another route, additional trolleys may have to be purchased to
maintain head way time and have adequate back up equipment to ensure service on a
continuous basis.
Council Member Trinkle also commented on the recent heavy flooding in the
downtown area, noting that the Stormwater Department should be engaged as more
downtown buildings are being developed and /or renovated.
Council Member Bestpitch was surprised that many people appreciated the
amount of available parking in downtown; however, and raised concern about one -way
streets and the perception that it was difficult to maneuver in the downtown area.
542
Mr. Leftwich advised that many residents would like more two -way streets, for it
helped circulation and there were more business opportunities and better economic
development on two -way streets. He suggested two -way streets be completed one
segment at a time while working with the adjacent property owners for it was a slightly
contentious issue.
Council Member Bestpitch commented that signage and wayfinding was
extremely important for the greenways so, people can make it from one to another and
suggested that all greenway signage be reviewed.
In response to an inquiry from Vice -Mayor Price for more information on the north
corridor of downtown and better connectivity, Mr. Leftwich advised that it was imperative
to have better connections from the neighborhoods into downtown and street crossings
that may be difficult for the public to identify.
At this point, Mayor Lea relinquished the Chair to Vice -Mayor Price and left the
meeting.
Council Member Garland inquired if there is any recourse regarding lack of
maintenance of property by owners once the matter has been reported to Code
Enforcement. Mr. Leftwich replied that he would have to review the matter and respond
at a later date.
There being no additional comments, Vice -Mayor Price expressed appreciation
to Messer. Chittum and Leftwich for the informative presentations; and advised that both
briefings would be received and filed.
Downtown Meter Pilot Proaram
Debbie Moses, Executive Director, Hotel Roanoke and Conference Center,
briefed the Council on the upcoming Downtown Parking Meter Pilot Program.
(See copy of presentation on file in the City Clerk's Office.)
Ms. Moses advised that Phase I of the project consisted of placing paid meter
stations in the surface lots and noted the response from the public was excellent with an
increase in usage in the lots. She further advised that patrons were happy with the
payment options including the pay by phone feature.
She explained that Phase 2 of meter pilot launches seven multi -space smart
meters on the street in select locations noting that the meters were solar - powered, Wi -Fi
connected to manage multiple spaces in each zone, accepting bank cards, U. S. coins
and the pay by phone feature.
543
She stated that Zone A consisted of Market and Wall Streets encircling the
Roanoke City Market Building; Zone B was the 0 block of Salem Avenue, the Taubman
Museum of Art and the new Noland Park; and Zone C consisted of Franklin Road and
Williamson Road and Jefferson Street on both sides of the street.
The Acting City Manager interjected stating that the zones were chosen
according to the results of the parking study which indicated the highest level of parking
congestion of on- street parking in downtown and the best candidates for regulation of
on- street parking to a metered approach versus the current regulation system.
Ms. Moses continued stating that the pilot program would consist of 65 meters for
the duration of 90 days enforced Monday — Friday, 8:00 a.m. to 5:00 p.m., only,
excluding nights, weekends and holidays; pointing out that the first hour of parking was
free, the next hour was $1.00; and the next hour was $3.00; and the total time one could
park in a zone was a maximum of three hours. She noted that the multi -space meters
used a pay by license plate system to apply to all parkers.
Council Member Trinkle inquired if there were handicap parking spaces lost in
introducing the pilot program; whereupon, Ms. Moses advised that fortunately no
handicap parking spaces were lost, but a few were relocated to Franklin Road in close
proximity to the social security building where they were needed.
Council Member Dykstra inquired that although the first hour of parking was free,
were parkers still required to register their license plate information. Ms. Moses replied
in the affirmative.
Council Member Trinkle inquired if the parker information could be captured by
GPS or some sort of technology; whereupon, Ms. Moses advised that currently the
program did not use GPS technology, but the information would be read by tablet. He
further inquired if the program was adaptable to move forward to use GPS technology
and the cost of enforcement could be reduced in time; whereupon, Ms. Moses
confirmed.
Ms. Moses advised that the next steps included acquiring Council's approval on
June 19 for the meter pilot program and the amendments to the City Code to allow for
the pilot; launching a public information /social media campaign on June 20; and
installing the meters on July 15 having customer service ambassadors on -site to assist
parkers in each metered zone. She pointed out that the public information /social media
platform would continue through October as a way to collect feedback on the ease of
use by the public, reliability of the meter and to track the use and turnover of metered
blocks.
ME
The Acting City Manager highlighted the importance of the 2 phases of the
program, stating that after Council was willing to approve the pilot, the City Code
amendment was imperative to have the legal authority to operate the pilot, the pre -
installation public information process in conjunction with DRI, to use City and social
media platforms would be used to roll out frequently asked questions through the end of
June to early July, and having eyes on the street to get reactions from patrons using the
master meter to answer the question was the pilot successful and report back to Council
in November.
In response to inquiry from Vice -Mayor Price as to the number of ambassadors
that would be on the street and how those persons would be identified, Ms. Moses
advised that at least three ambassadors would be on the street, one to be located by
each meter wearing bright pink vests.
Council Member Dykstra asked if the ambassadors were hired to help or if they
were current employees; whereupon, Ms. Moses indicated that they were sent as a part
of the package from the vendor and Park Roanoke employees would be on -hand to
help as well. Ms. Dykstra added that was a benefit to have an option to pre -plan to park
for longer than an hour and pay for multiple hours rather than stress about moving a
vehicle while attending a meeting or event.
In response to inquiry from Council Member Ferris with regard to how the
process began, Ms. Moses advised that in 2013 a national company conducted a
parking study and the results indicated that in those zones there was never any parking
availability on- street. She pointed out that additional spaces were added, signs created,
times were made as consistent as possible, relocated zones for trucks to park and
questioned every business to see if they were willing to participate in creating one and
two hour parking.
She further advised that in creating the Meter Pilot Program, a team of downtown
businesses was formed including Fret Mill Music, Chocolate Paper, The Texas Tavern,
Downtown Roanoke Incorporated, The Corridor, Davidsons, Roanoke Regional
Partnership, and the former City Manager and came to a consensus on the details,
pricing increments and overall design of the pilot program in an effort to turn the spaces
over because on- street parking was not designed for long term parking, parking
garages were for long term parking.
Council Member Ferris questioned how the results would be measured;
whereupon, the Acting City Manager advised that the ambassadors would count
occupancy of spaces during key times and what percentage of spaces were available at
key times of the day, to compare to the findings of the parking study completed in 2013.
The key times were indicated as 11:00 a.m. to 2:00 p.m. to determine if the meters
encouraged turnover of spaces. Ms. Moses added that signage effectiveness would
also be measured.
545
Council Member Trinkle asked if the time period for the pilot program was long
enough. Ms. Moses advised that in relying on the pilot program for the surface parking
lots as a guide, 90 days was enough time, but there was no rule stating that the Pilot
Program must be 90 days in length. Council Trinkle noted his support of the Program
extending past 90 days if necessary.
He then asked if the number of violations issued could be tracked and reported;
whereupon, The Acting City Manager advised that the violation rate per space as well
as the type of violation issued could be monitored to see if it changed and compare that
to six months prior.
In response to inquiry from Council Member Bestpitch as to if the meter would
accept payment for parking after 5:00 p.m. or on weekends and signage to reflect that
parking is enforced until 5:00 p.m., Ms. Moses replied in the affirmative and Mr.
Townsend advised that signage was previously changed to reflect 5:00 p.m. and staff
will check and replace any old signage that was omitted.
Council Member Bestpitch inquired if the meters would still be functional on the
day after the Pilot Program concluded; whereupon, Ms. Moses advised that the meters
would be turned off in order not to mislead the public, unless the Council wished to
setup the Pilot Program.
Council Member Garland asked if the market vendors were consulted about the
program and if their feedback was essentially positive, negative or neutral; whereupon,
Ms. Moses replied that the feedback received from Elliott Broyles, Executive Director,
Market Building Foundation, was positive and supportive of the plan.
Council Member Trinkle asked if someone could speak directly to the vendors or
provide literature about the Program prior to its implementation. Ms. Moses said that it
could be done after the June 19 Council meeting or about a month prior to the program
going live.
Lastly, Ms. Moses commended the efforts of the Meter Pilot Advisory Team.
Vice -Mayor Price thanked Ms. Moses for an informative presentation and
advised that the briefing would be received and filed.
At this point Mayor Lea relinquished the Chair to the Vice - Mayor, and left the
meeting (10:34 a.m.)
546
Police /Public Safety Presentation:
Police Chief Timothy Jones gave an update on the 2017 Summer Patrol,
highlighting the following items:
• Firearms Death & Injury 2017
• Zone Statistics Year to Date (1/1/17 — 5/31/17)
• Violent Crime Victimization
• Why Does It Happen?
o Issues of "respect" vs. "disrespect"
o "Code of the Street" issues take on heightened importance in areas of
disadvantaged status
o Prevailing attitude of no concern with regards to "the system"... police,
prosecutors or courts
• Uniform Patrol Staffing
• Community Response Bureau
• Supplemental Staffing to Data Driven Areas
• Virginia State Police
• Investigations Bureau
• Academy Force Multiplier
• Bike Patrol Supplemental (based on availability)
• General Off -Duty (based on availability)
(For full text, see copy of presentation on file in the City Clerk's Office.)
Council Member Dykstra mentioned that having worked in downtown at the
Market Building for several years, there was a sustainable night police presence
downtown at the closing of bars, and asked Chief Jones about the schedule of police
presence in downtown during late night hours; and whether the zones in downtown
factor in with the zoning indicated on the presentation. Chief Jones indicated Zone 1,
encompassed the Market and the general business areas and that the Police
Department used a four -wheel vehicle for quick and easy maneuvering, with four
officers, along with a district supervisor generally in the immediate downtown area. He
also shared that officers gravitated to the downtown area prior to the closing of
businesses to discourage possible disagreements, adding that the proximity of an
officer to unfortunate happenings did not have an impact on whether the occurrence de-
escalates and at times, it heightens aggression.
Council Member Dykstra also asked for clarification regarding the responsibility
of office -duty officers; wherein, Chief Jones shared that officers have the capacity to
leave an assignment and engage in a particular incident, keeping incidents from
escalating; and suggesting that police presence was helpful in deterring violent crime.
Ms. Dykstra further asked what the starting salary was for a new police officer and if
there were considerations or programs to incentivize or encourage officers to live in
certain neighborhoods where crimes were prevalent. Chief Jones replied that the
547
beginning salary of a: new officer was approximately $38,000.00, and noted a few years
ago there was funding to assist officers who bought homes in certain low to moderate
neighborhoods; however, the program ended four or five years ago.
R. Brian Townsend, Assistant City Manager for Community Development,
interjected that the Program was established in the early 2,000's but when
homeownership tanked, in reference to the City locating officers who wanted to make
the commitment to buy a home and take the down payment, the participation dropped
off and the younger generation of officers did not see homeownership as a major benefit
and no salary supplement for officers living in the City. He further stated the current
program offered is the Take -home Vehicle Program and suggested it was more
important for the officer to be stationary in an area, with new technology giving officers
access through state -of- the -art media with full capability within police vehicles.
Having had an opportunity to walk with Shawn Hunter, a community activist,
during the "Neighborhood Solidarity Walk" on May 25, 2017, Council Member Garland
commented about his discussion regarding the establishment of police outpost
locations. The Chief shared that there had been several neighborhood police
substations a few years ago - -in the Civic Mall on Williamson Road and on Jamison
Avenue, S. E.; that there were pros and cons regarding the utilization of the
substations, such as operating cost at these stations.
During comments by Vice -Mayor Price and Council Members, Mayor Lea
entered the meeting (12: 24 p.m.).
Vice -Mayor Price relinquished the Chair to Mayor Lea, and he express
appreciation for police safety in the community and felt that the Neighborhood Walk had
an impact and made people feel good about City Council's commitment.
At 12:28 p.m., the Mayor declared the Council meeting in recess for a Closed
Meeting to be held in the Council's Conference Room, Room 451, fourth floor, Noel C.
Taylor Municipal Building; and thereafter to be reconvened at 2:00 p.m., in the Council
Chamber.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding.
PRESENT: Council Members Anita J. Price, David B. Trinkle, William D.
Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, John A. Garland and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
4 � •
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: R. Brian Townsend, Acting City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Cecelia F.
McCoy, Deputy City Clerk.
The Invocation was delivered by The Reverend John W. Ott, Senior Pastor,
Parkway Wesleyan Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT - FINANCE: Mayor Lea announced that the
Comprehensive Annual Financial Reports (CAFR) for the fiscal year ended June 30,
2016 for both the City of Roanoke and the Pension Plan have received Certificates of
Achievement for Excellence in Financial Reporting from the Government Finance
Officers Association (GFOA); that the Certificate of Achievement is the highest form of
recognition in the area of governmental accounting and financial reporting; and its
attainment represents a significant accomplishment by a government and its
management.
He recognized the Director of Finance and staff and presented the Certificate of
Achievement for Excellence in Financial Reporting for the City's and Pension Plan
Comprehensive Annual Financial Report (CAFR) to Ms. Dameron.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard, and that all matters will
be referred to the City Manager for response, recommendation or report to Council, as
he may deem appropriate.
RECREATION: George Riles, 1925 Andrews Road, N. W., appeared before the
Council to request support of inner -city athletics for underprivileged and
underrepresented youth in the lower northwest/northeast quadrants of the City.
BUDGET -CITY JOBS: Lance Greene, 4513 Old Mountain Road, N. E.,
appeared before the Council to voice concerns about current budget implications which
had been stated as the cause for elimination of his position in the Circuit Court Office,
effective July 1, 2017; and, alleged harassment from the Clerk of Circuit Court.
Me
RECREATION: Gregory Hunt, 1311 Centre Avenue, N. W., appeared before the
Council to express concern regarding struggles between the Inner -City Athletic
Association and the Star City Athletic Association of inner -city youth; and asked for the
City's support of youth being allowed to participate in both leagues.
PEACEMAKERS: Shawn Hunter, 514 24" Street, N. W., appeared before the
Council to affirm the active participation of the Peacemakers in pursuing its mission to
eradicate violence in Roanoke.
CONSENTAGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of City Council and will be enacted by one
motion. There will be no separate discussion of the items. If discussion is desired, the
item will be removed from the Consent Agenda and considered separately. Mayor Lea
noted that Item C -4 would be removed and considered separately.
MINUTES: Minutes of the regular meetings of City Council held on Monday,
February 6, 2017; Tuesday, February 21, 2017; Monday, March 6, 2017; and Monday,
March 20, 2017, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Ferris moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
TAXES - SOUTHEAST RURAL COMMUNITY ASSISTANCE PROJECT: A
communication from the Acting City Manager requesting that Council schedule a public
hearing to be held on Monday, June 19, 2017, at 7:00 p.m., or as soon thereafter as the
matter may be heard, or such later date and time as the Acting City Manager may
determine, to consider a request of Southeast Rural Community Assistance Project,
Inc., and 347 West Campbell, LLC, for tax exemption of real and personal property
located at 347 West Campbell Avenue, S. W., was before the body.
(See communication on file in the City Clerk's Office.)
550
Council Member Ferris moved that Council concur in the request of the Acting
City Manager as abovementioned. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
TAXES - TRUSTEES OF THE PROTESTANT EPISCOPAL CHURCH: A
communication from the Acting City Manager requesting that Council schedule a public
hearing to be held on Monday, June 19, 2017, at 7:00 p.m., or as soon thereafter as the
matter may be heard, or such later date and time as the Acting City Manager may
determine, to consider a request of Trustees of the Protestant Episcopal Church in the
Diocese of Southwestern Virginia, Inc., for tax exemption of real property located at
1018 First Street, S. W., was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the Acting
City Manager as abovementioned. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0
STREETS AND TRAFFIC: A communication from the Acting City Manager
advising Council of an emergency purchase, without advertising for or receiving bids, for
traffic signal reconstruction at the intersection of Orange Avenue and 19th Street, N. W.,
pursuant to Section 41 of the City of Roanoke Charter, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that the communication be received and filed. The
motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0
551
FINANCIAL REPORTS: A communication from the Director of Finance
transmitting the Financial Report for the City of Roanoke for ten months ended April 30,
2017; and Roanoke City Public Schools for nine months ended March 31, 2017, was
before the Council.
(See Financial Report on file in the City Clerk's Office.)
Council Member Ferris moved that the Financial Report be received and filed.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
HOTEL ROANOKE CONFERENCE CENTER COMMISSION - DEFINED
CONTRIBUTION BOARD -PARKS AND RECREATION ADVISORY BOARD — BUILDING
AND FIRE CODE BOARD OF APPEALS - ROANOKE PENSION PLAN BOARD OF
TRUSTEES- ROANOKE NEIGHBORHOOD ADVOCATES: Reports of qualification of
the following individuals were before the Council:
Sherman M. Stovall as Acting City Manager of the City of Roanoke for the
period of July 1, 2017, through and continuing until City Council elects and
appoints a City Manager;
R. Brian Townsend as the City Employee representative of the Hotel
Roanoke Conference Center Commission for a term of office ending
April 12, 2021;
Andrea Trent as a member (Director of Finance designee) of the Defined
Contribution Board for a four -year term of office ending June 30, 2021;
Melanie Crovo as a member of the Parks and Recreation Advisory Board
for a three -year term of office ending March 31, 2020;
Christopher T. Link as a Citizen at Large member of the Building and Fire
Code Board of Appeals for a three -year term of office ending June 30,
2020;
Gregory W. Feldmann as a Citizen at Large representative of the City of
Roanoke Pension Plan, Board of Trustees, for a four -year term of office
ending June 30, 2021; and
552
Byron L. Hamlar as a member of the Roanoke Neighborhood Advocates
to fill the unexpired term of office of Charles Meidlinger ending June 30,
2018.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Ferris moved that the reports of qualification be received and
filed. The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
CITY -OWNED PROPERTY- RECREATION: A communication from the Acting
Assistant City Manager requesting that Council schedule a public hearing to be held on
Monday, June 19, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard,
or such later date and time as the City Manager shall determine, in his discretion, to
consider the sale of approximately 3.4056 acres of land which contain the former Villa
Heights Recreation Center located at 2750 Hoover Street, N. W., identified as Official
Tax Map No. 2430601, to Restoration Housing, a Virginia non -stock corporation and its
subsidiaries or affiliates that may be created to own and /or operate the property, was
before the body.
(See communication on file in the City Clerk's Office.)
Council Member Dykstra called attention to a Statement of Conflict of Interest
that was read into the record at the April 3, 2017 Council meeting, in which she recused
herself due to a personal interest in connection with the abovementioned matter.
Council Member Ferris moved that Council concur in the request of the Acting
City Manager as abovementioned. The motion was seconded by Vice -Mayor Price
adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Council Member Dykstra abstained from voting)
553
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE,
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
YOUTH- BUDGET - GRANTS: The Acting City Manager submitted a written
communication recommending acceptance and appropriation of the Summer Food
Program grant funds; and execution of an agreement with the Virginia Department of
Health in connection therewith.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40829- 060517) A RESOLUTION authorizing the acceptance of a Summer
Food Program Grant from the Virginia Department of Health, and authorizing execution
and attestation of any required documents on behalf of the City, in connection with such
grant, under certain conditions.
(For full text of resolution, see Resolution Book No. 79, page 132.)
Council Member Bestpitch moved the adoption of Resolution No. 40829- 060517.
The motion was seconded by Vice -Mayor Price.
Following an expression of appreciation by Council Member Dykstra to the City
regarding their efforts in creating a food truck named "Foodie Truck ", and partnering
with the Boys and Girls Club to provide children with nutritional food during the summer
months, Resolution No. 40829- 060517 was adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
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Council Member Ferris offered the following budget ordinance:
( #40830- 060517) AN ORDINANCE to appropriate funding from the Federal
Government, through the Virginia Department of Health, for the Summer Food Program,
amending and reordaining certain sections of the 2016 - 2017 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 133.)
Council Member Ferris moved the adoption of Budget Ordinance No. 40830-
060517. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
BUDGET - SOCIAL SERVICES: The Acting City Manager submitted a written
communication recommending acceptance and appropriation of funds from the Virginia
Department of Social Services for the Southwest Virginia Regional Employment
Coalition to maintain existing services to the Temporary Assistance to Needy Families
(TANF) population.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #40831 - 060517) A RESOLUTION authorizing the acceptance of an Employment
Advancement for Temporary Assistance to Needy Families (TANF) Participants grant
from the Virginia Department of Social Services (VDSS); authorizing the City of
Roanoke to serve as the primary fiscal agent for the distribution of such funds to the
provider agencies for services provided to the local departments of social services
(DSS) in Roanoke City, Roanoke County, Franklin County, Botetourt County, and Craig
County; and authorizing execution of any and all necessary documents to comply with
the terms and conditions of the grant.
(For full text of resolution, see Resolution Book No. 79, page 134.)
555
Council Member Trinkle moved the adoption of Resolution No, 40831 - 060517.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Trinkle offered the following budget ordinance:
( #40832 - 060517) AN ORDINANCE to appropriate funding from the Federal
Government through the Commonwealth of Virginia Department of Social Services for
the Southwest Virginia Regional Employment Coalition Grant, amending and
reordaining certain sections of the 2017 - 2018 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 135.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 40832-
060517. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
DONATIONS - POLICE: The Acting City Manager submitted a written
communication recommending acceptance and appropriation of a donation of funds
from Mission BBQ to support the Crime Prevention and Community Outreach programs
of the Roanoke Police Department.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #40833 - 060517) A RESOLUTION authorizing acceptance of a donation from
Mission BBQ to the Roanoke City Police Department; and authorizing execution of any
and all necessary documents to accept the donation.
(For full text of resolution, see Resolution Book No. 79, page 135.)
556
Council Member Ferris moved the adoption of Resolution No. 40833- 060517
The motion was seconded by Council Member Dykstra.
Following comments by the Police Chief noting previously conducted fundraisers
by Mission BBQ to support a wide variety of popular police department programs, such
as Shop with a Cop, Senior Sidekicks, domestic violence awareness, Hispanic
community outreach, child safety seats, Growth Through Opportunity (GTO), violence
prevention and children's gun safety, Resolution No. 40833 - 060517 was adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Vice -Mayor Price offered the following budget ordinance:
( #40834- 060517) AN ORDINANCE appropriating funding from Mission BBQ
donations to support crime prevention and community outreach programs, amending
and reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 136.)
Vice -Mayor Price moved the adoption of Budget Ordinance No. 40834 - 060517.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
TRANSPORTATION - GRANTS: The Acting City Manager submitted a written
communication recommending support of Roanoke Electric Steel Corporation's
Industrial Access Railroad Track Program Grant Application from the Department of Rail
and Public Transportation to assist with rail upgrades on the Company's property.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Garland offered the following resolution:
557
( #40835- 060517) A RESOLUTION supporting Roanoke Electric Steel
Corporation, d /b /a Steel Dynamics Roanoke Bar Division's ( "Roanoke Electric Steel "),
application for a $300,000.00 Industrial Access Railroad Track Program Grant from the
Commonwealth of Virginia Department of Rail and Public Transportation to support their
$28 million expansion of the Roanoke facility, increasing efficiency, production, and
employment.
(For full text of resolution, see Resolution Book No. 79, page 137.)
Council Member Garland moved the adoption of Resolution No. 40835 - 060517.
The motion was seconded by Council Member Bestpitch.
Following comments by the Acting City Manager regarding the City's support of
Roanoke Electric Steel Corporation's $300,000.00 Industrial Access Railroad Track
Program Grant for a $28 Million expansion, Resolution No. 40835 - 060517 was adopted
by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
BUDGET -HUMAN SERVICES: The Acting City Manager submitted a written
communication recommending approval of the Human Services Advisory Board
allocation funding to various non - profit agencies for Fiscal Year 2017 - 2018; and
execution of a contract with the Council of Community Services to conduct performance
audits in connection therewith.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle advised of a personal interest in the abovementioned
matter since he is employed by Carillon Medical Clinic; and read the following statement
into record:
"STATEMENT OF CONFLICT OF INTEREST
I, David B. Trinkle, state that I have a personal interest in Agenda item 7.a.5. of
the City Council Agenda for June 5, 2017, regarding the Approval of Human Services
Advisory Board allocation funding to various non - profit agencies for Fiscal Year 2017-
2018, because my employer, Carillon Medical Center, is designated to receive a grant
for its School Based Adolescent Health Program. I have no role in this program and do
not participate in any decision making processes in this program for my employer.
558
Therefore, pursuant to Virginia Code Sections 2.2 -3110 AA and 2.2 -3112 A.1, I
must refrain from participation in this matter. I ask that the City Clerk accept this
statement and ask that it be made a part of the minutes of this meeting.
Witness the following signature made this 5" day of June, 2017.
S /David B. Trinkle
David B. Trinkle
Member of Council"
(See Statement of Conflict of Interest on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40836 - 060517) A RESOLUTION approving the recommendations of the
Human Services Advisory Board ( "Board ") for allocation of City funds to various
qualified agencies to assist such agencies in the performance of their programs for
Fiscal Year 2017 - 2018, and authorizing the City Manager or his designee to execute a
contract with the Council of Community Services to perform the necessary performance
audits to evaluate the effectiveness and efficiency of all the funded programs by such
agencies.
(For full text of resolution, see Resolution Book No. 79, page 138.)
Council Member Bestpitch moved the adoption of Resolution No. 40836- 060517.
The motion was seconded by Council Member Ferris.
Vice -Mayor Price requested information regarding the reason as to why the
application of the American Red Cross did not meet the funding criteria for FY 2017-
2018. The Acting City Manager agreed to follow up with the Director of Social Services
and would provide details thereafter.
Following a general overview about the functions of the Human Services
Advisory Board and the number of applications reviewed for funding by the Acting City
Manager, Resolution No. 40836- 060517 was adopted by the following vote:
AYES: Council Members Price, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle abstained from voting.)
559
Council Member Bestpitch offered the following budget ordinance:
( #40837- 060517) AN ORDINANCE to transfer funding to specific Human
Services Committee agencies, amending and reordaining certain sections of the 2017 -
2018 General Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 139.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40837-
060517. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Price, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle abstained from the voting.)
BUDGET -ARTS: The Acting City Manager submitted a written communication
recommending approval of Roanoke Arts Commission allocation funding to specific arts
and culture agencies for Fiscal Year 2017 — 2018.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40838 - 060517) A RESOLUTION concurring with and approving the
recommendations of the Roanoke Arts Commission's ( "Arts Commission') allocation of
City funds to various nonprofit agencies for Fiscal Year 2018.
(For full text of resolution, see Resolution Book No. 79, page 141.)
Council Member Bestpitch moved the adoption of Resolution No. 40838- 060517.
The motion was seconded by Council Member Trinkle.
Following comments by the Acting City Manager regarding role of the Roanoke
Arts Commission and allocation of City funds for FY 2017 -2018, Council Member
Bestpitch reminded everyone that in addition to making recommendations regarding the
allocations on an annual basis, the Arts Commission works throughout the year to
acquire and display public art, as well as what the City may decide to purchase, etc.
560
He wanted to take the opportunity to recognize that the City is approaching the
10t° Anniversary of the Percent Program; and hope everybody will be paying attention to
what will be coming from the Arts Commission to sort of highlight 10 years of City's
central arts investment that it has made in public art.
He is looking forward to great things from Susan Jennings, the Arts and Culture
Coordinator and Arts Commission, and hopes Ms. Jennings will keep the Council
apprised as to all planned activities throughout the year.
There being no additional comments by the Council Members, Resolution No.
40838- 060517 was adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #40839 - 060517) AN ORDINANCE to transfer funding to specific Art
Commission agencies, amending and reordaining certain sections of the 2017 - 2018
General Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 142.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40839-
060517. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
CITY CODE - ANIMALS: The Acting City Manager submitted a written
communication recommending amendment of the City Code to enact Section 6 -29,
Tethering Restrictions, to limit tethering of dogs to no more than three accumulated
hours during the day between 6:00 a.m. and 10:00 p.m., to prohibit tethering between
the hours of 10:00 p.m. and 6:00 a.m., to prohibit tethering of sick, injured, or dogs in
heat; and tethering of dogs under four months old.
(For full text, see communication on file in the City Clerk's Office.)
561
Council Member Trinkle offered the following ordinance:
( #40840 - 060517) AN ORDINANCE amending and reordaining Chapter 6,
Animals and Fowl, to add a new Section 6 -29, Tethering Restrictions, Division I,
Generally, Article II, Dogs Generally, of the Code of the City of Roanoke, (1979), as
amended; providing for an effective date; and dispensing with the second reading of this
Ordinance by title.
(For full text of resolution, see Ordinance Book No. 79, page 144.)
Council Member Trinkle moved the adoption of Ordinance No. 40840- 060517.
The motion was seconded by Vice -Mayor Price.
Council Member Bestpitch offered an amended motion to amend the proposed
ordinance to insert the word "how" dogs shall be tethered following the animal warden
shall enforce this restriction under Section 6 -29, Tethering Restrictions, Subsection (b),
Definitions; and insert "shall be tethered at any time ", following no animal under four
months old, as set forth in Subsection (4). The motion was seconded by Council
Member Trinkle and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
In response to inquiry as to whether there were other pets, such as goats and
pigs that should be included in the definitions, the Acting City Manager stated that the
City's best information related to dogs. He commended the animal wardens for their
grass roots effort; and concluded that if additional animals needed to be included, the
matter would be brought back to the Council.
There being no additional comments by the Council Members, Ordinance No.
40840- 060517, as amended, was adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
CITY CODE - ANIMALS - POLICE: The Acting City Manager submitted a written
communication recommending amendment of the City Code to enact Section 20 -18,
Livestock Prohibited on Public Roadways, to allow the Police Department to ensure that
livestock are not allowed to interfere with the flow of traffic on public roadways.
(For full text, see communication on file in the City Clerk's Office.)
562
Council Member Ferris offered the following ordinance:
( #40841 - 060517) AN ORDINANCE amending and reordaining Chapter 20, Motor
Vehicles and Traffic, to add a new Section 20 -18, Livestock Prohibited on Public
Roadways, Article I, In General, Code of the City of Roanoke (1979), as amended;
providing for an effective date; and dispensing with the second reading of this ordinance
by title.
(For full text of ordinance, see Ordinance Book No. 79, page 145.)
Council Member Ferris moved the adoption of Ordinance No. 40841 - 060517.
The motion was seconded by Council Member Bestpitch.
The City Attorney explained that the proposed ordinance will address those very
rare occasions where the City might have very large animals in the flow of traffic or in
the area where pedestrians are moving about for safety considerations. For clarification
purposes, it was stated that the use of any livestock, such as a horse -drawn carriage for
weddings will not be allowed to transit a public roadway unless a public assembly permit
has been obtained.
In response to an inquiry if the measure also pertained to the greenways, the City
Attorney answered in the affirmative. I
Following additional comments about the public process for assembly permits,
Ordinance No. 40841- 060517 was adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
CITY CODE - POLICE: The Acting City Manager submitted a written
communication recommending an amendment of the City Code to enact Section 20 -69,
Prohibited Activities on Public Roadways with Medians, to allow the Police Department
to ensure that pedestrian traffic to and from medians without crosswalks does not
interfere with the flow of traffic through high volume corridors.
(For full text, see communication on file in the City Clerk's Office.)
563
Council Member Ferris offered the following ordinance:
( #40842 - 060517) AN ORDINANCE amending and reordaining Chapter 20, Motor
Vehicles and Traffic, to add a new Section 20 -69, Prohibited Activities on Public
Roadways with Medians, Division 1, Generally, Article IV, Stopping, Standing and
Parking, Code of the City of Roanoke (1979), as amended; providing for an effective
date; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 146.)
Council Member Ferris moved the adoption of Ordinance No. 40842 - 060517.
The motion was seconded by Council Member Trinkle.
The Police Chief reported that the safety of the pedestrian is right to the point;
that the median is a very awkward place to be unless it is designated for crossing in
sections; and this measure is geared to protect pedestrian safety and to minimize their
activity and safety matters while in these particular areas of the roadway.
He also added that the police department will engage in some training to
hopefully alleviate any confusion with the public.
Following an additional inquiry and comment by Council Member Bestpitch
regarding sidewalks on Cove Road, N. W., Ordinance No. 40842 - 060517 was adopted
by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
CITY CODE - PARKS - MARKET SQUARE: The Acting City Manager submitted a
written communication recommending amendment of the City Code to clarify the
process by which the City may designate property as a public park; designation of
Market Square area as a public park; create Section 24 -93 with respect to the
operations of Market Square Park; and conform the City Code section regulating
possession and consumption of alcoholic beverages within certain public parks.
(For full text, see communication on file in the City Clerk's Office.)
564
Council Member Ferris offered the following ordinance:
( #40843 - 060517) AN ORDINANCE amending and reordaining Chapter 24,
Public Buildings and Propertv Generally, Section 24- 103(a), Definition purpose,
Article IV, Parks, Code of the City of Roanoke (1979), as amended, providing for an
effective date; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 148.)
Council Member Ferris moved the adoption of Ordinance No. 40843- 060517.
The motion was seconded by Council Member Trinkle.
Council Member Dykstra stated that this was an opportunity to activate Market
Square, which will be a great gathering place and will help the City continue to improve
the downtown area.
Regarding smoking in City parks, she would encourage the Council to include in
its legislative agenda because the City is trying to ensure a family - friendly, clean and
safe environment, especially in downtown.
Following a detailed explanation of the four measures for consideration by the
Council, Ordinance No. 40843- 060517 was adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Garland offered the following resolution:
( #40844 - 060517) A RESOLUTION designating a certain area of City owned
property known generally as Market Square as a City park; and providing for an
effective date.
(For full text of resolution, see Resolution Book No. 79, page 149.)
Council Member Garland moved the adoption of Resolution No. 40844 - 060517.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
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Council Member Ferris offered the following ordinance:
( #40845 - 060517) AN ORDINANCE amending and reordaining Chapter 24,
Public Buildings and Property Generally, to add a new Section 24 -93, Market Square
Park, Article IV, Parks, Code of the City of Roanoke (1979), as amended; providing for
an effective date; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 150.)
Council Member Ferris moved the adoption of Ordinance No. 40845- 060517.
The motion was seconded by Council Member Dykstra.
Council Member Bestpitch offered an amended motion to amend the proposed
ordinance to reflect that Subsection (a), fifth line starting with dated June 25`", the next
word should be "designating'; the fourth line involving Market Square Park, "Market'
should be capitalized; and (b)(3) should read "owners or operators of businesses that
operate abutting Market Square Park and individuals with residences within buildings
abutting Market Square Park may travel to and from their respective places of
businesses or residences and are excepted from the restrictions set forth in Subsection
(a) of this section. The motion was seconded by Council Member Dykstra and adopted
by the following vote:
AYES: Council Member Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch moved the adoption of Ordinance No. 40845 - 060517,
as amended. The motion was seconded by Council Member Trinkle and adopted by
the following vote:
AYES: Council Member Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following ordinance:
( #40846 - 060517) AN ORDINANCE amending and reordaining Chapter 24,
Public Buildings and Property Generally, to amend Section 24- 97(b), Possession and
consumption of alcoholic beverages, Article IV, Parks, Code of the City of Roanoke
(1979), as amended; providing for an effective date; and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 154.)
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Council Member Bestpitch moved the adoption of Ordinance No, 40846 - 060517.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF ACTING CITY MANAGER.
The Acting City Manager offered the following comments:
Brownfields Assessment Grant
• The U.S. Environmental Protection Agency has awarded Roanoke a
$200,000.00 Brownfields Assessment grant.
• The grant will allow staff to conduct environmental site assessments on
former industrial or commercial sites that cannot be redeveloped because of
environmental contamination.
• The city will manage the grant using an in -kind contribution of our own
personnel to ensure that as much of the grant funding as possible will be
dedicated to project activities.
• The scope of the grant will be targeted to an area that includes properties
west of downtown and portions of the Melrose Orange Target Area.
• The grant will allow us to work at the same time with the city's targeted HUD
funds to create a significant benefit to residents in the Melrose Orange Target
Area, while continuing expansion of the greenways and encouraging
economic development.
"Book -Rich Environments" Launch
• Friday, June 23, 10:00 a.m.
• Melrose Branch Library in Horton Park
• Presented by the Star City Reads program
• This initiative is spearheaded by HUD, the U.S. Department of Education, the
National Book Foundation, and the Campaign for Grade -Level Reading to
ensure children living in public housing have access to quality books
• Rain location will be the Goodwill Jobs Campus, located at 2502 Melrose
Avenue, Suite C.
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City Pools Opening for Summer
• Fallon Park pool
• Open from June 3 to August 20
• Virginia Gators will operate this pool
• Hours will be noon to 6:00 p.m. on Sundays, Tuesdays, Wednesdays, and
Thursdays; from noon to 7:00 p.m. on Fridays and Saturdays; and closed
on Mondays.
• This pool will be open on weekends until Labor Day.
• Washington Park pool
o Open June 9 through August 13
o The Kirk Family YMCA will operate this pool
o Hours will be from noon to 6:00 p.m. on Sundays, Mondays, Tuesdays,
and Thursdays; from 12 noon to 7:00 p.m. on Fridays and Saturdays; and
closed on Wednesdays.
Roanoke Public Libraries' Summer Reading Program Begins in June
• Starts on Monday, June 12, and ends on July 21.
• Includes reading opportunities and activities for all ages.
• This year's theme is STEAM, which focuses on Science, Technology,
Engineering, Art, and Math.
• Programs will be held at all library branches.
The Acting City Manager also announced that he, Mayor Lea, and
representatives of the Roanoke City Public Libraries will be attending the
681" All- America City Awards Ceremony in Denver, Colorado on June 14 -17, 2017 to
receive the anticipated All-America City Award.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS:
TOURISM: Council Member Ferris offered the following resolution extending a
warm welcome to Harley- Davidson Motor Company, the organizers of the Merging
Mountains Harley Owners Group Rally, and the thousands of Harley owners and their
families and guests to the Star City and Virginia's Blue Ridge:
( #40847- 060517) A RESOLUTION welcoming the Merging Mountains Harley
Owners Group Rally to the City of Roanoke and the Roanoke Valley.
(For full text of resolution, see Resolution Book No. 79, page 156.)
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Council Member Ferris moved the adoption of Resolution No. 40847 - 060517.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
GOODWILL INDUSTRIES - PEACEMAKERS: Vice -Mayor Price announced
Goodwill Industries of the Valley is partnering with The Peacemakers, Inc., to host an
outdoor job fair in the parking lot beside the Roanoke Jobs Campus; multiple employers
will be on site ready to hire; the event will be held on Thursday, June 15 at 10:00 a.m. to
2:00 p.m.; and she encouraged the public to attend.
RECREATION: Mayor Lea announced that the Lea Youth Outdoor Basketball
League will commence on Tuesday, June 6 at Melrose Park from 6:00 p.m. — 8:30 p.m.,
with Vice -Mayor Price speaking. Chief of Police Tim Jones will speak at Fallon Park on
Wednesday, June 7 during the game, beginning at 6:00 p.m. — 8:30 p.m.; and on
Thursday, June 8, Roger Ayers, a number one college basketball official; will speak at
Melrose Park from 6:00 P.M. — 8:30 p.m.
At 3:53 p.m., Mayor Lea declared the Council Meeting in recess for continuation
of a Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C.
Taylor Municipal Building.
At 4:52 p.m., the Council Meeting reconvened in the Council Chamber, with
Mayor Lea presiding and all Members of Council in attendance.
m 1%
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Bestpitch moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Dykstra and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE - SCHOOL BOARD: Council Member Trinkle offered the
following resolution reappointing William B. Hopkins, Jr., and appointing Elizabeth Cori
Shields Jamison as School Board Trustees of the Roanoke City School Board:
( #40848 - 060517) A RESOLUTION appointing William B. Hopkins, Jr., and
Elizabeth Cori Shields Jamison, as School Board Trustees of the Roanoke City School
Board for terms commencing July 1, 2017, and ending June 30, 2020.
(For full text of resolution, see Resolution Book No. 79, page 157.)
Council Member Trinkle moved the adoption of Resolution No. 40848 - 060517.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE - BUILDING AND FIRE CODE BOARD OF APPEALS: The
Mayor called attention to a vacancy created by the expiration of the three -year term of
office of Dan Brokaw as a member (Builder) of the Building and Fire Code Board of
Appeals ending June 30, 2017; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Dan Brokaw.
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There being no further nominations, Mr. Brokaw was reappointed as a member
(Builder) of the Building and Fire Code Board of Appeals for a three -year term of office
ending June 30, 2020, by the following vote:
FOR MR. BROKAW: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris,
Garland and Mayor Lea -7.
OATHS OF OFFICE -MILL MOUNTAIN ADVISORY BOARD: The Mayor called
attention to a vacancy created by the expiration of the three -year term of office of
Ahondryea Brooks as a member of the Mill Mountain Advisory Board ending June 30,
2017; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Ahondryea Brooks
There being no further nominations, Ms. Brooks was reappointed as a member of
the Mill Mountain Advisory Board for a three -year term of office ending June 30, 2020,
by the following vote:
FOR MS. BROOKS: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris,
Garland and Mayor Lea -7.
OATHS OF OFFICE - PERSONNEL AND EMPLOYMENT PRACTICES
COMMISSION: The Mayor called attention to vacancies created by the expiration of
the three -year terms of office of Heather S. Shepardson (Citizen at Large), Meg T.
Munton (Classified, City employee), and Carolyn Barrett (Protected Service, Citizen at
Large) as members of the Personnel and Employment Practices Commission ending
June 30, 2017; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Heather S.
Shepardson.
There being no further nominations, Ms. Shepardson was reappointed as a
Citizen at Large member of the Personnel and Employment Practice Commission for a
three -year term of office ending June 30, 2020, by the following vote:
FOR MS. SHEPARDSON: Council Members Price, Trinkle, Bestpitch, Dykstra,
Ferris, Garland and Mayor Lea -7.
OATHS OF OFFICE - VIRGINIA ALCOHOL SAFETY ACTION PROGRAM
POLICY BOARD: The Mayor called attention to a vacancy created by the expiration of
the three -year term of office of Deputy Chief Samuel Roman as a City representative of
the Virginia Alcohol Safety Action Program Policy Board ending June 30, 2017;
whereupon, he opened the floor for nominations.
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Council Member Bestpitch placed in nomination the name of Deputy Chief
Samuel Roman.
There being no further nominations, Deputy Chief Roman was reappointed as a
City representative of the Virginia Alcohol Safety Action Program Policy Board for a
three -year term of office ending June 30, 2020, by the following vote:
FOR DEPUTY CHIEF ROMAN: Council Members Price, Trinkle, Bestpitch,
Dykstra, Ferris, Garland and Mayor Lea -7.
OATHS OF OFFICE - ROANOKE ARTS COMMISSION: The Mayor called
attention to vacancies created by the expiration of the three -year terms of office of
Kianna Wade, Susan Egbert, Douglas Jackson, Benjamin Crawford and William Penn
as members of the Roanoke Arts Commission ending June 30, 2017. Inasmuch as Mr.
Jackson and Ms. Egbert have served three consecutive three -year terms of office, they
are not eligible for reappointment; whereupon, Mayor Lea opened the floor for
nominations.
Council Member Bestpitch placed in nomination the names of William Sellari,
Benjamin Crawford and William Penn.
There being no further nominations, Messrs. Crawford and Penn were
reappointed; and Mr. Sellari was appointed to replace Douglas Jackson as members of
the Roanoke Arts Commission for three -year terms of office, each, ending June 30,
2020, by the following vote:
FOR MESSRS. CRAWFORD, SELLARI AND PENN: Council Members Price,
Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea -7.
OATHS OF OFFICE- ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor
called attention to a vacancy created by the expiration of the three -year term of office of
Antwyne Calloway as a member of the Roanoke Neighborhood Advocates ending June
30, 2017; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Antwyne Calloway.
There being no further nominations, Mr. Calloway was reappointed as a member
of the Roanoke Neighborhood Advocates for a three -year term of office ending June 30,
2020, by the following vote:
FOR MR. CALLOWAY: Council Members Price, Trinkle, Bestpitch, Dykstra,
Ferris, Garland and Mayor Lea -7.
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OATHS OF OFFICE - ROANOKE PUBLIC LIBRARY BOARD: The Mayor called
attention to vacancies created by the expiration of the three -year terms of office of Erin
Ashwell, King Tower and Rachel Wheaton as members of the Roanoke Public Library
Board ending June 30, 2017; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the names of Erin Ashwell, King
Tower and Rachel Wheaton.
There being no further nominations, Ms. Ashwell, Mr. Tower and Ms. Wheaton
were reappointed as members of the Roanoke Public Library Board for three -year terms
of office, each, ending June 30, 2020, by the following vote:
FOR MS. ASHWELL, MR. TOWER AND MS. WHEATON: Council Members
Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea -7.
OATHS OF OFFICE- ROANOKE VALLEY GREENWAY COMMISSION: The
Mayor called attention to a vacancy created by expiration of the three -year term of office
of James B. Lee as a City representative of the Roanoke Valley Greenway Commission
ending June 30, 2017. Inasmuch as Mr. Lee having served three consecutive three -
year terms of office, he is not eligible for reappointment; whereupon, Mayor Lea opened
the floor for nominations.
Council Member Bestpitch placed in nomination the name of John Francis.
There being no further nominations, Mr. Francis was appointed to replace
James B. Lee as a City representative of the Roanoke Valley Greenway Commission
for a three -year term of office ending June 30, 2020, by the following vote:
FOR MR. FRANCIS: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris,
Garland and Mayor Lea -7.
OATHS OF OFFICE - ROANOKE VALLEY REGIONAL CABLE TELEVISION
COMMITTEE: The Mayor called attention to a vacancy created by the expiration of the
three -year term of office of Robert Lewis Leftwich as a City representative of the
Roanoke Valley Regional Cable Television Committee ending June 30, 2017;
whereupon, Mayor Lea opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Robert Lewis
Leftwich.
573
There being no further nominations, Mr. Leftwich was reappointed as a City
representative of the Roanoke Valley Regional Cable Television Committee for a three -
year term of office ending June 30, 2020, by the following vote:
FOR MR. LEFTWICH: Council Members Price, Trinkle, Bestpitch, Dykstra,
Ferris, Garland and Mayor Lea -7.
OATHS OF OFFICE -VISIT VIRGINIA'S BLUE RIDGE BOARD OF DIRECTORS:
The Mayor called attention to vacancies created by the expiration of the one -year terms
of office of Douglas Robison, Bart Wilner, Della Watkins and Renee " Butch" Craft as
City representatives of the Visit Virginia's Blue Ridge Board of Directors ending June
30, 2017; whereupon, Mayor Lea opened the floor for nominations.
Council Member Bestpitch placed in nomination the names of Bart Wilner, Della
Watkins and Renee "Butch" Craft.
There being no further nominations, Mr. Wilner, Ms. Watkins and Ms. Craft were
reappointed as City representatives of Visit Virginia's Blue Ridge, Board of Directors, for
one -year terms of office, each, ending June 30, 2018, by the following vote:
FOR MR. WILNER, MS. WATKINS AND MS. CRAFT: Council Members Price,
Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea -7.
OATHS OF OFFICE -YOUTH SERVICES CITIZEN BOARD: The Mayor called
attention to vacancies created the expiration of the one -year term of office of Harley
Garcia (Student/Patrick Henry High School), Kameron Washington -Brown (Alternate
Student/William Fleming High School), Kenai Hunt (Student/William Fleming High
School) and Beatrice Schleupner (Student Alternate /Patrick Henry High School); two -
year terms of office of Benjamin Bazak (Citizen At- large), Diane M. Casola (Citizen At-
large), Karen H. Pillis (Public) and Marcus E. Huffman (Citizen At- large) as members of
the Youth Services Citizen Board ending June 30, 2017; whereupon, he opened the
floor for nominations.
Council Member Bestpitch placed in nomination the name of Madison Duval.
There being no further nominations, Ms. Duval was appointed to replace Harley
Garcia (Alternate Student/Patrick Henry High School) as a member of the Youth
Services Citizen Board ending June 30, 2018, by the following vote:
FOR MS. DUVAL: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris,
Garland and Mayor Lea -7.
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OATHS OF OFFICE - ROANOKE VALLEY TRANSPORTATION PLANNING
ORGANIZATION: The Mayor called attention to vacancies created by the expiration of
the three -year terms of office of Council Members Raphael E. Ferris and John A.
Garland as Elected Official representatives of the Roanoke Valley- Transportation
Planning Organization ending June 30, 2017; whereupon, Mayor Lea opened the floor
for nominations.
Council Member Bestpitch placed in nomination the names of Council Members
Raphael E. Ferris and John A. Garland.
There being no further nominations, Council Members Ferris and Garland were
reappointed as Elected Official representatives of the Roanoke Valley- Transportation
Planning Organization for three -year terms of office, each, ending June 30, 2020, by the
following vote:
FOR COUNCIL MEMBERS FERRIS AND GARLAND: Council Members Price,
Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea -7.
OATHS OF OFFICE - ROANOKE VALLEY - ALLEGHANY REGIONAL
COMMISSION: The Mayor called attention to a vacancy created by the expiration of
the three -year term of office of Council Member Michelle L. Dykstra as an Elected
Official representative of the Roanoke Valley — Alleghany Regional Commission ending
June 30, 2017; whereupon, Mayor Lea opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Council Member
Michelle L. Dykstra.
There being no further nominations, Council Member Dykstra was reappointed
as an Elected Official representative of the Roanoke Valley — Alleghany Regional
Commission for a three -year term of office ending June 30, 2020, by the following vote:
FOR COUNCIL MEMBER DYKSTRA: Council Members Price, Trinkle, Bestpitch,
Dykstra, Ferris, Garland and Mayor Lea -7.
OATHS OF OFFICE - ROANOKE VALLEY JUVENILE DETENTION CENTER
COMMISSION: The Mayor called attention to a vacancy due to the retirement of Jane
Conlin (Director of Social Services) as a City representative on the Roanoke Valley
Juvenile Detention Center Commission for a term ending June 30, 2018; whereupon,
Mayor Lea opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Steven Martin,
Director of Social Services.
575
There being no further nominations, Mr. Martin was appointed to fill the
unexpired term of office of Jane Conlin (Retired) as a City representative of the
Roanoke Valley Juvenile Detention Center Commission ending June 30, 2018, by the
following vote:
FOR MR. MARTIN: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris,
Garland and Mayor Lea -7.
OATHS OF OFFICE - ROANOKE VALLEY - ALLEGHANY REGIONAL
COMMISSION: The Mayor called attention to a vacancy created by the resignation of
Christopher P. Morrill (City Manager) as a City representative of the Roanoke Valley -
Alleghany Regional Commission for a term of office ending June 30, 2018; whereupon,
Mayor Lea opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of J. Frederick Gusler.
There being no further nomination, Mr. Gusler was appointed as a City
representative of the Roanoke Valley - Alleghany Regional Commission to fill the
unexpired term of office of Christopher P. Morrill ending June 30, 2018, by the following
vote:
FOR MR. GUSLER: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris,
Garland and Mayor Lea -7.
OATHS OF OFFICE - ROANOKE VALLEY BROADBAND AUTHORITY: The
Mayor called attention to a vacancy created by the resignation of Christopher P. Morrill
(City Manager), as a City Official representative of the Roanoke Valley Broadband
Authority for a term of office ending December 12, 2019; whereupon, he opened the
floor for nominations.
Council Member Bestpitch placed in nomination the name of Sherman M. Stovall,
Assistant City Manager of Operations.
There being no further nominations, Mr. Stovall was appointed as a City Official
representative of the Roanoke Valley Broadband Authority to fill the unexpired term of
office of Christopher P. Morrill ending December 12, 2019, by the following vote:
FOR MR. STOVALL: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris,
Garland and Mayor Lea -7.
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OATHS OF OFFICE - ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor
called attention to a vacancy created by the resignation of Brenda Allen as a member of
the Roanoke Neighborhood Advocates for a term of office ending June 30, 2018;
whereupon, Mayor Lea open the floor for nominations.
Council Member Bestpitch placed in nomination the name of Katelynn Lewis.
There being no further nominations, Ms. Lewis was appointed as a member of
the Roanoke Neighborhood Advocates to fill the unexpired term of office of Brenda
Allen ending June 30, 2018, by the following vote:
FOR MS. LEWIS: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris,
Garland and Mayor Lea -7.
OATHS OF OFFICE -CITY PLANNING COMMISSION: The Mayor called
attention to a vacancy created by the resignation of Paula Page Williams as a member
of the City Planning Commission for a term of office ending December 31, 2020;
whereupon, Mayor Lea opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Sarah Glenn.
There being no further nominations, Ms. Glenn was appointed as a member of
the City Planning Commission to fill the unexpired term of Paula Page Williams ending
December 31, 2020, by the following vote:
FOR MS. GLENN: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris,
Garland and Mayor Lea -7.
There being no further business to come before the Council, Mayor Lea declared
the Council meeting adjourned at 5:01 p.m.
APPROVED
ATTEST:
Cecelia McCoy i
Deputy City Clerk
Sherman P. Lea, Sr.
Mayor
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ROANOKE CITY COUNCIL - REGULAR SESSION
June 19, 2017
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
June 19, 2017, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article Il, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 40579 - 070516
adopted by the Council on Tuesday, July 5, 2016.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Michelle L.
Dykstra, Raphael E. Ferris, John A. Garland and Mayor Sherman P. Lea, Sr. -6.
ABSENT: Vice -Mayor Anita J. Price -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: R. Brian Townsend, Acting City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Cecelia F.
McCoy, Deputy City Clerk.
The Invocation was delivered by The Reverend Dwight O. Steele, Sr., Pastor,
Pilgrim Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT - AWARDS: Mayor Lea announced that the
City of Roanoke was selected as a 2017 All- America City for the seventh time; one of
just 15 communities nationwide to receive the award from the Campaign for Grade -
Level Reading and National Civic League in Denver, Colorado. He stated that Roanoke
was recognized for its civic engagement to help more young children from low- income
families achieve grade -level reading proficiency and early school success.
Mayor Lea recognized the following members of Roanoke's team that
accompany him to accept the award on behalf of the City: Roanoke City Schools
Superintendent Rita D. Bishop, Acting City Manager R. Brian Townsend, Roanoke
Symphony Orchestra Music Director and Conductor David Stewart Wiley, and City
Librarian Sheila Umberger and library staff members.
578
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
TAXES: Frank G. Monsour, 3509 Birchwood Avenue, N. E., appeared before the
Council regarding vehicle tax relief for senior citizens. He read a portion of a letter from
the Department of Veterans Affairs dated March 23, 2015. He stated that he had been
paying personal property taxes for the past two years, and was concerned about
reimbursement of these taxes due to him being a veteran.
For clarification, Council Member Ferris asked Mr. Monsour was it his request
that the City consider his service related Veterans disability in determining whether or
not he was entitled to a tax break on his personal property and /or vehicle taxes; and he
was unclear if such a vehicle tax break exist; whereupon, Mr. Monsour answered in the
affirmative.
The City Attorney opined that the Council did have authority and reminded them
that this issue was presented a few years ago as a preliminary request; and under State
Code each locality has the authority to grant an exemption for disabled veterans, either
at 100% or partial exemption. When reviewing the issue a few years ago, Laura Carini,
Assistant City Attorney, provided a thorough report of localities within the
Commonwealth who did provide vehicle tax relief and the level provided; wherein, we
did not know the impact on City revenue because we could not quantify how many
people would apply for the tax relief.
He reported that when the matter was deliberated two years ago in May 2015
with the Commissioner of the Revenue, there was a concern that a tax relief could be a
significant amount and he would be glad to work with the Commissioner of the Revenue
and City Treasurer to assess the impact; and the City Council may adopt an exemption,
either an entire or partial exemption.
Council Member Ferris asked could the matter be discussed during the Council
Retreat, when discussing long -range planning, noting this would give the Commissioner
of the Revenue time to provide an educated estimate of the impact; whereby, the City
Attorney replied that it could be a fairly significant impact because there is no property
tax benefit to disabled and elderly citizens and suggested that the Commissioner of the
Revenue could perhaps provide a solid estimate of the impact.
In closing, Mr. Callaghan will work with the Commissioner of the Revenue, City
Treasurer, and the City Manager's Office to provide information. The matter was
referred to the Acting City Manager.
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CONSENTAGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the
item would be removed from the Consent Agenda and considered separately. The
Mayor called attention to three requests for Council to convene in a Closed Meeting,
being two requests of Council Member Trinkle, Chair, City Council Personnel
Committee, to discuss a personnel matter, being the annual performance of the
Council- appointed officers; and being the selection of a City Manager, respectively,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended; and a
request of the City Attorney for consultation with legal counsel pertaining to actual or
probable litigation, where such consultation and briefing in an open meeting would
adversely affect the negotiating or litigating posture of the public body, pursuant to
Section 2.2- 3711(A)(7), Code of Virginia (1950), as amended.
CITY COUNCIL: A communication from Council Member David B. Trinkle, Chair,
City Council Personnel Committee, requesting that Council convene in a Closed
Meeting to discuss a personnel matter, being the annual performance of the
Council - Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of Council
Member Trinkle as abovementioned. The motion was seconded by Council Member
Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
CITY COUNCIL -CITY MANAGER: A communication from Council Member
David B. Trinkle, Chair, City Council Personnel Committee, requesting that Council
convene in a Closed Meeting to discuss a personnel matter, being the selection of a
City Manager, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as
amended, was before the body.
(See communication on file in the City Clerk's Office.)
ie
Council Member Ferris moved that Council concur in the request of Council
Member Trinkle as abovementioned. The motion was seconded by Council Member
Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
CITY COUNCIL -CITY ATTORNEY: A communication from the City Attorney
requesting that Council convene in a Closed Meeting for consultation with legal counsel
pertaining to actual or probable litigation, where such consultation and briefing in an
open meeting would adversely affect the negotiating or litigating posture of the public
body, pursuant to Section 2.2- 3711(A)(7), Code of Virginia (1950), as amended, was
before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the City
Attorney as abovementioned. The motion was seconded by Council Member Trinkle
and adopted by the following vote: -'
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
OATHS OF OFFICE -PARKS AND RECREATION ADVISORY BOARD -
DEFINED CONTRIBUTION BOARD - ROANOKE VALLEY GREENWAY COMMISSION -
ROANOKE REGIONAL AIRPORT COMMISSION: Reports of qualification of the
following individuals were before the Council:
Lauren E. Hartman as a member of the Parks and Recreation Advisory
Board for a three -year term of office ending March 31, 2020;
Amelia C. Merchant as the City Manager's designee member of the
Defined Contribution Board for a four -year term of office ending June 30,
2021;
•
John Francis as a City representative of the Roanoke Valley Greenway
Commission for a three -year term of office, beginning July 1, 2017 and
ending June 30, 2020;
Chris Bryant as a member of the Parks and Recreation Advisory Board for
a three -year term of office ending March 31, 2020; and
John R. Clements as a City representative of the Roanoke Regional
Airport Commission for a four -year term of office ending March 9, 2021.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Ferris moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
REGULARAGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF ACTING CITY
MANAGER:
ACTING CITY MANAGER:
BRIEFINGS: NONE.
L"00
ITEMS RECOMMENDED FOR ACTION:
BUDGET -PARKS AND RECREATION - SCHOOLS: The Acting City Manager
submitted a written communication recommending acceptance and appropriation of
funds from the Virginia Department of Health in order for the Parks and Recreation
Department to establish a MEND 7 -13 Program at Fallon Park and Westside
Elementary Schools that empowers 7 — 13 olds to reach and maintain a healthy weight.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
(#40849- 061917) A RESOLUTION accepting a grant to the City of Roanoke from
the Virginia Department of Health ("VDH "); authorizing the City Manager to execute any
documents necessary to receive such grant, including a Memorandum of Understanding
with VDH, in order for the City of Roanoke Parks & Recreation Department to establish
a MEND 713 program at Fallon Park and Westside Elementary Schools; and
authorizing the City Manager to take such further actions and execute such other
documents as may be necessary to obtain, accept, implement, administer, and use
such grant funds.
(For full text of resolution, see Resolution Book No. 79, page 159.)
Council Member Ferris moved the adoption of Resolution No. 40849- 061917.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
Council Member Ferris offered the following budget ordinance:
( #40850- 061917) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia Department of Health for the MEND 7 -13 healthy lifestyle
program, amending and reordaining certain sections of the 2017 - 2018 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 160.)
583
Council Member Ferris moved the adoption of Budget Ordinance No. 40850-
061917. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
Lea -6.
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
BUDGET - LIBRARIES- TECHNOLOGY: The Acting City Manager submitted a
written communication recommending appropriation of Fiscal Year 2017 library
consortium revenues for the SIRSI computer system, which allows customers to locate
and check out library materials in the Roanoke Valley.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #40851- 061917) AN ORDINANCE to appropriate funds from Roanoke County,
Botetourt County and the City of Salem for the Roanoke Area Library Consortium's
computer system, amending and re- ordaining certain sections of the 2016 - 2017
General Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 161.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40851-
061917. The motion was seconded by Council Member Ferris.
The Acting City Manager explained the request was to accept funds that the
Roanoke County area library has paid the City to manage the Roanoke Area Library
Consortium's computer system that supports the online book catalog for customers, the
circulation check out system, and the MARC computer coded database with 11.4 million
records of books and materials which allows customers to locate and check out library
materials in the Roanoke Valley. He concluded that the Roanoke Area Library
Consortium includes the City of Roanoke, the City of Salem, Roanoke County and
Botetourt County that was established in 1988, and this system -wide collaboration is
highly cost effective and provides outstanding resources and services through a uniform
patron card and access to materials for citizens at all four library systems.
6160M
There being no additional questions and /or comments by the Council Members,
Budget Ordinance No. 40851- 061917 was adopted by the following vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
BUDGET - PARKING GARAGES: The Acting City Manager submitted a written
communication recommending appropriation of funds from the Parking Fund Retained
Earnings for preventative maintenance repairs in the Campbell, Church Avenue,
Gainsboro, Center in the Square, Tower and Elmwood Park Garages and needed
surveillance capabilities to enhance the safety and security in all of the PARK Roanoke
parking garages.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
( #40852- 061917) AN ORDINANCE to appropriate funding from the Parking Fund
Retained Earnings to Structural & Preventative Repairs and Surveillance Systems for
Parking Garages for repair and capital projects, amending and reordaining certain
sections of the 2016 - 2017 Parking Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 162.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 40852-
061917. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
585
BUDGET -LAW ENFORCEMENT - PUBLIC SAFETY: The Acting City Manager
submitted a written communication recommending appropriation of funds in connection
with the Fiscal Year 2017 revenue and expenditure budget adjustments.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following budget ordinance:
( #40853 - 061917) AN ORDINANCE to increase the Roanoke Public Safety
(Sheriff) Personal Services and Operating Expenditures, Off -Duty Earnings (Police),
and Budget Contingency expenditures and to increase revenue budget estimates for the
Cost Allocation Plan, Derecho (Federal Emergency Management Agency), Off -Duty
Billings (Police), Bureau of Prisons, Housing of Prisoners — Other Localities, and Inmate
Phone Commissions revenue, amending and reordaining certain sections of the 2016 -
2017 General Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 162.)
Council Member Ferris moved the adoption of Budget Ordinance No. 40853-
061917. The motion was seconded by Council Member Dykstra.
Council Member Dykstra asked for an overview of the matter; whereupon,
Sherman Stovall, Assistant City Manager for Operations advised that it included
revenue adjustments for the portion of a reimbursement from the Commonwealth of
Virginia and reimbursement for expenses incurred associated with storms several years
ago. He noted that the process of getting reimbursement from FEMA through the State
was lengthy and the remaining portion of the reimbursement was for services provided
by the police and sheriffs departments for off duty services. He further advised that
since it trended higher than allocated in the adopted budget, the revenue adjustment
aligned the anticipated revenue with the anticipated expenditures.
Following an explanation regarding the adjustments to the FY2016 -2017 budget
to align certain revenues with expenditures, Ordinance No. 40853- 061917 was adopted
by the following vote:
Lea -6.
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
••
SALE - PURCHASE OF PROPERTY - STORMWATER DRAINAGE: The Acting
City Manager submitted a written communication recommending acquisition of real
property rights for the Heatherton Road Stormwater Drainage Improvement Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #40854- 061917) AN ORDINANCE providing for the acquisition of real property
rights needed by the City in connection with the Heatherton Road Stormwater Drainage
Improvements Project ( "Project "); authorizing City staff to acquire such property rights
by negotiation for the City; authorizing the City Manager to execute appropriate
acquisition documents, and dispensing with the second reading of this Ordinance by
title.
(For full text of ordinance, see Ordinance Book No. 79, page 164.)
Council Member Bestpitch moved the adoption of Ordinance No. 40854 - 061917.
The motion was seconded by Council Member Ferris and adopted by the following vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
CITY CODE - FIRE -EMS: The Acting City Manager submitted a written
communication recommending amendment of Section 12 -2 of the City Code regarding
changes to the age and residency requirements for firefighters /emergency medical
technicians and firefighters /paramedics.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #40855- 061917) AN ORDINANCE amending and reordaining Chapter 12, Fire
Prevention, Article I, In General, Section 12 -2, Qualifications of members of fire /EMS
department, of the Code of the City of Roanoke (1979), as amended, to remove the
citizenship requirement and changing the age requirement from twenty -one (21) to
eighteen (18) years of age; providing for an effective date; and dispensing with the
second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 165.)
587
Council Member Bestpitch moved the adoption of Ordinance No. 40855 - 061917.
The motion was seconded by Council Member Dykstra.
Council Member Dykstra commented that the age shifting down to 18 would be
great, especially regarding employment opportunities, adding she hopes throughout
that outside agencies will make a concerted effort to capture the attention of the City's
youth.
There being no additional comments and /or questions by the Council Members,
Ordinance No. 40855 - 061917 was adopted by the following vote:
Lea -6.
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
CITY CODE - POLICE -ON- STREET PARKING: The Acting City Manager
submitted a written communication recommending amendment of the City Code to
provide for installation, regulation and operation and use of on- street parking meters
within the City.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dykstra offered the following ordinance:
( #40856- 061917) AN ORDINANCE amending and reordaining Chapter 20, Motor
Vehicles and Traffic, Division 1, Generally, and Division 3, Duties of Police Officers
Penalties for Unlawful Parking, of Article IV, Stopping Standing and Parking, of the
Code of the City of Roanoke (1979), as amended; adding a new Division 7, Parking
Meters, to Chapter 20, Motor Vehicles and Traffic, Article IV, Stopping. Standing and
Parking, of the Code of the City of Roanoke (1979), as amended, to provide for the
installation and placing of on- street parking meters or multi -space parking meters within
the city and the regulation, control, operation, and use of such meters; providing for an
effective date; and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 166.)
• •
Council Member Dykstra moved the adoption of Ordinance No. 40856- 061917.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
Council Member Ferris offered the following ordinance:
( #40857- 061917) AN ORDINANCE providing for the rates to be charged for the
City -owned parking meters in Meter Zone A, Meter Zone B, and Meter Zone C, in the
City of Roanoke; authorizing the City Manager to issue guidelines to implement,
administer, and enforce such rates; establishing an effective date; and dispensing with
the second reading of this Ordinance by title.
(For full text of resolution, see Ordinance Book No. 79, page 178.)
Council Member Ferris moved the adoption of Ordinance No. 40857 - 061917.
The motion was seconded by Council Member Dykstra.
Following comment by Council Member Ferris that a briefing on the matter had
been conducted in June with a detailed discussion and review of the reports, Ordinance
No. 40857- 061917 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
Council Member Ferris offered the following resolution:
( #40858 - 061917) A RESOLUTION directing amendment of the Fee
Compendium, and establishing an effective date.
(For full text of resolution, see Resolution Book No. 79, page 179.)
•
Council Member Ferris moved the adoption of Resolution No. 40858- 061917.
The motion was seconded by Council Member Trinkle and adopted by the following
vote.
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
BERGLUND CENTER CIVIC CENTER: The Acting City Manager submitted a
written communication recommending execution of Amendment No. 1 to the Berglund
Center Management Agreement with Global Spectrum, LP, to include the provision of
food and beverage services.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40859- 061917) AN ORDINANCE authorizing the City Manager to execute
proposed Amendment No. 1 to the Management Agreement dated January 1, 2014,
between the City of Roanoke, Virginia ( "City "), and Global Spectrum L.P. ( "Global ")
including the proposed Rider to the Management Agreement; authorizing the City
Manager to take such actions and execute such documents as necessary to implement,
administer, and enforce such Amendment No. 1, including the proposed Rider to the
Management Agreement; and dispensing with the second reading of this Ordinance by
title.
(For full text of ordinance, see Ordinance Book No. 79, page 181.)
Council Member Ferris moved the adoption of Ordinance No. 40859 - 061917.
The motion was seconded by Council Member Trinkle.
590
In response to inquiry from Council Member Trinkle for an overview of the matter,
Sherman Stovall, Assistant City Manager for Operations advised that the food and
beverage service at the Civic Center was considered to be a separate business activity,
and back in 2007, the City made the decision to contract for the management of the
provision of food and beverage service with a contract under a 10 -year franchise
agreement which expires at the end of June. He noted that there will be a single
contract for the management of the facility and the provision of food and beverage
service so that both services will expire at the end of December 2018, at which point the
City could either go back out for the provision of services via another RFP, extend the
existing contract for another 5 -year period, or opt to bring both the management of the
venue and the provision of food and beverages back in house with its own resources
with the option of using a third party service.
Following the detailed explanation by the Acting City Manager, Ordinance No.
40859 - 061917 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
CAPITAL IMPROVEMENTS PROGRAM: The Acting City Manager submitted a
written communication recommending adoption of a resolution to repeal Resolution No.
40822 - 051517, adopted by the Council on May 15, 2017, to correct two errors regarding
the Capital Improvement Program for Fiscal Years 2018 - 2022; and to endorse a
revised update to the Program.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #40860- 061917) A RESOLUTION repealing Resolution No. 40822 - 051517,
adopted May 15, 2017; and endorsing the update to the City's Five -Year Capital
Improvement Program submitted by the Acting City Manager in the City Council Agenda
report dated June 19, 2017.
(For full text of resolution, see Resolution Book No. 79, page 182.)
591
Council Member Ferris moved the adoption of Resolution No. 40860- 061917.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
Lea -6.
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
CARILION- RECREATION: The Acting City Manager submitted a written
communication recommending execution of an agreement between the City of Roanoke
and Carilion Property Management, Inc., to allow use of parking spaces along the fence
on Evans Mill Road, S. W., as a shuttle drop -off point; and to indemnify and hold
Carilion harmless from any and all liabilities arising out of the use of its facilities in
connection with the Annual Fireworks Show at River's Edge Sports Complex on
Tuesday, July 4, 2017.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the fallowing resolution:
( #40861 - 061917) A RESOLUTION authorizing execution of an Agreement with
Carilion Property Management, Inc., in connection with the use of the Crystal Spring
Garage, the Riverwalk Garage and parking spaces on Evans Mill Road during the 2017
annual fireworks show.
(For full text of resolution, see Resolution Book No. 79, page 184.)
Council Member Bestpitch moved the adoption of Resolution No. 40861- 061917.
The motion was seconded by Council Member Dykstra.
592
Inasmuch as his employer, Carilion Medical Center, is affiliated with Carilion
Property Management, Inc.; Council Member Trinkle noted he has no role in the
agreement and do not participate in any decision - making processes on behalf of his
employer. He read the following statement into record:
"STATEMENT OF CONFLICT OF INTEREST
I, David B. Trinkle, state that I have a personal interest in Agenda Item 7. A. 10 of
the City Council Agenda for June 19, 2017, regarding an agreement between Carillon
Property Management, Inc. and the City, because Carilion Property Management, Inc.
is affiliated with my employer, Carilion Medical Center. I have no role in this proposed
agreement and do not participate in any decision - making processes in this agreement
for my employer.
Therefore, pursuant to Virginia Code Sections 2.2 -3110 A.4 and 2.2 -3112 A.1, 1
must refrain from participation in this matter. I ask that the City Clerk accept this
statement and ask that it be made a part of the minutes of this meeting.
Witness the following signature made this 19'h day of June, 2017.
S /David B. Trinkle
David B. Trinkle, Member of Council"
There being no additional comments and /or questions by the Council Members,
Resolution No. 40861 - 061917 and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland and Mayor Lea -5.
NAYS: None -0.
(Vice -Mayor Price was absent and Council Member Trinkle abstained from voting.)
PURCHASE /SALE OF PROPTERY- RECREATION: The Acting City Manager
submitted a written communication recommending execution of Amendment No. 4 to
the Contract for Purchase and Sale of Real Property dated February 28, 2014, between
the City of Roanoke and Northwest Recreation Club, Inc., to extend the project
completion date to July 31, 2017, due to additional time required by Appalachian Power
to provide permanent electrical service to the site; and weather related delays in the
installation of asphalt paving for handicap sidewalk access to the building.
(For full text, see communication on file in the City Clerk's Office.)
593
Council Member Bestpitch offered the following ordinance:
( #40862 - 061917) AN ORDINANCE approving certain changes and modifications
to the Contract for Purchase and Sale of Real Property dated February 28, 2014, and
as amended, by and between the City of Roanoke, Virginia, and Northwest Recreation
Club, Inc. ( "Contract'), and under the terms of the Contract, Northwest Recreation Club,
Inc. assigned its rights and obligations as buyer to Countryside Sportsplex, Inc.
( "Countryside "), to extend the time Countryside has to meet certain performance
obligations and conditions imposed on Countryside under the terms of the Contract,
authorizing the City Manager to execute Amendment No. 4 to the Contract to provide
for such extension of time; and dispensing with the second reading of this Ordinance by
title.
(For full text of ordinance, see Ordinance Book No. 79, page 185.)
Council Member Bestpitch moved the adoption of Ordinance No. 40862 - 061917.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
COMMENTS OF ACTING CITY MANAGER:
The Acting City Manager offered the following comments:
July 4
Independence Day Holiday - Municipal offices will be closed
Roanoke Fireworks on the Fourth
o River's Edge Sports Complex, 7:00 p.m. to 10:00 p.m.
o "Winds of the Blue Ridge" will perform until 8:30 p.m., followed by music
from 94.9 Star County leading up to the fireworks.
o This year, the city is unable to run shuffle buses from downtown due to the
Franklin Road Bridge Replacement project.
o However, shuttle buses will run from the Virginia Western Community
College parking lot.
o If there is inclement weather on July 4, the fireworks will be rescheduled
for the following day, July 5, at the same time.
o More information is available at www.playroanoke.com /fireworks
594
Reminders:
"Book -Rich Environments" Launch
• Friday, June 23, 10:00 a.m.
• Melrose Branch Library in Horton Park
• Rain location will be the Goodwill Jobs Campus, located at
2502 Melrose Avenue, Suite C.
Deschutes Brewery Street Pub
• Saturday, July 15
• Elmwood Park
• 2:00 p.m. -10:00 p.m.
Budweiser Summer Series — "Flo Rida"
• Sunday, July 16
• Elmwood Park Amphitheater
• Gates open at 6:00 p.m.; Show starts at 7:00 p.m.
Additional Information:
The City recently switched to having City Council meetings live- streamed on
Facebook. Currently, there were more than 2,000 viewers watching the Council
meeting on Facebook, which far exceeds expectations.
The Acting City Manager introduced Andrew McCray, a summer intern working in
City Manager's Office, noting that Andrew has a degree in Civil Engineering from
Virginia Tech and is pursuing a Master's Degree in Urban Planning at Virginia Tech;
and will be working on projects related to community development.
MUNICIPAL AUDITOR:
CITY CODE — TAXATION: The Municipal Auditor submitted a report
recommending amendment of the City Code to transfer local tax trust administration
from the Department of Finance to the Commissioner of the Revenue and Treasurer to
facilitate the City's implementation of a centralized tax, billing and cashiering system.
(For full text, see report on file in the City Clerk's Office.)
595
Council Member Bestpitch offered the following ordinance:
( #40863 - 061917) AN ORDINANCE amending and ordaining Chapter 32,
Taxation, Article X, Transient Occupancy Tax, Section 32 -243, Report and remittance,
Section 32 -244, Failure to collect, report or remit, Section 32 -245, Records to be kept,
Section 32- 247.1, Penalty for late remittance or false return, Section 32 -248, Powers
and duties of director of finance under article, of the Code of the City of Roanoke
(1979), as amended, in order to transfer the duty and responsibility for the
administration of the transient occupancy tax from the director of finance to the
commissioner of revenue, and to transfer the duty of collection of the transient
occupancy tax from the director of finance to the city treasurer; repealing Section
32 -249, Monitoring Tax Payments; providing for an effective date; and dispensing with
the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 187.)
Council Member Bestpitch moved the adoption of Ordinance No. 40863 - 061917.
The motion was seconded by Council Member Ferris.
Council Member Bestpitch acknowledged the work of the Municipal Auditor,
Director of Finance, Commissioner of the Revenue, City Treasurer and staff members
who were involved in the implementation of a central cashiering system.
Council Member Ferris commented that the idea was to enhance customer
service and to make the systems all work together to increase the level of satisfaction of
the customers.
There being no additional comments by the Council Members, Ordinance No.
40863- 061917 was adopted by the following vote:
Lea -6.
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
596
Council Member Bestpitch offered the following ordinance:
( #40864- 061917) AN ORDINANCE amending and reordaining Chapter 32,
Taxation Article VII, Tax on Purchase of Utility Services, of the Code of the City of
Roanoke, (1979), as amended, by amending Section 32- 169(a)(4)(a), Electric consumer
utility tax, Section 32- 170(a)(4)(b), Natural gas utility tax, Section 32- 171(c), Local
Water utility tax, Section 32 -177, Seller's records, Section 32 -178, Duty of director of
finance to collect, Section 32 -180, Failure to remit: repealing Section 32 -181, Monitoring
tax payments; in order to transfer the duty and responsibility for the administration of
the consumer utility tax from the director of finance to the commissioner of revenue, and
to transfer the duty of collection of the tax from the director of finance to the treasurer;
providing for an effective date, and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 190.)
Council Member Bestpitch moved the adoption of Ordinance No. 40864- 061917.
The motion was seconded by Council Member Ferris and adopted by the following vote:
Lea -6.
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
Council Member Bestpitch offered the following ordinance:
( #40865 - 061917) AN ORDINANCE amending and reordaining Chapter 32,
Taxation, Article IX, Admissions Tax, Section 32 -221, Report and remittance, Section
32 -222, Failure to collect, report or remit, Section 32 -223, Records to be kept, Section
32 -225, Temporary or transient places of amusement or entertainment, Section 32-
226.1, Penalty for late remittance or false return, Section 32 -227, Powers and duties of
director of finance under article, of the Code of the City of Roanoke (1979), as
amended; to transfer the duty and responsibility for the administration of the admissions
tax from the director of finance to the commissioner of revenue, and to transfer the duty
of collection of the admissions tax from the director of finance to the city treasurer;
repealing Section 32 -228, Monitoring Tax Payments; providing for an effective date; and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 194.)
597
Council Member Bestpitch moved the adoption of Ordinance No. 40865- 061917.
The motion was seconded by Council Member Ferris and adopted by the following vote:
Lea -6.
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
Council Member Bestpitch offered the following ordinance:
( #40866 - 061917) AN ORDINANCE amending and ordaining Chapter 32,
Taxation, Article XIII, Special Tax on Consumers of Local Telephone Service, Section
32 -277, Duty of seller to collect report and remit duties of local officials, Section 32-
278, Sellers records, Section 32- 282.2, Penalty for late remittance, of the Code of the
City of Roanoke (1979), as amended, in order to transfer the duty and responsibility for
the administration of the special tax on consumers of local telephone service from the
director of finance to the commissioner of revenue; repealing Section 32- 282.1,
Monitoring tax payments; providing for an effective date; and dispensing with the
second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 198.)
Council Member Bestpitch moved the adoption of Ordinance No. 40866- 061917.
The motion was seconded by Council Member Ferris and adopted by the following vote:
Lea -6.
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
•
Council Member Bestpitch offered the following ordinance:
( #40867 - 061917) AN ORDINANCE amending and reordaining Chapter 32,
Taxation, Article XIV, Tax on Prepared Food and Beverage, Section 32- 283(b),
Definitions, Section 32 -286, Reports and remittance generally, Section 32 -287,
Preservation of records, Section 32 -292, Enforcement: duty of director of finance,
Section 32 -293, Procedure upon failure to collect report etc., Section 32 -294, Duty of
director of finance, and Section 32- 295(a), Penalty for late remittance or false return, of
the Code of the City of Roanoke (1979), as amended, in order to transfer the duty and
responsibility for the administration of the tax on prepared food and beverage from the
director of finance to the commissioner of revenue, and to transfer the duty of collection
of the tax on prepared food and beverage from the director of finance to the city
treasurer, providing for an effective date; and dispensing with the second reading of
this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 200.)
Council Member Bestpitch moved the adoption of Ordinance No. 40867- 061917.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
CITY ATTORNEY:
CITY OF ROANOKE PENSION BOARD OF TRUSTEES AND DEFINED
CONTRIBUTION BOARD: The City Attorney submitted a written report recommending
the adoption of a resolution designating members of the City of Roanoke Pension Board
of Trustees and members of the Defined Contribution Board to file financial disclosure
statements, pursuant to Section 2.2 -3118, Code of Virginia (1950), as amended.
(For full text, see communication on file in the City Clerk's Office.)
599
Council Member Trinkle offered the following resolution:
( #40868 - 061917) A RESOLUTION designating Board of Trustees of the Pension
Board of the City of Roanoke and the Defined Contribution Board of the City of Roanoke
as boards whose members are to file financial disclosure statements pursuant to
Section 2.2- 3115(B), Code of Virginia (1950), as amended; and establishing and
effective date.
(For full text of resolution, see Resolution Book No. 79, page 203.)
Council Member Trinkle moved the adoption of Resolution No. 40868- 061917.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
DIRECTOR OF FINANCE:
CITY CODE -CITY EMPLOYEES - PENSIONS- DISABILITY: The Director of
Finance submitted a written report recommending an amendment of the City Code to
provide for the return of member contributions in the event the member has applied for
and received an occupational disability award.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40869 - 061917) AN ORDINANCE amending and reordaining Chapter 22.3,
Pensions and Retirement, to amend Section 22.3 -51(c) and (d), Occupational disability
retirement allowance, Article VIII, Disability Retirement, Code of the City of Roanoke
(1979), as amended; providing for an effective date; and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 204.)
•1§
Council Member Ferris moved the adoption of Ordinance No. 40869- 061917.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
REPORTS OF COMMITTEES:
BUDGET - SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of funds for various educational programs; and the
Director of Finance submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #40870 - 061917) AN ORDINANCE to appropriate funding from the Federal and
Commonwealth for various educational programs, amending and reordaining certain
sections of the 2016 - 2017 School Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 206.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40870-
061917. The motion was seconded by Council Member Tinkle and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
DO
BUDGET - SCHOOLS: The Roanoke City School Board submitted a written
report requesting amendment to the 2017 - 2018 Categorical Budget in order to include
adjustments to revenues to match the final budget adopted by the City of Roanoke; and
the Director of Finance submitted a written report recommending that Council concur in
the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #40871- 061917) AN ORDINANCE to adopt an amendment to the 2017 - 2018
School Board Categorical Budget, amending and reordaining certain sections of the
School General Fund Appropriation and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 207.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40871-
061917. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
BUDGET - SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of funds for construction of a new gymnasium at Hurt
Park Elementary School; and the Director of Finance submitted a written report
recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #40872 - 061917) AN ORDINANCE to appropriate funding from remaining capital
project funds, amending and reordaining certain sections of the 2016 - 2017 School
Capital Project Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 208.)
AM
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40872-
061917. The motion was seconded by Council Member Ferris.
Council Member Garland shared he was glad to see this project moving forward
and understood that there were only two schools that did not have a gymnasium. He
pointed out that there was no room to construct a gym because the property was land
locked and having spent time at Hurt Elementary School, the gym was definitely
needed. He inquired about the timeline for the construction; whereupon, Kathleen
Jackson, Chief Financial Officer, Roanoke City Public Schools, replied that the project
may be completed by the end of the first semester, but should be completed in
December 2017.
Following her remarks, Council Member Garland presumed that the cost of the
project was less than $1,000.000.00 and the structure would be similar to the Preston
Park School gym; Ms. Jackson responded in the affirmative.
Mayor Lea remarked that this project was well over due, not only for the
students, but for the Hurt Park neighborhood and community, that it offers the city
another facility for recreational and community use, which is a great stimulus for the
Southwest neighborhood.
Council Member Garland inquired whether there was serviceability issues of
other gyms constructed using similar materials; wherein, Mrs. Jackson was not aware of
any concerns related to the material use, and was confident that the Schools planned to
construct a good serviceable gym that could be used for many years in the Southwest
community.
Council Member Dykstra expressed her appreciation that the project was moving
forward, especially in the West End area of the City, adding the children nearby deserve
a quality place to play.
Following questions and comments regarding adequate funding and schedule for
the Hurt Park Gymnasium, Budget Ordinance No. 40872- 061917 was adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
603
UNFINISHED BUSINESS:
CITY CODE - TAXATION: Having continued the matter from the May 15, 2017
Council meeting with regard to a proposal of the City of Roanoke to amend Chapter 32,
Taxation, Section 32 -239, Definitions, Article X, Transient Occupancy Tax, Code of the
City of Roanoke (1979), as amended, by amending the definition of "hotel' to include
"bed and breakfast" and "homestay" establishments, and "short-term rental. ", the matter
was again before the body.
Mayor Lea reminded the Council that this item was postponed at the May 15,
2017 City Council meeting.
The City Attorney advised that staff met with representatives of AirBnB and
although in depth discussion occurred, more discussion was needed with regard to the
City's regulation of homestays and the zoning ordinance. He requested a motion to
table the matter, which could be brought back off the table with a separate motion, and
said he could answer any questions since the matter was not debatable.
Council Member Bestpitch asked what was the expected
outcome - organizations to establish a method of collecting the tax via the internet and
return the funds to the City, or would each individual operator be responsible for
collecting the tax; whereupon, the City Attorney responded that the goal was for AirBnB
and other similar organizations to complete voluntary tax collection agreements with the
City of Roanoke; thereby, alleviating the host to collect the tax.
Council Member Bestpitch expressed concern that the City may be entering into
a cumbersome process as opposed to a simple process of hotels actually collecting
room tax and remitting to the City. He questioned if the City would be able to keep up
with the different organizations that may materialize and for those organizations to
agree to collect the tax and was uncertain as to how the process would work.
The City Attorney responded that both citizens who spoke at the May 15 Public
Hearing urged the Council not to require those individuals to collect the tax fees, and
continue to allow AirBnB to collect all monies. He advised that one option was to have
the host require their organization, such as AirBnB, to collect the fees, or the host
collect the fees themselves. He noted that it was understood from AirBnB that they
impose the tax on the room rate charged.
M
Council Member Dykstra commented that she was in agreeance with Council
Member Bestpitch that negotiating with numerous online vehicles that advertise these
rooms would be significantly less than the number of people leasing rooms on a daily
basis. She stated she would much rather the City be ahead of the issue, on the side of
having a method to enforce and capture the majority of the tax revenues, by way of
identifying individual businesses. Most importantly, ensuring that people who operate
these types of AirBnB facilities were able to advertise their rates with tax fees already
included; currently, they are unable to do so. She stated these AirBnB facilities were
unable to be competitive with hotels and expressed appreciation to staff for further
exploring the matter.
Council Member Garland stated that the matter was potentially a controversial
issue and asked for clarification of the proposal and who it may affect, noting a concern
was the ability to identify businesses that operate AirBnB's as well as enforcement. The
City Attorney responded that the proposal was to redefine the definition of a hotel, which
is "a very broad definition ", that the key factor has to be the definition of the transient
(someone who stays 90 consecutive days or less); requiring more than four guests
staying per evening and that the City's homestay zoning regulation limits are four guests
per evening; and the homestay by its definition is not required to currently collect the
lodging tax; neither does small bed and breakfast facilities that have less than four
guests per evening. Mr. Callaghan shared that there are over 100 sites in the Roanoke
area registered with AirBnB, but not many special exemptions having been issued,
noting that there were some residential districts within the City whereby special
exemptions are not required, adding that AirBnB recognizes Roanoke City and Roanoke
County as different localities, and there needs to be refinement regarding locations of
these AirBnB's.
In conclusion, the City Attorney advised that the Office of the Commissioner of
Revenue was scheduled to meet with his colleagues in Arlington County who permit
homestays, as a matter of right in all residential districts, but have a very specific set of
regulations for homestay operations; that AirBnB offered Arlington County the
opportunity to enter in to a voluntary tax collection agreement; however, the County
declined. Mr. Callaghan emphasized that the City wants to understand exactly why the
County refused and their approach the issue. He noted City staff and the Planning
Department were reviewing the matter in order to regulate and develop the right policy
for the City of Roanoke.
605
After extensive dialogue regarding the matter, Council Member Trinkle moved
that the matter be tabled. The motion was seconded by Council Member Dykstra and
adopted by the following vote:
Lea -6.
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
STORMWATER: Council Member Garland commented on stormwater issues in
the downtown area and wanted to make the public aware that City Council was
cognizant of the problems with stormwater runoff; and requested information regarding
plans and activities to date addressing flood events and future strategies.
Council Member Ferris reiterated that the City is constrained by funding and
timeline for construction repairs in the downtown area and wanted to assure citizens
that the City Council was aware of the stormwater management problems.
The Acting City Manager noted that one of first storm drain downtown projects is
planned for 2020/2021 and stated that the downtown business were not prepared for
the disruption that may occur and agreed to update the Council on future plans to
address downtown flooding.
CELEBRATIONS: Mayor Lea announced that June 19 is the 152nd Anniversary
of the end of slavery in the United States, noting that communities throughout the
Country celebrate this historic occasion as Juneteenth Day; and for several years, the
Roanoke community has acknowledged the importance of this day with a day -long
celebration of freedom hosted by Southern Christian Leadership Conference and
community activists, including Jeff Artis. Unfortunately, no events are planned for
Roanoke City this year; understanding that the Juneteenth Celebration at the Booker T.
Washington National Memorial on Saturday, June 17 was a wonderful event.
The Mayor pointed out that Juneteenth is a celebration of independence that
should be an annual "Star City" event, and asked his colleagues on Council, community
organizations, and citizens throughout Roanoke City to join him in planning to make
Juneteenth an annual celebration in Roanoke, the only seven time All America City in
the United States.
In conclusion, he will be reaching out to all in the next few weeks to begin
preparations for Juneteenth 2018; and on behalf of City Council and the City
Administration, he urged all Roanokers to remember and celebrate the importance of
Juneteenth; and wished all Roanokers a safe and enjoyable 41" of July celebration
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL. NONE.
At 4:08 p.m., Mayor Lea declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room; and thereafter, to be reconvened at
7:00 p.m. in the Council Chamber.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P. Lea, Sr.,
presiding.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Michelle L.
Dykstra, Raphael E. Ferris, John A. Garland and Mayor Sherman P. Lea, Sr.-6.
ABSENT: Vice -Mayor Anita J. Price -1.
The Mayor declared the existence of a quorum.
The Invocation was delivered by Mayor Sherman P. Lea, Sr.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
607
CITY COUNCIL: With respect to the Closed Meeting just concluded, Council
Member Dykstra moved that each Member of City Council certify to the best of his or
her knowledge that: (1) only public business matters lawfully exempted from open
meeting requirements under the Virginia Freedom of Information Act; and (2) only such
public business matters as were identified in any motion by which any Closed Meeting
was convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Bestpitch and adopted by the following vote:
Lea -6.
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
ANNOUNCEMENT: Council Member Trinkle, Chairman, City Council Personnel
Committee announced that City Council was prepared to begin interviews of candidates
for the position of City Manager and a Closed Meeting would be held at an undisclosed
location within fifteen days of June 19, 2017 for the sole purpose of interviewing
candidates for the position of City Manager.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT: Council Member Ferris offered the following
resolution recognizing and applauding the achievements of Allyson Courtney Hart
throughout her life and now in being crowned Ms. Wheelchair Virginia 2017 - 2018 as
recognition of her commitment to advocate, inspire, and motivate all Virginians with
disabilities:
( #40873 - 061917) A RESOLUTION recognizing and applauding the
achievements of Allyson Courtney Hart in being crowned Ms. Wheelchair Virginia for
2017-2018.
(For full text of resolution, see Resolution Book No. 79, page 209.)
W
Council Member Ferris moved the adoption of Resolution No. 40873 - 061917.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
Lea -6.
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
Mayor Lea and Council Member Ferris presented a ceremonial copy of
Resolution No. 40873 - 061917 and a City gift to Ms. Hart.
SOLID WASTE MANAGEMENT: Mayor Lea recognized Skip Decker, Manager
of Solid Waste Management, and presented the "Recycling Stars" Poster Contestant
participants sponsored by the City of Roanoke Solid Waste Management Division and
Office of Sustainability with a City gift.
The Mayor announced that the posters are currently on display at the Roanoke
City Market now through June 30, 2017.
PUBLIC HEARINGS:
STREET AND ALLEY - ZONING: Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing
for Monday, June 19, 2017, at 7:00 p.m., or as soon thereafter as the matter may be
heard, on the request of Eric L. and Patti J. Mills to vacate an approximately 60 foot
portion of alleyway located between and running parallel with 7th Street, S. W., and 8th
Street, S. W., being vacated north of Marshall Avenue, S. W., with the portion to be
vacated between and adjacent to the entire westerly side of Official Tax Map No.
1113209, and a portion of the easterly side of Official Tax Map No. 1113210, the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, May 30, 2017, and Tuesday, June 6, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
Me
The City Planning Commission submitted a written report recommending
approval for the vacation of right -of -way as requested, contingent upon the following
conditions:
1. The applicant shall submit a subdivision plat to the Agent for the Planning
Commission, receive all required approvals of, and record the Plat with the
Clerk of the Circuit Court for the City of Roanoke. Such plat shall combine all
properties which would otherwise dispose of the land within the right -of -way
to be vacated in a manner consistent with law, and retain appropriate
easements for the installation and maintenance of any and all existing utilities
that may be located within the right -of -way, including the right of ingress and
egress.
In coordination with the vacation, the applicant will pay $954.00 for the
vacation of the public's right to use the portion of the subject right -of -way,
(please type the remainder portion.
2. Upon meeting all conditions to the granting of the application, the applicant
shall deliver a certified copy of this ordinance for recordation to the Clerk of
the Circuit Court of Roanoke, Virginia, indexing the same in the name of the
City of Roanoke, Virginia, as Grantor, and in the name of the petitioner, and
the names of any other parties in interest who may so request, as Grantees.
The applicant shall pay such fees and charges as are required by the Clerk to
effect such recordation.
3. Upon recording a certified copy of this ordinance with the Clerk of the Circuit
Court of the City of Roanoke, Virginia, the application shall file with the
Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating
that such recordation has occurred.
4. If the above conditions have not been met within a period of one year from
the date of adoption of this ordinance, then such ordinance shall be null and
void with no further action by City Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
610
Council Member Ferris offered the following ordinance:
( #40874- 061917) AN ORDINANCE permanently vacating, discontinuing and
closing a public right -of -way in the City of Roanoke located between and running
generally parallel with 7th Street, S. W., and 8th Street, S. W., and north of Marshall
Avenue, S. W., as more particularly described hereinafter; and dispensing with the
second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 210.)
Council Member Ferris moved the adoption of Ordinance No. 40874 - 061917.
The motion was seconded by Council Member Garland.
Mr. and Mrs. Mills appeared before the Council in support of the alley closure.
Mr. Mills reminded Council that he had previously applied for the vacation of the alley
that ran parallel to his property located between 7U and 81" Street and the request was
declined by the Planning Commission and tabled by City Council until the following
month when a survey could be completed, adding following several meetings with City
staff, a survey was completed which confirmed not only the retention wall, but
approximately two feet of property into the alley belonging to Mr. and Mrs. Mills.
Mr. Mills noted that he asked for an exchange of the portion of property that
belonged to them for the vacation of the alley to the rear of his property which was not
being used for any purpose which was approximately 60 feet long and would give the
additional space on his property which was approximately two feet of property back to
the City so that the alley would still be viable, running parallel to his property; which
exchange would be a win -win and the City would still own the alley and the property
where his garages are located measured seven and one half feet, which was wide
enough for a car. In closing, he mentioned that the application had been withdrawn for
the original alley vacation that was parallel to his property, and then a new application
was submitted for vacation of the alley at the rear of his property.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Council Member Bestpitch thanked Mr. and Mrs. Mills for a very good solution,
noting the request worked out well for all concerned and thanked them for their
willingness and cooperation.
611
Council Member Dykstra expressed appreciation to Mr. and Mrs. Mills for their
due diligence and for doing their homework for a great solution in conjunction with the
City.
There being no additional comments and /or questions by the Council Members,
Ordinance No. 40874- 061917 was adopted by the following vote:
Lea -6.
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on
Thursday, April 6, 1981, the City Clerk having advertised a public hearing for Monday,
June 19, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a
request of JETR, LLC, and Parkside Storage, LLC, to rezone properties located at
2125, 2129, 2133, and 2137 Dale Avenue, S. E., bearing Official Tax Map Nos.
4311209, 4311207, 4311208, and 4311206, respectively, from MXPUD, Mixed Use
Planned Unit Development District, and 1 -1, Light Industrial District, with conditions, to
MXPUD; repeal all existing conditions; and to amend the Planned Unit Development
Plan for use as a commercial center to include two warehouse storage facilities, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, May 30, 2017, and Tuesday, June 6, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending approval of
the rezoning request, finding that the Amended Application No. 1 is consistent with the
City's Comprehensive Plan, Morningside/Kenwood /Riverdale Neighborhood Plan, and
Zoning Ordinance as a parcel will be redeveloped for an active use appropriate to the
surrounding area.
612
Council Member Bestpitch offered the following ordinance:
( #40875- 061917) AN ORDINANCE to rezone certain properties located at 2125,
2129, 2133 and 2137 Dale Avenue Road, S. E., bearing Official Tax Map Nos.
4311209, 4311207, 4311208 and 4311206, respectively, from MXPUD, Mixed Use
Planned Unit Development District and 1 -1, Light Industrial District, with conditions, to
MXPUD, Mixed Use Planned Unit Development District, amending an existing and
applicable Planned Unit Development Plan, and repealing Ordinance No. 40032-
081814, adopted August 18, 2014, to the extent that it placed certain conditions on the
subject properties; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 213.)
Council Member Bestpitch moved the adoption of Ordinance No. 40875 - 061917.
The motion was seconded by Council Member Ferris.
Joseph Thompson appeared before the Council in support of the rezoning
petition. .
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments and /or questions by the Council Members, Ordinance '
No. 40875- 061917 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
SOUTHEAST RURAL COMMUNITY ASSISTANT PROJECT (SERCAP)- TAXES:
Pursuant to instructions by the Council, the City Clerk having advertised a public
hearing for Monday, June 19, 2017, at 7:00 p.m., or as soon thereafter as the matter
may be heard, on the request of Southeast Rural Community Assistance Project, Inc.,
(SERCAP), and 347 West Campbell LLC, for designation of its real and personal
properties located at 347 West Campbell Avenue, S. W., as exempt from taxation, the
matter was before the body.
613
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, June 12, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
The Acting City Manager submitted a written report recommending exemptions to
Southeast Rural Community Assistant Project, Inc., and 347 West Campbell LLC, from
real and personal property taxation, pursuant to Article X, Section 6(a)6 of the
Constitution of Virginia, effective July 1, 2017.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance
( #40876 - 061917) AN ORDINANCE exempting from real estate property taxation
certain real property, and exempting from personal property taxation certain personal
property, located in the City of Roanoke owned by Southeast Rural Community
Assistance Project, Inc., (SERCAP), a Virginia non - stock, non -profit corporation,
devoted exclusively to charitable or benevolent purposes on a non - profit basis, and 347
West Campbell LLC, a Virginia limited liability company, and a wholly owned subsidiary
of SERCAP; providing for an effective date, and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 215.)
Council Member Ferris moved the adoption of Ordinance No. 40876 - 061917.
The motion was seconded by Council Member Dykstra.
John Kuvak, Gentry Locke, appeared in support of the request of Southeast
Rural Community Assistance Project, Inc., and advised that the mission of SERCAP
was to provide potable and wastewater systems to low income residents, in a seven
state area, with the headquarters located in the City of Roanoke.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
614
There being no comments and /or questions by the Council Members, Ordinance
No. 40876 - 061917 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
CHURCHES - TAXES: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, June 19, 2017, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Trustees of the Funds of the
Protestant Episcopal Church in the Diocese of Southwestern Virginia, Inc., for
designation of its real property located at 1018 First Street, S. W., as exempt from
taxation, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, June 12, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
The Acting City Manager submitted a written report recommending exemption to
Trustees of the Funds of the Protestant Episcopal Church from real property taxation,
pursuant to Article X, Section 6 of the Constitution of Virginia, effective July 1, 2017.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance-
(#40877-061917) AN ORDINANCE exempting from real estate property taxation
certain real property located at 1018 151 Street, S. W., and designated as Roanoke
Official Tax Map No. 1022404, owned by Trustees of the Funds of the Protestant
Episcopal Church in the Diocese of Southwestern Virginia, Inc., a Virginia non - stock,
not for profit corporation, devoted exclusively to charitable or benevolent purposes on a
non - profit basis; providing for an effective date; and dispensing with the second reading
of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 218.)
615
Mark D. Loftis, Counsel, Trustees of the Funds of the Protestant Episcopal
Church in the Diocese of Southwestern Virginia, Inc., appeared in support of the request
and expressed appreciation to the City Attorney's Office staff and advised that they
were very helpful and responsive.
Council Member Trinkle moved the adoption of Ordinance No. 40877- 061917.
The motion was seconded by Council Member Dykstra,
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Council Member Bestpitch inquired how the property was used prior to 2016,
since the church began to use it in October 2016: whereupon, Mr. Loftis advised that
the property was vacant for a long period of time and needed extensive renovations.
There being no additional comments and /or questions by the Council Members,
Ordinance No. 40877- 061917 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
SOLID WASTE MANAGEMENT -FEE: Pursuant to instructions by the Council,
the City Clerk having advertised a public hearing for Monday, June 19, 2017, at
7:00 p.m., or as soon thereafter as the matter may be heard, on a proposed ordinance
amending Section 11.5 -8, Billing penalties and interest, of Chapter 11.5, Stormwater
Utility, of the Code of the City of Roanoke (1979), as amended. The proposed
amendments to the stormwater utility code provide for a technical amendment that
results from the amendment of Chapter 14.1, Solid Waste Management, of the Code of
the City of Roanoke, and the enactment of a new solid waste collection fee. As a result
of the new solid waste collection fee and such solid waste fee having first priority of
payments being applied to it, Section 11.5 -8 of City Code with respect to the
Stormwater Utility must be amended to update the priority of payments received by the
City and how those payments are applied to the taxes and fees included on the real
estate tax bill, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, June 6, 2017 and on Tuesday, June 13, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
r
• e
The City Attorney submitted a written report recommending adoption of the
proposed ordinance amending and reordaining Section 11.5 -8, Billing, penalties and
interest, Chapter 11.5, Stormwater Utilitv, Code of the City of Roanoke (1979), as
amended.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance
( #40878- 061917) AN ORDINANCE amending and reordaining Section 11.5 -8,
Billing penalties and interest, of Chapter 11.5, Stormwater Utility, of the Code of the
City of Roanoke (1979), as amended, such amendments and additions to provide for an
update to the priority of how payments are applied to the taxes and fees on the real
estate tax bill; providing for an effective date; and dispensing with the second reading of
this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 220.)
Council Member Bestpitch moved the adoption of Ordinance No. 40878- 061917.
The motion was seconded by Council Member Ferris.
The City Attorney advised that the collection of solid waste fees was adopted last
month and as a result, invoices would be mailed out beginning January 2018 for the first
half of fiscal year 2018. He noted that beginning in July 2018, the fees would appear as
a part of the real estate tax bill and under the current City Code, only storm water utility
and real estate taxes were on that bill with the storm water fee having first priority. He
further advised that the amendment would allow the solid waste collection fee to
become first priority, second priority being the storm water utility fee and third priority
being real estate taxes.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 40878- 061917 was adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
617
HEARING OF CITIZENS UPON PUBLIC MATTER: NONE.
There being no further business to come before the Council, Mayor Lea declared
the Council meeting adjourned at 7:56 p.m.
APPROVED
ATTEST:
cc .� rnea�-
Cecelia F. McCoy Sherman P. Lea, Sr.
Deputy City Clerk Mayor
•
• •
ROANOKE CITY COUNCIL - REGULAR SESSION
July 3, 2017
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, July 3,
2017, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2,
Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule - 1,
Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to
the following resolution as set forth below, with Mayor Sherman P. Lea, Sr. presiding.
PRESENT: Council Members William D. Bestpitch, John A. Garland, David B.
Trinkle and Mayor Sherman P. Lea, Sr. -4.
ABSENT: Council Members Michelle L. Dykstra, Raphael E. Ferris and
Vice -Mayor Anita J. Price -3.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Sherman M. Stovall, Acting City Manager;
Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and
Cecelia F. McCoy, Deputy City Clerk.
The Invocation was delivered by The Reverend D. Keith Beasley, Pastor,
Good Shepherd Lutheran Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
held on Thursday, June 29, 2017 and concluded on June 30, 2017, at an undisclosed
location, Council Member Trinkle moved that each Member of City Council certify to the
best of his or her knowledge that: (1) only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of Information Act; and (2)
only such public business matters as were identified in the announcement by the Chair
of the Council Personnel Committee at a regular meeting of the Roanoke City Council
held on Monday, June 19, 2017, pursuant to Section 2.2 -3712 B of the Code of Virginia,
by which the Closed Meeting was convened were heard, discussed or considered in the
meeting by the public body. The motion was seconded by Council Member Bestpitch
and adopted by the following vote:
L�
AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea -4.
NAYS: None -0.
(Council Members Dykstra, Ferris and Vice -Mayor Price were absent.)
ORGANIZATIONAL MEETING:
RESOLUTION ESTABLISHING A MEETING SCHEDULE OF CITY COUNCIL:
The Mayor advised that the first meeting of Council in the month of July is considered to
be the Organizational Meeting at which time the Council will adopt a resolution
establishing the days, times and places of regular meetings to be held by the Council
during the ensuing months.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40879 - 070317) A RESOLUTION establishing a meeting schedule for City
Council for the Fiscal Year commencing July 1, 2017, and terminating June 30, 2018.
(For full text of resolution, see Resolution Book No.79, page 222.)
Council Member Bestpitch moved the adoption of Resolution No. 40879 - 070317.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea -4.
NAYS: None -0.
(Council Members Dykstra, Ferris and Vice -Mayor Price were absent.)
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE,
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the Acting City Manager for response, recommendation or report to Council,
as he may deem appropriate.
MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N.W., appeared
before Council to reiterate God's way is the only way and encouraged Council to work
with citizens to make the needed change.
620
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the
item would be removed from the Consent Agenda and considered separately.
MINUTES OF ROANOKE CITY COUNCIL: Minutes of the regular meeting of City
Council held on Monday, April 3, 2017, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Trinkle moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Bestpitch
and adopted by the following vote:
AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea -4.
NAYS: None -0.
(Council Members Dykstra, Ferris and Vice -Mayor Price were absent.)
VACANCY ON PARKS AND RECREATION ADVISORY BOARD: A
communication from the Deputy City Clerk advising of the resignation of Ssunny Shah
as a member of the Parks and Recreation Advisory Board, effective immediately, was
before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the communication be received and filed and
the resignation be accepted. The motion was seconded by Council Member Bestpitch
and adopted by the following vote:
AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea -4.
NAYS: None -0.
(Council Members Dykstra, Ferris and Vice -Mayor Price were absent.)
MINUTES OF THE AUDIT COMMITTEE: Minutes of the Audit Committee held
on Wednesday, June 2, 2017, was before the Council.
(See Minutes on file in the City Clerk's Office.)
621
Council Member Trinkle moved that the Audit Committee Minutes be received
and filed. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea -4.
NAYS: None -0.
(Council Members Dykstra, Ferris and Vice -Mayor Price were absent.)
FINANCIAL REPORTS: A report from the Director of Finance transmitting the
Financial Report for eleven months ended May 31, 2017, was before the Council.
(See copy of Financial Report on file in the City Clerk's Office.)
Council Member Trinkle moved that the Financial Report be received and filed.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea -4.
NAYS: None -0.
(Council Members Dykstra, Ferris and Vice -Mayor Price were absent.)
HOTEL ROANOKE AND CONFERENCE CENTER COMMISSION: A
communication from Paul G. Beers, Counsel, Hotel Roanoke and Conference Center
Commission, transmitting a resolution in observation of the retirement of Deborah J.
Moses, as Executive Director of the Commission, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the communication be received and filed.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea -4.
NAYS: None -0.
(Council Members Dykstra, Ferris and Vice -Mayor Price were absent.)
622
OATHS OF OFFICE - ROANOKE CITY SCHOOL BOARD -VISIT VIRGINIA'S
BLUE RIDGE BOARD - ROANOKE VALLEY JUVENILE DETENTION CENTER
COMMISSION - ROANOKE NEIGHBORHOOD ADVOCATES -YOUTH SERVICES
CITIZEN BOARD - BUILDING AND FIRE CODE BOARD OF APPEALS - ROANOKE
PUBLIC LIBRARY BOARD - ROANOKE VALLEY - ALLEGHANY REGIONAL
COMMISSION: Reports of qualification of the following individuals were before the
Council:
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Elizabeth Cori Shields Jamison and William B. Hopkins, Jr., as Trustees of
the Roanoke City School Board for three -year terms of office, each,
commencing July 1, 2017 and ending June 30, 2020;
Barton J. Wilner as a City representative of the Visit Virginia's Blue Ridge,
Board of Directors, for a one -year term of office ending June 30, 2018;
Steven Martin as an Ex- Officio member of the Roanoke Valley Juvenile
Detention Center Commission to fill the unexpired term of office of Jane
Conlin (Retired) ending June 30, 2018;
Katelynn Lewis as a member of the Roanoke Neighborhood Advocates to
fill the unexpired term of office of Brenda Allen ending June 30, 2018;
Madison Duval as a (Alternate Student/Patrick Henry High School)
member of the Youth Services Citizen Board for a one -year term of office
ending June 30, 2018;
Dan L. Brokaw as a Builder representative of the Building and Fire Code
Board of Appeals for a three -year term of office ending June 30, 2020;
Rachel Wheaton as a member of the Roanoke Public Library Board for a
three -year term of office ending June 30, 2020; and
J. Frederick Gusler as a Citizen representative of the Roanoke
Valley - Alleghany Regional Commission to fill the unexpired term of office
of Christopher P. Morrill ending June 30, 2018.
623
Council Member Trinkle moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea -4.
NAYS: None -0.
(Council Members Dykstra, Ferris and Vice -Mayor Price were absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF ACTING CITY
MANAGER:
ACTING CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
ROANOKE RIVER GREENWAY, BRIDGE THE GAP PHASE II PROJECT: The
Acting City Manager submitted a written communication recommending acceptance and
appropriation of additional funds from the Virginia Department of Transportation (VDOT)
for the Roanoke River Greenway, Bridge the Gap, Phase II Project from Aerial Way
Drive to Bridge Street.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#40880- 070317) A RESOLUTION accepting the Virginia Department of
Transportation's (VDOT) award to the City in the amount of $750,000.00 for Regional
Surface Transportation Program (RSTP) funds and $11,198.00 in Highway Safety
Improvement Program (HSIP) /Open Container funds for FY17 for the Roanoke River
Greenway, Bridge the Gap, Phase II Project from Aerial Way Drive to Bridge Street; and
authorizing the City Manager to take certain other actions in connection with the above
matter and project.
(For full text of resolution, see Resolution Book No. 79, page 223.)
624
Council Member Trinkle moved the adoption of Resolution No. 40880- 070317.
The motion was seconded by Council Member Bestpitch.
Council Member Garland inquired if Aerial Way was where the greenway began
to extend from Roanoke County toward the City of Salem and if that was the end of
City's portion of the greenway; whereupon, the Acting City Manager advised that there
was more of the City's portion of the greenway to be completed, beyond Aerial Way and
Phase 2 of the project extended from Aerial Way, which was at the boundary of the City
of Salem to Bridge Street.
He further commented that the entire section of greenway was funded using
VODT funds, with no local contribution needed and questioned if that was typical for the
most of the greenway sections.
The Acting City Manager explained that at a previous Council Meeting there was
an allocation of revenue sharing funds appropriated to Phase 1 and when Phase 1
ended approximately $731,000.00 was transferred to Phase 2, with a local match equal
to the revenue sharing fund allocation. He added that the City was successful in
obtaining revenue sharing funds, transportation enhancement funds and regional
surface transportation funds; and advised the Council that Phase 2 from Aerial Way to
the materials yard was expected to be under construction during the month of July.
There being no further questions and /or comments by the Council Members,
Resolution No. 40880 - 070317 was adopted by the following vote:
AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea -4.
NAYS: None -0.
(Council Members Dykstra, Ferris and Vice -Mayor Price were absent.)
Council Member Garland offered the following budget ordinance:
( #40881) AN ORDINANCE to appropriate funding from the Virginia Department
of Transportation Funds to the Roanoke River Greenway — Bridge the Gap project,
amending and reordaining certain sections of the 2017 - 2018 Capital Projects Fund
Appropriations.
625
Council Member Garland moved the adoption of Budget Ordinance No. 40881.
The motion was seconded by Council Member Bestpitch and adopted on its first reading
by the following vote:
AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea -4.
NAYS: None -0.
(Council Members Dykstra, Ferris and Vice -Mayor Price were absent.)
TRANSPORTATION STRUCTURES INSPECTION PROGRAM: The Acting City
Manager submitted a written communication recommending issuance and execution of
amendments to two contracts for the Transportation Structures Inspection Program
(2014 - 2018) Year Four of Five to the City's Contract with AECOM Technical
Services, Inc., and Mattern & Craig, Inc.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40882 - 070317) A RESOLUTION authorizing the City Manager's issuance and
execution of additional Amendments to the City's Contract with AECOM Technical
Services, Inc., for additional professional services for the fourth year of the City's
Transportation Structures Inspection Program (2014 - 2018); and authorizing the City
Manager to take such actions and execute such documents as may be necessary to
provide for the implementation, administration, and enforcement of such Amendments
to the above mentioned Contract, as well as the Contract itself.
(For full text of resolution, see Resolution Book No. 79, page 224.)
Council Member Bestpitch moved the adoption of Resolution No. 40882 - 070317.
The motion was seconded by Council Member Trinkle.
Council Member Garland inquired if a document existed on City's website which
served as a report card of the condition of the City's bridges in terms of how many were
in need of repair; whereupon, the Acting City Manager explained that such document
currently did not exist on the website and a report was completed on the condition of all
City bridges every four or five years, with the last comprehensive report completed in
2012. He added that certain structures were required to be inspected annually and
some biennially and having a comprehensive report available to the citizens was
something to work on for the future.
626
Council Member Garland further inquired if there was only one bridge in the
capital budget for improvements; whereupon, the Acting City Manager replied that
several bridges were included in the capital improvement program either for
rehabilitation consisting of deck resurfacing, other maintenance related issues or
complete replacement. He pointed out that the Franklin Road Bridge was currently
under construction and future repair projects included the Berkeley Road Bridge, Garst
Mill Road Bridge over Mudlick Road, in addition to a few more; and noted that the Main
Street/Wasena Bridge was in the initial planning stages for replacement, with all
projects being completely funded.
There being no further questions and /or comments by the Council Members,
Resolution No. 40882 - 070317 was adopted by the following vote:
AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea -4.
NAYS: None -0.
(Council Members Dykstra, Ferris and Vice -Mayor Price were absent.)
Council Member Bestpitch offered the following resolution:
( #40883 - 070317) A RESOLUTION authorizing the City Manager's issuance and
execution of additional amendments to the City's Contract with Mattern & Craig, Inc., for
additional professional services for the fourth year of the City's Transportation
Structures Inspection Program (2014- 2018); and authorizing the City Manager to take
such actions and execute such documents as may be necessary to provide for the
implementation, administration, and enforcement of such Amendments to the above
mentioned Contract, as amended, as well as the Contract itself.
(For full text of resolution, see Resolution Book No. 79, page 225.)
Council Member Bestpitch moved the adoption of Resolution No. 40883 - 070317.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea -4.
NAYS: None -0.
(Council Members Dykstra, Ferris and Vice -Mayor Price were absent.)
627
COMMENTS OF ACTING CITY MANAGER.
The Acting City Manager commented on the following:
Grant Funds Awarded
Last week Roanoke received some good news:
• At the National Healthy Homes Month event in Washington, D.C., HUD
Secretary Ben Carson announced that Roanoke will receive a grant in the
amount of $2,719,660.00 to continue the City's LeadSafe Program.
• Roanoke was one of five HUD grantees asked to showcase its successful
program at the event.
• LeadSafe Program Manager Ann Billings and LeadSafe Program Support
Specialist Marla Robertson were on hand to share this information.
• The newly awarded funds will help Roanoke continue to address lead
hazards in houses for low- income families with children.
• The City incorporates multiple community, health and housing partners into
the program to involve the entire community in eliminating lead hazards from
homes.
Recycle CoachTm App
• Roanoke recently launched Recycle Coach TM, a mobile and web app that
reminds citizens of trash and recycling schedules for their individual address.
• The app is free to download and it is available from the iTunes Store and
Google Play.
• Residents can view schedules and set up automatic reminders right on their
smartphones.
• Or they can go to manokeva.govsolidwaste to view schedules and set up
reminders by e-mail.
Reminders
• Municipal offices will be closed for the Independence Day
Holiday, July 4, 2017.
• Roanoke Fireworks on the Fourth
o River's Edge Sports Complex, 7:00 p.m. to 10:00 p.m.
Elmwood Park Activities
• Deschutes Brewery Street Pub
o Saturday, July 15, 2017.
0 2:00 p.m. -10:00 p.m.
• Budweiser Summer Series — "Flo Rida"
• Sunday, July 16, 2017.
• Gates Open: 6:00 p.m., Show Starts: 7:00 p.m.
• i
Council Member Garland inquired if the LEAD Safe program was competitive to
receive funds for projects and if the fund received last program cycle were spent;
whereupon, Mr. Stovall advised that the program was indeed competitive and the City of
Roanoke had a great track record and that he was not certain if the funds were spent,
but the current grant year ends in December so it was anticipated that the funds
allocated for the current grant cycle would be spent by that time.
In response to inquiry from Council Member Garland to provide more details of
the program, the Assistant City Manager for Community Development explained that
the LEAD Safe Program was designed to first assess the presence of lead based paints
in housing containing children six years of age or younger. He advised citizens to
contact the Department of Neighborhood Services to learn of the program qualifications
in terms of the type of home, age of the home, and income related standards to assess
the status of the house and once the assessment was complete and if the presence of
lead based paint was found, the City work's with the homeowner or the resident to work
out an abatement plan to encapsulates or remove the lead base paint. Lastly, he added
that average cost was $10,000.00 to $15,000.00 per home for the assessment and
abatement and the current grant application committed to having 100 homes fully
abated in the program year
CITY ATTORNEY:
READOPTION AND REENACTMENT OF CITY CODE: The City Attorney
submitted a written report recommending the readoption and reenactment of the Code
of the City of Roanoke (1979), as amended, was before Council.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
( #40884) AN ORDINANCE to readopt and reenact the Code of the City of
Roanoke (1979), as amended.
Council Member Trinkle moved the adoption of Ordinance No. 40884. The
motion was seconded by Council Member Bestpitch and adopted on its first reading by
the following vote:
AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea -4.
NAYS: None -0.
(Council Members Dykstra, Ferris and Vice -Mayor Price were absent.)
629
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS: NONE.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
STORMWATER: Council Member Garland inquired about two pending
presentations; i.e., Downtown Roanoke Stormwater and downtown flooding;
whereupon, the Acting City Manager advised that the Administration had not scheduled
any presentations; however, the Stormwater Department was preparing a written
update and could arrange a briefing presentation at the direction of the Council.
CITY ADMINISTRATION: Council Member Bestpitch informed citizens that
Acting City Manager Townsend and Assistant City Manager Stovall were speakers at a
Kiwanis Luncheon meeting on Wednesday, June 28. He thanked them both for their
participation and commended them for working well together in the absence of a City
Manager.
ANNOUNCEMENT: Mayor Lea announced the CIAA, in conjunction with its
Football Coaches Association, and local Salem and Roanoke High School coaches will
host a youth football clinic on Wednesday, July 19, 2017, at the William Fleming High
School from 6:00 p.m. to 8:00 p.m. Registration /check -in will begin at 5:30 p.m. The
clinic will combine basic football fundamentals that focus on self- improvement and a
motivational life- skills session with the 2017 CIAA head football coaches and select
returning football players from the 12- member institutions. The clinic is free to youth
ages 7 to 13 and is limited to the first 150 registrants. Participants should wear athletic
clothing and sneakers or cleats and will receive a free t -shirt and snack upon departure.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
630
There being no further business to come before the Council, Mayor Lea declared
the Council meeting adjourned at 2:44 p.m.
APPROVED
ATTEST:
C.""� 'J-- rn'-&�
Cecelia F. McCoy
Deputy City Clerk
Sherman P. Lea, Sr.
Mayor
631
ROANOKE CITY COUNCIL - REGULAR SESSION
July 17, 2017
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
July 17, 2017, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 40879 - 070317
adopted by the Council on Monday, July 3, 2017.
PRESENT: Council Members Michelle L. Dykstra, Raphael E. Ferris, John A.
Garland, Anita J. Price, David B. Trinkle and Mayor Sherman P. Lea, Sr. -6.
ABSENT: Council Member William D. Bestpitch -1
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Sherman D. Stovall, Acting City Manager;
Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and
Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by Nathaniel L. Bishop, Doctor of Ministry and
President, Jefferson College of Health Sciences.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
ANNOUNCMENTS:
Mayor Lea announced that inasmuch as there are no public hearings scheduled
to be conducted at the 7:00 p.m. session of Council, the meeting has been cancelled.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time
as a priority for citizens to be heard. All matters will be referred to the City Manager for
response, recommendation or report to Council, as he may deem appropriate.
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MISCELLANOUS: Robert Gravely, 3360 Hershberger Road, N. W., appeared
before the Council quoting biblical scriptures.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the
item would be removed from the Consent Agenda and considered separately. Mayor
Lea called attention to two requests for a Closed Meeting - a request of the Chairman of
the City Council Personnel Committee to discuss a personnel matter, being the
selection of a City Manager; and a request of the Acting City Manager to discuss the
disposition of publicly -owned property, located at 13 Church Avenue, S. W. (Official Tax
Map No. 4011706), where discussion in an open meeting would adversely affect the
bargaining position or negotiating strategy of the public body.
MINUTES: Minutes of the regular meeting of City Council held on Monday,
April 17, 2017, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Trinkle moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Ferris and
adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
PERSONNEL MATTER: A communication from Council Member David B.
Trinkle, Chair, City Council Personnel Committee, requesting that Council convene in a
Closed Meeting to discuss a personnel matter, being the selection of a City Manager,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before
the body.
(See communication on file in the City Clerk's Office.)
1
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Council Member Trinkle moved that Council concur in the request as
abovementioned. The motion was seconded by Vice -Mayor Price and adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
DISPOSITION OF PUBLIC -OWNED PROPERTY: A communication from the
Acting City Manager requesting that Council convene in a Closed Meeting to discuss
the disposition of publicly -owned property, located at 13 Church Avenue, S. E., where
discussion in an open meeting would adversely affect the bargaining position or
negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of
Virginia (1950), as amended, was before Council.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the Acting
City Manager as abovementioned. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
BLUE RIDGE BEHAVIORAL HEALTHCARE BOARD OF DIRECTORS: A
communication from Debbie Bonniwell, Executive Director, Blue Ridge Behavioral
Healthcare Board of Directors, recommending concurrence in the appointment of Lisa
Garst as a Board -At -large member to replace Vic Boddie for an unexpired term
commencing June 8, 2017 and ending December 31, 2019, was before Council.
(See communication on file in the City Clerk's Office.)
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Council Member Trinkle moved that Council concur in the request of the
Executive Director of Blue Ridge Behavioral Healthcare Board of Directors as J
abovementioned. The motion was seconded by Vice -Mayor Price and adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
OATHS OF OFFICE - ROANOKE VALLEY BROADBAND AUTHORITY -
ROANOKE ARTS COMMISSION -MILL MOUNTAIN ADVISORY BOARD: Reports of
qualification of the following individuals were before the Council:
Sherman M. Stovall as a member of the Roanoke Valley Broadband
Authority to fill the unexpired term of office of Christopher P. Morrill ending
December 12, 2019;
William Penn as a member of the Roanoke Arts Commission for a three -
year term of office ending June 30, 2020;
Ahondryea Brooks as a member of the Mill Mountain Advisory Board for a
three -year term of office ending June 30, 2020.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Trinkle moved that the reports of qualification be received and
filed. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
REGULAR AGENDA
PUBLIC HEARINGS:
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BONDS: Pursuant to instructions by the Council, the City Clerk having advertised
a public hearing for Monday, July 17, 2017 at 2:00 p.m., or as soon thereafter as the
matter may be heard, on the proposal of the City of Roanoke to authorize issuance of
General Obligation Public Improvement Bonds, in the principal amount not to exceed
$33.5 million, to provide funding for qualifying capital improvement projects, the matter
was before the body.
The Acting City Manager submitted a written report recommending authorization
for the issuance of bonds up to $33.5 million to provide funding for the projects listed
below:
Public Schools
$12,700,000.00
Library Master Plan
4,156,000.00
Parks and Recreation
2,500,000.00
Civic Center
1,000,000.00
Stormwater Management
2,000,000.00
Curbs, Butter and Sidewalk Improvements
1,500,000.00
Fire Facility Master Plan
375,000.00
Fire /EMS Air Packs
1,400,000.00
Street Improvements
700,000.00
Roanoke Centre for Industry and Technology Imp.
600,000.00
Fleet Capital Replacements
3,500,000.00
Technology Capital
1.775 000.00
Total
$32,206,000.00
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #40885- 0071717) A RESOLUTION Authorizing the issuance and sale of not to
exceed thirty -three million five hundred thousand dollars ($33,500,000) aggregate
principal amount of General Obligations of the city of Roanoke, Virginia, in the form of
General Obligation Public Improvement Bonds of the City, for the purpose of providing
funds to pay the costs of the acquisition, construction, reconstruction, improvement,
extension, enlargement and equipping of various public improvement projects of and for
the city (including related design and architectural and engineering services); fixing the
form, denomination and certain other details of such bonds; and otherwise providing
636
with respect to the issuance, sale and delivery of such bonds; and authorizing and
providing for the issuance and sale of a like principal amount of general obligation public
improvement bond anticipation notes in anticipation of the issuance and sale of such
bonds.
(For full text of ordinance, see Resolution Book No. 79, page 229.)
Council Member Trinkle moved the adoption of Resolution No. 40885 - 071717.
The motion was seconded by Vice -Mayor Price.
The Mayor inquired if there were persons present wishing to speak on the matter.
There being none, he declared the public hearing closed.
There being no comments and /or questions by the Council Members, Resolution
No. 40885 - 071717 was adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
Council Member Dykstra offered the following budget ordinance:
( #40886- 071717) AN ORDINANCE to appropriate funding to be provided by the
issuance of General Obligation Bonds to the Stormwater Improvements, Civic Center,
City -wide Curb /Gutter /Sidewalk, Street Improvements, Melrose Library Renovations,
Parks and Recreation Master Plan, Fire Facility Master Plan, Fire — EMS Airpacks,
RCIT Project Improvements, Fleet Capital Replacements, Revenue System Upgrade,
Telephone System Upgrade, Digital Radio Conversion, Fallon Park School
Replacement, Crystal Spring HVAC Replacement, and various school maintenance
upgrade projects, amending and reordaining certain sections of the 2017 - 2018
Stormwater Utility, Civic Center, Capital Projects, and School Capital Projects Funds,
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 244.)
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Council Member Dykstra moved the adoption of Budget Ordinance
No. 40886- 071717. The motion was seconded by Council Member Trinkle and adopted
by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
PETITIONS AND COMMUNICATIONS:
SALVATION ARMY: Captain Monica Seiler, Salvation Army, appeared before
the Council to share information with regard to a new project in the southeast area of
the City. She outlined the scope of the new project, the New Day Street Outreach
Program, 24 -hour hotline, and the New Day Drop -In Center, a community collaborative
program to serve homeless, runaway, and at risk youth to be run by the Salvation Army
of Roanoke.
She noted that 1.6 to 2.8 million youth run away each year in the United States
with 86 percent in foster care at the time of running away, leaving them vulnerable to
drug abuse, sexually transmitted diseases, pregnancy, HIV, sexual exploitation
including human trafficking and many become homeless.
Captain Seiler pointed out that the City of Roanoke has some youth programs
addressing the issue, such as Total Action for Progress (TAP), Straight Street, Youth
Haven as well as the Roanoke Diversity Center which focuses on the LGBT population;
noting the Salvation Army's program offers continuum of care services to assist
vulnerable youth to reach their potential as well as empower them to become self -
sufficient with 37 agencies participating in the effort, with a target date to open on
October 1. The program will staff a full -time program director, program coordinator,
street outreach workers and trained volunteers; whereby, the volunteers would use the
Salvation Army human trafficking curriculum to identify youth who may be vulnerable to
sexual exploitation.
Council Member Dykstra expressed excitement with regard to the program,
community involvement and location in the southeast quadrant of the City and inquired
as to the participants in the tracking system and the benefits of having a collective
database; whereupon, Captain Seiler advised that the Homeless Management
Information System was a HUD standard across the nation to track persons receiving
supportive services through the Blue Ridge Continuum of Care and the agencies meet
once per month to analyze data and funding. She noted that the point in time count took
place in January of each year and was a survey of the homeless to get a picture of what
homelessness looks like in Roanoke.
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She further advised that the Rescue Mission has not participated with the
Continuum of Care's effort to collect data since they have their own data system which
is why the data was skewed, but fortunately the Rescue Mission will be joining the
Homeless Management Information System by the end of 2017 which will give the City
a better snapshot of homeless citizens.
Council Member Dykstra further inquired if 18 - 24 year -olds typically were still
classified as youth and why that was the target population; whereupon, Captain Seiler
advised that 18 - 24 year olds were considered aging out youth, when youth no longer
received traditional foster care services and it was the target demographic because
currently it was a population underserved in the City, but needed for the abatement of
the entire society.
Council Member Dykstra also asked about feedback from stakeholders in the
southeast area of the City, and whether the neighbors were informed of the Salvation
Army's plans. Captain Seiler advised that there were many stakeholders within the City,
including Straight Street, Carillon, LEAP, Boys and Girls Club, RCPS, Continuum of
Care, Virginia Western Community College, United Way, Patrick Henry Community
College, Goodwill and the Southeast Action Forum was a big part of informing the
neighborhood.
In response to Council Member Garland's question with regard to the target age
group of 18 — 24, Captain Seiler responded that the program would begin at age 14 to
provide case management services when youth start to drop off from available,
traditional services and by partnering with youth at that age along with good, supportive
services they would not need to come into the New Day Center when they age out, they
would already have a good support system in place.
Vice -Mayor Price commented that many students expressed concern in not
knowing where to turn to talk with a trusted adult, and recognized a need for mentoring.
She inquired as to the role the School Division in the process; whereupon, Captain
Seiler advised that Malora Hom, Coordinator, Roanoke City Public Schools Homeless
Student Program has access to all the Salvation Army services available, including the
Pathway of Hope Initiative that addresses breaking the cycle of intergenerational cities
and the causes of poverty in an effort to provide long term intensive case management
services.
In response to an inquiry from Council Member Garland if all six neighborhood
groups in the southeast area of the City have been visited or only a few; Captain Seiler
replied that either she or her co- worker attended meetings held by the Belmont
neighborhood, Southeast Action Forum, Mountain View neighborhood as well as a few
others.
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Council Member Garland further inquired if the initiative was a national Salvation
Army program; whereupon, Captain Seiler advised that the program was not national,
but unique to the City of Roanoke adding that Salvation Army has a couple of drop -in
centers geared towards the target age group and with extensive research of what works
and what does not and a community effort, hopefully it would be a success.
Lastly, Council Member Garland asked if the City of Roanoke could do anything
to help with the project, whereupon, Captain Seiler explained that several City
employees have participated in the process, private funding had been secured and a
federal grant was filed; adding with the support of the community agencies, Salvation
Army was moving forward.
Mayor Lea commented that it would take the entire community to get involved to
help resolve this issue; and thanked Captain Seiler for an informative presentation and
wished her much success for the program.
Without objection, he advised that the all remarks would be received and filed.
VICTIM WITNESS PROGRAM: The Commonwealth's Attorney submitted a
written communication recommending acceptance of the Victim/Witness Program Grant
from the Department of Criminal Justice Services to continue to provide comprehensive
information and direct services to crime victims and witnesses in accordance with the
Virginia Crime Victim and Witness Rights Act; and the Acting City Manager submitted a
written communication concurring in the recommendation.
(For full text, see communications on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #40887 - 071717) A RESOLUTION authorizing acceptance of a Victim/Witness
Assistance Program grant from the Commonwealth of Virginia Department of Criminal
Justice Services, and authorizing execution of any required documentation on behalf of
the City.
(For full text of ordinance, see Resolution Book No. 79, page 246.)
Council Member Ferris moved the adoption of Resolution No. 40887 - 071717.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -6.
(Council Member Bestpitch was absent.)
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Council Member Ferris offered the following budget ordinance:
( #40888- 071717) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Victim Witness Program Grant, amending and
reordaining certain sections of the 2017 - 2018 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 247.)
Council Member Ferris moved the adoption of Budget Ordinance
No. 40888 - 071717. The motion was seconded by Vice -Mayor Price and adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
REPORTS OF CITY OFFICERS AND COMMENTS OF ACTING CITY
MANAGER:
ACTING CITY MANAGER:
BRIEFINGS:
2015 Community Greenhouse Gas (GHG) Emissions and Energy Summary:
Sherman Stovall, Acting City Manager, informed the Council that back in 2006,
Council adopted a Resolution to reduce greenhouse gas emissions by 2014 and that
the targets that were established were met that led to Council adopting a second
resolution reaffirming in June 2016; its commitment was to reduce greenhouse gas
emissions and establishing new reduction targets for 2019. Mr. Stovall introduced
Dr. Sean McGinnis, Director of Virginia Tech's Green Engineering Program, who gave a
Greenhouse Gas Emissions and Energy Summary update and summarized the
following information:
• The annual energy and emissions analysis showed a decrease in Community
greenhouse gas (GHG) emissions of 16% in 2015 compared to the baseline
year of 2005.
• The 2015, the Community emissions are 3.3% less than in 2014 which is a
good start toward the City Council Community goal of 10% reduction by the
end of 2019.
641
• Municipal GHG reductions for the City of Roanoke have not yet been
calculated using the new software analysis tool.
• These GHG reductions also correspond to reduce environmental and health
effects related to improved local air and water quality.
• This on -going analysis effort, supported strongly by City Council and Staff,
provides data to help in the process of improving the future environmental,
health, and economic sustainability of the City.
(For full text, see copy of presentation on file in City Clerk's Office.)
Following the presentation, Council Member Ferris shared that he thought there
was a population component to the calculations and speculated that the City's
population had grown since the 2010 Census report; and since that time, greenhouse
emissions has been cut and noted the emissions per capita has been reduced even
more. Dr. McGinnis replied in the affirmative stating that many analysis ask for
population to compare cities on emissions per capita which produces an interesting
metric and since there has been increased population, that means reductions are even
more impressive; more people are living in the city, more products being are made, and
more businesses have developed.
Council Member Ferris expressed concerned emissions had been cut in spite of
the population growth and that we were in the throes of a severe recession in 2008 and
2009, and have not completely recovered; noting that economic activity is currently
better than it was seven to eight years ago, yet we are still seeing a reduction in
emissions. Dr. McGinnis acknowledged the city was doing better in spite of more
production, more people, and more economics; noting the progress was especially
noteworthy.
Council Member Garland commented that it was surprising that some of the
variables were not taken into account, like the number of people that live in the city and
high summer temperatures; subsequently, it does not matter because the total number
Of CO2 was still counted. Dr. McGinnis replied that he had the temperature data, and
could ratio that data to the number of temperature days, and that the city has reduced
emissions even though it has been much hotter and much colder in the same year; just
like population, there are years we have done better than what it looks like on paper
because we have had an extremely cold or hot year.
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Vice -Mayor Price acknowledged Beatrice Schleupner, member of Youth Services
Citizen Board and student at Patrick Henry High School, who wrote a letter of which
was shared with fellow Council Members and the City Attorney, expressing concern
about the environment and energy efficiency. Ms. Price was pleased to know that there
are youth who are civic minded and engaged. She suggested that Dr. McGinnis and
Ms. Schleupner meet.
Council Member Dykstra inquired about solar energy involvement how high
school student could be involved by participating in the installation of solar panels; in
addition she asked whether solar energy was a viable option on an individual household
basis. She inserted that there are not many large open spaces for wind farms, but solar
energy seems to a possibility. Dr. McGinnis replied that solar energy is viable here;
however, it has not taken a strong root in the community; nevertheless, solar energy is
clearly something that should be explored in Roanoke.
Mayor Lea acknowledged the relationship with President Timothy Sands and the
important and valuable partnership with Virginia Tech that was making a difference in
our community. He thanked Dr. McGinnis for his work and noted the presentation and
remarks would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
FISCAL YEAR 2017 BROWNFIELD ASSESSMENT GRANT: The Acting City
Manager submitted a written communication for acceptance and appropriation of the
Fiscal Year 2017 Brownfield Assessment Grant from the U. S. Environmental Protection
Agency to fund environmental assessments on eligible properties within the City.
(See communication on file in the City Clerk's Office.)
Council Member Dykstra offered the following resolution:
( #40889- 071717) A RESOLUTION authorizing the acceptance of a FY -17 U.S.
Environmental Protection Agency (EPA) Brownfield Assessment Grant (hazardous
substances) to fund environmental investigations of brownfield properties within the City
of Roanoke that are suspected of being contaminated by hazardous substances; and
authorizing the City Manager to execute any required grant agreements, to execute any
necessary additional documents, to provide additional information, and to take any
necessary actions to receive, implement, and administer such Assessment Grant, upon
certain terms and conditions.
(For full text, see Resolution Book 79, page 248.)
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Council Member Dykstra moved the adoption of Resolution No. 40889 - 071717.
The motion was seconded by Council Member Trinkle.
The Acting City Manager noted that the Assessment Grant will allow the City to
work in tandem with its targeted HUD funds to create a significant benefit to residents in
the Melrose Orange Target Area, while continuing work expanding the City's greenways
and encouraging economic development within the City.
There being no further questions and /or comments by the Council Members,
Resolution No. 40889 - 071717 was adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
Council Member Dykstra offered the following budget ordinance:
( #40890 - 071717) AN ORDINANCE appropriating funding from the United States
Environmental Protection Agency for environmental site assessments and related
training and development, amending and reordaining certain sections of the 2017 -
2018 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 249.)
Council Member Dykstra moved the adoption of Budget Ordinance
No. 40890 - 071717. The motion was seconded by Council Member Trinkle and adopted
by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
Me
OUTSTATIONED MEDICAID ELIGIBILITY WORKERS: The Acting City
Manager submitted a written communication authorizing to renew the contract dated
February 20, 2013, between the City of Roanoke and Carilion Medical Center for two
Outstationed Medicaid Eligibility Workers for two additional and successive one year
periods; and appropriation of funds in connection therewith.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle noted a personal conflict of interest in connection with
the abovementioned item; and read the following Statement of Conflict of Interest:
"STATEMENT OF CONFLICT OF INTEREST
I, David B. Trinkle, state that I have a personal interest in Agenda Item 7 a. 2 of
the City Council Agenda for July 17, 2017, regarding an agreement between Carilion
Medical Center and the City for two Ourstationed Medicaid Eligibility Workers, because
and do not participate in any decision - making processes in this agreement for my
employer. Therefore, pursuant to Virginia Code Sections 2.2 -3110 A. 4 and 2.2 -3112
A. 1, 1 must refrain from participation in this matter. I ask that the City Clerk accept this
statement and ask that it be made a part of the minutes of this meeting.
Witness the following signature made this 21" day of February 2017.
S /David B. Trinkle
David B. Trinkle
Member of Council"
(See Statement of Conflict of Interest on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #40891- 071717) A RESOLUTION authorizing the City Manager to execute a
renewal of the Outstationed Eligibility Worker ("DEW") contract dated February 6, 2013
( "Contract "), between the City of Roanoke on behalf of its Department of Social
Services ( "City "), and Carilion Medical Center ( "Carilion "), for the placement by the City
of four (4) DEW worker(s), as well as an onsite OEW supervisor, at Carilion, for two
successive, additional, one year terms, and authorizing the City Manager to execute
any necessary documents required to accept such contract.
(For full text of resolution, see Resolution Book 79, page 250.)
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Council Member Ferris moved the adoption of Resolution No. 40891 - 071717.
The motion was seconded by Council Member Dykstra and adopted by the following
` vote:
AYES: Council Members Dykstra, Ferris, Garland, Price and Mayor Lea -5.
NAYS: None -0.
(Council Member Bestpitch was absent and Council Member Trinkle abstained from
voting.)
Council Member Ferris offered the following budget ordinance:
( #40892- 071717) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia and Carilion Medical Center for outstationed eligibility
workers, amending and reordaining certain sections of the 2017 - 2018 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 251.)
Council Member Ferris
moved the adoption of
Budget
Ordinance
No. 40892-071717. The motion
was seconded by Council
Member
Dykstra and
adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price and Mayor Lea -5.
NAYS: None -0.
(Council Member Bestpitch was absent; and Council Member Trinkle abstained from
voting.)
CHILD ABUSE AND NEGLECT PREVENTION PROGRAM GRANT: The Acting
City Manager submitted a written communication accepting and appropriation of funds
in connection with a Child Abuse and Neglect Prevention Program Grant from the
Virginia Department of Social Services to provide classes to parents of children 0 -5
years of age.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Price offered the following resolution:
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( #40893 - 071717) A RESOLUTION authorizing the acceptance of the Child
Abuse and Neglect Prevention Program Grant to the City of Roanoke ( "City ") by the
Virginia Department of Social Services ( "VDSS ") in the amount of $50,000.00; and
authorizing the City Manager to execute any documentation required to accept the
Grant on behalf of the City.
(For full text of resolution, see Resolution Book 79, page 252.)
Vice -Mayor Price moved the adoption of Resolution No. 40893- 071717. The
motion was seconded by Council Member Dykstra and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
Vice -Mayor Price offered the following budget ordinance:
( #40894 - 071717) AN ORDINANCE to appropriate funding from the Virginia
Department of Social Services for the Child Abuse and Neglect Prevention Program
Grant, amending and reordaining certain sections of the 2017 - 2018 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 253.)
Vice -Mayor Price moved the adoption of Budget Ordinance No. 40894 - 071717.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
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CLIENT SPECIFIC CHILD WELFARE SUBSTANCE ABUSE AND
SUPPLEMENTAL SERVICES: The Acting City Manager submitted a written
communication accepting and appropriation of funds from the Virginia Department of
Social Services for client specific child welfare substance abuse and supplemental
services.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Price offered the following ordinance:
( #40895 - 071717) A RESOLUTION authorizing the acceptance of funding to the
City of Roanoke from the Virginia Department of Social Services (VDSS) to be used by
the City of Roanoke Department of Social Services (DSS) for additional funding for
client specific child welfare substance abuse and supplemental services, and
authorizing the acceptance, execution, and filing of appropriate documents to obtain
such funds.
(For full text of resolution, see Resolution Book 79, page 254.)
Vice -Mayor Price moved the adoption of Resolution No. 40895- 071717. The
motion was seconded by Council Member Dykstra and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
Vice -Mayor Price offered the following budget ordinance:
( #40896 - 071717) AN ORDINANCE to appropriate funds from the Virginia
Department of Social Services for Child Welfare Substance Abuse and Supplemental
Services, amending and re- ordaining certain sections of the 2017 - 2018 General Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 255.)
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Vice -Mayor Price moved the adoption of Budget Ordinance No, 40896- 071717.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
DONATION OF FUNDS FROM MISSION BBQ: The Acting City Manager
submitted a written communication accepting and appropriation of a donation of funds
from Mission BBQ to support the officer development and training programs of the
Roanoke Fire -EMS Department.
(See communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #40897 - 071717) A RESOLUTION authorizing acceptance of a donation from -�
Mission BBQ to the Roanoke Fire -EMS Department; and authorizing execution of any
and all necessary documents to accept the donation. ,
(For full text of resolution, see Resolution Book 79, page 256.)
Council Member Ferris moved the adoption of Resolution No. 40897- 071717.
The motion was seconded by Council Member Trinkle.
Council Member Ferris thanked Mission BBQ for the donation, commented that
the company had been raising money to support public safety since it opened in the City
of Roanoke, and asked the Acting City Manager to elaborate on the matter; whereupon,
Mr. Stovall advised that Mission BBQ was a strong supporter of public safety and
approximately $5,100.00 would be used to support officer development and training
within the Fire -EMS department through the sale of special public safety plastic cups.
He reiterated appreciation for the work of Mission BBQ to support public safety in the
City of Roanoke.
Council Member Dykstra added that Mission BBQ reached out to all service
sectors in the City not just public safety and was truly grateful for their service to the
community.
%W •
Mayor Lea suggested correspondence be forwarded to the corporate office of
Mission BBQ formally expressing appreciation for the kind and helpful donation.
There being no additional comments and /or questions by the Council Members,
Resolution No. 40897 - 071717 was adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
Council Member Ferris offered the following budget ordinance:
( #40898 - 071717) AN ORDINANCE appropriating funding from Mission BBQ
donations to support Officer development and training programs, amending and
reordaining certain sections of the 2017 - 2018 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 257.)
Council Member Ferris moved the adoption of Budget Ordinance
No. 40898-071717. The motion was seconded by Council Member Dykstra and
adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
HAZARDOUS MATERIALS EMERGENCY RESPONSES AND TRAINING AND
DEVELOPMENT: The Acting City Manager submitted a written communication
authorization execution of a five -year contract with the Virginia Department of
Emergency Management for the Roanoke Fire -EMS Department to receive funds in
order to reimburse the Hazardous Materials Response Team for equipment, labor, and
other costs associated with hazardous materials emergency responses.
(See communication on file in the City Clerk's Office.)
650
Council Member Ferris offered the following budget ordinance:
( #40899 - 071717) AN ORDINANCE appropriating funding from the United States
Department of Transportation through the Commonwealth of Virginia Department of
Emergency Management (VDEM) for hazardous materials emergency responses and
training and development, amending and reordaining certain sections of the 2017 -
2018 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 257.)
Council Member Ferris moved the adoption of Budget Ordinance
No. 40899- 071717. The motion was seconded by Council Member Trinkle and adopted
by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
COMMENTS OF ACTING CITY MANAGER.
The Acting City Manager offered the following comments:
National Night Out Activities
• On Tuesday, August 1, the city's neighborhood organizations and watch
groups will hold events as part of the National Night Out annual celebration.
• The goal of National Night Out is to generate support for, and participation in,
local anti -crime programs and to strengthen neighborhood spirit.
• All events will be posted on our website at roanokeva.gov, under the
Calendar of Events.
Police Academy Graduation
• Friday, July 21, 10:00 a.m., at the Police Academy
Budweiser Summer Series Continues in Elmwood Park
• Saturday, July 29
• "George Thorogood and the Destroyers with special guest "38
Special"
651
Gates Open: 6:00 p.m., Show Starts: 7:00 p.m.
The first concert of the summer series was held last night with "Flo Rida"
and was an overwhelming success, we are very pleased with the kickoff
event.
CITY ATTORNEY:
REFUND OF PURCHASE PRICE OF CIGARETTE TAX STAMPS: The City
Attorney submitted a written report recommending the amendment to Chapter 32,
Taxation, Article VIII, Cigarette Tax, Section 32 -196, Redemption of stamps: refund for
destroyed stamps, Code of the City of Roanoke (1979), as amended, in connection with
the refund of purchase price of cigarette tax stamps.
(See report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40900 - 071717) AN ORDINANCE amending Chapter 32, Taxation, Article VIII.,
Cigarette Tax, Section 32 -196, Redemption of stamps refund for destroyed stamps, of
Code of the City of Roanoke (1979) as amended, to provide for the refund of any
cigarette stamps that are returned to the city or are destroyed, without deduction of
penalties or additional fees, upon verification by the director of finance or city treasurer
that such stamps have been returned or destroyed; providing for an effective date, and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book 79, page 258.)
Council Member Ferris moved the adoption of Resolution No. 40900 - 071717.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
652
REPORTS OF COMMITTEES:
VARIOUS EDUCATIONAL PROGRAMS: The Roanoke City School Board
submitted a written report requesting appropriation of funds for various educational
programs; and the Director of Finance submitted a written report recommending that
Council concur in the request.
(See reports on file in the City Clerk's Office.)
Council Member Garland offered the following budget ordinance:
( #40901 - 071717) AN ORDINANCE to appropriate funding from the
Commonwealth, as well as private grants, for various educational programs, amending
and reordaining certain sections of the 2017 - 2018 School Grant Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book 79, page 259.)
Council Member Garland moved the adoption of Budget Ordinance
No. 40901 - 071717. The motion was seconded by Council Member Trinkle and adopted
by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS:
ROANOKE RIVER GREENWAY - BRIDGE THE GAP PROJECT: Budget
Ordinance No. 40881 appropriating funds in connection with the Roanoke River
Greenway- Bridge the Gap project, having previously been before Council for its first
reading on Monday, July 3, 2017, read and adopted on its first reading and laid over,
was again before the Council for its second and final reading.
653
Council Member Ferris offered the following budget ordinance:
( #40881- 071717) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation Funds to the Roanoke River Greenway — Bridge the Gap
project, amending and reordaining certain sections of the 2017 - 2018 Capital Projects
Fund Appropriations.
(For full text of Ordinance, see Ordinance Book 79, page 226.)
Council Member Ferris
moved the
adoption of
Budget Ordinance
No. 40881-071717. The motion
was seconded
by Council
Member Dykstra and
adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
READOPTION AND REENACTIMENT OF THE CITY CODE: Ordinance No.
40884 readopting and reenacting the Code of the City of Roanoke (1979), as amended,
having previously been before Council for its first reading on Monday, July 3, 2017, read
and adopted on its first reading and laid over, was again before the Council for its
second and final reading.
Council Member Ferris offered the following ordinance:
( #40884 - 071717) AN ORDINANCE to readopt and reenact the Code of the City
of Roanoke (1979), as amended; and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book 79, page 227.)
Council Member Ferris moved the adoption of Ordinance No. 40884- 071717.
The motion was seconded by Council Member Trinkle.
654
Following comments by the City Attorney that the City Code was reenacted and
readopted annually in order to be consistent with amendments made to the State Code
referenced to the City Code, Ordinance No. 40884 - 071717 was adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
WAIVER OF NOTICE OF SPECIAL MEETING OF STOCKHOLDER OF
GREATER ROANOKE TRANSIT COMPANY: The City Attorney submitted a written
report recommending that City Council waive the notice requirement and authorize the
Mayor or the Acting City Manager to execute and deliver the waiver of notice to GRTC. -+
(See report on file in the City Clerk's Office.)
Inasmuch as he is the owner of certain real property situated at 0 Salem Avenue,
S. W., that will be considered as part of the discussions in connection with a request for
City Council, as stockholder of Greater Roanoke Transit Company, Council Member
Ferris read the following:
"I, Raphael E. Ferris, make the following statement regarding the City Attorney's
Letter dated July 17, 2017, regarding a request for City Council, as stockholder of
Greater Roanoke Transit Company, a Virginia corporation ( "GRTC ") to waive the notice
requirements under the By -Laws of GRTC for a special meeting of stockholder to be
held on July 17, 2017, at 4:00 p.m., or as soon thereafter as the matter may be reached.
I am the owner of certain real property situated at 0 Salem Avenue, S. W.,
Roanoke, Virginia, bearing Official Tax Map No. 1010412, ( "Parcel 1010412) ". The City
of Roanoke currently leases this property for use as a parking lot. The term of the lease
is five years, expiring on June 30, 2021, Parcel 1010412 is approximate to the
Campbell Court facilities owned by GRTC, as described in the July 17, 2017 letter, and
discussions related to Campbell Court facilities is the purpose of the special meeting of
stockholder. I have also discussed this matter with the City Attorney and he has advised
me that my property interest does not create a personal interest in this transaction
under the Virginia Conflicts of Interest laws, but that I may elect to recuse myself from
655
participation in this matter if I believe that my ownership of Parcel 1010412 creates an
appearance of a conflict of interest. I believe that I can fairly act, objectively, and in the
public interest in considering the acquisition of property by GRTC and /or the disposition
of the Campbell Court facilities. Based on the foregoing, I intend to participate in the
deliberations regarding the City Attorney's letter dated July 17, 2017, regarding the
waiver of the notice requirements and I will vote on the proposed resolution. In the
event that the circumstances on which I make this decision change, I will determine at
such time whether a conflict of interest, or the appearance of a conflict of interest, exists
and take the appropriate action at that time.
I request that the City Clerk maintain a copy of the Statement with the minutes of
this meeting of City Council.
Dated this 171h day of July, 2017.
S /Raphael E. Ferris
Raphael E. Ferris
Member of Council"
(See Statement on file in the City Clerk's Office.)
Vice -Mayor Price offered the following resolution
( #40902 - 071717) A RESOLUTION authorizing waiver of notice requirements for
a special meeting of the stockholder of Greater Roanoke Transit Company (GRTC) on
behalf of the City as the sole stockholder of GRTC, and authorizing the Mayor or Acting
City Manager to execute and deliver a waiver of notice to GRTC.
(For full text of resolution, see Resolution Book 79, page 261.)
Vice -Mayor Price moved the adoption of Resolution No. 40902 - 071717. The
motion was seconded by Council Member Dykstra and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -6.
NAYS: None -0
(Council Member Bestpitch was absent.)
r
• %
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 3:45 p.m., the Mayor declared the Council meeting in recess for a Closed
Meeting to be held in the Council's Conference Room, Room 451, fourth floor, Noel C.
Taylor Municipal Building; and thereafter to be reconvened in the Council Chamber.
At 5:32 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding.
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, Council Member Dykstra moved that each Member of City Council
certify to the best of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -6.
NAYS: None -0.
(Council Member Bestpitch was absent.)
Inasmuch as there were no public hearings scheduled to come before the
Council, the Mayor announced that the 7:00 p.m. Council meeting had been cancelled.
There being no further business to come before the Council, Mayor Lea declared
the Council meeting adjourned at 5:33 p.m.
APPROVED
ATTEST:
, /
/ "P' ' � 0
Stephanie M. Moon Rey olds, C
City Clerk
Sherman P. Lea, Sr.
Mayor
657
ROANOKE CITY COUNCIL - REGULAR SESSION
August 7, 2017
9:00 P.M.
The Council of the City of Roanoke met in joint session with the Roanoke City
School Board on Monday, August 7, 2017, at 9:00 a.m., at Fallon Park Elementary
School, 502 19" Street, S. E, City of Roanoke, Virginia, with Mayor Sherman P. Lea,
Sr., presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-
15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979),
as amended, and pursuant to Resolution No. 40879- 070317 adopted by the Council on
Monday, July 3, 2017.
PRESENT: Council Members Raphael E. Ferris, John A. Garland, Anita J. Price,
William D. Bestpitch, Michelle L. Dykstra, and Mayor Sherman P. Lea, Sr. (arrived
late) -6.
ABSENT: Council Member David B. Trinkle -1.
(Absent only at the 9:00 a.m. joint session.)
OFFICERS PRESENT: Sherman M. Stovall, Acting City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Vice -Mayor declared the existence of a quorum.
SCHOOL BOARD TRUSTEES PRESENT: Mark K. Cathey, William B.
Hopkins, Jr., Laura D. Rottenborn, Lutheria H. Smith, Richard M. Willis, Jr., and
Chairman Annette M. Lewis -6.
SCHOOL BOARD TRUSTEES ABSENT: Elizabeth C. S. Jamison -1.
Representing the City of Roanoke: R. Brian Townsend, Assistant City Manager
for Community Development.
Representing Roanoke City Public Schools: Dr. Rita D. Bishop, Superintendent
of Roanoke City Public Schools; P. Steve Barnett, Deputy Superintendent of Roanoke
City Schools; Timothy R. Spencer, Senior City Attorney and Legal Counsel of Roanoke
City Schools; and Cindy H. Poulton, Clerk of the Roanoke City School Board.
• i
SCHOOLS: Vice -Mayor Price announced that the Mayor had a conflict in
schedule and would be late arriving at the meeting; and welcomed everyone to the first
joint meeting of City Council and the Roanoke City School Board in the fiscal year and
called upon the School Board Chairman for remarks; whereupon, Chairman Lewis
welcomed everyone to the meeting and advised that Fallon Park Elementary School
was rated one of the top urban schools in the nation.
The Superintendent of Schools introduced Nikki Mitchem, Principal, Fallon Park
Elementary School and Assistant Principals and advised of the many issues
surrounding the elementary school and expressed excitement with the construction of
the new school.
Fallon Park Elementary School Protect Overview
P. Steve Barnett, Deputy Superintendent, introduced Martha Chester, Architect,
Hughes Associates who briefed the Council on the proposed plans for the new Fallon
Park Elementary School. Ms. Chester advised that construction would begin in
December and would include using the existing gymnasium and cafeteria and would
also allow for school to remain in session while building behind the existing structure.
She further advised that the plan was for the school to become a beacon for the
community with a park like entranceway; whereupon, Council Member Bestpitch
inquired about the plans for the current entrance of the school. Ms. Chester replied that
it would become the loop for buses, parking lot and greenspace with trees. Dr. Bishop
added that chess tables have also been secured for that area.
At this paint, Mayor Lea entered the meeting. (9:15 a.m.)
ROTEC /Career and Technical Education,
Kathleen Duncan, ROTEC Principal, showed a briefed video highlighting the
available programs in the ROTEC, Career and Technical Program at the middle and
high school levels. She advised that approximately 5,300 students participated in the
programs and was delighted to report the upcoming collaboration with the Fire -EMS
Department for eleven high school seniors to be educated at the Fire Station No. 1 for
EMT training.
Ms. Duncan further advised that the community felt that William Fleming High
School was underserved in terms of the ROTEC program and noted that 1,200 students
participated in the program from the school and overall 2,040 certifications were earned
for the 2016 - 2017 school year. She stressed the importance of spreading the word that
the programs included and affected both high schools.
659
Elizabeth Wilmer, Vice President of Academic and Student Affairs, Virginia
Western Community College spoke about dual enrollment within the high schools and
advised that dual enrollment lead to transfer and applied credits for college degrees as
well as the students would be eligible for the Community College Access Program
(CCAP) which provided two years of education at no cost.
Council Member Garland commented that it was all about marketing the
programs because he still received questions with regard to the ROTEC programs.
Mayor Lea commented that many of the ROTEC activities were held at Patrick
Henry High School which would lead one to believe that William Fleming High School
was not included and suggested that more activities be held at William Fleming. He also
inquired about the costs associated with the dual enrollment program.
Dr. Bishop explained that in years past, the School division received 100 percent
assistance in funding the dual enrollment program, but with cost increases incurred, she
was unsure if the program would be fully funded. She alluded that funding may be
available through a private source.
Vice -Mayor Price encouraged the Council to visit the ROTEC building and to help
spread the word to students and parents about the amazing programs available;
whereupon, Council Member Bestpitch added that there must be way to market the
program and get the word out to local employers, etc.
Council Member Dykstra suggested that the concepts be introduced to students
at an earlier age and engage middle schools students to let them know of the
opportunities at the high school level; and asked if transportation to the ROTEC site was
an issue for William Fleming students.
Ms. Duncan advised that transportation was not a barrier, for the ROTEC
students were bused to the site for block classes and returned to William Fleming to
attend class for the remainder of the school day.
In response to inquiry from Chairman Lewis, Ms. Duncan explained that the 5 -5 -5
Program explored five careers in five days for fifth graders and over 200 students
participated. She noted that the Teach for Tomorrow Program was a way to grow
valuable teachers to remain in the Roanoke Valley.
Council Member Garland inquired if there were plans to place a ROTEC building
at William Fleming High School; whereupon, Dr. Bishop advised that it was in the future
planning stages.
Elementary Spanish:
Dr. Bishop commented that in the future the fifth Spanish speaking country would
more than likely be the United States and stressed the importance of introducing foreign
language at the Elementary School level.
Hurt Park Elementary School Gymnasium:
Dr. Bishop invited the Council to attend the ribbon cutting for the new gymnasium
to be held on Thursday, August 17, 2017, at 4:00 p.m.
Patrick Henry noise issues:
In response to inquiry with regard to noise issues involving the stadium at Patrick
Henry High School, Mr. Barnett advised that the school administration was aware and
sensitive to the concerns of the neighborhood residents.
Summer testing and repeat testing rules and procedures:
Dr. Bishop referenced a memorandum regarding eligibility criteria for expedited
retakes on Spring 2015 grades 3 through 8 non- writing Standards of Learning tests and
advised that dedicated staff was willing to work with students afterschool in an effort to
better prepare for the tests.
Final accreditation results:
Dr. Bishop advised that for four years William Fleming High School had been
accredited and doing extremely well. She complimented Archie Freeman as one of the
best principals and noted that although she was awaiting final results from the State,
only one school would not meet accreditation standards for the year, but strategies were
already in place to achieve accreditation in the future.
Reviews of outsourced services and cost of outsourced bus services,
Trustee Hopkins explained that transportation, nurses, substitute teachers and
food services had been outsourced to ensure better quality for the schools. He pointed
out that there had been no issues with the nurses, but in the area of transportation, prior
to outsourcing the average age of the school buses was 12 years old and after
outsourcing the average was seven years old and the buses were performing better.
Mr. Hopkins further explained that an audit of the transportation system had been
conducted noting that the City of Roanoke was $2.00 per mile higher than other
localities, such as the City of Salem at $1.00 per mile. He also advised that the
accounting mechanisms for Mountain Valley Transportation would also be reviewed, for
the contract with them would expire in two years.
661
Council Member Garland asked of the transportation costs per pupil; whereupon,
Trustee Hopkins replied that the cost per mile was more accurate in that Roanoke City
Public Schools provided more transportation than any other school district.
With regard to school food services, Trustee Willis advised that the division
experienced a higher degree of turnover and was outsourced in an effort to obtain
higher quality and more nutritional foods.
Council Member Garland inquired about the lawsuits and ethical issues
surrounding the contracted company Sodexo; whereupon, Timothy R. Spencer, Senior
City Attorney and Legal Counsel of Roanoke City Schools advised that the company
used was actually Sodexo Magic, a Magic Johnson Company, which had no known
claims or lawsuits. Trustee Rottenborn added that more data on the school food
services was needed prior to conducting an audit of the services rendered.
Teacher hiring difficulties:
Dr. Bishop commented that although the division conducted really thorough
recruiting efforts, the greatest challenge was obtaining and retaining qualified
elementary and special education teachers.
Vice -Mayor Price commented that it was a recurring issue annually and
expressed concern with losing and not attracting qualified minority teachers and asked
of the recruiting efforts for minorities.
Dr. Bishop responded that all the historically black colleges were attended for
recruitment, but the number of applications reduced drastically from 787 in the 2013 —
2014 school year to 454 in 2017 — 2018 school year.
Trustee Smith added that work needed to be done on the value proposition for
the area to market it to teachers; and Trustee Rottenborn added that it was extremely
difficult to attract a certain demographic to the City of Roanoke.
Council Member Bestpitch used the term 'poaching situation' and exclaimed that
the City of Roanoke was more attractive to people starting or raising a family versus
single, young people and the Teach for Tomorrow program at ROTEC was a great way
to cultivate teachers to hopefully remain in the area. He suggested the incentive of
offering new teachers assistance with repayment of student loans in exchange for
remaining on the job for a certain period of time with efforts of promoting retention.
I,� •
Use of seat belts on school buses:
In response to an inquiry from Council Member Garland with regard to safety
issues of buses without seat belts, Mr. Barnett advised that statistics show that buses
without seat belts were safer and the seats were completely padded to absorb contact.
He pointed out that the costs associated with retrofitting the school buses to include
seat belts would be astronomical and reduced the amount of seating for students.
Council Member Bestpitch commented that fortunately school buses were large,
yellow with red flashing lights and according to research it made them safer because
they' were harder to miss on the roadway.
Policy on outside use of school recreational facilities i.e., gyms fields
playgrounds, auditoriums:
Dr. Bishop distributed the policy on community use of RCPS facilities, and Mr.
Barnett advised that the facilities were utilized frequently by the Department of Parks
and Recreation.
Council Member Garland inquired if non - profit athletic organizations could utilize
the facilities; whereupon, Mr. Barnett replied that the scheduling hierarchy for use of
facilities was school events, City of Roanoke departments and then the community.
Council Member Bestpitch inquired about the current graduation rate;
whereupon, Dr. Bishop advised that currently the rate was at 87 percent with hopes of it
increasing prior to the final tally in September.
Mayor Lea announced that the State of the City Address would be held on
August 24, at 8:00 a.m., at the Hotel Roanoke and Conference Center; and requested a
fall sports schedule for the middle and high schools.
Vice -Mayor Price invited everyone to the Fourth Annual Youth Summit, to be
held on September 9, at 10:00 a.m., at William Fleming School and advised that
workshops were to include students, parents and guardians. She also announced a
press conference would be held on August 8, at 2:00 p.m., at the Co -Lab for Roanoke
Valley Youth Voices.
Chairman Lewis thanked the Council for their support; announced that
Convocation would be held on August 14, at 9:00 a.m., at the Berglund Center; and
invited everyone to tour Fallon Park Elementary School, if time allowed.
There being no further business, Chairman Lewis declared the School Board
meeting adjourned at 10:57 a.m.
663
There being no further business, Mayor Lea declared the Council meeting in
recess at 10:57 a.m., to be reconvened in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., for an Informal Session
of Roanoke City Council.
At 11:25 a.m., the Council meeting was reconvened in the Council Chamber,
Room 450, with Mayor Lea presiding and all Members of the Council in attendance; and
then he called attention to the following items for action:
CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting
that Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.2 3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
to convene in Closed Meeting as abovementioned. The motion was seconded by
Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF THE COUNCIL AND
THE ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY ON TUESDAY,
SEPTEMBER 5, 2017, AT 9:00 A.M., IN THE CITY COUNCIL CHAMBER, ROOM 450,
NOEL C. TAYLOR MUNICIPAL BUILDING: Mayor Lea announced that any agenda
items for discussion at the joint meeting of Council and the Roanoke Redevelopment
and Housing Authority be provided to the City Clerk by August 18, 2017.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
ACTING CITY MANAGER — PROPERTY SALE: Acting City Manager called
attention to a draft copy of the Contract for Purchase and Sale of Real Property that was
inadvertently omitted from the report under Item 5.a. — Public Hearings
ME
BRIEFINGS:
Social Media Update:
Timothy Martin, Citizen Engagement Officer, gave an update on the citizen
engagement activity and the City's social media presence.
(For full text, see copy of update on file in City Clerk's Office.)
Mayor Lea expressed well- wishes to Mr. Martin for service with the City, noting
the update would be received and filed.
At 11:52 a.m., the Mayor declared the Council Meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, and thereafter to be reconvened
at 2:00 p.m., in the Council Chamber.
At 2:00 p.m., the Council Meeting reconvened in the Council Chamber, with
Mayor Lea presiding.
PRESENT: Council Members Raphael E. Ferris, John A. Garland, Anita J. Price,
David B. Trinkle, William D. Bestpitch, Michelle L. Dykstra and Mayor Sherman P. Lea,
Sr. -7.
ABSENT: None -0.
OFFICERS PRESENT: Sherman Stovall, Acting City Manager, Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Sylvia M. Ball, Pastor, Sweet
Union Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
CERTIFIED CRIME PREVENTION COMMUNITY PLAQUE: Rick Arrington,
Crime Prevention Programs Manager, Division of Law Enforcement and Security
Services, Virginia Department of Criminal Justice Services, presented the Certified
Crime Prevention Community Plaque to Police Chief Timothy Jones and staff, noting
the City of Roanoke is one of only a dozen localities in the Commonwealth to obtain
said distinction.
665
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY THE COUNCIL:
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, Vice -Mayor Price moved that each Member of City Council certify to the
best of his or her knowledge that: (1) only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of Information Act; and (2)
only such public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION: The Mayor
called attention to a vacancy created by the expiration of the three -year term of office of
Meg T. Munton as a member (Classified Service) of the Personnel and Employment
Practices Commission ended June 30, 2017; whereupon, Mayor Lea opened the floor
for nominations.
Council Member Bestpitch placed in nomination the name of Chrystal Smith.
There being no further nominations, Ms. Smith was appointed to replace
Ms. Munton as a member (Classified Service) of the Personnel and Employment
Practices Commission for a term ending June 30, 2020, by the following vote:
FOR MS. SMITH: Council Members Ferris, Garland, Price, Trinkle, Bestpitch,
Dykstra and Mayor Lea -7.
ROANOKE ARTS COMMISSION: The Mayor called attention to vacancies
created by the expirations of the three -year terms of office of Susan Egbert and Kianna
Wade as members of the Roanoke Arts Commission ended June 30, 2017; whereupon,
Mayor Lea opened the floor for nominations.
Council Member Bestpitch placed in nomination the names of Meighan Sharp
and The Reverend Joe Cobb.
•••
There being no further nominations, Ms. Sharp was appointed to replace Susan
Egbert; and Reverend Cobb was appointed to replace Kianna Wade as members of the
Roanoke Arts Commission for terms of office, each, ending June 30, 2020, by the
following vote:
FOR MS. SHARP AND REVEREND COBB: Council Members Ferris, Garland,
Price, Trinkle, Bestpitch, Dykstra and Mayor Lea -7.
ROANOKE CIVIC CENTER COMMISSION: The Mayor called attention to a
vacancy created by the expiration of the three -year term of office of Thomas Pettigrew
as a member of the Roanoke Civic Center Commission ending September 30, 2017;
inasmuch as Mr. Pettigrew has served three consecutive terms of office, he is not
eligible for reappointment, Mayor Lea opened the floor for nominations.
III. Council Member Bestpitch placed in nomination the name of Samuel Lionberger,
There being no further nominations, Mr. Lionberger was appointed to replace
Thomas Pettigrew as a member of the Roanoke Civic Center Commission for a three -
year term of office ending September 30, 2020, by the following vote:
FOR MR. LIONBERGER: Council Members Ferris, Garland, Price, Trinkle,
Bestpitch, Dykstra and Mayor Lea -7.
COURT COMMUNITY CORRECTIONS PROGRAM REGIONAL COMMUNITY
CRIMINAL JUSTICE BOARD: The Mayor called attention to vacancies created by the
expiration of the three -year terms of office of The Honorable Leisa Ciaffone, Judge,
Juvenile and Domestic Relations Court, and The Honorable Jacqueline F. Ward Talevi,
Judge, General District Court, as City representatives of the Court Community
Corrections Program Regional Community Criminal Justice Board ended June 30,
2017; whereupon, Mayor Lea opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of The Honorable
Chief Judge Onzlee Ware, Juvenile and Domestic Relations Court; and The Honorable
Jacqueline F. Ward Talevi, Judge, General District Court.
667
There being no further nominations, Chief Judge Ware was appointed to replace
Judge Leisa Ciaffone for a term ending June 30, 2020; and Judge Talevi was
reappointed for a three -year term of office ending June 30, 2020, as City
representatives of the Court Community Corrections Program Regional Community
Criminal Justice Board, by the following vote:
FOR JUDGES WARE AND TALEVI: Council Members Ferris, Garland, Price,
Trinkle, Bestpitch, Dykstra and Mayor Lea -7.
(Inasmuch as Judge Talevi having served three consecutive terms of office, she
was not eligible for reappointment)
YOUTH SERVICES CITIZEN BOARD: The Mayor called attention to vacancies
created by the expiration of the one -year terms of office of Kenai Hunt (Student/William
Fleming High School), Kameron Washington -Brown (Alternate Student/William Fleming
High School) and Beatrice Schleupner (Alternate StudenVPatrick Henry High School)
ended June 30, 2017; and the three -year terms of office of Benjamin Bazak (Citizen at
Large), Diane M. Casola (Citizen at Large), Marcus E. Huffman (Citizen at Large), and
Karen Pillis (Public) as members of the Youth Services Citizen Board ended June 30,
2017; whereupon, Mayor Lea opened the floor for nominations.
Council Member Bestpitch placed in nomination the names of Kameron
Washington- Brown, Beatrice Schleupner, Benjamin Bazak and Karen Pillis.
There being no further nominations, Kameron Washington -Brown
(Student/William Fleming High School) and Beatrice Schleupner (Student/Patrick Henry
High School) were reappointed for one -year terms of office ending June 30, 2018; and
Benjamin Bazak (Citizen at Large) and Karen Pillis (Public) were reappointed for three -
year terms of office, each) ending June 30, 2020, were reappointed as members of the
Youth Services Citizen Board by the following vote:
FOR MS. WASHINGTON- BROWN, MS. SCHLEUPNER, MR. BAZAK AND MS.
PILLIS: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor
Lea -7.
(Ms. Washington -Brown was reappointed to serve in the capacity of a student
representative for William Fleming High School inasmuch Kenai Hunt was not
eligible for reappointment)
WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY: The
Mayor called attention to a vacancy created by the resignation of Christopher P. Morrill,
former City Manager, as a Roanoke City Appointee of the Western Virginia Regional
Industrial Facility for a term ending February 3, 2018; whereupon, Mayor Lea opened
the floor for nominations.
• • i
Council Member Bestpitch placed in nomination the name of The Honorable
J. Granger Macfarlane, former Senator of Virginia.
There being no further nominations, former Senator Macfarlane was appointed
as a Roanoke City Appointee of the Western Virginia Regional Industrial Facility
Authority to fill the unexpired term of Christopher P. Morrill, former City Manager, ending
February 3, 2018, by the following vote:
FOR FORMER SENATOR MACFARLANE: Council Members Ferris, Garland,
Price, Trinkle, Bestpitch, Dykstra and Mayor Lea -7.
WESTERN VIRGINIA WATER AUTHORITY: The Mayor called attention to a
vacancy created by the expiration of the four -year term of office of John P. Bradshaw,
Jr., as a City representative of the Western Virginia Water Authority Board of Directors,
ended June 30, 2017; whereupon, Mayor Lea opened the floor for nominations.
Jr. Council Member Bestpitch placed in nomination the name of John P. Bradshaw,
There being no further nominations, Mr. Bradshaw was reappointed as a City
representative of the Western Virginia Water Authority Board of Directors for a four -year
term of office ending June 30, 2021, by the following vote:
FOR MR. BRADSHAW: Council Members Ferris, Garland, Price, Trinkle,
Bestpitch, Dykstra and Mayor Lea -7.
HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time
as a priority for citizens to be heard. All matters will be referred to the Acting City
Manager for response, recommendation or report to Council, as he may deem
appropriate.
FORMER FISHBURN PARK CARETAKER'S COTTAGE: Having a personal
interest in Consent Agenda Item C -4 regarding a request of the City Manager to
authorize a public hearing on the sale of approximately 1.4 acres of land which contains
the former Fishburn Park Caretakers Cottage located at 2424 Brambleton Avenue,
S. W., to Lora J. Katz, Council Member Garland read the following Statement of Conflict
of Interest:
"STATEMENT OF CONFLICT OF INTEREST
I, John A. Garland, state that I have a personal interest in agenda item 4, C.4
during the 2:00 p.m. Session of Roanoke City Council on August 7, 2017, regarding the
Request of the Acting City Manager to schedule a public hearing to be held on
August 21, 2017, at 7:00 p.m., or such later date and time as the City Manager may
determine, regarding the proposed sale of City -owned property consisting of
approximately 1.4 acres, together with the Caretaker's Cottage situated at 23424
Brambleton Avenue, S. W., Roanoke, Virginia (Property), to Lora J. Katz because I
have a personal business relationship with Lora J. Kat, on matters unrelated to the
Property.
Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from
participation in this matter. I ask that the City Clerk accept this statement and ask that it
be made a part of the minutes of this meeting.
Witness the following signature made this 7" day of August 2017.
S /John A. Garland
John A. Garland
Member of Roanoke City Council"
(See Statement of Conflict of Interest on file in the City Clerk's Office.)
Owen McGuire, 2514 Brambleton Avenue, S. W., and Velda Leffel, 2501
Sweetbrier Avenue, S. W., appeared before Council in opposition of the sale of land
which contains the former Fishburn Park Caretaker's Cottage located at 2424
Brambleton Avenue, S. W.
ROANOKE REGIONAL - BLACKSBURG AIRPORT: Troy Larimer, 3800 Franklin
Street, Rocky Mount; and Ben Early, 1415 Antrim Street, Salem, appeared before
Council to request an audit and compliance review of the Roanoke Regional - Blacksburg
Airport.
MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N. W., appeared
before Council regarding God's judgement.
670
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately. Mayor Lea pointed out as previously noted under Hearing of Citizens,
Council Member Garland called attention to a personal conflict of interest regarding Item
C -4; and therefore the item would be removed and considered separately.
MINUTES: Minutes of the regular meetings of Council held on Monday, May 1,
2017; and Monday, May 15, 2017, were before the body.
(See copy of minutes on file in the City Clerk's Office.)
Council Member Bestpitch moved that the reading of the minutes be dispensed
with and approved as recorded. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
LEASE RENEWAL OF SPACE TO THE HERTZ CORPORATION: A
communication from the Acting City Manager requesting that Council schedule a public
hearing to be held on Monday, August 21, 2017, at 7:00 p.m., or as soon thereafter as
the matter may be heard, or such later date and time as the Acting City Manager may
determine, to consider the lease renewal of space to the Hertz Corporation to operate
an automobile rental establishment at 1302 Municipal Road, N. W., was before the
body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Acting
City Manager as abovementioned. The motion was seconded by Council Member
Trinkle and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
671
SALE OF CITY -OWNED PROPERTY LOCATED ON CARVER AVENUE,
N.E.: A communication from the Acting City Manager requesting that Council schedule
a public hearing to be held on Monday, August 21, 2017, at 7:00 p.m., or as soon
thereafter as the matter may be heard, or such later date and time as the Acting City
Manager may determine, to consider the sale of City -owned property located on Carver
Avenue, N. E., to Shenandoah Telecommunications Company in order to construct a
communications equipment building as part of its telecommunications network, was
before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Acting
City Manager as abovementioned. The motion was seconded by Council Member
Trinkle and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0
ANNUAL REPORT OF THE EOCNOMIC DEVELOPMENT AUTHORITY: Annual
Report of the Economic Development Authority of the City of Roanoke for Fiscal Year
ended June 30, 2017, was before the Council.
(For full text, see copy of report on file in the City Clerk's Office.)
Council Member Bestpitch moved that the Annual Report be received and filed.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
ANNUAL REPORT OF THE CITY OF ROANOKE PENSION PLAN, BOARD OF
TRUSTEES: Annual Report of the City of Roanoke Pension Plan, Board of Trustees for
Fiscal Year ended June 30, 2017, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
672
Council Member Bestpitch moved that the Annual Report be received and filed.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
ANNUAL REPORT OF THE CITY OF ROANOKE PENSION PLAN, DEFINED
CONTRIBUTION BOARD: Annual Report of the City of Roanoke Pension Plan, Defined
Contribution Board for Fiscal Year ended June 30, 2017, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Bestpitch moved that the Annual Report be received and filed.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
ROANOKE FINANCE BOARD: Annual Report of the City of Roanoke Finance
Board for Fiscal Year ended June 30, 2017, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Bestpitch moved that the Annual Report be received and filed.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
ROANOKE NEIGHBORHOOD ADVOCATES: A communication from the City
Clerk advising of the resignation of Scott Horchler as a member of the Roanoke
Neighborhood Advocates, effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Leew
Council Member Bestpitch moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Trinkle and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
YOUTH SERVICES CITIZEN BOARD: A communication from the City Clerk
advising of the resignation of Ray Bemis as a member (Public) of the Youth Services
Citizen Board, effective September 29, 2017, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Trinkle and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
ROANOKE VALLEY TRANSPORTATION PLANNING ORGANIZATION -
REGIONAL VIRGINIA ALCOHOL SAFETY PROGRAM POLICY BOARD -COURT
COMMUNITY CORRECTIONS PROGRAM REGIONAL COMMUNITY CRIMINAL
JUSTICE BOARD- PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION -
ROANOKE ARTS COMMISSION: Reports of qualification of the following individuals
were before the Council:
The Honorable Raphael E. Ferris as an Elected Official Representative of
the Roanoke Valley Transportation Planning Organization for a three -year
term of office ending June 30, 2020;
Deputy Police Chief Samuel Roman as the City representative of the
Regional Virginia Alcohol Safety Program Policy Board for three year term
of office ending June 30, 2020;
John P. Varney as a City representative (Public Defender) of the Court
Community Corrections Program Regional Community Criminal Justice
Board for a three -year term of office ending June 30, 2020; and
674
Heather S. Shepardson as a Citizen at Large member of the Personnel
and Employment Practices Commission for a three -year term of office
ending June 30, 2020; and
Benjamin Crawford as a member of the Roanoke Arts Commission for a
three -year term of office ending June 30, 2020.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Bestpitch moved that the reports of qualification be received
and filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
FORMER FISHBURN PARK CARETAKER'S COTTAGE: A communication
from the Acting City Manager requesting that Council schedule a public hearing to be
held on Monday, August 21, 2017, at 7:00 p.m., or as soon thereafter as the matter may
be heard, or such later date and time as the Acting City Manager may determine, to
consider the sale of approximately 1.4 acres of land which contains the former Fishburn
Park Caretaker's Cottage located at 2424 Brambleton Avenue, S. W., to Lora J. Katz in
order to restore the building and use it for a single family residence.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the
abovementioned. The motion was seconded by Council Member Trinkle.
For point of clarification, the City Attorney stated that Council Member Garland
had previously acknowledged a personal conflict regarding the abovementioned matter,
and would be abstaining from the vote:
There being no additional comments, the motion was adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
(Council Member Garland abstained from voting.)
REGULAR AGENDA
PUBLIC HEARINGS:
675
FORMER VILLA HEIGHTS RECREATION CENTER: Pursuant to Resolution
No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, August 7, 2017, at 2:00 p.m., or as soon
thereafter as the matter may be heard, on a request of the City of Roanoke to sell
approximately 3.4056 acres of land which contains the former Villa Heights Recreation
Center, to Restoration Housing, a Virginia non -stock corporation and its subsidiaries,
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, July 28, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
The Acting City Manager submitted a written report recommending execution of a
contract, subject to approval by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #40903- 080717) AN ORDINANCE authorizing the proper City officials to
execute a Contract for Purchase and Sale of Real Property ( "Contract ") between the
City of Roanoke, Virginia ( "City "), and Restoration Housing, a Virginia non -stock
corporation, and its subsidiaries or affiliates that may be created to own and /or operate
the Property ( "Buyer"), to sell to Buyer certain real property located at 2750 Hoover
Street, N. W., Roanoke, Virginia, consisting of approximately 3.4056 acres, together
with buildings and improvements thereon, designated as Official Tax Map No. 2430601,
upon certain terms and conditions; authorizing the City Manager to execute such further
documents and take such further actions as may be necessary to accomplish the above
matters; and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 262.)
Council Member Bestpitch moved the adoption of Ordinance No. 40903- 080717.
The motion was seconded by Council Member Price.
676
Council Member Dykstra advised of a personal interest in the abovementioned
matter, and read the following Statement of Conflict of Interest into record:
"STATEMENT OF CONFLICT OF INTEREST
I, Michelle L. Dykstra, state that I have a personal interest in the agenda item 5 of
the City Council Agenda for its meeting set for Monday, August 7, 2017, at 2:00 p.m.,
regarding the public hearing on the proposal of the City of Roanoke to sell
approximately 3.4056 acres which contain the former Villa Heights Recreation Center
located at 2750 Hoover Street, N. W., Roanoke, Virginia (Property), to Restoration
Housing, a Virginia non -stock corporation and its subsidiaries (Buyer) because my
employer, Boys & Girls Clubs of Southwest Virginia, Inc., has an interest in a lease
transaction the Buyer for a portion of the Property.
Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from
participation in this matter. I ask that the City Clerk accept this statement and ask that it
be made a part of the minutes of this meeting.
Witness the following signature made this 7r" day of August, 2017.
S /Michelle L. Dykstra
Michelle L. Dykstra
Member of Council"
(See Statement of Conflict of Interest on file in the City Clerk's Office.)
At this point, Council Member Dykstra left the Council Chamber.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments and /or questions by the Council Members, Ordinance
No. 40903 - 080717 was adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Dykstra was not present when the vote was taken.)
Following the adoption of Ordinance No. 40903 - 080717, Council Member
Dykstra reentered the Council Chamber.
677
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF ACTING CITY
MANAGER:
ACTING CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
VIRGINIA HOMELESS SOLUTIONS GRANT: The Acting City Manager
submitted a written communication recommending acceptance of the Virginia Homeless
Solutions Grant Award from the Department of Housing and Community Development
to support Continuum of Care strategies and homeless service and prevention
programs.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40904 - 080717) A RESOLUTION authorizing the acceptance of the Virginia
Homeless Solutions Program Grant ( "Grant ") to the City of Roanoke ( "City ") by the
Virginia Department of Housing and Community Development ( "VDHCD ") in the amount
of $93,647.00; authorizing the City of Roanoke to be the fiscal agent for distribution of
the grant proceeds; and authorizing the City Manager to execute any documentation
required to accept the Grant on behalf of the City, including Memorandums of
Understanding with certain provider agencies.
(For full text of resolution, see Resolution Book No. 79, page 264.)
Council Member Bestpitch moved the adoption of Resolution No. 40904 - 080717.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
• i
Council Member Bestpitch offered the following budget ordinance:
( #40905 - 080717) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia Department of Community Development for the Virginia
Homeless Solutions Program, amending and reordaining certain sections of the 2017 -
2018 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 265.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40905-
080717. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
CHILDREN'S SERVICES ACT PROGRAM: The Acting City Manager submitted
a written communication recommending appropriation of funding for the Children's
Services Act Program.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #40906 - 080717) AN ORDINANCE to appropriate funding from Commonwealth
of Virginia for the Department of Social Services and Children's Services Act (CSA),
for CSA programs, amending and reordaining certain sections of the 2016 - 2017
General Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 266.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40906-
080717. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
679
COMMUNITY DEVELOPMENT BLOCK GRANT, HOME INVESTMENT
PARTNERSHIPS PROGRAM AND EMERGENCY SOLUTIONS GRANT FUNDS: The
Acting City Manager submitted a written communication recommending acceptance of
the 2017 - 2018 Community Development Block Grant, Home Investment Partnerships
Program and Emergency Solutions Grant Entitlement funds from the Department of
Housing and Urban Development.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#40907- 080717) A RESOLUTION authorizing acceptance of certain grants from
the United States Department of Housing and Urban Development (HUD) for
entitlement funding for the 2017 - 2018 fiscal year consisting of the Community
Development Block Grant (CDBG), the HOME Investment Partnerships Program
(HOME) Grant, and the Emergency Solutions Grant (ESG), such grants to be used in
connection with the 2017 - 2018 HUD Action Plan previously approved by City Council;
upon certain terms and conditions, and authorizing the execution of the necessary
grant documents required to accept such funding.
(For full text of resolution, see Resolution Book No. 79, page 267.)
Council Member Trinkle moved the adoption of Resolution No. 40907 - 080717.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Council Member Trinkle offered the following budget ordinance:
( #40908 - 080717) AN ORDINANCE to appropriate funding from the Department
of Housing and Urban Development (HUD) for the Community Development Block
Grant Program (CDBG), HOME Investment Partnerships Program, and Emergency
Solutions Grant (ESG), amending and reordaining certain sections of the 2017 - 2018
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 268.)
e
Council Member Trinkle moved the adoption of Budget Ordinance No. 40908-
080717. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
VIRGINIA SEXUAL AND DOMESTIC VIOLENCE VICTIM FUND GRANT: The
Acting City Manager submitted a written communication recommending acceptance of
the 2018 Virginia Sexual and Domestic Violence Victim Fund Grant from the Virginia
Department of Criminal Justice Services to partially fund an existing Sexual Violence
Specialist position in the Police Department.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dykstra offered the following resolution:
( #40909- 080717) A RESOLUTION authorizing acceptance of the Virginia Sexual
& Domestic Violence Victim Fund Grant made to the City of Roanoke by the Virginia ^
Department of Criminal Justice Services, and authorizing execution of any required
documentation on behalf of the City. -
(For full text of resolution, see Resolution Book No. 79, page 271
Council Member Dykstra moved the adoption of Resolution No. 40909 - 080717.
The motion was seconded by Vice -Mayor Price.
Following comments in connection with the matter, Resolution No. 40909 - 080717
was adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
LZ
Vice -Mayor Price offered the following budget ordinance:
( 940910- 080717) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Virginia Sexual and Domestic Violence Victim Fund
Grant, amending and reordaining certain sections of the 2017 - 2018 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 272.)
Vice -Mayor Price moved the adoption of Budget Ordinance No. 40910 - 080717.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
ELECTRONIC SUMMONS SYSTEM: The Acting City Manager submitted a
written communication recommending appropriation of funds to implement an electronic
summons system.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following budget ordinance:
( #40911- 080717) AN ORDINANCE to appropriate funding from the Electronic
Summons System Court Fees revenues as enacted by the General Assembly in
section 17.1 -279.1 of the Code of Virginia (1950), amending and reordaining certain
sections of the 2017 - 2018 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 273.)
Council Member Ferris moved the adoption of Budget Ordinance No. 40911-
080717. The motion was seconded by Council Member Trinkle.
Following comments in connection with the matter, Budget Ordinance No. 40911-
080717 was adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
•
•�
EMERGENCY MEDICAL SERVICES: The Acting City Manager submitted a
written communication recommending acceptance of funds from the Office of
Emergency Medical Services to offset costs incurred by the Roanoke Fire -EMS
Department for the EMT - Intermediate to Paramedic Program.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40912- 080717) A RESOLUTION authorizing acceptance of certain funds from
the Virginia Office of Emergency Medical Services, and authorizing execution of any
required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 79, page 274.)
Council Member Bestpitch moved the adoption of Resolution No. 40912- 080717.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7. -�
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #40913 - 080717) AN ORDINANCE appropriating funding from the
Commonwealth of Virginia's Office of Emergency Medical Services to support
paramedic training programs, amending and reordaining certain sections of the 2017 -
2018 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 275.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40913-
080717. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
W
EMERGENCY MEDICAL SERVICES: The Acting City Manager submitted a
written communication recommending acceptance of funds from the Virginia
Department of Health, Office of Emergency Medical Services to purchase a medic
vehicle for use by the Roanoke Fire -EMS Department.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40914 - 080717) A RESOLUTION accepting the Rescue Squad Assistance
Fund grant made to the City by the Virginia Department of Health, Office of Emergency
Medical Services, and authorizing execution of any required documentation on behalf of
the City.
(For full text of resolution, see Resolution Book No. 79, page 276.)
Council Member Bestpitch moved the adoption of Resolution No. 40914- 080717.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #40915- 080717) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Rescue Squad Assistance Fund (RSAF) Grant,
amending and reordaining certain sections of the 2017 - 2018 General Fund and Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 276.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40915-
080717. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0
•
••E
SOLID WASTE MANAGEMENT: The Acting City Manager submitted a written
communication recommending amendment of the City Code to clarify the use of the
term "parcel" within Chapter 14.1, Solid Waste Management.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40916 - 080717) AN ORDINANCE amending and reordaining Chapter 14.1,
Solid Waste Management Article I, In General, of the Code of the City of Roanoke,
(1979), as amended, by amending Section 14.1 -1, Definitions; to update the definition of
Parcel; providing for an effective date, and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 277.)
Council Member Ferris moved the adoption of Ordinance No. 40916 - 080717.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7. I
NAYS: None -0.
VIRGINIA DEPARTMENT OF TRANSPORTATION FUNDS FOR PAVING: The
Acting City Manager submitted a written communication recommending acceptance of
the FY2018 Virginia Department of Transportation funds for the paving of Elm Avenue
(Route 221) from Main Street to Jefferson Street, S. W.; and Peters Creek Road (Route
117) from Thirlane Road to Woodhaven Road, N. W.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
new
( #40917 - 080717) A RESOLUTION authorizing the acceptance of the FY 2018
Virginia Department of Transportation (VDOT) Primary Extension funding for the paving
of Elm Avenue, S. W. (Route 221) from Main Street, S. W. to Jefferson Street, S.W.,
Roanoke, Virginia, and for the paving of Peters Creek Road, N. W. (Route 117) from
Thirlane Road, N. W. to Woodhaven Road, N. W., Roanoke, Virginia; authorizing the
City Manager to execute a Standard Project Administration Agreement and Appendix A
documents with VDOT; and authorizing the City Manager to provide any additional
information, execute any necessary additional documents, and to take any necessary
actions to obtain, accept, receive, implement, use, and administer the above mentioned
funds.
(For full text of resolution, see Resolution Book No. 79, page 278.)
Council Member Ferris moved the adoption of Resolution No. 40917 - 080717.
The motion was seconded by Council Member Trinkle.
Following comments regarding the FY2018 Virginia Department of
Transportation Primary Extension funding for paving of the abovementioned streets,
Resolution No. 40917- 080717 was adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Council Member Ferris offered the following budget ordinance:
( #40918- 080717) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation for Capital Street Paving projects, amending and
reordaining certain sections of the 2017 - 2018 Capital Projects Fund Appropriations
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 280.)
Council Member Ferris moved the adoption of Budget Ordinance No. 40918-
080717. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0
• i •
VIRGINIA DEPARTMENT OF TRANSPORTATION REVENUE SHARING
PROGRAM: The Acting City Manager submitted a written communication
recommending acceptance of FY18 Virginia Department of Transportation Revenue
Sharing Program funds in connection with the 101h Street and Colonial Avenue
improvements, respectively.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
(#40919- 080717) A RESOLUTION accepting the Virginia Department of
Transportation's (VDOT) award to the City in the total amount of $1,470,000.00 for
FY18 Transportation Revenue Sharing Program for two (2) separate projects; and
authorizing the City Manager to take certain other actions in connection with the above
matter and project.
(For full text of resolution, see Resolution Book No. 79, page 280.)
Council Member Ferris moved the adoption of Resolution No. 40919 - 080717.
The motion was seconded by Council Member Trinkle.
Following comments regarding the Virginia Department of Transportation award
for FY18 Transportation Revenue Sharing Program, Resolution No. 40919 - 080717 was
adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Council Member Ferris offered the following budget ordinance:
( #40920 - 080717) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation Revenue Sharing Program to the Colonial Avenue
Improvement project, amending and reordaining certain sections of the 2017 - 2018
Capital Projects Appropriations and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 281.)
•
••
Council
Member Ferris moved
the adoption of Budget Ordinance No.
40920-
080717. The
motion was seconded
by Council Member Trinkle and adopted
by the
following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
STORMWATER IMPROVEMENTS: The Acting City Manager submitted a written
communication recommending authorization for acquisition of real property rights
needed for the Bosworth Drive Improvement Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #40921- 080717) AN ORDINANCE providing for the acquisition of real property
rights needed by the City in connection with the Bosworth Drive Improvement Project
( "Project "); authorizing City staff to acquire such property rights by negotiation for the
City; authorizing the City Manager to execute appropriate acquisition documents; and
dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 282.)
Council Member Bestpitch moved the adoption of Ordinance No. 40921 - 080717.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
CITY CODE AMENDMENT TO PENSIONS AND RETIREMENT: The Acting City
Manager and Director of Finance submitted a joint written communication
recommending amendment of Section 22.3- 42(a), Code of the City of Roanoke (1979),
as amended, to provide a technical correction to clarify members of firefighters and
deputized police officers shall in no event be required to work for a period later than
other members of the plan; and amendment of Section 22.3 -42(b) to correct a
typographical error in said section.
(For full text, see communication on file in the City Clerk's Office.)
•ii
Council Member Bestpitch offered the following ordinance:
( #40922 - 080717) AN ORDINANCE amending and reordaining Section 22.3 -42,
ESRS definitions, Chapter 22.3, Pensions and Retirement Article VII, Determination of
Benefits, Division 1, ESRS, Code of the City of Roanoke (1979), as amended; providing
for an effective date; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 284.)
Council Member Bestpitch moved the adoption of Ordinance No. 40922- 080717.
The motion was seconded by Council Member Trinkle.
There being no further comments by the Council Members, Ordinance No.
40922 - 080717 and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF ACTING CITY MANAGER:
The Acting City Manager commented on the following:
Received notification that the City will receive $1 million in Assistance to
Firefighters Grant funding to replace the air pack system used by Fire -EMS.
State of the City Address
Thursday, August 24, 2017
Hotel Roanoke and Conference Center
Breakfast — 7:30 a.m. /Address — 8:00 a.m.
Symphony Under The Stars: At The Movies!
Saturday, August 26, 2017
Elmwood Park
Roanoke Symphony Orchestra and Chorus
7:30 p.m.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION
RESOLUTIONS:
•i•
OF ORDINANCE AND
ELECTION AND APPOINTMENT OF NEW CITY MANAGER: Council Member
Trinkle offered the following resolution electing and appointing a new City Manager:
( #40923- 080717) A RESOLUTION electing and appointing Robert S. Cowell as
City Manager for the City of Roanoke, and ratifying the terms and conditions of
employment as City Manager offered to Mr. Cowell.
(For full text of resolution, see Resolution Book No. 79, page 286.)
Council Member Trinkle moved the adoption of Resolution No. 40923 - 080717.
The motion was seconded by Council Member Bestpitch.
Following brief comments by Council Member Trinkle, as Chair of the City
Council Personnel Committee regarding the City Manager Search process, Resolution
No. 40923 - 080717 was adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
MOUNTAIN VALLEY PIPELINE: Council Member Bestpitch commented about
the Mountain Valley Pipeline, noting increasing concern regarding the process going
forward; and referred to a communication from the City Attorney dated August 4, 2017.
In conclusion, he suggested a briefing on the matter at the September 5 Council
meeting.
(See copy of City Attorney's Interdepartmental Communication on file in the City Clerk's
Office.)
The Acting City Manager offered a brief update regarding the abovementioned
matter. Council Member Ferris stressed that the City should require the Virginia
Department of Environmental Quality to continue investigating what the impact will be
on the City of Roanoke and surrounding region.
•�l
YOUTH SUMMIT: Vice -Mayor Price announced that the 4" Annual Youth
Summit will be held on September 9 from 10:00 a.m. to 2:00 p.m., at William Fleming
High School for middle and high school students. She encouraged youth and parents to
attend.
There being no further business to come before the Council, Mayor Lea declared
the regular meeting adjourned at 3:56 p.m.
APPROVED
ATTEST:
J� 'ZTAtAtA4 4�1 P
Stephanie M. Moon Rekoid S, Sherman P. Lea, Sr.
City Clerk Mayor
`• •
ROANOKE CITY COUNCIL - REGULAR SESSION
August 21, 2017
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
August 21, 2017, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 40879 - 070317
adopted by the Council on Monday, July 3, 2017.
PRESENT: Council Members John A. Garland, Anita J. Price, David B. Trinkle
(arrived late), William D. Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Sherman Stovall, Acting City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Seungsoo 'RX Jun, Senior
Pastor, Raleigh Court United Methodist Church.
The Mayor called for a Moment of Silence in memory of Heather Heyer, Pilot
Lieutenant H. Jay Cullen and Trooper Pilot Berke M. M. Bates who were victims due to
a white nationalist rally held in Charlottesville, Virginia on August 11 and 12, 2017.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
692
SUPPORT OF THE CITY OF CHARLOTTESVILLE: Council Member Ferris
offered the following resolution denouncing and rejecting the racist and bigoted
ideologies of white nationalists, white supremacists, anti - Semites, and neo- Nazis, as
well as any individuals or groups that espouse violence and terrorism for any reason:
( #40924- 082117) A RESOLUTION supporting the City of Charlottesville and
reaffirming the commitment of the City of Roanoke to the values of inclusion, diversity,
and individual respect upon which a more perfect City, Commonwealth, and Country
can be created.
(For full text of resolution, see Resolution Book No. 79, page 289.)
Council Member Ferris moved the adoption of Resolution No. 40924- 082117.
The motion was seconded by Vice -Mayor Price.
Following astounding comments by all Council Members, Resolution No. 40924-
082117 was adopted by the following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was not present when the vote was recorded.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
INNER CITY ATHLETIC ASSOCIATION: Gregory Hunt, 1311 Centre Avenue,
N. W., appeared before the Council to request support of the Inner City Athletic
Association (ICAA) being considered a separate region, a part from the Star City Region
of the Youth Athletic Council.
MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N. W., appeared
before the Council and again expressed dissatisfaction regarding his termination as a
City employee.
693
ROANOKE - BLACKS BURG REGIONAL AIRPORT: Geoffrey Campbell,
780 Tinker Mill Road, Daleville; and Bennett Early, 1415 Antrim Street, Salem,
appeared before the Council with regard to the newly- revised Ground Transportation
policy as implemented by the Roanoke Regional Airport Commission.
CONSENTAGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the
item would be removed from the Consent Agenda and considered separately. Mayor
Lea advised that Items C -3 and C -4 would be removed for separate discussion.
MINUTES: Minutes of the regular meeting of City Council held on Thursday,
May 25, 2017; and the regular meeting of City Council held on Monday June 5, 2017,
was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Ferris moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Dykstra and
adopted by the following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was not present when the vote was recorded.)
ANNUAL PERFORMANCES OF COUNCIL- APPOINTED OFFICERS: A
communication from Council Member David B. Trinkle, Chair, City Council Personnel
Committee, requesting that Council convene in a Closed Meeting to discuss a
personnel matter, being the annual performances of the Council- Appointed Officers,
pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended, was before
the body.
(See communication on file in the City Clerk's Office.)
WE
Council Member Ferris moved that the Council concur in the request of Council
Member Trinkle as abovementioned. The motion was seconded by Council Member
Dykstra and adopted by the following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was not present when the vote was recorded.)
OATHS OF OFFICE - ROANOKE VALLEY REGIONAL CABLE TELEVISION
COMMITTEE -CITY PLANNING COMMISSION: Reports of qualification of Robert
Lewis Leftwich as a City representative of the Roanoke Valley Regional Cable
Television Committee for a three -year term of office ending June 30, 2020; and Sarah
Glenn as a member of the City Planning Commission to fill the unexpired term of Paula
Page Williams ending December 31, 2020, were before the Council.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Ferris moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was not present when the vote was recorded.)
DOWNTOWN FLOODING: A communication from the Acting City Manager in
response to an inquiry from Council Member Garland at the June 5, 2017 Council
meeting with regard to downtown flooding.
(See communication on file in the City Clerk's Office.)
Council Member Garland commented on the information as prepared by
Stormwater Utility Division staff on downtown flooding.
(See copy of comments on file in the City Clerk's Office.)
M `O •
Following discussion of the abovementioned matter, Council Member Ferris
moved that the communication be received and filed. The motion was seconded by
Council Member Dykstra and adopted by the following vote:
AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was not present when the vote was recorded.)
INNER -CITY ATHLETIC ASSOCIATION: A communication from R. Brian
Townsend, Assistant City Manager for Community Development, in response to a
request from Council Member John A. Garland that the Department of Parks and
Recreation staff meet with members of the Inner -City Athletic Association (ICAA), was
before the body.
(See communication on file in the City Clerk's Office.)
Council Member Garland read a prepared statement encouraging the clubs to
work together on a compromise for the betterment of the inner -city youth.
(See copy of communication on file in the City Clerk's Office.)
As part of the discussion, it was suggested that Inner -City Athletic Association
schedule a meeting with the Northwest Recreation Club representatives to discuss
matters of mutual interest and concern affecting inner -city youth; and Vice -Mayor Price
offered to coordinate the scheduling of the meeting between the parties.
Following extensive dialogue regarding the matter, Council Member Bestpitch
moved that the communication be received and filed. The motion was seconded by
Council Member Dykstra and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Dykstra, Ferris and Mayor Lea -5.
NAYS: Council Member Garland -1.
(Council Member Trinkle was not present when the vote was recorded.).
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
mene
PETITIONS AND COMMUNICATIONS:
MULTI - JURISDICTIONAL SPECIAL DRUG PROSECUTOR GRANT: The
Commonwealth's Attorney submitted a written communication recommending
acceptance of the Multi- Jurisdictional Special Drug Prosecutor Grant from the State
Compensation Board; and the Acting City Manager submitted a written communication
concurring in the request.
(For full text, see communications on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution-
(#40925-082117) A RESOLUTION authorizing the acceptance of funding for the
regional drug prosecutor's office from the Compensation Board of the Commonwealth of
Virginia and authorizing the acceptance, execution, and filing of appropriate documents
to obtain such funds.
(For full text of resolution, see Resolution Book No. 79, page 290.)
Council Member Ferris moved the adoption of Resolution No. 40925- 082117.
The motion was seconded by Council Member Dykstra and adopted by the following ^
vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was not present when the vote was recorded.)
Council Member Ferris offered the following budget ordinance:
( #40926- 082117) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Regional Drug Prosecutor Grant, amending and
reordaining certain sections of the 2017 - 2018 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 291.)
GM
Council Member Ferris moved the adoption of Budget Ordinance No. 40926-
082117. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was not present when the vote was recorded.)
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
ACTING CITY MANAGER:
BRIEFINGS:
Public Art Work Plan FY2018
Susan Jennings, Arts and Culture Coordinator, gave a brief overview,
highlighting the following items regarding the Public Art Work Plan for FY2018:
• Overview
• Inlet Art Project
• Locations chosen by the Stormwater Division
• Art on the Bus
• Mural on First Floor of Municipal Building North
• Art at New Melrose Library
• Signature Piece to Celebrate Ten Years of Percent for Art
• Summary
(For full text, see copy of presentation on file in the City Clerk's Office.)
In conclusion, Ms. Jennings requested that the Council concur in the Roanoke
Arts Commission recommendations totaling $104,500.00.
Following considerable dialogue regarding the four projects, Council Member
Ferris moved that the Council concur in the recommendation of the Roanoke Arts
Commission to provide funding for the Public Art Work Plan totaling $104,500.00. The
motion was seconded by Council Member Bestpitch and unanimously adopted.
new
ITEMS RECOMMENDED FOR ACTION:
FISCAL YEAR 2017 "FOUR- FOR - LIFE" GRANT: The Acting City Manager
submitted a written communication recommending acceptance of the Fiscal Year 2017
"Four- For —Life" Grant from the Commonwealth of Virginia, Department of Health, for
Emergency Medical Services (EMS) for training, supplies or other appropriate items.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dykstra offered the following resolution:
( #40927- 082117) A RESOLUTION authorizing acceptance of the FY2017 "Four
for Life' Grant for Emergency Medical Services (EMS) made to the City of Roanoke by
the Commonwealth of Virginia, Department of Health, and authorizing execution of any
required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 79, page 292.)
Council Member Dykstra moved the adoption of Resolution No. 40927- 082117.
The motion was seconded by Council Member Ferris and adopted by the following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was not present when the vote was recorded.)
Council Member Dykstra offered the following budget ordinance:
( #40928- 082117) AN ORDINANCE appropriating funding from the Virginia
Department of Health for the purpose of purchasing emergency medical service (EMS)
training and supplies, amending and reordaining certain sections of the 2017 - 2018
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 293.)
••0
Council Member Dykstra moved the adoption of Budget Ordinance No, 40928-
082117. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
Lea -8.
NAYS: None -0.
(Council Member Trinkle was not present when the vote was recorded.)
COMMENTS OF ACTING CITY MANAGER:
The Acting City Manager offered the following comments:
Public Art Program Celebrates 10 -Year Anniversary
• This year the City of Roanoke is celebrating the 10 -year anniversary of its
Public Art Program. To commemorate this milestone, the Roanoke Arts
Commission will highlight a different work of art and continue monthly
throughout the 2017 -2018 fiscal year.
• To promote the anniversary, the city will host live videos from different public
art pieces and hold contests each month on Facebook and Instagram to
generate interest in public art.
The public is encouraged to visit art around the city and post photos to social
media using #ArtlnRoanoke. Prizes include tickets, passes, and memberships to
many of the arts and cultural attractions around the city, as well as $50.00 gift
cards to Downtown Roanoke.
State of the City Address this Thursday'
• Citizens are invited to attend the State of the City Address on Thursday,
August 24, at Hotel Roanoke. While this event begins with a breakfast for the
Roanoke Regional Chamber of Commerce business community at 7:30 a.m.,
the Mayors Address, which begins at 8 a.m., is a free public event. Seating
will be provided for citizens who wish to attend.
The address will be recorded and replayed on Roanoke Valley Television Cox
Channel 3 on Thursday, August 31, at 4:00 p.m. and 8:00 p.m., and on
Saturday, September 2, at 4:00 p.m. and 8:00 p.m.
700
_Upcoming Elmwood Park Concerts•
• Symphony Under The Stars: At The Movies,
Saturday, August 26, Elmwood Park, 7:30 p.m., Roanoke Symphony
Orchestra and Chorus
• Budweiser Summer Series "Third Eye Blind"
Friday, Sept. 15, Elmwood Park Amphitheater, Gates Open: 7:30 p.m., Show
Starts: 9:00 p.m.
Reminder: City Offices will be closed on Monday, September 4, for the Labor
Day holiday, with City Council meeting being held on Tuesday, September 5,
2017, commencing at 9:00 a.m.
REPORTS OF COMMITTEES:
VARIOUS EDUCATIONAL PROGRAMS: The Roanoke City School Board
submitted a written report requesting appropriation of funds for various educational
Programs; and the Director of Finance submitted a written report recommending that
Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #40929- 082117) AN ORDINANCE to appropriate funding from the
Commonwealth, as well as private grants, for various educational programs, amending
and reordaining certain sections of the 2017 - 2018 School Grant Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 294.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40929-
082117. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was not present when the vote was recorded.)
UNFINISHED BUSINESS: NONE.
701
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS:
NEWLY- ELECTED CITY MANAGER: Council Member Ferris offered the
following resolution correcting the name of the newly - elected City Manager:
( #40930 - 082117) A RESOLUTION amending and ratifying Resolution No.
40923 - 080717, adopted on August 7, 2017, to correct the name of the newly elected
and appointed City Manager from Robert S. Cowell to Robert S. Cowell, Jr., and
ratifying his election as City Manager for the City of Roanoke, under the same terms
and conditions of employment.
(For full text of resolution, see Resolution Book No. 79, page 295.)
Council Member Ferris moved the adoption of Resolution No. 40930 - 082117.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was not present when the vote was recorded.)
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
GREATER ROANOKE TRANSIT COMPANY: Council Member Bestpitch offered
the following resolution authorizing waiver of notice requirements for the Special
Meeting of the Stockholder of Greater Roanoke Transit Company (GRTC) set for
Monday, August 21, 2017, at 4:00 p.m., pursuant Section 4(a), Article II of the By -Laws
of GRTC:
( #40931 - 082117) A RESOLUTION authorizing waiver of notice requirements for
a special meeting of the stockholder of Greater Roanoke Transit Company (GRTC) on
behalf of the City as the sole stockholder of GRTC, and authorizing the Mayor or Acting
City Manager to execute and deliver a waiver of notice to GRTC.
(For full text of resolution, see Resolution Book No. 79, page 296.)
702
Council Member Bestpitch moved the adoption of Resolution No. 40931- 082117.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
Lea -6. AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was not present when the vote was recorded.)
RESIGNATION OF THE DIRECTOR OF FINANCE: Council Member Bestpitch
called attention to the resignation tendered by Barbara A. Dameron, as the Director of
Finance, in order to pursue other opportunities.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At this point, Council Member Trinkle entered the meeting (4:31 p.m.)
At 4:31 p.m., Mayor Lea declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor
Municipal Building; and thereafter to be reconvened at 7:00 p.m. in the Council
Chamber.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Lea presiding.
PRESENT: Council Members John A. Garland, Anita J. Price, David B. Trinkle,
William D. Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0,
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Sherman Stovall, Acting City Manager; Daniel J.
Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M.
Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Charles E. Wilson, Jr., Lead
Pastor /Founder, The Hill Church.
703
The Mayor called for a Moment of Silence in memory of Heather Heyer, Pilot
Lieutenant H. Jay Cullen and Trooper Pilot Berke M. M. Bates who were victims due to
a white nationalist rally held in Charlottesville, Virginia on August 11 and 12, 2017.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, Council Member Dykstra moved that each Member of City Council
certify to the best of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
HONORED ATHLETES FROM WILLIAM FLEMING AND PATRICK HENRY
HIGH SCHOOLS FOR THE 2017 SPRING SPORTS SEASON: Council Member
Bestpitch offered the following resolution as a means of recognizing, congratulating, and
honoring the 2017 Patrick Henry High School Boys Lacrosse Team and their coaches
for winning the 2017 Group 5A State Championship:
( #40932 - 082117) A RESOLUTION recognizing, congratulating, and honoring the
2017 Patrick Henry High School Boys Lacrosse Team for winning the 2017 Virginia
High School League Group 5A State Championship.
(For full text of resolution, see Resolution Book No. 79, page 297.)
Council Member Bestpitch moved the adoption of Resolution No. 40932 - 082117.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
704
Council Member Dykstra offered the following resolution as a means of
recognizing, congratulating, and honoring the 2017 William Fleming Boys Soccer Team
and their coaches for winning the 2017 Conference 24 Championship:
( #40933 - 082117) A RESOLUTION recognizing, congratulating, and honoring the
2017 William Fleming Boys Soccer Team for winning the 2017 Conference 24
Championship.
(For full text of resolution, see Resolution Book No. 79, page 299.)
Council Member Dykstra moved the adoption of Resolution No. 40933- 082117.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
Council Member Ferris offered the following resolution as a means of R
recognizing, congratulating, and honoring the 2017 Patrick Henry High School Boys
Soccer Team and its coaches for all of the team's accomplishments, including winning
the 2017 Conference 16 Championship:
( #40934 - 082117) A RESOLUTION recognizing, congratulating, and honoring the
2017 Patrick Henry High School Boys Soccer Team in winning the 2017 Conference 16
Championship.
(For full text of resolution, see Resolution Book No. 79, page 300.)
Council Member Ferris moved the adoption of Resolution No. 40934 - 082117.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
Council Member Dykstra offered the following resolution as a means of
recognizing, congratulating, and honoring the 2017 William Fleming Indoor /Outdoor
Boys Track & Field Team and their coaches for their achievements and successes
throughout the 2017 season:
705
( #40935- 082117) A RESOLUTION recognizing congratulating, and honoring the
2017 William Fleming Indoor /Outdoor Boys Track & Field Team for its achievements in
the Virginia High School League Outdoor Championship Meets for State, Region West,
and Conference, and in the Indoor Meets for the Colonel Classic, Cosmopolitan
Invitational, and Virginia High School League Region and Conference Championships.
(For full text of resolution, see Resolution Book No. 79, page 301.)
Council Member Dykstra moved the adoption of Resolution No. 40935 - 082117.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
Council Member Trinkle offered the following resolution as a means of
recognizing, congratulating, and honoring the 2017 Patrick Henry High School Boys
Outdoor Track Team and the 2017 Patrick Henry High School Girls Outdoor Track
Team, their individual athletes, and their coaches for their achievements in the 2017
VHSL State Championship, Conference 16 Competition:
( #40936 - 082117) A RESOLUTION recognizing, congratulating, and honoring the
accomplishments of members of the 2017 Patrick Henry High School Boys Outdoor
Track Team and 2017 Patrick Henry High School Girls Outdoor Track Team for their
individual wins in the 2017 VHSL State Championship, Conference 16 Competition.
(For full text of resolution, see Resolution Book No. 79, page 303.)
Council Member Trinkle moved the adoption of Resolution No. 40936 - 082117.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
706
Council Member Bestpitch offered the following resolution as a means of
recognizing, congratulating, and honoring the 2017 William Fleming High School Girls
Track Team, its individual members, and its coaches for their accomplishments
throughout the 2017 season, including their successes in the Virginia High School
League Group 4A Conference 24 Track and Field Championship Meet and the Colonel
Classic:
( #40937 - 082117) A RESOLUTION recognizing, congratulating, and honoring the
2017 William Fleming High School Girls Track Team for individual wins in the Virginia
High School League Group 4A Conference 24 Track and Field Championship Meet, and
for tying with the Salem High School Girls Track Team in the Colonel Classic.
(For full text of resolution, see Resolution Book No. 79, page 304.)
Council Member Bestpitch moved the adoption of Resolution No. 40937 - 082117.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
PUBLIC HEARINGS:
VACATION OF AN ALLEYWAY PERPENDICULAR TO 20TH STREET, S.W.;
AND BETWEEN CHAPMAN AVENUE AND PATTERSON AVENUE, S. W.: Pursuant
to instructions by the Council, the City Clerk having advertised a public hearing for
Monday, August 21, 2017 at 7:00 p.m., or as soon thereafter as the matter may be
heard, on the request of Roy Main to vacate, a 100 foot portion of alleyway
perpendicular to 201h Street, S. W., and between Chapman Avenue, S. W., and
Patterson Avenue, S. W., with the portion to be vacated between ad adjacent to the
entire southern side of Official Tax Map No. 1313501 and the entire northern side of
official Tax Map No. 1313510, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, August 1, 2017, and Tuesday, August 8, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the vacation of right -of -way as requested, contingent upon the following
conditions:
707
The applicant shall submit a subdivision plat to the Agent for the
Planning Commission, receive all required approvals of, and record the
Plat with the Clerk of the Circuit Court for the City of Roanoke. Such
plat shall combine all properties which would otherwise dispose of the
land within the right -of -way to be vacated in a manner consistent with
law, and retain appropriate easements for the installation and
maintenance of any and all existing utilities that may be located within
the right -of -way, including the right of ingress and egress. In
coordination with the vacation, the applicant will pay $1,397.00 for the
vacation of the public's right to use the portion of the subject right -of-
way.
2. Upon meeting all conditions to the granting of the application, the
applicant shall deliver a certified copy of this ordinance for recordation
to the Clerk of the Circuit Court of Roanoke, Virginia, indexing the same
in the name of the City of Roanoke, Virginia, as Grantor, and in the
name of the petitioner, and the names of any other parties in interest
who may so request, as Grantees. The applicant shall pay such fees
and charges as are required by the Clerk to effect such recordation.
3. Upon recording a certified copy of this ordinance with the Clerk of the
Circuit Court of the City of Roanoke, Virginia, the application shall file
with the Engineer for the City of Roanoke, Virginia, the Clerk's receipt,
demonstrating that such recordation has occurred.
4. If the above conditions have not been met within a period of one year
from the date of adoption of this ordinance, then such ordinance shall
be null and void with no further action by City Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40938 - 082117) AN ORDINANCE permanently vacating, discontinuing and
closing a public right -of -way in the City of Roanoke running perpendicular to 20th Street,
S. W., and between Chapman Avenue, S. W., and Patterson Avenue, S. W., as more
particularly described hereinafter; and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 305.)
M
Council Member Ferris moved the adoption of Ordinance No. 40938- 082117
The motion was seconded by Council Member Trinkle.
Roy Main appeared before the Council in support of the vacation of the alleyway.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no discussion warranted by the Council Members, Ordinance No.
40938- 082117 was adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
REZONING OF PROPRTY LOCATED AT 642 WALNUT AVENUE,
S. E.: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6,
1981, the City Clerk having advertised a public hearing for Monday, August 21, 2017, at
7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Bradley
and Angela Yarbrough to rezone property located at 642 Walnut Avenue, S. E., bearing
Official Tax Map No. 4041134, from R -5, Residential Single - Family District, to R -12,
Residential Single - Family District, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, August 1, 2017, and Tuesday, August 8, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the Amended Application No.1 is
consistent with the City's Comprehensive Plan, Riverland/Walnut Hill Neighborhood
Plan, and Zoning Ordinance as the parcel will be developed for an active use
appropriate to the surrounding area.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #40939- 082117) AN ORDINANCE to rezone certain property located at 642
Walnut Avenue, S. E., from R -5, Residential Single - Family District to R -12, Residential
Single - Family District; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 308.)
709
Council Member Bestpitch moved the adoption of Ordinance No. 40939 - 082117.
The motion was seconded by Council Member Trinkle.
Bradley and Angela Yarbrough appeared in support of the rezoning request.
Mayor Lea inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following brief remarks by Council Member Bestpitch, Ordinance No. 40939-
082117 was adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
FEE SIMPLE INTEREST FOR THE "BRIDGE THE GAP PROJECT ": Pursuant
to instructions by the Council, the City Clerk having advertised a public hearing for
Monday, August 21, 2017 at 7:00 p.m., or as soon thereafter as the matter may be
heard, on the proposal of the of the City of Roanoke to authorize eminent domain
condemnation proceedings in connection with acquisition of certain property interests
and up to and including the fee simple interest for the "Bridge the Gap Project ", such
property interests to be across, on, and under located at 0 Railroad Avenue, S. W.; and
for acquisition of the fee simple interest in certain privately -owned real property for the
"Bridge the Gap Project" located at 0 Roanoke Avenue, S. W., as part of the operation,
maintenance, and expansion of the Roanoke River Greenway, the matter was before
the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, August 7, 2017 and on Monday, August 14, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending authorization to take
certain actions in order for the property interests as set forth in the report be acquired
from Walker Machine and Foundry Corporation.
(For full text, see report on file in the City Clerk's Office.)
710
Council Member Ferris offered the following ordinance-
(#40940-082117) AN ORDINANCE authorizing the acquisition of certain real
property interests on, over, under, and across certain parcels of privately owned real
property, in connection with Phase II of the Roanoke River "Bridge the Gap" Greenway
Project ( "Project "); authorizing the acquisition of such privately owned real property
interests by negotiation; authorizing the use of eminent domain proceedings by the City
of Roanoke ( "City ") to acquire such privately owned real property interests, including
temporary easements, permanent easements, and up to and including the fee simple
interests, if negotiations are ineffectual, with respect to certain parcels of real property,
pursuant to Section 15.2 -1901 and Sections 25.1 -200, et seq., Code of Virginia (1950)
as amended, Section 2(8) of the City of Roanoke Charter, and other applicable laws;
authorizing the City, in its discretion, to make a motion for the award of a right of entry
on the property described herein for the purpose of commencing the Project; and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 309.)
Council Member Ferris moved the adoption of Ordinance No. 40940- 082117.
The motion was seconded by Council Member Trinkle.
The Acting City Manager offered remarks regarding the request to authorize
acquisition of real property interests by eminent domain for the Roanoke River
Greenway "Bridge the Gap" project.
(For full text, see report on file in the City Clerk's Office.)
Mayor Lea inquired if there were persons present who wished to speak on the
matter; whereupon, the following individuals appeared before the Council:
Winfred Noell, 2743 Northview Drive, S. W.
Suzanne Osborne, 1702 Blair Road, S. W.
Guy Byrd, 2415 Jefferson Street, S. W.
Andrew Downs, 1609 Hampton Avenue, S. W.
Gordon Ewald, 243 Saddleback Trail, Hardy
Jim Lee, 515 Darwin Road, S. W.
James Settle, 929 Winona Avenue, S. W.
Robert Egbert, 2367 Idavere Road, S. W.
Liz Belcher, 1206 Kessler Mill Road, Salem
Malcolm Wade Thompson, 2301 Lincoln Avenue, S. W.
Dr. William George, 3130 Evergreen Lane, S. W.
James Breakell, 525 Clydesdale Street, S. W.
The Reverend James Revercomb, 3011 Rosalind Avenue, S. W.
711
Kemper Fant, 919 Winona Avenue, S. W.
Karl Miller, 6544 Tallwood Drive, Roanoke County
Kristine McCormick, 2037 Sherwood Avenue, S. W.
There being no further speakers, the Mayor declared the public hearing closed.
After having extensive dialogue regarding the matter, Ordinance No. 40940-
082117 was adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
LEASE CITY -OWNED PROPERTY TO THE HERTZ CORPORATION: Pursuant
to instructions by the Council, the City Clerk having advertised a public hearing for
Monday, August 21, 2017 at 7:00 p.m., or as soon thereafter as the matter may be
heard, on the proposal of the City of Roanoke to lease approximately 86,501 square
feet of City -owned property, commonly known as 5550 Precision Circle, N. W., and
formerly known as 1302 Municipal Road, N. W., to The Hertz Corporation to be used as
a maintenance, storage and servicing operation for a term of four years and three
months, beginning October 1, 2017, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, August 11, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
The Acting City Manager submitted a written report recommending authorization
to execute a lease agreement, subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40941 - 082117) AN ORDINANCE authorizing the City Manager to execute a
lease agreement between the City and The Hertz Corporation ( "Hertz') for use of an
86,501 square foot parcel of City -owned property at 5550 Precision Circle, N. W.,
Roanoke, Virginia, for the operation of a maintenance, storage and servicing facility in
connection with Hertz's automobile renting and leasing business, for a term of five (5)
years, upon certain terms and conditions, and dispensing with the second reading of
this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 314.)
712
Council Member Ferris moved the adoption of Ordinance No. 40941 - 082117.
The motion was seconded by Council Member Bestpitch.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 40941- 082117 was adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
PROPOSAL TO SELL LAND TO SHENANDOAH TELECOMMUNICATIONS
COMPANY: Pursuant to instructions by the Council, the City Clerk having advertised a
public hearing for Monday, August 21, 2017 at 7:00 p.m., or as soon thereafter as the
matter may be heard, on the proposal of the City of Roanoke to sell approximately
0.1546 acres of land located on Carver Avenue, N. E., to Shenandoah
Telecommunications Company, a Virginia Corporation, in order to construct a
communications equipment building as part of its telecommunications network, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, August 14, 2017.
(See publisher's affidavit on file in the City Clerk's Office.)
The Acting City Manager submitted a written report recommending authorization
to execute a contract, subject to the approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
713
Council Member Bestpitch offered the following ordinance:
( #40942 - 082117) AN ORDINANCE authorizing the proper City officials to
execute a Contract for Purchase and Sale of Real Property ( "Contract ") between the
City of Roanoke, Virginia ( "City "), and Shenandoah Telecommunications Company, a
Virginia corporation, and its subsidiaries or affiliates that may be created to own and /or
operate the Property described herein ( "Buyer "), to sell to Buyer an approximately
0. 1546 acre parcel of City -owned property located at Carver Avenue, N. E., Roanoke,
Virginia, which parcel consists of City -owned property designated as Official Tax Map
No. 2041816, upon certain terms and conditions; authorizing the City Manager to
execute such further documents and take such further actions as may be necessary to
accomplish the above matters; and dispensing with the second reading of this
Ordinance by title.
For full text of ordinance, see Ordinance Book No. 79, page 314.)
Council Member Bestpitch moved the adoption of Ordinance No. 40942 - 082117.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 40942 - 082117 was adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
At this point, Council Member Garland left the Council Chamber (9:17 p.m.).
PROPOSAL TO SELL CITY -OWNED PROPERTY KNOWN AS THE FISHBURN
PARK CARETAKER'S COTTAGE: Pursuant to instructions by the Council, the City
Clerk having advertised a public hearing for Monday, August 21, 2017 at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the proposal of the City of Roanoke
to sell approximately 1.4 acres of land and improvements, known as the former
Fishburn Park Caretaker's Cottage, located at 2424 Brambleton Avenue, S. W., to
Lora J. Katz, in order to restore the building and use it for a single family residence.
R. Brian Townsend, Assistant City Manager for Community Development, the matter
was before the body.
714
The Acting City Manager submitted a written report recommending authorization
to execute a contract, subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
For the record, the City Attorney reminded the Council that Council Member
Garland previously acknowledged a personal conflict during the 2:00 p.m. session
regarding the abovementioned matter, and has since left the Council Chamber.
R. Brian Townsend, Assistant City Manager for Community Development, gave a
brief summary of the disposition of the property, noting the property has no restrictions
and has been vacant for approximately 15 years; and Lora J. Katz has submitted a
proposal to purchase an approximate 1.4 -acre portion of the Parcel, which includes the
Cottage for $10.00 in order to restore the building and use it for a single family
residence.
The Mayor inquired if there were persons present who wished to speak on the
matter; whereupon, the following persons appeared regarding the proposal:
• Mike Police, 1715 Bluemont Avenue, S. W.
• William Sweet, 1375 Lakewood Drive, S. W. -
• Ryan Blackwell, 2709 Fawn Road, Roanoke County
• Mark Clark, 1423 Narcissus Street, Salem
• Freeda Cathcart, 2516 Sweetbrier Avenue, S. W.
• Andrew Norton, 825 Park Lane, S. W.
• Velda Leffel, 2501 Sweetbrier Avenue, S. W.
• Barbara Duerk, 2607 Rosalind Avenue, S. W.
• John Hagen, 3718 London Circle, S. W.
There being several questions and concerns noted by the Council in connection
with the proposed contract between the City of Roanoke and Lora J. Katz, Council
Member Trinkle offered a motion to continue the public hearing until the regular meeting
of Council scheduled to be held on Monday, September 18, 2017, at 7:00 p.m. The
motion was seconded by Council Member Dykstra.
As discussion ensued, Council Members Bestpitch and Ferris expressed their
views regarding the matter, and were of the opinion that the public hearing should be
closed and Council could take appropriate action regarding the matter.
715
Following a comprehensive discussion regarding the matter, the motion offered
by Council Member Trinkle, seconded by Council Member Dykstra to continue the
public hearing until September 18 at 7:00 p.m., or as soon thereafter as the matter may
be heard, was adopted by the following vote:
AYES: Council Members Dykstra, Price, Trinkle, and Mayor Lea -4.
NAYS: Council Members Bestpitch and Ferris -2.
(Council Member Garland was not present when the vote was taken.)
HEARING OF CITIZEN UPON PUBLIC MATTER: NONE.
There being no further business, Mayor Lea declared the regular meeting
adjourned at 10:28 p.m.
APPROVED
ATTEST:
Stephanie M. Moon Reyn s, M Sherman P. Lea, Sr.
City Clerk Mayor
716
ROANOKE CITY COUNCIL - REGULAR SESSION .
September 5, 2017
9:00 a.m.
The Council of the City of Roanoke met in regular session on Tuesday,
September 5, 2017, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II,
City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the
City of Roanoke (1979), as amended, and pursuant to Resolution No. 40879- 070317
adopted by the Council on Monday, July 3, 2017.
Mayor Sherman P. Lea, Sr. welcomed the new City Manager, Robert S. Cowell,
Jr., and Brenda S. Hamilton, Clerk of the Circuit Court, officially administered the Oath
or Affirmation of Office to Mr. Cowell prior to assuming his duties as the City Manager.
Mayor Lea announced that the public is invited to a Meet and Greet reception at
the Berglund Center in the Special Events Lobby this evening from 5:00 p.m. to
7:00 p.m. in honor of Mr. Cowell. .
PRESENT: Council Members Anita J. Price, David B. Trinkle, William D.
Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, John A. Garland, David B. Trinkle,
and Mayor Sherman P. Lea, Sr. -7.
ABSENT: None -0.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Mayor declared the existence of a quorum.
PRESENT: Roanoke Redevelopment and Housing Authority Commissioners
Andrew J. Anguiano, Edward Garner, Daniel E. Karnes, Duane Smith, Timothy A.
Witten, and Chairman R. Gail Burruss -6.
ABSENT: Roanoke Redevelopment and Housing Authority Commissioner
Gilbert E. Butler, Jr. -1.
OTHERS PRESENT: Representing Roanoke Redevelopment and Housing
Authority - Glenda Edwards Goh, Executive Director; Jackie Austin, Vice - President of
Finance; J. Frederick Gusler, Director of Redevelopment and Revitalization; R; Patice
Holland, Legal Counsel; and Melissa Wills, Recording Secretary.
717
ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY: Mayor Lea
welcomed everyone to the meeting, noting this was the first joint meeting with the
Authority in quite some time.
Chairman Burruss expressed appreciation to the Council, adding that the
Authority was a hardworking group that is delighted to serve the City of Roanoke.
After remarks by the Mayor and Chair, the following items were discussed:
• Annual Report for Fiscal Year July 1, 2016 to June 30, 2017.
• Status of providing affordable housing and location.
• In order to facilitate the need and support for affordable housing that is not
contained to certain areas of town, can we enter into a conversation with
appropriate stakeholders to advocate this need.
• How is the Housing Authority coordinating with other agencies working to
address housing needs?
• Whether the Council anticipates the RRHA being involved in any possible
eminent domain action.
• Coordination of housing and planning efforts between City and RRHA to
avoid duplicity of effort.
• A better understanding of the City's expectation of RRHA role in all
redevelopment activities in region.
• To what degree does the City wish to be involved in the Choice
Neighborhoods grant moving forward.
• Where is the City on the disposition of the Melrose library?
Ms. Edwards Gob reviewed the Annual Report and advised that the Authority
continued the Intergovernmental Agreement with the Roanoke Police Department, in
which the police department provides above baseline policing services at the public
housing sites to manage criminal activity at the sites.
She further advised that the Authority built a number of scattered site units with
the focus on dispersing public housing, rather than building developments in an effort to
help public housing blend into communities throughout the city, adding the challenges
included affordability of the lots outside of areas with a high concentration of poverty
and developing within HUD financial guidelines which is the primary source of funding
for the housing.
718
The Assistant City Manager for Community Development advised that the new
Melrose library would be built on the far western side of the Goodwill Center on Melrose
Avenue, with hopes for construction to commence in early 2018 and open in early 2019.
He noted that the current Melrose library would remain occupied during construction to
transition out of it in late 2018. He also reminded the Council that the City planned to
update the City's Comprehensive Plan, beginning in 2018, which was last completed in
2002.
In response to inquiry from Council Member Bestpitch with regard to the
extension of the road that would connect to Salem Turnpike, the Assistant City Manager
for Community Development advised that it was part of the Choice Neighborhood's
Program which would be submitted to HUD for the next round of grants and pointed out
that Horton Park would become part of the housing site, but the library site itself was not
addressed other than the street from Salem Turnpike over to the Forest Park Academy
and if the City received the Choice Neighborhood's Program Grant it would have a
significant impact on Horton Park.
There being no further business, Chairman Burruss thanked the Council for the
opportunity to discuss relevant topics and declared the Roanoke Redevelopment and
Housing Authority, Board of Commissioners meeting adjourned at 10:14 a.m.
There being no further business, Mayor Lea declared the Council meeting in
recess at 10:15 a.m., to be reconvened in the Council Chamber.
At 11:22 a.m., the Council meeting was reconvened in the Council Chamber, with
Mayor Lea presiding, and all Members of the Council in attendance, calling attention to
the following Items for Action:
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES: A communication from Mayor Sherman P. Lea, Sr., requesting that
Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included
with the agenda for this meeting.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
as abovementioned. The motion was seconded by Council Member Ferris and adopted
by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
719
CITIZEN OF THE YEAR AWARD: A communication from Mayor Sherman P.
Lea, Sr., requesting that Council convene in a Closed Meeting to discuss the 2017
Citizen of the Year Award, pursuant to Section 2.2 -3711 (A)(10), Code of Virginia
(1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
as abovementioned. The motion was seconded by Vice -Mayor Price and adopted by
the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
ANNUAL PERFORMANCES OF THE COUNCIL - APPOINTED OFFICERS: A
communication from Council Member David B. Trinkle, Chair, City Council Personnel
Committee, requesting that Council convene in a Closed Meeting to discuss a
personnel matter, being the annual performances of the Council- Appointed Officers,
pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Dykstra moved that Council concur in the request of the Council
Member Trinkle as abovementioned. The motion was seconded by Council Member
Trinkle and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
DISPOSITION OF CITY -OWNED PROPERTY: A communication from the City
Manager requesting that Council convene in a Closed Meeting to discuss the
disposition of an approximately 1.4 acre portion of City -owned property located at 2424
Brambleton Avenue, S. W., where discussion in an open meeting would adversely affect
the negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of
Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
720
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, and Mayor
Lea -6.
NAYS: None -0
(Council Member Garland abstained from voting inasmuch as he has a personal conflict
of interest which was noted at the August 7, 2017 Council meeting.)
DISPOSITION OF CITY -OWNED PROPERTY: A communication from the City
Manager requesting that Council convene in a Closed Meeting to discuss the
disposition of approximately 12.032 acres of City -owned property located at 1950 Blue
Hills Drive, N. E., where discussion in an open meeting would adversely affect the
negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of
Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
DISPOSITION OF CITY -OWNED PROPERTY: A communication from the City
Manager requesting that Council convene in a Closed Meeting to discuss the
disposition of approximately 1.21 acres of City -owned property located at 201 Carver
Avenue, N. E., where discussion in an open meeting would adversely affect the
negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of
Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
721
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
ACQUISITION OF INTERESTS IN REAL PROPERTY: A communication from
the City Manager requesting that Council convene in a Closed Meeting to discuss or
consider the acquisition of interests in real property by the City for public purposes,
whether in fee simple and /or in leasehold, where discussion in an open meeting would
adversely affect the negotiating strategy of the public body, pursuant to Section 2.2-
3711 (A)(3), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF THE COUNCIL AND
THE CITY OF ROANOKE PLANNING COMMISSION ON THURSDAY, OCTOBER 5,
2017, AT 9:00 A.M., IN THE CITY COUNCIL CHAMBER, ROOM 450, NOEL C.
TAYLOR MUNICIPAL BUILDING: Mayor Lea asked that agenda items be provided to
City Clerk by September 18.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
722
BRIEFINGS:
Summer Youth Work Program
Nicole Ross, Program Manager, Goodwill Industries of the Valleys, gave a brief
overview, highlighting the following items regarding the Summer Youth Work Program:
• Youth Services Initiative
• Creation of Summer Work Program
• Program Details
• Youth Served
• Program Details
• Survey Results
• Graduation
(See copy of presentation on file in the City Clerk's Office.)
Vice -Mayor Price expressed sincere appreciation for the success of the program.
Following additional comments by Council Members Ferris and Trinkle, Mayor
Lea thanked Ms. Ross for the presentation and advised that the briefing would be „
received and filed.
Mountain Valley Pipeline
Dwayne R. D'Ardenne, Stormwater Utility Manager, gave an update with regard
to construction, operation, and maintenance of the Mountain Valley Pipeline project; and
he highlighted the following items:
• Primary Concerns
• Construction Documents
• Quantifying Project Risk
• Sedimentation
• Mountain Valley Pipeline: Threats to the Roanoke River
• Quantifying Sedimentation
• Water Quality
• Monitoring for Sediment
• Stream Incision & Riparian Buffers
• Quantifying Other Risks
• Roanoke Logperch
• Endangered Species Risk
• Summary of Requests
(See copy of presentation on file in the City Clerk's Office.)
723
Mr. D'Ardenne referred to a communication from the Office of the City Manager
dated August 15, 2017 that was sent to the Virginia Department of Environmental
Quality (DEQ) containing comments regarding draft water quality certifications designed
to protect water quality along the route of the proposed Mountain Valley Pipeline.
(For full text, see copy of communication on file in the City Clerk's Office.)
During discussion of the matter, Council Member Bestpitch referenced a letter
from EEE Consulting, Inc. dated July 10, 2017 regarding the Mountain Valley Pipeline
Spread 8 Plan Submission Completeness Review, highlighting excerpts from the letter
that reflected a number of inaccuracies and violated policies the City already have in
place.
(For full text, see copy of letter on file in the City Clerk's Office.)
As dialogue ensured, Council Member Garland expressed concern about the
increased sedimentation getting in the water and the amount of money to be required
for clean up; he suggested that a resolution be drafted voicing the City's concerns
regarding the project.
As a result of the comprehensive dialogue, the Administration was instructed to
draft a resolution expressing the City's concern regarding construction, operation, and
maintenance of the Mountain Valley Pipeline project.
Without objection by the Council, Mayor Lea advised that the briefing would be
received and filed.
At 12:26 p.m., Mayor Lea declared the Council Meeting in recess for a Closed
Meeting to be held in the Council's Conference Room, Room 451; and thereafter to be
reconvened at 2:00 p.m., in the Council Chamber.
At 2:00 p.m., the Council meeting was reconvened in the Council Chamber, with
Mayor Lea presiding.
PRESENT: Council Members Anita J. Price, David B. Trinkle, William D.
Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, John A. Garland, and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk,
The Mayor declared the existence of a quorum.
WEE
Mayor Lea asked for a Moment of Silence in memory of victims in Texas due to
Hurricane Harvey; and the passing of Judge John L. Apostolou on August 24, 2017,
who served as a judge in General District Court for over a decade.
The Invocation was delivered by The Reverend John R. Hasting, Parish
Associate Pastor, Raleigh Court Presbyterian Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
Mayor Lea recognized Mr. Cowell as the City Manager of the City of Roanoke,
noting that the Oath or Affirmation of Office was officially administered by the Clerk of
the Circuit Court at the beginning of the 9:00 a.m. Session of Council.
Mayor Lea announced that the public was invited to a Meet and Greet reception
in honor of Mr. Cowell at the Berglund Center in the Special Events lobby this evening
from 5:00 p.m. to 7:00 p.m.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
RESOLUTION FROM THE GENERAL ASSEMBLY: The Honorable Sam
Rasoul, Virginia House of Delegates, presented a joint resolution from the Virginia
House and Senate to Marilyn Buschor, widow; and daughter, Megan Buschor in
memory of the late Steve Buschor, former Director of Parks and Recreation. "
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N. W., appeared
before the Council to reiterate the importance of God's time.
CONSENTAGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the
item would be removed from the Consent Agenda and considered separately.
MINUTES OF ROANOKE CITY COUNCIL: Minutes of the regular meetings of
City Council held on Monday, June 19, 2017; and Monday, July 3, 2017, was before the
body.
(See Minutes on file in the City Clerk's Office.)
725
Council Member Ferris moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
LIBRARY SYSTEM STATISTICS FOR FISCAL YEAR 2017: A communication
from the Assistant City Manager for Community Development transmitting a report of
the Library System Statistics for Fiscal Year 2017, was before the Council.
(See communication and report on file in the City Clerk's Office.)
Council Member Ferris moved that the communication and report be received
and filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
ANNUAL REPORT OF THE ROANOKE PUBLIC LIBRARY ADVISORY BOARD:
Annual report of the Roanoke Public Library Advisory Board for the 2016 — 2017 Fiscal
Year, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Ferris moved that the Annual Report be received and filed. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
726
OATHS OF OFFICE - ROANOKE VALLEY TRANSPORTATION PLANNING
ORGANIZATION - WESTERN VIRGINIA WATER AUTHORITY - PERSONNEL AND
EMPLOYMENT PRACTICES COMMISSION -YOUTH SERVICES BOARD- ROANOKE
ARTS COMMISSION: Reports of qualification of the following individuals were before
the Council:
The Honorable John A. Garland as an Elected Official Representative of
the Roanoke Valley Transportation Planning Organization for a three -year
term of office ending June 30, 2020;
John P. Bradshaw, Jr., as a City representative of the Western Virginia
Water Authority, Board of Directors, for a four -year term of office ending
June 30, 2021;
Chrystal Smith as a member (Classified Service) of the Personnel and
Employment Practices Commission for a term of office ending June 30,
2020;
Benjamin Bazak as a member (Citizen at Large) of the Youth Services
Board for a three -year term of office ending June 30, 2020; and
Meighan Sharp and The Reverend Joe Cobb as members of the Roanoke
Arts Commission for three -year terms of office, each, ending June 30,
2020.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Ferris moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
727
PETITIONS AND COMMUNICATIONS:
ROANOKE NEIGHBORHOOD ADVOCATES: Nicole Harris, Vice- Chair,
Roanoke Neighborhood Advocates, presented the Annual State of the Neighborhoods
Report.
(See copy of Annual Report and presentation on file in the City Clerk's Office.)
Nicole Harris, Vice - Chair, Roanoke Neighborhood Advocates (RNA), presented
and Annual State of the Neighborhoods Report and highlighted the following:
• Establishment, Mission and Members
• Duties and Responsibilities
• Why are neighborhoods so important?
• The Role of Neighborhood Organizations
• 2016 -2017 Advocacy
• 2016 -2017 Accomplishments
• Develop a plan -of- action that raises the profile of RNA
• Facilitate meetings related to neighborhood revitalization programs
• Develop and support programming and related resources for neighborhoods
• Identify and collaborate with groups whose concerns overlap those of the
RNA
• Establish committee to oversee and administer the Neighborhood
Development Grant Program
• Oversee preparation of an annual State of the Neighborhoods Report to
present to City Council
• RNA Budget Increase Proposal
• In Conclusion
(See copy of Annual Report on file in the City Clerk's Office.)
Following comments by Vice -Mayor Price and Council Member Garland
regarding the lack of youth programs and neighborhood advocacy, respectively, the
Mayor advised that the Annual Report would be received and filed.
POINTS OF DIVERSITY: Katie Zawacki, Board Chair, Points of Diversity,
appeared before the Council and shared information with regard to its work within the
community.
(See copy of presentation on file in the City Clerk's Office.)
•
Ms. Zawacki advised that an organization called the National Conference of
Communities and Justice sponsored a summer a residential camp for high school
students to learn about diversity and how to be leaders in a diverse society, but
unfortunately in 2013, the organization closed all Virginia offices eliminating
opportunities for Roanoke Valley students. She explained that by working with the
Virginia Center of Inclusivity, which updated the previous program to include educating
students to bring and implement inclusion programs in their home schools, the Points of
Diversity group was created with a purpose to promote inclusion in the Roanoke Valley.
She highlighted other area groups focused on diversity and pointed out that
Points of Diversity provided a framework for people who found it difficult to converse
about difficult topics and noted that a general public meeting would be held on
November 1g1", at High Street Baptist Church, at 3:00 p.m. She invited the Council and
urged all to get involved in the study circles hosted by the group.
Following accolades from several Council Members, Mayor Lea advised that the
presentation would be received and filed.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
ROANOKE ELECTRIC STEEL COPORATION'S INDUSTRIAL ACCESS
RAILROAD TRACK PROGRAM GRANT: The City Manager submitted a written
communication recommending amendment and ratification to support Roanoke Electric
Steel Corporation's Industrial Access Railroad Track Program Grant Application from
the Department of Rail and Public Transportation to assist with rail upgrades on the
Company's property.
(See communication on file in the City Clerk's Office.)
729
Council Member Ferris offered the following resolution:
( #40943 - 090517) A RESOLUTION amending, ratifying, and reaffirming
Resolution No. 40835- 060517, adopted on June 5, 2017, to support an increase in the
requested grant amount to $450,000.00; and supporting the application of Roanoke
Electric Steel Corporation, d /b /a Steel Dynamics Roanoke Bar Division ( "Roanoke
Electric Steel ") for a $450,000.00 Industrial Access Railroad Track Program Grant from
the Commonwealth of Virginia Department of Rail and Public Transportation to support
its $28 million expansion of the Roanoke facility, increasing efficiency, production, and
employment.
(For full text, see Resolution Book No. 79, page 317.)
Council Member Ferris moved the adoption of Resolution No. 40943 - 090517.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
BUDGET - DONATION - ROANOKE PUBLIC LIBRARY FOUNDATION: The City
Manager submitted a written communication recommending acceptance and
appropriation of a donation of funds from Mrs. Yong -Ja Howery through the Roanoke
Public Library Foundation to support the renovation and expansion project at the
Williamson Road Branch Library.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #40944- 090517) A RESOLUTION authorizing acceptance of a $40,000.00
donation from the Roanoke Public Library Foundation, received by the Roanoke Public
Library Foundation from Mrs. Yong -Ja Howery, to support the renovation and expansion
project at the Williamson Road Branch Library, and authorizing execution of any and all
necessary documents to accept the donation.
(For full text, see Resolution Book No. 79, page 318.)
Council Member Trinkle moved the adoption of Resolution No. 40944 - 090517.
The motion was seconded by Council Member Bestpitch.
730
Following comments by Council Member Bestpitch acknowledging past
donations received by the Roanoke Public Library Foundation, Resolution No. 40944-
090517 was adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #40945 - 090517) AN ORDINANCE to appropriate funding from the Roanoke
Public Library Foundation to the Williamson Road Library Renovations project,
amending and reordaining certain sections of the 2017 - 2018 Capital Projects Fund
Appropriations and dispensing with the second reading by title of this ordinance.
(For full text, see Ordinance Book No. 79, page 319.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40945-
090517. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
VIRGINIA DEPARTMENT OF MOTOR VEHICLES 2018 MULTI -
JURISDICTIONAL DRIVING UNDER THE INFLUENCE TASKFORCE GRANT: The
City Manager submitted a written communication recommending acceptance and
appropriation of the Virginia Department of Motor Vehicles 2018 multi - jurisdictional
Driving Under the Influence Taskforce Grant funds, with the County of Roanoke and the
City of Salem and Town of Vinton to deter, detect and apprehend intoxicated and
impaired drivers.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40946- 090517) A RESOLUTION authorizing acceptance of a 2018 Department
of Motor Vehicles grant to participate in a multi - jurisdictional Driving Under the Influence
Task Force to the City from the Commonwealth of Virginia's Department of Motor
Vehicles, and authorizing execution of any required documentation on behalf of the City.
(For full text, see Resolution Book No. 79, page 320.)
731
Council Member Bestpitch moved the adoption of Resolution No. 40946- 090517.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Dykstra offered the following budget ordinance:
( #40947- 090517) AN ORDINANCE to appropriate funding from the U.S. National
Highway Traffic Safety Administration through the Commonwealth of Virginia
Department of Motor Vehicles for a Driving Under the Influence Task Force grant,
amending and reordaining certain sections of the 2017 - 2018 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text, see Ordinance Book No. 79, page 321.)
Council Member Dykstra moved the adoption of Budget Ordinance No. 40947-
090517. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
VIRGINIA DEPARTMENT OF MOTOR VEHICLES FOR THE 2018 TRAFFIC
SAFETY (SELECTIVE ENFORCEMENT — ALCOHOL) GRANT: The City Manager
submitted a written communication recommending acceptance and appropriation of
funds from the Virginia Department of Motor Vehicles for the 2018 Traffic Safety
(Selective Enforcement - Alcohol) Grant to be used for traffic enforcement targeting
alcohol impaired drivers.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40948 - 090517) A RESOLUTION authorizing the acceptance of the 2018
Department of Motor Vehicles Traffic Safety (Selective Enforcement - Alcohol) Grant to
the City from the Virginia Department of Motor Vehicles, and authorizing execution of
any required documentation on behalf of the City.
(For full text, see Resolution Book No. 79, page 322.)
732
Council Member Bestpitch moved the adoption of Resolution No. 40948 - 090517.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #40949 - 090517) AN ORDINANCE to appropriate funding from the U.S.
Department of Transportation through the Commonwealth of Virginia Department of
Motor Vehicles for an alcohol enforcement traffic safety grant, amending and
reordaining certain sections of the 2017 - 2018 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text, see Ordinance Book No. 79, page 323.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40949-
090517. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
VIRGINIA DEPARTMENT OF MOTOR VEHICLES FOR THE 2018 TRAFFIC
SAFETY (SELECTIVE ENFORCEMENT — SPEED) GRANT: The City Manager
submitted a written communication recommending acceptance and appropriation of
funds from the Virginia Department of Motor Vehicles for the 2018 Traffic Safety
(Selective Enforcement - Speed) Grant to be used for traffic enforcement targeting
drivers who are speeding.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40950 - 090517) A RESOLUTION authorizing the acceptance of the 2018
Department of Motor Vehicles Traffic Safety (Selective Enforcement - Speed) Grant to
the City from the Virginia Department of Motor Vehicles, and authorizing execution of
any required documentation on behalf of the City.
(For full text, see Resolution Book No. 79, page 324.)
733
Council Member Bestpitch moved the adoption of Resolution No. 40950- 090517.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #40951- 090517) AN ORDINANCE to appropriate funding from the U.S.
Department of Transportation through the Commonwealth of Virginia Department of
Motor Vehicles for a speed enforcement traffic safety grant, amending and reordaining
certain sections of the 2017 - 2018 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text, see Ordinance Book No. 79, page 325.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40951-
090517. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
VIRGINIA DEPARTMENT OF MOTOR VEHICLES FOR THE 2018 TRAFFIC
SAFETY (SELECTIVE ENFORCEMENT — PEDESTRIAN BICYCLE SAFETY) GRANT:
The City Manager submitted a written communication recommending acceptance and
appropriation of funds from the Virginia Department of Motor Vehicles for the 2018
Traffic Safety (Selective Enforcement - Pedestrian Bicycle Safety) Grant to be used for
traffic enforcement targeting pedestrian bicycle safety.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #40952 - 090517) A RESOLUTION authorizing the acceptance of the 2018
Department of Motor Vehicles Traffic Safety (Selective Enforcement - Pedestrian
Bicycle Safety) Grant to the City from the Virginia Department of Motor Vehicles, and
authorizing execution of any required documentation on behalf of the City.
(For full text, see Resolution Book No. 79, page 326.)
734
Council Member Bestpitch moved the adoption of Resolution No. 40952 - 090517.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
(#40953- 090517) AN ORDINANCE to appropriate funding from the U.S.
Department of Transportation through the Commonwealth of Virginia Department of
Motor Vehicles for a pedestrian and bicycle traffic safety grant, amending and
reordaining certain sections of the 2017 - 2018 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text, see Ordinance Book No. 79, page 327.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40953-
090517. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
VIRGINIA DEPARTMENT OF MOTOR VEHICLES FOR THE 2018 TRAFFIC
SAFETY (SELECTIVE ENFORCEMENT — OCCUPANT PROTECTION) GRANT: The
City Manager submitted a written communication recommending acceptance and
appropriation of funds from the Virginia Department of Motor Vehicles for the 2018
Traffic Safety (Selective Enforcement - Occupant Protection) Grant to be used for traffic
enforcement targeting occupant protection.
(See communication on file in the City Clerk's Office.)
735
Council Member Bestpitch offered the following resolution:
( #40954 - 090517) A RESOLUTION authorizing the acceptance of the 2018
Department of Motor Vehicles Traffic Safety (Selective Enforcement - Occupant
Protection) Grant to the City from the Virginia Department of Motor Vehicles, and
authorizing execution of any required documentation on behalf of the City.
(For full text, see Resolution Book No. 79, page 328.)
Council Member Bestpitch moved the adoption of Resolution No. 40954- 090517.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #40955 - 090517) AN ORDINANCE to appropriate funding from the U.S.
Department of Transportation through the Commonwealth of Virginia Department of
Motor Vehicles for an occupant protection traffic safety grant, amending and reordaining
certain sections of the 2017 - 2018 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance..
(For full text, see Ordinance Book No. 79, page 329.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40955-
090517. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
FY2018 GRANT FUNDS TO SUPPLEMENT THE FIRE -EMS BUDGET: The
City Manager submitted a written communication recommending acceptance and
appropriation of FY 2018 grant funds from the Department of Fire Programs to
supplement the Fire -EMS budget.
(See communication on file in the City Clerk's Office.)
736
Council Member Bestpitch offered the following resolution:
( #40956 - 090517) A RESOLUTION authorizing acceptance of the FY2018 Fire
Programs Funds Grant made to the City of Roanoke by the Virginia Department of Fire
Programs, and authorizing execution of any required documentation on behalf of the
City.
(For full text, see Resolution Book No. 79, page 330.)
Council Member Bestpitch moved the adoption of Resolution No. 40956- 090517.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #40957 - 090517) AN ORDINANCE appropriating funding from the
Commonwealth of Virginia Department of Fire Programs, amending and reordaining
certain sections of the 2017 - 2018 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text, see Ordinance Book No. 79, page 331.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 40957-
090517. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
BLUE RIDGE RESCUE SUPPLIERS FOR FIREFIGHTER TURNOUT GEAR:
The City Manager submitted a written communication recommending amendment of the
contract with Blue Ridge Rescue Suppliers for firefighter turnout gear.
(See communication on file in the City Clerk's Office.)
737
Council Member Bestpitch offered the following resolution
( #40958 - 090517) A RESOLUTION authorizing the City Manager's execution of
Amendment No. 2 to the City's Contract with Blue Ridge Rescue Suppliers, Inc., in an
amount not to exceed a total of $350,000.00 per contract year beginning on August 1,
2017, to provide blood borne pathogen resistant turnout gear for Fire -EMS personnel.
(For full text, see Resolution Book No. 79, page 332.)
Council Member Bestpitch moved the adoption of Resolution No. 40958 - 090517.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF CITY MANAGER:
The City Manager offered the following comments:
• City offices were closed on Monday, September 4, 2017 for Labor Day
holiday. As a result, collection of trash, bulk, brush, and single- stream
recycling for residential and commercial Solid Waste customers will be
delayed by one day. The Central Business District will be worked on- schedule
Monday through Saturday, September 4 through September 9, 2017.
• Changes to the Solid Waste Collection schedule are posted on the city's
website, and the public has been informed through email notification on
MyRoanoke and through social media.
• The Budweiser Summer Series continues on Friday, September 15, 2017 at
Elmwood Park Amphitheater with the musical group, 'Third Eye Blind." Gates
Open: 7:30 p.m., Show Starts: 8:30 p.m.
• This is the last of three concerts in this year's series, and I want to thank the
staff at Downtown Roanoke, Inc. for their work to coordinate and manage
these performances to allow our citizens to enjoy music in Elmwood Park this
summer.
• The Henry Street Heritage Festival will be held Saturday, September 16,
2017 from 11:00 a.m. to 10:30 p.m. in Elmwood Park.
738
The Harrison Museum of African American Culture presents this festival each
year to lift up and share the art, history, and culture of the African - American
community of the Roanoke Valley. We are delighted to have this festival held
in our city.
The GO Outside Festival will be held Friday through Sunday, October 13
through 15, 2017 at the River's Edge Sports Complex. The community is
invited to come out and engage in more than 125 outdoor activities: Test -
drive a bike or stand -up paddleboard, learn to fly cast, participate in a race,
camp out, sample craft beer, or take a survival class.
• The first GO Outside Festival was held in 2011. Since that time, it has
become a highly popular event that gets bigger and better each year. Last
year, the festival had an attendance of 30,000. More information is available
at roanokegofest.com.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS:
REIMBURSEMENT TO CITY MANAGER FOR COSTS ASSOCIATED WITH
HEALTH INSURANCE PREMIUMS: Council Member Trinkle offered the following
resolution reimbursing the City Manager for costs associated with health insurance
premiums:
( #40959- 090517) A RESOLUTION amending Resolution No. 40923 - 080717,
adopted on August 7, 2017, and as amended by Resolution No. 40930- 082117,
adopted on August 21, 2017, to adjust the terms and conditions of employment of
Robert S. Cowell, Jr., to allow for the reimbursement of continued healthcare coverage
in accordance with the Consolidated Omnibus Budget Reconciliation Act ( "COBRA ")
through October 1, 2017.
(For full text, see Resolution Book No. 79, page 333.)
739
Council Member Trinkle moved the adoption of Resolution No. 40959 - 090517.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
SYMPHONY UNDER THE STARS: Council Member Dykstra commented on the
Symphony Under The Stars: At The Movies! Event held in Elmwood Park at 7:30 p.m.
on Saturday, August 26, 2017, featuring the Roanoke Symphony Orchestra and
Chorus.
ANNUAL YOUTH SUMMIT AND ANNUAL HENRY STREET FESTIVAL: Vice -
Mayor Price announced the Annual Youth Summit will be held on Saturday, September
9, 2017 at 10:00 a.m., at William Fleming High School; and the Annual Henry Street
Festival will be held on Saturday, September 16, 2017 at Elmwood Park.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: Vacancies were considered during Closed
Meeting.
At 3:36 p.m., the Mayor declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor
Municipal Building.
At 4:34 p.m., the Council meeting reconvened in the Council Chamber, Mayor
Lea presiding and all Members of the Council in attendance, with the exception of
Council Member Garland.
740
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded Council Member Dykstra moved that each Member of City Council certify
to the best of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Garland, Trinkle, Bestpitch Dykstra, Ferris, Price, and
Mayor Lea -7.
NAYS: None -0.
(Council Member Garland abstained from voting and was absent during the Closed
Meeting regarding the request of the City Manager to convene in a Closed Meeting to
discuss a portion of City -owned property located at 2424 Brambleton Avenue, S. W.,
due to a personal conflict of interest that had been noted previously for the record.)
There being no further business to come before the Council, Mayor Lea declared
the Council meeting adjourned at 4:35 p.m.
APPROVED
ATTEST: a"
Stephanie M. Moon Reynol MM (f
City Clerk
Sher 1 4' A.
Mayor
741
ROANOKE CITY COUNCIL - REGULAR SESSION
September 18, 2017
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
September 18, 2017, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II,
City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the
City of Roanoke (1979), as amended, and pursuant to Resolution No. 40879 - 070317
adopted by the Council on Monday, July 3, 2017.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Michelle L.
Dykstra, Raphael E. Ferris, John A. Garland and Mayor Sherman P. Lea, Sr. -7.
only).
ABSENT: Vice -Mayor Anita J. Price -1. (Not present during 2:00 p.m. session,
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by Monsignor Joseph P. Lehman, Pastor, Our Lady
of Nazareth Catholic Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
CONSTITUTION WEEK: Mayor Lea declared September 17 — 23, 2017, as
Constitution Week.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
The Mayor presented a ceremonial copy of the Proclamation to Caroline Wehner,
Regent, Nancy Christian Fleming Chapter, Daughters of the American Revolution.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
742
ROANOKE- BLACKSURG REGIONAL AIRPORT: The following persons
appeared before the Council to share concerns regarding airport operations:
• Kevin Davies, Boones Mill, Virginia;
• Troy Larimer, Rocky Mount, Virginia;
• Geoffrey Campbell, Daleville, Virginia;
• Bennett Early, Salem, Virginia.
After discussing the matter at length, the City Manager and City Attorney were
instructed to follow up with the parties for further discussion and an official response.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion is desired, the
item will be removed from the Consent Agenda and considered separately. The Mayor
called attention to two requests for Council to convene in a Closed Meeting.
MINUTES OF ROANOKE CITY COUNCIL: Minutes of the regular meetings of
City Council held on Monday July 17, 2017; Monday August 7, 2017; and Monday,
August 21, 2017, were before the body. -+
(See Minutes on file in the City Clerk's Office.)
Council Member Ferris moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Dykstra and
adopted by the following vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: NONE -0.
(Vice -Mayor Price was absent.)
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES: A communication from Mayor Sherman P. Lea, Sr., requesting that
Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.23711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies
is included with the agenda for this meeting, was before the body.
(See communication on file in the City Clerk's Office.)
743
Council Member Ferris moved that Council concur in the request of the Mayor to
_ convene in Closed Meeting as abovementioned. The motion was seconded by Council
Member Dykstra and adopted by the following vote:
Lea -6.
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
CITIZEN OF THE YEAR: A communication from Mayor Sherman P. Lea, Sr.,
requesting that Council convene in a Closed Meeting to discuss the 2017 Citizen of the
Year Award, pursuant to Section 2.2 -3711 (A)(10), Code of Virginia (1950), as
amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the Mayor to
convene in Closed Meeting as abovementioned. The motion was seconded by Council
Member Dykstra and adopted by the following vote:
Lea -6.
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
ANNUAL REPORT OF THE BOARD OF ZONING APPEALS: Annual Report of
the Board of Zoning Appeals for the 2016 — 2017 fiscal year, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Ferris moved that the Annual Report be received and filed. The
motion was seconded by Council Member Dykstra and adopted by the following vote:
Lea -6.
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
744
ANNUAL REPORT OF THE ARCHITECTURAL REVIEW BOARD: Annual
Report of the Architectural Review Board for the 2016 — 2017 fiscal year, was before the
Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Ferris moved that the Annual Report be received and filed. The
motion was seconded by Council Member Dykstra and adopted by the following vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
OATHS OF OFFICE -COURT COMMUNITY CORRECTIONS PROGRAM
REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD -CITY MANAGER -MILL
MOUNTAIN ADVISORY BOARD - WESTERN VIRGINIA REGIONAL INDUSTRIAL
FACILITIY AUTHORITY -YOUTH SERVICES CITIZEN BOARD: Reports of qualification
of the following individuals were before the Council:
The Honorable Onzlee Ware as a City representative (Juvenile and
Domestic Relations Court) of the Court Community Corrections Program
Regional Community Criminal Justice Board for a term of office ending
June 30, 2020;
Robert S. Cowell, Jr., as the City Manager for the City of Roanoke,
Virginia, effective September 5, 2017;
John B. Roftenborn as a member of the Mill Mountain Advisory Board for
a three -year term of office ending June 30, 2020;
J. Granger Macfarlane as a Roanoke City appointee of Western Virginia
Regional Industrial Facility Authority to fill the unexpired term of
Christopher P. Morrill ending February 3, 2018; and
Beatrice Schleupner as a member (Student/Patrick Henry High School) of
the Youth Services Citizen Board for a one -year term of office ending
June 30, 2018.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
745
Council Member Ferris moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET ORDINANCE FOR FISCAL YEAR CORRECTION: The City Manager
submitted a written report recommending the repeal of Budget Ordinance No. 40913-
080717 and adoption of a similar budget ordinance for $10,200.00 that references the
correct fiscal year of Fiscal Year 2016 -2017.
(See copy of report on file in the City Clerk's Office.)
Council Member Ferris offered the following budget ordinance:
"AN ORDINANCE appropriating funding from the Commonwealth of Virginia's
Office of Emergency Medical Services to support paramedic training programs,
amending and reordaining certain sections of the 2016 -2017 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance"
746
Council Member Ferris moved the adoption of the budget ordinance. The motion
was seconded by Council Member Trinkle.
Council Member Bestpitch questioned whether the language as set forth in the
abovementioned budget ordinance should have reflected the repealing of Budget
Ordinance No. 40913 - 080717; whereupon, the City Attorney opined in the affirmative,
adding that a motion to amend the proposed budget ordinance should be offered to
reflect the corrective action.
Council Member Bestpitch offered a motion to amend the budget Ordinance
repealing Budget Ordinance No. 40913 - 080717. The motion was seconded by Council
Member Dykstra and adopted by the following vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
Council Member Ferris offered the following budget ordinance, as amended: 11 1
( #40960 - 091817) AN ORDINANCE repealing Ordinance No. 40913 - 080717;
appropriating funding from the Commonwealth of Virginia's Office of Emergency
Medical Services to support paramedic training programs, amending and reordaining
certain sections of the 2016 - 2017 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 335.)
Council Member Ferris moved the adoption of Budget Ordinance
No. 40960-091817, as amended. The motion was seconded by Council Member
Trinkle and adopted by the following vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
747
ACQUISTION OF REAL PROPERTY RIGHTS FOR LAKECREST COURT AND
GREENLEE ROAD DRAINAGE IMPROVEMENT PROJECT: The City Manager
submitted a written report recommending authorization for acquisition of real property
rights needed for the Lakecrest Court and Greenlee Road Drainage Improvement
Project.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #40961- 091817) AN ORDINANCE providing for the acquisition of real property
rights needed by the City in connection with the Lakecrest Court and Greenlee Road
Drainage Improvement Project ( "Project "); authorizing City staff to acquire such property
rights by negotiation for the City; authorizing the City Manager to execute appropriate
acquisition documents; and dispensing with the second reading of this Ordinance by
title.
(For full text of ordinance, see Ordinance Book No. 79, page 336.)
Council Member Ferris moved the adoption of Ordinance No. 40961 - 091817.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
AMENDMENT OF THE FY2018 BUDGET: The City Manager submitted a
written report recommending amendment of the FY2018 budget in connection with
admissions tax revenue collected at the Berglund Center.
(For full text, see report on file in the City Clerk's Office.)
•
Council Member Bestpitch offered the following budget ordinance:
( #40962- 091817) AN ORDINANCE appropriating admissions tax from the
Roanoke Civic Center — Berglund Center, amending and reordaining certain sections of
the 2017 -2018 General Fund and Civic Facilities Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 337.)
Council Member Bestpitch moved the adoption of Budget Ordinance
No. 40962- 091817. The motion was seconded by Council Member Trinkle and adopted
by the following vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
• The City - County Communications and Marketing Association recently
recognized the City's Office of Communications and the Office of Citizen
Engagement for their Savvy Awards entries as follows:
• The Silver Circle Award for "Bringing George Takei to Roanoke' — Special
Events — One -Time Event category
• The Award of Excellence for "The Holidays in Roanoke" —
Social Media -Best Campaign Use category
• The Award of Excellence for "Roanoke City Manager Search" - Resident
Participation category
Deschutes Brewery is sponsoring the 2017 Deschutes Go Cross Race on
Saturday and Sunday, September 30 and October 1, at the Fallon Park
Cyclocross Course.
• Professional cyclists from all over the United States will race for a
$10,000.00 cash award.
• The race will also host a beer -mile run, a unique "cross- style" running
race, live music, Deschutes Brewery beer garden, food trucks, and more.
• The "After Party' will be at the Deschutes Brewery tasting room in
downtown Roanoke.
• To participate, register at gocrossrace.com.
749
The CityWorks (X)po VII will be held October 5 - 7, in Grandin Village.
• This is a national idea exchange and festival conference for anyone who is
passionate about the work of placemaking and creating stronger
communities.
• Now in its seventh year, the (X)po continues to start conversations that
can change the world by providing a platform for sharing big ideas.
• The event includes an Action Team focused on turning (X)po Ideas into
(X)po Action, and a new Youth (X)po program focused on equipping
young people to be change agents.
• Tickets are available at cityworksxpo.com.
REPORTS OF COMMITTEES:
APPROPRIATION OF FUNDS FOR VARIOUS EDUCATION PROGRAMS: The
Roanoke City School Board submitted a written report requesting appropriation of funds
for various educational programs; and the Director of Finance submitted a written report
recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #40963- 091817) AN ORDINANCE to appropriate funding from Federal and
Commonwealth grants, amending and reordaining certain sections of the 2016 - 2017
School Grant Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 338.)
Council Member Bestpitch moved the adoption of Budget Ordinance
No. 40963- 091817. The motion was seconded by Council Member Dykstra.
Council Member Bestpitch called attention to the 2017 -18 Fresh Fruits and
Vegetable Program grant award, in the amount of $386,512.00, from the U. S.
Department of Agriculture that provides funds to assist schools in providing a fresh fruit
or vegetable snack during the day; and pointed out that he has been a volunteer for
several years in the Healthy Cooking Program for 2 nd graders.
750
There being no additional comments and /or questions regarding the School
Board's appropriation request, Budget Ordinance No. 40963-091817 was adopted by
the following vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
VIRGINIA MUNICIPAL LEAGUE: Council Member Bestpitch offered the
following resolution designating Vice -Mayor Anita J. Price as the Voting Delegate,
Council Member William D. Bestpitch as the Alternate Voting Delegate, and Robert S.
Cowell, Jr., Staff Assistant for the Annual Business Session of the Virginia Municipal
League to be held during the League's 2017 Annual Conference scheduled for
October 1 — 3, 2017, and for any meetings of the Urban Section held in conjunction with
the Annual Conference of the League:
( #40964- 091817) A RESOLUTION designating a Voting Delegate and Alternate
Voting Delegate for the Annual Business Session and meetings of the Urban Section of
the Virginia Municipal League and designating a Staff Assistant for any meetings of the
Urban Section.
(For full text of resolution, see Resolution Book No. 79, page 339.)
Council Member Bestpitch moved the adoption of Resolution No. 40964 - 091817.
The motion was seconded by Council Member Ferris and adopted by the following vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
751
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
JEOPARDY: Mayor Lea announced that Jen Sosnowski, a Science Teacher,
Community High School, located in Roanoke was a grand prize winner on the Jeopardy
Game Show on Thursday, September 14, 2017. He suggested that Ms. Sosnowski be
recognized at a future Council Meeting.
GREATER ROANOKE TRANSIT COMPANY: Mayor Lea announced that City
Council will convene as the Sole Stockholder of the Greater Roanoke Transit Company
at 4:00 p.m., in the Council Chamber, to convene in a Closed Meeting to discuss and /or
consider acquisition of real property for a public purpose and /or disposition of real
property owned by Greater Roanoke Transit Company, generally known as Campbell
Court, located at Salem Avenue, S. W., and Campbell Avenue, S. W., in Roanoke,
Virginia, and bearing Official Tax Map Nos. 1011105, 1011106, 1011107, 1011108,
1011109, 1011110, 1011116, 1011117, 1011118, 1011119, 1011120, 1011122, and
1011129, pursuant to Section 2.2 - 3711(A)(3), Code of Virginia (1950), as amended.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: To be discussed in Closed Meeting.
At 3:03 p.m., Mayor Lea declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor
Municipal Building; and thereafter to be reconvened at 7:00 p.m., in the Council
Chamber.
Mayor Lea relinquished the Chair to Council Member Trinkle, former Vice -Mayor
and a Senior Member of the Council, to preside over the Closed Meeting, and thereafter
left the meeting.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P.
Lea, Sr., presiding.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Michelle L.
Dykstra, Raphael E. Ferris, John A. Garland, Anita J. Price and Mayor Sherman P. Lea,
Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
752
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Dr. Brian E. Smith, Senior
Pastor, First Baptist Church (Roanoke).
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, Council Member Dykstra moved that each Member of City Council
certify to the best of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, and Garland -5.
NAYS: None -0.
(Mayor Lea and Vice -Mayor Price abstained from voting inasmuch as they were not
present during the Closed Meeting.)
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
OATHS OF OFFICE -PARKS AND RECREATION: The Mayor called attention to
vacancies created by the resignations of Ssunny Shah for a term ending March 31,
2018; and Steve Stinson for a term ending March 31, 2019, as members of the Parks
and Recreation Advisory Board; whereupon, he opened the floor for nominations.
Council Member Dykstra placed in nomination the names of Jolan Yow and
Jared Rigby.
There being no further nominations, Ms. Yow was appointed to fill the unexpired
term of office of Ssunny Shah ending March 31, 2018; and Mr. Rigby was appointed to
fill the unexpired term of office of Steve Stinson ending March 31, 2019, as members of
the Parks and Recreation Advisory Board, by the following vote:
FOR MS. YOW AND MR. RIGBY: Council Members Trinkle, Bestpitch, Dykstra,
Ferris, Garland, Price and Mayor Lea -7.
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ROANOKE CIVIC CENTER COMMISSION: The Mayor called attention to the
three -year expiration of terms of office of Landon Howard and Ssunny Shah as
members of the Roanoke Civic Center Commission ending September 30, 2017;
whereupon, he opened the floor for nominations.
Council Member Dykstra placed in nomination the names of Landon Howard and
Ssunny Shah.
There being no further nominations, Messrs. Howard and Shah were reappointed
as members of the Roanoke Civic Center Commission for terms of office of three - years,
each, ending September 30, 2020, by the following vote:
FOR MESSRS. HOWARD AND SHAH: Council Members Trinkle, Bestpitch,
Dykstra, Ferris, Garland, Price and Mayor Lea -7.
ARCHITECTURAL REVIEW BOARD: The Mayor called attention to the
expiration of the four -year terms of office of Katherine Coffield and Aaron Copeland as
members of the Architectural Review Board ending October 1, 2017; whereupon, he
opened the floor for nominations.
Council Member Dykstra placed in nomination the names of Katherine Coffield
and Bill Mason.
There being no further nominations, Ms. Coffield was reappointed and Mr. Mason
was appointed to replace Aaron Copeland as members of the Architectural Review
Board for terms of office of four years, each, ending October 1, 2021, by the following
vote:
FOR MS. COFFIELD AND MR. MASON: Council Members Trinkle, Bestpitch,
Dykstra, Ferris, Garland, Price and Mayor Lea -7.
ECONOMIC DEVELOPMENT AUTHORITY: The Mayor called attention to the
expiration of the four -year terms of office of Vickie H. Bibee and Duke Baldridge as
Directors of the Economic Development Authority ending October 20, 2017; whereupon,
he opened the floor for nominations.
Council Member Dykstra placed in nomination the names of Vickie H. Bibee and
Duke Baldridge.
754
There being no further nominations, Ms. Bibee and Mr. Baldridge were
reappointed as Directors of the Economic Development Authority for terms of four -
years, each, ending October 20, 2021, by the following vote:
FOR MS. BIBEE AND MR. BALDRIDGE: Council Members Trinkle, Bestpitch,
Dykstra, Ferris, Garland, Price and Mayor Lea -7.
(Resolutions regarding the reappointments of Ms. Bibee and Mr. Baldridge will be
before the Council for adoption at its October 5, 2017 Council Meeting.)
PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION: The Mayor
called attention to a vacancy created by the expiration of the three -year term of office of
Carolyn Barrett as a (Citizen at Large) member of the Personnel and Employment
Practices Commission ended June 30, 2017; whereupon, he opened the floor for
nominations.
Council Member Dykstra placed in nomination the name of Jackie Clewis.
There being no further nominations, Ms. Clewis was appointed to replace
Carolyn Barrett as a (Classified Service /Citizen at Large) member of the Personnel and
Employment Practices Commission for a term of office ending June 30, 2020, by the
following vote:
FOR MS. CLEWIS: Council Members Trinkle, Bestpitch, Dykstra, Ferris,
Garland, Price and Mayor Lea -7.
ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention to a
vacancy created by the resignation of Scott Horchler a member of the Roanoke
Neighborhood Advocates ending June 30, 2019; whereupon, he opened the floor for
nominations.
Council Member Dykstra placed in nomination the name of Christina Hatch.
There being no further nominations, Ms. Hatch was appointed as a member of
the Roanoke Neighborhood Advocates to fill the unexpired term of Scott Horchler
ending June 30, 2019, by the following vote:
FOR MS. HATCH: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland,
Price and Mayor Lea -7.
755
ROANOKE VALLEY BROADBAND AUTHORITY: The Mayor called attention to
the appointment of Robert S. Cowell, Jr., City Manager, to replace Sherman M. Stovall,
Assistant City Manager for Operations /Acting City Manager, as the City representative
of the Roanoke Valley Broadband Authority to fill the unexpired term of office of
Christopher P. Morrill, former City Manager, ending December 12, 2019:
FOR MR. COWELL: Council Members Trinkle, Bestpitch, Dykstra, Ferris,
Garland, Price and Mayor Lea -7.
MILL MOUNTAIN ADVISORY BOARD: The Mayor called attention to a vacancy
created by the expiration of the three -year term of office of Kelvin C. Bratton as a
member of the Mill Mountain Advisory Board ended June 30, 2017; whereupon, he
opened the floor for nominations.
Council Member Dykstra placed in nomination the name of William Sellari.
There being no further nominations, Mr. Sellari was appointed to replace
Kelvin C. Bratton as a member of the Mill Mountain Advisory Board for a term of office
ending June 30, 2020, by the following vote:
FOR MR. SELLARL Council Members Trinkle, Bestpitch, Dykstra, Ferris,
Garland, Price and Mayor Lea -7.
TOWING ADVISORY BOARD: The Mayor called attention to the expiration of the
three -year terms of office of Randall Simmons (Citizen at Large), Rick D. Clark (Law
Enforcement) and Joseph A. Wood (Tower) as members of the Towing Advisory Board
ending October 31, 2017; whereupon, he opened the floor for nominations.
Council Member Dykstra placed in nomination the name of Joseph A. Wood
(Tower).
There being no further nominations, Mr. Wood was reappointed as a member of
the Towing Advisory Board for a three -year term of office ending October 31, 2020, by
the following vote:
FOR MR. WOOD: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland,
Price and Mayor Lea -7.
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PRESENTATIONS AND ACKNOWLEDGEMENTS:
MEMORIALIZING THE LATE FRANK N. PERKINSGON: Council Member Ferris
offered a resolution recording the Council's deepest regret and sorrow at the passing of
Frank Noel Perkinson, Jr., and extending to his family its sincerest condolences, and
recognizing the indelible legacy he has left to his City and fellow citizens:
( #40965- 091817) A RESOLUTION memorializing the late Frank Noel Perkinson
Jr., former City Council member and longtime resident of Roanoke.
(For full text of resolution, see Resolution Book No. 79, page 340.)
Council Member Ferris moved the adoption of Resolution No. 40965 - 091817.
The motion was seconded by Council Member Bestpitch.
Following comments by Council Member Ferris, Resolution No. 40965 - 091817
was adopted by the following vote:
AYES: Council Member Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
Mayor Lea presented a ceremonial copy of Resolution No. 40965 - 091817 to Mrs.
Perkinson.
VIRGINIA WESTERN COMMUNITY COLLEGE: Mayor Lea recognized James
Cabiness, Roanoke City Community College Access Program Success Coach, Virginia
Western Community College, and CCAP high school graduates of Patrick Henry and
William Fleming High Schools.
The Mayor previously provided each high school student with a Certificate of
Achievement and an All- America lapel pin during a visit in the Mayor's Office prior to the
Council meeting.
PUBLIC HEARINGS:
CITY'S DRAFT 2016 — 2017 CONSOLIDATED ANNUAL PERFORMANCE AND
EVALUATION REPORT (CAPER): Pursuant to instructions by the Council, the City
Clerk having advertised a public hearing for Monday, September 18, 2017 at 7:00 p.m.,
or as soon thereafter as the matter may be heard, to receive public comments on the
City's Draft 2016 - 2017 Consolidated Annual Performance and Evaluation Report
(CAPER) for its Federal Housing and Urban Development (HUD) Funded Programs, the
matter was before the body.
757
Legal advertisement of the public hearing was published once in The Roanoke
Times on Friday, September 1, 2017; and once in the Roanoke Tribune on Thursday,
September 7, 2017.
(See publishers' affidavits on file in the City Clerk's Office.)
Keith Holland, Community Resources Program Administrator, was in attendance
to respond to questions.
Mayor Lea inquired if there were persons present wishing to speak on the matter,
whereupon, there being none, he closed the public hearing.
There being no questions and /or comments by the Council Members, the Mayor
advised that appropriate action on the matter would be taken during the Recessed
Meeting of Council scheduled for Friday, September 22, 2017, at 8:30 a.m., at the
Raleigh Court Branch Library.
At this point, Council Member Garland left the Council Chamber (7:27 p.m.)
FISHBURN PARK CARETAKER'S COTTAGE: Having continued a previously
advertised public hearing held on Monday, August 21, 2017, regarding a proposal of the
City of Roanoke to sell approximately 1.4 acres of land and improvements, known as
the former Fishburn Park Caretakers Cottage, located at 2424 Brambleton Avenue,
S. W., to Lora J. Katz, in order to restore the building and use it for a single family
residence, the matter was again before the body.
The City Attorney pointed out that Council Member Garland had acknowledged a
personal conflict of interest with regard to the proposal at a previous Council meeting,
and such Statement of Conflict of Interest was on file in the City Clerk's Office.
The Mayor announced that the public hearing was still opened and that the
proposed Ordinance that was read into the record at the August 21 Council meeting, on
motion offered by Council Member Ferris and duly seconded by Vice -Mayor Price, was
still on the table.
The City Manager submitted a written report regarding the sale of land of
approximately 0.75 acres and improvements — former Fishburn Park Caretaker's
Cottage.
(For full text, see report on file in the City Clerk's Office.)
758
R. Brian Townsend, Assistant City Manager for Community Development,
highlighted the following changes to the sale of land:
• Develop the Property in accordance with Buyer's Proposal and Plans
and invest a minimum of $135,000.00 in building construction and
equipment in connection with the renovation.
• Commence construction activity no later than 90 days of the closing
date.
• Complete construction activities by twelve months after the closing
date.
• Certify in writing to the City, with detailed itemized costs, the amount
invested in the building construction and equipment, and do so within
90 days of the receipt of a formal Certificate of Occupancy, and, should
the costs be less than the agreed to $135,000.00 minimum investment,
pay to the City any difference.
• Provide the City with written status reports due on the I" day of the
month for January, April, July and October subsequent to closing and
until completion.
• Buyer will not sell, transfer, or otherwise dispose of the Property or any
portion of interest thereof until the Property has been completely
developed and the Buyer has received a permanent Certificate of
Occupancy.
• In the event the Buyer sells, or otherwise conveys the Property or any
part of the Property, within Four Years of the date of issue of the final
Certificate of Occupancy, the Buyer shall repay the City $75,000.00
(based on the current assessed value of $74,400.00). This obligation
shall be secured by a first priority Deed of Trust on the Property.
• Buyer is responsible for payment of all applications, filing and related
fees to City for creation of the Property as a separate parcel from
original Parcel.
• Buyer will not construct more than one accessory structure as defined
by City Zoning Ordinance as contained in Chapter 36.2 of the City
Code, make no curb cuts onto Brambleton Avenue, S. W., from the
Property, or use Fishburn Park public access to access the property
whether by Buyer, contractors, guests or invitees except as provided
by easements for ingress and egress, and may not use any portion of
Fishburn Park parking facilities for use by Buyer, contractors, guests or
invitees.
Buyer agrees that the Deed will include a restriction that will limit use of
the Property to single family purposes as permitted by the applicable
zoning district.
Buyer agrees that the Deed will include a restriction that the Property
shall not be further subdivided at any time after closing.
759
Buyer agrees that the Deed will include a restriction that the Building
shall not be razed, demolished or removed, in whole or in part (other
than removal of portions of the existing structure set forth in Buyers
proposal), without the prior approval of Seller.
Buyer agrees that during and subsequent to development of the
Property and the Building, Buyer shall preserve, whether in place or re-
purposed elsewhere in the structure, historic elements of the Building
listed in Buyers proposal, to the extent possible, and that prior to the
issuance of a permanent certificate of occupancy for the Building,
Buyer shall provide Seller with a detailed schedule of the historic
elements of the Building preserved by Buyer.
In addition, it was noted that after Buyer completes her due diligence, Buyer, at
Buyers expense, will need to subdivide the Parcel into two separate parcels, one of
which is the Property, obtain approval to rezone the Property from its current zoning
district (Recreational Open Space) into a residential zone; obtain approval to release
the Property from its designation as a part of Fishburn Park; and obtain approval of the
necessary, nonexclusive easement for ingress and egress, and to the extent necessary
easements for water, sewer, and gas service to the Property. All such easements will
benefit solely the Property and are not transferrable except with the transfer of the
Property.
Mr. Townsend concluded that it is anticipated that this performance -based
conveyance of public property will ensure the timely renovation of the Property while
maintaining the scale and setting of the former Caretaker's Cottage.
Mayor Lea inquired if there were persons wishing to speak on the matter;
whereupon, the following individuals spoke with regard to the proposal:
Owen McGuire, 2514 Brambleton Avenue, S. W.
(Copy of Overview of property on file in the City Clerk's Office.)
Tatiana McGuire, 2514 Brambleton Avenue, S. W.
Velda Leffel, 2501 Sweetbriar Avenue, S. W.
William Sweet, 1375 Lakewood Drive, S. W.
(Copy of comments via email regarding latest contract on file in the City Clerk's
Office.)
Barbara Duerk, 2607 Rosalind Avenue, S. W.
Mark McGuire, 3832 Winding Way Road, S. W.
Clinton Stoneking, 2516 Sweebriar Avenue, S. W.
Terry Huxhold, 1125 16'" Street, S. E.
Freeda Cathcart, 2516 Sweetbriar Avenue, S. W.
Gerald Roller, 1020 Clearfield Road, S. W.
There being no further speakers, Mayor Lea declared the public hearing closed.
760
The City Attorney noted for the record three emails received from the Roanoke
Valley Preservation Foundation, Duane Howard and William Sweet.
(See copies of emails on file in the City Clerk's Office.)
During discussion of the matter, Council Member Bestpitch addressed some of
the concerns that were raised, noting that the proposal was not a development, but a
restoration; and then offered at the August 21 public hearing, a substitute motion to
replace the pending ordinance to reflect the changes to the acreage of the property
located at 2424 Brambleton Avenue, S. W. The motion was seconded by Council
Member Ferris and adopted by the following vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Price and Mayor
NAYS: None -0.
(Council Member Garland was not present when the vote was taken.)
Following additional remarks as to the historic preservation of the property,
Council Member Bestpitch offered the following revised ordinance:
(40966- 091817) AN ORDINANCE authorizing the proper City officials to execute
a Contract for Purchase and Sale of Real Property ( "Contract ") between the City of
Roanoke, Virginia ( "City'), and Lora J. Katz ( "Buys('), to sell to Buyer an approximately
0.75 acre parcel of a portion of City -owned property located at 2424 Brambleton
Avenue, S. W., Roanoke, Virginia, which parcel consists of City -owned property
designated as Official Tax Map No. 1470301, upon certain terms and conditions;
authorizing the City Manager to execute such further documents and take such further
actions as may be necessary to accomplish the above matters; and dispensing with the
second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 343.)
Council Member Bestpitch moved that Ordinance No. 40966 - 091817, as
amended, be adopted. The motion was seconded by Council Member Ferris and
adopted by the following vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Price and Mayor
NAYS: None -0.
(Council Member Garland was not present when the vote was taken.)
761
At this point, Council Member Garland entered the meeting (8:49 p.m.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time
as a priority for citizens to be heard. All matters will be referred to the Acting City
Manager for response, recommendation or report to Council, as he may deem
appropriate.
ALUMINUM HOMOGENIZERS: Kevin Davies, 572 White Oak Road, Boones
Mill, Virginia, appeared before the Council and distributed handouts with regard to
aluminum homogenizers.
(See copy of handouts on file in the City Clerk's Office.)
At 8:56 p.m., the Mayor declared the meeting in recess to be reconvened on
Friday, September 22, 2017, at 8:30 a.m., in the Community Room, Raleigh Court
Library, 2112 Grandin Road, S. W., for the purpose of the Annual Council Strategic
Planning Work Session.
The Council meeting reconvened on Friday, September 22, 2017, at 8:30 a.m., in
the Community Room, Raleigh Court Library, 2112 Grandin Road, S. W., for the
purpose of approving the 2016 — 2017 HUD Consolidated Annual Performance and
Evaluation Report (CAPER) for the U. S. Department of Housing and Urban
Development and the Annual Council Strategic Planning Work Session, with Mayor
Sherman P. Lea, Sr., presiding.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Michelle L.
Dykstra, Raphael E. Ferris, John A. Garland, Anita J. Price and Mayor Sherman P. Lea,
Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; Amelia C. Merchant, Acting Director of Finance; Troy Andrew Harmon,
Municipal Auditor; and Cecelia F. McCoy, Deputy City Clerk.
OTHERS PRESENT: R. Brian Townsend, Assistant City Manager for Community
Development; Sherman M. Stovall, Assistant City Manager for Operations; R. B.
Lawhorn, Budget Administrator; and Aisha Johnson, Assistant to the City Manager.
762
Mayor Lea called for a Moment of Silence in memory of William "Bill" Carder, a
former City Council Member, and victims of the recent hurricane disaster in Puerto Rico
and the deadly earthquake in Mexico City.
Mayor Lea welcomed everyone to the City Council Strategic Workshop and
stated the purpose for the session was to approve the 2016 - 2017 HUD Consolidated
Annual Performance and Evaluation Report for the U. S. Department of Housing and
Urban Development and to hold the Annual Council Strategic Planning Work Session.
2016 — 2017 HUD CONSOLIDATED ANNUAL PERFORMANCE AND
EVALUATION: The City Manager submitted a written communication recommending
approval of the 2016 - 2017 HUD Consolidated Annual Performance and Evaluation
Report (CAPER) for U. S. Department of Housing and Urban Development.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #40967- 092217) A RESOLUTION approving the 2016 -17 HUD Consolidated
Annual Performance and Evaluation Report (CAPER) regarding the United States
Department of Housing and Urban Development (HUD) Community Development Block
Grant (CDBG) program; and authorizing the City Manager to submit the CAPER to
HUD.
(For full text of resolution, see Resolution Book No. 79, page 345.)
Council Member Ferris moved the adoption of Resolution No. 40967- 092217.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Trinkle, Dykstra, Bestpitch, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
WORK SESSION PURPOSE: The City Manager opened up the session by
stating the purpose of the Work Session was to revalidate priorities and pointed out it
was the beginning to identify objectives. He highlighted the City's seven priorities and
noted that no key priority area had substantially deviated and all areas capture Council's
focus, recognizing that neighborhoods are the physical location for many of said
priorities.
763
Amelia Merchant, Acting Director of Finance /Management Budget Director,
reviewed the following items for discussion:
City of Roanoke Priorities
FY17 Year End
Revenue Performance by Fiscal Year
Property Tax Revenues
Real Estate Tax
Sales Tax
Meals Tax
Lodging Tax
Historical Rate Adjustments
Revenue Performance to Budget
Expenditure Performance to Budget
FY2017 Revenue Issues
FY2017 Expenditure Issues
Fund Balance
FY2018 Reductions
FY18 Year to Date Revenue Performance
FY18 Follow -Up
Neighborhood Infrastructure
Arts Endowment
Solid Waste Commercial Recycling
Solid Waste Commercial Recycling
Alley Maintenance
FY2019 Budget Development
Historical Reductions to Balance the Budget
Full -Time Equivalent Positions
Expenditure Reductions Carried Forward to FY2018
Major Expenditure Allocations for FY18
FY2019 Expenditure Challenges
Compensation
Medical
Pension Obligation Funding Level
Historical Pension Rates
Children's Services Act
Infrastructure
Livability
Safety
Percent for Art
Percent for Art Allocations
Capital Improvement Program
764
• Debt Issuance Plan FY2018 -2022
• CIP Funding Issues
• 5 -Year Forecast
• City of Roanoke Priorities
• FY19 Budget Development Process
(See copy of presentation on file in the City Clerk's Office.)
Ms. Merchant pointed out that the end of the year report occurred on
September 11, 2017, due to the recent resignations of the Director of Finance and
Accounting Supervisor; and she expressed appreciation to the Municipal Auditor and
Assistant Auditor for their assistance.
As to whether the remaining analysis of required contributions of the Roanoke
City Public Schools, Risk Management Fund, and Undesignated Fund Balance would
be reported by mid - October, the Assistant to the City Manager for Operations
responded that anticipated unaudited results would be reported by November and
reviewed with each Member of Council individually.
In connection with the Roanoke City Public Schools analysis, Ms. Merchant
reported that the entire $80 million was moved to the Roanoke City Public Schools
budget, with $1.6 million expected to be returned; consequently, $2.2 million was
remitted back to the City due to underperformance of local taxes.
With regard to the Lodging Tax Category, it was noted that the tax places
businesses at a competitive disadvantage for larger conferences. Council Member
Dykstra was concerned about the increase in manufacturing businesses coming to the
area and how it may affect the City's economic development strategy.
During the discussion regarding the lodging tax, it was noted that dialogue is
needed concerning the expansion of conference space at The Hotel Roanoke and
Conference Center due to growing competition with surrounding areas.
With reference to revenue and expenditure to budget, Mr. Cowell indicated that
localities around the Country were dealing with the same issue; that almost all have
responded by increasing fees and taxes; and he suggested as future budgets are
prepared to recognize this reality and adjust accordingly,; remain active in national
organizations, and work with local legislators in order for them to understand the City's
needs.
765
With respect to the FY2018 Year to Date Revenue Performance, discussion
ensued about short-term and long -term expenditures; even fundamental changes in
service delivery, along with economic expansion, strategic use of parks and amenities
to boost talent attraction and increase values /tax revenues, and strategic
redevelopment in downtown in neighborhoods.
As part of the conversation, information was requested about properties owned
by Carillon and Virginia Tech, i.e., what is and is not taxable.
On the subject of Art Endowment, Council Member Trinkle continued to express
concern about the Art funding appropriation of $62,500.00 for FY 2018.
As part of the FY2019 Expenditure Challenges, there was agreement by the
Council on methodology for calculating Percent for Art funding based on the Arts Master
Plan funding from prior year.
Due to safety concerns stemming from issues and problems in neighborhoods,
Mayor Lea suggested cameras be placed in local barber shops and hair salons. In light
of recent weather and earthquake catastrophes, he also inquired if the Emergency
Management Team was prepared for such catastrophic events in the City; wherein, Mr.
Stovall responded in the affirmative.
With regard to the Williamson Road Streetscapes /Street Improvements, Council
Member Garland remarked that the Williamson Road corridor was in need of
improvements and many areas along the corridor had remained the same a number of
years for many decades.
Items from Mayor and Members of Council, Council Member Trinkle expressed
concern about the tennis courts in Wasena Park and requested that the weeds be
mowed. He was also unaware that the artificial turf field project at River's Edge Sports
Complex had been postponed; and asked for additional information on the work and
funding. He further requested a report on the Parks and Recreation Youth Athletic
behavior problems.
Mayor Lea encouraged Council Members to visit youth activities to understand
the issues. He remarked that the Roanoke City Public School Board would be forming
a committee to discuss the status of renaming of Schools and the City's Public Facility
Naming Policy and would share more information as received with members of Council.
As a result of the dialogue surrounding items shared by the Council, the City
Manager agreed to provide a summary of priorities for review and concurrence City
Council.
766
In closing, Mayor Lea announced several upcoming community events and
encouraged all Members of the Council to attend.
There being no further business to come before the Council, the Mayor declared
the Recessed Meeting adjourned at 1:56 p.m.
APPROVED
ATTEST:
Q/�'jk10
tephanie M. Moon Rey ds, Aq{�1�
City Clerk
ShP. Lea, Sr.
Mayor