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HomeMy WebLinkAboutCouncil Actions 06-18-01B ES TPI T CH 35393 ROANOKE CITY CO UNCIL REGULAR SESSION JUNE 18, 2001 ~ 2:00 P.M. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL 1. Call to Order-Roll Call. Council Members White and Wyatt were absent. The Invocation was delivered by The Reverend John S. Johnson, Director of Programs, Rescue Mission. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Ralph K. Smith. Welcome. Mayor Smith. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Thursday, June 21, 2001, at 7:00 p.m., and Saturday, June 23, 2001, at 4:00 p.m. Council meetings are now being offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. ~ CITY CLERK'S OFFICE NOW PROVIDES THE CITY COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS THE AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT www.roanokegov.com~ CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE AGENDA. ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. 2 ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541 TO OBTAIN AN APPLICATION. PRESENTATIONS: C-1 Proclamation declaring November ! 9 - 23,2001, as "The Week of the Family". File #3-72 A Resolution in recognition of the work of Deborah J. Moses, Executive Director of the Hotel Roanoke Conference Center Commission. Adopted Resolution No. 35393-061801. (5-0) File #80-184-247 Proclamation declaring June 27, 2001, as Mary C. Pickett Day. File #3-80-132 CONSENT AGENDA (APPROVED 5-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Minutes of the regular meeting of Roanoke City Council held on Monday, June 4, 2001. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. 3 C-2 C-3 A communication from the Honorable Ralph K. Smith, Mayor, requesting a Closed Meeting to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: File #110-132 Concur in request. A communication from Council Member William D. Bestpitch requesting a Closed Meeting to discuss appointments to a specific committee, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request. File #110-132 C-4 A communication from the Honorable C. Nelson Hams, Chair, City Council Personnel Committee, requesting a Closed Meeting to discuss the performance of two Council-Appointed Officers, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request. File #132 C-5 Minutes of the meeting of the Audit Committee held on Monday, June 4, 2001. RECOMMENDED ACTION: Receive and file. File #110-300 C-6 A communication from Robert H. Bird, Municipal Auditor, submitting his notice of retirement as Municipal Auditor for the City of Roanoke, effective September 28, 2001. RECOMMENDED ACTION: File #184-280 Receive and file the communication and accept the notice of retirement. 4 C-7 A communication from David A. Bowers, Chair, Passenger Rail Service Committee, transmitting copy of a portion of the Spring 2001 newsletter, The Inside Track, with regard to recent statistics on Amtrak ridership and revenues for the first half of fiscal year 2001. RECOMMENDED ACTION: Receive and file. File #340 C-8 C-9 C-10 A communication from the City Manager recommending that a public hearing be advertised for Monday, July 2, 2001, at 2:00 p.m., in connection with an agreement with the YMCA to parmer with the City on the development and use of a new facility. RECOMMENDED ACTION: Concur in request. File #100-450 A communication from the Honorable Ralph K. Smith, Mayor,' transmitting the 2001 Report of the Board of Equalization. RECOMMENDED ACTION: Receive and file. File #79 Qualification of Nancy F. Canova as a member of the Fair Housing Board for a term ending March 31, 2004. RECOMMENDED ACTION: Receive and file. File #15-110-178 0 REGULAR AGENDA HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. 4. PETITIONS AND COMMUNICATIONS: ao A communication from the Honorable Arthur B. Crush, III, Clerk of Circuit Court, recommending acceptance of grant funds, in the amount of $20,191.00, from the Compensation Board Technology Trust Fund for upgrades to current recordation equipment; and a communication from the City Manager concumng in the recommendation. Adopted Budget Ordinance No. 35394-061801 and Resolution No. 35395-061801. (5-0) File #60-214-472 bo A communication from the Roanoke City School Board requesting appropriation of funds to certain school accounts for fiscal year 2001-02; and a report of the Director of Finance recommending that Council concur in the request. Adopted Budget Ordinance Nos. 35396-061801 and 35397-061801. (5-0) File #60-467 5. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: A communication recommending execution of an agreement with the History Museum and Historical Society of Western Virginia to operate the old Crystal Spring Pumping Station Museum, upon certain terms and conditions. Adopted Resolution No. 35398-061801. (5-0) File #216-425-468 A communication recommending appropriation of $95,000.00 in connection with two transportation projects. Adopted Budget Ordinance No. 35399-061801. (5-0) File #20-60-102-514 A communication recommending acceptance of a Bulletproof Vest Partnership Grant from the U. S. Department of Justice, in the amount of $14,515.00; and appropriation of funds in connection therewith. o Adopted Budget Ordinance No. 35400-061801 and Resolution No. 35401-061801. (5-0) File #5-60-236-472 A communication recommending acceptance of Emergency Shelter Grant funds for fiscal year 2001-02, in the amount of $76,000.00, from the U. S. Department of Housing and Urban Development; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 35402-061801 and Resolution No. 35403-061801. (5-0) File #60-72-236-178 A communication recommending acceptance of fiscal year 2001-02 funds for the HOME Investment Parmerships Program from the U. S. Department of Housing and Urban Development; and appropriation and transfer of funds in connection therewith. Adopted Budget Ordinance No. 35404-061801 and Resolution No. 35405-061801. (5-0) File #60-72-236 7 A communication recommending acceptance of fiscal year 2001-02 funds for the Community Development Block Grant program from the U. S. Department of Housing and Urban Development; and appropriation and transfer of funds in connection therewith. Adopted Budget Ordinance No. 35406 on first reading, and Resolution No. 35407-061801 (4-0, Council Member Bestpitch abstained from voting.) File #60-178-236 e Se e A communication recommending an amendment to the Annual Update to the Consolidated Plan for fiscal year 2000-01. Adopted Budget Ordinance No. 35408-061801 and Resolution No. 35409-061801. (5-0) File #60-178-236 A communication with regard to Amendment No. 2 with Wiley and Wilson, Inc., for additional design services for the Crystal Spring Treatment Plant. Adopted Budget Ordinance No. 35410-061801 and Resolution Nos. 35411-061801 and 35412-061801. (5-0) File #53-60-468 A communication with regard to extension of real estate tax exemption to Enterprise Zone One and extension of time of applicability of local incentives to enterprise zones. Adopted Ordinance Nos. 35413-061801 and 35414-061801. (5-0) FHe #24-79-178 10. A communication with regard to Capital Improvements Program funding for fiscal year 2002-2006. Adopted Budget Ordinance No. 35415-061801 and Resolution No. 35416-061801. (5-0) File #60-217 The City Clerk was authorized to advertise a public hearing for Monday, July 16, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, to receive citizen input regarding issuance of $31,245,000.00 in General Obligation Bonds under the Public Finance Act. Council concurred in the need for a future bond sale in the amount of $36,870,000.00 11. A communication with regard to fund appropriations totaling $127,000.00 to the Capital Maintenance and Equipment Replacement Program. Adopted Budget Ordinance No. 35417-061801. (5-0) File 060-270 12. A communication with regard to the Summer Food Service Program fund appropriation. Adopted Budget Ordinance No. 35418-061801 and Resolution No. 35419-061801. (5-0) File #60-178-304 13. A communication transmitting recommendations of the Cultural Services Committee for fiscal year 2001-02. Adopted Budget Ordinance No. 35420-061801. (5-0) File 060-394 9 14. A communication with regard to bids received by the City for water and wastewater treatment chemicals. Adopted Resolution No. 35421-061801. (5-0) File #468 15. A communication with regard to bids received by the City for ductile iron water pipe from U. S. Filter Distribution Group, Inc. Adopted Resolution No. 35422-061801. (5-0) File #468-472 16. A communication with regard to revisions to the Sewer Use Standards. Adopted Ordinance No. 35423-061801. (5-0) File #24-27 17. A joint communication from the City Manager and the Director of Finance with regard to appropriation of $4 million from Series 2002 GOB - South Jefferson Street project. Adopted Budget Ordinance No. 35424-061801. (5-0) File #53-60-514 b. CITY ATTORNEY: A report recommending adoption of a measure to readopt and reenact the Code of the City of Roanoke (1979). Adopted Ordinance No. 35425-061801. (5-0) File #24 c. DIRECTOR OF FINANCE: 1. A report with regard to budget adjustments in the Risk Management Internal Service Fund. Adopted Budget Ordinance No. 35426-061801. (5-0) File #60-396 l0 A report with regard to appropriation of $73,200.00 to the 2001-02 Transportation Fund budget to provide for an automated parking ticket system. Adopted Budget Ordinance No. 35427-061801. (5-0) File #5-60-331 A rePort recommending transfer of funds from completed capital projects to appropriate accounts. Adopted Budget Ordinance No. 35428-061801. (5-0) File #60 A report with regard to appropriation of Roanoke City School Board grants for fiscal year 2001-02. - Adopted Budget Ordinance No. 35429-061801. (5-0) File #60-467-236 6. REPORTS OF COMMITTEES: NONE. 7. UNFINISHED BUSINESS: ae A communication from the City Manager recommending adoption of a policy on the sale of land in City-owned watersheds. Adopted Resolution No. 35430-061801. (5-0) File #2-166-468 8. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 9. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor, Vice-Mayor and Members of City Council. Vacancies on various authorities, boards, commissions and committees appointed by Cotmcil. 10.OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED, WITHOUT OBJECTION, IMMEDIATELY, FOR ANY NECESSARY AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. THE MEETING WAS DECLARED IN RECESS FOR THREE CLOSED SESSIONS. AT 4:00 P.M., COUNCIL MET WITH THE CITY PLANNING COMMISSION AND THE VISION 2001, COMPREHENSIVE PLAN ADVISORY COMMITTEE TO REVIEW THE DRAFT OF THE COMPREHENSIVE PLAN FOR THE CITY OF ROANOKE. AT 5:35 P.M., COUNCIL AND THE CITY PLANNING COMMISSION HELD A JOINT SESSION WITH REGARD TO THE CITY'S DRAFT COMPREHENSIVE PLAN. AT 6:25 P.M., THE MEETING WAS DECLARED IN RECESS AND COUNCIL RECONVENED IN CLOSED SESSION AT 6:30 P.M., IN THE COUNCIL'S CONFERENCE ROOM. AT 6:50 P.M., THE MEETING RECONVENED IN THE COUNCIL CHAMBER. CERTIFICATION OF CLOSED SESSION. (4-0) (COUNCIL MEMBERS HUDSON, WHITE, AND WYATT WERE ABSENT.) 12 COUNCIL APPOINTED THE FOLLOWING PERSONS: Linda Gravely as a member of the Special Events Committee for a term ending June 30, 2002. Sharon Hicks as a member of the Youth Services Citizen Board for a term ending May 31, 2004. Michael Brennan as a member of the Roanoke Arts Commission for a term ending June 30, 2004. George Kegley as a member of the Roanoke Arts Commission to fill the unexpired term of Lu Jean Bedard ending June 30, 2002. AT 6:55 P.M., THE MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT 7:00 P.M. ROANOKE CITY CO UNCIL REGULAR SESSION JUNE 18, 2001 7:00 P.M. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order - Roll Call. Council Members Hudson ,White, and Wyatt were absent. The Invocation was delivered by Council Member C. Nelson Harris. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Ralph K. Smith. Welcome. Mayor Smith. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Thursday, June 21, 2001, at 7:00 p.m., and Saturday, June 23, 2001, at 4:00 p.m. Council meetings are now being offered with closed captioning for the hearing impaired. 14 Ae PUBLIC HEARINGS: Public hearing on a request of Richard A. Dearing to vacate, discontinue and close a certain public alley extending between Richelieu and Crystal Spring Avenues, S. W. Richard A. Dearing, Spokesperson. Adopted Ordinance No. 35431 on first reading. (4-0) File #51 ® ® o Public hearing on a request of Shenandoah Crossing, L. P., that an alley extending between Shenandoah and Centre Avenues, N. W., Official Tax No. 2013606, be permanently vacated, discontinued and closed. Daniel F. Layman, Jr., Attorney. Adopted Ordinance No. 35432 on first reading. (4-0) File #51 Public hearing on a request of Melrose Properties, L.L.C., that a tract of land located at Melrose Avenue and 24'h Street, N. W., Official Tax No. 2420205, be rezoned from C-2, General Commercial District, to IPUD, Industrial Planned Unit Development District, subject to certain proffered conditions. David A. McCray, Spokesperson. Adopted Ordinance No. 35433 on first reading. (4-0) File #51 Public hearing to receive citizen input on a proposed amendment to Ro0noke Vision, the City's Comprehensive Development Plan for Roanoke, to include the Melrose-Rugby Neighborhood Plan as an element of said Plan. D. Kent Chrism, Chair, City Planning Commission. Adopted Resolution No. 35434-061801. (4-0) File g424 Public hearing to receive citizen input on a proposal to convey portions of City owned property located at the Roanoke Centre for Industry and ® Technology to Blue Hills Golf Corporation (approximately 14,000 square feet) and to Anderson Wade Douthat, et al. (approximately 12,000 square feet). Darlene L. Burcham, City Manager. Adopted Ordinance No. 35435 on first reading. (4-0) File #166-207 Public hearing on a request of the City of Roanoke that a certain alley which crosses Official Tax No. 4010213, between Norfolk Avenue, S. E., and property bearing Official Tax No. 4010209, and facing Salem Avenue, be permanently vacated, discontinued and closed. Darlene L. Burcham, City Manager. Adopted Ordinance No. 35436 on first reading. (4-0~ File 051 B. OTHER HEARING OF CITIZENS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE I-IE~ARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING REFERRAL TO'THE CITY MANAGER WILL BE REFERRED, WITHOUT OBJECTION, IMMEDIATELY, FOR ANY NECESSARY AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Robert Gravely, 617 Hanover Avenue, N.W., addressed Council with regard to wages of city employees. WHEREAS, the incidence of child abuse and neglect has reached alarming proportions in the United States, 8,237 children were abused or neglected in Virginia in 1998-99 and 295 children were abused in the Roanoke Valley; and WHEREAS, Prevent Child Abuse Roanoke Valley is committed to supporting families through programs that will prevent child abuse and neglect; and WHEREAS, WHEREAS, WHEREAS, there are numerous dedicated individuals and organizations in the Roanoke Valley who work daily to break the cycle of child abuse and neglect; and every child has a right to live rather than to exist, to be a person rather than a possession, and to be equal with every other human being, regardless of age; and all children deserve loving hugs, warm homes and tender care from parents and adults who make them feel safe and happy and loved. NOIg, THEREFORE, I, Ralph K. Smith, Mayor of the City of Roanoke, Virginia, encourage activities which promote healthy families, happy children and a stronger community, and do hereby proclaim November 19 - 23, 2001, throughout this great All-America City, as THE YFEEK OF THE FAJ41L Y. Given under our hands and the Seal of the City of Roanoke this eighteenth day of June in the year two thousand and one. ATTEST: Mary F. Parker City Clerk Ralph K. Smith Mayor IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2001. No. 35393-061801. A RESOLUTION expressing appreciation and recognition of the work of Deborah J. Moses, Executive Director of the Hotel Roanoke Conference Center Commission. WHEREAS, the Hotel Roanoke Conference Center Commission was established by resolutions adopted by Virginia Polytechnic Institute and State University on November 18, 1991, and by Roanoke City Council on April 14, 1992, pursuant to Chapter 440 of the 1991 A~cts of the Assembly of the Commonwealth of Virginia, adopted March 20, 1991; and WHEREAS, Deborah J. Moses assumed the role of Executive Director of the Commission in 1996; and WHEREAS,'since taking office five years ago, Ms. Moses has worked Herculean hours on construction problems at the Conference Center and on subsequent litigation filed by the Commission in its effort to resolve those problems; and WHEREAS, under her direction the Commission's engineers, lawyers and consultants designed remediation projects that enabled the Conference Center to remain open to the maximum extent feasible during repairs that began in 1999 and culminated in the slag removal project in 2001; and WHEREAS, as a direct result of Ms. Moses' industry, crisis management and extensive planning, the construction litigation was resolved favorably; the slag removal project was completed ahead of schedule; and the Commission emerged in a strong financial condition. H:~vlEASLrRES~r-moseshrcc. 1 THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Deborah J. Moses be recognized with gratitude for her hard work, excellent leadership and exemplary performance. ATTEST: City Clerk. HNMEASURES~'-moscshrcc. 1 WHEREAS, on Wednesday, June 27, 2001, Mary Chisholm Pickett, will celebrate the 94th anniversary of her birth; and WHEREAS, Ms. Pickett, one of three children, was born on June 27, 1907, in the State of Mississippi to Allie Jenkins and Charles Chisholm; and she is a graduate of Millsaps College in Jackson, Mississippi; and WHEREAS, Ms. Pickett was married to Robert T. Pickett on December 25, 1927 in her mother's home, and they enjoyed many happy years together until his death in I985; she is the proud mother of one son, Robert T. Pickett, III, and one daughter, Mary Anne Wilbourne, and the grandmother often grandchildren and eighteen great-grandchildren; and WHEREAS, Ms. Pickett has been a resident of the Roanoke Valley since 1934 where she became the recipient of numerous outstanding awards and citations; she holds the distinguished honor of being the first woman to be elected to Roanoke City Council, serving from September 1, 1953 to August 31, 1960; she has given her time and talent to numerous community and civic organizations and is a long-stqnding member of South Roanoke Methodist Church; and WHEREAS, Ms. Pickett enjoys travelling around the Roanoke area to view the ever-changing progress of the Roanoke Valley, and she spends many hours enjoying her favorite hobby, reading. .NOW, THEREFORE, L Ralph IC Smith, Mayor of the City of Roanoke, Virginia, in recognition of her numerous outstanding contributions to the citizens of the City of Roanoke and in celebration of the 94~n anniversary of her birth, do hereby proclaim Wednesday, June 27, 2001, throughout this great All-America City, as MAR Y CHISHOLM PICKETT DA Y. Given under our hands and the Seal of the City of Roanoke this eighteenth day of June in the year two thousand and one. REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL June 4, 2001 12:15 p.m. The Council of the City of Roanoke met in regular session on Monday, June 4, 2001, at 12:15 p.m., the regular meeting hour, in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, with Mayor Ralph K. Smith presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended. PRESENT: Council Members Linda F. Wyatt, William D. Bestpitch, William H. Carder, W. Alvin Hudson, Jr., William White, Sr., and Mayor Ralph K. Smith .......................................................................................... -6. ABSENT: Council MemberC. Nelson Harris ............................................ 1. OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M. Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk. CITY ATTORNEY-COUNCIL: A report of the City Attorney requesting that Council convene in a Closed Meeting to consult with legal counsel on a matter of probable litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended, was before the body. (For full text, see report on file in the City Clerk's Office.) Mr. Carder moved that Council concur in the request of the City Attorney to convene in a Closed Meeting to consult with legal counsel on a matter of probable litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended. The motion was seconded by Mr. Hudson and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith-- .6. NAYS: None-- (Council Member Harris was absent.) CITY ATTORNEY-COUNCIL: A report of the City Attorney requesting that Council convene in a Closed Meeting to consult with legal counsel on a matter of pending litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended, was before the body. (For full text, see report on file in the City Clerk's Office.) Mr. Carder moved that Council concur in the request of the City Attorney to convene in a Closed Meeting to consult with legal counsel on a matter of pending litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended. The motion was seconded by Mr. Hudson and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith ............................................................................................. -6. NAYS: None- 0. (Council Member Harris was absent.) CITY COUNCIL: A communication from the Honorable C. Nelson Harris, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss the performance of two Council-Appointed Officers, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before the body. (For full text, see communication on file in the City Clerk's Office.) Mr. Carder moved that Council concur in the request of Council Member Harris to convene in a Closed Meeting to discuss the performance of two Council- Appointed Officers, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. The motion was seconded by Mr. Bestpitch and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith. ~. NAYS: None. (Council Member Harris was absent.) 2 COMMITTEES-COUNCIL: A communication from Mayor Ralph K. Smith requesting that Council convene in a Closed Meeting to discuss personnel matters relating to vacancies on various, authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before the body. (For full text, see communication on file in the City Clerk's Office.) Mr. White moved that Council concur in the request of the Mayor to convene in a Closed Meeting to discuss personnel matters relating to vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. The motion was seconded by Mr. Carder and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith ....................................................................................... 6. NAYS: None- 0. (Council Member Harris was absent.) At 12:20 p.m., the Mayor declared the meeting in recess. At 2:00 p.m., on Monday, June 4, 2001, the regular meeting of Roanoke City Council reconvened in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, with Mayor Ralph K. Smith presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetinqs, Code of the City of Roanoke (1979), as amended. PRESENT: Council Members Linda F. Wyatt, William D. Bestpitch, William H. Carder, W. Alvin Hudson, Jr., William White, Sr., and Mayor Ralph K. Smith----- - -- .............. -6. ABSENT: Council MemberC. Nelson Harris .0. OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M. Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk. The invocation was delivered by Mayor Ralph K. Smith. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Smith. 3 PRESENTATIONS: ACTS OF ACKNOWLEDGMENT-CITY COUNCIL-DECEASED PERSONS: Mr. White offered the following resolution memorializing the late William S. Hubard, former Roanoke City Council Member: (#35372-060401) A RESOLUTION in memory of William Stebbins Hubard, a former member of Roanoke City Council, an expectional businessman and an extraordinary community leader. (For full text of Resolution, see Resolution Book No. 64.) Mr. White moved the adoption of Resolution No. 35372-060401. The motion was seconded by Mr. Hudson and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith ..................................................................................... -6. NAYS: None. (Council Member Harris was absent.) PUBLIC HEARINGS: BONDS/BOND ISSUES-ROANOKE CiViC CENTER: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, and instructions by Council, the City Clerk having advertised a public hearing for Monday, June 4, 2001, at 2:00 p.m., or as soon thereafter as the matter may be heard, to receive comments with regard to a proposed resolution authorizing the City to contract a debt and to issue general obligation public improvement bonds of the City (and in anticipation of the issuance thereof general obligation public improvement bond anticipation notes of the City), in the principal amount of $3,000,000.00 for the purpose of providing funds to pay the costs of a public improvement project of and for the City, consisting of capital improvements to the Roanoke Civic Center, the matter was before the body. Legal advertisement of the public hearing was published' in The Roanoke Times on Monday, May 21, 2001, and Monday, May 28, 2001. (See publisher's affidavit on file in the City Clerk's Office.) A joint communication from the City Manager and the Director of Finance advising that on May 7, 2001, Council authorized City officials to enter into a License Agreement between the City of Roanoke and Arena Ventures, LLC, that would provide for use of the Civic Center Coliseum and certain related facilities .by Arena 4 Ventures; Arena Ventures will use the facilities to provide a certain number of National Basketball Development League games and a certain number of events produced by SFX Concerts, Inc., over a five year period; and in order to meet requirements of the license agreement, capital improvements to the Civic Center Coliseum in the amount of $3 million are required, which funding will be provided by the issuance of general obligation bonds by the City, was before Council. The City Manager and the Director of Finance recommended that Council adopt a resolution authorizing the issuance of $3 million general obligation bonds, pursuant to the Public Finance Act of 1991 (Code of Virginia). (For full text, see report on file in the City Clerk's Office.) Mr. Carder offered the following resolution: (#35373-060401) A RESOLUTION authorizing the issuance of three million dollars ($3,000,000.00) principal amount of general obligations of the City of Roanoke, Virginia, in the form of general obligation public improvement bonds of such city, for the purpose of providing funds to pay the costs of a public' improvement project of and for such city, consisting of capital improvements to the Roanoke Civic Center; fixing the form, denomination and certain other details of such bonds; providing for the sale of such bonds; authorizing the preparation of a preliminary official statement and an official statement relating to such bonds and the distribution thereof and the execution of a certificate relating to such official statement; authorizing the execution and delivery of a continuing disclosure certificate relating to such bonds; authorizing and providing for the issuance and sale of a like principal amount of general obligation public improvement bond anticipation notes in anticipation of the issuance and sale of such bonds; and otherwise providing with respect to the issuance, sale and delivery of such bonds and notes. (For full text of Resolution, see Resolution Book No. 64.) Mr. Carder moved the adoption of Resolution No. 35373-060401. The motion was seconded by Ms. Wyatt. The Mayor inquired if there were persons present who would like to address Council with regard to the matter. There being none, Resolution No. 35373-060401 was adopted by the following vote: 5 AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith ........................................................................................... -6. NAYS: None .............. (Council Member Harris was absent.) el Council Member Wyatt expressed concern that the Civic Center facility is currently booked to capacity, and because of the high activity level, she requested a report from the City Manager with regard to the timetable for completion of one of the exhibit halls and the funding mechanism. The City Manager advised that the abovereferenced $3 million renovations can be accomplished without hampering previously scheduled events, and the issue of additional exhibit hall space was addressed with Council on a preliminary basis during previous discussions regarding future needs of the Civic Center. She added that the first $3 million is dedicated to those immediate improvements that are needed to accommodate the various sports franchises, and in the long term, if multiple events are to be scheduled in the facility, certain repairs and additional exhibit hall space will be necessary. Without objection by Council, the Mayor advised that the public hearing would be closed. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, that item would be removed from the Consent Agenda and considered separately. MINUTES: Minutes of the special sessions of Roanoke City Council held on Monday, April 23, 2001; the regular meeting held on Monday, May 7, 2001, and recessed until Thursday, May 10, 2001, for the Second Annual Leadership Summit; and the regular meeting held on Monday, May 21, 2001, were before the body. (For full text, see Minutes on file in the City Clerk's Office.) Mr. White moved that the reading of the Minutes be dispensed with and that the Minutes be approved as recorded. The motion was seconded by Mr. Carder and adopted by the following vote: 6 AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith ...................... , ...................................................................... -6. NAYS: None .................................................................................... -0. (Council Member Harris was absent.) OATHS OF OFFICE-COMMITTEES-PENSIONS: A communication from Robert E. Tonkinson, Jr., tendering his resignation as a member of the Board of Trustees, City of Roanoke Pension Plan, effective June 30, 2001. (For full text, see communication on file in the City Clerk's Office.) Mr. White moved that the communication be received and filed and that the resignation be accepted. The motion was seconded by Mr. Carder and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith 6. NAYS: None 0. (Council Member Harris was absent.) TAXES-SPECIAL PERMITS: A communication from the City Manager advising that the Blue Ridge Small Business Development Center, Inc., owner of properties described as Official Tax Nos. 1130809, 1130719, 1130511, 1130512, 1130514, 1130515, and 1130516, has submitted an application for tax exemption, which land is currently home to the New Century Venture Center, an incubator for small businesses; and prior to considering the application, the Code of Virginia (1950), as amended, requires that City Council hold a public hearing. The City Manager recommended that she be authorized to advertise a public hearing for Monday, June 18, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the application. (For full text, see communication on file in the City Clerk's Office.) Mr. White moved that Council concur in the recommendation of the City Manager. The motion was seconded by Mr. Carder and adopted by the following vote: 7 AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith ................. -, ................................................................... -6. NAYS: None ....................................................................................... -0. (Council Member Harris was absent.) OATHS OF OFFICE-COMMITTEES-HOTEL ROANOKE CONFERENCE CENTER: The following report of qualification was before Council: Minnis E. Ridenhour as a Commissioner of the Hotel Roanoke Conference Center Commission for a term ending February 24, 2005. (See Oath or Affirmation of Office on file in the City Clerk's Office.) Mr. White moved that the report of qualification be received and filed. The motion was seconded by Mr. Carder and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, and Mayor Smith.- NAYS: None. (Council Member Harris was absent.) REGULAR AGENDA HEARING OF CITIZENS UPON PUBLIC MATTERS: None. PETITIONS AND COMMUNICATIONS: None. REPORTS OF OFFICERS: CITY MANAGER: BRIEFINGS: None. ITEMS RECOMMENDED FOR ACTION: Hudson, White, 8 POLICE DEPARTMENT-HOUSING/AUTHORITY-EQUIPMENT: The City Manager submitted a communication advising that when the Police Department instituted the Community Oriented Police Effort (C.O.P.E.) in 1991, the Department began investigating the reasons for the high number of calls and crime in Housing Authority residences; the Police Department determined that the residents feared those individuals who did not live in the complexes who were causing crime and disorder, and trespassers, not residents, were committing the majority of offenses; with the assistance of the Police Department, the Housing Authority started barring these individuals from the properties that they controlled, but with only limited success toward controlling the problem; and in the year 2000, the Barment Program was developed which gave police officers the authority to bar individuals who were observed committing criminal offenses on Housing Authority properties and enforce trespassing laws for those individuals who had been previously barred. It was further advised that the Police Department, using innovative technology, has developed a "Trespassing Tracking System", which would provide police officers with immediate access to photographs of barred individuals, along with comprehensive personal data on each barred person; typically, trespassers on Housing Authority properties carry no identification which makes identification by police officers of individuals who have been barred difficult; without immediate positive identification, the officer is unable to enforce trespassing laws and, therefore, is unable to effectively carry out the barment program in an effort to reduce crime and fear; using this system, police officers would have access, via a laptop computer, to a database that would include all pertinent information on the barred subject, along with a photograph for identification purposes; and the goal of the program is to enhance the quality of life for residents living on Roanoke Redevelopment and Housing Authority properties and to increase the safety of these areas by removing those individuals who are the source of criminal activity and in many instances prey upon residents who live in these communities. It was explained that implementation of the program will require the purchase of laptop computers, digital cameras, and software to build the database of barred persons; and the Roanoke Redevelopment and Housing Authority would like to provide $20,000.00 to the Roanoke Police Department to fund implementation of the Trespassing Tracking System. The City Manager recommended that Council accept and appropriate a $20,000.00 grant from the Roanoke Redevelopment and Housing Authority into accounts to be established by the Director of Finance in the Grant Fund for expendable equipment; and establish a revenue estimate in the same amount in the Grant Fund. (For full text, see communication on file in the City Clerk's Office.) 9 Mr. Carder offered the following emergency ordinance: (#35374-060401) AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 64.) Mr. Carder moved the adoption of Ordinance No. 35374-060401. The motion was seconded by Mr. Bestpitch and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith 6. NAYS: None. (Council Member Harris was absent.) Mr. Bestpitch offered the following resolution: (#35375-060401) A RESOLUTION accepting and expressing appreciation for the grant from the Roanoke Redevelopment and Housing Authority. (For full text of Resolution, see Resolution Book No. 64.) Mr. Bestpitch moved the adoption of Resolution No. 35375-060401. The motion was seconded by Mr. Carder and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith ........... ~. NAYS: None- (Council Member Harris was absent.) DONATIONS/CONTRIBUTIONS-NORFOLK SOUTHERN' CORPORATION- VIRGINIA TRANSPORTATION MUSEUM: The City Manager submitted a communication advising that Shenandoah-Virginia Corporation, a wholly owned subsidiary of Norfolk Southern Railway Company, would like to donate the Number 1218 Steam Locomotive to the City of Roanoke; with Council's acceptance of this gift, the locomotive will be showcased at the Virginia Museum of Transportation's railyard, according to provisions outlined by Shenandoah-Virginia Corporation in a draft agreement; and the Transportation Museum has agreed to insure the locomotive and to maintain same as a part of the Museum's collection. 10 It was further advised that the donation of the 1218 will not take effect until Center in the Square successfully obtains exclusive rights from O. Winston Link's Estate to house the O. Winston Link Museum at the former Norfolk and Western Railway Company passenger station, and until Center in the Square satisfies Shenandoah-Virginia Corporation that locating the 1218 Locomotive at the Virginia Museum of Transportation meets any and all of the Estate's conditions for obtaining such rights. The City Manager recommended that she be authorized to execute an agreement, and any other necessary documents, in a form approved by the City Attorney, to accept the donation of the 1218 locomotive from Shenandoah-Virginia Corporation to be showcased at the Virginia Museum of Transportation and that the City of Roanoke express appreciation for the donation. (For full text, see communication on file in the City Clerk's Office.) Mr. Hudson offered the following resolution: (#35376-060401) A RESOLUTION authorizing the City Manager to execute an Agreement, and any other necessary documents, for acceptance of the donation of the 1218 Locomotive from the Shenandoah-Virginia Corporation, a wholly owned subsidiary of Norfolk Southern Railway Company, and expressing appreciation for the donation. (For full text of Resolution, see Resolution Book No. 64.) Mr. Hudson moved the adoption of Resolution No. 35376-060401. The motion was seconded by Mr. Carder and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith- 6. NAYS: None. 0. (Council Member Harris was absent.) BUDGET-GRANTS-POLICE DEPARTMENT: The City Manager submitted a communication advising that in 1986, Congress authorized the transfer of certain Federally forfeited property to State and local law enforcement agencies that participated in the investigation and seizure of the property; application for an equitable share of property seized by local law enforcement must be made to the U. S. Department of Justice and certified by the City Attorney; and the property, including funds shared with State and local agencies, may be used only for the purpose stated in the application, i.e., narcotics investigations related to law enforcement. 11 It was further advised that participation in Federally forfeited property enhances the effectiveness of narcotics investigations by providing necessary investigations equipment, investigative funds, overtime expenses, and offsets the costs that would otherwise have to be borne by the City's taxpayers; and revenues totaling $28,568.00 have been collected and are available for appropriation in Grant Fund Account Nos. 035-640-3304.3305 and 035-640-3304-3306. The City Manager recommended that Council appropriate $28,568.00 to the Grant Fund, Account for Exp. Equipment (No. 035-640-3304-2035) and increase the Grant Fund revenue estimate for Account No. 035-640-3304-3305 by $25,801.00 and Account No. 035-640-3304-3306 by $2,767.00. (For full text, see communication on file in the City Clerk's Office.) Mr. Carder offered the following emergency Ordinance: (#35377-060401) AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 64.) Mr. Carder moved the adoption of Ordinance No. 35377-060401. The motion was seconded by Mr. Bestpitch and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith ........ ...-6. NAYS: None (Council Member Harris was absent.) BUDGET-FDETC-FIRST UNION NATIONAL BANK-ECONOMIC DEVELOPMENT: The City Manager submitted a communication advising that the City of Roanoke, First Union and the Fifth District Employment and Training Consortium (FDETC) agreed that if First Union would maintain 420 jobs in Enterprise Zone One, training funds would be available; the agreement states that First Union is responsible for repaying $400.00 for each position below 420; an October 2000 compliance review noted that only 335 First Union employees are now located in Enterprise Zone One; the City of Roanoke recently received a check from First Union in the amount of $34,000.00, representing repayment for 85 positions; and said funds need to be appropriated to an account within the City's budget. 12 It was further advised that the penalty repayment provides an opportunity to further maintain and stimulate economic *activity within Enterprise Zone One; currently, the Roanoke City Market Building (also located in Enterprise Zone One) is in need of various repairs and improvements; and such improvements will sustain business growth and expansion within the Market Building. The City Manager recommended that Council appropriate First Union repayment funds to an aCcount to be established in the Capital Projects Fund by the Director of Finance to be designated for Market Building Improvements. (For full text, see communication on file in the City Clerk's Office.) Mr. Carder offered the following emergency ordinance: (#35378-060401) AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Capital Projects Fund Appropriations, and providing for an emergency. (For .full text of Ordinance, see Ordinance Book No. 64.) Mr. Carder moved the adoption of Ordinance No. 35378-060401. The motion was seconded by Mr. Bestpitch and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith- .6. NAYS: None ..... (Council Member Harris was absent.) INDUSTRIES-ECONOMIC DEVELOPMENT: The City Manager submitted a communication advising that in 1999, budget Ordinance No. 34214 appropriated $450,000.00 in State Industrial Access Funds to Account No. 008-002-9700-9007 for the Johnson & Johnson project; since the appropriation, the City has been notified as to the ineligibility of this project for Industrial Access Funds, therefore, funds must be de-appropriated; and the funds have not been received by the City or used on any project; therefore, de-appropriation is the only required action and alternate funding is not needed. 13 The City Manager recommended that Council de-appropriate funds in Account No. 008-002-9700-9007, Johnson and Johnson Offsite Improvements, and reverse the account receivable in the same amount in Account No. 008-1251, Industrial Access Due From State. (For full text, see communication on file in the City Clerk's Office.) Mr. Carder offered the following emergency ordinance: (#35379-060401) AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Capital Projects Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 64.) Mr. Carder moved the adoption of Ordinance No. 35379-060401. The motion was seconded by Mr. Hudson and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith 6. NAYS: None (Council Member Harris was absent.) BUDGET-CMERP-EQUIPMENT-WATER RESOURCES-SEWERS AND STORM DRAINS-SIDEWALK/CURB AND GUTTER: The City Manager submitted a communication advising that on October 2, 2000, Council concurred in funding recommendations for fiscal year 2000-01 Capital Maintenance and Equipment Replacement Program (CMERP); CMERP is used to fund equipment purchases, maintenance and other one-time priority purchases; and approval by Council is required for appropriation of funds from CMERP to various accounts to allow for acquisition of the following: National Pollution Discharge Elimination System (NPDES) Phase 2 - $110,000.00 To prepare the required permit application and address funding for this new EPA law which the City must comply with beginning in 2003. 14 Miscellaneous Storm Drain Projects - $155,000.00 To provide for land acquisition, design and construction of the City's highest-priority, small storm drain projects. Curb and Gutter - $50,000.00 To provide curb and gutter required for the construction of certain storm drain projects. The City Manager recommended that Council appropriate $315,000.00 to departmental accounts as follows: $110,000.00 to an account in the Capital Projects Fund to be established by the Director of Finance entitled, "NPDES Phase 2". $155,000.00 to Miscellaneous Storm Drain, Account No. 008-530-9736. $50,000.00 to an account in the Capital Projects Fund to be established by the Director of Finance entitled, "Curb to Support Drainage Projects". (For full text, see communication on file in the City Clerk's Office.) Mr. Carder offered the following emergency ordinance: (#35380-060401) AN ORDINANCE to amend and reordain certain sections of the 2000-2001 General and Capital Projects Funds Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 64.) Mr. Carder moved the adoption of Ordinance No. 35380-060401. The motion was seconded by Mr. Bestpitch and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith 6. NAYS: None 0. (Council Member Harris was absent.) 15 WORKERS' COMPENSATION-CITY EMPLOYEES: The City Manager submitted a communication advising that Workers' Compensation is defined as the "exclusive remedy, under law, for all covered employees for compensating injuries and occupational diseases arising in the course of and within the scope of employment."; the City is currently self-insured for Workers' Compensation liability with excess insurance above the $1,000,000.00 (per occurrence) level; funding has been budgeted in the General Fund for the current fiscal year to cover Workers' Compensation wage and medical payments; and these types of fringe benefits are budgeted as a lump sum in the non-departmental category because annual charges for each department are difficult to project accurately. It was further advised that payments in the General Fund in fiscal year 2001 are expected to total $1,102,328.00 based on trends through April; expenses in fiscal year 2001 are higher than they typically have been due to large medical costs; in fiscal year 2001, there have been large individual payments for various heart ailments, injuries and infections, many of which have dates of injury occurring prior to fiscal year 2001; and funding to cover these payments is available from budgeted Workers' Compensation supplemented by funding from the General Fund contingency balance and residential detention services. The City Manager recommended that Council authorize the transfer of $1,102,328.00 to cover Workers' Compensation claims in departmental Workers' Compensation accounts from the following sources: Funding Sources: Account No. Amount Workers' Compensation-Wages Workers' Compensation-Medical Contingency Fund Residential Detention Services 001-250-9110-1135 001-250-9110-1140 001-300-9410-2199 001-121-2130-2008 $400,000.00 $400,000.00 $152,328.OO $150,000.00 $1,102,328.00 (For full text, see communication on file in the City Clerk's Office.) Mr. Carder offered the following emergency ordinance: (#35381-060401) AN ORDINANCE to amend and reordain certain sections of the 2000-2001 General Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 64.) 16 Mr. Carder moved the adoption of Ordinance No. 35381-060401. The motion was seconded by Mr. Bestpitch and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith ............................................................................................... 6. NAYS: None--- ..................................................................................... -0. (Council Member Harris was absent.) HUMAN DEVELOPMENT-LEASES: The City Manager submitted a communication advising that the State Department of Social Services is interested in providing two classrooms, which will be used to provide computer training to the Department of Social Services agency staff for the Piedmont region; Roanoke is the largest agency in the region and presently staff is being sent to other locations such as Richmond, Northern Virginia and Tidewater which requires overnight stay for some seminars. It was further advised that classrooms will utilize a 2,200 square foot area adjacent to current leased space; and the rate is $30,984.00 annually which includes the cost for renovations, with the cost to be reimbursed 100 per cent by the State. The City Manager recommended that Council execute a lease agreement with First Campbell Square, LLC, such agreement to be approved as to form by the City Attorney, for 2,200 square feet for a lease term of five years, ending April 30, 2006; and appropriate $30,984.00 to VlSSTA, Account No. 001-630-5318-3075, and increase the General Fund Revenue estimate by $30,984.00 in Account No. 001-110-1234-0671. (For full text, see communication on file in the City Clerk's Office.) Mr. Hudson offered the following emergency ordinance: (#35382-060401) AN ORDINANCE to amend and reordain certain sections of the 2001-2002 General Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 64.) Mr. Hudson moved the adoption of Ordinance No. 35382-060401. The motion was seconded by Mr. White and adopted by the following vote: 17 AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith ....................................................................................... -6. NAYS: None ............. (Council Member Harris was absent.) Mr. Carder offered the following resolution: (#35383-060401) A RESOLUTION authorizing the City Manager to enter into a lease agreement with First Campbell Square, LLC, for the lease of space at 210 First Street, for use by the City of Roanoke, upon certain terms and conditions. (For full text of Resolution, see Resolution Book No. 64.) Mr. Carder moved the adoption of Resolution No. 35383-060401. The motion was seconded by Mr. Bestpitch and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith-------- 6. NAYS: None (Council Member Harris was absent.) POLICE DEPARTMENT-BUDGET.GRANTS.FIFTH PLANNING DISTRICT COMMISSION-DISABILITY SERVICES BOARD: The City Manager submitted a communication advising that the Fifth District Disability Services Board (DSB) is responsible to local governments and serves as a critical resource for needs assessment, information sharing and service opportunities for citizens with disabilities, their families and the community; and Council authorized the Director of Finance to serve as fiscal agent for the Fifth Planning District Disabilities Services Board on September 25, 1995, pursuant to Resolution No. 32675-092595. It was further advised that the State Department of Rehabilitative Services has allocated funds in the amount of $7,000.00 to the Fifth District DSB for the Brain Injury Association of Virginia, to provide an education program in the Roanoke area; the Brain Injury Association of Virginia will provide a local cash match of $701.00 which will also be used toward scholarship funds for program participants; funds will be used to provide an education program in the Roanoke area, specifically to provide 100 scholarships valued at $70.00 each for attendees to a full day's conference on brain injury, featuring nationally recognized speakers; and this project will be the first effort to conduct a brain injury education program in the Roanoke area with a target audience of survivors of brain injury, caregiv6rs and service providers. 18 The City Manager recommended that Council appropriate $7,701.00 to Fees for Professional Services in a grant fund account to be established by the Director of Finance and create a corresponding revenue estimate from the State Department of Rehabilitative Services to provide funding for the Fifth District Disabilities Services Board. (For full text, see communication on file in the City Clerk's Office.) Mr. Carder offered the following emergency ordinance: (#35384-060401) AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 64.) Mr. Carder moved the adoption of Ordinance No. 35384-060401. The motion was seconded by Ms. Wyatt and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith .... 6. NAYS: None .--- (Council Member Harris was absent.) Council Member Wyatt suggested that law enforcement officers and attorneys receive educational training with regard to persons suffering from head trauma. CITY CODE-PARKS AND RECREATION-FEE COMPENDIUM: The City Manager submitted a communication advising that on April 16, 2001, Council revised the Alcohol Ordinance, City Code §26-97, Possession or consumption of alcoholic beveracjes, Article IV, Parks, Chapter 24, Public Buildinqs and Property, to allow, pursuant to issuance of a City alcohol permit, the possession or consumption of alcoholic beverages at certain specific locations: Elmwood Park, Mill Mountain Park, Century Square, First Union Plaza and Mountain View; as the revised ordinance stands, only 501(c) non-profit organizations would be allowed to apply for the City alcohol permit; while the overall intent for the revision of the ordinance was to include all sites within the City's park system where alcohol consumption should be allowed, it was not intended to limit permits to non-profit organizations for all of the listed locations; rather, the goal was to allow alcohol consumption at partie'~-by not only non-profit organizations, but also private individuals and for-profit entities at Mountain View and the Discovery Center; and this clarification was unintentionally omitted from the previous report, therefore, the ordinance was drafted based upon the report. 19 It was further advised that alcohol consumption at parties by individuals and for-profit organizations, as well as non-profit organizations, has been allowed at Mountain View for a number of years because the facility is an ideal location for weddings and receptions, and likewise, such events would be in high demand at the Discovery Center; these events would be allowed only after operational hours at the Discovery Center; and the proposed revision would not permit alcohol consumption at events held by individuals or for-profit organizations in Mill Mountain Park. It was explained that the ordinance, as revised in April 2001, requires a $500.00 damage/clean-up deposit for all events; however, it is recommended that the ordinance be revised to reduce the refundable damage/clean-up deposit to $200.00 for events where alcohol will be served and $100.00 for events without alcohol, because after discussing the deposit amount with users of the facilities, it is believed that many renters would not be able to afford a $500.00 damage deposit. The City Manager recommended that Council adopt an ordinance amending and reordaining City Code §24-97, Possession or consumption of alcoholic beveraqes, Article IV, Parks, Chapter 24, Public Buildings and Property; to allow for' consumption and possession of alcoholic beverages at events held by non-profit entities, for-profit entities and individual entities, pursuant to issuance of a City Alcohol Permit, at Mountain View and the Discovery Center; and that the Fee Compendium be amended to reflect a new refundable damage/clean-up deposit of $200.00 for events serving alcohol and $100.00 for events not serving alcohol. (For full text, see communication on file in the City Clerk's Office.) Mr. Bestpitch offered the following emergency ordinance: (#35385-060401) AN ORDINANCE amending and rsordaining subsection (b) of §24-97, Possession or consumption of alcoholic beverages, of Article IV, Parks, of Chapter 24, Public Buildings and Property Generally, of the Code of the City of Roanoke (1979), as amended, to allow for consumption and possession of alcoholic beverages at private events, pursuant to issuance of a City alcohol permit, at Mountain View and the Discovery Center; amending the Fee Compendium to reflect a new refundable damage/clean-up deposit; and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 64.) Mr. Bestpitch moved the adoption of Ordinance No. 35385-060401. The motion was seconded by Mr. Carder and adopted by the following vote: 20 AYES: Council Members Wyatt, Bestpitch, Carder, White, and Mayor Smith--5. NAYS: Council Member Hudson ............................................................. 1. (Council Member Harris was absent.) REFUSE COLLECTION-RECYCLING: The City Manager submitted a statement of concurrence in connection with a bid committee report regarding recycling services. The Bid Committee advised that the goal of the Solid Waste Management Division is to begin commingled collection of recyclables from all residents on July 1, 2001; the new program will allow residents to recycle a broader range of products on a weekly basis, alternating between mixed paper products one week and a mixture of metal, plastic and glass containers the following week; and disposal services for paper commodities, as well as bottle and can commodities are needed. Itwas further advised that two separate bids were advertised; three responses were received for paper commodities and two responses were received for bottle and can commodities; considered together, the best bids were submitted by Cycle Systems, Inc., and are dependant upon accepting both bids, with better pricing offered for meeting a certain threshold; i.e.: if both commodities total less than 300 tons per month, Cycle Systems would charge $5.00 per ton for paper commodities and bottles and cans would be disposed at $0.02 per pound ($40.00 per ton); if the total for both commodities is greater than 300 tons per month, there would be no charge by Cycle Systems for disposal of either commodity (recycling totals averaged 128 tons per month from December 2000 through March 2001); and it is anticipated that with proper promotion, education and the expansion of the commingled program to all residences, Roanoke can achieve the 300-ton per month goal. The Bid Committee recommended acceptance of the bids submitted by Cycle Systems, Inc., and that the City Manager be authorized to execute a contract with Cycle Systems, Inc., to be approved as to form by the City Attorney (for acceptance of both the paper commodities bid and the bottle and can commodities bid); and reject all other bids received by the City. (For full text, see communication on file in the City Clerk's Office.) Mr. White offered the following resolution: 21 (#35386-060401) A RESOLUTION authorizing the acceptance of two bids, and execution of a contract with Cycle Systems, Inc., for the provision of recycling services for paper commodities, and for bottle and can commodities, upon certain terms and conditions, and rejecting all other bids received. (For full text of Resolution, see Resolution Book No. 64.) Mr. White moved the adoption of Resolution No. 35386-060401. The motion was seconded by Mr. Carder and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith ........................ -6. NAYS: None ................................................................................... -0. (Council Member Harris was absent.) DIRECTOR OF FINANCE: DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The Director of Finance submitted the Financial Report for the month of April, 2001. (For full text, see Financial Report on file in the City Clerk's Office.) Without objection by Council, the Mayor advised that the Financial Report would be received and filed. BUDGET: The Director of Finance submitted a written report advising that the City of Roanoke's Internal Service Funds account for certain services provided to City departments; Internal Service Funds recover their costs by charging the receiving departments for services provided; budgeted funds for internal services are allocated in the General Fund in each fiscal year's budget throughout various departments based on estimated usage with usage varying from the original estimates; each fiscal year, at this time, it is necessary to make appropriations transfers between departments to provide sufficient funds for internal services for the remainder of the fiscal year; and transfers do not increase the overall General Fund budget, but reallocate amounts between departments. The following is a summary of total transfers: 22 Department of Technology Department of Technology - PC Rental Management Services Risk Management Overhead Fleet Management Fleet Rental Total Budget Amount Transfers Revised Budget Before Transfers In/Out Amount $3,122,551.00 $0.00 $3,122,551.00 593,000.00 0.00 593,000.00 95,975.00 0.00 95,975.00 598,080.00 0.00 598,080.00 1,726,500.00 (44,348.00) 1,682,152.00 1,050,000.00 44,348.00 1,094,348.00 $7,186,106.00 $0.00 $7,186,106.00 The Director of Finance recommended that Council adopt a budget ordinance which will accomplish the required transfers. (For full text, see report on file in the City Clerk's Office.) Mr. Carder offered the following emergency ordinance: (#35387-060401) AN ORDINANCE to amend and reordain certain sections of the 2000-2001 General Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 64.) Mr. Carder moved the adoption of Ordinance No. 35387-060401. The motion was seconded by Mr. Hudson and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith ............ 6. NAYS: None (Council Member Harris was absent.) BUDGET-CITY EMPLOYEES: The Director of Finance submitted a written report advising that the fiscal year 2000-2001 General Fund budget included funds in the nondepartmental category for unemployment wages and termination (vacation) leave wages; these fringe benefits are budgeted at estimated amounts in the nondepartmental category because annual charges of each department are difficult to project; and actual costs are charged to departments in anticipation of budget transfers to cover the costs. 23 It was further advised that a proposed budget ordinance transfers funds from the nondepartmental category to applicable City departmental budgets; as needed, available funding related to one type of fringe benefit is used to supplement funding needed in another area, such as retiree medical insurance, extended illness leave payments and termination leave wages; and transfers do not increase the General Fund budget in total, but only reallocate amounts between departments. The following is a summary of the total transfers: Budget Amount Transfers Revised Budget Before Transfers In/Out Amount FICA $4,554,422.00 ($232,089.00) $4,322,333.00 Unemployment Wages 35,000.00 772.00 35,772.00 Extended Illness 0.00 19,215.00 19,215.00 Termination Leave Wages 91,275.00 212,102.00 303,377.00 Total $4,680,697.00 $0.00 $4,680,697.00 The Director of Finance recommended that Council adopt a budget ordinance providing for the required transfers. (For full text, see report on file in the City Clerk's Office.) Mr. Carder offered the following emergency ordinance: (#35388-060401) AN ORDINANCE to amend and reordain certain sections of the 2000-2001 General Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 64.) Mr. Carder moved the adoption of Ordinance No. 35388-060401. The motion was seconded by Mr. Hudson and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith--- 6. NAYS: None- (Council Member Harris was absent.) 24 CITY CODE-TAXES-UTILITIES: The Director of Finance submitted a written report advising that in October 2000, the Consumer Utility Tax Ordinance was amended to comply with legislation which deregulated the electric and natural gas industries in the state; and review of legislation indicates that the due dates of the monthly tax remittances need to be changed to correspond to the legislation. It was further advised that currently, the City Code provides that the Consumer Utility Tax is due on the 20t' day of the month following the month in which the tax was collected; Section 58.1-3814, Code of Virginia (1950), as amended, specifies that the utility shall remit "such tax to the appropriate locality in accordance with Section 58.1-2901."; Section 58.1-2901, which pertains to the new Consumption Tax (not the consumer utility tax), details that the tax "shall be remitted monthly on or before the last day of the succeeding month of collection," which means that under the new legislation, both the existing Consumer Utility Tax and the local portion of the new Consumption Tax are due to the locality on or before the last day of the month following the month in which the tax was collected. It was explained that this change will bring the City Code into compliance with the Code of Virginia and will ensure consistent payment dates for electric and' natural gas utilities for both the Consumer Utility Tax and the Consumption Tax; and although the City will be receiving tax payments ten to eleven days later than previously received, the fiscal impact will be nominal. The Director of Finance recommended that Council adopt an ordinance amending the electric and natural gas consumer utility tax, to provide for a payment date as specified in Section 58.1-2901, Code of Virginia (1950), as amended. (For full text, see report on file in the City Clerk's Office.) Mr. Carder offered the following emergency ordinance: (#35389-060401) AN ORDINANCE amending subsection (4) of§32-169, Electric consumer utility tax, and subsection (4) of §32-170, Natural gas utility tax, of Article VII, Tax on Purchase of Utility Services, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, by changing the utility tax due date for electric and gas utilities from the twentieth of the month to the date on or before the last day of the succeeding month of collection, in compliance with the Code of Virginia; and providing for an emergency and an effective date. (For full text of Ordinance, see Ordinance Book No. 64.) Mr. Carder moved the adoption of Ordinance No. 35389-060401. The motion was seconded by Mr. Bestpitch and adopted by the following vote: 25 AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith ................... -.- ...................................................................... -6. NAYS: None 0. (Council Member Harris was absent.) BUDGET-HOTEL ROANOKE CONFERENCE CENTER: The DirectorofFinance submitted a written report advising that the Hotel Roanoke Conference Center Commission was created by the Virginia General Assembly in 1991 to construct, equip, maintain and operate the Conference Center of Roanoke adjacent to the Hotel Roanoke; the City of Roanoke and Virginia Tech are participating entities in the Commission; in 1992, Council authorized establishment of an Agency Fund entitled, "Hotel Roanoke Conference Center Commission"; enabling legislation for the Commission allows for the participating parties to equally contribute funds to the Commission to fund operating deficits of the Commission and to enable the Commission to expend such revenues for their proper purposes; the budget must be approved by each of the participating entities, and Council included $175,000.00 in the fiscal year 2001-02 General Fund adopted budget to be used for such purposes. The Director of Finance recommended that Council approve the Hotel Roanoke Conference Center Commission budget for fiscal year 2001-02, appropriate $350,000.00 to Conference Center Agency Fund accounts and establish revenue estimates of $175,000.00, each, for City of Roanoke and Virginia Tech contributions. (For full text, see report on file in the City Clerk's Office.) Mr. White offered the following emergency ordinance: (#35390-060401) AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Hotel Roanoke Conference Center Commission Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 64.) Mr. White moved the adoption of Ordinance No. 35390-060401. The motion was seconded by Mr. Hudson and adopted by the following vote: 26 AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith ............................................................................................. -6. NAYS: None ................................................................ - .................... -0. (Council Member Harris was absent.) Mr. White offered the following resolution: (#35391-060401) A RESOLUTION approving the annual operating budget of the Hotel Roanoke Conference Center Commission for Fiscal Year 2001-2002. (For full text of Resolution, see Resolution Book No. 64.) Mr. White moved the adoption of Resolution No. 35391-060401. The motion was seconded by Mr. Hudson and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith 6. NAYS: None- O. (Council Member Harris was absent.) BUDGET-HOUSING/AUTHORITY-GRANTS: The Directorof Finance submitted a written report advising that by agreement with the City of Roanoke, the Roanoke Redevelopment and Housing Authority administers a large segment of the City's Community Development Block Grant program; the Housing Authority receives program income during the course of its administration of various projects through the sale of land and the receipt of loan repayments from project area residents; the Housing Authority is required to transfer program income to the City of Roanoke; and the City is required to use the income for eligible community development activities. It was further advised that the Housing Authority has made payments to the City, in the amount of $189,007.00 from December 1, 2000, to May 15, 2001, in excess of revenue estimates previously adopted; of this amount, $104,385.00 resulted from the sale of property, $25,900.00 in parking lot rental, and $58,722.00 from various loan repayment programs; and the City has received the following miscellaneous program income, which amounts represent the difference between what was actually received and the amount that was previously adopted based on repayment estimates. 27 $60,050.00 from the Williamson Road Parking Garage which was constructed in part using CDBG funds. $6,929.00 in various loan repayments. The Director of Finance recommended that Council appropriate the total $255,986.00 in unanticipated CDBG program income as follows: Unprogrammed CDBG - Other- FY01 (035-G01-0140-5189) $ 66,979.00 Unprogrammed CDBG - RRHA - FY01 (035-G01-0140-5197) 189,007.00 It was explained that the amounts being appropriated to unprogrammed accounts will be available for futura appropriation for eligible community development purposes; the Housing Authority also administers a segment of the City's HOME program; assistance provided by the Housing Authority is predominantly in the form of Iow- or no-interest active and deferred loans to eligible homeowners and homebuyers; loan repayments constitute program income to the City's HOME program; and as of May 15, 2001, loan repayments raceived in excess of the budget estimate equal $11,516.00. The Director of Finance recommended that Council appropriate $11,516.00 to Unprogrammed HOME - FY01 Account No. (035-090-5323-5320), which will be available for future appropriation for eligible HOME activities. (For full text, see report on file in the City Clerk's Office.) Mr. Carder offered the following emergency ordinance: (#35392-060401) AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant Fund Appropriations, and providing for an emergency. (For full text of Ordinance, see Ordinance Book No. 64.) Mr. Carder moved the adoption of Ordinance No. 35392-060401. The motion was seconded by Mr. White and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith NAYS: None------- (Council Member Harris was absent.) 28 REPORTS OF COMMITTEES: None. UNFINISHED BUSINESS: None. INTRODUCTION AND CONSIDERATION RESOLUTIONS: None. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: OF ORDINANCES AND ARMORY/STADIUM-CIVIC CENTER: Council Member Hudson advised that as a part of Council's fiscal year 2001-02 budget study session on May 7, 2001, Council agreed to delay action with regard to the future of Victory Stadium to provide the City Manager with more time to review other potential sites for a stadium facility, which action was taken at the request of Council Member Wyatt. He stated that due to illness, he was unable to attend the City Council meeting which was held on Monday, May 21,2001, at which time Council voted to authorize the City Manager to negotiate for the acquisition of land across Orange Avenue from the Roanoke Civic Center for construction of a multi-purpose facility (stadium and amphitheater), at a project cost not to exceed $18 million. He advised that since he is rarely absent from City Council meetings, out of professional courtesy, the vote by Council should have been deferred until all Members of the Council were in attendance. ACTS OF ACKNOWLEDGMENT-NEIGHBORHOOD ORGANIZATIONS- ROANOKE NEIGHBORHOOD PARTNERSHIP: Council Member Bestpitch advised that he attended the Annual Conference of Neighborhoods USA in Pittsburgh, Pennsylvania, on May 23 - 26, 2001, and commended the young people who represented the City of Roanoke at the Conference. ACTS OF ACKNOWLEDGMENT.SCHOOLS: Council Member Wyatt commended City staff for their assistance in connection with a tour of certain City facilities by second grade students from Westside Elementary School on May 23, 2001. OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None. At 3:05 p.m., the Mayor declared the meeting in recess for continuation of the closed sessions that were approved by Council at its 12:15 p.m. session. At 3:35 p.m., the meeting reconvened in the Council Chamber, with Mayor Smith presiding, and all Members of the Council in attendance, with the exception of Council Member Harris. 29 COUNCIL: With respect to the four Closed Meetings just concluded, Mr. Carder moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by' Mr. Bestpitch and adopted by the following vote: AYES: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith ..................................................................................... -6. NAYS: None. (Council Member Harris was absent.) OATHS OF OFFICE-TRAFFIC-COMMITTEES: The Mayor advised that the term of office of David A. Morgan and Billie Abshire as members of the City of Roanoke Transportation Safety Commission expired on October 31, 2000; and the term of' office of Robert K. Bengtson as a member of the Transportation Safety Commission will expire on October 31, 2002, and called for nominations to fill the vacancies. Mr. Bestpitch placed in nomination the names of David A. Morgan, Billie Abshire, and Kenneth King. There being no further nominations, David A. Morgan and Billie Abshire were reappointed for terms ending October 31,2004, and Kenneth King was appointed to fill the unexpired term of Robert K. Bengtson, ending October 31,2002, as members of the City of Roanoke Transportation Safety Commission, by the following vote: FOR MESSRS KING, AND MORGAN, AND MS. ABSHIRE: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith 6. (Council Member Harris was absent.) OATHS OF OFFICE-COMMITTEES-YOUTH: The Mayor advised that there is a vacancy on the Youth Services Citizen Board and called for nominations to fill the vacancy. Ms. Wyatt placed in nomination the name of Wendi Wagner. There being no further nominations, Ms. Wagner was appointed as a member of the Youth Services Citizen Board for a term ending May 31,2004, by the following vote: 30 FOR MS. WAGNER: Council Members Wyatt, Bestpitch, Carder, Hudson, White, and Mayor Smith .......................................................................... -6. (Council Member Harris was absent.) There being no further business, the Mayor declared the meeting adjourned at 3:40 p.m. APPROVED ATTEST: Mary F. Parker City Clerk Ralph K. Smith Mayor 31 ..... CITY OF ROANOKE ~~ CITY COUNCIL ~~~,,., 7~' 215C hu rchAv eau e, S.W., Room 456 Ro~oke, Virginia 24011-1536 c,~, ........ Telephone: (540) 853-2541 Fax: (540) 853-1145 RALPH K. SMITH Mayor June 18, 2001 Council Members: William D. Bestpitch William H. Carder C. Nelson Hams W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request a Closed Meeting to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. Ralph K. Smith Mayor RKS:sm HSAgenda.Ol\Closed Session on Vacancies.wpd RALPH K. SMITH Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-254] Fax: (540) 853-1145 June ~8,200~ Council Members: William D. Bestpitch William H. Carder C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Smith and Members of Council: I wish to request a Closed Meeting to discuss appointments to a specific committee, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. William D. Bestpitch Council Member WDB:sm H:~Agenda.Ol\Closed Session on appointments.wpd RALPH K. SMITH Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 June 18,2001 Council Members: William D. Bestpitch William H. Carder C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Smith and Members of Council: I wish to request a Closed Meeting to discuss the performance of two Council-Appointed Officers, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. CNH:sm Sincerely, C. Nelson Harris, Chair City Council Personnel Committee H:~Agenda.Ol\Closed Session on Performance Evaluations.wpd MINUTES OF ROANOKE CITY COUNCIL AUDIT COMMITTEE June 4, 2001 1. CALL TO ORDER: The meeting of the Roanoke City Audit Committee was called to order at 11:00 a.m. on Monday, June 4, 2001, with Chairman, William White, Sr., presiding. · The roll was called by Mrs. Powers Audit Committee Members Present: William White, Sr., Chairman William H. Carder W. Alvin Hudson Linda F. Wyatt Others Present: William D. Bestpitch, Council Member Robert H. Bird, Municipal Auditor Darlene L. Burcham, City Manager Chip Snead, Assistant City Manager for Operations Rolanda Johnson, Assistant City Manager for Community Development William M. Hackworth, City Attorney James D. Grisso, Director of Finance Dana Long, Chief of Billings & Collections Gerri Rorer, Sr. Tax Compliance Administrator Troy A. Harmon, Assistant Municipal Auditor Mike Tuck, Senior Auditor Pamela C. Mosdell, Auditor Brian M. Garber, Auditor Evelyn W. Powers, Administrative Assistant FINANCIAL RELATED AUDITS: B. C. D. Records Management Economic Development Human Resources Miscellaneous Taxes Mr. White ordered that the financial audits be received and filed. There were no objections to the order. Mr. White recognized the Municipal Auditor's staff for comments. Mrs. Mosdell briefed the Committee on the Records Management audit. Mr. White questioned why the Records Management audit did not state an opinion and conclusion. Mr. Harmon explained that the Records Management audit was basically a follow-up to a previous audit and was more substantive testing. Mr. Harmon reported that there are areas of concern and that these concerns have been discussed with management. Mr. Hudson questioned what departments had actual concerns and wanted more detailed information. Mrs. Mosdell reported on the departments with the concerns and reported that management in these areas have been addressed. Mr. Audit Committee Minutes Page 2 Harmon reported that some departments were still holding records due to the EPA mandate. Ms. Burcham reported that she has met with the auditors and as a result of the concerns noted, has postponed moving records management to General Services for six months to better prepare for the transition. She assured the Committee that she is taking the auditors recommendations seriously and will make sure that all personnel are properly trained to handle records management. Mrs. Wyatt responded that the destruction of records is very important, and that in the past this cost the City $5 million dollars due to the situation at Public Works. She also stressed the importance of the people who are responsible for the City's records have the experience and the training necessary to perform records management duties. Mrs. Burcham said that personnel responsible for City records will go to training and that Diane Smallwood will continue to oversee this function for the next six months to ensure that things are going right. Mrs. Mosdell briefed the Committee on the Economic Development audit. Mr. White responded that he was glad to see that the audit department was auditing the enterprise zones. He said that this audit brought out a lot of good recommendations. He responded particularly to the area of incentives used to attract businesses to the City. Mr. White agreed that there needs to be adequate written documentation that can be passed on to new personnel to follow. Ms. Burcham indicated that the department had significant vacancies until January, 2001, with one vacancy remaining. The department's Business Plan addresses the areas of concern that were noted during the audit. There has been no paper trail in the past; however, the next review will show all recommendations in place. Ms. Burcham reported that she has asked the economic development staff to look at other localities for a better incentive package. Council should expect to see recommendations for changes regarding the incentive package during the next several months. Mrs. Wyatt asked if Planning and Zoning personnel were aware of the Enterprise Zones and the incentive package for businesses. Ms. Burcham responded perhaps not since many of the staff are new, and that she would make sure that those personnel knew about the Enterprise Zone. Mr. Grisso reported to the Committee that the City's Enterprise Zone has been recognized in Virginia as an active and good model for other localities to look at. Mr. Harmon briefed the Committee on the Human Resources audit. Mr. Carder stated that he could certainly understand the importance of the City's drug and alcohol testing and the risk of charges of bias and unfair testing. Mr. Carder had a general observation that better utilization of technology is needed to address many of the problems being identified in audits. He stated that the City needs to establish a vision for a fully integrated, open information system that provides access to everyone who needs the information to do their job. Mr. Harmon agreed that better utilization of technology is an issue, and that the Department of Technology is beginning to address this. Ms. Burcham stated that the City is going to have to play catch up. Many of the City's current systems are 25+ years old and that only one to two people are still here who know anything about the systems. The cost is not cheap. The City needs funding and people. We have a long way to go. Mr. Carder stated that there are quantifiable reasons for interfacing our computer systems. He also stated that for City departments to move forward with their business plans, there are going to have to be information systems to capture performance data. Mr. Carder suggested that the City consider bringing in technical experts to map out a five year plan on how the City can move Audit Committee Minutes Page 3 forward with technology. Mr. Carder said that he believes the return on the City's investment would be beneficial and most effective for better planning for the future of technology issues. Mrs. Wyatt agreed with Mr. Carder's comments. Ms. Burcham reported to the Committee that the staff is currently identifying technology needs. Mr. Grisso stated that everyone's points were well taken and supported Ms. Burcham's ideas on looking at updating the City's computer applications. Mr. Grisso reported that the City's Payroll system was designed in 1980, and currently is not interfaced with the Personnel system. Mr. Grisso felt that the management issues were taken care of a year ago. The Department of Technology is under new management and the City is now catching up. Mr. Bird reported that the Information Technology Committee is pulling out of a hole. The Committee is concentrating on technology infrastructure. The City is going to feel the pain in technology applications while we upgrade and simplify the infrastructure, but the City is headed in the right direction. Mrs. Wyatt said that the City needs to look at infrastructure for technology rather than buying computers. Technology changes too quickly for the City to keep up. She said that the City needs to be looking at leasing computers to save money and to continue to stay reasonably current with technology. Mr. Grisso reported that the City began this year leasing computers. He reported that 75 new computers are being replaced a quarter. The oldest computers are the first ones to be replaced. Mr. Tuck briefed the Committee on the Miscellaneous Taxes audit. Mr. Grisso introduced Dana Long and Gerri Rorer. He stated that most of the time is spent with prepared food tax. Mr. White asked if additional staff was hired, how much more additional tax could the City expect to collect. Mrs. Rorer reported that she thought $15,000 in additional taxes could be collected. She stated that an additional person could get bank statements and more records from businesses and examine them more closely for the appropriate tax collection. Mrs. Rorer examined two cell phone companies during the year and found that all the tax money was not being reported to the City. There are many cell phone companies that are out of town and the information is hard to get. The Office of Billings and Collections gets a great deal of the tax money that is owed; however, additional staff could add to the tax collected. Mr. Grisso suggested looking at hiring outside vendors to perform audits on electrical, gas, and cellular phone companies to ensure that all tax money is paid to the City, perhaps in concert with other jurisdictions or the Virginia Municipal League (VML). 3. UNFINISHED BUSINESS: A. Update on Comprehensive Services Act (CSA) Mr. White reported that the Comprehensive Services Act audit was presented to the Audit Committee on December 7, 2000. The Committee asked to be updated on the development of a computerized system. Ms. Burcham briefed the Committee on this issue. Ms. Burcham reported that a recommendation has been made to purchase the Harmony System. The cost of the system will be approximately $100,000. The cost includes hardware, software, and training. Ms. Burcham is looking for sufficient money to allow the City to purchase this system in this year's budget. Development of a system from scratch was not successful several years ago. Audit Committee Minutes Page 4 NEW BUSINESS: KPMG Audit Plan - June 30, 2001 Briefing on Municipal Auditing 2002 Audit Plan Mr. White ordered that the KPMG Audit Plan for June 30, 2001, be received and filed. There were no objections to the order. Mr. Harmon briefed the Committee on the Municipal Auditing 2002 Audit Plan. A formal report will be presented to the Council on or before June 30, 2001. Mr. Grisso mentioned the Civic Center and Parks & Recreation Part-Time Payroll as two areas that may benefit from audit attention in the future. ADJOURNMENT: There being no further business, the meeting adjourned at 11:58 a.m. William White, Sr., Chairman CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #184-280 Robert H. Bird Municipal Auditor Roanoke, Virginia Dear Mr.'Bird: Your communication submitting your notice of retirement as Municipal Auditor for the City of Roanoke, effective September 28, 2001, was before the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. On motion, duly seconded and adopted, the communication was received and filed and your notice of retirement was accepted, effective at the close of the business day on Friday, September 28, 2001. Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: Kenneth S. Cronin, Director of Human Resources H:~Agenda.01XJune 18, 2001 correspondenc.wpd June 4,2001 Honorable Mayor and Members of City Council: I will retire from my position as Municipal Auditor effective at the close of business September 28, 2001. I am willing to assist you in your search for my successor in any way you think is appropriate either before or after the effective date of my retirement. In submitting this notice, I would like to express my appreciation of your past support in improving the operations and the control environment of the City of Roanoke. Respectfully submitted, Robert H. Bird Municipal Auditor MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va.us June 20,2001 File #340 STEPHANIE M. MOON Deputy City Clerk David A~ Bowers, Chair Passenger Rail Service Committee 335 W. Church Avenue Roanoke, Virginia 24016 Dear Mr. Bowers: Your communication transmitting copy of a portion of the Spring 2001 newsletter, The Inside Track, with regard to recent statistics on Amtrak ridership and revenues for the first half of fiscal year 2001, was before the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. On motion, duly seconded and adopted, the communication was received and filed. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Enclosure H:~a, genda.01XJune 18, 2001 correspondenc.w'pd DAVID A. BOWERS Attorney at Law 335 W. CHURCH AVENUE ROANOKE, VIRGINIA 24016-5007 June 8, 2001 TELEPHONE (540} 345-~6622 FAX: {540) 345"0216 Honorable Ralph K. Smith, Mayor and Members of Roanoke City Council Noel C. Taylor Municipal Building 215 W. Church Avenue Roanoke, Virginia 24011 RE: Passenger Rail Service Committee Dear Mayor Smith and Members of Council: Attached hereto is part of the Spring 2001 newsletter, "The Inside Track," published by the American Passenger Rail Coalition. The latest statistics indicate that Amtrak rider- ship and revenues continue to grow in the first half of FY 2001, as they have for the last 4 years, and that over 11 million passengers rode Amtrak trains from October 2000 through March 2001. I was also interested in the statement by Senate Minority (formerly Majority) Leader Trent Lott of Mississippi who told the nation's mayors back in January that "We need a National Rail System, not just on the east and west coasts .... The federal government should and will do its part." This statement demonstrates increased bipartisan support for Amtrak development throughout our nation. The Council will be asked shortly to fund capital improvements to the old Norfolk Southern Passenger Station for development of a depot when passenger rail service comes through Roanoke in the future. Your support for that initiative is appreciated. I hope to meet with Amtrak leaders sometime this summer to get an update on possible extension of service into Southwest Virginia, and will give you an update thereafter. David A. Bowers DAB/ss Encl. cc: Passenger Rail Service Committee ~tstanding creat~wty ~n tts advertising mpaigns by Hospitality Sales and Market- _~ Association International The Interna- ~nal competmon drew 1800 entries from countnes. Amtrak won Gold Awards for Satisfaction Guarantee campaign and Fall ~vel promotion, a Silver Award for its West ~ast Tour Directory and in the "brochures :egory," Bronze Awards for its Pat/tic '¢//ner launch and 2000 Travel Planner. DID YOU KNOW? ~- 1993-1999 was the safest 7 year period ~n U.S. rail history. Train-accident fatalities fell 87%; highway- rail grade crossing fatalities dropped 35% ~" In the first half of F Amtrak ri continued to grow, they have for the last 4 years. Over 11 million trains from Oct. 2000-March 2001, up 7% over the same period last year. Revenues rose 12 %. Second Street NE, Suite 109 Washington, DC 20002 Tel: 2C:--408-1808 www. aprc.org GOVERNMENT AND BUSINESS LEADERS SPEAK OUT FOR HIGH SPEED RAIL: CONGRESS SHOULD ACT NOW Support for government investment in high-speed rail is coming from state and local government officials, business leaders and citizens. Over 30 newspapers editorial- ized in the last year in support of high- speed rail investment. The reason is clear: the nation's highway and aviation systems are overloaded and hurting economic productivity. With travel demand continu- ing to rise, investments in high-speed rail are needed, sensible and cost-effective. Highway congestion costs the U.S. economy $78 billion annually according to the Texas Transportation Institute. Airport congestion costs the a~lines and travelers billions per year in lost productivity. Governing magazine (April 2001, "Slow Going") listed the Top 10 U.S. airports with the most air traffic delays in 2000. With the exception of Phoenix, all the airports are located along designated high-speed rail Business leaders from chambers of con SC, GA, AL and TN announced on March 19~ the tion of the Southeast Economic Alliance to work speed rail in the southeast region Shown in are: (from left to right) keynote speaker Hugh President and CEO, Bank of Amenca; Dan DuPree dent and CO0, Cousins Properties: Sam William dent, Metro Atlanta Chamber of Commerce US Conference of Mayors Vice President, Mayor Mark Morial of New Orleans addresses 300 mayors at a Rail Summit ~n Union Stat on, Washington D.C Other speakers on the podium are (left to right): Senate Majority Leader Trent Lott; U S Conference of Mayors President, Mayor H. Brent Coles of Boise and Mayor Ken Livingstone of London, England corridors. The 10 airports with the most and Congress to make passenger rail delays are: La Guardia (New York); O'Hare (Chicago); Newark; Atlanta; San Francisco; Boston; Philadelphia; Dallas/Ft. Worth; Los Angeles and Phoenix. Improved passenger rail service could eliminate the need for many short-haul flights and free up gate and air space for longer, more efficient flights. Intercity passenger trains can connect to airports, as they do all over Europe, and create an efficient, seamless transportation Mayors Speak Out: On January 17, the U.S. Conference of Mayors convened a Rail Summit in Washington D.C., as part of its 69th Winter Meeting. Over 300 mayors from around the country attended and called for a National Rail Policy roi htury. The mayors urge Bush service a top priority. A national poll of residents in 10 metropolitan areas, released by the U.S. Conference of Mayors, showed strong public support for passenger rail investment. An overwhelming 87% said they believe the U.S. government currently possesses the resources to build a high- speed rail system (for details, visit www. usmayors, org). Senate Majority Leader Trent Lott told the nation's m~¥ors, ~We need a national rail system nnt ~)n the east and west coasts...The and will do its part." outheast Chambers of Commerce for High Speed Rail: Over 150 business leaders from chambers of commerce in six southeast states ~ - continued on back paqe Office of the City Manager June 18,2001 Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable Honorable Honorable Honorable C. Nelson Harris, Council Member W. Alvin Hudson, Jr., Council Member William White, Sr., Council Member Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Agreement between City of Roanoke and YMCA Background: The YMCA of Roanoke Valley, a non-profit organization, plans to build a new 40,000 square feet Central Branch YMCA to be located at 5th Street and Luck Avenue. This facility is needed to accommodate its expanding number of programs and to replace its current outdated facility. Construction of the new $6.5 million facility is scheduled to begin no later than June 1, 2002. The YMCA has made a formal offer to the City to enter into a collaborative agreement for partnering on the development and use of the new facility. Considerations: The Agreement, similar in form to Attachment A, specifies that the City will provide a two million dollar ($2,000,000) grant toward the construction of the indoor aquatic facility. Annual equal payments will be made to the YMCA over a period of ten (10) years with the first payment of $200,000 due by September 1, 2001. Funding for operational support will not be requested. To facilitate construction, a real estate swap will occur between the City and the YMCA as indicated in Attachment B. The City will transfer title of Roanoke City Official Tax Nos. 1113419 and 1113418 (506 Church Avenue and adjoining lot) to the YMCA. Upon completion of the construction of the new facility, the YMCA will transfer title of its current parking lot and facility, excluding the annex gymnasium, which adjoins the current Central Branch of the YMCA (425 Room 364 Municipal South 215 Church Avenue, S,W. Roanoke, Virginia 24011-1591 (540~ 853-2333 FAX {540) 853-1~38 CityWeb:www. ci, roanoke.va, us Honorable Mayor and Members of Council June 18, 2001 Page 2 Church Avenue), Roanoke City Official Tax Nos. 1011206, 1011209 and 1011210. The property received by the City may be valuable in addressing parking needs in this area. Benefits for City residents as outlined in the Agreement include a discount on the initial joining fee at all facilities owned or operated by the YMCA in the City of Roanoke, County of Roanoke, City of Salem, Town of Vinton and County of Botetourt. In addition, Parks and Recreation will participate with the YMCA in a Program Committee to develop programs. Recommended Action: Authorize a public hearing for July 2, 2001 for the real estate swap. Following the public hearing, City Council authorize the City Manager to execute an Agreement in substantially the same form as herein attached, and as approved as to form by the City Attorney, payment of $200,000.00 due September 1, 2001 is to be appropriated with the approval of the Five Year Capital Improvement Program and subsequent years payments shall be included in annual operating budgets subject to appropriation by City Council as specified in the agreement. Respectfully submitted, City Manager DLB:kaj Attachment C: Rolanda A. Johnson, Assistant City Manager for Community Development Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance Wanda B. Reed, Acting Director of Parks and Recreation #CM01-00124 R CAMPBELL ;HURCH AVE. 244,5 1011206 CHURCH LUCi, f RALPH K. SMITH Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 June 12,2001 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Vice-Mayor Carder and Members of Council: Please find enclosed correspondence dated June 6, 2001, from the Honorable Richard C. Pattisall, Chief Judge, Twenty-Third Judicial Circuit of Virginia. Attached to Judge Pattisalrs letter is a May 30, 2001, report from the Board of Equalization. Please 'note Judge Pattisall's requests and recommendations from the Board of Equalization. As there appears to be no problems once again with the performance of this Board, I would ask that this report be included on the Consent Agenda for the next meeting of Council, and thereafter received and filed. On behalf of the Members of Council, I want to thank the Circuit Court and the Board of Equalization for their assistance in this process once again this year. Bill Light, Rutledge Robertson and Randolph Harrison, always provide exemplary service to the citizens of our great Ali-America City, for which we are very grateful. Since~,~ ~,~ j Mayor RKS:jsj Enclosure pc: The Honorable Richard C. Pattisall, Chief Judge, Twenty-Third Judicial Circuit of Virginia, Roanoke County Courthouse, 305 East Main Street, Salem, Virginia 24153 W. G. "Bill" Light, Chair, Board of Equalization, 2066 Kenwood Boulevard, S. E., Roanoke, Virginia 24013 Rutledge W. Robertson, II, Vice-Chair, Board of Equalization, 5014 Bruceton Road, S. W., Roanoke, Virginia 24018 Randolph E. Harrison, Jr., Secretary, Board of Equalization, 2311 Westover Avenue, S. W., Roanoke, Virginia 24015 RICHARD C. PATTISALL, CHIEF JUDGE CITY OF SALEM COURTHOUSE 2 EAST CALHOUN STREET SALEM, VIRGINIA 24153 (540) 387-6218 (540) 375-4024 FAX TWENTY-THIRD JUDICIAL CIRCUIT Vm t IA COMMONWEALTH OF VIRGINIA ROANO1CE COUNTY COURT H OUS E 305 EAST MAIN STREET SALEM, VIRGINIA 24153 (540) 387-6293 (540) 387-6278 FAX June 6, 2001 Honorable Ralph K. Smith, Mayor Members of City Council 215 Church Avenue, S. W., Room 452 Roanoke, VA 24011-1594 Re: 2001 Report of the Board of Equalization Dear Mr. Mayor and Members of Council: I am enclosing the original Report of the Board of Equalization in preparation for the taxable year July 1, 2001 to June 30, 2002. The board considered 80 properties; there were 19 commercial and industrial appeals and 61 residential appeals considered. The members of the Board unanimously requested and recommended that the Board's necessary access to computer service continue. The board requested that future Equalization Boards continue to have separate office space from the Real Estate Valuation Office. It has been a pleasure working with this Board. Please advise me if I can be of further assistance or provide further information. RCP/bc Enclosure Cc: Sincerely, Richard C. Pattisall, Chief Judge Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Honorable Clifford R. Weckstein, Judge Honorable Diane McQ. Strickland, Judge Honorable Robert P. Doherty, Jr., Judge Honorable Jonathan M. Apgar, Judge norable James R. Swanson, Judge rable Mary F. Parker, City Clerk May 30, 2001 The Honorable Richard C. Pattisall Judge of the Circuit Court City of Roanoke Roanoke, Virginia 24011 Dear Judge Pattisall: We wish to inform you that the Board of Equalization has completed its work for the taxable year July 1, 2001 to June 30, 2002. The Board received sixty-seven (67) appeals from property owners, plus found inaccuracies in another thirteen (13) vacant lots. A total of eighty (80) properties were inspected with the following results: 80 Properties were considered 19 Commercial and Industrial 10 Commercial and Industrial Affirmed Value 7 Commercial and Industrial Decreased Value 2 Appeals were withdrawn at site 61 Residential 14 Residential Affirmed Value 46 Residential Decreased Value 1 Appeal was withdrawn before inspection Orders dated May 25, 2001 were mailed on may 25, 2001, informing each property owner of our decision. Our thanks to the Office of Real Estate Valuation for their cooperation in supplying property data and their time to meet with us on various properties. We trust that this assistance will be available to future Equalization Boards. It is recommended that future Equalization Boards continue to have access to the computer service in their work. Also, it is recommended that future Equalization Boards continue to have separate office space from the Office of Real Estate Valuation. The Honorable Richard C. Pattisall Page 2 May 30, 2001 Should you have any questions, please contact us. Very truly yours, Board of Equalization of Real Estate Assessments for the City of Roanoke l~ando~ph~.'Harrison, Jr., 'Secretary /,,/'~ wGI /pi MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va.us S1 EPHANIE M. MOON Deputy City Clerk June 26, 2001 File #15-110-247 Brenda Powell, Chair Fair Housing Board 3001 Linwood Road, N. W. Roanoke, Virginia 24017 Dear Ms. Powell: This is to advise you that Nancy F. Canova has qualified as a member of the Fair Housing Board for a term ending March 31,2004. Sincerely, Mary F. Parker, CMC City Clerk MFP:sm pc: Dolores C. Daniels, Secretary, Fair Housing Board Stephanie M. Moon, Deputy City Clerk N:\CKMHlkAgenda.0lLlune 18, 2001 corresponaenc.wpd Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Nancy~ Canova, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Fair Housing Board for a term ending March 31,2004, according to the best of my ability. I swear or affirm. Subscribed and sworn to before me this I?~-day of,~v~ 2001. ARTHUR B. CRUSH, III, CLERK , DEPUTY CLERK H:~Agendas 2001 \Corresp April 16, 2001 .wpd MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 !-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va.us June 20,2001 File #60-214-472 S'i'EPHANIE M. MOON Deputy City Clerk Bruce W. Haynes, Executive Secretary State Compensation Board P. O. Box 710 Richmond, Virginia 23218-0710 The Honorable Arthur B. Crush, III, Clerk Roanoke City Circuit Court Roanoke, Virginia _ Dear Mr. Haynes and Mr. Crush: I am enclosing copy of Resolution No. 35395-061801 authorizing the City Manager to execute the requisite grant agreement or documents necessary to accept the offer of the Compensation Board-Technology Trust Fund, in the amount of $20,191.00, to be used for an upgrade of certain records management equipment in the Office of the Clerk of the Circuit Court. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh pc: Darlene L. Burcham, City Manager James D. Grisso, Director of Finance George C. Snead, Jr., Assistant City Manager for Operations Barry L. Key, Director, Management and Budget H:kAgenda. OlXJune 18, 2001 correspondenc.wlxl IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2001. No. 35395-061801. A RESOLUTION authorizing the City Manager to execute the requisite grant agreement or documents necessary to accept a grant of funds from the Compensation Board-Technology Trust Fund in order to provide an upgrade of current Optical Character Recognition System in the Clerk of Court's Office. WHEREAS, the Clerk of Circuit Court is responsible, by statue, for the recordation of legal instruments which must be maintained and be available to the public; WHEREAS, in order to upgrade the Optical Character Recognition System, a records management system used in the Office of the Clerk of Circuit Court, an award of funds in the amount of $20,191.00 is available from the Compensation Board-Technology Trust Fund. THEREFORE, BE IT RESOLVED by the Council as follows: 1: The City Manager is hereby authorized to execute the requisite grant agreement or documents necessary to accept the offer of the Compensation Board-Technology Trust Fund in the amount of $20,191.00 to be used for an upgrade of certain records management equipment in the Office of the Clerk of Circuit Court. 2. The City Clerk is directed to forward an attested copy of this resolution to Bruce W. Haynes, Executive Secretary, State Compensation Board, and to the Honorable Arthur B. Crush, III, Clerk, Roanoke City Circuit Court. ATTEST: City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #6r -214-472 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35394-061801 amending and reordaining certain sections of the 2000-01 Grant Fund Appropriations, in connection with appropriation of $20,191.00 from the Compensation Board-Technology Trust Fund, to be used for an upgrade of certain records management equipment in the Office of Clerk of Circuit Court. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely,~/~e r,~MC Mary F. City Clerk MFP:mh H:kAgenda.01kl'unc 18, 2001 correspondenc.wpd James D. Grisso June 20,2001 Page 2 AEachment pc: The Honorable Arthur B. Crush, III, Clerk, Roanoke City Circuit Court Dadene L. Burcham, City Manager George C. Snead, Jr., Assistant City Manager for Operations Barry L. Key, Director, Management and Budget H:'~Agenda.01~June 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35394-061801. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ADDrO_~riations Judicial Administration $ 774,251 Compensation Board - Technology Trust Funds FY 2002 (1) ........... 20,191 Revenues Judicial Administration $ 774,251 Compensation Board - Technology Trust Funds FY 2002 (2) ........... 20,191 1) Furniture and Equipment >$5,000 (035-120-5142-9005) $ 20,191 2) State Grant Receipts (035-120-5142-5142) 20,191 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. TWENTY-THIRD JUDICIAL CIRCUIT OF VIRGINIA Mary Jane Barrett Chief Deputy Jeanne M. Bailey - Criminal Adm. Kathy S. Golladay - Civil Adm. ARTHUR B. CRUSH, III CLERK June 18,2001 CIRCUIT COURT OFTHE CITY OFROANOKE 315 Church Avenue, S.W. P.O. Box 2610 Roanoke, Virginia 24010 Criminal: (540) 853-6723 Civil: (540) 853-6702 Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable W. Alvin Hudson, Council Member Honorable William D. Bestpitch, Council Member Honorable William White, Sr., Council Member Honorable C. Nelson Harris, Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Acceptance of Compensation Board Technology Trust Funds The Clerk of the Circuit Court is responsible, by statute, for the recordation of legal instruments. These instruments include: Land Records, Marriage Licenses, Financing Statements, Assumed Names, Wills and other Probate Records, and Law, Chancery and Criminal Orders. These records must be maintained and be available to the public. The Optical Character Recognition System, also known as the Records Management Indexing/Scanning System, currently being used to record the above-mentioned records can no longer facilitate the volume of records being scanned. There is a need for additional, compatible equipment that will allow several operators to perform like tasks simultaneously. This equipment is available through the Supreme Court of Virginia at a cost of $20,191.00. Funding in the amount of $20,191.00 is available from the Compensation Board of Virginia-Technology Trust Fund. Considerations: The Clerk of Circuit Court has been granted $20,191.00 from the Compensation Board of Virginia-Technology Trust Fund for upgrades to the current recordation equipment. This Grant does not require a local match. Honorable Mayor and Members of Council June 18, 2001 Page 2 Recommended Action: Authorize the City Manager to execute the requisite documents to accept the grant and obtain the funding from the Compensation Board-Technology Trust Fund, including any required grant agreements or assurances. Authorize the Director of Finance to establish a revenue estimate in the amount of $20,191.00 in the Grant Fund and appropriate funding to the expenditure account listed below: 9005 Furniture and Equipment (>$5,000.00) $20,191.00 Sincerely, Arthur B. Crush, III, Clerk Roanoke City Circuit Court ABCIII:jec C: James D. Grisso, Director of Finance William M. Hackworth, City Attorney Mary F. Parker, City Clerk #CO01-00001 Office of the City Manager Jun 8;'2001' ;~'' ";' The Honorable Ralph K. Smith, Mayor The Honorable William H. Carder, Vice Mayor The Honorable William Bestpitch The Honorable C. Nelson Harris The Honorable W. Alvin Hudson The Honorable William White, Sr. The Honorable Linda F. Wyatt Dear Mayor Smith and Members of Council: Subject: Acceptance of Compensation Board Technology Trust Funds I concur with the recommendation from Arthur B. Crush, III, Clerk of Circuit Court for the City of Roanoke, with respect to the subject referenced above and recommend that City Council accept the funding from the Compensation Board Technology Trust Fund. Sincerely, Darlene L. Bu~ City Manager C: James D. Grisso, Director of Finance William M. Hackworth, City Attorney Mary F. Parker, City Clerk #CO01-00001 Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 ~;540) 853-2333 FAX (540) 853-1138 CityWeb:www. ci.roanoke.va,us MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va, us June 20,2001 File #60-467 STEPHANIE M. MOON Deputy City Clerk Melinda J. Payne, Chair Roanoke City School Board P. O. Box 13145 Roanoke, Virginia 24031 Dear Ms. Payne: I am enclosing copy of Ordinance No. 35397-061801 amending and reordaining certain sections of the 2000-01 School and School Capital Projects Funds Appropriation, in connection with appropriation of $50,000.00 for the Comprehensive School Reform Demonstration Grant: $7,500.00 for the Thurman Foundation for Children Grant; $66,485.00 as an additional appropriation for data cabling and networking at Fairview Elementary School; and $54,260.00 as an additional appropriation for data cabling and networking at Fishburn Park Elementary School. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Affachment pc: James D. Grisso, Director of Finance Dadene L. Burcham, City Manager Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy H. Lee~ Clerk, Roanoke City School Board H:'~Agenda.01Uune 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35397-061801. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 School and School Capital Projects Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 School and School Capital Projects-Funds Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: School Fund Appropriations Education CSRD Grant - Noel Taylor Learning Academy 2001-02 (1-10) ........ Thurman Foundation for Children 2001-02 (11 ) ................... Revenues Education CSRD Grant - Noel Taylor Learning Academy 2001-02 (12) ......... Thurman Foundation for Children 2001-02 (13) ................... School Capital Proiects Fund Appropriations Education Fairview Elementary School Improvements (14) .................. Fishburn Park Elementary School Improvements (15) .............. $ 129,074,560 50,000 7,500 $ 126,216,230 50,000 7,500 $ 23,570,210 2,468,398 2,378,554 Revenues Education State Grants - Schools (16-17) ................................. 1) Compensation of Substitute Teachers 2) Supplements 3) Social Security 4) Mileage 5) Testing/Evaluation Dissemination 6) Parent Involvement 7) Other Miscellaneous Payments 8) Inservice Workshops 9) Office Supplies 10) Educational and Recreational Supplies 11 ) Tuition - Private Schools 12) Federal Grant Receipts 13) Outside Third Parties 14) Appropriated from Literary Loan/ VPSA Bond 15) Appropriated from Literary Loan/ VPSA Bond (030-062-6187-6000-0021) (030-062-6187-6000-0129) (030-062-6187-6000-0201) (030-062-6187-6000-0551) (030-062-6187-6000-0584) (030-062-6187-6000-0585) (030-062-6187-6000-0586) (030-062-6187-6000-0587) (030-062-6187-6000-0601) (030-062-6187-6000-0614) (030-062-6607-6100-0312) (030-062-6187-1102) (030-062-6607-1192) (031-060-6056-6896-9006) (031-060-6057-6896-9006) 16) Literary Loan - Fairview Elementary (031-060-6056-1268) 17) Literary Loan/ Fishburn Park Elementary (031-060-6057-1269) $ 9,600 2,787 213 2,500 3,775 14,000 10,625 1,500 1,500 3,500 7,500 50,000 7,500 66,485 54,260 66,485 54,260 $ 16,966,462 15,946,724 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: ¢lerk@ci.roanoke.va. us June 20,2001 File #60-467 STEPHANIE M. MOON Deputy City Clerk Melinda J. Payne, Chair Roanoke City School Board P. O. Box 13145 Roanoke, Virginia 24031 Dear Ms. Payne: I am enclosing copy of Ordinance No. 35396-061801 amending and reordaining certain sections of the 2001-02 School Fund Approprbaons, in connection with transferring $54,630.00 from the City of Roanoke to the School General Fund to be used for employee salary increases. The above referenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Enclosure pc: James D. Grisso, Director of Finance Darlene L. Burcham, City Manager Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy H. Lee, Clerk, Roanoke City School Board N:\CKMHl~Agenda.01'dune 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35396-061801. AN ORDINANCE to amend and reordain certain sections of the 2001-2002 School Fund APpropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2001-2002 School Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Apl3ropriations Education Instruction (1) .......................................... Revenues Education Nonoperating (2) ........................................ 1) Compensation of Teachers (030-060-6001-6102-0121) $ 54,630 2) Transfer from General Fund (030-060-6000-1037) 54,630 $ 99,279,281 38,240,104 $ 99,279,281 46,408,753 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk.  '~l Melinda J. Payne, Chairman Sherman P. Lea, Vice Chairman ' Charles W. Day fRoanoke City School Board Marsha W. Ellison Gloria P. Manns Ruth C. Willson Brian J. Wishneff E. Wayne Harris, Ed.D., Superintendent Cindy H. Lee, Clerk of the Board · 540-853-2381 ° Fax: 540-853-2951 P.O. Box 13145, Roanoke, Virginia 24031 3une 13, 2001 The Honorable Ralph K. Smith, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: The School Board at its 3une 12 meeting voted to request the Roanoke City Council to appropriate the following funds for FY2001-02: $54,630.00 as a supplemental appropriation to the FY2001-02 School General Fund Budget request approved by the School Board March 6, 2001. The funds will be transferred from the City of Roanoke to the School General Fund. The additional City funds will be used for employee salary increases. $50,000.00 for the Comprehensive School reform Demonstration grant to provide for the replication of successful intervention programs from other school divisions at the school. Taylor Learning Academy will implement a basic skills program which includes staff development and remedial skills instruction. This continuing program is one hundred percent reimbursed by federal funds. $7,500.00 for the Thurman Foundation for Children grant to support the activities for the Partners for Success program, which is designed to encourage college preparation of eighth grade students who show academic promise but would be unlikely to consider advanced studies without intervention. This is a continuing grant. $66,485.00 as an additional appropriation to provide funds for data cabling and networking at Fairview Elementary School. Funding for this project is provided from a Literary Fund loan approved for the project. " Preparing Students for Success Members of Council Page 2 ]june 13, 2001 $54,260.00 as an additional appropriation to provide funds for data cabling and networking at Fishburn Park Elementary School. Funding for this project is provided from a Literary Fund loan approved for the project. The Board appreciates the approval of this request. Sincerely, Cindy H. Lee, Clerk re cc: Ms. Melinda ]j. Payne Dr. E. Wayne Harris Mr. Richard L. Kelley Mr. Kenneth F. Mundy Mr. William L. Murray Mrs. Darlene L. Burcham Mr. William Mi Hackworth Mr. ]james D. Grisso Mrs. Ann H. Shawver (with accounting details) JAMES D. GRISSO Director of Finance June 18,2001 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 JESSE A. HALL DeputyDirector The Honorable The Honorable The Honorable The Honorable The Honorable The Honorable The Honorable Ralph K. Smith, Mayor William H. Carder, Vice Mayor William D. Bestpitch, Council Member C. Nelson Harris, Council Member W. Alvin Hudson, Jr., Council Member William White, Sr., Council Member Linda F. Wyatt, Council Member Dear Mayor and Members of the City Council: We have reviewed the attached request to appropriate funding for the School Board. This report will appropriate the following: $54,630.00 as a supplemental appropriation to the FY2001-02 School General Fund Budget request approved by the School Board. March 6, 2001. The funds will be transferred from the City of Roanoke to the School General Fund. The additional City funds will be used for employee salary increases. $50,000.00 for the Comprehensive School reform Demonstration grant to provide for the replication of successful intervention programs from other school divisions at the school. Taylor Learning Academy will implement a basic skills program which includes staff development and remedial skills instruction. This continuing program is one hundred percent reimbursed by federal funds. $7,500.00 for the Thurman Foundation for Children grant to support the activities for the Partners for Success program, which is designed to encourage college preparation of eighth grade students who show academic promise but would be unlikely to consider advanced studies without intervention. This is a continuing grant. $66,485.00 as an additional appropriation to provide funds for data cabling and networking at Fairview Elementary School. Funding for this project is provided from a Literary Fund loan approved for the project. Members of Council June 13, 2001 Page 2 $54,260.00 as an additional appropriation to provide funds for data cabling and networking at Fishburn Park Elementary School. Funding for this project is provided from a Literary Fund loan approved for the project. We recommend that you concur with this request of the School Board. Sincerely, JDG/JSY/pac C~ Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Mary F. Parker, City Clerk E. Wayne Harris, Superintendent of City Schools CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #35-60-236 Dadene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I attaching copy of Resolution No. 35398-061801 authorizing execution of an agreement between the City of Roanoke and the History Museum and Historical Society of Western Virginia providing for operation of the old Crystal Spring Steam Pumping Station Museum by the Historical Society, under certain terms and conditions; and authorizing the City Manager to take such further action as is necessary to implement and administer the terms of the agreement. The above referenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh H:XAgenda.01X. lune 18,2001 correspondenc .wpd Darlene Burcham June 20, 2001 Page 2 Attachment pc: D. Kent Chrisman, Executive Director, History Museum and Historical Society of.Western Virginia James D. Grisso, Director of Finance George C. Snead, Jr., Assistant City Manager for Operations Rolanda A. Johnson, Assistant City Manager for Community Development Wanda B. Reed, Acting Director of Parks and Recreation Michael McEvoy, Director of Utilities Jesse H. Perdue, Water Division Manager H:~m_genda.01klune 18, 2001 correspondenc.wlxt IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2001. No. 35398-061801. A RESOLUTION authorizing the execution of an Agreement between the City of Roanoke, Virginia, and the History Museum and Historical Society of Western Virginia (Society) providing for the operation of the old Crystal Spring Steam Pumping Station Museum by the Society under certain terms and conditions; and authorizing the City Manager to take such further action as is necessary to implement and administer the terms of such Agreement. WHEREAS, the Society has offered to reopen, renovate, maintain, and operate the old Crystal Spring Steam Pumping Station Museum located within the City property designated as Crystal Spring Park fronting Jefferson Street in Roanoke, Virginia, as a museum exhibit for the education, enjoyment and general welfare of the residents of and visitors to the City of Roanoke, and the City wishes to accept such offer. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager and the City Clerk are authorized to execute and attest, respectively, an Agreement between the City of Roanoke, Virginia, and the History Museum and Historical Society of Western Virginia that will provide for the Society to operate the old Crystal Spring Steam Pumping Station Museum under certain terms and conditions as H:'.,MEASURES~-pumpmus~um.2 contained in the Agreement which is attached to the City Manager's letter to this Council dated June 18,2001. 2. The Agreement shall be in substantially the same form as that which is attached to the above mentioned City Manager's letter, and shall be approved as to form by the City Attorney. 3. The City Manager is authorized to take such further action as may be necessary to implement and administer the terms of the Agreement referred to above. ATTEST: City Clerk. H:XMEASURESXr-pumpmuseum. 2 Office of the City Manager June 18,2001 The Honorable The Honorable The Honorable The Honorable The Honorable The Honorable The Honorable Ralph K. Smith, Mayor William Carder, Vice-Mayor William Bestpitch, Council Member Nelson Harris, Council Member Alvin Hudson, Council Member William White, Council Member Linda VVyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Crystal Spring Pumping Station Museum Agreement Background: In 1976, the City of Roanoke approved a proposal from the Roanoke Valley Historical Society, the Roanoke Valley Bicentennial Commission, .and citizen volunteers to renovate and refurbish the old Crystal Spring pumping station and its steam-powered pump as a historic preservation project and museum exhibit (Ordinance No. 22840). The steam pump, manufactured by the Snow Pump Company of Buffalo, NY, is one of only two known to still exist today. It served as the main water pumping plant for Crystal Spring from 1905 to 1959. The renovations to restore the building and pump were completed and for a period of several years, the pump station was open to the public as a museum exhibit. The History Museum and Historical Society of Western Virginia (Society) desires to reopen the museum as an exhibit for the public. The Society has offered to staff the building and, through an endowment by Mr. David H. Burrows, provide educational materials and displays. Hours of operation are expected to be weekends, 2:00 to 5:00 PM and by special request. Room 364 Municipal South 215 Church Avenue, S.W, Roanoke, Virginia 240~ 1-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www. ci,roanoke.va,us Honorable Mayor and Members of Council June 18, 2001 Page 2 Considerations: The pump station is a landmark detailing the City's past and present reliance on the waters of Crystal Spring. The pump station was almost demolished in 1973 but was saved by the volunteer efforts described above. Although of limited scope, the museum will add to the City's collection of historic exhibits. The City currently maintains the pump station. Costs associated with maintenance of the building are not expected to change significantly with the reopening. Recommendation: Authorize the City Manager to execute an Operating Services Agreement, substantially similar to the one attached to this letter, between the City of Roanoke and the History Museum and Historical Society of Western Virginia for a period of 5 years with annual renewal options, and to take such further action as reasonably necessary to implement and administer such Agreement. Respectfully submitted, City Manager DLB/MTM/je Attachment C: George C. Snead, Jr., Assistant City Manager for Operations James D. Grisso, Director of Finance William M. Hackworth, City Attorney Mary F. Parker, City Clerk Wanda Reed, Acting Parks Director Michael McEvoy, Director of Utilities Jesse H. Perdue, Jr., Water Division Manager CM01-O0112 AGREEMENT THIS AGREEMENT for the Operation of the Old Crystal Spring Steam Pumping Station Museum (Agreement) is dated ,2001, between the CITY OF ROANOKE, VIRGINIA, a Virginia municipal corporation (City), and the HISTORY MUSEUM AND HISTORICAL SOCIETY OF WESTERN VIRGINIA (Society), a private not for profit Virginia organization located at Center in the Square, 1 Market Square, 3rd Floor, Roanoke, Virginia 24011. WITNESSETH: WHEREAS, the Society has obtained a private donation for a limited term which it wishes to use to reopen, renovate, maintain, and operate the Old Crystal Spring Steam Pumping Station Museum property (Pump Museum) located within the City property designated as Crystal Spring Park fronting Jefferson Street in Roanoke, Virginia, as a museum exhibit for the education, enjoyment and general welfare of the residents of and visitors to the City of Roanoke (public); and WHEREAS, the Society has offered to perform the above services in connection with the Pump Museum and the City wishes to accept the Society's offer to perform those services in accordance with the terms and conditions of this Agreement. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties mutually agree as follows: SECTION 1. OPERATION OF PUMP MUSEUM. A The Society hereby agrees to provide for the reopening, renovation, maintenance, and operation of the Pump Museum, through the generosity of a private donor, by providing approximately $10,000.00 or more annually for such services. The Society agrees to provide the City Manager with its plans for reopening, renovation and maintenance prior to undertaking such work or services. All such plans shall be in writing and shall be subject to the prior written approval of the City Manager. The Society agrees to submit to the City Manager written plans for how it intends to operate the Pump Museum during the term of this Agreement and agrees that the plans and provisions for operating the Pump Museum are subject to the prior written approval of the City Manager. Co The Society agrees that it will use the private donation of up to $10,000.00 annually, together with any other donations designated for the Pump Museum, for purposes of supporting the operation and maintenance of the Pump Museum. The Society intends C:hMYFILES\WPDOCS\O0112 .ATTACHMENT to include audio/visual displays, printed materials, appropriate advertising by the Society, cleaning, general maintenance, and upkeep of the Pump Museum building interior and any refurbishment that the steam pump might need; provided that all such items and/or activities are subject to the prior written approval of the City Manager. The City agrees to maintain the physical plant, provide utilities, and provide general upkeep of the exterior and grounds around the Pump Museum building. The Society may participate in the upkeep of the exterior and grounds around the Pump Museum building as set forth above in Section 1 (D) above by planting flowers and shrubs or other volunteer work, provided that any such improvements or upkeep by the Society shall be subject to the prior written approval of the City Manager. SECTION 2. SUSPENSION OF OPERATION BY THE CITY The City reserves the right to suspend the operation by the Society of the Pump Museum or to close the Pump Museum due to construction or maintenance activities or for any health or safety concerns in or around the Pump Museum Building, the Crystal Spring water plant, and the Crystal Spring Park facilities, or otherwise. Notice of suspension or closure will be provided to the Society's President in writing forty-eight (48) hours prior to any such suspension or closing, if reasonably practicable. SECTION 3. HOURS OF OPERATION. The Society agrees to operate the Pump Museum according to the hours that will be set by the Society subject to the prior written prior approval of the City Manager. However, at a minimum, the Society will operate the Pump Museum from 2:00 p.m. to 5:00 .p.m. on all Sundays and holidays from the Easter Sunday holiday through the Labor Day weekend each year of the term of this Agreement. Bo The Society agrees to and will provide signage and information to the general public during the hours of operation, but such items will be subject to the prior written approval of the City Manager. The Society agrees to and will be responsible for staffing during the normal hours of operation of the Pump Museum. The Society agrees that admission to the Pump Museum shall be free to the general public during the normal hours of operation. The City reserves and shall have the right to utilize the Pump Museum for tours and events without notice to the Society during the non operating hours and with forty- C:~IYFILES\WPDOCSX00112.ATTACHMENT 2 eight (48) hours notice to the Society's President if such tours or event will take place during the normal operating hours established by the Society for operation of the Pump Museum. The City agrees to have its staffavailable to open and close the Pump Station building during normal City working hours, Monday through Friday, 8:00 a.m. to 5:00 p.m., except for City holidays. The Society will be responsible for opening and closing the Pump Museum at all other hours and days. SECTION 4. MAINTENANCE AND REPAIR. The Society agrees to keep and maintain the Pump Museum in good repair, condition and working order, suitable for the purpose that it is to be used pursuant to this Agreement and to repair and repay to the City any damage that may be caused to the City's Pump Museum property by the Society or its agents, employees or volunteers. Furthermore, the Society agrees that should the Society install any fixtures to the City's Pump Museum property that cannot be removed without damage to the City's property, such fixtures shall be deemed and become the property of the City upon termination of this Agreement. SECTION 5. TERM OF AGREEMENT. The term of this Agreement shall be for five (5) years, from June ,2001, to June ,2006, at which time it shall terminate, provided that the parties may extend this Agreement from year to year upon the mutual written agreement of both parties at least thirty (30) days prior to the expiration of the original term or any extension thereof. Bo Notwithstanding anything set forth above, either party shall have the right, without penalty or incurring any liability or damages of any type to the other party for termination, to terminate this Agreement upon thirty (30) days prior written notice to the other party that the requesting party is terminating the Agreement. SECTION 6. INDEMNITY. The Society agrees to and shall indemnify and hold harmless the City and its officers, agents, volunteers, and employees against any and all liability, losses, damages, claims, causes of action, suits of any nature, costs, and expense, including reasonable attorneys' fees, resulting from or arising out of the Society's or its agents, employees, or volunteers activities or omissions on or near any of the City's Pump Museum property involved in this Agreement or arising out of or resulting from the Society's or its agents, employees or volunteers actions or omissions in providing any of the services or items under this Agreement, including, without limitation, fines and penalties, violations of Federal, State or local laws, or regulations C:~IYFILES\WPDOCS\00112.ATTACHMENT 3 promulgated thereunder, or any personal injury, wrongful death, or property damage claims of any type. SECTION 7. INSURANCE PROVIDED BY THE SOCIETY. mo The Society shall, at its sole expense, obtain and maintain during the life of this Agreement, the insurance policies required by this Section. Any required insurance policies shall be effective prior to the beginning of any service or work pursuant to this Agreement. The following policies and coverages are required: (1) Commercial General Liability. Commercial General Liability insurance, written on an occurrence basis, shall insure against all claims, loss, cost, damage, expense or liability from loss of life or damage or injury to persons or property arising out of the Society's or its employees, agents, or volunteers actions or omissions under this Agreement. The minimum limits of liability for this coverage shall be $1,000,000 combined single limit for any one occurrence. (2) Contractual Liability. Broad form Contractual Liability insurance shall include the indemnification obligation set forth in Section 6 of this Agreement. (3) Society's insurance. Society shall, at its sole cost and expense, obtain and maintain during the life of this Agreement a property insurance policy written on an "all risk" basis insuring all of Society's personal property, including, but not limited to, equipment, furniture, fixtures, furnishings, and improvements which are Society's responsibility, for not less than full replacement cost of such property. All proceeds of such insurance shall be used to repair or replace Society's property. (4) Workers' Compensation. Workers' Compensation insurance covering Society's statutory obligation under the laws of the Commonwealth of Virginia and Employer's Liability insurance shall be maintained for all its employees engaged in work on the Pump Museum property. Minimum limits of liability for Employer's Liability shall be $100,000 bodily injury by accident each occurrence; $500,000 bodily injury by disease (policy limit); and $100,000 bodily injury by disease (each employee). With respect to Workers' Compensation coverage, the Society's insurance company shall waive rights of subrogation against the City, its officers, employees, agents, volunteers and representatives. C:LMYFILES\WPDOCS\00112.ATrACHMENT 4 The insurance coverages and amounts set forth in subsections A (1), (2), (3) and (4) of this Section may be met by an umbrella liability policy following the form of the underlying primary coverage. Should an umbrella liability insurance coverage policy be used, such coverage shall be accompanied by a certificate of endorsement stating that it applies to the specific policy numbers indicated for the insurance providing the coverages required by subsections A(1), (2), (3), and (4) and it is further agreed that such statement shall be made a part of the certificate of insurance furnished by Society to the City. C. All insurance shall meet the following requirements: (1) Society shall furnish the City a certificate or certificates of insurance showing the type, amount, effective dates and date of expiration of the policies. (2) The required certificate or certificates of insurance shall include substantially the following statement: "The insurance covered by this certificate shall not be canceled or materially altered, except after thirty (30) days written notice has been received by the Risk Management Officer for the City of Roanoke." (3) In addition to the required certificate or certificates of insurance, such policies, except as to coverage under Section 7 (A)(4), shall name the City of Roanoke, its officers, employees, agents, volunteers and representatives as additional insureds through an Additional Insured Endorsement to the policy or policies. This action shall be documented in writing to the City. (4) Where waiver of subrogation is required with respect to any policy of insurance required under this Section, such waiver shall be specified on the certificate of insurance. (5) Insurance coverage shall be in a form and with an insurance company approved by the City, which approval shall not be unreasonably withheld. Any insurance company providing coverage under this Agreement shall be authorized to do business in the Commonwealth of Virginia. SECTION 8. COMPLIANCE WITH LAWS. Both parties agree to comply with all applicable federal, state, and local laws and regulations. C:qVIYFILES\WPDOCS\00112,ATTACHMENT 5 SECTION 9. COOPERATION. Each party agrees to cooperate with the other in executing any documents necessary to carry out the intent and purpose of this Agreement. SECTION 10. SEVERABILITY. If any term of this Agreement is found to be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. The parties intend that the provisions of this Agreement be enforced to the fullest extent permitted by applicable law. SECTION 11. AUTHORITY TO SIGN. The persons who have executed this Agreement represent and warrant that they are duly authorized to execute this Agreement in their representative capacities as indicated. SECTION 12. COUNTERPART COPIES. This Agreement may be executed in any number of counterpart copies, each of which shall be deemed an original, but all of which together shall constitute a single instrument. SECTION 13. SUCCESSORS. The terms, conditions, provisions and undertakings of this Agreement shall be binding upon and inure to the benefit of each of the parties hereto and their respective successors and assigns. SECTION 14. NONDISCRIMINATION. Both parties agree not to discriminate on the basis of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment in its employment practices, contracting or provision of services in violation of any applicable laws. SECTION 15. ASSIGNMENT. The Society agrees not to assign or transfer any part of this Agreement without the prior written consent of the City, and any such assignment will not relieve the Society fi:om any of its obligations under this Agreement. C:WIYFILES\WPDOCS\00112.ATTACHMENT 6 SECTION 16. FORUM SECTION AND CHOICE OF LAW. By virtue of entering into this Agreement, the Society agrees and submits itself to a court of competent jurisdiction in the City of Roanoke, Virginia and further agrees that this Agreement is controlled by the laws of the Commonwealth of Virginia and that all claims, disputes, and other matters shall be decided only by such court according to the laws of the Commonwealth of Virginia. SECTION 17. NONWAIVER. Each party agrees that any party's waiver or failure to enforce or require performance of any term or condition of this Agreement or any party's waiver of any particular breach of this Agreement by any other party extends to that instance only. Such waiver or failure is not and shall not be a waiver of any of the terms or conditions of this Agreement or a waiver of any other breaches of the Agreement by any party and does not bar the nondefaulting party from requiring the defaulting party to comply with all the terms and conditions of this Agreement and does not bar the nondefaulting party from asserting any and all rights and/or remedies it has or might have against the defaulting party under this Agreement or by law. SECTION 18. CAPTIONS AND HEADINGS. The section captions and headings are for convenience and reference purposes and shall not affect in any way the meaning or interpretation of this Agreement. SECTION 19. APPROPRIATION CLAUSE. The obligations and/or efforts the City will undertake in connection with this Agreement are subject to the availability of funds and the appropriation by City Council of such funds as may be necessary for such obligations and/or efforts. SECTION 20. ENTIRE AGREEMENT. This Agreement constitutes the entire agreement of the parties and supersedes all prior agreements between the parties. No amendment to this Agreement will be valid unless made in writing and signed by the appropriate parties. C:~ViYFILES\WPDOCS\00112,ATTACHMENT 7 IN WITNESS WHEREOF, the parties have executed this Agreement by their authorized representatives. ATTEST: CITY OF ROANOKE, VIRGINIA Mary F. Parker, City Clerk WITNESS: Primed Name and Title By. Darlene L. Burcham, City Manager HISTORY MUSEUM AND HISTORICAL SOCIETY OF WESTERN VIRGINIA By. Primed Name and Title Appropriation and Funds Required for this year for this Contract Certified and the remaining funds are subiect to appropriation by City Council: Director of Finance Date Acct. APPROVED AS TO FORM Assistant City Attomey APPROVED AS TO EXECUTION Assistant City Attorney C :WIYFILES\WPDOC S\00112. ATTACHMENT 8 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #20-60-102-514 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35399-061801 amending and reordaining certain sections of the 2000-01 Capital Projects Fund Appropriations, in connection with appropriation of $40,000.00 for Airport Road Signals and $55,000.00 for Road Safety Improvements - Rivedand Road/Bennington Street/Mount Pleasant Boulevard. The above referenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh H:kAgenda.01klune 18, 2001 correspondenc.wpd James D. Grisso June 20, 2001 Page 2 Attachment pc: Darlene L. Burcham, City Manager George C. Snead, Jr., Assistant City Manager for Operations Robert K. Bengtson, Director, Public Works Barry L. Key, Director, Management and Budget H:%genda. Ol~June l 8, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35399-061801. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Streets and Bridges Roadway Safety Improvements (1) ............................. Traffic Engineering Airport Road Traffic Signals (2) ................................ Revenues Nonoperating Transfers from Other Funds (3) ............................... 1 ) Appropriated from General Revenue 2) Appropriated from General Revenue 3) Transfer from General Fund (008-052-9606-9003) (008-052-9577-9003) (008-110-1234-1037) $ 55,000 40,000 95,000 $ 26,567,466 355,364 $ 4,391,660 390,000 $ 5,734,318 5,734,318 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Office of the City Manager ,'.'. ~,':; '01 J ~Ju'r{~ 18,' 2001 Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable C. Nelson Harris, Council Member Honorable W. Alvin Hudson, Jr., Council Member Honorable William White, Sr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Fund Transfer from General Fund to Capital Fund Funds were established in the FY 00-01 budget within the General Fund for transportation projects. Two projects, Airport Road Signals and Roadway Safety Improvements - Riverland Road/Bennington Street/Mount Pleasant Boulevard, are in the property acquisition and design phase. Funds need to be appropriated into established Capital Fund Project accounts for construction of these projects. Recommended Action: City Council approve the budget ordinance to make the following appropriations: 1. $40,000 to Capital Projects account Airport Road Signals, account number 008-052-9577-9003. $55,000 to Capital Projects account Road Safety Improvements - Riverland Road/Bennington Street/Mount Pleasant Boulevard, account number 008- 052-9606-9003. Respectfully submitted, City Manager DLB/JGB/bls C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance #CM01-00104 Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www. ci,roanoke.va,us CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #5-60-236-472 Dadene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 35401-061801 authorizing acceptance of a Bulletproof Vest Partnership Grant from the U. S. Department of Justice, in the amount of $14,515.00, as more fully described in a communication from the City Manager under date of June 18, 2001, upon certain terms, provisions and conditions relating to receipt of such funds. The above referenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, ~ Mary F. Pa-~r er, CMC City Clerk MFP:sm Attachment pc: James D. Grisso, Director of Finance Rolanda A. Johnson, Assistant City Manager for Community Developm.ent A. L. Gaskins, Chief of Police George C. Snead, Jr., Assistant City Manager for Operations Barry L. Key, Director, Management and Budget H:~Agenda.01XJun¢ 18, 200l correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2001. No. 35401-061801. A RESOLUTION authorizing the acceptance of a Bulletproof Vest Parmership Grant from the United States Department of Justice, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized on behalf of the City to accept from the U.S.'Department of Justice, a Bulletproof Vest Partnership Grant in the amount of $14,515, such grant being more particularly described in the letter of the City Manager, dated June 18, 2001, upon all the terms, provisions and conditions relating to the r~ceipt of such funds. 2. The City Manager is hereby authorized to execute, on behalf of the City, any documentation required in connection with the acceptance of such grant and to furnish such additional information as may be required by the Department of Justice; any such documentation to be approved as to form by the City Attorney. ATTEST: City Clerk H:XMEASL ~ntES~r-bulletproo fvest CITY OF RO INOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #5-60-236-472 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35400-061801 amending and reordaining certain sections of the 2000-01 Grant Fund Appropriations, in connection with appropriation of $14,515.00 received by the City of Roanoke as a part of the Bulletproof Vest Partnership Grant from the United States Department of Justice. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh H:V~.genda.01 ~June 18, 2001 correspondenc.wpd James D. Grisso June 20, 2001 Page 2 Attachment pc: Darlene L. Burcham, City Manager Rolanda A. Johnson, Assistant City Manager for Community Development A. L. Gaskins, Chief of Police George C. Snead, Jr., Assistant City Manager for Operations Barry L. Key, Director, Management and Budget H:kAgenda.01klune 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35400-061801. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ApDro~3riations Public Safety Bulletproof Vest Partnership Grant (1) ....................... Revenues $ 542,572 14,515 Public Safety Bulletproof Vest Partnership Grant (2) ....................... $ 542,572 14,515 1) Wearing Apparel 2) Bulletproof Vest Partnership Grant (035-640-3305-2064) (035-640-3305-3308) $14,515 14,515 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Office of the City Manager June 18,2001 Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable C. Nelson Harris, Council Member Honorable W. Alvin Hudson, Jr., Council Member Honorable William White, Sr., Council Member Honorable Linda F. VVyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Bulletproof Vest Partnership Grant Background: The Bulletproof Vest Partnership Grant Act of 2000, enacted by the 108th United States Congress, provides funds to eligible law enforcement agencies for the purchase of bulletproof vests. The grant program is managed by the Department of Justice, Office of Justice Programs, Bureau of Justice Assistance. On May 16, 2001, Roanoke was awarded $14,515, to purchase new bulletproof vests. That amount will allow procurement of forty-one bulletproof vests. Considerations: Bulletproof vests are primary officer-safety equipment. All Roanoke Police sworn personnel are issued bulletproof vests. These grant funds will be used to purchase bulletproof vests in need of replacement and for issue to new police hires. Recommended Action: Accept the Bulletproof Vest Partnership grant of $14,515 and authorize the City Manager and Chief of Police to execute any grant agreements related to such grant. Room 364 Municipal South 215 Church Avenue, S,W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www, ci.roanoke,va.us Honorable Mayor and Members of Council June 18, 2001 Page 2 Appropriate $14,515 from the Bulletproof Vest Partnership grant to accounts to be established by the Director of Finance. Increase revenue estimates in accounts to be established by the Director of Finance. Re_spectfully submitted, City Manager DLB:dbc C; Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance Rolanda ^. Johnson, Assistant City Manager for Community Development ^.L. Gaskins, Chief of Police #CM01-00110 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #60-72-236-178 Dadene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 35403-061801 accepting fiscal year 2001-02 funds for the Emergency Shelter Grant Program, and authorizing the City Manager to execute the requisite Grant Agreement with the United States Department of Housing and Urban Development, as more fully set forth in a communication from the City Manager under date of June 18, 2001. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: James D. Grisso, Director of Finance George C. Snead, Jr., Assistant City Manager for Operations Vickie S. Tregubov, Grants Specialist Barry L. Key, Director, Management and Budget H:XAgenda.01~lune 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2001. No. 35403-061801. A RESOLUTION accepting the Fiscal year 2001-2002 funds for the Emergency Shelter Grant Program, and authorizing the City Manager to execute the requisite Grant Agreement with the United States Department of Housing and Urban Development (HUD). BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Fiscal Year 2001-2002 funds for the Emergency Shelter Grant Program are hereby ACCEPTED, upon receipt of an approval letter from HUD. 2. The City Manager is authorized to execute, and the City Clerk is authorized to attest, the requisite Grant Agreement with the United States Department of Housing and Urban Development (HUD) for such funds, the Funding Approval, and any and all understandings, assurances and documents relating thereto, in such form as is approved by the City Attorney, as more particularly set out in the City Manager's letter to this Council dated June 18, 2001. ATTEST: City Clerk. H:h~,~S~.-EmShelter (6-18-01) CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #60-63-184 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35402-061801 amending and reordaining certain sections of the 2001-02 Grant Fund Appropriations, in connection with appropriation of $76,000,00 from the U. S. Department of Housing and Urban Development for the Emergency Shelter Grant Program. The aboVereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: Darlene L. Burcham, City Manager George C. Snead, Jr., Assistant City Manager for Operations Vickie S. Tregubov, Grants Specialist Barry L. Key, Director, Management and Budget HSAgenda.0 IX June t 8, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of .Tune. 2001. ~o. 35~02-Obt~Ui. AN ORDINANCE to amend and reordain certain sections of the 2001-2002 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the 'usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2001-2002 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Health and Welfare Emergency Shelter Grant FY02 (1-4) ........................ $ 2,428,701 76,000 Revenues Health and Welfare Emergency Shelter Grant FY02 (5) .......................... $ 2,428,701 76,000 1) TRUST 2) Roanoke Area Ministries 3) TAP Transistional Living Center 4) Roanoke Valley Intedaith Hospitality Network 5) Emergency Shelter Grant (035-630-5172-5251) $ 30,000 (035-630-5172-5252) 27,000 (035-630-5172-5253) 15,000 ( 035-630-5172-5254) (035-630-5172-5172) 4,000 76,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Office of the City Manager '0~ June 18, 2001 Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable W. Alvin Hudson, Council Member Honorable William D. Bestpitch, Council Member Honorable William VVhite, Sr., Council Member Honorable C. Nelson Harris, Council Member Honorable Linda F. VVyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Acceptance of 2001-2002 Emergency Shelter Grant (ESG) Program Background: ESG funds are allocated under the Stewart B. McKinney Homeless Assistance Act and must be used to provide assistance to the homeless or those at risk of becoming homeless. City Council authorized filing an ESG applicatiOn through the submission of the Annual Update to the Consolidated Plan to the U. S. Department of Housing and Urban Development (HUD) for FY 2001-2002 on May 7, 2001 by Resolution No. 35319-050701. Considerations: HUD's approval letter, granting the City access to its 2001-2002 ESG entitlement of $76,000, is completing the routine release process and is forthcoming. Acceptance of the entitlement and appropriation of all funds to the accounts indicated in Attachment A is needed to permit projects to proceed. Recommended Actions: Adopt a resolution accepting the $76,000 in 2001-2002 ESG funds, contingent upon receipt of the approval letter from HUD. Authorize the City Manager to execute the required Grant Agreement, Funding Approval, and other forms required by HUD in order to accept the funds; Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www. ci.roanoke.va.us Honorable Mayor and Members of Council June 18, 2001 Page 2 Appropriate $76,000 entitlement to revenue and expenditure accounts in the Grant Fund to be established by the Director of Finance, as detailed in Attachment A. DLB:vst Attachment c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance Vickie S. Tregubov, Grants Specialist Res. pectfully submitted, Darlene L. Bur'c'ham City Manager #CM01-0097 ESG Funds - 200112002 Account Set-up Transactions Account No. Item Description Amount 035-630-5172-5172 Revenue - 2001/2002 $ 76,000.00 Emergency Shelter Grant Expenditures: 035-630-5172-5251 I~tUST Shelter $ 30,000.00 035-630-5172-5252 RAM House $ 27,000.00 035-630-5172-5253 TAP Transitional Living Center $ 15,000.00 035-630-5172-5254 Roanoke Valley Interfaith $ 4,000.00 Hospitality Network Grand Totals Revenue $ 76,000.00 Expenditures $ 76,000.00 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #60-72-236 Dadene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 35405-061801 accepting fiscal year 2001-02 funds for the HOME Investment Partnerships Program, as more fully set forth in a communication from the City Manager under date of June 18, 2001. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: James D. Grisso, Director of Finance George C. Snead, Jr., Assistant City Manager for Operations Barry L. Key, Director, Management and Budget Frank E. Baratta, Grants Compliance Officer H:~.genda.01XJunc 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2001. No. 35405-061801. A RESOLUTION accepting the Fiscal Year 2001-2002 funds for the HOME Investment Partnerships (HOME) Program, and authorizing the proper City officials to execute the requisite Grant Agreement with the United States Department of Housing and Urban Development (HUD). BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Fiscal Year 2001-2002 funds for the HOME Program are hereby ACCEPTED, upon receipt of an approval letter from HUD. 2. The City Manager is authorized to execute, and the City Clerk is authorized to attest, the requisite Grant Agreement with HUD for such funds, the Funding Approval, and any and all understandings, assurances and documents relating thereto, in such form as is approved by the City Attorney, as more particularly set forth in the City Manager's letter to this Council dated June 18, 2001. ATTEST: City Clerk. H:'~RES\R-HOME (6-18-01 )S.DOC CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #60-72-236 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35404-061801 amending and reordaining certain sections of the 2001-02 Grant Fund Appropriations, in connection with appropriation of funds for the HOME Investment Partnerships Program from the U. S. Department of Housing and Urban Development. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: Darlene L. Burcham, City Manager George C. Snead, Jr., Assistant City Manager for Operations Barry L. Key, Director, Management and Budget Frank E. Baratta, Grants Compliance Officer HSAgenda.01',June 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35404-0b1801. AN ORDINANCE to amend and reordain certain sections of the 2001-2002 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2001-2002 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ApDror)dations Community Development - HOME Program HOME Investment Partnership - FY02 (1-5) ..................... HOME Investment Partnership - FY00 (6-7) ..................... HOME Investment Partnership - FY99 (8-9) ..................... HOME Investment Partnership - FY98 (10-12) ................... HOME Programmed Income- FY00 (13-14) ..................... Revenues 5,412,563 753,000 677,000 628,000 591,000 178,311 Community Development- HOME Program $ 5,412,563 HOME Investment Partnership FY02 (15) ...................... 753,000 1) RRHA General Administration (035-090-5309-5329) $ 50,000 2) RRHA Washington Park/HOPE VI (035-090-5309-5383) 150,000 3) RRHA Consolidated Loan Program (035-090-5309-5333) 302,358 4) BRHDC Connect Four (035-090-5309-5354) 212,950 5) Contingency for Cost Overruns (035-090-5309-5346) 37,692 6) RRHA Consolidation Loan Program (035-090-5305-5333) 4,236 7) NNEO Fairfax Avenue (035-090-5305-5341) ( 4,236) 8) RRHA Consolidated Loan, Program (035-090-5306-5333) 4,000 9) Contingency for Costs Overruns (035-090-5306-5346) $ ( 4,000) 10) RRHA Consolidated Loan Program (035-090-5307-5333) 14,826 11) HOME Downpayment/ Closing Assistance (035-090-5307-5240) (12,400) 12) RRHA HOP Subsidy Program (035-090-5307-5338) ( 2,426) 13) RRHA Consolidated Loan Program (035-090-5322-5333) 18,335 14) Unprogrammed-HOME (035-090-5322-5320) (18,335) 15) Federal Grant Receipts (035-090-5309-5309) 753,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance ~hall be in effect from its passage. ATTEST: City Clerk. Office of the City Manager June 18,2001 Honorable Ralph K. Smith, Mayor Honorable VVilliam H. Carder, Vice Mayor Honorable W. Alvin Hudson, Council Member Honorable William D. Bestpitch, Council Member Honorable William White, Sr., Council Member Honorable C. Nelson Harris, Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of Council: Subject: Acceptance of 2001-2002 HOME Investment Partnerships (HOME) Program Entitlement Grant Background: HOME is a housing assistance program of the U.S. Department of Housing and Urban Development (HUD). The City has received a HOME entitlement grant each year since FY 1992 and must reapply annually to HUD to receive such funding. On May 7, 2001, City Council authorized filing the 2001-2002 HOME application as part of approving the submission of the Annual Update to the Consolidated Plan to HUD. Considerations: HUD's approval letter, granting the City access to its 2001-2002 HOME entitlement of $753,000.00, is completing the routine release process and is forthcoming. Acceptance of these funds and appropriation to the accounts indicated in Attachment 1 is needed to permit projects to proceed. Along with these actions, $41,397.00 unexpended from earlier HOME accounts needs to be transferred as indicated in Attachment 2 for these projects. Acceptance of the 2001-2002 entitlement requires a local match of $87,875.00; however, no outlays of City funds will be needed to meet this requirement. Recommended Actions: 1. Adopt a resolution accepting the $753,000.00 in 2001-2002 HOME funds, contingent upon receipt of the approval letter from HUD; Room 364 Municipal South 215 Church Avenue, S.W, Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www. ci .roanoke.va .us Honorable Mayor and Members of Council June 18, 2001 Page 2 Authorize the City Manager to execute the required Grant Agreement, Funding Approval, and any other documents required by HUD in order to accept the funds; Appropriate $753,000.00 to revenue and expenditure accounts in the Grant Fund to be established by the Director of Finance; and Transfer $41,397.00 in HOME accounts from prior years to projects included in the 2001-2002 HOME program. City Manager DLB:FEB Attachments c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance Frank E. Baratta, Budget Team Leader #CM01-00098 Attachment 1 HOME Funds -- 2001/2002 Account Set-Up Transactions Account No. I Description Amount 035-090-5309-5309 Revenue -- 2001/2002 HOME Entitlement $753,000.00 Total Revenue $753,000.00 Expenditures: 035-090-5309-5239 RRHA General Administration $50,000.00 035-090-5309-5283 RRHA Washington Park/HOPE VI 150,000.00 035-090-5309-5333 RRHA Consolidated Loan Program 302,358.00 035-090-5309-5354 BRHDC Connect Four 212,950.00 035-090-5309-5346 Contingency for Cost Overruns 37,692.00 Total Expenditures $753,000.00 Attachment 2 HOME Funds --Account Transfers Account No. I Description I Amount Transfers: 035-090-5305-5341 NNEO Fairfax Ave (CHDO) ($4,236.00) 035-090-5305-5333 RRHA Consolidated Loan Program $4,236.00 035-090-5306-5346 Contingency for Cost Overruns ($4,000.00) 035-090-5306-5333 RRHA Consolidated Loan Program ($4,000.00) 035-090-5307-5240 HOME Downpayment/Closing Assistance ($12,400.00) 035-090-5307-5338 RRHA HOP Subsidy Program ($2,426.00) 035-090-5307-5333 RRHA Consolidated Loan Program $14,826.00 035-090-5322-5320 Unprogrammed--HOME ($18,335.00) 035-090-5322-5333 RRHA Consolidated Loan Program $18,335.00 Total Transfers $41,397.00 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #60-178-236 Dadene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 35407-061801 accepting fiscal year 2001-02 funds from the Community Development Block Grant Program, as more particularly set forth in a communication from the City Manager under date of June 18, 2001. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: James D. Grisso, Director of Finance George C. Snead, Jr., Assistant City Manager for Operations Barry L. Key, Director, Management and Budget Meg T. Munton, Grants Specialist H:kAgenda.01kl'une 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2001. No. 35407-061801. A RESOLUTION accepting the Fiscal Year 2001-2002 funds for the Community Development Block Grant program, and authorizing the City Manager to execute the requisite Grant Agreement with the United States Department of Housing and Urban Development (HUD). - BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Fiscal Year 2001-2002 funds for the Community Development Block Grant program are hereby ACCEPTED, upon receipt of an approval letter from HUD. 2. The City Manager is authorized to execute, and the City Clerk is authorized to attest, the requisite Grant Agreement with the United States Department of Housing and Urban Development for such funds, the Funding Approval, and any and all understandings, assurances and documents relating thereto, in such form as is approved by the City Attorney, as more particularly set out in the City Manager's letter to this Council dated June 18, 2001. ATTEST: City Clerk. H:~.ES',R.-CDBG-Cn'ant (2001-2002) (6-18-01 ) Office of the City Manager Honorable Honorable Honorable Honorable Honorable Honorable Honorable Ralph K. Smith, Mayor William H. Carder, Vice Mayor W. Alvin Hudson, Council Member William D. Bestpitch, Council Member William White, Sr., Council Member C. Nelson Harris, Council Member Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Acceptance of 2001-2002 Community Development Block Grant (CDBG) Program Background: CDBG is a program of the U. S. Department of Housing and Urban Development (HUD) which offers assistance to our community in many ways. The City has received CDBG entitlement grants each year since the inception of the program in 1974 and must submit an action plan annually to HUD to receive such funding. On May 7, 2001, by Resolution No. 35319-050701, City Council authorized filing the 2001-2002 CDBG application through submission of the Annual Update of the Consolidated Plan to the U. S. Department of Housing and Urban Development (HUD) for FY 2001-2002. Considerations: HUD's routine release process is underway, and the HUD approval letter is forthcoming, granting the City access to its 2001-2002 CDBG entitlement of $2,239,000. In addition, $655,000 unexpended from prior year accounts and $170,704 in anticipated program income are also included in this appropriation for FY 2001-2002 programs. Acceptance of the entitlement and appropriation of all funds to the accounts indicated in Attachment A is needed to permit projects to proceed. Recommended Actions: 1. Adopt a reSolution accepting the $2,239,000 in 2001-2002 CDBG funds, contingent upon receipt of the approval letter from HUD. Authorize the City Manager to execute the required Grant Agreement, Funding Approval, and other forms required by HUD in order to accept the funds. Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 ~'540) 853-2333 FAX (540) 853-1138 CityWeb:www. ci,roanoke.va.us Honorable Mayor and Members of Council June 18, 2001 Page 2 Appropriate $2,239,000, entitlement, and $170,704 in anticipated program income to revenue and expenditure accounts in the Grant Fund to be established by the Director of Finance, as detailed in Attachment A; and Transfer $655,000 in CDBG accounts from prior years to projects included in the 2001-2002 CDBG program, as detailed in Attachment A. Respectfully submitted, Darlene L. Burc~am City Manager DLB:mtm Attachment C; James D. Grisso, Director of Finance William M. Hackworth, City Attorney Mary F. Parker, City Clerk Meg T. Munton, Grants Specialist CM01-00107 ITEMIZED EXPENDITURES FOR CDBG FICSCAL YEAR 2001-2002 Account No. Item Description Amount RRHA General Administration & Support Costs 035-G02-0210-5002 Critical Assistance for the Elderly Support $10,250 5030 Consolidated Rehab Progam Support- UDAG $73,333 5035 RRHA General Administration $20,000 5042 Consolidated Rehab Program Support - CDBG $35,317 5076 Quick Response to Emergencies Support $4,100 5282 Washington Park Support $82,000 Subtotal $225,000 Housing 035-G02-0220 5003 Critical Assistance for the Elderly $90,000 5057 Empowering Individuals with Disabilities $40,000 5108 Demolition $90,000 5112 Consolidated Loan Program Part 1 $25,000 5203 Quick Response to Emergencies $45,000 5071 BRHDC / Habitat for Humanity $50,000 5354 Connect Four- BRHDC $150,304 Subtotal $490,304 City Code Enforcement Administration 035-G02-0222-1002 Regular Employee Salaries $112,854 1105 City Retirement $5,559 1115 ICMA Retirement $2,151 1116 ICMA Match $2,600 1120 FICA $8,633 1125 Medical Insurance $10,080 1126 Dental Insurance $808 1130 Life Insurance $903 1131 Disability Insurance $406 2015 Advertising $750 2020 Telephone $4,200 2021 Telephone- Cellular $2,050 2030 Administrative Supplies $3,000 2035 Expendable Equipment (<$5000) $5,500 2038 Motor Fuels and Lubricants $400 2042 Dues and Memberships $1,000 2044 Training and Development $2,500~ 2075 Printing $2,11R 2160 Postage $5,700 7010 Materials Control $150 7015 Management Services $1,000 7018 Car Insurance Premiums $1,100 7025 Fleet Management $2,500 7027 Fleet Rental $4,040 Subtotal $180,000 Account No. Item Description Amount Economic Development Projects 035-G02-0230 5021 Small Business Development Center / CBDI $125,000 5286 Greater Gainsboro Development Project $399,281 Subtotal $524,281 Job Training I Internship Program (OOY) 035-G02-0232-1004 Temporary Wages $25,000 1120 FICA $2,000 2034 Special Projects $3,000 Subtotal $30,000 Neighborhood Projects 035-G02-0237 5249 Melrose/Rugby- MG $500 5257 Loudon/Melrose- MG $2,000 5258 Washington Park Neighborhood Alliance - MG $1,694 5259 Gainsborough Southwest - MG $1,445 5355 Edgewood/Morwanda/Summit Hills - MG $1,500 5356 Norwich Neighborhood Alliance - MG $2,000 5357 Southeast Action Forum - MG $1,500, 5245 Loudon/Melrose - NDG $10,000 5249 Melrose/Rugby Neighborhood Forum - NDG $2,500 5358 NNEO- NDG $10,000 5359 Norwich Neighborhood Alliance- NDG $10,000 5360 Washington Park Neighborhood Alliance - NDG $10,000 5361 Neighborhood Development Grant- Lead Base Paint Resv. $1,861 5296 Lincoln 2000 Infrastructure $265,000 5297 McCray Court Senior Complex $277,750 Subtotal $592,111 Human Development Programs 035-G02-0238 5057 Empowering Individuals with Disabilities $14,000 5067 TAP This Valley Works CET $26,000 5074 Mental Health Counseling $21,000 5084 Apple Ridge Farms $26,000 5152 YMCA Learning Center $23,000 5158 Emergency Assistance Fund $35,000 5160 West End Center $27,000 5169 YMCA Magic Place at Hurt Park $21,727 5222 Resource Mothers $28,000 Account No. Item Description Amount 5263 Business Training Initiative - $43,000 5269 Girl Scout Outreach Program $14,000, 5350 YWCA Youth Club $19,000 5299 CHIP Family Strengthening & Support $12,000 5362 Violence Prevention - Boys & Girls Club $13,647 5363 Action Family Resource Center $16,000 5364 Food Distribution Program $9,000 5365 Mediating for Well-Being of Children -- $14,000 Subtotal $362,369 TOTAL EXPENDITURES $2,404,065 REVENUE 035-G02-0200-2201 CDBG Entitlement $2,239,000 2203 Other Program Income - RRHA $24,989 2206 Cooper Industries (UDAG) $13,333 2207 Parking Lot Income - Williamson Road (UDAG) $60,000 2217 Sands Woody Loan Repayment $6,722 2220. SRO Loan to TAP $5,618 2222 Homeownership Assistance $10,000 2231 Lagniappe Loan Repayment $7,620 2232 KDL Investments Loan Repayment $9,964 2233 Downtown Associates $1,758 2234 Hotel Roanoke Loan Repayment $20,700 2240 Rental Rehab Repay $10,000 TOTAL REVENUE $2,409,704 CDBG ACCOUNT TRANSFERS Account No. Item Description Amount Increase 035-094-9441-5135 Hotel Roanoke 108 Loan Repayment $2,152 035-095-9541-5135 Hotel Roanoke 108 Loan Repayment $47,148 035-097-9741-5135 Hotel Roanoke 108 Loan Repayment $15,980 035-098-9841-5135 Hotel Roanoke 108 Loan Repayment $2,617 035-099-9940-5135 Hotel Roanoke 108 Loan Repayment $7,544 035-G00-0040-5135 Hotel Roanoke 108 Loan Repayment $125,183 035-G01-0140-5135 Hotel Roanoke 108 Loan Repayment $357,657 Total Hotel Roanoke 108 Loan Repayment- $558,281 035-G01-0140-5286 Greater Gainsboro Development Project $96,719 Total Transfer Increases $655,000 Account No. Item Description Amount :Decrease 035-094-9441-5184 i Unprogrammed CDBG - carryover funds $2,152 035-095-9541-5184 Unpmgrammed CDBG - carryover funds $47,148 035-097-9741-5184 Unpmgrammed CDBG - carryover funds $15,980 035-098-9841-5184 Unpmgrammed CDBG - carryover funds $2,617 035-099-9940-5184 Unprogrammed CDBG - carryover funds $7,544 035-G00-0040-5184 Unprogrammed CDBG - carryover funds $79,964 035-G00-0040-5197 Unprogrammed CDBG - RRHA $45,219 035-G01-0140-5188 Unprogrammed CDBG - Section 108 Loan $260,728 035-(301-0140-5189 Unpmgrammed CDB(3 - Other $73,395 035-(301-0140-5197 Unpmgrammed CDBG - RRHA $120,253 Total Transfer Decreases $655,000 c:Uotus\work\01_02approp CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #60-178-236 Dadene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 35409-061801 authorizing the City Manager, for and on behalf of the City, to amend the annual Update of the Consolidated Plan for fiscal year 2001-02, after the required citizen review, provided that there are no compelling objections to the Amendment, in accordance with a communication from the City Manager to City Council under date of June 18, 2001. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: James D. Grisso, Director of Finance George C. Snead, Jr., Assistant City Manager for Operations Barry L. Key, Director, Management and Budget Meg T. Munton, Grants Specialist H:XAgcnda.01klune 18, 2001 correspondcnc.wpd IN THE COUNCIL OF CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35409-061801. A RESOLUTION authorizing the City Manager to amend the Annual Update to the Consolidated Plan for FY 2000-2001, including the submission of the necessary documents to the U. S. Department of Housing and Urban Development (HUD). WHEREAS, each year, the City receives Community Development Block Grant-(CDBG) and Home Investment Partnership Program (HOME) entitlement funds from HUD to implement a variety of community development programs; and WHEREAS, these programs are outlined each year as an Annual Update to the Five Year Consolidated Plan; and WHEREAS, City Council approved the FY 2000-2001 Annual Update on May 9, 2000, by Resolution No. 34798-050900;_ and WHEREAS, this amendment will decrease funding in the Demolition project and reflect the inclusion of two new projects: Code Enforcement / Rental Support - Residential and Code Enforcement / Rental Support - Rental which will allow for continuation of a program that assists with the elimination of slums and blighted conditions, as well as increases the number of safe, decent, affordable housing for low-income individuals. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the City Manager is hereby authorized, for and on behalf of the City, to amend the Annual Update of the Consolidated Plan for FY 2000-2001, after the required citizen review, provided there are no compelling objections to the Amendment, in accordance with the City Manager's letter to this Council dated June 18, 2001. ATTEST: City Clerk. H:'uRF. S'xR-Annual Update Con. Plan (6-18-01) CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #60-178-236 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35408-061801 amending and reordaining certain sections of the 2000-01 Grant Fund Appropriations, in connection with transfer of funds to amend the 2000-01 Consolidated Plan Annual Update. The aboVereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: Dadene L. Burcham, City Manager George C. Snead, Jr., Assistant City Manager for Operations Barry L. Key, Director, Management and Budget Meg T. Munton, Grants Specialist H:XAgenda.01Xlunc 18, 200l correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35,408-061801. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A~Dropdations Community Development Block Grant $ 6,160,465 Community Development Block Grant FY01 (1-2) ................. 2,837,268 Community Development Block Grant FY00 (3-5) ................. 3,323,197 1) Demolition 2) Code Enforcement/Rental Support-Residential 3) Demolition 4) Code Enforcement/Rental Support-Residential 5) Code Enforcement/Rental (035-G01-0120-5108) (035-G01-0120-5355) (035-G00-0020-5108) (035-G00-0020-5355) (035-G00-0020-5356) $ (4,000) 4,000 (71,000) 33,500 37,500 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Office of the City Manager June 18,2001 Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable W. Alvin Hudson, Council Member Honorable William D. Bestpitch, Council Member Honorable William White, Sr., Council Member Honorable C. Nelson Harris, Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Amendment of Consolidated Plan Annual Update Regarding "Code Enforcement/Rental Support Programs Background: Each year, the City submits a Consolidated Plan Annual Update (Annual Update) to the U.S. Department of Housing and Urban Development (HUD) in order to receive Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) entitlements. The Annual Update describes the individual programs to be conducted with the funds awarded to the City. Substantial amendments to the Annual Update require a 30-day public comment period before the change can be implemented. The public comment period for the referenced amendment began with a newspaper advertisement on May 25, 2001 and the period ends June 25, 2001. Considerations: Additional funding is needed to increase the amount of rehabilitation of substandard housing that might otherwise be demolished. A decrease in funds appropriated in the Demolition project by $75,000.00 will allow for the recreation of two new projects: Code Enforcement/Rental Support - Residential and Code Enforcement/Rental Support - Rental. This amendment will establish $37,500.00 in each of the two projects. The inclusion of the Code Enforcement/Rental Support allows for continuation of a program that assists with the elimination of slums and blighted conditions, as well as increases the number of safe, decent, affordable housing for Iow-income citizens. Room 364 Municipal South 215 Church Avenue, S.W, Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www, ci,roanoke.va.us Honorable Mayor and Members of Council June 18, 2001 Page 2 Recommended Actions: Authorize the City Manager to amend the 2000-2001 Consolidated Plan Annual Update, including the submission of necessary documents to HUD, to reflect the decrease in funding of the Demolition project and inclusion of the Code Enforcement/Rental Support - Residential and Code Enforcement/Rental Support - Rental Programs, following the public review and comment period provided no compelling adverse public comments are received. Transfer a total of $75,000 from 035-G01-0120-5108 ($4,000) and 035-G00-0020-5108 ($71,000) to accounts to be established for Code Enforcement/Rental Support - Residential in the amount of $37,500 and Code Enforcement/Rental Support - Rental in the amount of $37,500. Respectfully submitted, Darlene L. Bur~am City Manager DLB:mtm Attachment C; Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance Meg T. Munton, Grants Specialist CM01-00108 CITY,. OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #53-60-468 Dadene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 35412-061801 authorizing the City Manager's issuance of Amendment No. 2 to the City's contact with Wiley & Wilson, Inc., to monitor the pilot testing of the membrane filtration equipment and the design of approximately 4,100 square feet of office space within the proposed water plant building for the Crystal Spring Water Treatment Plant Project, for an increase of $63,000.00 to the contract. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh attachment pc: James D. Grisso, Director of Finance George C. Snead, Jr., Assistant City Manager for Operations Robert K. Bengtson, Director, Public Works Michael McEvoy, Director of Utilities Barry L. Key, Director, Management and Budget H:~,genda.0BJune 18, 2001 corrcspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2001. No. 35412-061801. A RESOLUTION authorizing the City Manager's issuance of Amendment No. 2 to the City's contract with Wiley & Wilson, Inc. to monitor the pilot testing of the membrane filtration equipment and the design of approximately 4,100 square feet of office space within the proposed water plant building for the Crystal Spring Water Treatment Plant Project. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager is authorized to execute for and on behalf of the City, in a form approved by the City Attorney, Amendment No. 2 to the City's contract with Wiley & Wilson, Inc., to monitor the pilot testing of the membrane filtration equipment and the design of approximately 4,100 square feet of office space within the proposed water plant building for the Crystal Spring Water Treatment Plant Project, all as more fully set forth in the letter to this Council dated June 18, 2001. 2. increase in the amount of $63,000.00 to the contract, all as set forth in the above letter. The Amendment No. 2 will provide authorization for additions in the work with an ATTEST: City Clerk. H:LMEASURES~r-wil e y ami:L2.05 ! 801 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #53-60-468 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 35411-061801 declaring the City's intent to reimburse itself from the proceeds of its general obligation public improvement bonds for certain monies to be appropriated by the City for expenditures in connection with Amendment No. 2 to the Crystal Spring Water Treatment Plant project. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: James D. Grisso, Director of Finance George C. Snead, Jr., Assistant City Manager for Operations Robert K. Bengtson, Director, Public Works Michael McEvoy, Director of Utilities Barry L. Key, Director, Management and Budget H:~Agenda.01xJune 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2001. No. 35411-061801. A RESOLUTION declaring the City's intent to reimburse itself from the proceeds of its general obligation public improvement bonds for certain moneys to be appropriated by the City for expenditures in connection with Amendment No. 2 to the Crystal Spring Water Treatment Plant Project; and providing for an effective date. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. In accordance with U.S. Treasury Regulations, Section 1.150-2, the City hereby declares that it reasonably expects and intends to reimburse itself from the proceeds of its general obligation public improvement bonds in a principal amount not to exceed $6,000,000 for certain moneys to be appropriated by the City from time to time for expenditures in connection with Amendment No. 2 to the Crystal Spring Water Treatment Plant Project (the "Project"), including, without limitation, the amount of $63,000.00 appropriated by an ordinance adopted contemporaneously herewith by the City Council on June 18,2001, in connection with the awarding of Amendment No. 2 for monitoring of the pilot testing of the membrane filtration equipment and the design of approximately 4,100 square feet of office space within the proposed water plant building at the Project. 2. The Council hereby determines that the appropriation authorized contemporaneously herewith is being made for a purpose for which the City is authorized to issue, and contemplated to be reimbursed from the Proceeds of, general obligation public improvement bonds of the City. The maximum principal amount of debt expected to be issued for the Project is an amount not to exceed $6,000,O00. 3. This is a declaration of official intent adopted pursuant to U.S. Treasury Regulations, Section 1.150-2. This official intent is being made not later than sixty days after the payment of the expenditures authorized by Paragraph 1 of this Resolution. 4. The City Clerk is directed to file this Resolution among the permanent papers of the City and hold it available for public inspection pursuant to the Virginia Freedom of Information Act, §§2.1-340, et seq., Code of Virginia (1950), as amended. 5. This Resolution shall be effective on and after the date of its adoption. ATTEST: City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #53-60-468 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35410-061801 amending and reordaining certain sections of the 2000-01 General Fund Appropriations, to provide for appropriation of $20,000.00, in connection with the City Manager's issuance of Amendment No. 2 to the City's contract with Wiley & Wilson, Inc., to monitor the pilot testing of the membrane filtration equipment and the design of approximately 4,100 square feet of office space within the proposed water plant building for the Crystal Spring Water Treatment Plant Project. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Mary F. Parker, CMC City Clerk MFP:mh H:~Agenda.01 ~June 18, 2001 correspondenc.wpd James D. Grisso June 20, 2001 Page 2 Attachment pc: Darlene L. Burcham, City Manager George C. Snead, Jr., Assistant City Manager for Operations Robert K. Bengtson, Director, Public Works Michael McEvoy, Director of Utilities Barry L. Key, Director, Management and Budget H:~gcnda.01~June 18, 2001, correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of Jume, 2001. No. 35410-061801. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. 'THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Capital Outlay $ 2,271,478 Crystal Springs Filter Plant (1) ............................... 575,000 Retained Earnings Retained Earnings - Available for Appropriation (2) ................. $ 1 ) Appropriated from General Revenue 2) Retained Earnings - Available for Appropriation (002-530-8395-9003) $ 20,000 (002-3348) (20,000) 4,535,937 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Office of the City Manager '01 i'~ '~ '~' ,~' June 18, 2001 Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable C. Nelson Harris, Council Member Honorable W. Alvin Hudson, Jr., Council Member Honorable William White, Sr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Crystal Spring Water Treatment Plant Contract Amendment No. 2 The City of Roanoke was notified by the Commonwealth of Virginia Department of Health on May 2, 2000 that, due to possible surface water influence, Crystal Spring could not be used as a water supply until the water was treated for potential surface contaminants. This has caused a loss of 3 - 4 million gallons of water per day in the potable water supply of the City of Roanoke. A preliminary engineering study determined the most feasible method to treat Crystal Spring water was a membrane filtration system. The project consultant, Wiley & Wilson, Inc., has requested additional compensation for two work tasks. These tasks are: 1) monitoring of the pilot testing of the membrane filtration equipment and 2) design of approximately 4,100 square feet of office space within the proposed water plant building. The office space will permit the approximately 15 Utility Department personnel currently working at other multiple locations to be housed in one facility. The proposed additional work will add $63,000 to the base contract of $500,000. Partial funding of Amendment No. 2 is available in account number 002-510-8395, Crystal Spring Filter Plant (approximately $47,000). The remaining funding is available in Water Fund Prior Year Retained Earnings. Recommended Action: Authorize the City Manager to execute Amendment No. 2 with Wiley & Wilson, Inc. in the amount of $63,000 for additional design services for the Crystal Spring Water Treatment Plant. Room 364 Municipal South 215 Church Avenue, S.W, Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www. ci.roanoke.va.us Honorable Mayor and Members of Council June 18, 2001 Page 2 Appropriate $20,000 from Water Fund Prior Year Retained Earnings and transfer to account number 002-510-8395, Crystal Spring Filter Plant. Adopt a resolution indicating the City's intent to reimburse itself from the proceeds of Series 2002 General Obligation bonds to be issued in the future. Respectfully submitted, City Manager DLB/PCS/bls C; Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance #CM01-00109 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #24-79-178 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 35413-061801 amending and reordaining Division 5A, Exemption of Certain Rehabilitated or Renovated Commercial or Industrial Real Property Located in Enterprise Zone Two, of Article II, Real Estate Taxes Generally, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, by amending the title of Division 5A, and §32-101.1, Generally, {}32-101.3, Eligibility of Commercial or Industrial Real Property and {}32-101.5, Application, to allow real property located in the City's Enterprise Zone One to be included within Division 5A., and qualify for tax exemptions provided for by Division 5A.; and to extend the applicable time period to December 31, 2003. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Mary F. Parker, CMC City Clerk MFP:mh HSAgenda.01XJun¢ 18, 2001 cormspondenc.wpd Darlene L. Burcham City Manager Page 2 Attachment pc: The Honorable Richard C. Pattisall, Chief Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Julian H. Raney, Jr., Chief Judge, General District Court The George W. Harris, Jr., Judge, General District Court The Vincent A. Lilley, Judge, General District Court The William D. Broadhurst, Judge, General District Cou'rt_ The Jacqueline F. Ward Talevi, Judge, General District Court John B. Ferguson, Chief Judge, Juvenile and Domestic Relations Honorable Honorable Honorable Honorable The Honorable District Court The Honorable District Court The Honorable Court Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations Philip Trompeter, Judge, Juvenile and Domestic Relations District The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District Court The Honorable Donald S. Caldwell, Commonwealth's ,Attorney Transmitted by electronic mail to Municipal Code Corporation Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia 24011 Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Peggy B. Stewart, Office of the Magistrate Michael R. Meise, Law Librarian James D. Grisso, Director of Finance Elizabeth Neu, Director of Economic Development Willard N. Claytor, Director of Real Estate Valuation H:XAgenda.01XJune 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35413-061801. AN ORDINANCE amending and reordaining Division 5A, Exemption of Certain Rehabilitated or Renovated Commercial or Industrial Real Property. Located in Enterprise Zone Two, of Article II, Real Estate Taxes Generally, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, by amending the title of Divisioh 5A. a_nd § 32- 101.1, Generally, § 32-101.3, Eligibili _ty of Commercial or Industrial Real Property_, and §32- 101.5, Application, to allow real property located in the City's Enterprise Zone One to be included within Division 5A., and qualify for tax exemptions provided for by Division 5A.; and to extend the applicable time period to December 31, 2003; and providing for an emergency. WHEREAS, Roanoke City Council wishes to have the benefits of Division 5A., Article II, Chapter 32, Exemption of Certain Rehabilitated or Renovated Commercial or Industrial Real Property_ Located in Enterprise Zone Two, also made available to real property located within the City's Enterprise Zone One, all as more fully set forth in the City Manager's letter to City Council dated June 18, 2001. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Division 5A. Exemption of Certain Rehabilitated or Renovated Commercial or Industrial Real Property_ Located in Enterprise Zone Two, of Article II,.Real Estate Taxes H:LMEASURE~o-amtaxent~rprizezoa¢ Generally, of Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: Division 5A. Exemption of Certain Rehabilitated or Renovated Commercial or Industrial Real Property Located in either Enterprise Zone One or Enterprise Zone Two § 32-101.1 Generally. The Director of Real Estate Valuation shall, upon application made and within the limits hereinafter provided, order exemption of real property tax on real property substantially rehabilitated or renovated for commercial or industrial use and located within the area of either Enterprise Zone One or Enterprise Zone Two, as such area is shown on a map of Enterprise Zone One or Enterprise Zone Two, which maps are on file in the Office of the City Clerk. § 32.101.3 Eligibili .ty of commercial or industrial real property_. (a) In order to qualify for the exemption from real property taxation for real property substantially rehabilitated or renovated for commercial or industrial use within either Enterprise Zone One or Enterprise Zone Two, a structure shall meet all of the following criteria: (1) Be no less than fifteen (15) years of age and located within either Enterprise Zone One or Enterprise Zone Two. (2) (3) Be rehabilitated or renovated so as to increase the assessed value of the structure by at least fifty thousand dollars ($50,000.00) or more; Be designed for and suitable for commercial or industrial use after completion of such rehabilitation or renovation; (4) The structure has not received an exemption under Division 5, exemption of certain rehabilitated real property, of this chapter; and (5) The rehabilitation or renovation must be completed within one (1) year after the date of the filing of the application for exemption. (b) The types of substantial rehabilitation or renovation improvements that will be considered as increasing the assessed value are limited to those made to the actual qualifying structure only. Other improvements, fees, or costs will not be considered. (c) Any new additions to the qualifying structure or any additiorfal square footage over the prerehabilitation or prerenovation square footage will not considered as increasing the assessed value of the qualifying structure or eligible for or considered for the tax exemption since the purpose of this incentive is to encourage rehabilitation or renovation of existing structures. § 32.101.5. Application. (a) Application for exemption of substantially rehabilitated or renovated real property from taxation under this division shall be filed by the owner of sUch property with the Director of Real Estate Valuation prior to .commencement of any rehabilitation or renovation work for which exemption ~s sought. Each application for such exemption shall be accompanied by a processing fee in the amount of fifty dollars ($50.00). No property shall be eligible for such exemption unless all appropriate building permits have been acquired and the Director of Real Estate Valuation has verified that the rehabilitation or renovation indicated on the application has been completed. Furthermore, no property shall be eligible for such exemption if the Director of Real Estate Valuation has been denied access to the entire premises, either before or after the rehabilitation or renovation work for which the exemption has been sought, for purposes of determining whether the required rehabilitation or renovation has been completed and for appraising the property. The application for this exemption must be filed with the Director of Real Estate valuation during the period of July 1, 1996, through December 31, 2003, for property located within Enterprise Zone Two and during the period of July 19, 1999, through December 31, 2003, for property located within Enterprise Zone One, in order to be eligible for this exemption. (b) The burden of proof shall be on the applicant to show that the,. ~tructure for which the exemption has been filed complies with all the eligibility criteria established by this division. The Director of Real Estate Valuation may require documentary proof of eligibility and, in such cases, documentation satisfactory to the Director of Real Estate Valuation shall be presented by the applicant. o In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. 4 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #24-79-178 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 35414-061801 amending Ordinance No. 33019- 070196, adopted by Council on July 1,1996, which established certain local incentives for the area designated as Enterprise Zone Two in the City, by modifying it to provide that such local incentives be applicable for the period of July 1, 1996, through December 31, 2003; amending Ordinance No. 34412-071999, which made the above mentioned local incentives apply to the City's Enterprise Zone One as of July 19, 1999, by modifying it to provide that such local incentives or Enterprise Zone One shall be applicable for the period of July 19, 1999, through December 31, 2003; and authorizing the City Manager to apply to the Virginia Department of Housing and Community Development for approval of the above amendments and/or to take such further action as may be necessary to obtain or confirm such amendments. The abovereferenced Ordinance No. 35414-061801 was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh H:XAgenda.0BJune 18, 2001 correspondenc.wpd Darlene L. Burcham City Manager Page 2 attachment pc: James D. Grisso, Director of Finance Elizabeth Neu, Director of Economic Development Willard N. Claytor, Director of Real Estate Valuation H:~Agenda.01klune 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35414-061801. AN ORDINANCE amending Ordinance No. 33019-070196, adopted by City Council on July 1, 1996, which established certain local incentives for the area designated as Enterprise Zone Two in the City, by modifying it to provide that such local incentives be applicable for the period of July 1, 1996, through December 31, 2003; amending Ordinance No. 34412-071999, which made the above mentioned local incentives apply to the City's Enterprise Zone One as of July 19, 1999, by modifying it to provide that such local incentives for Enterprise Zone One shall be applicable for the period of July 19, 1999, through December 31, 2003; authorizing the City Manager to apply to the Virginia Department of Housing of Community Development (DHCD) for the approval of the above amendments and/or to take such further action as may be necessary to obtain or confirm those amendments; and providing for an emergency. WHEREAS, on July 1, 1996, City Council adopted Ordinance No. 33019-070196 approving, adopting, and establishing certain local incentives for the area designated as Enterprise Zone Two in the City of Roanoke; and WHEREAS, on July 19, 1999, City Council adopted Ordinance No. 34412-071999, providing that the local incentives established for the area designated as Enterprise Zone Two shall also apply to the City's Enterprise Zone One as of July 19, 1999; and H:'xMEASURES'xo-amentzoneords, I WHEREAS, Ordinance No. 33019-070196, provided that the local incentives created by that ordinance, which were subsequently made applicable to the City's Enterprise Zone One, would end on June 30, 2001, unless otherwise modified by Council, and Council now wishes to extend the applicable time period for such local incentives to be applicable to Enterprise Zone One and Enterprise Zone Two from June 30, 2001, through December 31, 2003, at which time such local incentives will end unless otherwise modified by this Council. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Ordinance No. 33019-070196, adopted by City Council on July 1,-1996, is hereby amended to provide that the certain local incentives approved, adopted and established by that ordinance for the area designated as Enterprise Zone Two in the City of Roanoke, including the 581/Hershberger Subzone of Zone Two, shall be applicable to Enterprise Zone Two for the period of July 1, 1996, through December 31, 2003, at which time such local incentives shall end, unless otherwise modified by this Council; and furthermore, all references in Ordinance No. 33019-070196 to the date of June 30, 2001, are hereby deemed to be amended and changed to December 31, 2003; all as more fully set out in the City Manager's letter to Council dated June 18, 2001. 2. Ordinance No. 34412-071999, adopted by City Council on July 19, 1999, is hereby amended to provide that the certain local incentives referred to in that ordinance and made applicable to the area designated as the City's Enterprise Zone One, formerly known as the Roanoke Urban Enterprise Zone, shall be available in Enterprise Zone One for the time period from July 19, 1999, through December 31, 2003, at which time such local incentives shall end, unless otherwise modified by this Council, all as more fully set forth in the City Manager's letter to Council dated June 18, 2001. 3. As amended, Ordinance No. 33019-070196, adopted July 1, 1996, and Ordinance No. 34412-071999, adopted July 19, 1999, are hereby affirmed and remain in full force and effect. 4. The City Manager is authorized to submit to the Virginia Department of Housing and Community Development all information necessary for approval or confirmation of the above amendments regarding local incentives, and to take such further action as may be necessary to meet other program requirements or to establish and administer the local incentives as set forth above. The City Clerk is authorized to execute and attest any documents that may be necessary or required for the purposes set forth above. 5. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. H:~IF..,AS LtRF_,S~o-amentzonectds. 1 3 Office of the City Manager June 18,2001 Honorable Honorable Honorable Honorable Honorable Honorable Honorable Ralph K. Smith, Mayor William H. Carder, Vice-Mayor William D. Bestpitch, Council Member C. Nelson Harris, Council Member W. Alvin Hudson, Jr., Council Member William White Sr., Council Member Linda F. Wyatt, Council Member Subject: Extension of Real Estate Tax Exemption to Enterprise Zone One and Extension of Time of Applicability of Local Incentives to Enterprise Zones Dear Mayor Smith and Members of City Council: On July 1, 1996, City Council adopted Ordinance No. 33019-070196, which approved, adopted and established certain local incentives for the area designated as Enterprise Zone Two in the City, and provided an effective date for the applicability of those incentives. On July 19, 1999, City Council adopted Ordinance No. 34412-071999, which provided that certain local incentives available in Enterprise Zone Two would also be available within Enterprise Zone One, subject to approval by the Virginia Department of Housing and Community Development (DHCD). Such local incentives included a tax exemption of certain rehabilitated or renovated commercial or industrial real property. However, such local incentives were scheduled to end on June 30, 2001, unless extended by Council. The DHCD has approved the application of such local incentives to Enterprise Zone One. Now, Chapter 32, Article II, Division 5^, of the Code of the City of Roanoke (1979), as amended, needs to be amended to make such tax exemption available to such real property within Enterprise Zone One. Also, the availability of such local incentives, including the tax exemption, for both Enterprise Zone One and Enterprise Zone Two needs to be extended from June 30, 2001, to December 31, 2003. Room 364 Municipal South 215 Church Avenue, S,W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www. ci,roanoke.va,us Honorable Mayor and Members of Council June 18, 2001 Page 2 Considerations: In order to make the above tax exemption available for certain real property within Enterprise Zone One and to extend the availability of such tax exemption in both Enterprise Zone One and Two, the above-mentioned portion of the Code of the City of Roanoke needs to be amended. This is needed to continue economic incentives within both Enterprise Zones in order to attract and/or keep businesses within those Zones. The DHCD requires that localities offer local incentives to supplement the incentives offered by the State for enterprise zones or risk the possibility of losing the designation of an enterprise zone. The City has done this with the local incentives offered within Enterprise Zone Two when it was created in January, 1996, and by making applicable local incentives from Enterprise Zone Two available within Enterprise Zone One by the July 19, 1999, ordinance mentioned above. However those incentives are scheduled to expire on June 30, 2001, and need to be extended to December 31,2003. The December 31,2003, date was selected since that is when the designation for Enterprise Zone One will expire or need to be extended and any further action can take place at that time in connection with such extension as the State may grant. Recommended Action: Amend Division 5A, Exemption of Certain Rehabilitated or Renovated Commercial or Re~l Property Located in Enterprise Zone Two, of Article II, Real Estate Taxes Generally, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, by amending the title of Division 5A. and §32-101.1, Generally, §32-101.3, Eligibility of Commercial or Industrial Real Property, and §32-101.5, Application, to allow real property located in the City's Enterprise Zone One to be included within Division 5A., and qualify for tax exemptions provided for by Division 5A; and to extend the applicable time period to December 31, 2003. Amend Ordinance No. 33019-070196, adopted by City Council on July 19, 1996, which established certain local incentives for Enterprise Zone Two and Ordinance No. 34412- 071999, adopted by City Council on July 19, 1999, which made such local incentives apply to the City's Enterprise Zone One, by modifying both of them to provide that such local incentives for Enterprise Zone One and Enterprise Zone Two shall be applicable through Honorable Mayor and Members of Council June 18, 2001 Page 3 December 31, 2003, and authorizing the City Manager to apply to DHCD for approval of such amendments and/or to take such further action as may be necessary to obtain or confirm those amendments. City Manager DLB/sem Attachments C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance Elizabeth Neu, Director of Economic Development #CM01-00119 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #60-217 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 35416-061801 endorsing and concurring in the recommendations of the City Manager and the Director of Finance for a certain update to the five-year Capital Improvement Program for the City of Roanoke for fiscal years 2002- 2006, and related funding recommendations as set forth in a communication from the City Manager and Director of Finance under date of June 18, 2001 and the attachments to said report. ' The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh attachment pc' James D. Gdsso, Director of Finance George C. Snead, Jr., Assistant City Manager for Operations Barry L. Key, Director, Management and Budget H:~,genda.0DJune 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2001. No. 35.416-061801. A RESOLUTION endorsing the update to the Capital Improvement Program submitted by the City Manager and Director of Finance by report of June 18, 2001. WHEREAS, by report of June 18, 2001, and the attachments to such report, the City Manager and Director of Finance have presented an update to the City's 5-Year Capital Improvement Program for Fiscal Years 2002-2006, totaling $116,682,311, which represents an investment in the future of Roanoke and offers the City the opportunity to significantly improve its facilities and physical resources while strengthening the City's economic base; WHEREAS, the Program will require additional funding totaling $72,165,000 and the funding recommendation proposed is affordable and consistent with previous discussions by City Council and actions taken by City Council; and WHEREAS, this Council is desirous of endorsing the recommended update to the City's Capital Improvement Program; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this Council endorses and concurs in the recommendations of the City Manager and Director of Finance for a certain update to the 5-year Capital Improvement Program for the City of Roanoke for Fiscal Years 2002-2006, and the related funding recommendations, as set out in the report of the City Manager and Director of Finance, dated June 18, 2001, and the attachments to such report. ATTEST: City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #60-217 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35415-061801 amending and reordaining certain sections of the 2000-01 Capital Projects Fund Appropriations, in connection with funding for the years 2002-2006 Capital Improvements Program. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh attachment pc: Darlene L. Burcham, City Manager George C. Snead, Jr., Assistant City Manager for Operations Barry L. Key, Director, Management and Budget H:~.genda.0 l~Jun¢ 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35415-061801. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 Capital Projects Fund Appropriations, be; and the same are hereby, amended and reordained to read as follows, in part: Appropriations Economic Development Warehouse Row Buildings Project (1) .......................... $ 23,058,855 650,000 Community Development YMCA Aquatic Center (2) ................................... $ 5,670,627 200,000 Public Safety Fire/EMS Facility Improvement Program (3) ..................... $ 12,400,008 800,000 General Government Victory Stadium Project (4) .................................. $ 5,670,627 2,035,000 Parks, Recreation, and Cultural Railside Linear Walk Project Phase V (5) ....................... Roanoke River Greenway Phase II (6) ......................... $ 8,730,637 346,976 200,000 Streets and Bddges Curb, Gutter, and Sidewalk Project Phase VI (7) ................. Walnut Avenue Bridge Project (8) ............................. $ 27,322,466 1,249,050 310,000 Capital Improvement Reserve Capital Improvement Reserve (9) ............................. $ 2,912,535 392,141 Revenues Nonoperating Transfer from Other Funds (10) .............................. $ 7,679,318 7,679,318 Fund Balance Reserved Fund Balance - Unappropriated Capital Fund Interest Earnings (11 ) ............................................... $ Reserved Fund Balance - Undesignated Capital Funds from Sale of Juvenile Detention Assets (12) ............................... 1 ) Appropriated from General Revenue 2) Appropriated from General Revenue 3) Appropriated from General Revenue 4) Appropriated from General Revenue 5) Appropriated from General Revenue 6) Appropnated from General Revenue 7) Appropriated from General Revenue 8) Appropriated from General Revenue 9) Buildings 10) Transfer from General Fund 11 ) Reserved Fund Balance - Capital Fund Interest Earnings 12) Reserved Fund Balance - Undesignated Capital Funds (008-620-9755-9003) (008-530-9757-9003) (008-530-9678-9003) (008-530-9758-9003) (008-530-9759-9003) (008- 530-9756-9003) (008-530-9510-9003) (008-530-9511-9003) (008-052-9575-9173) (008-110-1234-1037) (008-3325) $ 13,500 200,000 800,000 1,135,000 346,976 200,000 500,000 310,000 57,454 1,945,000 (1,294,299) (008-3329) (323,631) 473,694 97,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #60-217 Dadene L. Burcham City Manager Roanoke, Virginia Dear Ms.'Burcham: Your report with regard to Capital Improvements Program funding for fiscal years 2002- 2006 was before the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. On motion, duly seconded and adopted, Council authorized the City Clerk to advertise a public hearing for Monday, July 16, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, to receive citizen input regarding issuance of $31,245,000.00 in General Obligation Bonds under the Public Finance Act. On further motion, duly seconded and adopted, Council concurred in the need for a future bond sale in the amount of $36,870,000.00 ~. ~ ~ ~Sincerely, Mary F. Parker, CMC City Clerk MFP:mh attachment pc: James D. Grisso, Director of Finance Barry L. Key, Director, Management and Budget H:",Agenda.0 l~.lun¢ 18, 2001 correspondenc.wpd Office of the City Manager June 18,2001 Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable W. Alvin Hudson, Council Member Honorable William D. Bestpitch, Council Member Honorable William White, Sr., Council Member Honorable C. Nelson Harris, Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Capital Improvement Program Funding for FY 2002-2006 Background: At the Financial Planning Session, on March 10th, staff briefed City Council on the status of various capital projects. Based on the results of the Financial Planning Session, we have provided Council, as a separate document, an update to our Capital Improvement Program (CIP) for Fiscal Years 2002-2006. The CIP update reflects the current status of projects valued at $116,682,311 that require City Council approval and/or funding. Based on funding previously allocated to these projects, $98,165,000 in additional funding is required. Not included in the CIP update document is additional funding of $2,362,930, detailed in the recommendation section that is needed to complete projects previously approved by City Council. Considerations: A total of $100,527,930 in funding is required to continue implementation of the new and previously approved CIP projects. The recommended sources of funding are as follows: Room 364 Municipal South 215 Church Avenue, S,W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www. ci,roanoke.va.us Honorable Mayor and Members of Council June 18, 2001 Page 2 General Obligation Bond Issue during FY 2002 Future General Obligation Bond Issue Sale of Property Water and Sewer Fund Retained Earnings Transfers to Capital Projects Undesignated Capital Funds Capital Fund Interest Earnings $56,245,000 36,870,000 202,500 797,5OO 1,945,000 323,631 4,144,299 Total $100,527,930 Several actions are required of Council to continue implementation of the CIP at this time. Recommendation: Approve the list of new Capital Projects requiring additional funding of $72,165,000. Art Museum/IMAX Theater Crystal Spring Water Filtration Plant Curb, Gutter and Sidewalk Program Fire/EMS Facility Improvements Greenways (Roanoke River Greenway) High School Facility Improvements (Patrick Henry) Neighborhood Storm Drain Program New Police Building - Phase II Parks Master Plan - Phase II Roanoke Academy for Math and Science Roanoke Passenger Station Victory Stadium YMCA Aquatic Center 3,700,00O 5,445,000 5,000,000 800,000 1,000,000 17,500,000 2,000,000 6,670,000 7,000,000 4,600,000 1,250,000 16,200,000 1,000,000 Total $72,165,000 *The total project cost is $18,000,000 - $1,800,000 in funding has been designated for the project, leaving a funding balance required of $16,200,000. Authorize the City Clerk to advertise for a public hearing on July 16, 2001, or at such other time as the City Manager may deem appropriate, to be held for the purpose of receiving input on the issuance of $31,245,000 in General Obligation Bonds under the Public Finance Act, Section 15.2-2600 et. seq., Code of Virginia (1950), as amended, for the following projects: Honorable Mayor and Members of Council June 18, 2001 Page 3 · Crystal Spring Water Filtration Plant · Curb, Gutter and Sidewalk Program · Roanoke Academy for Math and Science · Victory Stadium 5,445,000 5,000,000 4,600,000 16,200,000 These bond funds will supplement $25,000,000 in General Obligation Bonds previously authorized by City Council for the following projects: · Civic Center Renovations · Greater Gainsboro/Downtown North Improvements (Shenandoah Parking Garage) · Roanoke River Flood Reduction Project · South Jefferson Redevelopment Project $ 3,000,000 2,500,000 7,500,000 12,000,000 The total bond issue during Fiscal Year 2001-02 will be $56,245,000. Concur in the need for a future bond sale for $36,870,000 to fund the following projects: · Art Museum/IMAX Theater · High School Facility Improvements · Neighborhood Storm Drain Program · New Police Building- Phase II · Parks Master Plan- Phase II $ 3,700,000 17,500,000 2,000,000 6,670,000 7,000,000 Appropriate $1,200,000 in capital fund interest earnings into accounts established by the Director of Finance to the following new projects: · Fire/EMS Facility Improvement Program · Roanoke River Greenway · YMCA Aquatic Center 800,000 200,000 200,000 Appropriate $2,362,930 to the respective capital project accounts established by the Director of Finance to the following projects previously approved by City Council: · $900,000 in the FY 2000-01 Transfers to Capital Projects Account forthe Victory Stadium project · $235,000 in the FY 2001-02 Transfers to Capital Projects Account for Victory Stadium · $252,677 in Undesignated Capital Funds to the Railside Linear Walk project · $94,299 in Capital Fund Interest Earnings to the Railside Linear Walk project Honorable Mayor and Members of Council June 18, 2001 Page 4 · $13,500 in Undesignated Capital Funds to the Warehouse Row Buildings project · $57,454 in Undesignated Capital Funds to the Buildings category in the Capital Improvement Reserve · $500,000 in the FY 2001-02 Transfers to Capital Projects Account for the Curb, Gutter and Sidewalk project · $310,000 in the FY 2001-02 Transfers to Capital Projects Account for the Walnut Avenue Bridge project Respectfully submitted, Darlene L. Burcbam City Manager DLB:afs Attachment C: James D. Grisso, Director of Finance William M. Hackworth, City Attorney Mary F. Parker, City Clerk Barry L. Key, Director of Management and Budget CM01-00121 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #60-270 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35417-061801 amending and reordaining certain sections of the 2000-01 General Fund Appropriations, in connection with appropriation of $127,000.00 for the Capital Maintenance and Equipment Replacement Program. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:sm attachment pc: Darlene L. Burcham, City Manager George C. Snead, Jr., Assistant City Manager for Operations Robert L. White, Manager, Purchasing Wanda B. Reed, Acting Director of Parks and Recreation Barry L. Key, Director, Management and Budget H:XAgenda.01XJune 18, 2001 correspondenc.,vpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35417-061801. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: _ ~Ap~ropdations Public Works Parks and Grounds Maintenance (1-2) ........................ Fund Balance $ 24,304,497 3,814,347 Reserve for CMERP-City (3) ................................. 851,300 1) Expendable Equipment (<$5,000) 2) Other Equipment 3) Reserve for CMERP-City (001-620-4340.2035) (001-620-4340-9015) (001-3323) $ 14,670 112,330 (127,000) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. A'I-I'EST: City Clerk. Office of the City Manager June 18,2001 Honorable Ralph K. Smith, Mayor Honorable VVilliam H. Carder, Vice Mayor Honorable VVilliam D. Bestpitch, Council Member Honorable C. Nelson Harris, Council Member Honorable W. Alvin Hudson, Jr., Council Member Honorable William White, Sr., Council Member Honorable Linda F. VVyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Fund appropriation from Capital Maintenance and Equipment Replacement Program On October 2, 2000, City Council concurred with the funding recommendations for the FY '00-'01 Capital Maintenance and Equipment Replacement Program (CMERP). CMERP is used to fund equipment purchases, maintenance and other one-time priority purchases. City Council's approval is required for the appropriation of funds from CMERP to various accounts to allow for the replacement of various substandard and deteriorated park furnishings as needed to meet citizen requests for improved services to the community as listed on Attachment A of this letter. All acquisitions will be accomplished in accordance with the City's Procurement Policies, as set out in Chapter 23.1 of the Code of the City of Roanoke, Virginia. Recommended Action: Approve the budget ordinance to appropriate accounts as follows: $127,000.00 to departmental Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www, ci.roanoke.va.us The Honorable Mayorand Members of Council June 18,2001 Page 2 $112,330.00to Parks and Grounds Maintenance account#001- 620-4340-9015. $14,670.00to Parks and Grounds Maintenance account#001- 6204340-2035. DLB: bdf C; Respectfully submitted, City Manager Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance Barry L. Key, Director, OMB Wanda B. Reed, Acting Director, Parks & Recreation Robert L. White, Manager, Purchasing CM01-00125 Attachment A Capital Maintenance and Equipment Replacement Program (CMERP) Recommendation Expenditures - Justification Parks and Grounds Maintenance: Custom built trash cans Picnic Tables - 8' Park benches - 6' Folding chairs, tables, and chair racks Park benches - 8' $ 72,225.00 12,880.00 11,450.00 10,114.00 5,661.00 $112,330.00 Cooking surfaces (bar-b-que grills) Concrete mixer Handicap accessible drinking fountains Bicycle racks Player's aluminum benches Concrete cigarette urns $ 4,571.00 3,518.00 2,252.00 1,880.00 1,750.00 699.00 $14,670.00 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #60-178-304 Dadene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 35419-061801 authorizing acceptance of reimbursement from the United States Department of Agriculture Food and Nutrition Service on behalf of the City for program costs for implementation of the Summer Food Service Program, in the amount of $160,986.02, as more fully set forth in a communication from the City Manager under date of June 18, 2001. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Mary F. Parker, CMC City Clerk MFP:mh attachment pc: James D. Grisso, Director of Finance Rolanda A. Johnson, Assistant City Manager for Community Development Glenn D. Radcliffe, Director of Human Services Marion Vaughn-Howard, Program Manager, Office of Youth/Community Education Barry L. Key, Director, Management and Budget H:',Agenda.01XJune 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2001. No. 35419-061801. A RESOLUTION authorizing acceptance of reimbursement from the United States Department of Agriculture Food and Nutrition Service on behalf of the City for program costs for the implementation of the summer program, and authorizing execution of any and all necessary documents to comply with the terms and conditions of the granf and applicable laws, regulations, and requirements pertaining thereto. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The funds from the United States Department of Agriculture Food and Nutrition Service, in the amount of $160,986.02 for coordinated planning and program implementation of the Summer Food Service Program, as set forth in the City Manager's letter dated June 18, 2001, is hereby ACCEPTED. 2. The City Manager, or her designee, is hereby authorized to execute any and all requisite documents pertaining to the City's acceptance of this grant and to furnish such additional information as may be required in connection with the City's acceptance of the foregoing funds. All documents shall be approved by the City Attorney. ATTEST: City Clerk. N:\CADC~Mea.qures\R-S ummer Food (6-18-01 ) CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #60-178-304 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35418-061801 amending and reordaining certain sections of the 2001-0.2 General Fund and Grant Fund Appropriations, in connection with acceptance of reimbursement from the United States Department of Agriculture Food and Nutrition Service for program costs for implementation of the Summer Food Service Program. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh attachment pc: Darlene L. Burcham, City Manager Rolanda A. Johnson, Assistant City Manager for Community Development Glenn D. Radcliffe, Director of Human Services Marion Vaughn-Howard, Program Manager, Office of Youth/Community Education Barry L. Key, Director, Management and Budget H:\Agenda.0BJun¢ 18, 2001 correspondenc.wlxt IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35~418-061801. AN ORDINANCE to amend and reordain certain sections of the 2001-2002 General Fund and Grant Fund Apppropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2001-2002 General Fund and Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund Health and Welfare Human Services Support ................................. Nondepartmental Transfer to Other Funds Grant Fund 26,983,984 124,323 69,986,205 69,599,875 Appropriations Human Services Summer Food Program Revenue $ 907,154 160,986 Human Services Summer Food Program ................................. $ 907,154 160,986 1) Fees for Professional Services 2) Transfer to Grant Fund 3) Temporary Wages 4) FICA 5) Program Activities 6) Federal Grant Receipts 7) Local Match (001-630-1270-2010) (001-250-9310-9535) (035-630-5186-1004) (035-630-5186-1120) (035-630-5186-2066) (035-630-5186-5187) (035-630-5186-5188) (15,ooo) 15 000 29 85O 1 136 145 000 160.986 15 000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Office of the City Manager June 18,2001 Honorable Honorable Honorable Honorable Honorable Honorable Honorable Ralph K. Smith, Mayor, William H. Carder, Vice Mayor William D. Bestpitch, Council Member C. Nelson Harris, Council Member W. Alvin Hudson, Council Member William White, Sr., Council Member Linda F. Wyatt, Council Member Dear Mayor and Members of Council: Subject: Summer Food Appropriation Background: The City of Roanoke continues to provide wholesome activity for the nutritional needs of children and youth during the summer months through its Office on Youth supervised Summer Nutrition Program. Breakfast and lunch is provided to children throughout the City from mid-June through early August. Last summer more than 2,300 children/youth received lunch and/or breakfast on a daily basis at fifteen sites (Attachment 1). Funds for the program, now in its eighth year, are provided through the United States Department of Agriculture Food and Nutrition Service. It is similar in concept to the National School Lunch Program with eligibility requirements much like those used to determine eligibility for free or reduced priced meals during the school year. The purpose is to provide nutritionally balanced healthy meals to children ages one through eighteen. Adult summer staff manage the program and youth are hired to assist at the feeding locations. The City is reimbursed on a per meal basis. Local cash match in the amount of $15,000.00 was appropriated in the FY02 General Fund budget in Human Services Support budget account 001-630-1270-2010. Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www, ci.roanoke.va.us Honorable Mayor and Members of City Council June 18, 2001 Page 2 Recommended Action(s): Authorize the City Manager to accept the projected federal funds of $151,193 from the United States Department of Agriculture Food and Nutrition Service. Decrease the FY02 Human Services Support account 001-630-1270-2010 by $15,000 and increase the FY02 budget estimate for the Transfer to Grant Fund account 001-250-9310-9535 by $15,000. Transfer $15,000 local cash match to the grant fund. Authorize the Director of Finance to establish a revenue estimate in the amount of $166,193, and appropriate funds to expenditure accounts listed in Attachment 1. Attachment 1 C: Re(~ectfully su~bmiff/i~, // / City Manager James D. Grisso, Director of Finance William M. Hackworth, City Attorney Mary F. Parker, City Clerk Rolanda A. Johnson, Assistant City Manager for Community Development Glenn D. Radcliffe, Director of Human/Social Services Marion Vaughn-Howard, Program Manager, Office on Youth/Community Ed. CM01-00114 Attachment Budget Breakdown 1004 Temporary Wages $24,232 1120 FICA 1,754 2066 Program Activities 140,207 TOTAL $166,193 Summer Food Sites 2. 3. 4. 5, 6. 7. 8. 9. 10. 12. 13. 14. 15. 16. Apple Ridge Farms, Cooper Hill (off-site center) Blue Stone Housing Project Eureka Park Recreation Center Hunt Manor Housing Project Hurt Park Housing Project Indian Rock Village Housing Project Jamestown Place Housing Project Lansdowne Housing Project Lincoln Terrace Housing Project Jackson Park Recreation Center Rutherford Head Start Center Salvation Army Noel C. Taylor Academy/Job Training Sites YMCA Family Center 9th Street Boys & Girls Club Roanoke Academy of Math & Science CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File ¢f--60-394 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35420-061801 amending and reordaining certain sections of the 2001-02 General Fund Appropriations, in connection with recommendations for funding for fiscal year 2001-02 by the Cultural Services Committee, totaling $283,443.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Mary F. Parker, CMC City Clerk MFP:mh attachment pc: Dadene L. Burcham, City Manager Rolanda A. Johnson, Assistant City Manager for Community Development Glenn D. Radcliffe, Director of Human Services Elizabeth Neu, Director of Economic Development ' H:'~Agenda.0 lXJune 18, 2001 cormspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35420-061801. AN ORDINANCE to amend and reordain certain sections of the 2001-2002 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2001-2002 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Parks, Recreational and Cultural $ 4,642,604 Cultural Services Committee (1-19) .............................. 283,443 1) Mill Mountain Zoo 2) Blue Ridge Public Television 3) Harrison Museum of African American Culture 4) Virginia Museum of Transportation 5) Roanoke Symphony and Roanoke Valley Choral 6) Roanoke Valley Arts Council 7) Mill Mountain Playhouse 8) Art Museum of Western Virginia 9) Virginia's Explore Park 10) Opera Roanoke 11) Science Museum of Western Virginia (001-630-5221-3701 ) (001-630-5221-3703) (001-630-5221-3713) (001-630-5221-3714) (001-630-5221-3736) (001-630-5221-3737) (001-630-5221-3749) (001-630-5221-3750) (001-630-5221-3758 ) (001-630-5221-3762) (001-630-5221-3774) 10,047 4,500 22,479 85,000 21,500 11,500 9,500 14,000 36,750 6,272 32,375 12) Roanoke Valley Historical Society 13) Julian Stanley Wise Foundation 14) Roanoke Ballet Theatre 15) Western Virginia Land Trust 16) Southwest Virginia Ballet 17) Fees for Professional Services 18) Young Audiences of Virginia 19) Subsidies (001-630-5221-3776) $ 9,125 (001-630-5221-3777) 1,895 (001-630-5221-3779) 1,875 (001-630-5221-3787) 5,375 (001-630-5221-3794) 2,250 (001-630-5221-2010) 6,000 (001-630-5221-3802) 3,000 (001-630-5221-3700) (283,443) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Office of the City Manager June 18,2001 Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable C. Nelson Harris, Council Member Honorable W. Alvin Hudson, Jr., Council Member Honorable William White, Sr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Recommendations of Cultural Services Committee Background: The Cultural Services Committee budget in the amount of $283,443 was established by City Council with the adoption of the general fund budget for FY 2001-02. Requests from 17 agencies totaling $658,656 were received as indicated on Attachment A. Committee members studied each application prior to an allocation meeting held April 10, 2001. Agencies were notified of tentative allocations and advised they could appeal these recommendations. Considerations: Appeals of committee recommendations, as provided by committee policy, were received after notification to each agency of its tentative recommended allocation. One appeal was filed and heard May 22, 2001, from the Harrison Museum of African American Culture. The Committee voted to allocate $22,479 to the agency while also supporting their request to receive additional funds for operational support through a source other than the Cultural Services Committee. Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www, ci.roanoke,va.us Honorable Mayor and Members of Council June 18, 2001 Page 2 Recommended Action: Transfer $283,443 as cited on Attachment A from the Cultural Services Committee account #001-310-5221-3700, to new line items to be established within the Cultural Services Committee budget by the Drector of Finance for FY 2001-02. DLB:gr C: Respectfully submitted, Darlene L. Burch~;~ City Manager Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance Elizabeth A. Neu, Director of Economic Development #CM01-00115 2001-2002 CULTURAL SERVICES COMMITTEE REQUEST & ALLOCATIONS Agency 1999-2000 2000-2001 2000-2001 2001-2002 2001-2002 Appropriation Request Appropriation Request Recommendation Arts Council of the Blue Ridge 10,000.00 12,000.00 11,500.00 13,500.00 11,500.00 Art Museum of Western VA 7,000.00 26,280.00 14,000.00 22,778.00 14,000.00 Blue Ridge Public Television 4,500.00 4,500.00 4,500.00 4,500.00 4,500.00 Blue Ridge Zoological Society of -0- 24,000.00 10,047.00 12,000.00 10,047.00 Virginia Harrison Museum of African American 36,272.00 78,000.00 17,223.00 97,078.00 22,479.00 Culture Julian Stanley Wise Foundation -0- 25,000.00 1,895.00 20,000.00 1,895.00 Mill Mountain Playhouse Co. 6,000.00 12,000.00 9,500.00 12,000.00 9,500.00 Opera Roanoke 5,000.00 7,500.00 6,272.00 7,875.00 6,272.00 Roanoke Ballet Theatre 1,500.00 2,000.00 1,875.00 1,575.00 1,875.00 Roanoke Museum & Historical Society of 10,000.00 10,000.00 9,125.00 10,000.00 9,125.00 Western Virginia Roanoke Symphony Society 18,000.00 30,000.00 21,500.00 40,000.00 21,500.00 Science Museum of Western VA 30,000.00 35,000.00 32,375.00 250,000.00 32,375.00 Southwest Virginia Ballet -0- 4,000.00 2,250.00 2,350.00 2,250.00 2001-2002 CULTURAL SERVICES COMMITTEE REQUEST & ALLOCATIONS Virginia's Explore Park 44,000.00 50,000.00 36,750.00 50,000.00 36,750.00 Virginia Museum of Transportation 85,000.00 100,000.00 85,000.00 100,000.00 85,000.00 Agency 1999-2000 2000-2001 2000-2001 2001-2002 2001-2002 Appropriation Request Appropriation Request Recommendation Westem Virginia Land Trust 4,300.00 50,000.00 5,375.00 10,000.00 5,375.00 *Young Audiences of Virginia -0- -0- -0- 5,000.00 3,000.00 Monitoring $5,600.00 6,000.00 6,000.00 TOTAL 267,172.00 470,280.00 275,187.00 658,656.00 283,443.00 * New Application Attachment B 2000-2001/2001-2002 Regional Cultural Agency Funding Agency Roanoke Roanoke 2001- Roanoke Roanoke Salem Salem 2000-01 02 Proposed County 2000- County 2001- 2000-01 2001-02 Allocation Allocation 01 Allocation 02 Allocation Allocation Allocation Arts Council of the Blue Ridge 11,500.00 11,500.00 2,000.00 2,000.00 1,000.00 1,000.00 Art Museum of Western Virginia 14,000.00 14,000.00 -0- -0- 1,000.00 1,000.00 Blue Ridge Public Television 4,500.00 4,500.00 -0- -0- -0- -0- Blue Ridge Zoological Society of 10,047.00 10,047.00 5,000.00 5,000.00 4,500.00 6,000.00 Virginia, Inc. Harrison Museum of African 17,223.00 22,479.00 -0- 2,000.00 3,500.00 3,500.00 American Culture Julian Stanley Wise Foundation 1,895.00 1,895.00 20,000.00 20,000.00 3,000.00 3,000.00 Mill Mountain Playhouse Company 9,500.00 9,500.00 5,000.00 5,000.00 3,500.00 3,500.00 Opera Roanoke 6,272.00 6,272.00 -0- -0- 1,000.00 1,000.00 Roanoke Symphony & Choral 21,500.00 21,500.00 6,000.00 6,000.00 6,000.00 8,500.00 Society Roanoke Valley Historical Society 9,125.00 9,125.00 7,500.00 7,500.00 -0- -0- Science Museum of Western 32,375.00 32,375.00 10,000.00 15,000.00 8,000.00 10,000.00 Virginia AGENCY Roanoke Roanoke 2001- Roanoke Roanoke Salem Salem 2000-01 02 Proposed Cotmty County 2000-01 2001-02 Allocation Allocation 2000-01 2001-02 Allocation Allocation Allocation Allocation Virginia's Explore Park 36,750.00 36,750.00 215,440.00 215,440.00 12,500.00 15,000.00 Virginia Museum of Transportation 85,000.00 85,000.00 5,000.00 5,000.00 3,000.00 6,000.00 Roanoke Ballet Theatre 1,875.00 1,875.00 -0- -0- -0- -0- Western Virginia Land Trust 5,375.00 5,375.00 4,000.00 -0- -0- -0- Southwest Virginia Ballet 2,250.00 2,250.00 -0- -0- 1,500.00 2,000.00 Young Audiences of Virginia -0- 3,000.00 -0- -0- -0- -0- TOTAL * 269,187.00 * 277,443.00 279,940.00 282,940.00 48,500.00 60,000.00 *Total do not include monitoring fee of $6,000. Total amount allocated for FY 2000-01 is $275,187, FY 2001-02 is $283,443. MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk~ci.roanokc.va.us June 20,2001 File ¢¢468 STEPHANIE M. MOON Deputy City Clerk GEO Specialty Chemicals, Inc. Pro-Chem Tech, Inc. Delta Chemical Corporation Prillaman Chemical Corporation K. A. Steel Chemicals Gulbrandsen Technologies, Inc. Kevin Kilmartin CalciQuest, Inc. Polydyne, Inc. Breentag Ladies and Gentlemen: I am enclosing copy of Resolution No. 35421-061801 accepting bids for water and wastewater treatment chemicals for the City of Roanoke for fiscal year 2001-02. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. On behalf of the City of Roanoke, thank you for submitting your bids for water and wastewater treatment chemicals. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh attachment pc: Darlene L. Burcham, City Manager James D. Grisso, Director of Finance George C. Snead, Jr., Assistant City Manager for Operations Robert L. White, Manager, Purchasing Robert K. Bengtson, Director, Public Works Michael McEvoy, Director of Utilities N:\CKMHl~,Agcnda.01~Junc 18, 2001 correspondenc.wpd MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci roanoke.va, us June 20,2001 File ¢¢468 S iEPHANIE M. MOON Deputy City Clerk Eaglebrook, Inc. GFI Chemicals, L. P. JCl-Jones Chemicals, Inc. General Chemical Corporation Shannon Chemical Corporation Control Equipment Corporation, Inc. Ciba Specialty Chemicals Corporation Ladies and Gentlemen: I am enclosing copy of Resolution No. 35421-061801 accepting bids for water and wastewater treatment chemicals for the City of Roanoke for fiscal year 2001-02. The abovereferenced meaSure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh a~achment po: Darlene L. Burcham, City Manager James D. Grisso, Director of Finance George C. Snead, Jr., Assistant City Manager for Operations Robert L. White, Manager, Purchasing Robert K. Bengtson, Director, Public Works Michael McEvoy, Director of Utilities N:\CKMHl\Agenda.01XJune 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35421-061801. A RESOLUTION-accepting the bids for water and chemicals for fiscal year 2001-2002, and rejecting all other bids. wastewater treatment BE IT RESOLVED by this Council of the City of Roanoke that: 1. The bids in writing of the following named bidders to furnisl~ to the_City the items hereinafter set out and generally described as needed for the period July 1,2001 to June 30, 2002, such items being more particularly described in the letter of the City Manager to this Council dated June 18, 2001, and in the City's specifications and any alternates and in each bidder's proposal, which are on file in the Purchasing Department are hereby ACCEPTED, at the unit purchase prices set out with each item: Water Fund Item # Description Successful Bidder Unit Purchase Price 1 Liquid Alum General Chemical $ .4104 per gal. Corporation 2 a. Liquid Chlorine JCl Jones Chemicals, $ 34.00 per cwt 150 lb. cylinders Inc. 2 b. Liquid Chlorine JCl Jones Chemicals, $ 12.05 per cwt 2,000 lb. cylinders Inc. 3 a. Sodium Hydroxide GFI Chemicals LP $ 1.289 per gal. Carvins Cove 3 b. Sodium Hydroxide JCl Jones Chemicals, $ 1.85 per gal. Falling Creek Inc. 4 Orthophosphate Shannon Chemical $ 2.24 pergal. Corporation 5 Polymer Praestol 186 Control Equipment Co., $ 4.524 per gal. KH Inc. Wastewater Treatment Fund Item # Description Successful Bidder Unit Purchase Price 1 Liquid Chlorine JCl Jones Chemicals, $ 12.05 per cwt 2,000 lb. cylinders Inc. 2 Ferric Chloride Eaglebrook, Inc. $ .56 per gal. 3 Sulfur Dioxide JCl Jones Chemicals, $370.00 per cyl. Inc. 4 Catonic Polymer Ciba Specialty $ 4.34 pergal. Chemicals Corporation 2. The City's Manager of the Purchasing Department is hereby authorized and directed to issue the requisite purchase orders for the above mentioned items, said purchase orders to be made and filed in accordance with the City's specifications, the respective bids made therefor and in accordance with this resolution. 3. Any and all other bids made to the City for the aforesaid items are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. ATTEST: City Clerk Office of the City Manager June 18,2001 Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable C. Nelson Harris, Council Member Honorable W. Alvin Hudson, Jr., Council Member Honorable William VVhite, Sr., Council Member Honorable Linda F. VVyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Bids for Water and Waste- water Treatment Chemicals for FY '01-'02 Background: Funds are designated in the operating budgets for Water and Water Pollution Control divisions to allow for the purchase of necessary chemicals to operate plants. Bid requests, with specifications, were sent to thirty-five (35) vendors currently on the City's bid list. The bids were publicly advertised in accordance with Chapter 23.1 of the Code of the City of Roanoke. Considerations: All bids were evaluated in a consistent manner. No single vendor responded to all chemical requirements. This bid evaluation identifies the lowest responsible bid per product, per department: Room 364 Municipal South 215 Church Avenue, S,W. Roanoke, Virginia 24011-15~)1 (540) 853-2333 FAX (540) 853-1138 CityWeb:www, ci.roanoke.va.us The Honorable Mayor and Members of Council June 18, 2001 Page 2 Water Fund: Description Successful Bidder Unit Purchase Total Estimated Price Cost Liquid Alum General Chemical $ .4104 per gal. $ 70,466 Corporation Liquid Chlorine JCl Jones 150 lb. cylinders Chemicals, Inc. $34.00 per cwt $ 8,670 2,000 lb. cylinders $12.05 per cwt $ 28,920 Sodium Hydroxide GFI Chemicals LP $ 1.289 per gal. $112,787 Carvins Cove Sodium Hydroxide JCl Jones $ 1.85 pergal. $ 7,400 Falling Creek Chemicals, Inc. Orthophosphate Shannon Chemical $ 2.24 per gal. $ 34,720 Corporation Polymer Praestol Control Equipment $ 4.524 per gal. $ 49,764 186 KH Co., Inc. Total $312,727 Wastewater Treatment Fund: Description Successful Bidder Unit Purchase Total Estimated Price Cost Liquid Chlorine JCl Jones $ 12.05 per cwt $ 33,740 2,000 lb. cylinders Chemicals, Inc. Ferric Chloride Eaglebrook, Inc. $ .56 per gal. $128,800 Sulfur Dioxide JCl Jones $370.00 per cyl. $ 51,800 Chemicals, Inc. Catonic Polymer Ciba Specialty $ 4.34 per gal. $ 43,400 Chemicals Corporation Total $257,740 The Honorable Mayorand Membem of Council June 18,2001 Page 3 Funding is available in the Water account 002-510-2170-2045 and Water Pollution Control Plant accounts 003-510-3155-2045 and 003-510-3160-2045 FY '01 -'02. Recommended Action: Authorize the acceptance of the lowest responsible bids for Water and Wastewater Treatment Chemicals as stated above and reject all other bids. Authorize the Manager of the Purchasing Department to issue the requisite purchase order for the above mentioned items. Respectfully submitted, City Manager DLB: bdf C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance Barry L. Key, Manager, OMB Robert L. White, Manager, Purchasing CM01-00120 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va.us S'IEPHANIE M. MOON Deputy City Clerk June 20, 2001 File #468-472 Nick Paone, Operations Manager U. S. Filter Distribution Group, Inc. 1212 Campbell Avenue, S. E. Roanoke, Virginia 24013 Dear Mr. Paone: I am enclosing copy of Resolution No. 35422-061801 accepting the bid of U.S. Filter Distribution Group, Inc., made to the City of Roanoke for furnishing and delivering ductile iron water pipe for the period of July 1,2001 to June 30, 2002, at the unit price as set forth in bid documents, not anticipated to exceed $163,719.00, based on estimated quantities, as more fully set forth in a communication from the City Manager to Council dated June 18, 2001. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Mary F. Parker, CMC City Clerk MFP:mh attachment pc: James D. Grisso, Director of Finance Barry L. Key, Director, Management and Budget George C. Snead, Jr., Assistant City Manager for Operations Michael McEvoy, Director of Utilities H:~Agenda.0 l',June 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35422-061801. A RESOLUTION accepting the bid of U.S. Filter Distribution Group, Inc. made to the City for furnishing and delivering ductile iron water pipe; and rejecting all other bids made to the City. BE IT RESOLVED by this Council of the City of Roanoke that: 1. This unit price bid of U.S. Filter Distribution Group, Inc. made to the City, offering to supply ductile iron water pipe, for the period of July 1,2001 to June 30, 2002, meeting all of the City's specifications and requirements therefor, at the unit price as set forth in its bid documents, not anticipated to exceed $163,719.00, based on estimated quantities, which bid is on file in the Purchasing Department is hereby ACCEPTED, as set forth in the City Manager's letter to Council dated June 18, 2001. 2. The City's Manager of the Purchasing Department is hereby authorized and directed to issue the requisite purchase order therefor, incorporating into said order the City's specifications, the terms of said bidder's proposal and the terms and provisions of this resolution. 3. Any and all other bids made to the City for the aforesaid procurement are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. A'FI'EST: City Clerk H:',MEAS~uctilepipe. 1 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.v a.us June 20,2001 File ¢t-468-472 STEPHANIE M. MOON Deputy City Clerk Francis B. Tone, Manager, General Sales Office Atlantic States Cast Iron Pipe Company 183 Sitgreaves Street Phillipsburg, New Jersey 08865 Dear Mr. Tone: I am attaching copy of Resolution No. 35422-061801 accepting the bid of U. S. Filter Distribution Group, Inc., for furnishing and delivering ductile iron water pipe for the period of July 1, 2001 to June 30, 2002, at the unit price as set forth in bid documents, not anticipated to exceed $163,719.00, based on estimated quantities, as more fully set forth in a communication from the City Manager to Council dated June 18, 2001. On behalf of the City of Roanoke, thank you for submitting your bid for ductile iron water pipe. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh H:x~genda.01~lune 18,206t correspondenc.wpd MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va.us June 20, 2001 File ¢¢-468-472 EPHANIE M. MOON Deputy City Clerk John Kessler, Outside Sales Representative Hughes Supply, Inc. 2820 Mary Linda Avenue Roanoke, Virginia 24012 Dear Mr. Kessler: I am attaching copy of Resolution No. 35422-061801 accepting the bid of U. S. Filter Distribution Group, Inc., for furnishing and delivering ductile iron water pipe for the period of July 1, 2001 to June 30, 2002, at the unit price as set forth in bid documents, not anticipated to exceed $163,719.00, based on estimated quantities, as more fully set forth in a communication from the City Manager to Council dated June 18, 2001. On behalf of the City of Roanoke, thank you for submitting your bid for ductile iron water pipe. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh H:~Agenda.01XJune 18, 2001 correspond¢ilc.wpd MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK · 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: ¢lerk@ci.roanoke.va.us June 20, 2001 File #468-472 S'! EPHANIE M. MOON Deputy City Clerk J. A. Depman, Regional Sales Office Supervisor Griffin Pipe Products Company P. O. Box 740 Lynchburg, Virginia 24505 Dear Mr. Depman: I am attaching copy of Resolution No. 35422-061801 accepting the bid of U. S. Filter Distribution Group, Inc., for furnishing and delivering ductile iron water pipe for the period of July 1, 2001 to June 30, 2002, at the unit price as set forth in bid documents, not anticipated to exceed $163,719.00, based on estimated quantities, as more fully set forth in a communication from the City Manager to Council dated June 18, 2001. On behalf of the City of Roanoke, thank you for submitting your bid for ductile iron water pipe. Mary F. Parker, CMC City Clerk MFP:mh H:~,Agenda.01Uune 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35422-061801. A RESOLUTION accepting the bid of U.S. Filter Distribution Group, Inc. made to the City for furnishing and delivering ductile iron water pipe; and rejecting all other bids made to the City. BE IT RESOLVED by this Council of the City of Roanoke that: 1. This unit price bid of U.S. Filter Distribution Group, Inc. made to the City, offering to supply ductile iron water pipe, for the period of July 1,2001 to June 30, 2002, meeting~all of the City's specifications and requirements therefor, at the unit price as set forth in its bid documents, not anticipated to exceed $163,719.00, based on estimated quantities, which bid is on file in the Purchasing Department is hereby ACCEPTED, as set forth in the City Manager's letter to Council dated June 18, 2001. 2. The City's Manager of the Purchasing Department is hereby authorized and directed to issue the requisite purchase order therefor, incorporating into said order the City's specifications, the terms of said bidder's proposal and the terms and provisions of this resolution. 3. Any and all other bids made to the City for the aforesaid procurement are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. ATTEST: City Clerk H:kM EASURES\,o-duc61epipe. 1 Office of the City Manager June 18,2001 Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable C. Nelson Harris, Council Member Honorable W. Alvin Hudson, Jr., Council Member Honorable William White, Sr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Bids for Ductile Iron Water Pipe Bid No. 01-05-61 Background: Bids were requested on a fiscal year basis to provide and deliver to the City estimated quantities of ductile iron water pipe for a period of one (1) year, from July 1, 2001 to June 30, 2002. Specifications were developed and sent with the Invitation for Bid to eight (8) vendors currently on the City's bid list. The bid was publicly advertised in accordance with Chapter 23.1 of the Code of the City of Roanoke. Considerations: Four (4) bids were received. All bids received were evaluated in a consistent manner. U.S. Filter Distribution Group, Inc. was the Iow responsive and responsible bidder and meets the required specifications. Funding is available in the Water Department and various Capital accounts. Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www. ci,roanoke,va,us The Honomble Mayorand Members of Council June 18,2001 Page 2 Recommended Action: Accept the Iow bid and authorize the purchase of ductile iron water pipe from U.S. Filter Distribution Group, Inc. for a period of one (1) year on a unit cost basis as set forth in its bid documents, not anticipated to exceed $163,719.00 and reject all other bids, Authorize the Manager of the Purchasing Department to issue the requisite purchase order therefor, incorporating into such order the City's specifications, the terms of the successful bidder's proposal and the terms and provisions of the attached resolution. Respectfully submitted, Darlene L. Burch~m City Manager DLB: bdf C; Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance Barry L. Key, Manager, OMB Robert L. VVhite, Manager, Purchasing #CM01-00117 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #24-27 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 35423-061801 amending and reordaining Chapter 26, Sewers and Sewage Disposal, Article III. Sewer Use Standards, Code of the City of Roanoke (1979), as amended, by amending certain subsections of {}26-43, Definitions, {}26-45, Prohibited discharges generally, {}26-46, Discharge of heavy metals and toxic materials,, {}26-51, Discharge of substances capable of impairing, etc., facilities, and {}26-56, Discharge permits for industrial waste, with regard to the quantity of various metals and other parameters specifically regulated by this Code in order to comply with regulations of the United States Environmental Protection Agency (EPA), which proposed amendments have been approved by both the EPA and the Virginia Department of Environmental Quality. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh H:~,Agenda.01XJune 18,200l correspondenc.wpd Darlene Burcham June 20, 2001 Page 2 attachment pc: The Honorable Richard C. Pattisall, Chief Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Julian H. Raney, Jr., Chief Judge, General District Court The George W. Harris, Jr., Judge, General District Court The Vincent A. Lilley, Judge, General District Court The William D. Broadhurst, Judge, General District Court _ The Jacqueline F. Ward Talevi, Jud§e, General District Court John B. Ferguson, Chief Judge, Juvenile and Domestic Relations Honorable Honorable Honorable Honorable The Honorable District Court The Honorable District Court The Honorable Court Joseph M, Clarke, II, Judge, Juvenile and Domestic Relations Philip Trompeter, Judge, Juvenile and Domestic Relations District The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District Court The Honorable Donald S. Caldwell, Commonwealth's Attorney Transmitted by electronic mail to Municipal Code Corporation Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia 24011 Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Peggy B. Stewart, Office of the Magistrate Michael R. Meise, Law Librarian James D. Grisso, Director of Finance George C. Snead, Jr., Assistant City Manager for Operations Michael McEvoy, Director of Utilities Rolanda A. Johnson, Assistant City Manager for Community Development J. Cary Lester, Jr., Environmental Administrator H:~Agenda.01 klune 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2001. No. 35423-061801. AN ORDINANCE amending and reordaining Chapter 26, Sewers and Sewage Disposal, Article III. Sewer Use Standards, Code of the City of Roanoke (1979), as amended, by amending certain subsections of §26-43, ..Definitions, §26-45, Prohibited discharges generally, §26-46, Discharge of heavy_ metals and toxic materials, §26-51, Discharge of substances capable of impairing, etc., facilities, and §26-56, Discharge permits for industrial waste, With regard to the quantity of various metals and other parameters specifically regulated by this Code in order to comply with regulations of the United States Environmental Protection Agency (EPA), which proposed amendments have been approved by both the EPA and the Virginia Department of Environmental Quality (DEQ); and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 26-43, Definitions, §26-45, Prohibited discharges generally, §26-46, Discharge of heavy metals and toxic material~, §26-51, Discharge of substances capable of impairing, etc., facilities, and §26-56 Discharge permits for industrial waste, Article III, Sewer Use Standards, Chapter 26, Sewers and Sewage DispOsal, of the Code of the City of Roanoke (1979), as amended, are hereby amended and reordained to read and provide as follows: H:~lEASURES~-amscwstand. 1 §26-43. ARTICLE III. Definitions. SEWER USE STANDARDS For the purpose of this article, the words and phrases set out in this section shall have the following meanings: Act means the Federal Water Pollution Control Act, also known as the Clean Water Act, 33 U.S.C. §§1251, et seq., as amended. §26-45..Prohibited discharges generally. (a) No person shall discharge into public sewers any waste which, by itself or by interaction with other wastes, may: (b) Discharges into public sewers shall not contain: (1) Antifreeze from vehicle servicing operations. Discharges of gylcols must be approved. (2) Fluoride other than that contained in the public water supply greater than twelve (12.0) mg/1. (3) Benzene, toluene, ethylbenzene and xylene (BTEX) greater than five (5.0) mg/1. (4) Pollutants which create a fire or explosive hazard in the P.O.T.W., including, but not limited to, wastestreams with a closed-cup flashpoint of less than one hundred forty (140) degrees Fahrenheit (sixty (60) degrees Centigrade) using the test methods specified in 40 CFR 261.21. H:hMEA SURES\o-amsewstand. I 2 (5) Strong acid or concentrated plating solutions, whether neutralized or not. (6) (7) (8) (9) (10) (11) (12) Fats, wax, grease or oils, from restaurants or other facilities as deemed necessary by the POTW, whether emulsified or not, in excess of two hundred (200) mg/1 or containing substances which may solidify or become viscous at temperatures between thirty-two (32) degrees and one hundred fifty (150) degrees Fahrenheit (0© and 65© Centigrade). Total Petroleum Hydrocarbons in excess of 200. mg/1. Obnoxious, toxic or poisonous solids, liquids, gaseS, vapors, or fumes in quantities sufficient to violate the provisions of subsection (a) of this section. Waste, wastewater or any other substance having a pH lower than five (5.0) or any other substance with a corrosive property capable of causing damage or hazard to structures, equipment, or personnel at the wastewater facility. Waste, wastewater or any other substance containing phenols,-hydrogen sulfide or other taste-and-odor producing substances that have not been minimized. Antimony and beryllium greater than one (1.0) mg/1. Hazardous wastes. (13) (14) Trucked or hauled pollutants, except at discharge points designated by the control authority. Companies that track or haul pollutants to the POTW are subject to inspections of their facilities, including but not limited to offices, garages and buildings used to house the tracks. Trucked or hauled industrial wastewater, without prior approval and not meeting all local limits, with the exception that wastewater pumped from restaurant grease H:LMEASURESXo-a msewstand. 1 3 (15) (16) traps may be trucked or hauled and discharged only at a designated area at the wastewater treatment plant. Wastes pumped from oil/water separators. After treatment of the composite wastewater, effluent concentration limits may not exceed the requirements established by state, federal or other agencies with jurisdiction over discharges to receiving waters. §26-46. Discharge of heavy metals and toxic materials. (b) The maximum allowable concentrations of heavy metals stated in terms of milligrams per liter (mg/1), determined on the basis of individual sampling in accordance with "Standard Methods" are: (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) Arsenic: 0.18 mg/1. Barium: 5.0 mg/1. Boron: 1.0 mg/1. Cadmium: 0.03 mg/1. Chromium (total): 1.95 mg/1. Chromium VI: 0.06 rog/1. Copper: 0.68 mg/1. Cyanide: 0.06 mg/1. Lead: 0.3 mg/1. Manganese: 1.0 rog/1. Mercury: 0.003 mg/1. Nickel: 0.23 mg/1. Selenium: 0.02 mg/1. Silver: 0.54 rog/1. Zinc: 0.8 mg/1. H:XMEASURES~o-amsews~and. 1 4 §26-51. Discharge of substances capable of impairing, etc., facilities. (b) Discharges prohibited by subsection (a) of this section include, but are not limited to, materials which exert or cause concentrations off (1) (2) (3) Inert suspended solids greater than two hundred fifty (250) mg/1 including, but not limited to Fuller's earth, lime slurries and lime residues; Dissolved solids greater than five hundred (500) mg/1 including, but not limited to sodium chloride and sodium sulfate; Excessive discoloration including, but not limited to dye wastes and vegetable tanning solutions. Color (due to dye): 750. A.D.M.I. (f) No person shall discharge into public sewers solid or viscous substances which violate subsection (a) of this section, if present in sufficient quantity or size, including but not limited to: (1) Ashes. (2) Cinders. (3) Sand. (4) Mud. (5) Straw. (6) Metal. (7) Glass (8) Rags. (9) Feathers. (10) Tar. (11) Plastics. (12) Wood. H:~MEASURES\o-amsewstand. 1 5 (13) Underground garbage. (14) Paunch manure. (15) Hair and fleshing. (16) Entrails. (17) Paper products, either whole or ground grinders. (18) Slops~. (19) Bulk solids. (20) Wastes pumped from oil/water separators. by garbage §26-56. Discharge permits for industrial waste. (g) If an industrial user knows in advance of the need for a bypass, it shall submit prior notice to the control authority, at least ten (10) days before the date of the bypass, if possible. An industrial user will immediately notify the POTW of any unanticipated bypass. A written report must he submitted within five (5) days. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect immediately upon its passage. ATTEST: City Clerk. H:'~Vl EASURES\o-amsewstand. 1 6 Office of the City Manager June 18,2001 Honorable Honorable Honorable Honorable Honorable Honorable Honorable Ralph K. Smith, Mayor William H. Carder, Vice Mayor VVilliam D. Bestpitch, Council Member C. Nelson Harris, Council Member W. Alvin Hudson, Jr., Council Member William VVhite, Sr., Council Member Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Regulatory required revision to the local limits and sections of the Sewer Use Standards. Background: United States Environmental Protection Agency (U.S. EPA) regulations require that a scientific study and evaluation of the local limits section of sewer use ordinances/standards be conducted every five years. The requirements set forth specific criteria for the evaluation of the quality of the raw sewage and numerous considerations regarding plant performance in order to quantify permissible loading rates for specific pollutants. Computer analysis, using an approved U.S. EPA modeling program, of the collected data is performed in order to generate modifications to the current sewer use limits. In accordance with these regulations, the required study was completed by the Water Pollution Control Plant. The results of the study require that revisions be made to the quantity of various metals and other parameters specifically regulated by the local limits sections of the Sewer Use Standards. The revisions were calculated and submitted for approval to the Virginia Department of Environmental Quality (DEQ) and the U.S. EPA. Both agencies have issued approval of the required revisions. In addition to the required changes, additional work was done to clarify and/or simplify some of the language in that part of the City Code. This body of work and the subsequent revisions are necessary to maintain compliance with the current Virginia Pollution Discharge Elimination System (VPDES) permit for the Water Pollution Control Plant. Considerations: The approval process for the State DEQ included a public advertisement and public comment period regarding the proposed changes and Water Pollution Control Plant staff have directly communicated the changes to businesses and Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138 C ityWeb :www. c i. ro a n o ke.va, us Honorable Mayor and Members of Council June 18, 2001 Page 2 industries permitted for industrial discharge to the treatment plant. No significant comments were received in relation to either of these activities, as there has been a good understanding that these revisions are required by Federal regulations. Further, these changes do not present any budgetary concerns or considerations. Recommended Action: Adopt the revisions to the Sewer Use Standards, Code of the City of Roanoke (1979), as amended, Article III of Chapter 26, as set forth in the attached ordinance. Re/~tfully submitted, Darlene L. Burcham City Manager DLB:sss C; Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance Michael McEvoy, Director of Utilities #CM01-00129 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #53-60-514 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35424-061801 amending and reordaining certain sections of the 2000-2001 Capital Projects Fund Appropriations, in connection with appropriation of $4 million from the sale of Series 2002 General Obligation Bonds to the South Jefferson Project. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh attachment pc: John P. Baker, Executive Director, Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 Dadene L. Burcham, City Manager George C. Snead, Jr., Assistant City Manager for Operations Barry L. Key, Director, Management and Budget H:~$enda.01~June 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35424-061801. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 Capital Projects Fund Appropriations, be~ and the same are hereby, amended and reordained to read as follows, in part: Appropriations Economic Development South Jefferson Project (1-4) ................................. $ 25,540,355 5,332,931 Capital Improvement Reserve $ ( 77,419) Public Improvement Bonds - Series 2002 (5) ..................... (6,500,000) 1) Acquisition - Site 1 and 1A-Appropriated from Bond Funds - Series 2002 2) Relocation - Site 1 and 1A-Appropriated from Bond Funds - Series 2002 3) Environmental Remediation - Appropriated from Bond Funds- Series 2002 4) Demolition - Appropriated from Bond Funds - Series 2002 5) Economic Development (008-052-9633-9151 ) (008-052 -9633-9152) (008-052-9633-9153) (008-052-9633-9154) (008-052-9710-9178) $ 3,000,000 330,000 330,000 340,000 (4,000,000) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. JAMES D. GRISSO Director of Finance June 18, 2001 ROANOKE CITY OF DEPARTMENT OF FII~IANCE 215 Church Avenue, S.W., Room 4~1~ p. O. Box 1220 '01, Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-2940 JESSE A. HALL Deputy Director The Honorable Ralph K. Smith, Mayor The Honorable William H. Carder, Vice Mayor The Honorable William D. Bestpitch, Council Member The Honorable C. Nelson Harris, Council Member The Honorable W. Alvin Hudson, Jr., Council Member The Honorable William White, Sr., Council Member The Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: On April 16, 2001, Roanoke City Council adopted Resolution No. 35293 in a public hearing. The resolution authorized the City to issue general obligation bonds in 2002 in the principal amount of twelve million dollars pursuant to the Public Finance Act of 1991 (Code of Virginia). The proceeds are for the purpose of assisting the Roanoke Redevelopment and Housing Authority (RRHA), in paying a portion of the costs of a redevelopment project in the City, known as the South Jefferson Redevelopment Project. Funding in the amount of four million dollars has been requested by the RRHA and will be used for property acquisition, relocation of existing businesses, environmental remediation, and demolition. These funds will be provided through the General Obligation Bonds to be issued in the Winter of 2002 as the Series 2002 bond issue. We recommend that Council adopt the attached ordinance to appropriate $4,000,000 from the sale of the Series 2002 general obligation bonds to the South Jefferson Project account number 008-052-9633. Sincerely, Darlene L City Manager Director of Finance JDG/JSY/pac Attachments C: William M. Hackworth, City Attorney Mary F. Parker, City Clerk John P. Baker, Executive Director, RRHA CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #24 William M. Hackworth City Attorney Roanoke, Virginia Dear Mr. Hackworth: I am attaching copy of Resolution No. 35425-061801 readopting and reenacting the Code of the City of Roanoke (1979) as amended. The abovemferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh attachment pc: The Honorable Richard C. Pattisall, Chief Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Diane McQ. Stdckland, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial. Circuit of Virginia The Honorable Julian H. Raney, Jr., Chief Judge, General District Court H:~.genda.01~June 18, 2001 correspondenc.wpd William M. Hackworth June 20, 2001 Page 2 pc: The Honorable George W. Harris, Jr., Judge, General District Cour*, The Honorable Vincent A. Lilley, Judge, General District Court The Honorable William D. Broadhurst, Judge, General District Court The Honorable Jacqueline F. Ward Talevi, Judge, General District Court The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District Court The Honorable Donald S. Caldwell, Commonwealth's Attorney Transmitted by electronic mail to Municipal Code Corporation Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia 24011 Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Peggy B. Stewart, Office of the Magistrate Michael R. Meise, Law Librarian Darlene L. Burcham, City Manager H:XAgenda.01'dune 18, 2001 cormspond~nc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2001. No. 3542:5-061801. AN ORDINANCE to readopt and reenact the Code of the City of Roanoke (1979), amended; and providing for an emergency. as WHEREAS, by Ordinance No. 25043, adopted April 7, 1980, this Council adopted and enacted a new code for the City of Roanoke entitled the Code of the City of Roal~oke (1979) (hereinafter sometimes referred to as the "City Code"); WHEREAS, said Code, as amended, contains certain provisions which incorporate by reference portions of the Code of Virginia (1950), as amended, (hereinafter "State Code"); WHEREAS, from time to time, certain of these State Code sections which are incorporated by reference in the City Code have been amended by the General Assembly; WHEREAS, such amendments are a matter of public record which are set forth in the Acts of Assembly and supplements and replacement volumes of the State Code; and WHEREAS, it is the desire of this Council that those provisions of the City Code which adopt by reference State Code provisions shall be fully consistent with enactments of the most recent Session of the General Assembly; THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Code of the City of Roanoke (1979), as amended, a copy of which is on file in the City Clerk's Office, consisting of Chapters 1 through 36.1, each inclusive, is hereby readopted and reenacted. Such Code amendments heretofore and hereafter adopted shall continue to be known as the Code of the City of Roanoke (1979), as amended. 2. With respect to sections or provisions of the State Code incorporated by reference in the City Code, Council recognizes any amendments made to such sections or provisions of the State Code by the most recent Session of the General Assembly and hereby expresses the intent and ordains that such amendments to sections or provisions of the State Code incorporated by reference in the City Code shall be included in the City Code verbatim as enacted by the most recent Session of the General Assembly. 3. Any reference in the City Code to any section, article or chapter from former Title 15.1 of the State Code shall be deemed and construed to apply to the successor section, article or chapter of new Title 15.2 of the State Code, comparable sections being set out in Tables of Comparable Sections for certain Repealed and Revised Titles published in Volume 3A of the Code of Virginia (1950), as amended. Any reference in the City Code to any section, article or chapter from former Title 58 of the State Code shall be deemed and construed to apply to the successor section, article or chapter of new Title 58.1 of the State Code, comparable sections being set out in Tables of Comparable Sections for certain Repealed and Revised Titles published in Volume 10 of the Code of Virginia (1950), as amended. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: XaMEASURESXO-RECO.8 City Clerk. WILLIAM M. HACKWORTH CITY A~FORNEY CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDIN~ 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1,~ TELEPHONE: 540-853-2431 FACSIMILE: 540-853-1221 E-MAIL: cityatty @ci.roanoke.va.us June 18, 2001 ELIZABETH K. DILLON STEVEN J. TALEVI ~ -~ ,~* GARY E. TEGENKAMP ~ ALLEN T. WILSON DAVID L. COLLINS ASSISTANT CITY ATFORNEYS The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Reenactment of City Code Dear Mayor Smith and Council Members: Since 1982, City Council has reenacted and recodified the City Code on an annual basis in order to properly incorporate in the Code amendments made by the General Assembly at the previous Session to State statutes that are incorporated by reference in the City Code. This procedure ensures that the ordinances codified in our Code incorporate the most recent amendments to State law. Incorporation by reference is frequently utilized in local codes to 'preclude having to set out lengthy provisions of State statutes in their entirety. In addition, the technique ensures that local ordinances are always consistent with the State law as is generally required. The procedure whereby a local governing body incorporates State statutes by reference after action of the General Assembly has been approved by the Attorney General. _.See Report of the Attorney General (1981-1982) at 272. I recommend that Council adopt the attached ordinance to readopt and reenact the Code of the City of Roanoke (1979). If the attached ordinance is not adopted, City Code sections incorporating provisions of the State Code amended at the last Session of the General Assembly may not be deemed to include the recent amendments and may be impermissibly inconsistent which could result in the dismissal of criminal prosecutions under these City Code sections. WMH:f Attachment Sincerely yours, William M. Hackworth City Attorney The Honorable Mayor and Members of City Council June 18, 2000 CC: Darlene L. Burcham, City Manager George C. Snead, Jr., Assistant City Manager for Operations Rolanda A. Johnson, Assistant City Manager for Community Development The Honorable Donald S. Caldwell, Commonwealth's Attorney A. L. "Joe" Gaskins, Chief of Police Mary F. Parker, City Clerk Page 2 H:\COUNCIL\L-HMRECO. 10 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #60-369 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35426-061801 amending and reordaining certain sections of the 2000-01 Risk Management Fund Appropriations, in connection with budget adjustments in the Risk Management Internal Service Fund. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh attachment pc: Darlene L. Burcham, City Manager George C. Snead, Jr., Assistant City Manager for Operations Rolanda A. Johnson, ASsistant City Manager for Community Development Barry L. Key, Director, Management and Budget J. Cary Lester, Jr., Environmental Administrator Glenn A. Asher, Risk Management Officer H:XAgenda.01klun¢ 18, 2001 corrcspondenc.-a~pd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35426-061801. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Risk Management Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 Risk Management Fund Appropriations, be, an'd the s_ame are hereby, amended and reordained to read as follows, in part: Appropriations Operating Environmental Management (1-3) ............................ Risk Management (4-7) .................................... $ 10,407,996 83,731 10,324,265 Revenues Operating Billings to Internal Service Funds(8-10) ........................ $ 9,056,793 9,056,793 1) Regular Employees Salaries 2) City Retirement 3) FICA 4) Fees for Professional Services 5) Self Insured Auto Liability Claims 6) Miscellaneous Claims 7) Workers' Compensation Medical Expenses 8) Billing to the General Fund (019-310-1214-1002) (019-310-1214-1105) (019-310-1214-1120) (019-420-1262-2010) (019-420-1262-2172) (019-420-1262-2173) (019-420-1262-2181 ) (019-110-1234-0952) 8,000 1,500 2,000 12,000 20,000 80,000 250,000 3,500 9) Billings to the Water Fund 10) Workers' Compensation Billing (019-110-1234-0953) (019-110-1234-1171) 120,000 250,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. JAMES D. GRISSO Director of Finance June 18,2001 CITY OF ROANOKE, , DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461.~)1' R O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-2940 JESSE A. HALL Deputy Director Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable Honorable Honorable Honorable Honorable William D. Bestpitch, Council Member C. Nelson Harris, Council Member W. Alvin Hudson, Jr., Council Member William White, Sr., Council Member Linda F. Wyatt, Council Member Dear Mayor Smith and Council Members: The City accounts for all self-insured liabilities in its Risk Management Internal Service Fund. This fund has incurred costs in excess of budget during FY 2001, and it has also billed user funds and departments at amounts exceeding the original revenue estimates to recover those costs. To properly balance the budget to actual accounting for the year, several budgetary adjustments are recommended. The adjustments are as follows: Expenditure Accounts: · Environmental Management Regular Employee Salaries (019-310-1214-1002) An increase of $8,000 is needed because the position budgeted was at a Iower pay grade than actually utilized. The related benefit accounts also require some adjustment as follows: Environmental Management City Retirement (019-310-1214-1105) Increase $1,500 Environmental Management FICA (019-310-1214-1120) Increase $2,000 · Risk Management Fees For Professional Services (019-420-1262-2010) An increase of $12,000 is needed to provide funding for professional fees paid for a consultant study of utilizing a third party for workers' compensation. A report will be presented at the July 2, 2001 City Council meeting regarding a recommendation to contract for these services. · Risk Management Self Insured Auto Liability Claims (019-420-1262-2173) An increase of $20,000 is needed due to claims in the fiscal year which exceeded the original estimate of $69,000. Fluctuation occurs from year to year in the level of such expenses based upon our experience. Honorable Mayor and Members of City Council June 18, 2001 Page 2 · Risk Management Miscellaneous Claims (019-420-1262-2172) An increase of $80,000 is needed due to the unusually high level of claims paid for water main breaks during the cold winter season. · Risk Management Workers' Comp Medical Expenses (019-420-1262-2181) An increase of $250,000 is needed due to a higher than typical level of medical claims paid. to several fairly severe medical conditions which have resulted in costly medical expenses. This is due Revenues: · Risk Management Billings to General Fund (019-110-1234-0952) An increase of $3,500 is needed due to increased fund billings resulting from higher expenses than originally anticipated. · Risk Management Billings to Water Fund (019-110-1234-0953) An increase of $120,000 is needed due to the additional billings made to this fund for water main breaks incurred during the year. Other expense increases also necessitated a higher billing. Funding is available in the water fund operating accounts to provide for higher billings. · Risk Management Workers' Comp Billings - Medical (019-110-1234-1171 ) An increase of $250, 000 is needed in the revenue account to correspond to the increased expense budget cited before. These billings are made to all funds of the City, the largest being made to the General Fund. Additional funding of $212,000 was allocated from unused FICA to cover General Fund workers' comp expenditures. Other Funds can absorb additional workers' comp costs through operating accounts. The attached budget ordinance adjusts revenues and expenses as outlined in this report. We recommend City Council's approval of the ordinance. Sincerely, City Manager Director of Finance JDG/AHS:s Attachment C: Barry L. Key, Director of Management and Budget Ann H. Shawver, Manager of Accounting Services Glenn A. Asher, Risk Management Officer J. Cary Lester, Jr., Environmental Administrator CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #5-60-331 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35427-061801 amending and reordaining certain sections of the 2001-02 Transportation Fund Appropriations, in connection with appropriation of $73,200.00 to provide for an automated parking ticket system. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. MFP:mh attachment pc: Mary F. Parker, CMC City Clerk Dadene L. Burcham, City Manager George C. Snead, Jr., Assistant City Manager for Operations Barry L. Key, Director, Management and Budget H:~genda.01~June 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35427-061801. AN ORDINANCE to amend and reordain certain sections of the 2001-2002 Transportation Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2001-2002 Transportation Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ApDropriation~ Operating Automated Parking Ticket System (1). $ 2,523,186 ......................... 73,200 1 ) Appropriated from General Revenue (007-430-8251-9003) $ 73,200 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. DEPARTMrNT OF FINANCE ~ ,, j; CITY OF ROANOKE, VA. ~ ' June 18, 2001 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance Appropriation of Additional Funding for Transportation Fund The annual Transportation Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1,2001, and ending June 30, 2002, with revenues totaling $1,970,217 and expenditures totaling $2,043,043, was adopted by the Council of the City of Roanoke on May 7, 2001 by Ordinance No. 35334-050701 (see attached). The Transportation Fund revenues fund expenses less depreciation plus principal reduction on indebtedness. The appropriation of $73,200 for the purchase of an automated parking ticket system was omitted from the ordinance. The attached ordinance will appropriate $73,200 to the 2001-2002 Transportation Fund Budget to provide funding for the automated parking ticket system. We recommend it for your approval. JDG/THT Attachment ~Director ~)f Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of May, 2001. No. 35334-050701. AN ORDINANCE adopting the annual Transportation Fund Appropriation of the City of R?anoke for the fiscal year beginning July 1, 2001, and ending June 30, 2002; and declaring the existence of an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: -- 1. That all money that shall be paid into the City Treasury for the Transportation Fund in the fiscal year beginning July 1, 2001, and ending June 30, 2002, shall constitute a Transportation Fund and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: Operating Total Revenues Auuroo~attone Parking Coordination Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Surface Parking Lot~ Depreciatio~t Interest Expense Transfer to General Fund $ 35,878 110,645 218,619 72,647 176,705 166,683 23,173 559,300 469,558 209,835 Total Appropriations $ 2.043]043 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof; 3. That this Ordinance shall be known and cited as the 2001-02 Transportation Fund Appropriation Ordinance; and 4. That in order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this Ordinance shall be in full force and effect on and after July 1, 2001. ATTEST: City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #60 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35428-061801 amending and reordaining certain sections of the 2000-01 Capital Projects and Department of Technology Funds Appropriations, in connection with transferring funds from completed capital projects to appropriate accounts. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh attachment pc:' Dadene L. Burcham, City Manager George C. Snead, Jr., Assistant City Manager for Operations Robert K. Bengtson, Director, Public Works Phillip C. Schirmer, City Engineer Barry L. Key, Director, Management and Budget H:'~genda.01XJune 18, 2001 corrcspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35428-061801. AN ORDINANCE to amend and reordain certain sections of the 2000-2001 Capital Projects and Department of Technology Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2000-2001 Capital Projects and Department of Technology Funds Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Capital Projects Fund Appropriations Economic Development $ 23,047,604 Johnson and Johnson Offsite Improvements (1) ................... 2,054,249 Community Development Improvements to VA Transportation Museum (2) ................... Westview Terrace - Habitat for Humanity (3) ...................... Fire/EMS Memorial (4) ....................................... $ 5,467,487 1,561,650 355,288 70,058 Public Safety $ 11,600,450 New Police Building Construction (5) ............................ 5,019,011 General Government Pedestrian Bridge and Atrium (6) .................. ............. $ 16,376,294 58,996 Parks, Recreation, and Cultural Parks and Recreation Master Plan (7) ........................... Mill Mountain Improvements (8) ................................ Master Plan Projects (9) ...................................... $ 8,181,623 97,591 676,679 318,302 ~treets and Bridges Sidewalks and Curbs Phase IV (10) ............................. Sidewalks and Curbs Phase III (11) ............................. Bridge Replacement/Replacement Engineering (12) ................ Bridge Maintenance (13-14) ..... . .............................. Three Bridge Replacement (15) ................................ Sidewalks and Curbs Phase V (16) ............................. Contract 2, Jefferson Street Bridge (17) .......................... Thomason Road Bridge Replacement (18) ....................... Memorial Bridge Rehabilitation (19-20) .......................... Sanitation Bell Aire Circle Storm Drain Sump Pump (21) ..................... Thomason Road Engineering (22) .............................. Murdock Creek Drainage Project (23) ........................... Miscellaneous Storm Drains Phase II (24-26) ..................... Revenues VDOT-VA Transportation Museum (27) .......................... $ $ 26,512,466 601,850 401,205 552,344 1,148,264 1,043,780 838,658 614,327 309,557 248,231 2,290,725 8,327 4,409 664,284 229,482 -0- Department of Technology Fund Appropriations Capital Outlay $ Customer Service System (28) ................................. Help Desk Software (29) ..................................... Staff, Contractors, and Consultants (30) ......................... Utility Information System (31) ................................. Learning Center Equipment (32) ............................... Technology Studies (33) ..................................... 9,163,091 1) Appropnated from General Revenue 2) Appropriated from State Grant Funds 3) Appropnated from General Revenue 4) Appropnated from General Revenue 5) Appropriated from General Revenue 6) Appropriated from General Revenue (008-002-9700-9003) (008-052-9650-9007) (008-052-9715-9003) (008-052-9726-9003) (008-052-9563-9003) (008-530-9673-9003) 2,248 ( 450) (2,248) ( 442) 442 ( 4) 165,299 14,835 318,640 514,837 9,605 7,350 '7) Appropriated from General Revenue 8) Appropriated from General Revenue 9) Appropriated from General Revenue 10) Appropriated from General Revenue 11 ) Appropriated from General Revenue 12) Appropriated from General Revenue 13) Appropriated from General Revenue 14) Appropriated from Bond Funds- Series 1996 15) Appropriated from General Revenue 16) Appropriated from General Revenue 17) Appropriated from Bond Funds- Series 1996 18) Appropriated from Bond Funds- Series 1996 19) Appropriated from General Revenue 20) Appropnated from Bond Funds- Series 1996 21) Appropnated from Bond Funds- Series 1996 22) Appropnated from Bond Funds- Series 992 23) Appropnated from Bond Funds- Series 1999 24) Appropriated from Bond Funds- Series 1999 25) Appropriated from Bond Funds- Series 1992 (008-052-9703-9003) (008-052-9711-9003) (008-620-9744-9003) (008-052-9541-9003) (008-052-9542-9003) (008-052-9548-9003) (008-052-9549-9003) (008-052-9549-9088) (008-052-9551-9003) (008-052-9608-9003) (008-052-9698-9088) (008-052-9732-9088) (008-530-9772-9003) (008-530-9772-9088) (008-052-9581-9088) (008-052-9690-9086) (008-052-9691-9001) (008-530-9734-9001 ) (008-530-9734-9086) $( 14) (2,038) 2,052 (53,734) (35,584) (32,860) 89,612 7,168 (89,608) 89,318 (15,370) (7,168) 32,860 15,370 ( 84) (30,591) (36,636) 36,636 30,591 26) Appropriated from Bond Funds- Series 1996 27) VDOT - VA Transportation Museum 28) Appropriated from General Revenue 29) Appropriated from General Revenue 30) Appropriated from General Revenue 31) Appropriated from General Revenue 32) Appropriated from General Revenue 33) Appropriated from General Revenue (008-530-9734-9088) (008-1234) (008-052-9810-9003) (013-052-9825-9003) (013-052-9828-9003) (013-052-9829-9003) (013-052-9832-9003) (013-052-9844-9003) 84 ( 450) ( 701) ( 165) 19,929 (2,276) (6,137) (10,650) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. JAMES D. GRISSO Director of Finance June 18, 2001 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 RO Box 1220 'F~I "~ ~ Roanoke, Virginia 24006-'~220 Telephone: (540) 853-2821 Fax: (540) 853-2940 JESSE A. HALL Deputy Director The Honorable The Honorable The Honorable The Honorable The Honorable The Honorable The Honorable Ralph K. Smith, Mayor William H. Carder, Vice Mayor William D. Bestpitch, Council Member C. Nelson Harris, Council Member W. Alvin Hudson, Jr., Council Member William White, Sr., Council Member Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Capital Projects of all types have been approved by Council for construction over the past years. These projects have included construction in major categories for buildings, parks, streets, bridges, sanitary sewers, water projects, storm drains, and various technology related projects. Funding is established for each project when Council approves the project based on the bids for the various project costs, as well as extra funding for possible contingencies. Some projects have contingency funds remaining after the final bills are paid, because projects are completed within the established budgets. A number of projects have been completed and can be closed. Remaining funds need to be transferred from the completed projects to capital projects still under construction. The attached budget ordinance will transfer remaining funding of $306,389 from completed projects to related projects under construction. $89,318 in funds have been transferred from the completed Sidewalks and Curbs Phase 3 and Phase 4 projects to the continuing Sidewalks and Curbs Phase 5 project. The Three Bridge Replacement Project has been closed, and $89,608 in remaining funds have been transferred to the ongoing Bridge Maintenance Project. Also, several bridge related projects have been closed, and $48,231 has been transferred to the new Memorial Bridge Rehabilitation Project. Thomason Road Engineering Project and the Murdock Creek Drainage Project have been completed and will transfer $30,591 and $36,636 respectively to the recently created Miscellaneous Drainage Phase 2 Project. Various Department of Technology projects have been closed, and $19,929 has been transferred to an existing project account for "System Development". Honorable Mayor and Members of City Council June 18, 2001 Page 2 We recommend that Council adopt the budget ordinance which will transfer funds from completed capital projects into appropriate accounts. Sincerely, Director of Finance JDG/JSY/pac Attachments C~ Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Mary F. Parker, City Clerk Philip C. Schirmer, City Engineer CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #60-467-236 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35429-061801 amending and reordaining certain sections of the 2001-02 School Fund Appropriations, in connection with appropriation of Roanoke City School Board grants for fiscal year 2001-02. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh attachment pc: Darlene L. Burcham, City Manager Melinda J. Payne, Chair, Roanoke City School Board, 301 Rutherford Avenue, Roanoke, Virginia 24016 Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy H. Lee, Clerk, Roanoke City School Board H:~Agenda.01XJune 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2001. No. 35429-061801. AN ORDINANCE to amend and reordain certain sections of the 2001-2002 School Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2001-2002 School Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Education Title I Even Start Family Literacy Grant 01-02 (1-19) ................. Title I Winter 01-02 (20-57) .................................... Governor's School 01-02 (58-101) ............................... Fleming Ruffner Community .Learning 01-02 (102-112) .............. Summer Youth 01-02 (113-117) ................................ Flow Through 01-02 (118-136) ................................. Child Specialty Services 01-02 (137-145) ......................... Child Development Clinic 01-02 (146-153) ........................ Juvenile Detention Home 01-02 (154-161) ........................ Preschool Incentive Program 01-02 (162-175) ..................... Special Education Interpreter 01-02 (176-180) ' · · Special Education Jail 01-02 (181-192) ........................... Adult Basic Education 01-02 (193-206) ........................... Apprenticeship Program 01-02 (207-213) ......................... Jobs for Virginia Graduates 01-02 (214-221) ....................... Perkins Act Program 01-02 (222-223) ............................ Regional Adult Education Specialist 01-02 (224-229).. .............. Regional Adult Literacy (TAP) 01-02 (230) ........................ GED Testing 01-02 (231-232) .................................. Workplace Education 01-02 (233-234) ........................... Regional Adult Basic Education 01-02 (235) ....................... Adult Education in the Jail 01-02 (236-237) ........................ Grants Management 01-02 (238-240) ............................ Homeless Assistance Program 01-02 (241--245) .................... $111,342,010 146,285 3,194,048 1,419,311 197,817 56,297 1,681,197 69,755 73,460 222,391 135,979 6 797 170.173 163.604 131.211 49.960 397 251 39 911 150 098 8,612 26,913 35,222 21,341 3,750 67,041 Alternative Education 01-02 (246-266) ........................... $ Drug Free Schools 01-02 (267-271) ............................. Project YES 01-02 (272-276) ................................... State Truancy Project 01-02 (277-283) ........................... Title VI 01-02 (284-295)~ ....................................... Eisenhower 01-02(296-305) ................................... Class Size Reduction 01-02 (306-311) ........................... Innovative Grant - Breckinridge 01-02 (312-322) .................... Adolescent Health Partnership 01-02 (323-330) .................... Blue Ridge Technical Academy 01-02 (331-347) ................... Revenues Education Title I Even Start Family Literacy Grant 01-02 (348) ................. Title I Winter 01-02 (349) ...................................... Governor's School 01-02 (350-352) .............................. Fleming Ruffner Community Learning 01-02 (353) .................. Summer Youth 01-02 (354) .................................... Flow Through 01-02 (355) ..................................... Child Specialty Services 01-02 (356) ............................. Child Development Clinic 01-02 (357) ............................ Juvenile Detention Home 01-02 (358) ............................ Preschool Incentive Program 01-02 (359) ......................... Special Education Interpreter 01-02 (360) ........................ Special Education Jail 01-02 (361) .............................. Adult Basic Education 01-02 (362-363) ........................... Apprenticeship Program 01-02 (364-365) ......................... Jobs for Virginia Graduates 01-02 (366-367) ....................... Perkins Act Program 01-02 (368) ............................... Regional Adult Education Specialist 01-02 (369) .................... Regional Adult Literacy (TAP) 01-02 (370) ........................ GED Testing 01-02 (371) ...................................... Workplace Education 01-02 (372) ............................... Regional Adult Basic Education 01-02 (373) ....................... Adult Education in the Jail 01-02 (374-375) ........................ Grants Management 01-02 (376) ............................... Homeless Assistance Program 01-02 (377-378) .................... Alternative Education 01-02 (379-380) ........................... Drug Free Schools 01-02 (381) ................................. Project YES 01-02 (382) ...................................... State Truancy Project 01-02 (383) ............................... Title VI 01-02 (384-385) ....................................... Eisenhower 01-02(386) ....................................... Class Size Reduction 01-02 (387-388) ........................... 1,375,023 90,706 243,863 47,367 204,512 85,933 687,263 305,665 159,071 449,532 $111,342,010 146,285 3,194,048 1,419,311 197,817 56,297 1,681,197 69 755 73 460 222,391 135,979 6 797 170,173 163,604 131,211 49,960 397 251 39 911 150 098 8,612 26,913 35,222 21,341 3,750 67,041 1,375,023 90,706 243,863 47,367 204,512 85,933 687,263 Innovative Grant- Breckinridge 01-02 (389) ....................... Adolescent Health Partnership 01-02 (390) ........................ Blue Ridge Technical Academy 01-02 (391-394) ................... 1) Compensation of Teachers 2) Compensation of Supervisors 3) Compensation of Teacher Aides 4) Social Security 5) Retirement - VRS 6) Health Insurance 7) Group Life Insurance 8) Professional Health Services 9) Other Professional Services 10) Lease/Rent of Equipment 11) Conventions/ Education 12) Field Trips 13) Inservice Workshops 14) Office Supplies 15) Food 16) Educational and Recreational Supplies 17) Other Operation Supplies 18) Inservice Supplies 19) Additions- Furniture and Fixtures 20) Compensation of Counselors 21) Compensation of Supervisors 22) Supplements 23) Compensation of Teacher Aides 24) Social Security 25) Retirement - VRS 26) Health Insurance 27) Group Life Insurance 28) Attendance Bonuses (030-061-6186-6000-0121) $ 35,284 (030-061-6186-6000-0124) 38,878 (030-061-6186-6000-0141) 3,347 (030-061-6186-6000-0201) 5,929 (030-061-6186-6000-0202) 10,014 (030-061-6186-6000-0204) 6,413 (030-061-6186-6000-0205) 620 (030-061-6186-6000-0311) (030-061-6186-6000-0313) (030-061-6186-6000-0541) (030-061-6186-6000-0554) (030-061-6186-6000-0583) (030-061-6186-6000-0587) (030-061-6186-6000-0601 ) (030-061-6186-6000-0602) (030-061-6186-6000-0614) (030-061-6186-6000-0615) (030-061-6186-6000-0617) (030-061-6186-6000-0822) (030-062-6185-6000-0123) (030-062-6185-6000-0124) (030-062-6185-6000-0129) (030-062-6185-6000-0141) (030-062-6185-6000-0201) (030-062-6185-6000-0202) (030-062-6185-6000-0204) (030-062-6185-6000-0205) (030-062-6185-6000-0211) 1,000 1,000 2,900 4,500 4,000 10,000 2,325 1,000 250 15,425 1,000 2,400 1,147,220 82,391 70,087 309,886 121,710 226,500 202,823 12,402 200 $ 305,665 159,071 449,532 29) Food 30) Education and Recreational Supplies 31) Other Operation Supplies 32) Additions - Machinery and Equipment 33) Compensations of Teachers 34) Supplements 35) Compensation of Other Professionals 36) Compensation of Teacher Aides 37) Compensation of Clerical 38) Social Security 39) Retirement - VRS 40) Health Insurance 41) Group Life Insurance 42) Indirect Costs 43) Maintenance Service Contracts 44) Mileage 45) Field Trips 46) Testing, Evaluation, Dissemination 47) Parent Involvement 48) Other Miscellaneous Payments 49) Inservice Workshops 50) Office Supplies 51) Food 52) Other Operation Supplies 53) Additions - Machinery and Equipment 54) Compensation of Teachers 55) Compensation of Nurses 56) Social Security 57) Field Trips (030-062-6185-6000-0602) (030-062-6185-6000-0614) (030-062-6185-6000-0615) (030-062-6185-6000-0821) (030-062-6185-6200-0121) (030-062-6185-6200-0129) (030-062-6185-6200-0138) (030-062-6185-6200-0141) (030-062-6185-6200-0151) (030-062-6185-6200-0201) (030-062-6185-6200-0202) (030-062-6185-6200-0204) (030-062-6185-6200-0205) (030-062-6185-6200-0212) (030-062-6185-6200-0332) (030-062-6185-6200-0551) (030-062-6185-6200-0583) (030-062-6185-6200-0584) (030-062-6185-6200-0585) (030-062-6185-6200-0586) (030-062-6185-6200-0587) (030-062-6185-6200-0601) (030-062-6185-6200-0602) (030-062-6185-6200-0615) (030-062-6185-6200-0821) (030-062-6185-6449-0121) (030-062-6185-6449-0131) (030-062-6185-6449-0201) (030-062-6185-6449-0583) $ 6,025 48,695 58,325 15,000 52,128 56,717 33,968 10,238 21,682 15,190 29,010 16,002 1,589 37,969 15,000 2,500 150,500 7,250 5,700 64,670 10,201 5,000 3,475 222,400 15,000 79,015 28,536 6,044 3,000 58) Compensation of Substitute Teachers 59) Compensation of Teachers 60) Compensation of Counselors 61) Supplements 62) Social Security 63) Retirement - VRS 64) Health Insurance 65) Group Life Insurance 66) Mileage 67) Conventions/ Education 68) Books and Subscriptions 69) Educational and Recreational Supplies 70) Other Operation Supplies 71) Compensation of Principals 72) Compensation of Clerical 73) Social Security 74) Retirement - VRS 75) Health Insurance 76) Group Life Insurance 77) Mileage 78) Conventions/ Education 79) Office Supplies 80) Supplements 81) Compensation of Clerical 82) Social Secudty 83) Maintenance Service Contracts 84) Purchased Services 85) Books and Subscriptions 86) Educational and Recreational Supplies (030-062-6325-6146-0021) (030-062-6325-6146-0121) (030-062-6325-6146-0123) (030-062-6325-6146-0129) (030-062-6325-6146-0201) (030-062-6325-6146-0202) (030-062-6325-6146-0204) (030-062-6325-6146-0205) (030-062-6325-6146-0551) (030-062-6325-6146-0554) (030-062-6325-6146-0613) (030-062-6325-6146-0614) (030-062-6325-6146-0615) (030-062-6325-6319-0126) (030-062-6325-6319-0151) (030-062-6325-6319-0201) (030-062-6325-6319-0202) (030-062-6325-6319-0204) (030-062-6325-6319-0205) (030-062-6325-6319-0551) (030-062-6325-6319-0554) (030-062-6325-6319-0601 ) (030-062-6325-6346-0129) (030-062-6325-6346-0151) (030-062-6325-6346-0201) (030-062-6325-6346-0332) (030-062-6325-6346-0381) (030-062-6325-6346-0613) (030-062-6325-6346-0614) $ 2,200 547,337 34,937 2,000 46,060 57,762 39,975 4,658 22O 1,571 1,500 2,850 1,000 75,730 28,986 8,011 10,388 6,150 838 535 87O 6,540 2,900 4,484 343 3,997 7,760 225 32,770 87) Additions - Machinery and Equipment 88) Additions - Data Processing Equipment 89) Compensation of Custodians 90) Social Security 91) Retirement - Other 92) Health Insurance 93) Group Life Insurance 94) Electrical Service 95) Heating Services 96) Telecommunications 97) Repair and Maintenance Supplies 98) Additions - Furniture and Fixtures 99) Contingency 100) Redemption of Principal 101 ) Interest 102) Compensation of Teachers 103) Compensation of Teachers Aides 104) Social Security 105) Retirement - VRS 106) Health Insurance 107) Group Life Insurance 108) Indirect Costs 109) Other Professional Services 110) Tuition - In State 111 ) Conventions/ Education 112) Educational and Recreational Supplies 113) Compensation of Teachers 114) Social Security 115) Mileage (030-062-6325-6346-0821) (030-062-6325-6346-0826) (030-062-6325-6681-0192) (030-062-6325-6681-0201) (030-062-6325-6681-0203) (030-062-6325-6681-0204) (030-062-6325-6681-0205) (030-062-6325-6681-0511) (030-062-6325-6681-0512) (030-062-6325-6681-0523) (030-062-6325-6681-0608) (030-062-6325-6681-0822) (030-062-6325-6896-0589) (030-062-6325-6896-0901) (030-062-6325-6896-0902) (030-062-6327-6100-0121) (030-062-6327-6100-0141) (030-062-6327-6100-0201) (030-062-6327-6100-0202) (030-062-6327-6100-0204) (030-062-6327-6100-0205) (030-062-6327-6100-0212) (030-062-6327-6100-0313) (030-062-6327-6100-0382) (030-062-6327-6100-0554) (030-062-6327-6100-0614) (030-062-6456-6449-0121) (030-062-6456-6449-0201) (030-062-6456-6449-0551) $ 29,608 10,000 29,608 1,198 822 3,075 125 14,674 14,675 2,500 10,000 5O0 4,100 193,500 172,329 40,800 81,233 15,013 4,047 3,690 326 3,115 23,023 5 f565 2,005 19,000 14,500 1,112 5,825 116) Educational and Recreational Supplies 117) Supplements 118) Compensation of Teachers 119) Compensation of Supervisors 120) Compensation of Nurses 121) Compensation of Teachers Aides 122) Social Security 123) Retirement - VRS 124) Health Insurance 125) Group Life Insurance 126) Compensation of Bus Aides 127) Social Security 128) Health Insurance 129) Alternative Fringes 130) Professional Health Services 131) Repair and Maintenance Payments 132) Conventions/ Education 133) Other Miscellaneous Payments (030-062-6456-6449-0614) (030-062-6456-6549-0129) (030-062-6571-6453-0121 ) (030-062-6571-6453-0124) (030-062-6571-6453-0132) (030-062-6571-6453-0141) (030-062-6571-6453-0201 ) (030-062-6571-6453-0202) (030-062-6571-6453-0204) (030-062-6571-6453-0205) (030-062-6571-6553-0142) (030-062-6571-6553-0201) (030-062-6571-6553-0204) (030-062-6571-6553-0214) (030-062-6571-6553-0311 ) (030-062-6571-6553-0331) (030-062-6571-6553-0554) (030-062-6571-6553-0586) 134) Inservice Workshops (030-062-6571-6553-0587) 135) Educational and Recreational Supplies (030-062-6571-6553-0614) 136) Additions - Machinery and Equipment (030-062-6571-6553-0821) 137) Compensation of Other Professionals 138) Social Security 139) Retirement - VRS 140) Health Insurance 141) Group Life Insurance 142) Indirect Costs 143) Mileage (030-062-6572-6554-0138) (030-062-6572-6554-0201) (030-062-6572-6554-0202) (030-062-6572-6554-0204) (030-062-6572-6554-0205) (030-062-6572-6554-0212) (030-062-6572-6554-0551) 1,100 33,760 512,059 121,305 22,633 76,130 56,008 75,030 65,342 5,857 120,961 9,254 11,644 3,250 380,000 18,000 12,000 6,000 7,000 148,052 30,672 50,477 5,101 5,007 3,075 404 3,203 868 144) Educational and Recreational Supplies 145) Other Operations Supplies 146) Compensation of Other Professionals 147) Social Security 148) Retirement - VRS 149) Health Insurance 150) Group Life Insurance 151 ) Indirect Costs 152) Mileage 153) Educational and Recreational Supplies 154) Compensation of Other Professionals 155) Social Security 156) Retirement - VRS 157) Health Insurance 158) Group Life Insurance 159) Indirect Costs 160) Mileage 161 ) Educational and Recreational Supplies 162) Supplements 163) Compensation of Teacher Aides 164) Social Security 165) Retirement - VRS 166) Health Insurance 167) Group Life Insurance 168) Professional Health Services 169) Tuition - In State 170) Mileage 171 ) Field Trips 172) Parent Involvement 173) Other Miscellaneous Payments (030-062-6572-6554-0614) (030-062-6572-6554-0615) (030-062-6573-6554-0138) (030-062-6573-6554-0201) (030-062-6573-6554-0202) (030-062-6573-6554-0204) (030-062-6573-6554-0205) (030-062-6573-6554-0212) (030-062-6573-6554-0551) (030-062-6573-6554-0614) (030-062-6574-6554-0138) (030-062-6574-6554-0201) (030-062-6574-6554-0202) (030-062-6574-6554-0204) (030-062-6574-6554-0205) (030-062-6574-6554-0212) (030-062-6574-6554-0551) (030-062-6574-6554-0614) (030-062-6575-6553-0129) (030-062-6575-6553-0141) (030-062-6575-6553-0201) (030-062-6575-6553-0202) (030-062-6575-6553-0204) (030-062-6575-6553-0205) (030-062-6575-6553-0311 ) (030-062-6575-6553-0382) (030-062-6575-6553-0551) (030-062-6575-6553-0583) (030-062-6575-6553-0585) (030-062-6575-6553-0586) 1,500 120 52,589 5,326 5,217 3,075 421 3,332 1,500 2,000 163,270 15,594 16,196 13,530 1,306 10,495 50O 1,500 21,547 30,041 4,133 2,980 9,225 240 11,500 18,720 3,224 1,800 800 2,724 174) Educational and Recreational Supplies (030-062-6575-6553-0614) 175) Additions - Machinery and Equipment (030-062-6575-6553-0821) 176) Supplements (030-062-6576-6174-0129) 177) Social Security (030-062-6576-6174-0201) 178) Professional Health Services (030-062-6576-6174-0311 ) 179) Tuition - Private Schools (030-062-6576-6174-0312) 180) Educational and Recreational Su. pplies (030-062-6576-6174-0614) 181) Compensation of Teachers (030-062-6577-6554-0121 ) 182) Compensation of Counselors (030-062-6577-6554-0123) 183) Compensation of Clerical (030-062-6577-6554-0151 ) 184) Social Security (030-062-6577-6554-0201) 185) Retirement - VRS (030-062-6577-6554-0202) 186) Health Insurance (030-062-6577-6554-0204) 187) Group Life Insurance (030-062-6577-6554-0205) 188) Professional Health Services (030-062-6577-6554-0311 ) 189) Repair and Maintenance Payments (030-062-6577-6554-0311 ) 190) Telecommunications (030-062-6577-6554-0523) 191) Educational and Recreational Supplies (030-062-6577-6554-0614) 192) Additions - Machinery and Equipment (030-062-6577-6554-0821) 193) Compensation of Teachers 194) Compensation of Counselors 195) Compensation of Teachers Aides 196) Social Security 197) Retirement - VRS 198) Health Insurance 199) Group Life Insurance 200) Mileage (030-062-6739-6450-0121) (030-062-6739-6450-0123) (030-062-6739-6450-0141) (030-062-6739-6450-0201) (030-062-6739-6450-0202) (030-062-6739-6450-0204) (030-062-6739-6450-0205) (030-062-6739-6450-0551) $ 19,045 10,000 360 28 4,150 1,927 332 59,820 45,562 10,841 8,891 14,575 7,775 93O 18,000 495 320 1,900 1,064 108,833 3,096 7,018 11,996 5,651 3,075 456 1,500 201) Educational and Recreational Supplies (030-062-6739-6450-0614) 202) Compensation of Clerical (030-062-6739-6550-0151 ) 203) Social Security (030-062-6739-6550-0201) 204) Retirement - VRS (030-062-6739-6550-0202) 205) Health Insurance (030-062-6739-6550-0204) 206) Group Life Insurance (030-062-6739-6550-0205) 207) Compensation of Teachers (030-062-6740-6138-0121) 208) Social Security (030-062-6740-6138-0201) 209) Retirement - VRS (030-062-6740-6138-0202) 210) Health Insurance (030-062-6740-6138-0204) 211) Group Life Insurance (030-062-6740-6138-0205) 212) Other Professional Services (030-062-6740-6138-0313) 213) Mileage (030-062-6740-6138-0551 ) 214) Compensation of Teachers (030-062-6741-6351-0121 ) 215) Social Security (030-062-6741-6351-0201) 216) Retirement - VRS (030-062-6741-6351-0202) 217) Health Insurance (030-062-6741-6351-0204) 218) Group Life Insurance (030-062-6741-6351-0205) 219) Mileage (030-062-6741-6351-0551 ) 220) Parent Involvement (030-062-6741-6351-0585) 221) Educational and Recreational Supplies (030-062-6741-6351-0614) 222) Supplements (030-062-6742-6138-0129) 223) Additions - Machinery and Equipment (030-062-6742-6138-0821) 224) Compensation of Supervisors (030-062-6743-6343-0124) 225) Compensation of Clerical (030-062-6743-6343-0151 ) 226) Social Security (030-062-6743-6343-0201) 227) Telecommunications (030-062-6743-6343-0523) 228) Mileage (030-062-6743-6343-0551) 229) Educational and Recreational Supplies (030-062-6743-6343-0614) 230) Other Professional Services (030-062-6744-6550-0313) 231) Compensation of Teachers (030-062-6745-6550-0121 ) 1,500 15,482 1,184 1,536 2,153 124 60,842 9,393 6,036 3,075 487 50,378 1,000 34,680 3,541 3,440 3,075 274 950 2,500 1,500 7,000 390,251 25,450 7,050 2,486 2,000 2,000 925 150,098 8,000 232) Social Security 233) Compensation of Teachers 234) Social Security 235) Other Professional Services 236) Compensation of Teachers 237) Social Security 238) Conventions/ Education 239) Offices Supplies 240) Books and Subscriptions 241) Compensation of Teachers 242) Social Security 243) Retirement - VRS 244) Health Insurance 245) Group Life Insurance 246) Compensation of Teachers 247) Compensation of Supervisors 248) Compensation of Teachers Aides 249) Compensation of Clerical 250) Social Security 251) Retirement - VRS 252) Health Insurance 253) Group Life Insurance 254) Professional Health Services 255) Purchased Services 256) Electrical Service 257) Telecommunications 258) Lease/Rent of Equipment 259) Lease/Rent of Buildings 260) Mileage 261) Field Trips 262) Parent Involvement 263) Other Miscellaneous Payments (030-062-6745-6550-0201) (030-062-6746-6451-0121 ) (030-062-6746-6451-0201 ) (030-062-6747-6451-0313) (030-062-6748-6550-0121) (030-062-6748-6550-0201) (030-062-6828-6307-0554) (030-062-6828-6307-0601) (030-062-6828-6307-0613) (030-062-6830-6100-0121) (030-062-6830-6100-0201) (030-062-6830-6100-0202) (030-062-6830-6100-0204) (030-062-6830-6100-0205) (030-063-6825-6100-0121) (030-063-6825-6100-0124) (030-063-6825-6100-0141) (030-063-6825-6100-0151) (030-063-6825-6100-0201) (030-063-6825-6100-0202) (030-063-6825-6100-0204) (030-063-6825-6100-0205) (030-063-6825-6100-0311) (030-063-6825-6100-0381) (030-063-6825-6100-0511) (030-063-6825-6100-0523) (030-063-6825-6100-0541) (030-063-6825-6100-0542) (030-063-6825-6100-0551) (030-063-6825-6100-0583) (030-063-6825-6100-0585) (030-063-6825-6100-0586) $ 612 25,000 1,913 35,222 19,824 1,517 2,000 75O 1,000 52,820 5,483 5,240 3,075 423 725,161 61,527 94,926 44,244 87,128 91,845 85,485 7,407 33,000 1,500 2;500 1,500 8,500 115,000 800 7,500 1,500 500 264) Inservice Workshops 265) Vehicle and Equipment Supplies 266) Educational and Recreational Supplies 267) Compensation of Counselors 268) Social Security 269) Retirement - VRS 270) Health Insurance 271) Group Life Insurance 272) Compensation of Counselors 273) Social Security 274) Retirement - VRS 275) Health Insurance 276) Group Life Insurance 277) Compensation of Other Professionals 278) Social Security 279) Retirement - VRS (030-063-6825-6100-0587) (030-063-6825-6100-0610) (030-063-6825-6100-0614) (030-063-6826-6306-0123) (030-063-6826-6306-0201) (030-063-6826-6306-0202) (030-063-6826-6306-0204) (030-063-6826-6306-0205) (030-063-6829-6315-0123) (030-063-6829-6315-0201 ) (030-063-6829-6315-0202) (030-063-6829-6315-0204) (030-063-6829-6315-0205) (030-063-6831-6671-0138) (030-063-6831-6671-0201) (030-063-6831-6671-0202) 280) Health Insurance (030-063-6831-6671-0204) 281) Group Life Insurance (030-063-6831-6671-0205) 282) Mileage (030-063-6831-6671-0551) 283) Educational and Recreational Supplies 284) Compensation of Counselors 285) Supplements 286) Social Security 287) Retirement - VRS 288) Health Insurance 289) Group Life Insurance 290) Books and Subscriptions 291) Compensation of Directors 292) Social Security 293) Retirement - VRS 294) Health Insurance (030-063-6831-6671-0614) (030-064-6255-6231-0123) (030-064-6255-6231-0129) (030-064-6255-6231-0201) (030-064-6255-6231-0202) (030-064-6255-6231-0204) (030-064-6255-6231-0205) (030-064-6255-6231-0613) (030-064-6255-6665-0114) (030-064-6255-6665-0201) (030-064-6255-6665-0202) (030-064-6255-6665-0204) 5OO 2,500 2,000 70,340 6,675 6,978 6,150 563 189,499 18,060 18,798 15,990 1,516 34,770 3,295 3,449 3,075 278 2,000 500 97,170 59,947 12,020 12,554 8,737 777 3,638 6,868 525 887 1,334 295) Group Life Insurance (030-064-6255-6665-0205) 296) Other Professional Services 297) Conventions/ Education 298) Educational and Recreational Supplies 299) Compensation of Substitute Teachers 300) Supplements 301) Social Security 302) Other Professional Services 303) Conventions/ Education 304) Food 305) Educational and Recreational Supplies 306) Compensation of Teachers 307) Social Security 308) Retirement - VRS 309) Health Insurance 310) Group Life Insurance 311 ) Mileage 312) Compensation of Teachers 313) Compensation of Supervisors 314) Supplements 315) Social Security 316) Retirement - VRS 317) Health Insurance 318) Group Life Insurance 319) Indirect Costs 320) Other Professional Services 321) Conventions/ Education 322) Educational and Recreational Supplies (030-064-6256-6004-0313) (030-064-6256-6004-0554) (030-064-6256-6004-0614) (030-064-6256-6008-0021) (030-064-6256-6008-0129) (030-064-6256-6008-0201) (030-064-6256-6008-0313) (030-064-6256-6008-0554) (030-064-6256-6008-0602) (030-064-6256-6008-0614) (030-064-6257-6000-0121) (030-064-6257-6000-0201) (030-064-6257-6000-0202) (030-064-6257-6000-0204) (030-064-6257-6000-0205) (030-064-6257-6000-0551) (030-064-6326-6100-0121) (030-064-6326-6100-0124) (030-064-6326-6100-0129) (030-064-6326-6100-0201) (030-064-6326-6100-0202) (030-064-6326-6100-0204) (030-064-6326-6100-0205) (030-064-6326-6100-0212) (030-064-6326-6100-0313) (030-064-6326-6100-0554) (030-064-6326-6100-0614) 55 3,000 3,415 5OO 6,000 10,500 1,000 21,206 37,812 2,000 5O0 435,032 33,280 56,206 37,338 3,480 121,927 74,802 79,596 4,615 11,811 11,629 4,001 637 3,624 5,000 20,750 89,200 323) Compensation of Counselors 324) Compensation of Nurses 325) Compensation of Clerical 326) Social Security 327) Retirement - VRS 328) Health Insurance 329) Group Life Insurance 330) Mileage 331) Compensation of Directors 332) Compensation of Tbachers 333) Compensation of Counselors 334) Compensation of Supervisors 335) Compensation of Clerical 336) Social Security 337) Retirement - VRS 338) Health Insurance 339) Worker's Compensation Self-Insured 340) Conventions/ Education 341) Educational and Recreational Supplies (030-064-6827-6672-0123) (030-064-6827-6672-0131 ) (030-064-6827-6672-0151) (030-064-6827-6672-0201) (030-064-6827-6672-0202) (030-064-6827-6672-0204) (030-064-6827-6672-0205) (030-064-6827-6672-0551) (030-065-6832-6100-0114) (030-065-6832-6100-0121) (030-065-6832-6100-0123) (030-065-6832-6100-0124) (030-065-6832-6100-0151) (030-065-6832-6100-0201) (030-064-6832-6100-0202) (030-065-6832-6100-0204) (030-065-6832-6100-0206) (030-065-6832-6100-0554) (030-065-6832-6100-0614) 342) Additions - Machinery and Equipment (030-065-6832-6100-0821) 343) Compensation of Teachers 344) Social Secudty 345) Retirement - VRS 346) Health Insurance 347) Worker's Compensation Self-Insured 348) Federal Grant Receipts 349) Federal Grant Receipts (030-065-6832-6140-0121) (030-065-6832-6140-0201) (030-064-6832-6140-0202) (030-065-6832-6140-0204) (030-065-6832-6140-0206) (030-061-6186-1102) (030-062-6185-1102) $ 29,697 47,572 44,180 11,302 12,048 12,300 972 1,000 65,820 86,790 43,787 59,394 24,994 21,480 27,854 18,450 2,246 3,300 29,126 5,000 40,271 6,192 8,030 6,150 648 146,285 3,194,048 350) State Grant Receipts 351) Local Match 352) Fees 353) Federal Grant Receipts 354) Federal Grant Receipts 355) Federal Grant Receipts 356) State Grant Receipts 357) State Grant Receipts 358) State Grant Receipts 359) Federal Grant Receipts 360) Federal Grant Receipts 361) State Grant Receipts 362) Local Match 363) Federal Grant Receipts 364) State Grant Receipts 365) Fees 366) State Grant Receipts 367) Local Match 368) Federal Grant Receipts 369) State Grant Receipts 370) Federal Grant Receipts 371) Fees 372) Fees 373) Federal Grant Receipts 374) Federal Grant Receipts 375) Fees 376) Federal Grant Receipts (030-062-6325-1100) (030-062-6325-1101) (030-062-6325-1103) (030-062-6327-1102) (030-062-6456-1102) (030-062-6571-1102) (030-062-6572-1100) (030-062-6573-1100) (030-062-6574-1100) (030-062-6575-1102) (030-062-6576-1102) (030-062-6577-1100) (030-062-6739-1101) (030-062-6739-1102) (030-062-6740-1100) (030-062-6740-1103) (030-062-6741-1100) (030-062-6741-1101 ) (030-062-6742-1102) (030-062-6743-1100) (030-062-6744-1102) (030-062-6745-1103) (030-062-6746-1103) (030-062-6747-1102) (030-062-6748-1102) (030-062-6748-1103) (030-062-6828-1102) $ 451,251 470,57O 497,490 197,817 56,297 1,681,197 69,755 73,460 222,391 135,979 6,797 170,173 22,700 140,904 53,551 77,660 21,000 28,960 397,251 39,911 150,098 8,612 26,913 35,222 18,139 3,202 3,750 377) Local Match 378) Federal Grant Receipts 379) State Grant Receipts 380) Local Match 381) Federal Grant Receipts 382) State Grant Receipts 383) State Grant Receipts 384) Local Match 385) Federal Grant Receipts 386) Federal Grant Receipts 387) Local Match 388) Federal Grant Receipts 389) Federal Grant Receipts 390) Fees 391) State Grant Receipts 392) Local Match 393) Federal Grant Receipts 394) Fees (030-062-6830-1101) (030-062-6830-1102) (030-063-6825-1100) (030-063-6825-1101) (030-063-6826-1102) (030-063-6829-1100) (030-063-6831-1100) (030-064-6255-1101) (030-064-6255-1102) (030-064-6256-1102) (030-064-6257-1101) (030-064-6257-1102) (030-064-6326-1102) (030-064-6827-1103) (030-065-6832-1100) (030-065-6832-1101) (030-065-6832-1102) (030-065-6832-1103) $ 32,041 35,000 89,865 1,285,158 90,706 243,863 47,367 98,070 106,442 85,933 145,566 541,697 305,665 159,071 111,466 150,000 50,000 138,066 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. JAMES D. GRISSO Director of Finance June 18, 2001 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Av, ertue, S.W., .Room ¢,~1 ~ ~; R ~ox 1220 ' Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-2940 JESSE A. HALL Deputy Director The Honorable The Honorable The Honorable The Honorable The Honorable The Honorable The Honorable Ralph K. Smith, Mayor William H. Carder, Vice Mayor William D. Bestpitch, Council Member C. Nelson Harris, Council Member W. Alvin Hudson, Jr., Council Member William White, Sr., Council Member Linda F. Wyatt, Council Member Dear Mayor and Members of the City Council: This report summarizes the appropriation of the following School Board grants for 2001-2002. $3,194,048 for the Title I Winter Program to provide remedial reading, language arts and mathematics instruction for students in targeted schools. $146,285 for the Title I Even Start Family Literacy Grant to provide staff and funding for parental and preschool workshops for family literacy efforts at the preschool and adult education levels. $204,512 for the Title VI Program to provide funds for the implementation of innovative instructional programs in the school district and to provide visiting teacher services. $687,263 for Title VI Class Size Reduction initiative provides funds for the placement of twelve classroom teachers in grades one through three throughout the district to reduce class size in those grades so that there are no more than eighteen students in each class. $1,419,311 for the Governor's School Program to provide instruction in science and math to high school students from seven feeder school districts. $85,933 for the Eisenhower Title II Professional Development program provides funds for the development of innovative math, science and technology teaching strategies to implement Virginia's Standards of Learning. $1,681,197 for the Flow Through Program to provide aid for the education and guidance of handicapped students. Honorable Mayor and Members of City Council June 18, 2001 Page 2 $197,817 for the Fleming-Ruffner Community Learning Center (FRCLC) addresses the critical attendance, academic, and parental involvement needs of the community in a safe, supervised, and nurturing environment. FRCLC is designed to provide significant expanded learning opportunities that contribute to reduced drug use and violence as it assists students to meet or exceed local and state standards in core academic subjects. $69,755 for the Child Specialty Services Program to provide funds for the salary and expenses of the educational coordinator. $73,460 for the Child Development Clinic Program to provide funds for the salary and expenses of the educational coordinator at the clinic. $222,391 for the Juvenile Detention Home Program to provide funds for the salary and expenses of the educational coordinators. $135,979 for the Preschool Incentive Program to provide orientation and evaluation for handicapped students who will be entering the public school system for the first time during the fall. $163,604 for the Adult Basic Education Program to provide funds for the education of adults who have not completed high school. Matching funds will be provided in the amount of $22,700. $131,211 for the Apprenticeship Program to provide on-the-job and classroom vocational instruction for students in the apprenticeship program. $49,960 for the Jobs for Virginia Graduates Program follows the curriculum of the Jobs for America's Graduates program to provide classroom training and work experience to assist at least 25 economically disadvantaged students to prepare for high school graduation or to sit for the General Education Development (GED) examination. Assistance will be provided to the students to find employment in a job which will allow for transition from school to work. Local match in the amount of $28,960 will be provided from account 001-060-6001-6000-0204. $397,251 for the Perkins Act Program to provide funds for vocational equipment. $39,911 for the Regional Adult Education Specialist Program to provide ancillary and support services for the Adult Literacy and Basic Education Program in the planning district which includes the Cities of Roanoke, Salem, Covington and Clifton Forge and the Counties of Roanoke, Craig, Botetourt and Alleghany. $150,098 for the Regional Adult Literacy (TAP) Program to provide funds for the administration of adult literacy programs in Alleghany County, Roanoke County and the Cities of Covington, Clifton Forge and Salem. Honorable Mayor and Members of City Council June 18, 2001 Page 3 $8,612 for the General Education Development (GED) Testing Program to provide instructors for GED preparation classes and for the administration of the GED examinations. The source of funds is to be with student fees. $56,297 for the Summer Youth Employment program provides training and hands-on experience for disadvantaged or handicapped youth from the inner city, with the goal of enhancing employment potential, developing employment competencies, and earning academic credit toward the high school. $26,913 for the Workplace Education Program to provide instructional programs developed with area business establishments for employees at the work sites. Programs include the development of knowledge and skills in areas including preparation for the GED examination, reading comprehension, telephone usage, other work skills and English as a second language. Funding for the program is provided through the assessment of fees. $35,222 for the Regional Adult Basic Education Program to provide funds for the administration of adult literacy programs in Botetourt County and Craig County. Roanoke City serves as the regional coordinating agency for Adult Basic Education. Funds pass through the school district to the jurisdictions indicated above for adult literacy programs. $21,341 for the Adult Education in the Jail Program to provide for instruction to inmates in the Roanoke City Jail to aid in their acquisition of the General Education Development (GED) certificate. $1,375,023 for the Alternative Education Program to provide alternative curriculum and training for high risk students at the Noel C. Taylor Learning Academy, with a focus on improving the total self concept of the student. Local match revenue in the amount of $1,285,158 is provided from account 030-060-6001-6300-0588. $90,706 for the Drug Free Schools Program to provide for two student assistance counselors at the secondary level to work with substance abuse issues. $159,071 for the Roanoke Adolescent Health Partnership to provide for medical services to the Roanoke City Schools in conjunction with the City of Roanoke Health Department and Carilion Health Systems. The program expenses are reimbursed by donations from Carilion Health Services. $3,750 for the Grants Management Program to provide funding for the operating expenses of the Office of Grants. $243,863 for the Project YES (Youth Experiencing Success) Program to identify, assess, evaluate and provide assistance for at-risk sixth and ninth grade students who are potential dropouts. Honorable Mayor and Members of City Council June 18, 2001 Page 4 $67,041 for the Homeless Assistance Program to provide instructional services to homeless students. Local match funds for the program in the amount of $32,041 will be provided from account number 030-060-6001-6029-0121. $47,367 for the State Truancy Project to provide support for the Roanoke City attendance effort. $449,532 for the Blue Ridge Technical Academy to provide an educational training program for students at risk of academic failure and dropping out of school. The "regional high school" will provide 200 at-risk youth with the academic competencies and technical skills required to obtain substantial employment in the local labor market by focusing on skill d~velopment in the areas of manufacturing technology, computer science and electronics, health and medical services, optics, and consumer services. The Technical Academy is chartered by the Roanoke City Public Schools, and is housed in the Roanoke Higher Education Center. $6,797 for the Special Education Interpreter Training program provides funds for the development of training curriculum for the hearing impaired program. $170,173 for the Special Education Jail Program provides funds for the salary and expenses of the staff providing special education instruction and screening services to the inmates of the Roanoke City Jail. $305,665 for the Innovative Grant to provide funding to implement the International Baccalaureate (lB) Preparatory program at James Breckinridge Middle School to facilitate whole school reform through adoption of the lB Middle Years Program. We recommend your approval of the attached budget ordinance. Sincerely, ~SSO Director of Finance JDG/JSY/pac Attachment C: Darlene L. Burcham, City Manger William M. Hackworth, City Attorney Mary F. Parker, City Clerk E. Wayne Hards, Superintendent of City Schools CITY OF RO..4NOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk June 20, 2001 File #2-166-468 Dadene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 35430-061801 approving and adopting the City of Roanoke Policy on the Sale of Property within the City of Roanoke Water Supply Watershed, in accordance with a communication from the City Manager under date of Ju ne 18, 2001. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. ~)~ ~ ~, ~Sincerely, Mary F. Parker, CMC City Clerk MFP:mh attachment pc: James D. Grisso, Director of Finance George C. Snead, Jr., Assistant City Manager for Operations Michael McEvoy, Director of Utilities Jesse H. Perdue, Water Division Manager H:'~genda.01XJun¢ 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2001. No. 35430-061801. A RESOLUTION approving and adopting the City of Roanoke Policy on the Sale of Property within the City of Roanoke Water Supply Watersheds in accordance with the City Manager's Letter to this Council dated June 18, 2001. BE IT RESOLVED by the Council of the City of Roanoke as follows: - 1. This Council approves and adopts the City of Roanoke Policy on the Sale of Property within the City of Roanoke Water Supply Watersheds that is attached to the City Manager's Letter to this Council dated June 18, 2001, and incorporates that letter and the attached Policy by reference. 2. The City Manager, or her designee, is hereby authorized to take appropriate action to implement this Policy. ATTEST: City Clerk. Office of the City Manager June 18, 2001 Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable C. Nelson Harris, Council Member Honorable W. Alvin Hudson, Jr., Council Member Honorable William White, Sr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of Council: Subject: Policy on Sale of Land in City Owned Watersheds Background: The City of Roanoke currently owns over 14,000 acres of watershed and buffer property for the protection and preservation of the Carvins Cove Reservoir and the Beaver and Falling Creek Reservoirs. Watershed property provides drainage from rainfall into the storage reservoirs and is the only source of recharge. Buffer property, while beyond the divide of the watershed, provides protection against intrusion upon the watershed property. City policy has been that watershed property is not for sale while buffer property may be considered for lease or sale on an extremely limited basis. The City receives requests periodically for the purchase of watershed and buffer property from adjoining property owners. Recent requests have identified a need to establish a policy for the sale of property within the City of Roanoke water supply watersheds. Room 364 Municipal South 215 Church Avenue, S,W. Roanoke, Virginio 24011-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www. ci.roanoke.va,us The Honorable Mayor and Members of Council June 18, 2001 Page 2 Recommended Action: City Council concur with the City Manager and Director of Utilities and adopt the attached policy on the sale of land in city owned watersheds to establish a consistent means of addressing future requests. Respectfully submitted, City Manager DLB:je Attachment C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance Michael McEvoy, Director of Utilities Jesse H. Perdue, Jr., Manager, Water Division CM01-0047 Sale of Property within City of Roanoke Water Supply Watersheds 1) Sale Criteria (Must be met to consider a sale) a) The parcel shall not be located within the drainage / runoff area of the watershed. c) The parcel shall not be located within a 1000-foot buffer beyond the watershed drainage divide (the line that follows the ridges or summits forming the exterior boundary of a drainage basin and separates one drainage basin from another.) Proceeds of the sale must be used for watershed protection issues such as land acquisition of watershed property, purchase of development rights, recharge area protection, pollution abatement programs, etc. Sale requests may be rejected if a protection measure is not available. d) The transaction must be deemed beneficial by the City Manager and approved by the Roanoke City Council. 2) Land Restrictions a) The Purchaser must agree to the following restrictions on the parcel: b) i) Acceptance of the property with a restrictive covenant limiting development as follows: (]) No industrial development. (2) No commercial development in accordance with the applicable County zoning ordinance. (3) Residential development limited to one single-family house per 10 acres on 10-acre lots. (4) All land clearing and grading must be approved, in writing, by the City. The purchaser must agree not to allow any of the following uses on the property, by deed restrictions: i) Storage of un-containerized bulk materials such as, but not limited to, salt, sand, gravel, tires, etc. ii) Storage of materials defined as hazardous in accordance with Federal Regulations as defined in 40 CFR, Protection of Environment. iii) Storage defined as a solid waste as defined in 40 CFR, Protection of Environment. iv) Commercial recreational activities. v) ^gricultural or silvicultural operations unless approved by the City. c) The City retains rights to the following: i) All surface water on or exiting the parcel; ii) All groundwater within the parcel boundaries; iii) All mineral development, both above and below ground, within the parcel boundaries d) Provide access to City personnel during regular business hours to determine compliance with the restrictions of Section two of the policy. 3) Obligations of the Purchaser a) Provide a survey of the requested parcel at no cost to the City b) Arrange for an appraisal of the requested parcel at no cost to the City c) Assume all costs with regard to the transfer of the requested parcel d) Make payment at the time of parcel transfer 4) Procedures for Disposition of Surplus Property: a) Advertise for bids on property. b) Open bids. c) Recommend highest bid be accepted. d) Public hearing held for authorization to sell property; ordinance requires two readings. ¢) Have deed prepared, executed and recorded. Purchaser shall have deed prepared by an attorney at purchaser's cost. MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-I 145 E-mail: ¢lerk$¢i.roanoke.va.us June 20,2001 File/f.424 EPHANIE M. MOON Deputy City Clerk D. Kent Chrisman, Chairperson ) Robert B. Manetta ) Alfred T. Dowe, Jr. ) Richard A. Rife ) S. Wayne Campbell ) Gilbert E. Butler, Jr. ) Melvin L. Hill ) City Planning Commission Gentlemen: I am enclosing copy of Resolution No. 35434-061801 approving the Melrose-Rugby Neighborhood Plan, and amending Roanoke Vision, the City's Official Comprehensive Development Plan for Roanoke, to include the Melrose-Rugby Neighborhood Plan. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 18, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh aRachment pc: Estelle McCadden, President, Melrose/Rugby Neighborhood Forum, Inc., 2128 Mercer Avenue, N. W., Roanoke, Virginia 24017 Carl Cooper, 2021 Carroll Avenue, N. W., Roanoke, Virginia 24017 Dadene L. Burcham, City Manager Martha P. Franklin, Secretary, City Planning Commission H:XAgenda.01XJune 18, 2001 correspondenc.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2001. No. 35434-061801. A RESOLUTION approving the Melrose-Rugby Neighborhood Plan, and amending Roanoke Vision, the City's Official Comprehensive Development Plan for Roanoke, to include the Melrose- Rugby Neighborhood Plan. WHEREAS, the Melrose-Rugby Neighborhood Plan (the "Plan") was presented to the Planning Commission; WHEREAS, the Planning Commission held a public heating on May 17, 2001, and recommended adoption of the Plan and amending Roanoke Vision, the City's Official Comprehensive Development Plan for Roanoke (the "Comprehensive Plan"), to include such Plan; and WHEREAS, in accordance with the provisions of § 15.2-2204, Code of Virginia (1950), as amended, a public heating was held before this Council on Monday, June 18,2001, on the proposed Plan, at which heating all citizens so desiring were given an opportunity to be heard and to present their views on such amendment. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. That this Council hereby approves the Melrose-Rugby Neighborhood Plan dated May 17, 2001, and amends Roanoke Vision, the City's Official Comprehensive Development Plan for Roanoke, to include the Melrose-Rugby Neighborhood Plan as an element thereof. 2. That the City Clerk is directed to forthwith transmit attested copies of this resolution to the City Planning Commission. ATTEST: City Clerk. H:XRES~.-Melrme-Rugby Plan (RoanokeVision) (5-29-01) ~CHARTERED 1~8821~ Roanoke City Department of Planning and Code Enforcement Room 166, Municipal Building 215 Church Avenue, S.W. i~ ~ Roanoke, Virginia 24011 (540) 853-2344 (Fax) 853-1230 Email: planning@ci.roanoke.va.us June 18,2001 Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable C. Nelson Harris, Council Member Honorable W. Alvin Hudson, Council Member Honorable Williarh White, Sr., Council Member Honorable Linda F. Wyatt, Council Member 'Dear Mayor Smith and Members of City Council: Subject: Melrose-Rugby Neighborhood Plan Planning Commission Action: On May 17, 2001, the Planning Commission held a public hearing on the proposed amendment to the Comprehensive Plan to incorporate the Melrose-Rugby Neighborhood Plan. By a vote of 5-0 (Messrs. Campbell and Rife absent), the Planning Commission recommended the Comprehensive Plan be amended to incorporate the Melrose-Rugby Neighborhood Plan. Background: The Melrose Rugby Neighborhood Plan was developed over a series of four community workshops sponsored by the City and the Melrose-Rugby Neighborhood Forum, Inc. The plan was developed based on an evaluation of existing neighborhood conditions and concerns identified by community residents. Considerations: The City's Comprehensive Plan recommends that detailed neighborhood plans be developed and adopted for each of Roanoke's neighborhoods. The plan for Melrose-Rugby Neighborhood has been reviewed by the neighborhood, by City staff, and by the Long Range Planning Committee of the City Planning Commission. The plan identifies four high-priority initiatives: Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals · Adopt the Neighborhood Design District overlay to ensure new development is compatible with existing development. · Change zoning patterns to reinforce existing residential densities and discourage future strip commercial development. · Improve the curb and sidewalk system. · Improve code enforcement, especially in areas along Orange Avenue. To support these initiatives, the plan recommends a future land use map to guide development and zoning patterns in the neighborhood. The land use map establishes a network of commercial centers surrounded by higher density residential development, with lower residential densities throughout the rest of the neighborhood. A key development area is Heritage Acres, which has been identified as a mixed-use development site as part of Vision 2001 that could include a small commercial center, a church, townhouses, apartments, and single-family dwellings. The Planning Commission held a public hearing on the plan at its May 17, 2001 meeting. Mr. Chris Chittum, City Planner II, presented the staff report and recommended amendment of the Comprehensive Plan to incorporate the Melrose- Rugby Neighborhood Plan. Mr. Chittum discussed zoning patterns in the neighborhood and indicated areas that would be considered for rezoning. The Commission discussed the Heritage Acres area near the 1900 block of Andrews Road. The area was subdivided for residential development in the 1970's, but the property has not been fully developed. Staff indicated that the property could be an opportunity for mixed-density residential development, with possible neighborhood commercial development close to 19th and Andrews Road. Mrs. Estelle McCadden, President of the Melrose/Rugby Neighborhood Forum, Inc., said her neighborhood organization approved of the plan and was proud of its involvement in developing it. She noted that new site for the Roanoke Academy for Math and Science (RAMS) was proposed for 19th Street and Andrews Road, but advised that no final decision had been made. The Commission discussed the loss of park space due to location of schools in parks and advised that further discussion of park land use was needed Mr. Carl Cooper (2021 Carroll Avenue, N.W.) appeared before the Commission and said he did not have any objections to the plan specifically, however, he wished to ensure that current plans and planning decisions are compatible with the comprehensive plan that is now being written. Mrs. Evie Lander, Director of Planning and Code Enforcement, advised that the Melrose-Rugby Neighborhood Plan does not conflict with any provision of the new comprehensive plan being developed. Recommendation: The Planning Commission recommends amendment of the Comprehensive Plan to incorporate the Melrose-Rugby Neighborhood Plan. Respectfully submitted, D. Kent Chrisman, Chairman Roanoke City Planning Commission CC:mpf Attachments cc: Darlene L. Burcham, City Manager Rolanda Johnson, Assistant City Manager for Community Development William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va, us STEPHANIE M. MOON Deputy City Clerk June 5, 2001 File #200-488 Estelle McCadden, President Melrose-Rugby Neighborhood Forum 2128 Mercer Avenue, N. W. Roanoke, Virginia 24017 Mr. Carl Cooper 2021 Carroll Avenue, N. W_. Roanoke, Virginia 24017 Dear Ms. McCadden and Mr. Cooper: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, June 18, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., on a proposed amendment to the City's Comprehensive Development Plan to incorporate the Melrose-Rugby Neighborhood Plan. The City Planning Commission is recommending amendment of the Comprehensive Plan to include the Melrose-Rugby Neighborhood. If you would like to receive a copy of the report of the City Planning Commission, please contact the City Clerk's Office. This letter is provided for your information as an interested property owner and/or adjoining property owner. If you have questions with regard to the matter, please call the Department of Planning and Code Enforcement at 853-2344. Mary F. Parker, CMC City Clerk MFP:sm NScksml\Public Headngs.01Mune 18, 2001 Public Heanng Reporls.w13d IN THE PLANNING COMMISSION OF THE CITY OF ROANOKE, VIRGINIA THIS 17TM day of May, 2001 A RESOLUTION recommending the adoption of the Melrose-Rugby Neighborhood Plan as an element of the City's Comprehensive Plan. WHEREAS, a series of community workshops were held in the Melrose-Rugby neighborhood to gain input into the plan; WHEREAS, the draft plan has been reviewed by the neighborhood, city staff, and the Long Range Planning Committee of the Roanoke City Planning Commission; and WHEREAS, the Melrose-Rugby Neighborhood Plan has been advertised in accordance with Section 15.2-2204 of the Code of Virginia (1950), as amended, and pursuant to that notice, a public hearing was held on May 17, 2001, at which all persons having an interest in the matter were given a chance to be heard. BE IT RESOLVED by the Planning Commission of the City of Roanoke that it recommends to City Council that the Melrose-Rugby Neighborhood Plan, dated May 17, 2001, be adopted as an element of the City's Comprehensive Plan, and that by signature of its Chairman below, the Planning Commission hereby certifies the attached copy of the neighborhood plan to City Council. ATTEST: Chairman Melrose-Rugby Neighborhood Plan Draft for. Planning Commission Hearing May 17,.2001 Contents Summary ....................................................................................................................... 3 Neighborhood Planning and Roanoke Vision ................................................................ 4 The Melrose-Rugby Neighborhood ................................................................................ 5 Housing ......................................................................................................................... 7 Economic Development ............................................................................................... 11 Quality of Life .............................................................................................................. 14 Public Services ............................................................................................................ 17 Infrastructure ............................................................................................................... 20 Human Development ................................................................................................... 24 Priority Actions, Participants and Time Frame ............................................................. 27 Funding for Priority Actions ......................................................................................... 28 2 Summary The Melrose-Rugby neighborhood is primarily a single-family neighborhood. Located in northwest Roanoke, it provides opportunities for living in a traditional setting as well as more suburban areas - all with convenient access to downtown. As with all city neighborhoods, continued revitalization and improvement are crucial to a bright future and a continued high quality of life. This neighborhood plan is a component of Roanoke Vision, the dty's 20-year comprehensive development plan. Roanoke Vision recommended these plans to provide for more detailed study of neighborhoods and better guidance in making decisions that affect each neighborhood. The plan addresses the following elements: · Housing · Economic Development · Qualityof Life · Public Services · Infrastructure · Human Development Planning staff studied current neighborhood conditions, especially land use patterns and infrastructure..Residents were involved through tours, workshops, and partidpation on a neighborhood planning committee. Major issues identified through the process include improving the design of newinfill housing, inappropriate multifamilyzoning of single- family areas, improved maintenance and more infill construction of sidevalks and curbs, and improving the communitys appearance. The plan makes recommendations for neighborhood improvement and development. Most recommendations are for action over a 5-year period. However, some recommendations are longer term. There are four priority recommendations: · Establishing the first Neighborhood Design District for improved design of infill houses. · Changing the neighborhood's zoning to lower residential density and concentrate future commercial development into existing commercial areas. · Prov. iding for a complete system of sidewalks and curbs. · Targeting code enforcement efforts. In addition, the plan identifies citywide issues such as developing long-term approaches to financing and constructing sidewalks, curbs, and storm drainage improvements. Though city government will be a major partidpant in carrying out this plan, citizen involvement is essential, especially with respect to monitoring. Melrose-Rugby is fortunate that citizens already take an active role in neighborhood improvement. Members of the Melrose/Rugby Neighborhood Forum, Inc. were involved in the development of this plan and will be involved in implementing many of its recommendations. Neighborhood Planning and Roanoke Vision In 1985, Roanoke Vis/on, the City's comprehensive plan, declared Roanoke a "City of Neighborhoods." The plan advocated the preservation and enhancement of the city's existing neighborhoods and recommended that city ordinances and efforts support neighborhood revitalization and preservation. A major recommendation of Roanoke Vision was to develop neighborhood plans for each neighborhood: Detailed neighborhood planning with local residents should be based on Comprehensive Development Plan analysis and should include additional data gathering, issue identification, and definition of action projects. Neighborhood plans should focus on both existing development: maintaining good qualities, improving problem areas, or changing seriously deteriorated conditions - as well as new development: how to achieve both optimum location and quality design of new land uses. (Roanoke Vision, 1985) The City of Roanoke must work to retain citizens and improve the livability of its neighborhoods. This neighborhood plan is a positive step toward that end. It seeks thoughtful approaches that can be carried out by citizens, the city, neighborhood organizations, and supporting interests. The Melrose-Rugby Neighborhood Plan establishes a shared vision and desired future for the neighborhood. It identifies what residents like about the neighborhood - qualities they want to retain and enhance - and what they would like to change and improve. It also identifies strategies the public and private sectors should initiate to achieve the desired future. Some of this plan's goals are short-term (within five years). Others will take longer to accomplish. Many interests -- including the Melrose-Rugby Neighborhood Forum, Grayson Avenue Beautification Council, various departments within city government, individual residents, and businesses - should work together to achieve neighborhood goals. Though this plan applies to a specific geographic area, it considers diverse planning elements. Because the recommendations are general, each can be carried out in different ways. Strategies require further discussion and collaboration to identify specific steps to achieve goals. 4 The Melrose-Rugby Neighborhood Melrose-Rugby is part of the overall fabric of neighborhoods that make up our city. Each neighborhood benefits from the growth and development of the whole city, yet each neighborhood is unique. Melrose-Rugby is located in the northwest quadrant of the city, bounded by 10th Street on the east, Melrose Avenue on the south, Lafayette Boulevard on the west, and Lick Run on the north. Development of Melrose-Rugby · Much of Melrose-Rugby was developed between 1889 and 1920, as land companies subdivided land and planned building lots, roads, and parks. Setting aside ample amounts of land for parks was considered an essential part of a successful development. · Construction of the Salem-Melrose streetcar line began in 1890 and spurred development by allowing people to live farther away from their jobs in downtown. · The Rugby Land Company built the Rugby entrance pillars in 1916. · Roanoke constructed Fire Station No. 9 on 24th Street in 1929. · Monroe Junior High School was built in 1948. It later became Northwest Elementary and then the Roanoke Academy for Math and Science. · Eureka Park Recreation Center was built in 1965. · J.F. Kennedy Park was dedicated in 1970. · In the 1970s, Andrews Plaza and Heritage Acres were the first residential developments since the 1920's. While Andrews Plaza successfully developed, Heritage Acres never developed as it was planned. Population Melrose-Rugby had a total population of 4,096 in 1990, about 4% of the City's total population~. The neighborhood experienced a 19% decline in population and 11% decline in the number of households. The decrease in people and households is consistent with other neighborhoods close to downtown. Until the 1960%, the population of Melrose-Rugby was predominantly white. Urban renewal programs in Gainsboro during the 1960's displaced many of Roanoke's African-Americans from the community and many moved to Melrose-Rugby. The ~Demographic information for Melrose-Rugby was compiled from Census Tract 2, Blocks 1, 2, and 3, and Tract 8, Blocks 1,4, and 5. This census information also includes a portion of the Loudon-Melrose neighborhood and excludes the portion of Melrose-Rugby north of Andrews Road. 5 neighborhood began a transition to a predominantly African-American neighborhood. The 1990 Census recorded a 96% black population. The neighborhood is experiencing a slight aging trend, with the 65 and over age group increasing by 4% and the 17 and younger age group decreasing by 4%. Table 1: Population Trends 1980-1990 1980 1990 Change Population 5,108 4,096 -19% Households 1,688 1,506 -11% White 8% 3% -5% Black 92% 96% 4% Other Races <1% 1% 1% 0-17 Years 29% 24% -5% 18-34 years 19% 24% 5% 35-64 years 38% 33% -5% 65 years and over 14% 19% 5% Source: U.S. Bureau of the Census Zoning and Land Use Melrose Rugby has about 1,574 parcels of land. The zoning of the neighborhood generally reflects its residential orientation. The southern and eastern parts of Melrose- Rugby are zoned RM-1, which permits single-family homes and duplexes. The northwestern portions of the neighborhood are zoned for single-family .residential development (RS-3). Several small apartments along Orange and Hanover Avenues are zoned multifamily (RM-2). In addition, a few single parcels on Clifton Street and Hanover Avenue have been rezoned to RM-1 and RM-2. Housing Existing Conditions Melrose-Rugby is primarily a neighborhood of owner-occupied, single-family dwellings. Eighty-two percent (82%) of the housing units are single-family - well above the city's rate of 62%. Sixty-seven percent (67%) are owner-occupied, which is also above the city's rate. Housing in Melrose-Rugby 1980 1990 Change Housing Units 1,816 1,701 -6% Occupied 93% 91% -2% Vacant 7% 9% 2% Single-family Units 84% 82% -2% Multifamily Units 16% 18% 2% Owner-occupied 66% 67% 1% Renter-Occupied 34% 33% -1% Source: U.S. Bureau of the Census, 1990 Most of the houses in Melrose-Rugby reflect the character of the homes found in Roanoke's older neighborhoods. The American Foursquare and Cottage styles are the common types of housing in the southern part of the neighborhood. The northwestern part of Melrose-Rugby is more suburban. Here, split-levels and one-story ranch style homes are common. Some infill dev. elopment has occurred on vacant lots in the older sections of Melrose- Rugby. Most infill housing is modern duplexes and small single-family homes. The incompatible design and poor construction quality common to new infill houses detract from the architectural character of the original homes. Heritage Acres is a large, vacant property off Andrews Road. The owner subdivided and partially developed the property in the early 1980's, but financial problems stopped development. At the time of the 1985 comprehensive plan, the site had been vacant for years and the city identified it for potential industrial development. 7 Housing Issues Design of Infill Housing Roanoke's older neighborhoods have a character defined in part by the style of the houses. While many different house styles can be found in the same neighborhood and even in the same block, they share common design features such as front porches, vertically-oriented windows, pitched roofs, and consistent setbacks. These features establish the character of the neighborhood and protecting this character is essential to maintaining property values and encouraging revitalization. The residents of Melrose-Rugby feel this character is important and should be protected. A common theme in the neighborhood workshops was a concern about the design of new infill housing. Residents feel that it should fit in with the other homes in the neighborhood. Moreover, residents feel that compatible design of new homes is essential to attracting new people to the neighborhood. The Residential Development Objectives of Roanoke Vision include encouraging quality construction and attractive design, while discouraging insensitive new construction and demolition of usable units. Infill housing guidelines are needed to achieve this objective. Community leaders in the Melrose-Rugby and Gilmer neighborhoods worked with the City Planning Department to successfully push for a change in the City Charter that allows Roanoke to regulate the infill design. The Neighborhood Design (ND) overlay district was adopted in 1994 by City Council as part of the zoning ordinance. The city must expand the Rehabilitation District in some areas before the full Neighborhood Design District overlay can be implemented. The compatibility of new or converted multifamily dwellings in primarily single-family neighborhoods is a citywide issue. Such dwellings should reflect the character of the existing neighborhood. Conversions of single family structures to two-family dwellings should maintain the appearance of a single-family dwelling, especially avoiding changes to the front of the structure. Residential Zoning Roanoke Vision recommended zoning changes to encourage preservation and infill development. Melrose-Rugby is primarily a single-family neighborhood, and residents seek to reinforce this orientation. The single-family district (RS-3) should be extended to the eastern part of the neighborhood to protect existing single family areas. Multifamily zoning should be retained in some areas, particularly along Orange Avenue where multifamily uses are more prevalent. Areas around business areas are especially suited for rnultifamily development as higher density housing can help to 8 support business and can be a transition between business and Iow-density residential areas. Most of the Loudon-Melrose neighborhood, which borders Melrose-Rugby on the south, is zoned RM-2, which permits multifamily development. At the neighborhood workshops, some residents felt that the entire area north of Orange Avenue should be zoned single-family because there is opportunity for multifamily development in Loudon- Melrose. However, it is important not to concentrate all multifamily development into other neighborhoods. The desire for single-family areas must be balanced with the city's overall need to provide for a diversity of affordable housing opportunities. Diversity of Housing A mixture of income levels helps create a healthy, vibrant, and stable neighborhood. While Melrose-Rugby's housing is primarily single-family, it has a variety of housing sizes, styles, and forms of ownership. The RS-3 (single family residential) zoning permits relatively dense development, allowing nearly nine housing units per acre. Roanoke Vision recommends a variety of housing choices in existing neighborhoods through a balance of preservation, rehabilitation, and new development. With 23% of residents below the poverty level in 1990, the neighborhood has a larger share of lower- income residents than the city as a whole. To encourage a mixture of incomes, new housing should be targeted toward middle- and upper-income families. Vacant sites throughout the neighborhood have the potential for this type of development. The Heritage Acres site is an opportunity to encourage mixed housing types, including market rate housing. Residents want to see high quality housing in this area. Its proximity to a potential commercial/industrial site to the north could present an opportunity for a mixed-use development. Maintenance of Housing Housing in Melrose-Rugby is generally well maintained. However, there are pockets of vacant and poorly maintained housing concentrated along Orange Avenue and the streets runnin~ parallel to it. Uncertainty about plans for widening 10th Street over the past ten years may have resulted in deterioration of adjacent properties. As more definite plans are made, property owners can make informed decisions about whether to move ahead with renovations. Maintenance of housing along Orange Avenue is especially important because it is highly visible and seems to create undeserved negative perceptions about the surrounding community. Roanoke Vision identifies Orange Avenue as a major entranceway to the city and recommends that such entranceways be upgraded with 9 signs, landscaping and lighting. Most residents agree that conditions along Orange Avenue have improved over the past few years, but this corridor should be recognized as a key area for improvement. In Roanoke Vision, effective enforcement of city maintenance codes was a crucial part of revitalization. Residents wanted to find out more about the Rental Inspections Program and how they can support the program and help with public information. The Rental Inspections Program began inspections throughout Melrose-Rugby in February 2000. Housing Recommendations Goals: · Maintain existing single-family areas. · Improve housing maintenance. · Ensure that new and converted housing fits in with existing housing. · Encourage rehabilitation of existing housing. · Encourage a diversity of housing. Strategies: · Identify ways for residents to support the city's Rental Inspections Program. · Create a Neighborhood Design district overlay zoning throughout the neighborhood. · Continue neighborhood involvement and review of development proposals. · Ensure that new or converted multifamily dwellings reflect the character of the neighborhood. · Extend the Rehabilitation District north to include Andrews/Cove Road, Syracuse Avenue, Grayson Avenue and Thomas Avenue. · Encourage mixed-use development of the Heritage Acres property that includes market rate housing. · Encourage infill development of vacant lots with market rate housing. · Extend the RS-3 (single family residential) zoning district to the eastern part of the neighborhood. 10 Economic Development Existing Conditions Several commercial areas serve Melrose-Rugby. The main commercial areas are on 11th Street, Orange Avenue, and Melrose Avenue. Smaller commercial nodes are located on Cove Road and 10th Street. A few convenience stores are scattered throughout the residential sections of the neighborhood. The areas on 11th Street and portions of Melrose Avenue are neighborhood-oriented commercial areas with traditional facades, shared parking, and a pedestrian-friendly environment. Most business uses on U.S. 460 are strip commercial establishments. Most businesses are independent and locally owned, but some national chain businesses are present. Two drug store chains, Rite Aid and CVS, have moved into the area along with some other national chains and branch banks. The area has not had a grocery store since Kroger closed in the 1980's. Nick's, a small subsidiary chain of Farm Fresh, Inc., opened in the early 1990's, but later closed. The commercial zoning is on the edges of the neighborhood. The largest commercial area is along the U.S. 460 corridor on Orange and Melrose Avenues. There are a wide variety of strip commercial and office uses on these streets. However, many residential uses still remain in these commercial districts, especially on the northern side of Orange Avenue. Residential dwellings are permitted by right in C-1 districts, but are not permitted in C-2 districts. Some abandoned commercial buildings are scattered through the residentially-zoned sections of the neighborhood. Economic Development Issues Orange Avenue Zoning Businesses should be concentrated into the areas identified in Roanoke Vision at 11th Street and on Melrose Avenue/Salem Turnpike, rather than in a strip along Orange Avenue. Strip development should be avoided because of the traffic hazards of multiple entrances along an arterial. A strip development pattern, because it spreads businesses out, creates more potential for conflict between businesses and residential uses. Strip development also attracts businesses away from focused pedestrian- oriented business areas. Focusing commercial activity into identified areas should provide a climate for more successful business. Some of the commercial zoning along Orange Avenue should be changed to residential zoning to reflect existing land uses. Encouraging neighborhood businesses Few businesses are actually located within the boundaries of Melrose-Rugby, but there are four distinct business areas located at the four corners of the neighborhood. 11 Business development issues are important - especially as they relate to the neighborhood. Issues include physical location and encouraging types of businesses that serve the neighborhood. In recent years, the most noticeable neighborhood-oriented businesses have been the two new drug stores: CVS and Rite Aid. These stores serve a commercial need but tend to be automobile-oriented and could be more integrated into the community and existing business areas. Though the stores carry limited groceries, some perceive prices as too high to serve as a neighborhood grocery. Other residents felt CVS carried frequently needed groceries at competitive prices. Strong support for a neighborhood grocery store remains, though some residents noted that they did not support the previous grocery store. The biggest concerns were safety and the quality of the merchandise. Future commercial ventures should consider safety and quality as essential to success. A market study could increase investor confidence and draw on successes of other neighborhood retail ventures. Such a study would be the first step toward attracting a new grocery store. The close proximity of the Enterprise Zone could provide attractive financial incentives for a new commercial venture. A study of the 11th Street business area was completed in 1999 through the Roanoke Regional Chamber of Commerce. One of the recommendations to form a business organization has been implemented. The organization is becoming active and should focus on carrying out recommendations of the business area plan. The organization includes the 11th Street area as well as areas along Orange Avenue and Melrose Avenue. More specific commercial strategies should be developed as part of the future Gilmer/Harrison and Loudon-Melrose neighborhood plans. New commercial development should reflect the needs of the residents and the character of the neighborhood. The building and site design should be compatible with respect to architecture, setbacks, location of parking, and traffic flow. Buildings should front on a major street with parking in the rear. Decorative elements should be added to buildings, and.sidewalks and curbs should be installed if none are existing. Industrial Development The neighborhood has no industrial development or industrially zoned parcels. Roanoke Vision identifies the vacant area north of Andrews Road, including a portion of the Heritage Acres site, as a priority industrial site. Future development of this site should carefully consider affects on neighboring residential areas with respect to screening and access. Development could be an asset by providing jobs near the 12 neighborhood. This area would be ideal for a well-planned development that incorporates a mix of residential, commercial and/or light industrial uses. Economic Development Recommendations Goal: · Encourage compatible neighborhood-oriented business development. Strategies: · Initiate a feasibility study for a grocery store and other businesses. · Focus commercial development into existing commercial areas by changing the strip commercial zoning along Orange Avenue. · Implement recommendations of 11th Street Strategic Plan to encourage economic development of existing commercial areas. · Encourage compatible design of new businesses. · Future commercial/industrial development of the property north of Heritage Acres should be planned with careful consideration of potential affects on the existing residential areas that surround the site. 13 Quality of Life Existin§ Conditions Historic and Cultural Resources Roanoke Vision recommends enacting zoning and related land development regulations to preserve landmarks and the neighborhood character. The most significant resource of the neighborhood is the older housing. The Neighborhood Design District discussed in the Housing section of this plan addresses this issue. The stone gateway pillars on Rugby Boulevard at 10th Street were constructed in 1916. These pillars are part of the neighborhood's identity and should be preserved as a landmark. The pillars were restored in the early 1990's as a project of the Melrose/Rugby Neighborhood Forum, Inc. The neighborhood is in close proximity to downtown and thus has excellent access to the cultural hub of southwestern Virginia. The redevelopment of the Henry Street entertainment district will provide additional cultural amenities. The Harrison Museum of African American Culture is unique cultural resource just blocks from the neighborhood. Parks and Recreation Melrose-Rugby is served by Eureka Park, John F. Kennedy Park, and Staunton Park. Both Eureka and Kennedy are large community parks, while Staunton Park is a smaller neighborhood park. Residents say all three parks are heavily used. Washington and Loudon Parks are close enough to be used by neighborhood residents. ~ Eureka is a picturesque park, featuring large, mature trees and many amenities including a recreation center, basketball courts, tennis courts, and a new playground. Kennedy Park is a large open space that has a baseball field and several walking paths spread over 25 acres. Staunton Park is 2.6 acres and features a basketball court and a playground. Neighborhood Environment Melrose-Rugby has a grid street pattern. Most blocks have alleys along the rear property lines. Rugby Boulevard and Staunton Avenue are the major residential boulevards that lead into the neighborhood. These streets have wide rights-of-way and grass buffer strips. Sections of Melrose-Rugby that developed later have suburban street patterns, with cul-de-sacs, curved streets, and few or no sidewalks or street trees. This development pattern is common to post-WWII residential development. 14 Melrose-Rugby is generally a clean and quiet neighborhood. It is obvious that most residents take pride in the neighborhood and keep their properties very well maintained. The meticulous landscaping of most of the yards makes code violations such as junk storage, junk cars, and weeds very conspicuous. Quality of Life Issues Enhancement of Existing Parks Melrose-Rugby was developed at a time when parks were considered an essential part of any urban neighborhood. From anywhere in the neighborhood, a four-block walk is all that is needed to reach a park. The residents of Melrose-Rugby are proud of their parks and frequently use them. However, they are concerned that parks need better maintenance and more amenities. An inventory showed that some of the facilities in the parks were in poor condition. Parks and Recreation will upgrade most of the facilities in Melrose-Rugby over the next 2-3 years. Site-specific master plans will be prepared for all city parks as part of the of the overall Parks and Recreation plan. These plans will involve neighborhood residents in the effort. Residents enjoy using the walking trails in Kennedy Park and feel the addition of a restroom and shelter and landscaping around the trails would enhance its appeal. However, restrooms and shelters are generally located in parks where there is a concentration of other recreation amenities. Kennedy Park, because of its large open space, has the most potential for enhancement and thus should be a priority (among Melrose-Rugby's parks) for a master plan. Litter The Melrose/Rugby Neighborhood Forum, Inc., regularly sponsors litter cleanups on Clean Valley Day. Residents indicated that litter is still a problem throughout the neighborhood. More frequent cleanups should be considered. Neighborhood groups say that more people need to get involved in cleanups. Quality of Life Recommendations Goals: · Improve recreational opportunities in neighborhood Strategies: · Designate Kennedy Park as a priority for a site-specific master plan and involve residents and neighborhood groups in planning. · Seek opportunities for enhanced access to the proposed Lick Run Greenway. 15 Continue targeted cleanups by neighborhood groups and encourage residents to participate in cleanups. Cleanup days should be more frequent and more residents should get involved. 16 Public Services Existing Conditions Police have worked closely with neighborhood groups to successfully address problems, but activity seems to reoccur. In February, City Council passed an ordinance advocated by the Lafayette Watchdogs and other neighborhood watch groups to allow city abatement of public nuisances. This ordinance was seen as an important tool for enhancing crime-fighting efforts. Fire Stations 5 and 9 provide fire protection to the neighborhood. Station 5 is southeast of the neighborhood at the intersection of 12th and Loudon Avenue. Station 9 is southwest of the neighborhood on 24th Street. Public Services Issues Crime Prevention Safety is a primary concern of residents in Melrose-Rugby. Residents say crime has decreased dramatically in recent years, but problems persist in some areas. The Melrose/Rugby Neighborhood Forum, Inc. and the Grayson Avenue Beautification Council have worked actively on crime prevention issues. A crime watch group, the Lafayette Watchdogs, was formed in 1999. A satellite police station established in 2000 will enhance service to Melrose-Rugby and surrounding neighborhoods. Nuisance Code Enforcement Residents say nuisance violations such as outdoor storage, inoperative motor vehicles, and weeded properties have become less widespread, but some remain. Residents cited code enforcement as a special concern. They noted that violations seem to be concentrated in certain areas of the neighborhood that could be targeted by proactive inspections. Hanover, Staunton and Orange Avenues should be targeted by proactive inspections and violation reports by residents. Vacant houses are also more prevalent in these areas. Residents say most violations occur with rental properties, however, violations frequently involve homeowners. Residents felt that enforcement of bulk pickup and junk car regulations had improved. Noise Ordinance Violations Booming car stereos can be a problem. Residents understand the inherent problem with reporting a moving car violating the noise ordinance. By the time the police respond, the offender is long gone. Focus should shift to prevention efforts, especially through schools. Efforts to improve the enforcement mechanism should be sought. 17 Fire Protection Both of the fire stations serving the neighborhood were built prior to 1930. Roanoke is in the process of evaluating its citywide plan for providing fire protection. Many older stations are inadequate for modern equipment needs and stations are located too close together, resulting in inefficient overlapping service areas. Stations 5 and 9 are likely to be replaced by a new station in or near the Melrose-Rugby neighborhood. If relocation is necessary, affected citizens should be involved in the decision and the existing buildings should be adaptively reused for a community purpose. These buildings should be considered a historic resource and should be preserved. Street Lighting Most streets have ample lighting. Major thoroughfares such as Lafayette Boulevard and 10th Street are well covered by streetlights. Most of the residential side streets have at least one streetlight per block and more at prominent intersections. With the length of the street blocks, lights at intersections may not be enough to illuminate the entire block. Improved street lighting could help with crime problems, especially in the Lafayette Boulevard area. Streetlights are generally located at intersections, so additional lights in mid-block locations could help to improve deficient areas. Locations should be determined through the environmental safety study. Public Services Recommendations Goals: · Improve the cleanliness of streets and alleys. · Improve code enforcement. · Continue to reduce crime in the neighborhood. · Reduce noise ordinance violations. Strategies: · Initiate targeted enforcement efforts especially for overgrown properties and junk storage. · Encourage'residents to report violations. · Improve communication between residents and police to target places and times where increased patrol would be most effective. · Support the satellite police station. · Establish a porch light program. · Coordinate neighborhood and crime watch group efforts through a joint National Night Out event, coordinating cleanups, and joint meetings. · Conduct an environmental safety study of the neighborhood. 18 · Increase streetlights where needed. · Support continued efforts of the Melrose/Rugby Neighborhood FOrum, Inc., Grayson Avenue Beautification Council, Lafayette Watchdogs, COPE, and other groups. · Seek a mechanism for better enforcement and increase awareness of the noise ordinance, with special emphasis on reaching young people through schools. 19 Infrastructure Existing Conditions Street System The main thoroughfares in Melrose-Rugby are U.S. 460 (Melrose Avenue, Orange Avenue, and Salem Turnpike), 10th Street, and Lafayette Boulevard. Cove Road provides access to Hershberger Road and the Valley View Mall area. Road systems are generally adequate to handle the current traffic volumes. The Virginia Department of Transportation rates streets and intersections by using Level of Service (LOS) ratings of C-F. A LOS of "C" means that traffic moves smoothly with little congestion. An LOS of"F" means the road is very congested. The primary arteries in Melrose-Rugby were operating at LOS C in 1992, which is a good rating. Some intersections at 10th Street & Orange (LOS D) and Lafayette Boulevard and Melrose (LOS E) have some congestion. Over the next 15 years, traffic on Lafayette Boulevard is expected to increase by 24%. Traffic along the U.S. 460 corridor is expected to increase 40-50%. The only major transportation improvement planned for the neighborhood is a proposed widening of 10th Street. An 1-581 interchange at 10th Street was recommended in the Comprehensive Plan, however this interchange was deleted from the thoroughfare plan because of the construction of Valley View Interchange. Street conditions vary, but most areas are generally well paved. The older parts of the neighborhood have gravel-surfaced alleys that are generally well-maintained and clean. Pedestrian Systems The proposed Lick Run Greenway will provide recreational and bicycle transportation facilities to the neighborhood. The greenway will follow the path of Lick Run to the north of Melrose-Rugby, between Valley View Mall and Hotel Roanoke, providing the neighborhood with pedestrian access to Valley View Mall, downtown, and the Civic Center. Overall, sidewalk conditions throughout the neighborhood are poor. Lafayette Boulevard and Orange Avenue are the only streets with continuous sidewalks. Other streets have scattered sidewalks that sometimes end in the middle of a block. Over the last five years, the city has made numerous sidewalk improvements in the neighborhood as the Melrose/Rugby Neighborhood Forum, Inc., has been active in submitting applications to the City's sidewalk request program. Newer parts of the 20 neighborhood generally have curb and gutter that were installed by the developer at the time of development. Utilities All of Melrose-Rugby is served by public sewer and water. The system is adequate to serve the neighborhood's needs, and no major improvement projects are planned. Smaller utility lines are being upgraded throughout the city as the need arises. Melrose-Rugby also has many aboveground utilities that create visual clutter. Infrastructure Issues Improvements to 10th Street A major neighborhood issue is the proposed widening of 10th Street between Gilmer Avenue and Williamson Road. This project has been discussed by the city and residents as a way to address dangerous intersections and traffic flow problems. Residents are concerned that, if widened, 10th Street could become an automobile- oriented thoroughfare that divides the neighborhoods along it. Past plans have recommended widening the road to three lanes with a universal turn lane or widening to four lanes. In April 2000, City Council approved a plan to widen the road to add bike lanes, sidewalks, and turn lanes to improve safety at selected intersections. Plans should use the opportunity to include design features that offer amenities to the communities along the road to reduce impacts on adjacent residences. Such amenities include: · Sidewalks on both sides with adequate space for grass buffer strips · Bicycle lanes · Street trees · Improved visibility at interseCtions · Crossings for bicyclists and pedestrians · Shelters at bus stops Traffic Safety Residents indicated speeding is a problem on some neighborhood streets. Poor visibility at intersections, especially at 10th Street and Grayson Avenue, is also a problem. Lafayette Boulevard should be monitored for potential problems due to increased traffic. This road provides convenient access to the growing Valley View commercial area. Traffic is expected to increase 23% by 2015. Appearance of Streets Streets in the older sections of Melrose-Rugby have features common to traditionally designed neighborhoods. These elements create an attractive streetscape and foster 21 community by bringing neighbor s physically close to one another. Unfortunately, some streets now show signs of age. Many street trees are at the end of their life expectancy. A tree planting effort on Rugby Boulevard replaced many trees, but few remain on Staunton Avenue. The appearance of streets should be maintained to encourage further revitalization. Sidewalks and Curbs Sidewalks and curbs should be provided throughout older urban neighborhoods. Sidewalks and curbs enhance the pedestrian network and improve the appearance of streets. Many residents consider sidewalk and curbing an essential amenity of urban neighborhoods. As neighborhood plans are developed, other areas will identify sidewalk and curbing as a priority. Providing sidewalk and curbing is a citywide issue that needs more discussion. Currently, sidewalk and curbing construction is considered on a by-request basis. Each request is scored on a number of criteria such as safety and neighborhood support. While this system is a fair way to rank requests, it is inadequate in addressing overall sidewalk and curb needs throughout the city. The city is faced with high needs for a high-cost service. In Melrose-Rugby alone, the neighborhood's sidewalk and curb needs amount to over $500,000, just to complete the existing piecemeal system. A possible strategy could be to set up separate sidewalk and curb construction accounts for each neighborhood with ongoing funding to complete each neighborhood's needs over a long term period (10-20 years) or completing a city-wide infrastructure improvement plan. Other strategies could include establishing special assessment districts or returning to cost-sharing arrangements with the property owners. Stormwater Drainage Isolated drainage problems persist in the neighborhood. Some problems have been addressed, but others have not yet become a priority of Roanoke's program. The Massachusetts Avenue project was the Melrose/Rugby Neighborhood Forum's highest priority and has been completed. Phase I of a project to address the second priority on Andrews Roa(J is currently under construction. Four other storm drainage projects have been identified: Needed Storm Drainaqe Projects in Melrose-Rugby Cove Road (1500 block) $ Florida Avenue (2400 block) $ Thomas Avenue (1100 block) $ Total $ 83,000 107,000 124,700 314,700 22 Residents identified an additional storm drainage problem in the 1000 block of Mercer Avenue. This project is not currently on the project list, but it will be assessed. There may be an opportunity to coordinate drainage improvements in this area with 10th Street improvements. Though Melrose-Rugby has fared well in'getting storm drainage improvements, the inability to address all of the storm drainage problems in the neighborhood is part of a larger issue. Roanoke has over $34 million in storm drainage needs and only about $500,000 per year is available for construction. As with curb and sidewalk funding, a long-term funding strategy should be developed to address the city's storm drainage needs. The funding shortfall creates the need to set priorities, so Engineering ranks each project according to criteria such as safety, damage caused, frequency of the problem, number of people affected, and cost. Infrastructure Recommendations Goals: · Ensure that the 10th Street improvements benefit the neighborhood. · Improve traffic safety · Improve the appearance of streets · Improve the sidewalk/curb system of the neighborhood · Improve stormwater management in the neighborhood Strategies: · Include design features in road construction plans that maintain a unified neighborhood and provide for pedestrian and bicycle traffic. · Identify areas where speeding is a problem and implement appropriate measures such as targeted enforcement and traffic calming devices. · Continue tree planting and open-space landscaping projects. · Coordinate new sidewalk and curb construction with repairs and the addition of amenities such as street trees. · Sidewalk infill projects should retain grass buffer strips for street trees. · Construct new sidewalks and curb as funding permits with priorities on completing piecemeal ~reas and correcting safety hazards. · Develop a long-term strategy to address curb and sidewalk construction needs in neighborhoods. · Encourage developers to install sidewalks and curbs as conditions of rezoning, special exceptions, or subdivisions. Install sidewalks during large public works projects. Develop a long-term funding strategy for construction of storm drainage improvements (citywide). Construct' storm drainage projects in the Melrose-Rugby as funding becomes available. 23 Human Development Existing Conditions Two groups who are active members of the Roanoke Neighborhood Partnership represent the neighborhood. The Melrose/Rugby Neighborhood Forum, Inc., (MRNF) represents most of the neighborhood. It was formed out of the neighborhood planning process in 1989, and has continued to flourish. MRNF, because of its strong leadership and active members, has a long list of accomplishments, highlighted recently by the completion of a community center on Orange Avenue. As one of the most active neighborhood groups in the city, the MRNF has great potential for encouraging the neighborhood planning process and taking on more complicated projects in the future. The Grayson Avenue Beautification Council is another community group that works in the Melrose-Rugby neighborhood. It maintains a flower garden at the corner of Grayson Avenue and 10th Street and works to keep crime out of nearby Eureka Park. Human Services Education and income levels in the neighborhood show an opportunity for improvement. Roanoke Vision recommended educational, human service and safety facilities convenient to all neighborhoods and residents. Melrose-Rugby has good access to these services because of its location. Nevertheless, some services need to be provided on a neighborhood level. Roanoke Vision recommended Neighborhood Human Service Centers as part of its Human Development strategy. The Melrose/Rugby Neighborhood Forum, Inc. recently established a community center through a public/private partnership and will provide neighborhood-level access to social services, health care, and tutoring. In Roanoke Vision, the southern parts of the Melrose-Rugby neighborhood were identified as an area of youth need. Several licensed child care centers, such as Northwest Child Development Center are close by. The northern portion of the neighborhood was identified as an area of elderly need. With the addition of the community center, youth education and health needs will be enhanced. Also, two nursing homes are located near the neighborhood. Schools The Roanoke Academy of Math and Science (RAMS) is the only school located in the Melrose-Rugby neighborhood. RAMS is a magnet school, which provides unique learning opportunities that attract students from around the city. High school students attend William Fleming High School. Children in Melrose-Rugby attend these elementary and middle schools: 24 Roanoke Academy of Mathematics and Science Preston Park Primary/Oakland Intermediate Round Hill Primary/Huff Lane Intermediate Magnet Westside Elementary Forest Park Elementary Lucy Addison Aerospace Magnet (Middle School) Breckinridge (Middle School) Human Development Issues Marketing the neighborhood According to residents, Realtors do not show the neighborhood to people looking to move or locate to Roanoke. Residents feel that the neighborhood has an unjustified reputation based only on what people see when driving along main thoroughfares. Increasing the neighborhood's appeal to potential homebuyers in the city will diversify the population and income levels in Melrose-Rugby. The idea of a marketing/information guide for Realtors has been used successfully in other neighborhoods. Melrose-Rugby should capitalize on its major strengths such as housing value. Large houses with nice architectural details can be obtained at a relatively Iow cost and rehabilitated. Financial incentives for rehabilitation are available through the city. Furthermore, Melrose-Rugby is an attractive neighborhood for people who work in and around downtown. Downtown is a short commute or bike ride and most of the neighborhood is within a reasonable walking distance. Coordination between neighborhood groups Melrose-Rugby is fortunate to have a high level of civic involvement and responsibility for improving the community. While each group has a different focus, the activism demonstrated by the Melrose-Rugby Neighborhood Forum, Inc., Grayson Avenue Beatification Council, and the Lafayette Watchdogs shows there is a strong sense of community in the neighborhood. More coordination between these three groups would improve their effectiveness. Human Development Recommendations Goals: · Improve neighborhood-level access to education and health services. · Increase membership and involvement in neighborhood groups. · Improve outsiders' image of the neighborhood. Strategies: · Support tutoring and health programs at the Melrose/Rugby Community Center. 25 · Hold periodic joint meetings between neighborhood groups and sponsor joint events. · Recruit businesses as members. · Create a marketing guide that highlights the neighborhood's strengths such as housing value, incentives available for rehabilitation, traditional neighborhood setting, and proximity to downtown. 26 Priority Actions, Participants and Time Frame Housing Change zoning PCE Support Rental Inspections Program NO/PCE Enact Neighborhood Design District PCE Extend Rehabilitation District PCE Economic Development Conduct commercial market study ED/CDBI Quality of Life Develop master plan for Kennedy Park PR/PCE Identify access to Lick Run Greenway PR Continue tree planting and landscaping NO/PR Public Services Target code enforcement PCE/NO Start a porch light program NO/PD Conduct an environmental safety study PD/PCE Improve noise ordinance enforcement NO/PD Address speeding PD/PW Infrastructure Construct new sidewalks and curbs PW Develop strategy for sidewalks/curbs PCE Improve drainage PW People Joint meetings of neighborhood groups NO/RNP Develop programs at community center NO Create a neighborhood marketing guide NO/RNP PCE: Planning and Code Enforcement · RNP: Roanoke Neighborhood Partnership · NO: Neighborhood Organizations · PR: Parks and Recreation Department · PD: Police Department · CDBI: Community Development Business Initiative · ED: Economic Development · PW: Public Works Department 27 F(inding for Priority Actions This table is a general guide to the resources needed to carry out this plan where costs are.known. It is intended to identify needs during budget development, but does not necessarily provide for funding. In some cases, an estimated cost is unavailable because additional assessment is needed. Estimates should be used to anticipate and plan for future funding needs. Construction of infill sidewalks and curbs accounts for 60% of the total. Storm drainage projects make up 38% of the total. Because funds are not set aside for these projects, this plan recommends development of a citywide assessment and funding strategy to meet the needs of Melrose-Rugby and many other neighborhoods. Housing - Design District and Rezoning Economic Development - Business revitalization plans Quality of Life - Park improvements Quality of Life - Neighborhood Environment Public Services $ 5,000 Planning $ 5,000 Economic Dev./Planning n/a Parks&Rec $ 10,000 Neighborhood grants/Urban Forestry $ 1,500 Police Legal ads and printing costs for public information for neighborhood design district and rezoning. Funds budgeted for legal ads. Possible project with VA Tech Econ. Dev. Assistance Center. Neighborhood park upgrades budgeted through bond issue, however park-specific improvements are undetermined. Master planning efforts will use existing resources. Tree planting: $2,000/year over 5 years. Seek combination of funding sources. Printing costs for public information Infrastructure - Curb/sidewalk Infill Infrastructure - Storm Drainage $ 500,000 Engineering $ 314,700 Engineering Sidewalk and curb infill needs estimated at $500,000. A pilot traffic-calming project may need additional funding. Parts of neighborhood eligible for Enterprise Zone projects. Phase I of Andrews Rd. drainage improvements are budgeted ($20,000). Other improvements are not currently budgeted. Human Development $ 5,000 Neighborhood grants Development and printing of marketing guide. TOTAL $ 841,200 28 c C 0 ~_ 0 ~) The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times ROANOKE CITY CLERK'S 215 CHURCH AVE SW RM ATT: MARY PARKER, CL ROANOKE VA 24011 REFERENCE: 80023382 01689213 Melrose Rugby State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Virginia. Sworn and subscribed before me this _Z_?~ day of June~n~~d and official seal.__. ' , Notary Public My commission expires -~~~--~]~0/ _- PUBLISHED ON: 06/10 TOTAL COST: 121.68 FILED ON: 06/13/01 NO~CE OF PUBLIC HEAMNG to §15.2-2204, of tim Code of Virgln~ (.1950), as amend.d, thst Roanoke VT~on, me City's ComprehenMve Development ,200/, st 7:00 p.m., *bt as rn~ be hmmJ*k~ me Comml Chambers, Noel C. Toyior Ave.ue, S.W., Roanoke. ' propoasd If you ~e a pemon wl~ 0 dl$~ (853-2541), before noo~ on ThuP4dsy, June~ 24, 2002. 6IVI~N under my h~nd tm~ d~Y of M4W, 2002 (288021a) NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given pursuant to § 15.2-2204, of the Code of Virginia (1950), as amended, that Roanoke Vision, the City's Comprehensive Development Plan for Roanoke, be amended to include the Melrose-Rugby Neighborhood Plan as an element of said Plan. Copies of the proposed Plan to be considered by City Council in connection with this proposed amendment are on file in the Office of the City Clerk. A public hearing will be held before the Council of the City of Roanoke on Monday, June 18,2001, at 7:00 p.m., or as soon thereafter as the matter may be heard in the Council Chambers, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, at which time citizens of the City shall be given an opportunity to appear and be heard by Council on the subject of this proposed amendment. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, June 14, 2001. GIVEN under my hand this 30th day of 1,lay ,2001. Mary F. Parker, City Clerk. Note to Publisher: Please publish once in The Roanoke Times on Sunday, June 10, 2001. Send Publisher's Affidavit and Bill to: Mary F. Parker, City Clerk 456, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 H:~qOTICE~N-Melrose-Rugby ( Roanoke Vision) (PH 6-18-01 ) Legals Staff <legals@roanoke.com > 06/08/2001 09:37 AM To: Stephanie_Moon@ci.roanoke.va.us cc: Subject: Notice of Public Hearings - June 10, 2001 -Reply Ad will run Sunday - cost $121.68 .... thanks INOTICE OF PUBLIC HEARINGI TO WHOM IT MAY CONCERN: Notice is hereby given pursuant to ~15.2-2204, of the Code of Virginia (1950), as amended, that Roanoke Vision, the City*s Comprehensive Development Plan for Roanoke, be amended to include the Melrose-Rugby Neighborhood Plan as an element of said Plan. Copies of the proposed Plan to be considered by City Council in connection with this proposed amendment are on file in the Office of the City Clerk. A public hearing will be held before the Council of the City of Roanoke on Monday, June 18, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard in the Council Chambers, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, at which time citizens of the City shall be given an opportunity to appear and be heard by Council on the subject of this proposed amendment. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, June 14, 2001. GIVEN under my hand this 30th day of May, 2001 IMary F. Parker, JCity Clerk. (1689213)