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GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 11, 2018
William D. Bestpitch, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bestpitch and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Tuesday, January 16, 2018, at 1:00 p.m., in the EOC Conference Room, Room
159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke,
Virginia.
Sincerreelly,
nc
Stephanie M. Moon Reynolds
Secretary
PC: Robert S. Cowell, Jr., City Manager
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Amelia C. Merchant, Director of Finance
Troy A. Harmon, Municipal Auditor
Laura M. Carini, Assistant General Counsel, GRTC
Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Kevin Price, Assistant General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Stephanie Giles, Director of Finance, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
' GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 16, 2018
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
Call to Order -- Roll Call, Director Payne arrived late.
2. Approval of Minutes: Regular meeting of GRTC held on Monday, November 20,
2017. Without objection, minutes approved as written.
3. Reports of Officers:
a. General Manager:
Management Update
a. Smart Way Express — Memorandum of Understanding (MOU)
Executed — GRTC & Virginia Tech
b. Campbell Court Brick Facade Repair
During remarks, Director Payne entered the meeting (1:09
a.m.).
c. Transit Fare Increase (Update)
d. Transit Ridership Update
Received and filed.
2. Financial report for November 2017.
Received and filed.
3. Authorization to file Federal and State Grants for Fiscal Year 2019.
Resolution adopted, as amended. (7 -0)
4. Authorization to Purchase Replacement Buses
Resolution adopted. (7 -0)
5. Approval of GRTC Alley Closure and Combination Plan Transaction
Resolution adopted. (7 -0)
6. Adoption of GRTC's Updated Title VI Policy
Resolution adopted. (7 -0)
L \CLERK \DATA\smmoon \GRTC.18 \January 16, 2018 Action Agenda,doc
4. Other Business:
Discussion regarding the proposed Walmart Shelter.
5. Next Meeting. Monday, March 19, 2018 at 1:00 p.m. in the EOC Conference
Room.
6. Adjourn. 1:33 P.M.
L: \CLERK \DATA \smmoon \GRTC,18 \January 16, 2018 Action Agwdaooc
M
Greater Roanoke Transit Company
Board of Directors Meeting
Management Update
January 16, 2018
Planning and Special Projects
Smart Wav Express
A Memorandum of Understanding ( "MOU ") has been executed between GRTC and Virginia Tech. This Agreement
involves the operation of commuter service for Virginia Tech students, Virginia Tech faculty /staff, and the general public.
The Smart Way Express (SWX) will provide a direct link between the campus of Virginia Tech and Virginia Tech Carilion
Research Institute (VTCRI). The SWX service will begin in July 2018.
Campbell Court Facade Incident
On December 27", 2017 at approximately 6:35pm, Valley Metro staff reported bricks from the Campbell Avenue side of
the transfer center fagade had fallen. No injuries were immediately reported. GRTC management and City Administration
were informed of the incident and with the assistance of the City Engineer's office, a temporary solution for safety was
installed and a plan of permanent repair was formulated. Fagade repairs were to commence on January 1d" and reach
completion on January 12!', 2018. Normal transit operations were not affected.
Transit Fare Increase (UPDATE
As of January 1", 2018, GRTC's base transit fare increased from $1.50 to $1.75. The changeover was successful from an
operations perspective, no major issues reported. Transit passengers quickly adapted to the change in fare policy as a
result of effective communications and well - attended public participation meetings.
Fiscal 2018 Ridership
Overall, ridership for FY 2018 year to date as of November, 2017 is 3.6% below FY 2017.
GRTC's ridership percentage change for November year to date for FY17 compared to November year to date for FY16
for each GRTC service type is detailed below:
Fixed Route: (-3.4%)
Smart Way: (-3.0%)
Star Line Trolley: (-13.2%)
STAR: +12.7
Respecttul fitted,
K n
Assi nt General Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
_GRTC General Counsel
Municipal Auditor Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax 540.982.2703 • www.valleymetro.com
Greater Roanoke Transit Company
Roanoke, Virginia
January 16, 2018
William D. Bestpitch, President and Members of the Board of Directors
Dear President Bestpitch and Members of the Board:
Subject: Greater Roanoke Transit Company November 2017 Financial Report
The attached report provides financial performance information for November of Fiscal Year (FY)
2018. On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net income
of $437,028 a decrease of $42,906 compared to the same period in FY 2017.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 1.6% over the same period last year and is 1.9% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased approximately 1.5% compared to FY 2017 and are within 1 °%of
the established budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) increased 29% and
are 13.2% above the established budget.
• Federal and State Revenue increased 1.2 °% and is performing at a level that exceeds
budget expectations.
Expenses
Total expenses increased 2.9% compared to FY 2017 and are performing 2.5 °% below the
established budget. Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 1.9% but are performing 1.8% below
the established budget.
6�ft�la®��lF ®�tlnQmnpany/
William D. Bestpitch, President and Members of the Board of Directors
GRTC Financials
January 16, 2018
Page 2
• Services increased approximately 1.4% but are performing 6.4% below the established
budget.
• Materials and Supplies decreased 16.7 °% and 9.8% below the established budget.
• Utilities increased less than 1% and are approximately 6 °% below the established budget.
• Property insurance decreased 4.2% and is 3.2% below the established budget.
• Miscellaneous Expense increased 27.9 °% and is 3.8% above the established budget.
Respectfu ly mitted,
Ke ' L. Price
Assistant General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT
COMPANY
Operating Revenue and
Expense Statement
For the Five Months Ending November 30, 2017
FY
FY
FY 18
2018
2017
BUDGET
% FY 18
November
November
TOTAL
BUDGET
OPERATING INCOME
Operating Revenue
$807,155.71
$819,337.88
$2,122,720.00
38.02%
Non - Transportation Revenues
143098.40
110904.99
22301
64.15%
Total Income
$950,254.11
$930,242.87
$2,345,804.00
40.51%
OPERATING EXPENSES
Labor - Hourly &Salary
$1,627,151.16
$1,607,700.62
$3,756,673.00
43.31%
Fringe Benefits
718,578.71
695,449.47
1,804,992.00
39.81%
Services
250,381.56
246,849.95
589,465.00
42.48%
Materials & Supplies
427,331.77
513,256.30
1,261,734.00
33.87%
Utilities
92,680.18
92,013.79
262,212.00
35.35%
Insurance Costs
103,536.31
108,044.43
379,475.00
27.28%
Miscellaneous Expenses
709,880.08
554,832.45
1,313,092.00
54.06%
Total Expenses
$3,929,539.77
$3,818,147.01
$9,367,643.00
41.95%
Net Loss
($2,979,285.66)
($2,887,904.14)
($7,021,839.00)
42.43%
Local Grants
$977,881.05
$957,380.60
$2,312,924.00
42.28%
State Grants
812,534.00
899,187.00
1,709,287.00
47.54%
Federal Grants
1,625,899.00
1,511 271.00
2,999,628.00
54.20%
Total Subsidies
$3,416,314.05
$3,367,838.60
$7,021,839.00
48.65%
Net Income (loss)
$437,028.39
$479,934.4fi
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
11/30/2017 11/30/2016
Year -to -Date Year -to -Date %of Change
ASSETS
CASH
$
868,959.09
$
618,023.70
41%
ACCOUNTS RECEIVABLE
$
2,054,688.20
$
1,352,488.23
52%
INVENTORY
$
454,293.15
$
546,380.06
-17%
FIXED ASSETS
FIXED ASSETS
$
32,532,977.31
$
32,600,980.42
0%
ACCUMULATED DEPRECIATION
$
(23,267,302.22)
$
(22,394,464.48)
4%
NET FIXED ASSETS
$
9,265,675.09
$
10,206,515.94
-9%
PREPAYMENTS
$
89,682.70
$
92,729.17
-3%
TOTAL ASSETS
$
12,733,298.23
$
12,816,137.10
-1%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
484,010.29
$
395,428.07
22%
PAYROLL LIABILITIES
$
386,729.17
$
355,043.05
9%
OTHER LIABILITIES
$
1,134,773.56
$
943,720.63
20%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
3,838,567.60
$
4,055,222.10
-5%
DEPRECIATION EXPENSE
$
(701,287.32)
$
(708,562.80)
-1%
RETAINED EARNINGS
$
7,135,995.54
$
6,998,686.59
2%
CAPITAL CONTRIBUTIONS
$
17,476.00
$
296,660.00
-94%
NET INCOME (LOSS)
$
437,028.39
$
479,934.46
-9%
TOTAL CAPITAL
$
10,727,785.21
$
11,121,945.35
-4%
TOTAL LIABILITIES & CAPITAL
$
12,733,298.23
$
12,816,137.10
-1%
le-
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 17, 2018
Carl L. Palmer, General Manager
Valley Metro
P. O. Box 13247
Roanoke, Virginia 24032
Dear Mr. Palmer:
I am enclosing copy of a Resolution authorizing the filing of applications with the
Federal Transit Administration and the Commonwealth of Virginia Department of Rail
and Public Transportation, an operating Administration of the United States Department
of Transportation, for Federal Transportation Assistance authorized by 49 U.S.C.
Chapter 53, and /or authorized by any other Federal statutes administered by the FTA,
including, but not limited to, applicable Sections of 23 U.S.C. Chapter 23.
The abovementioned resolution was adopted by the Board of Directors at its regular
meeting held on Tuesday, January 16, 2018.
Sincerely,
/Se4hanile' MMoonIe
� C
olds
Secretary
Enclosure
PC: Sherman M. Stovall, Assistant Vice - President of Operations
Amelia C. Merchant, Treasurer
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Troy A. Harmon, Municipal Auditor
Kevin Price, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING THE FILING OF APPLICATIONS WITH THE FEDERAL
TRANSIT ADMINISTRATION ( "FTA ") AND THE COMMONWEALTH OF VIRGINIA
DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION ( "DRPT "), AN OPERATING
ADMINISTRATION OF THE UNITED STATES DEPARTMENT OF TRANSPORTATION,
FOR FEDERAL TRANSPORTATION ASSISTANCE AUTHORIZED BY 49 U.S.C.
CHAPTER 53, AND /OR AUTHORIZED BY ANY OTHER FEDERAL STATUTES
ADMINISTERED BY THE FTA, INCLUDING, BUT NOT LIMITED TO, APPLICABLE
SECTIONS OF 23 U.S.C. CHAPTER 23.
WHEREAS, the Federal Transit Administrator has been delegated authority to award
Federal financial assistance for a public transportation project;
WHEREAS, the grant or cooperative agreement for Federal financial assistance will
impose certain obligations upon the Greater Roanoke Transit Company ( "GRTC ") and may
require GRTC to provide the local share of the project cost; and
WHEREAS, GRTC has or will provide all annual certifications and assurances to the
FTA required for the project.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company as follows:
L The Board of Directors of GRTC designates that GRTC's General Manager and /or
Assistant General Manager are each authorized to execute and file an application for Federal
assistance on behalf of GRTC with FTA and DRPT for Federal assistance authorized by
49.U.S.C. Chapter 53, and /or authorized by any other Federal statutes administered by the FTA,
including but not limited to, applicable sections of 23 U.S.C. Chapter 23. GRTC is the
Designated Recipient as defined by 49 U.S.C. § 5302(4).
2. GRTC's General Manager and/or Assistant General Manager are each designated and
authorized to execute and file with its application(s) the annual certification and assurances and
other documents FTA and DRPT require before awarding a Federal assistance grant or
cooperative agreement.
3. GRTC's General Manager and /or Assistant General Manager are each designated and
authorized to execute grant and cooperative agreements with ETA and DRPT on behalf of
GRTC, in a form approved by General Counsel, all as more particularly set forth in the report of
the Assistant General Manager to this Board dated January 16, 2018. The Company's Secretary
is also authorized to attest any such documents.
CERTIFICATION to AUTHORIZING RESOLUTION
The undersigned duly qualified Secretary, acting on behalf of the GRTC, certifies that the
foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the
Board of Directors of the Greater Roanoke Transit Company (`GRTC ") held on January 16,
2018.
SEAL
1 � l,YY10J�, JQ,p,
Stephanie M. Moon Reyno]o
Secretary of the Board of Directors of the Greater
Roanoke Transit Company
e
M
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
January 16, 2018
The Honorable William D. Bestpitch, President, and Members of the Board of Directors of
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: Authorization to File for Federal Transit Administration Operating and Capital Financial
Assistance, and Commonwealth of Virginia Operating and Capital Financial Assistance for
Fiscal Year (FY) 2018 - 2019.
Background
Financial assistance has been provided to Greater Roanoke Transit Company (GRTC) by the
Federal Transit Administration (FTA) and the Commonwealth of Virginia Department of Rail and
Public Transportation (VDRPT) during previous fiscal years for certain operating and capital
expenses.
Under FTA regulations, GRTC is eligible for federal operating funds, which cannot exceed 50
of its proposed operating deficit. In FY 2018 -2019 GRTC will apply for the maximum amount
allowed in federal operating and capital financial assistance.
During the current 2017 -2018 fiscal year, the total amount of assistance GRTC will receive from
FTA is approximately $2,967,855; the total amount of assistance GRTC will receive from
VDRPT is approximately $2,021,469.
The deadline for filing the applications for the above referenced assistance for FY 2018 -2019 is
February 1, 2018.
Recommendation
Authorize the General Manager or Assistant General Manager to file applications requesting the
maximum operating and capital financial assistance from FTA and VDRPT for FY 2018 -2019
and to accept and execute the necessary grant agreements in a form approved by legal
counsel.
Res a ul Submitted,
L. Price
A istant General Manager
Cc: Vice President of Operations
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 www.valleymetro.com
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 17, 2018
Carl L. Palmer, General Manager
Valley Metro
P. O. Box 13247
Roanoke, Virginia 24032
Dear Mr. Palmer:
I am enclosing copy of a Resolution authorizing Greater Roanoke Transit Company's
President, Vice - President of Operations, Assistant Vice - President of Operations,
General Manager, or Assistant General Manager or any combination of two of the four
aforementioned individuals to execute a purchase contract, in a form approved by
General Counsel, needed to purchase three replacement buses, in compliance with
Federal Transit Administration Circular 4220.1f, in an amount not to exceed the
available grant funds and in accordance with FTA and Virginia Public Procurement Act
regulations; and authorizing the Vice President of Operations and General Manager or
Assistant General Manager to take such further actions and execute such further
documents, as may be necessary to implement, administer, and enforce such contract.
The abovementioned resolution was adopted by the Board of Directors at its regular
meeting held on Tuesday, January 16, 2018.
Sincerely,
Stephanie 1 o 1 Re ��
Secretary
Enclosure
PC: Sherman M. Stovall, Assistant Vice - President of Operations
Amelia C. Merchant, Treasurer
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Troy A. Harmon, Municipal Auditor
Kevin Price, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
BOARD OF DIRECTORS OF THE GREATER ROANOKE "TRANSIT COMPANY
A RESOLUTION AUTHORIZING GREATER ROANOKE TRANSIT COMPANY'S
PRESIDENT, VICE - PRESIDENT OF OPERATIONS, ASSISTANT VICE - PRESIDENT OF
OPERATIONS, GENERAL MANAGER, OR ASSISTANT GENERAL MANAGER OR ANY
COMBINATION OF TWO OF THE FOUR AFOREMENTIONED INDIVIDUALS TO
EXECUTE A PURCHASE CONTRACT, IN A FORM APPROVED BY GENERAL
COUNSEL, NEEDED TO PURCHASE THREE (3) REPLACEMENT BUSES, IN
COMPLIANCE WITH FEDERAL TRANSIT ADMINISTRATION (FTA) CIRCULAR
4220.1 F, IN AN AMOUNT NOT TO EXCEED THE AVAILABLE GRANT FUNDS AND IN
ACCORDANCE WITH ETA AND VIRGINIA PUBLIC PROCUREMENT ACT
REGULATIONS; AND AUTHORIZING THE VICE PRESIDENT OF OPERATIONS AND
GENERAL MANAGER OR ASSISTANT GENERAL MANAGER TO TAKE SUCH
FURTHER ACTIONS AND EXECUTE SUCH FURTHER DOCUMENTS, AS MAY BE
NECESSARY TO IMPLEMENT, ADMINISTER, AND ENFORCE SUCH CONTRACT.
WHEREAS, Greater Roanoke Transit Company (GRTC) has three (3) Valley Metro
urban coaches that have reached the end of their useful lives, as defined by Chapter IV, Section
41(2)(a)l &3 of the Federal Transit Administration's (FTA) Circular 5010.1E, by exceeding
500,000 miles; and
WHEREAS, the estimated cost of the replacement buses is $1,346,348, and the sources
of funds for these acquisitions are being funded by the Regional Surface Transportation Program
(RSTP) as part of GRTC's Transit Bus Rehabilitation and Replacement Project.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company as follows:
GRTC's President, Vice- President of Operations, Assistant Vice - President of
Operations, General Manager, or Assistant General Manager or any combination of two of the
four aforementioned individuals are each authorized, for and on behalf of GRTC to take such
actions and execute a purchase contract, in a form approved by general counsel, to purchase
three (3) fixed route Valley Metro service replacement buses referred to in the Assistant General
Managers report dated January 16, 2018, to this Board. GRTC has the necessary funds
N
available by grant funds in the amount of $1,346,348 to procure the replacement buses, with no
local matching funds required. The sources of funds include funds by the RSTP as part of
GRTC's Transit Bus Rehabilitation and Replacement Project.
2. The Vice President of Operations and General Manager or Assistant General
Manager are further authorized to take such further actions and execute such further documents,
as may be necessary to implement, administer, and enforce such purchase contract, with any
such documents to be in a form approved by General Counsel.
2
ATTEST:
QtM
S phmw ol,ds, S etary
reater oanoke Transit Company
Board of Directors Meeting
Action Item
January 16, 2018
The Honorable William D. Bestpitch, President, and Members of the Board of Directors of
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: Authorization to Purchase Three (3) Replacement Low Floor Buses
Background
The Greater Roanoke Transit Company (GRTC) will be replacing three (3) urban coaches that
have reached the end of their respective useful lives, as defined by Chapter IV, Section 3f (2)
(a) 3 of the Federal Transit Administration's (FTA) Circular 5010.1 E, by exceeding 500,000
miles or 12 years of revenue service.
The replacement low floor coaches will be 35 feet in length with seating capacity of 31
passengers. The estimated cost for the three (3) coaches is $1,346,348. This transit bus
replacement project is being funded by the Regional Surface Transportation Program (RSTP)
as part of GRTC's Transit Bus Rehabilitation and Replacement Project (80% Federal /20
State). No local matching funds required.
Recommendation
GRTC Board of Directors authorize the purchase of three (3) fixed route replacement buses in
accordance with Sections 2a and 2e of GRTC November 15, 2010 Board Resolution and FTA /
Virginia Public Procurement Act requirements; that either GRTC's President, Vice - President of
Operations, Assistant Vice - President of Operations or General Manager (or designee) or any
combination of two of the four aforementioned individuals be authorized to execute a purchase
contract for said buses.
RReeessppe tful ubmitted,
Ke . PriP
sistant General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 • www.valleymetro.com
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 17, 2018
Carl L. Palmer, General Manager
Valley Metro
P. O. Box 13247
Roanoke, Virginia 24032
Dear Mr. Palmer:
I am enclosing copy of a Resolution approving, authorizing, and ratifying the Letter
Agreement between Greater Roanoke Transit Company and Todd A. Goodrich to sell to
Goodrich a portion of an alley adjacent to 203 12� Street, S.E., Roanoke, Virginia,
Official Tax Map No. 4110606, and 205 12' Street, S.E., Roanoke, Virginia, Official Tax
Map No. 4110607, upon certain terms and conditions; and authorizing GRTC's General
Manager and /or Assistant General Manager to execute such further documents and
take such further actions as may be necessary to accomplish the above matters.
The abovementioned resolution was adopted by the Board of Directors at its regular
meeting held on Tuesday, January 16, 2018.
Sincerely,
Stephanie M. Moon Re s v
Secretary
Enclosure
PC: Sherman M. Stovall, Assistant Vice - President of Operations
Amelia C. Merchant, Treasurer
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Troy A. Harmon, Municipal Auditor
Kevin Price, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
,1 J
BOARD OF DIRECTIONS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION APPROVING, AUTHORIZING, AND RATIFYING THE LETTER
AGREEMENT (AGREEMENT) BETWEEN GREATER ROANOKE TRANSIT COMPANY
(GRTC) AND TODD A. GOODRICH (GOODRICH) TO SELL TO GOODRICH A PORTION
OF AN ALLEY ADJACENT TO 203 12 TI STREET, S.E., ROANOKE, VIRGINIA, OFFICIAL
TAX MAP NO. 4110606, AND 205 12' STREET, S.E., ROANOKE, VIRGINIA, OFFICIAL
TAX MAP NO. 4110607 (PROPERTY), UPON CERTAIN TERMS AND CONDITIONS;
AND AUTHORIZING GRTC'S GENERAL MANAGER AND /OR ASSISTANT GENERAL
MANAGER TO EXECUTE SUCH FURTHER DOCUMENTS AND TAKE SUCH FURTHER
ACTIONS AS MAY BE NECESSARY TO ACCOMPLISH THE ABOVE MATTERS.
WHEREAS, Roanoke City Council vacated the alley on November 20, 2017, pursuant to
Ordinance No. 41011 - 112017;
WHEREAS, GRTC is now the current owner in fee simple of the Property, and the City
is desirous of selling the Property to Goodrich, and Goodrich is desirous of acquiring the
Property as he owns the two northeast parcels on the block adjacent to the Property, Official Tax
Map Nos. 4110606 and 4110607; and
WHEREAS, GRTC has executed the Agreement, attached to the report of the Assistant
General Manager to this Board dated January 16, 2018 (Agenda Report), with Goodrich for the
purchase of the Property for the sum of $1.00.
THEREFORE, BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company as follows:
The Board approves, authorizes, and ratifies the Letter Agreement executed by
GRTC's General Manager on behalf of GRTC, to sell to Goodrich the Property for the purchase
price of $1.00. upon such terms and conditions as more particularly set forth in the Agenda
Report.
2. GRTC's General Manager and /or Assistant General Manager are each further
authorized to execute such further documents, including a Quitclaim Deed of Conveyance for the
transfer of the Property to Goodrich in accordance with the terms of the Agreement, and take
such further actions as may be necessary to implement, administer, and enforce the Agreement,
and complete the sale and transfer of the Property to Goodrich.
3. GRTC's General Manager and /or Assistant General Manager are each further
authorized on behalf of GRTC to negotiate and execute such further documents and take such
further actions related to this matter and as may be necessary to implement, administer, and
enforce the conditions and obligations that must be met by Goodrich pursuant to the Agreement.
4. The form of the documents referred to above and in the Agenda Report are to be
approved by the General Counsel.
ATTEST:
Date Adopted :�a �]I_ 'g Qot
`(1J Ste hanie M. Moon Re nolds, retary
PI
r ater oanoke Transit Company
Board of Directors Meeting
Action Item
January 16, 2018
The Honorable William D. Bestpitch, President, and Members of the Board of Directors of
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: Alley Closure and Conveyance
Background
GRTC is in the design phase of a construction project (Maintenance Expansion Facility) that will
occupy real estate parcels it has acquired in Roanoke, Virginia, bound by a portion of Campbell
Avenue, SE to the north, Kirk Avenue, SE to the south, 11th Street, SE to the west, and a
portion of 12th Street, SE to the east. In the process of combining real estate parcels, an alley
was discovered during the survey, therefore the alley would need to be closed when the
properties are combined. The adjacent alley property owners, City Of Roanoke (conveyed to
GRTC) and Mr. Todd Goodrich, each own half of the Alley. Mr. Todd Goodrich ( "Purchaser ")
expressed interest in purchasing GRTC's legal interest in half of the Alley from GRTC and being
responsible for maintaining it.
GRTC is willing to convey and release its legal interest in the alley. The Purchaser shall pay the
Purchase Price ($1.00) to GRTC at settlement as set forth in Section 4 of the "Letter Agreement
for conveyance from Greater Roanoke Transit Company to Todd A. Goodrich of a portion of an
alley adjacent to 203 12th Street SE, Roanoke, VA 24015 and 205 12th Street SE, Roanoke,
VA 24015" dated March 24, 2017 (Attached).
Recommendation
Approve Alley conveyance and release to the Purchaser for the aforementioned Purchase
Price.
Res pec ul Submitted,
*ric
As,ntpG,,eral Manager
Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 • www.valleymetro.com
M
March 24, 2017
Todd A. Goodrich
PO Box 4111
Roanoke, VA 24015
Re: Letter Agreement for conveyance from Greater Roanoke Transit Company to Todd
A. Goodrich of a portion of an alley adjacent to 203 12th Street SE, Roanoke, VA
24015 and 205 l2th Street SE, Roanoke, VA 24015
Dear Mr. Goodrich:
This Letter Agreement is to confirm our discussions and understandings regarding Greater
Roanoke Transit Company ( "GRTC ") conveying its legal interest in a portion of the alley located
adjacent to 203 12th Street SE, Roanoke, VA 24015 (Official Tax Map No. 4110606) and 205 12th
Street SE, Roanoke, VA 24015 (Official Tax Map No. 4110607), to you (hereinafter referred to as
"Purchaser'). This portion of the alley is unimproved, and contains approximately 275 sq. R., more
or less, and is more particularly described in the legal description attached hereto as Exhibit A
( "Alley ").
As background, GRTC is in the design phase of a construction project that will occupy real
estate parcels it has acquired in Roanoke, Virginia, bound by a portion of Campbell Avenue, SE to
the north, Kirk Avenue, SE to the south, I Ith Street, SE to the west, and a portion of 12th Street, SE
to the east. GRTC is in the process of filing an Alley Vacation Application with the City of Roanoke.
Once the Alley Vacation is complete, the adjacent property owners will each own half of the Alley.
As we have discussed, you, as the adjacent property owner, expressed interest in purchasing GRTC's
legal interest in half of the Alley from GRTC and being responsible for maintaining it. A plat
showing the Alley is attached hereto as Exhibit B.
As we discussed, GRTC has no desire to retain its legal interest in the Alley. GRTC is
willing to convey and release unto the Purchaser any and all legal rights and interest GRTC has to the
Alley, together with all rights -of -way, easements, appurtenances, all mineral, oil, gas, water and
other subsurface rights and profits, and all sewer, water, and other utility rights and all rights, title
and interest of GRTC, in and to any roads, streets, and ways, public and/or private, serving and/or
adjacent to the Alley, expressly subject to the fallowing terms and conditions:
Purchase Price and Terms of Payment: The purchase price for the GRTC's rights in
Greater Roanoke Transit Company
PO Boa 13247 • Roanoke, Virginia 24032 • Phone: 540.992 0305 • Fax 540 , 982 , 2703 • ww ..valleymdtro.com
the Allcy shall be One Dollar ($1.00) cash or its equivalent(' Purchase Pri cc* ).'Ilie Purchaser shall
pay the Purchase Price to GRTC at settlement as set forth in Section 4 ofthis Letter Agreement.
2. Title!('nm cvnnce! Costs: GRTC's legal interest and rights. if any, in the Alley is lobe
cam eyed to Purchaser by GRTC, AS IS, \N H FRF. IS, ha Quitclaim Deed, without any warranties or
cownants of any kind. [lie come}ance shall be expressly subject to all terms and conditions- set
forth in the ordinance adopted by Roanoke City Council sacating the Alley. The cost of
conveyancing, notary fees, and state and all applicable transfer, recording taxes, and fees, and the
State Grantors Tax, are to he at the cost of the Purchaser. GRTC shall prepare such decd at the
GR IC's expense.
3. Representationsand VdarmntiesGR1Y':GRTC'has not made any express or implied
representation or warranty with respect to the condition or suitability of the Alley, including any
aarramies or representations regarding the em-ironmcntal conditions of the Alley.
4, Settlement Settlement and closingofthe transfer of GRTC "s rights inthe Alley isto
beheld within thirty (30) days after (i 1 adoption of the ordinance by Roanoke City Council approving
the Alley Vacation and vacating the Alley; and (ii) recordation of such ordinance in the Clerk's
Office of the Circuit Court for the City of Roanoke, Virginin: unless the parties mutually agree to an
axteasion ofthe closing in «Tiling Settlement isexpressly- contingent uponapprocal uflhis Leiter
Agreement by GRTC's Board o f Directors, as described in Section G helms, at the Office of the C'ity-
Attomcy for the City of Roanoke, Room 464 Municipal Building, 215 Church Avenue. SSV..
Roanoke, Virginia. 24011. TIME IS OF TIIE ESSENCE.
5- Real Estate Commission: GRTC and Purchaser do hereby acknowicdge that there is
no real estate agent or real estate broker responsible for bringing about this transaction; and in any
event, GRTC and Purchaser each agree to pay for any and all real estate commission fornvhich such
party may respectively be liahle.
b. Bindim, Effect: This Agreement and all of the terms, conditions and obligations
hereunder shall inure to the benef it or obligation, us the case may be, and shall he binding upon the
panics and their respective personal representatives, heirs, successors and assigns. "Ihc parties
acknowledge and agree that this Letter Agreement is subject to the approval and authorization of the
GRTC Board of Directors and such approval and outhorimtion has been obtained pursuant to
Ordinance No , adopted on _ __. , 2017.
7. Secerabiliw In the event any proiision of this letter Agreement shall be held invalid
or unenforceable by any court of competent jurisdiction. such holdings shall not invalidate or render
unenforceable any other provision hereof
B. Applicabletau- [his Agreement and all questions ofconstruction of the provisions
hereof and of the rights and liabilities of the parties hereunder shall be construed and determined in
accordance with the applicable laws of the Cemmornwalth of Virginia.
9 . Counterparts: This Agreement may be executed simultaneously in several
counterparts, each of which shall be deemed an original and all of which together shall constitute but
one and the same instrument.
10. Entire Agreement: This Letter Agreement and the exhibits attached hereto constitute
the entire agreement between the parties, shall replace and supersede all prior agreements between
the parties, whether written or oral, and may be amended only by a written agreement signed by all of
the parties, and the terms and conditions set forth herein shall survive the passing of title.
11. lleadings: The headings of the several articles in this Letter Agreement have been
prepared for convenience or reference only and shall not control or affect the meaning or betaken as
an interpretation ofany provision of this Letter Agreement.
12. Release and Discharge: The parties agree that upon closing of the Property, the
Purchaser releases and forever discharges any claim or obligation, if any such claim or obligation
exists, the Purchaser may have against GRTC, and that GRTC may owe to the Purchaser, regarding
the Alley.
13. Approval ofGoveming Body Required: Pursuant to state law, vacation ofthe Alley is
subject to prior approval of Roanoke City Council. GRTC's obligation to convey the Property
pursuant to this Agreement is contingent on Roanoke City Council approving the vacation of the
Alley.
Please review this Letter Agreement for the conveyance of GRTC's rights in the Alley. Ifyou
have no objections to the terms and conditions of this conveyance which are outlined above, you may
acknowledge your acceptance and agreement of the terms of this Letter Agreement by executing and
dating below, and returning a complete executed copy to meat the following address: GRTC General
Manager, Roy Z. Meador Operations, Maintenance and Administrative Facility, 1108 Campbell
Avenue, S.E., Roanoke, VA 24013.1 have provided the enclosed self- addressed, stamped envelope
for your convenience.
Please let me know if you have my questions. l can be reached at 540- 613 -5522. Thank you
again for your assistance and your prompt attention to this matter.
GNEATEN N E TRANSIT COMPANY
B,
Car ft. Palmer, GRTC General Manager
Cc: Sherman Stovall, Assistant Vice - President GRTC
Daniel J. Callaghan, GRTC General Counsel
Laura M. Carini, Assistant GRTC General Counsel
The undersigned confirms and acknowledges that they have read and understand this Letter
Agreement, and agree to accept conveyance of the real property descri bed above from the( it) of
Roanoke, Virginia, according to the terms and conditions of this Letter Agreement.
Datc OV/I ,NA7
Approved as to Fomv
Todd A. Goodrich
Approved as to Execution:
GRIC General Counsel GRTC' General Counsel
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 17, 2018
Carl L. Palmer, General Manager
Valley Metro
P. O. Box 13247
Roanoke, Virginia 24032
Dear Mr. Palmer:
I am enclosing copy of a Resolution adopting Greater Roanoke Transit Company's
February 2017 Title VI Program Update approved by the Federal Transit Administration,
all as more particularly set forth in the Board Report dated January 16, 2018.
The abovementioned resolution was adopted by the Board of Directors at its regular
meeting held on Tuesday, January 16, 2018.
Sincerely,
Stephanie R Y�^�' "�10
U
Secretary
Enclosure
PC: Sherman M. Stovall, Assistant Vice - President of Operations
Amelia C. Merchant, Treasurer
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Troy A. Harmon, Municipal Auditor
Kevin Price, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION ADOPTING GREATER ROANOKE TRANSIT COMPANY'S
FEBRUARY 2017 TITLE VI PROGRAM UPDATE APPROVED BY THE FEDERAL
'TRANSIT ADMINISTRATION (PTA).
WHEREAS, the Federal Transit Administration (FTA) requires that all direct and
primary recipients document their compliance with the Department of Transportation's
(DOT) Title VI regulations by submitting a Title VI Program; and
WHEREAS, Greater Roanoke Transit Company (GRTC) will submit its Title VI
Program Update, dated February 2017, to the ETA after adoption by this Board.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater
Roanoke Transit Company that the Board of Directors hereby adopts GRTC's February
2017 Title VI Program Update approved by the FTA, all as more particularly set forth in
the Board Report dated January 16, 2018, from the GRTC Assistant General Manager.
BE IT FURTHER RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company that the General Manager and /or the Assistant General Manager are
each authorized to execute GRTC's February 2017 Title VI Program Update approved by
FTA, as provided therein.
ATTEST:
Date Adopted( �,}T� V1 I I1 Iq __ � ��R
Stephame M. Moon R ynol _ Secret
M
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
January 16, 2018
The Honorable William D. Bestpitch, President, and Members of the Board of Directors of
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: GRTC Title VI Program Update
Background
The Federal Transit Administration (FfA) requires that all direct and primary recipients
document their compliance with the Department of Transportation's (DOT) Title VI regulations
by submitting a Title VI Program to their FfA regional civil rights officer once every three years
or as otherwise directed by FTA. GRTC's Title VI Program was last updated in February 2014.
Title VI is a Federal statue and provides that no person shall, on the grounds of race, color, or
national origin, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving Federal financial assistance.
For all recipients (including sub - recipients), the Title VI Program must be approved by the
recipient's board of directors or appropriate governing entity or official(s) responsible for policy
decisions.
Recommendation
GRTC Board of Directors adopt updated Title VI Program
RespAebm"hed'
K in L. Price
sistant General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 - Phone: 540.982.0305 • Fax:540.982.2703 • www.valleymetro.com
Va11e
AAk
GREATER ROANOKE TRANSIT COMPANY
TITLE VI PROGRAM UPDATE
FEBRUARY 2017
[•
OBJECTIVES
The Greater Roanoke Transit Company (GRTC) has in place a program based on Title VI of the Civil
Rights Act of 1964. The objectives of the program are as follows:
A. To ensure that the level and quality of transportation service is provided without regard to race,
color, or national origin.
B. In providing transportation services identify and address, as appropriate, disproportionately high and
adverse human health and environmental effects, including social and economic effects of programs
and activities on minority populations and low- income populations.
C. To promote the full and fair participation of all affected populations in transportation decision
making.
D. To prevent the denial, reduction, or delay in benefits related to transportation programs, activities,
and services that benefit minority populations or low - income populations.
E. To ensure meaningful access to programs, activities, and services by persons with limited English
proficiency.
SUBMISSION OF CIVIL RIGHTS ASSURANCE
The Greater Roanoke Transit Company (GRTC) HERBY CERTIFIES THAT, as a condition of receiving
Federal financial assistance under the Urban Mass Transportation Act of 1964, as amended, it will insure that:
1. No person on the basis of race, color, or national origin will be subjected to discrimination in the level
and quality of transportation services and transit - related benefits.
2. GRTC will compile, maintain, and submit in a timely manner Title VI information required by the
Federal Transit Administration (FTA) Circular 4702.113, dated October 1, 2012, and in compliance with
the Department of Transportation's Title VI regulations at 49 CFR Part 21.
3. GRTC will submit an annual Title VI assurance as part of the annual Certification and Assurance
submission to the FTA. GRTC will collect Title VI assurances from any sub - recipients prior to passing
thru FTA funds.
The person or persons whose signature appears below are authorized to sign this assurance on behalf of the
grant applicant or recipient.
Kevin L. Price Assistant General Manager
(Name and Title of Authorized Officer) Date
(Signature of Authorized Officer)
If TITLE VI COMPLAINT PROCEDURES
As part of the Greater Roanoke Transit Company's (GRTC) Title VI program, GRTC maintains the
following procedure for investigating and tracking Title VI complaints filed against the company:
These procedures do not deny the right of the complainant to file formal complaints with other State or
federal agencies or to seek private counsel for complaints alleging discrimination. Every effort will be
made to obtain early resolution of complaints at the lowest level possible.
Any individual, group of individuals or entity that believes they have been subjected to discrimination
prohibited under Title VI and related statutes may file a complaint.
The following measures will be taken to resolve Title VI complaints
1) A formal complaint must be filed within 180 days of the alleged occurrence. Complaints shall be in
writing and signed by the individual or his /her representative, and will include the complainant's name,
address and telephone number; name of alleged discriminating official, basis of complaint (race, color,
national origin), and the date of alleged act(s). A statement detailing the facts and circumstances of the
alleged discrimination must accompany all complaints.
The preferred method is to file your complaint is in writing using the GRTC Title VI Complaint Form,
and sending it to:
Title VI Officer
P.O. BOX 13247
Roanoke, VA 24032
2) In the case where a complainant is unable or incapable of providing a written statement, a verbal
complaint of discrimination may be made to the GRTC Title VI Officer by calling (540) 982 -0305.
Under these circumstances, the complainant will be interviewed, and the GRTC Title VI Officer will
assist the Complainant in converting the verbal allegations to writing.
3) When a complaint is received, the GRTC Title VI Officer will provide a written acknowledgment to
the Complainant, within ten (10) days by registered mail.
4) If a complaint is deemed incomplete, additional information will be requested, and the Complainant
will be provided 60 business days to submit the required information. Failure to do so may be
considered good cause for a determination of no investigative merit.
5) Within 15 business days from receipt of a complete complaint, GRTC will determine its jurisdiction
in pursuing the matter and whether the complaint has sufficient merit to warrant investigation. Within
five (5) days of this decision, the GRTC General Manager or his /her authorized designee will notify the
Complainant and Respondent, by registered mail, informing them of the disposition.
a. If the decision is not to investigate the complaint, the notification shall specifically state the
reason for the decision.
b. If the complaint is to be investigated, the notification shall state the grounds of GRTC's
jurisdiction, while informing the parties that their full cooperation will be required in gathering
additional information and assisting the investigator.
6) When GRTC does not have sufficient jurisdiction, the GRTC General Manager or his /her authorized
designee will refer the complaint to the appropriate state or federal agency holding such jurisdiction.
7) If the complaint has investigative merit, the GRTC General Manager or his /her
authorized designee will instruct the GRTC Title VI Officer to fully investigate the complaint. A
complete investigation will be conducted, and an investigative report will be submitted to the GRTC
General Manager within 60 days from receipt of the complaint. The report will include a narrative
description of the incident, summaries of all persons interviewed, and a finding with recommendations
and conciliatory measures where appropriate. If the investigation is delayed for any reason, the GRTC
Title VI Officer
will notify the appropriate authorities, and an extension will be requested.
8) The GRTC General Manager or his/her authorized designee will issue letters of finding to the
Complainant and Respondent within 90 days from receipt of the complaint.
9) If the Complainant is dissatisfied with GRTC's resolution of the complaint, he/she has the right to file
a complaint with the:
Federal Transit Administration
Region III
Attn: Civil Rights Officer
1760 Market Street
Suite 500
Philadelphia, PA19103
FTA Complaint procedures can also be found on the FTA web site at: www.fla.dot.gov.
GRTC and sub - recipients will maintain a list of any active investigations conducted by entities other
than FTA, lawsuits, or complaints naming GRTC or sub - recipients that allege discrimination on the
basis of race, color, or national origin. The list will include the date of the investigation, lawsuit, of
complaint was filed; a summary of the allegation(s); the status of the investigation, lawsuit, or
complaint; and actions taken by GRTC or sub - recipient in response to the investigation, lawsuit, or
complaint.
Be advised, there are no active lawsuits or complaints naming GRTC, which allege discrimination on
the basis of race, color, or national origin with respect to the service or other transit benefits provided by
GRTC; nor have there been any
civil rights compliance review activities conducted in the last three years other than those conducted as
part of the triennial review process and as part of GRTC's Title VI program review.
Please see Attachment A for instructions to the general public in regards to filing a Title VI complaint
Ill. LANGUAGE IMPLEMENTATION PLAN
GRTC Limited English Proficient (LEP) Plan
Introduction
The purpose of this limited English proficiency policy guidance is to clarify the responsibilities of
recipients of federal financial assistance from the U.S. Department of Transportation (DOT) and assist
them in fulfilling their responsibilities to Limited English Proficient (LEP) persons, pursuant to Title VI
of the Civil Rights Act of 1964 and implementing regulations. It was prepared in accordance with Title
VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d, et seq., and its implementing regulations provide
that no person shall be subjected to discrimination on the basis of race, color, or national origin under
any program or activity that receives federal financial assistance, and; Executive Order 13166
Executive Order 13166 "Improving Access to Services for Persons With Limited English proficiency,"
reprinted at 65 FR 50121 (August 16, 2000), directs each Federal agency that is subject to the
requirements of Title VI to publish guidance for its respective recipients clarifying that obligation.
Executive Order 13166 further directs that all such guidance documents be consistent with the
compliance standards and framework detailed in the Department of Justice's (DOD's) Policy Guidance
entitled "Enforcement of Title VI of the Civil Rights Act of 1964 -- National Origin Discrimination
Against Persons With Limited English Proficiency." (See 65 FR 50123, August 16, 2000 DOD's General
LEP Guidance). Different treatment based upon a person's inability to speak, read, write, or understand
English may be a type of national origin discrimination. Executive Order 13166 applies to all federal
agencies and all programs and operations of entities that receive funding from the federal goverment,
including state agencies, local agencies such as the Greater Roanoke Transit Company (GRTC) and
governments, private and non -profit entities, and sub - recipients.
Plan Summary
GRTC has developed this Limited English Proficiency Plan (LEP) to help identify reasonable steps to
provide language assistance for LEP persons seeking meaningful access to GRTC services as required
by Executive Order 13166. A Limited English Proficiency person is one who does not speak English as
their primary language and who has a limited ability to read, speak, write, or understand English. This
plan details procedures on how to identify a person who may need language assistance, the ways in
which assistance may be provided, training staff, how to notify LEP persons that assistance is available,
and information for future plan updates. In developing the plan while determining GRTC's extent of
obligation to provide LEP services, GRTC undertook a U.S. Department of Transportation four factor
LEP analysis which considers the following: 1) The number or proportion of LEP persons eligible in the
GRTC service area who may be served or likely to encounter a GRTC program, activity, or service; 2)
the frequency with which LEP individuals come in contact with an GRTC services; 3) the nature and
importance of the program, activity or service provided by GRTC to the LEP population; and 4) the
resources available to GRTC and overall costs to provide LEP assistance. A brief description of these
considerations is provided in the following section.
Four Factor Analysis
1. The number or proportion of LEP persons eligible in the GRTC service area who may be
served or likely to encounter a GRTC program, activity, or service.
GRTC examined the US Census report from 2016 and was able to determine that approximately 7.8 %,
or 10,467 people within GRTC's service area age 5 and older spoke a language other than English. Of
the 10,467 people reporting they speak other languages than English, 4,954 people speak Spanish, 3,062
people speak an Other Indo - European Language, 1,390 people speak an Asim, Pacific Island Language
and 1,061 people speak a language listed as `other'. Please see the chart below which illustrates the
"Language spoken at home by Ability to speak English for the population 5 years and over" for the
Roanoke, VA Urbanized Area (2010).
Lily population Speaks"'Iith Only "oRpeekele,14 "Very Well' Speab En[IBM1'Lns than Very Well
% olpoWhlion \M1tlSpeYUEn[IisM1'LesSNan Very Well"
Pmnoke 92461 M,51$ 3.90 42T
Salem It'rett 26503 4M I 1
vmmn 17,154 n,"1 123 11.
IDlal
133S14
129, M9
QWS 335%
1,1,
amnde
Speaks En[Iih'Only' or Speaks En[Iish Yery Well
Speaks relt.0 'aistr nVery Well"
Spanth
4,05
2,40$99 %1
1,7031.
Indo -l—
1,411
"'sau$I
921137 [8)
1,135
30[32 V%I
]W625%)
Ore,
9a,
42tt426sl
563'524%)
Salem
Spanott
424
116(42111
14 523 %)
h1h em
503
391),'11
117AID3 %)
von
147
]011.4 %1
45(30 el)
011"
54
54p0o 11
Vlma
Spanl5M1
"1
112(. )
43114 ffk
Ind .rnn
am
e3ga9.1 %I
1QO,
108
6511
43139
Other
11
11(1011)
2. The frequency with which LEP individuals come in contact with a GRTC program, activity, or
service
GRTC assesses the frequency at which staff and drivers have or could possibly have contact with LEP
persons. This includes documenting phone inquiries and verbally surveying drivers. GRTC has had no
requests for interpreters and zero requests for translated GRTC documents. The staff and drivers have had
very little contact with LEP individuals.
3. The nature and importance of the program, activity, or service provided by the GRTC to LEP
community
There is no large geographic concentration of any one type of LEP individuals in the GRTC service area.
The overwhelming majority of the population, 93% speak only English. Therefore, there is a lack of any
social, service, professional and leadership organizations within the GRTC service area that focuses on
outreach or membership of LEP individuals. As part of its 2014 Transit Vision Plan GRTC conducted on-
board surveys. The on -board survey asked questions in regards to LEP needs of the current passengers
and how GRTC could better address the need.
4. The resources available to GRTC and overall costs
GRTC assessed its available resources that could be used for providing LEP assistance, including which
documents would be the most valuable to be translated if and when the populations supports, taking an
inventory of available organizations that GRTC could partner with for outreach and translation efforts,
and what level of staff training is needed. GRTC currently employs a Spanish speaking Information
Officer that interacts with GRTC passengers at the transfer center. After analyzing the four factors, the
GRTC developed the plan outlined in the following section for assisting persons of limited English
proficiency.
LIMITED ENGLISH PROFICENCY PLAN OUTLINE
How to Identify an LEP Person who Needs Language Assistance
Below are tools to help identify persons who may need language assistance:
• Examine records requests for language assistance from past meetings and events to anticipate the
possible need for assistance at upcoming meetings;
• Survey drivers and other first line staff on an annual basis at the beginning of each fiscal year
regarding their experience on having any direct or indirect contact with LEP individuals.
• 43% of the population that speaks "a language at home other than English" speaks Spanish. GRTC
will make its Spanish speaking staff members readily available throughout the service day as the
need arises. GRTC has also launched Google Translate on its main website to assist LEP customers
with basic transit service information.
Language Assistance Measures
GRTC will implement the following LEP procedures. The creation of these steps are based on the very
low percentage (7.5 %) of persons speaking other languages or not speaking English at least `well," and
the lack of resources available in the GRTC service area
• Census Bureau's "I Speak Cards" are to be located at the Customer Service window in the transfer
center at all times.
• GRTC will make its Spanish speaking staff members readily available throughout the service day as
the need arises.
• Direct LEP customers to GRTC's website & the Google Translate feature located within the website
for basic transit service information.
GRTC Staff Training
All GRTC staff will be provided with the LEP Plan and will be educated on procedures to follow. This
information will also be part of the GRTC staff orientation process for new hires. Training topics are
listed below:
• Understanding the Title VI policy and LEP responsibilities;
• What language assistance services GRTC offers;
• Use of LEP "I Speak Cards ";
• Documentation of language assistance requests;
• How to handle a Title VI and /or LEP complaint
Outreach Techniques
As of this draft of the GRTC LEP Plan, GRTC does not have a formal practice of outreach techniques
due to the lack of LEP population and resources available in the service area. However, the following
are a few options that the GRTC will incorporate for LEP outreach:
• If staff knows that they will be presenting a topic that could be of potential importance to an LEP
person or if staff will be hosting a meeting or public hearing in a geographic location with a
known concentration of LEP persons, meeting notices, fliers, advertisements, and agendas will be
printed in an alternative language, based on known LEP population in the area.
• When running a general public meeting notice, staff will insert the clause, based on the LEP
population and when relevant, that translates into "A (insert alternative Language) translator will
be available ". For example: "Un traductor del idioma espafiol estar£ disponible" This means "A
Spanish translator will be available ".
• Key print materials, including but not limited to schedules and maps, will be translated and made
available at the GRTC transfer center, on board vehicles and in communities when a specific and
concentrated LEP population is identified.
Safe Harbor Provision
GRTC will use the Safe Harbor Provisions to determine circumstances for translation of written
materials for LEP populations. GRTC currently translates its' written materials into Spanish (6,477
persons), such as GRTC's Starline Trolley Ride Guide. GRTC plans to translate its' Valley Metro Ride
Guide into Spanish in the near future.
Monitoring and Updating the LEP Plan
This plan is designed to be flexible and is one that can be easily updated. At a minimum, GRTC will
follow the Title VI Program update schedule for the LEP Plan. The next required Title VI Program
update must be forwarded to the ETA by January 2020.
Each update should examine all plan components such as:
• How many LET persons were encountered;
• Were their needs met;
• What is the current LET population in GRTC service area;
• Has there been a change in the types of languages where translation services are needed;
• Is there still a need for continued language assistance for previously identified GRTC
programs? Are there other programs that should be included;
• Have GRTC's available resources, such as technology, staff, and financial costs changed;
• Has GRTC fulfilled the goals of the LEP Plan ?; and
• Were any complaints received'?
Dissemination of the GRTC Limited English Proficiency Plan
GRTC includes the LEP plan on the GRTC website (www.valleymetro.com) together with its Title
IV Policy and Complaint Procedures. GRTC's Notice of Rights under Title VI to the public posted in
the GRTC transfer center, on all GRTC vehicles, and in selected printed materials also refers to the
LEP Plan's availability.
Any person, including social service, non - profit, and law enforcement agencies and other community
partners with internet access will be able to access the plan. Copies of the LEP Plan will be provided,
on request, to any person(s) requesting the document via phone, in person, by mail or email. LEP
persons may obtain copies /translations of the plan upon request.
Any questions or comments regarding this plan should be directed to the GRTC Title VI Officer.
GRTC Title VI Officer
P.O. Box 13247
Roanoke, VA 24032
IV. NOTIFICATION OF BENEFICIARIES OF PROTECTION UNDER TITLE VI
GRTC shall provide information to the public regarding GRTC's Title VI obligations and apprise
members of the public of the protections against discrimination afforded them by Title VI. This will
be accomplished by publishing a notice in the local newspaper, and flyers in the transfer center.
Additionally, GRTC will place the notice on GRTC's web site. The contents of the notice shall
include:
L A statement that the agency operates programs without regard to race, color, and national origin
2. A description of the procedures that members of the public should follow in order to request
additional information about GRTC's nondiscrimination policy.
3. A description of the procedures that members of the public should follow in order to file a
discrimination complaint against GRTC.
A copy of the above referenced notice is included as Attachment A
V. ADDITIONAL INFORMATION REQUESTS
GRTC recognizes that it may be asked, at the discretion of the FTA, for information other than that
required by ETA Circular 4702.1 B to investigate complaints of discrimination or to resolve concerns
about possible noncompliance with Title VI.
VI. PUBLIC PARTICIPATION PLAN
GRTC's Public Participation Plan (PPP) has been prepared to ensure that no one is precluded from
participating in GRTC's service planning and development process. It ensures that:
• Potentially affected community members will have an appropriate opportunity to participate in
decisions about a proposed activity that will affect their environment and/or health;
• The public's contribution can and will influence GRTC's decision making;
• The concerns of all participants involved will be considered in the decision- making process; and
• GRTC will seek out and facilitate the involvement of those potentially affected.
GRTC has developed a public participation plan to encourage and guide public involvement efforts
and enhance access to GRTC's transportation decision - making process by minority and Limited
English Proficient (LEP) populations. The public participation plan describes the overall goals,
guiding principles and outreach methods that GRTC uses to reach its riders.
10
Goals of the Public Participation Plan
The overarching goals of GRTC's PPP include:
• Clarity in Potential for Influence - The process clearly identifies and communicates where and
how participants can have influence and direct impact on decision making.
• Consistent Commitment - GRTC communicates regularly, develops trust with riders and our
community and builds community capacity to provide public input.
• Diversity - Participants represent a range of socioeconomic, ethnic and cultural
perspectives, with representative participants including residents from low income
neighborhoods, ethnic communities and residents from Limited English Proficiency.
• Accessibility - Every reasonable effort is made to ensure that opportunities to participate are
physically, geographically, temporally, linguistically, and culturally accessible.
• Relevance - Issues are framed in such a way that the significance and potential effect is
understood by participants.
• Participant Satisfaction - People who take the time to participate feel it is worth the effort to
join the discussion and provide feedback.
• Partnerships - GRTC develops and maintains partnerships with communities through the
methods described in its public participation plan.
• Quality Input and Participation - That comments received by GRTC are useful, relevant and
constructive, contributing to better plans, projects, strategies and decisions.
Objectives of the Public Participation Plan
GRTC's Public Participation Plan is based on the following principles:
• Flexibility - The engagement process will accommodate participation in a variety of ways and be
adjusted as needed.
• Inclusiveness - GRTC will proactively reach out to and engage low income, minority and LEP
populations from the GRTC service area.
• Respect - All feedback will be given careful and respectful consideration.
• Proactive and Timeliness - Participation methods will allow for early involvement and be
ongoing.
• Clear, Focused and Understandable - Participation methods will have a clear purpose and use
for the input, and will be described in language that is easy to understand.
• Honest and Transparent - Information provided will be accurate, trustworthy and complete.
• Responsiveness — GRTC will respond and incorporate appropriate public comments into
transportation decisions.
• Accessibility — Meetings will be held in locations which are fully accessible and welcoming to
all area residents, including, but not limited to, low -income and minority members of the public
and in locations relevant to the topics being presented and discussed.
GRTC will use its public participation plan when considering fare changes, modifications to
routes and schedules and other transit planning projects when:
• A fare increase or significant change in the method of fare payment is being considered;
11
• A new route is established;
�. An existing route is proposed for elimination;
• Considering the total discontinuance of service on any route or group of routes on any given day
when service is currently offered;
• Any system -wide change in service hours that exceeds (plus or minus) 10% of current total
service hours;
• Routing on any given route or group of routes that affects more than 25% of the riders using the
affected route(s); or
• Schedules are changed on any given route or group of routes that reduces the total number of
one -way bus trips by more than 25% of the current number of bus trips.
• For minor schedule and service changes not rising to the level of those above, GRTC will post
service change notices on appropriate buses and stops sixty days in advance of the change date.
Outreach Efforts — Alerting Riders and Encouraging Engagement
GRTC'S PPP includes the following outreach efforts:
• A Title VI review of the proposal is conducted;
• Public outreach venues, dates and times are determined with consideration of the proposed
changes and their impact on specific locations /populations within the GRTC service area;
• Bilingual (English and Spanish) public outreach materials and a program will be developed;
• All public meetings are properly publicized and advertised in local newspapers, including a
minority newspaper. Notices are placed in GRTC's transfer center, on buses, and on
GRTC's websitc. Public meetings are held at the Roanoke Valley - Alleghany Metropolitan
Planning Commission conference room and other locations determined to be affected by any
proposed service change. All locations are easily accessible to GRTC bus routes, and to
people with disabilities.
Addressing Comments
The Incorporation of Public Comments into Decisions
All comments received through the public participation plan are given careful, thoughtful
consideration.
Because there are a number of different ways riders or members of the community can comment on
proposed service or fare changes (mail, email, public meetings and others), all comments are
assembled into a single document.
VII. SITING OF FIXED FACILITIES
GRTC has not constructed any new facilities since it's last Title VI update (February 2014).
Therefore no Title VI equity analysis was conducted for this program submission period.
12
Vlll. GRTC SERVICE STANDARDS
1. Vehicle Load Standards— The average of all loads during the peak operating period should not
exceed the vehicle's available capacities, which are: 43 passengers for a 35' bus; 29 passengers for a
medium duty commuter coach; 48 passengers for a replica trolley shuttle; 57 passengers for a 45'
commuter coach; 16 passengers for a "body -on- chassis" shuttle bus.
2. Vehicle Headway Standards — GRTC's transit service operates Monday through Saturday from 5:45
am to 8:45 pm providing hourly service throughout the service day. Peak period service Monday
through Friday provides 30 minute service on select routes from 6:15 am to 9:45am, then resumes in
the afternoon from 3:45 pm to 6:15 pm.
3. On -time Performance Standards — A GRTC transit vehicle is considered on -time if it departs a
designated scheduled time point no more than 5 minutes late. GRTC's on -time performance goal is
93% or better. GRTC monitors its on -time performance via on -road supervision, supported by GPS
technology, and tracks its performance via monthly reports provided by the transportation staff.
4. Service Availability Standards —Local bus stops will not be more than one quarter mile apart.
GRTC's goal is to distribute transit service so that 80% of all residents in GRTC's service area have
reasonable access to transit service.
IX. GRTC SERVICE POLICIES
1. Vehicle Assignment Policy— GRTC's policy with respect to vehicle assignment is service type
specific. GRTC generally provides three types of service: Fixed Route, Commuter Service, and a
Downtown Trolley Service. Please see the chart below illustrating GRTC's bus assignments per
service type.
Service Type
Fixed Route
Commuter Service
Downtown Trolley
mall Transit Bus Stop Shelter*
25% of transit vehicle capacity per bus stop
Service
Vehicle Type
35' Transit Bus
45' Commuter
35'Replica Trolley
Coach
Bus
2. Transit Stop Amenities Policy— Transit amenities are distributed on a system -wide basis. GRTC
transit stop amenities include bus stop shelters (large and small), equipped with benches, and
trash receptacles. The location of transit stop amenities is determined by factors such as level of
ridership, individual and community requests, and GRTC staff recommendations.
_ Transit Amenity
Transit Amenity Threshold
Large Transit Bus Stop Shelter*
35% of transit vehicle capacity per bus stop
mall Transit Bus Stop Shelter*
25% of transit vehicle capacity per bus stop
* All GRTC transit bus stop shelters include solar lighting, passenger bench (2 or 4 seats), and trash receptacle.
GRTC began its current transit bus stop shelter program in 2011. All GRTC transit bus stop shelters are in good
or new condition.
13
X. MINORITY REPRESENTATION ON PLANNING AND ADVISORY BODIES
Title 49 CFR Section 21 S(b)(1)(vii) states that GRTC may not, on the ground of race, color, or
national origin, "deny a person the opportunity to participate as a member of a planning, advisory, or similar
body which is an integral part of the program." GRTC does not have any planning or advisory boards. GRTC
does hold stakeholder meetings with representatives from localities serviced by GRTC's Starline Trolley and
Smart Way Commuter service.
XI. PROVIDING ASSISTANCE TO SUB - RECIPIENTS
Title 49 CFR Section 21.9(b) states that if "a primary recipient extends Federal financial assistance to
any other recipient, such other recipient shall also submit such compliance reports to the primary recipient as
may be necessary to enable the primary recipient to carry out its' obligations under this part " GRTC will assist
its' sub - recipients in complying with the Department of Transportation's (DOT) Title VI regulations,
including the general reporting requirements. GRTC will provide to its' sub - recipients the following sample
documents to assist in sub - recipient compliance:
1. Notices to the public informing beneficiaries of their rights under DOT's Title VI regulations,
procedures on how to file a Title VI complaint, and the recipient's Title VI complaint form.
2. Procedures for tracking and investigating Title VI complaints filed with a sub - recipient, and when
GRTC expects to be notified by the sub - recipient of complaints received by the sub - recipient.
3. Demographic information on the race and English proficiency of residents served by the sub - recipient.
This information will assist the sub - recipient in assessing the level and quality of service it provides to
communities within its service area and in assessing the need for language assistance.
Please see Attachment B for GRTC's List of Sub- recipients.
XIL MONITORING SUB - RECIPIENTS
GRTC shall ensure that all sub - recipients are complying with the DOT Title VI regulations. GRTC will
require each of its sub - recipients to submit the following at least every three years, as applicable:
o A copy of the sub- recipients of Title VI Program;
o Compliant Form;
o Public Participation Plans;
o Language Assistance Plans.
In April 2014, GRTC will send correspondence to all its' sub - recipients informing them of the changes
to the ETA guidance. GRTC will then assign dates for sub - recipients to submit their Title VI Programs.
Once GRTC receives a sub - recipient's Title VI Program, written correspondence will be sent to the
sub - recipient informing them that GRTC has received the Title VI Program and full review will be completed
within 60 days. After a thorough review of the sub - recipient's program, GRTC will determine if the program is
compliant or non - compliant with the DOT's Title VI regulations. If the program is compliant, GRTC will send
the sub - recipient a correspondence indicating as such with a due date f r.the next program update. If the
program is not fully compliant, GRTC will send the sub - recipient a correspondence indicating which areas of
the program are deficient and offer assistance on any corrective actions indicated. Sub - recipients whose Title VI
Programs have deficiencies will be given 30 days to cure such deficiencies. All final sub - recipient Title VI
Programs will be stored electronically.
14
Attachment A
To the Greater Roanoke Transit Company's Title VI update
Dated February 2017
The Greater Roanoke Transit Company (GRTC) hereby gives public notice that it is GRTC's policy to
assure full compliance with Title VI of the Civil Rights Act of 1964, Federal Transit Administration
(FTA) Circular 4702.1 B , and related statutes and regulations in all programs and activities. Title VI
requires that no person shall, on the grounds of race, color, or national origin be excluded from the
participation in, be denied the benefits of, or be otherwise subjected to discrimination under any FTA
program or other activity for which GRTC receives federal financial assistance.
Persons wishing to request additional information on GRTC's Title VI policy may contact GRTC at
540- 982 -2222 or write to the following address, PO Box 13247, Roanoke, Virginia 24032.
Any person who believes they have been aggrieved by a discriminatory practice under Title VI has a
right to file a formal complaint with FTA. Any such complaint must be in writing and filed with the
PTA Civil Rights office within one hundred eighty (180) days following the date of the alleged
discriminatory occurrence. Information on how to contact the FTA to file a complaint may be obtained
by contacting GRTC at the above telephone number or address.
15
Attachment B
GRTC's List of Sub - recipients
1. Commonwealth Coach and Trolley Museum
2. National Railway Historical Society
3. O. Winston Link Museum
16
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Greater Roanoke Transit Company
Roanoke, Virginia
April 12, 2018
William D. Bestpitch, President and Members of the Board of Directors
Dear President Bestpitch and Members of the Board:
Subject: Greater Roanoke Transit Company February 2018 Financial Report
The attached report provides financial performance information for February of Fiscal Year (FY)
2018. On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net income
of $646,569 a decrease of $120,381 compared to the same period in FY 2017.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 2.8 °% over the same period last year and is 2.5 °% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased 3.7% compared to FY 2017 and are 1.3% below the established
budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) increased 12.7%
and are 11.3 °% above the established budget.
• Federal and State Revenue increased 5.2 °% and is performing at a level that exceeds
budget expectations.
• Local Revenue increased 1.3% and is 12.3% below the established budget. The budget
includes anticipated revenue from Virginia Tech for the Smartway Express Service. The
service will not begin until July 2018.
Greater Roanoke Transit Company
William D. Bestpitch, President and Members of the Board of Directors
GRTC Financials
April 12, 2018
Page 2
Expenses
Total expenses increased approximately 5.2% compared to FY 2017 and are performing 4 °% below
the established budget. Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 3.3 °% but are performing 3.1 °% below
the established budget.
• Services increased approximately 9.1 °% but are performing 10.1% below the established
budget.
• Materials and Supplies decreased 13.8 °% and are 14.7% below the established budget.
• Utilities decreased 3.8% and are 5.9% below the established budget.
• Property insurance decreased 3.9 °% and is 5.9 °% below the established budget.
• Miscellaneous Expense increased 33.2 °% and is 5.5 °% above the established budget.
Respectfully
Price
Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Eight Months Ending February 28, 2018
FY
FY
FY 18
2018
2017
BUDGET
% OF FY 18
February
February
TOTAL
BUDGET
OPERATING INCOME
Operating Revenue
$1,257,165.45
$1,305,498.30
$1,922,571,00
85.391/.
Non - Transportation Revenues
203230.38
180,336.89
260,592.00
77.99%
Total Income
$1,460,395.83
$1,485,835.19
$2,183,163.00
66.89%
OPERATING EXPENSES
Labor - Hourly & Salary
$2,510,571.90
$2,467,663.74
$3,977,886.00
63.11%
Fringe
Benefits
1,229,533.36
1,154,831,64
1,901,463.00
64.66%
Services
401,969.31
368,619.49
710,080.00
56.61%
Materials & Supplies
697,455.71
808,875.61
1,342,324.00
51.96%
Utilities
151,946.66
157,964.60
260,181.00
58.40%
Insurance Costs
163,726.08
170,357.90
269,306.00
60.80%
Miscellaneous Expenses
1,126,603.65
845,833.28
1,562,041.00
72.12%
Total Expenses
$6,281,806.67
$5,974,146.26
$10,023,281.00
62.67%
Net Loss
($4,821,410.84)
($4,488,311.07)
($7,840,118.00)
61.50%
Local Grants
$1,551,464.70
$1,531,909.21
$2,850,794.00
54.42%
State Grants
1,294,459.00
1,438,902.87
2,021,469.00
64.04%
Federal Grants
262201
2284,449.00
2,967,855.00
88.35%
Total Subsidies
$5,467,979.70
$5,255,261.08
$7,840,118.00
69.74%
Net Income (loss)
$646,588.86
$766,950.01
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
2/28/2018 2/28/2017
Year -to -Date Year -to -Date %of Change
ASSETS
CASH
$
694,430.19
$
$
1,934,989.66
ACCUMULATED DEPRECIATION
-64%
ACCOUNTS RECEIVABLE
$
2,777,304.35
4%
$
846,515.31
8,967,013.89
228%
INVENTORY
$
454,986.82
$
$
519,380.62
64,549.76
-12%
FIXED ASSETS
FIXED ASSETS
$
32,643,626.39
$
32,640,711.01
0%
ACCUMULATED DEPRECIATION
$
(23,676,612.50)
$
(22,821,238.56)
4%
NET FIXED ASSETS
$
8,967,013.89
$
9,819,472.45
-9%
PREPAYMENTS
$
65,175.90
$
64,549.76
1%
TOTAL ASSETS
$
12,958,911.15
$
13,184,907.80
-2%
CURRENT LIABILITIES
$
646,568.86
$
766,890.65
-16%
ACCOUNTS PAYABLE
$
536,122.21
$
380,378.09
419/.
PAYROLL LIABILITIES
$
368,903.40
$
348,061.27
6%
OTHER LIABILITIES
$
1,425,186.14
$
1,441,653.98
-1%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
3,838,567.60
$
4,055,222.10
-5%
DEPRECIATION EXPENSE
$
(1,110,597.60)
$
(1,135,336.88)
-2%
RETAINED EARNINGS
$
7,135,995.54
$
6,998,686.59
2%
CAPITAL CONTRIBUTIONS
$
118,160.00
$
329,347.00
-64%
NET INCOME (LOSS)
$
646,568.86
$
766,890.65
-16%
TOTAL CAPITAL
$
10,628,699.40
$
11,014,814.46
-4%
TOTAL LIABILITIES & CAPITAL
$
12,958,911.15
$
13,184,907.80
-2%
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
May 8, 2018
The Honorable Sherman P. Lea, Sr., and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of City Council:
Pursuant to Paragraph 3, Article II, By -Laws of the Greater Roanoke Transit
Company, this is to advise you that the Annual Meeting of the Stockholders will be
held on Monday, June 18, 2018, at 1 :30 p.m., in the City Council Chamber, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia.
Sincerely,
r49Q''o) -r
Stephanie M. Moon Reynolds
Secretary
pc: Robert S. Cowell, Jr., Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Amelia C. Merchant, Treasurer, GRTC
Laura Carini, Assistant General Counsel, GRTC
Kevin Price, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Troy A. Harmon, Municipal Auditor
K:MTC.181C 1L WStmkhofdm'Me rg. o
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 15, 2018
William D. Bestpitch, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bestpitch and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, March 19, 2018, at 1:00 p.m., in the EOC Conference Room,
Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
Roanoke, Virginia.
Sincerely,
Stephanie M. Moon Reynolds )j -
Secretary
PC: Robert S. Cowell, Jr., Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Amelia C. Merchant, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Kevin Price, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Stephanie Giles, Director of Finance, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
L\CLERMDATAlsm.. \GRTG.17\MZmh 20, 2017 Meetlng Nobce,d.c
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
MARCH 19, 2018
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
Call to Order -- Roll Call. — Director Mills was absent.
2. Approval of Minutes: Regular meeting of GRTC held on Tuesday, January 16, 2018.
Without objection, minutes approved as written.
3. Reports of Officers:
a. General Manager:
Management Update:
• Planning and Special Projects
• Triennial Review Update(Review Closed)
• GRTC Fleet Expansion — 40' Low Floors
• Vinton Transit Service
• Fiscal Ridership Report
Received and filed.
2. Comprehensive Operational Analysis Update
Received and filed.
3. Appointment of two members of the Board and two officers of the
Company to serve as the Fiscal Year 2018 -2019 Budget Review
Committee to review the proposed budget.
Appointed Treasurer and Assistant Vice - President Operations;
and Directors Michael Shockley and Curtis Mills to serve as
the Fiscal Year 2018 -2019 Budget Review Committee.
4. Secretary:
a. Establish the Annual Meeting of the GRTC Stockholders to be held on
Monday, June 18, 2018, at 1:30 p.m., in the City Council Chamber.
Without objection, the communication was received and filed.
L: \CLERK \DATA \cfmccol /\GRTC - Valley Metn,\GRTC - Agenda \GRTC - Action Agenda\2018 \March 19, 2018 Action Agenda.doc
5. Other Business.
ROTATION OF REGIONAL REPRESENTATIVES: City of Salem representative
expressed interest in continuing as region representative and suggested that
the Town of Vinton officials be queried as to having a permanent
representative on the Board as well.
ANNOUNCEMENT: Next Meeting: May 21, 2018 at 1:00 p.m., in the EOC
Conference Room.
6. Adjourned. 1:43 p.m.
L \CLERK \DATA \cfmc.,AGRTC - Valley Metro \GRTC - Agenda \GRTC -Action Agenda @018 \March 19, 2018 Action Agenda.doc
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Greater Roanoke Transit Company
Board of Directors Meeting
Management Update
March 19, 2018
Planning and Special Projects
Triennial Review Update (Review Closed)
Management and staff are pleased to report on February 9, 2018, GRTC received a letter from the Federal Transit
Administration (FTA) titled "2017 Triennial Review Findings and Review Closeout ". All findings as stated by the FTA at
GRTC's FY 2017 Triennial Review have been addressed via corrective actions. The FTA considers the findings as
..closed," thus the FY 2017 Triennial Review is also considered closed.
GRTC Fleet Expansion — 40'Low Floor Buses
In order to address current transit passenger congestion on GRTC's transit service routes, specifically the Melrose
Avenue and Valley View Mall routes, GRTC ordered two 40' Low Floor transit buses. In late February 2018, GRTC took
delivery of the buses and expect to place the buses in service by April 2018 or earlier. These buses increase passenger
seating capacity from 31 to 39, also increases passenger standing capacity from 20 to 26.
Vinton Transit Service
In consultation with GRTC staff and the Roanoke Valley Alleghany Regional Commission, the Town of Vinton continues to
explore modified transit service options in to provide efficient service and address local budgetary constraints. Any transit
service modifications will need to be reviewed and approved by the GRTC Board of Directors.
Fiscal 2018 Ridership
Overall, ridership for FY 2018 year to date as of January 2018 is 4.0% below FY 2017.
Please see GRTC ridership comparison charts by service type below:
Valley Metro Fixed Route
Ridership Chart
190,000
180,000
170,000
10,000 II II III II II II I I I I
150,000
140,000
130,000
b
a' t!
Smart Way Ridership Chart
5,000
4,000
3,000
•FY 18
•FY 18 2,000 II I I I
•FY 17
•
FY 17 1,000
0
a' z a°
Greater Roanoke Transit Company
PO Box 13247 Roanoke, Virginia 24032 • Phone: 540.982.0305 • Faa:540.982.2703 • www.valleymetro.com
S.TA.R Ridership Chart
8,000
e,o000 oo0 II II II II II II II I I I I I
4,
z,000
z° w a° ,
Respectkubmed,
Kev L. Price
General Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Star Line Trolley Ridership Chart
15,000
10,000
FY 18 FY .
FY 17 5,0000 II II II II II II II I I I I I . FY 18
Greater Roanoke Transit Company
Comprehensive Operational Analysis
Study Overview
ji
Presentation to the GRTC Board of Directors
March 19, 2o18
#c ,..
♦ GROUP
rimary Goals of the
Improve and strengthen the operational foundation of
GRTC's existing service delivery network within the
context of and focus on the adjustments needed to
implement the Roanoke Valley Transit Vision Plan.
Reduce to the most practical level possible the number
of buses that meet at GRTC's downtown transfer hub,
identifying plausible transfer opportunities outside of
the downtown area.
■ On -time performance analysis
• Analysis of ridership by route, stop, and time of day
• Bus load factor analysis by route and time of day
• Transfer analysis
Scheduling analysis
Identify potential improvements
Scheduling improvements
Vision Plan improvements — existing routes
Vision Plan improvements — new routes
Implementation Plan
Farebox Transter Data
to -day sample
Most important route connections
■ Developed strategies to reduce the number of buses that
pulse downtown:
Strategy #i - Change the route network from pulse to direct;
Strategy #z - Maintain pulse, reduce # of vehicles that meet at the same time for transfers;
Strategy #3 - Maintain pulse, replace the transfer facility that is nearing the end of its useful
life;
Strategy #4 - Combined strategy that includes a reduction in the number of vehicles that
meet at the same time, secondary hubs, and the development of crosstown connections.
■ Working on recommendations
■ Preliminary Koute ana bcneauie Analysis Lompietea
to -day sample (November, 2017)
■ Ridership by stop for each route
■ Ridership by time of day for each route
• Analysis of peak vs. non -peak ridership by run
■ Developed Concepts to Explore for Each Route
Currently further investigating these concepts with Valley Metro
operations staff.
Once refined, these concepts will move forward as recommendations
to support the goal of improving and strengthening the operational
foundation of Valley Metro's routes.
6000
5000
4000
3000
2000
1000
0
Total Ridership — Fixed Routes that use Campbell Court
11 -06 -17 through 11 -17 -17
8000
7000
6000
5000
4000
3000
2000
1000
5:00- 6:00- 7:00- 8:00- 9:00- 10:00- 11:00- 12:00 - 13:00 - 14:00- 15:00- 16:00 - 17:00- 19:00- 20:00-
6:00 7:00 8:00 9:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00 18:00 20:00 21:00
Eliminating little -used
and segments
Improving safety
Improving travel time
• f eters LreeK Koaa LorrlaOr
• Electric Road Corridor
• Additional Destinations
• DMV
• Airport on local service
Cave Spring
Regional destinations discussed in Vision Plan
Secondary Hubs
• Virginia Western Community College
Goodwill- Lakeside
• Valley Mall — Additional options
• The VA /Lewis Gale —Additional options
• Carilion Roanoke Hospital
• Tanglewood
Service Planner
Marketing assistance - for web, social media, public
information
Updated Mapping and Public Information
• Complete Analyses
• Refine Preliminary Recommendations
• Feed into Transit Development Plan
Targeting a June Completion Date
Questions?
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 19, 2018
William D. Bestpitch, President
Anita J. Price, Vice - President
Mark Jamison
Karen Michalski - Karney
Curtis Mills
Melinda Payne
Michael Shockley
Dear President Bestpitch and Members of the Board:
Paragraph I, Article II of the By -Laws of the Greater Roanoke Transit Company provide
that the Annual Meeting of the Stockholders will be held during the month of June each
year at a day, time and place to be from time to time fixed by the Board of Directors. It is
recommended that the Annual Stockholders' Meeting be held on Monday, June 18, 2018,
at 1:30 p.m., in the City Council Chamber.
Sincerely,
Stephanie M. Moon FCeynolds'"
Secretary
PC: Robert S. Cowell, Jr., Vice President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Laura M Carini, Assistant General Counsel, GRTC
Amelia C. Merchant, Treasurer, GRTC
Drew Harmon, Municipal Auditor
Kevin Price, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia
24032
Stephanie Giles, Director of Finance, Valley Metro, P. O. Box 13247, Roanoke,
Virginia 24032
1,9 LER DATA�innoan�RTC.18�March) Sch«uling Swckholdtts'Meetmg.doc
Va11e'I/
ANIL-
M
Greater Roanoke Transit Company
Roanoke, Virginia
May 3, 2018
William D. Bestpitch, President and Members of the Board of Directors
Dear President Bestpitch and Members of the Board:
Subject: Greater Roanoke Transit Company March 2018 Financial Report
The attached report provides financial performance information for March of Fiscal Year (FY)
2018. On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net income
of $449,644 a decrease of $457,700 compared to the same period in FY 2017.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue decreased 1.6% compared to the same period last year but is 1.5% above the
established budget. Significant factors impacting revenue include:
• Fare Revenues decreased 1.3° %compared to FY 2017 but are within 1% of the established
budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) increased 2.8% and
are 8.7% above the established budget.
• Federal and State Revenue decreased 3.1 °% but is performing at a level that exceeds
budget expectations.
• Local Revenue increased 1.5% and is 13.3% below the established budget. The budget
includes anticipated revenue from Virginia Tech for the Smartway Express Service. The
service will not begin until July 2018.
Greater Roanoke Transit Company
William D. Bestpitch, President and Members of the Board of Directors
\ GRTC Financials
May 3, 2018
Page 2
Expenses
Total expenses increased approximately 4.9% compared to FY 2017 but are performing 3° %below
the established budget. Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 3.4% but are performing within 1% of
the established budget.
• Services increased approximately 5.6% but are performing 12.1% below the established
budget.
• Materials and Supplies decreased 14.4% and are 17% below the established budget.
• Utilities decreased 3.9° %and are 9.5% below the established budget.
• Property insurance decreased 3.4% and is 6.8° %below the established budget.
• Miscellaneous Expense increased 32.4% and is 6.7% above the established budget.
Price
Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA
TRANSIT MANAGEMENT
COMPANY
Operating Revenue and Expense Statement
For the Nine Months
Ending March 31, 2018
FY
FY
FY 18
2018
2017
BUDGET
o OF FY 18
March
March
TOTAL
BUDGET
OPERATING INCOME
Operating Revenue
$1,451,699.88
$1,470,021.36
$1,922,571.00
75.51%
Non - Transportation Revenues
218,221.59
212,283.33
26,59200
83.74%
Total Income
$1,669,921.47
$1,682,304.69
$2,183,163.00
76.49%
OPERATING EXPENSES
Labor - Hourly &Salary
$2,952,754.56
$2,899,651.91
$3,977,886.00
74.23%
Fringe Benefits
1,408,037.43
1,317,356.32
1,901,463.00
74.050
Services
446,736.74
422,956.03
710,080.00
62.91%
Materials & Supplies
778,949.83
909,774.81
1,342,324.00
58.03%
Utilities
170,534.28
177,479.89
260,181.00
65.54%
Insurance Costs
183,569.34
190,065.95
269,306.00
68.16/
Miscellaneous Expenses
1,276,375.86
964,131.86
1,562,041.00
81.71%
Total Expenses
$7,216,958.04
$6,881,416.77
$10,023,281.00
72.00%
Net LOSS
($5,547,036.57)
($5,199,112.08)
($7,840,118.00)
70.75%
Local Grants
$1,760,230.96
$1,734,234.56
$2,850,794.00
61.75%
State Grants
1,454,602.00
1,625,237.00
2,021,469.00
71.96%
Federal Grants
2,781,848.00
2,746,984.59
2,967,855.00
93.73%
Total Subsidies
$5,996,680.96
$6,106,456.15
$7,840,118.00
76.49%
Net Income (loss)
$449.644.39
$907,344.0]
,l GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
3/31/2018 3/31/2017
Year -to -Date Year -to -Date %of Change
ASSETS
$
34,630,906.40
$
32,517,681.36
CASH
$
484,226.50
$
1,323,100.28 -63%
ACCOUNTS RECEIVABLE
$
4,946,105.77
$
1,307,481.94 278%
INVENTORY
$
464,024.78
$
494,020.24 -6%
FIXED ASSETS
FIXED ASSETS
$
34,630,906.40
$
32,517,681.36
6%
ACCUMULATED DEPRECIATION
$
(23,950,707.55)
$
(22,837,861.55)
5%
NET FIXED ASSETS
$
10,680,198.85
$
9,679,819.81
10%
PREPAYMENTS
$
1O6,290.84
$
32,183.49
230%
TOTAL ASSETS
$
16,680,846.74
$
12,836,605.76
30%
CURRENT LIABILITIES
$
449,644.39
$
907,344.07
-50%
ACCOUNTS PAYABLE
$
2,546,362.14
$
312,208.81
716%
PAYROLL LIABILITIES
$
425,055.33
$
408,624.16
4%
OTHER LIABILITIES
$
1,605,347.39
$
1,100,413.90
46%
:9_17Y�d1
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
3,838,567.60
$
4,055,222.10
-5%
DEPRECIATION EXPENSE
$
(1,384,692.65)
$
(1,277,346.87)
8%
RETAINED EARNINGS
$
7,135,995.54
$
6,998,686.59
2%
CAPITAL CONTRIBUTIONS
$
2,064,562.00
$
331,448.00
523%
NET INCOME (LOSS)
$
449,644.39
$
907,344.07
-50%
TOTAL CAPITAL
$
12,104,081.88
$
11,015,358.89
10%
TOTAL LIABILITIES & CAPITAL
$
16,680,846.74
$
12,836,605.76
30%
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
May 17, 2018
William D. Bestpitch, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bestpitch and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, May 21, 2018, at 1:00 p.m., in the EOC Conference Room, Room 159,
firstfloor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia.
Sincerely, l
ry-� j
Stephanie M. Moon Reynold
Secretary
pc: Robert S. Cowell, Jr., Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Amelia C. Merchant, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Kevin Price, General Manager, Valley Metro
Ronnie Parker, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
Joseph Cobbs, Vice - Mayor - Elect, Roanoke City Council
Djuna Osborne, Council Member - Elect, Roanoke City Council
KAGRTC18 \May 21, 2018 Meeting Notice,doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
MAY 21, 2018
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
Call to Order.
2. Roll Call, Director Jamison was absent.
3. Approval of Minutes: Regular meeting held on Monday, March 19, 2018.
Without objection, minutes approved as written.
4. Reports of Officers:
a. General Manager:
1. Management Update:
a. Planning and Special Projects
• Roanoke County Transit Extension Discussions
• FTA Section 5307 Withholding — 5%
• Smart Way Schedule Adjustment
• Vinton Transit Service
• Transit Bus Stop Shelter Project
• GRTC Public Hearing Matters
b. Fiscal 2018 Year to Date Ridership
Received and filed.
2. Authorization to purchase of one fixed route Valley Metro service
replacement bus.
Resolution adopted. (6 -0)
3. Approval of the GRTC Fiscal Year 2018 -2019 Operating Budget.
Resolution adopted. (6.0)
4. Discussion regarding the composition of the GRTC Board of Directors.
Recommendation for adoption at the Stockholder's Meeting on June 18,
2018. (6 -0)
L: \CL &RA \DATA \e...n \GRTC.18 \May 21, 2018 Action Agenda.doc
5. Presentation by Cherry Bekaert.
5. Next Meeting Date:
o June 18, 2018 at 1:45 p.m. in City Council's Conference Room.
6. Adjourned. 1:50 P.M.
L :ACLERKVDATAVsmmoonVGRTC.18AMay 21, 2018 Action Agenaa.aoc
M
Greater Roanoke Transit Company
Board of Directors Meeting
Management Update
May 21, 2018
Planning and Special Projects
Roanoke County Transit Extension Discussions
On March 30, 2018, GRTC Management met with representatives from Roanoke County to discuss a transit service line
extension into Roanoke County. This limited extension would provide transit service to Roanoke County's Administrative
Building, Old County Plaza, Holiday Inn ( Tanglewood), and Tanglewood West. GRTC also provided service extension
cost estimates for review and comment.
FTA Section 5307 Withholding — 5%
The Federal Transit Administration (FTA) continues to withhold five percent (5 %) of GRTC's Urbanized Area Formula
Funds until a certified State Safety Oversight Program (SSOP) for Washington Metropolitan Area Transit Authority
(Metrorail) is in place. The five percent withholding includes transit systems in Maryland, Virginia, and the District of
Columbia for Federal Fiscal Year (FFY') 18. The amount to be withheld from all three jurisdictions totals approximately
$16.1 million.
GRTC's share of the five percent withholding amounts to $137,095 for Fiscal Year'18 and $140,000 for Fiscal Year'19. It
is important to note the formula funds are being withheld and not forfeited. The funds will be available when FTA certifies
a State Safety Oversight Program (SSOP) for Metrorail. Please note that Maryland, Virginia, and the District of Columbia
have established the Metrorail Safety Commission (MSC); however, the work of the MSC must result in a certified SSOP.
Upon certification, all of the withheld funds will be released.
Smart Way Schedule Adiustment
At the request of our partners from the New River Valley, consideration is being given to adjusting the schedule for the
first trip of the Valley Metro Smart Way bus from Blacksburg to Roanoke that provides a connection to the Amtrak train.
The bus currently leaves Virginia Tech at 4:30 a.m., with additional stops in Blacksburg, Christiansburg Park and Ride Lot,
Salem Park and Ride Lot, and arrives in Roanoke, adjacent to the Amtrak platform at 5:40 a.m. The current schedule
results in a wait time of approximately 40 minutes before the train departs. The New River Valley partners requested a
5:00 a.m. departure time from Virginia Tech. There is sufficient headway time in the current schedule to allow for the
loading of baggage on the bus and any traffic issues that may occur between Blacksburg and Roanoke. Adjusting the
departure time may result in eliminating the stops between Blacksburg and Roanoke to ensure there is sufficient headway
time. Valley Metro staff will explore the impact of adjusting the departure time.
Vinton Transit Service
GRTC and the Town of Vinton continue to explore transit service options that would continue to provide reliable transit
service to the Town of Vinton and be fiscally sustainable. All transit service options for the Town of Vinton are still under
consideration. One option has been chosen for further operational analysis and financial impact review. GRTC
Management will present the final option to the Board for review after the service analysis is completed.
Transit Bus Stop Shelter Proiect
On March 28, 2018, GRTC issued a Request for Proposal (RFP) for the manufacturing and delivery of new fully
assembled bus stop shelters. GRTC has identified 15 new bus stop shelter locations for this project.
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 www.valleymetro.com
GRTC Public Hearing Matters
GRTC Management is proposing to conduct an Information Only Public Hearing in June 2018. The topics of public
participation and comment are listed below:
• Smart Way Express Service
• Smart Way Base Service Route Modification — Wells Avenue
• Peak Hour Service Reduction — Friday Evenings — Peak service will end at 6:45 p.m.
• STAR Monthly Pass Fee Increase - $96 to $112
Fiscal 2018 Ridership
Overall, ridership for FY 2018 year to date as of March 2018 is 5.0% below FY 2017.
Please see GRTC ridership comparison charts by service type below:
Valley Metro nxed Route Ridership Report
II�Illipi���
Respecdull S miffed,
Kevi rice
Ge ral Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Smart Way Ridership Chart
dlll�l�l��i
Star Line Trolley Ridership Chart
Candidate Locations for Bus Stop Improvements
Complete the Melrose Avenue Bus Stop Accessibility Project
The Transportation Alternatives project on Melrose Avenue did not have sufficient funds to provide
the recommended bus shelters at the following locations:
1. Melrose WB at Victoria
2. Melrose WB at Fentress
3. Melrose EB at Comer
4. Melrose EB at Victoria
5. Melrose EB at 29th
From the Bus Stop Accessibility Study
The 2013 Bus Stop Accessibility Study recommended the following bus stops for bus shelters based
on their high activity index.
Bus Stop
Locality
1.
Lake Drive Plaza Big Lots (Hardy Road)
Vinton
2,
Salem Walmart
Salem
3
Ferncliff SB at Hoback
City of Roanoke
4.
Move Liberty SB at Dupree (Lincoln Terrace Elementary)
to pedestrian island
City of Roanoke
5.
Elm EB at 81h
City of Roanoke
6.
Hardy WB at Bedford
Vinton
7.
Burrell SB at Whitten
City of Roanoke
8.
Elm EB at 5th
City of Roanoke
9.
Salem Turnpike EB at 24th
City of Roanoke
10,
Hunt WB at g`h(Relocate stop to west side of 8'h)
City of Roanoke
GREATER ROANOKE TRANSIT COMPANY
COMBINED BUDGET (Valley Metro, Smartway, Troll"µ Smartway Connector)
EY 19
NET INCOME (LOSS) I $ 625,578 1 $ $
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REVENUES
FY 17 ACTUAL
_
FY 18 BUDGET
FY 19 BUDGET
%INCR /DECR
PASSENGER REVFNUES
$
1,928,696
$
],922,5]1
$
2,244,672
17%
ADVEROSING
$
109,223
$
111,036
$
121,210
9%
INTEREST
$
1,211
$
1,130
$
1,507
33%
OTHER REVENUES
$
200,034
$
148,426
$
152,387
3%
TOTAL REVENUES
$
2,239,214
$
2,183,163
$
2,519,726
15%
EXPENSES
LABOR
$
3,]4],490
$
3,9]],886
$
4,026,941
1%
FRINGE BENEFITS
$
1,728,837
$
1,901,463
$
2,024,441
6%
SERVICES
$
5]4,8]2
$
710,080
$
]46)]1
SK
MAEE RIALS & SUPPLIES
$
1,211,060
$
1,342,324
$
1,615,660
20%
UTILITIES
$
238,731
$
260,181
$
261,469
0%
INSURANCE
$
253,460
$
269,306
$
269,306
0%
MISCELLANEOUS
$
1,341,647
$
1,562,041
$
1,760,239
13%
TOTAL EXPENSES
$
9,096,036
$
10,023,281
$
10,204,827
2%
DEFICIT
$
6,856,822)
$
)2,840,118)
$
(8,185,051)
4%
SUBSIDIES
FEDERAL
$
2,963,963
$
2,96],855
$
3,319,222
12%
STATE
$
2,184,63]
$
2,021,469
$
2,126,805
5%
OTHERLOCAL
$
379,829
$
392,323
$
402,536
1%
NEW RIVER VALLEY
$
44,763
$
52,330
$
101,302
9
VATECH
$
10,361
$
409,950
$
244,020
Cl OF ROANOKE
$
1,898,842
$
1,991,161
$
1,991,161
TOTALSUBSIDIES
$
2,482,401
$
2,840,118
$
8,185,051
NET INCOME (LOSS) I $ 625,578 1 $ $
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BOARD OF DIRECTORS OF'I'FIE GREATER ROANOKE TRANSIT" COMPANY
A RESOLUTION AUTHORIZING GREATER ROANOKE TRANSIT COMPANY'S
PRESIDENT, VICE- PRESIDENT OF OPERATIONS, ASSISTANT VICE- PRESIDENT OF
OPERATIONS, OR GENERAL MANAGER OR ANY COMBINATION OF TWO OF'I "HE
FOUR AFOREMENTIONED INDIVIDUALS TO EXECU'TF. A PURCI IASE CONTRACT, IN
A FORM APPROVED BY GENERAL COUNSEL, NEEDED TO PURCHASE ONE (1)
REPLACEMENT BUS, IN COMPLIANCE WITI I FEDERAL TRANSIT ADMINISI "RATION
(ETA) CIRCULAR 4220.1F, IN AN AMOUNT NOT TO EXCEED THE AVAILABLE
GRANT FUNDS AND IN ACCORDANCE WITH ETA AND VIRGINIA PUBLIC
PROCUREMENT ACT REGULATIONS; AND AUTHORIZING TI IF VICE PRESIDENT OF
OPERATIONS AND GENERAL MANAGER TO TAKE SUCH FURTHER ACTIONS AND
EXECUTE SUCH FURTI IF.R DOCUMENTS, AS MAY BE NECESSARY TO IMPLEMENT,
ADMINISTER, AND ENFORCE SUCH CONTRACT.
WHEREAS, Greater Roanoke Transit Company (GRTC) has one (1) Valley Metro urban
coach that have reached the end of its useful life, as defined by Chapter IV, Section 4f(2)(a)1 &3
of the Federal Transit Administration's (F'TA) Circular 5010.IE, by exceeding 500,000 miles
and 12 years of revenue service; and
WHEREAS, the estimated cost of the replacement buses is $449,618, and the sources of
funds for these acquisitions are being funded by the Regional Surface Transportation Program
(RSTP) and the Virginia Department of Rail and Public Transportation as part of GRTC's
Transit Bus Rehabilitation and Replacement Project.
THEREFORE, BE TT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company as follows:
GRTC's President, Vice - President of Operations, Assistant Vice - President of
Operations, or General Manager, or any combination of two of the four aforementioned
individuals are each authorized, for and on behalf of GRTC to take such actions and execute a
purchase contract, in a form approved by general counsel, to purchase one (I) fixed route Valley
Metro service replacement bus referred to in the General Manager's report dated May 21, 2018,
to this Board. GRTC has the necessary funds available by grant funds in the amount of $449,618
to procure the replacement bus, with no local matching funds required. The sources of funds
include fiords by the RSTP and the Virginia Department of Rail and Public Transportation as
part of GRTC's'I'ransit Bus Rehabilitation and Replacement Project.
2. The Vice President of Operations and General Manager are further authorized to
take such further actions and execute such further documents, as may be necessary to implement,
administer, and enforce such purchase contract, with any such documents to be in a form
approved by General Counsel.
ATT ''
/ Step nie M. Moo Reynolds, Secretary
2
rITIOR, a Transit Company
Board of Directors Meeting
Action Item
May 21, 2018
The Honorable William D. Bestpitch, President, and Members of the Board of Directors of Greater
Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: Authorization to Purchase One (1) Replacement Bus
Background
The Greater Roanoke Transit Company (GRTC) staff will be replacing one (1) Valley Metro urban coach
that has reached the end of its respective useful life, as defined by Chapter IV, Section 4f (2) (a) 3 of the
Federal Transit Administration's (FTA) Circular 5010.1E, by exceeding 500,000 miles and 12 years of
revenue service.
The replacement low floor transit bus will be 35 feet in length with a seating capacity of 31 passengers.
The estimated cost for one (1) coach is $449,618.00. This transit bus replacement is being funded by
Regional Surface Transportation Program (RSTP) funds and the Virginia Department of Rail and Public
Transportation as part of GRTC's Transit Bus Rehabilitation and Replacement Project. On November 20,
2017, the GRTC Board of Directors authorized the purchase of nine (9) fixed route transit buses and four
(4) Star Line Replacement Trolleys. In order to exhaust the available funds from the previously approved
nine (9) transit buses and four (4) trolleys, GRTC will need to purchase one additional replacement transit
bus. No additional local match funding is required.
Recommendation
GRTC Board of Directors authorize the purchase of one (1) fixed route Valley Metro service replacement
bus in accordance with Sections 2a and 2e of GRTC November 15, 2010 Board Resolution and FTA/ Virginia
Public Procurement Act requirements; that either GRTC's President, Vice - President of Operations,
Assistant Vice - President of Operations or General Manager or any combination of two of the four
aforementioned individuals be authorized to execute a purchase contract for said bus.
RespectjuJyy Submitted,
eo Price
eral Man
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 www.valleymetro.com
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION APPROVING A FISCAL YEAR 2019 BUDGET FOR GREATER
ROANOKE TRANSIT COMPANY.
WHEREAS, the Greater Roanoke Transit Company (GRTC) Budget Review Committee
has reviewed the General Manager's proposed operating budget for GRTC for fiscal year 2019
(July 1, 2018 to June 30, 2019); and
WHEREAS, the Budget Review Committee has endorsed the recommended budget of
$10,704,827.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company that the Board of Directors hereby adopts the fiscal year 2019 Budget in the
aggregate amount of $10,704,827, all as set forth in an attachment to the Board Report dated
May 21, 2018, from the GRTC General Manager.
AITF
Date Adopted:
Stephanie M. Moo Reynolds, Secretary
W=114My
M
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
May 21, 2018
The Honorable William D. Bestpitch, President, and Members and Officers of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Subject: GRTC Fiscal Year 2018 — 2019 Operating Budget
Background
The Board of Directors annually appoints a Budget Committee to review the proposed operating budget
for the Greater Roanoke Transit Company (GRTC) and provide a recommendation to the full Board of
Directors. The Board President, William D. Bestpitch, appointed Board Members, Michael Shockley, and
Curtis Mills, Treasurer, Amelia Merchant, and GRTC's Assistant Vice - President of Operations, Sherman
Stovall, to the fiscal 2019 Budget Committee.
The Budget Committee met on May 11, 2018, to review and discuss GRTC's proposed fiscal 2019
operating budget. The Budget Committee endorsed the proposed budget in its current form and agreed
to recommend it to the full Board of Directors. The recommended budget is attached and totals
$10,704,827 an increase of 7% above fiscal year 2018.
Recommendation
The Budget Committee recommends that the Board of Directors approve GRTC's fiscal year 2018 -2019
operating budget.
Respectful Submitted,
. Price
C General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
Legal Counsel
Municipal Auditor
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 • www.valleymetro.com
Greater Roanoke Transit Company
FY 2018 — 2019 Budget
Roanoke
M , Virginia
Summary
• Total Budget - $10,704,827
— Increase of $681,546
• Service Levels
— Maintain core service levels
— Eliminate fourth hour of PM Peak Service which is
provided on Friday only
mffim
Roanoke, Virginia
Revenue
• Passenger Revenue
— Increase of $322,101
— Increase driven by fare adjustment that was effective
January 2018
• State Revenue
— Increase of $105,336
— Approximately $40,000 allocated to Smartway Express and
results in reduction to Virginia Tech cost share of service
• Federal Revenue
— Increase of $351,372
— Approximately $160,000 allocated to Smartway Express and
results in reduction to Virginia Tech cost share of service
• Local subsidy level funded
Without fare adjustment, revenue increase would be $359,445
Expenses
• Labor and Fringe Benefits
— Increase of $172,033
— Compensation increase of 2.5% for bus drivers and bus maintenance
employees (union employees)
— Compensation increase of 2% for non -union employees
— Medical insurance increase
— Part -time Human Resource Assistant to Full -time
— Part -Time Technology Support position
— Reallocation of funding for Assistant Director of Maintenance
• Other Expenses
— Materials and Supplies (Fuel and Tires) — Increase of
$273,336
— Paratransit (RADAR —STAR) increase of $198,198
■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■
Presentation to
Management
of the
Greater
Roanoke
Transit
Company
May 21, 2018
`� Cherry Bekaprt
CPA, b
■ ■ ■ ■■ ■ ■ ■ ■ ■■ii ■ ■ ■■■■■■■■■■■■■■■■■
Table of Contents
t.� Cherry Bekaert"
2 CM&A✓ --
■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■
Engagement Services
► You have engaged us to
provide the following:
■ An audit of GRTC's FY
2018 financial statements
• Audit of GRTC's major
federal programs required
by the Uniform Guidance
0
y ea a a'. 1,1
i
r
1
■ IN ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ IN ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ IN ■ ■ ■ ■ ■ IN
Service Deliverables
• Report on the financial statements of GRTC as of and for the year ending June 30,
2018
• Report on internal control over financial reporting and on compliance and other
matters required by Government Auditing Standards
• Report on compliance for each major federal program and internal control over
compliance in accordance with the Uniform Grant Guidance
•Audit plan and strategy
• Results of the audit
�
I% Cherry Bekaert""
I CM Ad,�
IL
i
771,
■
Audit Methodology
■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■
Audit Methodology
Cherry Bekaert utilizes atop -down risk -based integrated audit approach
based on three phases:
• Perform risk assessment procedures to determine the significant audit areas and reporting
and compliance requirements
• Update our GRTC specific Provided By Client list
• Update audit testing programs based on identified audit and financial reporting risks
• Perform appropriate substantive and analytical procedures, including tests of internal
controls, where appropriate.
• Manager and Partner oversight throughout the process
• Communicate testing results and other matters through status updates
• Evaluate the results, communicate with management and the Board and issue the required
reports
�
'% Cherry Bekaert ""
8 so CM 6 Adds
■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■
Audit Methodology — Single Audit
Cherry Bekaert employs an efficient, effective, compliant, and time - tested
Single Audit process based on three phases:
• Identify major federal grant programs and their respective compliance requirements
based upon a risk -based analysis
• Test the administrative control systems to verify compliance with general and specific
grant requirements
• Test for conformance with compliance requirements (e.g., allowable costs, reporting)
• Summarize audit results, report any compliance and /or internal control finding(s) to
management, and assist in preparation of corrective action plan(s)
• Prepare required reports along with a Schedule of Findings and Questioned Costs
�� Cherry Bekaert
■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 111 1 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■
Significant Audit Areas
Based on our preliminary risk assessment of GRTC, we have identified the
following financial statement captions as significant audit areas and our audit
test work will include the following procedures:
• Update our understanding of controls in place over operating revenues
• Perform predictive analytical procedures over service revenues
• Confirm Due From Other Governments balances and analytically test revenues
(e.g., year vs. year)
• Test the collectability of receivables
• Update our understanding of controls in place over expenses and payables and
test accordingly
• Perform a search for unrecorded liabilities
• Perform analytical and other procedures over related balances
�
,% Cherry Hekaert
12 No
■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ IN ■ ■ ■ ■ ■ ■ ■ ■
Significant Audit Areas
• Update our understanding of controls in place over capital assets and test accordingly
• Roll forward capital assets, testing individual additions and deletions
• Analytically test depreciation expense
•Test internal controls over major program administration
•Test compliance with applicable compliance requirements (e.g., allowable costs, cash
management, reporting)
• Review journal entries to ensure net position is properly classified and disclosed
• Review account groupings for financial statements
• Review implementation of new GASB requirement for fair presentation
v,� Cherry Bekaert "'
■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■
Your Guide Forward
�
N% Cherry Bekaert
so CPA. & Ad--
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 13, 2018
The Honorable Mayor Sherman P. Lea, Sr.
and Members of Roanoke City Council
Dear Mayor Lea and Members of the Council:
The Annual Meeting of the Stockholders of the Greater Roanoke Transit Company will be
held on Monday, June 18, 2018, at 1:30 p.m., in the City Council Chamber, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia.
Sincerely,
(?Zt t
Cecelia F. McCoy
Assistant Secretary
PC: Robert S. Cowell, Jr., City Manager /Vice - President of Operations
Daniel J. Callaghan, City Attorney /General Counsel
Amelia C. Merchant, Director of Finance /Treasurer
Sherman M. Stovall, Assistant City Manager for Operations /Assistant Vice - President
of Operations
Drew Harmon, Municipal Auditor
Laura M. Carini, Assistant Attorney /Assistant General Counsel
Kevin Price, General Manager, Valley Metro
Ronnie Parker, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
STOCKHOLDER'S ANNUAL MEETING
GREATER ROANOKE TRANSIT COMPANY
MONDAY, JUNE 18 2018
1:30 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order - Roll Call.
Council Members Dykstra and Trinkle were absent.
2. Approval of Minutes: Annual Stockholder's meeting held on Monday, June 19,
2017; and Special Meetings of Stockholder held on Monday, July 17, 2017,
Monday, August 21, 2017, Monday, September 18, 2017, and Monday, October 16,
2017.
Without objection by the Council, the reading of the minutes are dispensed
with and approved as recorded.
3. Statement of Purpose. Mayor Sherman P. Lea, Sr.
The purpose of the meeting is to consider restructuring the Board and to
entertain nominations for the election of Directors of the Greater Roanoke
Transit Company for one -year terms of office, each, commencing July 1, 2018.
4. Proposed Restructure of the Board of Directors.
Concurred in the recommendation of the GRTC Board of Directors that the
Citizen at large seat be changed to a representative from a regional user
The Administration was requested to report back to the Stockholder regarding
a possible expansion of the Board of Directors of the Greater Roanoke Transit
Company from seven to nine members to include a Roanoke County and
Citizen at large representative, respectively, and an establishment of an
Advisory Council to consist of citizens and bus operators to provide input to
the Board; and the General Counsel was instructed to research the State Code
to determine whether action on matters by the Greater Roanoke Transit
Company Board of Directors require a super majority vote..
K: \GRTC.1 S \Annual Stockholders' Action Agenda.doc
5. Election of Seven Directors
• Two Members of Council:
Council Member William D. Bestpitch
Vice -Mayor Anita J. Price
• Two City staff Representatives:
Michael Shockley
Mark Jamison
• One Physically - Challenged Representative:
Karen Michalski - Karney, Executive Director of the Blue Ridge
Independent Living Center,
• Two Regional Representatives:
Designee — Town of Vinton
Designee — City of Salem
All abovenamed nominees appointed for one -year terms of office,
each, commencing July 1, 2018.
6. New Business:
The General Manager of Valley Metro announced the hiring of Ron Parker as
the Assistant General Manager of Valley Metro.
7 Adjourn. 1:46 p.m.
K: \GRTC.18\Annual Stockholders' Action Agenda.doc
STI-THANIE N1. MOON REYNOLDS, NINIC
City Clerk
CITY OF ROANOKE
OFFICE OIL' rl'HE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fns: (540) 853 -1145
E-mail: clerk(a roauokeva,gov
Robert S. Cowell, Jr.
Vice - President of Operations
Greater Roanoke Transit Company
Roanoke, Virginia
Gentlemen:
June 20, 2018
CECLI..IA F. NICCOY
Deputy Cily Clerk
CECELIAT. WI?1311, (AW
Assistant Deputy City Clerk
Daniel J. Callaghan
General Counsel
Greater Roanoke Transit Company
Roanoke, Virginia
The proposed restructure of the Board of Directors was discussed at the regular
meeting of the Stockholder of the Greater Roanoke Transit Company held on Monday,
June 18, 2018.
The Administration was requested to report back to the Stockholder regarding a
possible expansion of the Board of Directors of the Greater Roanoke Transit Company
from seven to nine members to include a Roanoke County and Citizen at large
representative, respectively, and an establishment of an Advisory Council to consist of
citizens and bus operators to provide input to the Board; and the General Counsel was
instructed to research the State Code to determine whether action on matters by the
Greater Roanoke Transit Company Board of Directors require a super majority vote..
Sincerely,
a
Stephanie M. Moon, MMC
City Clerk
pc: Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Amelia C. Merchant, Treasurer, GRTC
Kevin L. Price, General Manager, Valley Metro
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
Barry W. Thompson
Town Manager
Town of Vinton
311 S. Pollard Street
Vinton, Virginia 24179
Gentlemen:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roanokeva.gov
June 20, 2018
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
Kevin S. Boggess
City Manager
City of Salem
114 North Broad Street
Salem, Virginia 24153
I am enclosing copy of a communication from William D. Bestpitch, President, Greater
Roanoke Transit Company Board of Directors, regarding the proposed restructure of the
Greater Roanoke Transit Company Board of Directors, which communication was
before the Stockholder of the Greater Roanoke Transit Company at its annual meeting
held on Monday, June 18, 2018.
The Stockholder concurred in the request of the Greater Roanoke Transit Company
Board of Directors that the Citizen -at -large seat be changed to a representative from the
City of Salem and Town of Vinton, respectively.
The Stockholder of the Greater Roanoke Transit Company will hold a special meeting
on Monday, July 2, 2018, at 2:30 p.m., or as soon thereafter following the completion of
the regular session of Roanoke City Council, in the Council Chamber, Room 450, 4th
Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia,
for the purpose of appointing representatives from the City of Salem and Town of Vinton
to the Board and ratifying the appointment of the other five Board members.
Sincerely,
Ty. piJY� 770 ti
Stephanie M. Moon Reynolds, MMC
City Clerk
Barry W. Thompson
Kevin S. Boggess
June 20, 2018
Page 2
PC: Robert S. Cowell, Jr., Vice President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Amelia C. Merchant, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Kevin Price, General Manager, Valley Metro
Ronnie Parker, Assistant General Manager, Valley Metro
V411ey 'Aa�
rtla��
June 18, 2018
Honorable Mayor Sherman P. Lea, Sr. and
Members of City Council
Roanoke, Virginia
Subject: Proposed Restructure of the Greater Roanoke Transit Company Board of Directors
Dear Mayor Lea and Members of City Council:
Background
As representatives of the sole Stockholder of the Greater Roanoke Transit Company (GRTC), a
majority of City Council appoints the GRTC Board of Directors at the annual June Stockholders
meeting. The current structure of the Board of Directors, established by Council in April 2010, is
outlined below:
• Two Members of City Council
• Two Members of City Staff
• One representative from a regional user of GRTC (Town of Vinton or City of Salem, with
rotation every two years)
• One representative from the Physically Challenged Community
• One Citizen at -large
Representatives from the City of Salem and Town of Vinton (regional users) have requested
separate, concurrent seats on the GRTC Board of Directors.
Recommendation
Based on the discussion of the aforementioned request at the May 21,2018 GRTC Board of Directors
meeting, it is recommended that the Citizen at -large seat be changed to a representative from a
regional user, such that the structure of the Board of will be:
• Two Members of City Council
• Two Members of City Staff
• One representative from the City of Salem
• One representative from the Town of Vinton
• One representative from the Physically Challenged Community
Sinc rely,
��
William D. Bestpitch
President, GRTC Board of Directors
Kevin L. Price, General Manager
Stephanie M. Moon Reynolds, Secretary
Daniel J. Callaghan, General Counsel
Amelia C. Merchant, Treasurer
Robert, S. Cowell, Jr., Vice President of Operations
Sherman M. Stovall, Assistant Vice President of Operations
Greater Roanoke Transit Company
PO Box 13247 ■ Roanoke, Virginia 24032 ■ Phone: 540.982.0305 ■ Fax:540.982.2703 ■ www.valleymetro.com
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 20, 2018
Michael B. Shockley, Director
General Services Sustainability
Roanoke, Virginia
Dear Mr. Shockley:
At the Annual Stockholder's Meeting of the Greater Roanoke Transit Company held on
Monday, June 18, 2018, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2018 and
ending June 30, 2019.
EZI ILA usea tOU will tend a Certificate of your reapp ointment and two conics of an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court of the
City of Roanoke located on the third floor of the Roanoke Citv Courts Facility 315
Church Avenue S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue S.W.
� ,prior to serving in
the capacity to which you were reappointed. For recordkeeping purposes,
complete the online application at www.roanokeva aov, under Upcoming
Vacancies on Council- appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
*, , -�, - %717 ��nool
Stephanie M. Moon Reynolds
Secretary
Enclosures
Michael Shockley
June 20, 2018
Page 2
PC: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE )
To -wit:
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder's meeting of the Greater Roanoke Transit Company, which was
held on the eighteenth day of June 2018, MICHAEL B. SHOCKLEY was reappointed
as a member of the Greater Roanoke Transit Company Board of Directors for a one -
year term of office, commencing July 1, 2018 and ending June 30, 2019.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twentieth day of June 2018.
0 4,0
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 20, 2018
Mark Jamison
Manager of Transportation
Roanoke, Virginia
Dear Mr. Jamison:
At the Annual Stockholder's Meeting of the Greater Roanoke Transit Company held on
Monday, June 18, 2018, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2018and
ending June 30, 2019.
will find a Ce
IN
Church Avenue S. W.
a
a
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were reappointed. For recordkeeping purposes,
complete the online application at www.roanokeva qov.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
Stephanie M. Moon
Secretary
Enclosures
Mark Jamison
June 20, 2018
Page 2
PC: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice-President of Operations
Sherman M. Stovall, Assistant Vice-President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE )
To -wit:
I, Stephanie M. Moon Reynolds, Secretary and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder's meeting of the Greater Roanoke Transit Company, which was
held on the eighteenth day of June 2018, MARK JAMISON was reappointed as a
member of the Greater Roanoke Transit Company Board of Directors for a one -year
term of office, commencing July 1, 2018 and ending June 30, 2019.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twentieth day of June 2018.
UM 9 1". V.S.,
yn k m�, 7 0
Secretary
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 20, 2018
Karen Michalski - Karney, Executive Director
Blue Ridge Independent Living Center
1502 Williamson Road, N. E., Suite B
Roanoke, Virginia 24012 -5100
Dear Ms. Michalski- Karney:
At the Annual Stockholder's Meeting of the Greater Roanoke Transit Company held on
Monday, June 18, 2018, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2018 and
ending June 30, 2019.
A
Church Avenue S. W.
fl
of
of
urts Facil
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue S.W.
the capacity to which you were rea � � prior to serving in
complete the online application at wwwproanokeva aov. recordkeeping purposes,
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
A4kU-XA--11 m 14 411-1
Stephanie M. Moon Reynolds
Secretary
Enclosures
Karen Michalski - Karney
June 20, 2018
Page 2
PC: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE )
To -wit:
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder's meeting of the Greater Roanoke Transit Company, which was
held on the eighteenth day of June 2018, KAREN MICHALSKI- KARNEY was
reappointed as a member of the Greater Roanoke Transit Company Board of Directors
for a one -year term of office, commencing July 1, 2018 and ending June 30, 2019.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twentieth day of June 2018.
14L.tecreta
ry
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 20, 2018
The Honorable William D. Bestpitch
Council Member
Roanoke, Virginia
Dear Council Member Bestpitch:
At the Annual Stockholder's Meeting of the Greater Roanoke Transit Company held on
Monday, June 18, 2018, you were reappointed as member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2018 and
ending June 30, 2019. Enclosed you will find a Certificate of your reappointment.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
Stephanie M. Moon Reynolds
Secretary
Enclosure
PC: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To -wit:
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder's meeting of the Greater Roanoke Transit Company, which was
held on the eighteenth day of June 2018, WILLIAM D. BESTPITCH was reappointed as
a member of the Greater Roanoke Transit Company Board of Directors for a one -year
term of office, commencing July 1, 2018 and ending June 30, 2019.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twentieth clay of June 2018.
A
Secretary
Y
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 16, 2015
The Honorable Anita J. Price
Vice -Mayor
Roanoke, Virginia
Dear Vice -Mayor Price:
At the Annual Meeting of the Greater Roanoke Transit Company Stockholders held on
Monday, June 18, 2018, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2018 and
ending June 30, 2019. Enclosed you will find a Certificate of your reappointment.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
COPY of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your rea
read and become familiar with provisions of the Act ppointment and each member is required "to
Sincerely,
Stephanie M. Moon Reynolds
Secretary
Enclosure
Pc: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To -wit:
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder's meeting of the Greater Roanoke Transit Company, which was
held on the eighteenth day of June 2018, ANITA J. PRICE was reappointed as a
member of the Greater Roanoke Transit Company Board of Directors for a one -year
term of office, commencing July 1, 2018 and ending June 30, 2019.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twentieth day of June 2018.
en
rb
Secretary
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 13, 2018
William D. Bestpitch, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bestpitch and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, June 18, 2018, at 1:45 p.m., in the Council's Conference Room,
Room 451, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
Roanoke, Virginia.
Sincerely,
0�tt� J. V&e7--,
Cecelia F. McCoy
Assistant Secretary
PC: Robert S. Cowell, Jr., Vice President of Operations
Sherman M. Stovall, Assistant Vice President of Operations
Daniel J. Callaghan, General Counsel
Amelia C. Merchant, Treasurer
Troy A. Harmon, Municipal Auditor
Laura M. Carini, Assistant General Counsel
Kevin Price, General Manager, Valley Metro
Ronnie Parker, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
L: \CLERK \DATA \smmoon \GRTC.18 \June 18, 2018 Meeting Notice.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 18, 2018
1:45 P.M.
COUNCIL'S CONFERENCE ROOM
ROOM 450
AGENDA
1. Call to Order -- Roll Call. Director Curtis Mills was absent.
2. Approval of Minutes: Regular meeting of GRTC held on Monday, May 21, 2018.
Dispensed with the reading thereof and approved as recorded.
3. Reports of Officers:
a. General Manager:
1. Adoption of the Board of Directors' Meeting Schedule for the 2019
Fiscal Year.
(6 -0)
2. Authorization to conduct an Information Only public hearing to solicit
public comments regarding proposed changes to GRTC's transit
services on Monday, July 9, 2018, at the Campbell Court Transfer
Center, 2nd Floor Conference Room, from 4:30 p.m. to 7:00 p.m.
(6 -0)
4. Other Business.
Randolph Gregg, 2523 Jefferson Street, S. W., appeared before the Board to
request consideration of a Smartway Bus from the Roanoke - Blacksburg
Regional Airport to Clifton Forge for passengers to connect with the AMTRAK
west bound train.
The matter was referred to staff for report back to the Board at a subsequent
meeting.
NEXT BOARD MEETING: July 16 at 1:00 p.m., in the EOC Conference Room.
5. Adjourn. 1:56 p.m.
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION ESTABLISHING A SPECIFIC MEETING SCHEDULE FOR THE BOARD
OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY (GRTC)
WHEREAS, at the Board's June 18, 2018, meeting, the GRTC General Manager
recommended that the Board adopt a specific meeting schedule for the 2019 Fiscal Year, which
ends on June 30, 2019, as more fully set forth in the General Manager's report dated June 18,
2018, to this Board.
THEREFORE, BE IT RESOLVED by the Board of Directors of GRTC as follows:
1. That the Board of Directors hereby approves and adopts the specific meeting
schedule that is set forth below. Except for the meeting on June 17, 2019, the meetings are set to
start at 1:00 p.m. and will be held in the Emergency Operations Center (EOC) Conference Room
which is located on the first floor of the Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia 24011, unless a different location is designated by the
President or Secretary of the Board. The meeting for Monday, June 17, 2019, will be held at
1:45 p.m. in the City Council Conference Room, Room 451, on the fourth floor of the Noel C.
Taylor Municipal Building, 215 Church Avenue, SW, Roanoke, Virginia 24011. In accordance
with Article III, Section 4 of the GRTC By -Laws, the following meeting dates for the GRTC
Board are approved for the 2019 Fiscal Year:
July 16, 2018
September 17, 2018
November 19, 2018
January 22, 2019
March 18, 2019
May 20, 2019
June 17, 2019
(Monday, 1:00 p.m. —
EOC)
(Monday, 1:00 p.m. —
EOC)
(Monday, 1:00 p.m. —
EOC)
(Tuesday, 1:00 p.m. —
EOC)
(Monday, 1:00 p.m. —
EOC)
(Monday, 1:00 p.m. —
EOC)
(Monday, 1:45 p.m.
— City Council Conference Room,
Room 451).
1
2. The GRTC Board can hold additional meetings on an as- needed basis in
accordance with the GRTC By -Laws.
3. The schedule of meetings for the GRTC Board for subsequent fiscal years may be
set annually by the Board at the June Board meeting, or at any other Board meeting as the Board
may determine to be appropriate.
Date:
ATTEST:
%:�M Y y
R -GRTC establishing meeting schedule FY2019 (6- 18 -18) 2
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Greater Roanoke Transit Company
Board of Directors Meeting
June 18, 2018
Honorable William D. Bestpitch, President, and Members and Officers of the Board of Directors
Greater Roanoke Transit Company Roanoke, Virginia
Subject: Board of Directors Meeting Schedule for Fiscal 2019
Background
At its June 19, 2017 meeting, the GRTC Board of Directors approved by resolution its meeting schedule for the
2018 fiscal year. The Board needs to adopt a meeting schedule for the 2019 fiscal year.
Recommendation
The following GRTC Board of Directors meeting schedule is recommended for the 2019 fiscal year:
2018 2019
July 16th January 22nd (Monday January 21st MLK Day)
September 17th March 18th
November 19th May 20th
June 17th
The June 17, 2019 meeting will be at 1:45 P.M. in the City Council's Conference Room on the fourth floor of the
Noel C. Taylor Municipal Building, 215 Church Ave., SW, Roanoke, Virginia 24011. All other meetings will be at
1:00 P.M. in the Emergency Operations Center (EOC) conference room on the first floor of the Noel C. Taylor
Municipal Building.
Price
Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
General Counsel
Municipal Auditor
Greater Roanoke Transit Company
PO Box 13247 • Roanoke, Virginia 24032 ■ Phone: 540.982.0305 ■ Fax:540.982.2703 ■ www.valleymetro.com
4L'11
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING A PUBLIC HEARING TO RECEIVE PUBLIC
COMMENTS ON (1) THE SMART WAY EXPRESS SERVICE; (2) THE SMART WAY
BASE SERVICE ROUTE MODIFICATION; (3) THE SMART WAY SCHEDULE
ADJUSTMENT; AND (4) THE PEAK HOUR SERVICE REDUCTION — FRIDAY
EVENINGS FOR GREATER ROANOKE TRANSIT COMPANY (GRTC).
WHEREAS, at the Board's June 18, 2018, meeting, the GRTC General Manager
recommended that the Board consider (1) the Smart Way Express Service, which will provide a
direct link between the campus of Virginia Tech and the Virginia Tech Carilion Research
Institute (VTCRI); (2) the Smart Way Base Service Route Modification, which will no longer
service VTCRI, since the Smart Way Express Service will be servicing that route; (3) the Smart
Way Schedule Adjustment, changing the departure time from Virginia Tech from 4:30 a.m. to
5:00 a.m. to better accommodate passengers departing from the New River Valley; and (4) the
Peak Hour Service Reduction on Friday evenings, reducing the one hour on Fridays and ending
service at 6:45 p.m. on Fridays, as more fully set forth in the General Manager's report dated
June 18, 2018, to this Board.
THEREFORE, BE IT RESOLVED by the Board of Directors of GRTC as follows:
1. That the Board of Directors hereby approves and authorizes a public hearing to be
advertised and held on Monday, July 9, 2018, at 4:30 p.m., or as soon thereafter as the matter
may be reached, or such other date and time as deemed appropriate by the General Manager, to
receive public comments on (1) the Smart Way Express Service; (2) the Smart Way Base Service
Route Modification; (3) the Smart Way Schedule Adjustment; and (4) the Peak Hour Service
Reduction on Friday evenings. The public hearing will be held in the Campbell Court Transfer
1
Center, 2nd Floor Conference Room, which is located at 17 Campbell Avenue, S.W., Roanoke,
Virginia 24011.
ATTEST:
Date. la...A_ �� �
S ephanie M. Moms Re- olds, retary
GRTC resolution authorizing public hearing -smart way express service, etc (6.18.18)
M
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
June 18, 2018
The Honorable William D. Bestpitch, President, and Members and Officers of the Board of
Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: Authorization to Conduct Information Only Public Hearing
Background
Smart Way Express Service
In partnership with Virginia Tech, GRTC will operate the Smart Way Express (SWX) commuter
service Monday through Friday from 6:15 a.m. to 9:00 p.m. The SWX will provide a direct link
between the campus of Virginia Tech and the Virginia Tech Carilion Research Institute (VTCRI).
Smart Way Base Service Route Modification
As a result of the new SWX commuter service, the base Smart Way commuter service will no
longer service the VTCRI. The base Smart Way commuter service will be re- routed to Wells
Avenue thus providing bi- directional Smart Way service on Wells Avenue.
Smart Way Schedule Adjustment
The Smart Way bus currently leaves Virginia Tech at 4:30 a.m., with additional stops in
Blacksburg, Christiansburg Park and Ride Lot, Salem Park and Ride Lot, and arrives in
Roanoke, adjacent to the Amtrak platform at 5:40 a.m. The current schedule results in a wait
time of approximately 40 minutes before the train departs. GRTC Management proposes to
change the scheduled departure time at Virginia Tech from 4:30 a.m. to 5:00 a.m. to better
accommodate passengers departing from the New River Valley. The Exit 140 Park and Ride Lot
stop will not be serviced as a result of the proposed new departure time of 5:00 a.m. from
Virginia Tech.
Peak Hour Service Reduction — Friday Evenings
In FY' 15 Valley Metro extended the Friday PM Peak Transit Service one (1) hour. Prior to the
one (1) hour extension, the Friday PM Peak Transit Service ended at 6:45 p.m., the extension
provided an extra hour of service ending at 7:45 p.m. GRTC is proposing to discontinue the one
(1) hour extension for Friday PM Peak Transit Service and return to the initial service end time
of 6:45 p.m. as a result of little to no ridership during the one (1) hour extension time period.
Greater Roanoke Transit Company
PO Box 13247 ® Roanoke, Virginia 24032 • Phone: 540.982.0305 • Fax:540.982.2703 ■ www.valleymetro.com
Recommendation
In accordance with federal regulations and state code, authorize the General Manager to
conduct an Information Only public hearing to solicit comments on the aforementioned proposed
changes to GRTC's transit services. The hearing will be held on July 91h, 2018, at the Campbell
Court Transfer Center, 2nd Floor Conference Room from 4:30 p.m. to 7:00 p.m.
Respectful loubmitted,
r
rr('L. Price -
neral Manager
cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 20, 2018
Kevin L. Price, General Manager
Valley Metro
P. O. Box 13247
Roanoke, Virginia 24032
Dear Mr. Price:
At the regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, June 18, 2018, Randolph Gregg, 2523 Jefferson Street, S. W., appeared
before the Board to request consideration of a Smartway Bus from the
Roanoke - Blacksburg Regional Airport to Clifton Forge for passengers to connect with
the AMTRAK west bound train.
The matter was referred to staff for study and report back to the Board at a subsequent
meeting.
Sincer ly,
� Qom,
Stephanie M. Moon Reryhetds
Secretary
PC: Randolph Gregg, 2523 Jefferson Street, S. W., Roanoke, Virginia 24014
Robert S. Cowell, Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Amelia C. Merchant, Treasurer
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Troy A. Harmon, Municipal Auditor
Ronnie Parker, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
NOTICE OF PUBLIC HEARING
Greater Roanoke Transit Company ( "GRTC "), d/b /a Valley Metro, will receive public
comments to consider (1) establishment of the Smart Way Express Service, which will provide a
direct link between the campus of Virginia Tech, Blacksburg, Virginia and the Virginia Tech
Carilion Research Institute ( VTCRI) in Roanoke, Virginia; (2) the Smart Way Base Service
Route Modification, which will no longer service VTCRI because the Smart Way Express
Service will be servicing that route; (3) the Smart Way Schedule Adjustment, changing the
departure time from Virginia Tech from 4:30 a.m. to 5:00 a.m. to better accommodate passengers
departing from the New River Valley; and (4) the Peak Hour Service Reduction on Friday
evenings, discontinuing the one hour extension on Fridays and ending service at 6:45 p.m. on
Fridays.
Pursuant to the requirements mandated by the Federal Transit Administration (FTA),
notice is hereby given that Greater Roanoke Transit Company will hold a public hearing to
receive public comments on the above matters on Monday, July 9, 2018, commencing at
4:30 p.m. and ending at 7:00 p.m., in the Campbell Court Transfer Center, 2nd Floor Conference
Room, which is located at 17 Campbell Avenue, S.W., Roanoke, Virginia, 24011. For further
information on the matter, you may contact the Office of the City Clerk at (540) 853 -2541 or
GRTC at (540) 982 -0305.
All parties and interested entities may appear on the above date and time to be heard on
the above matter.
If you are a person with a disability who needs accommodations for this hearing, please
contact the Roanoke City Clerk's Office at (540) 853 -2541, before 12:00 noon on Friday, July 6,
2018.
GIVEN under my hand this 25th day of June 2018.
PH Notice -GRTC Smart Way Express, etc (7.9.18)
Stephanie M. Moon Reynolds, MMC
Secretary
Note to Publisher:
Please publish in full twice in the Virginia Section of the Roanoke Times, (Header 16 Font, Body
12 Font), on Monday, June 25, 2018, and Monday, July 2, 2018.
Please send affidavit of publication to:
Stephanie M. Moon Reynolds, MMC, City Clerk
4t` Floor, Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 456
Roanoke, Virginia, 24011
Phone: (540) 853 -2541
Please send bill to:
Greater Roanoke Transit Company
dba Valley Metro
Attn: Stephanie Giles
1108 Campbell Avenue, S.E.
Roanoke, VA 24013
Phone: (540) 982 -0305 ext. 113
PH Notice -GRTC Smart Way Express, etc (7.9.18)
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 20, 2018
The Honorable Sherman P. Lea, Sr., and
Members of the Roanoke City Council
Roanoke, Virginia
Re: Special Meeting of Stockholder
Dear Mayor Lea and Members of City Council:
Pursuant to Section 2, Article II, By -Laws of Greater Roanoke Transit Company, this is to
advise you that I am calling a Special Meeting of the Stockholder of the Greater Roanoke
Transit Company to be held on Monday, July 2, 2018, at 2:30 p.m., or as soon
thereafter following the completion of the City Council Session, in the Council
Chamber, Room 450, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., Roanoke, Virginia, for the purpose of appointing representatives from the City of
Salem and Town of Vinton to the Board and ratifying the appointment of the other five
Board members.
Sincerely,
�
Stephanie M. Moon Reynolds
Secretary
pc: Robert S. Cowell, Jr., Vice President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Amelia C. Merchant, Treasurer, GRTC
Laura Carini, Assistant General Counsel, GRTC
Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Troy A. Harmon, Municipal Auditor
KAGRTC.18107 -02 -18 Call Letter for Stockholders' Meeting.doc
STOCKHOLDER'S SPECIAL MEETING
GREATER ROANOKE TRANSIT COMPANY
MONDAY, JULY 2, 2018
2:30 P.M.
CITY COUNCIL CHAMBER
/_Trl
1. Call to Order - Roll Call. Vice -Mayor Joseph L. Cobb was absent.
2. Statement of Purpose. Mayor Sherman P. Lea, Sr.
Appointed the following individuals as regional user representatives:
• Melinda Payne, Designee for the City of Salem
• Richard "Pete" Peters, Designee for the Town of Vinton
Concurred in the ratification of the appointments of William D. Bestpitch and Anita
James Price, as Council Member representatives, Mark Jamison and Michael B.
Shockley, as City of Roanoke staff representatives, and Karen Michalski -Kamey as
the representative of the Physically Challenged Community, for one year terms on
the Board.
3. Adjourn.- 2:51 p.m.
K:smmoon/GRTC.18 /Special Meeting of Stockholder Agenda (07.02.18).doc
GREATER ROANO►KE TRANSIT COMPANY
BOARD OF DIRECTORS
July 5, 2018
Melinda J. Payne
Director of Economic Development
City of Salem
411 N. Broad Street
Salem, Virginia 24153
Dear Ms. Payne:
At a Special Meeting of the Annual Stockholder of the Greater Roanoke Transit
Company held on Monday, July 2 2018, you were appointed as a (Regional User
Representative for the City of Salem) member of the Greater Roanoke Transit Company
Board of Directors for a one year term, commencing July 1, 2018 and ending June 30,
2019.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or
Affirmation of Office, which must be administered by the Clerk of the Circuit Court of the
City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315
Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were appointed. For recordkeeping purposes,
complete the online application at www.roanokeva.gov.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Enclosures
Melinda J. Payne
July 5, 2018
Page 2
PC: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice-President of Operations
Sherman M. Stovall, Assistant Vice-President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at a
Special Meeting of the Stockholder of the Greater Roanoke Transit Company, which
was held on the second day of July 2018, MELINDA J. PAYNE (Regional User
Representative for the City of Salem) was appointed as member of the Greater
Roanoke Transit Company Board of Directors for a one -year term of office,
commencing July 1, 2018 and ending June 30, 2019.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
fifth day of July 2018.
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 5, 2018
Richard "Pete" Peters
Assistant Town Manager /Director of Economic Development
Town of Vinton
311 Pollard Street
Vinton, Virginia 24179
Dear Mr. Peters:
At a Special Meeting of the Annual Stockholder of the Greater Roanoke Transit
Company held on Monday, July 2 2018, you were appointed as a (Regional User
Representative for the Town of Vinton) member of the Greater Roanoke Transit
Company Board of Directors for a one year term, commencing July 1, 2018 and ending
June 30, 2019.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or
Affirmation of Office, which must be administered by the Clerk of the Circuit Court of the
City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315
Church Avenue S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were appointed. For recordkeeping purposes,
complete the online application at www.roanokeva.gov.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Sincerely,
-- U , '. Y),. " "
Stephanie M. Moon Reyn Ids
Secretary
Enclosures
Richard "Pete" Peters
July 5, 2018
Page 2
pc: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice- President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at a
Special Meeting of the Stockholder of the Greater Roanoke Transit Company, which
was held on the second day of July 2018, RICHARD PETERS (Regional User
Representative for the Town of Vinton) was appointed as member of the Greater
Roanoke Transit Company Board of Directors for a one -year term of office,
commencing July 1, 2018 and ending June 30, 2019.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
fifth day of July 2018.
Secretary
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 12, 2018
William D. Bestpitch, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bestpitch and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, July 16, 2018, at 1:00 p.m., in the Council's Conference Room, Room
451, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke,
Virginia.
Sincerely,
Stephanie M. Moon Reynolds
Secretary
PC: Robert S. Cowell, Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Amelia C. Merchant, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
LACLERK \DATA \smmoon \GRTC.18 \July 16, 2018 Meeting Notice.docMeeting Notice
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 16, 2018
1:00 P.M.
COUNCIL'S CONFERENCE ROOM
ROOM 451
AGENDA
1. Call to Order -- Roll Call. President Bestpitch, Vice - President Price and
Director Shockley were absent.
2. Approval of Minutes: Regular meeting of GRTC held on Monday, June 18, 2018.
Dispensed with and approved as written.
3. Reports of Officers:
a. Secretary:
1. Election of Officers.
Following officers were reelected /elected:
William D. Bestpitch, President
Anita J. Price, Vice - President
City Manager, Vice - President of Operations
Assistant City Manager for Operations, Assistant Vice - President
of Operations
City Clerk, Secretary
Deputy City Clerk, Assistant Secretary
Director of Finance, Treasurer
City Attorney, General Counsel
b. General Manager: None.
4. Other Business:
a. A Comprehensive Operational Analysis Update from the KFH Group. Lib
Rood, Spokesperson.
Update received and filed.
K/smmoon /GRTC.18 /Ju1y 16, 2018 Action Agenda
b. An update on Transit Reform /State Transit Funding from Virginia Department
of Rail and Public Transportation. Patrice Straghan, Spokesperson.
Update received and filed.
5. Next Meeting: September 17, 2018 at 1:00 p.m., EOC Conference Room
6. Adjournment - 1:37 p.m.
K/smmoon /GRTC.18 /July 16, 2018 Action Agenda
S. q. 1.
GREATER ROANOKE TRANSIT COMPANY
July 12, 2018
Members of the GRTC Board of Directors
Roanoke, Virginia
Dear Members of the Board:
Article V, Officers, of the By -Laws of the Greater Roanoke Transit Company provides that
the Board of Directors, promptly after their election each year, shall elect a President, one
or more Vice - Presidents, a Secretary, a Treasurer and such other officers as the Board
deems appropriate to serve for a term of one year each, commencing upon the date of
their election or until their respective successors are elected and have duly qualified.
Officers that are currently serving:
William D. Bestpitch, President
Anita J. Price, Vice - President
Robert S. Cowell, Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Stephanie M. Moon Reynolds, Secretary
Cecelia F. McCoy, Assistant Secretary
Amelia C. Merchant, Treasurer
Daniel J. Callaghan, Registered Agent and General Counsel
Elect officers for terms of one year, each, commencing July 16, 2018.
Sincerely,
rn n n)
Stephanie M. Moon Reyno ds
Secretary
PC: Robert S. Cowell, Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Amelia C. Merchant, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
K/ /smmoon /GRTC.18 /July 16, 2018 Election of Officers
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 23, 2018
The Honorable William D. Bestpitch
Council Member
Roanoke, Virginia
Dear Council Member Bestpitch:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 16, 2018, you were reappointed as President of the Greater Roanoke
Transit Company Board of Directors for a term of office ending June 30, 2019.
Enclosed is a copy of your Certificate of reappointment.
Enclosure
L:\ CLERK \DATA \simnoon \GR "CC.18Vuly\July 16, 2018 correspondence. officer appointments.doc
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company Board and keeper of the records thereof, do hereby certify
that at a regular meeting of the Greater Roanoke Transit Company Board of Directors
held on the sixteenth day of July 2018, WILLIAM D. BESTPITCH was reappointed as
President of the Greater Roanoke Transit Company Board of Directors for a term of
office ending June 30, 2019.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -third day of July 2018.
0.
4
Secretary
L:\ CLERK \DATA \snunoon \G RTC. I8VulyVuly 16, 2018 coiTespondence.officer appoinhnents.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 23, 2018
The Honorable Anita J. Price
Council Member
Roanoke, Virginia
Dear Council Member Price:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 16, 2018, you were reappointed as Vice - President of the Greater
Roanoke Transit Company Board of Directors for a term of office ending June 30, 2019.
Enclosed is a copy of your Certificate of reappointment.
Enclosure
L:\ CLERK \DATA \snunoon \G RTC.18\lulyVuly 16, 2018 correspondence. officer appointments.doc
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company Board and keeper of the records thereof, do hereby certify
that at a regular meeting of the Greater Roanoke Transit Company Board of Directors
held on the sixteenth day of July 2018, ANITA J. PRICE was reappointed as
Vice - President of the Greater Roanoke Transit Company Board of Directors for a term
of office ending June 30, 2019.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -third day of July 2018.
1\7
Secretary
LAC LERK\DATA\snunoon \G RTC.18\►uly\July 16,2018 con- espondence .officerappoinhnents.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 23, 2018
Robert S. Cowell, Jr.
City Manager
Roanoke, Virginia
Dear Mr. Cowell:
At a regular meeting of the Greater Roanoke Transit Company, Board of Directors held
on Monday, July 16, 2018, the City Manager was reappointed as Vice - President of
Operations of the Greater Roanoke Transit Company Board of Directors for a term of
office ending June 30, 2019.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Enclosures
L:\ CLERK \DATA\snunoon\GRTC.18VulyVuly l6, 2018 coiTespondence.officer appointments.doc
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company Board and keeper of the records thereof, do hereby certify
that at a regular meeting of the Greater Roanoke Transit Company Board of Directors
held on the sixteenth day of July 2018, the City Manager (Robert S. Cowell, Jr.) was
appointed as Vice - President of Operations of the Greater Roanoke Transit Company
Board of Directors for a term of office ending June 30, 2019.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -third day of July 2018.
Secretary
L\ CLERK \DATA\snunoon \GRTC'.18\JulyUuly 16, 2018 correspondence.officer appoinhnents.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Robert S. Cowell, Jr., City Manager, do solemnly swear or (affirm) that I will
support the Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as Vice - President of Operations of the
Greater Roanoke Transit Company for a term of office ending June 30, 2019, according
to the best of my ability. So help me God.
ROBEAT S7 JR.
The foregoing oath of office was taken, sworn to, and subscribed before me by
1*
Robert S. Cowell, Jr., this day of 12018.
Brenda S. Hamilton, Clerk of the Circuit Court
By , Clerk
L:\ CLERK \DATA \smmoon \G RTC.18UulyVuly 16, 2018 correspondence. officer appointments.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 23, 2018
Sherman M. Stovall
Assistant City Manager for Operations
Roanoke, Virginia
Dear Mr. Stovall:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 16, 2018, the Assistant City Manager for Operations was reappointed
as Assistant Vice - President of Operations of the Greater Roanoke Transit Company
Board of Directors for a term of office ending June 30, 2019.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Enclosures
I.:\ CLERK \DATA\simnoon \GRTC.I8VulyVuly 16, 2018 conespondence.officer appointments.doc
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at a
regular meeting of the Greater Roanoke Transit Company Board of Director held on the
sixteenth day of July 2018, the Assistant City Manager for Operations (Sherman M.
Stovall) was reappointed as Assistant Vice - President of Operations of the Greater
Roanoke Transit Company Board of Directors for a term of office ending June 30, 2019.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -third day of July 2018.
Secretary
L:\ CLERK \DATA \stmnoon \G RTC'.18Vuly\July 16, 2018 coiTespondence.officer appointinents.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Sherman M. Stovall, Assistant City Manager for Operations, do solemnly
swear or (affirm) that I will support the Constitution of the United States of America and
the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially
discharge and perform all the duties incumbent upon me as Assistant Vice - President of
Operations of the Greater Roanoke Transit Company Board of Directors for a term of
office ending June 30, 2019, according to the best of my ability. So help me God.
wo% '_ �j
The foregoing oath of office as taken, sworn to, and subscribed before me by
Sherman M. Stovall this eday of 18.
IF
Brenda S. Hamilton, Clerk of the Circuit Court
By , Clerk
L:\ CLERK \DATA \smmoon \G RTC. I 8Vuly\July 16, 2018 correspondence. officer appointments. doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 23, 2018
Cecelia F. McCoy
Deputy City Clerk
Roanoke, Virginia
Dear Ms. McCoy:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 16, 2018, the Deputy City Clerk was reappointed as Assistant
Secretary of the Greater Roanoke Transit Company Board of Directors for a term
ending June 30, 2019.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
Stephanie M. Moon Reynolds, M C
Secretary
Enclosures
L:\ CLERK \DATA \smmoon \G RTC. I8\luly\luly 16, 2018 correspondence.officer appointments.doc
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company Board and keeper of the records thereof, do hereby certify
that at a regular meeting of the Greater Roanoke Transit Company Board of Directors
held on the sixteenth day of July 2018, the Deputy City Clerk (Cecelia F. McCoy) was
reappointed as Assistant Secretary of the Greater Roanoke Transit Company Board of
Directors for a term of office ending June 30, 2019.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -third day of July 2018.
Secretary
L:\ CLERK \DATA \snunoon \G RTC.lBVulyVuly 16, 2018 correspondence. officer appoinhnents.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Cecelia F. McCoy, Deputy City Clerk, do solemnly swear or (affirm) that I will
support the Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as Assistant Secretary of the Greater
Roanoke Transit Company Board of Directors for a term of office ending June 30, 2019,
according to the best of my ability. So help me God.
CECELIA F. MCCOY
The foregoing oath of of�cfce was taken, sworn to, and subscribed before me by
Cecelia F. McCoy thisciGl day of 2018.
Brenda S. Hamilton, of •
Clerk
L:\ CLERK \DATA \smmoon\GRTC.I8VulyVuly 16, 2018 correspondence.officer appointments. doe
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 23, 2018
Amelia C. Merchant
Director of Finance
Roanoke, Virginia
Dear Ms. Merchant:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 16, 2018, the Director of Finance was reappointed as Treasurer of the
Greater Roanoke Transit Company Board of Directors for a one year term ending
June 30, 2019.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Enclosures
L:\ CLERK \DATA \smmoon \G RTC.I8VulyVuly 16, 2018 correspondence. officer appointments. doc
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE }
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company Board and keeper of the records thereof, do hereby certify
that at a regular meeting of the Greater Roanoke Transit Company Board of Directors
held on the sixteenth day of July 2018, the Director of Finance (Amelia C. Merchant)
was reappointed as Treasurer of the Greater Roanoke Transit Company Board of
Directors for a term of office ending June 30, 2019.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -third day of July 2018.
Secretary
1,:\ CLERK \DATA\snunoon \GRTC.18VulyUuly 16, 2018 correspondence. o fficer appoinhnents.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Amelia C. Merchant, Director of Finance, do solemnly swear or (affirm) that I
will support the Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as Treasurer of the Greater Roanoke Transit
Company Board of Directors for a term of office ending June 30, 2019, according to the
best of my ability. So help me God.
AMELIA C. MERCHANT
The foregoing oath of office was taken, sworn to, and subscribed before me by
�Fh
Amelia C. Merchant this / % day of 2018.
Brenda S. Hamilton, Clerk of the Circuit Court
Baj Clerk
L:\ CLERK \DATA \smmoon \GRTC.18July\July 16, 2018 correspondence.officer appointments.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 23, 2018
Daniel J. Callaghan
City Attorney
Roanoke, Virginia
Dear Mr. Callaghan:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 16, 2018, the City Attorney was reappointed as General Counsel of the
Greater Roanoke Transit Company Board of Directors for a term of office ending
June 30, 2019.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Enclosures
L:I CLERK \DATA',smmoon\GRTC.18Uu1yUu1y 16, 2018 correspondence.officer appointments.doc
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
1, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company Board and keeper of the records thereof, do hereby certify
that at a regular meeting of the Greater Roanoke Transit Company held on the sixteenth
day of July 2018, the City Attorney (Daniel J. Callaghan) was reappointed as General
Counsel of the Greater Roanoke Transit Company Board of Directors for a term of office
ending June 30, 2019.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -third day of July 2018.
Secretary
L:\ CLERK \DA "I'A \stmnoon \GRTC.18VulyVuly 16, 2018 cotrespondence.officer appointments. doe
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Daniel J. Callaghan, City Attorney, do solemnly swear or (affirm) that I will
support the Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as the General Counsel of the Greater
Roanoke Transit Company Board of Directors for a term of office ending June 30, 2019,
according to the best of my ability. So help me God.
The foregoing oath of office was taken, sworn to, and subscribed before me by
Daniel J. Callaghan this t1l day of A 2018.
Brenda S. Hamilton, Clerk of the Circuit Court
By� A c k. Clerk
L:\ CLERK \DATA \smmoon\GRTC.18VulyUuly 16, 2018 correspondence. officer appointments.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 23, 2018
Stephanie M. Moon Reynolds
City Clerk
Roanoke, Virginia
Dear Ms. Moon Reynolds:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 16, 2018, the City Clerk was reappointed as Secretary of the Greater
Roanoke Transit Company Board of Directors for a term of office ending June 30, 2019.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
�� ✓:
'j-- -Peel
Cecelia F. McCoy
Assistant Secretary
Enclosures
LACLERK\DATA\smmoon \G RTC.18VulyVuly 16, 2018 conrespondence.officer appointments. doe
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Cecelia F. McCoy, Assistant Secretary, and as such the Assistant Secretary of
the Greater Roanoke Transit Company Board and keeper of the records thereof, do
hereby certify that at a regular meeting of the Greater Roanoke Transit Company Board
of Directors held on the sixteenth day of July 2018, the City Clerk (Stephanie M. Moon
Reynolds) was reappointed as Secretary of the Greater Roanoke Transit Company
Board of Directors for a term of office ending June 30, 2019.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -third day of July 2018.
Assistant Secretary Jj
L:\ CLERK \DATA \sin noon \(3RTC.I Wuly\July 16, 2018 correspondence. o ffi cer appointments.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Stephanie M. Moon Reynolds, City Clerk, do solemnly swear or (affirm) that I
will support the Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as Secretary of the Greater Roanoke Transit
Company Board of Directors for a term of office ending June 30, 2019, according to the
best of my ability. So help me God.
LIN
ROAM
The foregoing oath of office was taken, sworn to, and subscribed before me by
Stephanie M. Moon Reynolds this 2-5 day o 2018.
Brenda S. Hamilton, Clerk of the Circuit Court
B )e , Clerk
L: \CLERK \DATA \smmoon \G RTC.18UulyUuly 16, 2018 correspondence.officer appointments. doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
September 27, 2018
R. B. Lawhorn
Budget Administrator
Roanoke, Virginia
Dear Mr. Lawhorn:
At a regular meeting of Greater Roanoke Transit Company Board of Directors held on
Monday, September 17, 2018, you were appointed as a City Staff Representative
member of the Greater Roanoke Transit Company Board of Directors to fill the
unexpired term of office of Michael Shockley ending June 30, 2019.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court of the
City of Roanoke located on the third floor of the Roanoke City Courts Facility. 315
Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were appointed. For recordkeeping purposes,
complete the online application at www.roanokeva.aov.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Sincerely,
Sphanie M. Moon Reynol
Secretary
Enclosures
R. B. Lawhorn
September 27, 2018
Page 2
pc: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at a
regular meeting of the Greater Roanoke Transit Company, which was held on the
seventeenth day of September 2018, R. B. LAWHORN was appointed as a City Staff
Representative member of the Greater Roanoke Transit Company Board of Directors to
fill the unexpired term of office of Michael Shockley ending June 30, 2019.
Given under my hand and the Seal of the Greater Roanoke. Transit Company this
twenty- seventh day of September 2018.
Secretary ._,.
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, R. B. Lawhorn, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a City Staff Representative member of the Greater Roanoke
Transit Company Board of Directors to fill the unexpired term of office of Michael
Shockley ending June 30, 2019, according to the best of my ability. (So help me God)
_6 oY, �
R. B. LAWHORN
The foregoing oath of office was taken, sworn to, and subscribed before me by R. B.
Lawhorn this —j— day of UI�01 8 .
Brenda S. Hamilton, Clerk of the Circuit Court
Clerk
Greater Roanoke Transit Company
Comprehensive Operational Analysis
Draft Recommendations
July 16, 2o18
Aft AJ�
Improve and strengthei the operational foundation of
GRTC's existing service delivery network within the
context of and focus on the adjustments needed to
implement the Roanoke Valley Transit Vision Plan.
■ Reduce to the most practical level possible the number
of buses that meet at GRTC's downtown transfer hub
identifying plausible transfer opportunities outside of
the downtown area.
9:
■ Fixed routes provide about 6,600 daily passenger trips
■ The estimated transfer rate is 55%
■ The inbound outbound flows show logical connections
between housing areas and retail employment areas
Relatively high level of service provided with good
geographic coverage in the City of Roanoke
Valley Metro
Transit Routes
-t11 T,''!: it''
-,21 251 T22 2d)
-01 35)
132.381
- 31A
42,
tSt 55 r, 52.58!
t81 628566,
t 71 72 75 76,
r81,82.85 $61
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R8a
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P-
A
r,
Valley Metro Fixed Route Network
4
33 inaiviauai routes kin route Pairs ar]
Trolley)
Average productivity is 19.7 trips per revenue hour. Daily
revenue hours total about 335 hours for the fixed routes.
16 routes at or above the average productivity
17 routes below the average productivity
On - time performance = o to 5 minutes late
69.4% - on -time
14.6% - 6 to 10 minutes late
A 2% -11 minutes late or more
■ 14% -early
• Minor route changes to streamline each route, meet
service requests, reduce segments with little to no
activity, and /or reduce hazards where feasible.
•
All routes have minor changes, some have more
significant changes proposed.
• Generally cost neutral.
ISUH6 MebUUULeb- al]UUL
• Route 15 - Valley View Mall to Cinema, Target, and Lick Run Greenway
• Routes 21/22 - From current terminus at Towne Square to Virginia Work Force
Center
• Routes 25126 - From current terminus at Towne Square to Roanoke - Blacksburg
Airport
• Routes 31/32 and 31X - Combine
• Routes 51/52 and Routes 55/56 - From current terminus at Tanglewood Mall to
the Roanoke County Administration Building
• Routes 61/62- From current terminus at Red Rock Road to Cave Spring
• Route 81/82 - Melrose Corridor - operate all day to provide 30- minute service on
the corridor (together with 91/92)
• Routes 91/92 - From current terminus at the Salem Walmart further to tom__
Richfield Living complex, almost to Glenvar
Routes
Using Existin
• Split the gl /9i to create a Route 93 that would stay in Salem and serve the
major medical centers, allowing the 91 /92 to operate on -time, and extend
it west along the Salem Main Street corridor.
• Brandon Avenue Connector - Connects the Trolley, Routes 55/56; Routes
65/66; Routes 71/72; and Route 93. Provides service from Carilion Roanoke
Memorial Hospital to Lewis Gale Medical Center.
• Serves to provide connections that will reduce the need for people to travel
into Downtown Roanoke and back out.
Proposed New Route 93 - Split from 91/92
Proposed New Brandon Avenue Connector
Lewis Gale
Medical
Center
d
New Route
Brandon Avenue Connector
Rail
Connection to other Valley Metro Routes
Roanoke County
�a A
l
Towers
f Shopping
Center
`r
m,
01, ./'r
Virginia Teoi�.-
Carillojn
S` %�f
Resea
Institu
os, ;
ilion
noke
morial
Hospital
New Routes - Short Term - Require Additions
Electric Road Corridor Route - Connects Tanglewood to the Salem VA
Medical Center, connecting Routes 51/52; Routes 55/56; Routes 61/62;
Routes 71/72; Routes 75/76; and Route 93
Serves to provide connections that will reduce the need for people to travel
into Downtown Roanoke and back out
Annual operating cost of about $305,000
A vehicle would be required at a cost of about $450,000
Towne Square area to the Virginia Career Works Center, the DMV, Peters
Creek Road to Hollins University
Annual operating cost of about $305,000
A vehicle would be required at a cost of about $450,000
Proposed New Electric Road Corridor Route
H
e f.
419
° RoWes 75 . 7f. ano 43
Salem VA
Medical Center
°
1
Q
f
New Route
a - Electnc Road Corridor Tangle
Rail O Ma
OConnection to other Valley Metro Routes
s
._........:
Roanoke County
t; 09; rw
� b
t .�
Proposed New Towne Square - Workforce Center - DMV - Hollins Route
Hollins
University
�Ca�k ftj
1 f
f
1
Goodwill f i
1
62
DMV t
Airport
Towne
Square
Virginia Career 1\
Works Cente \
New Route
Towne Square - Hollins
Rail
j I Roanoke County
as A
Dratt COA Recommendatic
enaations
* Eliminate 3o- minute service for routes that have productivity belo
the system average
This will free up resources to implement the route recommendation
* Shift the 30- minute service to the afternoons for the high
productivity routes
3o- minute service is currently provided during traditional a.m. and p.m.
commute periods
System ridership builds starting around 12:30 p.m., to a peak at 5:00 p.m.
Added capacity in the morning is not needed to meet ridership demands
Add morning trippers if needed to accommodate work trips
Provide 30- minute headways for the Melrose Avenue Corridor from
8:15 a.m. to 8:15 p.m. (Added hours for the Routes 81/82)
P'°"
• Central pulse appears to continue to be the appropriate SWIModel for
the Roanoke Valley.
• Add a second pulse to the system so that some routes meet for transfer
opportunities at :15 and others at :45•
• This will reduce the number of vehicles meeting downtown at one time,
but will not reduce the total number of vehicles traveling downtown.
• This change will improve the operation of the transfer function at
Campbell Court so that no more than to or so vehicles are there at one
time.
• This may inconvenience some riders, though the routes with strong
connecting patterns were kept together.
• This recommendation will need to be thoroughly vetted.
uowntown I ranster Facility
Replacement for Campbell Court
Valley View Mall Area
Towne Square Area
Tanglewood Mall
Bus Stop Improvements
Schedules
Real -Time Transit Information
Service Planning
Hire a service planner
To help implement recent planning efforts
Edit
Review
as needed
Recommendations
Produce Final Report
* Valley Metro begin implementation process
Restructured Commonwealth Mass Transit Fund
General Assembly Action in 2018 called for a newly restructured Commonwealth Mass Transit
Fund:
• Statewide Operating— 31%
• Statewide Capital — 12.5%
• Special Projects (TDM, experimental transit, operation studies & tech assistance)— 3%
• WMATA Operating & Capital — 53.5%
Capital Projects Revenue (CPR) Bonds:
o General Assembly did not reauthorize use of bonds for statewide transit.
o Restructured fund does not address the statewide revenue loss by reauthorizing bonds.
o A one -time $50 million reauthorization for federal Passenger Rail Investment Improvement
Act (PRIIA) match was designated for WMATA.
• Benefits:
• Keeps all transit agencies whole.
• Matches historical averages of Operating /Capital/TDM funding.
• Insulates WMATA with dedicated funding.
• Protects all other agencies from competing with WMATA for funding.
Statewide Transit CAPITAL Prioritization
Commonwealth Transportation Board (CTB) to implement by July 1, 2019.
• Input is required from transit, local, and regional stakeholders.
• For urban areas with 200,000+ population, CTB also must consider input from MPO.
• Transit Service Delivery Advisory Committee ( TSDAC) will advise DRPT in the
development of the prioritization process.
• WMATA is exempt from transit capital prioritization and funds.
TSDAC has recommended three project -based prioritization processes for Capital projects:
• State of Good Repair
• Projects /programs to replace or rehabilitate existing assets (such as revenue vehicles).
• Based on transit asset management principles, including federal requirements for Transit
Asset Management Plan (TAM).
• Scoring criteria will be based on Asset Condition Rating and Service Impact.
• Minor Expansion Projects
• Projects /programs that add minor capacity, new technology, or a customer enhancement.
• For project costing less than $2 million, OR expansion vehicles less than 5% of fleet.
• Major Expansion
• New projects /programs that add, expand, or improve service valued at greater than $2
million OR fleet expansion vehicles of 5% or greater.
• Based on factors similar to SMART SCALE but with measures appropriate for transit -
only application pool.
u'
• Capital Funding Prioritization Principles:
• Program Priorities
• Reduce Backlog.
• Maintain state of good repair.
• Match Rate
■ Single State Match rate for all assets, 68 percent.
• Program Structure
• Separate funding for state of good repair, minor enhancement, and major
expansion.
• Transparency
Statewide OPERATING FUNDS Distribution
• CTB to implement by July 1, 2019
0 100% of statewide operating funds will be allocated on the basis of service delivery factors.
o Made available for public comment at least one year before application.
• Current Factors:
• Passengers Per Revenue Hour
• Passengers Per Revenue Mile
• Net Cost Per Passenger
• WMATA is exempt from the process.
Urban Transit AQency Strategic Plans
• Required every five years from transit agencies with 20+ bus fleet serving urbanized areas of
50,000 +.
• Guidelines
• Assessment of state of good repair needs.
• Review of the performance of fixed -route bus service.
• Evaluation of opportunities to improve operating efficiency of the transit network.
• Examination and identification of opportunities to share services where multiple transit
providers' services overlap.
• Examination of opportunities to improve service in underserved areas.
Tmnarted Anenriov
Alexandria (DASH)
Arlington Transit
Fairfax Connector
Loudoun Transit
PRTC
Blacksburg Transit
Charlottesville Area Transit
Fredericksburg Transit
GLTC- Lynchburg*
GRTC- Richmond
GRTC- Roanoke
Harrisonburg Transit
Hampton Roads Transit*
Petersburg Area Transit
Radford Transit
Williamsburg Area Transit
*Agencies where pilot strategic plans have begun.
Next Steps
• Ongoing Outreach to all transit, local, and regional stakeholders.
• Finalize CTB policy and program guidance for project prioritization.
• Finalize guidance for strategic plans /TDPs.
• September — CTB Briefing.
• October — CTB Policy Approval.
• October/November — Transit Programs Workshops hosted by DRPT.
• December 3 — Open applications for FY20.
• February 1 — Close applications for FY20.
• February — Present operating methodology to CTB for approval.
• April — Draft Six Year Improvement Plan (SYIP) using new methodology.
• June — CTB approval of SYIP using new methodology.
• July 1, 2019 — New funding takes place.
Patrice Strachan, PMP
Transit Program Manager
Department of Rail and Public Transportation
600 East Main Street, Suite 2102
Richmond, VA 23219
Desk: 804/786.7940
+r. +4
Cell: 804/305 -8638
5+,rw +bser�mer wwn
patrice .strachan @drpt.virginia.gov
www.drpt.virginia.gov
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
September 13, 2018
President William D. Bestpitch and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear Vice - President Price and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, September 17, 2018, at 1:00 p.m., in the Council's Conference
Room, Room 451, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., Roanoke, Virginia.
Sincerely, ( I Stephanie M. Moon Reynolds
Secretary
PC: Robert S. Cowell, Jr., Vice President of Operations
Sherman M. Stovall, Assistant Vice President of Operations
Daniel J. Callaghan, General Counsel
Amelia C. Merchant, Treasurer
Drew Harmon, Municipal Auditor
Laura M. Carini, Assistant General Counsel
Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
L:\ CLERK \DATA \smmoon \GRTC.18 \September \September 17, 2018 Meeting Notice.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
September 17, 2018
�
CITY COUNCIL'S CONFERENCE ROOM
ROOM 451
AGENDA
1. Call to Order -- Roll Call. Vice - President Price and Board Member
Michalski - Karney were absent.
2. Approval of Minutes: Regular meeting of GRTC held on Monday, July 16, 2018.
Without objection, minutes were dispensed with and approved.
3. Reports of Officers:
a. Secretary:
1. A communication advising of the resignation of Michael Shockley as a City
staff representative of the Greater Roanoke Transit Company, Board of
Directors, effective immediately.
Resignation was accepted and communication was received and filed.
R. B. Lawhorn was appointed as a City staff representative to fill the
unexpired term of Michael Shockley ending June 30, 2019.
2. Reports of qualification of Robert S. Cowell, Jr., as Vice - President of
Operations; Sherman M. Stovall, Assistant Vice - President of Operations;
Stephanie M. Moon Reynolds, Secretary; Cecelia F. McCoy, Assistant
Secretary; Daniel J. Callaghan, General Counsel; and Amelia C. Merchant,
Treasurer, for terms of office of one -year, each, ending June 30, 2019.
Received and filed.
b. General Manager:
Management Update:
• Planning and Special Projects
• Clifton Forge /Amtrak Connection Update
• Transit Passenger Advisory Committee
• Fiscal Year 2018 Ridership
Received and filed.
L:\ CLERK\ DATA \smmoon \GRTC.18 \September \September 17, 2018 Action Agenda.doc
2. Fiscal Year 2017 - 2018 Financial Report (Unaudited).
Received and filed.
3. Authorization to conduct public hearings on Thursday, September 27, 2018,
from 6:00 p.m. to 7:30 p.m., at the Vinton War Memorial, 814 East
Washington Avenue, Vinton, Virginia, to modify services to Route 35 and
Route 36; and on Wednesday, October 10, 2018, from 4:30 p.m. to
7:00 p.m., at Campbell Court Transfer Center„ 2nd Floor Conference Room,
17 Campbell Avenue, S. W., Roanoke, Virginia, to modify services to
Route 31 and Route 32 and discontinue services to Route 31X.
Adopted Resolution. (4 -0)
4. Presentation regarding the Transit Development Plan.
Received and filed.
4. Other Business. NONE.
5. Next Meeting: Monday, November 19, 2018, in the EOC Conference Room.
6. Adjourn. — 1:42 p.m.
L:\ CLERK\ DATA \smmoon \GRTC.18 \September \September 17, 2018 Action Agenda.doc
� a. I .
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
September 17, 2018
President William D. Bestpitch and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bestpitch and Members of the Board:
This is to advise that Michael Shockley has tendered his resignation as a City staff
representative of the Greater Roanoke Transit Company, Board of Directors, effective
immediately.
Sincerely,
owl .44/
Stephanie M. Moon Reynol
Secretary
PC: Robert S. Cowell, Jr., Vice President of Operations
Sherman M. Stovall, Assistant Vice President of Operations
Daniel J. Callaghan, General Counsel
Amelia C. Merchant, Treasurer
Drew Harmon, Municipal Auditor
Laura M. Carini, Assistant General Counsel
Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
L:\ CLERK\ DATA \smmoon \GRTC.18 \September \September 17, 2018 Shockley Letter of Resignation.doc
M
Greater Roanoke Transit Company
Board of Directors Meeting
Management Update
September 17, 2018
Planning and Special Projects
Clifton Forge /Amtrak Connection Update Response to Public Comment (Jul, 2018 Meeting)
GRTC Management conducted a high level analysis to ascertain the operational and financial impacts of an additional
Amtrak connection to the Amtrak Cardinal Route in Clifton Forge, VA. The Cardinal provides passenger rail service
westward to Chicago and eastward servicing New York City. Amtrak provides bidirectional passenger rail service to
Clifton Forge on Wednesdays, Fridays, and Sundays. Please see below a conceptual transit connection schedule with
annualized financial impact information.
Amtrak Cardinal (Roanoke)
Campbell Court
Clifton Forge
Campbell Court
11:05a
Arrive
12:20p
(12.44p)
2:15p
Depart
1:00P
2:35p
Arrive
3:50p
(4:13p)
6:00p
Depart
4:35p
Total Projected Annual Cost - $61,820.
Providing an additional Amtrak connection would place additional strain on GRTC's available commuter bus rolling stock.
GRTC currently provides commuter services for the Blacksburg Amtrak connection, Smart Way Express (VTCRI), and the
base Smart Way Commuter Service. Any additional commuter services offered would require the purchase of additional
commuter bus vehicles and an increase in bus operator staffing.
Transit Passenger Advisor, Committee
Citizen or community advisory committees are a commonly used tool for involving the public in making decisions about
transit planning and operations. Hampton Roads Transit (HRT) has what is referred to as the Transit Riders Advisory
Committee (TRAC). TRAC is operated by citizens on a voluntary basis with a maximum of 14 members. TRAC members
are appointed by the HRT Board Chairperson upon recommendation by HRT staff and /or regional stakeholder. The
Greater Richmond Transit Company (GRTC Transit System) has what is referred to as the Transit Advisory Group (TAG)
with a similar organizational composition as HRT's TRAC team.
The structure, function, membership, and management of transit passenger advisory groups vary as much as the
agencies they advise and the communities they represent across the country. They are known by a variety of names,
ranging from citizen or community advisory committees to stakeholder working groups and community task forces. These
groups nearly always have a few things in common: they are aimed at creating informed stakeholders, are a sounding
board for ideas, and benefit from clearly communicated expectations about authority, goals, and protocols.
If it is the desire of the GRTC Board of Directors to form an advisory committee for GRTC, staff will need to draft
recommended committee structure, membership demographics, and term limits. Counsel and recommendations from the
City Attorney's Office may also be warranted.
Greater Roanoke Transit Company
PO Box 13247 ■ Roanoke, Virginia 24032 ■ Phone: 540.982.0305 • Fax:540.982.2703 ■ www.valleymetro.com
Fiscal 2018 Ridership
Overall, ridership for FY 2018 year to date as of June 2018 is 6.0% below FY 2017
Please see GRTC ridership comparison charts by service type below:
S.TAR Ridership Chart Star Line Trolley Ridership Chart
a FY 18 6,000
O'X)
SLY i
')Lyu
pi 0o
A;;q, L)"t Nov CL'C Mar Apt MI� W� 'Ld At,%,,
Respectful
Geneol Manager
itted,
Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
a fy 18
0; Y 17
■fY 18
Smart Way Ridership Chart
Valley Metro Fixed Route Ridership Report
i. )'0
'SLY,
-0(k
•01 000
i'>00
3,000
a; y 18
00 OW
I I I I I
11 1 1 1 1
a L4 I 0tK)
I I I I I I
11 11 1 1 1 11 11
I
NU
CO
o
jut Aug Get r4 F-b M,11 API May
AUp, np, .W i,,n Mt, Orr %139
S.TAR Ridership Chart Star Line Trolley Ridership Chart
a FY 18 6,000
O'X)
SLY i
')Lyu
pi 0o
A;;q, L)"t Nov CL'C Mar Apt MI� W� 'Ld At,%,,
Respectful
Geneol Manager
itted,
Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
a fy 18
0; Y 17
■fY 18
Va11ey Ajuhk
iVr&1VNM
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
September 17, 2018
The Honorable William D. Bestpitch, President, and Members and Officers of the Board of
Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: Authorization to Conduct Public Meeting on September 27, 2018 — Vinton War
Memorial & October 10, 2018 — Campbell Court Transfer Center (CCTC)
Background
Modify Route 35 and Route 36 — Vinton War Memorial — September 27, 2018
In response to a request from the Town of Vinton, GRTC proposes to modify the Route 35 and
Route 36 in order to provide the most efficient and cost effective transit service for transit
passengers needing to travel to the Town of Vinton. The anticipation of future economic
development in the Town of Vinton will also benefit from the proposed Route 35 and Route 36
modifications.
Modify Route 31 and Route 32 — CCTC — October 10, 2018
In response to a request from the Town of Vinton, GRTC proposes to modify the Route 31 and
Route 32 in order to provide the most efficient and cost effective transit service for transit
passengers needing to travel to the Orange Avenue corridor in the City of Roanoke. As a result
of the proposed service changes for the Route 31 and Route 32, the Roanoke Centre for
Industrial Technology (RCIT) will be provided with hourly transit service Monday through
Saturday. RCIT currently receives transit service during peak hours only Monday through Friday
via the Route 31X.
Discontinue Route 31X — CCTC — October 10, 2018
The Route 31X is proposed to be eliminated.
Recommendation
In accordance with federal regulations and state code, authorize the General Manager to
conduct public meetings to solicit comments on the aforementioned proposed changes to
GRTC's transit services. The meetings will be held on September 27, 2018, at the Vinton War
Memorial, Vinton, Virginia from 6:00 p.m. to 7:30 p.m. and on October 10, 2018 at the Campbell
Court Transfer Center, 2nd Floor Conference Room from 4:30 p.m. to 7:00 p.m.
Greater Roanoke Transit Company
PO Box 13247 ■ Roanoke, Virginia 24032 • Phone: 540.982.0305 ■ Fax:540.982.2703 ■ www.valleymetro.com
itted,
cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
s-
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
September 17, 2018
William D. Bestpitch, President and Members of the Board of Directors
Dear President Bestpitch and Members of the Board:
Subject: Greater Roanoke Transit Company Fiscal Year 2018 Financial Report (Unaudited)
The attached report provides Fiscal Year 2017 — 2018 financial performance information for the
Greater Roanoke Transit Company (GRTC). This report is for the twelve months ending June 30,
2018. GRTC experienced net loss of $40,149, a decrease of $665,726 from FY 2016 — 2017. The
net loss was covered by unrestricted retained earnings, which total $898,863 at the end Fiscal
Year 2017 — 2018.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue decreased 1.7% compared to the same period last year and is 4.6% below the
established budget. Significant factors impacting revenue performance include:
• Fare revenue decreased 1.1% compared to FY 2017, but performed within 1% of the
established budget.
• Other revenue (advertising, building rental, parking, etc.) decreased 12.6 %, but is 4.2%
above the established budget.
• Operating assistance decreased 1.7% compared to FY 17 and is 4.6% below the
established budget. Federal and state assistance decreased 3% compared to the prior
year and are within 1% of the established budget. Factors impacting performance in this
Greater Roanoke Transit Company
f
William D. Bestpitch, President and Members of the Board of Directors
GRTC Financials
September 17, 2018
Page 2
revenue category include ending Smart Way Connector Service, which resulted in a lower
level of federal and state reimbursement. The state funding was also lower because the
Smartway Express service did not begin in FY 2017 — 2018 as anticipated
Expenses
Total expenses increased 5.5% over the same period last year and are 4.2% below the established
budget. Significant factors impacting expenditure performance include:
• Labor and fringe benefit expenses increased 3.6% and are 3.5% below the established
budget.
• Services increased 11.3% but are 9.9% below the established budget.
• Materials and supplies expense decreased 11.9% and are 20.5% below the established
budget.
• Insurance expense for the vehicles and buildings decreased 4.3% compared to last year
and is 10% below budget.
• Miscellaneous expense, which includes the provision of para- transit service expense,
increased approximately 30.5% and is 12.11% above the established budget.
Respectfully, Syrymitted,
Kevin Prrice
Gen al Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Twelve Months Ending June 30, 2018
OPERATING INCOME
Operating Revenue
Non - Transportation Revenues
Total Income
OPERATING EXPENSES
Labor - Hourly & Salary
Fringe Benefits
Services
Materials & Supplies
Utilities
Insurance Costs
Miscellaneous Expenses
Total Expenses
Net Loss
Local Grants
State Grants
Federal Grants
Total Subsidies
Net Income (loss)
FY
2018
June
FY FY 18
2017 BUDGET % OF FY 18
June TOTAL BUDGET
$1,908,444.73
$1,928,695.88
$1,922,571.00
99.27%
271,559.50
310,517.29
260,592.00
104.21%
$2,180,004.23
$2,239,213.17
$2,183,163.00
99.86%
$3,702,581.96
$3,747,489.95
$3,977,886.00
93.08%
1,971,277.77
1,728,837.43
1,901,463.00
103.67%
639,761.97
574,812.17
710,080.00
90.10%
1,067,083.69
1,211,059.52
1,342,324.00
79.50%
224, 574.70
238, 730.61
260,181.00
86.31%
242,520.92
253,460.00
269,306.00
90.05%
1,751,243.71
1,341,646.73
1,562,041.00
112.11%
$9,599,044.72
$9,096,036.41
$10,023,281.00
95.77 %
($7,4199040.49)
($6,856,823.24)
($7,840,118.00)
94.63%
$2,385,153.43
$2,333,800.67
$2,850,794.00
83.67%
1,947,093.00
2,184,637.13
2,021,469.00
96.32%
3,046,645.00
2,963,963.00
2,967,855.00
102.65%
$7,378,891.43
$7,482,400.80
$7,840,118.00
94,12%
($40,149.06)
$625,577.56
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
6/30/2018 6/30/2017
Year -to -Date Year -to -Date % of Change
ASSETS
CASH
$
925,242.47
$
1,228,460.37
-25%
ACCOUNTS RECEIVABLE
$
961,601.99
$
499,079.27
93%
INVENTORY
$
464,438.50
$
471,186.38
-1%
FIXED ASSETS
FIXED ASSETS
$
34,877,802.48
$
32,513,080.30
7%
ACCUMULATED DEPRECIATION
$
(24,275,841.59)
$
(22,566,014.90)
8%
NET FIXED ASSETS
$
10,601,960.89
$
9,947,065.40
7%
PREPAYMENTS
$
47,819.81
$
51,412.86
-7%
TOTAL ASSETS
$
13,001,063.66
$
12,197,204.28
7%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
554,579.69
$
374,777.39
48%
PAYROLL LIABILITIES
$
369,373.12
$
351,071.75
5%
OTHER LIABILITIES
$
576,287.46
$
496,787.00
16/0 0
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
3,838,567.60
$
4,055,222.10
-5%
DEPRECIATION EXPENSE
$
(1,709,826.69)
$
(1,676,971.11)
2%
RETAINED EARNINGS
$
7,135,995.54
$
6,998,686.59
2%
CAPITAL CONTRIBUTIONS
$
2,276,231.00
$
972,048.00
134%
NET INCOME (LOSS)
$
(40,149.06)
$
625,577.56
-106%
TOTAL CAPITAL
$
11,500,823.39
$
10,974,568.14
5%
TOTAL LIABILITIES & CAPITAL
$
13,001,063.66 $
12,197,204.28
7%
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING A PUBLIC HEARING TO RECEIVE PUBLIC
COMMENTS ON PROPOSED CHANGES TO GREATER ROANOKE TRANSIT
COMPANY'S (GRTC) TRANSIT SERVICES TO (i) MODIFY SERVICES FOR ROUTE 35
AND ROUTE 36; (ii) MODIFY SERVICES FOR ROUTE 31 AND ROUTE 32; AND (iii)
DISCONTINUE SERVICES FOR ROUTE 31X.
WHEREAS, at the Board's September 17, 2018, meeting, the GRTC General Manager
recommended that the Board consider (i) modifying the services for Route 35 and Route 36 in
order to provide the most efficient and cost effective transit services for passengers needing to
travel to the Town of Vinton, Virginia; (ii) modifying the services for Route 31 and Route 32 in
order to provide the most efficient and cost effective transit services for passengers needing to
travel to the Orange Avenue corridor in the City of Roanoke, Virginia; and (iii) discontinue
services for Route 31X, as more fully set forth in the General Manager's report dated September
17, 2018, to this Board.
THEREFORE, BE IT RESOLVED by the Board of Directors of GRTC as follows:
That the Board of Directors hereby approves and authorizes a public hearing to be
advertised and held on Thursday, September 27, 2018, from 6:00 p.m. to 7:30 p.m., or as soon
thereafter as the matter may be reached, or such other date and time as deemed appropriate by
the General Manager, to receive public comments on modifying the services to Route 35 and
Route 36. The public hearing will be held at the Vinton War Memorial, which is located at 814
East Washington Avenue, Vinton, Virginia.
2. Further, that the Board of Directors hereby approves and authorizes a public
hearing to be advertised and held on Wednesday, October 10, 2018, from 4:30 p.m. to 7:00 p.m.,
or as soon thereafter as the matter may be reached, or such other date and time as deemed
appropriate by the General Manager, to receive public comments on modifying the services for
Route 31 and Route 32 and discontinuing services for Route 31X. The public hearing will be
held at Campbell Court Transfer Center, 2nd Floor Conference Room, 17 Campbell Avenue,
S.W., Roanoke, Virginia.
Date• l, 2-bt%
ATTEST:
Stephanie M. Moon R o1ds, S Icretary
2
Transl*t DeveLopment
0
Short Term Transit Service Development Plan
VOWIley-M Am I&
IWEVO
Purpose of "TDP"
• Outline transit service initiatives (short term)
• Identify capital needs for "State of Good Repair" Et expansion
• Provides transit service related guidance for long range plans
✓ Six -Year Improvement Plan (SYIP)
✓ Statewide Transportation Improvement Plan (STIP)
✓ Long Range Transportation Plan (LRTP)
VOII @�
Service Improvement
Strategy
FY 2019
• Routes 31, 32, 35, 36 Modifications
• Public Input meetings - Board Action Item
(September 2018) - Proposed date: September 27,
2018(35,36) Ft October 10, 2018(31,32)
• Routes 31, 32, 35, 36 Service Implementation Date:
January 2019
Ak
V=1140Y Am
Service Improvement
Strategy
FY 2019 - cont.
• Public Input - Comprehensive Operational Analys,
(COA) - Minor Route Changes (System -wide) : Apr
2019
FY 2020
• Implement COA Minor Route Changes - July 2019
• Public Input - Split Pulse - Meeting Series
(multiple) - September 2019
V=11
M
Service Improvement
Strategy
FY 2020 - cont.
• Implement Split Pulse Service Model - July 2021
✓ Modify Peak Service
✓ Brandon Road Connector
✓ Route 93 -Salem
FY 2021
• System -wide launch - Automated Vehicle Locatio
(AVL) 8t Real -time Transit Service Data - Spring
2021
W"Hay
��
Medium to Long Range Transit Service
Initiatives
FY 2022 - 2028
• Continue efforts to achieve regional transit service
expansion
✓ Roanoke County
✓ Botetourt County
✓ Satellite Transfer Centers
• Monitor /Adjust Transit Service Plans
✓ Operational Changes
✓ Regional success is achieved earlier than anticipated
✓ Funding sources
• Continue to evaluate service expansion options
✓ Late Evening Service
✓ Sunday Service
Vail .A�
W-%w
Service Improvement
sts
/ r
Sa1am 'A
Med,c al
Canter
93
93
H— Route
R.... 03
14:—k. C...ly Madlcal C..l-
A
V"1140V Am Ak
Service Improvement
Strategy
0
WWROV
Service Improvement
V=11
M
V=Ilov
Service Improvement
Strategy
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
December 5, 2018
President William D. Bestpitch and
Members of the Greater Roanoke Transit Company
Board of Directors
Dear President Bestpitch and Members of the Board:
The special meeting of the Greater Roanoke Transit Company Board of Directors
scheduled for Monday, December 17, 2018, at 12:30 p.m., in the EOC Conference Room,
Room 159, first floor, Noel C. Taylor Municipal Building, S. W., has been CANCELLED.
Sincerely,
Stephanie M. Moon
Secretary
7�' 1 iou'v-_
O)YL t7
Reyn
c: Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Amelia C. Merchant, Treasurer
Drew Harmon, Municipal Auditor
Laura Carini, Assistant General Counsel
Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
KAGRTCA December \Meeting Cancellation Notice.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
November 15, 2018
President William D. Bestpitch and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear Vice - President Price and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, November 19, 2018, at 1:00 p.m., in the EOC Conference Room,
Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
Roanoke, Virginia.
Sincerely,
1 . kit) OZ--
Stephanie M. Moon Reynolds
Secretary
PC: Robert S. Cowell, Jr., Vice President of Operations
Sherman M. Stovall, Assistant Vice President of Operations
Daniel J. Callaghan, General Counsel
Amelia C. Merchant, Treasurer
Drew Harmon, Municipal Auditor
Laura M. Carini, Assistant General Counsel
Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
L:\ CLERK \DATA \smmoon \GRTC.18 \September \September 17, 2018 Meeting Notice.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
November 19, 2018
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
1. Call to Order -- Roll Call. Director Jamison was absent. Director Payne arrived
late.
2. Approval of Minutes: Regular meeting of GRTC held on Monday, September 17, 2018.
Without objection, the Minutes dispensed with and approved.
3. Report of qualification of R. B. Lawhorn as a City Staff Representative member of the
Greater Roanoke Transit Company Board of Directors to fill the unexpired term of office
of Michael Shockley ending June 30, 2019.
Without objection, the Oath of Office received and filed.
At this point, Director Payne entered the meeting (1:01 p.m.)
4. A communication from the General Counsel recommending that the Board convene in
a Closed Meeting for consultation with legal counsel, pertaining to acquisition of real
property for a public purpose and /or disposition of real property owned by Greater
Roanoke Transit Company, generally known as Campbell Court, located at Salem
Avenue, S. W. and Campbell Avenue, S. W., where such consultation in open meeting
would adversely affect the negotiating posture of the Board, pursuant to Section
2.2 -3711 (A)(3), Code of Virginia (1950), as amended.
The Board concurred in the request of the General Counsel. (6 -0)
At 1:03 p.m., the President declared the Board in recess.
At 1:40 p.m., the Board meeting reconvened in the EOC Conference Room,
President Bestpitch presiding, and all members of the Board in attendance, with
the exception of Board Director Jamison.
K: \GRTC - Valley Metro \GRTC - Action Agenda \November 19, 2018.doc
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, Board Director Michalski - Karney moved that each Member of the
Board of Greater Roanoke Transit Company (GRTC) certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open
meeting requirements under the Chapter 37 of Title 2.2, Code of Virginia, Virginia
Freedom of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened were heard,
discussed or considered in the meeting by the public body. The motion seconded
by Vice - President Price and adopted by the following vote:
AYES: Directors Lawhorn, Michalski - Karney, Payne, Peters, Price and
President Bestpitch -6.
NAYS: None -0.
(Director Jamison was absent.)
It was announced that a special meeting of the Greater Roanoke Transit
Company Board of Directors would be held on Monday, December 17, 2018, at
1:00 p.m., in the EOC Conference Room.
5. Reports of the General Manager:
a. Management Update:
• Planning and Special Projects
• Transit Passenger Advisory Committee — Follow -up Item
• Automated Vehicle Location /Real -time Transit Passenger Information Project
Update
• Amtrak Cardinal Connection Roanoke Area Passenger Data
• Walmart/Valley View Shelter Project Update — Alternate Concept Submission
Received and filed.
b. Conduct a public hearing to solicit comments with regard to a proposed change to
the STAR Monthly Pass Program from $96.00 to $112.00 on a date agreeable to
the Board in January 2019.
Adopted a resolution. (6 -0)
c. Adoption of the Transit Development Plan for Fiscal Years 2019 — 2028 for Greater
Roanoke Transit Company.
Adopted a resolution. (6 -0)
K: \GRTC - Valley Metro \GRTC - Action Agenda \November 19, 2018.doc
d. Proposed change to the Student Discount Eligibility Criteria for Greater Roanoke
Transit Company.
Adopted a resolution. (6 -0)
e. Modification changes to services for Routes 31, 32, 35 and 36.
Adopted a resolution. (6 -0)
6. Presentation by Cherry Bekaert of Fiscal Year 2018 Audit.
Remarks received and filed.
7. Next Meeting:
Special Meeting: Monday, December 17, 2018, in the EOC Conference Room at
1:00 P.M.
Regular Meeting: Tuesday, January 22, 2019, in the EOC Conference Room, at
1:00 P.M.
8. Adjourn. 1:58 p.m.
K: \GRTC - Valley Metro \GRTC - Action Agenda\November 19, 2018.doc
Daniel J. Callaghan
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 -1595
TELEPHONE 540 -853 -2431
FAX 540- 853 -1221
EMAIL: cityatty @roanokeva.gov
November 19, 2018
The Honorable President and Members
of the Board of Directors for GRTC
Roanoke, Virginia
Re: Request for closed meeting
Dear President Bestpitch and Members of the Board of Directors:
Timothy R. Spencer
David L. Collins
Heather P. Ferguson
Laura M. Carini
Douglas P. Barber, Jr.
Assistant City Attorneys
This is to request, pursuant to Section 2.2- 3711.A.3, Code of Virginia (1950), as
amended, that the Board of Directors of GRTC convene a closed meeting for consultation
with legal counsel, pertaining to the acquisition of real property for a public purpose and /or
the disposition of real property owned by Greater Roanoke Transit Company, generally
known as Campbell Court, located at Salem Avenue, S. W. and Campbell Avenue, S. W.
where such consultation in open meeting would adversely affect the negotiating posture of
the Board.
With kindest personal regards, I am
DJC /lsc
Sincerely yours,
Daniel J. Callaghan
General Counsel
Kevin L. Price, General Manager, GRTC
Robert S. Cowell, Jr., Vice President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Stephanie M. Moon Reynolds, Secretary
CERTIFICATION MOTION
I move that each Member of the Board of Greater Roanoke Transit
Company (GRTC) certifies that to the best of each Member's knowledge (i) only
public business matters lawfully exempted from open meeting requirements under
Chapter 37 of Title 2.2 Code of Virginia, Virginia Freedom of Information Act,
and (ii) only such public business matters as were identified in the motion by
which the closed meeting was convened were heard, discussed or considered in the
meeting by the public body.
Price Certification Motion (07.17.2017)
Greater Roanoke Transit Company (GRTC)
Board of Directors Meeting
Management Update
November 19, 2018
Planning and Special Projects
Transit Passenger Advisory Committee — Follow -up item
GRTC Management and Staff have begun the process of drafting an outline of purpose and scope for establishing a
Transit Passenger Advisory Committee (TPAC).
Automated Vehicle Location /Real -Time Transit Passenger Information Project Update
GRTC staff are participating in preliminary trainings and discussions with the selected AVL /RTPI vendor GMV
Sychromatics. The project build, frontline staff training, service branding /marketing, and Phase I launch is scheduled to
commence on December 15' and be ongoing through December 21 st, 2018. Phase I will provide Real -Time Transit
Passenger Information to the Smart Way, Smart Way Express, and Star Line Trolley.
Amtrak Cardinal Connection — Roanoke Area Passenger Data
In order to assess the local demand for a bus connector service to the Amtrak Cardinal passenger rail service, GRTC
contacted Amtrak in an effort to obtain Cardinal ridership data associated with the Roanoke Valley. Amtrak is still
processing our request.
Walmart/Valley View Shelter Project Update — Alternate Concept Submission
In an effort to facilitate progress with this project, GRTC Management presented an alternate concept to Walmart's
Corporate Real Estate Representative. Walmart was not receptive to the alternate concept as presented, but is agreeable
to the original project design as amended.
Greater Roanoke Transit Company
P.O, Box 13247 Roanoke, Virginia 24032 Phone. (540) 982 -0305 Fax: (540) 982 -2703 www,valleymetro.com
Fiscal 2019 Ridership
Please see GRTC ridership comparison charts by service type below:
Valley Metro Fixed Route Ridership Report
180,000
160,000
140,000
120,000
100,(0
80,0(
60,08
40,0(
20,0(
0
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
S.T.A.R Ridership Chart
8,000
7,000
6,000
5,000
4,000
3,000
2,000
1,000
0
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Respectful y�£'ibmitted,
Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Scoretary
GRTC General Counsel
Municipal Auditor
Smart Way Ridership Chart
5,000
4,500
4,000
3,500
3,000
■ FY 19 2,500
■ FY 18 2,000
1,500
1,000
Soo
0
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Star Line Trolley Ridership Chart
12,000
MOOD
8,000
• FY 19 6,000
■FY 18
4,000
2,000
0
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
■ FY 19
l FY 18
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 082 -0305 Fax: (540) 982 -2703 www,valleymetro.com
■FY19
■ FY 18
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
November 19, 2018
The Honorable William D. Bestpitch, President, and Members and Officers of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: Board Authorization of Public Hearing — STAR Monthly Pass Increase $96 to $112
Background
Effective January 1, 2018, GRTC increased its transit fixed route one way fare from $1.50 to $1.75 and the
associated fixed route base transit passes were adjusted as follows:
24 Hour Pass - $5 to $3.50
15 -Ride Pass — No Change
7 -Day Pass - $14 to $16
31 -Day Pass - $48 to $56
In addition to the fixed route transit fare increase, GRTC's complimentary paratransit service (STAR) one way
trip fare was increased to $3.50 from $3.00. As with GRTC's fixed route service a monthly pass option for
STAR service is available for $96.00. Discussions were held in order to determine the best course of action in
regards the STAR monthly pass program. A 52 -Ride Pass booklet was originally proposed as a substitute
monthly pass option for passengers. After public input was received and reviewed, it was recommended that
the 52 -Ride Pass option not be implemented and the STAR monthly pass program remain in its current form at
a cost of $96.
In an effort to bring the STAR monthly pass program cost in line with GRTC's fixed route 31 -Day Pass cost
which experienced a 16.6% increase as a result of the January 1, 2018 fare increase, GRTC would like to
receive public comments on a proposed fee increase to the STAR monthly pass from $96 to $112.
Recommendation
Authorize the General Manager to conduct GRTC's Board of Directors' STAR monthly pass fee increase public
hearing to solicit comments on the aforementioned proposed change to the STAR monthly pass fee. The
hearing will be at 7pm on a date that's agreeable to the Board in January 2019.
Greater Roanoke Transit Company
a 2 ,z -10, jS1 03-nS Fax. ,5 -27,33 ;www. ra_'eyr et ..
Ily pUbmitted,
evin . Price
Gen rai Manager
cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING A PUBLIC HEARING TO RECEIVE PUBLIC
COMMENTS ON A PROPOSED FEE INCREASE TO THE STAR MONTHLY PASS
PROGRAM, IN ORDER TO OFFSET INCREASED PURCHASED TRANSPORTATION,
LABOR, AND RELATED BENEFITS, AND OTHER COSTS FOR GREATER ROANOKE
TRANSIT COMPANY (GRTC).
WHEREAS, at the Board's November 19, 2018, meeting, the GRTC General Manager
recommended that the Board consider a proposed fee increase to the STAR monthly pass
program, in order to offset increased purchased transportation, labor and related benefits, and
other costs, as more fully set forth in the General Manager's report dated November 19, 2018, to
this Board.
THEREFORE, BE IT RESOLVED by the Board of Directors of GRTC as follows:
1. That the Board of Directors hereby approves and authorizes a public hearing to be
advertised and held on a date in January 2019 selected by the Board, at 7:00 p.m., or as soon
thereafter as the matter may be reached, or such other date and time as deemed appropriate by
the General Manager, to receive public comments on a proposed fee increase to the STAR
monthly pass program, in order to offset increased purchased transportation, labor and related
benefits, and other costs. The public hearing will be held in the Emergency Operations Center
(EOC) Conference Room which is located on the first floor of the Noel C. Taylor Municipal
Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011.
ATTEST:
Date.
Vtephanie In M. Moon Re, ds, retary
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
November 19, 2018
The Honorable William D. Bestpitch, President, and Members and Officers of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: Adoption of Valley Metro's Transit Development plan (TDP) for Fiscal Years 2019 through 2028
Background
A Transit Development Plan (TDP) is a short -range transit plan that outlines the services and initiatives that a
transit provider intends to implement over the course of the planning horizon, estimates what resources will be
needed, and identifies what funding opportunities are likely to be available. The Virginia Department of Rail
and Public Transportation (DRPT) requires that any public transit (bus, rail, ferry) operator receiving state
funding prepare, adopt, and submit a TDP at least every six years. DRPT provides a set of TDP requirements
that form the basis of the planning effort. DRPT recently changed the TDP guidelines to increase the planning
horizon from six years to ten years.
The most recent Valley Metro TDP was completed in September 2009 and outlined fiscal years 2010 through
2015. This TDP update for Valley Metro will highlight the transit program for FY2019- FY2028. The TDP will
serve as a management and policy document for Valley Metro, provide DRPT with an up -to -date set of related
transit capital and operating budgets, as well as provide the basis for including capital and operating programs
in the Six Year Improvement Program (SYIP), the Statewide Transportation Improvement Program (STIP), and
the Long Range Transportation Plan (LRTP).
Recommendation
Adopt Valley Metro's Transit Development Plan (TDP) for Fiscal Years 2019 through 2028.
Greater Roanoke Transit Company
Respectf Ily bmitted,
Ke ' Price
G neral Manager
cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
DRAFT
Greater Roanoke Transit Company (GRTC)
Transit Passenger Advisory Committee
• Purpose
The Transit Passenger Advisory Committee (TPAC) will serve as an advisory committee to
the GRTC Board of Directors on transit service, facilities, plans, and policies.
• Scope
TPAC will advise the GRTC Board of Directors on:
• Issues related to GRTC fixed route service, Starline Trolley service, and STAR
paratransit service.
• Transit service planning documents.
• Local and regional transit issues and services.
• Membership
TPAC will consist of nine (9) members appointed by the GRTC Board:
• City of Roanoke — 4 representatives
• City of Salem — 1 representative
• Town of Vinton — 1 representative
• Disabled Community — 1 representative
• Transportation Planning Organization -1 representative
• Local Business Community — 1 representative
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION ADOPTING THE TRANSIT DEVELOPMENT PLAN (TDP) FOR FISCAL
YEARS 2019 THROUGH 2028 FOR GREATER ROANOKE TRANSIT COMPANY.
WHEREAS, at the Board's November 19, 2018, meeting, the GRTC General Manager
recommended that the Board adopt the Greater Roanoke Transit Company (GRTC) Transit
Development Plan (TDP) for fiscal years 2019 through 2028, as more fully set forth in the
General Manager's report dated November 19, 2018.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company that the Board of Directors hereby adopts the Greater Roanoke Transit
Company (GRTC) Transit Development Plan (TDP) for fiscal years 2019 through 2028, all as
set forth in the Board Report dated November 19, 2018, from the GRTC General Manager.
ATTEST:
Date Adopted:
� �
Vhane ie M. Moon k.eyno s, Secre y
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
November 19, 2018
The Honorable William D. Bestpitch, President, and Members and Officers of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: Board Authorization to Update GRTC's Student Discount Eligibility Criteria
Background
Currently, GRTC offers a discounted one way transit fare to City of Roanoke middle and high school students
under the age of 18 with proper City school issued ID or Valley Metro Discount Fare ID. GRTC proposes to
make the Student Discount Program more inclusive and available to all area middle and high school students.
GRTC's Student Discount Program eligibility language currently states "Roanoke City Students age 18 and
under will be charged $0.85 each way, subject to the following conditions: Students 11 - 18 must show a valid
Roanoke City School issued Photo ID, or Valley Metro Student Photo ID."
GRTC proposes to change the Student Discount Program eligibility language to the following:
Middle and high school students will be charged $0.85 each way with proper ID such as a school issued ID or
Valley Metro Discount ID. Students may obtain a Valley Metro Discount ID by visiting Valley Metro's
Administrative Facility and by providing one of the following:
Current school- issued ID
Class Schedule
Enrollment form or report card (on school letterhead)
Valley Metro's Discount ID costs $5.00
Recommendation
Authorize proposed update to GRTC's Student Discount Eligibility Criteria.
Greater Roanoke Transit Company
IlyAubmitted,
Kevig(A! Price
Gegkral Manager
cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION APPROVING AND UPDATING THE STUDENT DISCOUNT
ELIGIBILITY CRITERIA FOR GREATER ROANOKE TRANSIT COMPANY (GRTC); AND
AUTHORIZING THE GENERAL MANAGER OF GRTC TO TAKE APPROPRIATE
ACTION TO IMPLEMENT SUCH REVISED STUDENT DISCOUNT ELIGIBILITY
CRITERIA TO TAKE EFFECT ON JANUARY 1, 2019.
WHEREAS, GRTC staff has recommended updating the student discount eligibility
criteria for one way transit fare for middle and high school students under the age of 18 years, as
further set forth in a report to the GRTC Board dated November 19, 2018;
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company as follows:
1. The Board of Directors hereby approves and updates the student discount eligibility
criteria for one way transit fare for middle and high school students under the age of 18 years as
follows:
"Middle and high school students will be charged $0.85 each way with proper ID
such as a school issued ID or Valley Metro Discount ID. Students may obtain a
Valley Metro Discount ID by visiting Valley Metro's Administrative Facility and
by providing one of the following:
Current school- issued ID
Class Schedule
Enrollment form or report card (on school letterhead).
The cost for the Valley Metro's Discount ID will be $5.00."
2. The above student discount eligibility criteria shall be effective January 1, 2019, and
shall replace the existing criteria.
R -GRTC- update student discount eligibility criteria (1 1. 19.18)
3. The General Manager of GRTC is hereby authorized to take appropriate action to
implement and administer the student discount eligibility criteria set forth in paragraph no. 1
above.
ATTEST:
Date Adopted• �
Uepp Panie M. Moon Reyyn ds, ecr ry
R -GRTC- update student discount eligibility criteria (1 1.19.18) 2
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
November 19, 2018
The Honorable William D. Bestpitch, President, and Members and Officers of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: Board Approval of Route Modifications — Routes 31, 32, 35, 36
Background
In response to a request from the Town of Vinton, GRTC proposes to modify the Route 35 and Route 36 in
order to provide the most efficient and cost effective transit service for transit passengers needing to travel to
the Town of Vinton. The anticipation of future economic development in the Town of Vinton will also benefit
from the proposed Route 35 and Route 36 modifications.
In addition, GRTC proposes to modify the Route 31 and Route 32 in order to provide the most efficient and
cost effective transit service for transit passengers needing to travel to the Orange Avenue corridor in the City
of Roanoke. As a result of the proposed service changes for the Route 31 and Route 32, the Roanoke Centre
for Industrial Technology (RCIT) will be provided with hourly transit service Monday through Saturday. Route
modifications will be implemented in January 2019.
GRTC and the Town of Vinton received public comment on the proposed route modifications for Routes 31,
32, 35, 36 on September 27th, 2018 in Vinton (Routes 35 & 36), then on October 10th, 2018 in Roanoke
(Routes 31 & 32). The Town of Vinton and GRTC received four comments from thirteen attendees at the
September 27th meeting. GRTC received one verbal comment from one attendee at the October 10th meeting.
Only one of the fourteen comments received referenced the proposed route modifications, the remaining
thirteen comments received referenced other transit service areas such as the provision of late night transit
service.
The Town of Vinton officially endorsed the modifications by resolution at its October 16, 2018 Town Council
Meeting.
Recommendation
Approve Route Modifications as presented for Routes 31, 32, 35, 36 to be implemented in January 2019
Greater Roanoke Transit Company
Respectf Ily mitted,
Kev' L. Price
General Manager
cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING PROPOSED CHANGES TO GREATER ROANOKE
TRANSIT COMPANY'S (GRTC) TRANSIT SERVICES TO MODIFY SERVICES FOR
ROUTES 31, 32, 35, AND 36.
WHEREAS, at the Board's November 19, 2018, meeting, the GRTC General Manager
recommended that the Board consider modifying the services for Routes 31, 32, 35, and 36 in
order to provide the most efficient and cost effective transit services for passengers needing to
travel to the Orange Avenue corridor in the City of Roanoke, Virginia, as more fully set forth in
the General Manager's report dated November 19, 2018, to this Board.
WHEREAS, GRTC properly advertised such Route modifications, held a public hearing
on September 27, 2018, in Vinton, Virginia, for Routes 35 and 36, held a public hearing on
October 10, 2018, in Roanoke, Virginia, for Routes 31 and 32, and received public comments on
such Route modifications; and
WHEREAS, the GRTC Board of Directors has considered the recommendation of the
GRTC staff and the public comments on such Route modifications and finds that it is appropriate
to approve and adopt such Route modifications, to take effect January 1, 2019.
THEREFORE, BE IT RESOLVED by the Board of Directors of GRTC as follows:
1. That the Board of Directors hereby approves modifying the services for Routes
31, 32, 35, and 36 in order to provide the most efficient and cost effective transit services for
passengers needing to travel to the Orange Avenue corridor in the City of Roanoke, Virginia, all
as set forth in the General Manager's report dated November 19, 2018.
2. The said Route modifications to take effect January 1, 2019.
1
The City Clerk is directed to certify a copy of this Resolution to the General
Manager of GRTC.
ATTEST:
Date: g Lo t fe A.-
Stephanie M. Moon R o ds, tary
R -GRTC Approval of Modifications to Routes 31, 32, 36 & 36 (11.19.18)
Audit
Presentation
Greater Roanoke
Transit Company
November 19, 2018
`N% Cherry Bekaert "P
No CPAs & Advisors
LA
Engagement Services
Overall Audit Results
Required Communications with Those Charged with
Governance
New Accounting Changes
n n n 0 n u
® � ■ O N O ■ ■ ■ ■ ■ ■ M E M O ■ ■ ■ ■ N O N N O N
Engagement Services
► You have engaged us to provide the
following:
■ Audit of GRTC's FY 2018 financial
statements
■ Audit of GRTC's major federal
program as required by the
Uniform Guidance
■ To report on internal control over
financial reporting and on
compliance as required by
Government Auditing Standards
■ Complete the appropriate sections
of the Data Collection Form
► Engagement Status
■ Completing final reviews
■ Completing QC review of single
audit and financial statements
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Service Deliverables
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►udit Deliverables:
As of and for the fiscal year ended June 30, 2018:
• Opinion on the GRTC's financial statements
• Report on internal control over financial reporting
and on compliance and other matters required by
Government Auditing Standards
• Report on compliance for the major federal
program and internal control over compliance in
accordance with the Uniform Guidance
Cherry Bekaert
No CPAs & Advisors
Overall Audit Results
► Our opinion on the 2018 financial statements is expected to
be an unmodified or a "clean" opinion
► Internal control over financial reporting is expected to be
unmodified
► Internal control over grant compliance is expected to be
unmodified
► Major Federal Program tested:
► Federal Transit Cluster
► Expected issuance prior to November 30, 2018
`� Cherry Bekaert`'
CPAs & Advisors
M N O N ■ ■ 0 ■ ■ ■ ■ ■ N O N ■ ■ ■ ■ ■ ■ ■ ■ N O N ■ ■ ■ ■ ■ ■
Rpnuireci communicatic
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E N O N N N N N N O M M E N O M M M M M W O M M O N ■ M M M M N
Required Communications
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" " ® ® 0 H a ■ ■ ■ ■ ■
Required Communications
• Audit Adjustments
• none
• Uncorrected Misstatements —rolling adjustment from prior year
• Inaccurate cutoff of bus pass sales — understatement of unearned
revenue of approximately $19,500 offset by an overstatement of
beginning net position in the amount of $29,700 and an
overstatement of revenues of $10,200.
`� Cherry Bekaert
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Required Communications
`N% Cherry Bekaert
1 so CPAs 6 Advisors
O N E N O N E m o m M E M N O N m o m O M E N M E N O M O N E E
Required Communications
• Management representation letter will be provided.at opinion issuance
• Management letter will be issued separately
`0% Cherry Bekaert "°
No CPAs 6 advisors
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New Accounting Changes
► Changes to New Procurement Rules under UGG
• Effective for GRTC beginning on July 1, 2018
• Further detailed requirements for entities to have their own
documented procurement procedures
• Changes in the mirco - purchasing threshold methods
on
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GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 17, 2019
William D. Bestpitch, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bestpitch and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be on
Tuesday, January 22, 2019, at 1:00 p.m., in the EOC Conference Room, Room 159, first
floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia.
Sincerely,
�Y� �JT a J'��
Stephanie M. Moon Reynolds
Secretary
pc: Robert S. Cowell, Jr., City Manager
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Amelia C. Merchant, Director of Finance
Troy A. Harmon, Municipal Auditor
Laura M. Carini, Assistant General Counsel,
Kevin Price, General Manager, Valley Metro,
Roanoke, Virginia 24032
Ronnie Parker, Assistant General Manager,
Roanoke, Virginia 24032
GRTC
P. O. Box 13247,
Valley Metro, P. O. Box 13247,
Stephanie Giles, Director of Finance, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 22, 2019
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
1. Call to Order -- Roll Call. Director Payne arrived late.
2. Approval of Minutes: Regular meeting of GRTC held on Monday, November 19,
2018.
Without objection, the Minutes dispensed with and approved.
3. President:
a. Concurrence to establish the Annual Meeting of the GRTC Stockholders for
on Monday, June 17, 2019, at 1:30 p.m., in the City Council Chamber.
Concurred in recommendation. (6 -0)
4. Reports of Officers:
a. General Manager:
1. Management Update
a. Planning and Special Projects
• Transit Passenger Advisory Committee (TPAC)
• Automated Vehicle Location /Real -Time Transit Passenger
Information Project Update & Application Logo
At this point, Director Payne entered the meeting (1:05 p.m.)
• Routes 31,32,35,36 — Route Modification Update
• GRTC Ridership Collection Software Update
Without objection, Management Update was received and filed.
2. Financial Report of the First Quarter (July — September) of Fiscal Year
2019.
Without objection, Financial Report was received and filed.
L: \CLERK \DATA \cfmccoy\Action Agenda\2019 \January 22, 2019 Action Agenda.doc
3. Sale of Campbell Court to the City of Roanoke, Virginia; and
Acquisition of Real Estate to Construct a New Transportation Center
within the City.
Resolution Adopted. (7 -0)
4. Authorization to File for Federal Transit Administration
Resolution Adopted. (7 -0)
5. Other Business:
The City Attorney advised the GRTC Board upon action of the aforementioned
resolutions regarding the sale of Campbell Court, the matter would be presented to
the GRTC Stockholder's this evening at 6:30 p.m., in the City Council Chamber.
President Bestpitch reminded the GRTC Board of a Public Hearing on
Thursday, January 31, 2019 at 7:00 p.m., in the EOC Conference Room, to receive
citizen comments regarding an increase in the STAR Monthly Fee Schedule, being
$96.00 to $112.00.
6. Next meeting: March 18, 2019 at 1:00 p.m., EOC Conference Room
7. Adjournment: 1:24 P.M.
L: \CLERK \DATA \cfmccoy\Action Agenda\2019 \January 22, 2019 Action Agenda.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 22, 2019
Vice - President Anita J. Price and Members of
the Greater Roanoke Transit Company Board of Directors
Roanoke, Virginia
Dear Vice - President Price and Members of the Board:
Paragraph I, Article II of the By -Laws of the Greater Roanoke Transit Company provide
that the Annual Meeting of the Stockholders will be held during the month of June each
year at a day, time and place to be from time to time fixed by the Board of Directors. With
your concurrence, I respectfully recommend that the Annual Stockholder Meeting be held
on Monday, June 17, 2019, at 1:30 p.m., in the City Council Chamber.
Sincerely,
A li -%-� .'��
William D. Best ch
President
WDB:sm
PC: Robert S. Cowell, Jr., Vice President of Operations
Sherman M. Stovall, Assistant Vice President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
Stephanie M. Moon Reynolds, Secretary
Drew Harmon, Municipal Auditor, City of Roanoke
Kevin Price, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Ronnie Parker, Assistant Kevin Price, General Manager, Valley Metro,
P. O. Box 13247, Roanoke, Virginia 24032
Stephanie Giles, Director of Finance, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
LACLERK\DATA\smmoon \GRTC.19 \Scheduling Stockholder Meeting.doc
Greater Roanoke Transit Company (GRTC)
Board of Directors Meeting
Management Update
January 22, 2019
Planning and Special Projects
Transit Passenger Advisory Committee — UPDATE
GRTC Management and Staff continue the process of drafting an outline of purpose and scope for
establishing a Transit Passenger Advisory Committee (TPAC). A Draft TPAC charter and associated
materials will be presented to the Board of Directors in March 2019.
Automated Vehicle Location /Real -Time Transit Passenger Information Project Update & App Logo
Vehicle installation for Phase I of the AVL /RTPI project has been completed. On -site training for GRTC
staff and operators will take place in January. The associated mobile app will have its own logo and
mobile website design (see below for logo), the mobile app will be named "VMGO ". VMGO will provide
real -time transit information via smartphone, landline, and personal computer. VMGO will be available
for download for the iOS and Android platforms after beta testing is complete. Phase I launch is slated
for late February/early March 2019. Phase I will provide Real -Time Transit Passenger Information to the
Smart Way, Smart Way Express, and Star Line Trolley.
'1
Route 31 32 35 36 — Route Modification Update
In partnership with the Town of Vinton, route modifications for Routes 31, 32, 35, 36 were placed into
revenue service on January 10th, 2019. GRTC will monitor ridership trends and receive passenger
comments associated with the route modifications, then work closely with the Town of Vinton to
address any operational or passenger concerns.
Greater Roanoke Transit Company
GRTC Ridership Data Collection Software Upgrade
In order to improve the accuracy of GRTC's Transit Ridership Data, the software associated with the
collection of transit ridership received an upgrade in December 2018. Ridership data will undergo a
verification process and be available for the March 2019 GRTC Board of Directors meeting.
Respectfully mitted,
Kevin rice
Gen I Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
January 22, 2019
William D. Bestpitch, President and Members of the Board of Directors
Dear President Bestpitch and Members of the Board:
Subject: Greater Roanoke Transit Company First Quarter Financial Report
The attached report provides financial performance information for the first quarter (July —
September) of Fiscal Year (FY) 2019. For the first quarter of FY 2019, Greater Roanoke Transit
Company (GRTC) experienced net income of $282,702 an increase of $58,905 compared to the
same period in FY 2018.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 10.8% over the same period last year and is 2.7% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased 3% compared to FY 2018 and are 4.2% below the established
budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 27.3%
compared to FY 2018 and are 1.8% below the established budget.
• . State ind Feder operac,.-.? a!z -tap ,:e inL, --aseo !6 1/ aru arc- perro, -1;:Ig abo,:. hudget
expectations.
Expenses
Total expenses increased 9.4% compared to FY 2018, but are within the established budget.
Significant factors impacting expenses include:
Greater Roanoke Transit Company
• Labor and Fringe Benefits increased approximately 4.6 %, but are within 1% of the
established budget.
• Materials and Supplies increased 35.52 %, but are 2.7% below the established budget.
• Utility expenses increased 19.8% and are 1.3% above the established budget.
• Insurance expenses decreased 3.8% are 2.3% below the established budget.
• Miscellaneous Expense increased 9.1% and exceeds budget approximately 2.4 %.
ineral FManager tted,
Cc: Vice Presiden t of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Three Months Ending September 30, 2018
FY FY FY 18
2019 2018 BUDGET % OF FY 18
September September TOTAL BUDGET
OPERATING INCOME
Operating Revenue
$467,811.82
$482,131.80
$1,922,571.00
Non - Transportation Revenues
63,727.42
87,710.23
260,592.00
Total Income
$531,539.24
$569,842.03
$2,183,163.00
OPERATING EXPENSES
Labor - Hourly & Salary
$1,101,377.11
$1,038,170.02
$3,977,886.00
Fringe Benefits
Services
457,781.97
452,716.66
1,901,463.00
Materials & Supplies
148,284.90
357,385.56
129,949.24
263,715.19
710,080.00
1,342,324.00
Utilities
Insurance Costs
68,861.16
57,503.30
260,181.00
Miscellaneous Expenses
61,038.81
482,171.36
63,429.14
442,025.61
269,306.00
1,562041.00
Total Expenses
$2,676,900.87
$2,447,509.16
$10,023,281.00
Net Loss
($2,145,361.63)
($1,877,667.13
($7,840,118.00)
Local Grants
$673,405.47
$590,291.78
$2,850,794.00
State Grants
Federal Grants
528,200.00
489,984.00
2,021,469.00
1,226,458.00
1,021,188.00
2,967,855.00
Total Subsidies
$2,428,063.47
$2,101,463.78
$7,840,118.00
Net Income (loss) $282,701.84 $223,796.65
24.33%
24.45%
24.35%
27.69%
24.08%
20.88%
26.62%
26.47%
22.67%
30.87%
26.71%
27.36%
23.62%
26.13%
41.32%
30.97%
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
9/30/2018 9/30/2017
Year -to -Date Year -to -Date %of Change
ASSETS
CASH
$
1,009,370.01 $
1,043,327.29
-33'0
ACCOUNTS RECEIVABLE
$
1,728,547.42 $
1,385,965.32
25%
INVENTORY
$
478,949.76 $
454,317.62
5%
FIXED ASSETS
FIXED ASSETS
$
34,913,880.47 $
32,517,458.17
7%
ACCUMULATED DEPRECIATION
$
(24,658,510.16) $
(22,986,179.76)
79'0
NET FIXED ASSETS
$
10,255,370.31 $
9,531,278.41
8%
PREPAYMENTS
$
103,134.03 $
80,737.75
2896
TOTAL ASSETS
$
13,575,371.53 $
12,495,626.39
996
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
660,363.36 $
310,748.51
113%
PAYROLL LIABILITIES
$
452,186.05 $
430,712.80
5%
OTHER LIABILITIES
$
1,033,892.46 $
972,228.15
6%
CAPITAL
CAPITAL STOCK
$
5.00 $
5.00
0%
GRANTS
DEPRECIATION EXPENSE
$
$
3,621,913.10 $
3,838,567.60
-6%
RETAINED EARNINGS
$
(382,668.57) $
7,878,905.29
(420,164.86)
_9%
CAPITAL CONTRIBUTIONS
$
$
7,135,995.54
10%
28,073.00 $
3,737.00
651%
NET INCOME (LOSS)
$
282,701.84 $
223,796.65
26%
TOTAL CAPITAL
$
11,428,929.66 $
10,781,936.93
63'0
TOTAL LIABILITIES & CAPITAL
$
13,575,371.53 $
12,495,626.39
93'0
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION APPROVING THE EXECUTION, DELIVERY AND
PERFORMANCE, BY THE GREATER ROANOKE TRANSIT COMPANY (GRTC) OF AN
AGREEMENT FOR THE EXCHANGE OF REAL ESTATE BETWEEN THE CITY OF
ROANOKE, VIRGINIA (CITY) AND GRTC UNDER WHICH AGREEMENT GRTC WILL
SELL AND TRANSFER CERTAIN REAL PROPERTY TO THE CITY AND ACQUIRE
CERTAIN REAL PROPERTY FROM THE CITY; AUTHORIZING THE PRESIDENT AND
GENERAL MANAGER OF GRTC TO EXECUTE THE AGREEMENT FOR THE
EXCHANGE OF REAL ESTATE BETWEEN THE CITY AND GRTC; AUTHORIZING THE
PRESIDENT AND /OR GENERAL MANAGER TO EXECUTE SUCH FURTHER
DOCUMENTS AND TAKE SUCH FURTHER ACTIONS AS MAY BE NECESSARY TO
ACCOMPLISH THE SALE OF REAL PROPERTY AND THE ACQUISITION OF REAL
PROPERTY; AND RECOMMENDING TO THE CITY, AS THE GRTC STOCKHOLDER,
THE APPROVAL OF THE DISPOSITION OF REAL PROPERTY OF GRTC IN
ACCORDANCE WITH APPLICABLE LAW.
WHEREAS, the GRTC General Manager has advised the Board of GRTC's desire to
construct a new transportation center with the City of Roanoke, Virginia;
WHEREAS, the City has negotiated an agreement under which the City will acquire four
parcels of real property to relocate the GRTC central transit transfer facility from Campbell
Court (collectively, the "GRTC Relocation Parcels ") described as (i) 0 Salem Avenue, S.W.,
Roanoke, known as Official Tax Map No. 1010113, and 325 Salem Avenue, S.W., Roanoke,
Virginia, known as Official Tax Map No. 1010115, owned by Brandon, Woody and Booker
LLC; and (ii) 0 Salem Avenue, S.W., Roanoke, known as Official Tax Map No. 10 10 12 1, and 0
Salem Avenue, S.W., Roanoke, Virginia, known as Official Tax Map No. 1010122, owned by
The Brandon Company, Incorporated, for the sum of $2,185,000 (the "GRTC Relocation Parcels
Agreement ") and City Council adopted Ordinance No. 41345- 010719, on January 7, 2019, to
authorize the City to execute, deliver, and perform the GRTC Relocation Parcels Agreement;
WHEREAS, GRTC staff and City staff have negotiated a proposed Agreement for the
Exchange of Real Estate between the City and GRTC (the "City and GRTC Exchange
R -GRTC authorize sale of Campbell Court to City and authorize acceptance to acquire real 1
Property to construct new transportation center
Agreement ") that provides, subsequent to the acquisition of the GRTC Relocation Parcels by the
City under the GRTC Relocation Parcels Agreement, for the transfer of the GRTC Relocation
Parcels from the City to GRTC in exchange for the transfer of Campbell Court, consisting of 13
parcels within the City, together with improvements thereon, situated at 29 Campbell Avenue,
S.W., Roanoke, Virginia and 30 Salem Avenue, S.W., Roanoke, Virginia, and bearing Official
Tax Map Nos. 1011105, 1011106, 1011107, 1011108, 1011109, 1011110, 1011116, 1011117
1011118, 1011119, 1011120, 1011122, and 1011129 (collectively, "Campbell Court "), from
GRTC to the City; all as more particularly described in the proposed City and GRTC Exchange
Agreement and the General Manager's Report dated January 22, 2019;
WHEREAS, pursuant to applicable laws of the Commonwealth of Virginia, the
disposition of Campbell Court by GRTC pursuant to the City and GRTC Exchange Agreement,
must be approved by the GRTC Stockholder; and
WHEREAS, GRTC staff recommends that (i) the Board approve the City and GRTC
Exchange Agreement and (ii) the Board recommend to the GRTC Stockholder that the GRTC
Stockholder approve the disposition of Campbell Court pursuant to the terms of the City and
GRTC Exchange Agreement, so that GRTC will be able to construct a new transportation center
within the City and allow GRTC to dispose of Campbell Court for uses other than bus
transportation services, all as further set forth in the General Manager's Report dated January 22,
2019, to this Board.
THEREFORE, BE IT RESOLVED by the Board of Directors of GRTC as follows:
1. The Board finds and determines that the City and GRTC Exchange Agreement is
in the best interests of GRTC and its stockholder in providing GRTC with a new transportation
center and allowing GRTC to dispose of Campbell Court for uses other than bus transportation
R -GRTC authorize sale of Campbell Court to City and authorize acceptance to acquire real 2
Property to construct new transportation center
services and the Board approves the execution, delivery, and performance, by GRTC, of the City
and GRTC Exchange Agreement.
2. The Board authorizes the President and the General Manager to execute the
proposed City and GRTC Exchange Agreement, which proposed agreement includes the transfer
of Campbell Court from GRTC to the City. Such City and GRTC Exchange Agreement shall be
approved as to form by GRTC's General Counsel.
3. Further, the Board authorizes the President and the General Manager to execute
such further documents, including a Special Warranty Deed of Conveyance from GRTC
transferring Campbell Court to the City in accordance with the terms of the City and GRTC
Exchange Agreement, and take such further actions as may be necessary to implement,
administer, and enforce the City and GRTC Exchange Agreement, and complete the sale and
transfer of Campbell Court to the City.
4. Further, the Board authorizes the President and the General Manager to execute
such further documents, including the acceptance of a Special Warranty Deed of Conveyance
from the City for the sale and transfer of the GRTC Relocation Parcels to GRTC in accordance
with the terms of the City and GRTC Exchange Agreement and take such further actions as may
be necessary to implement, administer, and enforce the City and GRTC Exchange Agreement,
and complete the acquisition of the GRTC Relocation Parcels by GRTC.
5. Further the Board recommends to the GRTC Stockholder that the GRTC
Stockholder approve, ratify, and authorize the disposition of Campbell Court as set forth in the
City and GRTC Exchange Agreement, the acquisition of the GRTC Relocation Parcels as set
forth in the City and GRTC Exchange Agreement, and approve GRTC entering into the proposed
City and GRTC Exchange Agreement for the sale of Campbell Court to the City and the
acquisition of the GRTC Relocation Parcels by GRTC and to take all steps necessary to
R -GRTC authorize sale of Campbell Court to City and authorize acceptance to acquire real 3
Property to construct new transportation center
effectuate the transactions contemplated in the City and GRTC Exchange Agreement, including,
without limitation, the sale and exchange of Campbell Court to the City by Special Warranty
Deed and the acquisition of the GRTC Relocation Parcels by GRTC pursuant to a Special
Warranty Deed from the City.
1 U-4
ATTEST:
EliJr1 �.J�"'
Ste hanie M. Moon �.�,3oP s, ecretary
R -GRTC authorize sale of Campbell Court to City and authorize acceptance to acquire real 4
Property to construct new transportation center
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
January 22, 2019
The Honorable William D. Bestpitch, President, and Members of the Board of Directors of Greater
Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: Sale of Campbell Court to the City of Roanoke, Virginia and Acquisition of Real Estate to
Construct a New Transportation Center within the City.
Background
Pursuant to the authority set forth in the Charter of the City of Roanoke and applicable provisions of the
Code of Virginia, the City created Greater Roanoke Transit Company ( "GRTC ") and established GRTC to
provide bus transportation services for the public. GRTC owns the City's transportation center, known
as Campbell Court and more particularly described below, and GRTC desires to construct a new
transportation center within the City.
The City has negotiated an agreement under which the City will acquire four parcels of real estate to
relocate the GRTC central transit transfer facility from Campbell Court (collectively, the "GRTC
Relocation Parcels ") and described as: (i) 0 Salem Avenue, S.W., Roanoke, Virginia, bearing Official Tax
Map No. 1010113; and 325 Salem Avenue, S.W., Roanoke, Virginia, bearing Official Tax Map No.
1010115, owned by Brandon, Woody and Booker LLC; and (ii) 0 Salem Avenue, S.W., Roanoke Virginia,
bearing Official Tax Map No. 1010121; and 0 Salem Avenue, S.W., Roanoke, Virginia, bearing Official Tax
Map No. 1010122, owned by The Brandon Company, Incorporated for the sum of $2,185,000 (the
"GRTC Relocation Parcels Agreement "). The GRTC Relocation Parcels Agreement allows the City and
GRTC to conduct inspections of the GRTC Relocation Parcels, including environmental, geotechnical, and
t*_:-, cr.,,,,nthr -uita' :.,yuf"..: -;RTC - - "on Parcels U_1P..u,. ,lerati�nof ..eiiu_, - nsit
- inst. - laciliti `or GRT4 7he GRTC: '&mration Par-IS Ar-ge ` --nt � - ;ubject t„ ;poru%, :i by the F �(;Pral
Transit Administration ( "FTA "). The GRTC Relocation Parcels Agreement contemplates a closing by June
30, 2019. City Council adopted Ordinance No. 41345 - 010719, on January 7, 2019, to authorize the City
to execute, deliver, and perform the GRTC Relocation Parcels Agreement.
Subsequent to the City acquiring the GRTC Relocation Parcels, the attached proposed agreement
provides for the transfer of the GRTC Relocation Parcels from the City to GRTC in exchange for the
Greater Roanoke Transit Company
transfer of Campbell Court, consisting of 13 parcels within the City, together with improvements
thereon, situated at 29 Campbell Avenue, S.W. and 30 Salem Avenue, S.W., Roanoke, VA 24011, and
bearing Official Tax Map Nos. 1011105, 1011106, 1011107, 1011108, 1011109, 1011110, 1011116,
1011117, 1011118, 1011119, 1011120, 1011122, and 1011129, from GRTC to the City. Such exchange is
more particularly described in a proposed Agreement for the Exchange of Real Estate between the City
and GRTC (the "City and GRTC Exchange Agreement "). The proposed City and GRTC Exchange
Agreement is contingent on (i) the City's acquisition of the GRTC Relocation Parcels; and either (ii)
construction of a temporary central transit transfer facility by GRTC on the GRTC Relocation Parcels if
the City and Hist:Re Partners LLC ( "Developer ") proceed with an agreement involving the
redevelopment of Campbell Court by Developer and the acquisition and development of a passenger rail
facility by the City ( "City and Developer Exchange Agreement "); or (iii) construction of a permanent
central transit transfer facility if the proposed City and Developer Exchange Agreement terminates
during the inspection periods set forth in that agreement. The proposed City and GRTC Exchange
Agreement is subject to (a) approval by City Council following a public hearing; (b) approval by the GRTC
Board of Directors; (c) approval by City Council as stockholder of GRTC; and (d) approval by FTA.
The closing of this transaction is dependent upon whether the proposed transaction between the City
and Developer is finalized. If finalized, the closing could occur in 2019 or 2020. If that transaction does
not occur, the closing would occur after construction of the permanent facility is completed; likely in
2020 or 2021.
The proposed City and GRTC Exchange Agreement is under consideration by the City Council as
stockholder of GRTC at a Special Meeting scheduled for January 22, 2019 at 6:30 p.m.
The proposed City and GRTC Exchange Agreement is under consideration by City Council following a
public hearing scheduled for January 22, 2019 at 7:00 p.m. or as soon thereafter as the matter may be
heard.
Recommendation
Find and determine that the City and GRTC Exchange Agreement is in the best interests of GRTC and its
stockholder in providing GRTC with a new transportation center and allows GRTC to dispose of Campbell
Court for uses other than bus transportation services, and approve the execution, delivery and
performance, by GRTC, of the City and GRTC Exchange Agreement.
Authorize the President and the General Manager to execute the proposed City and GRTC Exchange
Agreement, which proposed agreement includes the transfer of Campbell Court from GRTC to the City.
Such City and GRTC Exchange Agreement shall be approved as to form by GRTC's General Counsel.
Authorize the President and the General Manager to execute such further documents, including a
Spe,:ial Warranty Deed of'Cow eyance, rom GPTC 'ransr�, rang Campbell Ccurt to the Uv ir: accorcLoce
wit:? *he terms of the City and,GRTC E,:c' -.tinge Agr�aemer, , and take -such further action � -._ may be
necessary to implement, administer, and enforce the City and GRTC Exchange Agreement, and complete
the sale and transfer of Campbell Court to the City.
Authorize the President and the General Manager to execute such further documents, including the
acceptance of a Special Warranty Deed of Conveyance from the City for the sale and transfer of the
GRTC Relocation Parcels to GRTC in accordance with the terms of the City and GRTC Exchange
Greater Roanoke Transit Company
Agreement and take such further actions as may be necessary to implement, administer, and enforce
the City and GRTC Exchange Agreement, and complete the acquisition of the GRTC Relocation Parcels by
GRTC.
Recommend to the GRTC Stockholder that the GRTC Stockholder approve, ratify, and authorize the
disposition of Campbell Court as set forth in the City and GRTC Exchange Agreement, the acquisition of
the GRTC Relocation Parcels as set forth in the City and GRTC Exchange Agreement, and approve GRTC
entering into the proposed City and GRTC Exchange Agreement for the sale of Campbell Court to the
City and the acquisition of the GRTC Relocation Parcels by GRTC and to take all steps necessary to
effectuate the transactions contemplated in the City and GRTC Exchange Agreement, including, without
limitation, the sale and exchange of Campbell Court to the City by Special Warranty Deed and the
acquisition of the GRTC Relocation Parcels by GRTC pursuant to a Special Warranty Deed from the City.
Res
nevi .rice
G eral Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
DRAFT DATE: January 14, 2019
AGREEMENT FOR THE EXCHANGE OF REAL ESTATE
BETWEEN THE CITY OF ROANOKE, VIRGINIA AND
GREATER ROANOKE TRANSIT COMPANY
THIS AGREEMENT FOR THE EXCHANGE OF REAL ESTATE BETWEEN THE
CITY OF ROANOKE, VIRGINIA AND GREATER ROANOKE TRANSIT COMPANY
( "Agreement ") is made this day of January, 2019, by and between the CITY OF
ROANOKE, VIRGINIA, a Virginia municipal corporation ( "City "), and GREATER
ROANOKE TRANSIT COMPANY, a Virginia corporation ( "GRTC ").
RECITALS
A. GRTC is the owner of thirteen (13) parcels of real property, together with
buildings and improvements thereon, situated in Roanoke, Virginia, known as Campbell Court,
and being more particularly described in Exhibit A attached hereto and made a part hereof
( "Campbell Court").
B. GRTC, a corporation in which the City is the sole stockholder, provides bus
transportation services to the public throughout the areas of the City of Roanoke, the City of
Salem, and the Town of Vinton. Campbell Court serves as the central bus transit facility for all
such bus transportation services.
C. GRTC is interested and desires in relocating its central bus transit facility from
Campbell Court.
D. The City is interested in acquiring Campbell Court for future potential
development as proposed in an agreement between the City and Hist:Re Partners, LLC, a
Virginia limited liability company ( "Developer "), as more particularly described in an
Agreement dated January , 2019, ( "City and Developer Exchange Agreement "), or other
development opportunities if the transactions contemplated by the City and Developer Exchange
Agreement are not consummated.
E. GRTC is willing to sell Campbell Court and relocate its central bus transit facility
within the City of Roanoke provided the transaction does not disrupt the daily bus transit
operations of GRTC.
F. The City has entered into an agreement with the GRTC Relocation Parcels
Owners of four (4) parcels of real property, together with improvements thereon, situated in
Roanoke, Virginia and more particularly described in Exhibit B attached hereto and made a part
hereof, ( "GRTC Relocation Parcels "), to acquire the GRTC Relocation Parcels for the purposes
of relocating GRTC's central bus transit facility from Campbell Court.
G. The City proposes to acquire the GRTC Relocation Parcels; and either (1) allow
GRTC to construct a Temporary Transit Facility at the GRTC Relocation Parcels; and, upon
completion of the Temporary Transit Facility, transfer and exchange all of the City's rights, title,
DRAFT DATE: January 14, 2019
and interest in the GRTC Relocation Parcels to GRTC in exchange for the transfer and exchange
of all of GRTC's rights, title and interest in Campbell Court; or (2) allow GRTC to construct the
Permanent Transit Facility at the GRTC Relocation Parcels and, upon completion of the
Permanent Transit Facility, transfer and exchange all of the City's rights, title, and interest in the
GRTC Relocation Parcels to GRTC in exchange of all of GRTC's rights, title, and interest in
Campbell Court.
H. Subject to the terms and conditions of this Agreement, (i) the City is willing to
sell, convey, and transfer all of the City's rights, title, and interest in the GRTC Relocation
Parcels to GRTC, (ii) GRTC is willing to acquire the GRTC Relocation Parcels from the City,
(iii) GRTC is willing to sell, convey, and transfer all of GRTC's rights, title, and interest in
Campbell Court to the City, and (iv) the City is willing to acquire the Campbell Court from
GRTC.
I. The City and GRTC agree to set forth their agreements and understandings in
accordance with this Agreement.
THEREFORE, based upon the mutual covenants, agreements, and understandings set
forth in this Agreement, including the Recitals set forth above and which Recitals are
incorporated herein and constitute a material part of this Agreement, and for other good and
valuable consideration, the receipt and sufficiency of which the Parties acknowledge, the City
and GRTC agree as follows:
ARTICLE I
DEFINITIONS
All capitalized terms, not otherwise defined in this Agreement, shall have the following
meanings:
1.1 Agreement shall mean this Agreement for the Exchange of Real Estate between
the City of Roanoke, Virginia and Greater Roanoke Transit Company.
1.2 Applicable Law shall mean all federal, state, and local laws, rules, regulations, or
ordinances that affect or otherwise apply to the transactions contemplated by this
Agreement.
1.3 Approvals shall mean all licenses, permits, and other approvals under Applicable
Law required or deemed necessary to develop, construct, operate, and maintain
the Temporary Transit Facility or the Permanent Transit Facility, as applicable
under the terms of this Agreement.
1.4 Business Days shall mean a Day or Days other than a Saturday, Sunday, or a
holiday established under the laws of the United States of America or the
Commonwealth of Virginia.
2
DRAFT DATE: January 14, 2019
1.5 Campbell Court shall mean those certain parcels of real estate together with
buildings and improvements thereon, owned by GRTC, and more particularly
described in Exhibit A attached hereto and made a part hereof.
1.6 Campbell Court Deed shall mean the special warranty deed from GRTC to the
City conveying title of Campbell Court to the City.
1.7 Campbell Court Purchase Price shall mean the execution, delivery, acceptance
and recording of the GRTC Relocation Parcels Deed to effectuate the transfer of
the GRTC Relocation Parcels by the City to GRTC.
1.8 Certificate of Occupancy shall mean the permanent certificate issued by the City
of Roanoke's Department of Planning, Building and Development which
authorizes GRTC to use, occupy, and operate the Temporary Transit Facility or
the Permanent Transit Facility, as applicable under the terms of this Agreement,
at the GRTC Relocation Parcels.
1.9 City shall mean the City of Roanoke, Virginia, a Virginia municipal corporation.
1.10 City and Developer Exchange Agreement shall mean the agreement between the
City and Developer dated January _, 2019, under which agreement the City
would sell and transfer all of the City's rights, title, and interest in Campbell
Court to Developer; and Developer would sell and transfer all of Developer's
rights, title, and interest in the Future Rail Station Parcels to the City.
1.11 City's Approval Period shall mean the period of 90 Days beginning after the
expiration of the City's Inspection Period.
1.12 City's Inspection Period shall mean the period of 180 Days after the Effective
Date.
1.13 City Manager shall mean the person appointed by the Roanoke City Council as
City Manager or the person designated by City Manager to act on behalf of the
City Manager.
1.14 Closing shall mean the date on which the transactions contemplated by this
Agreement for (i) the transfer of Campbell Court to the City, and (ii) the transfer
of the GRTC Relocation Parcels to GRTC.
1.15 Days or Days shall mean a calendar day beginning and ending at the prevailing
time in Roanoke, Virginia.
1.16 Developer shall mean Hist:Re Partners, LLC, a Virginia limited liability
company.
1.17 Effective Date shall mean the date set forth at the beginning of this Agreement.
3
DRAFT DATE: January 14, 2019
1.18 Future Rail Station Facility shall mean the facility to be improved by the City
- located on the Future Rail Station Parcels and at which facility services for
passengers of rail transportation will be provided.
1.19 Future Rail Station Parcels shall mean those parcels of real property, together
with improvements thereon, situated in Roanoke, Virginia, and more particularly
described in Exhibit C attached hereto and made a part hereof.
1.20 Future Rail Station Parcels Owner shall mean T -W Properties, a Virginia
partnership.
1.21 Government Entity shall mean any federal, state, or local governmental body,
agency, board or commission.
1.22 GRTC shall mean Greater Roanoke Transit Company, a Virginia corporation.
1.23 GRTC Relocation Expenses Payment shall mean the sum of Five Hundred
Thousand Dollars ($500,000.00) to be paid by Developer to the City in
accordance with Section 3.2 of the City and Developer Exchange Agreement.
1.24 GRTC Relocation Parcels shall mean those parcels of real property, together with
improvements thereon, described in Exhibit B attached hereto and made a part
hereof.
1.25 GRTC Relocation Parcels Agreement shall mean that agreement by and among
the City and the GRTC Relocation Parcels Owners dated January , 2019,
under which the City will purchase and acquire all rights, title, and interests of the
GRTC Relocation Parcels Owners in the GRTC Relocation Parcels.
1.26 GRTC Relocation Parcels Closing Date shall mean the date on which the City
acquires the GRTC Relocation Parcels pursuant to the terms of the GRTC
Relocation Parcels Agreement which date shall be no later than June 30, 2019,
unless otherwise extended under the terms of that agreement.
1.27 GRTC Relocation Parcels Deed shall mean the special warranty deed from the
City to GRTC conveying title of the GRTC Relocation Parcels to GRTC.
1.28 GRTC Relocation Parcels Owners shall mean the owners of the GRTC Relocation
Parcels identified in Exhibit B attached hereto and made a part hereof.
1.29 GRTC's Approval Period shall mean the period of 90 Days beginning after the
expiration of GRTC's Inspection Period.
1.30 GRTC's Construction Right of Entry Agreement shall mean the agreement
between the City and GRTC under which agreement the City grants to GRTC and
its employees, contractors, and subcontractors, the rights to enter onto the GRTC
Relocation Parcels and construct either (i) the Temporary Transit Facility, or (ii)
the Permanent Transit Facility; as provided in Sections 4.2 and 4.3 of this
Agreement.
4
DRAFT DATE: January 14, 2019
1.31 GRTC's Inspection Period shall mean the period of 180 Days after the Effective
Date.
1.32 Parties shall mean the City and GRTC.
1.33 Party shall mean either the City or GRTC.
1.34 Permanent Transit Facility shall mean the permanent central bus transit facility to
be constructed by GRTC at the GRTC Relocation Parcels in accordance with this
Agreement.
1.35 Temporary Transit Facility shall mean the temporary central bus transit facility to
be constructed by GRTC at the GRTC Relocation Parcels in accordance with this
Agreement.
1.36 Title Company shall mean Fidelity National Title Insurance Company or any
nationally recognized title insurance company (i) acceptable to the City with
respect to Campbell Court; or (ii) acceptable to GRTC with respect to GRTC
Relocation Parcels.
ARTICLE II
PRELIMINARY STATEMENT
2.1 GRTC desires to relocate its central bus transit facility from Campbell Court. The
City desires to establish a Future Rail Station Facility in the area of Downtown
Roanoke, proximate to the existing platform for passenger rail service within
Roanoke.
In furtherance of these desires, the City has entered into the following
transactions:
2. 1.1 GRTC Relocation Parcels Agreement.
Under the terms of the GRTC Relocation Parcels Agreement, the City
proposes to acquire the GRTC Relocation Parcels by the GRTC
Relocation Parcels Closing Date. The transactions contemplated in the
GRTC Relocation Parcels Agreement are subject to certain conditions,
including FTA Approval. Under the terms of the GRTC Relocation
Parcels Agreement, the City may waive the requirement of FTA
Approvals and acquire the GRTC Relocation Parcels for uses other than as
a Temporary Transit Facility or a Permanent Transit Facility.
2.1.2 City and Developer Exchange Agreement.
Under the terms of the City and Developer Exchange Agreement, the City
proposes to transfer all of its rights, title, and interests in Campbell Court
acquired by the City under this Agreement with Developer in exchange for
the transfer of all of Developer's rights, title, and interest in the Future
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Rail Station Parcels. The transactions contemplated under the City and
Developer Exchange Agreement are anticipated to close after the dates on
which (i) the elections of the City and Developer to proceed with the
transactions after completion of their respective inspections under the City
and Developer Exchange Agreement are made; and (ii) closing of this
Agreement under Section 12.1 hereof.
2.2 GRTC and the City intend to seek FTA Approvals for the relocation of the central
bus transit operations from Campbell Court to the GRTC Relocation Parcels and,
upon receipt of FTA Approvals, and satisfaction of all other applicable conditions
and terms of this Agreement, the City and GRTC intend to execute GRTC's
Construction Right of Entry Agreement to allow GRTC to construct the
Permanent Transit Facility at the GRTC Relocation Parcels prior to Closing, in
the event that the City and Developer Exchange Agreement is terminated for any
reason
2.3 The City and GRTC agree to cooperate with each other in facilitating their mutual
intents and objections as expressed and set forth in this Agreement.
ARTICLE III
PURCHASE AND SALE
3.1 Subject to the terms and conditions of this Agreement, GRTC agrees to sell, and
the City agrees to purchase Campbell Court in its "as is" condition.
3.2 Subject to the terms and conditions of this Agreement, the City agrees to sell, and
GRTC agrees to purchase the GRTC Relocation Parcels in their "as is" condition.
ARTICLE IV
RELOCATION OF GRTC OPERATIONS
4.1 Relocation of GRTC Operations. Under the terms of the City and Developer
Exchange Agreement, Developer requires that the GRTC central bus transit
operations be relocated from Campbell Court prior to the closing set forth in such
agreement. As set forth in the Recitals and Article II of this Agreement, GRTC
also desires to relocate its central bus transit facilities from Campbell Court. In
either event, such relocation requires (i) the approval of the United States
Department of Transportation, Federal Transit Administration (FTA); (ii) the
acquisition of the GRTC Relocation Parcels by the City; and (iii) either the
construction of the Temporary Transit Facility or the Permanent Transit Facility,
as applicable under the terms of this Agreement. GRTC and the City shall
diligently pursue approval of FTA and acquisition of GRTC Relocation Parcels
from the GRTC Relocation Parcels Owners. In the event that (i) FTA fails to
provide the FTA Approvals as described and defined in Article VI, or (ii) the City
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is unable to acquire the GRTC Relocation Parcels by the GRTC Relocations
Parcels Closing Date, this Agreement will automatically terminate and be of no
further force or effect.
4.2 In the event that (i) Developer and the City elect to proceed with the City and
Developer Exchange Agreement following completion of their respective
inspections and due diligence; (ii) the Parties receive the FTA Approvals; (iii)
Developer pays the GRTC Relocation Expenses Payment to the City; and (iv) the
City acquires the GRTC Relocation Parcels, the City shall make available to
GRTC the GRTC Relocation Expense Payment for use in the construction of the
Temporary Transit Facility and the relocation of GRTC's central bus transit
operations from Campbell Court to the Temporary Transit Facility. The City and
GRTC shall enter into GRTC's Construction Right of Entry Agreement for the
purpose of constructing the Temporary Transit Facility. GRTC shall procure
construction services in accordance with Applicable Law and commence
construction of the Temporary Transit Facility.
4.3 In the event that (i) Developer or the City elects to terminate the City and
Developer Exchange Agreement as a result of their respective inspections, and
pursuant to such agreement, Developer is not obligated to provide the GRTC
Relocation Expense Payment to the City; (ii) the FTA Approvals are received;
and (iii) the City acquires the GRTC Relocation Parcels, the City and GRTC shall
enter into GRTC's Construction Right of Entry Agreement for the purpose of
constructing the Permanent Transit Facility. GRTC shall procure construction
services in accordance with Applicable Law and commence construction of the
Permanent Transit Facility.
ARTICLE V
RIGHT OF ENTRY AND INSPECTION PERIODS
PRIOR TO CLOSING
5.1 City's Right of Inspection
5.1.1 The City shall complete the City's due diligence review of Campbell
Court during the City Inspection Period. Should the City determine
during the City Inspection Period that it is not satisfied with Campbell
Court or any characteristics thereof for any reason whatsoever, in the
City's sole and absolute discretion, the City may terminate this
Agreement by notifying GRTC in writing as soon as possible, but no later
than five (5) Days after the end of the City's Inspection Period, of the
City's decision to terminate this Agreement. In such case, this Agreement
shall thereupon be terminated and of no further force and effect, unless
the Parties mutually agree to modify this Agreement to address any such
issue(s). The City shall provide GRTC with its objections to the title of
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Campbell Court, including without limitation, any easement,
encumbrances, or restrictions of record (including all matters shown on
the plat that depicts Campbell Court), within five (5) Days after the end
of the City's Inspection Period.
5.1.2 In connection with the City's due diligence review referenced above,
GRTC hereby grants to the City, its officers, agents, employees,
contractors, subcontractors, licensees, designees, representatives, and
consultants, a revocable right to enter Campbell Court, at any time during
the City's Inspection Period, on not less than two (2) working days prior
written notice to GRTC, in order to survey, make test borings, and carry
out such other examinations, exploratory work, or settings as may be
necessary to complete Phase I and Phase II Environmental Assessments,
or geotechnical assessments, or nondestructive engineering evaluations of
Campbell Court, to otherwise perform the City's due diligence with
respect to Campbell Court, and to store the City's property and
equipment, on the following terms and conditions:
5.1.2.1 If the City exceeds its rights granted under Section 5.1 or fails to
obtain and maintain the insurance required by Section 5. 1, GRTC
may immediately revoke its right of entry.
5.1.2.2 The City, to the extent permitted by law, agrees to be responsible
for any and all damages resulting from the activity or activities of
the City, its officers, agents, employees, contractors,
subcontractors, licensees, designees, representatives and
consultants, on Campbell Court in the exercise of the rights
granted under this Section 5.1. The City shall, at its sole cost,
promptly and fully restore any land disturbed by the exercise of the
rights under this Section 5.1 to a condition equal to that existing
immediately prior to entry on Campbell Court if the City does not
purchase Campbell Court.
5.1.2.3 The City shall require each of its contractors ( "City Contractors ")
to indemnify and defend GRTC and the City from any loss,
damage, or claim arising out of the City's access to Campbell
Court pursuant to this Section 5.1 for the purpose of making tests,
inspections, studies, and other investigations. The indemnity
obligations of the City Contractors hereunder are conditioned on
GRTC (i) promptly notifying the City and the City Contractors in
writing of any claim; (ii) cooperating with the City and the City
Contractors in the defense of the claim; and (iii) granting the City
and the City Contractors sole control of defense or settlement of
the claim at the sole cost and expense of the City Contractors.
Under no circumstance shall the City Contractors be obligated to
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indemnify or defend GRTC for or from such party's own
negligence or willful misconduct (which includes, without
limitation, any breach by GRTC of this Agreement), or unlawful
act or omission, or any claim resulting from any of the foregoing.
5.1.2.4 The City shall, at its sole expense, obtain and maintain, or have the
City Contractors obtain and maintain, the insurance set forth
below. Any required insurance shall be effective prior to the
beginning of any work or other performance by the City under this
Section 5.1. The following policies and coverages are required:
(i) Commercial General Liability. Commercial General
Liability insurance, written on an occurrence basis, shall
insure against all claims, loss, cost, damage, expense or
liability from loss of life or damage or injury to persons or
property arising out of the City's and /or City Contractors'
acts or omissions. The minimum limits of liability for this
coverage shall be $1,000,000 per occurrence and
$2,000,000 general aggregate.
(ii) Contractual Liability. Broad form Contractual Liability
insurance shall include the indemnification obligation set
forth above.
(iii) Workers' Compensation. Workers' Compensation insurance
covering the City's and /or City Contractors' statutory
obligation under the laws of the Commonwealth of Virginia
and Employer's Liability insurance shall be maintained for
all its employees engaged in work under this Section 5.1.
Minimum limits of liability for Employer's Liability shall
be $100,000 bodily injury by accident each occurrence;
$500,000 bodily injury by disease (policy limit); and
$100,000 bodily injury by disease (each employee). With
respect to the Workers' Compensation coverage, the City
agrees to use reasonable efforts to obtain a waiver by the
insurance company of rights of subrogation against GRTC
if the policy does not expressly permit a waiver of
subrogation.
(iv) Automobile Liability. The minimum limit of liability for
Automobile Liability Insurance shall be $1,000,000
combined single limit applicable to owned or non -owned
vehicles used in the performance of any work under this
Section 5.1 and shall be written on an occurrence basis.
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5.1.3 The insurance coverages and amounts set forth above may be met by an umbrella
liability policy following the form of the underlying primary coverage in a
minimum amount of $1,000,000. Should an umbrella liability insurance coverage
policy be used, such coverage shall be accompanied by a certificate of
endorsement stating that it applies to the specific policy numbers indicated for the
insurance providing the coverages required by this Section 5. 1, and it is further
agreed that such statement shall be made a part of the certificates of insurance
furnished by the City or the City Contractors to GRTC.
5.1.4 All insurance shall also meet the following requirements: The City and /or the City
Contractors shall furnish to GRTC appropriate documentation showing the type,
amount, effective dates, and date of expiration of policies; that GRTC, its officers,
employees, agents, volunteers, and representatives are named as additional
insureds; where waiver of subrogation is specified with respect to any policy or
insurance required, any such waiver that the City Contractors are able to obtain
shall be specified; insurance coverage shall be in a form and with an insurance
company approved by GRTC, which approval shall not be unreasonably withheld;
and any insurance company providing coverage shall be authorized to do business
in the Commonwealth of Virginia. The City and /or the City Contractors shall
provide GRTC's General Manager with not less than thirty (30) Days advance
notice of cancellation or material alteration of any of the above - required insurance
coverage.
5.1.5 The City, in performing its inspections on Campbell Court pursuant to this
Section 5. 1, shall at all times comply with all Applicable Law.
5.1.6 On the request of GRTC, the City shall, within a reasonable period of time after
receipt of any preliminary or final survey, test results or conclusory reports and
opinion statements, deliver copies of same to GRTC. If GRTC so requests, the
City shall also turn over copies of raw data obtained and any laboratory and
observation reports or analyses. Such copies of all the above shall be provided to
GRTC without charge. All such deliverables shall be without any warranties
whatsoever, and neither the City nor the provider of any report or opinion shall be
deemed to make or have made any representations or warranties to GRTC
regarding such report or opinion, or any information contained therein, and GRTC
may not rely on any such report or opinion, or any information contained therein.
5.2 GRTC's Right of Inspection.
5.2.1 GRTC shall complete GRTC's due diligence review of the GRTC Relocation
Parcels during GRTC's Inspection Period. Should GRTC determine during
GRTC's Inspection Period that it is not satisfied with the GRTC Relocation
Parcels or any characteristics thereof for any reason whatsoever, in GRTC's sole
and absolute discretion, GRTC may terminate this Agreement by notifying the
City in writing as soon as possible, but no later than five (5) Days after the end of
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GRTC's Inspection Period, of GRTC's decision to terminate this Agreement. In
such case, this Agreement shall thereupon be terminated and of no further force
and effect, unless Parties, mutually agree to modify this Agreement to address any
such issue(s). GRTC shall provide the City with its objections to the title of
GRTC Relocation Parcels, including without limitation, any easements,
encumbrances, or restrictions of record (including all matters shown on the plat
that depicts the GRTC Relocation Parcels), within five (5) Days after the end of
GRTC's Inspection Period.
5.2.2 In connection with GRTC's due diligence review referenced above, and pursuant
to the authorization provided by the GRTC Relocation Parcels Owners pursuant
to the GRTC Relocation Parcels Agreement, the City hereby grants to GRTC, its
officers, agents, employees, contractors, subcontractors, licensees, designees,
representatives, and consultants, a revocable right to enter on the GRTC
Relocation Parcels at any time during GRTC's Inspection Period, on not less than
two (2) working days prior written notice to the City and the GRTC Relocation
Parcels Owners, in order to survey, make test borings, and carry out such other
examinations, exploratory work, or settings as may be necessary to complete a
Phase I Environment Site Assessment and, if required by the Phase I
Environmental Site Assessment, Phase II Environmental Site Assessments; or
geotechnical assessments, or nondestructive engineering evaluations of the GRTC
Relocation Parcels, to otherwise perform GRTC's due diligence with respect to
the GRTC Relocation Parcels, and to store GRTC's property and equipment, on
the following terms and conditions:
5.2.2.1 If GRTC exceeds its rights granted under Section 5.2, or fails to
require GRTC's contractors to maintain and provide the insurance
coverages provided herein, the City or the GRTC Relocation
Parcels Owners may immediately revoke this right of entry.
5.2.2.2 GRTC, to the extent permitted by Applicable Law, agrees to be
responsible for any and all damages resulting from the activity or
activities of GRTC, its officers, agents, employees, contractors,
subcontractors, licensees, designees, representatives and
consultants, on GRTC Relocation Parcels in the exercise of the
rights granted under this Section 5.2. GRTC shall, at its sole cost,
promptly and fully restore any land disturbed by the exercise of the
rights under this Section 5.2 to a condition equal to that existing
immediately prior to entry on any of the GRTC Relocation Parcels
if GRTC does not purchase the GRTC Relocation Parcels.
5.2.2.3 GRTC shall require its contractors ( "GRTC Contractors ") to
indemnify and defend the City and the GRTC Relocation Parcels
Owners from any loss, damage, or claim arising out of GRTC's
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access to any of the GRTC Relocation Parcels pursuant to this
Section 5.2 for the purpose of making tests, inspections, studies,
and other investigations. The indemnity obligations of GRTC
Contractors hereunder are conditioned on the City or the GRTC
Relocation Parcels Owners promptly notifying GRTC and the
GRTC Contractors in writing of any claim; cooperating with
GRTC Contractors in the defense of the claim; and granting GRTC
Contractors sole control of defense or settlement of the claim at the
sole cost and expense of GRTC Contractors. Under no
circumstance shall GRTC Contractors be obligated to indemnify or
defend the City or the GRTC Relocation Parcels Owners for or
from the City or the GRTC Relocation Parcels Owner's own
negligence or willful misconduct (which includes, without
limitation, any breach by the City of this Agreement), or unlawful
act or omission, or any claim resulting from any of the foregoing.
5.2.2.4 GRTC shall require each of the GRTC Contractors who enter the
GRTC Relocation Parcels under this Section 5.2, at the sole
expense of such GRTC Contractors, to obtain and maintain, or
have its contractors or representatives obtain and maintain, the
insurance set forth below. Any required insurance shall be
effective prior to the beginning of any work or other performance
by GRTC under this Section 5.2. The following policies and
coverages are required:
(i) Commercial General Liability. Commercial General
Liability insurance, written on an occurrence basis, shall
insure against all claims, loss, cost, damage, expense or
liability from loss of life or damage or injury to persons or
property arising out of such contractor's acts or omissions.
The minimum limits of liability for this coverage shall be
$1,000,000 per occurrence and $2,000,000 general
aggregate.
(ii) Contractual Liability. Broad form Contractual Liability
insurance shall include the indemnification obligation set
forth above.
(iii) Workers' Compensation. Workers' Compensation insurance
covering such contractor's statutory obligation under the
laws of the Commonwealth of Virginia and Employer's
Liability insurance shall be maintained for all its employees
engaged in work under this Section 5.2. Minimum limits of
liability for Employer's Liability shall be $100,000 bodily
injury by accident each occurrence; $500,000 bodily injury
by disease (policy limit); and $100,000 bodily injury by
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disease (each employee). With respect to the Workers'
Compensation coverage, GRTC agrees to require GRTC
Contractors to use reasonable efforts to obtain a waiver by
the insurance company of rights of subrogation against the
City if the policy does not expressly permit a waiver of
subrogation.
(iv) Automobile Liability. The minimum limit of liability for
Automobile Liability Insurance shall be $1,000,000
combined single limit applicable to owned or non -owned
vehicles used in the performance of any work under this
Section 5.2, and shall be written on an occurrence basis.
5.2.3 The insurance coverages and amounts set forth above may be met by an umbrella
liability policy following the form of the underlying primary coverage in a
minimum amount of $1,000,000. Should an umbrella liability insurance coverage
policy be used, such coverage shall be accompanied by a certificate of
endorsement stating that it applies to the specific policy numbers indicated for the
insurance providing the coverages required by this Section 5.2, and it is further
agreed that such statement shall be made a part of the certificates of insurance
furnished to the City.
5.2.4 All insurance shall also meet the following requirements: GRTC or the GRTC
Contractors shall furnish to the City and GRTC Parcel Owners appropriate
documentation showing the type, amount, effective dates, and date of expiration
of policies; that the City, GRTC Relocation Parcels Owners, and their respective
officers, employees, agents, volunteers, and representatives are named as
additional insureds; where waiver of subrogation is specified with respect to any
policy or insurance required, any such waiver that GRTC Contractors are able to
obtain shall be specified; insurance coverage shall be in a form and with an
insurance company approved by the City's Risk Manager, which approval shall
not be unreasonably withheld; and any insurance company providing coverage
shall be authorized to do business in the Commonwealth of Virginia. GRTC
Contractors shall provide the City with not less than thirty (30) Days advance
notice of cancellation or material alteration of any of the above - required insurance
coverage.
5.2.5 GRTC, in performing its inspections on GRTC Relocation Parcels pursuant to this
Section 5.2, shall at all times comply with all Applicable Law.
5.2.6 On the request of the City, GRTC shall, within a reasonable period of time after
receipt of any preliminary or final survey, test results or conclusory reports and
opinion statements, deliver copies of same to the City and GRTC Relocation
Parcels Owners. If the City or GRTC Relocation Parcels Owner so requests,
GRTC shall also turn over copies of raw data obtained and any laboratory and
observation reports or analyses. Such copies of all the above shall be provided to
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the City and GRTC Relocation Parcels Owners without charge. All such
deliverables shall be without any warranties whatsoever, and neither GRTC nor
the provider of any report or opinion shall be deemed to make or have made any
representations or warranties to the City and GRTC Relocation Parcel Owner
regarding such report or opinion, or any information contained therein, and the
City and GRTC Relocation Parcels Owners may not rely on any such report or
opinion, or any information contained therein.
ARTICLE VI
FTA APPROVAL
6.1 The Parties acknowledge and confirm that the transactions contemplated by this
Agreement and the GRTC Relocation Parcels Agreement are subject to the prior review,
consent and approval by FTA, on terms and conditions acceptable to the City and GRTC
( "FTA Approvals "). In the event that FTA does not provide its consent and approval on
terms and conditions acceptable to the City and GRTC by the expiration of GRTC's
Inspection Period this Agreement shall terminate and neither Party shall have any further
rights herein.
6.2 GRTC shall diligently pursue the FTA Approvals with FTA following the Effective Date.
The City agrees to cooperate with GRTC in seeking the FTA Approvals.
6.3 The Parties acknowledge and agree that the FTA Approvals are an essential condition
precedent under this Agreement for the benefit of GRTC and cannot, under any
circumstance be waived by the Parties.
ARTICLE VII
GRTC APPROVALS
7.1 Upon (a) completion of GRTC's Inspection Period, (b) notification from GRTC that
GRTC elects to proceed with the acquisition of the GRTC Relocation Parcels, (c)
notification that the City desires to proceed with the acquisition of Campbell Court, and
(d) the City has acquired the GRTC Relocation Parcels, GRTC shall, within GRTC's
Approval Period seek and obtain all Approvals needed or deemed necessary for GRTC to
construct, operate, and maintain (i) the Temporary Transit Facility at the GRTC
Relocation Parcels; or (ii) the Permanent Transit Facility at the GRTC Relocation
Parcels.
7.2 GRTC may extend the term of GRTC's Approval Period for an additional 90 Days
provided that (i) GRTC is diligently pursuing all Approvals in good faith; and (ii) GRTC
provides the City with notice of GRTC's election to extend the term of GRTC's Approval
Period and such notice is provided to the City prior to the expiration of GRTC's
Approval Period.
7.3 Upon the happening of the events set forth in Section 7.1 the Parties will execute GRTC's
Construction Right of Entry Agreement with respect to construction of the Temporary
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Facility or the Permanent Transit Facility, as applicable under the terms of this
Agreement.
ARTICLE VIII
CITY'S ACQUISITION OF GRTC RELOCATION PARCELS
8.1 By the GRTC Relocation Parcels Closing Date and prior to the Closing Date set forth in
this Agreement, the City shall acquire good and marketable title, fee simple interest in
each of the GRTC Relocation Parcels in accordance with the terms of the GRTC
Relocation Agreement, a fully executed copy of which agreement has been reviewed and
approved by GRTC. The City shall, at the City's cost and expense, obtain owner's title
insurance policies for each of the GRTC Relocation Parcels, each policy insuring title of
each of the GRTC Relocation Parcels without special exceptions and without standard
conditions for (i) parties in possession; (ii) mechanics' liens; and (iii) matters that would
be revealed by an accurate ground survey. The City shall provide to GRTC certified
copies of the deeds transferring title to the GRTC Relocation Parcels to the City, as
recorded in the Clerk's Office of the Circuit Court of the City of Roanoke, Virginia,
together with fully executed copies of the title insurance policies.
8.2 The City shall hold title to the GRTC Relocation Parcels, free and clear of all liens,
claims and encumbrances, and shall not voluntarily place, or involuntarily suffer, any
deed of trust, lien, claim, or restriction from the date on which the City acquires title to
the respective GRTC Relocation Parcels through and including the Closing.
ARTICLE IX
TITLE
9.1 Title to Campbell Court.
The City's obligation to purchase Campbell Court at the Closing is conditioned on
Campbell Court being conveyed by GRTC to the City by the Campbell Court Deed, free
and clear of all restrictions, encumbrances, and liens except for such restrictions,
encumbrances, and liens that constitute City Permitted Encumbrances. City Permitted
Encumbrances with respect to Campbell Court means and includes the following:
9.1.1 Ad valorum real property taxes (including the downtown district special
assessments), stormwater utility fees, and solid waste collection fees for the
current year, not yet due and payable.
9.1.2 The conditions set forth on the plats prepared by the City and which are
acceptable to the City.
9.1.3 Easements, restrictions and encumbrances designated by the City in writing as
being acceptable to the City following the City's review of the preliminary title
report for Campbell Court and such other diligence as the City elects to perform.
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The City acknowledges and agrees that GRTC has no obligation to remove,
amend or alter any easement, restriction, or encumbrance of record, other than to
pay in full, the amount secured by a lien, deed of trust, or other encumbrance.
GRTC shall satisfy, at its sole expense, such deed of trust, lien or encumbrance
that may be removed and discharged as a matter of record and record evidence
that lien, deed of trust or other encumbrance has been satisfied in full and
discharged. The City's sole remedy is to accept title subject to such easement,
restriction, or encumbrance as a City Permitted Encumbrance or terminate the
Agreement. In the event that the City elects to terminate this Agreement, the City
shall provide GRTC with written notice of such termination, and no Party shall
have any further rights or obligations under this Agreement. Notwithstanding the
foregoing, GRTC shall be obligated to terminate all leases, licenses, and permits
to possess and use any portion of Campbell Court, including all leases identified
in Exhibit D attached hereto and made a part hereof, and all permits, licenses and
permission to park vehicles at Campbell Court.
9.2 Title to the GRTC Relocation Parcels.
GRTC's obligation to purchase the GRTC Relocation Parcels at the Closing is
conditioned upon all of the GRTC Relocation Parcels being conveyed by the City to
GRTC by the GRTC Relocation Parcels Deed, free and clear of all restrictions,
encumbrances, and liens, except for such restrictions, encumbrances, and liens that
constitute the GRTC Permitted Encumbrances. GRTC Permitted Encumbrances with
respect to the GRTC Relocation Parcels means and includes the following:
9.2.1 Ad valorum real property taxes (including the downtown district special
assessments), stormwater utility fees, and solid waste collection fees for the
current year, not yet due and payable.
9.2.2 The conditions set forth on the plats prepared by GRTC, and acceptable to GRTC.
9.2.3 Easements, restrictions and encumbrances designated by GRTC in writing as
being acceptable to GRTC following GRTC's review of the preliminary title
report for GRTC Relocation Parcels and such other diligence as GRTC elects to
perform.
GRTC acknowledges and agrees that the City has no obligation to remove, amend
or alter any easement, restriction, or encumbrance of record, other than to pay in
full, the amount secured by a lien, deed of trust, or other encumbrance. The City
shall satisfy, at its sole expense, such deed of trust, lien or encumbrance that may
be removed and discharged as a matter of record and record evidence that lien,
deed of trust or other encumbrance has been satisfied in full and discharged.
GRTC's sole remedy is to accept title subject to such easement, restriction, or
encumbrance as a GRTC Permitted Encumbrance or terminate the Agreement. In
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the event that GRTC elects to terminate this Agreement, GRTC shall provide the
City with written notice of such termination, and no Party shall have any further
rights or obligations under this Agreement.
ARTICLE X
CONDITIONS TO CLOSE THE SALE OF CAMPBELL COURT
10.1 Conditions to the City's Obligations to Close.
The following are conditions precedent to the City's obligation to purchase Campbell Court:
10.1.1 The fulfillment to the City's reasonable satisfaction of GRTC's obligation to
convey title to Campbell Court on the Closing Date to the City pursuant to the
terms and conditions of this Agreement.
10.1.2 The City must be satisfied in its sole discretion with the results of its due
diligence and inspection of Campbell Court.
10.1.3 GRTC must not be in default of GRTC's obligations under this Agreement, and
GRTC's representations and warranties in this Agreement must remain true and
correct as of the Closing.
10.1.4 The Title Company's commitment to issue, on payment of its normal premium, to
the City, its A.L.T.A. (Form B) Owner's Policy of Title Insurance insuring the
City in the amount of the Campbell Court Purchase Price in respect of Campbell
Court and that title is vested in the City subject only to the City Permitted
Encumbrances.
All of the foregoing conditions are for the benefit of the City, and the City may choose, in the
City's sole discretion, to proceed with the Closing, despite having knowledge that one or more of
the above conditions have not been satisfied.
10.2 Conditions to GRTC's Obligation to Close.
The following are conditions precedent to GRTC's obligation to sell Campbell Court to
the City:
10.2.1 The City acquires all rights, title, and interest of the GRTC Relocation Parcel
Owners in the GRTC Relocation Parcels in accordance with the terms and
conditions of the GRTC Relocation Parcels Agreement.
10.2.2 Either (i) in the event that the City and Developer Exchange Agreement remains
in force and effect and Developer has paid the GRTC Relocation Expenses
Payment to the City, GRTC completes construction of the Temporary Transit
Facility and GRTC receives Approvals, including the Certificate of Occupancy
needed to occupy and operate its central bus transit operations at the Temporary
Transit Facility; or (ii) in the event that the City and Developer Exchange
Agreement has been terminated, GRTC completes construction of the Permanent
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Transit Facility and GRTC receives Approvals, including the Certificate of
Occupancy needed to occupy and operate its central bus transit operations at the
Permanent Transit Facility.
10.2.3 GRTC must be satisfied in its sole discretion with the results of its due diligence
and inspections of the GRTC Relocation Parcels.
10.2.4 The City must not be in default of the City's obligations under this Agreement,
and the City's representations and warranties in this Agreement must remain true
and correct as of the Closing.
All of the foregoing conditions are for the benefit of GRTC, and GRTC may choose, in its sole
discretion, to proceed with the Closing, despite having knowledge that one or more of the above
conditions have not been satisfied.
10.3 Conditions to Close on Campbell Court to which the City and GRTC are Subject
Notwithstanding the conditions precedent to the City's obligation to close on the
acquisition of Campbell Court by the City and the conditions precedent to GRTC's
obligation to close on the transfer of Campbell Court to the City, the obligation of the
Parties to close on the sale of Campbell Court are expressly subject to:
10.3.1 Receipt of the FTA Approvals, without conditions or restrictions unacceptable
to the City or GRTC. Under no circumstances may either Party waive this
condition.
10.3.2 The Temporary Transit Facility or the Permanent Transit Facility, as applicable
under the terms of this Agreement, for use by GRTC has been substantially
completed, available for use by GRTC in accordance with Applicable Law,
including issuance of a Certificate of Occupancy to GRTC.
10.3.3 The Parties are prepared to close on the sale of the GRTC Relocation Parcels at
Closing, subject only to the consummation of the transfer of Campbell Court to
the City in accordance with this Agreement.
ARTICLE XI
CONDITIONS TO CLOSE THE SALE OF
THE GRTC RELOCATION PARCELS
11.1 Conditions to GRTC's Obligation to Close.
The following are conditions precedent to GRTC's obligation to purchase the GRTC Relocation
Parcels:
11.1.1 The fulfillment to GRTC's reasonable satisfaction of the City's obligation to
convey title to the GRTC Relocation Parcels on the Closing Date to GRTC
pursuant to the terms and conditions of this Agreement.
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DRAFT DATE: January 14, 2019
11. 1.2 GRTC shall have obtained, at GRTC's expense, all Approvals as applicable under
Section 10.2.2 hereof.
11.1.3 GRTC must be satisfied in its sole discretion with the results of its due diligence
and inspections of the GRTC Relocation Parcels conducted during GRTC's
Inspection Period.
11.1.4 The City must not be in default of the City's obligations under this Agreement
and the City's representations and warranties in the Agreement must remain true
and correct as of the Closing.
11.1.5 The Title Company's commitment to issue, on payment of its normal premium, to
GRTC its A.L.T.A. (Form B) Owner's Policy of Title Insurance insuring GRTC
in the amount of the GRTC Relocation Parcels Purchase Price in respect to the
GRTC Relocation Parcels that title to the GRTC Relocation Parcels is vested in
GRTC subject only to GRTC Permitted Encumbrances.
All of the forgoing conditions are for the benefit of GRTC, and GRTC may choose, in its sole
discretion, to proceed with the Closing despite having knowledge that one or more of the above
conditions have not been satisfied.
11.2 Conditions to the City's Obligation to Close.
The following are conditions precedent to the City's obligation to sell the GRTC Relocation
Parcels to GRTC:
11.2.1 GRTC must not be in material default of GRTC's obligation under this
Agreement.
11.2.2 GRTC's representations and warranties in this Agreement remain true and correct
as of the Closing.
All of the forgoing conditions are for the benefit of the City and the City may choose, in its sole
discretion, to proceed with the Closing despite having knowledge that one or more of the above
conditions have not been satisfied.
11.3 Conditions to Close on GRTC Relocation Parcels to which the City and GRTC are
Subiect.
Notwithstanding the conditions precedent on GRTC's obligation to close on the
acquisition of the GRTC Relocation Parcels by GRTC, and the conditions precedent to
the City's obligations to close on the transfer of the GRTC Relocation Parcels to GRTC,
the obligation of the Parties to close on the GRTC Relocation Parcels is expressly subject
to consummation of the transfer of Campbell Court to the City at the Closing in
accordance with the terms and conditions of this Agreement. Under no circumstance may
either Party waive this condition.
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DRAFT DATE: January 14, 2019
ARTICLE XII
CLOSING DATE
12.1 Closing Date. The Closing date shall occur prior to June 30, 2021 on a date selected by
the City ( "Closing Date ") that is on the date which is the later to occur of (i) within thirty
(30) Days to one hundred twenty (120) Days after satisfaction of all conditions set forth
in Article X and XI of this Agreement; or (ii) Thirty (30) Days after GRTC (x) completes
construction of the Temporary Transit Facility or the Permanent Transit Facility, as
applicable under the terms of this Agreement, (y) receives a Certificate of Occupancy for
the use and operation of the Temporary Transit Facility, or the Permanent Transit
Facility, as applicable under the terms of this Agreement, and (z) vacates Campbell
Court and commences its central bus transit operations at the GRTC Relocation Parcels.
The City shall provide GRTC with not less than thirty (30) Days advance written notice
of the Closing Date. The Closing shall occur at a mutually acceptable time (anticipated
to be approximately 10:00 a.m. prevailing Roanoke, Virginia time) on the Closing Date
in the Office of the City Attorney, or at such other location and time as the Parties shall
approve.
BMWs Eel IIOW:i1it
CLOSING DELIVERABLES AND MECHANICS
13.1 GRTC's Obligations at Closing.
On the Closing Date, GRTC shall (i) sell and convey Campbell Court to the City, and
(ii) purchase and acquire the GRTC Relocation Parcels from the City, by delivering or
causing to be delivered to the City the following:
13.1.1 The duly executed and acknowledged Campbell Court Deed conveying to
the City Campbell Court in accordance with the provisions of this
Agreement, in its "as is" condition without any representations or
warranties with respect to the presence of hazardous materials. At the
request of the City, GRTC shall convey Campbell Court to the City by
using the survey of Campbell Court obtained by the City during the City's
Inspection Period as the description in the Campbell Court Deed.
13.1.2 A mechanic's lien affidavit executed by GRTC, satisfactory to the Title
Company, and to the effect that no work has been performed on Campbell
Court by GRTC in the 125 Days immediately preceding the Closing Date
that could result in a mechanic's lien claim or, if such work has been
performed, it has been paid in full.
13.1.3 Such documents as may be reasonably required by the Title Company to
evidence that authority of the person(s) executing the various documents
on behalf of GRTC in connection with the sale of Campbell Court.
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DRAFT DATE: January 14, 2019
13.1.4 A written certification that GRTC's warranties and representations in
Section 17.1 of this Agreement remain true and correct as of the Closing
Date.
13.1.5 A duly executed counterpart of a closing statement for the Closing.
13.1.6 Any other documents or items to be delivered pursuant to this Agreement
or other documents reasonably required by the Title Company and that do
not include the payment of money, indemnity, or the assumption of any
liability or obligation.
13.1.7 The title commitment from the Title Company agreeing to insure title to
the GRTC Relocation Parcels, without standard exclusions or special
exemptions, is vested, in fee simple in GRTC.
13.2 The City's Obligations at Closing.
On the Closing Date, the City shall (i) purchase and acquire Campbell Court from
GRTC, and (ii) sell and transfer the GRTC Relocation Parcels to GRTC, by delivering
or causing to be delivered to GRTC the following:
13.2.1 The duly executed GRTC Relocation Parcels Deed, conveying to GRTC
the GRTC Relocation Parcels in accordance with the provisions of this
Agreement in their "as is" condition without any warranties or
representations with respect to the presence of hazardous materials. At the
request of GRTC, the City shall convey the GRTC Relocation Parcels to
GRTC by using the survey of the GRTC Relocation Parcels obtained by
GRTC during GRTC's Inspection Period as the description in the GRTC
Relocation Parcels Deed.
13.2.2 A copy of the owner's title insurance policy, without standard exclusions
or special exceptions, issued and effective, insuring fee simple title to the
GRTC Relocation Parcels is vested in the City.
13.2.3 A mechanics' lien affidavit executed by the City, satisfactory to the Title
Company, and to the effect that no work has been performed at the GRTC
Relocation Parcels by the City in the 125 Days immediately preceding the
Closing Date that could result in a mechanic's lien claim, or, if such work
has been performed, it has been paid in full.
13.2.4 Such documents as may be reasonably required by GRTC to evidence the
authority of the person(s) executing the various documents on behalf of
the City in connection with this Agreement.
13.2.5 A written certification that the City's representations and warranties set
forth in Section 17.2 of this Agreement remain true and correct as of the
Closing Date.
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DRAFT DATE: January 14, 2019
13.2.6 A duly executed counterpart of the closing statement for the Closing.
13.2.7 Any other documents required to be delivered pursuant to this Agreement
or reasonably required by GRTC and that do not require (except as set
forth in this Agreement) the payment of money, indemnity or the
assumption of any liability or obligation.
13.2.8 The title commitment from the Title Company agreeing to insure title to
Campbell Court, without standard exclusions or special exceptions, is
vested in fee simple in the City.
13.3 Prorated Expenses.
At the Closing, real property taxes, stormwater utility fees, and solid waste collection
fees, if any, shall be prorated as follows, with respect to Campbell Court, GRTC shall be
responsible for all amounts due prior to the Closing Date and the City being responsible
for all periods thereafter; and with respect to the GRTC Relocation Parcels, the City shall
be responsible for all amounts due prior to the Closing Date and GRTC being responsible
for all periods thereafter. The settlement of such prorated expenses shall occur at the
Closing or as soon thereafter as reasonably possible.
13.4 The City's Expenses.
The City shall pay for (i) all costs of the City's investigations of Campbell Court,
including but not limited to the City's examination of title; (ii) all attorneys' fees and
expenses incurred by legal counsel for the City; (iii) any Grantee's tax and the recording
charges required in connection with the Campbell Court Deed; (iv) the title insurance
premium for issuance of the Title Policy for Campbell Court; and (v) Grantor's Tax, if
any, for the transfer of the GRTC Relocation Parcels. The City shall also be responsible
for all tenant relocation expenses for tenants at Campbell Court in the event that
Developer fails to pay such expenses as required under the terms of the City and
Developer Exchange Agreement.
13.5 GRTC's Expenses.
GRTC shall pay for (i) all costs of GRTC's investigations of the GRTC Relocation
Parcels; (ii) all attorneys' fees and expenses incurred by legal counsel for GRTC; (iii) any
Grantee's tax and the recording charges required in connection with the GRTC
Relocation Parcels Deed; (iv) the title insurance premium for issuance of the Title Policy
for GRTC Relocation Parcels; and (v) Grantor's Tax, if any, for the transfer of Campbell
Court.
13.6 Possession.
13.6.1 GRTC shall deliver exclusive possession of Campbell Court free and clear of all
tenants, licensees, or permitees to the City on the Closing Date, subject to the
provisions of this Agreement.
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13.6.2 The City shall deliver exclusive possession of the GRTC Relocation Parcels free
and clear of all tenants, licensees, or permitees to GRTC on the Closing Date,
subject to the provisions of this Agreement.
ARTICLE XIV
CONDEMNATION
14.1 The City has no actual knowledge of any pending or threatened condemnation of GRTC
Relocation Parcels. However, if, after the Effective Date and prior to the Closing Date,
all or any part of GRTC Relocation Parcels is subject to a bona fide threat of
condemnation or condemned or taken by a Government Entity having the power of
eminent domain or a transfer in lieu of condemnation, the City shall promptly notify
GRTC in writing and within thirty (30) Days after receipt of written notice, either Party
may, by written notice to the other party elect to cancel this Agreement prior to the
Closing Date, in which event all Parties shall be relieved and released of and from any
further duties, obligations, rights, or liabilities hereunder, and this Agreement shall be
deemed terminated and of no further force and effect. If no such election is made by
either Party to cancel this Agreement, this Agreement shall remain in full force and effect
and the purchase contemplated herein, less any interest taken by condemnation or
eminent domain, shall be effected with no further adjustments, and on the Closing Date
the City shall assign, transfer, and set over to GRTC all of the right, title, and interest of
the City in and to any awards that have been or that may thereafter be made for any such
taking or takings with respect to GRTC Relocation Parcels.
14.2 GRTC has no actual knowledge of any pending or threatened condemnation of the
Campbell Court. However, if, after the Effective Date, and prior to the Closing Date, all
or any part of the Campbell Court are subject to a bona fide threat of condemnation or
condemned or taken by a Government Entity having a power of eminent domain or a
transfer in lieu of condemnation, GRTC shall promptly notify the City in writing and
within thirty (30) Days after receipt of written notice, either Party may, by written notice
to the other, elect to cancel this Agreement prior to the Closing Date, in which event all
Parties shall be relieved and released of any further duties, obligations, rights, or
liabilities hereunder and this Agreement shall be deemed terminated and of no further
force or effect. If no such election is made by either Party to cancel this Agreement, this
Agreement shall remain in full force and effect and the purchase contemplated herein,
less any interest taken in condemnation or eminent domain, shall be effected without
further adjustment and on the Closing Date, GRTC shall assign, transfer, and set over to
the City all of the right, title, and interest of GRTC in and to any awards that have been
made or may thereafter be made for any such taking or takings with respect to Campbell
Court.
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ARTICLE XV
RISK OF LOSS
15.1 Risk of loss by fire or other casualty for Campbell Court shall be on GRTC until the
Closing is completed, subject only to the obligations of the Parties under this Agreement.
If Campbell Court is substantially damaged or destroyed before the Closing by such
casualty, then either of the Parties may cancel this Agreement by giving written notice of
such cancellation to the other Party and neither Party will have any further obligations to
the other (except as otherwise specifically provided in this Agreement). In the event that
neither Party cancels this Agreement, the City shall acquire Campbell Court in
accordance with this Agreement and shall receive all proceeds of insurance. GRTC shall
maintain fire and extended coverage insurance on Campbell Court in amounts and
conditions currently in place, pending consummation of the Closing.
15.2 Risk of loss by fire or other casualty for the GRTC Relocation Parcels shall be on the
City until the Closing is completed, subject only to the obligations of the Parties under
this Agreement. If the GRTC Relocation Parcels are substantially damaged or destroyed
before the Closing by such casualty, then GRTC may elect to (i) acquire the GRTC
Relocation Parcels and receive all proceeds of insurance received by the City; or (ii)
cancel the Closing, in which event, neither Party will have any further obligations to the
other (except as otherwise specifically provided in this Agreement). The City shall
maintain fire and extended coverage insurance on the GRTC Relocation Parcels, after
acquisition of the acquisition of the GRTC Relocation Parcels by the City, at the full
replacement value, pending consummation of the Closing.
ARTICLE XVI
BROKER'S COMMISSIONS
16.1 The Parties represent, and warrant that they have not incurred any liability or obligation,
whether contingent or otherwise, for a brokerage commission, a finder's fee, or any other
similar payment in connection with this Agreement or the transaction contemplated
herein.
ARTICLE XVII
REPRESENTATIONS AND WARRANTIES
17.1 GRTC's Representations and Warranties.
GRTC represents and warrants, as of the Effective Date and as of the Closing, to the City,
with respect to Campbell Court that:
17. 1.1 Title. GRTC is the legal and beneficial fee simple title holder of Campbell Court,
and will have good, marketable title to Campbell Court, free and clear of all liens,
encumbrances, claims, covenants, conditions, restrictions, easements, right -of-
way, options, judgments, or other matters, subject only to the City Permitted
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DRAFT DATE: January 14, 2019
Encumbrances. GRTC will convey Campbell Court to the City by Campbell
Court Deed.
17.1.2 Special Taxes. Campbell Court is subject to the Downtown Service District
special assessment set forth in Sections 32 -102 through 32- 102.4, Code of GRTC
of Roanoke (1979), as amended. GRTC has no knowledge of, nor has it received
notice of, any other special assessments or special taxes relating to Campbell
Court or any part thereof.
17.1.3 Condemnation. GRTC has no knowledge of any pending or threatened
proceedings for condemnation or the exercise of the right of eminent domain as to
any part of Campbell Court or the limiting or denying of any right of access
thereto.
17.1.4 Hazardous Materials. GRTC makes no representations with respect to Campbell
Court.
17.1.5 Leases. Campbell Court is subject to the Leases identified in Exhibit D attached
hereto and made a part hereof. Such leases shall not be modified, amended, or
extended without the prior written approval of the City.
17.1.6 Access. Access to Campbell Court is provided at Campbell Avenue, S.W., and
Salem Avenue, S.W., public streets.
17.1.7 No Conflicts. GRTC's execution and performance of this Agreement does not (i)
breach any other agreement to which GRTC is a party; or (ii) violate any law,
judgment, or order to which GRTC is subject.
17.1.8 No Notice of Violation. GRTC has received no notice of any violation of the
zoning requirements or other Applicable Law with respect to Campbell Court.
17.1.9 No Litigation. No litigation, claim, or arbitration is pending or, to the knowledge
of GRTC, threatened, with regard to Campbell Court.
17.1.10 Corporate Status. GRTC is a Virginia corporation, qualified to conduct business
and in good standing in Virginia, and has the right to own its assets and operate it
business in the ordinary course.
The stockholder of GRTC is the City of Roanoke, Virginia.
The officers and directors of GRTC are:
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Stephanie M. Moon Reynolds, Secretary
Cecelia F. McCoy, Assistant Secretary
Daniel J. Callaghan, General Counsel
Amelia C. Merchant, Treasurer
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DRAFT DATE: January 14, 2019
The proper officers of GRTC have been authorized to execute and perform
this Agreement, the documents and agreements referred to in this
Agreement, and take all actions necessary to effectuate this Agreement on
behalf of GRTC.
17.2 City's Representation and Warranties.
The City represents and warrants, as of the Effective Date and as of the Closing, with
respect to GRTC Relocation Parcels, that:
17.2.1 Title. The City has legal, binding agreements to acquire the GRTC
Relocation Parcels and, as of the GRTC Relocation Parcels Closing will
be the legal and beneficial fee simple titleholder of GRTC Relocation
Parcels and has good, marketable title to GRTC Relocation Parcels, free
and clear of all liens, encumbrances, claims, covenants, conditions,
restrictions, easements, rights of way, options, judgments, or other
matters, created by the City, subject to the GRTC Permitted
Encumbrances. The City will convey title to the GRTC Relocation
Parcels to GRTC by the GRTC Relocation Parcels Deed.
17.2.2 Condemnation. The City has no knowledge of any pending or threatened
proceedings for condemnation or the exercise of the right of eminent
domain as to any part of GRTC Relocation Parcels or the limiting or
denying of any right of access thereto.
17.2.3 Special Taxes. The GRTC Relocation Parcels are subject to the
Downtown Service District special assessment as set forth in Sections 32-
102 through 32- 102.4, Code of City of Roanoke (1979), as amended. The
City has no knowledge of, nor has it received any notice of, any other
special taxes or assessments relating to the GRTC Relocation Parcels or
any part thereof.
17.2.4 Hazardous Materials. The City makes no warranties, covenants, or
representations of any type regarding hazardous materials of any type.
17.2.5 Access. Ingress to and egress from the GRTC Relocation Parcels is
available and provided through Salem Avenue, S.W., and Norfolk
Avenue, S.W., public streets.
17.2.6 No Conflicts. The City's execution and performance of this Agreement
does not: (i) breach any other agreement to which the City is a party; or
(ii) violate any law, judgment, or order to which the City is subject.
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17.2.7 No Notice of Violations. The City has received no notice of any violation
of zoning requirements or other ordinances, rules or regulations with
respect to GRTC Relocation Parcels.
17.2.8 No Litigation. There is no litigation, claim, or arbitration, pending or, to
the knowledge of the City, threatened, with regard to GRTC Relocation
Parcels.
ARTICLE XVIII
DEFAULT IN CLOSING OBLIGATIONS
18.1 City Default. In the event that the Closing does not occur solely by reason of default by
the City, and GRTC has fully performed its obligations and is prepared to consummate the
Closing, GRTC shall have all of its remedies at law or in equity, including the remedy of specific
performance. GRTC may also terminate this Agreement and neither Party shall have any further
rights or obligations hereunder.
18.2 GRTC Default. In the event that the Closing does not occur solely by reason of
default by GRTC, and the City has fully performed its obligations and is prepared to
consummate the Closing, the City shall have all of its remedies at law or in equity, including the
remedy of specific performance. The City may also terminate this Agreement, in which event
neither Party shall have any further rights or obligations hereunder.
ARTICLE XIX
LIMITATIONS ON ASSIGNMENTS
Each Party agrees not to assign or transfer any part of the Party's rights or obligations
under this Agreement without the prior written consent of the other Party, which consent shall
not be unreasonably withheld, and any such assignment shall not relieve the assigning Party from
any of its obligations under this Agreement.
ARTICLE XX
NOTICES
All notices hereunder must be in writing and shall be deemed validly given, by personal
service, if sent by certified mail, return receipt requested, or by a nationally recognized overnight
courier, addressed as follows (or any other address the party to be notified may have designated
to the sender by like notice):
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DRAFT DATE: January 14, 2019
If to City: City of Roanoke,
ATTN: City Manager
364 Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Fax No. 540- 853 -1138
With a Copy to: City of Roanoke Department of Economic Development
ATTN: Economic Development Director
117 Church Avenue, S.W.
Roanoke, Virginia 24011
Fax No. 540- 853 -1213
If to GRTC: Kevin L. Price, General Manager
Greater Roanoke Transit Company
1108 Campbell Avenue, S.E.
Roanoke, VA 24013
Fax No. 540 -982 -2703
With a Copy to: Attn: Vice President of Operations, GRTC
364 Noel C. Taylor Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
Fax No. (540) 853 -1138
Notice shall be deemed delivered on the date of personal service, five days after deposit in the
United States mail, or the day after delivery to a nationally recognized overnight courier.
ARTICLE XXI
APPROVAL BY CITY COUNCIL
This Agreement is subject to approval by the City Council of the City of Roanoke after
public hearing. GRTC shall be responsible for all advertising costs and other expenses incurred
by the City and paid to third party vendors in connection with public hearings.
ARTICLE XXII
GENERAL PROVISIONS
22.1 Time. Time is of the essence in the performance of the Parties' respective obligations in
this Agreement.
22.2 Successors and Assigns. This Agreement shall inure to the benefit of, and be binding on,
the Parties hereto and their respective successors and permitted assigns.
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22.3 Counterpart Copies. This Agreement may be executed in one or more counterparts, and
all such counterparts so executed shall constitute one Agreement binding on all of the
Parties hereto, notwithstanding that all of the Parties are not signatories to the same
counterpart.
22.4 Construction. The Parties acknowledge that each Party and its counsel have reviewed
and revised this Agreement and that the normal rule of construction to the effect that any
ambiguities are to be resolved against the drafting party shall not be employed in the
interpretation of this Agreement or any amendments or exhibits hereto.
22.5 Severability. If a provision of this Agreement is determined to be unenforceable in any
respect, the enforceability of the provision in any other respect and of the remaining
provisions of this Agreement shall not be impaired.
22.6 Cooperation. Each Party agrees to cooperate with the other in a reasonable manner to
carry out the intent and purpose of this Agreement.
22.7 Authority To Sign. The persons who have executed this Agreement on behalf of the
Parties represent and warrant they are duly authorized to execute this Agreement on
behalf of their respective entity.
22.8 Non - waiver. Each Party agrees that any Party's waiver or failure to enforce or require
performance of any term or condition of this Agreement or any Party's waiver of any
particular breach of this Agreement by any other Party extends to that instance only.
Such waiver or failure is not and shall not be a waiver of any of the terms or conditions of
this Agreement or a waiver of any other breaches of the Agreement by any Party and
does not bar the non - defaulting Party from requiring the defaulting Party to comply with
all the terms and conditions of this Agreement and does not bar the non - defaulting Party
from asserting any and all rights and /or remedies it has or might have against the
defaulting Party under this Agreement or by law.
22.9 Faith Based Organizations. Pursuant to Virginia Code Section 2.2.4343.1, be advised
that the City and GRTC do not discriminate against faith -based organizations.
ARTICLE XXIII
NONDISCRIMINATION
23.1 GRTC will not discriminate against any employee or applicant for employment because
of race, religion, color, sex, national origin, age, disability, or any other basis prohibited
by state law relating to discrimination in employment, except where there is a bona fide
occupational qualification reasonably necessary to normal operation of GRTC. GRTC
agrees to post in conspicuous places, available to employees and applicants for
employment, notices setting forth the provisions of this nondiscrimination clause.
23.2 GRTC in all solicitations or advertisements for employees placed by or on behalf of
GRTC will state that GRTC is an equal opportunity employer.
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23.3 Notices, advertisements and solicitations placed in accordance with federal law, rule or
regulation shall be deemed sufficient for the purpose of meeting the requirements of this
Section.
ARTICLE XXIV
COMPLIANCE WITH LAWS, REGULATIONS, AND IMMIGRATION
GRTC agrees to comply with all Applicable Law, including all licensing requirements. GRTC
further agrees that GRTC does not, and shall not, during the performance of this Agreement,
knowingly employ an unauthorized alien as defined in the federal Immigration Reform and
Control Act of 1986.
ARTICLE XXV
COMPLIANCE WITH STATE LAW; FOREIGN AND DOMESTIC BUSINESSES
AUTHORIZED TO TRANSACT BUSINESS IN THE
COMMONWEALTH OF VIRGINIA
GRTC shall comply with the provisions of Virginia Code Section 2.2- 4311.2, as amended, which
provides that a contractor organized as a stock or nonstock corporation, limited liability
company, business trust, or limited partnership or registered as a registered limited liability
partnership shall be authorized to transact business in the Commonwealth of Virginia as a
domestic or foreign business entity if so required by Title 13.1 or Title 50 or as otherwise
required by law. GRTC agrees not to allow its existence to lapse or its certificate of authority or
registration to transact business in the Commonwealth of Virginia, if so required under Title 13.1
or Title 50, to be revoked or cancelled at any time before Closing, and to promptly cure any such
lapse, revocation or cancellation following notice from the City. It shall be a condition of the
City's closing obligations under Articles X and XI above that GRTC not be in breach of this
Article XXV.
ARTICLE XXVI
APPROPRIATION OF FUNDS
All obligations or funding to be undertaken by the City in connection with this Agreement are
subject to the availability of funds and the appropriation of such funds by City Council as may be
necessary for such obligations or funding. The City Manager shall include funding for the City's
obligations under this Agreement in appropriation for the project contemplated herein for the
relocation of the central bus transit operations of GRTC. If any such funding is not approved,
withdrawn, or otherwise not made available for this Agreement, with the result that City is
unable to perform its obligations under this Agreement, City shall provide GRTC with written
notice of such unavailability of funding.
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ARTICLE XXVII
FORCE MAJEURE
None of the Parties shall be in default or otherwise liable for any delay in or failure of its
performance under this Agreement if such delay or failure arises by any reason beyond its
reasonable control, including any act of God, any acts of common enemy, the elements,
earthquakes, floods, fires, epidemics, riots, strikes, failures or delay in transportation or
communication, shortages of material, approval delays or any act or failure to act by the other
party or such other party's employees, agents or contractors; provided, however, that GRTC's
lack of funds shall not be deemed to be a reason beyond GRTC's reasonable control. The Parties
shall promptly inform and consult with each other as to any of the above causes which in their
judgment may or could be the cause of a delay in the performance of this Agreement.
For purposes of this Agreement, any one (1) delay caused by any such occurrence shall not be
deemed to last longer than six (6) months and the Party claiming delay caused by any and all
such occurrences shall give the other Party written notice of the same within 30 Days after the
date such claiming party learns of such occurrence. Notwithstanding anything else set forth
above, after a total of twelve (12) months of delays of any type have been claimed by a Party as
being subject to force majeure, no further delays or claims of any type shall be claimed by such
Party as being subject to force majeure and /or being an excusable delay.
ARTICLE XXVIII
ENTIRE AGREEMENT
This Agreement, including, without limitation, its exhibits and other attachments, contains the
entire understanding of the Parties regarding its subject matter and supersedes all prior and
contemporaneous negotiations and agreements, whether written or oral, between the Parties with
respect to its subject matter. Without limitation, and for avoidance of any doubt, the preceding
sentence shall not operate to invalidate or supersede any separate agreements between the Parties
regarding the Incentives. No amendment to this Agreement shall be valid unless made in writing
and signed by the Parties.
ARTICLE XXIX
FORUM SELECTION AND CHOICE OF LAW
By virtue of entering into this Agreement, the Parties agree and submit themselves to a court of
competent jurisdiction, which shall be the Circuit Court or General District Court for City of
Roanoke, Virginia, and further agree that this Agreement is controlled by the laws of the
Commonwealth of Virginia, with the exception of Virginia's conflict of law provisions which
shall not apply, and that all claims, disputes and other matters shall be decided only by such
court according to the laws of the Commonwealth of Virginia as aforesaid. Each Party further
waives and agrees not to assert in any such action, suit or proceeding, that the Party is not
personally subject to the jurisdiction of such courts, that the action, suit or proceeding, is brought
in an inconvenient forum or that the venue of the action, suit or proceeding, is improper.
31
DRAFT DATE: January 14, 2019
IN WITNESS WHEREOF, the Parties have executed this Agreement by their authorized
representatives as of the date of this Agreement.
WITNESS:
Print name and title
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
CITY OF ROANOKE, VIRGINIA
Lo
Robert S. Cowell, Jr.
City Manager
The foregoing Agreement was acknowledged before me this day of , 2019, by
Robert S. Cowell, Jr., the duly authorized City Manager of the City of Roanoke, Virginia, a
Virginia municipal corporation, on behalf of the City of Roanoke, Virginia.
My Commission expires:
Approved as to form:
Notary Public
Approved as to execution:
SEAL
32
DRAFT DATE: January 14, 2019
WITNESS:
Print name and title
WITNESS:
Print name and title
STATE OF
CITY /COUNTY of
GREATER ROANOKE TRANSIT COMPANY
I:
William D. Bestpitch, President
Kevin Price, General Manager
The foregoing Agreement was acknowledged before me this day of , 2019, by
William D. Bestpitch, the duly authorized President of Greater Roanoke Transit Company, a
Virginia corporation, on behalf of Greater Roanoke Transit Company.
My Commission expires:
Notary Public
STATE OF
CITY /COUNTY of
SEAL
The foregoing Agreement was acknowledged before me this day of , 2018, by
Kevin Price, the duly authorized General Manager of Greater Roanoke Transit Company, a
Virginia corporation, on behalf of Greater Roanoke Transit Company.
My Commission expires:
Approved as to form:
Notary Public
Approved as to execution:
SEAL
33
DRAFT DATE: January 14, 2019
EXHIBIT A
Description of Campbell Court
Those parcels of real property, together with improvements thereon, situated at 29 Campbell
Avenue SW and 30 Salem Avenue SW, Roanoke, VA 24011, and bearing Official Tax Parcel
Nos. 1011105, 1011106, 1011107, 1011108, 1011109, 1011110, 1011116, 1011117, 1011118,
1011119, 1011120, 1011122, and 1011129, containing, in the aggregate, approximately 1.0674
acres.
34
DRAFT DATE: January 14, 2019
EXHIBIT B
GRTC Relocation Parcels Owners and GRTC Relocation Parcels
GRTC Relocation Parcels Owners
GRTC Relocation Parcels
Brandon, Woody and Booker LLC
Two (2) certain parcels of real property,
together with improvements thereon, situated
at 0 Salem Avenue, S.W. and 325 Salem
Avenue, S. W., Roanoke, Virginia, and
bearing Official Tax Map Nos. 1010113 and
1010115, respectively, more particularly
described as Two (2) parcels of real property,
together with improvements thereon,
described as follows: (i) a parcel of real
property, together with improvements
thereon, containing approximately 13,258 sq.
feet of land, more or less, situated at 0 Salem
Avenue, S.W., Roanoke Virginia, and bearing
Official Tax Map No. 1010113; and (ii) a
parcel of real property, together with
improvements thereon, containing
approximately 23,307 sq. feet of land, more
or less, situated at 325 Salem Avenue, S.W.,
Roanoke, Virginia, and bearing Official Tax
Map No. 1010115.
The Brandon Company, Incorporated
A certain parcel of real property, together
with improvements thereon, situated at 0
Salem Avenue, S.W., Roanoke, Virginia, and
bearing Official Tax Map No. 1010121, and
more particularly described as a parcel of real
property, together with improvements
thereon, containing approximately 16,074 sq.
feet of land, more or less.
The Brandon Company, Incorporated
A certain parcel of real property, together
with improvements thereon, situated at 0
Salem Avenue, S.W., Roanoke, Virginia, and
bearing Official Tax Map No. 1010122, a
parcel of real property, together with
improvements thereon, containing
approximately 20,275 sq. feet of land, more
or less.
35
DRAFT DATE: January 14, 2019
EXHIBIT C
Description of Future Rail Station Parcels
Two (2) parcels of real property, together with improvement thereon, owned by T -W Properties,
a Virginia partnership, situated at (i) 1 Jefferson Street, S.W. Roanoke Virginia, bearing Official
Tax Map No. 1010507, and containing 0.1670 acres, more or less, and (ii) 7 Jefferson Street,
S.W., Roanoke, Virginia, bearing Official Tax Map No. 1010508, containing 0.1158 acres, more
or less.
36
DRAFT DATE: January 14, 2019
EXHIBIT D
Leases at Campbell Court
Tenant
Location
Term
727 Mart, Inc.
2,200 square feet located on
Expires February 28, 2019 (3 Optional one year
the ground floor at 31 -B
renewals: 3/1/2019 to 02/29/2020, 3/1/2020 to
Campbell Avenue S.W.
02/29/2021, 3/1/2021 to 02/28/2022)
Greyhound
3,000 square feet located on
Expires June 30, 2019 (1 additional one year
Lines, Inc.
the ground floor at 26 Salem
renewal July 1, 2019 -June 30, 2020)
Avenue S.W.
Pyxis, Inc.
787 square feet located on
Expires June 30, 2019 (1 additional one year
the third floor at 31 -J
renewal July 1, 2019 -June 30, 2020)
Campbell Avenue S.W.
Agreements for monthly parking permits, which are terminable.
37
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING THE FILING OF APPLICATIONS AND THE
ACCEPTANCE AND EXECUTION OF APPROPRIATE AGREEMENTS FOR
OPERATING AND CAPITAL FINANCIAL ASSISTANCE FOR FISCAL YEAR 2019-
2020 WITH THE FEDERAL TRANSIT ADMINISTRATION AND THE
COMMONWEALTH OF VIRGINIA DEPARTMENT OF RAIL AND PUBLIC
TRANSPORTATION UPON CERTAIN TERMS AND CONDITIONS.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit
Company that the Company's General Manager and Assistant General Manager are each
authorized to execute, as may be needed, in a form approved by General Counsel,
appropriate applications requesting the maximum operating and capital financial
assistance from the Federal Transit Administration and the Commonwealth of Virginia
Department of Rail and Public Transportation for the fiscal year 2019 -2020 and further to
accept and execute the necessary operating grant agreements and capital grant
agreements, in a form approved by General Counsel, all as more particularly set forth in
the report of the General Manager to this Board dated January 22, 2019. The Company's
Secretary is also authorized to attest any such documents.
ATTEST:
Date Adopted: �` L
Stephanie M. Moon Reyno Sec ry
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
January 22, 2019
The Honorable William D. Bestpitch, President, and Members of the Board of Directors of Greater
Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: Authorization to File for Federal Transit Administration Operating and Capital Financial
Assistance, and Commonwealth of Virginia Operating and Capital Financial Assistance for Fiscal Year (FY)
2019-2020.
Background
Financial assistance has been provided to Greater Roanoke Transit Company (GRTC) by the Federal
Transit Administration (FTA) and the Commonwealth of Virginia Department of Rail and Public
Transportation ( VDRPT) during previous fiscal years for certain operating and capital expenses.
Under FTA regulations, GRTC is eligible for federal operating funds, which cannot exceed 50% of its
proposed operating deficit. In FY 2019 -2020 GRTC will apply for the maximum amount allowed in
federal operating and capital financial assistance.
During the current 2018 -2019 fiscal year, the total amount of assistance for operating expenses GRTC
will receive from FTA is approximately $3,319,227; the total amount of assistance for operating
expenses GRTC will receive from VDRPT is approximately $2,126,805.
The deadline for filing the applications for the above referenced assistance for FY 2019 -2020 is February
1, 2019.
,scummer- atio, p
Authorize the General Manager or Assistant General Manager to file applications requesting the
maximum operating and capital financial assistance from FTA and VDRPT for FY 2019 -2020 and to accept
and execute the necessary grant agreements in a form approved by legal counsel.
Greater Roanoke Transit Company
Resp
itted,
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
SPECIAL MEETING
JANUARY 31, 2019
7:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
1. Call to Order — Director Karen Michalski - Karney absent.
2. Public hearing to receive citizen comments regarding a revised S.T.A.R. Monthly
Unlimited Ride Pass Fee Schedule for GRTC/ d /b /a Valley, effective April 1, 2019,
from $96.00 to $112.00, in order to offset increased purchased transportation, labor,
and related benefits, and other costs for GRTC.
No Action Taken.
3. Adjourn — 7:15 p. m.
K: \GRTC - Valley Metro \GRTC - Public Hearings\2019 \January 31, 2019 Public Hearing Action Agenda.doc
NOTICE OF PUBLIC HEARING
The Board of Directors of Greater Roanoke Transit Company ( "GRTC "), d/b /a Valley
Metro, proposes to adopt a revised S.T.A.R. Monthly Unlimited Ride Pass Fee Schedule for
GRTC, proposed to be effective April 1, 2019, in order to offset increased purchased
transportation, labor and related benefits, and other costs for GRTC. The proposed S.T.A.R.
Monthly Unlimited Ride Pass fee is summarized as follows:
Type of Fare
Current Fare
Schedule
Proposed Fare Schedule
effective April 1 2019
S.T.A.R. Monthly Unlimited Ride Pass fee
$96.00
$ 112.00
Pursuant to the requirements mandated by the Federal Transit Administration (FTA),
notice is hereby given that the Board of Directors of the Greater Roanoke Transit Company will
hold a public hearing to receive public comments on the above matter at a special meeting to be
held on Thursday, January 31, 2019, commencing at 7:00 p.m., or as soon as the matter may be
heard, in the Emergency Operations Center (EOC) Conference Room, Room 159, which is
located on the first floor of the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W.,
Roanoke, Virginia 24011. Copies of the proposed resolution will be available at the Roanoke
City Clerk's Office, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W.,
Roanoke, Virginia 24011, and at the offices of GRTC located at 1108 Campbell Avenue, S.E.,
Roanoke, Virginia 24013, on and after January 15, 2019. For further information on the matter,
you may contact the Office of the City Clerk at (540) 853 -2541 or GRTC at (540) 982 -0305.
All parties and interested entities may appear on the above date and time to be heard on
the above matter.
If you are a person with a disability who needs accommodations for this hearing, please
contact the Roanoke City Clerk's Office at (540) 853 -2541, before 12:00 Noon on Friday,
January 25, 2019.
GIVEN under my hand this 15th day of January 2019.
Stephanie M. Moon Reynolds, MMC
Secretary
PH Notice -GRTC STAR Monthly Pass (1.31.19)
Note to Publisher:
Please publish in full, twice, in the Virginia Section of the Roanoke Times, on Tuesday,
January 15, 2019, and Tuesday, January 22, 2019.
Please send affidavit of publication to:
Stephanie M. Moon Reynolds, MMC, City Clerk
4th Floor, Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Phone: (540) 853 -2541
Please send bill to:
Greater Roanoke Transit Company
d/b /a Valley Metro
Attn: Stephanie Giles
1108 Campbell Avenue, S.E.
Roanoke, Virginia 24013
Phone: (540) 982 -0305 ext. 113
PH Notice -GRTC STAR Monthly Pass (1.31.19)
�l
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
ROANOKE CITY
Attn STEPHANIE GILES
4TH FLOOR, NOEL C. TAYLOR MUNICIPAL
BUILDING
215 CHURCH AVENUE, S.W., ROOM 456
ROANOKE, VA 24011
Account Number
6012231
Date
January 22, 2019
Date Category Description Ad Size Total Cost
01/22/2019 Any- Virginia ROA NOTICE OF PUBLIC HEARING 3 x 6.00 IN 1,669.88
Publisher of the
Roanoke Times
1, (the undersigned) an authorized representative of the
Roanoke Times, a daily newspaper published in Roanoke, in the
State of Virginia, do certify that the annexed notice NOTICE OF
PUBLIC HEARING was published in said newspapers on the
following dates:
01/15,01/22/2019
The First insertion being given ... 01/15/2019
Newspaper reference: 0000882523
II �
Billing Representative
Sworn to and subscribed before me this Tuesday, January 22, 2019
v
y1,lPfllll!
otary P blic �, • . • ���
State f Virginia Ze FUc;LIG
City/County of Roanoke
My Commission expir
�. N_? Ate, e EvI IFS c(
jA ' 2C`
® ( /
ALA,
aaat
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
NOTICE OF PUBLIC HEARING �
The Board of Directors of Greater Roanoke Transit Company ( "GRTC "), d /b /a
Valley Metro, proposes to adopt a revised S.T.A.R. Monthly Unlimited Ride Pass Fee
Schedule for GRTC, proposed to be effective April 1, 2019, in order to offset increased
purchased transportation, labor and related benefits, and other costs for GRTC. The
proposed S.T.A.R. Monthly Unlimited Ride Pass fee is summarized as follows:
Type of Fare Current Fare Provos
Schedules of ecti
S.T.A.R. Monthly Unlimited Ride Pass fee $96.00
$112.00
Pursuant to the requirements mandated by the Federal Transit Administration
(FTA), notice is hereby given that the Board of Directors of the Greater Roanoke
Transit Company will hold a public hearing to receive public comments on the above
matter at a special meeting to be held on Thursday, January 31, 2019, commencing at
7:00 p.m., or as soon as the matter maybe heard, in the Emergency Operations Center
(EOC) Conference Room, Room 159, which is located on the first floor of the Noel
C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011.
Copies of the proposed resolution will be available at the Roanoke City Clerk's Office,
Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke,
Virginia 24011, and the office of GRTC located at 1108 Campbell Avenue, S.E.,
Roanoke, Virginia 24013, on and after January 15, 2019. For further information on
the matter, you may contact the Office of the City Clerk at (540) 853 -2541 or GRTC
at (540) 982 -0305.
All parties and interested entities may appear on the above date and time to
be heard on the above matter.
If you are a person with a disability who needs accommodations for this
hearing, please contact the Roanoke City Clerk's Office at (540) 853 -2541, before
12:00 Noon on Friday, January 25, 2019.
GIVEN under my hand this 15th day of January 2019.
Stephanie M. Moon Reynolds, MMC
Secretary
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
May 2, 2019
The Honorable Sherman P. Lea, Sr., and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of City Council:
Pursuant to Paragraph 3, Article II, By -Laws of the Greater Roanoke Transit
Company, this is to advise you that the Annual Meeting of the Stockholders will be
held on Monday, June 17, 2019, at 1:30 p.m., in the City Council Chamber, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia.
Sincerely,
1!� r-,. w, 4400
Stephanie M. Moon Reynolds
Secretary
pc: Robert S. Cowell, Jr., Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Amelia C. Merchant, Treasurer, GRTC
Laura Carini, Assistant General Counsel, GRTC
Kevin Price, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Troy A. Harmon, Municipal Auditor
L:\ CLERK \DATA \smmoon \GRTC.18 \May \Call Letter for Stockholders' Meeting.doc
The Roanoke Times Account Number
Roanoke, Virginia 6012231
Affidavit of Publication
Date
ROANOKE CITY June 26, 2019
Attn STEPHANIE GILES
4TH FLOOR, NOEL C. TAYLOR MUNICIPAL
BUILDING
215 CHURCH AVENUE, S.W., ROOM 456
ROANOKE, VA 24011
Date Category Description Ad Size Total Cost
04/08/2019 Any- Virginia ROA NOTICE OF PUBLIC MEETING 3 x 9.50 IN 3,973.52
Publisher of the
Roanoke Times
I, (the undersigned) an authorized representative of the
Roanoke Times, a daily newspaper published in Roanoke, in the
State of Virginia, do certify that the annexed notice NOTICE OF
PUBLIC MEETING was published in said newspapers on the
following dates:
04/01. 04/08/2019
The First insertion being given ... 04/01/2019
Newspaper reference: 0000918301
Billing Represen tive
Sworn to and subscribed before me this Wednesday, June 26, 2019
N
�F
Notary Public
Sharon A Carsten
State of Virginia NOTARY PUBLIC
City/County of Roanoke Commonwealth of Virginia
My Commission expires Notary Registration Number 329549
021
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
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NOTICE OF PUBLIC MEETING
The Board of Directors of Greater Roanoke Transit Company ( "GRTC "), d/b /a Valley
Metro, proposes to consider modifying minor route modifications on the following routes, in
order to provide the most efficient and cost effective transit services for passengers needing to
travel in the City of Roanoke, Virginia. The proposed minor route modifications are as follows:
Pursuant to the requirements mandated by the Federal Transit Administration (FTA),
notice is hereby given that Greater Roanoke Transit Company will hold an open house public
meeting to receive public comments on the above matter to be held on Thursday, April 18, 2019,
commencing at 4:30 p.m. and ending at 7:00 p.m., in the Campbell Court Transfer Center, 2nd
Floor Conference Room, which is located at 17 Campbell Avenue, S.W., Roanoke, Virginia
24011. Copies of the proposed modifications will be available at the offices of GRTC located at
1108 Campbell Avenue, S.E., Roanoke, Virginia 24013, on and after April 1, 2019. For further
information on the matter, you may contact the Office of the City Clerk at (540)853 -2541 or
GRTC at (540)982 -0305.
All parties and interested entities may appear on the above date and time to be heard on
the above matter.
If you are a person with a disability who needs accommodations for this meeting, please
contact the Roanoke City Clerk's Office at (540) 853 -2541, before 12:00 Noon on Thursday,
April 11, 2019.
GIVEN under my hand this 1 st day of April 2019.
PH Notice -GRTC Modify Minor Routes (4.18.19)
Stephanie M. Moon Reynolds, MMC
Secretary
ROUTES
MINOR ROUTE MODIFICATIONS
11/12
15
21/22
25/26
51/52
65/66
71/72
75/76
85/86
Pursuant to the requirements mandated by the Federal Transit Administration (FTA),
notice is hereby given that Greater Roanoke Transit Company will hold an open house public
meeting to receive public comments on the above matter to be held on Thursday, April 18, 2019,
commencing at 4:30 p.m. and ending at 7:00 p.m., in the Campbell Court Transfer Center, 2nd
Floor Conference Room, which is located at 17 Campbell Avenue, S.W., Roanoke, Virginia
24011. Copies of the proposed modifications will be available at the offices of GRTC located at
1108 Campbell Avenue, S.E., Roanoke, Virginia 24013, on and after April 1, 2019. For further
information on the matter, you may contact the Office of the City Clerk at (540)853 -2541 or
GRTC at (540)982 -0305.
All parties and interested entities may appear on the above date and time to be heard on
the above matter.
If you are a person with a disability who needs accommodations for this meeting, please
contact the Roanoke City Clerk's Office at (540) 853 -2541, before 12:00 Noon on Thursday,
April 11, 2019.
GIVEN under my hand this 1 st day of April 2019.
PH Notice -GRTC Modify Minor Routes (4.18.19)
Stephanie M. Moon Reynolds, MMC
Secretary
Note to Publisher:
Please publish in full twice in the Virginia Section of The Roanoke Times, on Monday, April 1,
2019, and Monday, April 8, 2019. Please publish the ad in a Block Ad, 16 point type in the
caption and 12 point type in the body.
Please send affidavit of publication to:
Stephanie M. Moon Reynolds, MMC, City Clerk
4t" Floor, Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 456
Roanoke, Virginia, 24011
Phone: (540) 853 -2541
Please send bill to:
Greater Roanoke Transit Company
dba Valley Metro
Attn: Stephanie Giles
1108 Campbell Avenue, S.E.
Roanoke, VA 24013
Phone: (540) 982 -0305 ext. 113
PH Notice -GRTC Modify Minor Routes (4.18.19)
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 18, 2019
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
Call to Order -- Roll Call. All Present.
2. Approval of Minutes: Regular Meeting of GRTC held on Tuesday, January 22, 2019;
and Special Meeting of GRTC held on Thursday, January 31, 2019.
Without objection, dispensed with the reading thereof and approved as
amended, with a typo in the January 22, 2019 minutes on page 2,
" FINANCIAN" instead of "FINANCIAL"
3. Reports of Officers:
a. General Manager:
Management Update:
Planning and Special Projects
a. Transit Passenger Advisory Committee (TPA) — Charter &
TPAC Member Application
b. GRTC YTD Ridership Data Update
c. Comprehensive Operational Analysis (COA) /Transit
Development Plan (TDP) Progress Update
Without objection, received and filed.
2. Second Quarter Financial Report.
Without objection, received and filed.
3. Authorization to Conduct Public Meeting on April 18, 2019 — Valley
Metro Minor Route Modifications.
Adopted a resolution. (7 -0)
4. Approval of the Proposed STAR Monthly Pass Fee Increase
$96.00 to $112.00.
Adopted a resolution. (7 -0)
KAGRTCA MarchWarch 18, 2019 Agenda.doc
5. Appointment of two members of the Board and two officers of the
Company to serve as the Fiscal Year 2019 -2020 Budget Review
Committee to review the proposed budget.
Appointed Amelia C. Merchant, Treasurer; and Sherman M.
Stovall, Assistant Vice - President of Operations, as the two
officers; and Karen Michalski - Karney and R. B. Lawhorn, as the
two Board members.
4. Other Business.
Next Meeting: Monday, May 20, 2019 at 1:00 p.m.
5. Adjourn. — 1:30 p.m.
KAGRTC.191MarcMMarch 18, 2019 Agenda.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 14, 2019
William D. Bestpitch, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bestpitch and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be on
Monday, March 18, 2019, at 1:00 p.m., in the EOC Conference Room, Room 159, first
floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia.
Sincerely,
at A
A444A�
Stephanie M.
Secretary
ova
Moon Re s
PC: Robert S. Cowell, Jr., City Manager
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Amelia C. Merchant, Director of Finance
Troy A. Harmon, Municipal Auditor
Laura M. Carini, Assistant General Counsel, GRTC
Kevin Price, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Ronnie Parker, Assistant General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Stephanie Giles, Director of Finance, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Greater Roanoke Transit Company (GRTC)
Board of Directors Meeting
Management Update
March 18, 2019
Planning and Special Projects
Transit Passenger Advisory Committee (TPAC) — Charter & TPAC Member Application
A draft TPAC Charter and Membership Application have been prepared and submitted to the GRTC
Board of Directors for review and comment. GRTC Management plans to seek final GRTC Board approval
of the TPAC Charter and Membership Application at the May 2019 GRTC Board of Directors Meeting.
GRTC YTD Ridership Data - UPDATE
In order to improve the accuracy of GRTC's Transit Ridership Data, the software associated with the
collection of transit ridership received an upgrade in December 2018. During the ridership count
verification process each ridership classification (Valley Metro, Smart Way, Smart Way Express, STAR,
and Star Line Trolley) was evaluated and found to be reporting accurately, with the exception of the Star
Line Trolley. An assessment of the Star Line Trolley on -board hardware (older fare boxes) and associated
software was completed. Based on the results of our assessment to date, we believe the reported
trolley ridership to be low. We will suspend reporting the trolley data until our assessment is complete.
Below is the GRTC Ridership YTD as of January 2019 —Star Line Trolley Ridership excluded.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
Valley Metro Fixed Route Ridership Report
Smart Way Ridership Chart
IR0,L)
5,010
I(" "
4,5W
1 ,p,ppo
4,o'JO
iiopcu
Sort
3,"
■GV N, 2'wo
■ rV 19
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■ cy 18 } ppp
■ rV 18
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�
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0
Jul Aug Sept 00 Nov OP, lan f'e) Mar Apr May Jun
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
S.T.A,R Ridership Chart Smart Way Express
9,001 1800
,,M) 1 &00
Oco 1401:
110U
5,000
1000
4,000 ■ F Y 19
NCx] ■ FY 19
3.000 ■ FY 15
b())
z,000 4011 '
1,000 200
Sul A.9 Sept Olt No: Dec Jx, Feh Mar Aw May 1trt� V Aug Sept nct Nov Der Jan
Comprehensive Operational Analvsis (COA)/Transit Development Plan (TDP) - UPDATE
The FY2019 Planning Year as outlined in Valley Metro's Transit Development Plan is progressing as
scheduled. A proposed public meeting (open house) referencing the "Minor Transit Route Adjustments"
has been submitted to the GRTC Board of Directors for authorization. The proposed public meeting
(open house) is proposed to take place on April 18, 2019 at the Campbell Court Transfer Center starting
at 4:30pm. Implementation of real -time transit passenger information has begun, the VMGO App is
currently in the beta testing phase.
Respectfyjly 5,A' mitted,
4/15rice
ral Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
DRAFT
GREATER ROANOKE TRANSIT COMPANY (GRTC)
CHARTER FOR THE
TRANSIT PASSENGER ADVISORY COMMITTEE (TPAC)
Authority
The Transit Passenger Advisory Committee (TPAC) will be established and its members appointed by the
GRTC Board of Directors.
Purpose
The Transit Passenger Advisory Committee will provide advice and recommendations to the GRTC Board
of Directors on transit service, facilities, plans and policies that are specific to GRTC.
Scope
The Committee will:
• Advise the GRTC Board of Directors on issues related to Valley Metro local fixed route services,
Starline Trolley, Smart Way commuter services, and any future transit service projects as
requested by the GRTC Board President
• Provide input on transit service planning documents current and future to the GRTC Board of
Directors; and
• Provide a forum for citizens to comment on local and regional transit issues and services.
Membership
The Committee will be made up of nine (9) members appointed by the GRTC Board of Directors. The
GRTC Board of Directors will receive and review TPAC Membership Applications beginning on July 15t
2019 for initial terms of membership, then upon member term expiration or to fill a vacant TPAC
member position. Membership will be comprised of one representative from the City of Salem, one
representative from the Town of Vinton, four representatives from the City of Roanoke, one
representative from the local business community, one representative from the STAR
passenger /disabled community, and one Roanoke Valley Alleghany Regional Commission (RVARC) staff
member. The Committee Members will be expected to have a general knowledge of or professional
interest in transit issues related to transit service improvements, public input strategies, transit service
marketing strategies, and potential transit service expansion. All members will serve at the pleasure of
the GRTC Board.
The Committee will designate a member to serve as Chair, Vice - Chair, and Secretary.
Terms
Members will be appointed to serve two -year terms. Members can be appointed at any time during the
year, with the initial term ending on June 30 of the second year following the year of appointment.
Members can be reappointed for two additional terms.
Accessibility Subcommittee
The Committee may establish a subcommittee to meet separately and address issues of transit
accessibility. The Accessibility Subcommittee will report to the Transit Passenger Advisory Committee on
matters that require discussion or action by the full Committee.
GRTC Staff Liaison
An employee of GRTC will be named as the Staff Coordinator and will serve as staff liaison to the
Committee. Other GRTC staff may be called on to make presentations and lead discussions with the
Committee as appropriate to the issues being considered.
Meetings
The Committee will be expected to meet every other month or more often as the need arises as
determined by the GRTC Board President. Regular TPAC Meetings will be scheduled on the second
Thursday in the months of February, April, June, August, and October. Meetings will be held at the
Valley Metro Passenger Transfer Center beginning at 6:30 p.m. All meetings will be open to the public.
A quorum for any TPAC Meeting shall constitute five (5) Members, provided that at least one (1)
Member in attendance is a member from the City of Roanoke.
Reporting
The Committee will report its findings and recommendations on transit issues to the GRTC Board
President or designee in writing. The Committee findings, recommendations, and meeting minutes will
be presented at the subsequent GRTC Board of Directors Meeting.
Transit Passenger Advisory Committee (TPAC)
Application
First Name:
Last Name:
Home Street Address:
Ci :
Zip Code:
Home Phone:
Work Phone:
Email: *
Availability: *
TPAC Meetings will be scheduled on the second Thursday in the months of February, April, June,
August, and October. Meetings will be held at the Valley Metro Passenger Transfer Center
beginning at 6:30 p.m. Will you be able to attend these meetings?
(` Yes
No
Representation: *
TPAC includes representation from the City of Salem, Town of Vinton, four (4) representatives from
the City of Roanoke, local business community, and the STAR passenger /disabled community.
Which of these groups do you hope to represent if selected to serve on TPAC?
Collecting Input: *
How would you plan to seek input from other riders and the community in order to reflect your
representative communitv or ridership on TPAC?
L4 2
Ridership: *
Which of GRTC's services (Local City Routes, Starline Trolley, Smart Way, Smart Way Express,
STAR Paratransit) do you use? How long have you been a rider of each service?
r
L U
Service Use:
Why did you begin using GRTC's services? Why do you continue to use the system?
L
Goals:
Why do you want to be a member of TPAC? What do you hope to accomplish as a member of
TPAC?
W I
Vision:
What do
iou think GRTC's priorities should be?
Lai
Skills and Strengths:
What skills and streng
do you bring to TPAC?
Organizational Affiliations: *
Are you affiliated or do you belong to another organization that advocates for GRTC services?
I
L j 2
In an attempt to ensure that committee representation reflects the makeup of our community, please
check the box applicable to you. This information is strictly voluntary.
Define your Gender:
Race and Ethnicity:
r White
Black or African American
r Hispanic or Latino
Asian
r American Indian or Alaska Native
ii Native Hawaiian or Pacific Islander
i Multiracial
Other
Disabled:
Yes
No
Age Range:
14 -17
18 -24
25 -34
35 -44
45 -54
55 -64
65+
Accommodations:
If special accommodations are needed, please specify.
Agreement: *
By submitting this application, I affirm that the facts set forth in it are true and complete.
(` Yes
No
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
March 18, 2019
William D. Bestpitch, President and Members of the Board of Directors
Dear President Bestpitch and Members of the Board:
Subject: Greater Roanoke Transit Company Second Quarter Financial Report
The attached report provides financial performance information for the second quarter (October
— December) of Fiscal Year (FY) 2019. For the second quarter of FY 2019, Greater Roanoke Transit
Company (GRTC) experienced net income of $507,982 a decrease of $19,050 compared to the
same period in FY 2018.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 8.2% over the same period last year and is 2.7% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased less than 1% compared to 2018, but are 7.9% below budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 9.7%
compared to FY 2018, but are 4.8% above the established budget.
• State and Federal operating assistance increased 10.3% and is performing above budget
expectations.
Expenses
Total expenses increased 9.6% compared to FY 2018, and are 2.1% below the established budget.
Significant factors impacting expenses include:
Greater Roanoke Transit Company
; , s %is J�v . ¢:�:; "�i � €', <:C ±h i , V =i? CH O,) Fax ci Ie
William D. Bestpitch, President and Members of the Board of Directors
GRTC Financials
March 18, 2019
Page 2
• Labor and Fringe Benefits increased approximately 3.8 %, but are 1.7% below the
established budget.
• Materials and Supplies increased 44.2% and are 4.6% below the established budget.
• Utilities increased 3.7% and are 7.4% below the established budget.
• Insurance decreased 1.6% and is 4.7% below budget.
• Miscellaneous Expense increased 14.1% and exceeds budget approximately 4 %.
Respectfully Su
Kevin . Price
Ge ral Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Six Months Ending December 31, 2018
FY
2019
December
OPERATING INCOME
FY
2018
December
FY 19
BUDGET % OF FY 19
TOTAL BUDGET
Operating Revenue
$944,698.90
$947,285.56
$2,244,672.00
42.09%
Non - Transportation Revenues
150,664.99
166,853.91
275,104.00
54.77%
Total Income
$1,095,363.89
$1,114,139.47
$2,519,776.00
43.47%
OPERATING EXPENSES
Labor- Hourly & Salary
$2,047,056.58
$1,943,976.28
$4,026,941.00
50.83%
Fringe Benefits
873,485.82
870,491.59
2,024,441.00
43.15%
Services
294,096.59
295,796.26
756,771.00
38.86%
Materials & Supplies
728,597.06
505,361.47
1,605,660.00
45.38%
Utilities
111,301.44
107,361.87
261,469.00
42.57%
Insurance Costs
122,077.62
124,039.56
269,306.00
45.33%
Miscellaneous Expenses
951,179.16
833,925.32
1,760,239.00
54.04%
Total Expenses
$5,127,794.27
$4,680,952.35
$10,7049827.00
47.90%
Net Loss
($4,032,430.38)
($3,566,812.88)
($8,185,051.00)
49.27%
Local Grants
$1,325,049.12
$1,178,953.54
$2,739,019.00
48.38%
State Grants
1,054,296.00
972,034.00
2,126,805.00
49.57%
Federal Grants
2,161,067.00
1,942,857.00
3,319,227.00
65.11%
Total Subsidies
$4,540,412.12
$4,093,844.54
$8,185,051.00
55.47%
Net Income (loss)
$507,981.74
$527,031.66
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
12/31/2018 12/31/2017
Year -to -Date Year -to -Date % of Change
ASSETS
CASH
$
627,160.38
$
261,109.51
140%
ACCOUNTS RECEIVABLE
$
2,978,242.55
$
2,459,315.39
21%
INVENTORY
$
477,579.66
$
474,161.23
1%
FIXED ASSETS
FIXED ASSETS
$
35,124,773.04
$
32,630,972.89
8%
ACCUMULATED DEPRECIATION
$
(25,041,178.73)
$
(23,417,359.26)
7%
NET FIXED ASSETS
$
10,083,594.31
$
9,213,613.63
9%
PREPAYMENTS
$
66,046.65
$
80,921.76
-18%
TOTAL ASSETS
$
14,232,623.55
$
12,489,121.52
14%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
717,727.23
$
543,556.89
32%
PAYROLL LIABILITIES
$
406,245.22
$
369,418.70
10%
OTHER LIABILITIES
$
1,670,996.11
$
815,662.49
105%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
3,621,913.10
$
3,838,567.60
-6%
DEPRECIATION EXPENSE
$
(765,337.14)
$
(851,344.36)
-10%
RETAINED EARNINGS
$
7,878,905.29
$
7,135,995.54
10%
CAPITAL CONTRIBUTIONS
$
194,187.00
$
110,228.00
76%
NET INCOME (LOSS)
$
507,981.74
$
527,031.66
-4%
TOTAL CAPITAL
$
11,437,654.99
$
10,760,483.44
6%
TOTAL LIABILITIES & CAPITAL
$
14,232,623.55
$
12,489,121.52
14%
W" 1 1ey .40�
M
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
March 18, 2019
The Honorable William D. Bestpitch, President, and Members and Officers of the Board of
Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: Authorization to Conduct Open House Public Meeting on April 18, 2019 — Valley Metro
Minor Route Modifications
Background
The Valley Metro Transit Development Plan (TDP) provides a service and capital plan for the
ten- year TDP horizon. The focus of the TDP project is to implement the recommendations
contained within the Comprehensive Operational Analysis, which align fairly closely with the
short -term recommendations included in the Roanoke Valley Transit Vision Plan (TVP).
The April 18, 2019 Public Meeting will request public input on Service Improvement #1 —
Implement the Minor Route Adjustments Outlined within the COA as described in Valley Metro's
TDP dated August 2018.
Recommendation
In accordance with federal regulations and state code, authorize the General Manager to
conduct an open house public meeting to solicit comments on the aforementioned proposed
changes to Valley Metro's transit services. The meeting will be held on April 18, 2019 at the
Campbell Court Transfer Center, 2nd Floor Conference Room from 4:30 p.m. to 7:00 p.m.
Respectfu ly Sy4fnitted,
Kevin At. Price
Gen al Manager
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
e P�
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING AN OPEN HOUSE PUBLIC MEETING TO RECEIVE
PUBLIC COMMENTS ON PROPOSED CHANGES TO GREATER ROANOKE TRANSIT
COMPANY'S (GRTC) TRANSIT SERVICES TO MODIFY VALLEY METRO'S TRANSIT
SERVICES.
WHEREAS, at the Board's March 18, 2019, meeting, the GRTC General Manager
recommended that the Board consider modifying Valley Metro's transit services in order to
provide the most efficient and cost effective transit services for passengers needing to travel in
the City of Roanoke, Virginia, as more fully set forth in the General Manager's report dated
March 18, 2019, to this Board.
THEREFORE, BE IT RESOLVED by the Board of Directors of GRTC as follows:
1. That the Board of Directors hereby approves and authorizes an open house public
meeting to be advertised and held on Thursday, April 18, 2019, from 4:30 p.m. to 7:00 p.m., or
as soon thereafter as the matter may be reached, or such other date and time as deemed
appropriate by the General Manager, to receive public comments on modifying Valley Metro's
transit services. The open house public meeting will be held at Campbell Court Transfer Center,
2nd Floor Conference Room, 17 Campbell Avenue, S.W., Roanoke, Virginia.
Date * - UA Ak 191 �1019
4,ATTES
anie M. Moon Rey ,Sec tary
1
M
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
March 18, 2019
The Honorable William D. Bestpitch, President, and Members of the Board of Directors of
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: Approve Proposed STAR Monthly Pass Fee Increase $96 to $112
Background
At its November 19, 2018 meeting, the Greater Roanoke Transit Company (GRTC)
Board of Directors authorized holding a public hearing on a proposed fee increase to
the STAR Monthly Unlimited Ride Pass from $96 to $112.
The public hearing was held on January 31, 2019. Notice of the hearing was advertised
via legal notice which was published twice in the Virginia Section of the Roanoke Times,
January 15, 2019 and January 22, 2019. No comments were received at the public
hearing.
Recommendation
Adopt the attached resolution to approve the proposed STAR Monthly Unlimited Ride
Pass fee increase from $96 to $112, effective April 1St, 2019, subject to the approval of
Roanoke City Council, as required pursuant to Section 34 -22, Code of the City of
Roanoke (1979), as amended.
itted,
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
�0�
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION APPROVING AND ADOPTING A REVISED S.T.A.R.
MONTHLY UNLIMITED RIDE PASS FEE SCHEDULE FOR THE GREATER
ROANOKE TRANSIT COMPANY (GRTC), DBA VALLEY METRO; AND
AUTHORIZING THE GENERAL MANAGER OF GRTC TO TAKE
APPROPRIATE ACTION TO IMPLEMENT SUCH REVISED PASSENGER
FARE SCHEDULE TO TAKE EFFECT ON APRIL 1, 2019.
WHEREAS, GRTC staff has recommended a revised S.T.A.R. Monthly Unlimited Ride
Pass fee schedule, in order to offset increased purchased transportation, labor and related
benefits, and other costs, as further set forth in a report to the GRTC Board dated March 18,
2019;
WHEREAS, GRTC properly advertised such fare change, held a public hearing on
January 31, 2019, on such fare change, and received public comments on such fare change; and
WHEREAS, the GRTC Board of Directors has considered the recommendation of the
GRTC staff and the public comments on such fare change and finds that it is appropriate to
approve and adopt such fare change, to take effect April 1, 2019.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company as follows:
1. The Board of Directors hereby approves and adopts the following passenger fare
schedule:
PASSENGER FARE SCHEDULE — EFFECTIVE APRILI, 2019
Type of Fare Price
S.T.A.R. Monthly Unlimited Ride Pass $ 112.00
2. The above passenger fare schedule shall be effective April 1, 2019, and shall replace
the current passenger fare being charged.
R -GRTC -STAR Monthly Pass fee (1.31.19) 1
3. The General Manager of GRTC is hereby authorized to take appropriate action to
implement and administer the passenger fare schedule set forth in paragraph No. 1 above, subject
to any needed approval by the Council of the City of Roanoke.
ATTEST:
Date Adopted: �,�,�t, ��� �V� �.J�►-
te anie M. Moon R e Irl las, ecr ry
R -GRTC -STAR Monthly Pass fee (1.31.19) 2
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
May 16, 2019
William D. Bestpitch, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bestpitch and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be on
Monday, May 20, 2019, at 1:00 p.m., in the EOC Conference Room, Room 159, first floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia.
Sincerely,
0�+ y
Stephanie M. Moon Re s
Secretary
PC: Robert S. Cowell, Jr., City Manager
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Amelia C. Merchant, Director of Finance
Troy A. Harmon, Municipal Auditor
Laura M. Carini, Assistant General Counsel, GRTC
Kevin Price, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Ronnie Parker, Assistant General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Stephanie Giles, Director of Finance, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
May 20, 2019
HVIIJaUAP
EOC CONFERENCE ROOM
ROOM 159
AGENDA
1. Call to Order -- Roll Call. All present.
2. Approval of Minutes: Regular Meeting of GRTC held on Monday, March 18, 2019.
Without objection, the Minutes dispensed with and approved.
3. Reports of Officers:
a. General Manager:
1. Management Update:
Planning and Special Proiects
a. Valley Metro Minor Route Modifications Review
b. GRTC YTD Ridership Update
Without objection, Management Update was received and
filed.
2. Third Quarter Financial Report (January — March 2019).
Without objection, Financial Report was received and filed.
3. Authorization to Purchase Eight Replacement Low Floor Buses.
Resolution Adopted. (7 -0)
4. Authorization to Purchase Five Replacement STAR Mini - Buses.
Resolution Adopted. (7 -0)
5. Adoption of the Transit Passenger Advisory Committee (TPAC) Charter.
Matter was tabled until July 15.
6. Approval of the GRTC Fiscal Year 2019 — 2020 Operating Budget.
Resolution Adopted. (7 -0)
L:\ CLERK \DATA \smmoon \GRTC.19 \May \May 20, 2019 Action Agenda.doc
4. Other Business.
Adopted a resolution approving Amendment No. 1 to extend the inspection
period under the Agreement in connection with the Sale of Campbell Court to
the City of Roanoke, Virginia.
Next Meeting: Monday, June 17, 2019 at 1:45 p.m., City Council's Conference
Room
5. Adjourned - 1:49.pm.
L:\ CLERK \DATA \smmoon \GRTC.19 \May \May 20, 2019 Action Agenda.doc
Greater Roanoke Transit Company (GRTC)
Board of Directors Meeting
Management Update
May 20, 2019
Planning and Special Projects
Valley Metro Minor Route Modifications Review
The Valley Metro Transit Development Plan (TDP) provides a service and capital plan for the ten- year
TDP horizon. The focus of the TDP project is to implement the recommendations contained within the
Comprehensive Operational Analysis, which align fairly closely with the short -term recommendations
included in the Roanoke Valley Transit Vision Plan (TVP).
The service plan was developed by reviewing the data collected and analyzed for the first three chapters
of the TDP, as well as reviewing the recommendations outlined in the TVP and the Valley Metro
Comprehensive Operational Analysis (COA). The implementation of minor route modifications as
recommended by the COA is the first step. On April 18th, 2019, GRTC held an open house public meeting
to receive public comment on the proposed minor route modifications. The open house public meeting
was held at the Campbell Court Transfer Center from 4:30pm to 7:00pm. GRTC received nine (9) written
comments at the April 181h, 2019. In effort to expand our public outreach on the proposed service
changes, GRTC developed an online public comment link using the Valley Metro website for those who
could not attend the April 181h meeting. The online public comment link was active until May 18th, 2019.
GRTC received over 25 public comments via the online public comment link. After reviewing the
comments and making any needed adjustments, the current plan is to recommend moving forward with
the implementation of the minor route revisions at the July 15, 2019 GRTC Board of Directors meeting.
Below is the GRTC Ridership YTD as of March 2019
Valley Metro Fixed Route Ridership Report
Smart Way Ridership Chart
t ry�,ra;
5,000
ae,o w
4,500
140,000
4 OW
3,500
120'02' 0
3'0a)
1IX7 c1Cti
■Fy 19 2.500
■fy 19
80,110U
FY 18 2OW
Fy18
b0,(00
1,StyJ
40.tiJ0
1.000
20, Jt10
500
0
Jul Aug 5.,pt act Ne Dec Ran Feb Mar Apr naay ,un
lol Aug Sept Oct Nov De[ Jan f eb Mar Apr May Jun
GRTC Board of Directors - Management Update - May 20, 2019
S.TA.R Ridership Chart
8,000
7.000
6.000
5,0011
4,OW • FY L
000 ■ FY 18
2000 ,
1.000
wu Aug S3Pt Oct Nov Dec Ian Feb Mar Apr May Tun
Smart Way Express
igoo 1709 1713
1624 1621 1584
1601
1400
1200
974
10ou 872
W) 768 ■FY 19
595
t 00
4710
2a1
C ) (),
:ul Aug Sept Ort N- Dec lan Fcb Mar
Respectfu* S mitted,
Kevin L. fpce
Gener4fManager
Cop's: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Star line Trolley Ridership Chart
12,CX10
1 Q00()
8,0w
6,000
4.000
2 pq'
0
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May tun
■FY 19
■FY 18
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
May 20, 2019
William D. Bestpitch, President and Members of the Board of Directors
Dear President Bestpitch and Members of the Board:
Subject: Greater Roanoke Transit Company Third Quarter Financial Report
The attached report provides financial performance information for the third quarter (January —
March) of Fiscal Year (FY) 2019. For the third quarter of FY 2019, Greater Roanoke Transit
Company (GRTC) experienced net income of $293,084 a decrease of $156,560 compared to the
same period in FY 2018.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 6.9% over the same period last year and is 1.5% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased 3.1% compared to 2018 and are 12.3% below budget.
Revenue performance in this category continues to be significantly below expectations
given the fare increase that went into effect on January 1, 2018.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 7.8%
compared to FY 2018, and are 1.9% below the established budget.
• State and Federal operating assistance increased 7.9% and is performing above budget
expectations.
Expenses
Total expenses increased 9.5% compared to FY 2018, but are 1.2% below the established
budget.
Greater Roanoke Transit Company
,�?c V irp'� , r ✓A",0,,2, Phone i E 40 98' >'s-. j�..r , ax ( A0) ,!, 2 A);a
William D. Bestpitch, President and Members of the Board of Directors
GRTC Financials
May 20, 2019
Page 2
Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 4.7 %, but are within the established
budget.
• Services increased 5.6 %, but are 12.7% below the established budget.
• Materials and Supplies increased 38.1% and are 8% below the established budget.
• Utilities increased 2.3% and are 8.3% below the established budget.
• Insurance decreased less than 1% and is 7% below budget.
• Miscellaneous Expense increased 11.8% and exceeds budget by approximately 6.1 %.
Respectfully Sub4tted,
KevinY. Price
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Nine Months Ending March 31, 2019
OPERATING INCOME
Operating Revenue
Non - Transportation Revenues
Total Income
OPERATING EXPENSES
Labor - Hourly & Salary
Fringe Benefits
Services
Materials & Supplies
Utilities
Insurance Costs
Miscellaneous Expenses
Total Expenses
Net Loss
Local Grants
State Grants
Federal Grants
Total Subsidies
FY FY
2019 2018
March March
FY 19
BUDGET % OF FY 19
TOTAL BUDGET
$1,407,328.48
$1,451,699.88
$2,244,672.00
62.70%
201,143.73
218,221.59
275,104.00
73.12%
$1,608,472.21
$1,669,921.47
$2,519,776.00
63.83%
$3,142,785.48
$2,952,754.56
$4,026,941.00
78.04%
1,423,596.66
1,408,037.43
2,024,441.00
70.32%
471,720.74
446,736.74
756,771.00
62.33%
1,075,884.98
778,949.83
1,605,660.00
67.01%
174,458.16
170,534.28
261,469.00
66.72%
183,116.43
183,569.34
269,306.00
68.00%
1,427,490.94
1,276,375.86
1,760,239.00
81.10%
$7,899,053.39
$7,216,958.04
$10,704,827.00
73.79%
($6,290,581.18)
($5,547,036.57)
($8,185,051.00)
76.85%
$2,011,628.20
$1,760,230.96
$2,739,019.00
73.44%
1,593,933.00
1,454,602.00
2,126,805.00
74.94%
2,978,104.00
2,781,848.00
3,319,227.00
89.72%
$6,583,665.20
$5,996,680.96
$8,185,051.00
80.44%
Net Income (loss) $293,084.02 $449,644.39
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
3/31/2019 3/31/2018
Year -to -Date Year -to -Date % of Change
ASSETS
CASH
$
1,018,833.31
$
484,226.50
110%
ACCOUNTS RECEIVABLE
$
6,187,892.87
$
4,946,105.77
25%
INVENTORY
$
512,110.91
$
464,024.78
10%
FIXED ASSETS
FIXED ASSETS
$
39,822,653.97
$
34,630,906.40
15%
ACCUMULATED DEPRECIATION
$
(25,423,847.30)
$
(23,950,707.55)
6%
NET FIXED ASSETS
$
14,398,806.67
$
10,680,198.85
35%
PREPAYMENTS
$
48,727.97
$
106,290.84
-54%
TOTAL ASSETS
$
22,166,371.73
$
16,680,846.74
33%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
5,223,600.88
$
2,546,362.14
105%
PAYROLL LIABILITIES
$
453,548.73
$
425,055.33
7%
OTHER LIABILITIES
$
1,116,969.42
$
1,605,347.39
-30%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
3,621,913.10
$
3,838,567.60
-6%
DEPRECIATION EXPENSE
$
(1,148,005.71)
$
(1,384,692.65)
-17%
RETAINED EARNINGS
$
7,878,905.29
$
7,135,995.54
10%
CAPITAL CONTRIBUTIONS
$
4,726,351.00
$
2,064,562.00
129%
NET INCOME (LOSS)
$
293,084.02
$
449,644.39
-35%
TOTAL CAPITAL
$
15,372,252.70
$
12,104,081.88
27%
TOTAL LIABILITIES & CAPITAL
$
22,166,371.73
$
16,680,846.74
33%
M
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
May 20, 2019
The Honorable William D. Bestpitch, President, and Members of the Board of Directors of
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: Authorization to Purchase Eight (8) Replacement Low Floor Buses
Background
The Greater Roanoke Transit Company (GRTC) will be replacing eight (8) transit coaches that
have reached the end of their respective useful lives, as defined by Chapter IV, Section 3f (2)
(a) 3 of the Federal Transit Administration's (FTA) Circular 5010.1 E, by exceeding 500,000
miles or 12 years of revenue service.
The replacement low floor coaches will be 35 feet in length with seating capacity of 31
passengers. The estimated cost for the eight (8) coaches is $3,690,504. This transit bus
replacement project is being funded by the Regional Surface Transportation Program (RSTP)
as part of GRTC's Transit Bus Rehabilitation and Replacement Project (80% Federal /20%
State). No local matching funds are required.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
Recommendation
GRTC Board of Directors authorize the purchase of eight (8) fixed route replacement buses in
accordance with Sections 2a and 2e of GRTC November 15, 2010 Board Resolution and FTA /
Virginia Public Procurement Act requirements; that either GRTC's President, Vice - President of
Operations, Assistant Vice - President of Operations or General Manager (or designee) or any
combination of two of the four aforementioned individuals be authorized to execute a purchase
contract for said buses.
ler
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING GREATER ROANOKE TRANSIT COMPANY'S
PRESIDENT, VICE - PRESIDENT OF OPERATIONS, ASSISTANT VICE - PRESIDENT OF
OPERATIONS, OR GENERAL MANAGER OR ANY COMBINATION OF TWO OF THE
FOUR AFOREMENTIONED INDIVIDUALS TO EXECUTE A PURCHASE CONTRACT, IN
A FORM APPROVED BY GENERAL COUNSEL, NEEDED TO PURCHASE EIGHT (8)
REPLACEMENT LOW FLOOR TRANSIT COACH BUSES, IN COMPLIANCE WITH
FEDERAL TRANSIT ADMINISTRATION (FTA) CIRCULAR 4220.1F, IN AN AMOUNT
NOT TO EXCEED THE AVAILABLE GRANT FUNDS AND IN ACCORDANCE WITH
FTA AND VIRGINIA PUBLIC PROCUREMENT ACT REGULATIONS; AND
AUTHORIZING THE VICE PRESIDENT OF OPERATIONS AND GENERAL MANAGER
TO TAKE SUCH FURTHER ACTIONS AND EXECUTE SUCH FURTHER DOCUMENTS,
AS MAY BE NECESSARY TO IMPLEMENT, ADMINISTER, AND ENFORCE SUCH
CONTRACT.
WHEREAS, Greater Roanoke Transit Company (GRTC) has eight (8) transit coach buses
that have reached the end of their respective useful lives, as defined by Chapter IV, Section
3f(2)(a)3 of the Federal Transit Administration's (FTA) Circular 5010.1E, by exceeding 500,000
miles and 12 years of revenue service; and
WHEREAS, the estimated cost of the replacement low floor transit coach buses are
$3,690,504, and the sources of funds for these acquisitions are being funded by the Regional
Surface Transportation Program (RSTP) and the Virginia Department of Rail and Public
Transportation as part of GRTC's Transit Bus Rehabilitation and Replacement Project.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company as follows:
1. GRTC's President, Vice - President of Operations, Assistant Vice - President of
Operations, or General Manager, or any combination of two of the four aforementioned
individuals are each authorized, for and on behalf of GRTC, to take such actions and execute a
purchase contract, in a form approved by General Counsel, to purchase eight (8) replacement low
floor transit coach buses referred to in the General Manager's report dated May 20, 2019, to this
Board. GRTC has the necessary funds available by grant funds in the amount of $3,690,504 to
procure the replacement buses, with no local matching funds required. The sources of funds
include funds by the RSTP and the Virginia Department of Rail and Public Transportation as
part of GRTC's Transit Bus Rehabilitation and Replacement Project.
2. The Vice President of Operations and General Manager are further authorized to
take such further actions and execute such further documents, as may be necessary to implement,
administer, and enforce such purchase contract, with any such documents to be in a form
approved by General Counsel.
ATTEST:
(-dok Step anie M. Moon Reynolds, Secretary
PJ
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
May 20, 2019
The Honorable William D. Bestpitch, President, and Members of the Board of Directors of
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: Authorization to Purchase Five (5) Replacement STAR Mini -Buses
Background
The Greater Roanoke Transit Company (GRTC) will be replacing five (5) STAR service mini-
buses that have reached the end of their respective useful lives, as defined by Chapter IV,
Section 3f (2) (a) 3 of the Federal Transit Administration's (FTA) Circular 5010.1 E, by exceeding
100,000 miles or 4 years of revenue service.
The estimated cost for the five (5) mini -buses is $319,762.25. This mini -bus replacement project
is being funded by Federal (80 %) and State (16 %) 5339 funds with a matching local contribution
(4 %), which will be provided from working capital.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
Recommendation
GRTC Board of Directors authorize the purchase of five (5) STAR service mini -buses in
accordance with Sections 2a and 2e of GRTC November 15, 2010 Board Resolution and FTA /
Virginia Public Procurement Act requirements; that either GRTC's President, Vice - President of
Operations, Assistant Vice - President of Operations or General Manager (or designee) or any
combination of two of the four aforementioned individuals be authorized to execute a purchase
contract for said buses.
itted,
ce
GRT9 General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
J (_1/
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING GREATER ROANOKE TRANSIT COMPANY'S
PRESIDENT, VICE - PRESIDENT OF OPERATIONS, ASSISTANT VICE - PRESIDENT OF
OPERATIONS, OR GENERAL MANAGER OR ANY COMBINATION OF TWO OF THE
FOUR AFOREMENTIONED INDIVIDUALS TO EXECUTE A PURCHASE CONTRACT, IN
A FORM APPROVED BY GENERAL COUNSEL, NEEDED TO PURCHASE FIVE (5)
REPLACEMENT STAR VALLEY METRO MINI - BUSES, IN COMPLIANCE WITH
FEDERAL TRANSIT ADMINISTRATION (FTA) CIRCULAR 4220.1F, IN AN AMOUNT
NOT TO EXCEED THE AVAILABLE GRANT FUNDS AND IN ACCORDANCE WITH
FTA AND VIRGINIA PUBLIC PROCUREMENT ACT REGULATIONS; AND
AUTHORIZING THE VICE PRESIDENT OF OPERATIONS AND GENERAL MANAGER
TO TAKE SUCH FURTHER ACTIONS AND EXECUTE SUCH FURTHER DOCUMENTS,
AS MAY BE NECESSARY TO IMPLEMENT, ADMINISTER, AND ENFORCE SUCH
CONTRACT.
WHEREAS, Greater Roanoke Transit Company (GRTC) has five (5) STAR Valley
Metro Mini -Buses that have reached the end of their respective useful lives, as defined by
Chapter IV, Section 3f(2)(a)3 of the Federal Transit Administration's (FTA) Circular 5010.1E,
by exceeding 100,000 miles and 4 years of revenue service; and
WHEREAS, the estimated cost of the replacement buses are $319,762.25, and the
sources of funds for these acquisitions are being funded by the Regional Surface Transportation
Program (RSTP) and the Virginia Department of Rail and Public Transportation as part of
GRTC's Transit Bus Rehabilitation and Replacement Project.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company as follows:
1. GRTC's President, Vice - President of Operations, Assistant Vice - President of
Operations, or General Manager, or any combination of two of the four aforementioned
individuals are each authorized, for and on behalf of GRTC to take such actions and execute a
purchase contract, in a form approved by General Counsel, to purchase five (5) STAR Valley
Metro Replacement Mini -Buses referred to in the General Manager's report dated May 20, 2019,
to this Board. GRTC has the necessary funds available by grant funds in the amount of
$309,971.56 to procure the replacement buses, with required local matching funds in the amount
of $12,790.49. The sources of funds include funds by the RSTP and the Virginia Department of
Rail and Public Transportation as part of GRTC's Transit Bus Rehabilitation and Replacement
Project.
2. The Vice President of Operations and General Manager are further authorized to
take such further actions and execute such further documents, as may be necessary to implement,
administer, and enforce such purchase contract, with any such documents to be in a form
approved by General Counsel.
W'24' !
2
ATTEST:
Stephanie M. Moon Reynolds, Secretary
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
May 20, 2019
a tAOL
The Honorable William D. Bestpitch, President, and Members of the Board of Directors of
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: Adoption of the Transit Passenger Advisory Committee (TPAC) Charter
Background
The Transit Passenger Advisory Committee will provide advice and recommendations to the
GRTC Board of Directors on transit service, facilities, plans and policies that are specific to
GRTC.
The Committee will be made up of nine (9) members appointed by the GRTC Board of
Directors. The GRTC Board of Directors will receive and review TPAC Membership Applications
beginning on July 1, 2019 for initial terms of membership. Membership will be comprised of one
representative from the City of Salem, one representative from the Town of Vinton, four
representatives from the City of Roanoke, one representative from the local business
community, one representative from the STAR passenger /disabled community, and one
Roanoke Valley Alleghany Regional Commission (RVARC) staff member. The Committee
Members will be expected to have a general knowledge of or professional interest in transit
issues related to transit service improvements, public input strategies, transit service marketing
strategies, and potential transit service expansion. All members will serve at the pleasure of the
GRTC Board.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
Recommendation
GRTC Board of Directors adopt the attached Transit Passenger Advisory Committee (TPAC)
Charter.
Respectf y ubmitted,
evin rice
GR General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
GREATER ROANOKE TRANSIT COMPANY (GRTC)
CHARTER FOR THE
TRANSIT PASSENGER ADVISORY COMMITTEE (TPAC)
Authority
The Transit Passenger Advisory Committee (TPAC) is be established and its members appointed by the
GRTC Board of Directors, effective July 1, 2019.
Purpose
The Transit Passenger Advisory Committee will provide advice and recommendations to the GRTC Board
of Directors on transit service, facilities, plans and policies that are specific to GRTC.
Scope
The Committee will:
• Advise the GRTC Board of Directors on issues related to Valley Metro local fixed route services,
Starline Trolley, Smart Way commuter services, and any future transit service projects as
requested by the GRTC Board President
• Provide input on transit service planning documents current and future to the GRTC Board of
Directors; and
• Provide a forum for citizens to comment on local and regional transit issues and services.
Membership
The Committee will be made up of nine (9) members appointed by the GRTC Board of Directors. The
GRTC Board of Directors will receive and review TPAC Membership Applications beginning on July 1st,
2019 for initial terms of appointment, then upon member term expiration or to fill a vacant TPAC
member position. The GRTC Board of Directors will make initial appointments at its board meeting on
July 15, 2019. Membership will be comprised of one representative from the City of Salem, one
representative from the Town of Vinton, four representatives from the City of Roanoke, one
representative from the local business community, one representative from the STAR
passenger /disabled community, and one Roanoke Valley Alleghany Regional Commission (RVARC) staff
member. The Committee Members will be expected to have a general knowledge of or professional
interest in transit issues related to transit service improvements, public input strategies, transit service
marketing strategies, and potential transit service expansion. All members will serve at the pleasure of
the GRTC Board.
The Committee will designate a member to serve as Chair, Vice - Chair, and Secretary.
Terms
With the exception of the initial appointments of members by the Board, each member's term of office
will be for two -year terms, commencing as of July 1. The Board shall appoint four (4) members to serve
initial terms each ending on June 30, 2020, and appoint the remaining five (5) members to serve for
terms ending June 30, 2021. Thereafter, all members' terms shall be for two (2) years, commencing as of
July 1 following expiration of the term. Members can be reappointed for two additional consecutive
terms. Vacancies on the Committee shall be filled by the Board and persons appointed to fill any such
vacancy shall serve for the balance of the term of the member who created the vacancy.
Accessibility Subcommittee
The Committee may establish a subcommittee to meet separately and address issues of transit
accessibility. The Accessibility Subcommittee will report to the Transit Passenger Advisory Committee on
matters that require discussion or action by the full Committee. All meetings of an Accessibility
Subcommittee shall be open to the public.
GRTC Staff Liaison
An employee of GRTC will be named as the Staff Coordinator and will serve as staff liaison to the
Committee. Other GRTC staff may be called on to make presentations and lead discussions with the
Committee as appropriate to the issues being considered.
Meetings
The Committee will be expected to meet every other month or more often as the need arises as
determined by the GRTC Board President. Regular TPAC Meetings will be scheduled on the second
Thursday in the months of February, April, June, August, October, and November. Meetings will be held
at the Valley Metro Passenger Transfer Center, or at such other location the Committee may designate,
beginning at 6:30 p.m. All meetings will be open to the public. A quorum for any TPAC Meeting shall
constitute five (5) Members, provided that at least one (1) Member in attendance is a representative
recommended by the City of Roanoke.
Reporting
The Committee will report its findings and recommendations on transit issues to the GRTC Board
President or designee in writing. The Committee findings, recommendations, and meeting minutes will
be presented at the subsequent GRTC Board of Directors Meeting.
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION ADOPTING THE TRANSIT PASSENGER ADVISORY COMMITTEE
(TPAC) CHARTER FOR GREATER ROANOKE TRANSIT COMPANY (GRTC).
WHEREAS, the Board of Directors of Greater Roanoke Transit Company (GRTC)
desires to establish a Transit Passenger Advisory Committee (TPAC) and adopt the TPAC
Charter, as further described in the General Manager's report dated May 20, 2019, to this Board;
WHEREAS, the TPAC will be made up of nine (9) members appointed by the GRTC
Board of Directors; and
WHEREAS, the purpose of the TPAC will be to provide advice and recommendations to
the GRTC Board of Directors on transit service, facilities, plans and policies that are specific to
GRTC.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company that the Board of Directors hereby establishes the Transit Passenger Advisory
Committee and adopts the TPAC Charter, which will be made up of nine (9) members appointed
by the GRTC Board of Directors, as referred to in the General Manager's report dated May 20,
2019, to this Board. The Board of Directors will appoint members of the Transit Passenger
Advisory Committee at the September 16, 2019 regular meeting of the Board of Directors.
Date Adopted:
ATTEST:
Stephanie M. Moon Reynolds, Secretary
Vs���ey
M
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
May 20, 2019
The Honorable William D. Bestpitch, President, and Members and Officers of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Subject: GRTC Fiscal Year 2019 — 2020 Operating Budget
Background
The Board of Directors annually appoints a Budget Committee to review the proposed operating budget
for the Greater Roanoke Transit Company (GRTC) and provide a recommendation to the full Board of
Directors. The Board President, William D. Bestpitch, appointed Board Members, Reeves "R.B."
Lawhorn, and Karen Michalski- Karney, Treasurer, Amelia Merchant, and GRTC Assistant Vice - President
of Operations, Sherman Stovall, to the Fiscal Year 2020 Budget Committee.
The Budget Committee met on May 3, 2019, to review and discuss GRTC's proposed Fiscal Year 2020
operating budget. The Budget Committee endorsed the proposed budget in its current form and agreed
to recommend it to the full Board of Directors. The recommended budget is attached and totals
$10,888,925 an increase of 1.7% as compared to Fiscal Year 2019(budget to budget).
Recommendation
The Budget Committee recommends that the Board of Directors approve GRTC's Fiscal Year 2019 — 2020
operating budget.
Respectf.vlly SuVnitted,
GRTC Wneral Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
Legal Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
GREATER ROANOKE TRANSIT COMPANY
COMBINED BUDGET JValley Metro, Smartway, Trolley, Smartway Connector)
FY 20
NET INCOME LOSS $ (40,149)1$ $
D2
Combined Sud9o1 S*=19
REVENUES
FY 19 ACTUAL
FY 19 BUDGET
FY 20 BUDGET
% INCR DECR
PASSENGER REVENUES
$ 1908 446
$
2 244,672
$ 2,065,037
-8%
ADVERTISING
136,579
121,210
136,579
13%
INTEREST
$ 1,163
$
1,507
$ 1 07
0%
OTHER REVENUES
$ 133,817-1-$----
152 387
$ 116,452
-24%
TOTAL REVENUES
$ 2,180,005
$
2,519,776
$ 2,319S75
4%
EXPENSES
LABOR
3,702,583
$
4,026,941
$ 4,027,266
0%
FRINGE BENEFITS
$ 1971,279
$
2,024,441
$ 2,134 20
5%
SERVICES
$ 639,761
$
746,771
$ 761,644
2%
MATERIALS & SUPPLIES
$ 1067 084
$
1,615 660
$ 1561371
-3%
UTILITIES
$ 224,575
$
261469
$ 255,259
-2%
INSURANCE
$ 242,521
$
269,306
$ 267,783
-1%
MISCELLANEOUS
$ 1,751,243
$
1,760,239
$ 1,881,082
7%
TOTAL EXPENSES
$ 9,S99,046
$
10,704,827
$ 10,8881925
2%
DEFICIT
$ 7A19,041
$
8185,051
$ 8,569 3S0
S%
SUBSIDIES
FEDERAL
$ 3,046,64S
3,319,227
3,376,575
2%
STATE
$ 1947 093
$
2,126 805
$ 2,423,011
14%
OTHER LOCAL
$ 385,523
$
402,536
$ 410,643
2%
NEW RIVER VALLEY
$ 86,329
$
101,302
S 94,705
-7%
VA TECH is
12,953
$
244,020.$
233,25S
-4%
CITY OF ROANOKE
1,900 349
S
1,991,161
$ 2,031,161
2%
TOTAL SUBSIDIES
$ 7,378 892
$
8,185 051
8 9 350
5%
NET INCOME LOSS $ (40,149)1$ $
D2
Combined Sud9o1 S*=19
a
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION APPROVING A FISCAL YEAR 2020 BUDGET FOR GREATER
ROANOKE TRANSIT COMPANY.
WHEREAS, the Greater Roanoke Transit Company (GRTC) Budget Review Committee
has reviewed the General Manager's proposed operating budget for GRTC for fiscal year 2020
(July 1, 2019 to June 30, 2020); and
WHEREAS, the Budget Review Committee has endorsed the recommended budget of
$10,888,925.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company that the Board of Directors hereby adopts the fiscal year 2020 Budget in the
aggregate amount of $10,888,925, all as set forth in an attachment to the Board Report dated
May 20, 2019, from the GRTC General Manager.
ATTEST:
Date Adopted: /%jam o?d� off% L�
*' tephanie M. Moon Reynolds, Secretary
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION APPROVING THE EXECUTION, DELIVERY AND
PERFORMANCE, BY THE GREATER ROANOKE TRANSIT COMPANY (GRTC) OF
AMENDMENT NO. 1 (AMENDMENT NO. 1) TO AN AGREEMENT FOR THE
EXCHANGE OF REAL ESTATE BETWEEN THE CITY OF ROANOKE, VIRGINIA (CITY)
AND GRTC DATED JANUARY 23, 2019 (AGREEMENT), TO EXTEND THE INSPECTION
PERIOD UNDER THE AGREEMENT; AUTHORIZING THE PRESIDENT AND GENERAL
MANAGER OF GRTC TO EXECUTE AMENDMENT NO.l AUTHORIZING THE
PRESIDENT AND /OR GENERAL MANAGER TO EXECUTE SUCH FURTHER
DOCUMENTS AND TAKE SUCH FURTHER ACTIONS AS MAY BE NECESSARY TO
EXTEND THE INSPECTION PERIOD UNDER THE AGREEMENT.
WHEREAS, the GRTC Board of Directors and the GRTC Stockholder have approved the
execution, delivery, and performance of the Agreement under which Agreement, GRTC will
exchange and Campbell Court, consisting of 13 parcels within the City, together with
improvements thereon, situated at 29 Campbell Avenue, S.W., Roanoke, Virginia and 30 Salem
Avenue, S.W., Roanoke, Virginia, and bearing Official Tax Map Nos. 1011105, 1011106,
1011107, 1011108, 1011109, 1011110, 1011116, 1011117 1011118, 1011119, 1011120,
1011122, and 1011129 (collectively, "Campbell Court"), from GRTC to the City, and the City
will exchange and transfer to GRTC the GRTC Relocation Parcels, as defined and described in
the Agreement;
WHEREAS, the GRTC Stockholder has authorized the GRTC Board to take such further
actions and execute such further documents to effectuate the terms of the Agreement;
WHEREAS, under the terms of the Agreement, GRTC has an Inspection Period under
which to complete inspection of the GRTC Relocation Parcels and that Inspection Period expires
on or about July 22, 2019; and
R -GRTC authorize Amendment No. 1
1
WHEREAS, the parties to the Agreement desire to extend the Inspection Period to
August 31, 2019 to allow for the completion of additional due diligence and review of the GRTC
Relocation Parcels, and to take such other actions permitted under the Agreement during the
Inspection Period.
THEREFORE, BE IT RESOLVED by the Board of Directors of GRTC as follows:
1. The Board finds and determines that Amendment No. 1 is in the best interests of
GRTC and its stockholder and the Board approves the execution, delivery, and performance, by
GRTC, of the City and GRTC Exchange Agreement.
2. The Board authorizes the President and the General Manager to execute the
proposed Amendment No. 1 and such Amendment No. 1 shall be approved as to form by
GRTC's General Counsel.
3. The Board authorizes the President and the General Manager to execute such
further documents, and take such further actions as may be necessary to implement, administer,
effectuate, and enforce Amendment No. 1.
Date: a0' �d / p
ATTEST:
#r Stephanie M. Moon Reynolds, Secretary
R -GRTC authorize Amendment No. 1 2
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 13, 2019
The Honorable Mayor Sherman P. Lea, Sr.
and Members of Roanoke City Council
Dear Mayor Lea and Members of the Council:
The Annual Meeting of the Stockholder of the Greater Roanoke Transit Company will be
held on Monday, June 17, 2019, at 1:30 p.m., in the City Council Chamber, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia.
Sincerely,
' Y1r� • n o
Stephanie M. Moon Reynolds
Secretary
PC: Robert S. Cowell, Jr., City Manager /Vice- President of Operations
Daniel J. Callaghan, City Attorney /General Counsel
Amelia C. Merchant, Director of Finance/Treasurer
Sherman M. Stovall, Assistant City Manager for Operations /Assistant Vice- President
of Operations
Drew Harmon, Municipal Auditor
Laura M. Carini, Assistant Attorney /Assistant General Counsel
Kevin Price, General Manager, Valley Metro
Ronnie Parker, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
ANNUAL STOCKHOLDER MEETING
GREATER ROANOKE TRANSIT COMPANY
MONDAY, JUNE 17 2019
1:30 P.M.
CITY COUNCIL CHAMBER
ROOOM 450
215 CHURCH AVENUE, S. W.
ROANOKE, VIRGINIA
AGENDA
1. Call to Order - Roll Call. Council Member Davis arrived late; and Council
White -Boyd was absent.
2. Approval of Minutes: Annual Stockholder's meeting held on Monday, June 18,
2018; and Special Meetings of Stockholder held on Monday, July 2, 2018, and
Tuesday, January 22, 2019.
Without objection, the minutes dispensed with and approved.
3. Statement of Purpose. Mayor Sherman P. Lea, Sr.
The purpose of the meeting is to entertain nominations for the election of
Directors of the Greater Roanoke Transit Company for one -year terms of
office, each, commencing July 1, 2019.
4. Election of Seven Directors.
Council Member Davis entered the meeting (1:36 p.m.)
The following individuals elected as members of the GRTC Board of Directors
for terms of one -year, each, commencing July 1, 2019 and ending June 30,
2020:
• Two Members of Council:
Council Member William D. Bestpitch
Council Member Anita J. Price
• Two City staff Representatives:
Reeves "RB" Lawhorn
Robert K. Bengtson
• One Physically - Challenged Representative:
Karen Michalski - Karney
LXLERK\ DATA \smmoon \G RTC.19Uune \Annual Stockholder's Action Agenda.doc
Two Regional Representatives:
Melinda J. Payne
Richard "Pete" Peters
50 Adjournment. 1:38 p.m.
LXLERK\ DATA \snunoon \G RTC.19Uune \Annual Stockholder's Action Agenda.doc
GREATER ROANOKE TRANSIT COMPANY
June 25, 2019
Robert K. Bengtson
Director of Public Works
Roanoke, Virginia
Dear Mr. Bengtson:
At the Annual Stockholder Meeting of the Greater Roanoke Transit Company held on
Monday, June 17, 2019, you were appointed to replace Mark Jamison as a member of
the Greater Roanoke Transit Company Board of Directors for a one -year term of office,
commencing July 1, 2019 and ending June 30, 2020.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or
Affirmation of Office, which must be administered by the Clerk of the Circuit Court of the
City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315
Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were appointed. For recordkeeping purposes,
complete the online application at www.roanokeva.gov.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
Sincerely,
Stephanie M. Moon Reynolds
Secretary
Enclosure
Robert K. Bengtson
June 25, 2019
Page 2
PC: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, Secretary and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder meeting of the Greater Roanoke Transit Company, which was
held on the seventeenth day of June 2019, ROBERT K. BENGTSON (City Staff) was
appointed as a member of the Greater Roanoke Transit Company Board of Directors for
a one -year term of office, commencing July 1, 2019 and ending June 30, 2020.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -fifth day of June 2019.
. i
#A.'r
l
Secre,.
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Robert K. Bengtson, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Greater Roanoke Transit Company Board of
Directors for a one -year term of office, commencing July 1, 2019 and ending June 30,
2020, according to the best of my ability. (So help me God)
The foregoing oath of officee as taken, sworn to, and subscribed before me by
Robert K. Bengtson this qM day of (;"4C,' 2019.
Brenda S. Hamilton, Clerk of the Circuit Court
BY , Clerk
GREATER ROANOKE TRANSIT COMPANY
June 25, 2019
Melinda J. Payne, Director
Economic Development
City of Salem
114 N. Broad Street
Salem, Virginia 24153
Dear Ms. Payne:
At the Annual Stockholder Meeting of the Greater Roanoke Transit Company held on
Monday, June 17, 2019, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one -year term of office, commencing July 1,
2019 and ending June 30, 2020.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or
Affirmation of Office, which must be administered by the Clerk of the Circuit Court of the
Citv of Roanoke. located on the third floor of the Roanoke Citv Courts Facilitv. 315
Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were reappointed. For recordkeeping purposes,
complete the online application at www.roanokeva.gov.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
Sincerely,
(XM
Stephanie M. Moon Reynolds
Secretary
Enclosure
Melinda J. Payne
June 25, 2019
Page 2
PC: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder meeting of the Greater Roanoke Transit Company, which was
held on the seventeenth day of June 2019, MELINDA J. PAYNE (Regional User
representative) was reappointed as a member of the Greater Roanoke Transit
Company Board of Directors for a one -year term of office, commencing July 1, 2019
and ending June 30, 2020.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -fifth day of June 2019.
.6 W). t%7 OIL
Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Melinda J. Payne, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Greater Roanoke Transit Company Board of
Directors for a one -year term of office, commencing July 1, 2019 and ending June 30,
2020, according to the best of my ability. (So help me God)
IA`
5MELINDA)l
The foregoing oath of office was t n, sworn to, and subscribed before me by
Melinda J. Payne this / ay of 2019.
/7 J�'
Y Y
BregaS. milton, Clerk of the Circuit Court By , Clerk
GREATER ROANOKE TRANSIT COMPANY
June 25, 2019
Richard "Pete" Peters
Assistant Town Manager /Economic
Development Director
Town of Vinton
311 S. Pollard Street
Vinton, Virginia 24179
Dear Mr. Peters:
At the Annual Stockholder Meeting of the Greater Roanoke Transit Company held on
Monday, June 17, 2019, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one -year term of office, commencing July 1,
2019 and ending June 30, 2020.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or
Affirmation of Office, which must be administered by the Clerk of the Circuit Court of the
City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315
Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were reappointed. For recordkeeping purposes,
complete the online application at www.roanokeva.gov.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
Sincerely,
�aaXqT�
Y1n •
Stephanie M. Moon Reynolds
Secretary
Enclosure
Richard "Pete" Peters
June 25, 2019
Page 2
PC: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, Secretary and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder meeting of the Greater Roanoke Transit Company, which was
held on the seventeenth day of June 2019, RICHARD "PETE" PETERS (Regional User
representative) was reappointed as a member of the Greater Roanoke Transit
Company Board of Directors for a one -year term of office, commencing July 1, 2019
and ending June 30, 2020.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -fifth day of June 2019.
Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Richard Peters, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Greater Roanoke Transit Company Board of
Directors for a one -year term of office, commencing July 1, 2019 and ending June 30,
2020, according to the best of my ability. (So help me God)
t-4
RICHARD PETERS
The foregoing oath of office was taken, sworn to, and subscribed before me by Richard
Peters on this day of 2019.
Brenda S. Hamilton, Clerk of the Circuit Court
B , Clerk
GREATER ROANOKE TRANSIT COMPANY
June 25, 2019
Reeves "RB" Lawhorn, Manager
Management and Budget
Roanoke, Virginia
Dear Mr. Lawhorn:
At the Annual Stockholder Meeting of the Greater Roanoke Transit Company held on
Monday, June 17, 2019, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2019 and
ending June 30, 2020.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or
Affirmation of Office, which must be administered by the Clerk of the Circuit Court of the
City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315
Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were reappointed. For recordkeeping purposes,
complete the online application at www.roanokeva.gov.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
Ty\
Stephanie M. Moon Reynolds
Secretary
Enclosures
Reeves "RB" Lawhorn
June 25, 2019
Page 2
PC: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder meeting of the Greater Roanoke Transit Company, which was
held on the seventeenth day of June 2019, REEVES "RIB" LAWHORN (City staff) was
reappointed as a member of the Greater Roanoke Transit Company Board of Directors
for a one -year term of office, commencing July 1, 2019 and ending June 30, 2020.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -fifth day of June 2019.
WQ..� .�v 0 �Ijjeu"'
Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, REEVES LAWHORN, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Greater Roanoke Transit Company Board of
Directors for a one -year term of office, commencing July 1, 2019 and ending June 30,
2020, according to the best of my ability. (So help me God)
REEVES LAWHORN
The foregoing oath of office was taken, sworn to, and subscribed before me by Reeves
Lawhorn this OZ day of J(,ti 19.
S. Hamilton, Clerk of the Circuit Court
Clerk
GREATER ROANOKE TRANSIT COMPANY
June 25, 2019
Karen Michalski - Karney, Executive Director
Blue Ridge Independent Living Center
1502 Williamson Road, N. E., Suite B
Roanoke, Virginia 24012 -5100
Dear Ms. Michalski - Karney:
At the Annual Stockholder Meeting of the Greater Roanoke Transit Company held on
Monday, June 17, 2019, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2019 and
ending June 30, 2020.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or
Affirmation of Office, which must be administered by the Clerk of the Circuit Court of the
City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315
Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were reappointed. For recordkeeping purposes,
complete the online application at www.roanokeva.gov.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
M, oK g�jm
�
"StephanieM. Moon Reyno ds
Secretary
Enclosures
Karen Michalski - Karney
June 25, 2019
Page 2
pc: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder meeting of the Greater Roanoke Transit Company, which was
held on the seventeenth day of June 2019, KAREN MICHALSKI - KARNEY (Physically-
Challenged representative) was reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one -year term of office, commencing July 1,
2019 and ending June 30, 2020.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -fifth day of June 2019.
L -�t , a
Dtt_
Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Karen Michalski- Karney, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Greater Roanoke Transit Company Board of
Directors for a one -year term of office, commencing July 1, 2019 and ending June 30,
2020, according to the best of my ability. (So help me God)
A L�94" - KdtAw_
Karen Michalski -Kar ey
The foregoing oath of office was taken, sworn to, and subscribed before me by
Karen Michalski - Karney this 1 day of _3" 2019.
Brenda S. Hamilton, Clerk of the Circuit Court
- - - ------- I =AV
GREATER ROANOKE TRANSIT COMPANY
June 25, 2019
The Honorable Anita J. Price
Council Member
Roanoke, Virginia
Dear Council Member Price:
At the Annual Stockholder Meeting of the Greater Roanoke Transit Company held on
Monday, June 17, 2019, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2019 and
ending June 30, 2020. Enclosed you will find a Certificate of your reappointment.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
Stephanie M. Moon Reynolds
Secretary
Enclosure
PC: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder meeting of the Greater Roanoke Transit Company, which was
held on the seventeenth day of June 2019, ANITA J. PRICE (City Council
representative) was reappointed as a member of the Greater Roanoke Transit
Company Board of Directors for a one -year term of office, commencing July 1, 2019
and ending June 30, 2020.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -fifth day of June 2019.
*11*1 ��qrn IJT 1.)
Secretary
GREATER ROANOKE TRANSIT COMPANY
June 25, 2019
The Honorable William D. Bestpitch
Council Member
Roanoke, Virginia
Dear Council Member Bestpitch:
At the Annual Stockholder Meeting of the Greater Roanoke Transit Company held on
Monday, June 17, 2019, you were reappointed as member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2019 and
ending June 30, 2020. Enclosed you will find a Certificate of your reappointment.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
• %Rr Stephanie M. Moolds
Secretary
Enclosure
PC: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at
the Annual Stockholder meeting of the Greater Roanoke Transit Company, which was
held on the seventeenth day of June 2019, WILLIAM D. BESTPITCH (City Council
representative) was reappointed as a member of the Greater Roanoke Transit
Company Board of Directors for a one -year term of office, commencing July 1, 2019
and ending June 30, 2020.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -fifth day of June 2019.
lv�n J4
Secretary
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 13, 2019
William D. Bestpitch, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bestpitch and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, June 17, 2019, at 1:45 p.m., in the Council's Conference Room,
Room 451, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
Roanoke, Virginia.
Sincerely,
Stephanie M. Moon Reynolds
Secretary
pc: Robert S. Cowell, Jr., Vice President of Operations
Sherman M. Stovall, Assistant Vice President of Operations
Daniel J. Callaghan, General Counsel
Amelia C. Merchant, Treasurer
Troy A. Harmon, Municipal Auditor
Laura M. Carini, Assistant General Counsel
Kevin Price, General Manager, Valley Metro
Ronnie Parker, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
L:\ CLERK \DATA \smmoon \GRTC.18 \June \June 18, 2018 Meeting Notice.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 17, 2019
1:45 P.M.
COUNCIL'S CONFERENCE ROOM
ROOM 450
215 CHURCH AVENUE, S. W.
ROANOKE, VIRGINIA
AGENDA
1. Call to Order -- Roll Call. Directors Jamison and Peters were absent.
2. Approval of Minutes: Regular meeting of GRTC held on Monday, May 22, 2019.
Without objection, Minutes were dispensed with and approved.
3. Reports of Officers:
a. General Manager:
1. Approval of the GRTC Board of Directors Meeting Schedule for the
2019 - 2020 Fiscal Year.
Adopted Resolution. (5 -0)
4. Other Business.
Next Meeting: Monday, July 15, 2019, at 1:00 p.m., in the EOC Conference
Room. Inasmuch as the EOC Conference Room not available, the July 15
meeting will be held in the Council's Conference Room.
5. Adjournment. 1:49 p.m.
M
Greater Roanoke Transit Company
Board of Directors Meeting
June 17, 2019
Honorable William D. Bestpitch, President, and Members and Officers of the Board of Directors
Greater Roanoke Transit Company Roanoke, Virginia
Subject: Board of Directors Meeting Schedule for Fiscal 2020
Background
At its June 18, 2018 meeting, the GRTC Board of Directors approved by resolution its meeting schedule
for the 2019 fiscal year. The Board needs to adopt a meeting schedule for the 2020 fiscal year.
Recommendation
The following GRTC Board of Directors meeting schedule is recommended for the 2020 fiscal year:
2019 2020
July 15th January 21st (Monday January 20th MLK Day)
September 16th March 16th
November 18th May 18th
June 15th
The June 15, 2020 meeting will be at 1:45 P.M. in the City Council's Conference Room on the fourth floor
of the Noel C. Taylor Municipal Building, 215 Church Ave., SW, Roanoke, Virginia 24011. All other
meetings will be at 1:00 P.M. in the Emergency Operations Center (EOC) conference room on the first
floor of the Noel C. Taylor Municipal Building.
bmitted,
vin ce
Gener anager
Cc: / Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION ESTABLISHING A SPECIFIC MEETING SCHEDULE FOR THE BOARD
OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY (GRTC)
WHEREAS, at the Board's June 17, 2019, meeting, the GRTC General Manager
recommended that the Board adopt a specific meeting schedule for the 2020 Fiscal Year, which
ends on June 30, 2020, as more fully set forth in the General Manager's report dated June 17,
2019, to this Board.
THEREFORE, BE IT RESOLVED by the Board of Directors of GRTC as follows:
1. That the Board of Directors hereby approves and adopts the specific meeting
schedule that is set forth below. Except for the meeting on June 15, 2020, the meetings are set to
start at 1:00 p.m. and will be held in the Emergency Operations Center (EOC) Conference Room
which is located on the first floor of the Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia 24011, unless a different location is designated by the
President or Secretary of the Board. The meeting for Monday, June 15, 2020, will be held at
1:45 p.m. in the City Council Conference Room, Room 451, on the fourth floor of the Noel C.
Taylor Municipal Building, 215 Church Avenue, SW, Roanoke, Virginia 24011. In accordance
with Article III, Section 4 of the GRTC By -Laws, the following meeting dates for the GRTC
Board are approved for the 2020 Fiscal Year:
.N
July 15, 2019
(Monday, 1:00 p.m. —
EOC)
September 16, 2019
(Monday, 1:00 p.m. —
EOC)
November 18, 2019
(Monday, 1:00 p.m. —
EOC)
January 21, 2020
(Tuesday, 1:00 p.m. —
EOC)
March 16, 2020
(Monday, 1:00 p.m. —
EOC)
May 18, 2020
(Monday, 1:00 p.m. —
EOC)
June 15, 2020
(Monday, 1:45 p.m.
— City Council Conference Room,
Room 451).
1
2. The GRTC Board can hold additional meetings on an as- needed basis in
accordance with the GRTC By -Laws.
3. The schedule of meetings for the GRTC Board for subsequent fiscal years may be
set annually by the Board at the June Board meeting, or at any other Board meeting as the Board
may determine to be appropriate.
ATTEST:
e
Date:
to hanie M. Moon Rey s, S° ary
- •
R -GRTC establishing meeting schedule FY2020 (6- 17 -19) 2
2019 ANNUAL REPORT
COMMONWEALTH OF VIRGINIA
STATE CORPORATION COMMISSION
I IIIIII VIII VIII VIII VIII VIII VIII VIII VIII VIII VIII IIII III)
1. CORPORATION NAME:
GREATER ROANOKE TRANSIT COMPANY
2. VA REGISTERED AGENT NAME AND OFFICE ADDRESS: ATTY
DANIEL JOSEPH CALLAGHAN
ROOM 464 NOEL C. TAYLOR MUNICIPAL BUILDING
215 CHURCH AVENUE, S.W.
ROANOKE, VA 24011
3. CITY OR COUNTY OF VA REGISTERED OFFICE:
217 - ROANOKE CITY
4. STATE OR COUNTRY OF INCORPORATION:
VA- VIRGINIA
DUE DATE: 07/31/19
SCC ID NO.: 0153745 -5
5. TOTAL NUMBER OF AUTHORIZED
SHARES: 5
DO NOT ATTEMPT TO ALTER THE INFORMATION ABOVE. Carefully read the enclosed instructions. Type or
print in black only.
6. PRINCIPAL OFFICE ADDRESS:
F] Mark this box if address shown below is correct
If the block to the left is blank or contains incorrect data please add or correct the
address below.
ADDRESS: 464 MUNICIPAL BLD
ADDRESS:
215 CHURCH AVE S W
NAME:
CITY /ST/ZIP ROANOKE, VA 24011
CITY /ST /ZIP
7. DIRECTORS AND PRINCIPAL OFFICERS: All directors and principal officers must be listed.
An individual may be designated as both a director and an officer.
Mark appropriate box unless area below is blank:
F-1 Information is correct F1 Information is incorrect E] Delete information
If the block to the left is blank or contains incorrect data, please mark appropriate
box and enter information below: ❑ Correction ❑ Addition ❑ Replacement
OFFICER ® DIRECTOR ®
OFFICER ❑ DIRECTOR ❑
NAME: WILLIAM D. BESTPITCH
NAME:
TITLE: PRESIDENT
TITLE:
ADDRESS: 215 CHURCH AVENUE, S.W.
ADDRESS:
CITY /ST/ZIP: ROANOKE, VA 24011
CITY/ST/ZIP:
I affirm that the information contained in this report is accura�ten and complete as of the /date
�jbelow.
,y
___1� ��ri.�cYlp•( M1 t) +" nil �i',rnfti Uli.z IRr: i1e;;Ji r %�+I_�i!`�
SIGNATURE OF DI ECTOR /OFFICER PRINTED NAME AND CORPORATE TITLE DATE
LISTED IN THIS REPORT
It is a Class 1 misdemeanor for any person to sign a document that is false in any material respect with intent that the document be delivered to
the Commission for filing.
0011031
a
2019 ANNUAL REPORT CONTINUED
CORPORATION NAME: DUE DATE: 07/31/19
GREATER ROANOKE TRANSIT COMPANY SCC ID NO.: 0153745 -5
All directors and principal officers must be listed.
7. DIRECTORS AND PRINCIPAL OFFICERS: (continued) An individual may be designated as both a director and an officer.
Mark appropriate box unless area below is blank:
If the block to the left is blank or contains incorrect data, please mark appropriate
❑ Information is correct ❑ Information is incorrect
❑ Delete information
box and enter information below:
❑ Correction
❑ Addition ❑ Replacement
OFFICER ®
DIRECTOR [@
OFFICER
❑ DIRECTOR ❑
NAME: ANITA JAMES PRICE
NAME:
TITLE: VICE PRESIDENT
TITLE:
ADDRESS: 215 CHURCH AVENUE, S.W.
ADDRESS:
CITY /ST /ZIP: ROANOKE, VA 24011
CITY /ST/ZIP:
Mark appropriate box unless area below is blank:
If the block to the left is blank or contains incorrect data, please mark appropriate
❑ Information is correct ❑ Information is incorrect
❑ Delete information
box and enter information below:
❑ Correction
❑ Addition ❑ Replacement
OFFICER ®
DIRECTOR ❑
OFFICER
❑ DIRECTOR ❑
NAME: ROBERT S. COWELL, JR.
NAME:
TITLE: VP OPERATIONS
TITLE:
ADDRESS: 215 CHURCH AVENUE, S.W.
ADDRESS:
CITY /ST /ZIP: ROANOKE, VA 24011
CITY /ST /ZIP:
Mark appropriate box unless area below is blank:
If the block to the left is blank or contains incorrect data, please mark appropriate
❑ Information is correct ❑ Information is incorrect
❑ Delete information
box and enter information below:
❑ Correction
❑ Addition ❑ Replacement
OFFICER ®
DIRECTOR ❑
OFFICER
❑ DIRECTOR ❑
NAME: SHERMAN STOVALL
NAME:
TITLE: ASST VP OPS
TITLE:
ADDRESS: 2427 WESTMONT NW
ADDRESS:
CITY /ST /ZIP: ROANOKE, VA 24012
CITY /ST/ZIP:
Mark appropriate box unless area below is blank:
If the block to the left is blank or contains incorrect data, please mark appropriate
❑ Information is correct ❑ Information is incorrect
❑ Delete information
box and enter information below:
❑ Correction
❑ Addition ❑ Replacement
OFFICER ❑
DIRECTOR ❑
OFFICER
❑ DIRECTOR ❑
NAME:
NAME:
TITLE:
TITLE:
ADDRESS:
ADDRESS:
CITY /ST/ZIP:
CITY /ST/ZIP:
0011031
0
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
JULY 15, 2019
1:00 P.M.
COUNCIL'S CONFERENCE ROOM
ROOM 451
215 CHURCH AVENUE, S. W.
AGENDA
1. Call Meeting to Order. President Bestpitch and Director Peters
were absent.
2. Approval of minutes: Regular meeting of GRTC held on Monday,
June 17, 2019.
Minutes dispensed with and approved as recorded.
3. Reports of Officers:
a. secretary:
1. Election of officers.
Council Member William Bestpitch as President
Council Member Anita Price as Vice - President
Robert S. Cowell, Jr., City Manager as Vice - President of
Operations
Sherman M. Stovall, Assistant City Manager for
Operations as Assistant Vice - President of Operations
Stephanie M. Moon Reynolds, City Clerk as Secretary
Cecelia "Susie" McCoy, Deputy City Clerk as Assistant
Secretary
Amelia C. Merchant, Director of Finance as Treasurer
Daniel J. Callaghan, City Attorney as General Counsel
1
b. General Manager:
1. Management Update for July 15, 2019:
• Planning and Special Projects
• partnership with Virginia Career Works
• GRTC Ridership
Management Update Received and Filed.
2. Financial Reports for April 2019 and May 2019.
Financial Reports Received and Filed.
3. Adoption of the Transit Passenger Advisory Committee
Charter.
Adopted a resolution. (5 -0)
4. Approval of Minor Route Modifications.
Adopt a resolution. (5 -0)
4. Other business.
1. General GRTC Audit FY2019.
Remarks received and filed.
5. Next meeting: September 16, 2019 at 1:00 p.m., EOC Conference
Room.
6. Adjournment. 1:29 P.M.
2
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 11, 2019
William D. Bestpitch, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bestpitch and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, July 15, 2019, at 1:00 p.m., in the Council's Conference Room, Room
451, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke,
Virginia.
Sincerely,
LoIrn j
•
J
Stephanie M. Moon Re olds
Secretary
PC: Robert S. Cowell, Jr., Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Amelia C. Merchant, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
L:\ CLERK \DATA \smmoon \GRTC.19 \July \July 15, 2019 Meeting Notice.doc
3.a.1.
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 15, 2019
Members of the GRTC Board of Directors
Roanoke, Virginia
Dear Members of the Board:
Article V, Officers, of the By -Laws of the Greater Roanoke Transit Company provides that
the Board of Directors, promptly after their election each year, shall elect a President, one
or more Vice - Presidents, a Secretary, a Treasurer and such other officers as the Board
deems appropriate to serve for a term of one year each, commencing upon the date of
their election or until their respective successors are elected and have duly qualified.
Officers that are currently serving:
William D. Bestpitch, President
Anita J. Price, Vice - President
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Stephanie M. Moon Reynolds, Secretary
Cecelia F. McCoy, Assistant Secretary
Amelia C. Merchant, Treasurer
Daniel J. Callaghan, Registered Agent and General Counsel
Elect officers for terms of one year, each, commencing July 15, 2019.
Sincerely,
Stephanie M. Moon Reynolds
Secretary
PC: Robert S. Cowell, Jr., Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Amelia C. Merchant, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
K/ /smmoon /GRTC.19 /July 15, 2019 Election of Officers
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 16, 2019
The Honorable Anita J. Price
Council Member
Roanoke, Virginia
Dear Council Member Price:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 15, 2019, you were reappointed as Vice - President of the Greater
Roanoke Transit Company Board of Directors for a term of office ending June 30, 2020.
Enclosed is a copy of your Certificate of reappointment.
Sincerely,
itrn
Stephanie M. Moon Reyn s, M
Secretary
Enclosure
L ^CLERK`, DATA`smmoon GRTC.19 July`July 15, 2019 officer appointments. doc
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company Board and keeper of the records thereof, do hereby certify
that at a regular meeting of the Greater Roanoke Transit Company Board of Directors
held on the fifteenth day of July 2019, ANITA J. PRICE was reappointed as
Vice - President of the Greater Roanoke Transit Company Board of Directors for a term
of office ending June 30, 2020.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
sixteenth day of July 2019.
YY\.
dVv► p �, �
Secretary
L: CLERK `DATA smmoon'GRTC.l9!JulyVuly 15, 2019 officer appointments.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 16, 2019
The Honorable William D. Bestpitch
Council Member
Roanoke, Virginia
Dear Council Member Bestpitch:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 15, 2019, you were reappointed as President of the Greater Roanoke
Transit Company Board of Directors for a term of office ending June 30, 2020.
Enclosed is a copy of your Certificate of reappointment.
Sincerely,
Qp�n� M v
Stephanie M. Moon Re olds, MC
Secretary
Enclosure
L'.CLERK`DATA smmoon`,GRTC.19',July'July 15, 2019 officer appointments.doc
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company Board and keeper of the records thereof, do hereby certify
that at a regular meeting of the Greater Roanoke Transit Company Board of Directors
held on the fifteenth day of July 2019, WILLIAM D. BESTPITCH was reappointed as
President of the Greater Roanoke Transit Company Board of Directors for a term of
office ending June 30, 2020.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
sixteenth day of July 2019.
Secretaryl%!�'�?
L:�,CLERK DATA,.smmoon`.GRTC.19July\July 15, 2019 officer appoint nents.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 16, 2019
Robert S. Cowell, Jr.
City Manager
Roanoke, Virginia
Dear Mr. Cowell:
At a regular meeting of the Greater Roanoke Transit Company, Board of Directors held
on Monday, July 15, 2019, the City Manager was reappointed as Vice - President of
Operations of the Greater Roanoke Transit Company Board of Directors for a term of
office ending June 30, 2020.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincer ly,
Stephanie M. M00%Reolds, MC
Secretary
Enclosures
L,CLERK DATA�smmoon GRTC.19July,July 15, 2019 officer appointments. doe
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company Board and keeper of the records thereof, do hereby certify
that at a regular meeting of the Greater Roanoke Transit Company Board of Directors
held on the fifteenth day of July 2019, the City Manager (Robert S. Cowell, Jr.) was
reappointed as Vice - President of Operations of the Greater Roanoke Transit Company
Board of Directors for a term of office ending June 30, 2020.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
sixteenth day of July 2019.
Secretary
L: ,CLERK DATA'snunoon'GRTC.19'July July 15, 2019 officer appointments.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Robert S. Cowell, Jr., City Manager, do solemnly swear or (affirm) that I will
support the Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as Vice - President of Operations of the
Greater Roanoke Transit Company for a term of office ending June 30, 2020, according
to the best of my ability. So help me God.
ROBERTS. COWELL, JR.
The foregoing oath of office was taken, sworn to, and subscribed before me by
Robert S. Cowell, Jr., this/ / day of UQ 2019.
Brenda S. Hamilton, Clerk of the Circuit Court
By n , Clerk
L: \CLERK \DATA \srmnoon \GRTC.19\July \July 15, 2019 officer appointments.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 16, 2019
Daniel J. Callaghan
City Attorney
Roanoke, Virginia
Dear Mr. Callaghan:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 15, 2019, the City Attorney was reappointed as General Counsel of the
Greater Roanoke Transit Company Board of Directors for a term of office ending
June 30, 2020.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2- 3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
"I - lyt I�Lr�
Stephanie M. Moon Reynolds, MMC
Secretary
Enclosures
fileservei01.roanokecity.corn GENE PAL I` CLERK, DATA smmoon`GRTC.19JulyUuly 15, 2019 officer appointments.doc
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company Board and keeper of the records thereof, do hereby certify
that at a regular meeting of the Greater Roanoke Transit Company held on the fifteenth
day of July 2019, the City Attorney (Daniel J. Callaghan) was reappointed as General
Counsel of the Greater Roanoke Transit Company Board of Directors for a term of office
ending June 30, 2020.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
sixteenth day of July 2019.
Secretary
L:y CLERK v,DATA,snnnooWG RTC. 19'JulyJuly 15, 2019 officer appointments.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Daniel J. Callaghan, City Attorney, do solemnly swear or (affirm) that I will
support the Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as the General Counsel of the Greater
Roanoke Transit Company Board of Directors for a term of office ending June 30, 2020,
according to the best of my ability. So help me God.
The foregoing oath of office as taken, sworn to, and subscribed before me by
Daniel J. Callaghan this i day of 2019.
Brenda S Hamilton, Clerk o the Circ it Court
2yBy IT-), u�' 'T� clerk
L:\ CLERK \DATA\srnmoon \GRTC.19\July\July 15, 2019 officer appointments.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 16, 2019
Sherman M. Stovall
Assistant City Manager for Operations
Roanoke, Virginia
Dear Mr. Stovall:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 15, 2019, the Assistant City Manager for Operations was reappointed
as Assistant Vice - President of Operations of the Greater Roanoke Transit Company
Board of Directors for a term of office ending June 30, 2020.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sinc ly, AL
• OM
Stephanie M. Moon Reynolds, MC
Secretary
Enclosures
L:` CLERK '.DATA�smmoon'GRTC.19.JulyUuly 15, 2019 officer appointments.doc
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company and keeper of the records thereof, do hereby certify that at a
regular meeting of the Greater Roanoke Transit Company Board of Director held on the
fifteenth day of July 2019, the Assistant City Manager for Operations (Sherman M.
Stovall) was reappointed as Assistant Vice - President of Operations of the Greater
Roanoke Transit Company Board of Directors for a term of office ending June 30, 2020.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
sixteenth day of July 2019.
Secretary
L:'CLERK`DATA`,smmoon'GRTC.19 July`July 15, 2019 officer appoinunents.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Sherman M. Stovall, Assistant City Manager for Operations, do solemnly
swear or (affirm) that I will support the Constitution of the United States of America and
the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially
discharge and perform all the duties incumbent upon me as Assistant Vice - President of
Operations of the Greater Roanoke Transit Company Board of Directors for a term of
office ending June 30, 2020, according to the best of my ability. So help me God.
x.4,,,0,, /
The foregoing oath of office was taken, sworn to, and subscribed before me by
Sherman M. Stovall this A), day of 2019.
Brenda S. Hamilton, Clerk of the Circuit Court
y , Cle
L'CLERK DATAsmmoon`GRTC.191u1y July 15, 2019 officer appoinunents.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 16, 2019
Amelia C. Merchant
Director of Finance
Roanoke, Virginia
Dear Ms. Merchant:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 15, 2019, the Director of Finance was reappointed as Treasurer of the
Greater Roanoke Transit Company Board of Directors for a one year term ending
June 30, 2020.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
kt&�) ty). ry�01.,Ppr�
Stephanie M. Moon —Re nolds MMC
p Y
Secretary
Enclosures
fileservet01 .roanokecity.coin GENERAL CLERK DATA, sinmoon GRTC. l9'JulyJuly 15, 2019 officer appointments.doc
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company Board and keeper of the records thereof, do hereby certify
that at a regular meeting of the Greater Roanoke Transit Company Board of Directors
held on the fifteenth day of July 2019, the Director of Finance (Amelia C. Merchant)
was reappointed as Treasurer of the Greater Roanoke Transit Company Board of
Directors for a term of office ending June 30, 2020.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
sixteenth day of July 2019.
A
Secretary
L: CLERK `DATA\,smmoon'GRTC.19`July'July 15, 2019 officer appointinents.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Amelia C. Merchant, Director of Finance, do solemnly swear or (affirm) that I
will support the Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as Treasurer of the Greater Roanoke Transit
Company Board of Directors for a term of office ending June 30, 2020, according to the
best of my ability. So help me God.
AMELIA C. MERCHANT
The foregoing oath of office was taken, sworn to, and subscribed before me by
Amelia C. Merchant this day of Jh�i 9 .
Brenda S. H milton, Clerk of the Circuit Court
By , Clerk
L:A CLERK \DATA\simnoonAGRTC.19 \July \July 15, 2019 officer appointments.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 16, 2019
Stephanie M. Moon Reynolds
City Clerk
Roanoke, Virginia
Dear Ms. Moon Reynolds:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 15, 2019, the City Clerk was reappointed as Secretary of the Greater
Roanoke Transit Company Board of Directors for a term of office ending June 30, 2020.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
0za&;",4. I(,,
Cecelia F. McCoy
Assistant Secretary
Enclosures
L: CLERK�DATA `simnoon GRTC.19,JulyJuly 15, 2019 officer appointments.doc
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE )
To -wit:
I, Cecelia F. McCoy, Assistant Secretary, and as such the Assistant Secretary of
the Greater Roanoke Transit Company Board and keeper of the records thereof, do
hereby certify that at a regular meeting of the Greater Roanoke Transit Company Board
of Directors held on the fifteenth day of July 2019, the City Clerk (Stephanie M. Moon
Reynolds) was reappointed as Secretary of the Greater Roanoke Transit Company
Board of Directors for a term of office ending June 30, 2020.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
sixteenth day of July 2019.
0 % J,k-
M&O-1 11;yLd4t
Assistant Secretary
L:` CLERK, DATA,smmoon'.GRTC. 19'July'July 15, 2019 officer appointments.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 16, 2019
Cecelia F. McCoy
Deputy City Clerk
Roanoke, Virginia
Dear Ms. McCoy:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 15, 2019, the Deputy City Clerk was reappointed as Assistant
Secretary of the Greater Roanoke Transit Company Board of Directors for a term
ending June 30, 2020.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
U+ �n-y
Stephanie M. Moon Rey olds, IC
Secretary
Enclosures
L: \CLERK \DATA \smmoon\GRTC.19\July \July 15, 2019 officer appointments.doc
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, Secretary, and as such Secretary of the Greater
Roanoke Transit Company Board and keeper of the records thereof, do hereby certify
that at a regular meeting of the Greater Roanoke Transit Company Board of Directors
held on the fifteenth day of July 2019, the Deputy City Clerk (Cecelia F. McCoy) was
reappointed as Assistant Secretary of the Greater Roanoke Transit Company Board of
Directors for a term of office ending June 30, 2020.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
sixteenth day of July 2019.
5t�4"
Secreta
L:ACLERK,DATA \smmoon \G RTC. 19 \July \July 15, 2019 officer appointments.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Cecelia F. McCoy, Deputy City Clerk, do solemnly swear or (affirm) that I will
support the Constitution of the United States of America and the Constitution of' the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as Assistant Secretary of the Greater
Roanoke Transit Company Board of Directors for a term of office ending June 30, 2020,
according to the best of my ability. So help me God.
CECELIA F. MCCOY
The foregoing oath of office was taken, sworn to, and subscribed before me by
Cecelia F. McCoy this 5 day of t - 2019.
Brenda S. Hamilton, Clerk of the Circuit Court
B Cam'" c ,Clerk
L: CLERK, DATA`sinmoon`GRTC.19'July'July 15, 2019 officer appointments.doc
113,b,
M�f�o
Greater Roanoke Transit Company (GRTC)
Board of Directors Meeting
Management Update
July 15, 2019
Planning and Special Projects
Partnership with Virginia Career Works
Virginia Career Works and the Greater Roanoke Transit Company (GRTC) are in preliminary discussions
on a potential partnership which could provide an additional avenue for those Career Works clients
seeking a career in public transportation. The potential partnership will involve providing preliminary
training which better position applicants for transit operator positions. This will benefit GRTC by
providing an additional resource in its effort to hire qualified transit professionals.
GRTC Ridership
Below is the GRTC Ridership YTD as of May 2019
Valley Metro Fixed Route Ridership Report
180,000 S,000
160,000 4,500
140,001 4,000
170.000 3,500
3,000 100,000 a ■ FY 19 2,500
80,000
■ FY 1A 2000
60,000
1.SOD
40,000 1,000
0.000 500
0 0
ml Aug Sept Oct Nov bec fan Feb Ma, Apr May lun
Smart Way Ridership Chart
hd Aug Sept Oct Nov Dec Tan Feb Mar Apr May Jun
■ FY 19
■ FY 18
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
S.TA.R Ridership Chart
8,000
7,0()0
6,000
5.000
4,000
3,060
2,000
1,000
0
)ul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jua
Smart Way Express
2500
1992
?000
1624 1621 1709 1713
1584
500 1406
1(w 974 768 872
595
500 '
0
J.! Aug Sept Oct Nuv Dec ian Feh Mar Apr May
Respectfully Sul;lAitted,
Kevi . Price
G Zeral Manager
Star Line Trolley Ridership Chart
12.006
10,000
8,000
■FY19 6,000
•FY18
4,000
2,000
0
1.1 Aug Sept Oct Nov Dec fan Feb Mar Apr May Jun
■FY19
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
0 F 19
■ FY 18
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
3.�6.2-
Greater Roanoke Transit Company
Roanoke, Virginia
July 15, 2019
William D. Bestpitch, President and Members of the Board of Directors
Dear President Bestpitch and Members of the Board:
Subject: Greater Roanoke Transit Company April 2019 Financial Report
The attached report provides financial performance information for April of Fiscal Year (FY) 2019.
On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net income of
$105,190 a decrease of $160,351 compared to the same period in FY 2018.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 7% compared to the same period last year and is within 1% of the
established budget. Significant factors impacting revenue include:
• Fare Revenues decreased 2.6% compared to FY 2018 and are 13.9% below the established
budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 8.9% and
are 5.5% below the established budget.
• Federal and State Revenue increased approximately 9.9% and is performing at a level that
exceeds budget expectations.
Greater Roanoke Transit Company
r'r;on (IA Q) 9< Q 0 -3' � Fax: A0) 1 >,1 t70::<
William D. Bestpitch, President and Members of the Board of Directors
GRTC Financials
July 15, 2019
Page 2
Expenses
Total expenses increased approximately 9.2% compared to FY 2018 but are performing 1.6%
below the established budget. Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 4.4% and are within 1% of the
established budget.
• Services increased approximately 2.1% but are performing 13.7% below the established
budget.
• Materials and Supplies increased 37.1% and are 8.3% below the established budget.
• Utilities increased 1.4% and are 9.6% below the established budget.
• Property insurance increased less than 1% and is 7.8% below the established budget.
• Miscellaneous Expense increased 12.9% and is 7.8% above the established budget.
Respectfully Vbmitted,
L. Price
ral Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Ten Months Ending April 30, 2019
OPERATING INCOME
Operating Revenue
Non - Transportation Revenues
Total Income
OPERATING EXPENSES
Labor - Hourly & Salary
Fringe Benefits
Services
Materials & Supplies
Utilities
Insurance Costs
Miscellaneous Expenses
Total Expenses
Net Loss
Local Grants
State Grants
Federal Grants
Total Subsidies
Net Income (loss)
FY
FY
FY 19
2019
2018
BUDGET
% OF FY 19
April
April
TOTAL
BUDGET
$1,559,879.76
$1,600,645.76
$2,244,672.00
69.49%
214,091.95
234,829.27
275,104.00
77.82%
$1,773,971.71
$1,835,475.03
$2,519,776.00
70.40%
$3,455,941.07
$3,257,490.52
$4,026,941.00
85.82%
1,560,534.47
1,546,438.68
2,024,441.00
77.08%
526,685.47
516,002.88
756,771.00
69.60%
1,204,960.73
878,901.03
1,605,660.00
75.04%
192,691.55
190,112.78
261,469.00
73.70%
203,462.70
203,632.60
269,306.00
75.55%
1,604,057.23
1,420,414.80
1,760,239.00
91.13%
$8,748,333.22
$8,012,993.29
$10,704,827.00
81.72%
($6,974,361.51)
($6,177,518.26)
($8,185,051.00)
85.21%
$2,238,965.00
$1,958,392.44
$2,739,019.00
81.74%
1,767,856.00
1,614,780.00
2,126,805.00
83.12%
3,072,731.00
2,869,887.00
3,319,227.00
92.57%
$7,079,552.00
$6,443,059.44
$8,185,051.00
86.49%
$105,190.49
$265,541.18
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
4/30/2019 4/30/2018
Year -to -Date Year -to -Date % of Change
ASSETS
CASH
$
281,884.24
$
1,759,755.62
-84%
ACCOUNTS RECEIVABLE
$
3,886,666.30
$
2,514,809.04
55%
INVENTORY
$
519,182.60
$
470,892.62
10%
FIXED ASSETS
FIXED ASSETS
$
39,834,012.87
$
34,642,088.40
15%
ACCUMULATED DEPRECIATION
$
(25,551,403.49)
$
(23,987,205.59)
7%
NET FIXED ASSETS
$
14,282,609.38
$
10,654,882.81
34%
PREPAYMENTS
$
67,814.55
$
76,984.38
-12%
TOTAL ASSETS
$
19,038,157.07
$
15,477,324.47
23%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
2,575,781.58
$
2,285,242.78
13%
PAYROLL LIABILITIES
$
455,996.14
$
374,679.76
22%
OTHER LIABILITIES
$
939,191.37
$
948,451.30
-1%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
3,621,913.10
$
3,838,567.60
-6%
DEPRECIATION EXPENSE
$
(1,275,561.90)
$
(1,421,190.69)
-10%
RETAINED EARNINGS
$
7,878,905.29
$
7,135,995.54
10%
CAPITAL CONTRIBUTIONS
$
4,736,736.00
$
2,050,032.00
131%
NET INCOME (LOSS)
$
105,190.49
$
265,541.18
-60%
TOTAL CAPITAL
$
15,067,187.98
$
11,868,950.63
27%
TOTAL LIABILITIES & CAPITAL
$
19,038,157.07
$
15,477,324.47
23%
•
Greater Roanoke Transit Company
Roanoke, Virginia
July 15, 2019
William D. Bestpitch, President and Members of the Board of Directors
Dear President Bestpitch and Members of the Board:
Subject: Greater Roanoke Transit Company May 2019 Financial Report
The attached report provides financial performance information for May of Fiscal Year (FY) 2019.
On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net income of
($41,545) a decrease of $122,909 compared to the same period in FY 2018.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 7.4% compared to the same period last year and is 2.7% below the
established budget. Significant factors impacting revenue include:
• Fare Revenues decreased 1.5% compared to FY 2018 and are 14.8% below the established
budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 8.8% and
are 7.8% below the established budget.
• Federal and State Revenue increased approximately 8.5% and is performing at a level that
exceeds budget expectations.
Greater Roanoke Transit Company
i ',. 4 ,a, � n , Virj?, i, %4,1 `l Ph )� , d'i v, ,<, i)..i'U lay: ('14(,,,) 1)8,2 210 -11 1 .✓ fi..'t # "t € €,,. -:C3 l
William D. Bestpitch, President and Members of the Board of Directors
GRTC Financials
July 15, 2019
Page 2
Expenses
Total expenses increased approximately 8.8% compared to FY 2018 but are performing 2.3%
below the established budget. Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 4.2% and are 1.4% below the
established budget.
• Services decreased approximately 1.6% but are performing 15.8% below the established
budget.
• Materials and Supplies increased 37.3% and are 9.3% below the established budget.
• Utilities increased less than 1% and are 12.1% below the established budget.
• Property insurance increased less than 1% and is 8.6% below the established budget.
• Miscellaneous Expense increased 12.9% and is 9.3% above the established budget.
Respectfully Su)j mitted,
Kevi . Price
Ge ral Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Eleven Months Ending May 31, 2019
OPERATING INCOME
Operating Revenue
Non - Transportation Revenues
Total Income
OPERATING EXPENSES
Labor - Hourly & Salary
Fringe Benefits
Services
Materials & Supplies
Utilities
Insurance Costs
Miscellaneous Expenses
Total Expenses
Net Loss
Local Grants
State Grants
Federal Grants
Total Subsidies
FY FY
2019 2018
May May
FY 19
BUDGET
TOTAL
$1,726,555.29
$1,752,157.07
$2,244,672.00
230,826.57
253,209.14
275,104.00
$1,957,381.86
$2,005,366.21
$2,519,776.00
$3,759,563.88
$3,552,848.34
$4,026,941.00
1,700,731.97
1,686,346.29
2,024,441.00
574,315.36
583,410.56
756,771.00
1,322,453.74
962,728.58
1,605,660.00
208,024.27
207,535.83
261,469.00
223,808.97
222,560.88
269,306.00
1.777.336.17
1.574.979.50
1.760.239.00
$9,566,234.36 $8,790,409.98 $10,704,827.00
% OF FY 19
BUDGET
76.92%
83.91%
77.68%
93.36%
84.01%
75.89%
82.36%
79.56%
83.11%
100.97%
89.36%
($7,608,852.50)
($6,785,043.77)
($8,185,051.00)
92.96%
$2,453,711.74
$2,153,962.66
$2,739,019.00
89.58%
1,949,870.00
1,774,923.00
2,126,805.00
91.68%
3,163,726.00
2,937,522.00
3,319,227.00
95.32%
$7,567,307.74
$6,866,407.66
$8,185,051.00
92.45%
Net Income (loss) ($41,544.76) $81,363.89
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
5/31/2019 5/31/2018
Year -to -Date Year -to -Date % of Change
ASSETS
CASH
$
716,426.70
$
1,644,006.94
-56%
ACCOUNTS RECEIVABLE
$
3,748,728.78
$
674,076.64
456%
INVENTORY
$
523,554.82
$
461,773.42
13%
FIXED ASSETS
FIXED ASSETS
$
39,879,872.82
$
34,703,623.18
15%
ACCUMULATED DEPRECIATION
$
(25,678,959.68)
$
(24,130,619.69)
6%
NET FIXED ASSETS
$
14,200,913.14
$
10,573,003.49
34%
PREPAYMENTS
$
31,904.53
$
39,445.70
-19%
TOTAL ASSETS
$
19,221,527.97
$
13,392,306.19
44%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
2,601,753.76
$
480,501.30
441%
PAYROLL LIABILITIES
$
404,059.35
$
375,010.83
8%
OTHER LIABILITIES
$
1,385,668.32
$
936,257.82
48%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
3,621,913.10
$
3,838,567.60
-6%
DEPRECIATION EXPENSE
$
(1,403,118.09)
$
(1,564,604.79)
-10%
RETAINED EARNINGS
$
7,878,905.29
$
7,135,995.54
10%
CAPITAL CONTRIBUTIONS
$
4,773,886.00
$
2,109,209.00
126%
NET INCOME (LOSS)
$
(41,544.76)
$
81,363.89
-151%
TOTAL CAPITAL
$
14,830,046.54
$
11,600,536.24
28%
TOTAL LIABILITIES & CAPITAL
$
19,221,527.97
$
13,392,306.19
44%
3,b.3
Vs■��ey
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
July 15, 2019
The Honorable William D. Bestpitch, President, and Members of the Board of Directors of
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: Adoption of the Transit Passenger Advisory Committee (TPAC) Charter
Background
The Transit Passenger Advisory Committee will provide advice and recommendations to
the GRTC Board of Directors on transit service, facilities, plans and policies that are
specific to GRTC.
The Committee will be made up of nine (9) members appointed by the GRTC Board of
Directors. The GRTC Board of Directors will receive and review TPAC Membership
Applications beginning on July (Date that applications will first be accepted), 2019 for
initial terms of membership, then upon member term expiration or to fill a vacant TPAC
member position. Membership will be comprised of one representative from the City of
Salem, one representative from the Town of Vinton, four representatives from the City of
Roanoke, one representative from the local business community, one representative from
the STAR passenger /disabled community, and one Roanoke Valley Alleghany Regional
Commission (RVARC) staff member. The Committee Members will be expected to have
a general knowledge of or professional interest in transit issues related to transit service
improvements, public input strategies, transit service marketing strategies, and potential
transit service expansion. All members will serve at the pleasure of the GRTC Board.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
Recommendation
Adopt the Transit Passenger Advisory Committee (TPAC) Charter.
RespectfuIVSubmitted,
iii f. Price
istant General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
GREATER ROANOKE TRANSIT COMPANY (GRTC)
CHARTER FOR THE
TRANSIT PASSENGER ADVISORY COMMITTEE (TPAC)
Authority
The Transit Passenger Advisory Committee (TPAC) is to be established and its members appointed by
the GRTC Board of Directors, effective July 15, 2019.
Purpose
The Transit Passenger Advisory Committee will provide advice and recommendations to the GRTC Board
of Directors on transit service, facilities, plans and policies that are specific to GRTC.
Scope
The Committee will:
• Advise the GRTC Board of Directors on issues related to Valley Metro local fixed route services,
Starline Trolley, Smart Way commuter services, and any future transit service projects as
requested by the GRTC Board President
• Provide input on transit service planning documents current and future to the GRTC Board of
Directors; and
• Provide a forum for citizens to comment on local and regional transit issues and services.
Membership
The Committee will be made up of nine (9) members appointed by the GRTC Board of Directors. The
GRTC Board of Directors will receive and review TPAC Membership Applications beginning on July 15,
2019 for initial terms of appointment, then upon member term expiration or to fill a vacant TPAC
member position. The GRTC Board of Directors will make initial appointments at its board meeting on
September 16, 2019. Membership will be comprised of one representative from the City of Salem, one
representative from the Town of Vinton, four representatives from the City of Roanoke, one
representative from the local business community, one representative from the STAR
passenger /disabled community, and one Roanoke Valley Alleghany Regional Commission (RVARC) staff
member. The Committee Members will be expected to have a general knowledge of or professional
interest in transit issues related to transit service improvements, public input strategies, transit service
marketing strategies, and potential transit service expansion. All members will serve at the pleasure of
the GRTC Board.
The Committee will designate a member to serve as Chair, Vice - Chair, and Secretary.
Terms
With the exception of the initial appointments of members by the Board, each member's term of office
will be for two -year terms, commencing as of July 1. The Board shall appoint four (4) members to serve
initial terms each ending on June 30, 2020, and appoint the remaining five (5) members to serve for
terms ending June 30, 2021. Thereafter, all members' terms shall be for two (2) years, commencing as of
July 1 following expiration of the term. Members can be reappointed for two additional consecutive
terms. Vacancies on the Committee shall be filled by the Board and persons appointed to fill any such
vacancy shall serve for the balance of the term of the member who created the vacancy.
Accessibility Subcommittee
The Committee may establish a subcommittee to meet separately and address issues of transit
accessibility. The Accessibility Subcommittee will report to the Transit Passenger Advisory Committee on
matters that require discussion or action by the full Committee. All meetings of an Accessibility
Subcommittee shall be open to the public.
GRTC Staff Liaison
An employee of GRTC will be named as the Staff Coordinator and will serve as staff liaison to the
Committee. Other GRTC staff may be called on to make presentations and lead discussions with the
Committee as appropriate to the issues being considered.
Meetings
The Committee will be expected to meet every other month or more often as the need arises as
determined by the GRTC Board President. Regular TPAC Meetings will be scheduled on the second
Thursday in the months of February, April, June, August, October, and November. Meetings will be held
at the Valley Metro Passenger Transfer Center, or at such other location the Committee may designate,
beginning at 6:30 p.m. All meetings will be open to the public. A quorum for any TPAC Meeting shall
constitute five (5) Members, provided that at least one (1) Member in attendance is a representative
recommended by the City of Roanoke.
Reporting
The Committee will report its findings and recommendations on transit issues to the GRTC Board
President or designee in writing. The Committee findings, recommendations, and meeting minutes will
be presented at the subsequent GRTC Board of Directors Meeting.
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION ADOPTING THE TRANSIT PASSENGER ADVISORY COMMITTEE
(TPAC) CHARTER FOR GREATER ROANOKE TRANSIT COMPANY (GRTC).
WHEREAS, the Board of Directors of Greater Roanoke Transit Company (GRTC)
desires to establish a Transit Passenger Advisory Committee (TPAC) and adopt the TPAC
Charter, as further described in the General Manager's report dated July 15, 2019, to this Board;
WHEREAS, the TPAC will be made up of nine (9) members appointed by the GRTC
Board of Directors; and
WHEREAS, the purpose of the TPAC will be to provide advice and recommendations to
the GRTC Board of Directors on transit service, facilities, plans and policies that are specific to
GRTC.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company that the Board of Directors hereby establishes the Transit Passenger Advisory
Committee and adopts the TPAC Charter, which will be made up of nine (9) members appointed
by the GRTC Board of Directors, as referred to in the General Manager's report dated July 15,
2019, to this Board. The Board of Directors will appoint members of the Transit Passenger
Advisory Committee at the September 16, 2019 regular meeting of the Board of Directors.
Date Adopted.
ATTEST:
n) • s
tephanie M. Moon Re 's, Se etar-
J
Vs■��ey A �►
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
July 15, 2019
The Honorable William D. Bestpitch, President, and Members and Officers of the Board of
Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: Approve Minor Route Modifications as presented on May 20, 2019
Background
The Valley Metro Transit Development Plan (TDP) provides a service and capital plan for the
ten- year TDP horizon. The focus of the TDP project is to implement the recommendations
contained within the Comprehensive Operational Analysis, which align fairly closely with the
short -term recommendations included in the Roanoke Valley Transit Vision Plan (TVP).
The service plan was developed by reviewing the data collected and analyzed for the first three
chapters of the TDP, as well as reviewing the recommendations outlined in the TVP and the
Valley Metro Comprehensive Operational Analysis (COA). The implementation of minor route
modifications as recommended by the COA is the first step. On April 18th, 2019, GRTC held an
open house public meeting to receive public comment on the proposed minor route
modifications. The open house public meeting was held at the Campbell Court Transfer Center
from 4:30pm to 7:00pm. GRTC received nine (9) written comments at the April 18th, 2019public
meeting. In an effort to expand our public outreach on the proposed service changes, GRTC
developed an online public comment link using the Valley Metro website for those who could not
attend the April 18th meeting. The online public comment link was active until May 18th, 2019.
GRTC received over 25 public comments via the online public comment link. A summary of the
comments is attached. The GRTC Board was briefed on the minor route modifications on May
20, 2019.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
Recommendation
Approve the minor route modifications as presented on May 20, 2019 with implementation by
November 7, 2019, after 30 day notification to ridership.
Respectfully/Submitted,
IC! Price
ral Manager
cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
SUMMARY OF COMMENTS - MINOR ROUTE
MODIFICATIONS
Valley Metro received over 30 comments about proposed minor route adjustments from the online
public survey and public input meeting held on April 18, 2019. The online survey open to the public
from 4/18 to 5/18.
21/22 Route - 15 comments — Virginia Career Services
• All 15 comments were in favor of hourly service to Career Services. GRTC received follow up
emails and comments in support of the service.
21/22 Route - 9 comments about service in the parking lot to Kroger at the intersection of Town
Square and Rutgers
• Comments received were under the impression GRTC would not stop at the Town Square
Kroger. GRTC will service the Town Square Kroger via stops located outside of the Kroger parking
lot.
• Comments were received about the elimination of curbside service to Aldi and BJ's Wholesale.
• As a follow up to customer concerns, GRTC has been in contact with Kroger Corporate Real
Estate office about the proposed stop location. Kroger expressed support for the proposed stop
on Rutgers Avenue.
• GRTC met with Roanoke Fire Department concerning fire lane violations at the existing stop
location. To help address concerns, a new stop has been proposed adjacent to the parking lot on
Towne Square Blvd.
85/86 Route - 6 comments about service on Westside heading toward Melrose
• All 6 comments were concerning the terrain and distance to proposed stops and elimination of
service to neighborhoods.
• The 91 Route will continue to provide service along Melrose Avenue near this area.
75/76 Route - 4 comments about service in the oarkine lot at Food Lion near Shenandoah and Peter's
Creek
• GRTC received 4 comments regarding curbside service to the Food Lion at the intersection of
Shenandoah and Peter's Creek.
• Comments were received about eliminating service through the Wilmont Park neighborhood.
• GRTC met with Roanoke Fire Department about fire lane violations at the existing stop location.
To help address concerns we are considering a new stop located adjacent to the parking lot on
Shenandoah.
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING PROPOSED CHANGES TO GREATER ROANOKE
TRANSIT COMPANY'S (GRTC) TRANSIT SERVICES TO MODIFY SERVICES FOR
ROUTES 11/12, 15, 21/22, 25/26, 51/52, 65/66, 71/72, 75/76 AND 85/86.
WHEREAS, at the Board's July 15, 2019, meeting, the GRTC General Manager
recommended that the Board consider modifying the services for Routes 11/12, 15, 21/22, 25/26,
51/52, 65/66, 71/72, 75/76 and 85/86 in order to provide the most efficient and cost effective
transit services for passengers needing to travel in the City of Roanoke, Virginia, as more fully
set forth in the General Manager's report dated July 15, 2019, to this Board:
WHEREAS, GRTC properly advertised such Route modifications, held a public hearing
on April 18, 2019, in the Campbell Court Transfer Center, 2nd Floor Conference Room, 17
Campbell Avenue, S.W., Roanoke, Virginia, and received public comments on such Route
modifications; and
WHEREAS, the GRTC Board of Directors has considered the recommendation of the
GRTC staff and the public comments on such Route modifications and finds that it is appropriate
to approve and adopt such Route modifications, to take effect November 7, 2019.
THEREFORE, BE IT RESOLVED by the Board of Directors of GRTC as follows:
The Board of Directors hereby approves modifying the services for Routes 11/12,
15, 21/22, 25/26, 51/52, 65/66, 71/72, 75/76 and 85/86 in order to provide the most efficient and
cost effective transit services for passengers needing to travel in the City of Roanoke, Virginia,
all as set forth in the General Manager's report dated July 15, 2019.
2. The said Route modifications to take effect November 7, 2019.
1
The City Clerk is directed to certify a copy of this Resolution to the General
Manager of GRTC.
Date.
ATTEST:
4t phanie M. Moon olds ecreta_ry
R -GRTC Approval of Modifications to Routes (7.15.19) 2
9
Chris Banta, CPA, CFE
Partner
John Aldridge, CPA
Partner
,A&
ftlw�w *-In.. M�
Roanoke, Virginia
General Audit Plan
FY 2019
Of 1) iz () t v \ E DWA R D S
Transition to Brown, Edwards
Roanoke practice of Cherry Bekaert acquired by
Brown, Edwards, effective June 2019.
Contract with GRTC and Cherry Bekaert has been
assumed by Brown, Edwards' government practice
which is based in Roanoke.
• Certain efficiencies are gained during a merger vs.
procurement.
Ability of acquiring firm to obtain all prior audit
workpapers vs. starting from scratch.
o Consistency of key staff — Donald Deeds.
% Bw )�N' `°, EDWARDS
3
Audit Plan
Services to be performed by Brown, Edwards:
We will perform a full scope audit of Greater Roanoke
Transit Corporation ( "GRTC ")in accordance with auditing
standards generally accepted in the United States of
America, Governmental Auditing Standards issued by the
Comptroller General of the United States; as applicable,
Specifications of Audits of Authorities, Boards, and
Commissions issued by the Auditor of Public Accounts of
the Commonwealth of Virginia; and the Uniform Guidance
(the Single Audit Act) issued by the United States Office of
Management and Budget.
a JIm »; , \'EDWARDS
M
TRANSIT EXPERIENCE
Transit agency clients:
• Greater Lynchburg Transit > 13 years
• Greater Richmond Transit — Served by our
Newport News office for last few years.
Concurring reviewer in Roanoke.
Blacksburg Transit > 15 years
ii Harrisonburg Public Transportation > 15 years
Multiple clients with NTD reporting and
experience with auditor certifications.
111�.t A\ NEDWARDS
, ,,J,,.;111 .. 11 ... f 5
Audit Objective
The objective of our audit will be the expression
of an opinion on the fairness with which the
financial statements present the financial
position and results of operations in conformity
with:
o Accounting principles generally accepted in the United
States of America
a HR()kv EDWARDS
Audit Approach
• Three phases:
Planning
o Interim Field Work
ci Final Field Work
EDWARDS
Audit Approach - Continued
,% Planning
• Will be performed at the commencement of the
engagement and involves accumulation and
evaluation of data relative to the economy and
industry of the client.
• We will meet with management to discuss the audit,
unusual accounting problems, audit efficiency
suggestions, and any new audit considerations or
required disclosures.
is EDWARDS
Audit Approach - Continued
;t Planning - Continued
During planning we will specifically:
• Provide management with information requests
• Meet with management to address unusual or new
accounting/ auditing issues up front.
• Identify significant audit areas.
• Make a preliminary evaluation of internal controls, a
preliminary assessment of risk, identify key audit
areas, and determine levels of materiality.
• Typically— May — June; This year June — July.
FDWARDS
y
Audit Approach - Continued
Interim Field Work
o Will be performed on various dates previously
coordinated with management. Will include:
• Single audit compliance testing of major programs
• Updating internal control documentation and appropriate
testing of those controls.
• Fraud inquiries.
• Testing of journal entries and other walkthroughs.
• Reading minutes.
• Mix of onsite and remote testing.
• Timing — July.
a BROWN DWRRDS
10
Audit Approach - Continued
Final Field Work
The final phase of the audit is performed after the
fiscal year has ended.
c, Timing -Mid August.
BRO WNEDWAxDS
Audit Approach - Continued
Final Field Work - Continued
o During final field work we will:
• Review and finalize financial statements and
disclosures.
• Analyze and audit significant year -end accounts
• Update interim analytical review
• Prepare final management letter accounts
• Issue independent auditor's reports
a BR(AVNEDWARDS
12
Significant Audit Areas
This year we anticipate the significant audit
areas to be as follows:
• Capital assets
• Grant revenues and receivables
ii Federal compliance
o Commitments and contingencies
A EDWARDS
13
Significant Audit Areas - Continued
New GASBs —
W GASB 83 - Asset Retirement Obligations — Liabilities that
arise associated with legal requirement to retire an asset.
o GASB 88 — Additional debt disclosures.
• Neither expected to have a significant effect on GRTC
audit, however, we will evaluate through discussions with
management.
BRO WNEDWARDS
IE
Single Audit Testing
_> Due to the lack of internal control weaknesses or
significant findings in2017and 2018, GRTC
qualifies as "low risk" auditee. We can now plan
to test 20% of yourtotal federal awards.
Based on prior year expenditure trends, we have
performed a preliminary major program
determination.
BRO WNEDWARDS
1.5
Single Audit Testing - Continued
Major programs selected for testing:
o Assuming relatively stable amounts of expenditures ($4 - 5
million in total).
Will test:
• Federal Transit Cluster
• Includes both operating and capital assistance
• Will be well over 8o% of total expenditures.
EDWARDS
16
0 BRO WNEI)WARI)S
Schedule
Timing
Phase of Engagement
Location
June
Risk Assessment, Planning
Offsite
Onsite
July
Interim Testing - Single Audit
Onsite
Compliance, Internal Control
Evaluation.
Onsite
August
Final Field Work -
Substantiation of Balances
Mix of onsite and offsite
Review of draft financial
September statements and communication
of draft governance
communications.
Issuance of opinion on financial
statements and final
communications with
September governance. Formal
presentation of audit results
with Audit Committee and
Board.
17
Offsite
Onsite
Question s?
We are looking forward to the opportunity to
serve the GRTC.
If you have any questions about our approach,
our large governmental practice, or would like to
contact your engagement partners at any time,
we encourage two way communication.
Contact information:
Chris Banta, CPA, CFE — cbanta(&bec -Das.com;
540- 345 -0936
S MOWNEDWARDS
. -,,,,ipo'O" ,, 18
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
September 11, 2019
William D. Bestpitch, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bestpitch and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, September 16 2019 at 1:00 .m. , in the EOC Conference Room
Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
Roanoke, Virginia.
Sincerely,
Stephanie M. Moon Reynold
Secretary
pc: Robert S. Cowell, Jr., Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Amelia C. Merchant, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
L:\ CLERK\ DATA \smmoon \GRTC.19 \September \September 16, 2019 Meeting Notice.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
September 16, 2019
1:00 P.M.
CITY COUNCIL'S CONFERENCE ROOM
ROOM 451
AGENDA
1. Call to Order -- Roll Call. All present.
2. Approval of Minutes: Regular meeting of GRTC held on Monday, July 15, 2019.
Without objection, Minutes were dispensed with and approved.
3. Reports of Officers:
a. General Manager:
At this point, Vice - President entered the meeting (1:02 p.m.)
1. Management Update:
• Planning and Special Projects
o VMGO Mobile App
o Minor Route Modifications
o Try Transit Week
o GRTC YTD Ridership
Received and filed.
2. Fiscal Year 2018 - 2019 Financial Report (Unaudited).
Received and filed.
3. Approval of the execution of First Reinstated Agreement for the Exchange of
Real Estate between the City of Roanoke, Virginia and Greater Roanoke Transit
Company in connection with a new transportation center; and authorization for
the GRTC Stockholder to approve, ratify, and authorize disposition of Campbell
Court, as set forth in the proposed Reinstated Agreement.
Adopted Resolution. (7 -0)
4. Authorization to donate a retired heavy -duty transit bus to the Roanoke City
Fire /EMS Department.
Adopted Resolution. (7 -0)
K: \GRTC - Valley Metro \GRTC - Action Agenda \September 16, 2019.doc
5. Request for the GRTC Board of Directors to convene in a Closed Meeting to
discuss the appointment of members to the Transit Passenger Advisory
Committee, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as
amended.
Concurred in the request.
4. Other Business:
President Bestpitch informed the Board former Director Curtis Mills, his wife, and
son were involved in an automobile accident. Their only son tragically passed
away.
5. Next Meeting: Monday, November 18, 2019, in the EOC Conference Room, at
1:00 p.m., in the EOC Conference Room.
6. Recessed at 1:32 p.m. for Closed Meeting.
7. Reconvened at 1:46 p.m.
Certification of Closed Meeting. (7 -0)
The following nominees were appointed as members of the Transit Passenger
Advisory Committee.
City of Roanoke
Monique Bishop
Sean McGinnis
Hope Trachtenberg -Fifer
Laura Hartman
Business Community
Christopher Andrews
RVARC
Rachel Ruhlen
City of Salem
To be determined
Town of Vinton
To be determined
STAR/Disabled
Stephen Grammer
8. Adjourned at 1:51 p.m.
K: \GRTC - Valley Metro \GRTC - Action Agenda \September 16, 2019.doc
W=1140V Aw�
Greater Roanoke Transit Company (GRTC)
Board of Directors Meeting
Management Update
September 16, 2019
Planning and Special Projects
VMGO Mobile App
Valley Metro is pleased to introduce its new Real -time Transit Passenger Information (RTPI) service VMGO.
Valley Metro's VMGO RTPI service will be launched in two distinct phases — Phase I will provide real -time transit
information for the Smart Way, Smart Way Express, and Star Line Trolley (Go live date of September 23rd
2019), Phase II will provide real -time transit information for all Valley Metro services (Go live date of Summer
2021).
VMGO will provide real -time bus stop departure times via a smartphone, personal computer, and by calling a
dedicated landline phone number. The VMGO app for smartphone users can be downloaded at the Google Play
store for Android users and App Store (iOS) for Apple users. Digital LED displays with transit bus stop
information will be installed at higher volume bus stops.
Minor Route Modifications
Minor Route Modifications as approved Information regarding the Directors on July 15,
modifications ands associated aped start date
revenue service on October 10, 2019.
will be placed on all Valley Metro buses, facilities, and social media outlets
Try Transit Week
Try Transit Week is September 16 -20, and during this time, Valley Metro in partnership with Ride Solutions &
VDRPT will promote and educate the public about transit. Virginians can pledge to try transit by taking the "try
transit pledge at trytransitweek.org and be automatically entered into the statewide drawing for some great
prizes, courtesy of DRPT. Ride Solutions will be offering the local prize this year. To encourage people to take the
try transit pledge, free ride vouchers will be available to download via the Ride Solutions website. In 2018, 12
vouchers were redeemed.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
GRTC YTD Ridership
Below is the GRTC Ridership YTD as of June 2019
Valley Metro Fixed Route Ridership Report S.T.A.R Ridership Chart
180,000 8'000
160,000 7,000
140,000 6,000
120,000 5,000
■ FY 19
100.,000 ■ FY 19 4,000
■ FY 18
80,000 ■ FY 18
3,000
60,000
2.000
40,000 1,000
20,000 11 1111111 1111111111 11111111111111111
0
0 Ju! Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
lui Aug Se Pt Oct Nov Dec jar. Feb Mar Apr May 11111
Smart Way Ridership Chart Star Line Trolley Ridership Chart
12,WO
5,000
4,500 10,000
4,001
3,500 8,000
3,000 ■ FY 19
■ FY 19 6,000
2,500 0 F 18 ■ FY 18
2,000 4,000
1,500
1,000 2,000
500 111111111 1 111111111111 0
0 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jul
Jul Aug Sept Clot Nov Dec Jan Feb Mar Apr May Sun
Smart Way Express
2500
1992
2000 1709 1713
1624 1621 1584
1406
1500
1049 a FY 19
974 872
loco 768
595
500 I
u
1ul Aug Sept Oct Nov Dec Jan Fet, Mat Apr May June
�ssrsks- a„rt4�,:+a„ ' �tsea',maw�sarvdes°
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.corn
RespectfuIIYI rGbmitted,
L. Price
ral Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
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Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro . com
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
September 16, 2019
William D. Bestpitch, President and Members of the Board of Directors
Dear President Bestpitch and Members of the Board:
Subject: Greater Roanoke Transit Company Fiscal Year 2019 Financial Report (Unaudited)
The attached report provides Fiscal Year 2018 — 2019 unaudited financial performance
information for the Greater Roanoke Transit Company (GRTC). This report is for the twelve
months ending June 30, 2019. GRTC experienced net loss of $217,276, a decrease of $177,127
from FY 2017 — 2018. The unrestricted retained earnings total $453,402 at the end of the fiscal
year.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 7.1% compared to the same period last year, but is 4.4% below the
established budget. Significant factors impacting revenue performance include:
• Fare revenue decreased 2.5% compared to FY 2018, and performed 17.1% below the
established budget.
• Other revenue (advertising, building rental, parking, etc.) decreased 8.1% and is 9.3%
below the established budget. Campbell Court parking revenue decreased 33.5%
compared to FY 18.
• Operating assistance increased 10.1% compared to FY 18 and is within 1% of the
established budget. Federal and state assistance increased 8.7% compared to the prior
year and is within 1% of the established budget.
Greater Roanoke Transit Company
'J # ` (j ` ? Z vs.v y � >.rc
1,cj € 14 t 82 'LHM
William D. Bestpitch, President and Members of the Board of Directors
GRTC Financials
September 16, 2019
Page 2
Expenses
Total expenses increased 8.9% over the same period last year and are 2.4% below the established
budget. Significant factors impacting expenditure performance include:
• Labor and fringe benefit expenses increased 4.4% and are 2.1% below the established
budget.
• Services expense increased 6.4% but is 10.1% below the established budget.
• Materials and supplies expense increased 34.6% and are 10.5% below the established
budget.
• Insurance expense for the vehicles and buildings increased less than 1% compared to last
year and is 9.9% below budget.
• Miscellaneous expense, which includes the cost of para- transit service, increased
approximately 11% and is 10.4% above the established budget.
RespectfullyAbmitted,
z(vin L. Price
eneral Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Twelve Months Ending June 30, 2019
Net Income (loss) ($217,275.97) ($40,149.06)
FY
FY
FY 19
2019
2018
BUDGET
% OF FY 19
June
June
TOTAL
BUDGET
OPERATING INCOME
Operating Revenue
$1,860,686.27
$1,908,444.73
$2,244,672.00
82.89%
Non - Transportation Revenues
249,445.77
271,559.50
275,104.00
90.67%
Total Income
$2,110,132.04
$2,180,004.23
$2,519,776.00
83.74%
OPERATING EXPENSES
Labor - Hourly & Salary
$4,029,050.66
$3,702,581.96
$4,026,941.00
100.05%
Fringe Benefits
1,892,892.74
1,971,277.77
2,024,441.00
93.50%
Services
680,573.33
639,761.97
756,771.00
89.93%
Materials & Supplies
1,436,544.68
1,067,083.69
1,605,660.00
89.47%
Utilities
224,589.32
224,574.70
261,469.00
85.90%
Insurance Costs
242,719.15
242,520.92
269,306.00
90.13%
Miscellaneous Expenses
1,943,544.37
1,751,243.71
1,760,239.00
110.41%
Total Expenses
$10,449,914.25
$9,599,044.72
$10,704,827.00
97.62%
Net Loss
($8,339,782.21)
($7,419,040.49)
($8,185,051.00)
101.89%
Local Grants
$2,694,807.87
$2,385,153.43
$2,739,019.00
98.39%
State Grants
2,125,700.00
1,947,093.00
2,126,805.00
99.95%
Federal Grants
3,301,998.37
3,046,645.00
3,319,227.00
99.48%
Total Subsidies
$8,122,506.24
$7,378,891.43
$8,185,051.00
99.24%
Net Income (loss) ($217,275.97) ($40,149.06)
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
6/30/2019 6/30/2018
Year -to -Date Year -to -Date % of Change
ASSETS
CASH
$
126,485.54
$
925,242.47
-86%
ACCOUNTS RECEIVABLE
$
3,911,646.22
$
954,178.89
310%
INVENTORY
$
499,005.33
$
464,438.50
7%
FIXED ASSETS
FIXED ASSETS
$
35,430,975.39
$
34,877,802.48
2%
ACCUMULATED DEPRECIATION
$
(21,544,941.67)
$
(24,275,841.59)
-11%
NET FIXED ASSETS
$
13,886,033.72
$
10,601,960.89
31%
PREPAYMENTS
$
23,512.34
$
47,819.81
-51%
TOTAL ASSETS
$
18,446,683.15
$
12,993,640.56
42%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
2,644,006.18
$
554,579.69
377%
PAYROLL LIABILITIES
$
424,461.92
$
369,373.12
15%
OTHER LIABILITIES
$
1,038,779.14
$
568,864.36
83%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
3,621,913.10
$
3,838,567.60
-6%
DEPRECIATION EXPENSE
$
(1,717,997.51)
$
(1,709,826.69)
0%
RETAINED EARNINGS
$
7,878,905.29
$
7,135,995.54
10%
CAPITAL CONTRIBUTIONS
$
4,773,886.00
$
2,276,231.00
110%
NET INCOME (LOSS)
$
(217,275.97)
$
(40,149.06)
441%
TOTAL CAPITAL
$
14,339,435.91
$
11,500,823.39
25%
TOTAL LIABILITIES & CAPITAL
$
18,446,683.15
$
12,993,640.56
42%
Greater Roanoke Transit Company
Board of Directors Meeting
September 16, 2019
The Honorable William D. Bestpitch, President, and Members and Officers of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Subject: Closed Meeting Report
This is to request a Closed Meeting to discuss the appointment of members to the Transit Passenger Advisory
Committee, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended.
Resp
KevinZPrice, General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
W=1140v, 'Aa�
Greater Roanoke Transit Company
Board of Directors Meeting
September 16, 2019
The Honorable William D. Bestpitch, President, and Members and Officers of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Subject: Authorization to Donate Transit Bus — Roanoke City Fire Department
Background
In accordance with Chapter IV, Project Management, Section 3f, Useful Life of Project Property, (1) (a) -(h) and
(2)(a)11 of Federal Transit Administration (FTA) Circular 5010.1E, GRTC has retired fifteen (15) heavy duty transit
buses in its fixed route service fleet. Each vehicle, model years 2004 and 2006, has met PTA's useful life criterion,
having either operated in revenue service for more than 500,000 miles or twelve (12) years.
Using industry comparable vehicle standards, each of the fifteen (15) vehicles have an assessed current market
value of $4,183. In accordance with FTA Circular 5010.1E governing the disposition of vehicles with a current
market value less than $5,000, grantees may dispose of vehicles in a manner consistent with its local policy.
"Because there is no Federal interest in any unit of grant assisted property with a FMV [Fair Market Value] of
$5,000 or less, the grantee may do what it wishes with that property, including removing parts as it sees fit"
(Circular 5010.1E, Chapter IV, Project Management, Section 3 Revised: July 2018)..
The Roanoke City Fire Department has requested that GRTC donate one of its retiring buses to be used for training
purposes and other departmental needs. GRTC wishes to donate one of the fifteen (15) aforementioned heavy
duty transit buses. GRTC received concurrence on its disposition of the aforementioned fifteen (15) heavy duty
transit buses, inclusive of the proposed donation of one bus to the Roanoke City Fire Department, on August 1,
2019
Recommendation
Recommend that GRTC donate one heavy duty transit bus slated for retirement which, in accordance with Federal
Transit Administration regulation, has reached the end of its useful life, to the Roanoke City Fire Department.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
Cc
Manager
Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING GREATER ROANOKE TRANSIT COMPANY'S
GENERAL MANAGER TO DONATE A RETIRED HEAVY DUTY TRANSIT BUS, IN
COMPLIANCE WITH FEDERAL TRANSIT ADMINISTRATION (FTA) CIRCULAR
5010.1E; AND AUTHORIZING THE VICE PRESIDENT OF OPERATIONS AND GENERAL
MANAGER TO TAKE SUCH FNECESSARYTTOO IMPLEMENTUADMIN ADMINISTER, DOCUMENTS, AS MAY B AND
ENFORCE SUCH DONATION.
WHEREAS, Greater Roanoke
Transit
Company
(GRTC)
has retired
15 heavy duty
transit buses that have reached the
end of
its useful
life, as
defined in
Federal Transit
Administration (FTA) Circular 5010.1E, by exceeding 12 years and 500,000 miles of revenue
service;
WHEREAS, using industry comparable vehicle standards, each vehicle has an assessed
current market value of $4,183;
WHEREAS, in accordance with FTA Circular 5010.1E governing the disposition of
vehicles with a current market value less than $5,000, GRTC may dispose of vehicles in a
manner consistent with its local policy; and
WHEREAS, the Roanoke City Fire Department, in Roanoke, Virginia, has requested that
GRTC donate to it one of the retired heavy duty transit buses.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company as follows:
1. GRTC's General Manager is authorized, for and on behalf of GRTC to take such
actions to donate a retired heavy duty transit bus to the Roanoke City Fire Department, referred
to in the General Manager's report dated September 16, 2019, to this Board.
2. The Vice President of Operations and General Manager are further authorized to
take such further actions and execute such further documents, as may be necessary to implement,
1
administer, and enforce such donation, with any such documents to be in a form approved by
general counsel.
ATTEST:
Date „� a`O�q * rh, C)O�r'1 0 LI.,u,
S hame M. Moon Re of s ecretary
i0*6*r1M
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
September 16, 2019
The Honorable William D. Bestpitch, President, and Members of the Board of Directors of Greater
Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: Authorize First Reinstated Agreement for the Exchange of Real Estate between the City of
Roanoke, Virginia and Greater Roanoke Transit Company
Background
The City and Greater Roanoke Transit Company (GRTC) entered into an Agreement for the Exchange of Real
Estate dated January 23, 2019, as amended (Original Agreement) following authorization by City Council
through the adoption of Ordinance No. 41371 - 012219. The Original Agreement authorized the sale and
conveyance of four parcels of real property, collectively referred to as the GRTC Relocation Parcels, and
described as (i) 0 Salem Avenue, S.W., Roanoke, Virginia, bearing Official Tax Map No. 1010113; and 325
Salem Avenue, S.W., Roanoke, Virginia, bearing Official Tax Map No. 1010115, currently owned by Brandon,
Woody and Booker, LLC; and (ii) 0 Salem Avenue, S.W., Roanoke, Virginia, bearing Official Tax Map No.
1010121; and 0 Salem Avenue, S.W., Roanoke, Virginia, bearing Official Tax Map No. 1010122, currently
owned by The Brandon Company, Incorporated; from the City to GRTC, in accordance with the Original
Agreement, in exchange for the transfer of certain real property located in the City of Roanoke, Virginia, at
29 Campbell Avenue S.W., and 30 Salem Avenue S.W., commonly known as Campbell Court and owned by
GRTC, from GRTC to the City.
An express condition precedent to the Original Agreement was the acquisition of the GRTC Relocation Parcels
by the City, pursuant to the terms of the Agreement for the Purchase and Sale of Real Estate between the
City, Brandon, Woody and Booker, LLC, and The Brandon Company, Incorporated, dated January 23, 2019
(GRTC Relocation Parcels Agreement). In addition, the transaction contemplated under the Original
Agreement under which GRTC would transfer Campbell Court to the City was subject to the approval of the
United States Department of Transportation, Federal Transit Administration (FTA) by August 30, 2019.
The Original Agreement inadvertently expired by August 30, 2019, before the City and GRTC could complete
their obligations under the Original Agreement or extend the term of the Original Agreement.
Notwithstanding the expiration of the Original Agreement, the City and GRTC have continued to perform
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
their obligations under the terms of the Original Agreement as if it were in full force and effect. The City and
GRTC propose to enter into the First Reinstated Agreement for the Exchange of Real Estate (Reinstated
Agreement) under which the City, after it acquires the GRTC Relocation Parcels from Brandon, Woody and
Booker, LLC and The Brandon Company, Incorporated, under the GRTC Relocation Parcels Agreement,
subject to the terms and conditions of the Reinstated Agreement, would transfer the GRTC Relocation Parcels
to GRTC in exchange for the transfer of Campbell Court by GRTC to the City, subject to the terms and
conditions of the Reinstated Agreement. The proposed Reinstated Agreement establishes new dates for
completion of due diligence and satisfaction of other contingencies. The other terms and conditions
contained in the Original Agreement are reinstated in the Reinstated Agreement.
The proposed First Reinstated Agreement for the Exchange of Real Estate between the City of Roanoke,
Virginia and Greater Roanoke Transit Company is under consideration by the City Council as stockholder
of GRTC at a Special Meeting scheduled for September 16, 2019 at 6:30 p.m.
The proposed First Reinstated Agreement for the Exchange of Real Estate between the City of Roanoke,
Virginia and Greater Roanoke Transit Company is under consideration by City Council following a public
hearing scheduled for September 16, 2019 at 7:00 p.m. or as soon thereafter as the matter may be
heard.
Recommendation
Find and determine that the Reinstated Agreement is in the best interests of GRTC and its stockholder in
providing GRTC with a new transportation center and allows GRTC to dispose of Campbell Court for uses
other than bus transportation services, and approve the execution, delivery and performance, by GRTC,
of the Reinstated Agreement.
Authorize the President and General Manager to execute the proposed Reinstated Agreement with the City,
substantially similar in form to the proposed agreement attached to this report, which proposed agreement
includes the transfer of Campbell Court from GRTC to the City and the transfer of the GRTC Relocation Parcels
from the City to GRTC. Such Reinstated Agreement shall be in a form approved by the City Attorney.
Authorize the President and the General Manager to execute such further documents, including a
Special Warranty Deed of Conveyance from GRTC transferring Campbell Court to the City in accordance
with the terms of the proposed Reinstated Agreement, and take such further actions as may be
necessary to implement, administer, and enforce the proposed Reinstated Agreement, and complete
the sale and transfer of Campbell Court to the City.
Authorize the President and the General Manager to execute such further documents, including the
acceptance of a Special Warranty Deed of Conveyance from the City for the sale and transfer of the
GRTC Relocation Parcels to GRTC in accordance with the terms of the proposed Reinstated Agreement,
and take such further actions as may be necessary to implement, administer, and enforce the proposed
Reinstated Agreement, and complete the acquisition of the GRTC Relocation Parcels by GRTC.
Recommend to the GRTC Stockholder that the GRTC Stockholder approve, ratify, and authorize the
disposition of Campbell Court as set forth in the proposed Reinstated Agreement, the acquisition of the
GRTC Relocation Parcels as set forth in the proposed Reinstated Agreement, and approve GRTC entering
into the proposed Reinstated Agreement, for the sale of Campbell Court to the City and the acquisition
of the GRTC Relocation Parcels by GRTC and to take all steps necessary to effectuate the transactions
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
contemplated in the proposed Reinstated Agreement, including, without limitation, the sale and
exchange of Campbell Court to the City by Special Warranty Deed and the acquisition of the GRTC
Relocation Parcels by GRTC pursuant to a Special Warranty Deed from the City.
EI
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
FIRST REINSTATED AGREEMENT FOR THE
EXCHANGE OF REAL ESTATE
BETWEEN THE CITY OF ROANOKE, VIRGINIA AND
GREATER ROANOKE TRANSIT COMPANY
THIS FIRST REINSTATED AGREEMENT FOR THE EXCHANGE OF REAL
ESTATE BETWEEN THE CITY OF ROANOKE, VIRGINIA AND GREATER ROANOKE
TRANSIT COMPANY ( "Agreement ") is made this 17th day of September, 2019, by and
between the CITY OF ROANOKE, VIRGINIA, a Virginia municipal corporation ( "City "), and
GREATER ROANOKE TRANSIT COMPANY, a Virginia corporation ( "GRTC ").
RECITALS
A. The City and GRTC entered into an Agreement for the Exchange of Real Estate
dated January 23, 2019, and as amended by one amendment ( "Original Agreement ") under
which Original Agreement (i) GRTC agreed to sell, and the City agreed to purchase Campbell
Court, all as in accordance with the terms and conditions of the Original Agreement; and (ii) the
City agreed to sell, and GRTC agreed to purchase the GRTC Relocation Parcels, all as in
accordance with the terms and conditions of the Original Agreement.
B. The City and GRTC have been proceeding with their respective due diligence and
inspections, and seeking to obtain the FTA Approvals.
C. The City and GRTC agreed, pursuant to Amendment No. 1, to extend the City
and GRTC Inspection Period to August 30, 2019, due to additional due diligence review required
by both Parties.
D. Pursuant to the terms of the Original Agreement, the Original Agreement
inadvertently terminated on August 30, 2019.
E. After August 30, 2019, the Parties continued to perform their obligations in a way
which is consistent with the terms of the Original Agreement.
F. Due to the unintentional and inadvertent, technical termination of the Original
Agreement, the Parties agree that the Original Agreement is deemed to have continued
uninterrupted from August 30, 2019 up and until the Effective Date of this Agreement.
G. The Parties agree that they intend to take on the same obligations as to the events
that occurred from August 30, 2019 up and until the Effective Date of this Agreement that they
would have had if the Original Agreement had still been in effect.
H. Due to additional due diligence review required by both Parties and additional
time required to seek and obtain the FTA Approvals, the Parties desire to extend the City
Inspection Period and the GRTC Inspection Period.
I. The City and GRTC desire to reinstate, reaffirm, and replace the Original
Agreement with the terms and conditions of this Agreement.
J. GRTC is the owner of thirteen (13) parcels of real property, together with
buildings and improvements thereon, situated in Roanoke, Virginia, known as Campbell Court,
and being more particularly described in Exhibit A attached hereto and made a part hereof
( "Campbell Court").
K. GRTC, a corporation in which the City is the sole stockholder, provides bus
transportation services to the public throughout the areas of the City of Roanoke, the City of
Salem, and the Town of Vinton. Campbell Court serves as the central bus transit facility for all
such bus transportation services.
L. GRTC is interested and desires in relocating its central bus transit facility from
Campbell Court.
M. The City is interested in acquiring Campbell Court for future potential
development as proposed in an agreement between the City and Hist:Re Partners, LLC, a
Virginia limited liability company ( "Developer "), as more particularly described in an
Agreement dated September 17, 2019, ( "City and Developer Exchange Agreement "), or other
development opportunities if the transactions contemplated by the City and Developer Exchange
Agreement are not consummated.
N. GRTC is willing to sell Campbell Court and relocate its central bus transit facility
within the City of Roanoke provided the transaction does not disrupt the daily bus transit
operations of GRTC.
O. The City has entered into an agreement with the GRTC Relocation Parcels
Owners of four (4) parcels of real property, together with improvements thereon, situated in
Roanoke, Virginia and more particularly described in Exhibit B attached hereto and made a part
hereof, ( "GRTC Relocation Parcels "), to acquire the GRTC Relocation Parcels for the purposes
of relocating GRTC's central bus transit facility from Campbell Court.
P. The City proposes to acquire the GRTC Relocation Parcels; and either (1) allow
GRTC to construct a Temporary Transit Facility at the GRTC Relocation Parcels; and, upon
completion of the Temporary Transit Facility, transfer and exchange all of the City's rights, title,
and interest in the GRTC Relocation Parcels to GRTC in exchange for the transfer and exchange
of all of GRTC's rights, title and interest in Campbell Court; or (2) allow GRTC to construct the
Permanent Transit Facility at the GRTC Relocation Parcels and, upon completion of the
Permanent Transit Facility, transfer and exchange all of the City's rights, title, and interest in the
GRTC Relocation Parcels to GRTC in exchange of all of GRTC's rights, title, and interest in
Campbell Court.
Q. Subject to the terms and conditions of this Agreement, (i) the City is willing to
sell, convey, and transfer all of the City's rights, title, and interest in the GRTC Relocation
Parcels to GRTC, (ii) GRTC is willing to acquire the GRTC Relocation Parcels from the City,
(iii) GRTC is willing to sell, convey, and transfer all of GRTC's rights, title, and interest in
2
Campbell Court to the City, and (iv) the City is willing to acquire the Campbell Court from
GRTC.
R. The City and GRTC agree to set forth their agreements and understandings in
accordance with this Agreement.
THEREFORE, based upon the mutual covenants, agreements, and understandings set
forth in this Agreement, including the Recitals set forth above and which Recitals are
incorporated herein and constitute a material part of this Agreement, and for other good and
valuable consideration, the receipt and sufficiency of which the Parties acknowledge, the City
and GRTC hereby agree to reinstate, reaffirm, and replace the Original Agreement, with the
terms and conditions of this Agreement, as follows:
ARTICLE I
DEFINITIONS
All capitalized terms, not otherwise defined in this Agreement, shall have the following
meanings:
1.1 Agreement shall mean this Agreement for the Exchange of Real Estate between
the City of Roanoke, Virginia and Greater Roanoke Transit Company.
1.2 Applicable Law shall mean all federal, state, and local laws, rules, regulations, or
ordinances that affect or otherwise apply to the transactions contemplated by this
Agreement.
1.3 Approvals shall mean all licenses, permits, and other approvals under Applicable
Law required or deemed necessary to develop, construct, operate, and maintain
the Temporary Transit Facility or the Permanent Transit Facility, as applicable
under the terms of this Agreement.
1.4 Business Days shall mean a Day or Days other than a Saturday, Sunday, or a
holiday established under the laws of the United States of America or the
Commonwealth of Virginia.
1.5 Campbell Court shall mean those certain parcels of real estate together with
buildings and improvements thereon, owned by GRTC, and more particularly
described in Exhibit A attached hereto and made a part hereof.
1.6 Campbell Court Deed shall mean the special warranty deed from GRTC to the
City conveying title of Campbell Court to the City.
1.7 Campbell Court Purchase Price shall mean the execution, delivery, acceptance
and recording of the GRTC Relocation Parcels Deed to effectuate the transfer of
the GRTC Relocation Parcels by the City to GRTC.
1.8 Certificate of Occupancy shall mean the permanent certificate issued by the City
of Roanoke's Department of Planning, Building and Development which
3
authorizes GRTC to use, occupy, and operate the Temporary Transit Facility or
the Permanent Transit Facility, as applicable under the terms of this Agreement,
at the GRTC Relocation Parcels.
1.9 City shall mean the City of Roanoke, Virginia, a Virginia municipal corporation.
1.10 City and Developer Exchange Agreement shall mean the agreement between the
City and Developer dated September 17, 2019, under which agreement the City
would sell and transfer all of the City's rights, title, and interest in Campbell
Court to Developer; and Developer would sell and transfer all of Developer's
rights, title, and interest in the Future Rail Station Parcels to the City.
1.11 City's Approval Period shall mean the period beginning after the expiration of the
City's Inspection Period and until March 31, 2020.
1.12 City's Inspection Period shall mean the period after the Effective Date and until
December 31, 2019.
1.13 City Manager shall mean the person appointed by the Roanoke City Council as
City Manager or the person designated by City Manager to act on behalf of the
City Manager.
1.14 Closing shall mean the date on which the transactions contemplated by this
Agreement for (i) the transfer of Campbell Court to the City, and (ii) the transfer
of the GRTC Relocation Parcels to GRTC.
1.15 Days or Days shall mean a calendar day beginning and ending at the prevailing
time in Roanoke, Virginia.
1.16 Developer shall mean Hist:Re Partners, LLC, a Virginia limited liability
company.
1.17 Effective Date shall mean the date set forth at the beginning of this Agreement.
1.18 Future Rail Station Facility shall mean the facility to be improved by the City
located on the Future Rail Station Parcels and at which facility services for
passengers of rail transportation will be provided.
1.19 Future Rail Station Parcels shall mean those parcels of real property, together
with improvements thereon, situated in Roanoke, Virginia, and more particularly
described in Exhibit C attached hereto and made a part hereof.
1.20 Future Rail Station Parcels Owner shall mean T -W Properties, a Virginia
partnership.
1.21 Government Entity shall mean any federal, state, or local governmental body,
agency, board or commission.
1.22 GRTC shall mean Greater Roanoke Transit Company, a Virginia corporation.
4
1.23 GRTC Relocation Expenses Payment shall mean the sum of Five Hundred
Thousand Dollars ($500,000.00) to be paid by Developer to the City in
accordance with Section 3.2 of the City and Developer Exchange Agreement.
1.24 GRTC Relocation Parcels shall mean those parcels of real property, together with
improvements thereon, described in Exhibit B attached hereto and made a part
hereof.
1.25 GRTC Relocation Parcels Agreement shall mean that agreement by and among
the City and the GRTC Relocation Parcels Owners dated January 23, 2019, under
which the City will purchase and acquire all rights, title, and interests of the
GRTC Relocation Parcels Owners in the GRTC Relocation Parcels.
1.26 GRTC Relocation Parcels Closing Date shall mean the date on which the City
acquires the GRTC Relocation Parcels pursuant to the terms of the GRTC
Relocation Parcels Agreement which date shall be no later than September 30,
2019, unless otherwise extended under the terms of that agreement.
1.27 GRTC Relocation Parcels Deed shall mean the special warranty deed from the
City to GRTC conveying title of the GRTC Relocation Parcels to GRTC.
1.28 GRTC Relocation Parcels Owners shall mean the owners of the GRTC Relocation
Parcels identified in Exhibit B attached hereto and made a part hereof.
1.29 GRTC's Approval Period shall mean the period beginning after the expiration of
GRTC's Inspection Period and until March 31, 2020.
1.30 GRTC's Construction Right of Entry Agreement shall mean the agreement
between the City and GRTC under which agreement the City grants to GRTC and
its employees, contractors, and subcontractors, the rights to enter onto the GRTC
Relocation Parcels and construct either (i) the Temporary Transit Facility, or (ii)
the Permanent Transit Facility; as provided in Sections 4.2 and 4.3 of this
Agreement.
1.31 GRTC's Inspection Period shall mean the period after the Effective Date and until
December 31, 2019.
1.32 Parties shall mean the City and GRTC.
1.33 Party shall mean either the City or GRTC.
1.34 Permanent Transit Facility shall mean the permanent central bus transit facility to
be constructed by GRTC at the GRTC Relocation Parcels in accordance with this
Agreement.
1.35 Temporary Transit Facility shall mean the temporary central bus transit facility to
be constructed by GRTC at the GRTC Relocation Parcels in accordance with this
Agreement.
5
1.36 Title Company shall mean Fidelity National Title Insurance Company or any
nationally recognized title insurance company (i) acceptable to the City with
respect to Campbell Court; or (ii) acceptable to GRTC with respect to GRTC
Relocation Parcels,
ARTICLE II
PRELIMINARY STATEMENT
2.1 GRTC desires to relocate its central bus transit facility from Campbell Court. The
City desires to establish a Future Rail Station Facility in the area of Downtown
Roanoke, proximate to the existing platform for passenger rail service within
Roanoke.
In furtherance of these desires, the City has entered into the following
transactions:
2. 1.1 GRTC Relocation Parcels Agreement
Under the terms of the GRTC Relocation Parcels Agreement, the City
proposes to acquire the GRTC Relocation Parcels by the GRTC
Relocation Parcels Closing Date. The transactions contemplated in the
GRTC Relocation Parcels Agreement are subject to certain conditions,
including FTA Approval. Under the terms of the GRTC Relocation
Parcels Agreement, the City may waive the requirement of FTA
Approvals and acquire the GRTC Relocation Parcels for uses other than as
a Temporary Transit Facility or a Permanent Transit Facility.
2.1.2 City and Developer Exchange Agreement
Under the terms of the City and Developer Exchange Agreement, the City
proposes to transfer all of its rights, title, and interests in Campbell Court
acquired by the City under this Agreement with Developer in exchange for
the transfer of all of Developer's rights, title, and interest in the Future
Rail Station Parcels. The transactions contemplated under the City and
Developer Exchange Agreement are anticipated to close after the dates on
which (i) the elections of the City and Developer to proceed with the
transactions after completion of their respective inspections under the City
and Developer Exchange Agreement are made; and (ii) closing of this
Agreement under Section 12.1 hereof.
2.2 GRTC and the City intend to seek FTA Approvals for the relocation of the central
bus transit operations from Campbell Court to the GRTC Relocation Parcels and,
upon receipt of FTA Approvals, and satisfaction of all other applicable conditions
and terms of this Agreement, the City and GRTC intend to execute GRTC's
Construction Right of Entry Agreement to allow GRTC to construct the
Permanent Transit Facility at the GRTC Relocation Parcels prior to Closing, in
Z
the event that the City and Developer Exchange Agreement is terminated for any
reason.
2.3 The City and GRTC agree to cooperate with each other in facilitating their mutual
intents and objections as expressed and set forth in this Agreement.
ARTICLE III
PURCHASE AND SALE
3.1 Subject to the terms and conditions of this Agreement, GRTC agrees to sell, and
the City agrees to purchase Campbell Court in its "as is" condition.
3.2 Subject to the terms and conditions of this Agreement, the City agrees to sell, and
GRTC agrees to purchase the GRTC Relocation Parcels in their "as is" condition.
ARTICLE IV
RELOCATION OF GRTC OPERATIONS
4.1 Relocation of GRTC Operations. Under the terms of the City and Developer
Exchange Agreement, Developer requires that the GRTC central bus transit
operations be relocated from Campbell Court prior to the closing set forth in such
agreement. As set forth in the Recitals and Article II of this Agreement, GRTC
also desires to relocate its central bus transit facilities from Campbell Court. In
either event, such relocation requires (i) the approval of the United States
Department of Transportation, Federal Transit Administration (FTA); (ii) the
acquisition of the GRTC Relocation Parcels by the City; and (iii) either the
construction of the Temporary Transit Facility or the Permanent Transit Facility,
as applicable under the terms of this Agreement. GRTC and the City shall
diligently pursue approval of FTA and acquisition of GRTC Relocation Parcels
from the GRTC Relocation Parcels Owners. In the event that (i) FTA fails to
provide the FTA Approvals as described and defined in Article VI, or (ii) the City
is unable to acquire the GRTC Relocation Parcels by the GRTC Relocations
Parcels Closing Date, the City or GRTC can elect to terminate this Agreement by
giving notice to the other Party in writing. In such case, this Agreement shall
thereupon be terminated and of no further force and effect, unless the Parties
mutually agree to modify this Agreement to address any such issue(s).
4.2 In the event that (i) Developer and the City elect to proceed with the City and
Developer Exchange Agreement following completion of their respective
inspections and due diligence; (ii) the Parties receive the FTA Approvals; (iii)
Developer pays the GRTC Relocation Expenses Payment to the City; and (iv) the
City acquires the GRTC Relocation Parcels, the City shall make available to
GRTC the GRTC Relocation Expense Payment for use in the construction of the
Temporary Transit Facility and the relocation of GRTC's central bus transit
7
operations from Campbell Court to the Temporary Transit Facility. The City and
GRTC shall enter into GRTC's Construction Right of Entry Agreement for the
purpose of constructing the Temporary Transit Facility. GRTC shall procure
construction services in accordance with Applicable Law and commence
construction of the Temporary Transit Facility.
4.3 In the event that (i) Developer or the City elects to terminate the City and
Developer Exchange Agreement as a result of their respective inspections, and
pursuant to such agreement, Developer is not obligated to provide the GRTC
Relocation Expense Payment to the City; (ii) the FTA Approvals are received;
and (iii) the City acquires the GRTC Relocation Parcels, the City and GRTC shall
enter into GRTC's Construction Right of Entry Agreement for the purpose of
constructing the Permanent Transit Facility. GRTC shall procure construction
services in accordance with Applicable Law and commence construction of the
Permanent Transit Facility.
ARTICLE V
RIGHT OF ENTRY AND INSPECTION PERIODS
PRIOR TO CLOSING
5.1 City's Right of Inspection
5.1.1 The City shall complete the City's due diligence review of Campbell
Court during the City Inspection Period. Should the City determine
during the City Inspection Period that it is not satisfied with Campbell
Court or any characteristics thereof for any reason whatsoever, in the
City's sole and absolute discretion, the City may terminate this
Agreement by notifying GRTC in writing as soon as possible, but no later
than five (5) Days after the end of the City's Inspection Period, of the
City's decision to terminate this Agreement. In such case, this Agreement
shall thereupon be terminated and of no further force and effect, unless
the Parties mutually agree to modify this Agreement to address any such
issue(s). The City shall provide GRTC with its objections to the title of
Campbell Court, including without limitation, any easement,
encumbrances, or restrictions of record (including all matters shown on
the plat that depicts Campbell Court), within five (5) Days after the end
of the City's Inspection Period.
5.1.2 In connection with the City's due diligence review referenced above,
GRTC hereby grants to the City, its officers, agents, employees,
contractors, subcontractors, licensees, designees, representatives, and
consultants, a revocable right to enter Campbell Court, at any time during
the City's Inspection Period, on not less than two (2) working days prior
written notice to GRTC, in order to survey, make test borings, and carry
out such other examinations, exploratory work, or settings as may be
necessary to complete Phase I and Phase II Environmental Assessments,
or geotechnical assessments, or nondestructive engineering evaluations of
Campbell Court, to otherwise perform the City's due diligence with
respect to Campbell Court, and to store the City's property and
equipment, on the following terms and conditions:
5.1.2.1 If the City exceeds its rights granted under Section 5.1 or fails to
obtain and maintain the insurance required by Section 5.1, GRTC
may immediately revoke its right of entry.
5.1.2.2 The City, to the extent permitted by law, agrees to be responsible
for any and all damages resulting from the activity or activities of
the City, its officers, agents, employees, contractors,
subcontractors, licensees, designees, representatives and
consultants, on Campbell Court in the exercise of the rights
granted under this Section 5.1. The City shall, at its sole cost,
promptly and fully restore any land disturbed by the exercise of the
rights under this Section 5.1 to a condition equal to that existing
immediately prior to entry on Campbell Court if the City does not
purchase Campbell Court.
5.1.2.3 The City shall require each of its contractors ( "City Contractors ")
to indemnify and defend GRTC and the City from any loss,
damage, or claim arising out of the City's access to Campbell
Court pursuant to this Section 5.1 for the purpose of making tests,
inspections, studies, and other investigations. The indemnity
obligations of the City Contractors hereunder are conditioned on
GRTC (i) promptly notifying the City and the City Contractors in
writing of any claim; (ii) cooperating with the City and the City
Contractors in the defense of the claim; and (iii) granting the City
and the City Contractors sole control of defense or settlement of
the claim at the sole cost and expense of the City Contractors.
Under no circumstance shall the City Contractors be obligated to
indemnify or defend GRTC for or from such party's own
negligence or willful misconduct (which includes, without
limitation, any breach by GRTC of this Agreement), or unlawful
act or omission, or any claim resulting from any of the foregoing.
5.1.2.4 The City shall, at its sole expense, obtain and maintain, or have the
City Contractors obtain and maintain, the insurance set forth
below. Any required insurance shall be effective prior to the
beginning of any work or other performance by the City under this
Section 5.1. The following policies and coverages are required:
9
(i) Commercial General Liability. Commercial General
Liability insurance, written on an occurrence basis, shall
insure against all claims, loss, cost, damage, expense or
liability from loss of life or damage or injury to persons or
property arising out of the City's and /or City Contractors'
acts or omissions. The minimum limits of liability for this
coverage shall be $1,000,000 per occurrence and
$2,000,000 general aggregate.
Contractual Liability. Broad form Contractual Liability
insurance shall include the indemnification obligation set
forth above.
(iii) Workers' Compensation. Workers' Compensation insurance
covering the City's and /or City Contractors' statutory
obligation under the laws of the Commonwealth of Virginia
and Employer's Liability insurance shall be maintained for
all its employees engaged in work under this Section 5.1.
Minimum limits of liability for Employer's Liability shall
be $100,000 bodily injury by accident each occurrence;
$500,000 bodily injury by disease (policy limit); and
$100,000 bodily injury by disease (each employee). With
respect to the Workers' Compensation coverage, the City
agrees to use reasonable efforts to obtain a waiver by the
insurance company of rights of subrogation against GRTC
if the policy does not expressly permit a waiver of
subrogation.
(iv) Automobile Liability. The minimum limit of liability for
Automobile Liability Insurance shall be $1,000,000
combined single limit applicable to owned or non -owned
vehicles used in the performance of any work under this
Section 5.1 and shall be written on an occurrence basis.
5.1.3 The insurance coverages and amounts set forth above may be met by an umbrella
liability policy following the form of the underlying primary coverage in a
minimum amount of $1,000,000. Should an umbrella liability insurance coverage
policy be used, such coverage shall be accompanied by a certificate of
endorsement stating that it applies to the specific policy numbers indicated for the
insurance providing the coverages required by this Section 5. 1, and it is further
agreed that such statement shall be made a part of the certificates of insurance
furnished by the City or the City Contractors to GRTC.
5.1.4 All insurance shall also meet the following requirements: The City and /or the City
Contractors shall furnish to GRTC appropriate documentation showing the type,
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amount, effective dates, and date of expiration of policies; that GRTC, its officers,
employees, agents, volunteers, and representatives are named as additional
insureds; where waiver of subrogation is specified with respect to any policy or
insurance required, any such waiver that the City Contractors are able to obtain
shall be specified; insurance coverage shall be in a form and with an insurance
company approved by GRTC, which approval shall not be unreasonably withheld;
and any insurance company providing coverage shall be authorized to do business
in the Commonwealth of Virginia. The City and /or the City Contractors shall
provide GRTC's General Manager with not less than thirty (30) Days advance
notice of cancellation or material alteration of any of the above - required insurance
coverage.
5.1.5 The City, in performing its inspections on Campbell Court pursuant to this
Section 5. 1, shall at all times comply with all Applicable Law.
5.1.6 On the request of GRTC, the City shall, within a reasonable period of time after
receipt of any preliminary or final survey, test results or conclusory reports and
opinion statements, deliver copies of same to GRTC. If GRTC so requests, the
City shall also turn over copies of raw data obtained and any laboratory and
observation reports or analyses. Such copies of all the above shall be provided to
GRTC without charge. All such deliverables shall be without any warranties
whatsoever, and neither the City nor the provider of any report or opinion shall be
deemed to make or have made any representations or warranties to GRTC
regarding such report or opinion, or any information contained therein, and GRTC
may not rely on any such report or opinion, or any information contained therein.
5.2 GRTC's Right of Inspection.
5.2.1 GRTC shall complete GRTC's due diligence review of the GRTC Relocation
Parcels during GRTC's Inspection Period. Should GRTC determine during
GRTC's Inspection Period that it is not satisfied with the GRTC Relocation
Parcels or any characteristics thereof for any reason whatsoever, in GRTC's sole
and absolute discretion, GRTC may terminate this Agreement by notifying the
City in writing as soon as possible, but no later than five (5) Days after the end of
GRTC's Inspection Period, of GRTC's decision to terminate this Agreement. In
such case, this Agreement shall thereupon be terminated and of no further force
and effect, unless Parties, mutually agree to modify this Agreement to address any
such issue(s). GRTC shall provide the City with its objections to the title of
GRTC Relocation Parcels, including without limitation, any easements,
encumbrances, or restrictions of record (including all matters shown on the plat
that depicts the GRTC Relocation Parcels), within five (5) Days after the end of
GRTC's Inspection Period.
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5.2.2 In connection with GRTC's due diligence review referenced above, and pursuant
to the authorization provided by the GRTC Relocation Parcels Owners pursuant
to the GRTC Relocation Parcels Agreement, the City hereby grants to GRTC, its
officers, agents, employees, contractors, subcontractors, licensees, designees,
representatives, and consultants, a revocable right to enter on the GRTC
Relocation Parcels at any time during GRTC's Inspection Period, on not less than
two (2) working days prior written notice to the City and the GRTC Relocation
Parcels Owners, in order to survey, make test borings, and carry out such other
examinations, exploratory work, or settings as may be necessary to complete a
Phase I Environment Site Assessment and, if required by the Phase I
Environmental Site Assessment, Phase 11 Environmental Site Assessments; or
geotechnical assessments, or nondestructive engineering evaluations of the GRTC
Relocation Parcels, to otherwise perform GRTC's due diligence with respect to
the GRTC Relocation Parcels, and to store GRTC's property and equipment, on
the following terms and conditions:
5.2.2.1 If GRTC exceeds its rights granted under Section 5.2, or fails to
require GRTC's contractors to maintain and provide the insurance
coverages provided herein, the City or the GRTC Relocation
Parcels Owners may immediately revoke this right of entry.
5.2.2.2 GRTC, to the extent permitted by Applicable Law, agrees to be
responsible for any and all damages resulting from the activity or
activities of GRTC, its officers, agents, employees, contractors,
subcontractors, licensees, designees, representatives and
consultants, on GRTC Relocation Parcels in the exercise of the
rights granted under this Section 5.2. GRTC shall, at its sole cost,
promptly and fully restore any land disturbed by the exercise of the
rights under this Section 5.2 to a condition equal to that existing
immediately prior to entry on any of the GRTC Relocation Parcels
if GRTC does not purchase the GRTC Relocation Parcels.
5.2.2.3 GRTC shall require its contractors ( "GRTC Contractors ") to
indemnify and defend the City and the GRTC Relocation Parcels
Owners from any loss, damage, or claim arising out of GRTC's
access to any of the GRTC Relocation Parcels pursuant to this
Section 5.2 for the purpose of making tests, inspections, studies,
and other investigations. The indemnity obligations of GRTC
Contractors hereunder are conditioned on the City or the GRTC
Relocation Parcels Owners promptly notifying GRTC and the
GRTC Contractors in writing of any claim; cooperating with
GRTC Contractors in the defense of the claim; and granting GRTC
Contractors sole control of defense or settlement of the claim at the
sole cost and expense of GRTC Contractors. Under no
circumstance shall GRTC Contractors be obligated to indemnify or
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defend the City or the GRTC Relocation Parcels Owners for or
from the City or the GRTC Relocation Parcels Owner's own
negligence or willful misconduct (which includes, without
limitation, any breach by the City of this Agreement), or unlawful
act or omission, or any claim resulting from any of the foregoing.
5.2.2.4 GRTC shall require each of the GRTC Contractors who enter the
GRTC Relocation Parcels under this Section 5.2, at the sole
expense of such GRTC Contractors, to obtain and maintain, or
have its contractors or representatives obtain and maintain, the
insurance set forth below. Any required insurance shall be
effective prior to the beginning of any work or other performance
by GRTC under this Section 5.2. The following policies and
coverages are required:
(i) Commercial General Liability. Commercial General
Liability insurance, written on an occurrence basis, shall
insure against all claims, loss, cost, damage, expense or
liability from loss of life or damage or injury to persons or
property arising out of such contractor's acts or omissions.
The minimum limits of liability for this coverage shall be
$1,000,000 per occurrence and $2,000,000 general
aggregate.
(ii) Contractual Liability. Broad form Contractual Liability
insurance shall include the indemnification obligation set
forth above.
(iii) Workers' Compensation. Workers' Compensation insurance
covering such contractor's statutory obligation under the
laws of the Commonwealth of Virginia and Employer's
Liability insurance shall be maintained for all its employees
engaged in work under this Section 5.2. Minimum limits of
liability for Employer's Liability shall be $100,000 bodily
injury by accident each occurrence; $500,000 bodily injury
by disease (policy limit); and $100,000 bodily injury by
disease (each employee). With respect to the Workers'
Compensation coverage, GRTC agrees to require GRTC
Contractors to use reasonable efforts to obtain a waiver by
the insurance company of rights of subrogation against the
City if the policy does not expressly permit a waiver of
subrogation.
(iv) Automobile Liability. The minimum limit of liability for
Automobile Liability Insurance shall be $1,000,000
A
combined single limit applicable to owned or non -owned
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vehicles used in the performance of any work under this
Section 5.2, and shall be written on an occurrence basis.
5.2.3 The insurance coverages and amounts set forth above may be met by an umbrella
liability policy following the form of the underlying primary coverage in a
minimum amount of $1,000,000. Should an umbrella liability insurance coverage
policy be used, such coverage shall be accompanied by a certificate of
endorsement stating that it applies to the specific policy numbers indicated for the
insurance providing the coverages required by this Section 5.2, and it is further
agreed that such statement shall be made a part of the certificates of insurance
furnished to the City.
5.2.4 All insurance shall also meet the following requirements: GRTC or the GRTC
Contractors shall furnish to the City and GRTC Parcel Owners appropriate
documentation showing the type, amount, effective dates, and date of expiration
of policies; that the City, GRTC Relocation Parcels Owners, and their respective
officers, employees, agents, volunteers, and representatives are named as
additional insureds; where waiver of subrogation is specified with respect to any
policy or insurance required, any such waiver that GRTC Contractors are able to
obtain shall be specified; insurance coverage shall be in a form and with an
insurance company approved by the City's Risk Manager, which approval shall
not be unreasonably withheld; and any insurance company providing coverage
shall be authorized to do business in the Commonwealth of Virginia. GRTC
Contractors shall provide the City with not less than thirty (30) Days advance
notice of cancellation or material alteration of any of the above - required insurance
coverage.
5.2.5 GRTC, in performing its inspections on GRTC Relocation Parcels pursuant to this
Section 5.2, shall at all times comply with all Applicable Law.
5.2.6 On the request of the City, GRTC shall, within a reasonable period of time after
receipt of any preliminary or final survey, test results or conclusory reports and
opinion statements, deliver copies of same to the City and GRTC Relocation
Parcels Owners. If the City or GRTC Relocation Parcels Owner so requests,
GRTC shall also turn over copies of raw data obtained and any laboratory and
observation reports or analyses. Such copies of all the above shall be provided to
the City and GRTC Relocation Parcels Owners without charge. All such
deliverables shall be without any warranties whatsoever, and neither GRTC nor
the provider of any report or opinion shall be deemed to make or have made any
representations or warranties to the City and GRTC Relocation Parcel Owner
regarding such report or opinion, or any information contained therein, and the
City and GRTC Relocation Parcels Owners may not rely on any such report or
opinion, or any information contained therein.
ARTICLE VI
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FTA APPROVAL
6.1 The Parties acknowledge and confirm that the transactions contemplated by this
Agreement and the GRTC Relocation Parcels Agreement are subject to the prior review,
consent and approval by FTA, on terms and conditions acceptable to the City and GRTC
( "FTA Approvals "). In the event that FTA does not provide its consent and approval on
terms and conditions acceptable to the City and GRTC by the expiration of GRTC's
Inspection Period the City or GRTC may elect to terminate this Agreement by giving
notice to the other Party in writing. In such case, this Agreement shall thereupon be
terminated and of no further force and effect, unless the Parties mutually agree to modify
this Agreement to address any such issue(s).
6.2 GRTC shall diligently pursue the FTA Approvals with FTA following the Effective Date.
The City agrees to cooperate with GRTC in seeking the FTA Approvals.
6.3 The Parties acknowledge and agree that the FTA Approvals are an essential condition
precedent under this Agreement for the benefit of GRTC and cannot, under any
circumstance be waived by the Parties.
ARTICLE VII
GRTC APPROVALS
7.1 Upon (a) completion of GRTC's Inspection Period, (b) notification from GRTC that
GRTC elects to proceed with the acquisition of the GRTC Relocation Parcels, (c)
notification that the City desires to proceed with the acquisition of Campbell Court, and
(d) the City has acquired the GRTC Relocation Parcels, GRTC shall, within GRTC's
Approval Period seek and obtain all Approvals needed or deemed necessary for GRTC to
construct, operate, and maintain (i) the Temporary Transit Facility at the GRTC
Relocation Parcels; or (ii) the Permanent Transit Facility at the GRTC Relocation
Parcels.
7.2 GRTC may extend the term of GRTC's Approval Period for an additional 90 Days
provided that (i) GRTC is diligently pursuing all Approvals in good faith; and (ii) GRTC
provides the City with notice of GRTC's election to extend the term of GRTC's Approval
Period and such notice is provided to the City prior to the expiration of GRTC's
Approval Period.
7.3 Upon the happening of the events set forth in Section 7.1 the Parties will execute GRTC's
Construction Right of Entry Agreement with respect to construction of the Temporary
Facility or the Permanent Transit Facility, as applicable under the terms of this
Agreement.
ARTICLE VIII
CITY'S ACQUISITION OF GRTC RELOCATION PARCELS
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8.1 By the GRTC Relocation Parcels Closing Date and prior to the Closing Date set forth in
this Agreement, the City shall acquire good and marketable title, fee simple interest in
each of the GRTC Relocation Parcels in accordance with the terms of the GRTC
Relocation Agreement, a fully executed copy of which agreement has been reviewed and
approved by GRTC. The City shall, at the City's cost and expense, obtain owner's title
insurance policies for each of the GRTC Relocation Parcels, each policy insuring title of
each of the GRTC Relocation Parcels without special exceptions and without standard
conditions for (i) parties in possession; (ii) mechanics' liens; and (iii) matters that would
be revealed by an accurate ground survey. The City shall provide to GRTC certified
copies of the deeds transferring title to the GRTC Relocation Parcels to the City, as
recorded in the Clerk's Office of the Circuit Court of the City of Roanoke, Virginia,
together with fully executed copies of the title insurance policies.
8.2 The City shall hold title to the GRTC Relocation Parcels, free and clear of all liens,
claims and encumbrances, and shall not voluntarily place, or involuntarily suffer, any
deed of trust, lien, claim, or restriction from the date on which the City acquires title to
the respective GRTC Relocation Parcels through and including the Closing.
ARTICLE IX
TITLE
9.1 Title to Campbell Court.
The City's obligation to purchase Campbell Court at the Closing is conditioned on
Campbell Court being conveyed by GRTC to the City by the Campbell Court Deed, free
and clear of all restrictions, encumbrances, and liens except for such restrictions,
encumbrances, and liens that constitute City Permitted Encumbrances. City Permitted
Encumbrances with respect to Campbell Court means and includes the following:
9.1.1 Ad valorum real property taxes (including the downtown district special
assessments), stormwater utility fees, and solid waste collection fees for the
current year, not yet due and payable.
9.1.2 The conditions set forth on the plats prepared by the City and which are
acceptable to the City.
9.1.3 Easements, restrictions and encumbrances designated by the City in writing as
being acceptable to the City following the City's review of the preliminary title
report for Campbell Court and such other diligence as the City elects to perform.
The City acknowledges and agrees that GRTC has no obligation to remove,
amend or alter any easement, restriction, or encumbrance of record, other than to
pay in full, the amount secured by a lien, deed of trust, or other encumbrance.
GRTC shall satisfy, at its sole expense, such deed of trust, lien or encumbrance
that may be removed and discharged as a matter of record and record evidence
that lien, deed of trust or other encumbrance has been satisfied in full and
16
discharged. The City's sole remedy is to accept title subject to such easement,
restriction, or encumbrance as a City Permitted Encumbrance or terminate the
Agreement. In the event that the City elects to terminate this Agreement, the City
shall provide GRTC with written notice of such termination, and no Party shall
have any further rights or obligations under this Agreement. Notwithstanding the
foregoing, GRTC shall be obligated to terminate all leases, licenses, and permits
to possess and use any portion of Campbell Court, including all leases identified
in Exhibit D attached hereto and made a part hereof, and all permits, licenses and
permission to park vehicles at Campbell Court.
9.2 Title to the GRTC Relocation Parcels.
GRTC's obligation to purchase the GRTC Relocation Parcels at the Closing is
conditioned upon all of the GRTC Relocation Parcels being conveyed by the City to
GRTC by the GRTC Relocation Parcels Deed, free and clear of all restrictions,
encumbrances, and liens, except for such restrictions, encumbrances, and liens that
constitute the GRTC Permitted Encumbrances. GRTC Permitted Encumbrances with
respect to the GRTC Relocation Parcels means and includes the following:
9.2.1 Ad valorum real property taxes (including the downtown district special
assessments), stormwater utility fees, and solid waste collection fees for the
current year, not yet due and payable.
9.2.2 The conditions set forth on the plats prepared by GRTC, and acceptable to GRTC.
9.2.3 Easements, restrictions and encumbrances designated by GRTC in writing as
being acceptable to GRTC following GRTC's review of the preliminary title
report for GRTC Relocation Parcels and such other diligence as GRTC elects to
perform.
GRTC acknowledges and agrees that the City has no obligation to remove, amend
or alter any easement, restriction, or encumbrance of record, other than to pay in
full, the amount secured by a lien, deed of trust, or other encumbrance. The City
shall satisfy, at its sole expense, such deed of trust, lien or encumbrance that may
be removed and discharged as a matter of record and record evidence that lien,
deed of trust or other encumbrance has been satisfied in full and discharged.
GRTC's sole remedy is to accept title subject to such easement, restriction, or
encumbrance as a GRTC Permitted Encumbrance or terminate the Agreement. In
the event that GRTC elects to terminate this Agreement, GRTC shall provide the
City with written notice of such termination, and no Party shall have any further
rights or obligations under this Agreement.
ARTICLE X
CONDITIONS TO CLOSE THE SALE OF CAMPBELL COURT
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10.1 Conditions to the City's Obligations to Close.
The following are conditions precedent to the City's obligation to purchase Campbell Court:
10.1.1 The fulfillment to the City's reasonable satisfaction of GRTC's obligation to
convey title to Campbell Court on the Closing Date to the City pursuant to the
terms and conditions of this Agreement.
10.1.2 The City must be satisfied in its sole discretion with the results of its due
diligence and inspection of Campbell Court.
10.1.3 GRTC must not be in default of GRTC's obligations under this Agreement, and
GRTC's representations and warranties in this Agreement must remain true and
correct as of the Closing.
10. 1.4 The Title Company's commitment to issue, on payment of its normal premium, to
the City, its A.L.T.A. (Form B) Owner's Policy of Title Insurance insuring the
City in the amount of the Campbell Court Purchase Price in respect of Campbell
Court and that title is vested in the City subject only to the City Permitted
Encumbrances.
All of the foregoing conditions are for the benefit of the City, and the City may choose, in the
City's sole discretion, to proceed with the Closing, despite having knowledge that one or more of
the above conditions have not been satisfied.
10.2 Conditions to GRTC's Obligation to Close.
The following are conditions precedent to GRTC's obligation to sell Campbell Court to
the City:
10.2.1 The City acquires all rights, title, and interest of the GRTC Relocation Parcel
Owners in the GRTC Relocation Parcels in accordance with the terms and
conditions of the GRTC Relocation Parcels Agreement.
10.2.2 Either (i) in the event that the City and Developer Exchange Agreement remains
in force and effect and Developer has paid the GRTC Relocation Expenses
Payment to the City, GRTC completes construction of the Temporary Transit
Facility and GRTC receives Approvals, including the Certificate of Occupancy
needed to occupy and operate its central bus transit operations at the Temporary
Transit Facility; or (ii) in the event that the City and Developer Exchange
Agreement has been terminated, GRTC completes construction of the Permanent
Transit Facility and GRTC receives Approvals, including the Certificate of
Occupancy needed to occupy and operate its central bus transit operations at the
Permanent Transit Facility.
10.2.3 GRTC must be satisfied in its sole discretion with the results of its due diligence
and inspections of the GRTC Relocation Parcels.
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10.2.4 The City must not be in default of the City's obligations under this Agreement,
and the City's representations and warranties in this Agreement must remain true
and correct as of the Closing.
All of the foregoing conditions are for the benefit of GRTC, and GRTC may choose, in its sole
discretion, to proceed with the Closing, despite having knowledge that one or more of the above
conditions have not been satisfied.
103 Conditions to Close on Campbell Court to which the City and GRTC are Subject
Notwithstanding the conditions precedent to the City's obligation to close on the
acquisition of Campbell Court by the City and the conditions precedent to GRTC's
obligation to close on the transfer of Campbell Court to the City, the obligation of the
Parties to close on the sale of Campbell Court are expressly subject to:
10.3.1 Receipt of the FTA Approvals, without conditions or restrictions unacceptable
to the City or GRTC. Under no circumstances may either Party waive this
condition.
10.3.2 The Temporary Transit Facility or the Permanent Transit Facility, as applicable
under the terms of this Agreement, for use by GRTC has been substantially
completed, available for use by GRTC in accordance with Applicable Law,
including issuance of a Certificate of Occupancy to GRTC.
10.3.3 The Parties are prepared to close on the sale of the GRTC Relocation Parcels at
Closing, subject only to the consummation of the transfer of Campbell Court to
the City in accordance with this Agreement.
ARTICLE XI
CONDITIONS TO CLOSE THE SALE OF
THE GRTC RELOCATION PARCELS
11.1 Conditions to GRTC's Obligation to Close.
The following are conditions precedent to GRTC's obligation to purchase the GRTC Relocation
Parcels:
11.1.1 The fulfillment to GRTC's reasonable satisfaction of the City's obligation to
convey title to the GRTC Relocation Parcels on the Closing Date to GRTC
pursuant to the terms and conditions of this Agreement.
11. 1.2 GRTC shall have obtained, at GRTC's expense, all Approvals as applicable under
Section 10.2.2 hereof.
11.1.3 GRTC must be satisfied in its sole discretion with the results of its due diligence
and inspections of the GRTC Relocation Parcels conducted during GRTC's
Inspection Period.
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11. 1.4 The City must not be in default of the City's obligations under this Agreement
and the City's representations and warranties in the Agreement must remain true
and correct as of the Closing.
11.1.5 The Title Company's commitment to issue, on payment of its normal premium, to
GRTC its A.L.T.A. (Form B) Owner's Policy of Title Insurance insuring GRTC
in the amount of the GRTC Relocation Parcels Purchase Price in respect to the
GRTC Relocation Parcels that title to the GRTC Relocation Parcels is vested in
GRTC subject only to GRTC Permitted Encumbrances.
All of the forgoing conditions are for the benefit of GRTC, and GRTC may choose, in its sole
discretion, to proceed with the Closing despite having knowledge that one or more of the above
conditions have not been satisfied.
11.2 Conditions to the City's Obligation to Close.
The following are conditions precedent to the City's obligation to sell the GRTC Relocation
Parcels to GRTC:
11.2.1 GRTC must not be in material default of GRTC's obligation under this
Agreement.
11.2.2 GRTC's representations and warranties in this Agreement remain true and correct
as of the Closing.
All of the forgoing conditions are for the benefit of the City and the City may choose, in its sole
discretion, to proceed with the Closing despite having knowledge that one or more of the above
conditions have not been satisfied.
11.3 Conditions to Close on GRTC Relocation Parcels to which the City and GRTC are
Subject.
Notwithstanding the conditions precedent on GRTC's obligation to close on the
acquisition of the GRTC Relocation Parcels by GRTC, and the conditions precedent to
the City's obligations to close on the transfer of the GRTC Relocation Parcels to GRTC,
the obligation of the Parties to close on the GRTC Relocation Parcels is expressly subject
to consummation of the transfer of Campbell Court to the City at the Closing in
accordance with the terms and conditions of this Agreement. Under no circumstance may
either Party waive this condition.
ARTICLE XII
CLOSING DATE
12.1 Closing Date. The Closing date shall occur prior to June 30, 2021 on a date selected by
the City ( "Closing Date ") that is on the date which is the later to occur of (i) within thirty
(30) Days to one hundred twenty (120) Days after satisfaction of all conditions set forth
20
in Article X and XI of this Agreement; or (ii) Thirty (30) Days after GRTC (x) completes
construction of the Temporary Transit Facility or the Permanent Transit Facility, as
applicable under the terms of this Agreement, (y) receives a Certificate of Occupancy for
the use and operation of the Temporary Transit Facility, or the Permanent Transit
Facility, as applicable under the terms of this Agreement, and (z) vacates Campbell
Court and commences its central bus transit operations at the GRTC Relocation Parcels.
The City shall provide GRTC with not less than thirty (30) Days advance written notice
of the Closing Date. The Closing shall occur at a mutually acceptable time (anticipated
to be approximately 10:00 a.m. prevailing Roanoke, Virginia time) on the Closing Date
in the Office of the City Attorney, or at such other location and time as the Parties shall
approve.
ARTICLE XIII
CLOSING DELIVERABLES AND MECHANICS
13.1 GRTC's Obligations at Closing.
On the Closing Date, GRTC shall (i) sell and convey Campbell Court to the City, and
(ii) purchase and acquire the GRTC Relocation Parcels from the City, by delivering or
causing to be delivered to the City the following:
13.1.1 The duly executed and acknowledged Campbell Court Deed conveying to
the City Campbell Court in accordance with the provisions of this
Agreement, in its "as is" condition without any representations or
warranties with respect to the presence of hazardous materials. At the
request of the City, GRTC shall convey Campbell Court to the City by
using the survey of Campbell Court obtained by the City during the City's
Inspection Period as the description in the Campbell Court Deed.
13.1.2 A mechanic's lien affidavit executed by GRTC, satisfactory to the Title
Company, and to the effect that no work has been performed on Campbell
Court by GRTC in the 125 Days immediately preceding the Closing Date
that could result in a mechanic's lien claim or, if such work has been
performed, it has been paid in full.
13.1.3 Such documents as may be reasonably required by the Title Company to
evidence that authority of the person(s) executing the various documents
on behalf of GRTC in connection with the sale of Campbell Court.
13.1.4 A written certification that GRTC's warranties and representations in
Section 17.1 of this Agreement remain true and correct as of the Closing
Date.
13.1.5 A duly executed counterpart of a closing statement for the Closing.
13.1.6 Any other documents or items to be delivered pursuant to this Agreement
or other documents reasonably required by the Title Company and that do
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not include the payment of money, indemnity, or the assumption of any
liability or obligation.
13.1.7 The title commitment from the Title Company agreeing to insure title to
the GRTC Relocation Parcels, without standard exclusions or special
exemptions, is vested, in fee simple in GRTC.
13.2 The City's Obligations at Closing.
On the Closing Date, the City shall (i) purchase and acquire Campbell Court from
GRTC, and (ii) sell and transfer the GRTC Relocation Parcels to GRTC, by delivering
or causing to be delivered to GRTC the following:
13.2.1 The duly executed GRTC Relocation Parcels Deed, conveying to GRTC
the GRTC Relocation Parcels in accordance with the provisions of this
Agreement in their "as is" condition without any warranties or
representations with respect to the presence of hazardous materials. At the
request of GRTC, the City shall convey the GRTC Relocation Parcels to
GRTC by using the survey of the GRTC Relocation Parcels obtained by
GRTC during GRTC's Inspection Period as the description in the GRTC
Relocation Parcels Deed.
13.2.2 A copy of the owner's title insurance policy, without standard exclusions
or special exceptions, issued and effective, insuring fee simple title to the
GRTC Relocation Parcels is vested in the City.
13.2.3 A mechanics' lien affidavit executed by the City, satisfactory to the Title
Company, and to the effect that no work has been performed at the GRTC
Relocation Parcels by the City in the 125 Days immediately preceding the
Closing Date that could result in a mechanic's lien claim, or, if such work
has been performed, it has been paid in full.
13.2.4 Such documents as may be reasonably required by GRTC to evidence the
authority of the person(s) executing the various documents on behalf of
the City in connection with this Agreement.
13.2.5 A written certification that the City's representations and warranties set
forth in Section 17.2 of this Agreement remain true and correct as of the
Closing Date.
13.2.6 A duly executed counterpart of the closing statement for the Closing.
13.2.7 Any other documents required to be delivered pursuant to this Agreement
or reasonably required by GRTC and that do not require (except as set
forth in this Agreement) the payment of money, indemnity or the
assumption of any liability or obligation.
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13.2.8 The title commitment from the Title Company agreeing to insure title to
Campbell Court, without standard exclusions or special exceptions, is
vested in fee simple in the City.
13.3 Prorated Expenses.
At the Closing, real property taxes, stormwater utility fees, and solid waste collection
fees, if any, shall be prorated as follows, with respect to Campbell Court, GRTC shall be
responsible for all amounts due prior to the Closing Date and the City being responsible
for all periods thereafter; and with respect to the GRTC Relocation Parcels, the City shall
be responsible for all amounts due prior to the Closing Date and GRTC being responsible
for all periods thereafter. The settlement of such prorated expenses shall occur at the
Closing or as soon thereafter as reasonably possible.
13.4 The City's Expenses.
The City shall pay for (i) all costs of the City's investigations of Campbell Court,
including but not limited to the City's examination of title; (ii) all attorneys' fees and
expenses incurred by legal counsel for the City; (iii) any Grantee's tax and the recording
charges required in connection with the Campbell Court Deed; (iv) the title insurance
premium for issuance of the Title Policy for Campbell Court; and (v) Grantor's Tax, if
any, for the transfer of the GRTC Relocation Parcels. The City shall also be responsible
for all tenant relocation expenses for tenants at Campbell Court in the event that
Developer fails to pay such expenses as required under the terms of the City and
Developer Exchange Agreement.
13.5 GRTC's Expenses.
GRTC shall pay for (i) all costs of GRTC's investigations of the GRTC Relocation
Parcels; (ii) all attorneys' fees and expenses incurred by legal counsel for GRTC; (iii) any
Grantee's tax and the recording charges required in connection with the GRTC
Relocation Parcels Deed; (iv) the title insurance premium for issuance of the Title Policy
for GRTC Relocation Parcels; and (v) Grantor's Tax, if any, for the transfer of Campbell
Court.
13.6 Possession.
13.6.1 GRTC shall deliver exclusive possession of Campbell Court free and clear of all
tenants, licensees, or permitees to the City on the Closing Date, subject to the
provisions of this Agreement.
13.6.2 The City shall deliver exclusive possession of the GRTC Relocation Parcels free
and clear of all tenants, licensees, or permitees to GRTC on the Closing Date,
subject to the provisions of this Agreement.
ARTICLE XIV
CONDEMNATION
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14.1 The City has no actual knowledge of any pending or threatened condemnation of GRTC
Relocation Parcels. However, if, after the Effective Date and prior to the Closing Date,
all or any part of GRTC Relocation Parcels is subject to a bona fide threat of
condemnation or condemned or taken by a Government Entity having the power of
eminent domain or a transfer in lieu of condemnation, the City shall promptly notify
GRTC in writing and within thirty (30) Days after receipt of written notice, either Party
may, by written notice to the other party elect to cancel this Agreement prior to the
Closing Date, in which event all Parties shall be relieved and released of and from any
further duties, obligations, rights, or liabilities hereunder, and this Agreement shall be
deemed terminated and of no further force and effect. If no such election is made by
either Party to cancel this Agreement, this Agreement shall remain in full force and effect
and the purchase contemplated herein, less any interest taken by condemnation or
eminent domain, shall be effected with no further adjustments, and on the Closing Date
the City shall assign, transfer, and set over to GRTC all of the right, title, and interest of
the City in and to any awards that have been or that may thereafter be made for any such
taking or takings with respect to GRTC Relocation Parcels.
14.2 GRTC has no actual knowledge of any pending or threatened condemnation of the
Campbell Court. However, if, after the Effective Date, and prior to the Closing Date, all
or any part of the Campbell Court are subject to a bona fide threat of condemnation or
condemned or taken by a Government Entity having a power of eminent domain or a
transfer in lieu of condemnation, GRTC shall promptly notify the City in writing and
within thirty (30) Days after receipt of written notice, either Party may, by written notice
to the other, elect to cancel this Agreement prior to the Closing Date, in which event all
Parties shall be relieved and released of any further duties, obligations, rights, or
liabilities hereunder and this Agreement shall be deemed terminated and of no further
force or effect. If no such election is made by either Party to cancel this Agreement, this
Agreement shall remain in full force and effect and the purchase contemplated herein,
less any interest taken in condemnation or eminent domain, shall be effected without
further adjustment and on the Closing Date, GRTC shall assign, transfer, and set over to
the City all of the right, title, and interest of GRTC in and to any awards that have been
made or may thereafter be made for any such taking or takings with respect to Campbell
Court.
ARTICLE XV
RISK OF LOSS
15.1 Risk of loss by fire or other casualty for Campbell Court shall be on GRTC until the
Closing is completed, subject only to the obligations of the Parties under this Agreement.
If Campbell Court is substantially damaged or destroyed before the Closing by such
casualty, then either of the Parties may cancel this Agreement by giving written notice of
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such cancellation to the other Party and neither Party will have any further obligations to
the other (except as otherwise specifically provided in this Agreement). In the event that
neither Party cancels this Agreement, the City shall acquire Campbell Court in
accordance with this Agreement and shall receive all proceeds of insurance. GRTC shall
maintain fire and extended coverage insurance on Campbell Court in amounts and
conditions currently in place, pending consummation of the Closing.
15.2 Risk of loss by fire or other casualty for the GRTC Relocation Parcels shall be on the
City until the Closing is completed, subject only to the obligations of the Parties under
this Agreement. If the GRTC Relocation Parcels are substantially damaged or destroyed
before the Closing by such casualty, then GRTC may elect to (i) acquire the GRTC
Relocation Parcels and receive all proceeds of insurance received by the City; or (ii)
cancel the Closing, in which event, neither Party will have any further obligations to the
other (except as otherwise specifically provided in this Agreement). The City shall
maintain fire and extended coverage insurance on the GRTC Relocation Parcels, after
acquisition of the acquisition of the GRTC Relocation Parcels by the City, at the full
replacement value, pending consummation of the Closing.
ARTICLE XVI
BROKER'S COMMISSIONS
16.1 The Parties represent, and warrant that they have not incurred any liability or obligation,
whether contingent or otherwise, for a brokerage commission, a finder's fee, or any other
similar payment in connection with this Agreement or the transaction contemplated
herein.
ARTICLE XVII
REPRESENTATIONS AND WARRANTIES
17.1 GRTC's Representations and Warranties.
GRTC represents and warrants, as of the Effective Date and as of the Closing, to the City,
with respect to Campbell Court that:
17.1.1 Title. GRTC is the legal and beneficial fee simple title holder of Campbell Court,
and will have good, marketable title to Campbell Court, free and clear of all liens,
encumbrances, claims, covenants, conditions, restrictions, easements, right -of-
way, options, judgments, or other matters, subject only to the City Permitted
Encumbrances. GRTC will convey Campbell Court to the City by Campbell
Court Deed.
17.1.2 Special Taxes. Campbell Court is subject to the Downtown Service District
special assessment set forth in Sections 32 -102 through 32- 102.4, Code of GRTC
of Roanoke (1979), as amended. GRTC has no knowledge of, nor has it received
notice of, any other special assessments or special taxes relating to Campbell
Court or any part thereof.
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17.1.3 Condemnation. GRTC has no knowledge of any pending or threatened
proceedings for condemnation or the exercise of the right of eminent domain as to
any part of Campbell Court or the limiting or denying of any right of access
thereto.
17.1.4 Hazardous Materials. GRTC makes no representations with respect to Campbell
Court.
17.1.5 Leases. Campbell Court is subject to the Leases identified in Exhibit D attached
hereto and made a part hereof. Such leases shall not be modified, amended, or
extended without the prior written approval of the City.
17.1.6 Access. Access to Campbell Court is provided at Campbell Avenue, S.W., and
Salem Avenue, S.W., public streets.
17.1.7 No Conflicts. GRTC's execution and performance of this Agreement does not (i)
breach any other agreement to which GRTC is a party; or (ii) violate any law,
judgment, or order to which GRTC is subject.
17.1.8 No Notice of Violation. GRTC has received no notice of any violation of the
zoning requirements or other Applicable Law with respect to Campbell Court.
17.1.9 No Litigation. No litigation, claim, or arbitration is pending or, to the knowledge
of GRTC, threatened, with regard to Campbell Court.
17.1.10 Corporate Status. GRTC is a Virginia corporation, qualified to conduct business
and in good standing in Virginia, and has the right to own its assets and operate it
business in the ordinary course.
The stockholder of GRTC is the City of Roanoke, Virginia.
The officers and directors of GRTC are:
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Stephanie M. Moon Reynolds, Secretary
Cecelia F. McCoy, Assistant Secretary
Daniel J. Callaghan, General Counsel
Amelia C. Merchant, Treasurer
The proper officers of GRTC have been authorized to execute and perform
this Agreement, the documents and agreements referred to in this
Agreement, and take all actions necessary to effectuate this Agreement on
behalf of GRTC.
17.2 City's Representation and Warranties.
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The City represents and warrants, as of the Effective Date and as of the Closing, with
respect to GRTC Relocation Parcels, that:
17.2.1 Title. The City has legal, binding agreements to acquire the GRTC
Relocation Parcels and, as of the GRTC Relocation Parcels Closing will
be the legal and beneficial fee simple titleholder of GRTC Relocation
Parcels and has good, marketable title to GRTC Relocation Parcels, free
and clear of all liens, encumbrances, claims, covenants, conditions,
restrictions, easements, rights of way, options, judgments, or other
matters, created by the City, subject to the GRTC Permitted
Encumbrances. The City will convey title to the GRTC Relocation
Parcels to GRTC by the GRTC Relocation Parcels Deed.
17.2.2 Condemnation. The City has no knowledge of any pending or threatened
proceedings for condemnation or the exercise of the right of eminent
domain as to any part of GRTC Relocation Parcels or the limiting or
denying of any right of access thereto.
17.2.3 Special Taxes. The GRTC Relocation Parcels are subject to the
Downtown Service District special assessment as set forth in Sections 32-
102 through 32- 102.4, Code of City of Roanoke (1979), as amended. The
City has no knowledge of, nor has it received any notice of, any other
special taxes or assessments relating to the GRTC Relocation Parcels or
any part thereof.
17.2.4 Hazardous Materials. The City makes no warranties, covenants, or
representations of any type regarding hazardous materials of any type.
17.2.5 Access. Ingress to and egress from the GRTC Relocation Parcels is
available and provided through Salem Avenue, S.W., and Norfolk
Avenue, S.W., public streets.
17.2.6 No Conflicts. The City's execution and performance of this Agreement
does not: (i) breach any other agreement to which the City is a party; or
(ii) violate any law, judgment, or order to which the City is subject.
17.2.7 No Notice of Violations. The City has received no notice of any violation
of zoning requirements or other ordinances, rules or regulations with
respect to GRTC Relocation Parcels.
17.2.8 No Litigation. There is no litigation, claim, or arbitration, pending or, to
the knowledge of the City, threatened, with regard to GRTC Relocation
Parcels.
ARTICLE XVIII
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DEFAULT IN CLOSING OBLIGATIONS
18.1 City Default. In the event that the Closing does not occur solely by reason of default by
the City, and GRTC has fully performed its obligations and is prepared to consummate the
Closing, GRTC shall have all of its remedies at law or in equity, including the remedy of specific
performance. GRTC may also terminate this Agreement and neither Party shall have any further
rights or obligations hereunder.
18.2 GRTC Default. In the event that the Closing does not occur solely by reason of
default by GRTC, and the City has fully performed its obligations and is prepared to
consummate the Closing, the City shall have all of its remedies at law or in equity, including the
remedy of specific performance. The City may also terminate this Agreement, in which event
neither Party shall have any further rights or obligations hereunder.
ARTICLE XIX
LIMITATIONS ON ASSIGNMENTS
Each Party agrees not to assign or transfer any part of the Party's rights or obligations
under this Agreement without the prior written consent of the other Party, which consent shall
not be unreasonably withheld, and any such assignment shall not relieve the assigning Party from
any of its obligations under this Agreement.
ARTICLE XX
NOTICES
All notices hereunder must be in writing and shall be deemed validly given, by personal
service, if sent by certified mail, return receipt requested, or by a nationally recognized overnight
courier, addressed as follows (or any other address the party to be notified may have designated
to the sender by like notice):
If to City: City of Roanoke,
ATTN: City Manager
364 Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Fax No. 540- 853 -1138
With a Copy to: City of Roanoke Department of Economic Development
ATTN: Economic Development Director
117 Church Avenue, S.W.
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Roanoke, Virginia 24011
Fax No. 540- 853 -1213
If to GRTC: Kevin L. Price, General Manager
Greater Roanoke Transit Company
1108 Campbell Avenue, S.E.
Roanoke, VA 24013
Fax No. 540- 982 -2703
With a Copy to: Attn: Vice President of Operations, GRTC
364 Noel C. Taylor Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
Fax No. (540) 853 -1138
Notice shall be deemed delivered on the date of personal service, five days after deposit in the
United States mail, or the day after delivery to a nationally recognized overnight courier.
ARTICLE XXI
APPROVAL BY CITY COUNCIL
This Agreement is subject to approval by the City Council of the City of Roanoke after
public hearing. GRTC shall be responsible for all advertising costs and other expenses incurred
by the City and paid to third party vendors in connection with public hearings.
ARTICLE XXII
GENERAL PROVISIONS
22.1 Time. Time is of the essence in the performance of the Parties' respective obligations in
this Agreement.
22.2 Successors and Assigns. This Agreement shall inure to the benefit of, and be binding on,
the Parties hereto and their respective successors and permitted assigns.
22.3 Counterpart Copies. This Agreement may be executed in one or more counterparts, and
all such counterparts so executed shall constitute one Agreement binding on all of the
Parties hereto, notwithstanding that all of the Parties are not signatories to the same
counterpart.
22.4 Construction, The Parties acknowledge that each Party and its counsel have reviewed
and revised this Agreement and that the normal rule of construction to the effect that any
ambiguities are to be resolved against the drafting party shall not be employed in the
interpretation of this Agreement or any amendments or exhibits hereto.
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22.5 Severability. If a provision of this Agreement is determined to be unenforceable in any
respect, the enforceability of the provision in any other respect and of the remaining
provisions of this Agreement shall not be impaired.
22.6 Cooperation. Each Party agrees to cooperate with the other in a reasonable manner to
carry out the intent and purpose of this Agreement.
22.7 Authority To Sign. The persons who have executed this Agreement on behalf of the
Parties represent and warrant they are duly authorized to execute this Agreement on
behalf of their respective entity.
22.8 Non - waiver. Each Party agrees that any Party's waiver or failure to enforce or require
performance of any term or condition of this Agreement or any Party's waiver of any
particular breach of this Agreement by any other Party extends to that instance only.
Such waiver or failure is not and shall not be a waiver of any of the terms or conditions of
this Agreement or a waiver of any other breaches of the Agreement by any Party and
does not bar the non - defaulting Party from requiring the defaulting Party to comply with
all the terms and conditions of this Agreement and does not bar the non - defaulting Party
from asserting any and all rights and /or remedies it has or might have against the
defaulting Party under this Agreement or by law.
22.9 Faith Based Organizations Pursuant to Virginia Code Section 2.2.-4343.1, be advised
that the City and GRTC do not discriminate against faith based organizations.
ARTICLE XXIII
NONDISCRIMINATION
23.1 GRTC will not discriminate against any employee or applicant for employment because
of race, religion, color, sex, national origin, age, disability, or any other basis prohibited
by state law relating to discrimination in employment, except where there is a bona fide
occupational qualification reasonably necessary to normal operation of GRTC. GRTC
agrees to post in conspicuous places, available to employees and applicants for
employment, notices setting forth the provisions of this nondiscrimination clause.
23.2 GRTC in all solicitations or advertisements for employees placed by or on behalf of
GRTC will state that GRTC is an equal opportunity employer.
23.3 Notices, advertisements and solicitations placed in accordance with federal law, rule or
regulation shall be deemed sufficient for the purpose of meeting the requirements of this
Section.
ARTICLE XXIV
COMPLIANCE WITH LAWS, REGULATIONS, AND IMMIGRATION
GRTC agrees to comply with all Applicable Law, including all licensing requirements. GRTC
further agrees that GRTC does not, and shall not, during the performance of this Agreement,
30
knowingly employ an unauthorized alien as defined in the federal Immigration Reform and
Control Act of 1986.
ARTICLE XXV
COMPLIANCE WITH STATE LAW; FOREIGN AND DOMESTIC BUSINESSES
AUTHORIZED TO TRANSACT BUSINESS IN THE
COMMONWEALTH OF VIRGINIA
GRTC shall comply with the provisions of Virginia Code Section 2.2- 4311.2, as amended, which
provides that a contractor organized as a stock or nonstock corporation, limited liability
company, business trust, or limited partnership or registered as a registered limited liability
partnership shall be authorized to transact business in the Commonwealth of Virginia as a
domestic or foreign business entity if so required by Title 13.1 or Title 50 or as otherwise
required by law. GRTC agrees not to allow its existence to lapse or its certificate of authority or
registration to transact business in the Commonwealth of Virginia, if so required under Title 13.1
or Title 50, to be revoked or cancelled at any time before Closing, and to promptly cure any such
lapse, revocation or cancellation following notice from the City. It shall be a condition of the
City's closing obligations under Articles X and XI above that GRTC not be in breach of this
Article XXV.
ARTICLE XXVI
APPROPRIATION OF FUNDS
All obligations or funding to be undertaken by the City in connection with this Agreement are
subject to the availability of funds and the appropriation of such funds by City Council as may be
necessary for such obligations or funding. The City Manager shall include funding for the City's
obligations under this Agreement in appropriation for the project contemplated herein for the
relocation of the central bus transit operations of GRTC. If any such funding is not approved,
withdrawn, or otherwise not made available for this Agreement, with the result that City is
unable to perform its obligations under this Agreement, City shall provide GRTC with written
notice of such unavailability of funding.
ARTICLE XXVII
FORCE MAJEURE
None of the Parties shall be in default or otherwise liable for any delay in or failure of its
performance under this Agreement if such delay or failure arises by any reason beyond its
reasonable control, including any act of God, any acts of common enemy, the elements,
earthquakes, floods, fires, epidemics, riots, strikes, failures or delay in transportation or
communication, shortages of material, approval delays or any act or failure to act by the other
31
party or such other party's employees, agents or contractors; provided, however, that GRTC's
lack of funds shall not be deemed to be a reason beyond GRTC's reasonable control. The Parties
shall promptly inform and consult with each other as to any of the above causes which in their
judgment may or could be the cause of a delay in the performance of this Agreement.
For purposes of this Agreement, any one (1) delay caused by any such occurrence shall not be
deemed to last longer than six (6) months and the Party claiming delay caused by any and all
such occurrences shall give the other Party written notice of the same within 30 Days after the
date such claiming party learns of such occurrence. Notwithstanding anything else set forth
above, after a total of twelve (12) months of delays of any type have been claimed by a Party as
being subject to force majeure, no further delays or claims of any type shall be claimed by such
Party as being subject to force majeure and /or being an excusable delay.
ARTICLE XXVIII
ENTIRE AGREEMENT
This Agreement, including, without limitation, its exhibits and other attachments, contains the
entire understanding of the Parties regarding its subject matter and supersedes all prior and
contemporaneous negotiations and agreements, whether written or oral, between the Parties with
respect to its subject matter. Without limitation, and for avoidance of any doubt, the preceding
sentence shall not operate to invalidate or supersede any separate agreements between the Parties
regarding the Incentives. No amendment to this Agreement shall be valid unless made in writing
and signed by the Parties.
ARTICLE XXIX
FORUM SELECTION AND CHOICE OF LAW
By virtue of entering into this Agreement, the Parties agree and submit themselves to a court of
competent jurisdiction, which shall be the Circuit Court or General District Court for City of
Roanoke, Virginia, and further agree that this Agreement is controlled by the laws of the
Commonwealth of Virginia, with the exception of Virginia's conflict of law provisions which
shall not apply, and that all claims, disputes and other matters shall be decided only by such
court according to the laws of the Commonwealth of Virginia as aforesaid. Each Party further
waives and agrees not to assert in any such action, suit or proceeding, that the Party is not
personally subject to the jurisdiction of such courts, that the action, suit or proceeding, is brought
in an inconvenient forum or that the venue of the action, suit or proceeding, is improper.
32
IN WITNESS WHEREOF, the Parties have executed this Agreement by their authorized
representatives as of the date of this Agreement.
WITNESS:
Print name and title
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
CITY OF ROANOKE, VIRGINIA
Robert S. Cowell, Jr.
City Manager
The foregoing Agreement was acknowledged before me this day of September, 2019, by
Robert S. Cowell, Jr., the duly authorized City Manager of the City of Roanoke, Virginia,
Virginia municipal corporation, on behalf of the City of Roanoke, Virginia.
My Commission expires:
Notary Public
SEAL
33
Approved as to form:
Assistant City Attorney
Authorized by Ordinance No.
WITNESS:
Print name and title
WITNESS:
Print name and title
STATE OF
CITY /COUNTY of
Approved as to execution:
Assistant City Attorney
GREATER ROANOKE TRANSIT COMPANY
En
William D. Bestpitch, President
Kevin Price, General Manager
The foregoing Agreement was acknowledged before me this day of September, 2019, by
William D. Bestpitch, the duly authorized President of Greater Roanoke Transit Company, a
Virginia corporation, on behalf of Greater Roanoke Transit Company.
My Commission expires:
Notary Public
STATE OF
CITY /COUNTY of
SEAL
The foregoing Agreement was acknowledged before me this day of September, 2019, by
Kevin Price, the duly authorized General Manager of Greater Roanoke Transit Company, a
Virginia corporation, on behalf of Greater Roanoke Transit Company.
My Commission expires:
34
Approved as to form:
GRTC Counsel
Notary Public
Approved as to execution:
GRTC Counsel
SEAL
35
EXHIBIT A
Description of Campbell Court
Those parcels of real property, together with improvements thereon, situated at 29 Campbell
Avenue SW and 30 Salem Avenue SW, Roanoke, VA 24011, and bearing Official Tax Parcel
Nos. 1011105, 1011106, 1011107, 1011108, 1011109, 1011110, 1011116, 1011117, 1011118,
1011119, 1011120, 1011122, and 1011129, containing, in the aggregate, approximately 1.0674
acres.
36
EXHIBIT B
GRTC Relocation Parcels Owners and GRTC Relocation Parcels
GRTC Relocation Parcels Owners
GRTC Relocation Parcels
Brandon, Woody and Booker LLC
Two (2) certain parcels of real property,
together with improvements thereon, situated
at 0 Salem Avenue, S.W. and 325 Salem
Avenue, S. W., Roanoke, Virginia, and
bearing Official Tax Map Nos. 1010113 and
1010115, respectively, more particularly
described as Two (2) parcels of real property,
together with improvements thereon,
described as follows: (i) a parcel of real
property, together with improvements
thereon, containing approximately 13,258 sq.
feet of land, more or less, situated at 0 Salem
Avenue, S.W., Roanoke Virginia, and bearing
Official Tax Map No. 1010113; and (ii) a
parcel of real property, together with
improvements thereon, containing
approximately 23,307 sq. feet of land, more
or less, situated at 325 Salem Avenue, S.W.,
Roanoke, Virginia, and bearing Official Tax
Map No. 1010115.
The Brandon Company, Incorporated
A certain parcel of real property, together
with improvements thereon, situated at 0
Salem Avenue, S.W., Roanoke, Virginia, and
bearing Official Tax Map No. 1010121, and
more particularly described as a parcel of real
property, together with improvements
thereon, containing approximately 16,074 sq.
feet of land, more or less.
The Brandon Company, Incorporated
A certain parcel of real property, together
with improvements thereon, situated at 0
Salem Avenue, S.W., Roanoke, Virginia, and
bearing Official Tax Map No. 1010122, a
parcel of real property, together with
improvements thereon, containing
approximately 20,275 sq. feet of land, more
or less.
37
EXHIBIT C
Description of Future Rail Station Parcels
Two (2) parcels of real property, together with improvement thereon, owned by T -W Properties,
a Virginia partnership, situated at (i) 1 Jefferson Street, S.W. Roanoke Virginia, bearing Official
Tax Map No. 1010507, and containing 0.1670 acres, more or less, and (ii) 7 Jefferson Street,
S.W., Roanoke, Virginia, bearing Official Tax Map No. 1010508, containing 0.1158 acres, more
or less.
38
EXHIBIT D
Leases at Campbell Court
Tenant
Location
Term
727 Mart, Inc.
2,200 square feet located on
Expires February 28, 2019 (3 Optional one year
the ground floor at 31 -B
renewals: 3/1/2019 to 02/29/2020, 3/1/2020 to
Campbell Avenue S.W.
02/29/2021, 3/1/2021 to 02/28/2022)
Greyhound
3,000 square feet located on
Expires June 30, 2019 (1 additional one year
Lines, Inc.
the ground floor at 26 Salem
renewal July 1, 2019 -June 30, 2020)
Avenue S.W.
Pyxis, Inc.
787 square feet located on
Expires June 30, 2019 (1 additional one year
the third floor at 31 -J
renewal July 1, 2019 -June 30, 2020)
Campbell Avenue S.W.
Agreements for monthly parking permits, which are terminable.
39
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION APPROVING THE EXECUTION, DELIVERY AND
PERFORMANCE, BY THE GREATER ROANOKE TRANSIT COMPANY (GRTC) OF A
FIRST REINSTATED AGREEMENT FOR THE EXCHANGE OF REAL ESTATE
BETWEEN THE CITY OF ROANOKE, VIRGINIA (CITY) AND GRTC UNDER WHICH
AGREEMENT GRTC WILL SELL AND TRANSFER CERTAIN REAL PROPERTY TO THE
CITY AND ACQUIRE CERTAIN REAL PROPERTY FROM THE CITY; AUTHORIZING
THE PRESIDENT AND GENERAL MANAGER OF GRTC TO EXECUTE THE FIRST
REINSTATED AGREEMENT FOR THE EXCHANGE OF REAL ESTATE BETWEEN THE
CITY AND GRTC; AUTHORIZING THE PRESIDENT AND /OR GENERAL MANAGER TO
EXECUTE SUCH FURTHER DOCUMENTS AND TAKE SUCH FURTHER ACTIONS AS
MAY BE NECESSARY TO ACCOMPLISH THE SALE OF REAL PROPERTY AND THE
ACQUISITION OF REAL PROPERTY; AND RECOMMENDING TO THE CITY, AS THE
GRTC STOCKHOLDER, THE APPROVAL OF THE DISPOSITION OF REAL PROPERTY
OF GRTC IN ACCORDANCE WITH APPLICABLE LAW.
WHEREAS, the GRTC General Manager has advised the Board of GRTC's desire to
construct a new transportation center with the City of Roanoke, Virginia;
WHEREAS, the City has negotiated an agreement under which the City will acquire four
parcels of real property to relocate the GRTC central transit transfer facility from Campbell
Court (collectively, the "GRTC Relocation Parcels ") described as (i) 0 Salem Avenue, S.W.,
Roanoke, known as Official Tax Map No. 1010113, and 325 Salem Avenue, S.W., Roanoke,
Virginia, known as Official Tax Map No. 1010115, owned by Brandon, Woody and Booker
LLC; and (ii) 0 Salem Avenue, S.W., Roanoke, known as Official Tax Map No. 1010121, and 0
Salem Avenue, S.W., Roanoke, Virginia, known as Official Tax Map No. 1010122, owned by
The Brandon Company, Incorporated, for the sum of $2,185,000 (the "GRTC Relocation Parcels
Agreement ") and City Council adopted Ordinance No. 41345- 010719, on January 7, 2019, to
authorize the City to execute, deliver, and perform the GRTC Relocation Parcels Agreement;
WHEREAS, GRTC staff and City staff entered into an Agreement for the Exchange of
Real Estate between the City and GRTC (the "Original Agreement ") dated January 23, 2019, that
provides, subsequent to the acquisition of the GRTC Relocation Parcels by the City under the
1
R -GRTC authorize First Reinstated Agreement between City and GRTC - Campbell Court (9.16.19)
GRTC Relocation Parcels Agreement, for the transfer of the GRTC Relocation Parcels from the
City to GRTC in exchange for the transfer of Campbell Court, consisting of 13 parcels within the
City, together with improvements thereon, situated at 29 Campbell Avenue, S.W., Roanoke,
Virginia and 30 Salem Avenue, S.W., Roanoke, Virginia, and bearing Official Tax Map Nos.
1011105, 1011106, 1011107, 1011108, 1011109, 1011110, 1011116, 1011117 1011118,
1011119, 1011120, 1011122, and 1011129 (collectively, "Campbell Court"), from GRTC to the
City;
WHEREAS, the Original Agreement inadvertently expired by August 30, 2019, before
the City and GRTC could complete their negotiations under the Original Agreement or extend
the term of the Original Agreement. Notwithstanding the expiration of the Original Agreement,
the City and GRTC have continued to perform their obligations under the terms of the Original
Agreement as if it were in full force and effect. The City and GRTC propose to enter into the
First Reinstated Agreement for the Exchange of Real Estate ( "Reinstated Agreement ") under
which the City, after it acquires the GRTC Relocation Parcels from Brandon, Woody and
Booker, LLC and The Brandon Company, Incorporated, under the GRTC Relocation Parcels
Agreement, subject to the terms and conditions of the Reinstated Agreement, would transfer the
GRTC Relocation Parcels to GRTC in exchange for the transfer of Campbell Court by GRTC to
the City, subject to the terms and conditions of the Reinstated Agreement. The proposed
Reinstated Agreement establishes new dates for completion of due diligence and satisfaction of
other contingencies. The other terms and conditions contained in the Original Agreement are
reinstated in the Reinstated Agreement;
WHEREAS, pursuant to applicable laws of the Commonwealth of Virginia, the
disposition of Campbell Court by GRTC pursuant to the Reinstated Agreement, must be
approved by the GRTC Stockholder; and
2
R -GRTC authorize First Reinstated Agreement between City and GRTC - Campbell Court (9.16.19)
WHEREAS, GRTC staff recommends that (i) the Board approve the Reinstated
Agreement; and (ii) the Board recommend to the GRTC Stockholder that the GRTC Stockholder
approve the disposition of Campbell Court pursuant to the terms of the Reinstated Agreement, so
that GRTC will be able to construct a new transportation center within the City and allow GRTC
to dispose of Campbell Court for uses other than bus transportation services, all as further set
forth in the General Manager's Report dated September 16, 2019, to this Board.
THEREFORE, BE IT RESOLVED by the Board of Directors of GRTC as follows:
1. The Board finds and determines that the Reinstated Agreement is in the best
interests of GRTC and its stockholder in providing GRTC with a new transportation center and
allowing GRTC to dispose of Campbell Court for uses other than bus transportation services and
the Board approves the execution, delivery, and performance, by GRTC, of the Reinstated
Agreement.
2. The Board authorizes the President and the General Manager to execute the
proposed Reinstated Agreement, which proposed agreement includes the transfer of Campbell
Court from GRTC to the City. Such Reinstated Agreement shall be approved as to form by
GRTC's General Counsel.
3. Further, the Board authorizes the President and the General Manager to execute
such further documents, including a Special Warranty Deed of Conveyance from GRTC
transferring Campbell Court to the City in accordance with the terms of the Reinstated
Agreement, and take such further actions as may be necessary to implement, administer, and
enforce the Reinstated Agreement, and complete the sale and transfer of Campbell Court to the
City.
4. Further, the Board authorizes the President and the General Manager to execute
such further documents, including the acceptance of a Special Warranty Deed of Conveyance
3
R -GRTC authorize First Reinstated Agreement between City and GRTC - Campbell Court (9.16.19)
from the City for the sale and transfer of the GRTC Relocation Parcels to GRTC in accordance
with the terms of the Reinstated Agreement and take such further actions as may be necessary to
implement, administer, and enforce the Reinstated Agreement, and complete the acquisition of
the GRTC Relocation Parcels by GRTC.
5. Further, the Board recommends to the GRTC Stockholder that the GRTC
Stockholder approve, ratify, and authorize the disposition of Campbell Court as set forth in the
Reinstated Agreement, the acquisition of the GRTC Relocation Parcels as set forth in the
Reinstated Agreement, and approve GRTC entering into the proposed Reinstated Agreement for
the sale of Campbell Court to the City and the acquisition of the GRTC Relocation Parcels by
GRTC and to take all steps necessary to effectuate the transactions contemplated in the
Reinstated Agreement, including, without limitation, the sale and exchange of Campbell Court to
the City by Special Warranty Deed and the acquisition of the GRTC Relocation Parcels by
GRTC pursuant to a Special Warranty Deed from the City.
Date: ��► ��
ATTEST:
4pphatnie M. Moon no Secretary
4
R -GRTC authorize First Reinstated Agreement between City and GRTC - Campbell Court (9.16.19)
Z. Q. s--
Va��ey 1�
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Greater Roanoke Transit Company
Board of Directors Meeting
September 16, 2019
The Honorable William D. Bestpitch, President, and Members and Officers of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Subject: Closed Meeting Report
This is to request a Closed Meeting to discuss the appointment of members to the Transit Passenger Advisory
Committee, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended.
Respectf ly ub ed,
Kevin . rice, General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
NOVEMBER 18, 2019
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
1. Call to Order — Director Payne was absent.
2. Approval of Minutes: Regular meeting of GRTC held on Monday, September 16, 2019.
Without objection, Minutes were dispensed with and approved.
3. Reports of Officers:
a. General Manager:
1. Management Update:
• Planning and Special Projects
• Melrose- Orange Target Area (MOTA) Art Bus Shelter Project
• Transit Passenger Advisory Committee (TPAC) Update
• Financial Management Oversight Review — Federal Transit
Administration
• Minor Route Modifications — Phase I Update
• Stakeholder Meeting — Transit Transfer Center Project
• GRTC Year to Date Ridership Update
Without objection, Management Update was received and filed.
2. Authorization to purchase two medium duty body on chassis buses.
Adopted Resolution. (6 -0)
3. Fiscal Year 2019 External Audit.
Remarks received and filed.
4. Next Meeting: Tuesday, January 21, 2020, in the EOC Conference Room at
1:00 p.m., in the EOC Conference Room.
5. Adjourned at 1:30 p.m.
K: \GRTC - Valley Metro \GRTC - Action Agenda \November 18, 2019 Action Agenda.doc
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
November 13, 2019
William D. Bestpitch, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Bestpitch and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, November 18, 2019, at 1.00 p m in the EOC Conference Room
Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
Roanoke, Virginia.
Sincerely,
h� • 0�,1 h� •,.
Stephanie M. Moon Reynolds
Secretary
PC: Robert S. Cowell, Jr., Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Amelia C. Merchant, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
KAGRTC.19 \September \September 16, 2019 Meeting Notice.doc
iWOMENM
Greater Roanoke Transit Company (GRTC)
Board of Directors Meeting
Management Update
November 18, 2019
Planning and Special Projects
Melrose - Orange Target Area (MOTH) Art Bus Shelter Proiect
Valley Metro will be partnering with the Melrose- Orange Target Area (MOTH) project in providing neighborhood
specific artistic transit bus shelters. Valley Metro will be providing up to four transit bus shelters as part of the
MOTA project. Locations for the artistic bus shelters have been tentatively chosen, but are still being evaluated
and subject to change.
Transit Passenger Advisory Committee (TPAC) Update
The TPAC is scheduled to kick off its first meeting on November 211t, 2019 at the Campbell Court Transfer
Center. The meeting is scheduled to begin at 6:30pm. The TPAC is still seeking members to represent the City of
Salem and the Town of Vinton.
Financial Management Oversight Review — Federal Transit Administration
The Federal Transit Administration (FTA) has initiated a Financial Management Oversight (FMO) consulting
engagement to review selected areas related to the technical and financial capacity of the Greater Roanoke
Transit Company. The FMO will commence on December 2, 2019 and last until December 13th, 2019.
Minor Route Modifications — Phase 1 Update
The Phase I Minor Route Modifications were placed into revenue service on October 10, 2019. The route
modifications provided transit passengers with a more reliable, on -time transit service with access to new
locations such as the Roanoke /Blacksburg Airport, Virginia Career Works, Target, and the Carilion Clinic's
Institute for Orthopedics and Neurosciences (Franklin Road).
Stakeholder Meeting - Transit Transfer Center Proiect - On October 30th, Valley Metro and City staff met with the
Salem Avenue Neighborhood Business Association stakeholders to discuss the Transit Center project. The
meeting was held at the West Station Theater Room. The Association provided a list of questions. With the
exception of questions related specifically to what may be in the application to the Board of Zoning Appeals for a
special exception, staff responded to all questions. A transit center (bus station) is allowed within the zoning
district where the Brandon Lots are located by special exception.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
GRTC YTD Ridership
Below is the GRTC Ridership YTD as of September 2019
Valley Metro Fixed Route Ridership Report Smart Way Ridership Chart
1 ao,ow 5,0()0
160,000 4,500
4,000
140,00
3,500
120,000
3,000
1w,o00 ■ FY 20 2,500
80,000 ■ FY 19 2,000
60 U00 1,500
40,000 1,000
20.000 500
0
0 lul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
lul Aug Sept Oct Nov Dec Jan Feb Mar Apr May iun
S.T.A.R Ridership Chart Star Line Trolley Ridership Chart
8,000 8,000
7,000 7,000
6
6,000 ,000
5,
5,000
4,00C) ■ FY 20 4,000
■ FY 19 3,000
3,000
2.000 2,000
1,000 1,OOD
0
u
Jul Aug Sept Oct Nov Dec San Feb Mar Apr May Sun Jul Aug Sept Oct Nov Dec lan Feb Mar Apr May Jun
■ FY 20
■ FY 19
■ FY 20
■ FY 19
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
Smart Way Express
r-w.Q
2SW
2000
1500 ■ FY 20
■ Fr 19
1000
soo ' I
0
Ail Aug Sept Oct Nov Dec Jan Feb Mar Apr May fun
Respectfully SgNibitted,
L. Price
al Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
November 18, 2019
The Honorable William D. Bestpitch, President, and Members of the Board of Directors of
Greater Roanoke Transit Company
Roanoke, Virginia
Dear President Bestpitch and Members of the Board:
Subject: Authorization to Purchase Two (2) Expansion Medium Duty Body on Chassis buses for
the Smart Way Commuter & Express service.
Background
The Greater Roanoke Transit Company (GRTC) is currently under a leasing agreement for two
(2) Expansion Medium Duty Body on Chassis buses for the Smart Way Commuter & Express
service. As a result of a successful Smart Scale application for Smart Way expansion vehicles,
GRTC is in a position to purchase the current lease vehicles for an estimated $327,000. No
local matching funds required.
Recommendation
GRTC Board of Directors authorize the purchase of two (2) Expansion Medium Duty Body on
Chassis buses for the Smart Way Commuter & Express service in accordance with Sections 2a
and 2e of GRTC November 15, 2010 Board Resolution and FTA /Virginia Public Procurement
Act requirements; that either GRTC's President, Vice - President of Operations, Assistant Vice -
President of Operations or General Manager (or designee) or any combination of two of the four
aforemention -A individuals be authorized to execute a purchase contract for said buses.
bmitted,
1�_
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING GREATER ROANOKE TRANSIT COMPANY'S
PRESIDENT, VICE- PRESIDENT OF OPERATIONS, ASSISTANT VICE - PRESIDENT OF
OPERATIONS, OR GENERAL MANAGER OR ANY COMBINATION OF TWO OF THE
FOUR AFOREMENTIONED INDIVIDUALS TO EXECUTE A PURCHASE CONTRACT, IN
A FORM APPROVED BY GENERAL COUNSEL, NEEDED TO PURCHASE TWO (2)
MEDIUM DUTY BODY ON CHASSIS BUSES FOR THE SMART WAY COMMUTER AND
EXPRESS SERVICE, IN ACCORDANCE WITH SECTIONS 2A AND 2E OF GRTC
NOVEMBER 15, 2010 BOARD RESOLUTION AND FTANIRGINIA PUBLIC
PROCUREMENT ACT REGULATIONS; AND AUTHORIZING THE VICE PRESIDENT OF
OPERATIONS AND GENERAL MANAGER TO TAKE SUCH FURTHER ACTIONS AND
EXECUTE SUCH FURTHER DOCUMENTS, AS MAY BE NECESSARY TO IMPLEMENT,
ADMINISTER, AND ENFORCE SUCH CONTRACT.
WHEREAS, Greater Roanoke Transit Company (GRTC) is currently under a leasing
agreement for two Expansion Medium Duty Body on Chassis buses for the Smart Way
Commuter & Express service. As a result of a successful Smart Scale application for Smart Way
expansion vehicles, GRTC is in a position to purchase the current lease vehicles for an estimated
$327,000. No local matching funds are required.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company as follows:
1 GRTC's President, Vice - President of Operations, Assistant Vice - President of
Operations, or General Manager or any combination of two of the four aforementioned
individuals are each authorized, for and on behalf of GRTC to take such actions to purchase two
Expansion Medium Duty Body on Chassis buses for the Smart Way Commuter & Express
Service, referred to in the General Manager's report dated November 18, 2019, to this Board.
GRTC has the necessary funds in the amount of $327,000 to procure the buses. No local
matching funds are required.
1
2. The Vice President of Operations and General Manager are further authorized to
take such further actions and execute such further documents, as may be necessary to implement,
administer, and enforce such purchase contract, with any such documents to be in a form
approved by general counsel.
Dat�mL �t ?.d I
ATTEST:
t Frey ds, Tetary
2
O NEDWARDS
v t'J ttira'�1 (rpia }rs ��. � nN7rt�rp rl :
REQUIRED COMMUNICATION WITH THOSE
CHARGED WITH GOVERNANCE
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
We have audited the financial statements of the Greater Roanoke Transit Company, hereafter referred to
as the "Company ", for the year ended June 30, 2019. Professional standards require that we provide you
with information about our responsibilities under generally accepted auditing standards, Government
Auditing Standards, and the Uniform Guidance, as well as certain information related to the planned
scope and timing of our audit. We have communicated such information in our presentation to you on
July 15, 2019. Professional standards also require that we communicate to you the following
information related to our audit.
Significant Audit FindinLm
Qualitative Aspects of Accounting Practices
Management is responsible for the selection and use of appropriate accounting policies. The significant
accounting policies used by the "Company" are described in Note 1 to the financial statements. No new
accounting policies were adopted and the application of existing policies was not changed during 2019.
We noted no transactions entered into by the "Company" during the year for which there is a lack of
authoritative guidance or consensus. All significant transactions have been recognized in the financial
statements in the proper period.
Accounting estimates are an integral part of the financial statements prepared by management and are
based on management's knowledge and experience about past and current events and assumptions about
future events. Certain accounting estimates are particularly sensitive because of their significance to the
financial statements and because of the possibility that future events affecting them may differ
significantly from those expected. The most sensitive estimate affecting the Company's financial
statements was:
The useful lives of capital assets is based on management's knowledge and judgment, which is
based on history.
We evaluated the key factors and assumptions used to develop these estimates in determining that they
are reasonable in relation to the financial statements taken as a whole.
The financial statement disclosures are neutral, consistent, and clear.
Difficulties Encountered in Performing the Audit
We encountered no significant difficulties in dealing with management in performing and completing
our audit.
Your Success is Our Focus
319 McClanahan Street, S.W. • Roanoke, Virginia 24014 -7705 • 540- 345 -0936 • Fax: 540- 342 -6181 • www.BEcpas.com
Sienificant Audit Matters (Continued)
Corrected and Uncorrected Misstatements
Professional standards require us to accumulate all known and likely misstatements identified during the
audit, other than those that are clearly trivial, and communicate them to the appropriate level of
management. Management has corrected all such misstatements. There were no corrected adjustments
as a result of audit procedures.
Management has determined that the effects of the following unrecorded misstatements are immaterial,
both individually and in the aggregate, to the financial statements taken as a whole.
a) Bus pass sales are recorded as revenue upon sale of the pass which, in many cases, is before the
service is provided by the Company. As a result an estimated $15,000 of pass sales should be
recorded as unearned with an offsetting $20,000 increase to beginning net position for the same
matter in prior years.
b) An understatement of current year depreciation on newly placed in service buses of
approximately $15,000 as a result of a clerical error in the calculation of the partial year of
depreciation.
c) An overstatement of unearned revenue and an understatement of beginning net position of
approximately $177,000 for capital related revenues that were earned in previous years. This
revenue will be recognized in fiscal year 2020.
Disagreements with Management
For purposes of this letter, a disagreement with management is a financial accounting, reporting, or
auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial
statements or the auditor's report. We are pleased to report that no such disagreements arose during the
course of our audit.
Management Representations
We have requested certain representations from management that are included in the management
representation letter dated November 15, 2019, a copy of which is attached.
Management Consultations with Other Independent Accountants
In some cases, management may decide to consult with other accountants about auditing and accounting
matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves
application of an accounting principle to the Company's financial statements or a determination of the
type of auditor's opinion that may be expressed on those statements, our professional standards require
the consulting accountant to check with us to determine that the consultant has all the relevant facts. To
our knowledge, there were no such consultations with other accountants.
Other Audit Findings or Issues
We generally discuss a variety of matters, including the application of accounting principles and
auditing standards, with management each year prior to retention as the Company's auditors. However,
these discussions occurred in the normal course of our professional relationship and our responses were
not a condition to our retention. We will also communicate with management in a management letter.
Other Matters
We applied certain limited procedures to Management's Discussion & Analysis, which is required
supplementary information (RSI) that supplements the basic financial statements. Our procedures
consisted of inquiries of management regarding the methods of preparing the information and
comparing the information for consistency with management's responses to our inquiries, the basic
financial statements, and other knowledge we obtained during our audit of the basic financial statements.
We did not audit the RSI and do not express an opinion or provide any assurance on the RSI.
Other Matters (Continued)
We were engaged to report on the Schedule of Expenditure of Federal Awards, which accompanies the
financial statements but is not RSI. With respect to this supplementary information, we made certain
inquiries of management and evaluated the form, content, and methods of preparing the information to
determine that the information complies with accounting principles generally accepted in the United
States of America, the method of preparing it has not changed from the prior period, and the information
is appropriate and complete in relation to our audit of the financial statements. We compared and
reconciled the supplementary information to the underlying accounting records used to prepare the
financial statements or to the financial statements themselves.
Cybersecurity Risk Management
In today's environment of increasingly frequent cyber- attacks, ensuring the adequacy of cybersecurity is
a critical aspect of board oversight. In addition to significant business disruption, substantial response
cost, negative publicity, and reputational harm, cybersecurity breaches can result in litigation, and
leaders may face potential liability if they failed to implement adequate steps to protect the organization.
Evidence suggests there may be a gap between the magnitude of exposure presented by cyber -risks and
steps many corporate boards have taken to address these risks. Organizational leaders should be asking
themselves what they can, and should, be doing to effectively oversee cyber -risk management.
This information is intended solely for the information and use of the Board of Directors and
management of the Company and is not intended to be, and should not be, used by anyone other than
these specified parties.
r �
CERTIFIED PUBLIC ACCOUNTANTS
Roanoke, Virginia
November 15, 2019
Aao�
MM�
November 15, 2019
Brown Edwards & Company L.L.P.
Certified Public Accountants
319 McClanahan Street S.W.
Roanoke, VA 24014
This representation letter is provided in connection with your audit of the financial statements of Greater Roanoke
Transit Company, Inc. (the "Company "), a component unit of the City of Roanoke, Virginia, which comprise the
respective financial position as of June 30, 2019, and the respective changes in financial position and cash flows
for the year then ended, and the related notes to the financial statements, for the• purpose of expressing an opinion
as to whether the financial statements are presented fairly, in all material respects, in accordance with accounting
principles generally accepted in the United States of America (U.S. GAAP).
Certain representations in this letter are described as being limited to matters that are material. Items are considered
material, regardless of size, if they involve an omission or misstatement of accounting information that, in light of
surrounding circumstances, makes it probable that the judgment of a reasonable person relying on the information
would be changed or influenced by the omission or misstatement. An omission or misstatement that is monetarily
small in amount could be considered material as a result of qualitative factors.
We confirm, to the best of our knowledge and belief, as of November 15, 2019, the following representations made
to you during your audit.
Financial Statements
1) We have fulfilled our responsibilities, asset out in the terms of the audit engagement letter dated May 15, 2019,
including our responsibility for the preparation and fair presentation of the financial statements in accordance
with U.S. GAAP and for preparation of the required supplementary information in accordance with the
applicable criteria.
2) The financial statements referred to above are fairly presented in conformity with U.S. GAAP and include all
properly classified funds and other financial information of the Primary Government and all component units
required by U.S. GAAP to be included in the financial reporting entity.
3) We acknowledge our responsibility for the design, implementation, and maintenance of internal control relevant
to the preparation and fair presentation of financial statements that are free from material misstatement, whether
due to fraud or error.
4) We acknowledge our responsibility for the design, implementation, and maintenance of internal control to
prevent and detect fraud.
5) Significant assumptions we used in making accounting estimates, including those measured at fair value, are
reasonable.
6) Related party relationships and transactions, including revenues, expenses, loans, transfers, leasing
arrangements, and guarantees, and amounts receivable from or payable to related parties have been
appropriately accounted for and disclosed in accordance with U.S. GAAP.
Greater Roanoke Transit Company
7) Adjustments or disclosures have been made for all events, including instances of noncompliance, subsequent
to the date of the financial statements that would require adjustment to or disclosure in the financial statements
or in the schedule of findings and questioned costs.
8) The effects of the following uncorrected misstatements is immaterial to the financial statements as a whole.
a) Bus pass sales are recorded as revenue upon sale of the pass which, in many cases, is before the service is
provided by the Company. As a result an estimated $18,000 of pass sales should be recorded as unearned
with an offsetting $20,000 increase to beginning net position for the same matter in prior years.
b) An understatement of current year depreciation on newly placed in service buses of approximately $15,000
as a result of a clerical error in the calculation of the partial year of depreciation.
c) An overstatement of unearned revenue and an understatement of beginning net position of approximately
$177,000 for capital related revenues that were earned in previous years. This revenue will be recognized
in FY 2020.
9) The effects of all known actual or possible litigation, claims, and assessments have been accounted for and
disclosed in accordance with U.S. GAAP.
10) Guarantees, whether written or oral, under which the Company is contingently liable, have been properly
recorded or disclosed in accordance with U.S. GAAP.
11) We provide representation that inventory on hand at June 30, 2019 has been evaluated for obsolescence and all
obsolete inventory has been removed from records for the fiscal year end.
Information Provided
12) We have provided you with:
a) Access to all information, of which we are aware, that is relevant to the preparation and fair presentation of
the financial statements, such as records, documentation, and other matters and all audit or relevant
monitoring reports, if any, received from funding sources.
b) Additional information that you have requested from us for the purpose of the audit.
c) Unrestricted access to persons within the Company from whom you determined it necessary to obtain audit
evidence.
d) Minutes of the meetings of Company or summaries of actions of recent meetings for which minutes have
not yet been prepared.
13) All material transactions have been recorded in the accounting records and are reflected in the financial
statements and the schedule of expenditures of federal rewards.
14) We have disclosed to you the results of our assessment of the risk that the financial statements may be materially
misstated as a result of fraud.
15) Except as made known to you, we have no knowledge of any fraud or suspected fraud that affects the Company
and involves:
a) Management,
b) Employees who have significant roles in internal control, or
c) Others where the fraud could have a material effect on the financial statements.
16) Except as made known to you, we have no knowledge of any allegations of fraud or suspected fraud affecting
the Company's financial statements communicated by employees, former employees, analysts, regulators, or
others.
17) Except as made known to you, we have no knowledge of instances of noncompliance or suspected
noncompliance with provisions of laws, regulations, contracts, or grant agreements, or abuse, whose effects
should be considered when preparing financial statements.
18) We have disclosed to you all known actual or possible litigation, claims, and assessments whose effects should
be considered when preparing the financial statements.
19) We have disclosed to you the identity of the Company's related parties and all the related party relationships
and transactions of which we are aware.
20) The Company has satisfactory title to all owned assets, and there are no liens or encumbrances on such assets
nor has any asset been pledged as collateral.
Government- specific
21) There have been no communications from regulatory agencies concerning noncompliance with, or deficiencies
in, financial reporting practices.
22) We have taken timely and appropriate steps to remedy fraud, noncompliance with provisions of laws,
regulations, contracts, and grant agreements, or abuse that we found this year or were discovered by the Federal
Transit Authority.
23) We have a process to track the status of audit findings and recommendations.
24) We have identified to you any previous audits, attestation engagements, and other studies related to the audit
objectives and whether related recommendations have been implemented.
25) We have provided our views on reported findings, conclusions, and recommendations, as well as our planned
corrective actions, for the report.
26) The Company has no plans or intentions that may materially affect the carrying value or classification of assets,
liabilities, or equity.
27) We are responsible for compliance with the laws, regulations, and provisions of contracts and grant agreements
applicable to us, and legal and contractual provisions for reporting specific activities in separate funds.
28) We have identified and disclosed to you all instances that have occurred or are likely to have occurred, of fraud
and noncompliance with provisions of laws and regulations that we believe have a material effect on the
financial statements or other financial data significant to the audit objectives, and any other instances that
warrant the attention of those charged with governance.
29) We have identified and disclosed to you all instances, which have occurred or are likely to have occurred, of
noncompliance with provisions of contracts and grant agreements that we believe have a material effect on the
determination of financial statement amounts or other financial data significant to the audit objectives.
30) We have identified and disclosed to you all instances that have occurred or are likely to have occurred, of abuse
that could be quantitatively or qualitatively material to the financial statements or other financial data significant
to the audit objectives.
31) There are no violations or possible violations of budget ordinances, laws and regulations (including those
pertaining to adopting, approving, and amending budgets), provisions of contracts and grant agreements, tax or
debt limits, and any related debt covenants whose effects should be considered for disclosure in the financial
statements, or as a basis for recording a loss contingency, or for reporting on noncompliance.
32) The Company has satisfactory title to all owned assets, and there are no liens or encumbrances on such assets
nor has any asset been pledged as collateral.
33) The Company has complied with all aspects of contractual agreements that would have a material effect on the
financial statements in the event of noncompliance.
34) Components of net position (net investment in capital assets; restricted; and unrestricted) are properly classified
and, if applicable, approved.
35) Provisions for uncollectible receivables have been properly identified and recorded.
36) Expenses have been appropriately classified in or allocated to functions and programs in the statement of
activities, and allocations have been made on a reasonable basis.
37) Revenues are appropriately classified in the statement of activities within program revenues, general revenues,
contributions to term or permanent endowments, or contributions to permanent fund principal.
38) Special and extraordinary items are appropriately classified and reported, if applicable.
39) Deposits and investment securities and derivative instruments are properly classified as to risk and are properly
disclosed.
40) Capital assets, including infrastructure and intangible assets, are properly capitalized, reported, and, if
applicable, depreciated.
41) We have not completed the process of evaluating the impact that will result from adopting new Governmental
Accounting Standards Board (GASB) Statements that are not yet effective, as discussed in the notes to financial
statements. The entity is therefore unable to disclose the impact that adopting these Statements will have on its
financial position and the results of its operations when the Statements are adopted.
42) We have appropriately disclosed the Company's policy regarding whether to first apply restricted or
unrestricted resources when an expense is incurred for purposes for which both restricted and unrestricted net
position is available and have determined that net position is properly recognized under the policy.
43) We acknowledge our responsibility for the required supplementary information (RSI). The RSI is measured
and presented within prescribed guidelines and the methods of measurement and presentation have not changed
from those used in the prior period. We have disclosed to you any significant assumptions and interpretations
underlying the measurement and presentation of the RSI.
44) With respect to the supplementary information on which an in- relation -to opinion is issued.
a) We acknowledge our responsibility for presenting the supplementary information in accordance with
accounting principles generally accepted in the United States of America, and we believe the supplementary
information, including its form and content, is fairly presented in accordance with accounting principles
generally accepted in the United States of America. The methods of measurement and presentation of the
supplementary information have not changed from those used in the prior period, and we have disclosed to
you any significant assumptions or interpretations underlying the measurement and presentation of the
supplementary information.
b) If the supplementary information is not presented with the audited financial statements, we will make the
audited financial statements readily available to the intended users of the supplementary information no
later than the date we issue the supplementary information and the auditor's report thereon.
45) With respect to federal award programs:
a) We are responsible for understanding and complying with and have complied with, the requirements of
Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards (Uniform Guidance), including requirements
relating to preparation of the schedule of expenditures of federal awards.
b) We acknowledge our responsibility for presenting the schedule of expenditures of federal awards (SEFA)
and related notes in accordance with the requirements of the Uniform Guidance, and we believe the SEFA,
including its form and content, is fairly presented in accordance with the Uniform Guidance. The methods
of measurement or presentation of the SEFA have not changed from those used in the prior period and we
have disclosed to you any significant assumptions and interpretations underlying the measurement or
presentation of the SEFA.
c) If the SEFA is not presented with the audited financial statements, we will make the audited financial
statements readily available to the intended users of the SEFA no later than the date we issue the SEFA and
the auditor's report thereon.
d) We have identified and disclosed to you all of our government programs and related activities subject to
the Uniform Guidance compliance audit, and have included in the SEFA, expenditures made during the
audit period for all awards provided by federal agencies in the form of federal awards, federal cost -
reimbursement contracts, loans, loan guarantees, property (including donated surplus property), cooperative
agreements, interest subsidies, insurance, food commodities, direct appropriations, and other direct
assistance.
e) We are responsible for understanding and complying with, and have complied with, the requirements of
federal statutes, regulations, and the terms and conditions of federal awards related to each of our federal
programs and have identified and disclosed to you the requirements of federal statutes, regulations, and the
terms and conditions of federal awards that are considered to have a direct and material effect on each major
program.
f) We are responsible for establishing and maintaining, and have established and maintained, effective internal
control over compliance for federal programs that provides reasonable assurance that we are managing our
federal awards in compliance with federal statutes, regulations, and the terms and conditions of federal
awards that could have a material effect on our federal programs. We believe the internal control system is
adequate and is functioning as intended.
g) We have made available to you all federal awards (including amendments, if any) and any other
correspondence with federal agencies or pass - through entities relevant to federal programs and related
activities.
h) We have received no requests from a federal agency to audit one or more specific programs as a major
program.
i) We have complied with the direct and material compliance requirements (except for noncompliance
disclosed to you), including when applicable, those set forth in the OMB Compliance Supplement, relating
to federal awards and have identified and confirm that there were no amounts questioned and no known
noncompliance with the direct and material compliance requirements of federal awards.
j) We have disclosed any communications from federal awarding agencies and pass - through entities
concerning possible noncompliance with the direct and material compliance requirements, including
communications received from the end of the period covered by the compliance audit to the date of the
auditor's report.
k) We have disclosed to you the findings received and related corrective actions taken for previous audits,
attestation engagements, and internal or external monitoring that directly relate to the objectives of the
compliance audit, including findings received and corrective actions taken from the end of the period
covered by the compliance audit to the date of the auditor's report.
1) Amounts claimed or used for matching were determined in accordance with relevant guidelines in OMB's
Uniform Guidance (2 CFR part 200, subpart E) and OMB Circular A -87, Cost Principles for State, Local,
and Indian Tribal Governments, if applicable.
m) We have disclosed to you our interpretation of compliance requirements that may have varying
interpretations.
n) We have made available to you all documentation related to compliance with the direct and material
compliance requirements, including information related to federal program financial reports and claims for
advances and reimbursements.
o) We have disclosed to you the nature of any subsequent events that provide additional evidence about
conditions that existed at the end of the reporting period affecting noncompliance during the reporting
period.
p) Other than those reported in the compliance reports, there are no such known instances of noncompliance
with direct and material compliance requirements that occurred subsequent to the period covered by the
auditor's report.
q) No changes have been made in internal control over compliance or other factors that might significantly
affect internal control, including any corrective action we have taken regarding significant deficiencies or
material weaknesses in internal control over compliance, subsequent to the period covered by the auditor's
report.
r) Federal program financial reports and claims for advances and reimbursements are supported by the books
and records from which the financial statements have been prepared.
s) The copies of federal program financial reports provided you are true copies of the reports submitted, or
electronically transmitted, to the respective federal agency or pass- through entity, as applicable.
t) We have charged costs to federal awards in accordance with applicable cost principles.
u) We are responsible for and have accurately prepared the summary schedule of prior audit findings to include
all findings required to be included by the Uniform Guidance and we have provided you with all information
on the status of the follow -up on prior audit findings by federal awarding agencies and pass - through entities,
including all management decisions.
v) We are responsible for and have ensured the reporting package does not contain protected personally
identifiable information.
w) We are responsible for and have accurately prepared the auditee section of the Data Collection Form as
required by the Uniform Guidance.
x) We are responsible for taking corrective action on each audit finding of the compliance audit and have
developed a corrective action plan that meets the requirements of the Uniform Guidance.
y) We have disclosed to you all contracts or other agreements with service organizations, and we have
disclosed to you all communications from the service organizations relating to noncompliance at the service
organizations, if applicable.
46) We reaffirm representations made for the audit of the Company for the year -ended June 30, 2018, in a
management representation etter signed November 30, 2018 and provided to our previous auditors that has
been made available to vod
Signature: 4 ' _
Title: Kevin "e' eral Manager
Signature:
Title: Stepha ie Giles, Director of Finance
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
FINANCIAL REPORT
June 30, 2019
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Table of Contents
Financial Section
Independent Auditor's Report
Required Supplementary Information:
Management's Discussion and Analysis (unaudited)
Basic Financial Statements:
Statements of Net Position
Statements of Revenues, Expenses, and Changes in Net Position
Statements of Cash Flows
Notes to Basic Financial Statements
Compliance Section
Schedule of Expenditures of Federal Awards
Notes to Schedule of Expenditures of Federal Awards
Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance
" and Other Matters Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards
Independent Auditor's Report on Compliance for Each Major Program and on
Internal Control over Compliance Required by the Uniform Guidance
Summary of Compliance Matters
Schedule of Findings and Questioned Costs
Page(s)
1 -3
4 -10
11
12
13
14 -22
23
24
25-26
27-28
29
30 -33
m 1114AMEDWARDS
INDEPENDENT AUDITOR'S REPORT
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Report on the Financial Statements
We have audited the accompanying basic financial statements and the related notes to the financial
statements, as listed in the table of contents, of the Greater Roanoke Transit Company (the "Company "),
a component unit of the City of Roanoke, Virginia, as of and for the year ended June 30, 2019.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; this includes
the design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or
error.
Auditor's Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We conducted
low our audit in accordance with auditing standards generally accepted in the United States of America and
the standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States. Those standards require that we plan and perform the audits to
.. obtain reasonable assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in
the financial statements. The procedures selected depend on the auditor's judgment, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or error.
In making those risk assessments, the auditor considers internal control relevant to the entity's preparation
and fair presentation of the financial statements in order to design audit procedures that are appropriate in
the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's
internal control. Accordingly, we express no such opinion. An audit also includes evaluating the
appropriateness of accounting policies used and the reasonableness of significant accounting estimates
made by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for
�** our audit opinion.
Your Success is Our Focus
319 McClanahan Street, S.W. • Roanoke, Virginia 24014 -7705 • 540- 345 -0936 • Fax: 540- 342 -6181 • www.BEcpas.com
m Report on the Financial Statements (Continued)
Opinion
In our opinion, the financial statements referred to above present fairly, in all material respects, the
financial position of the Company as of June 30, 2019, and the changes in financial position and cash
flows thereof for the year then ended in accordance with accounting principles generally accepted in the
United States of America.
Prior Period Financial Statements
The financial statements of the Company as of June 30, 2018 were audited by other auditors whose report dated
November 30, 2018 expressed an unmodified opinion on those statements.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require Management's
Discussion and Analysis be presented to supplement the basic financial statements. Such information,
although not a part of the basic financial statements, is required by the Governmental Accounting
Standards Board, who considers it to be an essential part of financial reporting for placing the basic
financial statements in an appropriate operational, economic, or historical context. We have applied
certain limited procedures to the required supplementary information in accordance with auditing
standards generally accepted in the United States of America, which consisted of inquiries of management
about the methods of preparing the information and comparing the information for consistency with
management's responses to our inquiries, the basic financial statements, and other knowledge we obtained
during our audit of the basic financial statements. We do not express an opinion or provide any assurance
on the information because the limited procedures do not provide us with sufficient evidence to express
an opinion or provide any assurance.
Other Information
Our audit was conducted for the purpose of forming an opinion on the financial statements that
collectively comprise the Company's basic financial statements. The schedule of expenditures of federal
awards is presented for purposes of additional analysis as required by Title 2 U.S. Code of Federal
Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards (Uniform Guidance), and is also not a required part of the basic
financial statements.
The schedule of expenditures of federal awards is the responsibility of management and was derived from
and relates directly to the underlying accounting and other records used to prepare the basic financial
statements. Such information has been subjected to the auditing procedures applied in the audit of the
basic financial statements and certain additional procedures, including comparing and reconciling such
information directly to the underlying accounting and other records used to prepare the basic financial
statements or to the basic financial statements themselves, and other additional procedures in accordance
with auditing standards generally accepted in the United States of America. In our opinion, the schedule
of expenditures of federal awards is fairly stated in all material respects in relation to the basic financial
statements as a whole.
2
5
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated
November 15, 2019 on our consideration of the Company's internal control over financial reporting and
on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements
^^ and other matters. The purpose of that report is solely to describe the scope of our testing of internal
control over financial reporting and compliance and the results of that testing, and not to provide an
opinion on internal control over financial reporting or on compliance. That report is an integral part of an
audit performed in accordance with Government Auditing Standards in considering the Company's
internal control over financial reporting and compliance.
CERTIFIED PUBLIC ACCOUNTANTS
Roanoke, Virginia
November 15, 2019
3
0
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Management's Discussion and Analysis
Years Ended June 30, 2019 and 2018
The management of the Greater Roanoke Transit Company (the "Company ") offers readers of our financial
statements the following narrative overview and analysis of our financial activities for the Years Ended
June 30, 2019 and 2018. The following should be read in conjunction with our financial statements and notes
thereto.
Financial Statements
The financial statements of the Company reflect the transit operations of the Company. Our financial statements
are prepared on the accrual basis of accounting in accordance with accounting principles generally accepted in the
United States of America ( "GAAP "). This is the same basis of accounting employed by most private- sector
enterprises.
Our financial statements include the following components:
• Statements of Net Position, which presents information on the assets and liabilities of the Company, with
the resulting difference between the two reported as net position. Over time, increases or decreases in net
position may serve as a useful indicator of whether the financial position of the Company is improving or
deteriorating.
• Statements of Revenues, Expenses, and Changes in Net Position, which reports revenues and expenses,
classified as operating and nonoperating, and capital contributions for the period. The resulting change in
net position for the period is combined with the beginning of the year total net position balance in order to
reconcile to the end of the year total net position on the Statements of Net Position.
• Statements of Cash Flows, which reports the cash flows experienced by the Company from operating,
noncapital financing, capital and related financing, and investing activities. The net result of the cash
provided by or used in these activities for the period, added to the beginning of the year cash and cash
equivalents balance, reconciles to the cash and cash equivalents balance presented on the Statements of Net
Position.
• Notes to the Basic Financial Statements, which explain and provide additional information on the data presented in the financial statements as of and for the Years Ended June 30, 2019 and 2018.
Financial Highlights
The following major financial highlights are of note for the Years Ended June 30, 2019 and 2018:
Fiscal Year 2019
• Assets exceeded liabilities by $14,339,435 (net position) as of June 30, 2019. $453,401 of net position is
considered unrestricted and available to meet ongoing and future obligations of the Company, including its
share of capital projects.
• Net position increased $2,838,611 for the year ended June 30, 2019. The unrestricted portion of net position
decreased $445,462 and the investment in capital assets portion of net position increased $3,284,073
compared to the balance as of June 30, 2018.
4
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Management's Discussion and Analysis
Years Ended June 30, 2019 and 2018
• Operating revenues decreased $47,759 compared to the previous year, due primarily to a decrease in
ridership.
• Operating expenses increased $859,039 primarily due to the Smart Way Express service expansion and
increases in labor & benefits, contract services, and purchased transportation expenses.
• Total net nonoperating revenues increased $721,500 compared to the previous year due primarily to an
increase in noncapital state assistance for the Smart Way Express service.
• Capital contributions increased $2,497,654 compared to the previous year due to increased federal and state
contributions for capital asset purchases in fiscal year 2019.
Fiscal Year 2018
• Assets exceeded liabilities by $11,500,824 (net position) as of June 30, 2018. $898,863 of net position is
considered unrestricted and available to meet ongoing and future obligations of the Company, including its
share of capital projects.
• Net position increased $526,256 for the year ended June 30, 2018. The unrestricted portion of net position
decreased $128,640 and the investment in capital assets portion of net position increased $654,896 compared
to the balance as of June 30, 2017.
• Operating revenues decreased $20,251 compared to the previous year, due primarily to a decrease in the
Smart Way Connector passenger fares and a decrease in ridership.
• Operating expenses increased $535,864 primarily due to increases in labor & benefits, contract services, and
purchased transportation expenses.
• Total net nonoperating revenues decreased $142,467 compared to the previous year due primarily to a
w decrease in noncapital state assistance.
�""` • Capital contributions increased $1,304,184 compared to the previous year due to increased federal and state
contributions for capital asset purchases in fiscal year 2018.
Additional detail on the above items, along with other information, is discussed in the following sections.
r.
Im
0
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Management's Discussion and Analysis
Years Ended June 30, 2019 and 2018
VW Net Position
A summary of the major components of net position as of June 30, 2019, 2018, and 2017, is as follows:
Summary of Net Position
Fiscal Year Fiscal Year
2019 2018
increase increase
2019 2018 _ 2017 (decrease) (decrease)
Current assets 4,561,311 2,391,680 2,250,139 2,169,631 141,541
Capital assets, net 13,886,034 10,601,961 9,947,065 3,284,073 654,896
Total assets 18,447,345 1 12,197,204 5,453,704 796,477—
Current liabilities 4,107,910 -1,49,8 7171 1,2 2,636 2,615,093 270,181
Investment in capital assets 13,886,034 10,601,961 9,947,065- 3,284,073 654,896
Unrestricted 453,401 898,863 1,027,503 (445,462) (128,640)
Total Net position $ 14,339,435 $ 11,500,824 $ 10,974,568 $ 2,838,611 $ 526,256
Fiscal Year 2019
Total net position of $14,339,435 increased $2,838,611, or 24.7 %, for the year ended June 30, 2019. The increase
in net position is primarily due to an increase in capital assets, net, which increased $3,284,073 or 31 %. This
increase was offset by a decrease in the unrestricted portion of net position that decreased $445,462 or 49.6 %. The
decrease in the unrestricted portion is primarily due to an increase in the Company funding the portion of capital
net acquisitions not provided by federal and state capital grants.
Current assets increased $2,169,631 primarily due to increases in the amount due from the Federal Transit
Administration and the Commonwealth of Virginia for $2,377,895 and $241,964, respectively. This increase was
partially offset by a decrease in cash and cash equivalents of $798,757.
«» Current liabilities increased $2,615,093, or 175.2 %, compared to the balance as of June 30, 2018. The increase is
primarily due to increases in trade accounts payable and other liabilities of $2,090,089 and $469,915, respectively.
w It is important to note that the Company has maintained financial operations without issuance of any long -term
debt during fiscal year 2019.
Fiscal Year 2018
Total net position of $11,500,824 increased $526,256, or 4.8 %, for the year ended June 30, 2018. The increase in
' net position is primarily due to an increase in capital assets, net, which increased $654,896 or 6.6 %. This decrease
was offset by a decrease in the unrestricted portion of net position that decreased $128,640 or 12.5 %. The decrease
in the unrestricted portion is primarily due to an increase in the Company funding the portion of capital net
acquisitions not provided by federal and state capital grants.
Current assets increased $141,541 primarily due to increases in the amount due from the Federal Transit
Administration and the Commonwealth of Virginia for $375,859 and $75,676, respectively. This increase was
partially offset by a decrease in cash and cash equivalents of $303,218.
Current liabilities increased $270,181, or 22.1°/x, compared to the balance as of June 30, 2017. The increase is
primarily due to increases in trade accounts payable and other liabilities of $179,803 and $72,077, respectively. It
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Management's Discussion and Analysis
Years Ended June 30, 2019 and 2018
7
EM
is important to note that the Company has maintained financial operations without issuance of any long -term debt
during fiscal year 2018.
Changes in Net Position
Condensed financial information from the Statements of Revenues, Expenses, and Changes in Net Position for the
years ended June 30, 2019, 2018, and 2017, is provided below, followed by additional breakdown and analysis of
the changes in the various categories:
Condensed Statements of Changes in Net Position
Fiscal Year
Fiscal Year
2019
2018
2019
2018
2017
change
change
Total operating revenues
1,860,686
1,908,445
1,928,696-
7,7
(20,251)
Total operating expenses
(12,167,911)
(11,308,872)
(10,773,008)
(859,039)
(535,864)
T ot al net nonop erat ing revenues
8,371,950
7,650,451
7,792,918
721,499
(142,467)
Capital contributions
4,773,886
2,276,232
972,048
2,497,654
1,304,184
Changes in net position
2,838,611
526,256
79, )
2,312,357-
605,602
Ending net position
$ 14,339,435
$ 11,500,824
$ 10,974,568
$ 2,838,611
$ 526,256
Additional discussion on each component
of the
Statement of Revenues, Expenses, and Changes
in Net Position
is provided in the following paragraphs:
Revenues
Fiscal year
Fiscal year
2019
2018
increase
increase
2019
2018
2017
(decrease)
(decrease)
Operating revenues:
Passenger fares
$ 1,595,535
$ 1,607,997
$ 1,602,126
$ (12,462)
$ 5,871
M*
Smart Way fares
168,729
179,677
175,803
(10,948)
3,874
Smart Way Express
1,769
-
-
1,769
Smart Way Connector fares
-
19,608
62,796
(19,608)
(43,188)
S.T.A.R. fares
91,077
96,476
82,905
(5,399)
13,571
Other primary fares
3,576
4,687
5,066
(1,111)
(379)
Total operating revenues
1,860,686
1,908,445
1,928,696
(47,759)
(20,251)
Nonop crating revenues:
Noncapital grants
8,122,505
7,378,891
7,482,401
743,614
(103,510)
Advertising
132,944
136,579
109,273
(3,635)
27,306
Rental income
65,610
64,045
66,473
1,565
(2,428)
Parking income
42,070
63,291
78,353
(21,221)
(15,062)
Interest income
1,449
1,164
1,210
285
(46)
Gain on disposal of capital assets, net
-
-
6,996
-
(6,996)
Miscellaneous
7,372
6,481
48,212
891
(41,731)
Total net nonoperating
revenues
8,371,950
7,650,451
7,792,918
721,499
(142,467)
Capital contributions
4,773,886
2,276,232
972,048
2,497,654
1,304,184
Total revenues
$ 15,006,522
$ 11,835,128
$ 10,693,662
$ 3,171,394
$ 1,141,466
7
EM
UL
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GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Management's Discussion and Analysis
Years Ended June 30, 2019 and 2018
Fiscal Year 2019
Total operating revenues decreased $47,759 or 2.5 %. Passenger fares decreased $12,462, or less than 1 %,
compared to the previous period primarily due to decreases in 31 Day and 7 Day pass sales of $38,264 and
$21,766, respectively. The decrease was offset by increases in boarding fares and daily pass sales of $21,483 and
$26,085, respectively. Passenger ridership decreased to 1,891,552 from 1,936,247 in the prior year for all standard
fixed routes.
The Company operates a commuter service, The Smart Way, between Roanoke and Blacksburg. The Smart Way
service operating revenue decreased $10,948, or 6.1 %, for the year ended June 30, 2019, compared to the previous
year. Ridership on The Smart Way service decreased to 43,092 in fiscal year 2019 from 46,781 in fiscal year 2018.
The Company started operating an expansion service named The Smart Way Express on July 9, 2018. The service
travels between Roanoke's Carilion Medical College and Blacksburg with limited stops. The Smart Way Express
** operating revenue in FY 19 was $1,769. Ridership in FY 19 was 15,907.
The Company previously operated a second commuter service, The Smart Way Connector traveled to Lynchburg's
multi -modal station, which includes the AmTrak passenger station. This service was discontinued on October 30,
2017. Smart Way Connector service revenues decreased to $ -0- in fiscal year 2019 from $19,608 in fiscal year
2018. Ridership on The Smart Way Connector service decreased to -0- in fiscal year 2019 from 5,958 in fiscal year
2018.
The Company occasionally provides charter service for organizations or individuals that are unable to obtain this
service from other service providers. Other primary fares for these services decreased to $$3,576 in fiscal year
2019 from $4,687 in fiscal year 2018. The Company's total passenger rides for fiscal year 2019, including all fixed
and Smart Way routes, were 1,895,355.
Total net nonoperating revenues increased $721,500, or 9.4 %, compared to the previous year primarily due to
increases in noncapital grant funding of $436,664. The increases in funding were primarily due to the expansion
service for the Smart Way Express. The Federal Transportation Administration and the Commonwealth of Virginia
funding increased $255,353 and $181,311, respectively. The Virginia Tech funding increased $173,971 compared
to FY 18.
Capital contributions fluctuate based on the capital asset needs of the Company. Accordingly, capital contributions
increased $2,497,654, or 109.7 %, compared to the previous year, due to the Company's increase in capital
purchases in fiscal year 2019 compared to fiscal year 2018. Capital assets purchased in fiscal year 2019 included
ten 35" replacement buses, and a GPS /AVL system. Accordingly, capital contributions increased for the year ended
June 30, 2019, over the year ended June 30, 2018, as a result of an increase in capital asset purchases.
Fiscal Year 2018
Total operating revenues decreased $20,251 or 1 %. Passenger fares increased $5,871, or .4 %, compared to the
previous period primarily due to an increase in boarding fares and daily pass sales of $29,796 and $6,721,
'" respectively. The decrease was offset by decreases in 31 Day and 7 Day pass sales of $13,993 and $16,653,
respectively. Passenger ridership decreased to 1,936,247 from 2,068,429 in the prior year for all standard fixed
routes. The Company increased fares for the standard fixed routes effective January 1, 2018.
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Management's Discussion and Analysis
Years Ended June 30, 2019 and 2018
*0 The Company operates a commuter service, The Smart Way, between Roanoke and Blacksburg. The Smart Way
service operating revenue increased $3,874, or 2.2 %, for the year ended June 30, 2018, compared to the previous
year. Ridership on The Smart Way service increased to 46,781 in fiscal year 2018 from 46,221 in fiscal year 2017.
The Company operates a second commuter service, The Smart Way Connector traveled to Lynchburg's
multi -modal station, which includes the AmTrak passenger station. This service was discontinued on October 30,
2017. Smart Way Connector service revenues decreased to $19,608 in fiscal year 2018 from $62,796 in fiscal year
2017. Ridership on The Smart Way Connector service decreased to 5,958 in fiscal year 2018 from 19,440 in fiscal
year 2017.
The Company occasionally provides charter service for organizations or individuals that are unable to obtain this
service from other service providers. Other primary fares for these services decreased to $4,687 in fiscal year 2018
from $5,066 in fiscal year 2017. The Company's total passenger rides for fiscal year 2018, including all fixed and
Smart Way routes, were 2,091,007.
Total net nonoperating revenues decreased $142,467, or 1.8 %, compared to the previous year primarily due to
decreases in noncapital grant funding of $103,510. The Commonwealth of Virginia funding decreased $237,544
«. primarily due to a decrease in the states allocation of it funds. This decrease was partially offset by increases to
Federal Transit Administration and New River Valley funding for $82,682 and $41,566, respectively.
Capital contributions fluctuate based on the capital asset needs of the Company. Accordingly, capital contributions
increased $1,304,184, or 134.2 %, compared to the previous year, due to the Company's increase in capital
purchases in fiscal year 2018 compared to fiscal year 2017. Capital assets purchased in fiscal year 2018 included
two 35" and two 40" replacement buses, and replacement of eight (8) bus lifts. Accordingly, capital contributions
increased for the year ended June 30, 2018, over the year ended June 30, 2017, as a result of an increase in capital
asset purchases.
Fiscal Year 2019
Total operating expenses, totaling $12,167,911, increased $859,039 compared to fiscal year 2018. Depreciation
expense increased $8,170 compared to June 30, 2018.
0
Expenses
Fiscal year
Fiscal year
2019
2018
OR
increase
increase
2019
2018
2017
(decrease)
(decrease)
Op crating exp ens es:
Transportation
$ 5,543,546
$ 4,775,400
$ 4,687,526
$ 768,146
$ 87,874
Vehicle maintenance
1,067,466
1,087,068
1,159,144
(19,602)
(72,076)
ter. Nonvehicle maintenance
301,879
301,820
291,795
59
10,025
Administration
3,537,023
3,434,757
2,957,572
102,266
477,185
Depreciation
1,717,997
1,709,827
1,676,971
8,170
32,856
Total operating
expenses
$ 12,167,911
$ 11,308,872
$ 10,773,008
$ 859,039
$ 535,864
Fiscal Year 2019
Total operating expenses, totaling $12,167,911, increased $859,039 compared to fiscal year 2018. Depreciation
expense increased $8,170 compared to June 30, 2018.
0
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Management's Discussion and Analysis
Years Ended June 30, 2019 and 2018
Transportation increased $768,146 primarily due to an increase in Labor and Materials and Supplies for $405,382
and $333,360, respectively. Labor increased primarily due to The Smart Way Express service labor of $122,182.
The Materials and Supplies increased primarily due to an increase in fuel expense for $302,684.
Vehicle maintenance decreased $19,602 primarily due to decreased labor and benefits expenses of $11,755 and
33,851, respectively. These decreases were partially offset by an increase in materials and supplies for $26,168.
Administration expenses increased $102,266 primarily due to increased expenses for contract services and
purchased transportation expenses for $30,985 and $194,717, respectively. Purchased transportation costs
increased primarily due to the service provider's loss of New Freedom funding.
Fiscal Year 2018
Total operating expenses, totaling $11,308,872, increased $535,864 compared to fiscal year 2017. Depreciation
expense increased $32,856 compared to June 30, 2017.
Transportation increased $87,874 primarily due to an increase in fringe benefits for $148,336. Fringe benefits
increased primarily due to an internal change in recording holiday and vacation benefits for administrative
personnel. These expenses were partially offset by a decrease in material and supplies expense for $79,702.
Vehicle maintenance decreased $72,076 primarily due to decreased materials and supplies expense of $63,005.
Materials and supplies decreased primarily due to a decrease in revenue vehicle parts expense for $65,712.
Administration expenses increased $477,185 primarily due to increased expenses for contract services and
purchased transportation expenses for $54,313 and $424,905, respectively. Purchased transportation costs
increased primarily due to the service provider's loss of JARC funding and increased ridership on the STAR
�. service.
Looking Ahead to Fiscal Year 2020
The Company's Board of Directors has adopted the Company's budget for fiscal year 2020. The Company
anticipates replacing eight (8) Gillig buses, four (4) Trolley buses, and six (6) para- transit vehicles. The Company
anticipates beginning the design and engineering phase of the new Transfer Center in January.
Request for Information
This financial report is designed to provide interested parties with a general overview of the Company's finances.
lo- Should you have any questions about this report or need additional information, please contact the Director of
Finance, 1108 Campbell Avenue SE, P. O. Box 13247, Roanoke, VA 24032.
10
y
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Statements of Net Position
June 30, 2019 and 2018
Assets
Current assets:
Cash and cash equivalents
Due from:
Federal Transit Administration
Commonwealth of Virginia
Local governments
Accounts receivable
Supplies and materials (note 4)
Other assets
Total current assets
Capital assets (notes 3 and 5):
Land
Buildings, structures and improvements
Buses
Shop and garage equipment
Office equipment and furnishings
Accumulated depreciation
Capital assets, net
Total assets
Liabilities
Current liabilities:
Trade accounts payable
Accrued salaries and benefits
Other liabilities (notes 7 and 8)
Total current liabilities
Net Position
Investment in capital assets
Unrestricted
Total net position
See accompanying notes to the basic financial statements.
11
2019 2018
$ 126,485 $ 925,242
2,979,555
601,660
429,764
187,800
196,256
54,884
306,071
109,835
499,668
464,439
23,512
47,820
4,561,311
2,391,680
720,724
720,724
11,795,786
11,682,642
18,835,707
18,614,375
3,087,517
2,876,931
991,242
983,131
(21,544,942)
(24,275,842)
13, 886,034 10,601,961
18,447,345 12,993,641
2,644,669
554,580
424,462
369,373
1,038,779
568,864
4,107,910
1,492,817
13,886,034 10,601,961
453,401 898,863
$ 14,339,435 $ 11,500,824
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Statements of Revenues, Expenses, and Changes in Net Position
Years Ended June 30, 2019 and 2018
Operating revenues:
Charges for passenger fares
Operating expenses:
Salaries and wages
Fringe benefits (note 6)
Services
Utilities
Insurance
Purchased services and other expenses
Materials and supplies
Depreciation
Total operating expenses
Operating loss
Nonoperating revenues (expenses):
Noncapital grants or assistance:
Federal Transit Administration
Commonwealth of Virginia
City of Roanoke, Virginia
City of Salem, Virginia
Town of Vinton, Virginia
New River Valley Metropolitan Planning Organization
Virginia Tech University
Carillon Foundation
Downtown Roanoke, Inc.
Total noncapital revenues, net
Local share and other revenues:
Advertising
Rental income (note 8)
Parking income
Interest income
Other
Total local share and other revenues
Total net nonoperating revenues, net
Loss before capital contributions
Capital contributions
Change in net position
Total net position at beginning of year
Total net position at end of the year
See accompanying notes to the basic financial statements.
12
2019 2018
$ 1,860,686 $ 1,908,445
4,029,051
1,892,893
680,573
224,589
242,719
1,943,544
1,436,545
1,717,997
12,167,911
(10,307,225)
3,301,998
2,128,404
1,991,158
202,579
118,026
103,964
186,923
59,551
29,902
8,122,505
3,702,581
1,971,278
639,762
224,575
242,521
1,751,244
1,067,084
1,709,827
11,308,872
(9,400,427)
3,046,645
1,947,093
1,900,349
179,252
115,004
86,329
12,952
60,758
30,508
7,378,890
132,944
136,579
65,610
64,045
42,070
63,291
1,449
1,164
7,372
6,482
249,445
271,561
8,371,950
7,650,451
(1,935,275)
(1,749,976)
4,773,886
2,276,232
2,838,611
526,256
11,500,824
10,974,568
$ 14,339,435 $
11,500,824
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Statements of Cash Flows
Years Ended June 30, 2019 and 2018
m-
2019
2018
Cash flows from operating activities and local share
and other revenues (excluding interest):
Cash received from customers $
1,664,450 $
1,894,994
Cash payments to suppliers for goods and services
(3,777,359)
(3,649,515)
Cash payments to employees for services
(5,866,855)
(5,655,559)
Local share and other revenue received
247,996
256,947
Net cash used in operating activities
(7,731,768)
(7,153,133)
Cash flows from noncapital financing activity:
Noncapital grants received
5,669,082
6,937,242
Cash flows from capital and related financing activities:
Acquisition of capital assets
(3,203,598)
(2,364,723)
Capital contributions
4,466,078
2,276,231
Net cash used in capital and
related financing activities
1,262,480
(88,492)
Cash flows from investing activity:
Interest income received
1,449
1,165
Net changes in cash and cash equivalents
(798,757)
(303,218)
Cash and cash equivalents at beginning of year
925,242
1,228,460
Cash and cash equivalents at end of year $
126,485 $
925,242
Reconciliation of operating loss to net cash used
in operating activities:
Operating loss $
(10,307,225) $
(9,400,427)
Adjustments to reconcile operating loss to net cash
used in operating activities:
Local share and other net revenue (excluding interest)
247,996
270,397
Depreciation
1,717,997
1,709,827
Changes in assets and liabilities:
Decrease (increase) in accounts receivable
(196,236)
(13,451)
Decrease (Increase) in supplies and materials
(35,229)
6,747
Decrease (increase) in other assets
24,308
3,593
Increase (decrease) in trade accounts payable
291,617
179,803
Increase in accrued salaries and benefits
55,089
18,301
Increase in other liabilities
469,915
72,077
Net cash used in operating activities $
(7,731,768) $
(7,153,133)
Supplemental cash flow data
Noncash capital and financial activities
Capital asset purchases financed with accounts payable $ 1,798,472 $
See accompanying notes to the basic financial statements.
13
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Basic Financial Statements
June 30, 2019 and 2018
(1) Summary of Significant Accounting Policies
(a) Organization and Purpose
The Greater Roanoke Transit Company (the "Company ") is a private, nonprofit, public service
organization wholly owned by the City of Roanoke, Virginia (the "City"). The Company provides a
comprehensive range of transportation services for the residents of the greater Roanoke area, including
bus service along fixed routes, special services for the disabled, and shuttle buses. Similar to other
public transportation systems, government subsidies are required to fund operations. The Company is
the recipient of operating and capital grants from federal, state, and local agencies, including the
Federal Transit Administration (the "FTA "), the Virginia Department of Rail and Public
Transportation (the "DRPT "), and the City.
Company policy decisions are made by the Board of Directors, which is comprised of two (2) City
Council members, two (2) City employees, and three (3) citizens of the community at large. The
Company contracts with First Group America Company (dba First Transit, Inc.) to provide senior
management professionals. The remainder of the staff are employees of Southwestern Virginia Transit
Management Company, Inc. ( "SVTMC "), a subsidiary of First Transit, Inc. Bargaining unit employees
of SVTMC, which include all bus drivers and mechanics, are under a separate contract ratified by the
Amalgamated Transit Union, A.F.L.- C.I.O.- C.L.C., Local Union 1493 ( "Union ") in September 2017
and expiring on June 30, 2020.
As of and for the years ended June 30, 2019 and 2018, the Company is reported as a discretely
presented component unit with the City's reporting entity.
(h) Basis of Accounting
The accompanying financial statements reflect the transit operations of the Company and are
accounted for on the economic resources measurement focus and use the accrual basis of accounting,
which is in accordance with accounting principles generally accepted in the United States of America
( "GAAP "), as promulgated by the Governmental Accounting Standards Board, and conform with the
requirements of the FTA's National Transit Database, as amended. Accordingly, revenues are recorded
when earned and expenses are recorded at the time liabilities are incurred, regardless of when the
related cash flows take place. Nonexchange transactions, in which the Company receives value
without directly giving equal value in exchange, include appropriations from the City, grants, and
donations. Revenues from grants and contributions are recognized in the fiscal year in which all
eligibility requirements, including time requirements, if any are met.
(c) Cash and Cash Equivalents
Cash and cash equivalents are considered to be cash on hand and short-term investments with original
maturities of three months or less from the date of acquisition. Cash equivalents are stated at cost,
which approximates fair value, and consist of money market mutual funds and a pooled repurchase
agreement with an original maturity of three months or less collateralized by U.S. government
securities.
14 (Continued)
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Basic Financial Statements
June 30, 2019 and 2018
(d) Supplies and Materials
Supplies and materials consist of various consumable items which are maintained on a perpetual basis
with periodic verification based on physical count. Supplies and materials are valued using a weighted
average cost approach.
(e) Capital Assets
Capital assets are stated at cost less accumulated depreciation computed by the straight -line method
over the estimated lives of the respective assets as follows:
Buildings, structure, and improvements 2 to 40 years
Buses 2 to 12 years
Shop and garage equipment 2 to 10 years
Office equipment and furnishings 2 to 10 years
Contributed and donated capital assets are recorded at acquisition value at the date of receipt. The costs
of normal maintenance and repairs that do not add to the value of the asset or materially extend assets'
lives are not capitalized.
(fl Revenue Recognition
Passenger fares and advertising are recorded as revenue at the time of sale. Rental and parking income
are recorded on the accrual basis of accounting based upon the date in which services are provided to
customers.
(g) Accounts Receivable
Accounts receivable are recorded at the invoiced amount and do not bear interest. The Company does
*' not record an allowance for existing accounts receivable based on historical experience. Account
balances are charged off after all means of collection have been exhausted and the potential for
recovery is considered remote.
m
(h) Compensated Absences
Company employees are granted vacation leave in varying amounts. In the event of termination, an
employee is paid for accumulated vacation in full. Accumulated vacation is recorded as an expense
and liability as the benefits accrue to employees. Sick leave is recorded as an expense as the employee
utilizes it.
In accordance with GAAP, the liability calculations include an accrual at the current rate of pay and
ancillary salary- related payments associated with its ultimate liquidation. Compensated absence
liabilities are reported as a component of accrued salaries and benefits.
15 (Continued)
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Basic Financial Statements
June 30, 2019 and 2018
(i) Operating Revenues and Expenses
Operating revenues consist of charges for passenger fares. Operating expenses include costs of services
provided, including personnel costs, purchased services, utilities, materials and supplies, insurance and
depreciation. All other revenues and expenses, with the exception of capital contributions, are
classified as nonoperating revenues and expenses.
0) Unearned Revenues
Unearned revenues represent amounts for which asset recognition criteria have been met, but for which
revenue recognition criteria have not been met. Grants and contributions received before the eligibility
requirements are met have been recorded as unearned revenues.
(k) Deferred Compensation Plan
Company employees participate in the Southwestern Virginia Transit Management Company, Inc.
Retirement Plan (the "Plan"), which is a deferred compensation plan and trust covering all eligible
employees of the Company. Under the terms of the Plan agreement, all full -time employees are required
to participate in the Plan upon completion of their probationary employment period, which is 90 days
from date of hire for all employees. Southwest Virginia Transit Management Company, Inc. is the
Trustee of the Plan, which is administered by the Reliance Trust Company. Participants contribute to the
Plan through both mandatory and voluntary payroll deductions. Participants are required to contribute a
minimum of 3% of annual compensation. Participants may elect to defer up to 100% of their pretax
compensation not to exceed the Internal Revenue Service ( "IRS ") limitations on net contributions. The
Company can make contributions at its discretion. The Plan qualifies as a government plan under
Section 457 of the Internal Revenue Code. This qualification exempts the Plan from the Employee
Retirement Income Security Act and the Department of Labor regulations. Charges to operations under
the Plan are based on 3% of union and salary participants' eligible payroll.
(l) Net Position
Net position represents the difference between assets and liabilities. Net position may be comprised of
three components:
Net Investment in Capital Assets — Consists of the historical cost of capital assets net of any
accumulated depreciation and outstanding debt used to finance those assets.
Restricted — Consists of assets where limitations are imposed through external restrictions
imposed by creditors, grantors, or the laws and regulations of other governments.
Unrestricted — All other net position is reported as net invested in this category.
(m) Use of Estimates
The preparation of financial statements in conformity with GAAP requires management to make
estimates and assumptions that affect the reported amounts of assets, liabilities, and net position at the
date of the financial statements and the reported amounts of revenues, expenses, and changes in net
position during the reporting period. Actual results could differ from these estimates.
16 (Continued)
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Basic Financial Statements
June 30, 2019 and 2018
(n) Subsequent Events
The Company has evaluated subsequent events through November 15, 2019 in connection with the
preparation of these financial statements, which is the date the financial statements were available to
be issued.
(2) Cash and Cash Equivalents
All cash and cash equivalents are held by financial institutions in the name of the Company. At June 30, 2019
and 2018, all cash and cash equivalents were fully collateralized pursuant to agreements with all participating
financial institutions to pledge assets on a pooled basis to secure public deposits according to the Virginia
Security for Public Deposits Act Regulations of the Code of Virginia.
(3) Capital Grant Funds
(a) Capital Purchases
Capital asset purchases have been funded primarily under FTA capital grants to the Company.
Additional matching requirements were met by the Commonwealth of Virginia, the City, and the New
River Valley Metropolitan Planning Organization. Capital grant funds received (cash basis), beginning
June 15, 2000, and capital grant funds outstanding at June 30, 2019 and 2018, are as follows:
17 (Continued)
Capital
Cumulative
Outstanding
grant funds
capital
capital
received
grant funds
grant
2019
received
amount
FTA
$ 2,784,890
$ 27,539,885
$ 1,391,201
Commonwealth of Virginia
2,642,762
8,395,124
870,337
City of Roanoke
-
166,985
-
New River Valley MPO
-
76,750
-
$ 5,427,652
$ 36,178,744
$ 2,261,538
Capital
Cumulative
Outstanding
grant funds
capital
capital
received
grant funds
grant
2018
received
amount
FTA
$ 1,041,122
$ 24,755,025
$ 4,176,061
Commonwealth of Virginia
1,094,250
5,752,362
3,560,943
City of Roanoke
-
166,985
-
New River Valley MPO
-
76,750
-
$ 2,135,372
$ 30,751,122
$ 7,737,004
17 (Continued)
5
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Basic Financial Statements
June 30, 2019 and 2018
(b) Operations
The Company receives operating assistance from the FTA, Commonwealth of Virginia, the City, City
of Salem, Virginia, Town of Vinton, Virginia, and New River Valley Metropolitan Planning
Organization. During fiscal years 2019 and 2018, the Company also received operating assistance from
the Carilion Foundation and Downtown Roanoke, Inc. for its Star Line trolley bus service. The
Company also received assistance from Virginia Tech University for an expansion of service on The
Smart Way Service beginning February 2015.
(4) Supplies and Materials
As of June 30, 2019 and 2018, supplies and materials consisted of the following:
2019 2018
Parts $ 462,918 $ 434,411
Diesel fuel 31,644 22,296
Lubricating oil 5,106 7,732
$ 499,668 $ 464,439
(5) Capital Assets
The following is a summary of the changes in capital assets, net for the fiscal Years Ended June 30, 2019
and 2018:
Capital assets not being depreciated:
Land
Other capital assets being
depreciated:
Building structures
and improvements
Buses
Shop and garage equipment
Office equipment
and furnishings
Accumulated depreciation
k Net capital assets being
depreciated
Capital assets, net
Balances Balances
June 30, June 30,
2018 Increases Decreases 2019
$ 720,724 $ - $ - $ 720,724
11,682,642
116,114
(2,970)
11,795,786
18,614,375
4,499,180
(4,277,848)
18,835,707
2,876,931
378,665
(168,079)
3,087,517
983,131
8,111
-
991,242
(24,275,842)
(1,717,997)
4,448,897
(21,544,942)
9,881,237
3,284,073
-
13,165,310
$ 10,601,961
$ 3,284,073
$ -
$ 13,886,034
18 (Continued)
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Basic Financial Statements
June 30, 2019 and 2018
(6) Deferred Compensation Plan
The Company has a deferred compensation plan (see note 1(k)) covering all hourly and salaried employees.
The Company contributions to the deferred compensation plan were $139,106 in fiscal year 2019 and
$123,653 in fiscal year 2018.
(7) Other Liabilities
Included in other liabilities at June 30, 2019 and 2018, is unearned revenues of $801,967 and $332,162,
respectively.
(8) Commitments and Contingent Liabilities
Contractual Commitments
Under the provisions of a management contract with First Group America Company (dba First Transit, Inc.),
which originally became effective on March 1, 2010 and was renewed July 1, 2015 expiring June 30, 2020.
The Company pays a monthly fee of $26,100 for management services. Total fees paid for the years ended
June 30, 2019 and 2018, were $322,603 and $313,207, respectively.
Certain assets acquired with FTA grants must be kept in service for a specified time period as a requirement
of the grants. If these assets are removed from service, the Company must reimburse FTA for up to 80% of
their fair market value on the date of disposition. Capital assets, net, approximating $13.9 million at June 30,
2019, are subject to these grant requirements.
19 (Continued)
Balances
Balances
June 30,
June 30,
2017
Increases Decreases
2018
Capital assets not being depreciated:
Land
$ 720,724
$ - $ -
$ 720,724
Other capital assets being
depreciated:
Building structures
and improvements
11,594,319
88,323
11,682,642
Buses
16,511,774
2,102,601 -
18,614,375
Shop and garage equipment
2,708,829
168,102 -
2,876,931
Office equipment
-
and furnishings
977,434
5,697 -
983,131
Accumulated depreciation
(22,566,015)
(1,709,827) -
(24,275,842)
Net capital assets being
depreciated
9,226,341
654,896 -
9,881,237
Capital assets, net
$ 9,947,065
$ 654,896 $ -
$ 10,601,961
(6) Deferred Compensation Plan
The Company has a deferred compensation plan (see note 1(k)) covering all hourly and salaried employees.
The Company contributions to the deferred compensation plan were $139,106 in fiscal year 2019 and
$123,653 in fiscal year 2018.
(7) Other Liabilities
Included in other liabilities at June 30, 2019 and 2018, is unearned revenues of $801,967 and $332,162,
respectively.
(8) Commitments and Contingent Liabilities
Contractual Commitments
Under the provisions of a management contract with First Group America Company (dba First Transit, Inc.),
which originally became effective on March 1, 2010 and was renewed July 1, 2015 expiring June 30, 2020.
The Company pays a monthly fee of $26,100 for management services. Total fees paid for the years ended
June 30, 2019 and 2018, were $322,603 and $313,207, respectively.
Certain assets acquired with FTA grants must be kept in service for a specified time period as a requirement
of the grants. If these assets are removed from service, the Company must reimburse FTA for up to 80% of
their fair market value on the date of disposition. Capital assets, net, approximating $13.9 million at June 30,
2019, are subject to these grant requirements.
19 (Continued)
Im
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Basic Financial Statements
June 30, 2019 and 2018
The Company has agreements with the City of Salem, Virginia and Town of Vinton, Virginia to provide bus
service to each locality, which may be terminated by either party upon written notice of twelve months and
six months, respectively. The localities reimburse the Company for 51% of the net operating costs based
upon passenger counts and service miles.
The Company is the lessor of space in the Intermodal Transportation Center in downtown Roanoke. Rental
income for the Years Ended June 30, 2019 and 2018, totaled $65,610 and $64,045, respectively. Future
minimum rental receipts under leases with original terms in excess of one year are as follows:
Years ending June 30:
2020 $ 64,975
The Company is the lessee in an agreement with a tire manufacturer for the rental of bus tires. The agreement
became effective beginning December 1, 2016 and ends November 30, 2021. It specifies a base rate per tire
mile, which adjusts each year. For the years ended June 30, 2019 and 2018, rental expense for tires
approximated $74,401 and $65,400, respectively.
The Company is party to various supply contracts with vendors for Ultra -Low Sulfur Diesel fuel that require
the purchase of certain minimum volumes per year and set a total number of gallons to be purchased during
the terms of the contract. These contracts enable the Company to purchase fuel at a fixed -rate price to be
used in buses that serve our operating area. The Company's agreements, along with the contract total of
gallons to be purchased during the year, are as follows:
Failure of the Company to meet such annual minimum purchase agreements allows the Company's vendors
the option of terminating or not renewing the contracts. Management intends to fully utilize these contracts
to ensure fuel for operations is obtained at an efficient market price.
The Company has an agreement with Rohrer Enterprises, Inc. to lease two Touring Coach revenue service
vehicles. The agreement became effective April 30, 2018 and ends March 31, 2021. Due to a delay in
delivering the vehicles, the lease began in February 2019. The company has acquired grant funding to
purchase the two vehicles in FY 20. For the years ended June 30, 2019 and 2018, lease expense for the buses
approximated, $49,912 and $0, respectively.
Litization
The Company is unaware of any pending litigation or other contingencies that would have a material adverse
effect on the financial condition or liquidity of the Company.
e
20 (Continued)
Minimum
Purchases
September 1, 2015 through August 31, 2016
$ 843,820
September 1, 2016 through June 30, 2017
466,939
July 1, 2017 through June 30, 2018
615,780
July 1, 2018 through June 30, 2019
896,550
Failure of the Company to meet such annual minimum purchase agreements allows the Company's vendors
the option of terminating or not renewing the contracts. Management intends to fully utilize these contracts
to ensure fuel for operations is obtained at an efficient market price.
The Company has an agreement with Rohrer Enterprises, Inc. to lease two Touring Coach revenue service
vehicles. The agreement became effective April 30, 2018 and ends March 31, 2021. Due to a delay in
delivering the vehicles, the lease began in February 2019. The company has acquired grant funding to
purchase the two vehicles in FY 20. For the years ended June 30, 2019 and 2018, lease expense for the buses
approximated, $49,912 and $0, respectively.
Litization
The Company is unaware of any pending litigation or other contingencies that would have a material adverse
effect on the financial condition or liquidity of the Company.
e
20 (Continued)
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Basic Financial Statements
June 30, 2019 and 2018
(9) Risk Management
The Company is exposed to various risks of loss such as theft of, damage to, and destruction of assets, injuries
to employees, and natural disasters. The Company carries commercial insurance for their risks. There have
been no significant reductions in insurance coverage from coverage in the prior year and settled claims have
not exceeded the amount of insurance coverage in any of the past three fiscal years. The only outstanding
material claim that is probable of an unfavorable outcome is a result of an incident that occurred on a bus in
June 2012. The Company's insurance coverage is sufficient to cover this claim.
(10) New Accounting Pronouncements
The Governmental Accounting Standards Board (GASB) has issued the following Statements which are not
yet effective.
The GASB issued Statement No. 84, Fiduciary Activities in January 2017. This Statement establishes
standards of accounting and financial reporting for fiduciary activities. The requirements of this Statement
are effective for periods beginning after December 15, 2018.
The GASB issued Statement No. 87, Leases in June 2017. This Statement establishes standards of
accounting and financial reporting for leases by lessees and lessors. The requirements of this Statement are
effective for periods beginning after December 15, 2019.
The GASB issued Statement No. 89, Accounting for Interest Cost Incurred before the End of a Construction
Period in June 2018. This Statement enhances the relevance and comparability of information about capital
assets and the cost of borrowing for a period and simplifies accounting for interest cost incurred before the
end of a construction period. The requirements of this Statement are effective for periods beginning after
December 15, 2019. The requirements of this Statement should be applied prospectively.
The GASB issued Statement No. 90, Majority Equity Interests, an amendment of GASB Statements No. 14
and No. 61 in August 2018. This Statement improves the consistency and comparability of reporting a
government's majority equity interest in a legally separate organization and improves the relevance of
financial statement information for certain component units. It defines a majority equity interest and specifies
that a majority equity interest in a legally separate organization should be reported as an investment if a
government's holding of the equity interest meets the definition of an investment. A majority equity interest
that meets the definition of an investment should be measured using the equity method, unless it is held by
a special - purpose government engaged only in fiduciary activities, a fiduciary fund, or an endowment
(including permanent and term endowments) or permanent fund. Those governments and funds should
measure the majority equity interest at fair value.
For all other holdings of a majority equity interest in a legally separate organization, a government should
report the legally separate organization as a component unit, and the government or fund that holds the equity
interest should report an asset related to the majority equity interest using the equity method. This Statement
establishes that ownership of a majority equity interest in a legally separate organization results in the
government being financially accountable for the legally separate organization and, therefore, the
government should report that organization as a component unit.
21 (Continued)
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Basic Financial Statements
June 30, 2019 and 2018
This Statement also requires that a component unit in which a government has a 100 percent equity interest
account for its assets, deferred outflows of resources, liabilities, and deferred inflows of resources at
acquisition value at the date the government acquired a 100 percent equity interest in the component unit.
Transactions presented in flows statements of the component unit in that circumstance should include only
transactions that occurred subsequent to the acquisition.
The requirements of this Statement are effective for periods beginning after December 15, 2018.The
requirements should be applied retroactively, except for the provisions related to (1) reporting a majority
equity interest in a component unit and (2) reporting a component unit if the government acquires a 100
percent equity interest. Those provisions should be applied on a prospective basis.
The GASB issued Statement No. 91, Conduit Debt Obligations in May 2019. This Statement provides a
single method of reporting conduit debt obligations by issuers and eliminates diversity in practice associated
with (1) commitments extended by issuers, (2) arrangements associated with conduit debt obligations, and
J (3) related note disclosures. The requirements of this Statement are effective for reporting periods beginning
after December 15, 2020.
Management has not determined the effects these new GASB Statements may have on prospective financial
statements.
22
r
COMPLIANCE SECTION
e
n
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Schedule of Expenditures of Federal Awards
For the Year Ended June 30, 2019
Federal Grantor/Pass- Through Grantor/
Program Title or Cluster Title
Department of Transportation
Federal Transit Cluster
FY13 FTA Capital Assistance
FY 15 FTA Capital Assistance
FY17 Capital Assistance
FYI Operating and Capital Assistance
FY19 Operating and Capital Assistance
Subtotal
FY14 FTA Capital Assistance
FY15 FTA Capital Assistance
FYI FTA Capital Assistance
Subtotal
Total Federal Transit Cluster
Fe de ral
CFDA
Number
Identifying
Passed
Through to
Subrecipients Expenditures
20.507
VA -95- X123 -00 $
- $ 9,633
20.507
VA- 90- X019 -00
- 111,826
20.507
VA- 2018 - 009 -00
- 2,136
20.507
VA- 2018 - 009 -00
- 1,772,677
20.507
VA- 2018 - 018 -00
- 2,789,143
20.526
VA -34- 0006 -00
20.526
VA- 2016 - 009 -00
20.526
VA- 2018 - 011 -00
Formula Grants for Rural Areas
Virginia Department of Rail and Public Transportation
FYI FTA Operating Assistance 20.509 VA- 2017 - 026 -00
FY19 FTA Capital Assistance 20.509 VA- 2018- 034 -00
Total Formula Grants for Rural Areas
Total Department of Transportation
Grand Total Federal Financial Assistance
See accompanying notes to schedule of expenditures of federal awards.
23
4,685,415
79,786
189,514
6,489
275,789
4,961,204
85,958
426,897
512,855
5,474,059
$ - $ 5,474,059
GREATER ROANOKE TRANSIT COMPANY
(A Component Unit of the City of Roanoke, Virginia)
Notes to Schedule of Expenditures of Federal Awards
For the Year Ended June 30, 2019
NOTE A —BASIS OF PRESENTATION
The accompanying Schedule of Expenditures of Federal Awards (the "Schedule ") includes the federal award
activity of the Greater Roanoke Transit Company (the "Company ") under programs of the federal government for
the year ended June 30, 2019. The information in the Schedule is presented in accordance with the requirements
of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards (the "Uniform Guidance "). Because the Schedule presents only a selected
portion of the operations of the Company, it is not intended to and does not present the financial position, changes
in net assets, or cash flows of the Company.
NOTE B— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are
recognized following the cost principles contained in Subpart E of the Uniform Guidance, wherein certain types
of expenditures are not allowable or are limited as to reimbursement.
NOTE C— INDIRECT COST RATE
The Company has not elected to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance.
24
' 9 ,
a�rrih +'�(e�rriiJts �a� r ��1�aot +erMf<
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL
REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF
FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH
GOVERNMENT A UDITING STANDARDS
w Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
We have audited, in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States, the financial statements of the Greater Roanoke
Transit Company (the "Company ") as of and for the year ended June 30, 2019, and the related notes to
the financial statements, which collectively comprise the Company's basic financial statements, and have
issued our report thereon dated November 15, 2019.
Internal Control over Financial Reporting
In planning and performing our audit of the financial statements, we considered the Company's internal
control over financial reporting (internal control) to determine the audit procedures that are appropriate
*" in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the
purpose of expressing an opinion on the effectiveness of the Company's internal control. Accordingly,
we do not express an opinion on the effectiveness of the Company's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination
of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement
of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A
significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe
than a material weakness, yet important enough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this
section and was not designed to identify all deficiencies in internal control that might be material
weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may
exist that have not been identified. We did identify a deficiency in internal control, as described in the
accompanying schedule of findings and questioned costs as item 2019 -001 that we consider to be a
material weakness.
25
Your Success is Our Focus
319 McClanahan Street, S.W. • Roanoke, Virginia 24014 -7705 • 540- 345 -0936 • Fax: 540- 342 -6181 • www.BEcpas.com
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Company's financial statements are free of
. r material misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts, and grant agreements, noncompliance with which could have a direct and material effect on the
determination of financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The
results of our tests disclosed an instance of noncompliance that is required to be reported under
Government Auditing Standards and which is described in the accompanying schedule of findings
and questioned costs as item 2019 -002.
_.. Greater Roanoke Transit Company's Response to Findings
w The Company's responses to the findings identified in our audit are described in the accompanying
schedule of findings and questioned costs. The Company's responses were not subjected to the auditing
procedures applied in the audit of the financial statements and, accordingly, we express no opinion on
them.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance
and the results of that testing, and not to provide an opinion on the effectiveness of the Company's internal
control or on compliance. This report is an integral part of an audit performed in accordance with
Government Auditing Standards in considering the Company's internal control and compliance.
Accordingly, this communication is not suitable for any other purpose.
to
CERTIFIED PUBLIC ACCOUNTANTS
Roanoke, Virginia
November 15, 2019
26
RO W NEDWARDS
r`r /t�•rfn �f,l�� ,r,� r a ,r.:9r
INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR
PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY
THE UNIFORM GUIDANCE
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Report on Compliance for Each Major Federal Program
We have audited the Greater Roanoke Transit Company's (the "Company ") compliance with the types of
compliance requirements described in the OMB Compliance Supplement that could have a direct and
M material effect on each of the Company's major federal programs for the year ended June 30, 2019. The
Company's major federal programs are identified in the summary of auditor's results section of the
accompanying schedule of findings and questioned costs.
Management's Responsibility
Management is responsible for compliance with federal statutes, regulations, and the terms and conditions
of its federal awards applicable to its federal programs.
Auditor's Responsibility
Our responsibility is to express an opinion on compliance for each of the Company's major federal
programs based on our audit of the types of compliance requirements referred to above. We conducted
our audit of compliance in accordance with auditing standards generally accepted in the United States of
America; the standards applicable to financial audits contained in GovernmentAuditing Standards, issued
by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of
Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform Guidance
require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance
with the types of compliance requirements referred to above that could have a direct and material effect
on a major federal program occurred. An audit includes examining, on a test basis, evidence about the
Company's compliance with those requirements and performing such other procedures as we considered
necessary in the circumstances.
We believe that our audit provides a reasonable basis for our qualified opinion on compliance for the
major federal program. However, our audit does not provide a legal determination of the Company's
compliance.
Basis for Qualified Opinion on Federal Transit Cluster
As described in the accompanying schedule of findings and questioned costs, the Company did not comply
with the requirements regarding the Federal Transit Cluster as described in item 2019 -003 for cash
management. Compliance with such requirements is necessary, in our opinion, for the Company to
comply with the requirements applicable to the Federal Transit Custer.
27
Your Success is Our Focus
319 McClanahan Street, S.W. • Roanoke, Virginia 24014 -7705 • 540- 345 -0936 • Fax: 540- 342 -6181 • www.BEcpas.com
Report on Internal Control over Compliance
Management of the Company is responsible for establishing and maintaining effective internal control
over compliance with the types of compliance requirements referred to above. In planning and performing
our audit of compliance, we considered the Company's internal control over compliance with the types
of requirements that could have a direct and material effect on each major federal program to determine
the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion
on compliance for each major federal program and to test and report on internal control over compliance
in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the
effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the
effectiveness of the Company's internal control over compliance.
Our consideration of internal control over compliance was for the limited purpose described in the
preceding paragraph of this section and was not designed to identify all deficiencies in internal control
over compliance that might be material weaknesses or significant deficiencies and therefore, material
weaknesses or significant deficiencies may exist that have not been identified. However, as discussed
below, we identified a deficiency in internal control over compliance that we consider to be a
material weakness.
A deficiency in internal control over compliance exists when the design or operation of a control over
compliance does not allow management or employees, in the normal course of performing their assigned
functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a
federal program on a timely basis. A material weakness in internal control over compliance is a
deficiency, or combination of deficiencies, in internal control over compliance, such that there is a
reasonable possibility that material noncompliance with a type of compliance requirement of a federal
program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in
internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over
compliance with a type of compliance requirement of a federal program that is less severe than a material
weakness in internal control over compliance, yet important enough to merit attention by those charged
with governance. We consider the deficiency in internal control over compliance, as described in
the accompanying schedule of findings and questioned costs as item 2019 -004, to be a material
weakness.
The Company's responses to the findings identified in our audit are described in the accompanying
schedule of findings and questioned costs. The Company's responses were not subjected to the auditing
procedures applied in the audit of the financial statements and, accordingly, we express no opinion on the
responses.
The purpose of this report on internal control over compliance is solely to describe the scope of our testing
of internal control over compliance and the results of that testing based on the requirements of the Uniform
8 Guidance. Accordingly, this report is not suitable for any other purpose.
CERTIFIED PUBLIC ACCOUNTANTS
Roanoke, Virginia
November 15, 2019
28
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF COMPLIANCE MATTERS
June 30, 2019
As more fully described in the Independent Auditor's Report on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards, we performed tests of the Company's compliance with certain provisions of the
laws, regulations, contracts, and grants shown below.
Company By -Laws
LOCAL COMPLIANCE MATTERS
COMMONWEALTH OF VIRGINIA COMPLIANCE MATTERS
Virginia Public Procurement Act — Prompt Payment Requirement
FEDERAL COMPLIANCE MATTERS
Compliance Supplement for Single Audits of State and Local Governments
Provisions and conditions of agreements related to federal programs selected for testing.
Q
GREATER ROANOKE TRANSIT COMPANY
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
June 30, 2019
A. SUMMARY OF AUDITOR'S RESULTS
1. The auditor's report expresses an unmodified opinion on the financial statements.
2. One material weakness relating to the audit of the financial statements was reported in the Independent
Auditor's Report on Internal Control Over Financial Reporting and on Compliance and Other Matters
Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards.
3. One instance of noncompliance material to the financial statements was disclosed.
4. One material weakness relating to the audit of the major federal award program was reported in the
Independent Auditor's Report on Compliance for Each Major Program and on Internal Control Over
Compliance Required by the Uniform Guidance.
5. The auditor's report on compliance for the major federal award program expresses a qualified opinion.
6. The audit disclosed one audit finding relating to the major program.
7. The programs tested as a major program were:
Federal Transit Administration Grant Cluster:
Federal Transit Operating and Capital Assistance 20.507
Federal Transit Capital Assistance 20.526
8. The threshold for distinguishing Type A and B programs was $750,000.
9. The Company was determined to be a low -risk auditee.
B. FINDINGS — FINANCIAL STATEMENT AUDIT
2019 -001: Segregation of Duties and Management Oversight (Material Weakness)
Condition:
Due to turnover in the Accounting Supervisor position during the year, duties handled by the
Director of Finance included incompatible duties such as:
• Preparation of journal entries
• Preparation of bank reconciliations
• The ability to initiate ACH payments.
In addition, during the year there was lack of performance of various oversight functions by
management including reviews of bank reconciliations and journal entries, as well as lack of
oversight related to bus pass records.
Criteria:
A fundamental concept of internal controls is the separation of duties. No one employee should
have access to both physical assets and the related accounting records, or to all phases of a
transaction. In addition, all significant transactions and controls should involve reconciliations and
supervisory, or management level, reviews of those processes. An effective and timely review
process is intended to prevent and detect both fraud and errors.
30 (Continued)
GREATER ROANOKE TRANSIT COMPANY
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
June 30, 2019
B. FINDINGS — FINANCIAL STATEMENT AUDIT (Continued)
2019 -001: Segregation of Duties/Management Oversight (Material Weakness) (Continued)
Cause:
Turnover in key positions can result in individuals performing duties that are not appropriately
segregated. In addition, turnover can also create challenges in the oversight or review function.
' Effect:
As noted in later findings, noncompliance occurred in relation to federal compliance due to lack of
oversight in the grant functions. In addition, approximately $23,000 of unreconciled variances
between pass sales and proceeds collected were identified.
Recommendation:
Steps should be taken to eliminate conflicting duties and implement compensating controls, where
possible.
Views of Responsible Officials and Planned Corrective Actions:
The Director handled the duties of preparing journal entries in the absence of the Accounting
Supervisor. The normal control is that the Director review and sign the journal entries. The control
has been established that if the Director prepares the journal entries, the General Manager (GM) or
Assistant General Manager (AGM) will sign -off on the journal entry form. The GM or AGM will
sign -off on all ACH payments initiated by the Director. In addition, the Finance Department
intends to perform quarterly audits on pass sales to help prevent fraud in the future.
2019 -002: Virginia Public Procurement Act Prompt Payment Requirement
Condition:
As discussed in later findings, due to misapplication of grant funds, the Company did not pay a
certain vendor for purchases of capital assets on a timely basis.
Criteria:
Section 2.2 -4352 of the Code of Virginia requires that every agency of local government that
acquires goods or services shall promptly pay for the completed delivered goods or services by the
required payment date. The required payment date shall be either (i) the date on which payment is
due under the terms of the contract for the provision of the goods or services or (ii) if a date is not
established by contract, not more than forty-five days after goods or services are received or the
invoice is rendered.
Cause:
Due to the misapplication of grants intended to fund capital purchases, insufficient funds were
available to pay a certain vendor timely.
31 (Continued)
GREATER ROANOKE TRANSIT COMPANY
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
June 30, 2019
B. FINDINGS — FINANCIAL STATEMENT AUDIT (Continued)
2019 -002: Virginia Public Procurement Act Prompt Payment Requirement (Continued)
Effect:
The vendor was aware that the delivered products were acquired with federal grant funds and upon
delay of receipt of payment within a reasonable timeframe, the vendor contacted granting agencies.
Recommendation:
All vendors are to be paid in a timely manner as defined by the Code of Virginia.
Views of Responsible Officials and Planned Corrective Actions:
See response to finding 2019 -003.
C. FINDINGS AND QUESTIONED COSTS — MAJOR FEDERAL AWARD PROGRAM AUDIT
2019 -003: Federal Transit Cluster — CFDA 20.507 and 20.526, Cash Management — Material
Noncompliance
Condition:
Management made erroneous drawdowns of capital grant funding and was untimely in use of funds
for their required purpose. In addition, capital funding drawdowns were used for operating
expenses.
Criteria:
All drawdowns of federal grant funds are to be based on actual grant funded expenditure needs. In
addition, while the Federal Transit Administration allows capital funds to be drawn down before
the disbursement to assist with the payment of eligible expenditures, those drawdowns are to be
disbursed for their intended purposes no later than three days after receipt.
Cause:
Management did not submit their annual grant application for Federal Transit operating grant funds
and, as a result, were lacking the funds necessary to support operating expenses.
Effect:
Vendors were unpaid for a significant amount of time. Ultimately, the operating grants were
retroactively approved. However, a significant refund payable to the Federal Transit
Administration was also recorded.
Recommendation:
All drawdowns should be based on actual expenditure needs.
32 (Continued)
GREATER ROANOKE TRANSIT COMPANY
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
June 30, 2019
C. FINDINGS AND QUESTIONED COSTS — MAJOR FEDERAL AWARD PROGRAM AUDIT
(CONTINUED)
2019 -003: Federal Transit Cluster — CFDA 20.507 and 20.526, Cash Management — Material
Noncompliance (Continued)
Views of Responsible Officials and Planned Corrective Actions:
Greater Roanoke Transit Company did use capital funds for operating purposes due to its operating
application not being submitted in a timely manner. It intends to submit its operating grant in a
timely manner, not later than June 30th of each year, in the future to ensure that it remains in
compliance. To ensure the grant has been filed, the General Manager will track the progress of the
grant filing once the Certifications and Assurances have been signed in March of each year.
2019 -004: Federal Transit Cluster — CFDA 20.507 and 20.526, Cash Management — Material
Weakness
Condition:
As noted in finding 2019 -003, a lack of oversight in the annual grant application process, as well
as a lack of oversight in the drawdown and use of funding processes, resulted in vendors remaining
unpaid as well as allowed the misapplication of Federal funds for their intended purpose.
Criteria:
All grant activities should include management level oversight to ensure timeliness, accuracy, and
compliance with specified grant requirements.
Cause:
Due to an oversight, the annual operating funds grant application was not filed. This resulted in a
lack of approved operating funding for the Company. As a result, management drew down capital
funding to support operating costs.
Effect.•
Retroactive approvals were obtained by the granting agency and a significant amount of additional
funding that was erroneously drawn down is due back to the granting agency.
Recommendation:
A designated management level individual should have oversight to require timely and accurate
grant applications are filed and that drawdowns are accurate.
Views of Responsible Officials and Planned Corrective Actions:
Greater Roanoke Transit Company did use capital funds for operating purposes due to its operating
application not being submitted in a timely manner. It intends to submit its operating grant in a
timely manner, not later than June 301 of each year, in the future to ensure that it remains in
compliance.
33
GREATER ROANOKE TRANSIT COMPANY
COMMENTS ON INTERNAL CONTROL AND
OTHER SUGGESTIONS FOR YOUR
CONSIDERATION
June 30, 2019
CONTENTS
Page
INDEPENDENT AUDITOR'S REPORT
ON COMMENTS AND SUGGESTIONS ................................................ ............................... 1
COMMENTS AND SUGGESTIONS
RESULTING FROM THE CURRENT YEAR AUDIT ........................... ............................... 3
INFORMATION TECHNOLOGY COMMENTS ....................................... ............................... 4
INDEPENDENT AUDITOR'S REPORT
ON COMMENTS AND SUGGESTIONS
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
In planning and performing our audit of the financial statements of the Greater Roanoke Transit
Company (the "Company ") as of and for the year ended June 30, 2019, in accordance with auditing
standards generally accepted in the United States of America, we considered its internal control over
financial reporting (internal control) as a basis for designing audit procedures that are appropriate in
circumstances for the purpose of expressing our opinion on the financial statements and to comply with
any other applicable standards, such as Government Auditing Standards and the regulations set forth in the
Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of the entity's
internal control. Accordingly, we do not express an opinion on the effectiveness of the entity's internal
control.
Our consideration of internal control was for the limited purpose described in the first paragraph and
was not designed to identify all deficiencies in internal control that might be material weaknesses or
significant deficiencies and, therefore, material weaknesses or significant deficiencies may exist that
were not identified. In addition, because of inherent limitations in internal control, including the
possibility of management override of controls, misstatements due to error or fraud may occur and not
be detected by such controls.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control such that there is a reasonable possibility that a material
misstatement of the entity's financial statements will not be prevented, or detected and corrected on a
timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal
control that is less severe than a material weakness, yet important enough to merit attention by those
charged with governance.
Certain material weaknesses were identified during our procedures that are included in the Independent
Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other
Matters Based on an Audit of Financial Statements Performed in Accordance with Government
Auditing Standards and the Independent Auditor's Report on Compliance for Each Major Program
and on Internal Control over Compliance Required by the Uniform Guidance which should be read in
conjunction with this report.
Additionally, during our audit, we have become aware of certain other matters that provide opportunities
for improving your financial reporting system and/or operating efficiency. Such comments and
suggestions regarding these matters, if any, are also included in the attached report, but are not designated
as a material weakness or significant deficiency. Since our audit is not designed to include a detail review
of all systems and procedures, these comments should not be considered as being all- inclusive of areas
where improvements might be achieved. We also have included information on accounting and other
matters that we believe is important enough to merit consideration by management and those charged with
governance. It is our hope that our suggestions will be taken in the constructive light in which they are
offered.
Your Success is Our Focus
319 McClanahan Street, S.W. • Roanoke, Virginia 24014 - 7705.540- 345 -0936 • Fax: 540- 342 -6181 • www.BEcpas.com
We have already discussed these comments and suggestions with management, and we will be pleased to
discuss them in further detail at your convenience, to perform any additional study of these matters, or to
assist you in implementing the recommendations.
The entity's responses to our recommendations are included in this report. The responses were not
subjected to the auditing procedures applied in the audit of the financial statements and, accordingly, we
express no opinion on them.
This communication is intended solely for the information and use of the Greater Roanoke Transit
Company, management, and the appropriate state and federal regulatory agencies and is not intended to be,
and should not be, used by anyone other than these specified parties.
+"1 `Y4* � , 0( ,o
CERTIFIED PUBLIC ACCOUNTANTS
Roanoke, Virginia
November 15, 2019
PA
COMMENTS AND SUGGESTIONS
RESULTING FROM THE CURRENT YEAR AUDIT
Segregation of Duties and Management Oversight (Material Weakness)
One of the more important aspects of any internal control structure is the segregation of duties. In an ideal system
of internal controls, no individual would perform more than one duty in connection with any transaction or series
of transactions. In particular, no one individual should have access to both physical assets and the related
accounting records. Such access may allow errors or irregularities to occur and either not be detected or
concealed. Due to turnover in the Accounting Supervisor position during the year, duties handled by the Director
of Finance included incompatible duties such as:
1. Preparation of journal entries.
2. Preparation of bank reconciliations.
3. The ability to initiate ACH (electronic) payments.
When walking through relevant controls over these functions, we also noted the following matters:
1. We noted instances where there was no evidence of formal review of journal entries prepared. We
recommend that management consider processes that would ensure that all entries be presented for review
and such review documented. Approval should be documented through a signature and date on the
specific journal entry.
2. During our review of bank reconciliations, we noted that there is no formal documented review of bank
reconciliations. As it currently stands, once the bank reconciliation is prepared by the Director of Finance,
it is provided to the General Manager. While this may have happened there was no documentation of
review of the bank reconciliation. We recommend that the preparer and reviewer initial and date the
reconciliation.
3. During our review of wire transfers, we noted a lack of formal documentation of who initiated and who
approved ACH (electronic) payments and, thus, no evidence of two- person authorization for each transfer.
We recommend that the Director of Finance acquire and maintain documentation that shows that two -
person authorization was done and by whom for each transfer. We are aware that the Company's current
banking access does not allow access to historical documentation of these transactions. The
should consider printing out and maintaining such documentation at the time of app Company
roval or discuss
modifications to reporting available with the Company's financial institution.
In addition, during the year, with the breakdown of segregation of duties and reduction in oversight approximately
$23,000 of unreconciled variances between pass sales and proceeds collected went undetected for a significant
period of time.
Management's response: The Director handled the duties of preparing journal entries in the absence of the
Accounting Supervisor. The normal control is that the Director review and sign the journal entries. The control
has been established that if the Director prepares the journal entries, the General Manager (GAI) or Assistant
General Manager (AG4 will sign -off on the journal entry form. The GM or AGM will sign -off on all ACH
payments initiated by the Director of Finance. The GM and AGM are the only individuals with the authority to
sign checks. In addition, the Finance Department intends to perform quarterly audits on pass sales to help
prevent fraud in the future.
Delayed Funding of Employee's Retirement Accounts
During our liability testing, we noted that contributions to employees' retirement accounts were behind. Late
deposits to those accounts could result in lost earnings to employees. We suggest that management ensure all
withholdings made from employee payrolls be remitted to the appropriate retirement accounts on a timely basis.
Management's response: The contributions will be uploaded within 7 business days of the Bi- weekly payroll.
INFORMATION TECHNOLOGY COMMENTS
As part of our engagement, we involve an information technology ( "IT ") auditor in an initial review of the
Company's information technology controls. During our IT review, our IT auditor identified the following IT
suggestions:
1. The Company does not perform formal periodic IT risk assessments. We recommend the Company
perform a regular IT risk assessment to identify the organization's most critical IT risks.
2. The Company does not perform formal vendor risk assessments. We recommend the Company perform a
regular vendor risk assessment to ensure vendors do not introduce critical information security risks to the
Company.
3. The Disaster Recovery Plan has not been updated since 2014. As IT risks are constantly changing, we
recommend the Disaster Recovery Plan be updated to include current and accurate information.
4. No formal Incident Response Plan exists. Further, the organization does not use the existing help desk
system to document system incidents and remediation activities. We recommend a formal Incident
Response Plan be created and that the Company begin to use the help desk to track IT activities related to
system incidents and problems.
5. No formal Information Security Policy exists. We recommend the Company create a formal Information
Security Policy that and new employees provide a signed acknowledgement that they have read and
understand the policy.
6. The organization does not formally document access requests. We recommend the Company implement a
requirement to document logical and physical access requests and approvals in the helpdesk system.
7. Accounting personnel have physical access to the server room which violates segregation of duties
principles. We recommend that no accounting employees have access to the application server.
S. The Director of Finance has domain admin access which violates segregation of duties principles. We
recommend that only IT staff have domain admin access.
9. The organization does not perform annual security awareness training. We recommend employees receive
formal security awareness training on at least an annual basis.
10. The organization does not have formal change management policies. Even though the Company uses
packaged software, we still recommend a formal Change Management Policy be created to define th
operating systems. e
process for implementing vendor changes to production as well as how patches are to be applied to
Best Practices:
1. The organization does not obtain vendor service organization control ( "SOC ") reports and review them
for any IT issues or findings. We recommend the Company obtain critical vendor SOC reports and review
them to gain an understanding of any IT issues that exist in the vendor environment. In addition, the
Company should take note of any complementary user entity controls ( "CUECs ") that are listed within
the reports and document how the Company is meeting those CUECs.
2. The AD password is set at a 7 character minimum and 10 login attempts are allowed before the account is
locked. We recommend that passwords be at least 8 characters in length and that account lockout happens
at 5 attempts or less.
3. The organization does not have vulnerability assessments performed. We recommend on a periodic basis
the Company conduct a vulnerability assessment to identify critical and high vulnerabilities that require
remediation.
4
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 14, 2020
Anita J. Price, Vice - President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear Vice - President Price and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Tuesday, January 21, 2020, at 1:00 p.m., in the EOC Conference Room, Room
159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke,
Virginia.
Sincerely,
Cecelia F. McCoy
Assistant Secretary
PC: Robert S. Cowell, Jr., Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Amelia C. Merchant, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 21, 2020
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
1. Call to Order -- Roll Call. All present.
2. Approval of Minutes: Regular meeting of GRTC held on Monday, November 18,
2019. Without objection, Minutes were dispensed with approved.
3. Reports of Officers:
a. Secretary:
1. A communication advising of the resignation of William D. Bestpitch as
President of the Greater Roanoke Transit Company, Board of Directors,
effective November 26, 2019. Resignation was accepted and
communication was received and filed.
2. Election of vacancy on Board of Directors.
Michelle L. Davis was appointed as a member of Greater Roanoke
Transit Company Board of Directors to fill the unexpired term of
William D. Bestpitch ending June 30, 2020. (6 -0)
3. Election of Officers.
Anita J. Price was appointed as President ending June 30, 2020.
(6 -0)
Michelle L. Davis was appointed as Vice - President ending June 30,
2020. (6 -0)
b. General Manager:
1. Management Update
a. Planning and Special Projects
• Transit Passenger Advisory Committee (TPAC) Update
• Transit Development Update — Phase II
• New Star Line Trolleys
• GRTC Ridership Update
Without objection, Management Update was received and filed.
2. Greater Roanoke Transit Company First Quarter Financial Report.
Received and Filed.
3. Authorization to File for Federal Transit Administration Operating and
Capital Financial Assistance, and Commonwealth of Virginia Operating
and Capital Financial Assistance for Fiscal Year (FY) 2020 -2021.
Adopted Resolution. (6 -0)
4. Authorization to Donate Transit Bus — Commonwealth Coach and Trolley
Museum. Adopted Resolution. (6 -0)
4. Other Business:
Sherman Stovall, Assistant Vice - President of Operations, advised that prior
to the next Board meeting on March 16, 2020, GRTC will move forward to
award a contract for design and engineering services for the new transit
facility; and noted that the General Counsel would follow up to acquire the
approval of the Board with a called Consent Meeting to approve the
contract.
5. Next Meeting: March 16, 2020, at 1:00 p.m., in EOC Conference Room.
6. Adjourned at 1:22 p.m.
3.a.1
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 21, 2020
Vice - President Anita J. Price and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear Vice - President Price and Members of the Board:
This is to advise that William D. Bestpitch has tendered his resignation as President of the
Greater Roanoke Transit Company, Board of Directors, effective November 26, 2019.
Sincerely,
Cecelia F. McCoy
Assistant Secretary
Enclosure
PC: Robert S. Cowell, Jr., Vice President of Operations
Sherman M. Stovall, Assistant Vice President of Operations
Daniel J. Callaghan, General Counsel
Amelia C. Merchant, Treasurer
Drew Harmon, Municipal Auditor
Laura M. Carini, Assistant General Counsel
Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 2541
Fax: (540) 853 -1145
SHERMAN P. LEA, SR. Email clerkLroanokeva.gov
Mayor
November 26, 2019
The Honorable Sherman P. Lea, Sr.
Mayor
Roanoke, Virginia
Dear Mayor Lea:
I am resigning from the following positions effective immediately:
Council Members
William D. Bestpitch
Joseph L. Cobb
Michelle L. Davis
Djuna L. Osborne
Anita J. Price
Patricia White -Boyd
• President and Director, Greater Roanoke Transit Company Board of Directors
• Vice -Chair and Member, Audit Committee
• Elected Official Representative, Virginia's First Regional Industrial Facilities
Authority
• Elected Official Representative, Virginia Municipal League, General Laws
Committee
I wish you and other Members of Roanoke City Council much success in fulfilling the duties
and responsibilities of these positions.
Sincerely,
i �J 4, - - z ZTe4 Y4 4/.,
William D. Bestpitch
Council Member
c: The Honorable Vice -Mayor Joseph L. Cobb and Members of Roanoke City Council
Robert S. Cowell, City Manager
Daniel J. Callaghan, City Attorney
Troy A. Harmon, Municipal Auditor
Stephanie M. Moon Reynolds, City Clerk
CECELIA F. MCCOY, CMC
Acting City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roanokeva.gov
January 10, 2020
Vice - President Anita J. Price and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear Vice - President Price and Members of the Board of Directors:
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
Please be advised that Roanoke City Council recommends Council Member Michelle L.
Davis be appointed to replace Council Member William D. Bestpitch as a Director on the
Greater Roanoke Transit Company (GRTC), Board of Directors ending June 30, 2020.
Roanoke City Council understands that the GRTC Board of Directors will consider the
appointment to fill the vacancy occurring as a result of Mr. Bestpitch's resignation at its
January 21, 2020 meeting, in accordance with Article III, Section 2 of the GRTC By-
laws.
Sincerely,
Cecelia F. McCoy
Acting City Clerk
c: Robert S. Cowell, Jr., Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Amelia C. Merchant, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 21, 2020
Michelle L. Davis
Vice - President
Roanoke, Virginia
Dear Ms. Davis:
At a regular meeting of Greater Roanoke Transit Company Board of Directors held on
Tuesday, January 21, 2020, you were appointed as a member of the Greater Roanoke
Transit Company Board of Directors to fill the unexpired term of office of William D.
Bestpitch ending June 30, 2020.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court of the
City of Roanoke located on the third floor of the Roanoke City Courts Facility, 315
Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were appointed. For recordkeeping purposes,
complete the online application at www.roanokeva.gov.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Sincerely,
*6
Cecelia F. McCoy
Assistant Secretary
Enclosures
Michelle L. Davis
January 21, 2020
Page 2
PC: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE )
To -wit:
I, Cecelia F. McCoy, Assistant Secretary and as such Assistant Secretary of the
Greater Roanoke Transit Company and keeper of the records thereof, do hereby certify
that at a regular meeting of the Greater Roanoke Transit Company, which was held on
the twenty -first day of January 2020, MICHELLE L. DAVIS was appointed as a member
of the Greater Roanoke Transit Company Board of Directors to fill the unexpired term of
office of William D. Bestpitch ending June 30, 2020.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -first day of January 2020.
Assistant Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Michelle L. Davis, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Greater Roanoke Transit Company Board of
Directors to fill the unexpired term of office of William D. Bestpitch ending June 30,
2020, according to the best of my ability. (So help me God)
MICHELLE L. DAVIS
The foregoing oath of office was taken, sworn to, and subscribed before me by
Michelle L. Davis this,2�`�day 2020.
Brenda S. Hamilton, Clerk of the Circuit Court
B� ,'L c -- , Clerk
Greater Roanoke Transit Company (GRTC)
Board of Directors Meeting
Management Update
January 21, 2020
Planning and Special Projects
Transit Passenger Advisory Committee (TPAC) Update
The TPAC held its first meeting on November 21St, 2019 at the Campbell Court Transfer Center. During the
meeting, TPAC members were presented with a brief review of GRTC's basic organizational structure, the role of
transit in the community, GRTC's current plans for transit service modifications, and what role the TPAC will play
in the success of GRTC as the public transportation provider in the Roanoke Valley. The next TPAC meeting is
scheduled for February 13, 2020 at the Campbell Court Transfer Center.
Transit Development Plan — Phase 11
In FY 2021, GRTC management and staff plan to move forward with the next phase of the Transit Development
Plan. Phase II includes discontinuing peak service on routes that have low ridership during peak hours,
modifying the existing Route 91/92 (Salem), creating a new Route 93 (Salem) to extend service in Salem, and
creating the Brandon Road Connector.
New Star Line Trolleys
On December 16, 2019, GRTC placed into service four new low -floor clean diesel trolleys (two green /two red) on
the Star Line Trolley. The four new trolleys come equipped with the low -floor bus concept, making them more
accessible and easier to use.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
GRTC YTD Ridership
Below is the GRTC Ridership YTD as of November 2019
Valley Metro Fixed Route Ridership Report
180,000
160,000
140,000
120,000
1W,000
80,000
60,000
40.000
20,000
0
Jul Aug Sept Oct Nov Oec W Feb Mar Apr May lun
S.T.A.R Ridership Chart
8,aw
TOW
6,000
5.001
4,000
3,000
2,000
1.000
0
jut Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Smart Way Express
3000
2500
2000
1500
1000
sal '
0
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Tun
III FY 20
■FY 19
• FY 20
■rY 19
■fY20
■ FY 19
Smart Way Ridership Chart
5.om
4,500
4,000
3,500
3,000
2,500
2,0(X)
1,500
1,000
SW
0
Jul Aug Sept Oct Nov Dec Jan Feb May Apr May fun
Star Line Trolley Ridership Chart
8,000
2,000
6,000
5,000
4,000
3,000
2,000
1,000
0
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
• FY 20
■FY 19
■ FY 20
■ FY 19
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
Respectfully Sgbmitted,
4al. Price
Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
va11ey Ja�
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
January 21, 2020
Anita Price, Vice President, and Members of the Board of Directors
Dear Vice President Price and Members of the Board:
Subject: Greater Roanoke Transit Company First Quarter Financial Report
The attached report provides financial performance information for the first quarter (July —
September) of Fiscal Year (FY) 2020. For the first quarter of FY 2020, Greater Roanoke Transit
Company (GRTC) experienced net income of $235,850 a decrease of $50,011 compared to the
same period in FY 2019.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 2.1% over the same period last year and is 2.8% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased 2.6% compared to FY 2019 and are 3% below the established
budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased 24.4%
compared to FY 2019 and are 5.9% below the established budget.
• State and Federal operating assistance increased 3.5% and are performing above budget
expectations.
Expenses
Total expenses increased 4.3% compared to FY 2019 but are within 1% of the established budget.
Significant factors impacting expenses include:
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
• Labor and Fringe Benefits increased approximately 4 %, and are 1.3% above the
established budget.
• Materials and Supplies decreased 4.6% and are 3% below the established budget.
• Utilities decreased 13.7% and are 1.7% below the established budget.
• Miscellaneous Expense, which includes paratransit service, increased 7.7% and exceeds
budget approximately 2.6 %.
Respectfully Somitted,
Ykvin L. Price
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Three Months Ending September 30, 2019
OPERATING INCOME
Operating Revenue
Non - Transportation Revenues
Total Income
OPERATING EXPENSES
Labor - Hourly & Salary
Fringe Benefits
Services
Materials & Supplies
Utilities
Insurance Costs
Miscellaneous Expenses
Total Expenses
Net Loss
Local Grants
State Grants
Federal Grants
Total Subsidies
FY FY FY 19
2020 2019 BUDGET
September September TOTAL
$455,385.46
48,552.98
$503,938.44
$1,131,288.21
486,050.29
191,007.94
340,847.10
59,400.43
61,093.38
519.175.01
$2,788,862.36
($2,284,923.92)
$705,380.26
637,973.07
1,177,421.00
$2,520,774.33
$467,715.88
64,182.54
$531,898.42
$1,101,377.11
454,349.47
148,916.96
357, 385.56
68,861.16
61,038.81
482.171.56
$2,674,100.63
$2,065,037.00
254,538.00
$2,319,575.00
$4,027,266.00
2,134,520.00
774,144.00
1,548,871.00
255,259.00
267,783.00
1.881.082.00
$10,888,925.00
($2,142,202.21) ($8,569,350.00)
$673,405.47
528,200.00
1,226,458.00
$2,428,063.47
Net Income (loss) $235,850.41 $285,861.26
$2,769,764.00
2,423,011.00
3,376,575.00
$8,569,350.00
% OF FY 20
BUDGET
22.05%
19.07%
21.73%
28.09%
22.77%
24.67%
22.01%
23.27%
22.81%
27.60%
25.61%
26.66%
25.47%
26.33%
34.87%
29.42%
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
9/30/2019 9/30/2018
Year -to -Date Year -to -Date % of Change
ASSETS
$
1,275,858.35
$
1,016,539.72
26%
CASH
ACCOUNTS RECEIVABLE
$
3,993,302.22
$
1,723,781.22
132%
INVENTORY
$
486,884.93
$
479,936.56
1%
FIXED ASSETS
$
35,482,240.58
$
34,913,880.47
2%
FIXED ASSETS
ACCUMULATED DEPRECIATION
$
(21,944,345.06)
$
(24,658,510.16)
-11%
NET FIXED ASSETS
$
13,537,895.52
$
10,255,370.31
32%
PREPAYMENTS
$
118,521.88
$
103,134.03
15%
TOTAL ASSETS
$
19,412,462.90
$
13,578,761.84
43%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
2,750,195.64
$
661,385.16
316%
PAYROLL LIABILITIES
$
508,257.07
$
451,376.41
13%
OTHER LIABILITIES
$
1,933,996.26
$
1,033,911.19
87%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
3,405,258.60
$
3,621,913.10
-6%
DEPRECIATION EXPENSE
$
(399,403.39) $
(382,668.57)
4%
RETAINED EARNINGS
$
10,934,172.31
$
7,878,905.29
39%
CAPITAL CONTRIBUTIONS
$
44,131.00
$
28,073.00
57%
NET INCOME (LOSS)
$
235,850.41
$
285,861.26
-17%
TOTAL CAPITAL
$
14,220,013.93
$
11,432,089.08
24%
TOTAL LIABILITIES & CAPITAL
$
19,412,462.90
$
13,578,761.84
43%
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
January 21, 2020
The Honorable Anita J. Price, Vice - President, and Members of the Board of Directors of
Greater Roanoke Transit Company
Roanoke, Virginia
Dear Vice President Price and Members of the Board:
Subject: Authorization to File for Federal Transit Administration Operating and Capital Financial
Assistance, and Commonwealth of Virginia Operating and Capital Financial Assistance for
Fiscal Year (FY) 2020 - 2021.
Background
Financial assistance has been provided to Greater Roanoke Transit Company (GRTC) by the
Federal Transit Administration (FTA) and the Commonwealth of Virginia Department of Rail and
Public Transportation ( VDRPT) during previous fiscal years for certain operating and capital
expenses.
Under FTA regulations, GRTC is eligible for federal operating funds, which cannot exceed 50%
of its proposed operating deficit. In FY 2020 - 2021 GRTC will apply for the maximum amount
allowed in federal operating and capital financial assistance.
During the current fiscal year, the total amount of assistance GRTC will receive from FTA is
approximately $3,376,575 and the total amount of assistance GRTC will receive from VDRPT is
approximately $2,423,011.
The deadline for filing the applications for the above referenced assistance for FY 2020 - 2021
is February 1, 2020.
Recommendation
Authorize the General Manager or Assistant General Manager to file applications requesting the
maximum operating and capital financial assistance from FTA and VDRPT for FY 2020 - 2021
and to accept and execute the necessary grant agreements in a form approved by General
Counsel.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
Submitted,
n L. Price
eral Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 24, 2020
Kevin Price, General Manager
Valley Metro
P. O. Box 13247
Roanoke, Virginia 24032
Dear Mr. Price,
I am enclosing copy of a Resolution authorizing the filing of applications and the
acceptance and execution of appropriate agreements for operating and capital financial
assistance for Fiscal Year 2020 — 2021 with the Federal Transit Administration and the
Commonwealth of Virginia Department of Rail and Public Transportation upon certain
terms and conditions.
The abovementioned resolution was adopted by the Board of Directors at its regular
meeting held on Tuesday, January 21, 2020.
Sincerely,
l_ 4'e'a� wte_
Cecelia F. McCoy
Assistant Secretary
Enclosure
PC: Robert S. Cowell, Jr., Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Amelia C. Merchant, Treasurer, GRTC
Daniel L. Callaghan, General Counsel, GRTC
Laura Carini, Assistant General Counsel, GRTC
Troy A. Harmon, Municipal Auditor
Ronnie Parker, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING THE FILING OF APPLICATIONS AND THE
ACCEPTANCE AND EXECUTION OF APPROPRIATE AGREEMENTS FOR
OPERATING AND CAPITAL FINANCIAL ASSISTANCE FOR FISCAL YEAR 2020-
2021 WITH THE FEDERAL TRANSIT ADMINISTRATION AND THE
COMMONWEALTH OF VIRGINIA DEPARTMENT OF RAIL AND PUBLIC
TRANSPORTATION UPON CERTAIN TERMS AND CONDITIONS.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit
Company that the Company's General Manager and Assistant General Manager are each
authorized to execute, as may be needed, in a form approved by General Counsel,
appropriate applications requesting the maximum operating and capital financial
assistance from the Federal Transit Administration and the Commonwealth of Virginia
Department of Rail and Public Transportation for the fiscal year 2020 -2021 and further to
accept and execute the necessary operating grant agreements and capital grant
agreements, in a form approved by General Counsel, all as more particularly set forth in
the report of the General Manager to this Board dated January 21, 2020. The Company's
Secretary is also authorized to attest any such documents.
Date Adopted: Z/ au.ZQ
ATTEST:
� . J--
Cecelia F. McCoy, Assistant Se tart'
W= 1 14ov. 'Aw�
iWam""'Emm
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
January 21, 2020
The Honorable Anita J. Price, Vice - President, and Members and Officers of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Subject: Authorization to Donate Transit Bus — Commonwealth Coach & Trolley Museum
Background
In accordance with Chapter IV, Project Management, Section 3f, Useful Life of Project Property, (1) (a) -(h) and
(2)(a)11 of Federal Transit Administration (FTA) Circular 5010.1E, GRTC has retired fifteen (15) heavy duty transit
buses in its fixed route service fleet. Each vehicle, model years 2004 and 2006, has met FTA's useful life criterion,
having either operated in revenue service for more than 500,000 miles or twelve (12) years.
Using industry standard vehicle comparables, each of the fifteen (15) vehicles has an assessed current market
value of $4,183 or less. In accordance with FTA Circular 5010.1E governing the disposition of vehicles with a
current market value less than $5,000, the grantee may dispose of vehicles in a manner consistent with its local
policy. Because there is no Federal interest in any unit of grant assisted property with a Fair Market Value (FMV) of
$5,000 or less, the grantee may do what it wishes with that property, including removing parts as it sees fit
(Circular 5010.1E, Chapter IV, Project Management, Section 3 Revised: July 2018).
In 2017, the Commonwealth Coach & Trolley Museum experienced a devastating structural fire at its vehicle
storage facility resulting in the total loss of 12 historically significant transit buses. Of the 12 buses lost, two were
past Valley Metro service vehicles, a 1976 Valley Metro Flxible and a 1979 Valley Metro Gruman. GRTC wishes to
donate one of the fifteen (15) aforementioned heavy duty transit buses. GRTC received concurrence from the FTA
on the disposition of the aforementioned fifteen (15) heavy duty transit buses, inclusive of the proposed donation
of one bus to the Commonwealth Coach & Trolley Museum, on August 1, 2019
Recommendation
Recommend that GRTC donate one heavy duty transit bus slated for retirement that in accordance with Federal
Transit Administration regulation, has reached the end of its useful life, to the Commonwealth Coach & Trolley
Museum.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
Respectfu)$ Submitted,
L. Price, General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
January 24, 2020
Kevin Price, General Manager
Valley Metro
P. O. Box 13247
Roanoke, Virginia 24032
Dear Mr. Price,
I am enclosing copy of a Resolution authorizing Greater Roanoke Transit Company's
General Manager to donate a heavy duty transit bus, in compliance with Federal Transit
Administration circular 5010.1 E; and authorizing the Vice - President of Operations and
General Manager to take such further actions and execute such further documents, as may
be necessary to implement, administer, and enforce such donations.
The abovementioned resolution was adopted by the Board of Directors at its regular
meeting held on Tuesday, January 21, 2020.
Sincerely,
C�
Cecelia F. McCoy �I
Assistant Secretary
Enclosure
PC: Robert S. Cowell, Jr., Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice - President of Operations, GRTC
Amelia C. Merchant, Treasurer, GRTC
Daniel L. Callaghan, General Counsel, GRTC
Laura Carini, Assistant General Counsel, GRTC
Troy A. Harmon, Municipal Auditor
Ronnie Parker, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING GREATER ROANOKE TRANSIT COMPANY'S
GENERAL MANAGER TO DONATE A HEAVY DUTY TRANSIT BUS, IN COMPLIANCE
WITH FEDERAL TRANSIT ADMINISTRATION (FTA) CIRCULAR 5010.1E; AND
AUTHORIZING THE VICE PRESIDENT OF OPERATIONS AND GENERAL MANAGER
TO TAKE SUCH FURTHER ACTIONS AND EXECUTE SUCH FURTHER DOCUMENTS,
AS MAY BE NECESSARY TO IMPLEMENT, ADMINISTER, AND ENFORCE SUCH
DONATION.
WHEREAS, Greater Roanoke Transit Company (GRTC) has retired 15 heavy duty
transit buses that have reached the end of their useful life, as defined in Federal Transit
Administration (FTA) Circular 5010.1E, by exceeding 12 years or more than 500,000 miles of
revenue service;
WHEREAS, using industry standard vehicle comparables, the vehicle has an assessed
current market value of $4,183.00;
WHEREAS, in accordance with FTA Circular 5010.1E governing the disposition of
vehicles with a current market value less than $5,000, GRTC may dispose of vehicles in a
manner consistent with its local policy; and
WHEREAS, Commonwealth Coach & Trolley Museum experienced a devastating
structural fire at its vehicle storage facility resulting in the total loss of 12 historically significant
transit buses, and GRTC wishes to donate to one of the heavy duty transit buses to the Museum.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company as follows:
1. GRTC's General Manager is authorized, for and on behalf of GRTC to take such
actions to donate a heavy duty transit bus to Commonwealth Coach & Trolley Museum, referred
to in the General Manager's report dated January 21, 2020, to this Board.
1
2. The Vice President of Operations and General Manager are further authorized to
take such further actions and execute such further documents, as may be necessary to implement,
administer, and enforce such donation, with any such documents to be in a form approved by
general counsel.
Date: APAO.AILAI a11
ATTEST:
�Cecelia F. M cCo y, Assistant ar
y
0
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
February 24, 2020
Anita Price, President, and Members of the Board of Directors
Dear President Price and Members of the Board:
Subject: Greater Roanoke Transit Company October 2019 Financial Report
The attached report provides financial performance information for the month of October 2019 of Fiscal
Year (FY) 2020. On a year -to -date basis, Greater Roanoke Transit Company (GRTC) experienced net
income of $351,676 an increase of $35,805 compared to the same period in FY 2019. The significant
factors affecting financial performance are outlined below.
Revenue
Total revenue increased 3.4% over the same period last year and is 2.9% above the established budget.
Significant factors impacting revenue include:
Fare Revenues decreased 3.5% compared to FY 2019 and are 2.9% below the established
budget.
Other Revenues (advertising, building rental, parking, miscellaneous) increased 24.2% compared
to FY 2019 and are 11.4% above the established budget. Revenue performance in this category
reflects the recent sale of surplus property.
State and Federal operating assistance increased 4.6% and is performing above budget
expectations.
Expenses
Total expenses increased 2.7% compared to FY 2019 but are within 1% of the established budget.
Significant factors impacting expenses include:
• Labor and Fringe Benefits increased approximately 1.6 %, and are within 1% of the established
budget.
• Services increased 30.2% but are within 1% of the established budget.
• Materials and Supplies decreased 8.5% and are 4.9% below the established budget.
• Utilities decreased 4.9% and are 4% below the established budget.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
• Miscellaneous Expense, which includes paratransit service, increased 7.1% and exceeds budget
by approximately 3.2 %.
RespectfujWSubmitted,
h L. Price
eral Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Four Months Ending October 31, 2019
OPERATING INCOME
Operating Revenue
Non - Transportation Revenues
Total Income
OPERATING EXPENSES
Labor - Hourly & Salary
Fringe Benefits
Services
Materials & Supplies
Utilities
Insurance Costs
Miscellaneous Expenses
Total Expenses
Net Loss
Local Grants
State Grants
Federal Grants
Total Subsidies
FY
2020
October
FY FY 19
2019 BUDGET % OF FY 20
October TOTAL BUDGET
$629,322.62
$652,047.35
$2,065,037.00
30.48%
113,832.21
91,685.91
254,538.00
44.72%
$743,154.83
$743,733.26
$2,319,575.00
32.04%
$1,447,808.08
$1,427,405.20
$4,027,266.00
35.95%
602,680.50
591,414.02
2,134,520.00
28.23%
262,107.08
201,251.82
774,144.00
33.86%
441,042.52
482,059.24
1,548,871.00
28.48%
74,842.76
78,664.14
255,259.00
29.32%
81,457.84
81,385.08
267,783.00
30.42%
687,306.40
641,490.16
1,881,082.00
36.54%
$3,597,245.18
$3,503,669.66
$10,888,925.00
33.04%
($2,854,090.35) ($2,759,936.40)
$924,052.76
$895,366.59
797,886.07
704,267.00
1,483,828.00
1,476,174.00
$3,205,766.83
$3,075,807.59
Net Income (loss) $351,676.48 $315,871.19
($8,569,350.00) 33.31%
$2,769,764.00 33.36%
2,423,011.00 32.93%
3,376,575.00 43.94%
$8,569,350.00 37.41%
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
10/31/2019 10/31/2018
Year -to -Date Year -to -Date % of Change
ASSETS
CASH
$
985,541.77
$
617,698.36
60%
ACCOUNTS RECEIVABLE
$
2,369,620.80
$
2,212,195.63
7%
INVENTORY
$
506,369.24
$
470,788.36
8%
FIXED ASSETS
FIXED ASSETS
$
35,482,240.58
$
34,941,104.63
2%
ACCUMULATED DEPRECIATION
$
(22,077,479.53)
$
(24,786,066.35)
-11%
NET FIXED ASSETS
$
13,404,761.05
$
10,155,038.28
32%
PREPAYMENTS
$
89,647.18
$
86,154.41
4%
TOTAL ASSETS
$
17,355,940.04
$
13,541,875.04
28%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
595,203.91
$
747,654.32
-20%
PAYROLL LIABILITIES
$
458,370.24
$
407,796.40
12%
OTHER LIABILITIES
$
2,099,660.36
$
1,032,333.50
103%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
3,405,258.60
$
3,621,913.10
-6%
DEPRECIATION EXPENSE
$
(532,537.86)
$
(510,224.76)
4%
RETAINED EARNINGS
$
10,934,172.31
$
7,878,905.29
39%
CAPITAL CONTRIBUTIONS
$
44,131.00
$
47,621.00
-7/0
NET INCOME (LOSS)
$
351,676.48
$
315,871.19
11%
TOTAL CAPITAL
$
14,202,705.53
$
11,354,090.82
25%
TOTAL LIABILITIES & CAPITAL
$
17,355,940.04
$
13,541,875.04
28/0
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 10, 2020
Anita J. Price, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear Vice - President Price and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, March 16, 2020, at 1:00 p.m., in the EOC Conference Room,
Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
Roanoke, Virginia.
Sincerely,
Cecelia F. McCoy
Assistant Secretary
PC: Robert S. Cowell, Jr., Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Amelia C. Merchant, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Stephanie Giles, Director of Finance, Valley Metro
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 16, 2020
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
1. Call to Order -- Roll Call. President Anita J. Price and Vice - President
Michelle L. Davis were absent. Director Melinda J. Payne served as the
Presiding Officer.
2. Approval of Minutes: Regular meeting of GRTC held on Monday, January 21,
2020. Without objection, the reading of the Minutes were dispensed with
approved.
3. President:
a. Concurrence to establish the Annual Meeting of the GRTC Stockholders for
Monday, June 15, 2020, at 1:30 p.m., in the City Council Chamber.
Without objection, the Board concurred in the recommendation as
abovementioned.
4. Reports of Officers:
a. General Manager:
1. Management Update
a. Transit Passenger Advisory Committee (TPAC) Update
b. Valley Metro Public Transportation Agency Safety Plan
c. Valley Metro Bus Shelter Program — Update
d. Transit Bus Wash System Replacement
e. Valley Metro Ridership Update
Without objection, Management Update was received and filed.
2. Greater Roanoke Transit Company November 2019 Financial Report.
Received and filed.
3. Appointment of two members of the Board and two officers of the
Company to serve as the Fiscal Year 2020 - 2021 Budget Review
Committee to review the proposed budget.
Appointed Amelia C. Merchant, Treasurer; and Sherman M. Stovall,
Assistant Vice - President of Operations, as the two officers; and
Reeves "R.B." Lawhorn and President Anita J. Price, as the two
Board Members.
4. Authorization to Donate Transit Buses — Commonwealth Coach and
Trolley Museum. Adopted Resolution. (4 -0)
5. Minutes of Transit Passenger Advisory Committee (TPAC) held on
Thursday, February 13, 2020. Received and filed.
4. Other Business:
Resolution establishing a written policy for participation in Board of Directors of
the Greater Roanoke Transit Company meetings through electronic
communication. Adopted Resolution. (4 -0)
5. Next Meeting: May 18, 2020, at 1:00 p.m., in EOC Conference Room.
6. Adjourn: 1:28 p.m.
3.
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
March 16, 2020
Vice - President Michelle L. Davis and Members of
the Greater Roanoke Transit Company Board of Directors
Roanoke, Virginia
Dear Vice - President Davis and Members of the Board:
Paragraph I, Article II of the By -Laws of the Greater Roanoke Transit Company provide
that the Annual Meeting of the Stockholders will be held during the month of June each
year at a day, time and place to be from time to time fixed by the Board of Directors. With
your concurrence, I respectfully recommend that the Annual Stockholder Meeting be held
on Monday, June 15, 2020, at 1:30 p.m., in the City Council Chamber.
Sincerely,
Anita J rice
President
PC: Robert S. Cowell, Jr., Vice President of Operations
Sherman M. Stovall, Assistant Vice President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
Cecelia F. McCoy, Assistant Secretary
Drew Harmon, Municipal Auditor, City of Roanoke
Kevin Price, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Ronnie Parker, Assistant Kevin Price, General Manager, Valley Metro,
P. O. Box 13247, Roanoke, Virginia 24032
Stephanie Giles, Director of Finance, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Greater Roanoke Transit Company (GRTC)
Board of Directors Meeting
Management Update
March 16, 2020
Planning and Special Projects
Transit Passenger Advisory Committee (TPAC) Update
The February meeting of the Transit Passenger Advisory Committee was held on Thursday, February 13th, at 6:30
PM at the Campbell Court Transfer Center, 2nd Floor, 17 Campbell Ave. SW. Discussions were held regarding the
role of the TPAC committee, which included a reminder of the function of the Transit Development Plan (TDP)
and the Comprehensive Operational Analysis (COA) as the foremost guiding documents for the vision of Valley
Metro over the next 8 to 10 years. In addition, ancillary documents of importance, including the Bus Stop
Accessibility Study, completed in 2013, as well as the Roanoke Valley Transit Vision Plan, which provides a 25-
year horizon of transit improvements were introduced.
As part of the foundation set by these guiding documents, the TPAC will function in an advisory role to the
Greater Roanoke Transit Company (GRTC) Board of Directors that will represent the issues and concerns of
transit passengers throughout Valley Metro service area. As a precaution, it was discussed that any initiative or
new programs discussed during TPAC meetings will need to get direction or approval from the Board. Once the
Board is briefed on any discussions held at the TPAC level, their feedback will then be discussed at the Advisory
level, creating a circular pattern of communication.
During this same discussion the TPAC was updated on the latest developments regarding Campbell Court and
the pending transfer center, Phase II of the Route Modifications, and the new Starline Trolley vehicles.
A copy of the minutes from the February 13th, 2020 TPAC meeting are attached.
Valley Metro Public Transportation Agency Safety Plan
On July 19, 2018, FTA published the Public Transportation Agency Safety Plan (PTASP) Final Rule, which requires
certain operators of public transportation systems that receive federal funds under FTA's Urbanized Area
Formula Grants to develop safety plans that include the processes and procedures to implement Safety
Management Systems (SMS). The plan must include safety performance targets. Transit operators also must
certify they have a safety plan in place meeting the requirements of the rule by July 20, 2020. The plan must be
updated and certified by the transit agency annually.
In order to meet the requirements set by the FTA, Valley Metro will be participating in the Virginia Statewide
Public Transportation Agency Plan (PTASP) for Small Public Transportation Providers along with 14 other small
transit agencies in the Commonwealth. The GRTC Board of Directors have received a copy of the draft Virginia
Greater Roanoke Transit Company
Statewide PTASP and Appendix K — Greater Roanoke Transit Company (Valley Metro) for review and comment.
GRTC staff plan to seek final Board approval of the PTASP at the May 2020 GRTC Board of Directors meeting.
Valley Metro Bus Shelter Program — UPDATE
Valley Metro, in partnership with the City of Salem, is installing two new transit bus stop shelters on Roanoke
Boulevard in Salem. Valley Metro is also finalizing plans to install bus shelters in the Town of Vinton (partnership
with the Lions Club and Kroger Mid - Atlantic) and in the City of Roanoke (Food Lion on Shenandoah and Kroger
on Towne Square).
Transit Bus Wash System Replacement
Valley Metro will be replacing its existing transit bus wash system. The replacement Transit Bus Wash System
will replace the existing pneumatic bus wash system with a bus wash system operated exclusively by electricity.
The estimated cost for the replacement bus wash system is $242,280. This project will be funded with an
existing capital grant from the Virginia Department of Rail and Public Transportation, Federal Transit
Administration, and local matching funds ($9,692). A purchase contract for the replacement transit bus wash
system is scheduled to be executed in late March 2020, no earlier than March 23, 2020.
Greater Roanoke Transit Company
GRTC YTD Ridership
Below is the GRTC Ridership YTD as of December 2019
Valley Metro Fixed Route Ridership Report
S.T.A.R Ridership Chart
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Greater Roanoke Transit Company
Resoectfu|lyJVubrn itted,
hLPrice
era|Manager
Copy: Vice President ofOperations
Assistant Vice President ofOperations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
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I
Y E/ ■
Statewide Public Transportation Agency
Safety Plan
Virginia Department and Public i ratisportation
[DRAFT November 2019]
Prepared by: COM 4840 Cox Road, Glen Allen, VA23060
In partnership with: Transportation Resource Associates, Inc., 1608 Walnut Street, Suite 1602, Philadelphia, PA 19103
Statewide Public
Safety Plan
Prepared by:
AECOM
4840 Cox Road
Glen Allen, VA 23060
in partnership with
04d,
Transportation Resource Associates, Inc.
1608 Walnut Street, Suite 1602
Philadelphia, PA 19103
Transportation Agency
Acronymsand Abbreviations ................................................................... ............................... ii
PTASPSchedule .........................................................................................
..............................1
1. About
CAT .......................... ............................... .........................Error!
Bookmark not defined.
2. Revision
History — CAT .............................. ...............................
Error! Bookmark not defined.
3. Safety
Management Policy ............................... .........................Error!
Bookmark not defined.
3.1
Safety Policy Statement ................ ...............................
Error! Bookmark not defined.
3.2
Safety Goals, Objectives, and Targets .........................
Error! Bookmark not defined.
3.3
Employee Safety Reporting .......... ...............................
Error! Bookmark not defined.
3.4
Safety Policy Communication ....... ...............................
Error! Bookmark not defined.
3.5
Safety Accountabilities and Responsibilities ................
Error! Bookmark not defined.
3.6
Safety Meetings ............................ ...............................
Error! Bookmark not defined.
3.7
Documentation and Recordkeeping .............................
Error! Bookmark not defined.
4. Safety risk management .... ............................... .........................Error!
Bookmark not defined.
4.1
Hazard Identification ..................... ...............................
Error! Bookmark not defined.
4.2
Hazard Analysis and Evaluation ... ...............................
Error! Bookmark not defined.
4.3
Safety Risk Mitigations .................. ...............................
Error! Bookmark not defined.
4.4
Hazard Tracking and Recordkeeping ...........................
Error! Bookmark not defined.
5. Safety Assurance ............... ............................... .........................Error!
Bookmark not defined.
5.1
Safety Performance Monitoring ..... ...............................
Error! Bookmark not defined.
5.1.1 Operations ........................ ...............................
Error! Bookmark not defined.
5.1.2 Maintenance ..................... ...............................
Error! Bookmark not defined.
5.2
Other Safety Performance Monitoring Activities and
Data Collection Error! Bookmark
not defined.
5.3
Process Evaluation ....................... ...............................
Error! Bookmark not defined.
5.4
Event Investigations ...................... ...............................
Error! Bookmark not defined.
6. Safety Promotion ............... ............................... .........................Error! Bookmark not defined.
6.1 Safety Communication .................. ............................... Error! Bookmark not defined.
6.1.1 Competencies and Training .............................. Error! Bookmark not defined.
6.1.2 Training Program Evaluation ............................ Error! Bookmark not defined.
Figure 1 -1: Insert figure title .......................... ............................... Error! Bookmark not defined.
Table 1 -1: Insert table title ............................ ............................... Error! Bookmark not defined.
Appendices
Appendix A: Insert appendix title
Appendix B: Insert appendix title
i
Acronyms and Abbreviatio
AIP
Accident Investigation Procedure
BRITE
Blue Ridge Intercity Transit Express
CAT
Charlottesville Area Transit
CFR
Code of Federal Regulations
DRPT
Department of Rail and Public Transportation
FTA
Federal Transit Administration
GLTC
Greater Lynchburg Transit Company
HDPT
Harrisonburg Department of Public Transportation
ICS
Incident Command System
MPO
Metropolitan Planning Organization
NEO
New Employee Orientation
NIMS
National Incident Management System
NTD
National Transit Database
OJT
On- the -job Training
PAT
Petersburg Area Transit
PIO
Public Information Officer
PTASP
Public Transportation Agency Safety Plan
SMS
Safety Management System
WATA
Williamsburg Area Transit Authority
WinTran Winchester Transit
1. VIRGINIA STATEWIDE PUBLIC TRANSIT AGENCY SAFETY PLAN (PTASP) FOR
SMALL PUBLIC TRANSPORTATION PROVIDERS
The Virginia Statewide Public Transportation Agency Plan (PTASP) for Small Public
Transportation Providers is a comprehensive plan outlining the Safety Management Systems
(SMS) programs at 15 small transit agencies in the Commonwealth. A small transit agency is
defined as a non -rail fixed guideway agency that receives federal financial assistance under 49
U.S.C. 5307 and run 100 or fewer vehicles in total during peak revenue service. This
comprehensive plan is required by 49 United States Code 5329 and 49 Code of Federal
Regulations (CFR) Part 673.
On July 19, 2018, the Federal Transit Administration (FTA) published 49 CFR Part 673, which
requires agencies receiving federal assistance under 49 U.S.C. 5307 funding to develop a
PTASP. Per 49 CFR Part 673.11(d), States must develop a PTASP for small transit agencies. In
Virginia, the Virginia Department of Rail and Public Transportation (DRPT) is the state agency
responsible for developing the state - sponsored PTASP for small transit agencies. DRPT is
primarily responsible for gathering input from each participating small transit agencies during the
development, review, and update of the PTASP. Moving forward, each agency will be responsible
for continuing the implementation of its SMS program and other activities described within its
respective PTASP sections.
The PTASP is laid out to provide general information on each agency, including its overall
structure and services; the agency Safety Management Policy; Safety Risk Management
program; Safety Assurance program; and Safety Promotion program. Each section of the plan
accurately portrays the current services and programs in place at each agency.
The following transit agencies are covered by the Statewide PTASP:
• Blacksburg Transit
• Blue Ridge Intercity Transit Express (BRITE)
• City of Bristol Virginia Transit (Bristol Transit)
• Charlottesville Area Transit (CAT)
• District Three /Mountain Lynx Transit
• Fredericksburg Regional Transit (FRED Transit)
• City of Harrisonburg Department of Public Transportation (HDPT)
• Greater Lynchburg Transit Company (GLTC)
• Petersburg Area Transit (PAT)
• Radford Transit
• Greater Roanoke Transit Company (Valley Metro)
• Suffolk Transit
• Williamsburg Area Transit Authority (WATA)
• Winchester Transit (WinTran)
Each agency PTASP is located in a separate appendix of this document.
2. VIRGINIA DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION (DRPT)
The mission of DRPT is to facilitate and improve the mobility of the citizens of Virginia and to
promote the efficient transport of goods and people in a safe, reliable, and cost - effective manner.
To fulfill its mission, DRPT works with various stakeholders including federal, state, regional, and
local governments, and private entities. DRPT supports public transportation in the
Commonwealth, including the small transit agencies described within this Plan.
tl;�21 9
" BACKGROUND OF SAFETY l IAIIIfAGFIIV FNT SYSTEMS fSM
Each agency's appendix is organized according to SMS principles in accordance with the
requirements of Part 673. SMS is a formal, top -down, organization -wide approach to managing
safety risk and assuring the effectiveness of a transit agency's safety risk mitigation. SMS includes
systematic procedures, practices, and policies for managing risks and hazards, and consists of
four primary elements:
• Safety Management Policy: A transit agency's documented commitment to safety, which
defines the transit agency's safety objectives and the accountabilities and responsibilities
of its employees in regard to safety. The policy must be communicated throughout the
organization and endorsed by the agency's Accountable Executive.
• Safety Risk Management: A process within a transit agency's PTASP for identifying
hazards and analyzing, assessing, and mitigating safety risk.
• Safety Assurance: A process within a transit agency's Safety Management System that
functions to ensure the implementation and effectiveness of safety risk mitigation, and to
ensure that the transit agency meets or exceeds its safety objectives through the
collection, analysis, and assessment of information. Safety assurance may involve internal
auditing; quality assurance; data collection and analysis and accident reviews.
• Safety Promotion: A combination of training and communication of safety information to
support SMS as applied to the transit agency's public transportation system. An agency's
safety promotion program could involve outreach such as safety training /educations; risk
communication and awareness; and employee reporting and feedback.
The four components of SMS work together in a unified, agency -wide system for management
and control of safety hazards.
Safety Promotion
fety Managem
`' (Communication) -�
Figure Error! No text of specified style in document. -1: Safety Management Systems Diagram
Each small transit agencies will implement a safety risk management program that utilizes a
hazard analysis and evaluation methodology. Based on FTA recommendations for small transit
provider, agencies will use the below hazard evaluation methodology in order to rate the severity
and likelihood of identified hazards.
As shown in Table 1 below, overall safety risk is a composite of the severity and likelihood of a
given safety hazard. Severity means the anticipated effects of the consequence of a hazard (table
2), should it materialize, considering the worst credible condition. Probability means the likelihood
that hazard consequences might occur, considering the worst foreseeable condition (table 3).
Risk Assessment Matrix
Likelihood /Severity Catastrophic (1) Serious (2) Marginal (3)
Frequent (A) HIGH (1 A) HIGH (2A) MEDIUM (3A)
Occasional (B) HIGH (1 B) MEDIUM (2113) LOW (313)
Remote (C) MEDIUM (2C) LOW (3C)
Table 1 Risk Assessment Matrix for small transit providers
iarl sI�-
3
Categories Severity
Description
Severity Criteria
Category
Could result in death, permanent total disability, loss
Catastrophic
1
exceeding $250,000, system shutdown lasting 4 or more
hours, or irreversible severe environmental damage that
violates law or regulation.
Could result in permanent partial disability, injury or
occupational illness that may result in hospitalization of
Serious
2
at least one person, property damage exceeding
$25K but less than $250,000, system shutdown lasting
between 10 minutes and 4 hours, or reversible
environmental damage causing a violation
of law or re ulation.
Could result in injury or occupational illness resulting in
Marginal
3
one or more lost workday(s), property damage up to
$25,000, system shutdown of less than 10 minutes, or
mitigatable environmental damage without violation of
law or regulation.
iarl sI�-
3
Table 2 Severity Categories for hazard assessment
Likelihood
Description Level Individual
item
Likely to occur often in
Frequent A the life of an item.
Will occur several
Occasional B times in the life of an
item.
System or Vehicle Fleet
Continuously experienced. Potential
consequence may occur more than once
in 500 operating hours. _
Will occur several times. Potential
consequence may be experienced once in
500 to 60,000 operating hours.
Unlikely but possible. Potential
Remote C Unlikely to occur in consequence may be experienced once in
the life of an item. 1 60,000 to 1,800,000 operating hours.
Table 3 Likelihood Levels for hazard assessment
Based on the combined assessment of severity and likelihood, the resulting hazard rating
indicated the overall safety risk: High (Unacceptable - Action Required); Medium (Undesirable -
Management Decisions); and Low (Acceptable with Review). See table 4 for the breakdown of
safety risks.
Table 4 Safety Risk criteria
0e 4
Additionally, the small transit agencies will use a risk register similar to the one below. This risk register may evolve overtime to meet
each agencies' needs.
Each of the agencies uses its own Safety Risk Management process, including Hazard Identification, Analysis, and Mitigation. Each
agency's process is described in more detail their respective appendices.
4. SAFETY PERFORMANCE TARGETS
Each individual small transit agency is responsible for working with its local Metropolitan Planning
Organizations (MPO) to ensure performance targets are provided to them to aid in the MPO
planning process. DRPT and the small transit agencies will also work with the MPOs in identifying
the relevant safety performance targets. Per the National Safety Plan and 49 CFR Part
673.11(a)(3), the safety performance targets include: fatalities, injuries, safety events, and system
reliability. See specific targets, by agency under Safety Goals, Objectives, and Targets within
each agency's section. DRPT will work with each agency and their MPO as needed to facilitate
this process.
CONTROL AND UPDATE PROCEDU9''
Per 49 CFR Part 673, PTASPs must be updated annually to address any changes in the agency
and respective programs. If necessary, the PTASP may also be updated before the annual
update. DRPT will coordinate with each agency annually after the initial publication date to gather
any changes and updates and compile signatures from each agency's Accountable Executive
and the Board, or similar entity, to help facilitate the review and update process.
APENDIX K: GREATER ROANOKE TRANSIT COMPANY (VALLEY METRO)
The Greater Roanoke Transit Company (GRTC), hereafter referred to as "Valley Metro." Valley
Metro is a private, nonprofit public transportation agency wholly owned by the City of Roanoke.
Valley Metro, provides a comprehensive range of transportation services to the residents of the
Greater Roanoke Valley Area and outlying areas. Valley Metro provides fixed -route service to the
City of Roanoke, the City of Salem, and the Town of Vinton. The current operating times for Valley
Metro are six days per week (Monday through Saturday), from approximately 5:45 a.m. until 8:45
p.m. Other services provided by Valley Metro include; The Star Line Trolley, a trolley network that
connects downtown Roanoke's historic Market with the Carilion Roanoke Memorial Hospital; The
Smart Way commuter service, a commuter bus service that links the Roanoke Valley to the New
River Valley; the STAR complimentary paratransit service, a specialized transportation service
provided to passengers unable to use the fixed route service as mandated by the Americans with
Disabilities Act.
Valley Metro is managed by a General Manager and an Assistant General Manager that are First
Transit employees. First Transit, in turn, works with a subcontractor, the Southwestern Virginia
Transit Management Company ( SVTMC), to provide management services. The General
Manager and Assistant General Manager are employees of First Transit. SVTMC employs all the
individuals that operate the bus system on a day to day basis. Valley Metro contracts its STAR
paratransit service with Unified Human Services, Inc. GRTC is governed by a Board of Directors,
consisting of seven members.
Valley Metro headquarters are located at the Roy Z. Meador Operations, Maintenance, and
Administrative Facility, 1108 Campbell Avenue, S.E. in
Roanoke. Valley Metro also owns and operates the
Campbell Court Transit Center in downtown Roanoke.
Valley Metro operates a variety of transit vehicles,
including transit buses, cutaways, trolley coaches, and
over - the -road coaches.
Valley Metro operates approximately 38 vehicles in peak
revenue service.
The General Manager of Valley Metro is the Accountable Executive, and has the ultimate authority
to allocate human and financial resources to address safety issues. The General Manager reports
to the GRTC Board of Directors.
Each year, Valley Metro will be required to work with DRPT to review and revise its portion of the
Statewide PTASP. DRPT will work with each agency to initiate this process prior to release of a
new revision of the Plan. The following table shows the history of revisions solely for Valley
Metro's PTASP sections.
Table 0 -1: Revision Table
Version Notes
Rev. 0 Initial PTASP developed for all required bus agencies
3. SAFETY MANAGEMENT POLICY
3.1 Safety Policy Statement
Safety is a core value of Valley Metro. Valley Metro is committed to providing safe, reliable transit
service to the Roanoke Valley and surrounding areas. Valley Metro is also committed to
developing and implementing the structures, roles and responsibilities, and providing the
resources needed to effectively manage safety risk using the principles of Safety Management
Systems (SMS).
This Public Transportation Agency Safety Plan (PTASP) is written in accordance with the
requirements set forth by 49 CFR Part 673, the National Public Transportation Safety Plan, and
the Commonwealth of Virginia. This PTASP defines the authorities and accountabilities and
responsibilities, as well as the safety management roles and responsibilities for key Valley Metro
staff. All Valley Metro employees are held accountable for the overall safety performance of Valley
Metro, and for carrying out their individual safety roles and responsibilities. With the execution of
this PTASP, Valley Metro managers and employees are accountable for the delivery of the
highest achievable levels of safety performance.
Valley Metro will establish a culture of safety among its managers and employees, such that
safety is at the core of all operational and administrative decisions and actions. Valley Metro
passengers can count on our organization to provide safe and reliable service. Managers and
executives must meet or exceed the minimum thresholds and requirements set forth in all Valley
Metro plans, policies, and procedures. Valley Metro will also meet or exceed all local, state, and
federal regulations and requirements related to the safety of the transit system. To achieve these
safety goals, Valley Metro has established measurable safety performance targets, outlined in
this PTASP, in accordance with the National Public Transportation Safety Plan. Using the SMS
processes described in this PTASP, Valley Metro will continually measure and assess the
achievement of its safety performance targets through its Safety Management Policies, Safety
Risk Management processes, Safety Assurance activities, and Safety Promotion, including, but
not limited to:
• Ensuring constant communication and awareness of Valley Metro's safety policies
throughout the organization
• Clearly defining the safety roles, responsibilities, and accountabilities of Valley Metro
personnel
• Communicating safety policies and safety information throughout the organization
• Identifying, analyzing, and mitigating safety risks
• Measuring and monitoring safety performance
• Providing employees with key safety competencies and training
• Providing all employees with the ability to identify and report safety concerns
As the General Manager, I am the Accountable Executive and have ultimate authority and
responsibility for the safety of Valley Metro. With this plan, all Valley Metro staff are hereby
accountable and responsible for the implementation of the all of the SMS activities described
herein.
General Manager /Accountable Executive
GRTC Board of Directors - President
Date
Date
2 Safa, ,s Goals, Obj Targets
Valley Metro has established the following measurable Safety Performance Targets as a
benchmark for the overall safety performance of the agency. The activities used to measure the
achievement of these targets generally include information collected and provided to the National
Transit Database (NTD).
Safety Performance Measure Annual Target
Fatalities (total number of reportable fatalities per
0
year)
Fatalities (rate per total vehicle revenue miles by
0 per 100,000 vehicle revenue miles
mode)
Injuries (total number of reportable injuries per
12
year)
Injuries (rate per total vehicle revenue miles by
Less than .5 injuries per 100,000 vehicle
mode)
revenue miles
Safety events (total number of safety events per
25
year)
Safety events (rate per total vehicle revenue miles
Less than 1 reportable events per
by mode)
100,000 vehicle revenue miles
System reliability (measured as revenue miles
Distance between Major Failures:
operated divided by the number of major
Greater than 80,000 miles
mechanical failures)
Distance between Minor Failures:
Greater than 3,200 miles
NTD defines the above categories as follows:
Reportable Event (Major)
A safety or security event occurring on a transit right -of -way or infrastructure, at a transit revenue
facility, or at a transit maintenance facility during a transit - related maintenance activity or involving
a transit revenue vehicle that results in one of more of the following conditions:
• A fatality confirmed within 30 days of the event
• An injury requiring immediate medical attention away from the scene for one or more
person
• Property damage equal to or exceeding $25,000
• Collisions involving transit revenue vehicles that require towing away from the scene for a
transit roadway vehicle or other non - transit roadway vehicle
• An evacuation for life safety reasons
Non -Major Summary Incident/Event (Minor)
Less severe incidents or events that do not meet the requirements of Reportable Events listed
above, such as:
Other injuries or safety occurrences not otherwise classified
Fires
Major Mechanical System Failures
NTD defines these as failures that limit actual vehicle movement or create safety issues, including
but not limited to:
• Brakes
• Doors
• Engine cooling systems
• Steering, axles, and suspension
Minor Mechanical System Failures
Minor failures could include some other mechanical element of a revenue vehicle not caused by
a collision, natural disaster, or vandalism, but, because of Valley Metro policy, prevents the
revenue vehicle from completing a scheduled revenue trip or from starting the next scheduled
revenue trip even though the vehicle is physically able to continue in revenue service, such as,
but not limited to:
• Fareboxes
• Wheelchair lifts
• Heating, ventilation, and air conditioning (HVAC) systems
Valley Metro may elect to add additional measurable safety performance targets in the future,
depending on data trends collected through its Safety Assurance and Safety Risk Management
activities. The General Manager is responsible for ensuring that Valley Metro Directors are
performing the SMS activities needed to collect and analyze the safety data needed to measure
safety performance, and for periodically reporting on the agency's safety performance to the City
of Roanoke and to the Valley Metro Board of Directors. The General Manager and key Valley
Metro executives and managers are responsible for periodically evaluating the safety
performance targets and determining whether they require revision, alongside all of the other
SMS processes as part of the annual PTASP review and revision process, alongside DRPT.
Working with DRPT, Valley Metro shall annually provide its Safety Performance Targets to the
Roanoke Valley- Allegheny Regional Commission ( RVARC) to help aid in the transportation
planning process. DRPT will coordinate with RVARC and Valley Metro in the selection of Valley
Metro's safety performance targets.
3.3 Employee Safety Reporting
Valley Metro employees have the ability to report safety issues using the Near Miss Report form.
Per Valley Metro policy, a near miss is an unplanned event that did not result in an accident or
injury, but had the potential to do so. The Valley Metro Near Miss /Hazard Reporting Program
stipulates that, while it does not replace or supersede existing Valley Metro plans, policies and
procedures or collective bargaining agreements, Valley Metro will take no disciplinary action
against employees involved in or reporting a near miss event.
Valley Metro's Collective Bargaining Agreement with Amalgamated Transit Union (ATU) Local
1493 includes a Code of Discipline that outlines those employee behaviors that may result in
disciplinary action. Further, the GRTC Bus Operator Training Manual lists violations and types of
incidents that would be subject to disciplinary action, up to and including discharge.
3.4 Safm ° ,1 Polio era � a rst
It is the policy of Valley Metro to communicate the safety policies in this PTASP with all affected
employees throughout the organization. The Assistant General Manager or their designee is
responsible for ensuring that Valley Metro safety policies are disseminated through training,
formal and informal meetings, and verbal and written communication with employees.
Valley Metro's Safety Policy will be provided to every new employee alongside printed training
materials. Valley Metro managers and executive staff will have access to the complete Valley
Metro PTASP in both hard copy and electronically.
Valley Metro safety meetings and leadership team meetings include discussion of safety
performance objectives, targets, and indicators. The Training and Safety Coordinator, working
with the Directors of Transportation and Maintenance, along with the Safety Compliance Officer,
is responsible for compiling data on safety performance.
Human Resources is responsible for publishing quarterly newsletters with safety performance
reports, and for posting these newsletters in the employee break room. Human Resources,
working with Transportation and the Safety Compliance Officer, is responsible for posting
additional safety information and initiatives in the break room.
General Manager (GM). The GM of Valley Metro is the agency's Accountable Executive. The
GM is responsible for overseeing the safety program and for maintaining safe working conditions
and practices for all Valley Metro personnel. The GM is responsible for ensuring that the SMS is
effectively implemented throughout Valley Metro as an organization, and for holding managers
and employees accountable for fulfilling their respective safety roles and responsibilities. In
accordance with 49 CFR Part 673.23(d), the GM has the authority and responsibility to allocate
human and capital resources to address safety risks.
Overall, the GM is responsible for the following specific activities:
• Ensuring Valley Metro meets the requirements set forth by the City of Roanoke
• Ensuring the development of plans, policies, and procedures throughout the organization
that clearly define management and employee safety roles and responsibilities
• Ensuring Valley Metro meets or exceeds minimum local, state, and federal regulatory
requirements
• Holding managers and employees accountable for safety performance
• Ensuring compliance with the safety activities described in this PTASP
• Instilling a culture of safety throughout the organization
• Finance
• Procurement and Solicitations
• Human Resources
Assistant General Manager (AGM). The AGM reports directly to the GM, and serves as Valley
Metro's Chief Safety Officer (CSO). The GM has formally designated the AGM as the CSO. As a
transit executive with extensive knowledge of transit operations and maintenance, the CSO has
the authority and responsibility for the day -to -day implementation of Valley Metro's SMS. The
AGM is responsible for overseeing the following functions, including:
• Safety and compliance
• Transportation
• Maintenance
• Facilities
• Information Technology (Network)
• Equal Employment Opportunity (EEO), Title VI, and DBE Compliance
The AGM serves as Valley Metro's Chief Safety Officer (CSO), and has delegated safety and
training functions to the Safety Compliance Officer, as well as to the Training and Safety
Coordinator, part of the Transportation department. Both of these individuals have received
adequate and appropriate training to perform their safety functions, and have both completed the
Transit Safety and Security Program (TSSP) Certificate, provided by the Transportation Safety
Institute.
The Safety Compliance Officer is responsible for coordinating the implementation, review, and
update of Valley Metro's PTASP, and for conducting regular documented safety inspections of
Valley Metro facilities and equipment. The Safety Compliance Officer is responsible for
overseeing the review and revision of Valley Metro's standard and emergency operating
procedures related to safety - critical duties of frontline employees; and enforcing safety
requirements.
The Director of Transportation oversees the Transportation Division, which includes all bus
operations, dispatch, and supervision functions, as well as an Assistant Director of
Transportation, who helps manage day -to -day bus operations. All Transportation employees are
responsible for understanding their SMS responsibilities, including Safety Risk Management and
Safety Assurance activities. The Director of Transportation is responsible for serving as a liaison
with external first responder agencies from the City of Roanoke as well as other jurisdictions in
the Valley Metro service area, and for communication with the city's Emergency Operations
Center (EOC). This includes coordinating Valley Metro participation in any emergency drills or
exercises. The Director of Transportation also administers the Drug and Alcohol Program.
The Training and Safety Coordinator is a Supervisor -level employee and is responsible for
ensuring the provision of all required training, including safety - related training, to Valley Metro
frontline employees.
Supervisors are cross - trained to perform both dispatch and street supervision of bus operators.
Supervisors are responsible for leading on -scene accident investigation activities and for
completing associated investigation reports. Supervisors manage the safety - critical operations at
Campbell Court approximately every hour, and routinely observe Operators to manage and
enforce operating rule compliance. In their dispatch role, Supervisors are in direct contact with
local police, fire, and emergency medical services (EMS), and are responsible for clear and
compliant radio communications. Supervisors are trained in "reasonable suspicion" in accordance
with 49 CFR Part 655, and are responsible for assessing the fitness - for -duty of Operators as they
report for their shifts.
Information Officers are stationed at Campbell Court and provide customer service and support
to transit patrons. They are responsible for contacting dispatch to report and safety - related issues.
Operators are responsible for exercising maximum care and good judgment at all times while
driving Valley Metro vehicles, and for following all Valley Metro rules and procedures in the
execution of their duties. Operators must maintain and have in their possession a valid Virginia
operator's license or Commercial Driver's License (CDL) as required by law at all times while
operating Valley Metro vehicles. Operators must also maintain and have in their possession a
valid Department of Transportation medical examiners certificate, as required by law or regulation,
at all times while operating a Valley Metro vehicle. Other duties include, but are not limited to,
reporting safety hazards and accidents to dispatch, completing near -miss reports, completing pre -
trip inspections, and attending safety meetings.
The Director of Maintenance is responsible for the maintenance and reliability of Valley Metro's
fleet, including overseeing bus mechanics, cleaners, and inventory control staff. Maintenance
personnel are responsible for completing required safety training and for fulfilling their delegated
safety and SMS responsibilities. Mechanics are responsible for adhering to all maintenance plans
and procedures, and for completing inspections and repairs in accordance with established
maintenance intervals.
The Director of Human Resources is responsible for maintaining employee personnel files,
including any records of disciplinary action in accordance with the current Collective Bargaining
Agreement. Human Resources also publishes the quarterly newsletter, which includes safety
performance data.
All Valley Metro personnel are responsible for performing key SMS activities, including, but not
limited to, immediately reporting safety hazards to the Safety Compliance Officer or to their
immediate supervisor, completing all training required for the safe performance of their duties,
attending safety meetings as required, and for performing their duties in a safe manner.
3,6 Ffety Meetings
Valley Metro holds a bi- monthly safety meeting involving bus operators, supervisors, mechanics,
and management. The safety meetings are an opportunity for Valley Metro employees to identify
and discuss safety concerns with management, and for management to convey information
regarding safety performance to employees. The Training and Safety Coordinator is responsible
for facilitating these meetings, and for compiling and disseminating data on safety performance.
The Training and Safety Coordinator is also responsible for documenting these meetings with
agendas and attendance sign -in sheets. Additionally, the Valley Metro leadership team, including
the GM, AGM, and Directors, hold regular informal meetings where safety is a regular topic of
discussion.
3,7 Documentation , , °' "r� ° ordke ..., _,
Valley Metro safety is governed by this PTASP as well as several referenced standalone
documents. This includes the Bus Operator Training Manual, which in turn includes a series of
policies, procedures requirements regarding the safety of Valley Metro. Some of these policies,
procedures and requirements are referenced in this PTASP while others are repeated in this
document. The Training and Safety Coordinator is responsible for ensuring the maintenance,
review, and update of the Bus Operator Training Manual.
• Management Commitment to Safety
• Safety Program Responsibilities
o Compliance Responsibilities
o Safety Incentive Program
• Operators — Initial Hire
• Minimum Qualifications and Procedures
• Initial Training
• Operators - Ongoing Supervision and Training
• Training — Refresher /Retraining
• Evaluation and Supervision
• Motor Vehicle Record Checks
• Annual Physical Examination
• Safety Meetings
• Seat -Belt Usage
• Discipline /Recognition
• Preventable Accidents /Injuries
Vehicles and Equipment
• Preventive Maintenance
• Pre- and Post -Trip Inspections
Accident Management
Day to Day Operations — Monitoring for Safety
Valley Metro records developed and maintained by the agency to document the SMS and to
measure its effectiveness are described in the Safety Risk Management and Safety Assurance
sections below, and generally include operations rule compliance checks, accident reports,
training records, maintenance records and work orders, and drug and alcohol program testing
records. Individual departments are generally responsible for the maintenance of their respective
records in accordance with applicable requirements. At a minimum, Valley Metro retains all
records related to the implementation of SMS for a minimum of three years. All such
documentation will be made available upon request to the FTA, DRPT, or any other entities having
jurisdiction.
4. SAFFTY RISK MANAGEMENT
This section of the PTASP establishes formal processes for the identification, analysis, and
mitigation of safety hazards. Safety hazards are any real or potential condition that can cause
injury, illness, or death; damage to or loss of the facilities, equipment, vehicles, or infrastructure
of a public transportation system; or damage to the environment.
4.1 Hazard Id° itificat o
Valley Metro managers and front -line employees identify safety hazards using a variety of
methods, including but not necessarily limited to:
• Operator reports to dispatchers
• Near miss reporting by operators
• Safety meetings
• Operator pre -trip inspections
• Mechanic reports to the Director of Maintenance
• Facility and equipment inspections performed by the Safety Compliance Officer
• Supervisors' daily logs
• Customer service complaints to Dispatch
• Quarterly reports from the RADAR paratransit subcontractor to the Director of
Maintenance
Individual department managers are responsible for regularly monitoring these sources of hazard
data to determine whether safety hazards require further action or analysis. The Safety
Compliance Officer is responsible for working with the department managers and regularly
monitoring each of the above sources of safety data and for systematically tracking them in a
database. This individual is also responsible for direct observation and identification of safety
hazards via the facility and equipment inspections process.
As appropriate, Valley Metro will incorporate any relevant safety data provided by local, state, and
federal oversight and regulatory bodies into the safety risk management process.
Valley Metro analyzes and evaluates potential safety hazards identified through the above - listed
information sources using a variety of methods:
• During safety and staff meetings, Managers Directors, Supervisors, and employees have
the opportunity to discuss and review safety hazards.
• Individual department managers are responsible for continually monitoring the sources of
safety data under their respective authority and responsibility, and for using the principles
of Safety Risk Management to help evaluate and prioritize the mitigation of those safety
hazards.
• The Training and Safety Coordinator is responsible for compiling reports on safety
performance, including accidents and incidents, and for disseminating information on
safety hazards to Valley Metro management.
• The Safety Compliance Officer is responsible for working closely with all department
Directors to review and evaluate potential safety hazards in accordance with Safety Risk
Management principles.
Valley Metro is committed to the analysis and evaluation of hazards for the purpose of
prioritizing the management and mitigation of safety risk. Valley Metro management is
responsible for receiving and evaluating hazards based on severity and probability through a
formal hazard analysis process. Valley Metro will use a hazard assessment process based off of
Military Standard 882E to evaluate identified hazards as described in the DRPT PTASP section
3.1: Safety Risk Management Processes. See more detail on the process for rating hazards for
all small transit providers covered by the DRPT PTASP in section 3.1 of the Statewide PTASP
introduction.
Valley Metro's GM, AGM, and Safety Compliance Officer are responsible for the review of all
unacceptable hazards. Through both the safety meetings and informal leadership meetings,
senior management, including affected department directors, is responsible for overseeing the
development and implementation of mitigations for such unacceptable hazards. Valley Metro
management has the discretion to prioritize hazards of a lower risk level and determine whether
mitigation is needed. All such decisions are documented in meeting minutes, tracking logs, or
other means deemed appropriate by Valley Metro managers for posterity. All such documentation
must be preserved for posterity in accordance with Valley Metro's documentation and
recordkeeping requirements for SMS- related documentation.
4.3 Safety Risk Mitigations
Valley Metro's safety risk mitigation strategies include the development of corrective or preventive
actions to help reduce the likelihood that safety hazards will reappear in the future. As noted
earlier, Valley Metro's GM, AGM, Safety Compliance Officer, and department Directors are
responsible for working together to develop and implement such mitigations. Valley Metro
management is responsible for obtaining relevant input and feedback from the Training and
Safety Coordinator, Supervisors, and frontline employees and outside experts as necessary in
the creation of mitigations. The primary forum for the formal discussion and documentation of
such mitigations will be the staff meetings.
4.4 Hazard Tracking and Recordkeening
Valley Metro's Safety Compliance Officer is responsible for the documentation, tracking, and
monitoring of safety hazards and any associated mitigations or corrective actions. The primary
tracking mechanism for hazards and their associated mitigations is a spreadsheet that serves as
a central repository of information that captures, at a minimum, the following information:
• Date of identification or discovery of the safety hazard
• Source of the information
• Brief description of the hazard
• Potential Consequence
• Description of any associated mitigations or corrective actions to address the hazard
• Person(s) responsible for implementation of the mitigation
• Current status
This spreadsheet also captures information related to mitigations developed to address the results
of event investigations, inspections, and audits. The Safety Compliance Officer is responsible for
the regular, ongoing maintenance and update of this spreadsheet. A sample Risk Register for
tracking hazards has been included in the DRPT PTASP section 3.2: Safety Risk Register.
Valley Metro management is responsible for regularly reviewing and evaluating the safety
mitigations to determine their effectiveness, and to consider alternative approaches as needed.
5. SAFETY ASSURANCE
5.1 Safety Performance Monitoring
Valley Metro uses a variety of formal and informal processes to monitor and measure safety
performance, both proactively and reactively. Management regularly monitors safety performance
through leadership team meetings, safety meetings, investigations, and frequent, ongoing
conversations with supervisory and front -line employees. Individual department Directors are
responsible for regularly reviewing and monitoring safety - related information that is produced by
their respective departments and employees. As described in the Safety Risk Management
section above, department managers are responsible for reviewing safety - related data for
potential safety hazards, and for evaluating those hazards to determine whether mitigation is
needed. Directors are also responsible for communicating information regarding safety
performance with the GM and AGM, and with other affected departments through meetings and
reports.
5.1.1 Operations
Supervisors are responsible for continually evaluating the safety performance of Valley Metro's
operators. In accordance with the Valley Metro Bus Operator Training Manual, Valley Metro
Supervisors, or safety staff are responsible for completing Ride Checks and Road Observations.
Any rule violations must be documented using the Employee Performance Memo (EPM). The
Director and Assistant Director of Transportation review all EPMs and determine what follow up
is needed with individual employees, such as Valley Metro's Safety Retraining process, or
whether there are patterns or trends suggesting more systemic safety issues. In such cases, the
Director of Transportation or their designee is responsible for evaluating potential alternative
mitigations, such as training or re- training, review or update of policies, procedures, or training
programs, or addressing physical or operational issues that may be the responsibility of entities
outside of Valley Metro, such as City of Roanoke's Department of Public Works (for example,
street markings or stripes, or traffic signal timing or visibility).
During dispatch shifts, Supervisors are also responsible for completing daily logs, which are
spreadsheets containing information about unusual occurrences during operations, such as
delays or safety events. The Director of Transportation or their designee is responsible for the
regular review of all daily logs for the purpose of identifying safety hazards and monitoring safety
performance.
Operators are responsible for completing pre -trip inspection forms before beginning their routes,
and for providing the completed forms to the Director of Maintenance.
5.1.2 Maintenance
The Director of Maintenance is responsible for the overall maintenance of Valley Metro facilities,
equipment, and vehicles. Vehicle Maintenance is governed by the Vehicle Safety Program, which
includes detailed requirements for preventive maintenance, pre- and post -trip inspections,
emergency equipment, and vehicle safety and security.
The Director of Maintenance, or their designee, is also responsible for regularly reviewing and
monitoring Valley Metro maintenance and inspection activities for the purpose of monitoring safety
performance and evaluating potential safety hazards. The Director of Maintenance reviews all
completed pre -trip inspection forms, inspection checklists completed by the mechanics, and
maintenance work orders. The Director of Maintenance or their designee is responsible for
communicating any safety hazards identified through the maintenance process to front -line
maintenance employees during daily informal "toolbox" discussions, and during regularly -
scheduled safety meetings involving other departments. The Director of Maintenance also is
responsible for reviewing overall safety performance of the subcontracted STAR paratransit
service through the review of quarterly reports provided by the vendor. The Director of
Maintenance or their designee is responsible for performing periodic inspections of the paratransit
fleet.
The Facilities Supervisor is responsible for the overall maintenance of Valley Metro facilities,
and equipment. Facilities maintenance is governed by the Facility Maintenance Plan, which
includes detailed safety requirements related to chemical hazards, electrical hazards, fire
hazards, fire extinguishers, physical hazards, hand and power tool safety, heat stress, as well
as required personal protective equipment.
Valley Metro administers a United States Department of Transportation (USDOT) compliant drug
and alcohol testing program. The Director of Transportation is responsible for the administration
of the program, including working with Valley Metro's collection vendor to facilitate all types of
testing, including pre - employment, random, post- accident, return -to -duty, and follow -up testing.
The Director of Transportation is also responsible for the administration of required drug and
alcohol awareness training to covered employees, as well as training in reasonable suspicion to
supervisors and affected managers. Valley Metro's drug and alcohol testing program is described
in detail in the Southwest Virginia Transit Management Company, Inc. Substance Abuse Policy.
The Director of Transportation or their designee is responsible for reporting safety events, as
required, to the National Transit Database, in consultation with Valley Metro managers.
j.3Pro �- r -nj 1atio,
The Safety Compliance Officer is responsible for working with Individual department directors or
their designees to ensure that they are regularly evaluating safety performance and the
effectiveness of the safety mitigations described above in the Safety Risk Management section.
The managers are responsible for evaluating alternative mitigations or approaches in the event
that they determine a given mitigation to be ineffective.
The Safety Compliance Officer is also responsible for regularly monitoring the effectiveness of
Valley Metro's employee safety reporting program. This includes, but is not necessarily limited to,
the effective usage of the Near Miss Reporting form, and the level of information provided by
employees during safety meetings. The Safety Compliance officer will, as needed, work with
management to evaluate any needed changes to the employee safety reporting program.
5.4 Event lnvestigation
Valley Metro has a formal process for the investigation into safety events, including accidents,
incidents, and occurrences. The investigation process is detailed in the GRTC Vehicle Safety
Program, and result in a variety of report documentation. All preventable accidents result in the
formation of an Accident Review Committee (ARC). The ARC will be made up of equal numbers
of bargaining unit members and non - bargaining unit members, and one neutral party. The ARC
will consist of not more than five, but not less than three persons. The committee uses the National
Safety Council Guide to Determine Accident Preventability to complete the ARC report. The ARC
is responsible for identifying, analyzing, and reporting the causal factors leading to each event.
Other documents resulting from investigations may include, but are not necessarily limited to:
• Bloodborne Pathogen Exposure Incident Report
• Incident Report
• Motor Vehicle Crash Report
• Injury Report
• Crash Report Checklist
• Post - Accident Individual Test Summary
• Supervisor's Crash Report
Supervisors are primarily responsible for the investigation of safety events, and for performing all
of the activities listed in the Crash Report Checklist, both at the scene of the event and post- crash.
Supervisors must all complete relevant accident investigation training in order to be qualified to
conduct investigations. Other Valley Metro Supervisors are responsible for participation in the
investigation process, as needed and as determined by the Director of Transportation. The
Director of Maintenance or their designee is responsible for evaluating the condition of vehicle
maintenance and damage during investigations.
The Training and Safety Coordinator is responsible for logging all safety events into a spreadsheet
that includes, but not limited to, the following information:
• Data of event
• Vehicle number
• Location
• Description /damage
• Whether EMS was needed
The Director of Transportation or their designee is responsible for working with Valley Metro's
insurance and risk management to ensure the provision of relevant investigation information.
Every quarter, the Training and Safety Coordinator is responsible for producing reports on safety
performance, including information regarding the following categories of safety events:
• Right and left -side clearance
• Rear -end
• Backing
• Head -on or T -bone
• Bay Door
The reports are disseminated through the safety meetings, as well as through the newsletters
published by Human Resources.
6. SAFETY PROMOTION
6.1 Safety Commiuv-
As discussed earlier in Section 3.4, Valley Metro uses a variety of methods to communicate safety
information to ensure that all employees are aware of the Safety Management Policy, as well as
the processes, activities, and tools that are relevant to their responsibilities. The agency's safety
policies and other information related to employee safety and SMS responsibilities are provided
to each Valley Metro employee. This PTASP and referenced plans, policies, and procedures are
available to all affected employees digitally or in hard copy.
Individual department directors, or their designees, are responsible for posting safety - related
bulletins and other messages in areas visible to frontline operations and maintenance employees,
such as the employee break room. If necessary, management will ensure that safety - related
materials are directly distributed to individual employees. Management may require employees
to acknowledge, in writing, their receipt and understanding of safety - related information.
HR writes and distributes a quarterly newsletter to all employees. The Training and Safety
Coordinator is responsible for providing accident data to HR for inclusion in the newsletter.
Valley Metro front -line employees, supervisors, Directors and managers use the safety meetings
and staff meeting to discuss hazards and safety performance information. Management uses the
safety meetings to discuss hazard and safety risk information relevant to employees'
responsibilities, and to explain why safety actions have been taken, or why safety procedures
may have been introduced or changed, in response to reports received through the employee
safety reporting program.
As described in the GRTC Vehicle Safety Program, Valley Metro uses a Safety Incentive Program
to reward safe driving.
Valley Metro has a formal process in place to ensure that employees receive the appropriate
competencies and training to safely perform their duties. As described in the GRTC Vehicle Safety
Program, Valley Metro has minimum requirements related to:
The initial hiring of bus operators, including, but not limited to, physical requirements,
criminal background checks, and licensing.
Initial training requirements, such as:
o Valley Metro Policies and Procedures
o Federal and State Guidelines and Regulations
o Pre- and Post -Trip Inspections
o Vehicle Familiarization
• Bus Operations and Maneuvering
• Special Driving Conditions
• Backing
o Bad Weather
o Boarding and Alighting Passengers
o Transportation Safety Institute Certification
o Passenger Assistance Training
o On -Road Training
All of the above topics are covered as part of the Operator training program. The training typically
lasts between eight and eleven weeks, depending upon the proficiency of the student. All
Operators receive both classroom and road training, all of which is the responsibility of the
Training and Safety Coordinator along with selected Operators, known as Behind the Wheel
(BTW) Driver Trainers, who help train and evaluate new students. Valley Metro also has regular
ongoing observation of its operators through regular observations, ride checks, and refresher
training, provided as needed by the BTWs, Supervisors, the Training and Safety Coordinator, and
Directors. All student Operators are provided training materials developed by the Transportation
Safety Institute, along with other relevant Valley Metro - specific policies and procedures. At the
end of the training process, all new Operators must successfully pass a written exam with a
minimum passing score of 80 %. The Training and Safety Coordinator is responsible for ensuring
the completion of all Operator training in a timely manner, and for maintaining Transportation
employee training records. Each training record includes a checklist of all training requirements
and whether they have been successfully completed.
The Director of Maintenance is responsible for ensuring that maintenance employees are
sufficiently trained and competent to perform their job duties in a safe manner. Mechanics are
required to complete vehicle operator orientation training, in preparation for obtaining a CDL.
Mechanics are qualified to operate Valley Metro revenue and Non - revenue vehicles. Mechanics
receive informal, on- the -job training from the Director of Maintenance or their designee. If needed,
Valley Metro may bring in vendors or original equipment manufacturers to provide specific
training. Some training on new policies and procedures may delivered verbally by the Director of
Maintenance, the Safety Compliance Officer, or other Valley Metro personnel as needed. The
Director of Maintenance is responsible for documenting the completion of any formal or on -the-
job training through a combination of spreadsheets and sign -off sheets. All front -line maintenance
personnel have training records included in their personnel files, maintained by HR.
Valley Metro Supervisors currently all come from the ranks of existing Valley Metro front -line
employees; however, there is no prohibition on hiring Supervisors or Managers with the necessary
training and competencies from outside of the organization. As needed and relevant to their job
responsibilities, Supervisors and Managers receive training in accident investigation, reasonable
suspicion, and other topics.
The Directors of Transportation, Maintenance, and the Training and Safety Coordinator, or their
designees, are responsible for regularly reviewing employee training records to ensure training
has been completed as required, and completed on time, and for regularly reporting on training
program compliance to the AGM and GM.
6.1.2 Training Program Evaluation
The Training and Safety Coordinator, in coordination with the Directors of Transportation and
maintenance, is responsible for periodically analyzing all employee training programs to
determine whether changes or updates are necessary. The Training and Safety Coordinator is
responsible for documenting these reviews and reporting to management, at least annually, on
any proposed changes or updates. These analyses are intended to ensure that the agency has
identified and provided all necessary skills and competencies related to the safe performance of
Valley Metro job functions. Changes or updates could include, but are not limited to:
• New training techniques or technology
• Changes based on the results of accident investigations
• Changes based on identified safety hazards or deficiencies
• Changes based on local, state, or federal regulations or guidance
KEVIN PRICE
INFORMATION
0FFfCERS
SUS
OPEI2A'I'ORS
MECHANICS
BUS
CLEANERS
SONYA WILSON
General
Safety
Manager
Compliance
Officer
I2ONNlE: PA}tK1:R
TIAI
RAM, :^
Asst. General
dvertising
Sal
Manager
Reprerwntntive,
EEO & Title VI
Officer
BOB
JOHN
GAlil
JA�NMES WOOD
STEPHANIE
LINKENHOKEh
TAMMY
M?OUGHMA\
THOMPSON
BANNISTER
Network
GII.E.S
Director of
C..Al�IP$ELL
CAMPBELL
Director of
Director of
Facilities
Administrator
Director of
Procurement) DBE
irector of Httluat
'transportation
Malntenanm
fiupen +isor
Finance
Liaison Officer
Resources
.heIlClt$t101tR
BRANDON
IMONll ;
A }'c►t'Nt
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topen t«>sitioni
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
March 16, 2020
Anita Price, President, and Members of the Board of Directors
Dear President Price and Members of the Board:
Subject: Greater Roanoke Transit Company November 2019 Financial Report
The attached report provides financial performance information for the month of November
2019 of Fiscal Year (FY) 2020. On a year -to -date basis, Greater Roanoke Transit Company (GRTC)
experienced net income of $486,679 an increase of $64,001 compared to the same period in FY
2019.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 3.4% over the same period last year and is 3.2% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased 1.4% compared to FY 2019 and are 3.4% below the established
budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) increased 15.2%
compared to FY 2019 and are 11.6% above the established budget. Revenue performance
in this category reflects the recent sale of surplus property.
• State and Federal operating assistance increased 4.3% and is performing above budget
expectations.
Expenses
Total expenses increased 2.3% compared to FY 2019 and are 1.2% below the established budget.
Significant factors impacting expenses include:
Greater Roanoke Transit Company
�..z
• Labor and Fringe Benefits increased approximately 1 %, and are 1.2% below the
established budget.
• Services increased 29.1% but are 1.9% below the established budget.
• Materials and Supplies decreased 4.4% and are 4.8% below the established budget.
• Utilities decreased 1.7% and are 4.9% below the established budget.
• Miscellaneous Expense, which includes paratransit service, increased 4% and exceeds
budget by approximately 2.6 %.
Respectfully SVbmitted,
vin L. Price
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
,s
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Five Months Ending November 30, 2019
FY FY
2020 2019
November November
OPERATING INCOME
FY 19
BUDGET
TOTAL
% OF FY 20
BUDGET
Operating Revenue
$790,681.22
$801,754.88
$2,065,037.00
38.29%
53.24%
Non - Transportation Revenues
135,526.28
117,672.99
254,538.00
Total Income
$926,207.50
$919,427.87
$2,319,575.00
39.93%
OPERATING EXPENSES
Labor - Hourly & Salary
$1,766,562.69
$1,743,316.38
$4,027,266.00
43.87%
Fringe Benefits
726,775.23
726,359.56
2,134,520.00
34.05%
Services
308,204.21
238,729.92
774,144.00
39.81%
Materials & Supplies
571,673.69
597,791.54
1,548,871.00
36.91%
Utilities
93,798.44
95,451.16
255,259.00
36.75%
Insurance Costs
101,822.30
101,731.35
267,783.00
38.02%
Miscellaneous Expenses
833,243.93
801,155.22
1,881,082.00
44.30%
Total Expenses
$4,402,080.49
$4,304,535.13
$10,888,925.00
40.43%
Net Loss
($3,475,872.99)
($3,385,107.26)
($8,569,350.00)
40.56%
Local Grants
$1,151,069.34
$1,111,813.40
$2,769,764.00
41.56%
State Grants
993,454.07
880,948.00
2,423,011.00
41.00%
Federal Grants
1,818,029.00
1,815,024.00
3,376,575.00
53.84%
Total Subsidies
$3,962,552.41
$3,807,785.40
$8,569,350.00
46.24%
Net Income (loss)
$486,679.42
$422,678.14
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
11/30/2019 11/30/2018
Year -to -Date Year -to -Date % of Change
ASSETS
CASH
$
999,393.40
$
550,559.14
82%
ACCOUNTS RECEIVABLE
$
2,592,627.36
$
2,508,437.90
3%
INVENTORY
$
513,437.73
$
491,923.54
4%
FIXED ASSETS
FIXED ASSETS
$
35,521,902.85
$
35,023,776.31
1%
ACCUMULATED DEPRECIATION
$
(22,212,250.36)
$
(24,913,622.54)
-11%
NET FIXED ASSETS
$
13,309,652.49
$
10,110,153.77
32%
PREPAYMENTS
$
82,080.21
$
56,345.03
46%
TOTAL ASSETS
$
17,497,191.19
$
13,717,419.38
28%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
730,896.38
$
907,312.37
-19%
PAYROLL LIABILITIES
$
452,353.69
$
394,830.65
15%
OTHER LIABILITIES
$
2,082,865.48
$
1,015,796.78
105%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
3,405,258.60
$
3,621,913.10
-6%
DEPRECIATION EXPENSE
$
(667,308.69)
$
(637,780.95)
5%
RETAINED EARNINGS
$
10,934,172.31
$
7,878,905.29
39%
CAPITAL CONTRIBUTIONS
$
72,269.00
$
113,759.00
-36%
NET INCOME (LOSS)
$
486,679.42
$
422,678.14
15%
TOTAL CAPITAL
$
14,231,075.64
$
11,399,479.58
25%
TOTAL LIABILITIES & CAPITAL
$
17,497,191.19
$
13,717,419.38
28%
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
March 16, 2020
The Honorable Anita J. Price, President, and Members and Officers of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Subject: Authorization to Donate Transit Buses — Commonwealth Coach & Trolley Museum
Background
In accordance with Chapter IV, Project Management, Section 3f, Useful Life of Project Property, (1) (a) -(h) and
(2)(a)11 of Federal Transit Administration (FTA) Circular 5010.1E, GRTC has retired fifteen (15) heavy duty transit
buses in its fixed route service fleet. Each vehicle, model years 2004 and 2006, has met FTA's useful life criterion,
having either operated in revenue service for more than 500,000 miles or twelve (12) years.
Using industry standard vehicle comparables, each of the fifteen (15) vehicles has an assessed current market
value of $4,183 or less. In accordance with FTA Circular 5010.1E governing the disposition of vehicles with a
current market value less than $5,000, the grantee may dispose of vehicles in a manner consistent with its local
policy. Because there is no Federal interest in any unit of grant assisted property with a Fair Market Value (FMV) of
$5,000 or less, the grantee may do what it wishes with that property, including removing parts as it sees fit
(Circular 5010.1E, Chapter IV, Project Management, Section 3 Revised: July 2018).
In 2017, the Commonwealth Coach & Trolley Museum experienced a devastating structural fire at its vehicle
storage facility resulting in the total loss of 12 historically significant transit buses. Of the 12 buses lost, two were
past Valley Metro service vehicles, a 1976 Valley Metro Flxible and a 1979 Valley Metro Gruman. GRTC wishes to
donate two of the fifteen (15) aforementioned heavy duty transit buses.
Recommendation
Recommend that GRTC donate two heavy duty transit buses slated for retirement that in accordance with Federal
Transit Administration regulation, has reached the end of its useful life, to the Commonwealth Coach & Trolley
Museum.
General Manager
)resident of Operations
Assistant Vice President of Operations
Treasurer
Secretary
General Counsel
Municipal Auditor
Greater Roanoke Transit Company
_ - t ax _
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING GREATER ROANOKE TRANSIT COMPANY'S
GENERAL MANAGER TO DONATE TWO HEAVY DUTY TRANSIT BUSES, IN
COMPLIANCE WITH FEDERAL TRANSIT ADMINISTRATION (FTA) CIRCULAR
5010.1E; AND AUTHORIZING THE VICE PRESIDENT OF OPERATIONS AND GENERAL
MANAGER TO TAKE SUCH FURTHER ACTIONS AND EXECUTE SUCH FURTHER
DOCUMENTS, AS MAY BE NECESSARY TO IMPLEMENT, ADMINISTER, AND
ENFORCE SUCH DONATION.
WHEREAS, Greater Roanoke Transit Company (GRTC) has retired 15 heavy duty
transit buses that have reached the end of their useful life, as defined in Federal Transit
Administration (FTA) Circular 5010.1E, by exceeding 12 years or more than 500,000 miles of
revenue service;
WHEREAS, using industry standard vehicle comparables, each vehicle has an assessed
current market value of $4,183.00;
WHEREAS, in accordance with FTA Circular 5010.1E governing the disposition of
vehicles with a current market value less than $5,000, GRTC may dispose of vehicles in a
manner consistent with its local policy; and
WHEREAS, Commonwealth Coach & Trolley Museum experienced a devastating
structural fire at its vehicle storage facility resulting in the total loss of 12 historically significant
transit buses, and GRTC wishes to donate to two of the heavy duty transit buses to the Museum.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company as follows:
1. GRTC's General Manager is authorized, for and on behalf of GRTC to take such
actions to donate two heavy duty transit buses to Commonwealth Coach & Trolley Museum,
referred to in the General Manager's report dated March 16, 2020, to this Board.
1
2. The Vice President of Operations and General Manager are further authorized to
take such further actions and execute such further documents, as may be necessary to implement,
administer, and enforce such donation, with any such documents to be in a form approved by
general counsel.
Date: Nl 12OAb
ATTEST:
0 �, y4)qd
Cecelia F. McCoy, Se(:retary
N
1108 Campbell Ave SE
Roanoke, VA 24013
P : 540 - 982 -0305
valleymetro.com
MINUTES
The February meeting of the Transit Passenger Advisory Committee has held on Thursday,
February 13th at 6:30 PM at the Campbell Court Transfer Center, 2nd Floor, 17 Campbell Ave.
SW.
Members Present
Rachel Ruhlen
Roanoke Valley — Alleghany Regional Commission
Laura Hartman
Roanoke City
Ron Parker
Valley Metro
Dorian Allen
Valley Metro
Hope Trachtenberg -Fifer
Roanoke City
Sean McGinnis
Roanoke City
Stephen Grammer
Advocate for People with Disabilities
Kevin Price
Valley Metro
1. Call to Order and Introductions
Kevin Price called the meeting to order at 6:30 PM and asked for introductions from the group.
2. Role of the Transit Passenger Advisory Committee
Kevin Price led discussions regarding the role of the TPAC committee, which included a reminder
of the function of the Transit Development Plan (TDP) and the Comprehensive Operational
Analysis (COA) as the foremost guiding documents for the vision of Valley Metro over the next 8
to 10 years. Mr. Price proceeded to mention ancillary documents of importance, including the Bus
Stop Accessibility Study, completed in 2013, as well as the Roanoke Valley Transit Vision Plan,
which provides a 25 -year horizon of transit improvements.
As part of the foundation set by these guiding documents becomes a public body that will function
in an advisory role to the Greater Roanoke Transit Company (GRTC) Board of Directors, that will
represent the issues and concerns of transit passengers throughout Valley Metro service area.
As a precaution, Mr. Price made note that any initiative or new programs discussed during TPAC
meetings will need to get direction or approval from the Board. Once the Board is briefed on any
discussions had at the TPAC level, their feedback will then be discussed at the Advisory level,
creating a circular pattern of communication.
During this same discussion Mr. Price updated the advisory committee on the latest developments
regarding Campbell Court and the pending transfer center. Mr. Price shared that Valley Metro has
entered into a contract for architecture and engineering services with Spectrum Design and
Michael Baker International for the construction of the new Downtown transfer facility on February
11, 2020.
Va11ey
OWN
3. Transit Development Plan — Phase II
1108 Campbell Ave SE
Roanoke, VA 24013
P : 540 - 982 -0305
valleymetro.com
Mr. Price briefly discussed the first round of route modifications which involved routes that were
planned throughout the TDP and COA, explaining that these changes went into effect in
October of 2019. As such, Valley Metro is currently in the process of implementing its second
phase of route modifications. These changes are contingent on further conversations with these
jurisdictions, therefore affecting the decisions and timing of the second phase. Immediately, the
second phase will include peak service modifications, rerouting the 91/92 route to Salem, the
creation of the Route 93, and the creation of the Brandon Avenue Connector.
Peak Service Modification
a. Eliminate AM Peak (COA Pages 4 -1 to 4 -3)
b. Peak Service will begin at 11:45 AM and end at 6:45 PM
c. 30- minute service on particular routes during this time period versus the
previous 2 3 -hour blocks
II. Brandon Avenue Connector
a. Eliminate peak service from underperforming routes. Resources from these
peak services will be reallocated to the Brandon Road Connector
b. Includes a new route that connects Carilion Roanoke Memorial Hospital, the
Virginia Tech Carillion Research Institute, and the Lewis Gale Medical Center
along the Brandon Avenue Corridor.
c. Will provide additional connections to Routes 51/52, 55/56, 61/62, 65/66,
71/72, and the future Route 93
d. Connections will allow bus to stay on Brandon Avenue route; bus will not
enter travel to the transfer center. (TDP — 4 -36 to 4 -39; COA Pages 3 -57 to 3-
59)
III. Route 91/92
a. Route will be streamlined along the Melrose Ave /Main St. to include service
to Richfield Living (COA Pages 3 -52 to 3 -54; TDP Page 4 -32 to 4 -34)
IV. New Route 93
a. This new route will connect Lewis Gale Medical Center and Veteran's Affairs
Hospital with Downtown Salem
b. This will be a circulator right, much like the Brandon Avenue Connector, in
that it will not access the transfer center. Instead it will connect to the new
91/92 (TDP pages 4 -32 to 4 -36; 4 -44; COA pages 3 -52 to 3 -55; 3 -57)
Public input regarding the second phase of route modifications will begin in September of 2020.
Specific date and location are to be decided. Changes will be implemented around July of 2021
4. New Starline Trolleys
New low- floor, handicap accessible trolleys have been introduced and are currently running the
Starline Trolley routes.
1108 Campbell Ave SE
V411ey Roanoke, VA 24013
P : 540 - 982 -0305
valleymetro.com
5. Questions /Comments from TPAC Members
Mr. Price encourages all members to download the VMGO Real -time Transit Passenger
Information (RTPI) service app. Mr. Price also encouraged members to send questions or
comments via email to pertinent Valley Metro staff to help shape the agenda for the next
meeting. An article regarding Kansas City, Kansas transit operations was distributed to the
group at the request of Ms. Trachtenberg- Fifer.
6. Next Meeting
Second Thursday in April
7. Meeting Adjourned
Meeting was adjourned at 8:02 PM
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION establishing a written policy for participation in Board of Directors of
the Greater Roanoke Transit Company meetings through electronic communication.
WHEREAS, Virginia Code § 2.2- 3708.2 allows members of local governing bodies to
participate in a meeting through electronic communication means from a remote location in certain
situations; and
WHEREAS, a written policy must be established for such participation.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company that the following policy is established for Board of Directors' remote electronic
participation in Board of Directors meetings:
On or before the day of a meeting, the member shall notify the President that the
member is unable to attend the meeting due to an emergency or a personal matter.
The member must identify with specificity the nature of the emergency or personal
matter. A member may also notify the President that the member is unable to attend
a meeting due to a temporary or permanent disability or other medical condition that
prevents the member's physical attendance.
2. Except as provided in Section2.2- 3708.2(A)(3), a quorum of the Board must be
physically assembled at the primary or central meeting location. The Board
members present must approve the participation; however, the decision shall be
based solely on the criteria in this resolution, without regard to the identity of the
member or matters that will be considered or voted on during the meeting. The
3
0
5.
Secretary or Deputy Secretary shall record in the Board's minutes the specific nature
of the emergency, personal matter or disability and the remote location from which
the absent member participated. If the absent member's remote participation is
disapproved because such participation would violate this policy, such disapproval
shall be recorded in the Board's minutes.
Participation by the absent member shall be limited in each calendar year to two (2)
meetings or twenty -five percent (25 %) of the meetings of the Board, whichever is
fewer.
The Board shall make arrangements for the voice of the absent member to be heard
by all persons in attendance at the meeting location.
With respect to meetings by electronic communications without a quorum of the
Board present when the Governor has declared a state of emergency, the Board shall
comply with the provisions of Section 2.2- 3708.2(A)(3).
ATTEST:
Catze*✓
,o� Date: • - - - --
Cecelia F. McCoy. Secretary
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
May 12, 2020
Members of the Greater Roanoke Transit Company
Board of Directors
Dear Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors
scheduled for Monday, May 18, 2020, at 1:00 p.m., in the EOC Conference Room, Room
159, first floor, Noel C. Taylor Municipal Building, S. W., has been CANCELLED due to the
lack of action items and the COVID -19 pandemic disaster.
Pursuant to Section 4, Article III, By -Laws of Greater Roanoke Transit Company, this is to
advise you that I am calling a Regular Meeting of the Board of Directors of the Greater
Roanoke Transit Company to be held on Monday, June 15, 2020, at 11:30 a.m., in the
EOC Conference Room, Room 159, first floor, Noel C. Taylor Municipal Building, S. W.,
Roanoke, Virginia.
Sincerely,
Anita Ja es Price
President
c: Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Cecelia F. McCoy, Secretary
Daniel J. Callaghan, General Counsel
Amelia C. Merchant, Treasurer
Drew Harmon, Municipal Auditor
Laura Carini, Assistant General Counsel
Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
May 18, 2020
Anita Price, President, and Members of the Board of Directors
Dear President Price and Members of the Board:
Subject: Greater Roanoke Transit Company January 2020 Financial Report
The attached report provides financial performance information for the month of January 2020
of Fiscal Year (FY) 2020. On a year -to -date basis, Greater Roanoke Transit Company (GRTC)
experienced net income of $570,016 a decrease of $102,804 compared to the same period in FY
2019.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue decreased less than 1% over the same period last year and is 4.2% above the
established budget. Significant factors impacting revenue include:
• Fare Revenues decreased 3.8% compared to FY 2019 and are 7% below the established
budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) decreased less than
1% compared to FY 2019 but are 7% above the established budget. Revenue performance
in this category reflects the sale of surplus property.
• State and Federal operating assistance decreased less than 1 %, but is performing above
budget expectations.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (5401982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
Expenses
Total expenses increased less than 1% compared to FY 2019 and is 1% below the established
budget.
Significant factors impacting expenses include:
• Labor and Fringe Benefits increased less than 1 %, and are within 1% of the established
budget.
• Services increased 20.7% but are 4.4% below the established budget.
• Materials and Supplies decreased 9.7% and are 8.5% below the established budget.
• Utilities increased 2.8% but are 5.5% below the established budget.
• Miscellaneous Expense, which includes paratransit service, increased 3% and exceeds
budget by approximately 3.1 %.
RespectfullyySubmitted,
L. Price
al Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valieymetro.com
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Seven Months Ending January 31, 2020
FY
FY
FY 19
2020
2019
BUDGET
% OF FY 20
January
January
TOTAL
BUDGET
OPERATING INCOME
Operating Revenue
$1,060,202.25
$1,102,421.82
$2,065,037.00
51.34%
Non - Transportation Revenues
166,175.64
167,751.66
254,538.00
65.29%
Total Income
$1,226,377.89
$1,270,173.48
$2,319,575.00
52.87%
OPERATING EXPENSES
Labor - Hourly & Salary
$2,488,477.52
$2,515,879.66
$4,027,266.00
61.79%
Fringe Benefits
1,132,150.95
1,087,172.08
2,134,520.00
53.04%
Services
417,165.57
345,533.33
774,144.00
53.89%
Materials & Supplies
771,454.59
854,185.69
1,548,871.00
49.81%
Utilities
134,928.05
131,286.81
255,259.00
52.86%
Insurance Costs
142,551.22
142,423.89
267,783.00
53.23%
Miscellaneous Expenses
1,156,206.36
1,122,844.88
1,881,082.00
61.46%
Total Expenses
$6,242,934.26
$6,199,326.34
$10,888,925.00
57.33%
Net Loss
($5,016,556.37)
($4,929,152.86)
($8,569,350.00)
58.54%
Local Grants
$1,591,799.54
$1,583,217.29
$2,769,764.00
57.471/6
State Grants
1,384,590.07
1,241,282.00
2,423,011.00
57.14%
Federal Grants
2,610183.00
2,777,474.00
3,376,575.00
77.30%
Total Subsidies
$5,586,572.61
$5,601,973.29
$8,569,350.00
65.19%
Net Income (loss)
$570,016,24
$672,820.43
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
1/31/2020 1/31/2019
Year -to -Date Year -to -Date % of Change
ASSETS
CASH
$
392,189.63
$
848,495.00
-54%
ACCOUNTS RECEIVABLE
$
5,254,687.14
$
7,601,397.83
-31%
INVENTORY
$
541,507.17
$
506,313.87
7%
FIXED ASSETS
FIXED ASSETS
$
37,622,214.57
$
39,688,958.04
-5%
ACCUMULATED DEPRECIATION
$
(22,564,228.34)
$
(25,168,734.92)
-10%
NET FIXED ASSETS
$
15,057,986.23
$
14,520,223.12
4%
PREPAYMENTS
$
102,395.07
$
94,392.00
8%
TOTAL ASSETS
$
21,348,765.24
$
23,570,821.82
-9%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
2,834,463.82
$
5,394,226.71
-47%
PAYROLL LIABILITIES
$
459,626.60
$
477,811.95
-4%
OTHER LIABILITIES
$
2,045,219.34
$
1,799,154.67
14%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
3,405,258.60
$
3,621,913.10
-6%
DEPRECIATION EXPENSE
$
(1,019,286.67)
$
(892,893.33)
14%
RETAINED EARNINGS
$
10,934,172.31
$
7,878,905.29
39%
CAPITAL CONTRIBUTIONS
$
2,119,290.00
$
4,618,878.00
-54%
NET INCOME (LOSS)
$
570,016.24
$
672,820.43
-15%
TOTAL CAPITAL
$
16,009,455.48
$
15,899,628.49
1%
TOTAL LIABILITIES & CAPITAL
$
21,348,765.24
$
23,570,821.82
-9%
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
May 28, 2020
Anita Price, President, and Members of the Board of Directors
Dear President Price and Members of the Board:
Subject: Greater Roanoke Transit Company February 2020 Financial Report
The attached report provides financial performance information for the month of February 2020
of Fiscal Year (FY) 2020. On a year -to -date basis, Greater Roanoke Transit Company (GRTC)
experienced net income of $537,631 an increase of $88,670 compared to the same period in FY
2019.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 1.6% over the same period last year and is 3.5% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased 3.3% compared to FY 2019 and are 8.6% below the established
budget.
• Other Revenues (advertising, building rental, parking, miscellaneous) increased 6.7%
compared to FY 2019 and are 11% above the established budget. Revenue performance
in this category reflects the sale of surplus property.
• State and Federal operating assistance increased 3.3 %, and is performing above budget
expectations.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.vaIleymetro.com
Expenses
Total expenses increased less than 1% compared to FY 2019 and is 1.4% below the established
budget.
Significant factors impacting expenses include:
• Labor and Fringe Benefits increased less than 1 %, and are within 1% of the established
budget.
• Services increased 16.6% but are 4.9% below the established budget.
• Materials and Supplies decreased 9.7% and are 10.1% below the established budget.
• Utilities decreased less than 1% and are 5.8% below the established budget.
• Miscellaneous Expense, which includes paratransit service, increased 2.8% and exceeds
budget by approximately 2.5 %.
General Manager
itted,
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Eight Months Ending February 29, 2020
OPERATING INCOME
Operating Revenue
Non - Transportation Revenues
Total Income
OPERATING EXPENSES
Labor - Hourly & Salary
Fringe Benefits
Services
Materials & Supplies
Utilities
Insurance Costs
Miscellaneous Expenses
Total Expenses
Net Loss
Local Grants
State Grants
Federal Grants
Total Subsidies
FY
FY
FY 19
2020
2019
BUDGET
% OF FY 20
February
February
TOTAL
BUDGET
$1,199,550.31
$1,240,645.79
$2,065,037.00
58.09%
197,694.27
185,253.88
254,538.00
77.67%
$1,397,244.58
$1,425,899.67
$2,319,575.00
60.24%
$2,805,952.35
$2,827,990.10
$4,027,266,00
69.67%
1,320,846.78
1,277,746.29
2,134,520.00
61.88%
478,605.19
410,372.98
774,144.00
61.82%
876,877.69
971,443.59
1,548,871.00
56.61%
156,405.69
159,268.97
255,259.00
62.060/6
162,915.68
162,770.16
267,783.00
60.84%
1,301,250.39
1,265,483.03
1,881,082.00
69.18%
$7,104,853.77
$7,075,075.12
$10,888,925.00
65.25%
($5,707,609.19)
($5,649,175.45)
($8,569,350.00)
66.60%
$1,815,621.83
$1,811,791.06
$2,769,764.00
65.55 %a
1,576,007.07
1,417,874.00
2,423,011.00
65.04%
2,853,611.00
2,868,471.00
3,376,575.00
84.51%
$6,245,239.90
$6,098,136.06
$8,569,350.00
72.88%
Net Income (loss) $537,630.71 $448,960.61
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
2/29/2020 2/28/2019
Year- to-Date Year -to -Date % of Change
ASSETS
CASH
$
1,103,397.75
$
220,835.94
400%
ACCOUNTS RECEIVABLE
$
4,325,952.38
$
7,827,541.92
•45%
INVENTORY
$
522,544.08
$
511,769.46
2%
FIXED ASSETS
FIXED ASSETS
$
37,648,266.57
$
39,792,790.02
-5%
ACCUMULATED DEPRECIATION
$
(22,711,643.97)
$
(25,296,291.11)
-10%
NET FIXED ASSETS
$
14,936,622.60
$
14,496,498.91
3%
PREPAYMENTS
$
65,125.34
$
64,632.66
1%
TOTAL ASSETS
$
20,953,642.15
$
23,121,278.89
-9%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
2,540,713.24
$
5,540,118.53
-54%
PAYROLL LIABILITIES
$
525,530.46
$
493,565.53
6%
OTHER LIABILITIES
$
2,036,902.13
$
1,455,800.35
40%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
3,405,258.60
$
3,621,913.10
-6%
DEPRECIATION EXPENSE
$
(1,166,702.30)
$
(1,020,449.52)
14%
RETAINED EARNINGS
$
10,934,172.31
$
7,878,905.29
39%
CAPITAL CONTRIBUTIONS
$
2,140,132.00
$
4,702,460.00
-54%
NET INCOME (LOSS)
$
537,630.71
$
448,960.61
20%
TOTAL CAPITAL
$
15,850,496.32
$
15,631,794.48
1%
TOTAL LIABILITIES & CAPITAL
$
20,953,642.15
$
23,121,278.89
-9%
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
June 22, 2020
Anita Price, President, and Members of the Board of Directors
Dear President Price and Members of the Board:
Subject: Greater Roanoke Transit Company March 2020 Financial Report
The attached report provides financial performance information for the month of March 2020 of
Fiscal Year (FY) 2020. On a year -to -date basis, Greater Roanoke Transit Company (GRTC)
experienced net income of $557,633 an increase of $264,549 compared to the same period in FY
2019.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 3.5% over the same period last year and is 2.9% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased 6.9% compared to FY 2019 and are 11.5% below the established
budget. The suspension of fare collection was implemented on March 27th and had an
impact on fare revenue.
• Other Revenues (advertising, building rental, parking, miscellaneous) increased 8.3%
compared to FY 2019 and are 10.6% above the established budget. Revenue performance
in this category reflects the sale of surplus property.
State and Federal operating assistance increased 12.3 %, and is performing above budget
expectations. This is the first month GRTC utilized CARES Act Federal Emergency Relief
Funding.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 wwwNalleymetro.com
Expenses
Total expenses increased less than 1% compared to FY 2019 and is 2.3% below the established
budget.
Significant factors impacting expenses include:
• Labor and Fringe Benefits increased less than 1 %, and are within 1% of the established
budget.
• Services increased 8.5 %, but are 8.9% below the established budget.
• Materials and Supplies decreased 8.6% and are 11.5 below the established budget.
• Utilities decreased less than 1% and are 7.2% below the established budget.
• Miscellaneous Expense, which includes paratransit service, increased 2.9% and exceeds
budget by approximately 3.1 %.
Respectful lyAbm itted,
iai L. Price
neral Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: {540) 982 -0305 Fax: (540) 982 -2703 www.valieymetro.com
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Nine Months Ending March 31, 2020
FY FY FY 19
2020 2019 BUDGET % OF FY 20
March March TOTAL BUDGET
OPERATING INCOME
Operating Revenue
$1,310,681.77
$1,407,328.48
201,143.73
$2,065,037.00
254,538.00
63.47%
85.61%
Non - Transportation Revenues
217,910.01_
$1,528,591.78
$1,608,472.21
$2,319,575.00
65.90%
Total Income
OPERATING EXPENSES
Labor- Hourly & Salary
$3,127,650.67
$3,142,785.48
1,423,596.66
$4,027,266.00
2,134,520.00
77.66%
68.93%
Fringe Benefits
1,471,411.37
512,063.50
471,720.74
774,144.00
66.15%
Services
Materials & Supplies
983,280.99
1,075,884.98
1,548,871.00
255,259.00
63.48%
67.77%
Utilities
172,985.55
183,280.14
174,458.16
183,116.43
267,783.00
68.44%
Insurance Costs
Miscellaneous Expenses
1,469,128.27
1,427,490.94
1,881,082.00
78.100/a
Total Expenses
$7,919,800.49
$7,899,053.39
$10,888,925.00
72.73%
($6,391,208.71)
($6,290,581.18)
($8,569,350.00)
74.58%
Net Loss
Local Grants
$1,815,621.83
$2,011,628.20
1,593,933.00
$2,769,764.00
2,423,011.00
65.55%
65.04%
State Grants
1,576,007.07
3,557,213.01
2,978,104.00
3,376,575.00
105.35%
Federal Grants
Total Subsidies
$6,948,841.91
$6,583,665.20
$8,569,350.00
81.09%
Net Income (loss)
$557,633.20
$293,084.02
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
3/31/2020 3/31/2019
Year -to -Date Year -to -Date % of Change
ASSETS
$
365,838.19
$
1,018,833.31
-64%
CASH
ACCOUNTS RECEIVABLE
$
5,004,128.42
$
6,187,892.87
-19%
INVENTORY
$
527,279.30
$
512,110.91
3%
FIXED ASSETS
FIXED ASSETS
$
37,724,314.72
$
39,822,653.97
-5%
ACCUMULATED DEPRECIATION
$
(22,854,049.00)
$
(25,423,847.30)
-10%
NET FIXED ASSETS
$
14,870,265.72
$
14,398,$06.67
3 9'0
PREPAYMENTS
$
112,189.41
$
48,727.97
130%
TOTAL ASSETS
$
20,879,701.04
$
22,166,371.73
-6%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
2,575,793.32
$
5,223,600.88
-51%
PAYROLL LIABILITIES
$
511,312.81
$
453,548.73
13%
OTHER LIABILITIES
$
2,036,902.13
$
1,116,969.42
82%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
3,405,258.60
$
3,621,913.10
-6%
DEPRECIATION EXPENSE
$
(1,309,107.33)
$
(1,148,005.71)
14%
RETAINED EARNINGS
$
10,934,172.31
$
7,878,905.29
39%
CAPITAL CONTRIBUTIONS
$
2,167,731.00
$
4,726,351.00
-54%
NET INCOME (LOSS)
$
557,633.20
$
293,084.02
90%
TOTAL CAPITAL
$
15,755,692.78
$
15,372,252.70
2%
TOTAL LIABILITIES & CAPITAL
$
20,879,701.04
$
22,166,371.73
-6%
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
June 22, 2020
Anita Price, President, and Members of the Board of Directors
Dear President Price and Members of the Board:
Subject: Greater Roanoke Transit Company April 2020 Financial Report
The attached report provides financial performance information for the month of April 2020 of
Fiscal Year (FY) 2020. On a year -to -date basis, Greater Roanoke Transit Company (GRTC)
experienced net income of $573,663 an increase of $105,190 compared to the same period in FY
2019.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 4.8% over the same period last year and is 1.9% above the established
budget. Significant factors impacting revenue include:
• Fare Revenues decreased 16% compared to FY 2019 and are 19.9% below the established
budget. The suspension of fare collection was implemented on March 27th and had an
impact on fare revenue.
• Other Revenues (advertising, building rental, parking, miscellaneous) increased 15.8%
compared to FY 2019 and are 14% above the established budget. Revenue performance
in this category advertising revenues increase.
• State and Federal operating assistance increased 22.3 %, and is performing above budget
expectations. This is the second month GRTC utilized CARES Act Federal Emergency Relief
Funding.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982.2703 www.valleymetro.corn
Expenses
Total expenses increased less than 1% compared to FY 2019 and is 3.4% below the established
budget.
Significant factors impacting expenses include:
• Labor and Fringe Benefits increased less than 1 %, and are within 1.3% of the established
budget.
• Services increased 6.2 %, but are 11.1% below the established budget.
• Materials and Supplies decreased 10% and are 13.3 below the established budget.
• Utilities decreased 2.7% and are 9.9% below the established budget.
• Miscellaneous Expense, which includes paratransit service, increased less than 1 %, and
exceeds budget by approximately 2.7 %.
itted,
rPrice
I Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetrrO.cam
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Ten Months Ending April 30, 2020
FY
FY
FY 19
2020
2019
BUDGET
% OF FY 20
April
April
TOTAL
BUDGET
OPERATING INCOME
Operating Revenue
$1,310,649.05
$1,559,879.76
$2,065,037.00
254,538.00
63.47%
97.36%
Non - Transportation Revenues
247,822.71
214,091.95
Total Income
$1,558,471.76
$1,773,971.71
$2,319,575.00
67.19%
OPERATING EXPENSES
Labor - Hourly & Salary
$3,439,270.02
$3,455,941.07
$4,027,266.00
2,134,520.00
85.40%
75.59%
Fringe Benefits
1,613,572.31
559,504.19
1,560,534.47
526,685.47
774,144.00
72.27%
Services
Materials & Supplies
1,084,935.13
1,204,960.73
1,548,871.00
70.05%
73.46%
Utilities
187,522.49
203,644.60
192,691.55
203,462.70
255,259.00
267,783.00
76.05%
Insurance Costs
Miscellaneous Expenses
1,618,651.83
1,604,057.23
1,881,082.00
86.05%
Total Expenses
$8,707,100.57
$8,748,333.22
$10,888,925.00
79.96%
Net Loss
($7,148,628.81)
($6,974,361.51)
($8,569,350.00)
83.42%
Local Grants
$1,815,621.83
$2,238,965.00
52,769,764.00
65.55%
65.04%
State Grants
1,576,007.07
4,330,662.83
1,767,856.00
3,072,731.00
2,423,011.00
3,376,575.00
128.2611/6
Federal Grants
Total Subsidies
$7,722,291.73
$7,079,552.00
$8,569,350.00
90.12%
Net Income (loss)
$573,662.92
$105,190.49
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
4/30/2020 4/30/2019
Year -to -Date Year -to -Date % of Change
ASSETS
$
1,099,283.50
$
281,884.24
290%
CASH
ACCOUNTS RECEIVABLE
$
5,103,119.73
$
3,886,666.30
31%
INVENTORY
$
535,442.31
$
519,182.60
3%
FIXED ASSETS
$
37,821,673.10
$
39,834,012.87
-5%
FIXED ASSETS
ACCUMULATED DEPRECIATION
$
(23,000,024.89)
$
(25,551,403.49)
-10%
NET FIXED ASSETS
$
14,821,648.21
$
14,282,609.38
4`% o
PREPAYMENTS
$
51,195.00
$
67,814.55
-25%
TOTAL ASSETS
$
21,610,688.75
$
19,038,157.07
14%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
2,527,541.07
$
2,575,781.58
-2%
PAYROLL LIABILITIES
$
472,642.94
$
455,996.14
4%
OTHER LIABILITIES
$
2,821,840.13
$
939,191.37
200%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
3,405,258.60
$
3,621,913.10
-6%
DEPRECIATION EXPENSE
$
(1,455,083.22)
$
(1,275,561.90)
14%
RETAINED EARNINGS
$
10,934,172.31
$
7,878,905.29
39%
CAPITAL CONTRIBUTIONS
$
2,330,649.00
$
4,736,736.00
-51%
NET INCOME (LOSS)
$
573,662.92
$
105,190.49
445%
TOTAL CAPITAL
$
15,788,664.61
$
15,067,187.98
5%
TOTAL LIABILITIES & CAPITAL
$
21,610,688.75
$
19,038,157.07
14%
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 9, 2020
Anita J. Price, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Price and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, June 15, 2020, at 11:30 a.m in the EOC Conference Room,
Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
Roanoke, Virginia and by electronic communication as permitted and authorized by Virginia
Code Section 2.2- 3708.0(A)(3), as amended, Ordinance No. 41703 - 032720; and
Resolution No. 41704 - 032720.
Sincerely,
C.eu&�.. V4
Cecelia F. McCoy
Secretary
PC: Robert S. Cowell, Jr., Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Amelia C. Merchant, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Wendy Jones, Director of Finance, Valley Metro
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
JUNE 15, 2020
11:30 A.M.
EOC CONFERENCE ROOM
ROOM 159
ACTION AGENDA
(Meeting began at 12:10 p.m. due to technical difficulties through electronic Zoom
communication.)
1. Call to Order -- Roll Call. Director Melinda J. Payne was arrived late (12:35
P.M.).
2. Approval of Minutes: Regular meeting of GRTC held on Monday, March 16,
2020. Without objection, the reading of the Minutes were dispensed with
approved.
3. Reports of Officers:
a. General Manager:
1. Management Update:
a. COVID -19 Update
b. CARES Act Funding
c. Transit Transfer Center Public Meeting
d. GRTC Ridership Update
Without objection, Management Update was received and filed.
2. Transit Management Contract Award.
Adopted Resolution. (6 -0)
3. Adopt GRTC Board of Directors meeting schedule for FY' 21.
Adopted Resolution. (6 -0)
4. Adopt FY'21 GRTC Operating Budget.
Adopted Resolution. (6 -0)
5. Authorize Amendment No. 1 to First Reinstated Agreement for the
Exchange of Real Estate between the City of Roanoke, Virginia and
Greater Roanoke Transit Company dated September 17, 2019.
Adopted Resolution. (7 -0)
6. External Audit Introduction — Brown & Edwards.
Received and filed.
4. Other Business: President Price thanked Board Members Bob Bengtson and
Pete Peters for their service to the Board as both resigned as of June 30, 2020.
President Price asked the General Manager, Kevin Price, to prepare an
overview of the history of the Walmart Bus Shelter for assessment by the
Board of Directors.
5. Next Meeting: Monday, July 20, 2020, in the EOC Conference Room.
6. Adjourn. 12:50 p.m.
Va��ey
Greater Roanoke Transit Company (GRTC)
Board of Directors Meeting
Management Update
June 15, 2020
COVID-19 Response Update
The safety of our passengers and staff members has been our top priority during the COVID -19 Pandemic.
Valley Metro has implemented practices to protect our passengers and transit operators, while continuing to
provide services. The practices implemented include:
• Front seats on all buses are closed to provide for social distancing between passengers and bus operators.
• On March 27th, the collection of fares was suspended to eliminate passengers stopping at the fare box which
is adjacent to the bus operator. The suspension of fare collection will expire on June 30tH
• On April 9th, limited the number of passengers to 9 passengers. Increased the limit to 15 passengers on June
10t''.
• Transit passengers are required to exit the bus from the rear doors.
• Signage placed on all buses encouraging behaviors as prescribed by the CDC.
• Providing the necessary PPE to staff.
• Enhanced cleaning of buses at night and during operating hours (when possible).
CARES Act Fundino
Valley Metro has been allocated $8.1 million in CARES Act funding for fixed route service and $1.1 million for
commuter service (Smart Way). This funding can be used for planning, operating, and capital expenses. It will be
programmed during FY 2020 and FY 2021.
Transit Transfer Center Public Meeting
A public meeting to review information on the Transit Transfer Center is scheduled for Thursday, June 18, 4:30
p.m. to 7:00 p.m., at Campbell Court (2 "d Floor). The meeting will be an "Open House" format where
stakeholders can review and comment on the location of the buildings on the property, conceptual renderings
of the buildings, information on building appearance and materials, and information on temporary facilities.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
GRTC Ridership (By Month Compared to the Prior Year)
• December — +2.7%
• January — (14.1 %)
• February — (9.5 %)
• March — (23.1%)
• April — (45.3%)
• May — (51.4%)
Ridership information above excludes Starline Trolley
Respectfully
C. Price
ral Manager
itted,
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982.2703 www,valleymetro.com
v"11ey 1�
r#1W*r%:0
June 15, 2020
To: The Honorable Anita J. Price, President, and Members of the Board of
Directors of Greater Roanoke Transit Company
Subject: Award of Contract for Transit Management and Operation Services
Background
The current Greater Roanoke Transit Company (GRTC) transit management contract
with First Transit, Inc. expires on June 30, 2020. A Request for Proposals (RFP) was
issued for transit management and operation services. First Transit, Inc. is the only
proposer who responded to the solicitation.
City staff (Pam Simpkins, Purchasing Manager, Laura Carini, Assistant City Attorney and
GRTC Assistant General Counsel, and Sherman Stovall, Assistant City Manager -
Operations and GRTC Assistant Vice President of Operations) met (virtual meeting) with
representatives from First Transit, Inc. to discuss the proposal submitted.
The Contract for Transit Management and Operation Services provides for the day -to-
day operation of the transit system via the subsidiary corporation, Southwestern
Virginia Transit Management Company, Inc., and specifies the scope of services,
including the specific transit management services to be provided, and other general
obligations of First Transit, Inc. The contract is for an initial term of five (5) years, with
an option to renew for an additional five (5) year term. The management fee is as
outlined below.
• Current Annual Management Fee - $332,282
• Proposed Fee FY 2021 -
$342,252
• Proposed Fee FY 2022 -
$349,140
• Proposed Fee FY 2023 -
$357,792
• Proposed Fee FY 2024 -
$366,708
• Proposed Fee FY 2025 -
$375,888
The General Manager and Assistant General Manager are employees of First Transit,
Inc. and are compensated directly by First Transit. All other staff are employees of
Southwestern Virginia Transit Management Company, Inc.
Greater Roanoke Transit Company
PO Box 13247 ■ Roanoke, Virginia 24032 ■ Phone: 540.982.0305 ■ Fax:540.982.2703 ■ www.valleymetro.com
Recommendation
Authorize the award of a contract for transit management and operation services to
First Transit, Inc.
Authorize the Vice President of Operations or Assistant Vice President of Operations to
execute a contract with First Transit, Inc., subject to approval to form by the General
Counsel.
Authorize the Vice President of Operations or Assistant Vice President of Operations to
execute such further documents as may be necessary to implement, administer, and
enforce such contract, including the renewing of the contract for the option periods
mentioned above.
Respectfully Submitted,
&JY2kJ N. ��
Sherman M. Stovall,
Assistant Vice President of Operations
c: Vice President of Operations
Secretary
Treasurer
General Counsel
Assistant General Counsel
Municipal Auditor
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION ACCEPTING THE PROPOSAL OF FIRST TRANSIT, INC., FOR
PROVIDING TRANSIT MANAGEMENT AND OPERATION SERVICES FOR THE
GREATER ROANOKE TRANSIT COMPANY D /B /A VALLEY METRO; AWARDING A
CONTRACT FOR SUCH SERVICES; AUTHORIZING THE VICE PRESIDENT OF
OPERATIONS OR ASSISTANT VICE PRESIDENT OF OPERATIONS OF GRTC TO
EXECUTE SUCH CONTRACT; AND AUTHORIZING THE VICE PRESIDENT OF
OPERATIONS OR ASSISTANT VICE PRESIDENT OF OPERATIONS TO TAKE SUCH
FURTHER ACTIONS AND EXECUTE SUCH FURTHER DOCUMENTS, INCLUDING
ANY RENEWALS AUTHORIZED BY THE CONTRACT, AS MAY BE NECESSARY TO
IMPLEMENT, ADMINISTER, AND ENFORCE SUCH CONTRACT.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company
as follows:
The Board of Directors of the Greater Roanoke Transit Company d /b /a Valley
Metro (GRTC) hereby approves the recommendation of the Assistant Vice President of
Operations and accepts the proposal of First Transit, Inc., to provide Transit Management and
Operation Services for GRTC and hereby makes an award of a Contract to First Transit, Inc., for
providing such services.
2. The Vice President of Operations and Assistant Vice President of Operations are
each hereby authorized on behalf of GRTC to execute a Contract between GRTC and First
Transit, Inc., together with any assignment of such Contract to Southwestern Virginia Transit
Management Company, Inc. (SVTMC) as provided for in such Contract, for the provision of
Transit Management and Operation Services for GRTC, upon certain terms and conditions as set
forth in the Assistant Vice President of Operations' letter to this Board dated June 15, 2020.
Such Contract shall be in a form approved by General Counsel. Such Contract will be for an
initial term of five years, starting on July 1, 2020, and continuing through June 30, 2025, with an
1
option to renew the Contract for an additional five year period and for the management fees and
other charges as set forth in the above mentioned letter.
3. The Vice President of Operations and Assistant Vice President of Operations are
each further authorized to take such further actions and to execute such further documents as
may be necessary to implement, administer, and enforce such Contract (and the above mentioned
Assignment), including renewing the Contract for the option period mentioned in such Contract.
Date: 15 O
ATTEST:
c. J.
Cecelia F. McCoy, Secrete
2
Va��ey
M
Greater Roanoke Transit Company
Board of Directors Meeting
June 15, 2020
The Honorable Anita J. Price, President, and Members and Officers of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Subject: Board of Directors Meeting Schedule for Fiscal 2021
Background
At its June 17, 2019 meeting, the GRTC Board of Directors approved by resolution its meeting schedule
for the 2020 fiscal year. The Board needs to adopt a meeting schedule for the 2021 fiscal year.
Recommendation
The following GRTC Board of Directors meeting schedule is recommended for the 2021 fiscal year:
2020 2021
July 20th January 19th (Monday January 18th MLK Day)
September 21st March 15th
November 16th May 17th
June 21st
The June 21, 2021 meeting will be at 1:45 P.M. in the City Council's Conference Room on the fourth floor
of the Noel C. Taylor Municipal Building, 215 Church Ave., SW, Roanoke, Virginia 24011. All other
meetings will be at 1:00 P.M. in the Emergency Operations Center (EOC) conference room on the first
floor of the Noel C. Taylor Municipal Building.
bmitted,
Price `
Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.Q. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro,com
wilv-11,
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION ESTABLISHING A SPECIFIC MEETING SCHEDULE FOR THE BOARD
OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY (GRTC).
WHEREAS, at the Board's June 15, 2020, meeting, the GRTC General Manager
recommended that the Board adopt a specific meeting schedule for the 2021 Fiscal Year, which
ends on June 30, 2021, as more fully set forth in the General Manager's report dated June 15,
2020, to this Board.
THEREFORE, BE IT RESOLVED by the Board of Directors of GRTC as follows:
1. That the Board of Directors hereby approves and adopts the specific meeting
schedule that is set forth below. Except for the meeting on June 21, 2021, the meetings are set to
start at 1:00 p.m. and will be held in the Emergency Operations Center (EOC) Conference Room
which is located on the first floor of the Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia 24011, unless a different location is designated by the
President or Secretary of the Board. The meeting for Monday, June 21, 2021, will be held at
1:45 p.m. in the City Council Conference Room, Room 451, on the fourth floor of the Noel C.
Taylor Municipal Building, 215 Church Avenue, SW, Roanoke, Virginia 24011. In accordance
with Article III, Section 4 of the GRTC By -Laws, the following meeting dates for the GRTC
Board are approved for the 2021 Fiscal Year:
July 20, 2020
September 21, 2020
November 16, 2020
January 19, 2021
March 15, 2021
May 17, 2021
June 21, 2021
(Monday, 1:00 p.m. —
EOC)
(Monday, 1:00 p.m. —
EOC)
(Monday, 1:00 p.m. —
EOC)
(Tuesday, 1:00 p.m. —
EOC)
(Monday, 1:00 p.m. —
EOC)
(Monday, 1:00 p.m. —
EOC)
(Monday, 1:45 p.m.
— City Council Conference Room,
Room 451).
1
2. The GRTC Board can hold additional meetings on an as- needed basis in
accordance with the GRTC By -Laws.
The schedule of meetings for the GRTC Board for subsequent fiscal years may be
set annually by the Board at the June Board meeting, or at any other Board meeting as the Board
may determine to be appropriate.
, JL. =to
ATTEST:
czu"SA
y4&ty-
Cecelia F. McCoy, Secretary
R -GRTC establishing meeting schedule FY2021 (6- 15 -20) 2
Va♦��y
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
June 15, 2020
The Honorable Anita J. Price, President, and Members and Officers of the Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Subject: GRTC Fiscal Year 2020 — 2021 Operating Budget
Background
The Board of Directors annually appoints a Budget Committee to review the proposed operating budget
for the Greater Roanoke Transit Company (GRTC) and provide a recommendation to the full Board of
Directors.
Fiscal Year 2021 Budget Committee
GRTC Board President, Anita J. Price
GRTC Board Member, Reeves "R.B." Lawhorn
GRTC Treasurer, Amelia Merchant
GRTC Assistant Vice - President of Operations, Sherman Stovall
The Budget Committee received an electronic copy of the proposed Fiscal Year 2021 operating budget
on June 4, 2020 for review and comment. The Budget Committee endorsed the proposed budget in its
current form and agreed to recommend it to the full Board of Directors. The recommended budget is
attached and totals $11,001,634 an increase of 1.02% as compared to Fiscal Year 2020(budget to
budget).
Recommendation
The Budget Committee recommends that the Board of Directors approve GRTC's Fiscal Year 2020 — 2021
operating budget.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.corn
T ly Submitted,
rice eral Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
Legal Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Sax 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
GREATER ROANOKE TRANSIT COMPANY
COMBINED BUDGET (Vatley Metm, Smartway, Trolley, Smartway Express)
FY 21
REVENUES
FY 19 ACTUAL
FY 20 BUDGET
FY 21 BUDGET
% INCR /DECR
PASSENGER REVENUES
5 1,860,686
S 2,065,037
$ 1.616,822
-22%
ADVERTISING
$ 132,944
$ 136,579
S 133,000
-3%
INTEREST
$ 1,449
$ 1,507
$ 1,507
0%
OTHER REVENUES
S 115,053
5 116,452
$ 57,049
-51%
TOTALREVENUES
S 21110,132
S 21319,575
$ 1,808,378
-22X
EXPENSES
LABOR
S 4,029,049
5 4,027.266
S 4,068,249
1%
FRINGE BENEFITS
$ 1,892,895
S 2,134,520
S 2,268,102
6%
SERVICES
5 680,572
S 774,144
5 701,890
-9%
MATERIALS & SUPPLIES
S 1,436,545
5 1,548,871
$ 1,505,293
-3%
UTILITIES
5 224,589
$ 255.259
$ 231,070
-9%
INSURANCE
$ 242,719
S 267,783
5 260,063
-3%
MISCELLANEOUS
$ 1,943,545
5 1,881,082
S 1,966,967
5%
TOTAL EXPENSES
$ 10449,914
$ 10,8881925
$ 11,001,634
1%
DEFICIT
$ 8,339,782
$ 8,569,350
S 9,193,256
7%
SUBSIDIES
FEDERAL
$ 3,301,998
S 3,376,575
5 572,294
-83%
FEDERAL COVID 5307
S
S
5 6,500,000
0%
FEDERAL COVID 5311-SMARTWAY
S -
S
S 900,000
0%
STATE
5 2,125,700
$ 2,423,011
S 571,712
-76%
OTHER LOCAL
S 410,059
S 410,643
$ 97,645
-76%
NEW RIVER VALLEY
5 103,964
5 94,705
S 20,270
-79%
VA TECH
$ 186,923
5 233,255
$ 49,559
-79%
CITY OFROANOKE
$ 1,993,862
S 2,031,161
S 481,776
-76%
TOTAL SUBSIDIES
$ 8,122,506
$ 8,569,350
$ 9.193,256
7X
NET INCOME LOSS 5 1217,276)15 5 (0)
E
C -1b..d B. dpt SQ 7rZ=
[�t�
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION APPROVING A FISCAL YEAR 2021 BUDGET FOR GREATER
ROANOKE TRANSIT COMPANY.
WHEREAS, the Greater Roanoke Transit Company (GRTC) Budget Review Committee
has reviewed the General Manager's proposed operating budget for GRTC for fiscal year 2021
(July 1, 2020 to June 30, 2021); and
WHEREAS, the Budget Review Committee has endorsed the recommended budget of
$11,001,634.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company that the Board of Directors hereby adopts the fiscal year 2021 Budget in the
aggregate amount of $11,001,634, all as set forth in an attachment to the Board Report dated
June 15, 2020, from the GRTC General Manager.
Date Adopted: /5 a046
ATTEST:
Ozalt;Ll ,A. vn
Cecelia F. McCoy, Secretary
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
June 15, 2020
The Honorable Anita James Price, President, and Members of the Board of Directors of Greater Roanoke
Transit Company
Roanoke, Virginia
Dear President Price and Members of the Board:
Subject: Authorize Amendment No. 1 to First Reinstated Agreement for the Exchange of Real Estate
between the City of Roanoke, Virginia and Greater Roanoke Transit Company dated September 17, 2019
Background
The City and Greater Roanoke Transit Company (GRTC) entered into a First Reinstated Agreement for the
Exchange of Real Estate dated September 17, 2019, ( Agreement) following authorization by City Council
through the adoption of Ordinance No. 41565- 091619. The Agreement authorized the sale and conveyance
of four parcels of real property, collectively referred to as the GRTC Relocation Parcels, and described as (i)
0 Salem Avenue, S.W., Roanoke, Virginia, bearing Official Tax Map No. 1010113; and 325 Salem Avenue,
S.W., Roanoke, Virginia, bearing Official Tax Map No. 1010115; and (ii) 0 Salem Avenue, S.W., Roanoke,
Virginia, bearing Official Tax Map No. 1010121; and 0 Salem Avenue, S.W., Roanoke, Virginia, bearing
Official Tax Map No. 1010122; from the City to GRTC, in accordance with the Agreement, in exchange for
the transfer of certain real property located in the City of Roanoke, Virginia, at 29 Campbell Avenue S.W.,
and 30 Salem Avenue S.W., commonly known as Campbell Court and owned by GRTC, from GRTC to the
City.
Under the terms of the Agreement, the Approval Periods expire on June 30, 2020. All Parties have
requested an extension of the Approval Periods, as defined in the Agreement, to December 31, 2020, to
complete their respective Approvals in form and substance acceptable to the City and GRTC.
Recommendation
Authorize the President and General Manager to execute the proposed Amendment No. 1 to the
Agreement with the City, substantially similar in form to the proposed Amendment No. 1 attached to this
report, which proposed Amendment amends certain terms of the Agreement to extend the Approval
Periods to December 31, 2020, to allow for additional time for the Parties to obtain their respective
Approvals. Such Amendment No. 1 shall be in a form approved by the GRTC General Counsel.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982.2703 www.valteyrnetro.com
/L. ubmitted,
ger
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
AMENDMENT NO. 1
TO
FIRST REINSTATED AGREEMENT FOR THE EXCHANGE OF REAL ESTATE
DATED SEPTEMBER 17, 2019
BETWEEN THE CITY OF ROANOKE, VIRGINIA
AND GREATER ROANOKE TRANSIT COMPANY
This Amendment No. 1 to the First Reinstated Agreement For The Exchange Of Real
Estate dated September 17, 2019, between the City of Roanoke Virginia, a Virginia municipal
corporation (the "City "), and Greater Roanoke Transit Company, a Virginia corporation
( "GRTC ") ( "Amendment No. I") is dated June , 2020.
RECITALS
A. The City and GRTC entered into the First Reinstated Agreement For The
Exchange Of Real Estate dated September 17, 2019 (the "Agreement ") under which Agreement,
(i) GRTC agrees to sell, and the City agrees to purchase Campbell Court, all as in accordance
with the terms and conditions of the Agreement; and (ii) the City agrees to sell, and GRTC
agrees to purchase the GRTC Relocation Parcels, all as in accordance with the terms and
conditions of the Agreement.
B. Due to additional time to obtain all Approvals as required by both Parties, the
Parties desire to extend the City Approval Period and the GRTC Approval Period.
C. The Parties desire to amend the Agreement to provide for the extension of the
Approval Periods.
Based on the foregoing, for good and valuable consideration and the representations set
forth in the Recitals which are a material part of this Amendment No. 1 and are incorporated
herein, the Parties agree as follows:
1. Section 1.11 of the Agreement is amended by deleting it in its entirety and
inserting the following in its place:
City's Approval Period shall mean the period beginning after the expiration of the
City's Inspection Period and until September 30, 2020.
2. Section 1.29 of the Agreement is amended by deleting it in its entirety and
inserting the following in its place:
GRTC's Approval Period shall mean the period beginning after the expiration of
GRTC's Inspection Period and until September 30, 2020.
3. Except as amended herein, the Agreement remains in full force and effect in
accordance with its terms. The Parties acknowledge and agree that the Agreement, as amended
{2464090 -1, 110046 - 00000 -011
by this Amendment No. 1, constitutes the entire agreement between the Parties with respect to
the purchase and sale of Campbell Court and the GRTC Relocation Parcels.
4. Capitalized terms not defined in this Amendment No. 1 shall have the meaning
ascribed to such terms as set forth in the Agreement.
Dated as of the day and date first above written.
SIGNATURES APPEAR ON FOLLOWING PAGES
{2464090 -1, 110046 - 00000 -011
IN WITNESS WHEREOF, the Parties have executed this Agreement by their authorized
representatives as of the date of this Agreement.
WITNESS:
Print name and title
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
CITY OF ROANOKE, VIRGINIA
By:
Robert S. Cowell, Jr.
City Manager
The foregoing Amendment No. 1 was acknowledged before me this day of ,
2020, by Robert S. Cowell, Jr., the duly authorized City Manager of the City of Roanoke,
Virginia, a Virginia Municipal Corporation, on behalf of the City of Roanoke, Virginia.
My Commission expires:
Notary Public
Approved as to form:
{2464090 -1, 110046 - 00000 -01} 3
Approved as to execution:
SEAL
WITNESS:
Print name and title
WITNESS:
Print name and title
STATE OF
CITY /COUNTY of
GREATER ROANOKE TRANSIT COMPANY
Anita James Price, President
Kevin Price, General Manager
The foregoing Amendment No. 1 was acknowledged before me this day of ,
2020, by Anita James Price, the duly authorized President of Greater Roanoke Transit Company,
a Virginia corporation, on behalf of Greater Roanoke Transit Company.
My Commission expires:
Notary Public
STATE OF
CITY /COUNTY of
SEAL
The foregoing Amendment No. 1 was acknowledged before me this day of
2020, by Kevin Price, the duly authorized General Manager of Greater Roanoke Transit
Company, a Virginia corporation, on behalf of Greater Roanoke Transit Company.
My Commission expires:
Notary Public
Approved as to form:
{2464090 -1, 110046 - 00000 -01} 4
Approved as to execution:
SEAL
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION APPROVING THE EXECUTION, DELIVERY AND
PERFORMANCE, BY THE GREATER ROANOKE TRANSIT COMPANY (GRTC) OF AN
AMENDMENT NO. 1 TO THE FIRST REINSTATED AGREEMENT FOR THE EXCHANGE
OF REAL ESTATE BETWEEN THE CITY OF ROANOKE, VIRGINIA AND GRTC DATED
SEPTEMBER 17, 2019 ( "AGREEMENT ") TO PROVIDE FOR (i) THE SALE AND
TRANSFER OF THE GRTC RELOCATION PARCELS, AS DESCRIBED BELOW, TO
GREATER ROANOKE TRANSIT COMPANY ( "GRTC ") FROM THE CITY OF ROANOKE,
VIRGINIA ( "CITY "), AND (ii) THE ACQUISITION OF CAMPBELL COURT, AS
DESCRIBED BELOW, BY THE CITY FROM GRTC; AUTHORIZING THE PRESIDENT
AND GENERAL MANAGER OF GRTC TO EXECUTE THE AMENDMENT NO. 1 TO THE
FIRST REINSTATED AGREEMENT FOR THE EXCHANGE OF REAL ESTATE
BETWEEN THE CITY AND GRTC; AND AUTHORIZING THE PRESIDENT AND /OR
GENERAL MANAGER TO EXECUTE SUCH FURTHER DOCUMENTS AND TAKE SUCH
FURTHER ACTIONS AS MAY BE NECESSARY TO ACCOMPLISH THE SALE OF REAL
PROPERTY AND THE ACQUISITION OF REAL PROPERTY.
WHEREAS, the Council of the City of Roanoke adopted Ordinance No. 41565- 091619,
adopted on September 16, 2019, in which Council approved the terms of the Agreement with the
City and GRTC;
WHEREAS, the City and GRTC executed the Agreement, which was dated September
17,2019;
WHEREAS, the Agreement provides for the transfer of the GRTC Relocation Parcels
from the City to GRTC in exchange for the transfer of Campbell Court, consisting of 13 parcels
within the City, together with improvements thereon, situated at 29 Campbell Avenue, S.W.,
Roanoke, Virginia and 30 Salem Avenue, S.W., Roanoke, Virginia, and bearing Official Tax
Map Nos. 1011105, 1011106, 1011107, 1011108, 1011109, 1011110, 1011116, 1011117
1011118, 1011119, 1011120, 1011122, and 1011129 (collectively, "Campbell Court"), from
GRTC to the City;
WHEREAS, under the terms of the Agreement, the Approval Period expires on June 30,
2020;
R -GRTC authorize Amendment No. 1- First Reinstated Agreement between City and GRTC - Campbell Court (5.18.20)
1
WHEREAS, all Parties have requested an extension of the Approval Period, as defined in
the Agreement, to complete their respective Approvals in form and substance acceptable to the
City and GRTC;
WHEREAS, the City and GRTC desire to amend the Agreement to address these matters
in accordance with the terms of this Amendment No. 1; and
WHEREAS, GRTC staff recommends that the Board approve Amendment No. 1 to the
Agreement, all as further set forth in the General Manager's Report dated June 15, 2020, to this
• =4 I
THEREFORE, BE IT RESOLVED by the Board of Directors of GRTC as follows:
1. The Board finds and determines that Amendment No. 1 to the Agreement is in the
best interests of GRTC and its stockholder, as set forth in the General Manager's Report dated
June 15, 2020, which Amendment No. 1 amends the Agreement approved by City Council by
Ordinance No. 41565- 091619, adopted on September 16, 2019, and provides for certain
undertakings and obligations by the City and GRTC.
2. The Board authorizes the President and /or the General Manager to execute the
Amendment No. 1 to the Agreement, to amend certain terms of the Agreement to extend the
Approval Period to December 31, 2020, to allow for additional time for the Parties to obtain their
respective Approvals, as set forth in the aforementioned General Manager's Report. Amendment
No. 1 to the Agreement is to be substantially similar to the Amendment No. 1 attached to the
General Manager's Report.
3. Further, the Board authorizes the President and /or the General Manager to
negotiate and execute such further documents and take such further actions related to this matter
and as may be necessary to implement, administer, and enforce the conditions and obligations
that must be met by the City and GRTC pursuant to the Agreement and Amendment No. 1.
2
R -GRTC authorize Amendment No. 1- First Reinstated Agreement between City and GRTC - Campbell Court (5.18.20)
4. The form of the documents referred to above and in the General Manager's
Report are to be approved by GRTC's General Counsel.
Date: A0o20
ATTEST:
Cecelia F. McCoy, Secretary
R -GRTC authorize Amendment No. I- First Reinstated Agreement between City and GRTC - Campbell Court (5.18.20)
NV7N, DWARDS
o'l
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Your Success is Our Focus.
Vv1140 . Roanoke, Virginia
General Audit Plan
IFY 2020
■ EDWARDS 2
Audit Plan
Services to be performed by Brown, Edwards:
o We will perform a full scope audit of Greater Roanoke
Transit Corporation ( "GRTC ") in accordance with:
• Auditing standards generally accepted in the United States of
America
• Governmental Auditing Standards issued by the Comptroller
General of the United States and
• The Uniform Guidance (the Single Audit Act) issued by the
United States Office of Management and Budget.
• EDWARDS
3
TRANSIT EXPERIENCE
Transit agency clients:
ii Greater Lynchburg Transit > 14 years
o Greater Richmond Transit — Served by our Newport
News office for last few years. Concurring reviewer in
Roanoke.
• Blacksburg Transit > 16 years
• Harrisonburg Public Transportation > 16 years
Multiple clients with NTD reporting and
experience with auditor certifications.
a EDWARDS
4
Audit Objective
The objective of our audit will be the expression
of an opinion on the fairness with which the
financial statements present the financial
position and results of operations in conformity
with:
o Accounting principles generally accepted in the United
States of America
a EMNARDS
5
Audit Approach
Three phases:
o Planning
o Interim Field Work
ii Final Field Work
• EDWARDS
6
Audit Approach - Continued
Planning
Will be performed at the commencement of the
engagement and involves accumulation and
evaluation of data relative to the economy and
industry of the client.
o We will meet with management to discuss the audit,
unusual accounting problems, audit efficiency
suggestions, and any new audit considerations or
required disclosures.
a EDWARDS
7
Audit Approach - Continued
Planning - Continued
During planning we will specifically:
• Provide management with information requests
• Meet with management to address unusual or new
accounting/ auditing issues up front.
• Identify significant audit areas.
• Make a preliminary evaluation of internal controls, a
preliminary assessment of risk, identify key audit
areas, and determine levels of materiality.
• Timing: May — June.
a EDWARDS
8
Audit Approach - Continued
Interim Field Work
o Will be performed on various dates previously
coordinated with management. Will include:
• Single audit compliance testing of major programs
• Updating internal control documentation and appropriate
testing of those controls.
• Fraud inquiries.
• Testing of journal entries and other walkthroughs.
• Reading minutes.
• Mix of onsite and remote testing. (Depending on COVID -19
impact)
• Timing —July.
• EDWARDS
9
Audit Approach - Continued
Final Field Work
• The final phase of the audit is performed after the
fiscal year has ended.
• Estimated timing —Mid August - September.
a EDWARDs
10
Audit Approach - Continued
Final Field Work - Continued
ci During final field work we will:
• Review and finalize financial statements and
disclosures.
• Analyze and audit significant year -end accounts
• Update interim analytical review
• Prepare final management letter accounts
• Issue independent auditor's reports.
a EDWARDS
11
Significant Audit Areas
This year we anticipate the significant audit
areas to be as follows:
o Capital assets
• Grant revenues and receivables
• Federal compliance
• Commitments and contingencies
• Follow up on findings from prior year
0 EDWARDS
12
Significant Audit Areas - Continued
New GAS B s —
GASB 84 — Fiduciary Activities was originally to be effective this
year. However, due to the impacts of COVID-19, the GASB has
delayed implementation for one year.
However, did not expect any significant impact to GRTC.
COVID -19
Evaluate the impacts on GRTC's financial results due to
reduced ridership, reduced routes, and reduced or free fares
during final quarter of fiscal year and subsequent to year end.
Test any new Federal Grants related to Federal and State
Coronavirus stimulus or relief based on OMB guidance.
Consider disclosures that may need to be added to financial
report.
a EDWARDS
13
Single Audit Testing
Due to the internal control weaknesses and
significant findings in 2019, GRTC no longer
qualifies as "low risk" auditee. We now plan to test
40% of your total federal awards for the next two
years.
Impact of this increase minimized due to size of
Transit Cluster and low volume of other grants.
Based on prior year expenditure trends, we have
performed a preliminary major program
determination.
EDWARDS
14
Single Audit Testing - Continued
Major programs selected for testing:
• Assuming relatively stable amounts of expenditures ($4 - 5
million in total).
• Will test:
• Federal Transit Cluster
• Includes both operating and capital assistance
• Assume coronavirus funding will be included as well (if any)
• Will be well over 8o% of total expenditures.
Our risk assessment will be elevated due to findings in
prior year which may result in larger samples, however,
the final impact of this is still to be determined.
EDWARDS
15
Tentative Schedule
Timing
Phase of Engagement
Location
May - June
Risk Assessment, Planning
Offsite
Onsite
July
Interim Testing - Single Audit
Onsite
Compliance, Internal Control
Evaluation.
Onsite
August-
Final Field Work -
September
Substantiation of Balances
Mix of onsite and offsite
Review of draft financial
September - statements and communication
October of draft governance
communications.
Offsite
Issuance of opinion on financial
statements and final
communications with
By October 31 governance. Formal
presentation of audit results
with Audit Committee and
Board.
Onsite
EDWARDS
16
Questioins?
We are looking forward to the opportunity to continue
to serve the GRTC.
If you have any questions about our approach, our
large governmental practice, or would like to contact
your engagement partners at any time, we encourage
two way communication.
Contact information:
• Chris Banta, CPA, CFE — cbantaRbecpas.com;
• Ann Genova, CPA — agenovaRbecpas.com
° 540-345 -0936
EDWARD$
17
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
June 9, 2020
Anita J. Price, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Price and Members of the Board:
The Annual Meeting of the Stockholder of the Greater Roanoke Transit Company will be
held on Monday, June 15, 2020, at 1:30 p.m., in the City Council Chamber, Room 450,
fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke,
Virginia and by electronic communication as permitted and authorized by Virginia Code
Section 2.2- 3708.0(A)(3), as amended, Ordinance No. 41703 - 032720; and Resolution
No. 41704- 032720.
Sincerely,
ottdj . J., C-a
Cecelia F. McCoy
Secretary
PC: Robert S. Cowell, Jr., Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Amelia C. Merchant, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Wendy Jones, Director of Finance, Valley Metro
STOCKHOLDER'S ANNUAL MEETING
GREATER ROANOKE TRANSIT COMPANY
MONDAY, JUNE 159 2020
1:30 P.M.
CITY COUNCIL CHAMBER
ROOM 450
215 CHURCH AVENUE, S. W.
ROANOKE, VIRGINIA
BY ELECTRONIC COMMUNICATIONS PURSUANT TO
AMENDMENT 28 TO HB29, SECTION 2.2- 3708.2,
CODE OF VIRGINIA (1950), AS AMENDED,
ORDINANCE NO. 41703 - 032720, AND RESOLUTION NO.
41704 - 032720.
ACTION AGENDA
Based upon Executive Order Number Fifty -One, issued by Governor Northam
on March 12, 2020, Amended Executive Order Number Fifty -Three on April 15,
2020, Amendment 28 to HB29 (adopted April 22, 2020) (Section 4 -0.01 (g) of
Chapter 1283, Virginia Acts of Assembly, 2020 Session), Virginia Code Section
2.2- 3708.2 (A), Ordinance No. 41703 - 032720, and Resolution 41704 - 032720
with respect to meetings via electronic communication means, City Council,
acting as the Greater Roanoke Transit Company Stockholder will be
conducting this annual meeting of Stockholder by electronic communication
means without a quorum of City Council, physically present in the Council
Chamber, and without the physical presence of members of the public. The
location has been moved based upon the closure of the Municipal Building by
the City.
In order to afford citizens an opportunity to observe this annual meeting of
Stockholder during the COVID -19 pandemic disaster, citizens may watch this
meeting conducted by electronic communication means at FaceBook Live at
facebook.com / /Roanokeva. Interested persons may also contact the Secretary
of Greater Roanoke Transit Company emailing at clerk(a)roanokeva.gov and
or calling (540) 853 -2541, by 10:30 a.m., on June 15, 2020. The Secretary will
provide interested persons with the telephone number to join the Zoom
meeting as an observer.
1. Call to Order - Roll Call. Council Member Djuna Osborne was absent.
2. Approval of Minutes: Annual Stockholder's meeting held on Monday, June 17,
2019; and Special Meetings of Stockholder held on Monday, September 16, 2019.
Without objection, Minutes were dispensed with and approved.
3. Statement of Purpose. Mayor Sherman P. Lea, Sr.
The purpose of the meeting is to entertain nominations for the election of
Directors of the Greater Roanoke Transit Company for one -year terms of
office, each, commencing July 1, 2020.
4. Election of Seven Directors.
The following individuals elected as members of the GRTC Board of Directors
for terms of one -year, each, commencing July 1, 2020 and ending June 30,
2021:
• Two Members of City Council
Anita J. Price, President
Michelle L. Davis, Vice - President
• Two Members of City Staff
R. B. Lawhorn
D'Wayne D'Ardenne
• Two representatives from regional users of GRTC (Town of Vinton and
City of Salem)
Anne Cantrell, Town of Vinton
Melinda Payne, City of Salem
• One representative from the Physically Challenged Community
Karen Michalski - Karney
5 Adjournment. 1:41 p.m.
GREATER ROANOKE TRANSIT COMPANY
June 24, 2020
The Honorable Anita James Price
Council Member
Roanoke, Virginia
Dear Council Member Price:
At the Annual Stockholder Meeting of the Greater Roanoke Transit Company held on
Monday, June 15, 2020, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one -year term of office, commencing July 1,
2020 and ending June 30, 2021.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court of the
City of Roanoke, located on the third floor of the Roanoke City Courts Facility 315
Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were reappointed. For recordkeeping purposes,
complete the online application at www.roanokeva.gov.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
Sincerely,
t��elt- 7 L C
Cecelia F. McCoy
Secretary
Enclosure
PC: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To -wit:
I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke
Transit Company and keeper of the records thereof, do hereby certify that at the Annual
Stockholder meeting of the Greater Roanoke Transit Company, which was held on the
fifteenth day of June 2020, ANITA JAMES PRICE (City Council representative) was
reappointed as a member of the Greater Roanoke Transit Company Board of Directors
for a one -year term of office, commencing July 1, 2020 and ending June 30, 2021.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
eighteenth day of June 2020.
E A'
- j : 7 , `1
Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Anita James Price, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Greater Roanoke Transit Company Board of
Directors for a one -year term of office, commencing July 1, 2020 and ending June 30,
2021, according to the best of my ability. (So help me God)
The foregoing oath of ffice was taken, sworn to, and subscribed before me by Anita
Jame � �
s Price this day of J �L 2020.
v
Brenda S. Hamilton, Clerk of the Circuit Court
Clerk
GREATER ROANOKE TRANSIT COMPANY
June 24, 2020
The Honorable Michelle L. Davis
Council Member
Roanoke, Virginia
Dear Council Member Davis:
At the Annual Stockholder Meeting of the Greater Roanoke Transit Company held on
Monday, June 15, 2020, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one -year term of office, commencing July 1,
2020 and ending June 30, 2021.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court of the
City of Roanoke located on the third floor of the Roanoke City Courts Facility, 315
Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were reappointed. For recordkeeping purposes,
complete the online application at www.roanokeva.gov.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
Sincerely,
Cecelia F. McCoy
Secretary
Enclosure
PC: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke
Transit Company and keeper of the records thereof, do hereby certify that at the Annual
Stockholder meeting of the Greater Roanoke Transit Company, which was held on the
fifteenth day of June 2020, MICHELLE L. DAVIS (City Council representative) was
reappointed as a member of the Greater Roanoke Transit Company Board of Directors
for a one -year term of office, commencing July 1, 2020 and ending June 30, 2021.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
eighteenth day of June 2020.
C
Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, MICHELLE L. DAVIS, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Greater Roanoke Transit Company Board of
Directors for a one -year term of office, commencing July 1, 2020 and ending June 30,
2021, according to the best of my ability. (So help me God)
MICHELLE L:_bAVI9___j
The foregoing oath of office was taken, sworn to, and subscribed before me by
Michelle L. Davis this (0 day of _Tu IsA_ 2020.
Brenda S. Hamilton, Clerk of the Circuit Court
Clerk'
June 17, 2020
Ms. Susie McCoy, Clerk
City of Roanoke
215 Church Avenue, SW
Noel C. Taylor Municipal Building
Suite 456
Roanoke, VA 24011 -1536
RE: Greater Roanoke Transit Company Board Appointment
Dear Ms. McCoy:
Susan N. Johnson
Executive Assistant/Town Clerk
This letter is written to confirm that Anne W. Cantrell, Finance Director /Treasurer, was
appointed by Town Council at their June 16, 2020 meeting as our GRTC Board Member for a
one -year term beginning July 1, 2020 and ending June 30, 2021.
If you have any questions, please contact me.
Very truly yours, n /) J,
6 M
Susan N. Johns
/snj
ec: Anne W. Cantrell
Town of Vinton
311 S. Pollard Street
Vinton, VA 24179
Phone (540) 983-0607
Fax (540) 983-0626
VINTON
June 17, 2020
Ms. Susie McCoy, Clerk
City of Roanoke
215 Church Avenue, SW
Noel C. Taylor Municipal Building
Suite 456
Roanoke, VA 24011 -1536
RE: Greater Roanoke Transit Company Board Appointment
Dear Ms. McCoy:
Susan N. Johnson
Executive Assistant/Town Clerk
This letter is written to confirm that Anne W. Cantrell, Finance Director /Treasurer, was
appointed by Town Council at their June 16, 2020 meeting as our GRTC Board Member for a
one -year term beginning July 1, 2020 and ending June 30, 2021.
If you have any questions, please contact me.
Very truly yours, n /) J,
6 M
Susan N. Johns
/snj
ec: Anne W. Cantrell
GREATER ROANOKE TRANSIT COMPANY
June 18, 2020
Anne W. Cantrell
Finance Director /Treasurer
Town of Vinton
311 S. Pollard Street
Vinton, Virginia 24179
Dear Ms. Cantrell:
At the Annual Stockholder Meeting of the Greater Roanoke Transit Company held on
Monday, June 15, 2020, you were appointed to replace Richard "Pete" Peters as a
member of the Greater Roanoke Transit Company Board of Directors for a one -year
term of office, commencing July 1, 2020 and ending June 30, 2021.
Enclosed you will find a Certificate of Your appointment and two copies of an Oath or
Affirmation of Office, which must be administered by the Clerk of the Circuit Court of the
City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315
Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were appointed. For recordkeeping purposes,
complete the online application at www.roanokeva.gov.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
Sincerely,
Cecelia F. McCoy
Secretary
Enclosure
Anne W. Cantrell
June 18, 2020
Page 2
PC: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, Secretary and as such Secretary of the Greater Roanoke
Transit Company and keeper of the records thereof, do hereby certify that at the Annual
Stockholder meeting of the Greater Roanoke Transit Company, which was held on the
fifteenth day of June 2020, ANNE W. CANTRELL (Regional User representative —
Town of Vinton) was appointed as a member of the Greater Roanoke Transit Company
Board of Directors for a one -year term of office, commencing July 1, 2020 and ending
June 30, 2021.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
eighteenth day of June 2020.
Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Anne W. Cantrell, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Greater Roanoke Transit Company Board of
Directors for a one -year term of office, commencing July 1, 2020 and ending June 30,
2021, according to the best of my ability. (So help me God)
The foregoing oath of office was taken, sworn to, and subscribed before me by Anne W.
Cantrell on this � day ofse'kfy�'V/29020.
Brenda S. Hamilton, Clerk of the Circuit Court
Y*11_ul� F
GREATER ROANOKE TRANSIT COMPANY
June 18, 2020
Melinda J. Payne, Director
Economic Development
City of Salem
114 N. Broad Street
Salem, Virginia 24153
Dear Ms. Payne:
At the Annual Stockholder Meeting of the Greater Roanoke Transit Company held on
Monday, June 15, 2020, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one -year term of office, commencing July 1,
2020 and ending June 30, 2021.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court of the
City of Roanoke located on the third floor of the Roanoke City Courts Facility, 315
Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were reappointed. For recordkeeping purposes,
complete the online application at www.roanokeva.gov.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
Sincerely,
0"j, j VNI
NY-
Cecelia F. McCoy
Secretary
Enclosure
Melinda J. Payne
June 18, 2020
Page 2
PC: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Cecelia F. McCoy, Secretary and as such Secretary of the Greater Roanoke
Transit Company and keeper of the records thereof, do hereby certify that at the Annual
Stockholder meeting of the Greater Roanoke Transit Company, which was held on the
fifteenth day of June 2020, MELINDA J. PAYNE (Regional User representative — City of
Salem) was reappointed as a member of the Greater Roanoke Transit Company Board
of Directors for a one -year term of office, commencing July 1, 2020 and ending June 30,
2021.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
eighteenth day of June 2020.
Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Melinda J. Payne, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Greater Roanoke Transit Company Board of
Directors for a one -year term of office, commencing July 1, 2020 and ending June 30,
2021, according to the best of my ability. (So help me God) ^
I
w//�WW-m=[I!i
The foregoing oath of office was taken, sworn to, and subscribed before me by
Melinda J. Payne this of 20.
nda S. Hamilton, Clerk of t e Circuit Court
t
BL k
GREATER ROANOKE TRANSIT COMPANY
June 18, 2020
Reeves "RB" Lawhorn, Manager
Management and Budget
Roanoke, Virginia
Dear Mr. Lawhorn:
At the Annual Stockholder Meeting of the Greater Roanoke Transit Company held on
Monday, June 15, 2020, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one -year term, commencing July 1, 2020 and
ending June 30, 2021.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court of the
City of Roanoke located on the third floor of the Roanoke City Courts Facility, 315
Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were reappointed. For recordkeeping purposes,
complete the online application at www.roanokeva.gov.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
�« J_ cme &12y-
Cecelia F. McCoy
Secretary
Enclosures
Reeves "RB" Lawhorn
June 18, 2020
Page 2
PC: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE )
To -wit:
I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke
Transit Company and keeper of the records thereof, do hereby certify that at the Annual
Stockholder meeting of the Greater Roanoke Transit Company, which was held on the
fifteenth day of June 2020, REEVES "RB" LAWHORN (City staff) was reappointed as a
member of the Greater Roanoke Transit Company Board of Directors for a one -year
term of office, commencing July 1, 2020 and ending June 30, 2021.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
eighteenth day of June 2020.
C VW6
Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, REEVES LAWHORN, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Greater Roanoke Transit Company Board of
Directors for a one -year term of office, commencing July 1, 2020 and ending June 30,
2021, according to the best of my ability. (So help me God)
REEVES LAWHORN
The foregoing oath of office was taken, sworn to, and subscribed before me by Reeves
Lawhorn this day of JtA 2020.
Brenda S. Hamilton, Clerk of the Circuit Court
By C erk
..� N,
ROANOKE
Cecelia F. McCoy
City Clerk
Dear Ms. McCoy:
Director of Public Works
Noel C. Taylor Municipal Building
215 Church Avenue, S.W. Room 354
Roanoke, Virginia 24012
Tel: (540) 853 -2741
Fax: (540) 853 -1270
May 27, 2020
In light of my upcoming retirement from the City of Roanoke, I
hereby submit my resignation from the GRTC Board of Directors
effective June 30, 2020. It has been a pleasure and an honor to
have served in the capacity of a Board Member during the past
year.
Respectfully,
esp
/ C�+•�.i�� /C
Robert K. Bengtson
Director of Public Works
Rkb/
GREATER ROANOKE TRANSIT COMPANY
June 18, 2020
Dwayne D'Ardenne
Transportation Division Manager
Roanoke, Virginia
Dear Mr. D'Ardenne:
At the Annual Stockholder Meeting of the Greater Roanoke Transit Company held on
Monday, June 15, 2020, you were appointed to replace Robert K. Bengtson as a
member of the Greater Roanoke Transit Company Board of Directors for a one -year
term of office, commencing July 1, 2020 and ending June 30, 2021.
Enclosed You will find a Certificate of your appointment and two copies of an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court of the
City of Roanoke located on the third floor of the Roanoke City Courts Facility, 315
Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were appointed. For recordkeeping purposes,
complete the online application at www.roanokeva.gov.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
Sincerely,
C .Qc .T. ` AlZt� Qt
Cecelia F. McCoy
Secretary
Enclosure
Dwayne D'Ardenne
June 18, 2020
Page 2
Pc: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE )
To -wit:
I, Cecelia F. McCoy, Secretary and as such Secretary of the Greater Roanoke
Transit Company and keeper of the records thereof, do hereby certify that at the Annual
Stockholder meeting of the Greater Roanoke Transit Company, which was held on the
fifteenth day of June 2020, DWAYNE D'ARDENNE (City Staff) was appointed as a
member of the Greater Roanoke Transit Company Board of Directors for a one -year
term of office, commencing July 1, 2020 and ending June 30, 2021.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
eighteenth day of June 2020.
Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Dwayne D'Ardenne, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Greater Roanoke Transit Company Board of
Directors for a one -year term of office, commencing July 1, 2020 and ending June 30,
2021, according to the best of my ability. (So help me God)
DWAYI* D'ARDENNE
The foregoing oath of office was taken, sworn to, and subscribed before me by Dwayne
D'Ardenne this day of 2020.
Brenda S. Hamilton, Clerk of the Circuit Court
'COTE BRF,Rti S. HAMILTON, CLERI
�;� �i;a�uty Cter ; By��,��- _.., Clerk
GREATER ROANOKE TRANSIT COMPANY
June 18, 2020
Karen Michalski - Karney, Executive Director
Blue Ridge Independent Living Center
1502 Williamson Road, N. E., Suite B
Roanoke, Virginia 24012 -5100
Dear Ms. Michalski - Karney:
At the Annual Stockholder Meeting of the Greater Roanoke Transit Company held on
Monday, June 15, 2020, you were reappointed as a member of the Greater Roanoke
Transit Company Board of Directors for a one year term, commencing July 1, 2020 and
ending June 30, 2021.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or
Affirmation of Office, which must be administered by the Clerk of the Circuit Court of the
City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315
Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were reappointed. For recordkeeping purposes,
complete the online application at www.roanokeva.gov.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
C{ �,, ,, 4 • Ll 1i, -e-&
Cecelia F. McCoy
Secretary
Enclosures
Karen Michalski - Karney
June 18, 2020
Page 2
PC: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke
Transit Company and keeper of the records thereof, do hereby certify that at the Annual
Stockholder meeting of the Greater Roanoke Transit Company, which was held on the
fifteenth day of June 2020, KAREN MICHALSKI- KARNEY (Physically - Challenged
representative) was reappointed as a member of the Greater Roanoke Transit
Company Board of Directors for a one -year term of office, commencing July 1, 2020
and ending June 30, 2021.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
eighteenth day of June 2020.
Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Karen Michalski - Karney, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Greater Roanoke Transit Company Board of
Directors for a one -year term of office, commencing July 1, 2020 and ending June 30,
2021, according to the best of my ability. (So help me God)
aren Michalski - Karney
The foregoing oath of office was taken, sworn to, and subscribed before me by
Karen Michalski - Karney this ZO day of JUl 2020.
Brenda S. Hamilton, Clerk of the Circuit Court
� /��� s� i
W04
Clbrk
s
Greater Roanoke Transit Company
Board of Directors Meeting
Roanoke, Virginia
July 2, 2020
Anita Price, President, and Members of the Board of Directors
Dear President Price and Members of the Board:
Subject: Greater Roanoke Transit Company May 2020 Financial Report
The attached report provides financial performance information for the month of May 2020 of
Fiscal Year (FY) 2020. On a year -to -date basis, Greater Roanoke Transit Company (GRTC)
experienced net income of $573,663 an increase of $615,208 compared to the same period in FY
2019.
The significant factors affecting financial performance are outlined below.
Revenue
Total revenue increased 5.6% over the same period last year and is less than 1% above the
established budget, primarily due to the receipt of CARES Act funding. Significant factors
impacting revenue include:
• Fare Revenues decreased 23.7% compared to FY 2019 and are 27.8% below the
established budget. The suspension of fare collection has had an impact on fare revenue.
• Other Revenues (advertising, building rental, parking, miscellaneous) increased 15.3%
compared to FY 2019 and are 13.1% above the established budget. Revenue performance
in this category reflects advertising revenues and the disposal of surplus property.
• State and Federal operating assistance increased 30.3 %, and is performing above budget
expectations. This is the third month GRTC utilized CARES Act Federal Emergency Relief
funding.
Greater Roanoke Transit Company
Expenses
Total expenses decreased less than 1°% compared to FY 2019 and is 4.6% below the established
budget.
Significant factors impacting expenses include:
• Labor and Fringe Benefits increased less than 1 %, and are 2.4% below the established
budget.
• Services increased 4.7 %, but are 14.0% below the established budget.
• Materials and Supplies decreased 11.4% and are 16.0% below the established budget.
• Utilities decreased 5.4°% and are 14.5% below the established budget.
• Miscellaneous Expense, which includes paratransit service, increased less than 1 %, and
exceeds budget by approximately 3.6 %.
Respectfully Syrbmitted,
ii0q- Price
neral Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
GREATER ROANOKE TRANSIT COMPANY
SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY
Operating Revenue and Expense Statement
For the Eleven Months Ending May 31, 2020
Net income (loss) 1573,562.92 ($41,544.76)
FY
FY
FY 19
2020
2019
BUDGET
% OF FY 20
May
May
TOTAL
BUDGET
OPERATING INCOME
Operating Revenue
$1,318,235.85
$1,726,555.29
$2,065,037.00
63.84%
Non - Transportation Revenues
266,679.23
230,826.57
254,538.00
104.77019
Total Income
$1,584,915.08
$1,957,381.86
$2,319,575.00
68.33%
OPERATING EXPENSES
Labor - Hourly & Salary
$3,758,390.01
$3,759,563.88
$4,027,266.00
93.32%
Fringe Benefits
1,741,613.76
1,700,731.97
2,134,520.00
81.59%
Services
601,407.31
574,315.36
774,144.00
77.69%
Materials & Supplies
1,172,049.44
1,322,453.74
1,548,871.00
75.67%
Utilities
196,887.37
208,024.27
255,259.00
77.13%
Insurance Costs
224,009.06
223,808.97
267,783.00
83.65%
Miscellaneous Expenses
1,792.743.51
1,777,336.17
1,881,082.00
95.30%
Total Expenses
$9,487,100.46
$9,566,234.36
$10,888,925.00
87.13%
Net Loss
($7,902,185.38)
($7,608,952.50)
($8,569,350.00)
92.21%
Local Grants
$1,815,621.83
$2,453,711.74
$2,769,764.00
65.55%
State Grants
1,979,842.88
1,949,870.00
2,423,011,00
81.71%
Federal Grants
4,680,383.59
3,163,726.00
3,376,575.00
138.61%
Total Subsidies
$8,475,848.30
$7,567,307.74
$8,569,350.00
98.91%
Net income (loss) 1573,562.92 ($41,544.76)
GREATER ROANOKE TRANSIT COMPANY
SUMMARY OF STATEMENT OF NET POSITION
5/31/2020 5/31/2019
Year -to -Date Year -to -Date %of Change
ASSETS
CASH
$
330,469.63
$ 716,426.70
-54%
ACCOUNTS RECEIVABLE
$
5,367,196.61
$ 3,748,728.78
43%
INVENTORY
$
529,068.56
$ 523,554.82
1%
FIXED ASSETS
1,385,668.32
76%
CAPITAL
FIXED ASSETS
$
37,829,456.07
$ 39,879,872.82
-5%
ACCUMULATED DEPRECIATION
$
(23,145,460.14)
$ (25,678,959.68)
-10%
NET FIXED ASSETS
$
14,683,995.93
$ 14,200,913.14
3%
PREPAYMENTS
$
14,515.33
$ 31,904.53
-55%
TOTAL ASSETS
$
20,925,246.06
$ 19,221,527.97
9%
CURRENT LIABILITIES
ACCOUNTS PAYABLE
$
2,386,163.04
$
2,601,753.76
-8%
PAYROLL LIABILITIES
$
460,663.86
$
404,059.35
14%
OTHER LIABILITIES
$
2,432,373.80
$
1,385,668.32
76%
CAPITAL
CAPITAL STOCK
$
5.00
$
5.00
0%
GRANTS
$
3,405,258.60
$
3,621,913.10
-6%
DEPRECIATION EXPENSE
$
(1,600,518.47)
$
(1,403,118.09)
14%
RETAINED EARNINGS
$
10,934,172.31
$
7,878,905.29
39%
CAPITAL CONTRIBUTIONS
$
2,333,465.00
$
4,773,886.00
-51%
NET INCOME (LOSS)
$
573,662.92
$
(41,544.76)
-1481%
TOTAL CAPITAL
$
15,646,045.36
$
14,830,046.54
6%
TOTAL LIABILITIES & CAPITAL
$
20,925,246.06
$
19,221,527.97
9%
2020 ANNUAL REPORT
COMMONWEALTH OF VIRGINIA
STATE CORPORATION COMMISSION
1. CORPORATION NAME:
GREATER ROANOKE TRANSIT COMPANY DUE DATE: 07/31/20
2. VA REGISTERED AGENT NAME AND OFFICE ADDRESS: ATTY
DANIEL JOSEPH CALLAGHAN
ROOM 464 NOEL C. TAYLOR MUNICIPAL BUILDING
215 CHURCH AVENUE, S.W.
ROANOKE, VA 24011 -0000
3. CITY OR COUNTY OF VA REGISTERED OFFICE:
770 - ROANOKE CITY
4. STATE OR COUNTRY OF INCORPORATION:
VA- Virginia
SCC ID NO.: 0153745 -5
5. TOTAL NUMBER OF AUTHORIZED
SHARES: 5
DO NOT ATTEMPT TO ALTER THE INFORMATION ABOVE. Carefully read the enclosed instructions. Type or
print in black only.
6. PRINCIPAL OFFICE ADDRESS:
Mark this box if address shown below is correct
ADDRESS: 464 MUNICIPAL BLD
215 CHURCH AVE S W
CITY/ST/ZIP ROANOKE, VA 24011 -0000
If the block to the left is blank or contains incorrect data please add or correct the
address below.
ADDRESS:
CITY /ST /ZIP
7. DIRECTORS AND PRINCIPAL OFFICERS: All directors and principal officers must be listed.
An individual may be designated as both a director and an officer.
0010949
Mark appropriate box unless area below is blank
If the block to the left is blank or contains incorrect data, please mark appropriate
❑ Information is correct ❑ Information is incorrect 10 Delete information box and enter information below
❑ Correction ❑Addition Replacement
OFFICER ® DIRECTOR Pg
NAME: WILLIAM D. BESTPITCH
TITLE: President
ADDRESS: 215 CHURCH AVENUE, S.W.
CITY /ST /ZIP: ROANOKE, VA 24011 -0000
OFFICER 21 DIRECTOR
NAME:Anita J. Price
TITLE: President
ADDRESS: 215 Church Avenue, S. W.
CITY /ST/ZIP: Roanoke, Virginia 24011 -000
I affirm that the information contained in this report is accurate and complete as of the date below.
Cece l i c- F M e o t./. S'e,7f:Qr Ju 4 oao
SIGNATURE OF DIRECTOR /OF ER PRINTED NAME AND CORPORATE TITLE
LISTED IN THIS REPORT DATE
It is a Class 1 misdemeanor for any person to sign a document that is false in any material respect with intent that the document be delivered to
the Commission for filing.
2020 ANNUAL REPORT CONTINUED
CORPORATION NAME: DUE DATE: 07/31/20
GREATER ROANOKE TRANSIT COMPANY SCC ID NO.: 0153745 -5
7. DIRECTORS AND PRINCIPAL OFFICERS: (continued)
All directors and principal officers must be listed.
An individual may be designated as both a director and an officer.
If the block to the left is blank or contains incorrect data, please mark appropriate
Mark appropriate box unless area below is blank:
❑ Information is correct ❑ Information is incorrect M Delete information
box and enter information below:
0 Correction E] Addition [X Replacement
OFFICER W DIRECTOR [
OFFICER ® DIRECTOR [@
NAME: ANITA JAMES PRICE
NAME: Michelle L. Davis
TITLE: Vice President
TITLE: Vice President
ADDRESS: 215 CHURCH AVENUE, S.W.
ADDRESS: 215 Church Avenue, S. W.
CITY /ST /ZIP: ROANOKE,VA24011 -0000
CITY /ST/ZIP: Roanoke, Virginia 24011 -00 I
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btion
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Information is
correct ❑ Information is incorrect ❑ Delete information
below:
❑ Correction E] Addition E] Replacement
OFFICER ® DIRECTOR ❑ OFFICER ❑ DIRECTOR ❑
NAME: SHERMAN STOVALL NAME:
TITLE: ASST VP OPS TITLE:
ADDRESS: 2427 WESTMONT NW ADDRESS:
CITY /ST /ZIP: ROANOKE, VA 24012 -0000 CITY /ST/ZIP:
Mark appropriate box unless area below is blank
IN Information
If the block to the left is blank or contains incorrect data, please mark appropriate
is correct ❑ Information is incorrect ❑ Delete information
box and enter information below
❑ Correction ❑Addition E] Replacement
OFFICER ® DIRECTOR ❑
OFFICER ❑ DIRECTOR ❑
NAME: ROBERTS. COWELL, JR.
NAME:
TITLE: VP OPERATIONS
TITLE:
ADDRESS: 215 CHURCH AVENUE, S.W.
ADDRESS:
CITY /ST /ZIP: ROANOKE, VA 24011 -0000
CITY /ST/ZIP:
If the is blank or contains incorrect data,
Mark appropriate box unless area below is blank.
Information is correct ❑ Information is incorrect ❑ Delete information
please mark appro nate
=entr
box ation below: p
❑ Correc tion E] Addition E] Replacement
OFFICER ® DIRECTOR ❑
OFFICER ❑ DIRECTOR ❑
NAME: Cecelia F. McCoy
NAME:
TITLE: Secretary
TITLE:
ADDRESS: 215 Church Avenue, S. W,
ADDRESS:
CITY /ST/ZIP: Roanoke, Virginia 24011
CITY /ST/ZIP:
00,0949
aS
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 15, 2020
Anita J. Price, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Price and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, July 20, 2020, at 1:00 p.m., in the EOC Conference Room, Room 159,
first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia.
Sincerely,
Cecelia F. McCoy
Secretary
PC: Robert S. Cowell, Jr., Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Amelia C. Merchant, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Wendy Jones, Director of Finance, Valley Metro
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 20, 2020
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
ACTION AGENDA
1. Call to Order -- Roll Call. Director Anne Cantrell was absent (R. B. Lawhorn
participated via telephone conference).
President Price announced she received a request from Director Lawhorn to
allow participation in the meeting via telephone in the 1:00 p.m. meeting of the
Greater Roanoke Transit Board of Directors. The Directors voted unanimously to
allow him to participate in the meeting via telephone.
2. Approval of Minutes: Regular meeting of GRTC held on Monday, June 15, 2020.
Without objection, the reading of the Minutes were dispensed with approved.
3. Reports of Officers:
a. Secretary:
1. Resignation of R. B. Lawhorn as a member of the Greater Roanoke
Transit Company Board.
Resignation was accepted and communication was received and
filed.
2. Election of Vacancy on Board of Directors to replace R. B. Lawhorn.
Kathleen "Katie" Davis was appointed as a member of the
Greater Roanoke Transit Company Board of Directors to fill the
unexpired term of Reeves "R.B." Lawhorn ending June 30, 2021.
3. Election of Officers.
Council Member Anita J. Price as President
Council Member Michelle L. Davis as Vice - President
Robert S. Cowell, Jr., City Manager as Vice - President of
Operations
Sherman M. Stovall, Assistant City Manager for Operations as
Assistant Vice - President of Operations
Cecelia F. McCoy, City Clerk as Secretary
Cecelia T. Webb, Deputy City Clerk as Assistant Secretary
Amelia Merchant, Director of Finance as Treasurer
Daniel J. Callaghan, City Attorney as General Counsel
b. General Manager:
1. Management Update:
a. Bus Operator Protective Shields
b. Transit Bus Shelter Program — Update
c. Smartway Express
d. VMGO Phase 2
e. GRTC Ridership Update
Without objection, Management Update was received and
filed.
2. Walmart/Valley View Mall Bus Shelter Presentation
Presentation was received and filed.
3. Financial Management Oversight Review — Update
Update was received and filed.
4. Resolution approving Valley Metro participation in the Virginia
Statewide Public Transportation Agency Safety Plan as required by
the Federal Transit Authority.
Adopted Resolution. (6 -0)
4. Other Business. None.
5. Next Meeting: Monday, September 21, 2020, in the EOC Conference Room.
6. Adjourned — 1:58 p.m.
GREATER ROANOKE TRANSIT COMPANY
July 21, 2020
Kathleen Davis
Budget and Management Analyst
Roanoke, Virginia
Dear Ms. Davis:
At the regular meeting of the Greater Roanoke Transit Company held on Monday,
July 20, 2020, you were appointed as a City Staff representative member of the Greater
Roanoke Transit Company Board of Directors to fill the unexpired term of office of
Reeves "R. B." Lawhorn, ending June 30, 2021.
Enclosed you will find a Certificate of Your appointment and two copies of an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court of the
City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315
Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were appointed. For recordkeeping purposes,
complete the online application at www.roanokeva.qov.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
Sincerely,
ovlh�, vxle_
Cecelia F. McCoy 17
Secretary
Enclosure
Kathleen Davis
July 21, 2020
Page 2
PC: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Daniel J. Callaghan, General Counsel
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE )
To -wit:
I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke
Transit Company and keeper of the records thereof, do hereby certify that at the
Regular meeting of the Greater Roanoke Transit Company, which was held on the
twentieth day of July 2020, KATHLEEN DAVIS was appointed as a City Staff
representative member to fill the unexpired term of office of Reeves "R.B." Lawhorn,
ending June 30, 2021.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -first day of July 2020.
Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Kathleen Davis, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a (City Staff representative) member of the Greater Roanoke
Transit Company Board of Directors for a one -year term of office, ending June 30, 2021,
according to the best of my ability. (So help me God.)
THLEEN DAVIS
The foregoing oath of office was taken, sworn to, and subscribed before me by Kathleen
Davis this day of 2020.
Brenda S. Hamilton, Clerk of the Circuit Court
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 21, 2020
The Honorable Anita J. Price
Council Member
Roanoke, Virginia
Dear Council Member Price:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 20, 2020, you were reappointed as President of the Greater Roanoke
Transit Company Board of Directors for a term of office ending June 30, 2021.
Enclosed is a copy of your Certificate of reappointment.
Sincerely,
%
Cecelia F. McCoy, CMC
Secretary
Enclosure
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke
Transit Company Board and keeper of the records thereof, do hereby certify that at a
regular meeting of the Greater Roanoke Transit Company Board of Directors held on
the twentieth day of July 2020, ANITA J. PRICE was reappointed as President of the
Greater Roanoke Transit Company Board of Directors for a term of office ending
June 30, 2021.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -first day of July 2020.
C'4u� u...
Secretary
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 20, 2020
The Honorable Michelle L. Davis
Council Member
Roanoke, Virginia
Dear Council Member Davis:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 20, 2020, you were reappointed as Vice - President of the Greater
Roanoke Transit Company Board of Directors for a term of office ending June 30, 2021.
Enclosed is a copy of your Certificate of reappointment.
Sincerely,
(zvjt,�-. Mamf
Cecelia F. McCoy, CMC
Secretary
Enclosure
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke
Transit Company Board and keeper of the records thereof, do hereby certify that at a
regular meeting of the Greater Roanoke Transit Company Board of Directors held on
the twentieth day of July 2020, MICHELLE L. DAVIS was reappointed as
Vice - President of the Greater Roanoke Transit Company Board of Directors for a term
of office ending June 30, 2021.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -first day of July 2020.
cum. 4. VX661e
Secretary
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 20, 2020
Robert S. Cowell, Jr.
City Manager
Roanoke, Virginia
Dear Mr. Cowell:
At a regular meeting of the Greater Roanoke Transit Company, Board of Directors held
on Monday, July 20, 2020, the City Manager was reappointed as Vice - President of
Operations of the Greater Roanoke Transit Company Board of Directors for a term of
office ending June 30, 2021.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
oe,u .
Cecelia F. McCoy, CMC
Secretary
Enclosures
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke
Transit Company Board and keeper of the records thereof, do hereby certify that at a
regular meeting of the Greater Roanoke Transit Company Board of Directors held on
the twentieth day of July 2020, the City Manager (Robert S. Cowell, Jr.) was
reappointed as Vice - President of Operations of the Greater Roanoke Transit Company
Board of Directors for a term of office ending June 30, 2021.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -first day of July 2020.
Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Robert S. Cowell, Jr., City Manager, do solemnly swear or (affirm) that I will
support the Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as Vice - President of Operations of the
Greater Roanoke Transit Company for a term of office ending June 30, 2021, according
to the best of my ability. So help me God.
ROBERTS. COWELL, JR.
The foregoing oath of office was taken, sworn to, and subscribed before me by
Robert S. Cowell, Jr., this P day of 020.
Brenda S. Hamilton, Clerk of the Circuit Court
Cie
rk
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 20, 2020
Sherman M. Stovall
Assistant City Manager for Operations
Roanoke, Virginia
Dear Mr. Stovall:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 20, 2020, the Assistant City Manager for Operations was reappointed
as Assistant Vice - President of Operations of the Greater Roanoke Transit Company
Board of Directors for a term of office ending June 30, 2021.
Enclosed You will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S W
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
C.Ge,I.Q , ,,4. 7 1l c 67-
Cecelia F. McCoy, CMC
Secretary
Enclosures
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To -wit:
I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke
Transit Company and keeper of the records thereof, do hereby certify that at a regular
meeting of the Greater Roanoke Transit Company Board of Director held on the
twentieth day of July 2020, the Assistant City Manager for Operations (Sherman M.
Stovall) was reappointed as Assistant Vice - President of Operations of the Greater
Roanoke Transit Company Board of Directors for a term of office ending June 30, 2021.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -first day of July 2020.
Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Sherman M. Stovall, Assistant City Manager for Operations, do solemnly
swear or (affirm) that I will support the Constitution of the United States of America and
the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially
discharge and perform all the duties incumbent upon me as Assistant Vice - President of
Operations of the Greater Roanoke Transit Company Board of Directors for a term of
office ending June 30, 2021, according to the best of my ability. So help me God.
SHERMA�NM �SO ALL
The foregoing oath of office was taken, sworn to, and subscribed before me by
Sherman M. Stovall this U_ _ day of 2020.
Brenda S. Hamilton, Clerk of the Circuit Court
BY_A)� , Clerk
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 20, 2020
Cecelia F. McCoy
City Clerk
Roanoke, Virginia
Dear Ms. McCoy:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 20, 2020, the City Clerk was appointed as Secretary of the Greater
Roanoke Transit Company Board of Directors for a term of office ending June 30, 2021.
Enclosed You will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue S W
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sin el ,
Cecelia T. Webb
Assistant Secretary
Enclosures
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE To -wit:
I, Cecelia T. Webb, Assistant Secretary, and as such Assistant Secretary of the
Greater Roanoke Transit Company Board and keeper of the records thereof, do hereby
certify that at a regular meeting of the Greater Roanoke Transit Company Board of
Directors held on the twentieth day of July 2020, the City Clerk (Cecelia F. McCoy)
was appointed as Secretary of the Greater Roanoke Transit Company Board of
Directors for a term of office ending June 30, 2021.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -first day of July 2020.
6isktantSecretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Cecelia F. McCoy, City Clerk, do solemnly swear or (affirm) that I will support
the Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as Secretary of the Greater Roanoke Transit
Company Board of Directors for a term of office ending June 30, 2021, according to the
best of my ability. So help me God.
CECELIA F. MCCOY
The foregoing oath of office was taken, sworn to, and subscribed before me by
Cecelia F. McCoy this2�� 4y of 2020.
Brenda S. Hamilton, Clerk of the Circuit Qqurt
l
u
C erk�
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 20, 2020
Cecelia T. Webb
Deputy City Clerk
Roanoke, Virginia
Dear Ms. Webb:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 20, 2020, the Deputy City Clerk was appointed as Assistant Secretary
of the Greater Roanoke Transit Company Board of Directors for a term ending June 30,
2021.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
C444h�l 14411- GmdeeV4�
Cecelia F. McCoy, CMC
Secretary
Enclosures
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, Secretary, and as such the Secretary of the Greater
Roanoke Transit Company Board and keeper of the records thereof, do hereby certify
that at a regular meeting of the Greater Roanoke Transit Company Board of Directors
held on the twentieth day of July 2020, the Deputy City Clerk (Cecelia T. Webb) was
appointed as Assistant Secretary of the Greater Roanoke Transit Company Board of
Directors for a term of office ending June 30, 2021.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -first day of July 2020.
oza& J. / I/C
Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Cecelia T. Webb, Deputy City Clerk, do solemnly swear or (affirm) that I will
support the Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as Assistant Secretary of the Greater
Roanoke Transit Company Board of Directors for a term of office ending June 30, 2021,
according to the best of my ability. So help me
ELIA T. WEBB
The foregoing oath of office was taken, sworn to, and subscribed before me by
Cecelia T. Webb this �� day of 2020.
Brenda S. Hamilton, Clerk of the Circuit Court
BY 4110'V , lerk
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 20, 2020
Amelia C. Merchant
Director of Finance
Roanoke, Virginia
Dear Ms. Merchant:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 20, 2020, the Director of Finance was reappointed
Greater Roanoke Transit Company Board of Directors for o eay aretem ending
June 30, 2021.
Enclosed _you will find a Certificate of Your reappoi ntment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue S W
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
�aI CG��t, Off• / /�G
Cecelia F. McCoy, CMC
Secretary
Enclosures
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To -wit:
I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke
Transit Company Board and keeper of the records thereof, do hereby certify that at a
regular meeting of the Greater Roanoke Transit Company Board of Directors held on
the twentieth day of July 2020, the Director of Finance (Amelia C. Merchant) was
reappointed as Treasurer of the Greater Roanoke Transit Company Board of Directors
for a term of office ending June 30, 2021.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -first day of July 2020.
4t44�1 _0�t
Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Amelia C. Merchant, Director of Finance, do solemnly swear or (affirm) that I
will support the Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as Treasurer of the Greater Roanoke Transit
Company Board of Directors for a term of office ending June 30, 2021, according to the
best of my ability. So help me God.
AMELIA C. MERCHANT
The foregoing oath of office was taken, sworn to, and subscribed before me by
Amelia C. Merchant this day of 2020.
Brenda S. Hamilton, Clerk of the Circuit Court
By. , Clerk
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
July 20, 2020
Daniel J. Callaghan
City Attorney
Roanoke, Virginia
Dear Mr. Callaghan:
At a regular meeting of the Greater Roanoke Transit Company Board of Directors held
on Monday, July 20, 2020, the City Attorney was reappointed as General Counsel of the
Greater Roanoke Transit Company Board of Directors for a term of office ending
June 30, 2021.
Enclosed You will find a Certificate of y our rea ointment and an Oath or
Affirmation of Office which must be administered b a Clerk of the Circuit Court
of the City of Roanoke located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S W
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
Cecelia F. McCoy, CMC
Secretary
Enclosures
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE To -wit:
I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke
Transit Company Board and keeper of the records thereof, do hereby certify that at a
regular meeting of the Greater Roanoke Transit Company held on the twentieth day of
July 2020, the City Attorney (Daniel J. Callaghan) was reappointed as General
Counsel of the Greater Roanoke Transit Company Board of Directors for a term of office
ending June 30, 2021.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
twenty -first day of July 2020.
Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Daniel J. Callaghan, City Attorney, do solemnly swear or (affirm) that I will
support the Constitution of the United States of America and the Constitution of the
Commonwealth
of Virginia, and
that I
will
faithfully and impartially
discharge and
perform all the
duties incumbent
upon
me
as the General Counsel
of the Greater
Roanoke Transit Company Board of Directors for a term of office ending June 30, 2021,
according to the best of my ability. So help me God.
DANI L /J. CALLA HAN
The foregoing oath of office was taken, sworn to, and subscribed before me by
Daniel J. Callaghan this' day of % 2020.
Brenda S. Hamilton, Clerk of the Circuit Court
f 6 (,e- i
f
CI rk
Greater Roanoke Transit Company (GRTC)
Board of Directors Meeting
Management Update
July 20, 2020
Planning and Special Projects
Bus Operator Protective Shields
GRTC plans to install bus operator protective shields on all standard and low floor transit buses as a part of an
on -going strategy to mitigate the chances of exposure to infectious diseases and to provide an additional level of
protection from confrontational interactions at the fare box. Before deciding on a final product, GRTC will be
installing test shields on one standard floor bus and one low floor bus in order to get feedback from staff. Once
the final product has been selected existing buses will be retrofitted with the shields. New buses will have the
shields installed at the manufacturing facility during production.
Transit Bus Shelter Program — UPDATE
GTRC is dedicated to providing safe and accessible passenger amenities, bus stop shelters and benches
throughout its service area Currently, the installation of a bus shelter and bench is in progress for the
Shenandoah Ave Food Lion near Creekside Shopping Center. Additionally, two bus stop shelters have recently
been installed within the City of Salem. These locations include the Adult Care Center across from the Salem VA
Hospital, and near Hemlock Rd., on Shenandoah Ave.
Valley Metro has received continued support to proceed with installation of shelters and other passenger
amenities at two locations within the Town of Vinton. Several meetings, as well as, a bus stop activity study
were conducted to facilitate the installation of shelters at the Lake Drive Plaza Shopping Center on Hardy Road
and at the bus stop which serves the PFG plant on W. Virginia Avenue. The next step in this process is to
memorialize any agreements (easements, cost - sharing, permits) associated with the two projects.
Additionally, Valley Metro is continuing discussions with the Kroger Mid - Atlantic Division regarding the
installation of pedestrian and passenger amenities, including a shelter, bench, crosswalk, and ADA- compliant
paved footpaths, at the Towne Square Kroger bus stop location.
Several planned improvements are scheduled along the Melrose Avenue Corridor. This includes the installation
of a bus stop shelters at 6 locations, and the possibility of relocating a shelter from the parking lot to sidewalk at
the Melrose Goodwill Location (Melrose Ave. & Lafayette Blvd.)
Greater Roanoke Transit Company
0, 13 2 4, ,r,: _ _,u rU �k 98 0 .US ax: t540 M �E
VMGO — Phase 2 — Update
The initial phase of the VMGO - real time passenger information technology project commenced in Fall 2018. In
Phase I, GTRC installed Automatic Vehicle Location (AVL) technology on four (4) Star Line Trolley buses and nine
(9) Smart Way and Smart Way Express commuter vehicles. Digital LED signs with real time passenger
information were installed at high volume bus stops, Carilion Administrative Service Building, Virginia Tech
Carilion, Squires Student Center, and Exit 118. VMGO provides real -time bus stop departure times via a smart
phone (VMGO app), a personal computer (vmgoapp.com), and by calling a dedicated landline phone number
(540) 900 -4430.
In Phase 2 of the project, GRTC plans to expand electronic communication services to fixed route buses in the
City of Roanoke, Salem and the Town of Vinton. Fixed Route buses will be equipped with AVL technology, and
flat screen monitors to provide GRTC service updates and other useful information while onboard the vehicle.
Upon completion of Phase 2, customers will be able to use VMGO to access transit arrival times at all stops
throughout the entire GRTC service area. Real Time Passenger information has several customer benefits
including efficient trip planning, improved safety, and reduced wait time. The target go live date for Phase II is
Summer 2021.
Phase 2 of the VMGO project is being funded by Smart Scale funds as approved by the Commonwealth
Transportation Board (CTB). Due to the COVID -19 pandemic and associated state revenue uncertainty, capital
projects supported by state funds on being placed on hold until September 2020. The Virginia Department of
Rail and Public Transportation plans to present its recommendations regarding capital projects to the CTB in
September 2020.
Smartwav Express
The Smartway Express will resume service on August 6tn
GRTC Ridership Update
Month
2019
2020
% Change
January
153,228
131,583
14%
February
166,736
150,847
9.5%
March
156,525
120,273
23%
April
160,733
87,972
45%
May
--[i47,733
163,638
79,592
51 %0
June
99,060
33%
Kwersnip data aoove does not include Starline Trolley data
s'w+✓'w..'*dsfZM «. Ymt%'me.. x'.45. ,s ✓ a.s &. - ,�..✓v m r�,y. x ,2 miff✓*'+...�{,i sx:�+r F'[ Sf4t 3°9z'. P"C &UkvF : �RJ" Yui e> c, �-. 9RYn/ i�t v, rc i., r v � .,,..., wd, ar, ,.,�.n, J ✓. £�.. si � iu,.
Greater Roanoke Transit Company
-•
V�rglria _— Phone i
Respectfully Submitted,
General Manager
COPY: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
I P,
Greater Roanoke Transit Company
Board of Directors Meeting
July 20, 2020
Honorable Anita J. Price, President, and Members and Officers of the Board of Directors
Greater Roanoke Transit Company Roanoke, Virginia
Subject: GRTC Board Approval — Valley Metro Public Transportation Agency Safety Plan
Background
On July 19, 2018, FTA published the Public Transportation Agency Safety Plan (PTASP) Final Rule,
which requires certain operators of public transportation systems that receive federal funds under FTA's
Urbanized Area Formula Grants to develop safety plans that include the processes and procedures to
implement Safety Management Systems (SMS). The plan must include safety performance targets.
Transit operators also must certify they have a safety plan in place meeting the requirements of the rule
by December 31, 2020. (* NOTE: On April 30, 2020, the FTA issued a Notice of Enforcement
Discretion, effectively extending the PTASP compliance deadline from July 20 2020 to December
31, 2020.1 FTA will refrain from taking enforcement against FTA recipients and subrecipients that are
unable to certify that they have established a compliant PTASP until January 1, 2021. The plan must be
updated and certified by the transit agency annually.
In order to meet the requirements set by the FTA, Valley Metro will be participating in the Virginia
Statewide Public Transportation Agency Safety Plan (PTASP) for Small Public Transportation Providers
along with 14 other small transit agencies in the Commonwealth. The GRTC Board of Directors received
a copy of the draft Virginia Statewide PTASP and Appendix G — Greater Roanoke Transit Company
(Valley Metro) for review and comment.
Recommendation
Approve Valley Metro's PTASP plan as part of the Virginia Statewide PTASP — Appendix G.
Respectfully Submitted,
7
Kevin L. Price
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
General Counsel
Municipal Auditor
Greater Roanoke Transit Company
k rgiirll U _�4032 pl3. ��;t uw ; ax'
Valley View /Walmart Shelter
Project Review
Since 2011, Valley Metro staff have been negotiating with Valley View Mall
leadership, Sears, Walmart Corporate Real Estate, and local officials in an
effort to complete this important project. Listed below is a more recent
timeline of activities related to the proposed project.
• October 2012 — Conceptual bus stop shelter designed and submitted to
partners for review /approval
• February 2013 — Walmart agrees to bus stop shelter project "in
principal"
• November 2013 — Architectural and Engineering (A &E) Request for
Proposal issued — Walmart Shelter
• October 2014 — Walmart Corporate Real Estate agrees to support bus
shelter project
• November 2014 — A &E firm for Walmart shelter project is awarded
Valley View /Walmart Shelter
Project Review
Over multiple years(5 +) , in addition to the timeline illustrated earlier, and multiple project designs
illustrated in subsequent slides, additional challenges were experienced by the project team as
listed below:
• Sears corporate real estate disputes Walmart /Valley Metro general access to Ring Road (later
resolved by documents provided by the City Attorney's office)
• Staff turnover at Walmart corporate real estate office
• Project site underground utility relocation issues
• Inconsistent communications /responses from affected property owners
As a result of the challenges stated above and the desire to continue with bus shelter program in
general, Valley Metro decided focus on other bus shelter projects in the service area (as mentioned
in the Management Update letter).
In a more recent development, Valley Metro has developed an additional bus stop shelter design for
consideration (to be presented later in this presentation). Valley Metro has presented the most
recent design to Valley View Mall management. An in- person meeting with Valley View Mall
management has been scheduled for August 20, 2020 to continue discussions.
Design #1
Design #2 - A &E firm's first conceptual design (wholly on Walmart property) — Sears questions Ring Road
access, does not concur
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Draper Aden Associates ROANOKE VALLEY TRANSIT - WALMART BUS SHELTER 2
104 ?A:6 tl�.NM� =LK CITY dF ROANOKE, VIRGINIA PROJECT: 5141105-01
DATE 12,2112016
Underground Utility Challenges Uncovered (Water line relocation) — Project moved further onto Sears property
Design #3 — Proposed project on Walmart property — Walmart does not agree, remains committed to Design
#2
!Jew y ,�• � � � ; `�'
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Design #4 — Proposed design in mall overflow lot, on mall and Walmart property. Meeting with mall
management on August 20, 2020 to discuss options.
Greater Roanoke Transit Company
Federal Transit Administration
Draft — Financial Oversight Review
W=IIqWVM 'am
Roanoke, Virginia
Background
• Issue of irregularities associated with the draw down of
allocated funds from the Federal Transit Administration (FTA)
• Capital funds drawn down and used to pay operating
expenses
— Without approval of General Manager or Assistant General
Manager
• Triggered FTA Financial Management Oversight Review
— Review conducted in December 2019
— FTA delayed draft report due to COVID -19 Pandemic
— Draft report received on July 2, 2020
• Issue documented in the FY 2018 -2019 External Audit
FMO Review Findings
• GRTC did not immediately notify FTA of financial and technical
capacity impairment, and instead of seeking guidance, used
capital funds to pay operating costs
— operating grant was not submitted in a timely manner and
retroactively approved
• Local match funding was not provided at the time of two of
the draw downs
• Capital draw downs were not expended on capital items
within 3 business days
FMO Review Findings
• One draw down for $469,648 of Federal funds did not have
any supporting documents
— A payable liability of $469,468 was recorded and returned to the FTA
on June 24, 2020
— Draw down request submitted to FTA for $471,744 on July 2, 2020
which included the $469,648 returned
— Funding received on July 10, 2020
• Seven drawdowns totaling $2,562,460 were not properly
signed or approved
• Four draw downs included a total of $24,571 of Federal
expenses not associated with an approved Activity Line Item
• Inadequate controls over payments to vendors. Vendors were
not paid within 30 days for 11 out of 40 invoices tested
• Inadequate physical controls over maintenance supplies.
Possible Penalties
• FTA can require the capital funds be paid back
— Retroactive approval of the operating grant may serve as a mitigating
factor
• Anticipate the requirement to pay interest of $8,657
associated with the federal assistance draw down and not
spent within three calendar days
Underlying Causes and
Remedial Actions
• Underlying Causes
— Finance Department consists of 3 full -time positions
— Position turnover
— Remaining staff could not handle workload and did not request
assistance
• Remedial Actions
— Department adjustments made
— Part -time position added to staffing compliment
— Working on response to FTA findings
— Working on enhancing and adhering to internal controls
— Initial request made to City Internal Auditing to review policies and
practices
Greater Roanoke Transit Company
Board of Directors Meeting
July 20, 2020
Honorable Anita J. Price, President, and Members and Officers of the Board of Directors
Greater Roanoke Transit Company Roanoke, Virginia
Subject: GRTC Board Approval — Valley Metro Public Transportation Agency Safety Plan
Background
On July 19, 2018, FTA published the Public Transportation Agency Safety Plan ( PTASP) Final Rule,
which requires certain operators of public transportation systems that receive federal funds under FTA's
Urbanized Area Formula Grants to develop safety plans that include the processes and procedures to
implement Safety Management Systems (SMS). The plan must include safety performance targets.
Transit operators also must certify they have a safety plan in place meeting the requirements of the rule
by December 31, 2020. f' NOTE: On April 30, 2020, the FTA issued a Notice of Enforcement
Discretion, effectively extending the PTASP compliance deadline from July 20, 2020, to December
31, 20201 PTA will refrain from taking enforcement against FTA recipients and subrecipients that are
unable to certify that they have established a compliant PTASP until January 1, 2021. The plan must be
updated and certified by the transit agency annually.
In order to meet the requirements set by the FTA, Valley Metro will be participating in the Virginia
Statewide Public Transportation Agency Plan ( PTASP) for Small Public Transportation Providers along
with 14 other small transit agencies in the Commonwealth. The GRTC Board of Directors received a
copy of the draft Virginia Statewide PTASP and Appendix K — Greater Roanoke Transit Company (Valley
Metro) for review and comment.
Recommendation
Approve Valley Metro's PTASP plan as part of the Virginia Statewide PTASP — Appendix K.
Respectfully Submitted,
lm `C-e- �
Kevin L. Price
General Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
General Counsel
Municipal Auditor
Crcatcr ftc,anoke T•ans:t Ccrr,paar y
APPENDIX G: GREATER ROANOKE TRANSIT COMPANY (VALLEY METRO)
G1 ABOUT VALLEY METRO
The Greater Roanoke Transit Company (GRTC), hereafter referred to as "Valley Metro." Valley
Metro is a private, nonprofit, public transportation agency wholly owned by the City of Roanoke.
Valley Metro, provides a comprehensive range of transportation services to the residents of the
Greater Roanoke Valley Area and outlying areas. Valley Metro provides fixed -route service to the
City of Roanoke, the City of Salem, and the Town of Vinton. The current operating times for Valley
Metro are six days per week (Monday through Saturday), from approximately 5:45 a.m. until 8:45
p.m. Other services provided by Valley Metro include; The Star Line Trolley, a trolley network that
connects downtown Roanoke's historic Market with the Carilion Roanoke Memorial Hospital; The
Smart Way commuter service, a commuter bus service that links the Roanoke Valley to the New
River Valley; the STAR complimentary paratransit service, a specialized transportation service
provided to passengers unable to use the fixed route service as mandated by the Americans with
Disabilities Act.
Valley Metro is managed by a General Manager and an Assistant General Manager that are First
Transit employees. First Transit, in turn, works with a subcontractor, the Southwestern Virginia
Transit Management Company ( SVTMC), to provide management services. SVTMC employs all
the individuals that operate the bus system on a day to day basis. Valley Metro contracts its STAR
paratransit service with Unified Human Services, Inc. GRTC is governed by a Board of Directors,
consisting of seven members.
Valley Metro headquarters are located at the Roy Z.
Administrative Facility, 1108 Campbell Avenue, S.E. in
Roanoke. Valley Metro also owns and operates the
Campbell Court Transit Center in downtown Roanoke.
Valley Metro operates a variety of transit vehicles,
including transit buses, cutaways, trolley coaches, and
over - the -road coaches.
Valley Metro operates approximately 38 vehicles in peak
revenue service.
Meador Operations, Maintenance, and
The General Manager of Valley Metro is the Accountable Executive, and has the ultimate authority
to allocate human and financial resources to address safety issues. The General Manager reports
to the GRTC Board of Directors.
G2 REVISION HISTORY — VALLEY METRO
Each year, Valley Metro will be required to work with DRPT to review and revise its portion of the
Statewide PTASP. DRPT will work with each agency to initiate this process prior to release of a
new revision of the Plan. The following table shows the history of revisions solely for Valley
Metro's PTASP sections.
Table G -1: Revision .` abke
Rev. 0 1 Initial PTASP developed for all required bus agencies
-MDLffR.°T- Appendix G 1 1
APPENDIX G: GREATER ROANOKE TRANSIT COMPANY (VALLEY METRO)
G3 SAFETY MANAGEMENT POLICY
G3.1 SAFETY POLICY STATEMENT
Safety is a core value of Greater Roanoke Transit Company, or Valley Metro. Valley Metro is
committed to providing safe, reliable transit service to the Roanoke Valley and surrounding areas.
Valley Metro is also committed to developing and implementing the structures, roles and
responsibilities, and providing the resources needed to effectively manage safety risk using the
principles of Safety Management Systems (SMS).
This Public Transportation Agency Safety Plan (PTASP) is written in accordance with the
requirements set forth by 49 CFR Part 673, the National Public Transportation Safety Plan, and
the Commonwealth of Virginia. This PTASP defines the authorities and accountabilities and
responsibilities, as well as the safety management roles and responsibilities for key Valley Metro
staff. All Valley Metro employees are held accountable for the overall safety performance of Valley
Metro, and for carrying out their individual safety roles and responsibilities. With the execution of
this PTASP, Valley Metro managers and employees are accountable for the delivery of the
highest achievable levels of safety performance.
Valley Metro will establish a culture of safety among its managers and employees, such that
safety is at the core of all operational and administrative decisions and actions. Valley Metro
passengers can count on our organization to provide safe and reliable service. Managers and
executives must meet or exceed the minimum thresholds and requirements set forth in all Valley
Metro plans, policies, and procedures. Valley Metro will also meet or exceed all local, state, and
federal regulations and requirements related to the safety of the transit system. To achieve these
safety goals, Valley Metro has established measurable safety performance targets, outlined in
this PTASP, in accordance with the National Public Transportation Safety Plan. Using the SMS
processes described in this PTASP, Valley Metro will continually measure and assess the
achievement of its safety performance targets through its Safety Management Policies, Safety
Risk Management processes, Safety Assurance activities, and Safety Promotion, including, but
not limited to:
• Ensuring constant communication and awareness of Valley Metro's safety policies
throughout the organization
• Clearly defining the safety roles, responsibilities, and accountabilities of Valley Metro
personnel
• Communicating safety policies and safety information throughout the organization
• Identifying, analyzing, and mitigating safety risks
• Measuring and monitoring safety performance
• Providing employees with key safety competencies and training
• Providing all employees with the ability to identify and report safety concerns
As the General Manager, I am the Accountable Executiv e
responsibility for the safety of Valley Metro. With this plan
accountable and responsible for the implementation of the
herein.
General Manager /Accountable Executive
GRTC Board of Directors - President
• 1 Roff -*
and have ultimate authority and
all Valley Metro staff are hereby
all of the SMS activities described
Date
Date
Appendix G 1 2
G3.2 SAFETY GOALS, OBJECTIVES, AND TARGETS
Valley Metro has established the following measurable Safety Performance Targets as a benchmark for the overall safety performance
of the agency. The activities used to measure the achievement of these targets generally include information collected and provided
to the National Transit Database (NTD).
Table G -2: GLTC Saftety Performance Targets
Fixed
Less than .5
Less than 1
injuries per
17 reportable event
10,000
3,200
Route 0
0 9 100,000 vehicle
per 100,000 vehicle
miles
miles
revenue miles
revenue miles
Paratransit/
Less than .5
Less than 1
injuries per
reportable event
8
10,000
3,200
Demand 0
0 3 100,000 vehicle
per 100,000 vehicle
miles
miles
Response
revenue miles
revenue miles
NTD defines the above categories as follows:
Reportable Event (Major)
A safety or security event occurring on a transit right -of -way or infrastructure, at a transit revenue facility, or at a transit maintenance
facility during a transit - related maintenance activity or involving a transit revenue vehicle that results in one of more of the following
conditions:
• A fatality confirmed within 30 days of the event
• An injury requiring immediate medical attention away from the scene for one or more person
• Property damage equal to or exceeding $25,000
• Collisions involving transit revenue vehicles that require towing away from the scene for a transit roadway vehicle or other non -
transit roadway vehicle
• An evacuation for life safety reasons
• FI T• Appendix G 3
Non -Major Summary Incident /Event (Minor)
Less severe incidents or events that do not meet the requirements of Reportable Events listed
above, such as:
• Other injuries or safety occurrences not otherwise classified
• Fires
Major Mechanical System Failures
NTD defines these as failures that limit actual vehicle movement or create safety issues, including
but not limited to:
• Brakes
• Doors
• Engine cooling systems
• Steering, axles, and suspension
Minor Mechanical System Failures
Minor failures could include some other mechanical element of a revenue vehicle not caused by
a collision, natural disaster, or vandalism, but, because of Valley Metro policy, prevents the
revenue vehicle from completing a scheduled revenue trip or from starting the next scheduled
revenue trip even though the vehicle is physically able to continue in revenue service, such as,
but not limited to:
• Fareboxes
• Wheelchair lifts
• Heating, ventilation, and air conditioning (HVAC) systems
Valley Metro may elect to add additional measurable safety performance targets in the future,
depending on data trends collected through its Safety Assurance and Safety Risk Management
activities. The General Manager is responsible for ensuring that Valley Metro Directors are
performing the SMS activities needed to collect and analyze the safety data needed to measure
safety performance, and for periodically reporting on the agency's safety performance to the City
of Roanoke and to the Valley Metro Board of Directors. The General Manager and Directors are
responsible for periodically evaluating the safety performance targets and determining whether
they require revision, alongside all of the other SMS processes as part of the annual PTASP
review and revision process, alongside DRPT.
Working with DRPT, Valley Metro shall annually provide its Safety Performance Targets to the
Roanoke Valley- Allegheny Regional Commission ( RVARC) to help aid in the transportation
planning process. DRPT will coordinate with RVARC and Valley Metro in the selection of Valley
Metro's safety performance targets.
G3.3 EMPLOYEE SAFETY REPORTING
Valley Metro employees have the ability to report safety issues using the Near Miss Report form.
Per Valley Metro policy, a near miss is an unplanned event that did not result in an accident or
injury, but had the potential to do so. The Valley Metro Near Miss /Hazard Reporting Program
stipulates that, while it does not replace or supersede existing Valley Metro plans, policies and
procedures or collective bargaining agreements, Valley Metro will take no disciplinary action
against employees involved in or reporting a near miss event.
. ORST• Appendix G
APPENDIX G: GREATER ROANOKE TRANSIT COMPANY (VALLEY METRO)
Valley Metro's Collective Bargaining Agreement with Amalgamated Transit Union (ATU) Local
1493 includes a Code of Discipline that outlines those employee behaviors that may result in
disciplinary action. Further, the GRTC Bus Operator Training Manual lists violations and types of
incidents that would be subject to disciplinary action, up to and including discharge.
G3.4 SAFETY POLICY COMMUNICATION
It is the policy of Valley Metro to communicate the safety policies in this PTASP with all affected
employees throughout the organization. The Assistant General Manager or their designee is
responsible for ensuring that Valley Metro safety policies are disseminated through training,
formal and informal meetings, and verbal and written communication with employees.
Valley Metro's Safety Policy will be provided to every new employee alongside printed training
materials. Valley Metro managers and executive staff will have access to the complete Valley
Metro PTASP in both hard copy and electronically.
Valley Metro safety meetings and leadership team meetings include discussion of safety
performance objectives, targets, and indicators. The Training and Safety Coordinator, working
with the Directors of Transportation and Maintenance, along with the Safety Compliance Officer,
is responsible for compiling data on safety performance.
Human Resources is responsible for publishing quarterly newsletters with safety performance
reports, and for posting these newsletters in the employee break room. Human Resources,
working with Transportation and the Safety Compliance Officer, is responsible for posting
additional safety information and initiatives in the break room.
G3.5 SAFETY ACCOUNTABILITIES AND RESPONSIBILITIES
General Manager (GM). The GM of Valley Metro is the agency's Accountable Executive. The
GM is responsible for overseeing the safety program and for maintaining safe working conditions
and practices for all Valley Metro personnel. The GM is responsible for ensuring that the SMS is
effectively implemented throughout Valley Metro as an organization, and for holding managers
and employees accountable for fulfilling their respective safety roles and responsibilities. In
accordance with 49 CFR Part 673.23(d), the GM has the authority and responsibility to allocate
human and capital resources to address safety risks.
Overall, the GM is responsible for the following specific activities:
• Ensuring Valley Metro meets the requirements set forth by the City of Roanoke
• Ensuring the development of plans, policies, and procedures throughout the organization
that clearly define management and employee safety roles and responsibilities
• Ensuring Valley Metro meets or exceeds minimum local, state, and federal regulatory
requirements
• Holding managers and employees accountable for safety performance
• Ensuring compliance with the safety activities described in this PTASP
• Instilling a culture of safety throughout the organization
• Finance
• Procurement and Solicitations
• Human Resources
Assistant General Manager (AGM). The AGM reports directly to the GM, and serves as Valley
Metro's Chief Safety Officer (CSO). The GM has formally designated the AGM as the CSO. As a
transit executive with extensive knowledge of transit operations and maintenance, the CSO has
• ffR"T• Appendix G
APPENDIX G: GREATER ROANOKE TRANSIT COMPANY (VALLEY METRO)
the authority and responsibility for the day -to -day implementation of Valley Metro's SMS. The
AGM is responsible for overseeing the following functions, including:
• Safety and compliance
• Transportation
• Maintenance
• Facilities
• Information Technology (Network)
• Equal Employment Opportunity (EEO), Title VI, and DBE Compliance
The AGM serves as Valley Metro's Chief Safety Officer (CSO), and has delegated safety and
training functions to the Safety Compliance Officer, as well as to the Training and Safety
Coordinator, part of the Transportation department. Both of these individuals have received
adequate and appropriate training to perform their safety functions, and have both completed the
Transit Safety and Security Program (TSSP) Certificate, provided by the Transportation Safety
Institute.
The Safety Compliance Officer is responsible for coordinating the implementation, review, and
update of Valley Metro's PTASP, and for conducting regular documented safety inspections of
Valley Metro facilities and equipment. The Safety Compliance Officer is responsible for
overseeing the review and revision of Valley Metro's standard and emergency operating
procedures related to safety - critical duties of frontline employees; and enforcing safety
requirements.
The Director of Transportation oversees the Transportation Division, which includes all bus
operations, dispatch, and supervision functions, as well as an Assistant Director of
Transportation, who helps manage day -to -day bus operations. All Transportation employees are
responsible for understanding their SMS responsibilities, including Safety Risk Management and
Safety Assurance activities. The Director of Transportation is responsible for serving as a liaison
with external first responder agencies from the City of Roanoke as well as other jurisdictions in
the Valley Metro service area, and for communication with the city's Emergency Operations
Center (EOC). This includes coordinating Valley Metro participation in any emergency drills or
exercises. The Director of Transportation also administers the Drug and Alcohol Program.
The Training and Safety Coordinator is a Supervisor -level employee and is responsible for
ensuring the provision of all required training, including safety - related training, to Valley Metro
frontline employees.
Supervisors are cross - trained to perform both dispatch and street supervision of bus operators.
Supervisors are responsible for leading on -scene accident investigation activities and for
completing associated investigation reports. Supervisors manage the safety - critical operations at
Campbell Court approximately every hour, and routinely observe Operators to manage and
enforce operating rule compliance. In their dispatch role, Supervisors are in direct contact with
local police, fire, and emergency medical services (EMS), and are responsible for clear and
compliant radio communications. Supervisors are trained in "reasonable suspicion" in accordance
with 49 CFR Part 655, and are responsible for assessing the fitness - for -duty of Operators as they
report for their shifts.
Information Officers are stationed at Campbell Court and provide customer service and support
to transit patrons. They are responsible for contacting dispatch to report and safety - related issues.
Operators are responsible for exercising maximum care and good judgment at all times while
driving Valley Metro vehicles, and for following all Valley Metro rules and procedures in the
execution of their duties. Operators must maintain and have in their possession a valid Virginia
.DI Appendix G
APPENDIX G: GREATER ROANOKE TRANSIT COMPANY (VALLEY METRO)
operator's license or Commercial Driver's License (CDL) as required by law at all times while
operating Valley Metro vehicles. Operators must also maintain and have in their possession a
valid Department of Transportation medical examiners certificate, as required by law or regulation,
at all times while operating a Valley Metro vehicle. Other duties include, but are not limited to,
reporting safety hazards and accidents to dispatch, completing near -miss reports, completing pre -
trip inspections, and attending safety meetings.
The Director of Maintenance is responsible for the maintenance and reliability of Valley Metro's
fleet, including overseeing bus mechanics, cleaners, and inventory control staff. Maintenance
personnel are responsible for completing required safety training and for fulfilling their delegated
safety and SMS responsibilities. Mechanics are responsible for adhering to all maintenance plans
and procedures, and for completing inspections and repairs in accordance with established
maintenance intervals.
The Director of Human Resources is responsible for maintaining employee personnel files,
including any records of disciplinary action in accordance with the current Collective Bargaining
Agreement. Human Resources also publishes the quarterly newsletter, which includes safety
performance data.
All Valley Metro personnel are responsible for performing key SMS activities, including, but not
limited to, immediately reporting safety hazards to the Safety Compliance Officer or to their
immediate supervisor, completing all training required for the safe performance of their duties,
attending safety meetings as required, and for performing their duties in a safe manner.
G3.6 SAFETY MEETINGS
Valley Metro holds a bi- monthly safety meeting involving bus operators, supervisors, mechanics,
and management. The safety meetings are an opportunity for Valley Metro employees to identify
and discuss safety concerns with management, and for management to convey information
regarding safety performance to employees. The Training and Safety Coordinator is responsible
for facilitating these meetings, and for compiling and disseminating data on safety performance.
The Training and Safety Coordinator is also responsible for documenting these meetings with
agendas and attendance sign -in sheets. Additionally, the Valley Metro leadership team, including
the GM, AGM, and Directors, hold regular informal meetings where safety is a regular topic of
discussion.
G3.7 DOCUMENTATION AND RECORDKEEPING
Valley Metro safety is governed by this PTASP as well as several referenced standalone
documents. This includes the Bus Operator Training Manual, which in turn includes a series of
policies, procedures requirements regarding the safety of Valley Metro. Some of these policies,
procedures and requirements are referenced in this PTASP while others are repeated in this
document. The Training and Safety Coordinator is responsible for ensuring the maintenance,
review, and update of the Bus Operator Training Manual.
Management Commitment to Safety
Safety Program Responsibilities
o Compliance Responsibilities
o Safety Incentive Program
Operators — Initial Hire
• Minimum Qualifications and Procedures
• Initial Training
�RM3rW. Appendix G 7
APPENDIX G: GREATER ROANOKE TRANSIT COMPANY (VALLEY METRO)
• Operators - Ongoing Supervision and Training
• Training — Refresher /Retraining
• Evaluation and Supervision
o Motor Vehicle Record Checks
• Annual Physical Examination
• Safety Meetings
• Seat -Belt Usage
• Discipline /Recognition
• Preventable Accidents /Injuries
• Vehicles and Equipment
o Preventive Maintenance
o Pre- and Post -Trip Inspections
• Accident Management
• Day to Day Operations — Monitoring for Safety
Valley Metro records developed and maintained by the agency to document the SMS and to
measure its effectiveness are described in the Safety Risk Management and Safety Assurance
sections below, and generally include operations rule compliance checks, accident reports,
training records, maintenance records and work orders, and drug and alcohol program testing
records. Individual departments are generally responsible for the maintenance of their respective
records in accordance with applicable requirements. At a minimum, Valley Metro retains all
records related to the implementation of SMS for a minimum of three years. All such
documentation will be made available upon request to the FTA, DRPT, or any other entities having
jurisdiction.
64 SAFETY RISK MANAGEMENT
This section of the PTASP establishes formal processes for the identification, analysis, and
mitigation of safety hazards. Safety hazards are any real or potential condition that can cause
injury, illness, or death; damage to or loss of the facilities, equipment, vehicles, or infrastructure
of a public transportation system; or damage to the environment.
G4.1 HAZARD IDENTIFICATION
Valley Metro managers and front -line employees identify safety hazards using a variety of
methods, including but not necessarily limited to:
• Operator reports to dispatchers
• Near miss reporting by operators
• Safety meetings
• Operator pre -trip inspections
• Mechanic reports to the Director of Maintenance
• Facility and equipment inspections performed by the Safety Compliance Officer
• Supervisors' daily logs
• Customer service complaints to Dispatch
• Quarterly reports from the RADAR paratransit subcontractor to the Director of
Maintenance
Individual department Directors are responsible for regularly monitoring these sources of hazard
data to determine whether safety hazards require further action or analysis. The Safety
WRIFT - Appendix G 1 8
APPENDIX G: GREATER ROANOKE TRANSIT COMPANY (VALLEY METRO)
Compliance Officer is responsible for working with the department Directors hers and
regularly monitoring each of the above sources of safety data and for systematically tracking them
in a database. This individual is also responsible for direct observation and identification of safety
hazards via the facility and equipment inspections process.
As appropriate, Valley Metro will incorporate any relevant safety data provided by local, state, and
federal oversight and regulatory bodies into the safety risk management process.
G4.2 HAZARD ANALYSIS AND EVALUATION
Valley Metro analyzes and evaluates potential safety hazards identified through the above - listed
information sources using a variety of methods:
• During safety and staff meetings, Managers, Directors, Supervisors, and employees have
the opportunity to discuss and review safety hazards.
• Individual department Directors are responsible for continually monitoring the sources of
safety data under their respective authority and responsibility, and for using the principles
of Safety Risk Management to help evaluate and prioritize the mitigation of those safety
hazards.
• The Training and Safety Coordinator is responsible for compiling reports on safety
performance, including accidents and incidents, and for disseminating information on
safety hazards to Valley Metro management.
• The Safety Compliance Officer is responsible for working closely with all department
Directors to review and evaluate potential safety hazards in accordance with Safety Risk
Management principles.
Valley Metro is committed to the analysis and evaluation of hazards for the purpose of
prioritizing the management and mitigation of safety risk. Valley Metro management is
responsible for receiving and evaluating hazards based on severity and probability through a
formal hazard analysis process. Valley Metro will use a hazard assessment process based off of
Military Standard 882E to evaluate identified hazards as described in the DRPT PTASP section
3.1: Safety Risk Management Processes. See more detail on the process for rating hazards for
all small transit providers covered by the DRPT PTASP in section 3.1 of the Statewide PTASP
introduction.
Valley Metro's GM, AGM, and Safety Compliance Officer are responsible for the review of all
unacceptable hazards. Through both the safety meetings and informal leadership meetings,
senior management, including affected department directors, is responsible for overseeing the
development and implementation of mitigations for such unacceptable hazards. Valley Metro
management has the discretion to prioritize hazards of a lower risk level and determine whether
mitigation is needed. All such decisions are documented in meeting minutes, tracking logs, or
other means deemed appropriate by Valley Metro managers for posterity. All such documentation
must be preserved for posterity in accordance with Valley Metro's documentation and
recordkeeping requirements for SMS- related documentation.
C4.3 SAFETY RISK MITIGATIONS
Valley Metro's safety risk mitigation strategies include the development of corrective or preventive
actions to help reduce the likelihood that safety hazards will reappear in the future. As noted
earlier, Valley Metro's GM, AGM, Safety Compliance Officer, and department Directors are
responsible for working together to develop and implement such mitigations. Valley Metro
management is responsible for obtaining relevant input and feedback from the Training and
-RDWR —I'• Appendix G
APPENDIX G: GREATER ROANOKE TRANSIT COMPANY (VALLEY METRO)
Safety Coordinator, Supervisors, and frontline employees and outside experts as necessary in
the creation of mitigations. The primary forum for the formal discussion and documentation of
such mitigations will be the staff meetings.
r.A 4 HAZARD TRACKING AND RECORDKEEPING
Valley Metro's Safety Compliance Officer is responsible for the documentation, tracking, and
monitoring of safety hazards and any associated mitigations or corrective actions. The primary
tracking mechanism for hazards and their associated mitigations is a spreadsheet that serves as
a central repository of information that captures, at a minimum, the following information:
• Date of identification or discovery of the safety hazard
• Source of the information
• Brief description of the hazard
• Potential Consequence
• Description of any associated mitigations or corrective actions to address the hazard
• Person(s) responsible for implementation of the mitigation
• Current status
This spreadsheet also captures information related to mitigations developed to address the results
of event investigations, inspections, and audits. The Safety Compliance Officer is responsible for
the regular, ongoing maintenance and update of this spreadsheet. A sample Risk Register for
tracking hazards has been included in the DRPT PTASP section 3.2: Safety Risk Register.
Valley Metro management is responsible for regularly reviewing and evaluating the safety
mitigations to determine their effectiveness, and to consider alternative approaches as needed.
G5 SAFETY ASSURANCE
G!; 1 SAFETY PERFORMANCE MONITORING
Valley Metro uses a variety of formal and informal processes to monitor and measure safety
performance, both proactively and reactively. Management regularly monitors safety performance
through leadership team meetings, safety meetings, investigations, and frequent, ongoing
conversations with supervisory and front -line employees. Individual department Directors are
responsible for regularly reviewing and monitoring safety - related information that is produced by
their respective departments and employees. As described in the Safety Risk Management
section above, department Directors are responsible for reviewing safety - related data for potential
safety hazards, and for evaluating those hazards to determine whether mitigation is needed.
Directors are also responsible for communicating information regarding safety performance with
the GM and AGM, and with other affected departments through meetings and reports.
G5.1.1 OPERATIONS:
Supervisors are responsible for continually evaluating the safety performance of Valley Metro's
operators. In accordance with the Valley Metro Bus Operator Training Manual, Valley Metro
Supervisors, or safety staff are responsible for completing Ride Checks and Road Observations.
Any rule violations must be documented using the Employee Performance Memo (EPM). The
Director and Assistant Director of Transportation review all EPMs and determine what follow up
is needed with individual employees, such as Valley Metro's Safety Retraining process, or
whether there are patterns or trends suggesting more systemic safety issues. In such cases, the
. ^R.°T. Appendix G 1 10
APPENDIX G: GREATER ROANOKE TRANSIT COMPANY (VALLEY METRO)
Director of Transportation or their designee is responsible for evaluating potential alternative
mitigations, such as training or re- training, review or update of policies, procedures, or training
programs, or addressing physical or operational issues that may be the responsibility of entities
outside of Valley Metro, such as City of Roanoke's Department of Public Works (for example,
street markings or stripes, or traffic signal timing or visibility).
During dispatch shifts, Supervisors are also responsible for completing daily logs, which are
spreadsheets containing information about unusual occurrences during operations, such as
delays or safety events. The Director of Transportation or their designee is responsible for the
regular review of all daily logs for the purpose of identifying safety hazards and monitoring safety
performance.
Operators are responsible for completing pre -trip inspection forms before beginning their routes,
and for providing the completed forms to the Director of Maintenance.
G5.1.2 MAINTENANCE
The Director of Maintenance is responsible for the overall maintenance of Valley Metro,
equipment, and vehicles. Vehicle Maintenance is governed by the Vehicle Safety Program, which
includes detailed requirements for preventive maintenance, pre- and post -trip inspections,
emergency equipment, and vehicle safety and security.
The Director of Maintenance, or their designee, is also responsible for regularly reviewing and
monitoring Valley Metro maintenance and inspection activities for the purpose of monitoring safety
performance and evaluating potential safety hazards. The Director of Maintenance reviews all
completed pre -trip inspection forms, inspection checklists completed by the mechanics, and
maintenance work orders. The Director of Maintenance or their designee is responsible for
communicating any safety hazards identified through the maintenance process to front -line
maintenance employees during daily informal "toolbox" discussions, and during regularly -
scheduled safety meetings involving other departments. The Director of Maintenance also is
responsible for reviewing overall safety performance of the subcontracted STAR paratransit
service through the review of quarterly reports provided by the vendor. The Director of
Maintenance or their designee is responsible for performing periodic inspections of the paratransit
fleet.
G5.1.3 FACILITIES SUPERVISOR
The Facilities Supervisor is responsible for the overall maintenance of Valley Metro facilities,
and equipment. Facilities maintenance is governed by the Facility Maintenance Plan, which
includes detailed safety requirements related to chemical hazards, electrical hazards, fire
hazards, fire extinguishers, physical hazards, hand and power tool safety, heat stress, as well
as required personal protective equipment.
G5.2 OTHER SAFETY PERFORMANCE MONITORING ACTIVITIES AND DATA
COLLECTION
Valley Metro administers a United States Department of Transportation (USDOT) compliant drug
and alcohol testing program. The Director of Transportation is responsible for the administration
of the program, including working with Valley Metro's collection vendor to facilitate all types of
testing, including pre - employment, random, post- accident, return -to -duty, and follow -up testing.
The Director of Transportation is also responsible for the administration of required drug and
alcohol awareness training to covered employees, as well as training in reasonable suspicion to
_DR�• Appendix G 11
APPENDIX G: GREATER ROANOKE TRANSIT COMPANY (VALLEY METRO)
supervisors and affected managers. Valley Metro's drug and alcohol testing program is described
in detail in the Southwest Virginia Transit Management Company, Inc. Substance Abuse Policy.
The Director of Transportation or their designee is responsible for reporting safety events, as
required, to the National Transit Database, in consultation with Valley Metro Managers.
G5.3 PROCESS EVALUATION
The Safety Compliance Officer is responsible for working with individual department Directors or
their designees to ensure that they are regularly evaluating safety performance and the
effectiveness of the safety mitigations described above in the Safety Risk Management section.
The managers are responsible for evaluating alternative mitigations or approaches in the event
that they determine a given mitigation to be ineffective.
The Safety Compliance Officer is also responsible for regularly monitoring the effectiveness of
Valley Metro's employee safety reporting program. This includes, but is not necessarily limited to,
the effective usage of the Near Miss Reporting form, and the level of information provided by
employees during safety meetings. The Safety Compliance Officer will, as needed, work with
management to evaluate any needed changes to the employee safety reporting program.
G5.4 EVENT INVESTIGATIONS
Valley Metro has a formal process for the investigation into safety events, including accidents,
incidents, and occurrences. The investigation process is detailed in the GRTC Operator Training
Manual, and result in a variety of report documentation. All preventable accidents result in the
formation of an Accident Review Committee (ARC). The ARC will be made up of equal numbers
of bargaining unit members and non - bargaining unit members, and one neutral party. The ARC
will consist of not more than five, but not less than three persons. The committee uses the National
Safety Council Guide to Determine Accident Preventability to complete the ARC report. The ARC
is responsible for identifying, analyzing, and reporting the causal factors leading to each event.
Other documents resulting from investigations may include, but are not necessarily limited to
• Bloodborne Pathogen Exposure Incident Report
• Incident Report
• Motor Vehicle Crash Report
• Injury Report
• Crash Report Checklist
• Post - Accident Individual Test Summary
• Supervisor's Crash Report
Supervisors are primarily responsible for the investigation of safety events, and for performing all
of the activities listed in the Crash Report Checklist, both at the scene of the event and post- crash.
Supervisors must all complete relevant accident investigation training in order to be qualified to
conduct investigations. Other Valley Metro Supervisors are responsible for participation in the
investigation process, as needed and as determined by the Director of Transportation. The
Director of Maintenance or their designee is responsible for evaluating the condition of vehicle
maintenance and damage during investigations.
The Training and Safety Coordinator is responsible for logging all safety events into a spreadsheet
that includes, but not limited to, the following information:
• Data of event
. WR V. Appendix G 1 12
APPENDIX G: GREATER ROANOKE TRANSIT COMPANY (VALLEY METRO)
• Vehicle number
• Location
• Description /damage
• Whether EMS was needed
The Director of Transportation or their designee is responsible for working with Valley Metro's
insurance and risk management to ensure the provision of relevant investigation information.
Every quarter, the Training and Safety Coordinator is responsible for producing reports on safety
performance, including information regarding the following categories of safety events:
• Right and left -side clearance
• Rear -end
• Backing
• Head -on or T -bone
• Bay Door
The reports are disseminated through the safety meetings, as well as through the newsletters
published by Human Resources.
G6 SAFETY PROMOTION
G6.1 SAFETY COMMUNICATION
As discussed earlier in Section 3.4, Valley Metro uses a variety of methods to communicate safety
information to ensure that all employees are aware of the Safety Management Policy, as well as
the processes, activities, and tools that are relevant to their responsibilities. The agency's safety
policies and other information related to employee safety and SMS responsibilities are provided
to each Valley Metro employee. This PTASP and referenced plans, policies, and procedures are
available to all affected employees digitally or in hard copy.
Individual department directors, or their designees, are responsible for posting safety - related
bulletins and other messages in areas visible to frontline operations and maintenance employees,
such as the employee break room. If necessary, management will ensure that safety - related
materials are directly distributed to individual employees. Management may require employees
to acknowledge, in writing, their receipt and understanding of safety - related information.
HR writes and distributes a quarterly newsletter to all employees. The Training and Safety
Coordinator is responsible for providing accident data to HR for inclusion in the newsletter.
Valley Metro front -line employees, supervisors, Directors and managers use the safety meetings
and staff meeting to discuss hazards and safety performance information. Management uses the
safety meetings to discuss hazard and safety risk information relevant to employees'
responsibilities, and to explain why safety actions have been taken, or why safety procedures
may have been introduced or changed, in response to reports received through the employee
safety reporting program.
As described in the GRTC Operator Training Manual, Valley Metro uses a Safety Incentive
Program to reward safe driving.
. ffRWJ • Appendix G 1 13
APPENDIX G: GREATER ROANOKE TRANSIT COMPANY (VALLEY METRO)
G6.1.1 COMPETENCIES AND TRAINING
Valley Metro has a formal process in place to ensure that employees receive the appropriate
competencies and training to safely perform their duties. As described in the GRTC Operator
Training Manual, Valley Metro has minimum requirements related to:
• The initial hiring of bus operators, including, but not limited to, physical requirements,
criminal background checks, and licensing.
• Initial training requirements, such as:
• Valley Metro Policies and Procedures
• Federal and State Guidelines and Regulations
• Pre- and Post -Trip Inspections
o Vehicle Familiarization
o Bus Operations and Maneuvering
o Special Driving Conditions
o Backing
o Bad Weather
• Boarding and Alighting Passengers
• Transportation Safety Institute Certification
• Passenger Assistance Training
• On -Road Training
All of the above topics are covered as part of the Operator training program. The training typically
lasts between eight and eleven weeks, depending upon the proficiency of the student. All
Operators receive both classroom and road training, all of which is the responsibility of the
Training and Safety Coordinator along with selected Operators, known as Behind the Wheel
(BTW) Driver Trainers, who help train and evaluate new students. Valley Metro also has regular
ongoing observation of its operators through regular observations, ride checks, and refresher
training, provided as needed by the BTWs, Supervisors, the Training and Safety Coordinator, and
Directors. All student Operators are provided training materials developed by the Transportation
Safety Institute, along with other relevant Valley Metro - specific policies and procedures. At the
end of the training process, all new Operators must successfully pass a written exam with a
minimum passing score of 80 %. The Training and Safety Coordinator is responsible for ensuring
the completion of all Operator training in a timely manner, and for maintaining Transportation
employee training records. Each training record includes a checklist of all training requirements
and whether they have been successfully completed.
The Director of Maintenance is responsible for ensuring that maintenance employees are
sufficiently trained and competent to perform their job duties in a safe manner. Mechanics are
required to complete vehicle operator orientation training, in preparation for obtaining a CDL.
Mechanics are qualified to operate Valley Metro revenue and Non - revenue vehicles. Mechanics
receive informal, on- the -job training from the Director of Maintenance or their designee. If needed,
Valley Metro may bring in vendors or original equipment manufacturers to provide specific
training. Some training on new policies and procedures may delivered verbally by the Director of
Maintenance, the Safety Compliance Officer, or other Valley Metro personnel as needed. The
Director of Maintenance is responsible for documenting the completion of any formal or on -the-
job training through a combination of spreadsheets and sign -off sheets. All front -line maintenance
personnel have training records included in their personnel files, maintained by HR.
Valley Metro Supervisors currently all come from the ranks of existing Valley Metro front -line
employees; however, there is no prohibition on hiring Supervisors or Managers with the necessary
training and competencies from outside of the organization. As needed and relevant to their job
90R°T. Appendix G 1 14
APPENDIX G: GREATER ROANOKE TRANSIT COMPANY (VALLEY METRO)
responsibilities, Supervisors and Managers receive training in accident investigation, reasonable
suspicion, and other topics.
The Directors of Transportation, Maintenance, and the Training and Safety Coordinator, or their
designees, are responsible for regularly reviewing employee training records to ensure training
has been completed as required, and completed on time, and for regularly reporting on training
program compliance to the AGM and GM.
G6.1.2 TRAINING PROGRAM EVALUATION
The Training and Safety Coordinator, in coordination with the Directors of Transportation and
Maintenance, is responsible for periodically analyzing all employee training programs to
determine whether changes or updates are necessary. The Training and Safety Coordinator is
responsible for documenting these reviews and reporting to management, at least annually, on
any proposed changes or updates. These analyses are intended to ensure that the agency has
identified and provided all necessary skills and competencies related to the safe performance of
Valley Metro job functions. Changes or updates could include, but are not limited to:
• New training techniques or technology
• Changes based on the results of accident investigations
• Changes based on identified safety hazards or deficiencies
• Changes based on local, state, or federal regulations or guidance
•MOMPTO Appendix G 1 15
SONYA U IISON
Safety
Compliance
Officer
BOB
JOHN
BROUGHMAN
'rHOMPSON
Director of
I
Director of
Transportation
Maintenance
THOMPSON (open position)
Assistant Maintenance
Director of Administrator
MARGARET
TRANSPORTATT DOGAN
ON SUPERVISORS Inventory
Control Clerk
INFORMATION MECHANICS
OFFICERS
BUS BUS
OPERATORS CLEANERS
GARY
BANNISTER
Facilities
S11I)P1'1'1sol'
FACILITIES
CUSTODIANS
KEVIN PRICE
General
Manager
RONNIE PARKER TIM BRAZIL.
Asst. General
dvertising Sales
Manager
presentative
resntakvu
EEO &: Title VI
Officer
J:1.ME5 WOOD
TYLER
STEPHANIE LINKENHOKER
TAMMY
CAMPBELL
Network
GILES Director of
Administrator
Director of Procurement/ DBE
irector of Huma►
Finance Liaison Officer
Resources
Solicitations
BRANDON
RHONDA YOUN
DUNCAN
Technical
Accounting ALEJANDRO
Supervisor
SARAH KING
Support
FERNANDEZ
Human
Purchasing
Resources
Agent
Assistant
TAMMY FISHER
Accounting
Associate
APPENDIX G: GREATER ROANOKE TRANSIT COMPANY (VALLEY METRO)
• 9R 7-- Appendix G 1 17
APPENDIX G: GREATER ROANOKE TRANSIT COMPANY (VALLEY METRO)
G3 SAFETY MANAGEMENT POLICY
G3.1 SAFETY POLICY STATEMENT
Safety is a core value of Greater Roanoke Transit Company, or Valley Metro. Valley Metro is
committed to providing safe, reliable transit service to the Roanoke Valley and surrounding areas.
Valley Metro is also committed to developing and implementing the structures, roles and
responsibilities, and providing the resources needed to effectively manage safety risk using the
principles of Safety Management Systems (SMS).
This Public Transportation Agency Safety Plan (PTASP) is written in accordance with the
requirements set forth by 49 CFR Part 673, the National Public Transportation Safety Plan, and
the Commonwealth of Virginia. This PTASP defines the authorities and accountabilities and
responsibilities, as well as the safety management roles and responsibilities for key Valley Metro
staff. All Valley Metro employees are held accountable for the overall safety performance of Valley
Metro, and for carrying out their individual safety roles and responsibilities. With the execution of
this PTASP, Valley Metro managers and employees are accountable for the delivery of the
highest achievable levels of safety performance.
Valley Metro will establish a culture of safety among its managers and employees, such that
safety is at the core of all operational and administrative decisions and actions. Valley Metro
passengers can count on our organization to provide safe and reliable service. Managers and
executives must meet or exceed the minimum thresholds and requirements set forth in all Valley
Metro plans, policies, and procedures. Valley Metro will also meet or exceed all local, state, and
federal regulations and requirements related to the safety of the transit system. To achieve these
safety goals, Valley Metro has established measurable safety performance targets, outlined in
this PTASP, in accordance with the National Public Transportation Safety Plan. Using the SMS
processes described in this PTASP, Valley Metro will continually measure and assess the
achievement of its safety performance targets through its Safety Management Policies, Safety
Risk Management processes, Safety Assurance activities, and Safety Promotion, including, but
not limited to:
• Ensuring constant communication and awareness of Valley Metro's safety policies
throughout the organization
• Clearly defining the safety roles, responsibilities, and accountabilities of Valley Metro
personnel
• Communicating safety policies and safety information throughout the organization
• Identifying, analyzing, and mitigating safety risks
• Measuring and monitoring safety performance
• Providing employees with key safety competencies and training
• Providing all employees with the ability to identify and report safety concerns
As the General
responsibility for
accounta��- nd
hereia./
Manager, I am the Accountable Executive and have ultimate authority and
the safety of Valley Metro. With this plan, all Valley Metro staff are hereby
responsible for the implementation of the all of the SMS activities described
anager /Accountable Executive
GRTC Board of Directors - President
• ^R T-10
"'7 /
Date
Date
Appendix G 1 2
4P
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION APPROVING GREATER ROANOKE TRANSIT COMPANY,
D /B /A VALLEY METRO'S (GRTC), PARTICIPATION IN THE VIRGINIA
STATEWIDE PUBLIC TRANSPORTATION AGENCY SAFETY PLAN (PTASP)
FOR SMALL PUBLIC TRANSPORTATION PROVIDERS AS REQUIRED BY THE
FEDERAL TRANSIT AUTHORITY.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit
Company (GRTC) that the Board of Directors hereby approves GRTC's participation in
the Virginia Statewide Public Transportation Agency Safety Plan (PTASP) for small
public transportation providers along with 14 other small transit agencies in the
Commonwealth, and approves GRTC's PTASP plan as part of the Virginia Statewide
PTASP — Appendix G, all as more particularly set forth in the report of the General
Manager to this Board dated July 20, 2020.
Date Adopted: — ( U GL d� C?
ATTEST:
J. (Me-
Cecelia F. McCoy, Secretary
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
September 15, 2020
Anita J. Price, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Price and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, September 21, 2020, at 1:00 p.m., in the EOC Conference Room,
Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
Roanoke, Virginia.
Sincerely,
"'A
Cecelia F. McCoy
Secretary
pc: Robert S. Cowell, Jr., Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Daniel J. Callaghan, General Counsel, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Amelia C. Merchant, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
September 21, 2020
1:00 P.M.
EOC CONFERENCE ROOM
ROOM 159
ACTION AGENDA
1. Call to Order -- Roll Call. Director Melinda Payne was absent.
2. Approval of Minutes: Regular meeting of GRTC held on Monday, July 20, 2020.
Without objection, the reading of the Minutes were dispensed with and approved.
3. Reports of Officers:
a. Secretary:
1. Resignation of Daniel J. Callaghan as an Officer of the Greater
Roanoke Transit Company Board.
Resignation was accepted and communication was received and
filed.
b. General Manager:
1. Management Update:
a. Planning and Special Projects
• Valley View Mall/Walmart Shelter - Update
• Salem City Council Presentation
• Financial System Upgrade Project
• Transit Passenger Advisory Committee (TPAC) Meeting
Update — August 2020
b. GRTC Ridership Update
Without objection, the Management Update was received and
filed.
4. Transit Development Plan — COVID 19 — Update /Presentation.
Presentation was received and filed.
5. Authorization of execution of an Amendment No. 2 to the First Reinstated
Agreement for the Exchange of Real Estate between City of Roanoke and GRTC
dated September 17, 2019.
Adopted Resolution. (6 -0)
6. Authorization of Fare Free Election Day Service — November 3, 2020.
Adopted Resolution. (6 -0).
7. Other Business. None.
8. Next Meeting: Monday, November 16, 2020, in the EOC Conference Room.
9. Adjourned —1:37 P.M.
Daniel J. Callaghan
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 -1595
TELEPHONE 540- 853 -2431
FAX 540 - 853 -1221
EMAIL: cityatty @roanokeva.gov
September 21, 2020
President Anita James Price and
Members of the Board of Directors
Greater Roanoke Transit Company, d/b /a Valley Metro
1108 Campbell Avenue, S.E.
Roanoke, VA 24016
Re: Resignation as General Counsel
President Price and Members of the Board of Directors,
Timothy R. Spencer
David L. Collins
Heather P. Ferguson
Laura M. Carini
Douglas P. Barber, Jr.
Assistant City Attorneys
I am retiring as Roanoke City Attorney, effective October 1, 2020. My last day of employment is
September 30, 2020. Based upon my retirement, I hereby submit my resignation effective October 1, 2020,
following my last day of employment.
I appreciate this opportunity to serve Greater Roanoke Transit Company as General Counsel. I
especially enjoyed working with the consummate professionals at Valley Metro in providing essential public
transit services to our community. I wish for you and the entire Valley Metro team continued success in
serving our community.
S
Daniel J. Calfa/Ahan ( J
Roanoke Cit Attorney
General Counsel, Greater Roanoke
Transit Company
CC. Robert S Cowell, Jr., Vice President, Operations
Sherman M. Stovall, Assistant Vice President, Operations
Amelia C. Merchant, Treasurer
Cecelia F. Webb, Secretary
Troy A. Harmon, Municipal Auditor
Kevin L. Price, General Manager, Valley Metro
Ronnie Parker, Assistant General Manager, Valley Metro
Laura M. Carim, Assistant General Counsel
Greater Roanoke Transit Company (GRTC)
Board of Directors Meeting
Management Update
September 21, 2020
Planning and Special Projects
Valley View Mall/Walmart Shelter - Update
On August 25th, 2020, Valley Metro staff conducted an on -site walkthrough of the Valley View Mall /Walmart
property with Valley View Mall General Manager Doug Modny. During the walk, various bus stop location
scenarios were identified and discussed with references to bus passenger safety and convenience, property
owner risks associated with an on -site bus stop, and the potential for future development at the former Sears
parcel (currently up for sale).
Mr. Modny suggested that any further discussions on the potential bus stop be tabled until the former Sears
parcel has been sold or to revisit the project in approximately six months to review any new developments.
Salem City Council Presentation
On August 24, 2020, GRTC presented a transit system update to the Salem City Council during the 6:30pm Work
Session. The presentation included a review of currents services being offered, financial breakdown referencing
revenues & expenditures, future transit service enhancements specific to the City of Salem, and anticipated
challenges in the near future.
Financial System Upgrade Proiect
On July 21, 2020, GRTC issued a Request for Proposal for the procurement of a complete upgrade from GRTC's
current financial management system Great Plains 10 to Microsoft Dynamics 365 Business Central. Microsoft
Dynamics 365 Business Central (BC) is a cloud -based comprehensive business management solution designed for
small to medium -sized businesses that automates and streamlines business processes. BC will assist GRTC in
organizing all financial data across purchasing, inventory, bus pass sales, accounting, and customer service. GRTC
will also have the capability to chart in real -time financial performance with in -built dashboards.
The successful offeror for this project has been selected. Final contract negotiations are currently underway.
Complete system upgrade is expected to be completed by the end of the first quarter 2021.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
Transit Passenger Advisory Committee (TPAC) — August 2020 Meeting Update
On August 13, 2020, TPAC held a virtual meeting via WebEx. Valley Metro's response to the COVID -19 Pandemic
and a ridership update were the primary topics discussed. Staff also responded to questions from TPAC
members. The minutes from the TPAC virtual meeting are attached to this Management Update.
GRTC Ridership Update
Month
2019
2020
/a Change
January
153,228
131,583
-14%
February
1661736
150,847
-9.5%
March
156,525
120,273
-23%
April
160,733
87,972
45%
151%
May
163,638
79,592
June
147,733
99,060
-33%
July
153,548
90,458*
-41%
August
157,538
88,555*
-440
Starline Trolley ridership data included in the months of July & August only
Respectfully
"L. Price
ral Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
AUGUST 13TH TPAC MEETING Minutes
1. Welcome
• Meeting commenced at 6:34 PM
• Welcome from Kevin Price
2. Roll Call
• Laura Hartman - Present
• Rachel Ruhlen - Present
• Hope Trachtenberg -Fifer — Present
• Steve Grammer — Present
• Sean McGinnis —Not Present
• Chris Andrews — Not Present
3. Ridership Update
• Kevin provided a brief overview of ridership performance in 2020 beginning in January. The
initial emphasis was to compare 2019 vs 2020 ridership to understand how ridership is
performing with respect to COVID -19. Kevin noted that notable ridership discrepancies
began in March of 2020 following increased conversations and speculation surrounding
COVID in February of 2020.
■ March 27 — Fare Free
■ April 9 — 9 passenger limit
■ June 9 —15 passenger limit
■ July — End of Fare Free
■ Currently in Phase 3
• Nationally — Ridership down 70 % -90% in larger cities
• Valley Metro began making decisions on how to address COVID-19 around February 2020.
Main sources of information included CDC and VDH.
o Initial information regarding COVID was very fluid
■ When /where /when to wear masks?
■ What kind of masks to wear?
■ COVID — airborne or not?
• Kevin highlighted steps taken to mitigate the effects of COVID-19 throughout Valley Metro
facilities and buses, including social distancing, the implementation of mask policies,
purchasing of PPE, rigorous cleaning of facilities and buses, proper training of PPE use, etc.
• Installation of operator barriers
• Bus # 1406 — Test Shield
• Questions regarding current operation
4. GRTC COVID 19 INITIATIVES
• Much of this topic was covered in Agenda Item 3
• Ron briefly discussed some of the initiatives taken by Valley Metro to ensure safe working
environment
• Valley Metro has adopted a face mask policy, which requires face mask use within the
Valley Metro facilities
• Valley Metro is adopting an infectious disease preventive plan - Draft
• Employee training on infectious disease prevention
S. NEW BUS WASHER
• Kevin briefly discusses bus washer
• VADRPT — has not updated STIP to include new year capital projects
• Valley Metro has a few projects that are not in a position to be released in lieu of COVID
related delays
• New bus washer was a previous grant
• SMARTSCALE — RTP /AVL is slated to be implemented system -wide
• Funding source for the next phase of this project has been affected by potential
revenue reduction on the state level
• We will know in September how we will move forward.
• Originally slated to complete in Fall of 2021. Timing has been pushed back four
months
6. SMART WAY EXPRESS RESUMES SERVICE ON AUGUST 6TH, 2020
• SW EX was put back on line
i. Provide direct connection to VT and VTCRI as classes begin
7. QUESTIONS /COMMENTS FROM TPAC MEMBERS
1. Q: How has Covid -19 affected STAR Service?
A: 1 passenger per bus during initial phasing, mask requirements, securing mobility
device procedures, fare free, cleaning between passengers
2. Q: What are the next steps for Transit Center?
A: BZA Denied VM application for Transfer Center. Valley Metro will continue to explore
all options. Stakeholders still see value in new transfer center indicating that TPAC has
greater value in planning side; possible emphasis on the importance on a downtown
location
3. Q: What is the Status of RADAR operations?
A: Radar is back on regular schedule; similar to Valley Metro phasing.
4. Q: What is role of group regarding advocacy? How can this body better advocate for
transit in the Roanoke Valley?
A: VM can increase communications regarding any public input opportunities; ex. BZA
hearings, GRTC Board Meetings
5. Q: How does new station reflect on the location of the Amtrak station?
A: Project initially had Amtrak considerations; however, recent developments make that
question difficult to answer at the time. Project must still have multimodal aspect and
have a consideration for Amtrak passenger travel. Easement /right -of- way /property
ownership considerations makes decision making difficult, i.e. Walmart Shelter.
Q: How is the air quality on bus /Campbell Court?
A: No issues pre -COVID or during COVID. VTTI conducted a study on airflow using
Blacksburg Transit and Valley Metro buses — still waiting on feedback.
Q: Can TPAC members get a bus pass?
A: Valley Metro will look into Basic 15 ride passes for the TPAC committee. Valley Metro
will look at SW passes for committee
8. Q: Can TPAC members get mystery rider evaluations for committee member to use to
provide feedback as they ride the bus?
A: Valley Metro will look into the matter; however, we don't want the operators to feel
like they are being watched.
Q: Can we get a tour of the Admin facility and see the bus wash?
A: Yes, date pending.
10. Q: Is there any way to change up the routes, Hub and spoke, grid system, to a modified
system?
A: The Brandon Road Connector is an example of a "modified system" type of route that
does not serve downtown.
11. Q: How do we fill the remaining seats for Vinton, Salem, passenger at large?
A: VM will look at the Charter and consult counsel
12. Q: Can you share information about upcoming VM events /meetings, and opportunities
for comment from the Committee?
A: Yes, VM will share updates about upcoming events with this group, refer to the VM
Website
Valley Metro staff presented comments from the TPAC committee to the GRTC Board once in the past.
Staff will share comments from this meeting with the board when appropriate. The GRTC Board meeting
is open to the public
Greater Roanoke Transit Company
Planned Adjustments /Improvements
Comprehensive Operations Analysis
Transit Development Plan
Wco I Nev .49
Roanoke, Virginia
Overview
• Board p reviously adopted Transit Development Plan
— Based on Comprehensive Operations Analysis
— Improve and strengthen the operational foundation of
existing service delivery network
Completed
Adjustments /Improvements
• Modify routes that serve the Town of Vinton
— Implemented January 2019
• Minor Route Adjustments (System -Wide)
— Implemented October 2019
• Add Transit Service Planner
— Included with FY 2019 -2020 budget
Planned
Adjustments /Improvements
• Change Peak Service Pattern
— Savings of $560,394
— Planned reallocation of savings to identified route adjustments
— Savings claimed to facilitate balancing the FY 2020 -2021 Budget
• Split Route 91/92 (Melrose /Salem Corridor— Lewis Gale Hospital, VA
Medical Center) and create Route 93 (Salem Circulator)
— Cost of $331,972
• Brandon Avenue Connector
— Cost of $341,931
• Electric Road Corridor Service
— Cost of $352,189
Planned
Adjustments /Improvements
• Plantation Road /Peters Creek Road /DMV Service
— Cost of $352,189
• Extend Service Hours
— Cost of $1,042,758
• Sunday Service Hours
— Cost of $986,832
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
September 21, 2020
The Honorable Anita James Price, President, and Members of the Board of Directors of Greater Roanoke
Transit Company
Roanoke, Virginia
Dear President Price and Members of the Board:
Subject: Authorize Amendment No. 2 to First Reinstated Agreement for the Exchange of Real Estate
between the City of Roanoke, Virginia and Greater Roanoke Transit Company dated September 17, 2019
Background
The City and Greater Roanoke Transit Company (GRTC) entered into a First Reinstated Agreement for the
Exchange of Real Estate dated September 17, 2019, ( Agreement) following authorization by City Council
through the adoption of Ordinance No. 41565 - 091619. The Agreement authorized the sale and conveyance
of four parcels of real property, collectively referred to as the GRTC Relocation Parcels, and described as (i)
0 Salem Avenue, S.W., Roanoke, Virginia, bearing Official Tax Map No. 1010113; and 325 Salem Avenue,
S.W., Roanoke, Virginia, bearing Official Tax Map No. 1010115; and (ii) 0 Salem Avenue, S.W., Roanoke,
Virginia, bearing Official Tax Map No. 1010121; and 0 Salem Avenue, S.W., Roanoke, Virginia, bearing
Official Tax Map No. 1010122; from the City to GRTC, in accordance with the Agreement, in exchange for
the transfer of certain real property located in the City of Roanoke, Virginia, at 29 Campbell Avenue S.W.,
and 30 Salem Avenue S.W., commonly known as Campbell Court and owned by GRTC, from GRTC to the
City.
Under the terms of the Agreement, the Approval Periods expire on September 30, 2020. All Parties have
requested an extension of the Approval Periods, as defined in the Agreement, to March 31, 2021, to
complete their respective Approvals in form and substance acceptable to the City and GRTC.
Recommendation
Authorize the President and General Manager to execute the proposed Amendment No. 2 to the
Agreement with the City, substantially similar in form to the proposed Amendment No. 2 attached to this
report, which proposed Amendment amends certain terms of the Agreement to extend the Approval
Periods to March 31, 2021, to allow for additional time for the Parties to obtain their respective Approvals.
Such Amendment No. 2 shall be in a form approved by the GRTC General Counsel.
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
Respectfully,9Ahmitted,
Price
I Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 fax: (540) 982 -2703 www.valleymetro.com
AMENDMENT NO.2
TO
FIRST REINSTATED AGREEMENT FOR THE EXCHANGE OF REAL ESTATE
DATED SEPTEMBER 17, 2019
BETWEEN THE CITY OF ROANOKE, VIRGINIA
AND GREATER ROANOKE TRANSIT COMPANY
This Amendment No. 2 to the First Reinstated Agreement For The Exchange Of Real
Estate dated September 17, 2019, between the City of Roanoke Virginia, a Virginia municipal
corporation (the "City "), and Greater Roanoke Transit Company, a Virginia corporation
( "GRTC ") ( "Amendment No. 2 ") is dated September _, 2020.
RECITALS
A. The City and GRTC entered into the First Reinstated Agreement For The
Exchange Of Real Estate dated September 17, 2019 (the "Agreement ") under which Agreement,
(i) GRTC agrees to sell, and the City agrees to purchase Campbell Court, all as in accordance
with the terms and conditions of the Agreement; and (ii) the City agrees to sell, and GRTC
agrees to purchase the GRTC Relocation Parcels, all as in accordance with the terms and
conditions of the Agreement.
B. The Parties amended the Agreement by Amendment No. 1 dated June 16, 2020, to
extend the Approval Period to September 30, 2020.
C. Due to additional time to obtain all Approvals as required by both Parties, the
Parties desire to extend the City Approval Period and the GRTC Approval Period.
D. The Parties desire to amend the Agreement to provide for the extension of the
Approval Periods.
Based on the foregoing, for good and valuable consideration and the representations set
forth in the Recitals which are a material part of this Amendment No. 2 and are incorporated
herein, the Parties agree as follows:
Section 1.11 of the Agreement is amended by deleting it in its entirety and
inserting the following in its place:
City's Approval Period shall mean the period beginning after the expiration of the
City's Inspection Period and until March 31, 2021.
2. Section 1.29 of the Agreement is amended by deleting it in its entirety and
inserting the following in its place:
GRTC's Approval Period shall mean the period beginning after the expiration of
GRTC's Inspection Period and until March 31, 2021.
{2464090 -1, 110046- 00000 -011
3. Except as amended herein, the Agreement remains in full force and effect in
accordance with its terms. The Parties acknowledge and agree that the Agreement, as amended
by this Amendment No. 2, constitutes the entire agreement between the Parties with respect to
the purchase and sale of Campbell Court and the GRTC Relocation Parcels.
4. Capitalized terms not defined in this Amendment No. 2 shall have the meaning
ascribed to such terms as set forth in the Agreement.
Dated as of the day and date first above written.
SIGNATURES APPEAR ON FOLLOWING PAGES
{2464090 -1, 110046- 00000 -011
IN WITNESS WHEREOF, the Parties have executed this Amendment No. 2 by their authorized
representatives as of the date of this Amendment No. 2.
WITNESS:
Print name and title
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
CITY OF ROANOKE, VIRGINIA
Rv-
I
Robert S. Cowell, Jr.
City Manager
The foregoing Amendment No. 2 was acknowledged before me this day of
2020, by Robert S. Cowell, Jr., the duly authorized City Manager of the City of Roanoke,
Virginia, a Virginia Municipal Corporation, on behalf of the City of Roanoke, Virginia.
My Commission expires:
Approved as to form:
Notary Public
{2464090 -1, 110046 - 00000 -01} 3
Approved as to execution:
SEAL
WITNESS:
Print name and title
WITNESS:
Print name and title
STATE OF
CITY /COUNTY of
GREATER ROANOKE TRANSIT COMPANY
Anita James Price, President
Kevin Price, General Manager
The foregoing Amendment No. 2 was acknowledged before me this day of
2020, by Anita James Price, the duly authorized President of Greater Roanoke Transit Company,
a Virginia corporation, on behalf of Greater Roanoke Transit Company.
My Commission expires:
STATE OF
CITY /COUNTY of
Notary Public
SEAL
The foregoing Amendment No. 2 was acknowledged before me this day of
2020, by Kevin Price, the duly authorized General Manager of Greater Roanoke Transit
Company, a Virginia corporation, on behalf of Greater Roanoke Transit Company.
My Commission expires:
Approved as to form:
Notary Public
{2464090 -1, 110046 - 00000 -01} 4
Approved as to execution:
SEAL
U
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION APPROVING THE EXECUTION, DELIVERY AND
PERFORMANCE, BY THE GREATER ROANOKE TRANSIT COMPANY (GRTC) OF AN
AMENDMENT NO. 2 TO THE FIRST REINSTATED AGREEMENT FOR THE EXCHANGE
OF REAL ESTATE BETWEEN THE CITY OF ROANOKE, VIRGINIA AND GRTC DATED
SEPTEMBER 17, 2019 ( "AGREEMENT ") TO PROVIDE FOR (i) THE SALE AND
TRANSFER OF THE GRTC RELOCATION PARCELS, AS DESCRIBED BELOW, TO
GREATER ROANOKE TRANSIT COMPANY ( "GRTC ") FROM THE CITY OF ROANOKE,
VIRGINIA ( "CITY "), AND (ii) THE ACQUISITION OF CAMPBELL COURT, AS
DESCRIBED BELOW, BY THE CITY FROM GRTC; AUTHORIZING THE PRESIDENT
AND GENERAL MANAGER OF GRTC TO EXECUTE THE AMENDMENT NO. 2 TO THE
FIRST REINSTATED AGREEMENT FOR THE EXCHANGE OF REAL ESTATE
BETWEEN THE CITY AND GRTC; AND AUTHORIZING THE PRESIDENT AND /OR
GENERAL MANAGER TO EXECUTE SUCH FURTHER DOCUMENTS AND TAKE SUCH
FURTHER ACTIONS AS MAY BE NECESSARY TO ACCOMPLISH THE SALE OF REAL
PROPERTY AND THE ACQUISITION OF REAL PROPERTY.
WHEREAS, the Council of the City of Roanoke adopted Ordinance No. 41565- 091619,
adopted on September 16, 2019, in which Council approved the terms of the Agreement with the
City and GRTC;
WHEREAS, the City and GRTC executed the Agreement, which was dated September
17,2019;
WHEREAS, the Agreement provides for the transfer of four parcels owned by the City
and more particularly described as (1) 0 Salem Avenue, S.W., Roanoke, Virginia, Official Tax
Map #1010113; (ii) 325 Salem Avenue, S.W., Roanoke, Virginia, Official Tax Map #1010115;
(iii) 0 Salem Avenue, S.W., Roanoke, Virginia, Official Tax Map #1010121; and (iv) 0 Salem
Avenue, S.W., Roanoke, Virginia, Official Tax Map #1010122 (collectively, the "GRTC
Relocation Parcels ") from the City to GRTC in exchange for the transfer of Campbell Court,
consisting of 13 parcels within the City, together with improvements thereon, situated at 29
Campbell Avenue, S.W., Roanoke, Virginia and 30 Salem Avenue, S.W., Roanoke, Virginia,
and bearing Official Tax Map Nos. 1011105, 1011106, 1011107, 1011108, 1011109, 1011110,
1
R -GRTC authorize Amendment No. 2- First Reinstated Agreement between City and GRTC - Campbell Court (9.21.20)
1011116, 1011117 1011118, 1011119, 1011120, 1011122, and 1011129 (collectively,
"Campbell Court"), from GRTC to the City;
WHEREAS, under the terms of the Agreement, the Approval Period expires on
September 30, 2020;
WHEREAS, all Parties have requested an extension of the Approval Period, as defined in
the Agreement, to complete their respective Approvals in form and substance acceptable to the
City and GRTC;
WHEREAS, the City and GRTC desire to amend the Agreement to address these matters
in accordance with the terms of this Amendment No. 2; and
WHEREAS, GRTC staff recommends that the Board approve Amendment No. 2 to the
Agreement, all as further set forth in the General Manager's Report dated September 21, 2020, to
this Board.
THEREFORE, BE IT RESOLVED by the Board of Directors of GRTC as follows:
1. The Board finds and determines that Amendment No. 2 to the Agreement is in the
best interests of GRTC and its stockholder, as set forth in the General Manager's Report dated
September 21, 2020, which Amendment No. 2 amends the Agreement approved by City Council
by Ordinance No. 41565- 091619, adopted on September 16, 2019, and provides for certain
undertakings and obligations by the City and GRTC.
2. The Board authorizes the President and /or the General Manager to execute the
Amendment No. 2 to the Agreement, to amend certain terms of the Agreement to extend the
Approval Period to March 31, 2021, to allow for additional time for the Parties to obtain their
respective Approvals, as set forth in the aforementioned General Manager's Report. Amendment
No. 2 to the Agreement is to be substantially similar to the Amendment No. 2 attached to the
General Manager's Report.
2
R -GRTC authorize Amendment No. 2- First Reinstated Agreement between City and GRTC - Campbell Court (9.21.20)
3. Further, the Board authorizes the President and /or the General Manager to
negotiate and execute such further documents and take such further actions related to this matter
and as may be necessary to implement, administer, and enforce the conditions and obligations
that must be met by the City and GRTC pursuant to the Agreement and Amendment No. 2.
4. The form of the documents referred to above and in the General Manager's
Report are to be approved by GRTC's General Counsel.
Date: I1 1AI
ATTEST:
C&4LLI�-I j
Cecelia F. McCoy, Secretary
3
R -GRTC authorize Amendment No. 2- First Reinstated Agreement between City and GRTC - Campbell Court (9.21.20)
Greater Roanoke Transit Company
Board of Directors Meeting
September 21, 2020
Honorable Anita J. Price, President, and Members and Officers of the Board of Directors
Greater Roanoke Transit Company Roanoke, Virginia
Subject: Authorization — Fare Free Election Day Service — November 3, 2020
Background
Election Day 2020 is Tuesday November 3, 2020. This Election Day registered voters will have the
opportunity to exercise their right to vote for national and, in some cases, local leadership. The lack of
affordable transportation to polling locations is often mentioned as an obstacle in a citizen's quest to
exercise their right to vote. The provision of Fare Free Election Day Transit Service will assist in providing
an affordable transportation option for those citizens looking to access their local polling location in order
to cast their ballot.
Recommendation
Authorize the provision of Fare Free Election Day Transit Service on Tuesday, November 3, 2020.
bmitted,
Price
Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION APPROVING AND ADOPTING FARE FREE ELECTION DAY SERVICE
FOR TUESDAY, NOVEMBER 3, 2020, FOR THE GREATER ROANOKE TRANSIT
COMPANY (GRTC) DBA VALLEY METRO; AND AUTHORIZING THE GENERAL
MANAGER OF GRTC TO TAKE APPROPRIATE ACTION TO IMPLEMENT SUCH FARE
FREE ELECTION DAY SERVICE FOR TUESDAY, NOVEMBER 3, 2020.
WHEREAS, GRTC staff has recommended Fare Free Election Day Service for Tuesday,
November 3, 2020, so that registered voters will have the opportunity to exercise their right to
vote for the national and local leadership, as further set forth in a report to the GRTC Board
dated September 21, 2020.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company
as follows:
1. The Board of Directors hereby approves and adopts Fare Free Election Day Service
for Tuesday, November 3, 2020.
2. The above passenger Fare Free Election Day Service shall be effective on November
3, 2020, and shall be fare free for those citizens looking to access their local polling location in
order to cast their ballot.
3. The General Manager of GRTC is hereby authorized to take appropriate action to
implement and administer the Fare Free Election Day Service for Tuesday, November 3, 2020,
set forth in paragraph No. 1 above, subject to any needed approval by the Council of the City of
Roanoke.
Date Adopted: q la 1 oao
R -GRTC -fare free election day service -Nov 3, 2020 (9.21.20)
I
ATTEST:
y>&
Cecelia F. McCoy, Secretary
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
November 12, 2020
Anita J. Price, President, and Members
of the Greater Roanoke Transit Company
Board of Directors
Dear President Price and Members of the Board:
The regular meeting of the Greater Roanoke Transit Company Board of Directors will be
held on Monday, November 16, 2020, at 1:00 p.m., in the EOC Conference Room,
Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
Roanoke, Virginia.
Sincerely,
04 � --��
Cecelia F. McCoy
Secretary
pc: Robert S. Cowell, Jr., Vice - President of Operations, GRTC
Sherman M. Stovall, Assistant Vice President of Operations, GRTC
Laura M. Carini, Assistant General Counsel, GRTC
Amelia C. Merchant, Treasurer, GRTC
Troy A. Harmon, Municipal Auditor
Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
GREATER ROANOKE TRANSIT COMPANY
BOARD OF DIRECTORS
November 16, 2020
1 :00 P.M.
EOC CONFERENCE ROOM
ROOM 159
ACTION AGENDA
Call to Order -- Roll Call. Directors Melinda Payne and Karen Michalski - Karney
were absent. (Director Anne Cantrell participated via telephone conference).
President Price announced she received notification from Director Anne
Cantrell that she was unable to attend the board of directors meeting because
she is under self - quarantine because of the Covid -19 pandemic disaster and
requested approval to allow remote participation by electronic communication
means. The Directors voted unanimously to allow her to participate in the
meeting via telephone.
2. Approval of Minutes: Regular meeting of GRTC held on Monday, September 21,
2020.
Without objection, the reading of the Minutes were dispensed with and
approved.
3. Reports of Officers:
a. Secretary:
Election of Officer — General Counsel and Registered Agent to fill the
unexpired term of Daniel J. Callaghan, General Counsel and
Registered Agent ending June 30, 2021.
Timothy R. Spencer was appointed as an Officer (General
Counsel and Registered Agent) of the Greater Roanoke Transit
Company to fill the unexpired term of Daniel J. Callaghan ending
June 30, 2021.
b. General Manager:
Management Update
a. GRTC FTA Comprehensive (Triennial) Review
b. TPAC Meeting Update
C. GRTC Ridership Update
Without objection, the Management Update was received and
filed.
2. Authorization to Purchase one (1) Expansion Medium Duty Body on
Chassis bus for the Smart Way commuter and express service.
Adopted Resolution. (5 -0)
4. Other Business: President Price announced two new Board members would
be appointed to the GRTC Board of Directors at the City Council
Organizational Meeting to be held on Monday, January 4, 2021; and the Board
of Directors would elect a new President And Vice - President at the Board
Meeting on Tuesday, January 19, 2021.
5. Next Meeting: January 19, 2021 at 1:00 p.m., in EOC Conference Room.
6. Adjournment: 1:36 p.m.
GREATER ROANOKE TRANSIT COMPANY
November 18, 2020
Timothy R. Spencer, City Attorney
Roanoke, Virginia
Dear Mr. Spencer:
At the regular meeting of the Greater Roanoke Transit Company held on Monday,
November 16, 2020, you were appointed as an Officer (General Counsel and
Registered Agent) of the Greater Roanoke Transit Company Board of Directors to fill
the unexpired term of office of Daniel J. Callaghan, ending June 30, 2021.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or
Affirmation of Office, which must be administered by the Clerk of the Circuit Court of the
City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315
Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in
the capacity to which you were appointed. For recordkeeping purposes,
complete the online application at vyww.roanokeva.gov.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
Sincerely,
O,�j.
Cecelia F. McCoy
Secretary
Enclosure
Timothy R. Spencer
November 18, 2020
Page 2
PC: Kevin Price, General Manager, Valley Metro
Ron Parker, Assistant General Manager, Valley Metro
Robert S. Cowell, Jr., Vice - President of Operations
Sherman M. Stovall, Assistant Vice - President of Operations
Laura Carini, Assistant General Counsel
Amelia C. Merchant, Treasurer
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke
Transit Company and keeper of the records thereof, do hereby certify that at the
Regular meeting of the Greater Roanoke Transit Company, which was held on the
sixteenth day of November 2020, TIMOTHY R. SPENCER was appointed as an Officer
(General Counsel and Registered Agent) to fill the unexpired term of office of Daniel J.
Callaghan, ending June 30, 2021.
Given under my hand and the Seal of the Greater Roanoke Transit Company this
sixteenth day of November 2020.
0 W6
Secretary
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Timothy R. Spencer, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a (General Counsel and Registered Agent) member of the
Greater Roanoke Transit Company Board of Directors for a one -year term of office,
ending June 30, 2021, according to the best of my ability. (So help me God)
y1 Q� Y R. SPENCER
l'
The foregoing oath of office was taken, sworn to, and subscribed before me by
I ,,
Timothy R. Spencer this0 day of � �MeM b4l�-2020.
Bren S. Hamilton, Clerk of the Circuit Court rr
brk
Clerk
Vsa��ey
M
Greater Roanoke Transit Company (GRTC)
Board of Directors Meeting
Management Update
November 16, 2020
Planning and Special Projects
GRTC Comprehensive (Triennial) Review — FTA — UPDATE
In April 2020, the Federal Transit Administration delayed all Comprehensive Reviews for transit agencies
scheduled for FY 2020 until FY 2021 due to the COVID-19 pandemic. GRTC was notified on October 30, 2020 that
the FTA is restarting the review process. The majority of the work that would normally occur in- person will be
completed virtually over the coming months, including document reviews and staff interviews. There will be no
in- person site visits. Comprehensive Review meetings with the FTA will begin virtually in early 2021.
Transit Passenger Advisory Committee (TPAC) — October 2020 Meeting Update
On October 8, 2020, TPAC held a virtual meeting via WebEx. Valley Metro's response to the COVID -19 Pandemic,
organizational role of TPAC, downtown transit center project, bus shelter program, and a ridership update were
the primary topics discussed. Staff also responded to questions from TPAC members. The minutes from the
TPAC virtual meeting are attached to this Management Update.
GRTC Ridership Update
Month
2019
2020
/o Change ( / +)
January
153,228
131,583
-14%
February
166,736
150,847
-9.5%
March
156,525
120,273
23%
April
160,733
87,972
-45%
May
163,638
79,592
-51%
June
147,733
99,060
-33%
July
153,548
90,458*
-41%
August
157,538
88,555*
-44%
,..ice �;,� _*, z..:.., sts.. x, se-��r;svx�.xw•e,c...w:xc�;+esr xe�, .,xr. ass�x ..+�,.a„�».wsxs„.;.^•s.:a�s. -:: cxv*usc,. +rasrsrse» � xa+ rn, �* ?�axwK: ea+ s.: nw�aawn :sss- �au:.ctxtt,a�.e.~a�unti. �?u°. -. uc. u% �ca�amuaxww: aazvuw... v.,.,...+vaacea�,�ew;vw;,�.::..
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
Month
2019
2020
% Change( - / +)
September
144,453
89,867*
-38%
October
137,474
99,907*
-27%
Starline Trolley ridership data included in the months of July, August, September, & October
only
bmitted,
Kev' . Price
Ge eral Manager
Copy: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
Va11 @y 1108 Campbell Ave SE
Roanoke, VA 24013
P : 540 - 982 -2222 / F : 540 982 2703
Valleymetro.com
MINUTES
Pursuant to the Centers for Disease Control and Prevention (CDC) Social Distancing
Guidelines, the October meeting of the GRTC Transit Passenger Advisory Committee was
held virtually via GoToMeeting on Thursday, October 8, 2020 at 6:30 P.M.
1. Welcome
• Meeting commenced at 6:32 PM
• Welcome from Dorian Allen
2. Roll Call
• Laura Hartman - Present
• Rachel Ruhlen - Present
• Hope Trachtenberg -Fifer — Present
• Steve Grammer— Present
• Sean McGinnis — Present
• Chris Andrews — Not Present
3. Review of Role of GRTC Transit Passenger Advisory Committee
• Dorian ensued the meeting by recognizing the need to establish a more effective
and efficient communication style with the group, which includes.
• Updating the group in real time regarding developments in regional transit
operations in a timely manner
• Providing pertinent information regarding GRTC Board meetings including
time location and agenda.
• Provide information regarding any other relevant meetings (City of Roanoke
BZA, GRTC Open Houses, etc.)
• Providing minutes from the previous meeting ahead of next meeting
• Preparing a central location for information via the Valley Metro Website
• Dorian then segued to the role and capacity of the committee emphasizing a few key
points regarding general role of a citizens advisory committee
o Advisory - advise the Board of Directors on ways to improve existing Transit
Services provided by GRTC
o Advocacy —elevating the public voice to provide support for all matters
involving transit; giving the public more influence in transit decisions
• Question the way policy is administered
• Participate in the agenda- setting as they raise significant issues
• Are inclusive and engaging
• Propose policy solutions
Va�tey 1108 Campbell Ave SE
Roanoke, VA 24013
P : 540 - 982 -2222 / F : 540 982 2703
Valleymetro.com
■ Open up space for public argumentation
• Opportunity in which we can provide the public with more power, more
opportunities for input and change policy as it related to transit
o Must be an adherence to a chain of command.
o We CANNOT get out ahead of the board in terms of actions we decide to
take on behalf of the TPAC.
■ Includes meeting with /inviting conversations with elected or public
officials on behalf of the Advisory Committee
Ron Parker added that the GRTC Board of Directors has been responsive to the
input, questions and concerns from the TPAC. He later emphasized that the
comments and discussions from the TPAC meeting are included in a report to the
GRTC Board.
4. GRTC Updates
• Ridership
• Rolling monthly tabulation of ridership throughout all routes
• Ridership has seen an uptick over the last two months
■ Context, we are up significantly from our lowest recorded monthly
ridership in May
■ —79000 riders in may
■ —88000 rides in August
■ —89000 rides in September
o Additionally, we've been comparing ridership for this year to the same time
last year to see how well we've been keeping pace with ridership given the
developments surrounding COVID
• Once again we will go back to May for Context
• In May we were down over 50% compared to May of 2019
• August that number was down 43%
• And in September that number was down to 37%
• So far, in the month of October we continue to see 37% difference in
last year's ridership during this time
a. Frankly the number from last year during this time are
skewed; so the real percentage is around 25 -30%
• GRTC Transfer Center
• City of Roanoke Planning Commission Meeting — November 9th
• Salem Ave. location fronting the Transportation Museum is still an option;
however, GRTC is currently looking at all options downtown
Bus Shelter Program /Bus Stop Improvement
o Currently, the installation of a bus shelter and bench is in progress for the
Shenandoah Ave Food Lion near Creekside Shopping Center.
1108 Campbell Ave SE
Roanoke, VA 24013
P : 540 - 982 -2222 / F : 540 982 2703
Valleymetro.com
o Two bus stop shelters have recently been installed within the City of Salem.
These locations include the Adult Care Center across from the Salem VA
Hospital, and near Hemlock Rd., on Shenandoah Ave.
• Valley Metro is proceeding with installation of shelters and other passenger
amenities at two locations within the Town of Vinton; the Lake Drive Plaza
Shopping Center on Hardy Road and at the bus stop which serves the
Precision Fabrics Group (PFG) plant on W. Virginia Avenue. The next step in
this process is to memorialize any agreements (easements, cost - sharing,
permits) associated with the two projects.
• Continuing discussions with the Kroger Mid - Atlantic Division regarding the
installation of pedestrian and passenger amenities, including a shelter,
bench, crosswalk, and ADA- compliant paved footpaths, at the Towne Square
Kroger bus stop location.
o Several planned improvements are scheduled along the Melrose Avenue
Corridor. This includes the installation of a bus stop shelters at 6 locations,
and the possibility of relocating a shelter from the parking lot to sidewalk at
the Melrose Goodwill Location (Melrose Ave. & Lafayette Blvd.)
• VTTI Air Quality Study
o Study was conducted on August 5t", 2020 to test air circulation /quality on
Valley Metro Buses
o Areas within bus being monitored for testing:
• Front roof hatch open /closed
• Rear roof hatch open /closed
• HVAC on /off
• Defrost on /off
• Drivers window open /closed
• Bus operator Booster fan on /off
o Method
• Cameras and equipment were used to monitor air flow inside the bus
• Equipment used to create fog /mist inside the bus. (-15 seconds)
• As the passenger seating area is filled with fog /mist, the Bus then
accelerates to 25 as the onboard team monitors airflow.
o Preliminary Findings
• The combination of operator defrost on high and with the mixing of
fresh air was a positive.
• Combination of open Rear roof hatch door with the operation of the
rear HVAC intake increased fresh air mixing which was a positive.
• An open front roof hatch behind operator was a positive.
• Bus Operator booster fan operation was a negative. Pulled air from
back to the operator cab area.
■ Bus Operator window open was a negative. It tended to pull air from
rear to front.
Va11ey
1108 Campbell Ave SE
Roanoke, VA 24013
P : 540- 982 -2222 / F : 540 982 2703
Valleymetro.com
• Other Updates
o Ron mentioned that October is "Transit Appreciation Month" hosted by DRPT
as an effort for citizens to learn more about transit - related operations
Virginia Department of Rail and Public ...
Transportation
Octciber 5 at 10:25 AM 0
In Virginia, it's Transit Appreciation Month! We're
celebrating all things transit this month, including the
agencies that keep Virginians moving and the
employees and crews who keep us safe. This week, we're
sharing stories from local transit agencies and
employees dedicated to serving their communities.
Learn more at www.transitva.crg
o Bus Stop at the Virginia Tech — Carillion Research Institute has been relocated
from Riverside 1 to Riverside 2
• Valley Metro has implemented a number of additional safety measures
including OSHA training, installing hand sanitizer stations, and providing hand
wipes
• VM will provide fare -free service on Election Day - November 3rd
5. QUESTIONS /COMMENTS FROM TPAC MEMBERS
• Questions
• Q: Is Valley Metro looking to fill vacant seats for TPAC?
• A: Valley Metro is actively communicating with localities regarding filling
their respective vacant seats on the TPAC.
• Q: Can TPAC members obtain bus passes?
• A: VM is looking to potentially supply a 15 -ride pass. Must contact legal
counsel to avoid conflict of interest.
• Q: Will TPAC members get a tour of the new bus washer?
• A: VM is looking into providing a virtual tour.
o Q: Does VM have a general idea of what passengers think of the new
downtown transfer center project?
W=114& /
1108 Campbell Ave SE
Roanoke, VA 24013
P : 540- 982 -2222 / F : 540 982 2703
Valleymetro.com
o A: VM passengers have long expressed the need for a new center, citing
issues with safety, lighting, air quality, spacing, and lane configurations with
the current station at Campbell Court.
• Q: How is the agenda set for the GRTC Board meetings?
• A: Agenda is set by GRTC and conversations with the City.
• Q: Are electric buses on the radar of VM?
• A: Yes. VM is looking into electric buses and new emerging technology.
• Q: Is there an opportunity for a potential member of the TPAC be a sitting
member of the GRTC Board?
• A: The committee in and of itself represents the citizens vote and input on
the GRTC Board.
• Q: Cana GRTC Board meeting member sit in on the TPAC meetings to hear
firsthand what is being discussed?
• A: VM will make the suggestion for a voting GRTC Board member to attend
meetings.
• Q: How is VM surveying its citizens and what kind of feedback is being
received?
• A: VM provides multiple opportunities for public input including:
• Development of VM planning documents; i.e. Transit Development
Plan and Transit Vision Plan
• Open houses regarding VM operational changes
• Increased use of Facebook to communicate with customers
• Q: Can the installation of a platform occur without the installation of a bus
shelter?
• A: Yes.
• Q: is it possible to make bus amenities a part of the zoning /development
requirements?
• A: Currently Transit Amenities are not required for the approval of
development.
6. NEXT MEETING — November 12th @ 6:30PM
7. Meeting adjourned at 7:58
Greater Roanoke Transit Company
Board of Directors Meeting
Action Item
November 16, 2020
The Honorable Anita James Price, President, and Members of the Board of Directors of Greater Roanoke
Transit Company
Roanoke, Virginia
Dear President Price and Members of the Board:
Subject: Authorization to Purchase One (1) Expansion Medium Duty Body on Chassis bus for the Smart
Way Commuter & Express service.
Background
As a result of a successful Smart Scale application for Smart Way expansion vehicles, GRTC is in a
position to purchase one medium duty body on chassis vehicle for an estimated $327,000. No local
matching funds required.
Recommendation
GRTC Board of Directors authorize the purchase of one (1) Expansion Medium Duty Body on Chassis bus
for the Smart Way Commuter & Express service in accordance with Sections 2a and 2e of GRTC
November 15, 2010 Board Resolution and FTA /Virginia Public Procurement Act requirements; that
either GRTC's President, Vice - President of Operations, Assistant Vice - President of Operations or General
Manager (or designee) or any combination of two of the four aforementioned individuals be authorized
to execute a purchase contract for said bus.
Y f bmitted,
Price
Manager
Cc: Vice President of Operations
Assistant Vice President of Operations
Treasurer
Secretary
GRTC General Counsel
Municipal Auditor
Greater Roanoke Transit Company
P.O. Box 13247 Roanoke, Virginia 24032 Phone: (540) 982 -0305 Fax: (540) 982 -2703 www.valleymetro.com
BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION AUTHORIZING GREATER ROANOKE TRANSIT COMPANY'S
PRESIDENT, VICE - PRESIDENT OF OPERATIONS, ASSISTANT VICE - PRESIDENT OF
OPERATIONS, OR GENERAL MANAGER OR ANY COMBINATION OF TWO OF THE FOUR
AFOREMENTIONED INDIVIDUALS TO EXECUTE A PURCHASE CONTRACT, IN A FORM
APPROVED BY GENERAL COUNSEL, NEEDED TO PURCHASE ONE (1) EXPANSION
MEDIUM DUTY BODY ON CHASSIS BUS FOR THE SMART WAY COMMUTER &
EXPRESS SERVICE, IN ACCORDANCE WITH SECTIONS 2a and 2e OF GRTC NOVEMBER
15, 2010 BOARD RESOLUTION AND FTANIRGINIA PUBLIC PROCUREMENT ACT
REGULATIONS; AND AUTHORIZING THE VICE PRESIDENT OF OPERATIONS AND
GENERAL MANAGER TO TAKE SUCH FURTHER ACTIONS AND EXECUTE SUCH
FURTHER DOCUMENTS, AS MAY BE NECESSARY TO IMPLEMENT, ADMINISTER, AND
ENFORCE SUCH CONTRACT.
WHEREAS, as a result of a successful Smart Scale application for Smart Way expansion
vehicles, Greater Roanoke Transit Company (GRTC) is in a position to purchase one (1) medium
duty body on chassis vehicle for an estimated $327,000.00. There is no local match required.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit
Company as follows:
GRTC's President, Vice - President of Operations, Assistant Vice - President of
Operations, or General Manager, or any combination of two of the four aforementioned individuals
are each authorized, for and on behalf of GRTC to take such actions and execute a purchase contract,
in a form approved by general counsel, to purchase one (1) medium duty body on chassis vehicle for
the Smart Way Commuter & Express Service, referred to in the General Manager's report dated
November 16, 2020, to this Board. GRTC has the necessary funds available in the amount of
$327,000.00 to procure the bus, with no local matching funds required.
2. The Vice President of Operations and General Manager are further authorized to
take such further actions and execute such further documents, as may be necessary to implement,
administer, and enforce such purchase contract, with any such documents to be in a form approved
by General Counsel.
ATTEST:
Date: `,Ofiff&.A,1, AF, 4,6.01D J. T u
Cecelia F. McCoy, Secretary